during its closed session, Paul Morrissey, of Siskinds, provided an

Transcription

MINUTES
MUNICIPALITY OF THAMES CENTRE
REGULAR MEETING
DECEMBER 15, 2014
11 : 00 A. M., DORCHESTER COUNCIL CHAMBERS
PRESENT:
Mayor J. Maudsley; Deputy Mayor M. Meyer; Councillors K. Elliott, J. Coghlin
A. Warwick; S. Findlater, Director of Community Services & Development;
and
M. LeBlanc, Director of Operations; M. Weatherhead, Director of Financial
Services/Treasurer; J. Craven, Superintendent of Environmental Services
11: 25 a. m.); M. Lewis, Clerk; and W. Spence, Signpost ( 12: 30 p. m.).
MUNICIPAL STAFF MEMBERS PRESENT IN THE GALLERY:
M. Jenner, Manager of Roads ( 1: 12 p. m.)
R. Kalan, Fire Chief (1: 22 p. m.)
B. Tingley, By- law Enforcement Officer ( 1: 45 p. m.)
L. Murray, Recreation and Facilities Manager ( 12: 30 p. m./ 2: 03 p. m.)
ALSO PRESENT:
D. Shand
D. L. Shand
Consulting
Superintendent ( 1: 40 p. m.)
of
Services Ltd., Drainage
Mayor Maudsley called the meeting to order at 11: 02 a. m.
1.
DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
A)
Deputy Mayor Meyer disclosed a pecuniary interest with respect to item 11( F),
By - law No. 89- 2014, being a bylaw to appoint officers as are necessary to
the various Boards/ Committees of the Municipality, the nature of the conflict is
that he is one of the Livestock Valuer appointees and Fence Viewer
appointees.
2.
CLOSED SESSION
It was:
Moved
K. Elliott
by:
Seconded
by:
J. Coghlin
Resolution # 888- 2014)
RESOLVED THAT the Council go into closed session at 11: 04 p. m. pursuant to
Section 239(2)( e) of the Municipal Act, being " litigation or potential litigation" with
respect
to
a review of current
legal issues. Carried.
following persons were in attendance for this closed session: Mayor J.
Maudsley; Deputy Mayor M. Meyer; Councillors K. Elliott, J. Coghlin, and A. Warwick;
S. Findlater, Director of Community Services & Development; M. LeBlanc, Director of
The
Operations, M. Weatherhead, Director of Financial Services/ Treasurer; M. Lewis,
Clerk; and P. Morrissey, of Siskinds.
It was then:
by: K. Elliott
Seconded by: A. Warwick
Moved
RESOLVED THAT the Council reconvene at 11: 10 p. m. in order to continue with its
deliberations. Carried.
A)
Litigation,
review of current
legal issues.
Mayor Maudsley advised that
during its closed session, Paul Morrissey, of Siskinds, provided an overview of
the
Municipality' s
current
legal issues.
Regular Council Meeting Minutes
December 15, 2014
Page 2
3.
PRESENTATIONS/ DELEGATIONS/ PETITIONS
A)
Paul Morrissey, of Siskinds, role of legal counsel for Municipality and
some frequently encountered laws and legal considerations.
Paul Morrissey, of Siskinds, appeared before the Council to provide some information
regarding the role of legal counsel for the Municipality.
Mr. Morrissey circulated a folder that contained the profiles of the solicitors that have
represented the Municipality in various legal matters.
Mr. Morrissey reviewed the following frequently encountered laws and legal
considerations as it relates to the following topics:
Municipal Act, 2001
Municipal Conflict of Interest Act
Codes of Conduct, Integrity Commissioners and Alleged Misconduct
Ombudsman Act
Open Meetings
Closed Meetings
Municipal Freedom of Information and Protection of Privacy Act ( MFIPPA)
Planning Act Decision Making
Tenders and Requests for Proposal
It was then:
Moved
by: J. Coghlin
by: K. Elliott
Seconded
RESOLVED THAT the presentation by Paul Morrissey, of Siskinds, concerning the
role of legal counsel for the Municipality and some frequently encountered laws and
legal considerations, as part of Council' s Orientation, be received for information.
Carried.
Mayor Maudsley thanked Mr. Morrissey for his presentation.
B)
Nigel Bellchamber, Closed Session Regulations and Closed Meeting
Investigations.
Nigel Bellchamber appeared before the Council to make a presentation concerning
the closed session regulations and closed meeting investigations.
Mayor Maudsley introduced Mr. Bellchamber to the Members of Council.
Mr. Bellchamber circulated two ( 2) handouts, the first being a copy of the excerpts of
Section 239 of the Municipal Act; and the second being a correspondence titled
Closed Meetings —Avoiding Problems and Pitfalls'.
Mr. Bellchamber reviewed Section 239 of the Municipal Act.
Mr. Bellchamber then reviewed the following top 10 problems and pitfalls that should
be avoided for closed meetings:
Lack of Notice of Meetings
Quorum
An Incomplete Authorizing Resolution
Abuse of Authority
Decision Making in Closed Session
Voting in Closed Session
Who can be in a Closed Session
Education and
Training
Misuse
December 15, 2014
Page 3
When Resuming Open Session
Not Examining the Use of Closed Sessions
It was then:
Moved
M. Meyer
by:
Seconded
by:
K. Elliott
RESOLVED THAT the presentation by Nigel Bellchamber concerning the Closed
Session regulations and Closed Meeting investigations, as part of Council' s
Orientation, be
received
for information. Carried.
Mayor Maudsley thanked Mr. Bellchamber for his presentation and the delegation
retired from the meeting.
It was then:
Moved
by: J. Coghlin
RESOLVED THAT the Council recess at 12: 05 p. m. Carried.
It was then:
by: J. Coghlin
Moved
C)
Marc Seguin, of McFarlan Rowlands and Tony Commisso, of Cowans,
insurance
review and risk management.
See also Report No. PR- 026- 14
of the Recreation and Facilities Manager concerning Facility User Group
Liability Insurance Program.
Marc Seguin, of McFarlan Rowlands and Tony Commisso, of Cowans,
appeared before the Council to provide an overview of the Municipality' s
Insurance Program and Risk Management Program.
Mr. Seguin and Mr. Commisso extended their congratulations to the Council
on their election to office.
Mr. Seguin introduced himself, his assistant Dale Hunter (who sat in the
gallery),
and Tony Commisso, representative from Cowans.
Mr. Seguin and Mr. Commisso provided an overview of the following coverage
under the Municipality Insurance Policy:
o
Board Members' Accident Insurance ( accident insurance coverage for
benefit of Council Members)
o
o
General Liability Policy ( protects Municipality)
Environmental Liability Insurance
o
Legal Expense Insurance
o
Conflict of Interest Insurance
o
Errors and Omissions Liability Insurance
o
Equipment Breakdown Insurance
o
Risk Management
December 15, 2014
Page 4
o
o
Snowman
Policy & Procedural Audits ( monitors and tracks weather)
Guidewire Claiming Centre ( Claims Disaster Management Plan)
Mr. Sequin and Mr. Commisso provided some information regarding the
being $ 10, 000.
Award for Excellence in Municipal Risk Management,
It was then:
by: K. Elliott
Moved
RESOLVED THAT the presentation by Marc Seguin, of McFarlan Rowlands and
Tony Commisso, of Cowans, concerning the Municipality's Insurance Program and
Risk Management Program, as part of Council' s Orientation, be received for
information. Carried.
Mayor Maudsley thanked Mr. Seguin and Mr. Commisso for their presentation.
The Recreation and Facilities Manager appeared before Council to present
Report No. PR- 026- 14 dated December 15, 2014. The purpose of the Report
is to propose a Facility User Group Liability Insurance Program for Council' s
consideration and adoption.
Also, the purpose of the Report is to recommend
that all rental groups/ individuals be required to submit liability insurance when
renting municipal facilities and that any group/ individual that does not have
adequate insurance coverage be able to purchase insurance under this
program.
Dale Hunter, of McFarlan Rowlands sat at the delegation table to
assist with any questions Council may have with respect to the Program.
Marc Sequin, of McFarlan Rowlands was in attendance in the gallery to
provide information regarding the program.
After some discussion on the matter, it was then:
Moved by: A. Warwick
by: J. Coghlin
Seconded
RESOLVED THAT the following actions be taken concerning Report No. PR- 026- 14
of the Recreation and Facilities Manager, dated December 15, 2014:
a) That Report No. PR- 026- 14, concerning the proposed Facility User Group Liability
Insurance Program, be received for information;
Community Services & Development be requested to prepare
a report outlining a policy and procedure with regard to mandatory insurance
b) That the Director
of
coverage for the rental of municipal facilities and the option to purchase the
Facility User Group Liability Insurance should a group/ individual not have
adequate insurance coverage;
c) That neighbouring municipalities be contacted regarding their insurance coverage
requirements for facility rentals and that the results be included in the abovenoted report; and
d) That the Report be
presented
to Council for its
consideration.
Carried.
Mayor Maudsley thanked Ms. Murray, Ms. Hunter and Mr. Seguin for their
presentation and the delegation retired from the meeting.
D)
Bob Armstrong, Tankard Committee, update on tankard event and
request to license the entire Flightexec facility for the Tankard event.
Bob Armstrong and Dave Swatridge, of the Tankard Committee, appeared before the
Council to provide an update concerning the status of the Tankard Event scheduled
to be held in February 2015 at the Flightexec Centre; and to seek Council' s
consideration to make an exception to the Municipal Alcohol Policy to license the
entire Flightexec facility for the Event.
December 15, 2014
Page 5
Mr. Armstrong, on behalf of the Tankard Committee, extended appreciation for the
Staff assistance in the preparation of the Tankard Event scheduled to be held in
February 2015.
Mr. Armstrong provided a brief overview of the event and noted that the parking
issues have been resolved.
Community Services & Development advised that an exception to the
Municipality' s Municipal Alcohol Policy will be required to allow the lobby and seating
The Director
of
areas to be licensed for the Tankard Event.
It was then:
Moved
by: K. Elliott
RESOLVED THAT the Council of the Municipality of Thames Centre hereby supports
the request by Bob Armstrong, of the Tankard Committee, to make an exception to
the Municipal Alcohol Policy ( authorized by By- law No. 43- 2013) to allow, in addition
to the current permitted licensed areas, the lobby and seating areas of the Flightexec
Centre to be licensed for the Tankard Event (Ontario Men' s Curling Championships)
scheduled to be held on February 2- 8, 2015, noting that the Liquor License is in the
name of the Ingersoll District Curling Club. Carried.
It was then:
Moved
by: J. Coghlin
by: K. Elliott
Seconded
RESOLVED THAT the presentation made by Bob Armstrong and Dave Swatridge, of
the Tankard Committee, be
received
The Recreation and Facilities Manager retired from the Council Chambers.
4.
ANNOUNCEMENTS
A)
Mayor Maudsley announced the following:
o
That Vance Blackmore has been elected the new Warden for the County of
Middlesex; and
o
That the opening of the Dorchester Pedestrian Bridge is being held Friday,
December 19, 2014 at 10: 00 a. m. Mayor Maudsley indicated that he
believes an adhoc committee should be created in order to recommend
design and amenities for the new Dorchester Pedestrian Bridge.
B)
Councillor Elliott advised that the Thorndale Santa Claus parade was held on
Friday, December 12, 2014 and thanked the Manager of Roads and Executive
Assistant for their
assistance with
the
parade.
Councillor Elliott noted that a
heaping truck load of food was collected for the Thames Centre Food Bank.
5.
APPROVAL OF PREVIOUS MINUTES
A)
November 24, 2014,
regular
meeting
minutes.
It was:
by: M. Meyer
Moved
RESOLVED THAT the minutes of the regular meeting of the Council held on
November 24, 2014 be
accepted as printed and circulated.
Carried.
December 15, 2014
Page 6
B)
Moved
December 1, 2014, inaugural meeting
minutes.
It was:
by: K. Elliott
by: J. Coghlin
Seconded
RESOLVED THAT the minutes of the inaugural meeting of the Council held on
December 1, 2014 be
C)
Moved
December 1, 2014,
by:
Seconded
special
meeting
minutes.
Carried.
It was:
J. Coghlin
A. Warwick
by:
RESOLVED THAT the minutes of the special meeting of the Council held on
December 1, 2014 be
D)
Moved
December 8, 2014,
by:
Seconded
special
meeting
minutes.
Carried.
It was then:
J. Coghlin
by:
K. Elliott
RESOLVED THAT the minutes of the special meeting of the Council held on
December 8, 2014 be
4.
Carried.
accepted as presented.
REPORTS OF DEPARTMENTS
A)
Financial Services ( per M. Weatherhead)
i)
Moved
by:
Seconded
Accounts
payable voucher
dated December 15, 2014. It was:
J. Coghlin
by: A. Warwick
RESOLVED THAT the accounts payable voucher dated December 15, 2014, in the
amount of $ 836, 568. 89,
ii)
be
approved.
Carried.
Report No. F- 016- 14, 2015 Development Charge
Indexing.
The
Director of Financial Services/Treasurer presented Report No. F- 016- 14
dated December 15, 2014. The purpose of the Report is to provide an
update concerning the status of the Development Charge rates for
2015. After some discussion on the matter, it was then:
Moved
by: K. Elliott
by: J. Coghlin
Seconded
RESOLVED THAT Report No. F- 016- 14 of the Director of Financial Services/
Treasurer, dated December 15, 2014, concerning the Development Charge rates for
2015, be received for information, noting that the indexing applied to the
development
iii)
charges
for 2015
will
be 1. 51%.
Carried.
Report No. F- 019- 14, 2015 lease
rate
increases. Councillor Coghlin
disclosed a pecuniary interest with respect to this item, the nature of the
conflict being that her name is on one of the leases for the rental of a
facility. Councillor Coghlin declared a conflict of interest and
abstained from all discussion and voting on the matter. The Director of
municipal
Financial Services/Treasurer presented Report No. F- 019- 14 dated
December 15, 2014.
December 15, 2014
Page 7
The purpose of the Report is to recommend a lease rate increase of 2%
for 2015 for the various municipally- owned rental properties based on
the Consumer Price Index ( CPI).
Moved
by:
Seconded
It was then:
K. Elliott
by:
A. Warwick
RESOLVED THAT the following actions be taken concerning Report No. F- 019- 14 of
the Director of Financial Services/ Treasurer dated December 15, 2014:
a)
That Report No. F- 019- 14 concerning the proposed 2015 lease rate
increases for the various municipally- owned properties, be received for
information;
b)
That
a
2%
lease rate increase for all municipally- owned rental
properties as outlined on Schedule `A' and Schedule `B' attached to
Report No. F- 019- 14, be approved effective January 1, 2015, noting
that such increase is based on the September 2014 Consumer Price
Index released by Statistics Canada; and
c)
That the Director of Financial Services/Treasurer be authorized to
provide the required notice to all tenants of municipally owned rental
properties as outlined on Schedule `A' attached to Report No. F- 019- 14
effective January 1, 2015, there will be a 2% lease rate increase.
that,
Carried.
B)
Environmental Services ( per J. Craven)
i)
Monthly Report for Environmental Services for November 2014.
The Superintendent of Environmental Services presented the
Environmental Services monthly report for the period ending November
30, 2014. It was then:
by: J. Coghlin
Seconded by: K. Elliott
Moved
RESOLVED THAT the Environmental Services monthly report for the period ending
November 30, 2014, be
ii)
received.
Carried.
Report No. ES- 022- 14, review results of the Request for Proposals
The Director of Environmental Services
02214
dated December 15, 2014. The
Report
No.
ESpresented
purpose of the Report is to review the results of the Request for
for the SCADA Master Plan.
Proposals ( RFP) to complete the engineering for the Supervisory
Control And Data Acquisition ( SCADA) Master Plan and Feasibility
Study; and to recommend award of the RFP. After some discussion on
the matter, it was then:
Moved
by: J. Coghlin
by: A. Warwick
Seconded
RESOLVED THAT Report No. ES- 022- 14 of the Director of Environmental Services,
dated December 15, 2014, concerning the Request for Proposals ( RFP) to complete
the Supervisory Control And Data Acquisition ( SCADA) Master Plan, be received for
information; and further, that the RFP ( RFP ES- 001- 14) to complete the engineering
for the SCADA Master Plan and Feasibility
amount of$ 509, 196. 07, including HST and
Carried.
Study be awarded to Selectra Inc., in the
a $ 75, 000. 00 contingency allowance.
December 15, 2014
Page 8
iii)
Report No. ES- 023- 14, review of Thorndale Wastewater By- laws.
The Director of Environmental Services presented Report No. ES- 02314 dated December 15, 2014. The purpose of the Report is to review
By- law No.' s 28- 2013 and 43- 2012 as it relates to the invoicing
provisions as per request by Council at its regular meeting held on
November 24, 2014. After some discussion on the matter, it was then:
Moved
by: K. Elliott
by: M. Meyer
Seconded
RESOLVED THAT Report No. ES- 023- 14 of the Director of Environmental Services
dated December 15, 2014, concerning the review of By- law No.' s 28- 2013 and 432012 as it relates to the invoicing provisions be postponed; and further, that the
Council' s
wishes
to
reiterate
its direction
under
Resolution # 843- 2014, enacted at its
regular meeting held on November 24, 2014, that the Environmental Services
Department and Treasury Department work together to review and amend By- law
No.' s 28- 2013 and 43- 2012 as it relates to the invoicing provisions to identify a clear
mechanism
for the
iv)
collection of
fees for
wastewater services.
Carried.
Report No. ES- 024-14, Water Rate Study, Wastewater Rate Study
and
Financial Plan. The Director of Environmental Services presented
Report No. ES- 024- 14 dated December 15, 2014. The purpose of the
Report is to seek authorization to engage Watson & Associates
Economists Ltd. to complete the Thames Centre' s Water Rate Study,
Study and Water Financial Plan. After some
Wastewater Rate
discussion on the matter, it was then:
Moved
M. Meyer
by:
Seconded
by: J. Coghlin
RESOLVED THAT the following actions be taken concerning Report No. ES- 024- 14
of the Director of Environmental Services, dated December 15, 2014:
a) That Report No. ES- 024- 14 regarding the Thames Centre Water Rate Study,
Wastewater Rate Study and Financial Plan, be received for information;
b) That the Director of Environmental Services be authorized to proceed with having
Watson & Associates Economists Ltd. prepare the Thames Centre' s Water Rate
Study, Wastewater Rate Study and Financial Plan, in the amount of$ 22, 000 ( plus
HST);
c)
and
That Watson & Associates Economists Ltd. be requested to consult with the
Director of Financial Services/ Treasurer in preparation of the Financial Plan.
Carried.
C)
Transportation Services ( per M. LeBlanc)
i)
Monthly Report for Transportation Services for November 2014.
The Manager of Roads presented the Transportation Services monthly
report
for the
period
ending November 30, 2014. It was then:
RESOLVED THAT the Transportation Services monthly report for the period ending
ii)
received.
Carried.
Report No. TS- 034- 14, Operations Budget update. The Director of
Operations presented Report No. TS- 034- 14 dated December 15,
2014. The purpose of the Report is to inform Council about the
variations in the Operations 2014 Budget. After some discussion on the
matter,
it
was
then:
December 15, 2014
Page 9
Moved
by:
Seconded
M. Meyer
K. Elliott
by:
RESOLVED THAT Report No. TS- 034- 14 of the Director of Operations, dated
December 15, 2014, concerning the Operations Budget for 2014, be received for
iii)
Report No. TS- 035- 14, installation of a Solar Power Roof Top
Panels for the Flightexec Centre
and
the Operations Centre. The
Director of Operations presented Report No. TS- 035- 14 dated
December 15, 2014. The purpose of the Report is to provide options
for the installation of solar panels on the roof of the Flightexec Centre
and
the Operations Centre.
Angelo Suffoletta, of AAS Engineering,
who provided guidance and direction of this report, was present to
the Council may have regarding this item. After
some discussion, it was then:
answer
any
questions
Moved
by: J. Coghlin
RESOLVED THAT Report No. TS- 035- 14 of the Director of Transportation, dated
December 15, 2014, concerning available options for the installation of solar panels
on the roof of the Flightexec Centre and Operations Centre; and further, that the
installation of solar panels be referred to the 2015 budget deliberations. Carried.
Report No. TS- 036- 14, review results of Request for Proposals to
iv)
convert the streetlights in Thames Centre to new LED streetlight
technology. The Director of Operations presented Report No. TS- 03614 dated December 15, 2014. The purpose of the Report is to review
the results of the Request for Proposals ( RFP) to convert the
streetlights in Thames Centre to new LED streetlight technology; and to
recommend award of
the RFP. After some discussion on the matter, it
was then:
by: J. Coghlin
Moved
RESOLVED THAT Report No. TS- 036- 14 of the Director of Operations dated
December 15, 2014, regarding the Request for Proposals ( RFP) to convert the
streetlights in Thames Centre to new LED streetlight technology, be received for
information; and further, that the LED Streetlight Conversion Project be referred to
the 2015 Budget deliberations. Carried.
D)
Fire Services ( per R. Kalan)
Monthly Report for Fire Services for November 2014. The Fire
Chief presented the Fire Services monthly report for the period ending
i)
November 30, 2014. It was then:
Moved
by:
Seconded
K. Elliott
by:
J. Coghlin
RESOLVED THAT the Fire Services monthly report for the period ending November
30, 2014 be
The Manager
of
received.
Roads
and
Carried.
the Fire Chief
retired
from the meeting.
December 15, 2014
Page 10
E)
Community
i)
Services & Development ( per S. Findlater)
Monthly Reports for November 2014:
Building. The Director of Community Services & Development, on
behalf of the Chief Building Official, presented the Building monthly
report
Moved
for the
period
ending November 30, 2014. It was:
by: A. Warwick
by: J. Coghlin
Seconded
RESOLVED THAT the Building monthly report for the period ending November 30,
2014 be
received.
Carried.
By-law Enforcement. The By- law Enforcement Officer presented
the By- law Enforcement monthly report for the period ending
November 30, 2014. It was then:
Moved
by: J. Coghlin
by: A. Warwick
Seconded
RESOLVED THAT the By- law Enforcement monthly report for the period ending
Upon
consensus,
received.
the Council
moved
Carried.
to item 4( E)( iv), Report No. BD- 001- 14.
Recreation. The Manager of Recreation and Facilities presented
the Recreation monthly report for the period ending November 30,
2014.
Moved
J. Coghlin
by:
Seconded
It was then:
by:
K. Elliott
RESOLVED THAT the Recreation monthly report for the period ending November 30,
2014 be
received.
Carried.
Lions Senior Centre.
The Director of Community Services &
Development, on behalf of the Senior Centre Coordinator, presented
the Senior Centre monthly report for the period ending November
30, 2014.
Moved
A. Warwick
by:
Seconded
It was then:
by: J. Coghlin
RESOLVED THAT the Senior Centre monthly report for the period ending November
30, 2014 be
received.
Carried.
It was then:
by: M. Meyer
Moved
RESOLVED THAT the Council
It
was
then:
recess at
2: 13 p. m. Carried.
December 15, 2014
Page 11
Moved
by: J. Coghlin
by: A. Warwick
Seconded
Drainage Reports ( per D. L. Shand Consulting Services Ltd.)
ii)
Monthly Consulting Services Report concerning the provision
of drainage services for Thames Centre for the period ending
November 30, 2014. Dennis Shand, of D. L. Shand Consulting
Services Ltd. ( Drainage Superintendent), presented the Monthly
Consulting Services Report for the provision of drainage services for
the
Municipality for
the
period
ending November 30, 2014. It was
then:
Moved
by:
Seconded
A. Warwick
by:
K. Elliott
RESOLVED THAT the Monthly Consulting Services Report, as prepared by D. L.
Shand
Consulting
Services Ltd. ( Drainage Superintendent),
November 30, 2014, be
for the period ending
Carried.
received.
Report No. DL-018- 14, review tender results for the
construction of the Bailey Municipal Drain 2014 and Branch " J"
the Patterson Municipal Drain. The Drainage Superintendent
presented Report No. DL- 018- 14 dated December 15, 2014. The
of
purpose of the Report is to review the tender results for the
construction of the Bailey Municipal Drain 2014 and Branch " J" of
the Patterson Municipal Drain 2014; and to recommend award of the
tender. After some discussion on the matter, it was then:
Moved
by:
Seconded
M. Meyer
by: A. Warwick
RESOLVED THAT the following actions be taken concerning Report No. DL- 018- 14
of the Drainage Superintendent dated December 15, 2014:
a)
That Report No. DL-018- 14 regarding the tender results for the construction of
the Bailey Municipal Drain and Branch " J" of the Patterson Municipal Drain
2014, be received for information;
b)
That the tender for the construction of the Bailey Municipal Drain 2014 be
awarded
to A. G. Hayter
the
Contracting Ltd., in
amount of $ 156, 442. 85
( plus
HST);
c)
That the tender for the construction of Branch " J" of the Patterson Municipal
Drain 2014 be awarded to A. G. Hayter Contracting Ltd., in the amount of
41, 521. 85 ( plus HST);
d)
and
That the construction of the Bailey Municipal Drain 2014 and Branch "J" of the
Patterson Drain 2014 be authorized only after all appeal periods have expired
and no such appeals
iii)
have been
received.
Carried.
Report No. CD- 015- 14, disposal of surplus lands, Avon (formerly
comprised part of
the Avon Park).
See also By- law No. 48- 2008.
Community Services & Development presented Report
No. CD- 015- 2014 dated December 15, 2014. The purpose of the
The Director
of
Report is to seek Council' s endorsement to sell the three ( 3) residential
lots in the Hamlet of Avon created by Thames Centre be public tender.
After
some
discussion
on
the
matter,
it
was:
December 15, 2014
Page 12
Moved
by: J. Coghlin
by: K. Elliott
Seconded
RESOLVED THAT Report No. CD- 015- 2014 of the Director of Community Services &
Development, dated December 15, 2014, concerning the disposal of the surplus
Avon Park lands, be received for information; and further, that the Director of
Community Services & Development be authorized to proceed with the sale of the
three ( 3)
residential
iv)
lots ( Avon Park
surplus
lands)
by
public
tender. Carried.
Report No. BD- 001- 14, parking at the Flightexec Centre. The Bylaw Enforcement Officer presented Report No. BD- 001- 2014, of the
Chief Building Official and By- law Enforcement Officer dated December
15, 2014. The purpose of the Report is to provide Council with a plan
of action to reduce the number of parking issues at the Flighexec
Centre during major events. After some discussion on the matter,
it
was:
Moved
by:
Seconded
M. Meyer
K. Elliott
by:
RESOLVED THAT Report No. BD- 001- 2014 of the Chief Building Official and By- law
Enforcement Officer, dated December 15, 2014, concerning the parking issues at the
Flightexec Centre, be
Upon
consensus,
v)
received
the Council moved back to item 4( E)( i),
Recreation Monthly Report.
Report No. PR- 027- 14, proposed revisions to By- law No. 70- 2013,
being a bylaw to provide for the use, protection and regulation of
public parks and recreation areas as it relates to Ontario
Regulation 48/ 06 - Smoke-free Ontario Act. The Director of
Community Services & Development and the Recreation and Facilities
Manager presented Report No. PR- 027- 14 dated December 15, 2014.
The purpose of the Report is to seek Council' s approval to amend Bylaw No. 70- 2013, being a By- law to provide for the use, protection and
regulation of public parks and recreation areas, as it relates to Ontario
Regulation 48/ 06 under the Smoke- Free Ontario Act that comes into
effect January 1, 2015. After some discussion on the matter, it was:
Moved
by:
Seconded
M. Meyer
by:
K. Elliott
of the Recreation and Facilities Manager dated December 15, 2014:
a)
That Report No. PR- 027- 14 regarding proposed amendments to By- law No.
70- 2013 be received for information;
b)
That By- law No. 70-2013 be amended as follows:
i)
Section 3. 1. 37 be replaced with the following:
smoke within 20 metres of any park facility".
ii)
That the following section be added:
3. 1. 38
smoke on any recreational amenity, sports fields and
spectator areas owned by the Municipality of Thames
Centre
December 15, 2014
Page 13
Within 20 metres of recreational amenities ( swimming
pools, splash pads, courts, playground equipment, sand
boxes, outdoor ice rinks, etc.);
Within 20 metres of sports fields ( soccer pitches, ball
diamonds, football fields, beach volleyball courts, running
tracks,
etc.); and
Within 20 metres of spectator areas adjacent to sporting
areas and any public areas within 20 metres of any point
on the perimeter of a sporting area or a spectator area
adjacent to a sporting area."
That the amended bylaw be presented to Council at the next regular meeting
scheduled to be held on January 12, 2014. Carried.
c)
The By- law Enforcement Officer retired from the meeting.
Report No. PR- 028- 14, outdoor ice rinks in Thorndale and
vi)
Dorchester. The Recreation and Facilities Manager presented Report
No. PR- 028- 14 dated December 15, 2014. The purpose of the Report
is to recommend that volunteer teams and staff be utilized to build and
maintain outdoor rinks in both Dorchester and Thorndale; and to
recommend that the Municipal Staff develop an Outdoor Rink Manual to
be utilized by the volunteer teams. After some discussion on the
matter, it was then:
Moved
M. Meyer
by:
Seconded
K. Elliott
by:
of the Recreation and Facilities Manager dated December 15, 2014:
a)
That Report No. PR- 028- 14 regarding outdoor rinks in Dorchester and
Thorndale be received for information;
b)
Community Services & Development be requested to
prepare a report identifying specific locations and costs, etc. to build the two
2) proposed community outdoor ice rinks, one in Dorchester and one in
That the Director
of
Thorndale;
c)
That, upon approval by Council, volunteer teams be developed to build and
d)
That the Director
maintain the two ( 2) community outdoor rinks;
of Community Services & Development be requested to
develop a " Thames Centre Outdoor Rink Manual" to establish the application
process, rules, regulations and procedures to be followed by the volunteer
teams;
e)
That the Report outlined in ( b) and the Manual outlined in ( d) be presented to
f)
Council for its consideration at the January 12, 2015 meeting; and
That, at the end of the winter season, the Director of Community Services &
Development be requested to prepare a final report regarding the community
outdoor ice rink project and that the Report be presented to Council for its
review.
vii)
Carried.
Report No. PR- 029- 14, request to host a Shrine Circus at the
Flightexec Centre. The Recreation and Facilities Manager presented
Report No. PR- 029- 14 dated December 15, 2014. The purpose of the
Report is to advise Council that a request has been received from
Festival Xpress to host a Shrine Circus at the Flightexec Centre on July
21, 2015; and to seek Council' s approval of the request.
Deputy Mayor Meyer retired from the Council Chambers at 2: 55 p. m. and returned at 3: 05
p. m.
After
some
discussion regarding the Shrine Circus, it
was
then:
December 15, 2014
Page 14
by: J. Coghlin
by: K. Elliott
Moved
Seconded
RESOLVED THAT Report No. PR- 029- 14 of the Recreation and Facilities Manager,
dated December 15, 2014, concerning a request by Festival Xpress to host a Shrine
Circus at the Flightexec Centre on July 21, 2015, be received for information; and
further, that the request received from Festival Xpress to host a Shrine Circus at the
Flightexec Centre on July 21, 2015, be approved, subject to Festival Xpress
providing proof of liability insurance, in the amount of$ 5, 000, 000. 00, prior to the
event taking place. Carried.
The Recreation and Facilities Manager retired from the meeting.
F)
Administration Services ( per G. Borduas)
Report No. A- 026- 14, Tangible Capital Asset
i)
Policy
update.
The
Council reviewed Report No. A- 026- 14 of the Chief Administrative
Officer dated December 15, 2014. The purpose of the Report is to
present the Municipality of Thames Centre' s revised Tangible Capital
Asset Policy. After some discussion on the matter, it was:
Moved
by:
Seconded
J. Coghlin
A. Warwick
by:
RESOLVED THAT Report No. A-026- 14 of the Chief Administrative Officer, dated
December 15, 2014, concerning the revised Tangible Capital Asset Policy, be
received for information; and further, that the revised Tangible Capital Asset Policy,
attached
to Report No. A- 026- 14, be
ii)
adopted.
Carried.
Report No. A-027- 14, Asset Management Plan
update.
The Council
reviewed Report No. A-027- 14 of the Chief Administrative Officer dated
December 15, 2014. The purpose of the Report is to present the
revised Asset Management Plan for the Municipality of Thames Centre.
After some discussion on the matter, it was then:
by: J. Coghlin
Moved
RESOLVED THAT Report No. A- 027- 14 of the Chief Administrative Officer, dated
December 15, 2014 concerning the revised Asset Management Plan for the
Municipality of Thames Centre, be received for information; and further, that the
revised Asset Management Plan for the Municipality of Thames Centre be approved
to the Province of Ontario by December 31, 2014. Carried.
and submitted
iii)
Report No. C- 038- 14, 2015 Canada Day Application for Funding
under
the Celebration
and
Commemoration Program. The
Clerk/ Cemetery Manager presented Report No. C- 038- 14 dated
December 15, 2014. The purpose of this report is to seek Council' s
authorization to submit an application to the Department of Canadian
Heritage under the Celebration and Commemoration Program to apply
funding for the 2015 Canada Day festivities. It was then:
for
Moved
by:
Seconded
M. Meyer
by: K. Elliott
December 15, 2014
Page 15
RESOLVED THAT Report No. C- 038- 14 of the Clerk, dated December 15, 2014,
concerning the 2015 Canada Day Application for funding under the Celebration and
Commemoration Program, be received for information; and further, that the Clerk be
authorized to submit an application to the Department of Canadian Heritage for
funding under the Celebration and Commemoration Program for the purpose of
organizing activities to celebrate Canada Day 2015. Carried.
Report No. C- 039- 14, 2014 Municipal Election.
iv)
The Clerk/Cemetery
Manager presented Report No. C- 039- 14 dated December 15, 2014.
The purpose of this report is to provide some statistics received from
Intelivote Systems Inc. and the Ministry of Municipal Affairs and
Housing ( MMAH) regarding the 2014 Municipal Election. After some
discussion, it was then:
Moved
by:
Seconded
K. Elliott
by:
J. Coghlin
RESOLVED THAT Report No. C- 039- 14 of the Clerk/ Cemetery Manager, dated
December 15, 2014, concerning the 2014 Municipal Election, be received for
v)
Report No. C- 040- 14, flower beds in the Dorchester Union
Cemetery and compliance with the Cemetery Regulations By- law.
The Clerk/ Cemetery Manager presented Report No. C- 040- 14 dated
December 15, 2014. The purpose of this report is to recommend a
process to bring the flower beds located within the Dorchester Union
Cemetery into compliance with the Cemetery Regulations By- law ( Bylaw No. 49- 2012). After some discussion on the matter, it was then:
by: K. Elliott
Moved
December 15, 2014, concerning the flower beds located in the Dorchester Union
Cemetery, be received for information; and further, that funds be allocated in the
2015
Operating
vi)
Budget to
cover
the costs for this project. Carried.
Report No. C- 041- 14,
animal control services.
The Clerk/Cemetery
Manager presented Report No. C- 041- 14 dated December 15, 2014.
The purpose of this report is to seek direction from Council concerning
the animal control services contract. After some discussion on the
matter, it was then:
by: M. Meyer
Seconded by: J. Coghlin
Moved
December 15, 2014, concerning animal control services be received for information;
and further, that the contract with Hillside Kennels Animal Control Ltd. for animal
control services be renewed, by bylaw, for a two year term, being 2015 and 2016.
Carried.
vii)
Report No. C- 042- 14, appointment of joint representative for the
Municipality of Thames Centre and the Township of Lucan
Biddulph on the Upper Thames River Conservation Board of
Directors.
The Clerk/ Cemetery Manager presented Report No. C- 042-
14 dated December 15, 2014.
December 15, 2014
Page 16
The purpose of this report is to seek Council' s direction concerning the
appointment of a joint representative for the Municipality of Thames
Centre and the Township of Lucan Biddulph on the Upper Thames
River Conservation Authority' s Board of Directors. It was then:
Moved
by:
Seconded
K. Elliott
J. Coghlin
by:
RESOLVED THAT the following actions be taken concerning Report No. C- 042- 14 of
the Clerk/Cemetery Manager, dated December 15, 2014:
a)
That Report No. C- 042- 14 regarding the appointment of a joint representative
for the Municipality of Thames Centre and the Township of Lucan Biddulph on
the Upper Thames River Conservation Authority' s Board of Directors, be
received for information;
b)
c)
That Ray Chowen be re- appointed the joint representative for the Municipality
of Thames Centre and the Township of Lucan Biddulph on the Upper Thames
River Conservation Authority's Board of Directors, effective immediately for the
term ending November 30, 2018; and
That this appointment be included on the Municipality's Appointment By- law.
Carried.
viii)
Report No. C- 043- 14, Journal of the Reeves and Councils of the
former Township of North Dorchester, Township of West Nissouri
and the Municipality of Thames Centre. See the Journal. The
Clerk/ Cemetery Manager presented Report No. C- 042- 14 dated
December 15, 2014. The purpose of this report is to present the
Journal of the Reeves and Councils of the former Township of North
Dorchester, Township of West Nissouri, and the Municipality of Thames
Centre from 1850 to Present. After some discussion on the matter, it
was then:
Moved
by:
Seconded
M. Meyer
by: K. Elliott
RESOLVED THAT the following actions be taken concerning Report No. C- 043- 14 of
the Clerk/ Cemetery Manager, dated December 15, 2014:
a)
That Report No. C- 043- 14 regarding the Journal of the Reeves and Councils
of the former Township of North Dorchester, Township of West Nissouri, and
the Municipality of Thames Centre from 1850 to Present, be received for
information;
b)
That a thank you letter, on behalf of the Members of Council and Municipal
Staff, be forwarded to Clairisse Smith and Penny Wearne for their contribution
towards completing the Journal of the Reeves and Councils of the former
Township of North Dorchester, Township of West Nissouri, and the
Municipality of Thames Centre from 1850 to Present; and
c)
5.
That the Municipal Staff be requested to investigate options for preserving the
old minute and bylaw books. Carried.
REPORTS OF MUNICIPAL COMMITTEES
A)
Report No. TCPSB-005- 14, 2015 Draft Operating Budget for the Thames
Centre Police Services Board. Darrell Kington, Chair of the Thames Centre
Police Services Board ( TCPSB), presented Report No. TCPSB- 005- 14 dated
December 15, 2014. The purpose of the Report is to present the 2015 Draft
Operating Budget of the TCPSB; and to seek Council' s approval of the
proposed
budget. After
some
discussion
on
the
matter,
it
was
then:
December 15, 2014
Page 17
by: J. Coghlin
Moved
RESOLVED THAT Report No. TCPSB- 005- 14 of the Chair of the Thames Centre
Police Services Board ( TCPSB),
dated December 15, 2014, concerning the 2015
Draft Operating Budget of the TCPSB be received for information; and further, that
the 2015 Draft Operating Budget of the TCPSB, in the amount of$ 32, 171. 26, as
attached
B)
to Report No. TCPSB- 005- 14, be
approved.
Carried.
Health and Safety Committee, November 20, 2014, minutes of meeting.
After some discussion regarding the minutes, it was then:
by: K. Elliott
Moved
RESOLVED THAT the
minutes of
the Joint Health &
Safety Committee meeting held
on November 20, 2014 and recommendations contained therein be received.
Carried.
C)
Dorchester Library Expansion Adhoc Committee, September 17, 2014
and
September 30, 2014,
minutes of
meeting. It was:
by: J. Coghlin
Moved
RESOLVED THAT the minutes of the Dorchester Library Expansion Adhoc
Committee meetings held on September 17, 2014 and September 30, 2014 be
received.
D)
Carried.
Lions Senior Centre Advisory Board, November 7, 2014, minutes of
meeting. It was:
by: K. Elliott
by: J. Coghlin
Moved
Seconded
RESOLVED THAT the minutes of the Lions Senior Centre Advisory Board meeting
held
6.
on
November 7, 2014 be
received.
Carried.
MAYOR' S REPORT/ COUNTY COUNCIL REPORT
A)
Mayor Maudsley advised that on:
November 26, 2014, he attended an orientation session at the
Wellness Centre, in Middlesex Centre. The orientation session was
hosted by the Municipality of Middlesex Centre with Gord Hume as
the guest speaker.
On November 26, 2014, he attended the Council/ Staff Charity
Fundraising Thanksgiving Luncheon. The monies raised for the
event were donated to the Diamond Black- Fan Anemia Foundation.
On November 26, 2014, he brought greetings on behalf of the
Municipality at the Festival of Lights Event.
On November 27, 2014, he attended a ribbon cutting at the
Flightexec Centre for the Weight Training Facility for the Wheelchair
Rugby Organization. Mayor Maudsley advised that the event was
well attended.
On December 6, 2014, he attended a Heads of Council training
session hosted by the Association of Municipalities of Ontario
AMO) in London.
December 15, 2014
Page 18
On December 12, 2014, he and the Clerk attended the Ontario West
Municipal Conference hosted by the Ministry of Municipal Affairs &
Housing at the Lamplighter Inn in London.
On December 12, 2014, he and Councillors Coghlin and Warwick
participated in the Ceremonial Puck Drop at the Dolphins Game
held at the Flightexec Centre.
Middlesex County Council Meetings and Minutes
7.
CORRESPONDENCE
Ernie Hardeman, MPP, on behalf of the Ontario Progressive Conservative
Party, extend congratulations to Mayor Maudsley on re-election
Laura Elliott, Director of Education and Ruth Tisdale, Chair, Thames Valley
District School Board, November 12, 2014, on behalf of the administration and
trustees, extend congratulations to Mayor Maudsley on success in the
municipal election
Sean Finn, on behalf of CN, extended congratulations to Mayor Maudsley on
election win as
Mayor
of
Thames Centre - included with the letter was the CN
in Your Community 2014 Report
Union Gas, November 12, 2014, concern regarding the filing of the
TransCanda Pipeline's ( TCPL) Energy East oil pipeline project with the
National Energy Board as it they believe the project will increase natural gas
costs
Minister Responsible for Seniors Affairs, November 24, 2014, Age- Friendly
Community Planning Grant Program
Tourism Middlesex, December 4, 2014, Quarterly Report update for the period
October 1, 2014 to December 1, 2014
Ministry of Citizenship, Immigration and international Trade, November 2014,
nominations for Ontario Medal for Young Volunteers
City of London, November 21, 2014, Notice of Passing of Zoning By- law
Amendment No.' s Z.- 1- 142361, Z.- 1- 142362, and Z.- 1- 142363
City of London, November 28, 2014, Notice of Passing of Zoning By- law
Amendment No.' s Z.- 1- 142365, Z.- 1- 142366, Z.- 1- 142363,
City of London, November 21, 2014, Notice of Adoption of Official Plan No.
602
City of London, November 28, 2014, Notice of Adoption of Official Plan No.
603
Municipality of Central Elgin, November 21, 2014, Notice of Public Meeting
concerning a proposed Zoning By- law Amendment for property located at
45050 John Wise Line
Municipality of Middlesex Centre, November 27, 2014, Notice of Public
Hearing and Public Meeting for Consent Application B- 35/ 14 and Zoning Bylaw Amendment for property located at 15932 Ten Mile Road
Municipality of Middlesex Centre, November 25, 2014, Notice of Passing of
Zoning By- law Amendment No. 2014- 101
Moved
by: M. Meyer
by: J. Coghlin
Seconded
RESOLVED THAT the
8.
abovenoted correspondence
be
noted and
filed. Carried.
UNFINISHED BUSINESS
A)
Presentation
on
how drainage
assessments are
being
calculated ( D.
Shand)
December 15, 2014
Page 19
9.
OTHER BUSINESS
A)
I Love Thorndale, December 9, 2014, request to waive the rental fees for
the Thorndale Community Centre and Fairgrounds on Family Day
February 16, 2015) to host a Winter Carnival event for the community of
Thorndale. See also Request to Waive or Reduce Fees at Municipal
Facilities
Policy. Councillor Elliott declared a conflict of interest regarding
from
discussion
voting on the matter. The
Council reviewed correspondence, dated December 9, 2014, received from
this
matter and abstained
all
and
the I Love Thorndale Group, requesting the Council' s consideration to waive
the rental fees for the Thorndale Community Centre and Fairgrounds on
Family Day ( February 16, 2015) in order to host a Winter Carnival event for
the community of Thorndale.
The Clerk
noted that the fees amount to approximately $ 176. 99 ( plus HST).
The Clerk advised that the Recreation and Facilities Manager wishes to have
the Winter Carnival endorsed as a Municipal Annual Event, similar to that of
Canada Day and the Festival of Lights events and will be presenting a report
regarding this
matter
in the
near
future. After some discussion, it was then:
RESOLVED THAT request by the I Love Thorndale Group, by correspondence dated
December 9, 2014, to waive the rental fees for the Thorndale Community Centre and
Fairgrounds on Family Day ( February 16, 2015) in order to host a Winter Carnival, be
approved in a monetary amount of $ 176. 99 ( plus HST), noting that the Recreation
and Facilities Manager will be presenting a Report in the near future regarding the
Winter Carnival Event. Carried.
B)
Director
Services &
Development, request to carry over
The Director of Community Services &
Development requested Council' s consideration for him to carry over any
unused
unused
of
Community
2014
2014
vacation
vacation
days to 2015.
days to 2015. It was then:
Moved by: K. Elliott
RESOLVED THAT the Director
to carry
10.
over
any
unused
2014
of
Community Services & Development be authorized
vacation
days to 2015. Carried.
NOTICES OF MOTION
A)
Councillor Coghlin:
That two ' Deaf Child At Play' signs be installed on Calvert Place in
Dorchester with the first sign to be installed on the north side of the
street, approximately 85 metres from the from the corner of Hamilton
Road and Calvert Place; and the second sign to be installed on the south
side of the street, approximately 24 metres from the corner of Hamilton
Road
and
adopted
Calvert Place."
by
Council
by: J. Coghlin
Seconded by: M. Meyer
Moved
at
See also Disabled Person Warning Sign Policy
its meeting held
on
December 17, 2012.
It was:
December 15, 2014
Page 20
RESOLVED THAT two ' Deaf Child At Play' signs be installed on Calvert Place in
Dorchester with the first sign to be installed on the north side of the street,
approximately 85 metres from the corner of Hamilton Road and Calvert Place; and
the second sign to be installed on the south side of the street, approximately 24
metres
11.
from the
corner of
Hamilton Road
and
Calvert Place. Carried.
BY- LAWS
A)
By- laws:
By- law No. 84-2014, being a bylaw to levy the final cost of the
work of the construction known as the Judge Drain 2012, as
provided for in By-law No. 25- 2013;
By-law No. 85- 2014, being a bylaw with respect to a Zoning
Amendment as submitted by L82 Construction Ltd. for property
located at 21558 Olalondo Road ( Zoning Amendment Application
Z8- 2014);
By-law No. 86- 2014, being a bylaw with respect to an Official Plan
Amendment (No. 13) as submitted by L82 Construction Ltd. in
relation to property located at Part of Lot 14, Concession 1,
Municipality of Thames Centre (formerly Township of West
Nissouri), County of Middlesex (Official Plan Amendment
Application OPA1- 2014);
By-law No. 87- 2014, being a bylaw to levy the final cost of the
work of the construction known as the Sherman Metcalfe
Municipal Drain 2013, as provided for in By- law No. 27- 2013;
By- law No. 88- 2014, being a bylaw to appoint a Weed Inspector for
the Municipality for the term of Council;
By- law No. 90- 2014, being a bylaw to authorize the execution of
an Agreement with Hillside Kennels Animal Control Ltd. to provide
animal control services;
By- law No. 91- 2014, being a bylaw to authorize the execution of a
Naming Rights Agreement with Royal Fence Limited for the
naming
of
the Baseball Diamond ( Item # 17) at the Outdoor
Recreation Complex located on Hamilton Road in the Municipality
of Thames Centre.
It was then:
Moved
by:
Seconded
J. Coghlin
by: A. Warwick
RESOLVED THAT the following by- laws be given first, second and third readings,
and be properly signed and sealed:
By- law No. 84-2014, being a bylaw to levy the final cost of the work
of the construction known as the Judge Drain 2012, as provided for
in By- law No. 25- 2013;
By- law No. 85-2014, being a bylaw with respect to a Zoning
Amendment as submitted by L82 Construction Ltd. for property
located at 21558 Olalondo Road ( Zoning Amendment Application
Z8- 2014);
By- law No. 86- 2014, being a bylaw with respect to an Official Plan
Amendment ( No. 13) as submitted by L82 Construction Ltd. in
relation to property located at Part of Lot 14, Concession 1,
Municipality of Thames Centre (formerly Township of West
Nissouri),
County of Middlesex ( Official Plan Amendment
Application OPA1- 2014);
By- law No. 87-2014, being a bylaw to levy the final cost of the work
of the construction known as the Sherman Metcalfe Municipal Drain
2013, as provided for in By- law No. 27- 2013; and
December 15, 2014
Page 21
By- law No. 88- 2014, being a bylaw to appoint a Weed Inspector for
the Municipality for the term of Council;
By- law No. 90- 2014, being a bylaw to authorize the execution of an
Agreement with Hillside Kennels Animal Control Ltd. to provide
animal control services;
By- law No. 91- 2014, being a bylaw to authorize the execution of a
Naming Rights Agreement with Royal Fence Limited for the naming
of
the Baseball Diamond ( Item # 17) at the Outdoor Recreation
Complex located on Hamilton Road in the Municipality of Thames
Centre. Carried.
B)
By-law No. 89- 2014, being a bylaw to appoint officers as is necessary to
various Boards/ Committees of the Municipality. Deputy Mayor Meyer
declared a conflict of interest and abstained from all discussion and voting on
the
the
Moved
matter.
K. Elliott
by:
Seconded
It was then:
by: J. Coghlin
RESOLVED THAT By- law No. 89- 2014, being a bylaw to appoint officers as are
necessary to the various Boards/ Committees of the Municipality, be given first,
second and
third
readings, and
be properly
signed and sealed.
Carried.
It was then:
Moved
J. Coghlin
by:
Seconded
by:
K. Elliott
RESOLVED THAT the Council
recess at
It was then:
Moved
by: J. Coghlin
by: K. Elliott
Seconded
12.
CLOSED SESSION
It was:
by: K. Elliott
Moved
RESOLVED THAT the Council go into closed session at 3: 35 p. m. pursuant to:
Section 239( 2)( e) of the Municipal Act, being " personal matters about an
identifiable individual, including employees" with respect to the Canada Day
Committee;
Section 239( 2)( e) of the Municipal Act, being " litigation or potential litigation" with
respect to the Pilkington Drain Update;
Section 239( 2)( b) of the Municipal Act, being " personal matters about an
identifiable individual, including employees" and Section 239( 2)( d) of the
Municipal Act, being " labour relations or employee negotiations" with respect to an
organizational review and employee
It
was:
issues. Carried.
December 15, 2014
Page 22
Moved
by: K. Elliott
RESOLVED THAT the Council reconvene at 4:48 p. m. in order to continue with its
A)
Personal matter, Canada Day Committee.
The
Mayor J.
following persons were in attendance for the closed session:
S. Findlater, Director of Community Services & Development; and M. Lewis, Clerk.
It was:
Moved
by: A. Warwick
RESOLVED THAT:
1.
That the Canada Day Event be transferred back to the Community Services &
Development Department ( Recreation);
2.
That the Recreation and Facilities Manager be responsible for overseeing and
organizing the event with the assistance of the Canada Day Committee;
That the following employees form part of the Canada Day Committee:
3.
Recreation and Facilities Manager, Administrative Assistant for Recreation/ Fire,
and the Administrative Assistant/ Records Clerk; noting that Councillor Elliott and
Councillor Warwick have been appointed as Council' s representatives on the
Canada Day Committee;
That the Clerk' s Department continue to prepare the grant for funding for the
4.
Canada Event;
5.
That additional funds, in the amount of$ 7, 500. 00, be allocated in the 2015
Budget for the Canada Day Event, noting that this amount would include grant
monies,
B)
if
successful).
Carried.
Litigation, Pilkington Drain Update.
The
following persons were in attendance for the closed session: Mayor J.
S. Findlater, Director of Community Services & Development; and M. Lewis, Clerk.
Mayor Maudsley advised that during the closed session, the Council received an
update concerning a litigation matter in relation to the Pilkington Drain.
C)
Personal matters/employee negotiations, organizational review and
employee
issues. It was:
The
following persons were in attendance for the closed session: Mayor J.
S. Findlater, Director of Community Services & Development; M. Lewis, Clerk; and
Nicholas Loeb, of Middlesex County Barrister & Solicitor' s Office.
It was:
Moved
M. Meyer
by:
Seconded
by:
K. Elliott
RESOLVED THAT Stewart Findlater be appointed Acting Chief Administrative Officer
during the absence of the Chief Administrative Officer. Carried.
It
was
then:
December 15, 2014
Page 23
Moved
by: M. Meyer
RESOLVED THAT the Acting Chief Administrative Officer (CAO) be directed to
review the organizational chart to redistribute roles and responsibilities under the
organization to allow him to fulfil the duties as Acting CAO, during the absence of the
Chief Administrative Officer. Carried.
13.
SCHEDULING OF MEETINGS
The next regular meeting is scheduled to be held on January 12, 2015, at 1: 00 p. m.,
in the Council Chambers located at the Municipal Office in Dorchester.
14.
CONFIRMATORY BY- LAW
By- law No.
A)
Moved
92- 2014,
being
a
Confirmatory By- law. It was:
by: A. Warwick
by: J. Coghlin
Seconded
RESOLVED THAT By- law No. 92-2014, being a Confirmatory By- law, be given first,
second and
15.
third
readings, and
be properly
signed and sealed.
ADJOURNMENT
There being no further business to discuss, it was:
Moved
by:
Seconded
K. Elliott
by: J. Coghlin
RESOLVED THAT the meeting
J. Ma •
ey,
-
or
adjourn at
M
lerk
Carried.

during its closed session, Paul Morrissey, of Siskinds, provided an

Transcription

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August-September 2014 - Municipalité d`Ormstown

equipment company

A rtist E lliott F rom P r E s E nts ArtBeatlive.com

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