Annual Shareholders Meeting

Transcription

23 September 2015
Enclosed herewith documents relating to Uvongo River Resort Share Block (Pty) Ltd
Annual Shareholders Meeting for 2015
The Annual Shareholders Meeting will be held on the 23rd of September 2015 at 15h30
at the VRS Head Office, Building No. 1, Mooikloof Office Park East,
c/o Atterbury and Jollify Main Road, Mooikloof.
Mooikloof Office Park East, c/o Atterbury and Jollify Main Road, Mooikloof, 0059
UVONGO RIVER RESORT
SHARE BLOCK (PTY) LIMITED
Registration No: 2005/002060/07
NOTICE OF ANNUAL SHAREHOLDERS MEETING
UVONGO RIVER RESORT
SHARE BLOCK (PTY) LIMITED
Registrasie Nr: 2005/002060/07
KENNISGEWING VAN DIE ALGEMENE
AANDEELHOUERSVERGADERING
Notice is hereby given of the Annual Shareholders Meeting
of Uvongo River Resort Share Block (Pty) Limited. The
meeting will be held at VRS Head Office, Building No. 1,
Mooikloof Office Park East, c/o Atterbury and Jollify Main
Road, Mooikloof, Pretoria on Wednesday, 23 September
2015 at 15h30 (map included).
Hiermee
word
kennis
gegee
van
die
Algemene
Aandeelhouersvergadering van Uvongo River Resort Share
Block (Pty) Limited. Die vergadering sal gehou word te VRS
Hoofkantoor, Gebou Nr. 1, Mooikloof Office Park East, h/v Atterbury
en Jollify Main Weg, Mooikloof, Pretoria op Woensdag, 23
September 2015 om 15h30 (padkaart ingesluit).
AGENDA
PAGE
AGENDA
1.
2.
3.
3-5
1.
2.
3.
6
4.
7 – 23
5.
4.
5.
6.
7.
8.
9.
10.
Open and Welcome
Apologies / Proxies / Quorum
Minutes of the Annual General Meeting
held on 25 July 2014
Presentation of the Chairman’s
Integrated Report
Presentation of the Annual Financial
Statements and Directors Report for
the year ended 31 December 2014
Approval of Auditors Remuneration
Appointment of Auditors
Approval of Insurance Values with or
without amendments
Election and appointment of Directors.
Dissolution of Meeting
6.
7.
8.
9.
10.
Opening en Verwelkoming.
Verskonings / Volmagte / Kworum.
Notule van die Jaarvergadering gehou op
25 Julie 2014
Aanbieding van die Voorsitter se
Geïntegreerde Verslag.
Aanbieding van die Finansiële Jaarstate en
Direkteursverslag vir die jaar geëindig
31 Desember 2014
Goedkeuring van die Ouditeursvergoeding.
Aanstelling van Ouditeure
Goedkeuring van Versekeringswaardes met
of sonder wysigings.
Verkiesing en aanstelling van Direkteure
Ontbinding van die Vergadering
BBLADSY
3-5
6
7 - 23
NOTE
NOTA
Every Shareholder who is entitled to vote may appoint a
Proxy and the Proxy form attached hereto, must be
completed and received at the VRS offices at least 48 hours
before the scheduled commencement time of the Meeting.
Please e-mail ([email protected]), fax (012 996 0556) or
post (PO Box 35580, Menlo Park, 0102).
Elke Aandeelhouer wat geregtig is om te stem mag ŉ
Gevolmagtigde aanstel en die Volmagvorm, hierby aangeheg,
moet voltooi en ontvang word by VRS se kantore ten minste 48
uur voor die aanvang van die Vergadering. Stuur dit asseblief per
e-pos ([email protected]), faks (012 996 0556) of pos (Posbus
35580, Menlo Park, 0102)
In terms of the Companies Act meeting participants
(including Proxies) are required to provide reasonably
satisfactory identification before being entitled to attend or
participate in a Shareholders meeting. Forms of
identification include a valid identity document / drivers
licence / passport.
In gevolge die Maatskappywet moet persone (insluitend
Gevolmagtigdes) wat die vergadering bywoon redelike
bevredigende identifikasie voorsien voordat hulle geregtig is om die
Ledevergadering by te woon of daaraan deel te neem. Bewys van
identifikasie sluit geldige identiteitsdokument / rybewys / paspoort
in.
BY ORDER OF THE BOARD
IN OPDRAG VAN DIE RAAD
1
DEAR SHAREHOLDER
GEAGTE AANDEELHOUER
You are cordially invited by the Management of Uvongo
River Resort Share Block (Pty) Limited to attend the Annual
Shareholders Meeting to be held at VRS Head Office,
Building No. 1, Mooikloof Office Park East, c/o Atterbury
and Jollify Main Road, Mooikloof, Pretoria on 23
September 2015 at 15h30.
U word hartlik deur die Bestuur van Uvongo River
Resort Share Block (Pty) Limited uitgenooi na die Algemene
Aandeelhouersvergadering wat gehou word te VRS
Hoofkantoor, Gebou Nr. 1, Mooikloof Office Park East, h/v
Atterbury en Jollify Main Weg, Mooikloof, Pretoria op 23
September 2015 om 15h30.
Enclosed herewith the following documents relating to the
Annual Shareholders Meeting of Uvongo River Resort Share
Block (Pty) Limited.
Ons sluit hierby dokumentasie ten opsigte van die Algemene
Aandeelhouersvergadering van Uvongo River Resort Share
Block (Pty) Limited in.
DOCUMENT:
DOKUMENT:
1.
2.
3.
4.
5.
6.
7.
8.
PAGE
Notice of the Annual Shareholders
Meeting and Agenda
Minutes of the Annual General Meeting
held on 25 July 2014
Chairman’s Integrated Report
Annual Financial Statements for the
year ended 31 December 2014
Proposed Insurance Values
RSVP
Proxy Form
Nomination of Directors Form
1-2
1.
3-5
2.
6
7 - 23
3.
4.
24
Insert
Insert
Insert
5.
6.
7.
8.
BLADSY
Kennisgewing van die Algemene
Aandeelhouersvergadering en Agenda
Notule van die Algemene Jaarvergadering gehou op 25 July 2014
Voorsitter se Geïntegreerde Verslag.
Finansiële State vir die jaar geëindig
31 Desember 2014
Voorgestelde Versekeringswaardes
Aanvaarding van uitnodiging
Volmagvorm
Direkteursnominasievorm
1-2
3-5
6
7 - 23
24
Insert
Insert
Insert
Should you wish to have any matter of general interest raised at
the meeting then please submit same in writing, to be
received at least 48 hours before the Meeting commences,
to VRS at PO Box 35580, Menlo Park, 0102, or fax to
(012) 996 0556.
Indien daar enige aangeleentheid is van algemene belang wat
u graag wil bespreek, stel dit asseblief op skrif en stuur, sodat
dit ontvang word ten minste 48 uur voor die aanvang van die
Vergadering, aan VRS Posbus 35580, Menlo Park, 0102, of
faks aan (012) 996 0556.
Registered Address: Mooikloof Office Park East
c/o Atterbury and Jollify Main Road
Geregistreerde Adres: Mooikloof Office Park East
h/v Atterbury en Jollify Main Weg
Mooikloof
Pretoria
Mooikloof
Pretoria
0059
0059
2
MINUTES OF THE ANNUAL SHAREHOLDERS MEETING OF UVONGO RIVER RESORT
SHARE BLOCK (PTY) LIMITED HELD AT VRS ON THE 25TH OF JULY 2014 AT 10H30
PRESENT:
DIRECTORS:
AS PER THE ATTENDANCE REGISTER
MEMBERS:
BY INVITATION:
1.
OPEN AND WELCOME
The Chair opened the meeting and welcomed everyone present.
2.
APOLOGIES / PROXIES / QUORUM
The Chair advised that one apology had been received. The Chair further advised that
Members present in person or by proxy representing at least 1% of the total shares in
the Company constituted a quorum and as the Members present represented 100 % of
the total votes, the Chair accordingly declared the meeting as duly constituted.
3.
MINUTES OF THE PREVIOUS AGM HELD ON THE 13 AUGUST 2013
The approved minutes had been circulated and there were no matters arising from the
Minutes.
4.
PRESENTATION OF THE CHAIR’S REPORT
The Chair’s Report having been circulated was accepted as read. The Chair
highlighted pertinent aspects of the Report and after discussion, the meeting accepted
the Chair’s integrated Report and approved the actions of the Directors.
5.
PRESENTATION OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED
31 DECEMBER 2013
NE presented the Annual Financial Statements and explained the various notes
relating to the line items concerned. There were no matters arising from the
presentation.
6.
APPROVAL OF AUDITOR’S REMUNERATION
The meeting considered the fees raised by the Auditors for work completed and as
there were no questions or objections, the Members:
Resolved by unanimous Resolution that:
The Auditor’s fees be and are paid when received, approved and duly signed off.
Uvongo River Resort Share Block (Pty) Limited
Reg No 2005/002060/07
Directors ASM Meeting
25 July 2014
3
7.
APPOINTMENT OF AUDITORS
As there was no counter proposal or objection to the re-appointment of the Auditors,
the Auditors therefore remained in office for the ensuing financial year.
8.
INSURANCE SCHEDULE
The meeting considered the circulated Insurance Schedule detailing the insured
values, premiums, Broker and Insurer / Re-insurer for Caribbean Share Block Limited
and accepted same.
The meeting charged the Directors to extend the insurance policy for the next financial
year and to retain the premiums within the budget parameters and also proposed that
the insured period be synchronised with the financial year end.
ACTION: MARONEL JOUBERT
9.
ELECTION OF DIRECTORS
The Directors did not stand down.
10.
SPECIAL AND ORDINARY RESOLUTIONS
The Chair referred to the contents of the Directors Report and outlined the reasons
and effect of the Special Resolutions.
On a show of hands the following Resolutions were unanimously carried:
SPECIAL RESOLUTION 1 (USR1)
“That the existing 1000 ordinary R1.00 par value shares (with no classification) be
converted to 1000, “C” class shares retaining the current par value of R1.00 each as
more fully described in Annexure “B” of the MoI attached hereto.”
“That the Company allot an additional 50 000 no par value “A” Class Shares
granting the holder the development rights on the property.”
“That following on from the acceptance and approval of USR2 that the Company at the
request of the “A” Class Shareholder convert 7332 no par value “A” Class Shares to
7332 no par value “B” Class Shares which will be linked to a Use Agreement in
respect of the usage of time modules in the Units, and a cession of a portion of the
loan obligation in accordance with Annexure “B”.
“That following on from the acceptance and approval of USR3 that the Company at the
request of the “A” Class Shareholder convert 1000 no par value “A” Class Shares to
1000 no par value“D” Class Shares as more fully described in Annexure “B” of the MoI
attached hereto.”
Reg No 2005/002060/07
25 July 2014
4
“That following on from the acceptance and approval of Special Resolution USR1 to
and including USR4 that the existing MoI is abrogated in its entirety and replaced by
the new MoI initialled by the Chair for identification purposes. The new MoI will be
effective from the date of complete filing of the Special Resolutions with the
Companies and Intellectual Property Commission (CIPC).”
ORDINARY RESOLUTION
“That following on from the acceptance and approval of Special Resolutions USR1 to
and including USR5 with or without amendments as resolved by the Shareholders in the
meeting that the Directors and / or the Company Secretary are hereby duly authorised
to take such steps and sign and file such documents as may be necessary to give effect
to the Special Resolutions.”
11.
VOTE OF THANKS AND DISSOLUTION OF MEETING
The Chair thanked VRS and the accounting staff for their assistance and contributions
in ensuring good Corporate Governance and controls and thanked the Resort
Management for their exemplary management of the Resort.
As there were no further matters for discussion the Chair dissolved the meeting.
Approved and signed at Pretoria on the 14th day of October 2014.
…………………………………..
JW MEYER
(Chair)
Reg No 2005/002060/07
25 July 2014
5
UVONGO RIVER RESORT SHARE BLOCK (PTY) LIMITED
Registration Number: 2005/002060/07
REPORT BY THE CHAIR
It is once again my pleasure to provide you with an Annual Report in respect of the events
during the past year.
At the recent RCI Resort recognition and awards evening our team compared favourably to
Resorts in the RCI Silver Crown category, which again proves that we are on the right path and
offering not just holiday accommodation but memories for a lifetime.
The past year had its fair share of challenges due to the introduction of new legislation, and our
Members saw rocketing increases in prices of goods and services, which resulted in a general
tightening of the belts in all sectors of commerce and home life.
Our newly appointed Resort Management couple, have made great strides by redecorating the
exterior of the buildings to now emulate “Little Italy”. It has made a tremendous change to the
appearance of the Resort, and makes it fun to dream in “Little Italy”, whilst walking on the South
Coast. Well done Charlie and Desire, you have made an enormous difference to the Resort and
we look forward to see what else you have planned! On behalf the Board I would like to thank
you and your team who ensure that our guests have a memorable stay.
From the Annual Financial Statements, you will note that Uvongo River Resort Share Block
(Pty) Ltd, reflects a deficit for the year under review of R 579 548. This was due to expenditure
approved out of reserves for repairs (R 989 164) and refurbishment (R 433 476). This resulted
in a retained deficit of R 572 344 as at 31 December 2014 (31 December 2013 R 7 199
surplus).
Uvongo River Resort Share Block (Pty) Ltd has a positive liquidity projection for the next 12
months.
A hearty congratulations to the VRS team, who received amazing accolades at the RCI Annual
Resort Recognition Awards function. VRS Managed Resorts achieved the first place in respect
of the Resort of the Year categories for large, medium and small Resorts. This is the first time in
the history of these awards that, any single Managing Agent has been able to secure all three
top positions, and we congratulate VRS on this achievement.
I would like to thank my fellow Directors for their input and passion with which they pursue the
objectives of the Company, and similarly would like to thank VRS and its extended staff
component for their input and assistance in ensuring that our guests’ needs and requirements
are addressed in a professional manner.
Please note that the current documentation includes a Proxy form for the Annual Shareholders
Meeting and in the event that you cannot attend the ASM, please complete the Proxy form.
I trust that your 2015 year will be a memorable one, and wish you every success for the balance
of 2015.
Regards and blessings,
John Meyer
Chair
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
UVONGO RIVER RESORT SHARE BLOCK (PTY) LTD
Insurance Schedule effective 01/08/2014 to 31/07/2015
Type
Property Combined:
Office Contents:
Theft:
Business All Risks:
Machinery Breakdown:
Electronic Equipment:
Motor Vehicle Cover:
Public Liability:
Section Description
Covered For
Sum Insured
Standard Building Sum Insured
Standard Contents Sum Insured
Miscellaneous Sum Insured
Fire, Lightning, Flood, Special Perils
R
R
R
37 000 000.00 R
25 489.87 R
41 596.87 R
33 300.00
22.94
37.44
Insured Value
Office Contents
R
3 188 592.00 R
13 870.32
Insured Value
Entire contents of insured property
R
100 000.00 R
3 800.04
Acer Travelmate 5730G Laptop
Business All Risks
Items as per Asset Register
R
R
15 000.00 R
30 496.12 R
1 102.44
2 241.48
Insured Value
R
312 000.00 R
1 185.60
Insured Value
R
236 664.03 R
5 135.64
2013 DAIHATSU GRAN MAX 1 TON - TBA
Comprehensive
R
144 430.00 R
5 777.16
Insured Value
Occurrence Basis
R
50 000 000.00 R
20 718.84
R
R
7 059.12
5 231.52
R
R
99 482.54
8 290.21
SASRIA
ADMIN FEE
TOTAL PREMIUM FOR UVONGO RIVER RESORT SHARE BLOCK (PTY) LTD
BROKER
CONSULTANT
UNDERWRITERS
Annual Premium
Safari & Touism Brokers
Natasha Parry
Lloyds Liability
Lloyds Motor
Santam Multimark III incl S24
24
Per Annum
Per Month
RSVP
Please complete and forward the information below to VRS on or before
16 September 2015 in order for the Management Company to make the
necessary arrangements.
Kind Regards,
Marjorie Forssman
Name: _______________________________
Shareholder No: _______________________
Kindly Accept:
YES
 NO 
Fax: (012) 996 0556
Number of people: ___________
E-mail: [email protected]
RSVP
Voltooi en stuur asseblief die inligting hieronder aan VRS voor of op
16 September 2015 om die Bestuursagent in staat te stel om die nodige reëlings
te tref.
Vriendelike Groete,
Marjorie Forssman
Naam: _______________________________
Aandeelhouer Nr: ______________________
Neem uitnodiging aan:
JA
 NEE 
Faks: (012) 996 0556
Aantal persone: ___________
E-pos: [email protected]
ANNUAL SHAREHOLDERS MEETING – PROXY FORM
Reg No: 2005/002060/07
FORM OF PROXY FOR USE BY SHAREHOLDERS AT THE ANNUAL SHAREHOLDERS MEETING OF
UVONGO RIVER RESORT SHARE BLOCK (PTY) LTD, TO BE HELD AT VRS HEAD OFFICE, BUILDING
NO. 1, MOOIKLOOF OFFICE PARK EAST, C/O ATTERBURY & JOLLIFY MAIN ROAD, MOOIKLOOF,
PRETORIA, ON WEDNESDAY, 23 SEPTEMBER 2015 AT 15H30.
I / We
Shareholder No:
_______________________________________________________________________________________________
Of
Number of Shares (Votes):
_______________________________________________________________________________________________
Hereby appoint
_________________________________________ of ___________________________________________________
Or failing him / her
_________________________________________ of ____________________________________________________
Or failing him / her, the Chair of the Meeting as my Proxy to vote on my behalf at the Annual Shareholders Meeting of
the Company, to be held on the above mentioned date and at any adjournment thereof as follows:
IN
FAVOUR
AGAINST
ABSTAIN
Approval of Auditors Remuneration
Appointment of Auditors
Approval of Insurance Schedule
Election and Appointment of Directors
(Indicate instruction given to Proxy by means of a cross in the space provided.)
Unless otherwise instructed, the Proxy may vote as he/she thinks fit.
Signature ______________________________
Signed at ________________________ this ______________ day of __________________________________ 2015.
Note:
Any alteration or correction made to this form of proxy (excluding the deletion of alternatives, and excluding the
deletion of singular / plural alternatives) must be initialled by the signatory/ies. Documentary evidence establishing
the authority of a person signing this form of proxy in a representative capacity (e.g. on behalf of a Company, Close
Corporation of Trust) must be attached to this form. The completion and lodging of this form of proxy will not
preclude the relevant Shareholder from attending the meeting, speaking and voting in person thereat, to the
exclusion of any Proxy appointed in terms thereof, should such Shareholder wish to do so. P.T.O
ALGEMENE AANDEELHOUERS VERGADERING – VOLMAG VORM
Reg No: 2005/002060/07
VOLMAG
VIR
GEBRUIK
DEUR
AANDEELHOUERS
BY
DIE
ALGEMENE
AANDEELHOUERSVERGADERING VAN UVONGO RIVER RESORT SHARE BLOCK (PTY) LTD, WAT
GEHOU SAL WORD TE VRS HOOFKANTOOR, GEBOU NR. 1, MOOIKLOOF OFFICE PARK EAST, H/V
ATTERBURY & JOLLIFY MAIN WEG, MOOIKLOOF, PRETORIA, OP WOWNSDAG, 23 SEPTEMBER 2015
OM 15H30.
Ek / Ons
Aandeelhouer Nr:
_______________________________________________________________________________________________
Van
Aantal Aandele (Stemme):
_______________________________________________________________________________________________
Stel hiermee aan
________________________________________ van ____________________________________________________
Of indien nie hy / sy nie
_________________________________________ van ___________________________________________________
Of indien nie hy / sy nie, die Voorsitter van die Vergadering om as Gevolmagtigde te stem op die Algemene
Aandeelhouers Vergadering van die Maatskappy, wat gehou word op die bogenoemde dag en by enige verdaging
daarvan soos volg te stem:
TEN
GUNSTE
TEEN
BUITE
STEMMING
Goedkeuring van Ouditeursvergoeding
Aanstelling van Ouditeure
Goedkeuring van Versekeringskedule
Verkiesing en Aanstelling van Direkteure
(Dui opdrag aan Gevolmagtigde aan by wyse van ‘n kruis in die ruimte hierbo voorsien.)
Tensy andersins opgedra, kan my Gevolmagtigde stem soos hy/sy goeddink.
Handtekening ______________________________
Geteken te ______________________ hierdie ____________ dag van _________________________________ 2015.
Note continued:
Any Shareholder entitled to attend and vote is entitled to appoint a Proxy, to attend, vote or speak in his / her stead
and such Proxy need not also be a Shareholder of the Company. This Proxy Form should be forwarded to reach the
registered office of the Company, for the attention of the Managing Agent by no later than 48 hours before the
meeting. If these requirements are not fulfilled the proxy will be null and void. Facsimile & e-mail copies must be
verified by the Chair before commencement of the meeting to be eligible for acceptance.
REG NO: 2005/002060/07
NOMINATION OF DIRECTORS / NOMINASIE VAN DIREKTEURE
I/We__________________________________________________________
nominate and propose the following persons to serve as Directors on the
Board of Uvongo River Resort Share Block (Pty) Ltd.
Ek/Ons________________________________________________________
benoem en stel die volgende persone voor om te dien as Direkteure op die
Raad van Uvongo River Resort Share Block (Pty) Ltd.
Name of Nominee
Naam van Genomineerde
1.
2.
3.
4.
5.
Shareholder No.
Aandeelhouer Nr.
Acceptance *
Aanvaarding *
* The nominee to sign this form in acceptance of the nomination and to submit
an abridged CV indicating their proposed contribution to the Company. / Die
genomineerde moet hierdie vorm teken as aanvaarding van die nominasie en
ook ‘n verkorte CV wat hul bydrae tot die Maatskappy uiteensit, aanheg.
This duly completed nomination form and the abridged CV must reach VRS at
least 48 hours prior to commencement of the meeting. / Hierdie voltooide
vorm en die verkorte CV moet VRS ten minste 48 uur voor aanvang van die
vergadering bereik.
_________________________
Proposer/Voorsteller
_____________________
Date/Datum
[email protected]
Fax: 012 996 0556
2015
For more information contact:
VRS - Vacation Recreational Services:
Managing Agent
Building No. 1
Mooikloof Office Park East
c/o Atterbury & Jollify Main Road
Mooikloof
Pretoria
0059
Tel: +27 (0) 12 492 1232
Fax: +27 (0) 12 996 0556
P.O. Box 35580
Menlo Park
0102
www.vrsonline.co.za
[email protected]

Annual Shareholders Meeting

Transcription

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