SHOW INFORMATION ACNP National Clinical Conference

Transcription

SHOW INFORMATION
Shepard Exposition Services
603 W. Landstreet Rd.
ACNP National Clinical Conference
Orlando, FL 32824
Customer Service Phone:
(407) 888-9669
Customer Service Fax:
(407) 888-2301
Customer Service Email:
[email protected]
Event Code:
F126781010
October 22-23, 2010
Tampa Convention Center
Tampa, Florida
BOOTH PACKAGE
Items provided in your booth, per exhibitor:
8' High backwall drape, 3' High sidewall drape
7" x 44" Cardstock Identification Sign
(1) 6' x 30" Skirted Table - Red
(2) Side Chairs
(1) Wastebasket
Show drape color(s):
Aisle carpet color:
Blue, Red & White
Eclipse (blue & black combination)
EXHIBIT SHOW SCHEDULE
General Exhibitor Move-in:
Thursday, October 21, 2010
9:00 AM - 4:30 PM
Exhibit Hours:
Friday, October 22, 2010
Saturday, October 23, 2010
10:45 AM - 2:45 PM
10:15 AM - 1:30 PM
Exhibitor Move-out:
1:30 PM - 5:00 PM
Freight Re-route Time:
4:00 PM
IMPORTANT DEADLINES
Exhibitor appointed contractor notification deadline:
Thursday, September 23, 2010
Discount price deadline for all Shepard orders:
Friday, October 1, 2010
First day for warehouse deliveries without a surcharge: Thursday, September 23, 2010
Last day for warehouse deliveries without a surcharge:
Wednesday, October 13, 2010
First day freight can arrive at show facility:
Thursday, October 21, 2010
at
9:00 AM
SHIPPING ADDRESSES
Advance Shipments Address
[Exhibiting Co. Name & Booth Number]
Direct Shipments Address
c/o Shepard Exposition Services
c/o UPSF/Shepard Exposition Services
3717 E Lake Ave
Tampa, FL 33610
[Exhibiting Co. Name & Booth Number]
333 S Franklin St
Tampa, FL 33602
ALL UTILITY AND ANCILLARY FORMS SHOULD BE FAXED TO THE NUMBER INDICATED ON FORM. PLEASE DO NOT SEND UTILITY
AND/OR ANCILLARY FORMS TO SHEPARD.
ONLINE ORDERING INSTRUCTIONS
Orlando, FL 32824
(407) 888-9669
(407) 888-2301
[email protected]
Event Code:
F126781010
October 22-23, 2010
Tampa, Florida
***ATTENTION EXHIBITORS***
ONLINE ORDERING FOR SHEPARD SERVICES AVAILABLE
TO TAKE ADVANTAGE OF THE CONVENIENCE OF ORDERING ONLINE, SIMPLY FOLLOW THE INSTRUCTIONS
BELOW.
1. Go to www.shepardes.com
2. Click on
3. Click on ACNP National Clinical Conference
4. Show Information page will be displayed.
5. Log in by entering your email address and password then clicking
If you do not have a password, you will need to do one of the following:
a. Create a profile with Shepard by clicking
and following the prompts.
OR
b. Get a previously generated password by clicking "Forgot your password?" and following the
prompts.
6. Once you log in, you will be prompted to review your profile information.
a. If your information is correct, click
OR
b. If your information is not correct, please click "here" as indicated, update your profile and
submit changes.
7. Now you can begin your online ordering experience.
Some helpful tips:
Use the
or
buttons to scroll through all your options.
Use the
button to add an item to your cart, BEFORE proceeding to the next screen.
If you need to review a past page, use your menu options at the top of the page.
To view your shopping cart, click on
If you wish to delete an item from your shopping cart, click
be removed.
next to the item you want to
If you require assistance with your online ordering, please contact our customer service department:
Shepard Customer Service
(407) 888-9669
[email protected]
PAYMENT AUTHORIZATION
Orlando, FL 32824
(407) 888-9669
(407) 888-2301
[email protected]
Event Code:
F126781010
October 22-23, 2010
Tampa, Florida
Discount Deadline: October 1, 2010
Please complete the information requested below and return this form with your orders. You may choose to pay by credit
card, check payable to Shepard Exposition Services, or bank wire transfer. However, we require your credit card
authorization to be on file before we process your order(s) for service. We will use this authorization to charge your credit
card account for any additional amounts incurred as a result of show site orders placed by your representative to include
material handling charges for shipments received on your company's behalf and any unpaid balance due for Shepard
services. Credits for services will be issued at show site only.
WIRE TRANSFER
In order to accurately process the transfer of funds from your account, please complete the following information and fax it along with
a copy of the wire receipt to the fax number printed on the header of this page. A $50 service charge will be added for processing
checks drawn on foreign banks. A $25 service charge will be added for processing U.S. wire transfers. $50 service charge for
international wire transfers.
The following information must be included on the bank copy of the wire transfer confirmation:
Name of show that you are attending
Exhibiting company name
Booth number
Account Name:
-
Shepard Exposition Services, Inc.
Routing Number:
0260-0959-3
SWIFT CODE (US):
BOFAUS3N
Bank Name:
Account Number:
Bank of America, Atlanta, Georgia USA
3278494077
SWIFT CODE (INTL): BOFAUS6S
If payment is not received by the date shown above, I hereby agree to have the balance owed to Shepard Exposition Services, Inc. charged to the credit card
indicated in the next section.
CREDIT CARD INFORMATION
Type of Card:
Credit Card #:
Expiration Date:
Month
Billing Address:
Security Code:
City, ST, Zip:
Name on Card:
Authorized Signature:
EXHIBITING COMPANY INFORMATION
Please fill out the following information:
COMPANY NAME:
BOOTH #
COMPANY ADDRESS:
PHONE:
CITY, ST, ZIP:
FAX:
CONTACT NAME:
EMAIL:
Year
SHEPARD TERMS & CONDITIONS
PAYMENT POLICY
Show Site Orders: Services ordered at show site will require full payment at the time the order is placed. Purchase orders may not be used in lieu of payment. Regular prices will apply
to all show site orders. Floor orders are limited to availability.
Third Party Orders: If you contract your work to a display or exhibit house and require services from Shepard, the payment policy stated above applies. Please pass this information on to
them. A Third Party Payment form must be completed and submitted three weeks prior to show opening.
Invoices: Prior to close of show, an invoice will be prepared and delivered to your booth for your review. Credits will be issued at show site only. If you have any questions, or want to pay
your invoice by check or cash, please see our customer service representatives at the service desk on site.
Charges: All charges, regardless of amount, must be paid in full by cash, check or credit card. If credit card method is used, please ensure that the card limits are high enough to cover
your expected charges.
Past Due Accounts: The buyer understands that there will be a 1 1/2% monthly (18% per year) finance charge on past due accounts and agrees to pay all costs incurred by Shepard
Exposition Services while endeavoring to collect this account.
Outbound Services:
All outbound services will be processed on your credit card. A copy of the receipt and invoice will be mailed within 10 days of the close of the show.
International Customers:
banks.
International customers must pay for all services in U.S. funds. A $50 service charge will be added for processing checks or wire transfers drawn on foreign
U.S. Wire Transfers: A $25 service charge will be added for processing U.S. wire transfers. Please complete the wire transfer portion of the Payment Authorization form. The credit card
portion of the form must still be completed before your order will be processed.
Tax Exempt Status:
If you are tax exempt in the state where the show is held, a copy of the certificate must accompany your order.
Rental Responsibility: All materials are on a rental basis and shall remain the property of Shepard. The customer shall be held financially responsible for any damage to Shepard
equipment used by the customer.
Price Quotes:
Default Colors:
Prices quoted are for the duration of the show and include installation, rental, and removal, except where indicated.
If skirting and carpet colors are not selected, show colors will prevail.
Exchanges and Cancellations:
Onsite exchanges and cancellations in orders will be assessed a 100% pick-up fee.
DEFINITIONS AND SHEPARD RESPONSIBILITIES
The name "Shepard" shall be construed within the meaning of this contract as Shepard Exposition Services, Inc. and its employees, officers, agents, and assigns including any
subcontractors Shepard may appoint. The term "exhibitor" refers to any party who contracts for services with Shepard. Shepard shall be responsible only for those services which it
directly provides, and hereby agrees to execute its contracted duties in good faith. Shepard assumes no responsibility for any person, parties, or other contracting firms not under
Shepard's direct supervision and control. Shepard shall not be responsible for loss, delay or damage due to strikes, lockouts, work stoppages, natural elements, vandalism, acts of
God, civil disturbances, power failures, acts of terrorism or war, or any other causes beyond Shepard's reasonable control; or for ordinary wear and tear in the handling of materials.
Due to the security and liability requirements, Shepard personnel will unload all vendor materials from the loading docks to the booths.
INDEMNIFICATION
The exhibitor agrees to indemnify, forever hold harmless and defend Shepard and its employees, officers and agents from and against any and all claims, causes of action, fines,
penalties, damages, liabilities, judgments, and expenses on account of personal injury or death, damage to or loss of property or profits arising out of, or contributed to by any of the
following: (1) exhibitor's negligent supervision of any labor secured through Shepard or the negligent supervision of such labor by any of the exhibitor's employees, agents,
representative, invitees, and/or exhibitor appointed contractor (EAC); (2) exhibitor's negligence, willful misconduct, or deliberate act, or such actions of exhibitor's employees, agents,
invitees, representatives, or EACs at the show to which this contract relates, including but not limited to the misuse, improper use, unauthorized alteration or negligent handling of
Shepard equipment; or (3) exhibitor's violation of Federal, State or Local ordinance; or violation of show regulations and/or rules as published by the Facility and/or Show
Management.
CLAIM(S) FOR LOSS AND PAYMENT FOR SERVICES
Exhibitor agrees that any and all claims for loss or damage shall be submitted to Shepard prior to the conclusion of the show when alleged loss or damage occurred prior
to that time, and in all cases within 30 days of the conclusion of the show. For claim reporting purposes, the "conclusion" of the show shall be construed as the end of the
day on which exhibitor must vacate the show site. All claims reported after the 30-day period will be rejected. In no event shall a suit or action be brought against Shepard
more than one year after the date that loss or damage occurred. Payment for services may not be withheld. In the event of any dispute between Shepard and the exhibitor
relative to any loss or damage claim, the exhibitor shall not be entitled to, and shall not withhold payment for Shepard services as an offset against the amount of the
alleged loss or damage. Any claim against Shepard shall be considered a separate transaction and shall be resolved on its own merit.
SHEPARD'S LIMITS OF LIABILITY
If found liable for any loss or damage, Shepard's sole and maximum liability for loss or damage to exhibitor's materials will be limited to the repair or replacement with like kind and
quantity, subject to a dollar amount not to exceed $5.00 (five dollars) per pound based on the weight of the articles for which Shepard specifically acknowledges receipt in writing.
Shepard shall in no event be liable for collateral, exemplary, indirect costs or damages, or loss of sales resulting from, or related to, a claim for loss of or damage to material.
INBOUND AND OUTBOUND SHIPMENTS
Consistent with trade show industry practices, there may be a lapse of time between the delivery of shipment(s) to the booth and the arrival of the exhibitor or his representative.
During such time, the materials will be left unattended. Shepard is not, and cannot be, responsible for loss, damage, theft, or disappearances of exhibitor’s materials after same have
been delivered to the exhibitor’s booth. Similarly, there may be a lapse of time between the completion of packing and the actual pick up of exhibitor’s materials from the booth for
loading onto a carrier. During such time, the materials will be left unattended. Shepard shall not be responsible for loss, damage, theft, or disappearance of exhibitor’s materials
before same have been picked up for loading after the show. All materials will be checked at the booth at the time of loading using document(s) submitted by the exhibitor and
notations of exceptions to conditions of materials, or piece counts will be made on said document. Shepard assumes no responsibility for loss, damage, theft, or disappearance of
exhibitor’s materials after same have been delivered to exhibitor’s appointed carrier or agent for transportatio
after the show. Shepard loads materials onto the carrier’s truck under the supervision of the carrier driver who checks and signs for the materials. Shepard assumes no liability for
any materials after the carrier assumes custody of materials. If exhibitor’s designated carrier fails to show by the move out deadline after a show, Shepard shall have the authority to
route exhibitor’s shipment via an alternate carrier, or return shipment to a local warehouse for disposition at exhibitor’s expense.
PACKAGING, CRATES, AND EMPTY CONTAINERS
Shepard shall not be responsible for surface damage to loose or uncrated materials, pad-wrapped, or shrink-wrapped materials. Shepard shall not be responsible for concealed
damage, damage to carpets in bags or poly, or damage to materials improperly packed. Shepard shall not be responsible for crates and packaging unsuitable for handling, partially
assembled, or having prior damage. Affixing “Empty” storage labels to containers is the sole responsibility of the exhibitor or his representative. All previous labels should be
removed. Shepard assumes no responsibility for removal or misdelivery of containers with old labels or incorrect information on labels or for loss or damage to materials stored in
containers labeled “empty.”
Orlando, FL 32824
(407) 888-9669
(407) 888-2301
[email protected]
Event Code:
F126781010
THIRD PARTY PAYMENT AUTHORIZATION
October 22-23, 2010
Tampa, Florida
The following information must be completed and the form returned to Shepard by the deadline date.
Both parties MUST sign this form indicating acceptance; otherwise, request will be denied.
When a third party is handling your display and/or paying for any services on your behalf, we will agree to this third party arrangement if the following
payment is agreed upon and all signatures are properly completed.
By signing this form, both parties agree and understand that the exhibiting firm is responsible for all charges.
In the event that the named third party does not make payment by show close, Shepard will be paid by the exhibiting firm on demand at show site.
The show site invoice may or may not include any outbound services, such as additional material handling, rigging, and/or shipping charges.
SERVICES TO BE COVERED BY THIRD PARTY
All services
Rental Furniture
Carpet
Other (please specify):
Signage
Exhibit Display Rentals
Cleaning
Material Handling
Overhead Rigging/Labor
Installation/Dismantling Labor
THIRD PARTY INFORMATION
COMPANY NAME:
COMPANY ADDRESS:
PHONE:
CITY, ST, ZIP:
FAX:
CONTACT NAME:
EMAIL:
AUTHORIZED SIGNATURE:
EXHIBITING COMPANY INFORMATION
COMPANY NAME:
BOOTH #
COMPANY ADDRESS:
PHONE:
CITY, ST, ZIP:
FAX:
CONTACT NAME:
EMAIL:
AUTHORIZED SIGNATURE:
THIRD PARTY CREDIT CARD INFORMATION
Type of Card:
Credit Card #:
Expiration Date:
Month
Billing Address:
City, ST, Zip:
Name on Card:
Security Code:
Year
Orlando, FL 32824
(407) 888-9669
(407) 888-2301
[email protected]
Event Code:
F126781010
EXHIBITOR APPOINTED CONTRACTOR
October 22-23, 2010
Tampa, Florida
Deadline Date: September 23, 2010
Please read the following information entirely prior to signing form and returning to Shepard.
Complete this form for each non-official contractor used. Only the official show contractor or the facility may provide building services, utilities, rigging,
material handling, cleaning, and furniture rental.
As the official show contractor, Shepard will provide all usual trade show services, including installation/dismantling labor, but exhibitors may appoint a nonofficial contractor to provide installation/dismantling labor provided all the following conditions are met:
~ EXHIBITOR must inform Shepard Exposition Services that they have contracted with a non-official contractor by completing this form and returning it by
deadline date. If form is not submitted by deadline date, the Exhibitor Appointed Contractor will not be allowed to perform work in the hall except to supervise
the official contractor provided labor.
~ The CONTRACTOR hired by the exhibitor must, by the deadline date, provide Shepard with a current Certificate of Insurance with minimum limits of
$500,000 property damage per occurrence, $1,000,000 personal injury per occurrence, workers compensation aggregate coverage of $1,000,000 per
occurrence, and naming Shepard Exposition Services as additionally insured for the time period of the show (including move-in and move-out days).
~ The CONTRACTOR must abide by the rules and regulations of the show and all pertinent union regulations
~ CONTRACTOR employees must wear approved identification badges at all times while in the work area. Badge will be issued at show site to authorized
contractor representatives when all requirements have been met.
~ If the non-official contractor is empowered to incur expense on behalf of the exhibitor, a Third Party Payment Authorization form must be completed and
returned to Shepard. The exhibitor agrees that he is ultimately responsible for the cost of all services provided in connection to the exhibitor's booth.
~ The non-official contractor agrees to have evidence, in the booth, that it has a valid authorization from the Exhibitor for services.
~ The non-official contractor must confine its operations to the exhibit area of its clients. No service desks, storage areas or other work facilities will be
located anywhere in the facility. Show aisles and public areas are not part of the Exhibitor's booth space.
~ The non-official contractor may not solicit business on the exhibit floor.
~ The non-official contractor must have all business licenses, work permits and insurance required by State and City governments and Facility Management
before beginning work, and shall provide Show Management with evidence of compliance.
~ If required, the non-official contractor must be able to provide evidence that it has current and applicable labor contracts and must comply with all labor
agreements and jurisdictions. The non-official contractor must not jeopardize the production of the event by any act or practice that would lead to work
stoppages, strikes or labor disputes.
~ Non-official contractor employees must wear approved identification badges at all times while in the work area. Badges will be issued at show site, to
authorized representatives, when all requirements have been met.
The following information must be completed and the form returned to Shepard by the deadline date.
Name of Non-official Contractor:
Services to be performed:
Contact Name:
Contact Phone:
Fax:
Contact Address:
Exhibitor's Signature:
Exhibiting Company Name:
Date:
Booth #
SIGNATURE SERIES PACKAGES
October 22-23, 2010
Orlando, FL 32824
(407) 888-9669
(407) 888-2301
[email protected]
Event Code:
F126781010
Tampa, Florida
Signature Series - We Make Exhibiting EZ!!
Signature Series Packages offer one stop shopping convenience for all of your trade show needs.
100 SERIES PACKAGE
200 SERIES PACKAGE
~ 10'x10' Expo Carpet
(Select Color)
50255
(01) Red
(13) Teal
(06) Black
(05) Blue
(10) Grey
(07) Burgundy
~ 6'Lx42"H Skirted Counter (Select Color)
50047
(01) Red
(04) Gold
(07) Burgundy
(02) Green
(05) Blue
(10) Grey
(03) White
(06) Black
(13) Teal
~ (2) Padded Stools with Back 50024
~ Wastebasket 50091
~ One Time Vacuuming for 100 sq. ft. 47001
~ 200 lbs. Material Handling* 35030/35010
Qty.
66320
Discount
Regular
638.75
830.40
~ 10'x10' Expo Carpet (Select Color)
(01) Red
(05) Blue
Qty.
66323
300 SERIES PACKAGE
(01) Red
(05) Blue
(13) Teal
(10) Grey
Qty.
Discount
Regular
752.00
977.60
Discount
Regular
654.35
850.65
Amount
400 SERIES PACKAGE
50255
(06) Black
(07) Burgundy
~ 1 Meter Locking Cabinet (LC3) 66284
~ Wastebasket 50091
47001
~ One Time Vacuuming for 100 sq. ft.
~ Up to 200 lbs. Material Handling* 35030/35010
66326
(06) Black
(07) Burgundy
50032
~ 30" Star Base Pedestal Table
~ (2) Padded Arm Chairs 50021
~ Wastebasket 50091
47001
Amount
50255
(13) Teal
(10) Grey
(01) Red
(05) Blue
50255
(13) Teal
(10) Grey
(06) Black
(07) Burgundy
~ 10'x10' New York Booth 66262
~ Wastebasket 50091
47001
Amount
Qty.
66329
Discount
Regular
2192.25
2849.95
Amount
*Some restrictions may apply - material handling based on standard freight, does not include late to warehouse surcharges, special handling, marshaling yard
or other applicable fees.
GO GOLD!! Upgrade your package to include 100 sq. ft. of 1/2" Carpet Padding (50009) and Visqueen (50010).
$110.00
GO PLATINUM!! Includes the Gold Upgrade plus daily vacuuming and (1) 500 watt electrical drop.
$275.00
Subtotal: $
Please complete the following:
7.000%
Tax: $
Company Name:
Booth #:
Amount Due: $
Contact Name:
Phone #:
Signature also indicates you read and accept the Payment Policy and Terms and Conditions.
Must order by discount deadline date to receive discounted pricing. Payment Authorization must be completed and returned with order.
There are no exchanges or refunds once item has been delivered to your booth. Cancellation must be received 24 hours prior to
first exhibitor move-in day.
EXPO FURNISHINGS
Orlando, FL 32824
(407) 888-9669
(407) 888-2301
[email protected]
Event Code:
F126781010
October 22-23, 2010
Tampa, Florida
TABLES - ALL DISPLAY TABLES ARE 24" WIDE
STANDARD SEATING
Red (01)
Green (02)
White (03)
Code
Qty.
Gold (04)
Blue (05)
Black (06)
Burgundy (07)
Grey (10)
Teal (13)
SKIRTED TABLES
Discount
Size
Color
Item
Discount
Regular
Side Chair
60.55
78.70
50021
Arm Chair
66.65
86.65
50024
Stool w/back
78.75
102.40
Code
Choose drape color (place color code next to order):
Regular
Qty.
50020
Amount
STANDARD ACCESSORIES
Amount
50042
4'L X 30"H
122.75
159.60
50046
6'L X 30"H
143.40
186.40
50050
8'L X 30"H
177.30
230.50
50043
4'L X 42"H
135.80
176.55
50047
6'L x 42"H
177.30
230.50
50051
8'L x 42"H
204.60
50052
4th Side 30"
65.50
266.00
85.15
Code
Item
Discount
Regular
50171
4th Side 42"
65.50
85.15
50091
Wastebasket
18.25
23.75
Tables are 3-sided draped, must order 4th side for all
50094
Floor Easel
35.75
46.50
sides to be draped.
Literature Rack
248.65
191.25
50245
Literature rack styles may vary based on location and availability.
Code
Qty.
UNSKIRTED TABLES
Discount
Regular
Size
50040
4'L X 30"H
67.60
50044
6'L X 30"H
79.10
102.85
50048
8'L X 30"H
95.15
123.70
50041
4'L X 42"H
76.05
98.85
50045
50049
6'L x 42"H
8'L x 42"H
95.15
107.00
123.70
Code
Qty.
Amount
Regular
Item
Discount
Regular
50175
Bag Rack
137.35
178.55
50092
50093
Coat Rack
48.80
Garment Rack
137.35
63.45
178.55
Code
139.10
Qty.
4'L X 6"H
40.90
50084
6'L X 6"H
52.15
67.80
50086
8'L X 6"H
66.05
85.85
50083
4'L X 12"H
6'L x 12"H
82.80
107.65
50085
103.05
133.95
Code
Item
Discount
Regular
50087
8'L x 12"H
149.70
50101
50102
Chrome Stanchion
Velvet Rope, 7'
40.20
77.60
52.25
100.90
50095
Sign Holder, 22x28
115.15
149.70
53.15
Discount
Regular
50076
4'L X 6"H
19.70
25.60
Code
Qty.
Size
50078
6'L X 6"H
27.60
35.90
50080
8'L X 6"H
35.75
46.50
50077
4'L X 12"H
38.15
49.60
50079
6'L x 12"H
54.55
70.90
50081
8'L x 12"H
66.65
86.65
Amount
Qty.
Amount
SKIRTING OF EXHIBITOR EQUIPMENT-per linear ft.
50058
Sateen Skirting
13.65
17.75
Please choose color from skirted table section.
Total Expo Furnishings: $
Amount
Amount
50082
115.15
UNDRAPED RISERS
Amount
87.90
RISERS - WOODEN PLANKING, 8" WIDE
DRAPED RISERS
Discount
Size
Qty.
7.000%
Tax: $
Company Name:
Booth #:
Amount Due: $
Contact Name:
Phone #:
CARPETING
Orlando, FL 32824
(407) 888-9669
(407) 888-2301
[email protected]
Event Code:
F126781010
October 22-23, 2010
Tampa, Florida
EXPO CARPET - 16 OZ.
Choose Color:
Red (01)
Blue (05)
Grey (10)
Item
Discount
Regular
50255
10' x 10'
162.15
210.80
50256
10' x 20'
316.15
411.00
50257
10' x 30'
470.20
611.25
50258
10' x 40'
632.35
822.05
Qty.
Black (06)
Teal (13)
Burgundy (07)
Amount
Variation in dye lot may occur when ordering more than one cut of carpet.
SPECIAL CUT EXPO CARPET
50006
Per Square Foot
3.40
4.40
In order to protect special cut carpet during set up, Visqueen will
automatically be installed at published rate listed below.
Prices quoted above include installation and taping of front edge only. All rental carpet is delivered clean to your booth space, but during setup, carpet may
become dirty. Please order cleaning service at least once before show opening.
PREMIUM CARPET - 32 OZ., 100% ULTRA CUT PILE WITH ACTION BACK OR JUTE BACKING
Choose Color:
Red (01)
Deep Navy (22)
Silver Cloud (18)
Item
Discount
Regular
46001
Rental/sq.ft
4.75
6.20
46003
Rental 1000+/sq.ft
4.05
5.25
46002
Purchase/sq.ft.
10.95
14.25
Qty.
Black (06)
Charcoal (17)
Peacock (32)
Amount
Minimum 100 sq. ft. is required. No refunds on cancellations.
Rental includes installation and removal. Purchase carpet, please fil
out Labor Order Form (carpet installation section) to have carpet
installed.
In order to protect premium cut carpet during set up, Visqueen will
automatically be installed at published rate listed below.
PADDING & VISQUEEN
BOOTH DIMENSIONS
Item
Discount
Regular
50009
1/2" Padding
0.70
0.90
50008
1" Padding
1.40
1.80
50010
Visqueen
0.45
0.60
Qty.
Amount
What is your booth size (ft.)?
X
=
Total Carpeting
7.00%
Tax:
sq. ft.
$
$
Amount Due: $
Company Name:
Booth #:
Contact Name:
Phone #:
Orlando, FL 32824
(407) 888-9669
(407) 888-2301
[email protected]
Event Code:
F126781010
SPECIALTY FURNISHINGS/ACCESSORIES
October 22-23, 2010
Tampa, Florida
SPECIALTY CHAIRS AND TABLES
SHOWCASES
18" H
Qty.
Discount
Item
Regular
Full View
Qty.
Amount
Quarter View
Item
Discount
Regular
Amount
51086
Director's Chair
63.05
81.95
50067
Full View 4'
587.95
764.35
51090
Director's Stool
112.75
146.60
50068
Full View 6'
648.55
843.10
50032
Ped. Table,30"
218.85
284.50
50069
Quarter View 4'
587.95
764.35
51089
Ped. Table,42"
248.55
323.10
50030
50031
Rnd Side Table
Sq. Side Table
75.20
75.20
97.75
97.75
50070
Quarter View 6'
648.55
843.10
Colors and styles of showcases may vary depending on location and
availability.
MISCELLANEOUS ITEMS
GRID AND GRID ACCESSORIES
Size
Discount
Regular
50236
2'X8' w/legs, each
140.60
182.80
Qty.
Qty.
Discount
Item
Regular
Amount
50185
Drawing Bowl
30.25
39.35
50237
2'X8' w/o legs, each
105.50
137.15
50098
Refrigerator
394.00
512.20
50242
7-Ball Waterfall
9.70
12.60
50088
8' Upright
18.20
23.65
50089
8' Crossbar
12.10
15.75
Other accessories available, please call customer service for more information.
1/4" PERFBOARD & VELCRO TACK BOARD
8' High
backwall drape
3' High sidewall
drape
SPECIAL DRAPERY BACKGROUNDS - Per linear foot
Must be approved by show management.
Item
Discount
Regular
4'X8' Vert., 1/4"holes
189.75
246.70
189.75
246.70
20.10
50104
6" Hooks (12)
31.25
40.65
15.85
50060
4' X 8' Horz.
190.35
247.45
50061
4' x 8' Vert.
190.35
247.45
50073
8' High
15.45
50074
3' High
12.20
Amount
Minimum 4' panel rental required.
Blue (05)
Black (06)
Qty.
50061
4'X8' Horz., 1/4"holes
Regular
Red (01)
White (03)
50064
50065
Discount
Choose Color:
50065
50064
Item
Lin. Ft.
Grey (10)
Burgundy (07)
Amount
Total Specialty Furnishings/Accessories: $
7.000%
Amount
Tax: $
Amount Due: $
Company Name:
Booth #:
Contact Name:
Phone #:
EXECUTIVE FURNITURE
Orlando, FL 32824
(407) 888-9669
(407) 888-2301
[email protected]
Event Code:
F126781010
October 22-23, 2010
Tampa, Florida
COMFORT SEATING/OTTOMANS
Qty.
Item
Discount
Regular
Amount
SOM
LSM
OCB
SOC
LSC
CHC
Key West - Black
742.95
SOM
571.50
LSM
506.65
658.65
OCB
415.35
539.95
Lisbon - Charcoal Leather
SOC
751.20
LSC
677.55
976.55
880.80
CHC
497.85
647.20
MPS
Memphis
MPS
537.65
698.95
MPC
381.50
Astro
699.60
462.50
Newport
495.95
SOQ
CHQ
SED
1899.50
LSD
652.50
848.25
CHD
359.35
467.15
Miscellaneous Seating
SO1
648.05
OCU
399.15
518.90
OCW
780.65
1014.85
194.45
252.80
OCY
SOQ
CHQ
909.50
601.25
1461.15
SED
MPC
LSD
SO1
OCU
OSA
OTP
CHD
OCY
OCW
842.45
Ottomans
OSA
309.30
402.10
OTP
344.65
448.05
OTM
385.90
501.65
OTH
117.80
153.15
OTD
109.00
141.70
OTM
OTH
OTD
COCKTAIL, END TABLES & LAMPS
Qty.
Discount
Item
Regular
Amount
C1E
C1F
C1C
C1M
E1E
E1F
E1C
E1M
Cocktail Tables
C1E
273.95
356.15
C1F
250.40
325.50
C1C
257.75
335.10
C1M
250.40
325.50
End Tables
E1E
257.75
E1F
234.20
304.45
E1C
241.55
314.00
216.50
281.45
E1M
335.10
LA1
LA2
Lamps
LA1-floor lamp
153.20
199.15
LA2-table lamp
153.20
199.15
Subtotal $
Floor orders are subject to availability. Substitutions may be provided without prior notification.
7.000%
Tax: $
Amount Due: $
Company Name:
Booth #:
Contact Name:
Phone #:
EXECUTIVE FURNITURE
Orlando, FL 32824
October 22-23, 2010
Tampa, Florida
(407) 888-9669
(407) 888-2301
[email protected]
Event Code:
F126781010
CONFERENCE TABLES
Qty.
Discount
Item
Regular
Amount
CF2
CE2
CE1
CF1
Geo Tables - 29" High
CE2 (60"L)
418.35
543.85
CF2 (60"L)
403.60
524.70
CE1 (42"L)
288.70
375.30
CF1 (42"L)
273.95
356.15
Graphite Nebula - 29" High
CB2 (6'L)
450.75
586.00
CB3 (8'L)
546.45
710.40
CB1 (42"RND)
369.70
480.60
CB1
CB2 6'L
CB3 8'L
Mahogany - 29" High
CC6 (6'L)
CC7 (8'L)
418.35
515.50
543.85
670.15
CC8 (10'L)
820.40
1066.50
CC5 (42"RND)
369.70
480.60
CG1
CC6 6'L
CC7 8'L
CC8 10'L
Miscellaneous Conf. Table - 29" High
CG1 (42"RND)
386.80
297.55
CONFERENCE CHAIRS
Qty.
Item
Discount
Regular
OTO
Amount
SC9
Panton
OTO
441.85
574.40
SC9
194.45
252.80
Luxor - Black Leather
XC3
362.35
471.05
XC2
393.25
511.25
418.35
543.85
XC1
Altura - Black Crepe
XC6
322.60
419.40
XC5
354.95
461.45
385.90
501.65
XC4
SC3
SC2
XC5
XC6
Brewer
XC4
SC2
172.30
224.00
172.30
224.00
XC1
XC2
XC3
SC3
Miscellaneous Chairs
SC8
160.55
208.70
SC1
184.15
239.40
SC4
184.15
239.40
SC6
225.40
293.00
SC8
SC1
SC4
SC6
Subtotal $
7.000%
Tax: $
Company Name:
Booth #:
Contact Name:
Phone #:
Amount Due: $
EXECUTIVE FURNITURE
Orlando, FL 32824
October 22-23, 2010
Tampa, Florida
(407) 888-9669
(407) 888-2301
[email protected]
Event Code:
F126781010
BAR TABLES
Qty.
Item
Discount
Regular
Amount
36" Round x 42" High
VTN
250.40
325.50
VTM
250.40
325.50
VTN
VTM
VTK
VTJ
VTF
VTC
WTJ
WTF
VTK
241.55
314.00
VTJ
241.55
314.00
VTF
273.95
356.15
VTC
241.55
314.00
WTJ
306.35
398.25
WTF
337.30
438.50
BARS
Qty.
Discount
Item
Regular
Amount
BR1
BRC
Martini Bars - 47" High
BR1
1403.65
1824.75
BRC
4040.20
5252.25
BAR STOOLS
Qty.
Discount
Item
Regular
Amount
BS1
BS2
BS3
Ohio - Chrome, 31" High
BS3
184.15
239.40
BS2
184.15
239.40
BS1
184.15
239.40
Banana - Chrome, 30" High
BST
247.45
321.70
BSS
247.45
321.70
BSS
BST
BSC
BSD
Oslo - 30" High
BSD
257.80
335.15
BSC
257.80
335.15
BSL
BCE
BSN
Miscellaneous
BSL (29"H)
195.90
254.65
BSN (29"H)
278.40
361.90
BCE (32"H)
228.30
296.80
Subtotal $
7.000%
Tax: $
Amount Due: $
Company Name:
Booth #:
Contact Name:
Phone #:
EXECUTIVE FURNITURE
Orlando, FL 32824
(407) 888-9669
(407) 888-2301
[email protected]
Event Code:
F126781010
October 22-23, 2010
Tampa, Florida
CAFÉ TABLES
Qty.
Discount
Item
Regular
Amount
ZTP
232.70
302.50
ZTN
232.70
302.50
ZTM
232.70
302.50
XTP
313.70
407.80
XTN
313.70
407.80
313.70
407.80
XTM
ZTP - 36"
ZTK - 30"
ZTN - 36"
ZTJ - 30"
ZTM - 36"
XTP - 36"
XTK - 30"
XTN - 36"
XTJ - 30"
XTM - 36"
ZTK
209.15
271.90
ZTJ
XTK
XTJ
209.15
288.70
288.70
271.90
375.30
375.30
XTF
318.10
413.55
XTF - 30"
STACKING & UTILITY SEATING
Qty.
Discount
Item
Regular
Amount
Stacking Chair, 37" High
CS8
CS9
111.95
145.55
111.95
145.55
CS8
SY1
CS9
DF1
Altura - Black Crepe
SY1
201.80
262.35
DF1
299.00
388.70
PRODUCT DISPLAY, FILES, REFRIGERATORS, & TRAINING ROOM FURNITURE
Qty.
Item
Discount
Regular
Product Display
Amount
PEDESTALS
COLOR
SIZE
PDF
Graphite
24"Lx24"Dx36"H
Graphite
PDF
403.60
524.70
PDH
Graphite
24"LX24"DX42"H
PDH
418.35
543.85
PDK
Graphite
30"LX30"DX42"H
PDK
450.75
586.00
PDL
Black
24"LX24"DX42"H
PDL
461.00
599.30
BC6
344.65
448.05
BC7
337.30
438.50
ET1
344.65
448.05
ET2
344.65
448.05
BC6
BC7
ET1
ET2
CP5
PO3
PO1
WD2
L27
R1Q
PDL
Training Room
CP5
403.60
524.70
PO3
483.10
628.05
PO1
306.35
398.25
WD2
354.95
461.45
306.35
398.25
CO4
Lateral Files
L26
L27
CO4
427.20
555.35
403.60
524.70
L26
Refrigerator
R1Q
281.35
365.75
Subtotal $
Tax: $
Company Name:
Booth #:
7.000%
Contact Name:
Phone #:
Amount Due: $
1531 Carroll Drive, NW
Atlanta, GA 30318
Exhibit Solutions Sales Phone:
404-720-8652
Exhibit Solutions Sales Fax:
404-720-8757
[email protected]
Event Code:
F126781010
EXHIBIT SOLUTIONS BOOTH RENTALS
October 22-23, 2010
Tampa, Florida
EXHIBIT BOOTH RENTALS
Code
Qty.
Description
Discount
Regular
Amount
Code
Qty.
Description
The San Diego
Discount
Regular
Amount
The Los Angeles
66250
10' x 10'
2364.00
3073.20
66259
10' x 10'
1569.20
2039.95
66251
10' x 20'
3879.35
5043.15
66260
10' x 20'
2909.55
3782.40
66252
10' x 30'
7273.85
9456.00
66261
10' x 30'
4394.60
5713.00
The New York
The Chicago
66253
10' x 10'
2273.10
2955.05
66262
10' x 10'
2060.95
66254
10' x 20'
3182.30
4137.00
66263
10' x 20'
4030.95
5240.25
66255
10' x 30'
4318.25
5613.75
66264
10' x 30'
5940.35
7722.45
66256
10' x 10'
2679.25
The Salt Lake City
1454.75
1891.20
The Saint Louis
66265
1266.85
10' x 10'
1646.90
Salt Lake City
The Las Vegas
66268
66269
8480.10
11024.15
The Phoenix
10' x 10'
2667.05
3467.15
20' x 20' Island
Saint Louis
Las Vegas
The Detroit
66257
10' Truss Unit
6055.50
7872.15
Phoenix
The Memphis
66258
10' Pop-up
Please choose color:
□
1151.70
Black (06)
Detroit
1497.20
□
Blue (05)
The Savannah
66266
20' Pop-up
□
3158.10
Black (06)
4105.55
□
Blue (05)
The Providence
66267
2m Tabletop
□
545.55
Black (06)
Memphis
87.56"H x 118"W
Savannah
87.56"H x 217.75"W
709.20
□
Blue (05)
Providence
59.375"H x 73"W
All Exhibit Booth Rentals include installation/dismantling and graphic panels as shown (not all booths have graphic panels). Prices quoted are for print-ready
graphics. If graphics submitted are not print-ready, additional fees may apply. Please contact the Exhibit Solutions Department with any questions you may
have at 404-720-8652.
Please fax completed form to Exhibit Solutions Department at 404-720-8757.
Company Name:
Booth #:
Subtotal $
7.000%
Tax: $
Contact Name:
Phone #:
Amount Due: $
EXHIBIT SOLUTIONS ACCESSORIES
Atlanta, GA 30318
Exhibit Solutions Sales Phone:
404-720-8652
Exhibit Solutions Sales Fax:
404-720-8757
[email protected]
Event Code:
F126781010
October 22-23, 2010
Tampa, Florida
ACCESSORIES
Code
Qty.
Description
Discount
Regular
Amount
Showcases
66270
Quarterview
66271
Triangular
66272
842.55
□
769.85
□
Square
Black (06)
Black (06)
909.25
□
Black (06)
1095.30
□
White (03)
1000.80
□
Quarterview Showcase
Triangular Showcase
Square Showcase
RC1
RC2
RC3
White (03)
1182.05
□
White (03)
Reception Counters
66274
RC1
66275
RC2
66276
1807.15
□
666.75
□
RC3
2349.30
Chrome (CH)
Black (06)
1448.70
□
Wood (W)
866.80
□
White (03)
1883.30
Computer Stands
66285
CS1
842.55
1095.30
66286
CS2
491.00
638.30
Literature and Product Display
66277
Gondola
446.10
□
579.95
66278
GL1
Black (06) □ White (03)
788.00
1024.40
66279
GL2
745.60
969.30
66280
LS1
237.95
309.35
66281
LS2
157.50
204.75
CS1
CS2
GL1
GL2
Gondola
Locking Cabinets
66282
LC1
66283
LC2
66284
624.35
□
757.70
□
LC3
Black (06)
Black (06)
460.70
□
Black (06)
811.65
□
White (03)
LS1
985.00
□
LS2
White (03)
598.90
□
White (03)
LC1 - 1 meter wide
Please fax completed form to Exhibit Solutions
Department at 404-720-8757.
LC3
LC2 - 1.5 meters wide
Company Name:
Booth #:
Subtotal $
Contact Name:
Phone #:
7.000%
Tax: $
Amount Due: $
UNION JURISDICTIONS FOR
TAMPA, FLORIDA
To assist you in planning for your participation in this upcoming exposition, we are
certain you will appreciate knowing in advance that union labor may be required for
certain aspects of your exhibit handling. To help you understand the jurisdiction the
various unions have, we ask that you read the following:
EXHIBIT INSTALLATION AND DISMANTLING
Currently we have an agreement with the Local IATSE Union to provide labor for display
erection and dismantling. Full time employees of the exhibiting companies, however,
may set their own exhibits without assistance from this local. Any labor services that may
be required beyond what your regular full time employees can provide, must be
rendered by the Union. Labor can be ordered in advance by returning the Display Labor
form, or at showsite, at the service desk. Proof of full time employment status may be
requested by the Union Steward of any personnel working in your booth.
MATERIAL HANDLING
Exhibitors may hand-carry their own materials into the exhibit facility. The use or
rental of dollies, flat trucks and other mechanical equipment, however, is not
permitted. Shepard Exposition Services will control access to the loading docks
in order to provide for a safe and orderly move-in/out. Only full time employees of
the exhibiting company will be allowed to hand-carry items. Shepard Exposition
Services will handle unloading or reloading at the dock of any and all contracted
carriers.
TIPPING
Shepard Exposition Services requests that exhibitor do not tip our employees. They are
paid at an excellent wage scale denoting a professional status, and we feel that tipping
is not necessary. This applies to all employees. Any request for such should be brought
to the attention of a Shepard representative at the service desk or correspondence may
be directed to the attention of the General manager at the local office address.
SAFETY
Standing on chairs, tables, or other rental furniture is prohibited. This furniture is not
engineered to support your standing weight. Shepard Exposition Services cannot be
responsible for injuries or falls caused by the improper use of this furniture. If assistance
is required in assembling your booth, please order labor on the Display Labor order form
and the necessary ladders and tools will be provided.
LABOR ORDER FORM
Orlando, FL 32824
(407) 888-9669
(407) 888-2301
[email protected]
Event Code:
F126781010
October 22-23, 2010
Tampa, Florida
INSTALLATION & DISMANTLING LABOR ESTIMATE AND QUESTIONNAIRE
Are you requesting this labor for assembling your hanging sign?
□ Yes
□ No
How many laborers will you require?
_______ Installation
_______ Dismantling
Date of installation: _____________________________
Requested start time: ________________
Date of dismantling: ____________________________
Requested start time: ________________
I will need Shepard Supervised Labor for (please check one):
□ Installation
Code
□ Dismantling
Item
Qty.
I will need Exhibitor Supervised Labor for (please check one):
□ Both Install/Dismantle
Discount
Sup. Fee
Regular
Est. Hours ____
Est. Hours ____
□ Installation
Amount
Code
Qty.
□ Dismantling
Item
□ Both Install/Dismantle
Discount
Regular
68066
ST
66.25
86.15
30% **
68060
ST
66.25
86.15
68067
OT
99.50
129.35
30% **
68061
OT
99.50
129.35
68068
DT
132.50
172.25
30% **
68062
DT
132.50
172.25
**Supervisory fee is 30% of total cost or $60, whichever is greater.
Amount
Exhibitor Supervised Labor
Shepard Supervised Labor (Exhibitor not present)
Dismantle: 68063/68064/68065
Sup install: 68069 Sup dismantle: 68073
Labor Hours
ST - Straight time:
OT - Overtime:
Monday-Friday, 8:00 AM - 4:30 PM
Monday-Friday, 6:00 PM - Midnight; all day Saturday and Sunday
DT - Double time:
All other hours and holidays
If you are shipping carpet to the show and require Shepard to install it for you, please complete the following:
Exhibitor-Owned Carpet Installation/Dismantling
68080
SQ. FT.
1.00
1.30
68079
MINIMUM
132.50
172.25
Please note:
ft. x
ft. =
Booth size:
Carpet install date/time: _________________________
Subtotal $
- Hours are based on estimates, you will be invoiced for actual time incurred.
- Requested times are not guaranteed and are based on availability.
N/A
Tax: $
Amount Due: $
- Minimum one hour will be charged. Additional time will be billed in in half-hour increments.
SHEPARD SUPERVISION INFORMATION
Please complete this section if you have chosen Shepard to supervise your installation and/or dismantling.
Inbound Freight Information
Outbound Freight Information
Carrier Company Name:
# of pieces:
Weight of Shipment:
Is shipment? □ Crated
□ Uncrated
Tracking/Pro #:
Estimated arrival date:
Shipment to arrive at:
□ Warehouse
□ Show site
Carrier Company Name:
Deliver Shipment To:
Address:
City, ST, Zip:
Type of Service (air, van line, ground, etc.):
If for any reason your shipment is not picked up by your carrier,
please choose one of the following options:
Set-up Information for Installation
Force freight through preferred carrier:
Send shipment back to Shepard warehouse:
Please check all that apply and provide information where requested.
Booth Size:
Services You Have Ordered
x
($400 min. fee)
(please check all that apply)
Forklift required?
□ Yes
□ No
□ Electrical
□ Furniture □ A/V Equipment
Carpet is?
□ owned
□ rented from Shepard
□ Booth Cleaning
□ Telephone/Internet
Carpet padding?
□ Yes
□ No
Electrical Information:
Drawings are?
□ Faxed to Shepard □ Shipped w/exhibit crates □ Electrical should go under the carpet (diagram is attached)
□ Electrical drawings are attached
On-site Exhibitor Contact Information
Name:
Hotel:
Arrival date/time:
Departure date/time:
Phone #:
□ Electrical drawings are with exhibit in crate number
□ Electrical drawings were sent to the official contractor
Company Name:
Contact Name:
Booth #:
Phone #:
Orders cancelled without 24-hour notices will be charged a one (1) hour cancellation fee.
GROUND RIGGING/FORKLIFT RENTAL
Orlando, FL 32824
(407) 888-9669
(407) 888-2301
[email protected]
Event Code:
F126781010
October 22-23, 2010
Tampa, Florida
GROUND RIGGING FORKLIFT RENTAL
DO NOT USE THIS FORM FOR MATERIAL HANDLING SERVICES.
# of pieces to be spotted
Requested date/time:
Heaviest piece to be spotted
(times are not guaranteed)
Description of work to be performed:
Code
Qty.
Item Description
Discount
Regular
Amount
FORKLIFT RENTAL - UP TO 5,000 LB CAPACITY
35028
Straight-time Hourly Rental
209.90
272.75
35039
Overtime Hourly Rental
255.60
332.25
35067
Double-time Hourly Rental
301.00
391.25
Discount
Regular
Code
Qty.
Item Description
Rate structure includes lift and (1)
operator only.
Minimum crews are based on scope of
work and area jurisdiction.
Amount
Additional labor and groundmen will be
billed at the hourly rate.
35029
419.80
545.75
35049
511.25
664.75
35069
602.00
782.50
Discount
Regular
Code
Qty.
Item Description
Amount
35035
629.70
35066
766.85
997.00
35070
902.95
1173.75
OT - Overtime:
DT - Double time:
The minimum charge for labor and
equipment is one (1) hour. Labor and
equipment thereafter is charged in half
(1/2) hour increments.
818.50
Orders cancelled without 24-hour notices
will be charged a one (1) hour
cancellation fee.
CRANE RENTAL AVAILABLE UPON REQUEST
ST - Straight time:
PLEASE NOTE:
Monday-Friday, 8:00 AM - 4:30 PM
Monday-Friday, 6:00 PM - Midnight; all day Saturday and Sunday
All other hours and holidays
RIGGING LABOR RATES
Code
Qty.
Item Description
Discount
Regular
Amount
35085
Straight-time Hourly Rate
82.81
107.65
35086
Overtime Hourly Rate
124.38
161.70
35099
Double-time Hourly Rate
165.63
215.30
Discount
Regular
Code
Qty.
Item Description
RIGGERS AND MATERIAL HANDLERS PER MAN HOUR
35087
Straight-time Hourly Rate
66.25
86.15
35100
Overtime Hourly Rate
99.50
129.35
35101
Double-time Hourly Rate
132.50
172.25
PLEASE NOTE:
The minimum charge for labor and
equipment is one (1) hour. Labor and
equipment thereafter is charged in half
(1/2) hour increments.
RIGGING FOREMAN LABOR PER MAN HOUR
Amount
Orders cancelled without 24-hour notices
will be charged a one (1) hour
cancellation fee.
Subtotal $
N/A
Tax: $
Amount Due: $
Company Name:
Booth #:
Contact Name:
Phone #:
SIGN ORDER FORM
Orlando, FL 32824
(407) 888-9669
(407) 888-2301
[email protected]
Event Code:
F126781010
October 22-23, 2010
Tampa, Florida
Discount Deadline:
October 1, 2010
SIGNS, BANNERS AND ACCESSORIES
Code
Qty.
Description
Discount
Regular
Amount
Code
Qty.
Standard Foamcore Signs, Single-sided
Description
Discount
Regular
70009
Vertical, 22" x 28"
134.00
174.20
70065
grommets, per sq.
ft.-Vertical
16.95
22.05
70010
Horz., 22" x 28"
134.00
174.20
70071
grommets, per sq.
ft. - Horizontal
16.95
22.05
70011
Vertical, 28" x 44"
207.65
269.95
70066
Pockets, per sq.
ft. - Vertical
18.20
23.65
70012
Horz., 28" x 44"
207.65
269.95
70072
Pockets, per sq.
ft.- Horizontal
18.20
23.65
70025
Meterboard, 39" x
90.75"
412.85
536.70
Replacement ID Sign - Cardstock
Accessories
Blank Foamcore,
4'x 8'
Velcro, per ft, min.
5 ft.
70017
70021
Amount
Vinyl Banners with Digital Printing
36.35
47.25
2.40
3.10
70004
7" x 44" Horz.
40.00
52.00
Sign prices are based on customer supplying print-ready graphics in the requested format (see below).
Subtotal $
7.000%
Company Name:
Booth #:
Tax: $
Contact Name:
Phone #:
Amount Due: $
Graphic files/requests must be received by discount deadline date to qualify for discounted prices.
There are no exchanges or refunds once sign has been ordered and processed.
SIGN SUBMISSION INFORMATION
Please follow these requests, so Shepard can provide the highest of quality signs for your show.
File Submission Media
Artwork Dimensions & Color Specifications
~ CD-ROM
~ All artwork submitted should be created at 100% actual size
~ Email attachment (4 mgs or smaller only)
or in 10% reduction increments (please indicate scale used)
~ FTP (.zip compression), call for FTP information
~ Specify target colors as PMS C or U, and send us 100% accurate
When sending disks, please label them with the following:
proofs with your disk. (Color variations may occur due to output devices.)
Exhibitor Co. Name, Booth #, Show Name, Show Date
Acceptable Software & Formats
Other Graphic Services Available
~ Adobe Illustrator (AI/EPS), InDesign, Photoshop & Acrobat
~ Artwork/graphic design serivces
(70067)
~ Files should be formatted in high-resolution quality, 100-300 dpi
~ Logo reproduction
(70052)
~ Vector-based artwork preferred with fonts converted to outline
~ Special artwork mounting
(70069)
Please note: If customer-provided graphic files are not to exact specifications/requirements, a design-time surcharge will apply.
SHEPARD LOGISTICS SERVICES
Atlanta, GA 30318
Shepard Logistics Phone:
888-568-8858
Shepard Logistics Fax:
404-720-8733
Shepard Logistics Email:
[email protected]
Event Code:
F126781010
October 22-23, 2010
Tampa, Florida
COMPLETE THIS FORM ONLY IF YOU ARE SHIPPING YOUR EXHIBIT MATERIALS BY SHEPARD LOGISTICS SERVICES
EXHIBIT MATERIALS TRANSPORTATION
INBOUND PICK UP LOCATION INFORMATION
SHIPPING INFORMATION
▪ Payment Authorization form must be on file to pick up as charges will be Items to be shipped
Number of Pieces
included on your show services invoice.
Est. Weight
Requested Pick Up Date:
Crates
Hours of Operation:
Cartons (cardboard)
Cases/Trunks (fiber) (color)
Company
Skids/Pallets
Address
Carpet (color)
Other
Total Pieces
(City)
□
(State)
(Zip)
Total Wt.
$
Declared Value
Available at exhibitors' expense at the rate of $1.00 per $100.00 of value
declared. Minimum charge of $10.00.
SHIP TO
Size of largest piece:
I will be shipping to the WAREHOUSE
(Company Name, Booth #)
3717 E Lake Ave
Tampa, FL 33610
□
Loading Dock
Residential
L
Yes
W
□
No
Inside Pick up
H
Lift Gate __________
Inside Delivery _______
Special Instructions:
OUTBOUND SHIPPING INFORMATION
October 13, 2010
Warehouse Deadline
Date
□ I will be shipping to SHOW SITE
c/o Shepard Exposition Services
I would like to schedule Outbound Transportation. Please provide me with a
□ Material
Handling Agreement at show site for my shipping instructions and
signature. So we may deliver your Outbound Material Handling Agreement
and labels, please complete the following information.
Ship to Address:
(Company Name, Booth#)
333 S Franklin St
Tampa, FL 33602
Contact Name:
Phone:
Deliver By Date:
October 21, 2010
Delivery date:
Number of labels:
TYPE OF SERVICE - Choose One
Next Day Air
2nd Day Air
TRANSPORTATION CHARGES
Service via Air Transportation is charged based on Dimensional weight or
Actual weight whichever is greater.
Charges for transportation services provided by Shepard shall be billed to
the Credit Card on file.
Type Card
Standard Ground
ending in
(last 4 digits)
Other (Truck Load, Specialized)
FAX COMPLETED FORM TO 404-720-8733
A REPRESENTATIVE FROM SHEPARD LOGISTICS WILL CONFIRM RECEIPT OF YOUR EXHIBIT TRANSPORTATION REQUEST.
Exhibiting Co. Name:
Contact Name:
Email:
Booth #:
Phone #:
Fax #:
Signature indicates you have read and accept the Payment Policy and Terms and Conditions.
SHIPPING LABELS
ADVANCE SHIPPING ADDRESS LABELS
R
U
S
H
ADVANCE WAREHOUSE
TO:
(EXHIBITING CO. NAME)
Booth #:
3717 E Lake Ave
Tampa, FL 33610
Delivery Hours: M-F, 8-4:30 PM
For:
First day freight can arrive w/o a surcharge:
R
U
S
H
ADVANCE WAREHOUSE
TO:
Booth #:
3717 E Lake Ave
Tampa, FL 33610
For:
September 23, 2010
September 23, 2010
Last day freight can arrive w/o a surcharge:
October 13, 2010
October 13, 2010
DIRECT TO SHOW SITE SHIPPING ADDRESS LABELS
R
U
S
H
DIRECT TO SHOW
TO:
Booth #:
C/O:
SHEPARD EXPOSITION SERVICES
333 S Franklin St
Tampa, FL 33602
For:
MUST NOT BE DELIVERED PRIOR TO:
October 21, 2010
@
9:00 AM
R
U
S
H
DIRECT TO SHOW
TO:
Booth #:
C/O:
333 S Franklin St
Tampa, FL 33602
For:
MUST NOT BE DELIVERED PRIOR TO:
October 21, 2010
@
9:00 AM
HANGING SIGN SHIPPING LABELS
HANGING SIGN SHIPPING ADDRESS LABELS
HANGING SIGN: If you have a sign or anything (truss, etc.) that has been approved to hang from the ceiling, send it to the
advance shipping warehouse address. Hanging items must be identified and readily available since they are installed first,
before the show floor becomes encumbered by freight.
R
U
S
H
ADVANCE WAREHOUSE
HANGING SIGN
TO:
Booth #:
3717 E Lake Ave
Tampa, FL 33610
For:
R
U
S
H
ADVANCE WAREHOUSE
HANGING SIGN
TO:
Booth #:
3717 E Lake Ave
Tampa, FL 33610
For:
September 23, 2010
September 23, 2010
October 13, 2010
October 13, 2010
MATERIAL HANDLING AUTHORIZATION
Orlando, FL 32824
(407) 888-9669
(407) 888-2301
[email protected]
Event Code:
F126781010
October 22-23, 2010
Tampa, Florida
SHIPMENT INFORMATION
Please complete the following information:
□ Advance Warehouse
We plan to ship to:
We plan to ship on (date):
Our materials should arrive on (date):
Carrier Name:
Pro #:
Origin of Shipment (city, state):
Please indicate number of pieces and the estimated weight:
# of Pieces
Weight
Description
□ Direct to Show Site
Crates
Cartons
Cases
Carpet
Please provide a contact name and number for any questions Shepard may have
Miscellaneous
in regards to this shipment:
Total Weight
Name:
Phone:
MATERIAL HANDLING RATES AND ESTIMATE WORKSHEET
SHIP WITH SHEPARD LOGISTICS AND RECEIVE A 10% DISCOUNT ON MATERIAL HANDLING WITH Signature Series Shipping.
To set up your Signature Series Shipping, please call 888-568-8858, or complete the Shepard Logistics Order Form included in
this manual. Signature Series Shipping does not apply to shipments considered small package, local or shipments over 10,000
lbs. Roundtrip SLS shipping is required to qualify for Signature Series Shipping .
COMPUTATION OF MATERIAL HANDLING SERVICES
The following services, whether used completely, or in part, are offered as a package. When recording weight, round up to the next 100 lbs. For example: 285 lbs. =
300 lbs./100 lbs. = 3 X RATE = $ Amount or minimum charge, whichever is greater.
Signature Series Material Handling
Standard Material Handling
Description
Price
Direct Shipments to Showsite
Weight
$81.90
$122.75
$106.50
Crated
Uncrated
Special Handling
35030 / 35033
35043
35038
Total
Description
Price
Direct Shipments to Showsite
Weight
$110.75
$96.00
Crated
Uncrated
Special Handling
35390 / 35395
Advance Shipments to Warehouse
Pieces
$73.75
35391 / 35399
35394 / 35402
Advance Shipments to Warehouse
$79.50
$103.25
Special Handling
Crated
Special Handling
35036
35393 / 35397
35392 / 35401
$88.40
$115.00
Crated
35010 / 35013
Overtime
Specialized Carrier Shipment (small packages under 50 lbs.)
$44.20
$88.40
Each carton
Min. per shipment
Total
Overtime: 30% fee for every overtime application
30%
35048
35045
RATES ARE PER 100 LBS. WITH A 200 LB. MINIMUM
For credit card payments, please complete the payment authorization form. Any additional overtime charges will be invoiced at
Subtotal $
show site and are subject to change pending move-in/move-out schedule.
Tax: $
N/A
We understand that your calculation is only an estimate. Invoicing will be calculated from actual certified weight ticket or reweigh
Amount Due: $
ticket on inbound material handling receiving report. Adjustments will be made accordingly. Any adjustments to charges must be
made at show site.
Single pieces weighing more than 5000 pounds CANNOT be accepted at the warehouse.Loose, easily damaged, uncrated, or
blanket-wrapped shipments should be shipped directly to the show site.
If you have any questions about material handling, please contact Shepard Customer Service department.
Company Name:
Contact Name:
Booth #:
Phone #:
Shepard Exposition Services is authorized to perform material handling services on behalf of the exhibiting company named above. Signature also indicates you have
read and accept the Payment Policy and Terms and Conditions, sign and return to Shepard.
Payment Authorization must be completed and returned with Material Handling Worksheet. Other charges may apply, please review Material Handling
Information form included in this manual.
Orlando, FL 32824
(407) 888-9669
(407) 888-2301
[email protected]
Event Code:
F126781010
MATERIAL HANDLING INFORMATION
October 22-23, 2010
Tampa, Florida
MATERIAL HANDLING INFORMATION & ADDITIONAL CHARGES
SPECIAL HANDLING
Rate as shown on Material Handling Authorization Form
The standard material handling applies to shipments that can be readily handled off or onto a truck using a conventional forklift or pallet jack equipment
without rehandling. A special handling charge applies if your shipment requires extra labor for stacking or unstacking containers on a truck (cubic loading),
tarping or untarping freight or containers, or rigging pieces for loading or unloading on a truck or from the ground, or other circumstances requiring the
rehandling of materials.
30%
35301
OVERTIME
Surcharge:
Based on show move-in/move-out schedule and/or late driver check-in, an overtime surcharge per occurrence applies to shipments handled at show site
during overtime hours. Your advance warehouse shipments may be received during straight time, but due to scheduling conflicts beyond Shepard's control
may be moved into the exhibit hall on overtime. Any additional overtime charges will be invoiced at show site and are subject to change pending movein/move-out schedules. Handling times will be documented on shipping documents. Drivers picking up outbound shipments will be sequenced for loading
ONLY after a bill of lading is submitted to the Shepard Service Desk AND the driver has checked in.
25%
35003
Surcharge:
LATE SHIPMENTS
A surcharge will apply to shipments not arriving within the published dates (refer to Show Information page for dates) for advance warehouse or arriving on
show site after show opening.
Rate as shown on Material Handling Authorization Form
UNCRATED SHIPMENTS
An additional charge of 50% (or as stated on Material Handling Authorization page) of the applicable material handling charge at the time of delivery shall be
charged for all loose, uncrated, or unprotected shipments received at the show site docks. The charge is a one-time charge that includes both move-in and
move-out of the show, and is based on the weight of the shipment handled.
15%
35004
OFF-TARGET DELIVERIES
Surcharge:
For targeted shows (exhibitors who received/requested a Targeted Date/Time), a surcharge will apply if shipment is not delivered (or carrier has not checked
in) during assigned target date/time.
$8.00/CWT
35041
Surcharge:
PADDED VAN DELIVERIES
A padded van surcharge applies to van line carriers that transport freight at cubic displacement rates, operate a non-standard dock height equipment, require
freight on the truck to be unloaded in a specific order or orientation, or require that freight on the truck be moved to unload the actual delivery.
Maximum $25.00
MARSHALING YARD
Surcharge:
35250
Where Shepard Exposition Services as the show contractor must lease space for marshaling yard operations because no space is provided by the facility,
Shepard may charge a fee per shipment processed through the marshaling yard.
$25.00 per forklift load
REWEIGH OF SHIPMENTS
Surcharge:
35282
An additional charge per forklift load will be applied to shipments that have to be reweighed at the dock due to the lack of a certified weight ticket, or an
incorrect or understated weight on a delivery document.
35105
$10.00 per piece, Minimum $40.00
Surcharge:
EMPTY CRATE STORAGE
A charge per crate, carton or skid applies when Shepard handles the storage and return of empties from a shipment not received by Shepard and therefore
not subject to material handling charges.
$10.50 per envelope
ENVELOPE DELIVERIES
Surcharge:
During show hours at the show facility, a charge will apply to receiving and delivering envelope packages to your booth.
35007
SECURED STORAGE
Surcharge:
$.80/sq. ft., Minimum $20.00
Min. one-hour labor fee for each trip
35400
Only Shepard personnel have access to secured storage. A minimum one-hour material handler charge at show rates will apply each time material is handle
to or from storage. There is no charge to return materials to your booth at the close of the show.
ACCESSIBLE STORAGE
Surcharge:
Based on applicable Labor rate (refer to labor order form).
35166
Accessible storage will be accessible during the show, but not necessarily by exhibitors. There will be no charge to return material to the booth at the close of
the show.
WAREHOUSE STORAGE
Shipments arriving at the warehouse more than 30 days ahead incur storage fees. Transportation of freight to the warehouse after the show at the exhibitor's
request incurs "return to warehouse" (RTW) fees and storage fees.
Return to Warehouse Service Fee
$20.00 per CWT, Minimum $400.00
Surcharge:
(crated materials only, uncrated materials will not be accepted at warehouse)
Storage per month
MOBILE SPOTTING FEE
Surcharge:
Surcharge:
$10.00 per CWT, Minimum $100.00
$150.00 round trip
35005
35006
35106
Vehicles operated by exhibitors may be allowed on the exhibit hall floor for loading or unloading, if Shepard determines such activity to be operationally feasible and
safe. All vehicles operated on the exhibit hall floor must be escorted by Shepard personnel. In such cases, a MOBILE SPOTTING FEE will be charged. All local fire
marshal rules and regulations apply. Please call customer service for details.
If you have any questions about material handling, please contact Shepard Customer Service department.
MATERIAL HANDLING 101
MATERIAL HANDLING Q&A
What is material handling (also referred to as drayage)?
What is the difference between material handling and shipping?
Material handling is the process of unloading your freight from your shipping
carrier, either at the warehouse or show site, delivering it to your booth, storing
your empty containers (empties) if required, returning of your empties at the
close of show, and then reloading your freight back onto your shipping carrier.
Shipping is the process of carrying your shipment from your location, pick-up
area to it's destination and also the process of returning your shipment back to
your location after the close of the show. Material handling begins at the time
your shipment arrives to the docks (please refer to "What is material handling?"
for the full definition.)
What is the definition of "freight"?
Any exhibit materials that are shipped or delivered to the advance warehouse or
show facility via shipping carrier, POV, or delivery truck.
Do I need to order a fork lift to unload or reload my freight?
No, please do not order a forklift for unloading/reloading of your materials.
What is a "certified weight ticket"?
What does CWT mean?
A printed weight ticket from a scale certified or inspected by a government
authority such as the Dept. of Agriculture, indicating the date weighed, the weight
of the shipment and the vehicle ID of the unit being weighed.
CWT is an acronym for Century Weight, therefore it means per 100 lbs.
IMPORTANT FACTS ABOUT ADVANCE SHIPMENTS
IMPORTANT FACTS ABOUT DIRECT SHIPMENTS
What are advance shipments?
All shipments that are addressed to the advance warehouse address (please
refer to "Advance Warehouse" shipping labels included in this manual).
What are direct shipments?
All shipments that are addressed directly to the exhibit facility (please refer to
"Direct to Show" shipping labels included in this manual).
Shepard will begin accepting your shipments 30 days prior to first show open day
(date may vary depending on show schedule).
Shipments must arrive during exhibitor move-in times only. Do not ship direct to
show site in advance. If delivery cannot be guaranteed to arrive during exhibitor
move-in, shipment must go to advance warehouse.
The warehouse will receive shipments Monday-Friday, 8:00am - 4:00pm,
excluding holidays.
Shipments must arrive by advance warehouse deadline date to avoid a late
surcharge. (Please refer to the "Show Information" page included with this
manual for deadline date.)
Crates, cartons, skids, fibercases, and carpets can be accepted at the
warehouse, but DO NOT ship crates weighing over 5,000 lbs., loose/uncrated
shipments and/or machinery to warehouse. You must ship those items direct to
show site.
All shipments must have a bill of lading or delivery slip indicating number of
pieces and weight. Certified weight tickets required.
All shipments must have a bill of lading or delivery slip indicating number of
pieces and weight. Certified weight tickets required.
Crates weighing over 5,000 lbs. or loose/uncrated shipments must be shipped
direct to show site to arrive during exhibitor move-in times.
All shipments must be prepaid, no collect on delivery shipments will be accepted.
SIGNATURE SERIES SHIPPING
How can I make shipping my show materials easier?
Signature Series Shipping will make it easier, and here's why:
All shipments must be prepaid, no collect on delivery shipments will be accepted.
MATERIAL HANDLING CHARGES
What determines how much I'm charged?
Charges are based off the weight from your inbound weight ticket included with
your shipment.
How do I calculate material handling charges?
Material handling services, whether used completely, or in part, are offered as a
package. When recording weight, round up to the next 100 lbs. For example: 285
lbs. = 300 lbs./100 lbs. = 3 X RATE = $ Amount or minimum charge, whichever is
greater.
Will there be any additional charges?
Additional charges may apply. Please review the Material Handling Authorization
and Material Handling Additional Services forms included in the manual for all
applicable fees.
SPECIALIZED CARRIER (SMALL CARTON CARRIER)
What are specialized carrier shipments?
Shipments that arrive via small package carrier such as FedEx Express Service,
UPS small package service or DHL small package service AND do not have a
certified weight ticket included with shipment. This applies to packages
weighing under 50 lbs.
How do I calculate my specialized carrier shipment?
Charges for specialized carrier shipments are based on per carton, per delivery.
Example: I'm shipping 3 packages via FedEx, how much will I be charged?
3 x per carton rate = $ amount charged (plus any additional fees that may apply)
Please be advised that your whole shipment may not arrive to its destination at
one time. Therefore you may be charged per each delivery, and minimum
charges may apply.
CRATED~UNCRATED~SPECIAL HANDLING
What are CRATED materials?
Materials delivered that are skidded or in a container that can easily be
unloaded/reloaded with no special handling required.
What are UNCRATED materials?
Materials delivered that are loose, pad-wrapped or unskidded without proper
lifting bars and/or hooks.
What is SPECIAL HANDLING?
Shipments delivered that require extra labor for stacking or unstacking containers
on a truck (cubic loading), tarping or untarping freight or containers, or rigging
pieces for loading or unloading on a truck or from the ground, or other
circumstances requiring the rehandling of materials.
~
~
~
~
~
~
Receive a 10% discount off of material handling rates (restrictions apply).
Worry-free shipping to and from your show.
Priority Empty Service - priority of empty return at the close of show
Volume discounted shipping rates
Charges will be billed to your show invoice-one less invoice/bill to keep track of.
No driver wait fees.
LIABILITY INSURANCE
What is and why would I need liability insurance?
Accidents happen, therefore, most show organizers and facilities require liability
insurance. Please refer to your booth contract for exact minimums required.
Please make sure your materials are covered from the moment they leave your
company location to the time they return after the close of the show.
If applicable, included in your manual is information and an application for
liability insurance and booth coverage can also be purchased to protect your
valuable exhibit materials.
OUTBOUND SHIPMENTS
You must complete a Shepard Material Handling Agreement (MHA) for all
outbound shipments. A MHA will be distributed at show site if all services have
been paid in full, or you can request one at the customer service desk.
Upon completion of packing and labeling of your materials, complete the bill of
lading with all required information, and return to customer service. If you have
questions on how to complete your bill of lading, please ask a Shepard customer
service representative located at the customer service desk.
If you are NOT using the designated shipping carrier, you must call your carrier
with pick-up information. If your carrier fails to pick up your shipment, Shepard
will either reroute your freight through the carrier of our choice or return to the
local warehouse (whichever is indicated on your MHA).
Utility Services
American College of Nurse Practitioners
October 20-24, 2010
Exhibit Dates:October 22-23, 2010
The Tampa Convention Center is pleased to be hosting your
event. We want to do everything possible to make your
participation profitable and rewarding. We believe you will
appreciate our personal touch to customer service and find our
Exhibit Service Department personnel, to be very helpful.
The following service forms are available at the Tampa
Convention Center website:
Advertising Network
Audio Visual
Catering
Cleaning
Computers
Electric
Food & Beverage
Internet
Plumbing/Air
Security
Telephone
Please submit all order forms to the TAMPA CONVENTION
CENTER as soon as possible. In order to receive the
INCENTIVE DISCOUNT RATE, your order with full payment
must be received or post-marked on/before September 28,
2010. The TCC Service Desk will be located in the Exhibit
Service Center area during your event to assist with inquiries.
If you should need any assistance before your event, please call
the main number 813-274-7761 (800-426-5630 toll #).
SERVICE ORDER FORMS: Orders must be received prior to the to the cut off date with full payment
enclosed in order to receive the incentive discount rate.
FORMS OF PAYMENT: Company check, cash, money order, Visa, MasterCard, or American Express. NO
BILLING OR PERSONAL CHECKS ACCEPTED.
BADGING: All exhibitors are required to wear an exhibitor badge when on Tampa Convention Center
property.
PARKING: Parking on the loading dock or inside the Center (except for loading or unloading) is prohibited;
violators will be ticketed and/or towed at owner’s expense. Parking is available in TCC’s garage and at
several more parking garages and lots within a two block area of TCC.
DOLLIES: Dollies (with labor) may be rented on site. Please check at the decorator’s service desk or with a
TCC Ambassador.
CHILDREN: No one under 16 is permitted in the hall or on the dock during the move-in/out.
FOOD AND BEVERAGE SAMPLING: Prior written approval from the Show Management must be given.
Please contact Show Management for details. NO OUTSIDE FOOD OR BEVERAGE IS ALLOWED INTO
THE BUILDING. Our Cafes and Restaurants will be open throughout the show hours.
VEHICLE(S) DISPLAYED: Show Management must be contacted for approval. Battery cables must be
disconnected, gas tanks must be taped shut or locked and cannot contain more than 1/4 tank of fuel. Fueling
or de-fueling shall not be done on TCC premises. Visqueen must be placed under all vehicles parked
directly on TCC carpet and terrazzo tile. Keys to vehicles must be left on-site with the decorator, Show
Management or TCC Security.
SMOKING: TCC complies with the Florida Clean Indoor Air Act. There is no smoking inside the facility.
DELIVERIES: Packages and freight are NOT accepted by TCC prior to the first move-in day of the show.
Address the shipment to the contracted decorator with the name of the event, booth name and number.
FIRE MARSHAL: Please contact Show Management for any enclosed (or double decked) booths. All exits,
hallways and aisles must be kept clear and unobstructed at all times. Materials used in exhibits must be
flame-retardant and are subject to inspection by the Tampa Fire Marshal (The Fire Marshal may request that
certification accompany items). All straw, hay or live evergreen trees are prohibited. PROHIBITED:
compressed flammable gases, flammable or combustible liquids, and hazardous chemicals and materials
(acetylene, hydrogen, propane, butane, pesticides, herbicides, poisons, gasoline, kerosene, cleaning
solvents, and other petroleum-based materials). Helium balloons may be permitted provided Show
Management approval is granted and TCC guidelines are followed. Adhesive-backed decals and stickers
are not allowed inside the building.
TCC SERVICE DESK: Any questions about TCC services please call (813) 274-8511.
TAMPA CONVENTION CENTER
ELECTRIC SERVICE ORDER
333 S. Franklin St.
Tampa, Florida 33602
PHONE
Exclusive Service Provided by Tampa Convention Center
FAX
813-274-7761
Email: [email protected]
813-274-7859
1-800-426-5630
SEE REVESE SIDE FOR RATE, PAYMENT POLICIES, AND REGULATIONS
Event Name/Date(s) _______________________________________________ Booth #: ____ Standard ___ Island ___
Company/Organization: ________________________________ Contact Person: _______________________________
Address: __________________________________________________ City ______________ State ___ Zip: _________
Phone: __________________________ Fax: ____________________ E-mail: ___________________________________
INCENTIVE
RATE
STANDARD
RATE
$ 75.00
$ 95.00
$115.00
$112.50
$142.50
$172.50
$195.00
$245.00
$325.00
$455.00
$292.50
$367.50
$487.50
$682.50
20 Amps
30 Amps
60 Amps
100 Amps
Labor Required (1 Hour Minimum)
$305.00
$325.00
$455.00
$565.00
$457.50
$487.50
$682.50
$847.50
Straight time = 7am-11pm 7days a week
Overtime = 11pm-7am 7days a week
$ 45.00
$ 90.00
$ 67.50
$135.00
24-hour
service
QUANTITY
AMOUNT
(double rate)
120 Volts
0-500 Watts (5 Amps)
501-1000 Watts (10 Amps)
1001-2000 Watts (20 Amps)
208 Volts Single Phase (Requires 1 hr. labor)
20 Amps
30 Amps
60 Amps
100 Amps
208 Volts Three Phase (Requires 1 hr. labor)
Lighting Equipment - see Computer and Audiovisual Form.
Additional Equipment & Services
3-Wire Ground 25 ft extension cord
Power Strip
Q-taps
Ceiling Drops (per drop)
$ 25.00
$ 25.00
$ 10.00
$150.00
$ 37.50
$ 37.50
$ 15.00
$225.00
$0.00
$0.00
Tax Exempt
$0.00
$0.00
A scaled floor plan must accompany orders showing locations of electrical outlets, connections, and lighting equipment for all
Island booths, single/three phase electric orders, and orders not located at the back of the booth. Orders will not be processed
unless accompanied by required floor plans with full payment.
SUB-TOTAL
SALES TAX (7%)
TOTAL
FORM OF PAYMENT PAYABLE TO THE CITY OF TAMPA
Check Cash Account Number:
Visa MasterCard TCC USE ONLY
AMEX Exp. Date
Date Received
Amount Paid
Balance Due
Name (Please Print)
Date Processed
Cardholder Signature
Processed By
I also authorize charging any unpaid balances to my credit card.
Page
of
To receive incentive rates, payment and floor plans must be received 21 days prior to the first day of show.
TCC (10/09)
Deadline: September 28, 2010
Electric Service Instructions
Complete the Order Form and retain a copy for your records.
Mail or fax a copy of the Order Form and FULL PAYMENT to:
CITY OF TAMPA/TAMPA CONVENTION CENTER
ATTN: Exhibit Services Department
333 S. Franklin Street
Tampa, FL 33602
Fax: 813-274-7859
MATERIAL & LABOR: Outlets will be located at the rear of the booth. Labor and material required to place outlets in a location other than the back of the
booth will be charged a minimum of one hour at the hourly rate. Minimum of 1hr charged for installation for booths with extensive power needs. To
determine power requirements, check the UL listing on the back of all equipment. All island booths and all 208V require a minimum of 1-hour labor and
a scaled floor plan.
3.
4.
Rate Policy
INCENTIVE RATES require that Order Forms, floor plans, AND full payment MUST be received a Minimum of 21 CALENDAR DAYS PRIOR to the
first day of show. STANDARD RATES will apply after the deadline.
Outlets will be located at the rear center of the booth. Additional labor is required to place outlets in a location other than the back of the booth and
on orders requiring outlets in a specific location.
Orders requiring 24-hour service are charged DOUBLE RATE.
Rates include equipment rental. Equipment not returned to the service desk within one hour of show closing will incur additional charges.
5.
Rates are for the entire show.
1.
2.
1.
2.
3.
4.
1.
2.
3.
4.
5.
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
22.
Cancellation Policy
Notification of cancellation of services MUST be postmarked in writing a MINIMUM of 14 days prior to the first scheduled show date to receive a full
refund, less a $50 administrative fee.
No refunds will be given for services installed and not used.
The Center will not refund overpayments, except sales tax, in amounts less than $15.00, unless specifically requested in writing.
There will be a $25 service charge on all returned checks.
Payment Policy
100% payment (in U.S. currency ONLY) must accompany each order. Make Company, certified, or cashier’s check payable to the City of
Tampa/Tampa Convention Center. No Personal checks, please. Credit Cards accepted: Visa, MasterCard, and AMEX.
Electric services not received must be reported to the Service Desk PRIOR to the show opening in order to receive any refund.
Payment for additional on-site materials/labor is due when service is rendered.
If by any reason of any default on the part of the TCC lessee or exhibitor hereunder, it becomes necessary to engage an attorney, the TCC lessee
or exhibitor agrees to pay all costs, expenses and attorney’s fees expended or incurred by the City/TCC in connection therewith. The City/TCC will
not be responsible for strikes, accidents, fires, acts of God, terrorism or delays beyond its control.
Upon check-in, with a personal and/or company credit card, a Credit Card Authorization Form must be completed and will be kept on file until the
close of the event for unanticipated charges.
Electrical Regulations for Temporary Wiring of Booths and Exhibits
Electricity will be turned on 30 minutes prior to show opening and turned off within 30 minutes after show closes.
All motors over 3 horsepower MUST have magnetic starters and disconnecting switch furnished by exhibitor.
No exhibitor shall make any electrical installation, nor shall he make any electrical connection of any appliance or equipment to the building
electrical system. Wall, column and permanent building utility outlets are not part of booth space and are not to be used by exhibitors, unless
specified otherwise. Surge Protectors are recommended for computers and other sensitive equipment.
All electrical connections to the building electrical system or extension thereto shall be made by the electrical contractor and/or building electricians.
Extensions to the building electrical system shall be made by three-wire flexible cord, Type SO or equal, in lengths so arranged that there will be no
more than one coil, 2 feet in diameter, of excess cord. No single lighting circuit shall exceed 2,000 watts at 120 volts. Exhibits requiring larger
lighting connection must be wired with its own fuse or circuit breaker panel, capable of receiving 120-208 volt three wire feed.
No cord shall be run across any space where subject to traffic, unless the cord is encased in a protective cover, specifically approved for the
purpose. It is the exhibitor responsibility to tape down cords or incur labor charges to ensure public safety.
The TCC is authorized to cut floor coverings to permit installation of service, unless otherwise directed.
Termination of extensions to the building electrical system shall be in assemblies specifically approved for the purpose by the Electrical Inspection
Section.
All electrical equipment or appliance connected to the building electrical system or extension thereto in booths or displays shall be: (1) listed and
labeled by a Nationally Recognized Standard Testing Laboratory, (2) specifically approved by the Electrical Inspection Section, and (3) all
equipment must be properly tagged and wired with complete information as to type of current, voltage, phase, cycle, horsepower, etc.
No electrical equipment shall be attached to or supported from booth dividers.
Permanently installed wiring on all booths or displays shall be encased in an approved metal raceway. Where flexibility is necessary, such as
between booth sections and at connection points to the building electrical system or supply points. Type SO cord or equal, in lengths not to exceed
six feet, equipped with approved attachment plugs may utilized. Special built displays must have electrical wiring accessible for inspection and
trouble shooting at all times. They must be accessible from side or rear and not solidly built in.
All splices and terminations shall be made in an approved metal enclosure.
There shall be no exposed live metal parts.
All flexible cords shall be three wires, Type SO or equal, unless such cord is a component part of an assembly, which is specifically approved. No
two wire extension cords are allowed.
All Exposed, non-current carrying metal parts of the electrical installation shall be effectively grounded.
No electrical equipment or appliances, which under normal operating conditions attain a surface temperature in excess of 90 degrees C or 194 F,
shall be mounted on or supported from any combustible material, unless separated therefrom by a substantial non-combustible material.
Lighting fixtures or other appliances or equipment equipped with other then Type SO cord its equal will be accepted, provided the complete
assembly, including the cord, is listed and labeled by a National Recognized Standard Testing Laboratory.
Use of open clip sockets, latex or lamp cord wire, duplex or triplex attachment plugs in exhibits is prohibited.
The exhibitor is responsible for all electrical equipment and is totally responsible for any liability involving the same.
Motors over ¾ horsepower must have a switch with overload protection or fuse protection.
Before show breaks on the final day, stop your machinery in dismantling position, as power cannot be turned on again. In addition, this will help to
avert any possible personal injury.
The City/TCC will not be responsible for voltage fluctuations or power failure.
TELEPHONE SERVICE ORDER
333 S. Franklin St.
PHONE
(813) 274-7761
1-800-426-5630
FAX
(813) 274-7859
Exclusive Service Provided By
EMail:TCC.ExhibitServices@
[email protected]
TampaConventionCenter.com
SEE REVERSE SIDE FOR RATE, PAYMENT POLICIES, AND REGULATIONS.
Event Name
Exhibitor Name
Address
Address
Phone
Booth #:
City
(
)
State
-
Booth Size: Standard ___Island ___
Dates From:
To:
Authorized Person
E-mail
Fax
(
Zip
)
-
Basic Service: Includes a touch-tone, single-line instrument, connector cord, local, and credit card calls, Phone instrument
must be checked out from the TCC Service Desk during move-in hours. A $50 fee will be assessed for all instruments not
returned to the TCC Service Desk at the close of show.
Incentive
Standard
QUANTITY
AMOUNT
Rate
Rate
$229.00
$343.50
$0.00
Basic Service Line
Enhanced Services
Call Forward
$5.25
$7.50
$0.00
Call waiting
$5.25
$7.50
$0.00
Voice Mail
$25.00
$30.00
$0.00
$425.00
$755.00
$0.00
ISDN Line (21 day advance notice required)
ISDN Usage
Additional Charges and Services: For each long distance service line, a $30.00 connection fee will be charged. Also, a
one-time $100.00 deposit is required for all long distance (including 800 and toll call service), if paying by check. Unused
portions of any deposit will be refunded approximately 45 days after the close of show.
PRICE
$30.00
$33.00
Long Distance Service Connection Fee
Line Relocation
QUANTITY
AMOUNT
Sub-Total
*Communication Service Tax (14.99%)
Long Distance Deposit (required if paying by check)
Long Distance Call Charges (all taxes included)
TOTAL
$0.00
$0.00
$0.00
$0.00
$0.00
Material and Labor: Phone lines will be located at the rear of the booth. A scaled floor plan must accompany all
island booth orders showing location(s) of phone line termination. Orders will not be processed unless
accompanied by required floor plans.
TCC USE ONLY
Check T
Cash T
Account Number:
Visa T
MasterCard T
AMEX T
Exp. Date:
Date Received
Amount Paid
Balance Due
Name (Please Print)
Date Processed
Processed By
Postmarked Date
*Communication Service Tax Include: State Portion: 9.17% - Local Portion: 5.82%
To receive Incentive rates, orders must be postmarked 21 days prior to the first day of show.
TCC01 (10/05)
Telephone Service Instructions
ATTN: Exhibit Services
Tampa, FL 33602
Fax: 813-274-7859
Rate Policy
1. ADVANCE RATES require that order forms, floor plans, AND full payment MUST be postmarked a Minimum of 21
CALENDAR DAYS PRIOR to the first day of show. FLOOR RATES will apply after the deadline. Purchase orders are
not acceptable in lieu of payment.
2. Rates include equipment rental.
3. A $50.00 charge per telephone instrument will be assessed for instruments damaged or not returned
4. Prices are for the entire show.
Cancellation Policy
1. Notification of cancellation of services MUST be postmarked in writing a MINIMUM of 14 days prior to the first
scheduled show date to receive a full refund, less a $50 administrative fee.
2. No refunds will be given for services installed and not used.
3. The Center will not refund overpayments, except sales tax, in amounts less than $15.00, unless specifically requested
in writing.
4. There will be a $25 service charge on all returned checks.
Payment Policy
1. 100% payment (in U.S. currency ONLY) must accompany each order. Make company, certified, or cashier’s check
payable to the City of Tampa/ Tampa Convention Center. No personal checks, please. Credit Cards accepted: Visa,
MasterCard, and AMEX.
2. Telephone Service not received by exhibitor must be reported to the Service Desk PRIOR to the opening of the event
to receive a refund.
3. Payment for additional on-site materials/labor is due when service is rendered.
4. If by any reason of any default on the part of the TCC lessee or exhibitor hereunder, it becomes necessary to engage
an attorney, the TCC lessee or exhibitor agrees to pay all costs, expenses and attorney’s fees expended or incurred
by the City/TCC in connection therewith. The City/TCC will not be responsible for strikes, accidents, fires, acts of God,
terrorism or delays beyond its control.
5. Upon check-in, with a personal and/or company credit card, a Credit Card Authorization Form must be completed and
will be kept on file until the close of the event for unanticipated charges.
General Information
1. Customer should pick-up telephone instrument(s) and dialing instructions at the Service Desk.
2. At the close of the event, all phone lines will be de-activated, and all telephone instruments MUST be returned to TCC
Service Desk to avoid additional billing.
3. The Tampa Convention Center is not responsible for equipment incompatibility with services ordered.
INTERNET SERVICE ORDER
333 S. Franklin St.
PHONE
FAX
813-274-7761
813-274-7859
1-800-426-5630
Phone: __________________________ Fax: ____________________ E-mail: ___________________________________
INTERNET INFORMATION
Notes:
•
•
•
TCC provides an INTERNET connection with one 15-foot long Cat5 cable. Computers must have an Ethernet Card
installed. All equipment is rental equipment only and must be signed out at the TCC Service Desk during move-in. A
$250.00 charge will be assessed for Internet access device not returned to the Service Desk within one hour of show
closing.
A scaled floor plan must accompany all island booth(s) orders showing internet line termination. Labor and material
required to relocate outlets will be charged a minimum of one hour at the hourly rate.
All standard connections are assigned via DHCP; if you require a STATIC IP ADDRESS, please submit your request 14
days before event date. TCC cannot guarantee multiple IP Addresses not ordered in advance.
INTERNET
Incentive Rate
(One connection)
Speed
2.0M / 2.0M
Internet Drop
$ 750.00
$ 100.00
$ 75.00
$ 25.00
$ 75.00
$ 100.00
Additional Connections
8 Port Hub*
15 Foot Cat5 Cable each *
Cat5 Under Carpet (scaled floor plan required) *
Technical Support (one hour minimum) *
Additional hours or portion of an hour will be Charged at $100/hr
* Items that are taxable
( Internet Drop is non-taxable)
Standard Rate
(One connection)
Quantity
$1,125.00
$ 150.00
$ 112.50
$ 37.50
$ 112.50
$ 150.00
Tax Exempt
Amount
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
SUB-TOTAL
$0.00
SALES TAX (7%)
$0.00
TOTAL
$0.00
Visa MasterCard TCC USE ONLY
AMEX Exp. Date
Date Received
Amount Paid
Balance Due
Name (Please Print)
Date Processed
Processed By
To receive incentive rate, payment must be received 21 days prior to first show day.
TCC (10/09)
Page
of
I n t e r n e t S e r v i c e O r d e r Instructions
Deadline: September 28,
2010
Tampa, FL 33602
Rate Policy
1. INCENTIVE RATES require that order forms AND full payment MUST be received a Minimum of 21 CALENDAR
DAYS PRIOR to the first day of show. STANDARD RATES will apply after the deadline.
2. Rates include equipment rental.
3. Rates are for the entire show.
Cancellation Policy
2. No refunds will be given for services installed and not used.
in writing.
Payment Policy
1. 100% payment (in U.S. currency ONLY) must accompany each order - Company, certified, or cashiers check payable
to the City of Tampa/Tampa Convention Center. No personal checks, please. Credit Cards accepted: Visa,
2. Internet Service not received by exhibitor must be reported to the Service Desk PRIOR to the opening of the event to
receive a refund.
will be kept on file until the close of the event for unanticipated charges or additions to the equipment ordered.
General Information
Customer should report to Service Desk at least four hours prior to show opening to schedule internet installation.
Failure to schedule installation may result in loss of INTERNET privileges, with no refund.
At the close of the event, all INTERNET lines will be de-activated and equipment must be available for IT to pick up .
The Tampa Convention Center is not responsible for exhibitor equipment incompatibility with services ordered.
A rate quoted for all connections cover bringing the service to the booth in the most convenient manner and does not
include equipment or special wiring.
6. A $250.00 charge per internet connection will be assessed for equipment damaged or not available for pickup within
one hour of show closing.
1.
2.
3.
4.
5.
Exhibitor Booth Layout
Event:______________
Booth Name: __________________
Booth Number________
All booths larger than a 10 x 10 require a floor plan.
To use:
*Bold lines to indicate the outline of your booth.
*Indicate x and y dimensions for placement of power, phone, water and internet, etc.
*Include dimensions
*Mark the adjacent booth numbers or aisle numbers.
*Note overhead drops.
Back of Booth (Indicate Adjacent Booth or Aisle)________
Feet
Indicate
Adjacent
Booth or
Aisle
Number:
_______
Indicate
Adjacent
Booth or
Aisle
Number:
_______
Y
Feet
Feet
F
0’
10’
0’
‘X’
X
Island Booths require a scaled floor plan with dimensions.
CREDIT CARD CHARGE AUTHORIZATION
In addition to advance payment, we require all exhibitors to provide a credit card authorization for
additional labor or services to be rendered. Please complete the information requested below and
return this form with you orders**
Mail To:Tampa Convention Center
Attn: Service Desk
For Additional Information Call:
813-274-8511
813-274-7859 fax
Booth Number: _________________________
Event Name: ________________________
Show Dates From: __________ To:________
Exhibitor Name:
Telephone #:
.
Address:
Suite #:
.
City:
State:
Print Name:
Signature:
Zip Code: _______________________.
.
CREDIT CARD INFORMATION
Payment options are:
MasterCard
Visa
American Express
Account Number:
Expiration Date:
Cardholder’s Signature: ____________________________________________________________.
Please Print Clearly the Following Information:
Cardholder’s Name:
.
Cardholder’s Billing Address:
.
Driver’s Identification (State/Number):
.
**For your convenience, we will use this authorization to charge your credit account for any additional amount incurred
as a result of show-site orders placed by your representative. These charges will include labor and material handling.
(10/06)
LEAD RETRIEVAL ORDER FORM
Contact Information (Please Print or Type Clearly)
Booth Number: ___________________ Contact: __________________________________________________
PLEASE PLACE
Company Name: ____________________________________________________________________________
YOUR ORDER
Address: ___________________________________________________________________________________
ONLINE!!
City: _________________________________State: ___________ Zip: ____________Country: _____________
Tel: ____________________________________________ Fax: _______________________________________
Email: _____________________________________________________________________________________
Onsite Contact ________________________ Mobile Phone _________________________________________
Order Online
https://www.directlead.com/acnp10
Order by Mail
Mail completed form:
11208 Waples Mill Rd. Suite 112
Fairfax, VA 22030
(703) 995-1800 (phone)
(703) 818-9177 (fax)
Advance
By: 9/10/10
Standard
After: 9/10/10
Quantity
Total
Lead Retrieval Options:
DirectLead™ Mobile Handheld [DMH]
DirectLead™Terminal [DT]
$290
$255
$340
$305
________
________
$________
$________
$100
$25
$75
$75
$95
$150
$30
$95
$105
$95
________
________
________
________
________
$________
$________
$________
$________
$________
Total:
$________
Accessories:
Wireless Thermal Printer [WTP]*
Keyboard Rental [KEY] **
Booth Delivery [BOOTH] **
Custom Lead Qualifiers [CC] (complete Page 2)
Post Show Data Conversion [EXCEL] **
(If you need leads converted to Microsoft Excel Spreadsheet – sent via email)
*For use with DirectLead™ Mobile Handheld only
** For use with DirectLead™ Terminal only
Payment Method:
Visa
MasterCard
Checks made payable to: J. Spargo & Associates, Inc.
American Express
Check
Card Number: ________________________________________ Total: $_________
Exp. Date: __________ Name on Card: ___________________________________
•
•
•
•
•
•
Cancellation of order is subject to a $50.00 administrative fee.
No refunds after October 7, 2010.
You will be charged up to $2,500.00 for any unit(s) damaged
or not returned.
Units must be picked up at the Lead Retrieval Counter.
No credit issued for unit(s) not picked up.
Please allow 1-3 business days to receive confirmation of order.
Signature: ___________________________________________________________
All equipment is the sole responsibility of the exhibitor during the rental period. The rental period ends 1 hour past the close of the posted
exhibit hall hours. Equipment damaged or not returned is subject to an additional charge up to $2,500.00. This charge may be imposed, with
out further notice, to the credit card on file. Your signature authorizes your credit card to be charged for the total payment due. JSA reserves
the right to charge the correct amount if different from the total listed above. Your order must be submitted on or prior to the discounted
deadline to receive the discounted rate.
⁭ Please check the box and sign that you have read and understood the terms of this agreement. ____________________________________
CUSTOMIZED LEAD QUALIFIERS ORDER FORM
Company Name: ____________________________
Contact Name: _____________________________
Booth #:___________________________________
Please type or clearly print your Custom Lead Qualifiers below. Qualifiers are limited to 18 characters per line.
Sample Lead Qualifiers
Custom Lead Qualifiers
♦ Send Brochure
Before
After
♦ Add to Mailing List
1.
♦ Have Sales Rep Call
2.
♦ Have Tech Rep Call
3.
♦ Immediate Interest
4.
♦ Need Demonstration
5.
♦ Send Price List
6.
♦ Send Proposal
7.
♦ Purchasing Authority
8.
♦ Current Customer
9.
♦ Distributor
10.
♦ Reseller
11.
♦ End User
12.
♦ Government
13.
♦ Corporate / Civilian
14.
♦ > 5K Budget
15.
♦ 5 - 10K Budget
16.
♦ 10 - 25K Budget
17.
♦ 25 - 50K Budget
18.
♦ 50K Budget
19.
9/10/10
9/10/10
20.
J. Spargo & Associates, Inc.
11208 Waples Mill Road, Suite 112, Fairfax, VA 22030
Phone: 703-995-1800
Fax: 703-818-9177
ORDER ONLINE: https://www.directlead.com/acnp10
$75.00
$105.00
Deadline: October 8, 2010
400 Mile Crossing Blvd.
Rochester, N. Y. 14624
Ph: 1-888-RENT CMI Fax: 585-424-1913
Exhibitor Audio Visual Equipment Rental Order Form
***Please Mail Or Fax to: Eric Kretschman - 1-585-424-1913***
American College of Nurse Practitioners
October 20-24 , 2010 - Tampa, Forida
Exhibitor Information
Exhibitor:
Billing Address:
City:
Booth Number:
ZIP:
State:
Rental Equipment
Quantity
Description
Before 10/ 08/10 After 10/08/10
Total
Video/Computer Equipment
1/2" VHS VCR Player/Recorder
DVD Player
20" TV/VCR Combo Unit
27" TV/VCR Combo Unit
27" TV/VCR/DVD Combo Unit
32" LCD/HDTV
17" Flat LCD Display
20" Flat LCD Display
Wall Mount for LCD Display
43" Plasma Display (includes table/floor stand and 7 watt speakers)
43" Plasma Display 84" Floor Stand (black)
50" Plasma Display (includes table stand and 7 watt speakers)
50" Plasma Display 84" Floor Stand (black)
2500 Lumen Projector
4500 Lumen Projector
6' Tripod Screen with Black Skirt
8' Tripod Screen with Black Skirt
Desk Top Computer (please specify requirements)
Laptop Computer
Wireless Keyboard & Mouse
Printer
$112.50
$187.51
$225.00
$250.00
$300.00
$550.00
$250.00
$300.00
$70.00
$1,100.00
$150.00
$1,320.00
$150.00
$1,125.00
$1,500.00
$50.00
$60.00
$562.50
$562.50
$60.00
$120.00
$135.00
$225.00
$270.00
$300.00
$360.00
$660.00
$300.00
$360.00
$84.00
$1,320.00
$180.00
$1,620.00
$180.00
$1,350.00
$1,800.00
$60.00
$72.00
$675.00
$675.00
$72.00
$144.00
Portable Stereo CD/Cassette Deck
$87.50
$105.00
Portable Sound System (60 watts per channel)
$125.00
$150.00
Audio Equipment
Wireled Microphone (lavalier / hand held) CIRCLE ONE
$62.50
$75.00
Wireless Microphone (lavalier / hand held) CIRCLE ONE
$300.00
$360.00
Computer Tabletop Speakers (7 watts)
$40.00
$48.00
Flipchart w/pad
$62.50
$75.00
54'' Projection Stand with black skirt (for TV/Monitor)
$40.00
$48.00
Display Easel
$25.00
$30.00
Miscellaneous Equipment
Labor (beyond normal set-up)
$65.00 (per hour)
Equipment Total
***
Advance Orders Due By 10/08/10 ***
Delivery/Pick-up
***Prices are based on rental for all show days / call for single day quotes***
TOTAL*
* If paying by credit card, please be sure to include a Credit Card Authorization Form.
CMI Communications 400 Mile Crossing Blvd. Rochester, NY 14624 1-888-736-8264
Credit Card Authorization Form
Event Name/Order Number:
Booth Number (if applicable):
Card Holder Information
Company Name:
Name on Card:
Cardholder Billing Address:
City:
State:
Telephone:
Email Address:
Zip:
Payment Authorization
Card Type:
Visa
MasterCard
Card Number:
American Express
Exp.Date:
Card Identification Number:
Please reference the picture on the right for the location of this number on your card.
(Visa, MasterCard: 3 digits on back, AMEX: 4 digits on front)
I wish to authorize the purchase of services/merchandise from CMI Communications using this Credit
Card Authorization Form. I agree that I will pay for this purchase and indemnify and hold CMI Communications harmless against any liability pursuant to this authorization. I understand that my signature on
this form will serve as authorized signature on the credit card charge slip. This authorization is valid for
a period of one (1) year.
ALL INFORMATION IS CONFIDENTIAL
_____________________________
_________________________________
__________________
Print Name
Signature
Date
Submitting This Form
Directions: Please print this page, fill in all required information above, and fax to CMI Communications at 585424-1913, or mail to 400 Mile Crossing Blvd. Rochester, NY 14624.
CLEANING SERVICE ORDER
333 S. Franklin St.
PHONE
FAX
813-274-7761
813-274-7859
1-800-426-5630
SEE REVERSE SIDE FOR RATE, PAYMENT POLICIES, AND REGULATIONS
Phone: __________________________ Fax: ____________________ E-mail: ___________________________________
NOTE: The Tampa Convention Center is the exclusive booth-cleaning contractor. No other cleaning service will
be allowed on the exhibit floor. INDEPENDENT CONTRACTORS ARE NOT ALLOWED TO CLEAN BOOTHS.
ALL RATES BASED ON GROSS BOOTH AREA (space purchased)
VACUUMING BOOTH CARPET:
One Time Only ………..………………Incentive $.25 sq.ft. first day of show
Daily (all show days)………………......Incentive $.25 sq.ft. all show days
Standard $.30 sq.ft
Standard $.30 sq.ft
Booth Size (Gross Sq. Ft.) ___________ X Rate ___________ x No. Days______
SHAMPOOING BOOTH CARPET:
One Time or Daily……………………… Incentive $.35 sq. ft.
=
0.00
$_________________
=
0.00
$_________________
Standard $.40
Booth Size (Gross Sq. Ft.) ___________ X Rate ___________ x No. Days______
PORTER SERVICE:
(1) Periodic policing of exhibit area includes emptying wastebaskets during all show hours. Service performed every 2
hours.
Incentive $35 per day
Standard $45 per day
x _______ Days =
$_____________
(2) Special booth cleaning, other than during show hours at $20 per hour (1 hour minimum) please provide instructions
below.
Incentive $20 per hour
Standard $30 per day
x _______ Est. Hours = $ ____________
Days
Instructions and Date(s) for special booth cleaning:
_________________________________________________________________________________________________________________
Tax Exempt
SUB-TOTAL $
SALES TAX (7%)
TOTAL $
Visa MasterCard 0.00
0.00
0.00
TCC USE ONLY
AMEX Exp. Date
Date Received
Amount Paid
Balance Due
Name (Please Print)
Date Processed
Processed By
Page
of
To receive incentive rates, payment and floor plans must be received 21 days prior to the first day of show.
TCC (10/09)
Cleaning Service Instructions
Tampa, FL 33602
Rate Policy
1. INCENTIVE RATES require that order forms AND full payment MUST be received a Minimum of 21 CALENDAR
DAYS PRIOR to the first day of show. STANDARD RATES will apply after the deadline.
2. All rates include equipment rental.
3. Daily services are calculated for all show days. One time service is provided first day of show opening.
Cancellation Policy
in writing.
Payment Policy
1. 100% payment (in U.S. currency ONLY) must accompany each order - Company, certified, or cashiers check payable
to the City of Tampa/Tampa Convention Center. No personal checks, please. Credit Cards accepted: Visa,
2. Cleaning Service not received by exhibitor must be reported to the Service Desk PRIOR to the opening of the show
day for which services should be rendered.
will be kept on file until the close of the event for unanticipated charges.
Plant/Floral Order Form
Deadline Date: Two Weeks Prior
Fax order to: (954) 337-3369
Sunfloral
Roots for American Business
PO Box 2778, Apopka, FL 32704
Phone (954) 288-9091 ~ Fax (954) 337-3369 Email: [email protected]
Event Name: Company Name:
Address:
Phone Number:
Payment method:
□ Company Check No: Credit Card Number:
Card Holder Name: Fresh Arrangements
Requests/Comments
Circle Selection: One-Sided/All Around
Small arrangement (12")
Large arrangement (24")
Bud vase or 4” Flowering Plant *Eco-alternative
Flowering Plants
Event Location:
Booth number:
City, State & Zip:
E-mail:
□ Credit card (Visa/Mastercard/AMEX)
Expiration Date:
Verification No.:
Signature:
Rate
Seasonal
Tropical
$80 $100 $20 Requests/Comments
Quantity
Total
$100
$150 $25 Rate
Quantity
Total
Flowering plant (seasonal)
$30 Green tabletop plant (6")*Eco-friendly alternative
$25 Bromeliad (6")*Eco-friendly alternative to fresh floral
$30
Orchid (6") *Eco-friendly alternative to fresh floral
$35 Bubble bowl/Decorative basket (business card/candy dish) $25
Green Plants - Rental
Circle Selection
Rate
Quantity
Total
Small vine (6”)
Pothos/Ivy/Fern
$27 Large vine (8”)
Pothos/Ivy/Fern
$33 2 foot plant (10")
Arboricola/Ficus Bush
Spathiphyllum/Croton
$45
4 foot plant (10")
Palm/Ficus
Palm/Ficus
Palm/Ficus
$95 7 foot tree & up - call for quote & availability Starting at $130 Miscellaneous
Circle Selection
Rate
Gourmet Fruit Basket
Small $125 Medium $175 Large
Golf track - 9ft (includes 2 putters & 6 golf balls)
SunSational Package (two 4ft plants & 2 flowering plants)
SuniDaze Package (one each of 2ft, 3ft & 4ft plants)
Sub-Total $
Tax (6.5%) $
Quantity
Total
$250
$225
$155 $120 Delivery Fee $10
Total $
To ensure availability and advance rates, orders must be received two weeks prior to the event. A cancellation fee
will be assessed if notification is received less than 24 hours pior to the published move in date and time. Please
contact us for a complete copy of terms and conditions.
FOOD & BEVERAGE SERVICE ORDER
333 S. Franklin St.
PHONE
FAX
813-274-7779
Exclusive Service Provided by ARAMARK
813-274-7854
1-800-426-5630
Company/Organization: __________________________On-Site Contact Person Cell: ___________________________
Address: __________________________________________________ City: ______________ State: ___ Zip: _________
Phone: __________________________ Fax: ____________________ E-mail: ___________________________________
1 Dozen
1 Dozen
1 Each
1 Each
1 Each
1 Dozen
1 Dozen
STANDARD
RATE
$39.00
$36.00
$250.00
$200.00
$300.00
$39.00
$39.00
1 Gallon
1 Gallon
1 Each
1 Each
1 Each
$58.00
$48.00
$100.00
$3.50
$3.50
$0.00
$0.00
$0.00
$0.00
$0.00
1 Case
10 Case
1 Each
1 Each
$108.00
$120.00
$450.00
$500.00
$0.00
$0.00
$0.00
$0.00
$0.00
Bakeries, Sweets & Assorted Snacks
Assorted Pastries, Muffins and Bagels w/condiments
Assorted Whole Fresh Fruit
Display of Sliced Fruit (serves 25)
Display of Vegetable Cruites (serves 25)
Display of Cheese Tray w/crackers (serves 25)
Assorted Cookies, Blondies or Brownies
Assorted Candy Bars
QUANTITY
AMOUNT
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Beverages
Coffee (3 gallon minimum)
TAZO Assorted Hot Tea (3 gallon minimum)
Refrigerated Water Cooler Tower (inclds. two 5 gal jugs)
Bottled Water
Assorted Sodas
Beer
Domestic Beer* (by the case)
Imported Beer* (by the case)
Domestic Beer Keg* (est.160/12oz servings)+
Imported Beer Keg* (est.160/12 oz servings)+
Daily Delivery Fee
10% Show Fee (If Applicable)
SUB-TOTAL
Surcharge (24%)
Tax Exempt
Sales Tax (7%)
TOTAL
$25.00
$25.00
$0.00
$25.00
$6.00
$2.17
$33.17
+Kegs are a special order and can only be ordered with four business days notice. *A bartender is required to dispense all
alcoholic beverages at the rate of $150.00 for the first two hours and $50.00 per hour after. Attendants are available by request to
assist serving in your booth at the rate of $125.00 for the first two hours and $35.00 per hour after.
FORM OF PAYMENT PAYABLE TO ARAMARK– TCC
Check
Cash
Account Number:
Visa
MasterCard
TCC USE ONLY
AMEX
Exp. Date
Name (Please Print)
Date Received
Amount Paid
Balance Due
Date Processed
I also authorize charging any additional balances to my credit card.
TCC (12-09)
Processed By
Page
of
Food & Beverage Booth Service Instructions
ARAMARK – Tampa Convention Center
Catering Sales
333 South Franklin Street
Tampa, FL 33602
This Exhibitor Order Form should be filled out with order as soon as possible. Any order submitted less than five (5)
business days will be subject to a 10% show fee. All menu items are subject to applicable Florida sales tax and 24%
service charge. Full payment is required in advance and can be made by company check payable to ARAMARK, or by
Visa, MasterCard or American Express credit cards.
October 22-23, 2010
Tampa, Florida
EXHIBITOR INSURANCE PROGRAM
EXHIBITOR GENERAL LIABILITY INSURANCE (REQUIRED)
Show Management requires that all exhibitors carry Commercial General Liability Insurance with
limits of at least $1,000,000 per occurrence, $2,000,000 aggregate. Show Management and the
venue shall be named as Additional Insured. This insurance must be in force during the lease dates
of the event:
October 22-23, 2010
Our insurance:
● Protects exhibitors who do not have Commercial General Liability Insurance or who do not want
to use their own insurance
● Protects foreign exhibitors whose insurance will not pay claims brought in U.S. courts
● Cost is $100 per exhibiting company - regardless of booth size.
● We also offer 6 month and 12 month coverage for exhibitors attending multiple shows
ShowDown® EXHIBITOR EVENT CANCELLATION INSURANCE
This is an optional program that John Buttine Inc offers to exhibitors. This program covers your
expenses to attend a show (airfare, hotel rooms, etc).
This insurance:
● Protects against loss of incurred expenses in the event of an Event's cancellation, relocation,
postponement, or curtailment
● Covers the extra cost to get key staff or equipment to the show site in event of weather-related
travel delays, sickness, death of immediate family of even jury duty
● Pays for loss related to damage of booth equipment and show-related products and displays
● Policy includes loss due to power outage at exhibition site
There are three limit options: $10,000, $25,000, and $50,000 and the cost ranges from $250 to $750
per event.
IT'S EASY TO APPLY…
● Go to http://www.buttine.com/eventExhibitor.html to complete our online applications
● We accept Visa or MasterCard
● Deadline to apply for these insurance programs is: Wednesday, October 13, 2010
QUESTIONS?
Please Contact:
Buttine Underwriters Purchasing Group, LLC
Attn: Kendra Reilly
Phone: 212-697-1010 ext.49

SHOW INFORMATION ACNP National Clinical Conference

Transcription

Similar documents

Showcase Your Products - Fleamasters Fleamarket

colsubsidio convention center

2011 Bil Jac Sponsorship Flyer

Guide to U.S. Exhibitors 2013

Flyer_Olympic Center_Oldsmar FL

City Plaza City Plaza

Exhibitor Kit

PASADENA`S NEW LUXURY HOTEL

be a dinner winner for a year!

BDCHS Student in the News. - Brooks DeBartolo Collegiate High

show information - SDPA Conferences