October - FIRST 5 OF KINGS COUNTY

Transcription

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact
the First 5 Kings County Children and Families Commission’s office at
(559) 585-0814 at least 48 hours prior to the start of the meeting.
Government Code Section 54954.2 (a)
AGENDA
October 5, 2010
3:00 p.m.
Kings County Board of Supervisors Chambers,
Kings County Government Center
1400 West Lacey Blvd.
Hanford, CA 93230
3:00
COMMISSIONERS ROLL CALL
REVIEW AND MODIFICATION TO AGENDA
3:05
OPPORTUNITY FOR PUBLIC COMMENT
This portion of the meeting is reserved for persons to address the Commission on any matter not on this
agenda but under the jurisdiction of the Commission. Commissioners may respond to statements made or
questions posed. They may ask a question for clarification, make a referral to staff for factual information
or request staff to report back to the Commission at a later meeting. Also, the Commission may take
action to direct staff to place a matter of business on a future agenda.
SPEAKERS ARE LIMITED TO TWO MINUTES. PLEASE STATE YOUR NAME BEFORE
MAKING YOUR PRESENTATION.
3:15
CONSENT CALENDAR
All items listed under the consent calendar are considered to be routine and will be enacted by one motion
if no member of the Commission or audience wishes to comment or ask questions. If comment or
discussion is desired by anyone, the item will be removed from the consent agenda and will be considered
in the listed sequence with an opportunity for any member of the public to address the Commission
concerning the item before action is taken.
2010-10-001
3:20
Approval of Minutes: September 7, 2010 Commission Meeting
REGULAR AGENDA ITEMS
a) Fiscal Report(s)
- Fiscal Report – September 2010
- REVISED 2009/2010Year End
b) Staff Report
c) Grantee Report(s)
- UCP: Parent & Me
d) Evaluation Subcommittee Report
H:\KCCFC Agendas\Agenda Items\2010\10-2010\10-5-10 Agenda.doc
3:30
DISCUSSION/ACTION ITEMS
2010-10-002
2009-2010 Year End Programs Report - Commission Staff
Commission to review and discuss FY 2009-2010 Year End Program Report.
2010-10-003
2009-2010 First 5 Kings County Annual Audit & Report – Commission Staff
Commission to review, discuss, and consider approval of 2009-2010 Annual Audit &
Report
4:15
STUDY SESSION
First 5 Operated FRC’s Services
Status Report: MAA Billing Opportunity
4:45
FUTURE AGENDA ITEMS
November:
• Raising a Reader Continuation Sites Evaluation
• Parent & Me Evaluation
Pending – date unknown
• Study Session: CA Budget Update
• CARES Plus: First 5 California Release of RFP/RFA
4:50
COMMISSIONER COMMENTS
5:00
ADJOURNMENT
Public Comment is Taken on Each Agenda Item
Please note that the order in which the agenda items are considered may be subject to change.
Agenda backup information and any public records provided to the Commission after the posting of the agenda will
be available for the public to review at the First 5 office: 315 W. Lacey Blvd, Hanford, CA
for the meeting date listed on this agenda.
H:\KCCFC Agendas\Agenda Items\2010\10-2010\10-5-10 Agenda.doc
315 W. Lacey Blvd ● Hanford ● CA ● 93230 ● (559) 585-0814
Date of Meeting:
October 5, 2010
2010-10-001
Commission Minutes:
September 7, 2010
MINUTES
September 7, 2010
3:00 p.m.
Kings County Board of Supervisors Chambers,
Kings County Government Center
1400 West Lacey Blvd.
Hanford, CA 93230
COMMISSIONERS ROLL CALL
Present: Bill Black, Joe Neves, Peggy Montgomery, Jackie Lowe, Tim Bowers, Keith Winkler.
Absent/Excused: Mary Anne Ford-Sherman.
OPPORTUNITY FOR PUBLIC COMMENT - John Stankovich was given a plaque in recognition
for his time as Commissioner. ED Watson extendeded a personal thanks to Mr. Stankovich for all the
support she received while he was Commission Chair.
CONSENT CALENDAR
2010-09-001 Approval of Minutes: August 10, 2010 Commission Meeting
Motion Made by:
Motion 2nd by:
All in favor:
Opposed:
Motion:
Commissioner Neves
Commissioner Black
All in favor
None
Passes –
REGULAR AGENDA ITEMS
a) Fiscal Report(s)
- Fiscal Report – August 2010 – No significant items to report, as is typical for this time of
year.
- 2009/2010Year End – Most line-items were within our spending limits, as established by
our modified budget adopted in April 2010; only one subcategory was significantly
overspent in the School Readiness line-item. The Linkages to Learning subcategory was
budgeted to total $47,330. Year end spending totaled $76,678. This over-expenditure
totals $29,348 and was due to a combination of factors to include:
• Failure to modify this subcategory during modification process: the original budget,
had budgeted a $2,000 stipend to each participating school site (8) for their
participation in the Linkages to Learning program but the initial MOU signed
between First 5 and all participating Linkages sites agreed to a $2,500 stipend.
Therefore, payment to each school site was made for the original commitment
amount of $2,500 per site. In addition to that economic factor, there was a higher
H:\KCCFC Agendas\Agenda Items\2010\10-2010\2010-10-001 Commission Minutes 9-10.doc
Page 1 of 3
•
•
amount of participation amongst school sites which also contributed to the overexpenditure.
Another factor affecting this particular budget category was the support of a summer
bridge program to address areas of scholastic unpreparedness by children being
assessed for Kindergarten by Linkages to Learning school sites. This service was
provided at the Hanford Family Connection by Club Z resulting in a total cost of
$12,600.
Despite these additional costs, a significant savings in the Backpack project and the
Raising a Reader project allowed us the ability to absorb these costs without the overexpenditure in the School Readiness Line-item.
b) Staff Report – Recruitment will start for School Readiness Coordinator vacancy.
c) Grantee Report(s)
- UCP Parent & Me: Judy Newton and Debbie Gibson provided a grantee report for
United Cerebral Palsy. “Transportation” was the theme for the Parent & Me program
during the month of August.
DISCUSSION/ACTION ITEMS
2010-09-002 Response to Grand Jury Report - Commission Staff
Response to the Grand Jury Report was approved.
Motion Made by:
Motion 2nd by:
All in favor:
Opposed:
Motion:
Commissioner Black
Commissioner Winkler
All in favor
None
Passes –
2010-09-003 FY 2010-2011 Grantee Contract: Kettleman City FRC – Commission Staff
Commission recommended a cost reimbursement strategy associated with this contract. Helen Herrera,
volunteer accountant for Kettleman City Foundation recognized the issues that arose from their audit
and thanked First 5 program Officer Scott Waite for his time and assistance.
Maricela Mares-Alatorre thanked the commission for considering funding for another year.
After a lengthy discussion, the commission approved the contract on a cost reimbursement basis with the
stipulation that if the items that caused the material weaknesses and deficiencies within their audit are
corrected, that they may return to the typical payment process for FY 2011-2012.
Motion Made by:
Motion 2nd by:
All in favor:
Opposed:
Motion:
Commissioner Black
Commissioner Neves
All in favor
None
Passes –
ED Watson informed the Commission that prior to execution, this contract will be reviewed by County
counsel.
Page 2 of 3
2010-09-004 Evaluation Subcommittee – Commissioner Black provided a presentation and back up
documentation summarizing the work of the evaluation subcommittee. A discussion followed to
determine if evaluation was going to be done on a programmatic level or an initiative level. Judy
Newton from UCP asked that whatever expectations came with the new evaluation framework, that it be
made clear prior to contract execution. Commissioner Montgomery requested that meetings with
grantees occur to receive their feedback on the evaluation framework. The Commission supports peer
evaluation and asked the subcommittee to continue working on the issue. Commissioner Tim Bowers
will now take John Stankovich’s place on the evaluation subcommittee.
STUDY SESSION
• ASQ Developmental Screening Tool - ED Watson presented a brief framework on the
utilization of the Ages and Stages Questionnaire (ASQ) for developmental screening as well as
program planning purposes at the Hanford and Lemoore Family Connection Centers.
Commissioner Lowe had to excuse herself from the meeting prior to its conclusion.

Evaluation Framework Progress Report – This Study Session was eliminated due to previous
discussion of the issue.
FUTURE AGENDA ITEMS
Strategic Plan Session - Spring 2011
COMMISSIONER COMMENTS
•
Commissioner Black found UCP’s inclusion story very interesting and can relate to it.
ADJOURNMENT
Meeting was adjourned at 5:30 until the next regularly scheduled meeting on October 5, 2010.
Page 3 of 3
Date of Meeting:
October 5, 2010
Fiscal Report
September 2010
First 5 Operational Costs Financial Report
SALARY SUMMARY
SERVICES AND SUPPLIES
Communications
Office Phone Telecommunications Website Host Cell Phone Maintenance Equipment
Transcription and/or Fax Machines
Maintenance S.I.G.
Rent/Office Space
Rent
Facilities Repair/Maintenance
Memberships
First 5 Association ($2,500 per year)
Office Expenses
Janitorial Lawn Service Pest Control Office Supplies Ink Cartridge Refills
Computer Software
Computer Programs and software
Books & Periodicals
Professional/Curriculum Books
Postage & Freight
Mailing & Shipping
Offset Printing
Off‐set Printing
Community Outreach
Publications ( Annual Report)
Outreach events (fairs, booths, stc.)
Purchasing Charges
Professional & Specialist Services
UCLA (3 months)
Communications Consultant State Brd. Equal.
Auditing & Accounting
Independent (from County) Audit
Board & Commission Membership Expenses
Incentive/Appreciation Items
Information & Technology Services
County Computer/IT Support Legal Services
County Counsel Publications and Legal Notices
Employment Opportunities
Public Notice/Hearings Postings Rent & Lease of Equipment
Copy Machine Lease Copy Machine Serv. Agreement CAP Charges
Indirect Costs: Human Resources, Auditor, Admin
Motor Pool Services
Fuel Costs Travel and Expenses
Mileage when personal vehicle used Utilities
Electricity Gas Water $429,771
TOTAL BUDGET
YTD
BALANCE
$ 5,964
$ 549
$ 3,411
$ 504
$ 1,500
$ 1,500
$ 1,500
$ 1,000
$ 1,000
$ 31,200
$ 30,000
$ 1,200
$ 2,500
$ 2,500
$ 11,748
$ 3,600
$ 1,200
$ 420
$ 3,600
$ 2,928
$
$ 658
$ 111
$ 254
49
244.19
$ 5,306
$ 1,500
$ 1,000
$ 353
$ 353
$ 30,847
$ 2,700
$ 2,700
$ 1,566
$ (200)
$ 100
$ 849
$ 617
$ ‐
$
$ 338
$ 338
$ 160
$ 160
$ 2,500
$ 2,500
$ 2,423
$ 2,423
$ 34,833
$ 33,333
$ 1,500
$ ‐
$ 136
$ 136
CONTRACTOR COSTS
FRC Initiative
Avenal Family Connection
Corcoran Family Resource Center
Kettleman City Family Resource Center
Program Support
CARES Initiative
Kings County Office of Education CARES
School Readiness Intiative
UCP Parent & Me Program
Special Needs Project
Program Support
TOTAL
$ 202
$ 160
$ 74
$ 74
$ 399
$ 399
$ 1,379
$ 2,426
$ 2,024
$ 33,454
$ 1,379
$ 9,500
$ 9,500
$ 1,500
$ 1,500
$ 20,147
$ 20,147
$ 7,840
$ 7,840
$ 1,750
$ 1,500
$ 250
$ 2,928
$ 1,098
$ 1,830
$ 52,221
$ 52,221
$ 600
$ 600
$ 600
$ 600
$ 4,392
$ 2,928
$ 732
$ 732
$ 9,500
$ 1,500
$ 1,209
$ 1,209
$ 1,263
$ 1,263
$ 61
$ 61
$ 928
$ 346
$ 582
$ 13,055
$ 13,055
$ 258
$ 258
$ 691
$ 691
$ 1,857
$ 1,758
$ 18,938
$ 6,577
$ 1,689
$ 2,000
$ 39,166
$ 342
$ (91)
$ 2,535
$ 99
Fixed Assets
TOTAL
$ 10,182
$ ‐
$ 391,288
$ 26,589
$ 364,699
$ 62,058
$ 25,000
$ 36,250
$ 282,942
TOTAL BUDGET
$ 345,000
$ 100,000
$ 145,000
$ 100,000
BALANCE
$ 320,000
$ 320,000
$ 527,250
$ 437,250
$ 90,000
$ 808
$ 80,000
$ 80,000
$ 133,805
$ 109,313
$ 22,500
$ 1,992
$ 393,445
$ 1,192,250
$ 275,863
$ 916,387
$ 240,000
Linkages to Learning Financial Report
SALARY SUMMARY
Communications
Office Phone Telecommunications Maintenance Equipment
Maintenance S.I.G.
Rent/Office Space
Storage Facility ($100/month x 3 mos.)
Memberships
Office Expenses
Ink Cartridge Refills
Program Expenses
Monthly Consumables
FRC Contracted Service Providers
Parent Stipend
School Stipend(s)
Transition Team Implementation Costs
L2L Annual Conference
Backpack Project
Computer Software
Books & Periodicals
Postage & Freight
Mailing & Shipping
Offset Printing
Off‐set Printing
Community Outreach
Outreach Events (Booths, Fairs,etc)
Outreach Materials Purchasing Charges
$93,434
TOTAL BUDGET
YTD
BALANCE
$ 909
$ 126
$ 783
$ ‐
$ 143
$ 25
$ 118
$ 766
$ ‐
$ ‐
$ ‐
$ 300
$ 300
$ ‐
$ 382
$ 382
$ (82)
$ 672
$ 672
$ 97,808
$ 2,400
$ 2,500
$ 2,000
$ 25,000
$ 20,000
$ 5,000
$ 40,908
$ ‐
$
142
$ 142
$ 14,188
$ 530
$ 83,620
$ 1,735
$ 12,453
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ 1,250
$ 1,250
$ 250
$ 1,000
$ ‐
$ ‐
$ ‐
$ ‐
Motor Pool Services
Electricity Gas Water $ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ 672
$ 252
$ 420
$ ‐
$ 600
$ 600
$ 1,200
$ 1,200
$ 1,008
$ 672
$ 168
$ 168
$ 234
$ 100
$ 134
$ 438
$ ‐
$ 600
$ 1,200
$ 426
$ 403
$ 582
$ 23
Fixed Assets
TOTAL
$ 208,838
$
15,515
$ 193,323
Raising a Reader Financial Report
SALARY SUMMARY
Communications
Maintenance S.I.G.
Rent/Office Space
Rent
Storage Facility ($100/month x 3 mos.)
Memberships
Office Expenses
Office Supplies Ink Cartridge Refills
Program Expenses
Monthly Consumables
RAR Book Bags
Family Literacy Activities
Give‐away Books
Computer Software
Books & Periodicals
Postage & Freight
Mailing & Shipping
Offset Printing
Off‐set Printing
Community Outreach
$102,537
TOTAL BUDGET
YTD
BALANCE
$ 1,623
$ 225
$ 1,398
$
$ 256
$ 45
$ 211
$ ‐
$ 1,367
$
$ ‐
$ ‐
$
$ 124
$ (124)
$ ‐
$ 124
$
$ ‐
$ ‐
$ 1,200
$ 432
$ 179
$ 253
$ 20,183
$ 764
$ 768
$ 1,200
$ 48,500
$ 6,000
$ 2,500
$ 20,000
$ 10,000
$ 10,000
$
$ 28,317
$ 19,419
$ ‐
$ ‐
$
$
-
$ ‐
$
$ ‐
$ ‐
$
$ ‐
$ ‐
$
$ 270
$ (270)
$ 270
$
$ ‐
$ ‐
$
$ ‐
$ ‐
Motor Pool Services
Electricity Gas Water $
$ ‐
$ ‐
$
$ ‐
$ ‐
$
$ ‐
$ ‐
$
$ ‐
$ ‐
$
$ ‐
$ ‐
$ 1,200
$ 450
$ 750
$
$ 359
$ 121
$ 239
$ ‐
$ 841
$ 4,800
$ 4,800
$ 400
$ 400
$ 1,800
$ 1,200
$ 300
$ 300
$ ‐
$ 4,800
$ ‐
$ 400
$ 761
$ 720
$ 1,039
$ ‐
$ 41
Fixed Assets
TOTAL
$ 119,046
$ 22,386
$ 96,660
Hanford Family Connection Financial Report
SALARY SUMMARY
$110,511
HFC
YTD
BALANCE
Communications
Maintenance S.I.G.
Rent/Office Space
Rent
Memberships
$ 1,200
$ 600
$ 600
$ ‐
$ 1,200
‐
$ ‐
$ ‐
$ ‐
$ 59,016
$ 57,816
$ 1,200
$ $ 4,998
Office Expenses
Janitorial Lawn Service
Pest Control Office Supplies Bottled Water
Program Expenses
Monthly Consumables
Parent Stipend
Give‐away Books
Computer Software
Books & Periodicals
Postage & Freight
Mailing & Shipping
Offset Printing
Off‐set Printing
Community Outreach
$ 7,092
$ 6,000
54,018
54,000
18
125
125
1,543
905
45
72
314
207
3,472
908
2,490
73
‐
$ 1,000
‐
$ ‐
$ 100
$ 100
$ $ 100
‐
$ ‐
$ 1,500
553
$ 947
$ 500
$ 1,000
$ 553
‐
$ ‐
$ -
$ ‐
Motor Pool Services
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ 1,200
‐
$ 1,200
$ 1,200
$ ‐
$ ‐
‐
$ 1,200
120
120
‐
$ 1,080
$ 7,200
59,831
$ 146,085
Fixed Assets
TOTAL
$ 420
$ 200
$ 472
$ 21,000
$ 6,000
$ 12,000
$ 1,500
$ 1,500
$ 1,000
$ 1,000
$ $ 1,200
$ 1,200
$ 1,200
$ 1,200
$ 7,200
$ 4,800
$ 1,200
$ 1,200
$ (125)
$ 5,549
$ 17,528
$ 2,500
$ 205,916
Lemoore Family Connection Financial Report
SALARY SUMMARY
$110,511
LFC
YTD
BALANCE
$ 1,800
$ 1,200
$ 600
$ 297
118
179
‐
$ 1,503
$ ‐
$ ‐
$ ‐
$ 18,000
$ 16,800
$ 1,200
$ 1,125
1,125
$ 16,875
‐
$ ‐
$ 7,092
$ 2,400
$ 3,600
$ 420
$ 200
$ 472
2,571
750
750
72
840
158
$ 4,521
$ 21,000
$ 6,000
$ 12,000
$ 1,500
$ 1,500
$ 1,500
$ 1,500
$ 3,469
940
2,490
38
$ 17,531
‐
$ 1,500
‐
$ ‐
$ 100
$ 100
$ ‐
$ 100
‐
$ ‐
$ 1,500
553
$ 947
$ 500
$ 1,000
$ 553
‐
$ ‐
$
$ ‐
Motor Pool Services
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ 1,200
‐
$ 1,200
$ 1,200
$ ‐
$ ‐
‐
$ 1,200
120
120
745
210
15
520
$ 1,080
Communications
Maintenance S.I.G.
Rent/Office Space
Rent
Memberships
Office Expenses
Janitorial Lawn Service Pest Control Office Supplies Bottled Water
Ink Cartridge Refills
Program Expenses
Monthly Consumables
Parent Stipend
Give‐away Books
Computer Software
Books & Periodicals
Postage & Freight
Mailing & Shipping
Offset Printing
Off‐set Printing
Community Outreach
Fixed Assets
TOTAL
$ 1,200
$ 1,200
$ 1,200
$ 1,200
$ 4,200
$ 2,400
$ 1,200
$ 600
$ 3,500
$ 121,084
$ 3,455
$ 3,500
8,880
$ 112,204
Date of Meeting:
October 5, 2010
REVISED
Fiscal Report
2009-2010
Year End
Initial Budget
Modified Budget
Actual Expendiatures
Variance
Admin
Program
Evaluation
TOTAL
$ 836,169
#REF!
$ 741,203
#REF!
$ 175,821
$ 208,209
$ 28,119
$ 412,149
LINE ITEM
Initial Budget
Modified Budget
Variance
Admin
Program
Evaluation
TOTAL
Communications
Office Phone Internet Access Line Website Host Cell Phone Misc.
Maintenance Equipment
Maintenance S.I.G.
Rent/Office Space
$4,818 x 12 months
Storage Facility Memberships
First 5 Association Hanford Chamber of Commerce
Misc.
Office Expenses
Janitorial Lawn Service Pest Control Office Supplies Cartridge World ‐ Laser Printer
Building Maintenance
Computer Software
Books & Periodicals
Hanford Sentinel Postage & Freight
Mailing & Shipping
Offset Printing
Off‐set Printing
Community Outreach
Community Outreach Events
Purchasing Charges
$ 9,600
$ 9,600
$ 1,500
$ 1,500
$ 1,000
$ 1,000
$ 36,493
$ 46,493
$ 2,500
$ 2,500
$ 21,120
$ 30,904
$ 9,248
$ 741
$ 4,825
$ 646
$ 2,278
$ 758
$ ‐
$ ‐
$ 8
$ 8
$ 44,677
$ 42,893
$ 1,784
$ 2,457
$ 2,000
$ 125
$ 332
$ 26,789
$ 6,414
$ 1,300
$ 449
$ 14,223
$ 4,329
$ 75
$ ‐
$ ‐
$ ‐
$ ‐
$ 1,153
$ 1,153
$ ‐
$ ‐
$ 3,545
SALARIES & EMPLOYEE BENEFITS
TOTALS
SERVICES & SUPPLIES
CODE
822070
822070
822070
822070
822260
822300
822301
822301
822370
822410
822410
822411
822413
822419
822425
822426
$ 500
$ 500
$ 135
$ 135
$ 1,737
$ 1,737
$ 603
$ 603
$ 2,500
$ 6,000
$ 1,000
$ 1,000
$ 49,504
$ 144,504
822427
822450
822450
822462
822465
822477
822501
822600
822600
822630
822630
822637
822923
822926
822960
822960
UCLA UCP Evaluation Position (3 months)
Communications Consultant Data Management Consultant
Data Management System
Misc
Commissioner Trainings/Meetings
Motor Pool Services
Mileage when personal vehicle used Staff Trainings/Meetings
Utilities
Electricity Gas
Water Fixed Assets
TOTALS
$ 7,500
$ 532
$ 8,582
$ 3,500
$ 16,694
$ 16,694
$ 12,840
$ 7,840
$ 1,992
$ 1,992
$ 8,976
$ 8,976
$ 98,719
$ 98,719
$ 3,545
$ 146
$ 146
$ 153,433
$ 109,844
$ ‐
$ 87
$ 15,874
$ 20,844
$ 6,784
$ 8,582
$ 1,113
$ 109
$ 1,004
$ 16,312
$ 16,312
$ 3,979
$ 3,979
$ 177
$ 5,140
$ (360)
$ 3,030
$ 3,030
$ 10,500
$ 1,539
$ 12,000
$ ‐
$ ‐
$ 177
$ 5,898
$ 1,645
$ 4,253
$ 98,719
$ 98,719
$ (231)
$ (231)
$ 2,532
$ 993
$ 1,539
$ 9,231
$ 7,169
$ 1,134
$ 928
$ ‐
$ 294,115
$ 407,449
$ 387,768
$ (352)
$ (500)
Communications $ 252 $ 245 $ 245
$ 2,413 $ 2,413
$ 323 $ 323
$ 2,278
$ 758
Maintenance ‐ Equipment $ ‐
Maintenance ‐ S.I.G. $ 8
Rent/Office Space $ 15,083 $ 22,733 $ 5,077
$ 1,784
Memberships $ 2,000
$ 125
$ 332
Office Expenses $ 2,181 $ 3,399 $ 834
$ 650 $ 650
$ 225 $ 225
$ 4,836 $ 7,538 $ 1,849
$ 1,472 $ 1,428 $ 1,428
$ 75
Computer Software $ (135)
Books & Periodicals $ (584)
$ (603)
Postage & Freight $ 288 $ 865
Offset Printing $ (2,455)
Community Outreach $ (1,500)
$ (992)
$ (1,816)
$ (43)
$ (4,115)
$ (854)
$ 8,929
$ (382)
$ (3,861)
$ (1,815)
$ (3,078)
$ ‐
$ 129
$ (498)
$ (2,769)
$ ‐
$ (19,681)
$ 3,545
Purchasing Charges $ 146
Professional & Specialist Services $ 109,844
$ 15,874
$ 20,844
$ 6,784
$ 8,582 Auditing
Board & Commission Membership $ 109
$ 1,004
Information & Technology Services $ 6,199 $ 6,035 $ 4,078
Legal Services $ 3,979
Publications and Legal Notices $ 177
Rent & Lease of Equipment $ 823 $ 823
$ 1,914 $ 1,914 $ 425
CAP Charges $ 98,719
Motor Pool Services $ (231)
Travel and Expenses $ 745 $ 248
$ 1,539
Utilities $ 2,437 $ 3,800 $ 932
$ 386 $ 601 $ 147
$ 316 $ 492 $ 121
Fixed Assets $ 158,687
$ 67,383
$ 8
$ 8
$ 44,677
$ 42,893
$ 1,784
$ 2,457
$ 2,000
$ 125
$ 332
$ 26,789
$ 6,414
$ 1,300
$ 449
$ 14,223
$ 4,329
$ 75
$ ‐
$ ‐
$ ‐
$ 1,153
$ 1,153
$ 87
$ ‐
$ (2,387)
$ 9,248
$ 741
$ 4,825
$ 646
$ 2,278
$ 758
$ ‐
$ 161,698
$ ‐
$ 3,545
$ ‐
$ 3,545
$ 146
$ 146
$ 153,433
$ 109,844
$ ‐
$ 87
$ 15,874
$ 20,844
$ 6,784
$ 8,582
$ 1,113
$ 109
$ 1,004
$ 16,312
$ 16,312
$ 3,979
$ 3,979
$ 177
$ ‐
$ 177
$ 5,898
$ 1,645
$ 4,253
$ 98,719
$ 98,719
$ (231)
$ (231)
$ 2,532
$ 993
$ 1,539
$ 9,231
$ 7,169
$ 1,134
$ 928
$ 387,768
Initial Budget
Modified Budget
$ 634,986
$ 100,000
$ 145,000
$ 100,000
$ 42,552
$ 29,952
$ ‐
$ 523,021
$ 99,959
$ 141,239
$ 85,219
$ 100,179
$ 54,901
$ 30,318
$ 11,206
$ 271,135
$ 271,135
$ 667,079
$ 426,455
$ 46,278
$ 76,678
$ 34,059
$ 83,609
$ 10,000
$ ‐
OTHER CHARGES
823141
823141
823141
823141
823141
823143
823145
823145
823146
Variance
FRC Initiative Avenal Family Connection
Corcoran Family Resource Center
Kettleman City Family Resource Center
Lemoore Family Connection
Hanford Family Connection
Hanford Site Set‐up
FRC Support/Misc
C.A.R.E.S. Initiative
Kings County Office of Education
School Readiness Initiative Parent & Me Program
Raising a Reader
Linkages to Learning
Backpack to Success Program
Special Needs Project
Resource Directory
$ 320,000
$ 320,000
$ 672,767
$ 437,250
$ 53,115
$ 47,330
$ 45,072
$ 90,000
$ 10,000
$ 539,986
$ 100,000
$ 145,000
$ 100,000
$ 103,000
$ 60,000
$ 30,000
$ 1,986
$ 286,450
$ 286,450
$ 682,767
$ 447,250
$ 53,115
$ 47,330
$ 45,072
$ 90,000
$ 10,000
TOTAL $ 1,637,753
$ 1,519,203
$ 1,471,235
$ (47,968)
Initial Budget
Modified Budget
Variance
Budget Category
$ (16,965)
$ (15,315)
$ (15,688)
Total Salaries & Benefits
$833,997
$836,169
$741,365
$2,172
Total Services & Supplies
$294,115
$294,115
$387,768
$0
$1,401,411
$1,637,753
$1,471,235
$236,342
$0
$0
$0
$0
$2,529,523
$2,768,037
$2,600,368
$238,514
Total Other Charges
Fixed Assets
TOTAL EXPENDITURES
Total Spent
Administrative Costs
$
Program Costs
334,508
$2,076,042
Percentage
12.86%
79.84%
Evaluation Costs
$
189,818
7.30%
Total
$
2,600,368
100.00%
Date of Meeting:
October 5, 2010
Staff Report
September 2010
Staff Report October 2010 Executive Director’s Report Administrative Activities: • Staffing: We are experiencing significant staffing challenges. We currently have 3 vacancies in the department in the following positions: School Readiness Coordinator FRC Coordinator FRC Assistant The two coordinator positions have been posted and are scheduled to close on October 8th. Recruitment is being limited to in‐county applicants at this time. It is expected that the FRC Assistant position will open early next week, and will also be in‐county recruitment. If we do not receive enough eligible applicants from in‐county recruitment efforts, we will expand the search to include the general public. In the time being, we are utilizing the assistance of Jon‐
Michael Hice in an extra‐help capacity. We are also contracting with individuals that have worked and/or participated at the center in a substitute capacity in the past. They both have the necessary ECE units to keep us compliant with our service standards. In addition to the vacancies, Scott Waite, Program Officer will be taking paternity leave from October 6th through December 28th. This will result in a 50% reduction in our management team, and will likely cause a delay in staff’s ability to respond to grantee’s requests for technical assistance. •
2009/2010 Annual Audit and Report: I have completed the obligatory annual audit and report as prescribed by First 5 California. It is included in your agenda packet for consideration and approval. Upon approval, I will submit the report electronically to First 5 California and follow‐
up with a hard copy to the State Controllers Office. •
Evaluation Activities: Two meetings were held in the month of September regarding the establishment of a peer evaluation framework. The first was held with the CARES team. The agenda for the meeting was as such: Review of CARES Major Program Components and Benefits to Teachers Review Existing Evaluation Framework Review Alternative Outcome Options Identify Suggested Revision to Evaluation Framework for CARES Program The meeting proved extremely productive, with the following identified as recommended Outcomes and Indicators for the peer evaluation framework: Outcome Indicators 1. Increase Education 1a. Number of providers participating in professional growth trainings (both unit of Early Care Workforce and non‐unit bearing. 1b. Number of participants acquiring their B.A. degree. 1c. Number of participants aquiring a Permit (new, renewal, upgrade). 2. Increase Quality of Care provided by Early Care Providers 2a. Number of participants utilizing site indicator tools to increase quality of care environment. 2b. Increased Parent Satisfaction with Care provided. Next Steps: CARES Staff will work with First 5 staff to identify the data/data collection techniques necessary to inform the evaluation process. In addition to the CARES Evaluation Planning Meeting, the Commission Evaluation. The following was discussed at the meeting: Program Funding threshold which would support use of evaluation activities Review of CARES Planning Evaluation Meeting process and results Peer Evaluation Subcommittee Composition Use of web‐based data collection program Next Steps: Meeting will be scheduled with the FRC’s and UCP. We will attempt to schedule a meeting with the FRC’s in October, as UCP cannot meet until November. Internal staff will work on the Raising a Reader outcomes recommendations. •
Grand Jury Report: The Board of Supervisors approved the Commission’s response to the Grand Jury Report at their regularly scheduled board meeting, held September 21, 2010. I was present for the agenda item, although there was no discussion regarding the matter. The motion was unanimous to accept the response in it’s entirety as provided by the Commission. Fiscal Report: • September Fiscal Report: You will find the fiscal report is being represented to you this month, and will be from this point forward, in a manner that allows us to better track program expenditures for internally operated programs on a monthly basis. We have separated these costs from our First 5 operational budget and will be tracking them as individual budget categories. • FY 09/10 Final Report – Upon review by our independent auditor’s it was identified that there were costs included in a previous budget number that were not included in our original budget reconciliation. This was due to the fact that the auditor’s department reassigned us a budget unit number mid‐year and did not transfer all costs from the previous budget unit number. The costs totaled approximately $3,500. Additionally, an addition error on the final page misrepresented the amount spent on the 3 categories recognized by First 5 California (Administration, Program, and Evaluation). As such, I am providing to you a Revised Year‐end fiscal report for 2009‐2010. I am also restating the percentage of funds spent on the three aforementioned categories: Total Spent
Percentage
Administrative Costs
$
334,508
12.86%
Program Costs
$
2,076,042
79.84%
Evaluation Costs
$
189,818
7.30%
Total
$
2,600,368
100.00%
Program Activities: • Linkages to Learning – • We are working with Jon‐Michael Hice as an extra‐help employee to complete some pending Linkages to Learning activities that cannot afford to wait for his replacement. During his time in this capacity, Jon‐Michael will be completing the following tasks: o Completion of 09‐10 year end data reports o Continued planning and eventual facilitation of Annual Conference scheduled for October 23rd o Development of initial School site transition teams/team meetings for 10‐
11 school year o Distribution, Collection, and analysis of initial 10‐11 school year data from each transition team school site •
The date for the Annual Linkage to Learning Conference has been scheduled for October 23rd, and will be at the Tachi Palace. Please let me know if you are interested in participating in all or a portion of the conference. o Conference focus: This year’s conference will focus on the use of pre‐
Kinder student assessments. Representatives from Santa Barbara’s school readiness program will address newly identified results that tie pre‐kinder assessment results to STAR testing results. •
Raising a Reader – • 2010‐2010 Preschool Implementation Sites have been identified. We will be providing RAR implementation to 6 classrooms in Hanford, and 3 classrooms in Avenal. All classrooms are either Head Start or State Preschool Classrooms. •
Family Connection Programs – • Staffing Challenges: Two positions are currently vacant which support FRC operations. This has caused us to reduce the amount of hours we are able to operate. We have established an October Calendar that closes both centers at 5:00 pm, whereas in the past we are open on two weekdays until 7:00 pm. We will continue to provide Saturday services so that we can accommodate families needed non‐traditional hours to participate. •
Change in ASQ Service Delivery Implementation: Because of the overwhelming response from both the Hanford and Lemoore Communities for services through the FRC Model of care, we have decided to change the manner in which we provide developmental screening services at both centers. We have purchased Apple I‐pad systems and will be utilizing the technology to administer the ASQ developmental screenings with parents at the center in a group setting. The questionnaires were originally developed to be self‐administered and results have been found to be both reliable and valid utilizing this method of completion. We will be available for questions and answers related to either the survey instrument itself or the results for those families wishing to complete the screening at the centers. We will also be posting a link to the ASQ screening tool on our website. Parents will have the option of completing the survey on‐line and will be able to pick the results up from the center. Utilizing this method will allow FRC Coordinators to teach additional classes at each FRC site, as a majority of their time is currently being spent on ASQ appointments. This shift will also allow us to provide this useful service to more families on the recommended time frame. •
Service Assessment: During October Registration we are collecting service assessment information that seeks to receive input from our existing client on the following topics: o Which new service options are they most interested in o What non‐traditional hours are they most likely to participate o What items would they like to see be added to our incentive closet. (this item was placed on the survey in response to a request by our CAB in Hanford). The survey is attached for your convenience. •
The calendar for October Services is attached for your convenience. Calendar: •
•
•
•
•
•
•
•
8/30/2010 9/08/2010 9/09/2010 9/16/2010 9/17/2010 9/21/2010 9/23/2010 09/23/2010 Meeting with new Chief Information Officer for County Met with Carmen Barnhart and John Stankovich regarding CARES oversight Attended Department Head Meeting Participated in Tri‐county Medical Managed Care Commission Meeting Facilitated CARES Evaluation Planning Meeting Attended BOS re: Response to Grand Jury Report Attended Commission Evaluation Subcommittee Meeting Met with Rebecca Seargeant from Kindermusik to discuss the potential of bringing new services to the Family Connection Sites. Technical Assistance Program Officer Report
Technical Assistance: Technical Assistance: • Corcoran and Kettleman City Family Resource Center Programs: Both of these sites have moved out of intensive Technical Assistance and into TA upon request. While they continue to be on Performance Improvement and we continue to monitor their growth, they have demonstrated programmatic improvements and we are now responding to their requests for assistance. We will continue to request monthly data and meet with them regularly to monitor their status •
Avenal Family Connection Performance Improvement Plan: We are working closely with the Avenal Family Connection and offering tools that we feel might be helpful to them in the establishment of additional services at the Family Connection. This includes: Sharing curriculum that has been developed my qualified providers for children ages 0‐
5. The curriculum we share with them is designed for specific age ranges 0‐6 months, 6‐
12 months, 1‐2 yr. olds and 3‐5 yr. olds. A parent tip sheet for families to take home and continue to reinforce concepts learned with fun activities. Both the curriculum and the parent tip sheets are developed in both Spanish and English. Purchasing a month supply of both Smart Art and Tool Time materials for them to pilot these services at their site. This included paints, ceramic piece and wood craft supplies for each participating child. We are also providing outreach assistance by developing the September in collaboration with them, printing copies for distribution through their school and participating the a recent outreach event. We supported them by providing the following: Three staff to model and support outreach efforts at the Day of the Family Event. Spin Wheel to draw families to the booth and allow opportunity to engage parents Children’s prizes to ensure that all children could participate and be assured a prize while at the outreach booth. Technical Assistance/Site Visit Calendar: • 09/02/2010 TA provided to Avenal FC regarding site set‐up. • 09/03/2010 TA provided to Avenal FC regarding monthly curriculum. • 09/08/2010 TA provided to Avenal FC re: program development. • 09/09/2010 TA provided to Kettleman FRC re: Data. • 09/17/2010 TA provided to Avenal FC re: Outreach. • 09/20/2010 TA provided to Kettleman FRC re: Data. • 09/24/2010 TA provided to Avenal FC re: Outreach Internal Programs: Lemoore Family Connection (LFC)/ Hanford Family Connection (HFC) – We are in the process of recruiting for 2 positions within the 5 member Family Connection Team. While we continue to offer the services our participants have come to expect, we are also taking this month as an opportunity to assess what additional classes our participants would like once we are fully staffed. The proposed classes include art exploration, the community around us, dramatic play time and techy tots (a class that utilizes age‐appropriate computer games for children). Some upcoming events include Hands on Health in collaboration with First 5 California and our annual Harvest Fest at both sites. Calendar: • 09/02/2010 Conducted volunteer interviews for both Family Connection sites. • 09/07/2010 Participated in conference call meeting to coordinate First 5 California Hand on Health Van being hosted at the Hanford Family Connection. • 09/17/2010 Participated in CARES Evaluation Planning meeting • 09/22/2010 Participated in MDT meeting at Human Services Agency • 09/23/2010 Participated in Evaluation Subcommittee meeting Grants & Contracts Program Officer Report
Internal Program Support: • First 5 Operational Support: This month I have worked with Tony Gonzalez of the Public Works department to receive quotes for running low‐voltage wiring in the office expansion at 340 8th Street. The process included soliciting 3 bids and selecting the contractor. I have also worked with various contractors and sub‐contractors to schedule different parts of the construction. • Family Resource Center Support: Online Access for Family Connection Sites – This month I have been working to bring online access of the ASQ developmental screening tool to the Lemoore Family Connection and Hanford Family Connection. I have worked with Apple to purchase 12 iPad devices to allow parents to compete the new online tool at both centers. I have worked with Kings County IT to bring WIFI access to both sites to allow the iPad to access the ASQ online tool. I have also worked with Brooks Publishing to purchases and set‐up the family access tool that allows parents to complete the ASQ screening. All of this will streamline the ASQ process allowing more parents to participate in the developmental screen program.
Modifications to the Lemoore Family Connection – During September I helped to make some modifications to the Lemoore Family Connection center. This included removing a wall, adding a wall, and laying new laminate flooring in the children’s room. These modifications will allow more services to be offered at the Lemoore Family Connection.
Kindermusik – Late this month I have started working with Rebecca Seargeant the Director of Kindermusik in Visalia to bring new service offering to both the Hanford Family Connection and Lemoore Family Connection. The classes that will be potentially offered are: o Village – Newborn to 18 months o Our Time – 18 months to 3 years old o Imagine That – 3 years old to 5 years old o Family Time – Newborn through 5 years old o Sign & Sing – Newborn to 3 years old Calendar: •
•
•
•
•
09/15/2010 09/17/2010 09/23/2010 09/27/2010 09/27/2010 Attended the Local Childcare Planning Council Meeting. Participated in Cares Evaluation subcommittee meeting. Met with Rebecca Seargeant from Kindermusik to discuss the potential of bringing new services to the Family Connection Sites. Provided FRC Staff training Met with Ryan Reynolds and Anthony Walecki from Kings County IT to set‐up WIFI at the Family Connection Sites. Service Assessment The following services are being considered as new service options at the Family Connection. Please mark the three services that you are most interested in, ranking them from 1 (most interested) to 3. Please ONLY mark 3, as we are not able to offer all of the services being considered. Kindermusik Village (0‐18 months): For lap babies, crawlers and walkers. This workshop provides families a special place for learning and connecting with other parents and babies through music and movement. Art Explosion (Ages 1‐3): Be prepared to get messy! We will work with your child to explore the concepts of art. They will paint, color, and create! My 5 Senses (Ages 1‐3): Your children will participate in activities that focus on discovering sights, smells, sounds, taste and touch. Techie Tots (Ages 1‐3): This class will expose your child to computer technology. They will be given the opportunity to learn school readiness skills through the use of computer programs. Kindermusik: Imagine That! (Ages 3‐5): Imagine That! Is designed for active, energetic, enthusiastic and imaginative children encouraging socialization, sharing and participating in group activities. Science with Sid (Ages 3‐5): We use the popular Sid the Science Kid to introduce your child to early science concepts. Your children will create and learn about science in a fun environment. Special Day Events (Ages 3‐5): We invite you to our special party! Some of the special day events might include: ‐
Princess Party ‐
Pirate’s Adventure ‐
Diva Day ‐
Superhero Madness Kindermusik Our Time (Ages 18 months – 3): Our Time is a unique opportunity for parents and child together to learn school readiness skills through music. Toddler Time (Age 1‐3): Parent and child will participate in activities that enhance social development, communication skills, fine and gross motor skills, self‐help skills and discovery. Kids Closet (Age 1‐3): Kids will get to dress up and play along as their favorite people, animals, and things. Programming Preschoolers (Ages 3‐5): This class will expose your child to computer technology. They will be given the opportunity to learn school readiness skills through the use of computer programs. Snack Attack (Ages 3‐5): You and your child will work together to create an edible masterpiece. Music from Around the World (Ages 3‐5): We will expose your child to sounds and musical instruments from around the world. They will have fun with the maracha’s from Mexico, rainsticks from Brazil and African drums. Puppets and Parents (Ages 3‐5): We will work with your children in helping to establish a puppet show that will be provided to Parents at the conclusion of our class. This service helps your child with social skills, early literacy and language development. Play Dates: During these socialization opportunities, we would open the center to age specific populations so that your children can play with children their own age. No lessons would be taught, but we would open our preschool room and all toy shelves to allow for children to self‐select their activities. Parent Supervision would be required. ‐
Ages 0‐12 months ‐
Ages 1‐3 years ‐
Ages 3‐5 years Kindermusik Family Time: Utilizing the national Kindermusik curriculum, families will explore the world of music together. The World Around Us (Age 3‐5): Kids will learn about the people, places, and things that they see in their everyday life. We will host community helpers like Policemen, Bus Drivers, and Fireman at the center to tell the children about how they help the world around us. Family Game Night: All family members would be able to participate in games that are educationally focused: ‐
ABC Bingo ‐
Chutes & Ladders ‐
Candy Land If you are interested in other services that are not listed, please list them here: We are considering whether to add additional items to the Incentive Closet. Which of the items listed below would you purchase if they were made available? ⁯ Non‐perishable food item ⁯ Arts and Crafts Supplies ⁯ Children’s Movies
⁯ Baby food/snacks ⁯ Hair accessories for young children (bows, bands) ⁯ Parent Education Books/Magazines If you are interested in other items that are not listed, please list them here: We recognize that families are different, and that they have different needs. We try to accommodate different family schedules, and would like your feedback in when to offer non‐traditional hours of operation. Of the times listed below, which would you most likely be able to participate in services? Monday‐Friday (check all that apply) ⁯ Monday – 5:00 pm ‐7:00 pm ⁯ Tuesday – 5:00 pm ‐7:00 pm ⁯ Thursday – 5:00 pm ‐7:00 pm ⁯ Friday – 5:00 pm ‐7:00 pm ⁯ None – Daytime hours are better for me and my family to attend ⁯ Wednesday – 5:00 pm ‐7:00 p ⁯ 12:00 pm – 2:00 pm Saturdays (check all that apply) ⁯ 8:00 am – 10:00 am ⁯ 10:00 am – 12:00 pm ⁯ 2:00 pm – 4:00 pm ⁯ 4:00 pm – 6:00 pm ⁯ None – Weekdays are better for me and my family to attend October/Octubre
All Services are Free of Charge for Families of Children age 0‐5 Todos los sevicios son Gratuitos para las Familias con Niños de 0‐5 315 W. Lacey Blvd. ● Hanford ● CA ● Phone: 585‐6955
● Cuddle Crew 1: 0-5 Months
● Cuddle Crew II: 6-12 Months
Sing & Sign (Ages 0-2): This workshop allows families to learn
American Sign Language in an effort to communicate with their
children prior to them developing thier ability to verbalize. Families
practice signing skills using songs and book readings! You can bring
your whole family to join in the fun!
Dancin Tots (Ages 1-2): This class will provide your child with an
introduction to music, movement, and dance with an emphasis on
developing motor skills, rhythm, and creative movement.
Sing & Play (Ages 1-2): This interactive session for parent & child
will get your tot moving while teaching them early literacy skills.
Simple books and nursery rhymes will be used to teach children an
early appreciation of reading.
Thursday
Friday
Saturday
Open: 9:00 - 5:00
Open: 9:00 - 5:00
Open: 10:00 - 5:00
Open: 9:00 - 1:00
Register for classes early, as they fill up fast!
Please plan on arriving to class a little early. We will release your place and allow
others to attend if you are more than 5 minutes late.
Thank You!
Playing to Learn (Ages 3-5): We will provide you and your child a
board game that focuses on a skill set they will need for school
success! You will take the game home for hours of playing and
learning!
Tool Time (Ages 3+): You and your child will be able to put together
a wooden craft, painting it to enjoy at home.
Motor Movements (Ages 3-5): Get your child moving! This class
offers stretch, and simple excersise to help encourage a healthy
lifestyle.
Story Time (Ages 3-5): Bring your child in for a book read aloud,
and to participate in an activity. Each child will go home with a book
of their very own.
Creative Dance (Ages 3-5): This class will help children develop
basic dance skills through songs and dance. Basic Ballet is taught
without focusing on technique.
Family Storytime: Bring the whole family to enjoy a live book
reading and corresponding craft activity.
Parent Café: These drop-in workshops provide parents an
opportunity to learn about common experiences that parents share
and creative strategy’s to utilize in raising their children.
Healthy Families Application Assistance: If your child(ren) does
not have health insurance, or needs to re-enroll, you can receive
application assistance by scheduling an appointment with a staff
person.
2
9:00 - 10:30 Muffins with Mom
11:00 - 11:45 Motor Movements
Merienda con Mamá:
Child Development
Screenings
5
6
7
8
9
9:15-9:45 Cuddle Crew 1
10:00 - 12:00 Nuevos Registros
11:00 - 11:45 Creative Dance
10:15-10:45 Grupo De Bebes1
Center Closed
10:30-11:15 Sing & Play
11:00 - 1:00 Open Enrollment
Baile Creativo
11:00-11:45 Canta Y Juega
1:00 - 1:45 Barney & Friends
1:00 - 2:00 Sing & Sign
12:00 - 12:45 Dancin Tots
1:00 - 1:45 Barney Y Amigos
2:00 - 2:45 Sesame Street Fun
5:30 - 6:30 Tool Time
Bailarines Pequeños
2:30 - 3:15 Plaza Sesamo
3:30 - 4:30 Café de Padres
Tiempo de Heramientas
3:30 - 4:30 Smart Art
Arte Inteligente (Edades 3-5): Le proveeremos a su hijo/a una
actividad de lectura acompañado por una pieza de arte tan unica
como ellos/as!
* Center will close from 3:30 - 5:15
11
12
13
14
15
16
9:00 - 9:45 Playing to Learn
9:00 - 10:30 Doughnuts with Dad
Child Development
Screenings
10:00 - 11:30 La Leche League
1:00 - 2:00 Canta y Seña
1:00 - 1:45 Juega para Aprender
3:30 - 4:30 Smart Art
Baile Creativo
By Appointment Only
Donas con Papá
2:00 - 2:45 Snack Attack
2:00 - 2:45 Storytime
11:00 - 12:00 Tool Time with Dad
3:00 - 3:45 Ataque de Merienda
3:00 - 3:45 Hora de Cuentos
Tiempo de Heramientas con Papa
9:00 - 5:00
18
Child Development
Screenings
By Appointment Only
19
20
21
22
23
10:15-10:45 Grupo De Bebes2
Center Closed
10:30 -11:15 Sing & Play
Baile Creativo
11:00 -11:45 Canta Y Juega
1:00 - 2:00 Sing & Sign
3:30 - 4:30 Smart Art
5:30 - 6:30 Parent Café
Open Enrollment:
New Clients can complete
membership paperwork and receive
priority registration!
Nuevos Registros:
Nuevos clientes pueden completar el
formulario de membresia y recibir
prioridad para clases!
Juega para Aprender (Edades 3-5): Proveeremos a usted y a su
hijo/a un juego de mesa que se enfoca en desarrollar habilidades que
necesitara para su triunfo escolar! Te llevaras a casa un juego de
mesa!
Movimientos Motrices (Edades 3-5): Pon at tu Hija/o a moverse!
Esta clase ofrece ejercisios sencillos para animar un estilo de vida
saludable.
Tiempo de Heramientas (Edades 3+): Usted y su niña/o podran
crear una manualidad de madera utilizando un martillo, clavos y
pegamento.
Baile Creativo (Edades 3-5): Esta clase ayudara a que los niños
desarrollen abilidades basica de baile por medio de la musica y el
baile. Ballet basico es enseñado sin enfoque en tecnica.
9:00 - 5:00
25
Plaza Sesamo (Edades 3-5): Usamos todos sus personajes
favoritos de Plaza Sesamo para ayudarle a su hija/o aprender
conceptos importantes de preparacion escolar como matematicas,
sciencia y lectura.
Hora de Cuentos (Edades 3-5): Ayude a preparar a su hijo/a para
la escuela. Traiga a su hijo/a para una hora de cuentos y
participacion en una actividad. Cada niño/a se llevara a casa un
libro.
Barney Y Amigos (Edades 1-2): Los/las niños/niñas disfrutaran de
esta clase mientras cantan y bailan y aprenden al ritmo de las
canciones de este dinosaurio morado.
Canta y Juega (Edades1-2): Esta clases interactiva para padre e
hija/o pondra a tu chiquito a moverse mientras aprende a desarrollar
su literatura tempra a base de cantos y libros sencillos.
9:00 - 5:00
● Grupo 2: 6-12 Meses
Bailarines Pequeños (Edades 1-2): Esta clase sera una
introduccion a la musica, movimiento y baile para su hijo/a. Hay un
enfasis en el desarrollo de ritmo y movimiento creativo.
Inscríbase Temprano porque las clases se llenan rápidamente!
Por favor llegue un poco temprano a clase. Ofreceremos su lugar a personas en
espera si llega mas de 5 minutos tarde.
Gracias!
4
Canta y Señas(Edades 0-2): Bebés y padres asisten juntos a este
programa creado para introducir el lenguaje de señas que ayuda en
la comunicacion temprana entre niños y padres.
Historias Familiar: Trae a toda la familia para disfrutar de una
historia y una manualidad.
26
November Registration
Opens
27
28
Harvest Festival
Celebration
29
Healthy Families Applications
Aplicaciones de Healthy Families
Abre Inscripciónes
de Noviembre
10:00 - 5:00
Celebración De Otoño
30
Center Closed
Café de Padres: Estos talleres semanales le dara la oportunidad a
los padres de aprender de las experiencias que tienen en comun y
compartir estrategias creativas que pueden utilizar en la creancia de
sus hijos/as.
Merienda con Mamá y Donas con Papá: Padre/Madre e hijo/a
pueden venir y disfrutar de una merienda, artesania y diversion
durante esta session sin instruccion que ofrece una opurtanidad para
disfrutar un tiempo con su hijo/a haciendo una actividad!
Aplicaciones de Healthy Families: Si su hijo(s) no tienen seguro
medicó, o necesita volver a inscribirse, usted puede recibir asistencia
para llenar la aplicacion con solo hacer una cita con el personal.
Familia
Muffins with Mom and Doughnuts with Dad: Parent and child
can come and enjoy morning pastries, crafts, and fun at this selfdirected event to encourage special one-on-one parent and child(ren)
time!
1
10:00 - 10:45 Movimientos Motrices
Descripción de Programas
Grupo de Bebés (12 meses): Usted y su bebe se divertirán jugando
y moviendose al ritmo! Aprenda maneras creativas para ayudar con
la salud y desarrollo del nuevo miembro de la familia.
3-5 Años
3 through 5 Years old
Wednesday
By Appointment Only
Smart Art (Ages 3-5): We will provide to your child a reading activity
that is reinforced with the creation of an art piece as unique as they
are!
Sesame Street Fun! (Ages 3-5): We use all of your favorite
Sesame Street Characters to help your children learn important
school readiness concepts such as Math, Science, and Literacy!
Family
Tuesday
Open: 9:00 - 5:00
1-2 Años
Barney & Friends (AGES 1-2): Kids will enjoy this class, as they
dance and sing to this popular purple dinosour!
Monday
Open: 9:00 - 5:00
0-12 Meses
1 through 2 Years old 0 to 12 Months
Program Descriptions
Cuddle Crew (Ages 12 months): You and your infant will have fun
playing and moving to the beat! Learn creative ways to help with the
health and development of your new family member!
2010
Date of Meeting:
October 5, 2010
Grantee Report
UCP Parent & Me
October/Octubre
All Services are Free of Charge for Families of Children age 0‐5 Todos los sevicios son Gratuitos para las Familias con Niños de 0‐5 124 C. Street ● Lemoore ● CA ● Phone: 924‐6407
● Cuddle Crew 1: 0-5 Months
● Cuddle Crew II: 6-12 Months
Sing & Sign (Ages 0-2): This workshop allows families to learn
American Sign Language in an effort to communicate with their
children prior to them developing thier ability to verbalize. Families
practice signing skills using songs and book readings! You can bring
your whole family to join in the fun!
Dancin Tots (Ages 1-2): This class will provide your child with an
introduction to music, movement, and dance with an emphasis on
developing motor skills, rhythm, and creative movement.
Sing & Play (Ages 1-2): This interactive session for parent & child
will get your tot moving while teaching them early literacy skills.
Simple books and nursery rhymes will be used to teach children an
early appreciation of reading.
Thursday
Friday
Saturday
Open: 9:00 - 5:00
Open: 9:00 - 5:00
Open: 11:00 - 5:00*
Open: 9:00 - 1:00
Register for classes early, as they fill up fast!
Please plan on arriving to class a little early. We will release your place and allow
others to attend if you are more than 5 minutes late.
Thank You!
Playing to Learn (Ages 3-5): We will provide you and your child a
board game that focuses on a skill set they will need for school
success! You will take the game home for hours of playing and
learning!
Tool Time (Ages 3+): You and your child will be able to put together
a wooden craft, painting it to enjoy at home.
Motor Movements (Ages 3-5): Get your child moving! This class
offers stretch, and simple excersise to help encourage a healthy
lifestyle.
Story Time (Ages 3-5): Bring your child in for a book read aloud,
and to participate in an activity. Each child will go home with a book
of their very own.
Creative Dance (Ages 3-5): This class will help children develop
basic dance skills through songs and dance. Basic Ballet is taught
without focusing on technique.
Family Storytime: Bring the whole family to enjoy a live book
reading and corresponding craft activity.
Parent Café: These drop-in workshops provide parents an
opportunity to learn about common experiences that parents share
and creative strategy’s to utilize in raising their children.
Healthy Families Application Assistance: If your child(ren) does
not have health insurance, or needs to re-enroll, you can receive
application assistance by scheduling an appointment with a staff
person.
2
Center Closed
*
Center will open at 1:00
Bailarines Pequeños (Edades 1-2): Esta clase sera una
introduccion a la musica, movimiento y baile para su hijo/a. Hay un
enfasis en el desarrollo de ritmo y movimiento creativo.
Inscríbase Temprano porque las clases se llenan rápidamente!
Por favor llegue un poco temprano a clase. Ofreceremos su lugar a personas en
espera si llega mas de 5 minutos tarde.
Gracias!
4
Child Development
Screenings
5
6
7
8
9
9:00 - 9:45 Movimientos Motrices
10:15-10:45 Grupo de Bebes 1
9:00 - 10:30 Doughnuts with Dad
11:00 - 12:00 Sing & Sign
11:15 - 12:00 Sing & Play
Baile Creativo
1:00-1:45 Canta y Juega
3:30 - 4:30 Smart Art
Child Development
Screenings
By Appointment Only
12
Healthy Families Applications
Aplicaciones de Healthy Families
10:00 - 5:00
Canta y Juega (Edades1-2): Esta clases interactiva para padre e
hija/o pondra a tu chiquito a moverse mientras aprende a desarrollar
su literatura tempra a base de cantos y libros sencillos.
11:00 - 12:00 Tool Time with Dad
Tiempo de Heramientas con Papa
13
14
15
16
Center Closed
11:00 - 12:00 Canta y Seña
3:00- 3:45 Playing to Learn
2:30 - 3:15 Juega para Aprender
4:30 - 5:30 Daisy Troop Mtg
Baile Creativo
3:30 - 4:30 Smart Art
5:30 - 6:30 Tool Time
Child Development
Screenings
By Appointment Only
20
21
22
9:00 - 9:45 Motor Movements
10:15-10:45 Grupo de Bebes 2
11:00 - 12:00 Sing & Sign
11:15 - 12:00 Sing & Play
Baile Creativo
1:00-1:45 Canta y Juega
3:00 - 3:45 Snack Attack
4:00 - 4:45 Ataque de Merienda
1:30 - 2:30 Smart Art
23
9:00 - 10:30 Muffins with Mom
Merienda con Mamá:
Open Enrollment:
New Clients can complete
membership paperwork and receive
priority registration!
Nuevos Registros:
Nuevos clientes pueden completar el
formulario de membresia y recibir
prioridad para clases!
Tiempo de Heramientas (Edades 3+): Usted y su niña/o podran
crear una manualidad de madera utilizando un martillo, clavos y
pegamento.
Hora de Cuentos (Edades 3-5): Ayude a preparar a su hijo/a para
la escuela. Traiga a su hijo/a para una hora de cuentos y
participacion en una actividad. Cada niño/a se llevara a casa un
libro.
Baile Creativo (Edades 3-5): Esta clase ayudara a que los niños
desarrollen abilidades basica de baile por medio de la musica y el
baile. Ballet basico es enseñado sin enfoque en tecnica.
9:00 - 5:00
25
Plaza Sesamo (Edades 3-5): Usamos todos sus personajes
favoritos de Plaza Sesamo para ayudarle a su hija/o aprender
conceptos importantes de preparacion escolar como matematicas,
sciencia y lectura.
Movimientos Motrices (Edades 3-5): Pon at tu Hija/o a moverse!
Esta clase ofrece ejercisios sencillos para animar un estilo de vida
saludable.
9:00 - 5:00
19
Arte Inteligente (Edades 3-5): Le proveeremos a su hijo/a una
actividad de lectura acompañado por una pieza de arte tan unica
como ellos/as!
Juega para Aprender (Edades 3-5): Proveeremos a usted y a su
hijo/a un juego de mesa que se enfoca en desarrollar habilidades que
necesitara para su triunfo escolar! Te llevaras a casa un juego de
mesa!
Tiempo de Heramientas
18
Barney Y Amigos (Edades 1-2): Los/las niños/niñas disfrutaran de
esta clase mientras cantan y bailan y aprenden al ritmo de las
canciones de este dinosaurio morado.
Donas con Papá
9:00 - 5:00
11
Canta y Señas(Edades 0-2): Bebés y padres asisten juntos a este
programa creado para introducir el lenguaje de señas que ayuda en
la comunicacion temprana entre niños y padres.
Historias Familiar: Trae a toda la familia para disfrutar de una
historia y una manualidad.
26
Center Closed
27
November Registration
Opens
Abre Inscripciónes
de Noviembre
28
29
10:00 - 10:45
Harvest Festival
Discipline vs. Punishment
Celebration
11:00 - 11:45
Diciplina vs. Castigo
30
Center Closed
Café de Padres: Estos talleres semanales le dara la oportunidad a
los padres de aprender de las experiencias que tienen en comun y
compartir estrategias creativas que pueden utilizar en la creancia de
sus hijos/as.
Merienda con Mamá y Donas con Papá: Padre/Madre e hijo/a
pueden venir y disfrutar de una merienda, artesania y diversion
durante esta session sin instruccion que ofrece una opurtanidad para
disfrutar un tiempo con su hijo/a haciendo una actividad!
4:30 - 5:30 Daisy Troop Mtg
Celebración De Otoño
Aplicaciones de Healthy Families: Si su hijo(s) no tienen seguro
medicó, o necesita volver a inscribirse, usted puede recibir asistencia
para llenar la aplicacion con solo hacer una cita con el personal.
Familia
Muffins with Mom and Doughnuts with Dad: Parent and child
can come and enjoy morning pastries, crafts, and fun at this selfdirected event to encourage special one-on-one parent and child(ren)
time!
1
Descripción de Programas
Grupo de Bebés (12 meses): Usted y su bebe se divertirán jugando
y moviendose al ritmo! Aprenda maneras creativas para ayudar con
la salud y desarrollo del nuevo miembro de la familia.
3-5 Años
3 through 5 Years old
Wednesday
By Appointment Only
Smart Art (Ages 3-5): We will provide to your child a reading activity
that is reinforced with the creation of an art piece as unique as they
are!
Sesame Street Fun! (Ages 3-5): We use all of your favorite
Sesame Street Characters to help your children learn important
school readiness concepts such as Math, Science, and Literacy!
Family
Tuesday
Open: 9:00 - 5:00
1-2 Años
Barney & Friends (AGES 1-2): Kids will enjoy this class, as they
dance and sing to this popular purple dinosour!
Monday
Open: 9:00 - 5:00
0-12 Meses
1 through 2 Years old 0 to 12 Months
Program Descriptions
Cuddle Crew (Ages 12 months): You and your infant will have fun
playing and moving to the beat! Learn creative ways to help with the
health and development of your new family member!
2010
UCP Update October 2010
August/ September Activities
Zoo/ Safari/ Apples/ Back to School:
A favorite theme for young children is zoo animals. At
the end of August all of our sites were engaged in
activities that featured zoo animals. Sites were given
animal skin fabrics for costumes as well as animal skin
paper for art projects. Kettleman City Parent and Me
created a jungle obstacle course. The children made
animal masks and became animals in the jungle. The
stations were numbered and the children had to move
from station to station following the number sequence
1 through 6. (gross motor, sensory, number recognition,
number relationships, functional math, acting out
literacy, vocabulary, geographical awareness, dramatic
play, imagination, critical thinking skills, shared
enjoyment)
Crossing a bridge over the river of crocodiles
A ”tiger” creeping up the ramp and
springing onto the crash pad
Finding the banana with the letter of your
first name and putting it on the tree.
All of the sites were provided with the Big Book From
Head To Toe by Eric Carle. Each page features a
different animal and invites the reader to act out the same
motion as the animal makes. (phonemic awareness,
literacy, sensory/motor exploration, vocabulary
development with sensory motor reinforcement, body part
awareness, listening with understanding, enjoyment of
literature)
Literacy activities included letter sorting, letter writing, finding the sand paper letters to the animal,
matching animal pictures, and finding the letter of the animal and matching it to the fur pattern.
Art was very prolific this month making animal masks and using the animal paper as well as other mediums
to create animal pictures. Jefferson used The Zig Zag Zoo story to stimulate some beautiful artwork. (fine
motor development, sensory, exploration of different art mediums, expressive art, literacy and science
reinforced with art, color identification, collaboration and friendship)
Experiencing the color gray
Other math activities included graphing wild animals and sorting and counting wild animals. Tongs add a
fine motor/ hand strengthening challenge to the activity of sorting. Avenal incorporated the market unit and
used a scale for beans, cut out grocery coupons and scanned items at the grocery store “for real”.
The Lemoore site arranged for a field trip
to the Chaffee Zoo on a Friday. Parents
and children met at the zoo. Avenal classes
made a field trip to the grocery store
during their market theme (personal
connection to story)
All sites received authentic animal fur samples and paw prints which were used in sensory bins, science
centers and play dough centers. ( science exploration, sensory, vocabulary development, animal identification,
contrast and compare differences in body parts, environmental print). There were also many different sensory
bins with wild animals.
Sensory table
Play dough center ready to go
Apples was another fall theme carried out in many creative ways as apples come into season in our valley.
Sorting letters (D,E,F) ; how many apples tall am I?, decorating apples with tissue paper, and tasting and
graphing apple type preferences are a few of the many ways apples were explored. (pre-graphing,
measuring, counting, letter awareness, letter identification, fine motor development, stating preferences)
Cooking: In Kettleman City Parent and Me the parents wanted to learn to make play dough so this was a
parent activity during each session. Using picture directions, the children and parents also engaged in a
cooking activity to make fruit dip for dipping apples for snack. (sequencing, following directions, measuring,
parent modeling and support, nutrition, life skills, fine motor development)
Fruit Dip for Apples
Making Play Dough
The color red was emphasized this month in most sites. Finding 2 things in the room that are red and
bringing them to the red table and talking about them is a critical thinking skill and a concrete way to learn
colors and facilitate conversation. Some of our sites celebrated Grandparents Day and Mexican Impendence
Day as well. Lemoore harvested their tomatoes and the children and parents made salsa.
Our take home activity this month: sorting the letters D,E, and F and Counting Apples with numbers
1 through 10 on them. These activities are modeled in the program and then sent with parents.
FRC/ Community Collaborations include:
•
•
•
•
•
•
The Kettleman City Parent and Me met with the FRC staff Sept 9th to plan some joint
activities.
Kettleman City Parent and Me brought their parents to attended the FRC presentation about
the new Hanford Hospital and 211 Sept. 10th.
The Avenal Parent and Me teachers are schedule to participate in the family day Sept. 25th.to
recruit new families and promote community awareness of the program.
The Lemoore staff has been dropping in to the Lemoore Family Connection to try to renew
our relationship. Nine referrals were received this month from Lemoore Family Connect.
Parent volunteers in Lemoore helped the staff take down a wall and reorganize a storage unit.
Parent and Me has been working with the Corcoran FRC to resolve issues surrounding the
FRC receiving credit from First 5 staff for children attending Parent and Me.
Challenges:
We completed the painting, flooring and organizational design of Corcoran this month. We are still short
some shelving which we are waiting for as well as some curriculum materials. We expect that the site will be
much improved and will support the teachers and families better. We hope to provide photos next month.
Our Inclusion Story is about a parent who was offered inclusion services for her child and arrived at the
Parent and Me site with reservations about participating because the other children were typical. The staff
worked hard to welcome the parent and child. The turning point seemed to come when another child with a
visible disability was observed by the parent. This seemed to make the parent feel less isolated as she
witnessed the full inclusion of the other child with special needs and the ease that the other parent had
participating in this site.
Date of Meeting:
October 5, 2010
Evaluation
Subcommittee
Report
Peer Evaluation Committee Meeting Agenda/Minutes September 23, 2010 First 5 Office 9:30 AM Present: Lisa Watson, Fabiola DeCaratachea, Jacky Lowe, Tim Bowers and Bill Black 1. Review ‐discussion on a committee recommendation on placing a base monetary funding amount for Peer Evaluation. The committee members discussed a base line level for evaluation and past discussion with the Commission regarding a $100,000.00 funding level before formal evaluation. Although the Commission did discuss a $100,000.00 level and a level of consensus there was no formal action taken by the Commission. T he Evaluation Committee will include the recommendation along with a final report and recommendations report to the Commission. Currently the Special Needs and Backpack programs are under $100,000.00. 2. Discussion regarding Peer Evaluation Committee composition. The group discussed Peggy Montgomery’s concern that there be a person on the Peer Evaluation Committee that was not an educator. Because, as a legally appointed Commission the Brown Act would require posting the Peer Evaluation meeting as well as following the other open meeting requirements if ‐ another Commissioner was appointed to the committee. The group discussed possible individuals who might be interested in serving on the committee – someone who was not an employee of Kings County and server in a community based organization. The group agreed that Jeff Garner would be asked by Lisa to become part of the Peer Evaluation Committee. If Jeff feels he cannot serve the group will revisit the issue. 3. Review of CARES meeting agenda and results. Lisa covered the process used with the CARES staff. Lisa covered the process used with data collected by Windy and compiled by UCLA in developing the Peer Review Framework and the 17 outcomes. Lisa shared the “Child, family, and Community Indicators Book” developed by the State in the first years of operation. Lisa also shared indicators that other CARES programs use. The CARES and First 5 staff then covered each of the indicators in an effort to determine which outcomes would show measurable progress by participants and fit the model used in Kings County. Jacky discussed the current attempts by the State to set educational attainment standards for ECE providers. There was also discussion about ECE providers who did achieve a BA degree leaving for a better paying job. Lisa made the point that currently the process is in flex and we may have to revisit the issues again in a couple of years. Lisa then shared the outcomes developed with the CARES staff. Increased education: Of the workforce Degree acquisition Permit acquisition Partnership with/ colleges Recognition of ECE providers – end of year Increased quality of care by ECE workforce Site indicators Parent satisfaction 4. Discussion on a Plan for developing CARES Outcomes, data collection, data recording, final Peer Evaluation Framework. Lisa will meet with Jessica and Alice on what data they now collect, what data they want for internal program needs and what new data/procedures are needed for outcome indicators. When developed, Lisa will report those results to the Peer Evaluation Committee. 5. Discussion on Web Based data collection system – ROP – can it ease data collection and dissemination. There was a common indication that we should move to a web based evaluation system. Once the program outcomes and data sets are developed a meeting will be scheduled to discuss the development of a Web Based collection system. 6. Discussion on a Schedule for Peer Evaluation development and how programs should be grouped in the Evaluation process. Parent and Me staff cannot meet until November. An attempt will be made to schedule a meeting on November 1st and/or the 3rd to start the same process determining outcomes. Committee members checked their calendars and those dates are available. Lisa will contact the FRC staff to schedule a meeting in October. The school readiness programs need to be tied to the 4 state outcomes. The desire is to finish the outcomes and data sets before contracts are issued in spring. There was also discussion about timing of the Peer Evaluations – every 2 or 3 years and whether some programs can wait until 2011‐12. 7. Discussion on internal Peer Evaluation development. Lisa will begin working with internal programs: Raising a Reader and Linkages to learning. 8. Next Peer Evaluation Committee meeting and agenda items. The Peer Evaluation members will attend program discussion meetings and attempt to hold a Committee meeting in November. 315 W. Lacey Blvd ● Hanford ● CA ● 93230 ● (559) 585-0814
Date of Meeting:
October 5, 2010
2010-10-002
2009-2010
Year End Programs Report
AGENDA ITEM:
Date of Meeting:
Agenda Item:
Discussion/Action Item:
October 5, 2010
2010-10-002
XX
FY 2009-2010 Year End Programs Report
A. Background/History:
As the Commission has transitioned from a formative evaluation framework into a summative
evaluation framework, the reporting of program status reports and evaluation results are now
two separate items for the Commission to consider. That being said, internal staff is
providing the Commission on a quarterly basis with a progress report regarding the status of
programs at meeting contracted deliverables.
B. Summary of Request, Description of Project and/or Primary Goals of Agenda Item:
Staff is requesting the Commission review and discuss the program status report
representing activities and number of clients served for FY 2009-2010.
C. Timeframe:
Reports will be provided to the Commission on a quarterly basis, on the following schedule:
• 1st Quarter Report: December
• 2nd Quarter Report: March
• 3rd Quarter Report: June
• Year End Report: October
D. Costs:
No costs associated with this item.
E. Staff Recommendation:
Staff recommends the commission review and discuss the program reports as provided.
F. Attachments:
-
FY 2009-2010 Year-end Grantee Status Report
FY 2009-2010 Year-end Program Status Report
Unduplicated Count of Clients Served
Children
0 to 2
Children
3 to 5
Significant
Others
Contracted
Number of
Objectives to
be Achieved
Number of
Contracted
Objectives
that were
Achieved
Percentage
of Budget
Expended
Goal 100%
Timely
Progress
Report
Submission
Family Resource Center Initiative
Avenal Family Connection
91
136
269
20
10
99.96%
Yes
Corcoran FRC *
129
238
383
21
12
97.40%
Yes
Kettleman City FRC *
84
105
196
28
23
99.40%
Yes
UCP Parent & Me
286
133
318
65
65
97.03%
Yes
UCP Special Need Program
91
37
61
10
10
92.09%
Yes
N/A
N/A
107
18
9
84.73%
Yes
School Readiness Initiative
C.A.R.E.S. Initiative
Kings County Office of Ed.
•
Service data being reported is based on data submitted by First 5 FRC Grantees and recorded by First 5 staff.
Date of Meeting:
October 5, 2010
2010-10-003
2009-2010
First 5 Kings County
Annual Report & Audit
The Annual Report is not provided in the electronic copy. It is
provided in the hard copy distribution and will be available at the
Commission Meeting for public review.
If any member of the public would like an advance copy, please
contact First 5 Kings County at (559) 582-3211, extension 2100.
AGENDA ITEM:
Date of Meeting:
Agenda Item:
Discussion/Action Item:
October 5, 2010
2010-10-003
XX
FY 2009-2010 Annual Audit & Report
A. Background/History:
The California Children and Families First Act of 1998 requires that, “On or before October
15 of each year,…each county commission shall conduct an audit of, and issue a written
report on the implementation and performance of their respective functions during the
preceding fiscal year, including at a minimum, the manner in which funds were expended,
the progress toward, and the achievement of program goals and objectives, and the
measurement of specific outcomes through appropriate reliable indicators”.
In addition, legislation requires that the audit and report be transmitted to the First 5
California, and the State Controller’s Office by November 1st of said year, and that the
reports be made available to the general public on request at no cost.
To that end, Commission Staff, have prepared an annual report including a separate audit
report prepared by Brown Armstrong, Certified Public Accounts. This report is presented to
the Commission today for discussion, review and approval of the annual report and adoption
of the audit report.
B. Summary of Request, Description of Project and/or Primary Goals of Agenda Item:
Commission staff is requesting the Commission review, discuss, and adopt the Annual
Report and Audit report for the period July 1, 2009 through June 30, 2010.
C. Timeframe:
The Annual Report and Audit Report for Fiscal Year 2008-2009 will be submitted to First 5
California and the State Controllers Office by the November 1st deadline and is before the
Commission for final approval and adoption.
D. Costs:
There are no costs associated with this agenda item.
E. Staff Recommendation:
Commission staff is requesting the Commission review, discuss, and adopt the Annual
Report and Audit report for the period July 1, 2008 through June 30, 2009.
F. Attachments:
-
FY 2009-2010 Financial Audit
FY 2009-2010 Annual Report
Date of Meeting:
October 5, 2010
Study Session
Internally Operated
FRC’s Services
Date of Meeting:
October 5, 2010
STUDY SESSION
Study Session Title:
First 5 Kings County Internally Operated FRC Services
Requested by:
Lisa Watson
Email:
n/a
Telephone:
n/a
Description of Presentation
This presentation will focus on the services that are offered at the Hanford and Lemoore Family
Connection. We will provide the Commission:
¾ A brief overview of the people served and services provided in FY 2009-2010
¾ A review of the service categories offered at each center
¾ A demonstration of new service options the centers will be implementing in November
2010.
The presentation is meant to increase Commission familiarity with the services offered through
internally operated FRC’s as well as to receive feedback regarding future service options.
Date of Meeting:
October 5, 2010
Study Session
Status Report:
MAA Billing Opportunity
Date of Meeting:
Study Session Title:
MAA Status Update
Requested by:
Lisa Watson
Email:
n/a
Telephone:
n/a
October 5, 2010
STUDY SESSION
Description of Presentation
Staff have been pursuing the option of MAA billing with the assistance of the Health Department
for the last 6 months. We have trained staff on appropriate MAA billing documentation,
developed Job Activities Guides (JAG’s), conducted 2 months of mock time studies, and met
with representatives of both the Health Department and Medical Billing Technologies on multiple
occasions. The initial time study produced little opportunities for MAA billing revenue
generation. One reason for the minimal return seemed to be due to a difference between the
Health Department and MBT’s understanding of our ability to account for ASQ Screenings as
MAA billable activities. Because our FRC Coordinators spend anywhere from 60-75% of their
time conducting ASQ screenings, the resolution of this issue was significant.
As we move into a different approach to ASQ screenings, it does not seem relevant to continue
to explore the MAA billing option. This study session is meant to receive direction from the
Commission on how best to proceed with MAA billing.