Agenda

Transcription

Agenda

April 16, 2009
Regular Meeting
CITY OF ACWORTH, GEORGIA
BRIEFING OF THE MAYOR AND BOARD OF ALDERMEN
6:30 P.M. – CONFERENCE ROOM ONE
REGULAR MEETING
OF THE MAYOR AND BOARD OF ALDERMEN
7:00 P.M. – BOARD ROOM
THURSDAY, APRIL 16, 2009
1. CALL TO ORDER
2. INVOCATION AND PLEDGE OF ALLEGIANCE
3. PRESENTATION
A. Presentation of Proclamation for Autism Awareness Month, April 2009
B. Presentation of Proclamation for Sexual Assault Awareness Month,
April 2009
C. Presentation of Proclamation for Alcohol Awareness Month, April 2009
4. PUBLIC COMMENT
5. CONSENT AGENDA
A. Approval of March 30, 2009 Public Hearing/Works Session Meeting.
B. Approval of April 2, 2009 Regular Meeting Minutes.
C. Approval of Proclamation for Municipal Clerk’s Week, May 3-9, 2009.
D. Approval of Property and Liability insurance coverage renewal
through Georgia Interlocal Risk Management Agency (GIRMA) and
authorize the documents to be signed for renewal of the policy at a
premium of $321,034. Coverage Period is May 01, 2009 – May 01,
2010.
E. Approval to amend the policy and procedure for excising city property
to include online advertising and automated bidding process via the
internet and web services.
F. Approval to declare technology related items as surplus and sell to the
highest bidder, utilizing online advertising services.
G. Approval for the Atlanta Water Ski Club to the use Lake Acworth to
conduct a slalom league each Wednesday from April 22, 2009 to
September 9, 2009 from 5:00 p.m., to dusk each day. Approval is
contingent upon attainment of a Marine Event Permit from the
Georgia Department of Natural Resources and approval from the U.S.
Army Corps of Engineers.
H. Approval of contract with Lisa and Wayne Shackleford to be gate
attendants at Dallas Landing in 2009.
I. Approval to purchase Fire Retardant clothing needed from Wesco
Distribution for the amount of $5,518.30.
The public may address the Board on any matter during public comment. Individual’s comments
will be limited to 5 minutes.
April 16, 2009
Regular Meeting
J. Approval for the Acworth DDA to hold the Farmers’ Market every
Friday morning from May 29, 2009 through October 31, 2009 from
7:00 a. m. until 11:00 a. m. in the upper parking lot on Main Street.
K. Approval to authorize payment of $5,535.00 to owner of residence,
Demir Sirmali, 4427 Carnes Street. Payment is to revise a portion of a
private wall affected by the Carnes Street road construction project.
L. Approval of a one year permit for Candice Hardin to have a pygmy
goat at her residence located at 4177 Holly Court, Acworth, Georgia.
M. Approval of contract with Gas South to form a marketing alliance and
have the Mayor sign the agreement.
6. CITY MANAGER COMMENTS
7. BOARD MEMBER COMMENTS
8. MAYOR’S COMMENTS
9. PUBLIC COMMENT
10. ADJOURNMENT
The public may address the Board on any matter during public comment. Individual’s comments
will be limited to 5 minutes.
BOARD OF ALDERMEN
AGENDA ITEM BACKGROUND SHEET
DEPARTMENT:
Board of Aldermen
ITEM/AGENDA DESCRIPTION:
Month, April 2009.
AGENDA DATE:
Presentation of Proclamation for Autism Awareness
April 16, 2009
STAFF RECOMMENDATION:
Awareness Month, April 2009.
Staff recommends presentation of Proclamation for Autism
BACKGROUND:
See attached proclamation.
FISCAL IMPACT:
N/A
ATTACHMENTS:
Proclamation for Autism Awareness Month, April 2009.
PROCLAMATION
Autism Awareness Month
WHEREAS, autism is a complex neurobiological disorder, and is part of a group of disorders
known as autism spectrum disorders (ASD), which occurs in all racial, ethnic, and
social groups, and is four times more likely to strike boys than girls, with
symptoms ranging from very mild to quite severe; and,
WHEREAS, autism was once thought to be a relatively rare disorder, affecting only one
in 10,000 people; and,
WHEREAS, as more and more health professionals become proficient in diagnosing autism,
more children are being diagnosed on the autistic spectrum, resulting in rates as
high as one in 150 children; and,
WHEREAS, while there is no cure for autism, it is well-documented that if individuals with
autism receive treatment early in their lives, it often is possible for those
individuals to lead significantly improved lives; and,
WHEREAS, a local group, “Team Calgon” has joined forces and are walking in the “Walk
Now” for Autism in Georgia, on Sunday, May 3, at Atlantic Station, and will hold
a local fundraising event, “Team Calgon’s Spring Festival & Rummage Sale” on
Saturday, April 25, at Days Chevrolet, in an effort for awareness and to educate
parents, professionals and the general public about autism and its effects.
WHEREAS, NOW, THEREFORE BE IT RESOLVED that, We, the Mayor and Board of
Aldermen of the City of Acworth, Georgia, do hereby proclaim the month of April as “AUTISM
AWARENESS MONTH” in the City of Acworth, and urge the community to participate in the
forthcoming events.
Signed this 16th day of April 2009
_____________________________
Thomas W. Allegood, Mayor
Attest:
Regina R. Russell, City Clerk
BOARD OF ALDERMEN
DEPARTMENT:
Board of Aldermen
Awareness Month”, April 2009
AGENDA DATE:
Presentation
of
Proclamation
for
“Sexual
Assault
April 2, 2009
Staff recommends presentation of Proclamation for “Sexual
Assault Awareness Month”, April 2009
BACKGROUND:
FISCAL IMPACT:
N/A
ATTACHMENTS:
Proclamation for “Sexual Assault Awareness Month”, April 2009
PROCLAMATION
Sexual Assault Awareness Month
WHEREAS,
the crime of sexual assault violates an individual’s privacy, dignity,
security, and humanity through the systematic use of coercion, dominance,
psychological warfare and economic control; and
WHEREAS,
the effects of sexual assault on individuals, children, families and
communities are devastating and cause lifelong problems; and
WHEREAS,
the YWCA of Northwest Georgia, along with the District Attorney’s
Office, law enforcement, and WellStar Health System, provides sexual
assault services in Cobb County calling attention to the importance of
working together to assure a life free from violence for the citizens of
Cobb County.
NOW, THEREFORE, We, the Mayor and Board of Aldermen of the City of Acworth, Georgia,
do hereby proclaim the Month of April 2009 as,
SEXUAL ASSAULT AWARENESS MONTH
in the City of Acworth, Georgia, and ask all to join together in efforts to eliminate sexual assault
in our state, our communities, and our homes.
In witness Whereof, I have hereunto set my hand and cause the Seal of the City of Acworth to be
affixed upon this April 2nd in the year of Our Lord Two Thousand and Nine.
______________________________
Attest:
______________________________
BOARD OF ALDERMEN
DEPARTMENT:
Board of Aldermen
Month, April 2009.
AGENDA DATE:
Presentation of Proclamation for Alcohol Awareness
April 16, 2009
Awareness Month, April 2009.
Staff recommends presentation of Proclamation for Alcohol
BACKGROUND:
FISCAL IMPACT:
N/A
ATTACHMENTS:
Proclamation for Alcohol Awareness Month, April 2009.
PROCLAMATION
Alcohol Awareness Month April 2009
A Call To Action
WHEREAS, alcohol is a contributing factor to the top health and safety threats for youth
today; and
WHEREAS, underage drinking has serious second hand effects to public health, safety,
crime, and quality of life; and
WHEREAS, despite laws prohibiting underage drinking, youth use alcohol 6 times more
than tobacco and all other illicit drugs combined; and
WHEREAS, private home parties are the primary source by which underage youth obtain
alcohol, often a source for other drug use, risky sexual behaviors, violence and vandalism;
and
WHEREAS, 49% of Cobb 10th graders report their friends use alcohol at home or at a
friend’s house; and
WHEREAS, a preeminent goal of the Cobb Alcohol Taskforce, formerly Cobb’s Underage
Drinking Taskforce, is to mobilize for change to reduce underage drinking, youth access to
alcohol and adult provisions of alcohol to minors; and
WHEREAS, Cobb Safe Neighborhoods/Safe Homes is a new project offering area
neighborhoods and residents the opportunity to help put a stop to “social hosting” of
underage drinking parties;
NOW, THEREFORE, We, the Mayor and Board of Aldermen of the City of Acworth,
Georgia, do hereby proclaim the month of April 2009 as Alcohol Awareness Month, and
encourage community leaders and adult citizens to answer this years “Call To Action” by
promoting and/or participating in Cobb Safe Neighborhoods/Safe Homes.
Signed this 16th day of April 2009.
_________________________________
Attest:
_________________________________
BOARD OF ALDERMEN
DEPARTMENT:
Administration
Session Minutes.
AGENDA DATE:
Approval of March 30, 2009 Public Hearing/Work
April 16, 2009
Hearing/Work Session.
Staff recommends approval of the March 30, 2009 Public
BACKGROUND:
March 30, 2009 Public Hearing/Working Session Minutes.
FISCAL IMPACT:
None
ATTACHMENTS:
March 30, 2009 Public Hearing/Work Session Minutes.
MAYOR AND BOARD OF ALDERMEN
PUBLIC HEARING/WORK SESSION
MONDAY, MARCH 30, 2009
Present: Mayor Tommy Allegood, Aldermen Bob Weatherford, Albert Price, Tim
Houston, and Tim Richardson, Gene Pugliese (late arrival), City Manager Brian
Bulthuis, and City Clerk Regina Russell
1. Call to Order
Mayor Allegood called the meeting to order at 6:30 p.m.
2. Public Hearing: Text amendments to the Zoning Ordinance.
STAFF REQUESTS TO TABLE THIS ITEM.
Mayor Allegood opened the Public Hearing at 6:30 p.m. for public comment, and
advised that the item had been tabled, but was previously advertised. There was no
discussion from the public. Mayor Allegood closed the Public Hearing at 6:31 p.m.
3. Discussion
A. Parks and Recreation Update
Mayor Allegood presented Item A and called on staff for discussion. Parks and
Recreation Director James Albright introduced the following staff; Recreation
Coordinator(s) Frank White and Jodi Mills, Office Manager Peter Jezerinac, Special
Populations Coordinator Lauren Ham, and Office Manager Jeff Chase. Mr. Chase
presented and discussed the Parks and Recreation website and the on-line
registration process. City Manager Brian Bulthuis advised that the Acworth Parks
and Recreation website was better than the County’s. Further discussion was held
about the different activities that were available on the website for public viewing,
and the process for financial reporting and payments. Mr. White advised on the
Expanding Horizons Program, their upcoming trip to Washington, D.C., and plans
to visit Tim’s office before departing. Mr. White advised on proposed revenue
sources for the program, which included $35,000.00 from a private benefactor and
proposed stimulus revenues for the upcoming year. Mr. White advised on the
Acworth Achievers Program and proposed plans for involving them with upcoming
community activities. Ms. Mills advised on the annual boys and girls leagues. Ms.
Mills advised that the Daddy Daughter Dance (2009 Red Carpet Event) had 139
participants, and further advised for the upcoming Easter Egg Hunt to be held on
April 4. Further discussion was held on the different activities proposed. Ms. Mills
advised on the summer camp program and that Robert Arnold would be the camp
director. Further discussion was held about the concession stand not opening this
summer, or on weekends, due to loss of revenues and cutting cost measures.
Alderman Houston inquired about scholarships for summer camp. Mr. Bulthuis
advised on the process. Ms. Mills reintroduced Lauren Ham, from Michigan, and
Mr. Albright advised that Ms. Ham would be pursuing her CDL to drive the Parks
and Recreation passenger bus. Ms. Ham advised for the upcoming Horizon Field
ribbon cutting on April 17 at 6:30 p.m., and advised on the current number of teams
to participate. Mr. Bulthuis advised for the field’s design and the purpose of
multiple uses for soccer and basketball. Further discussion was held. Mr. Jezerinac
advised that the apparent lowest bidder had been notified this morning and that the
project would commence with 100% of CDBJ funding, and proposed completion in
120 days. Mr. Jezerinac advised that the lowest, qualified bidder’s cost was
$106,000.00, although the project was budgeted at $180,000.00. Mr. Bulthuis
advised that the City was in line for CDBG stimulus funding for the amount of
$21,000.00. Further discussion was held. Mr. Bulthuis inquired for Council’s
direction for the City’s anniversary celebration. Discussion was held. Mr. Albright
advised on proposed plans for South Shore Park and it being turned over completely
to the City. Mr. Bulthuis advised that County Manager David Hankerson
recommended a joining meeting with the City and County councils to discuss the
issues. Further discussion was held. Mr. Albright advised that he would schedule a
meeting with Council for moving forward. Mr. Bulthuis advised on the City aiding
Allatoona High School and the possibility for a partnership. Mr. Bulthuis advised
on Allatoona’s desire to compete with City athletic programs. Further discussion
was held. The Council expressed their concerns with the City providing aid to
Allatoona High in spite of them wanting to start their own athletic programs.
B. Approval to seek opportunities and to apply for federal stimulus aid
in the form of grants such as C.O.P.S. and the Edward Byrne Memorial
Justice Assistance Grant.
Police Chief Michael Wilkie advised on grant opportunities for the criminal justice
filed through the Bureau of Justice Assistance (BJA) for the amount of $38,000.00.
Further discussion was held. Chief Wilkie advised that the deadline to apply for
grant funding was April 9. Chief Wilkie advised that the grant would be for police
equipment. Further discussion was held. Chief Wilkie advised on the COPS grant
program that would fund sworn personnel for three years, with the stipulation that
the City retains personnel for the fourth year. Further discussion was held about
25% matching funds. Chief Wilkie advised that the deadline to apply for grant
funding was April 14. Chief Wilkie advised that he was unaware when funding
would be awarded. Chief Wilkie advised on the proposed “Traffic Unit” and that
full time personnel and equipment would be needed. Chief Wilkie advised that the
traffic unit would be utilized for major accidents involving fatalities. Further
discussion was held. Mr. Bulthuis reviewed with Council the cost over a three year
period. Further discussion was held. Mr. Bulthuis inquired if Council wanted to
move forward and apply for the grant. Alderman Richardson recommended that the
City apply for six (6) personnel. Further discussion was held. Mr. Bulthuis advised
that the City was currently fully staffed. Alderman Richardson recommended
requesting six (6) personnel and delaying the cost with the reminder of the fiscal
year period. Alderman Weatherford concurred. Further discussion was held.
Mr. Bulthuis advised on a matter with a disgruntled police officer, whose husband
filed/or will file a EEOC compliant on behalf of his wife, complaining that she was
not switched or hired as the COPS officer for investigations, and that another
female officer had received the position. Mr. Bulthuis advised that this was not a
grievance issue. Further discussion was held.
4. Adjournment
Alderman Weatherford moved for adjournment. Alderman Price seconded. The
motion approved unanimously. Mayor Allegood adjourned the Public Hearing/Work
Session at 8:35 p.m.
____________________________
BOARD OF ALDERMEN
DEPARTMENT:
Administration
Approval of April 2, 2009 Regular Meeting Minutes.
AGENDA DATE: April 16, 2009
Meeting Minutes.
BACKGROUND:
Staff recommends approval of the April 2, 2009 Regular
April 2, 2009 Regular Meeting Minutes.
.
FISCAL IMPACT:
None
ATTACHMENTS:
April 2, 2009 Regular Meeting Minutes.
BRIEFING OF THE MAYOR AND BOARD OF ALDERMEN
6:30 P.M. – CONFERENCE ROOM ONE
REGULAR MEETING
OF THE MAYOR AND BOARD OF ALDERMEN
THURSDAY, APRIL 2, 2009
Present: Mayor Tommy Allegood, Aldermen Tim Richardson, Gene Pugliese,
Butch Price, and Tim Houston, City Manager Brian Bulthuis, Assistant City
Manager Brandon Douglas, and City Clerk Regina Russell
1. CALL TO ORDER
Mayor Allegood called the meeting to order at 7:08 p.m.
2. INVOCATION AND PLEDGE OF ALLEGIANCE
Alderman Houston led the Invocation and Pledge of Allegiance
3. PRESENTATIONS
A. Proclamation presentation in recognition of Organ and Tissue Donor
Awareness Month, April 2009
1. Paul Knott – Volunteer of LifeLink Foundation, Inc.
B. Proclamation presentation in recognition of the Georgia Transplant
Foundation
1. Dennis Caniglia - Georgia Transplant Foundation
C. Organ and Tissue Donor Awareness Month
1. Henry Chandler
2. Dr. Harrison Pollinger - Piedmont Hospital Transplant Team-Docto
3. Support Group Members – Piedmont Hospital
Mayor Allegood presented proclamations in recognition of Organ and Tissue Donor
Awareness Month for the month of April, as well as recognized the Georgia
Transplant Foundation. Mayor Allegood recognized Paul Knott, an organ donor
recipient and volunteer for LifeLink Foundation, Inc., and spouse Lynn, as well
Dennis Caniglia from the Georgia Transplant Foundation and Henry Chandler, a
recent organ donor recipient and spouse Claudia. Mr. Knott expressed gratitude to
the Mayor and Board of Aldermen for inviting him to the presentation. Mr. Knott
further advised for the purpose of LifeLink Foundation and the support group, and the
need to help others in need of transplants through the process. Mayor Allegood also
presented a proclamation to Dennis Caniglia from the Georgia Transplant
Foundation. Mr. Caniglia, an organ donor recipient, advised that it was an honor to
be present at the meeting, as well as represent the organization. Mr. Caniglia advised
on the purpose of the organization to provide financial assistance, as well as
partnerships for fundraising efforts. Mr. Caniglia advised that 1,600 individuals were
currently awaiting organ transplants in the State of Georgia. Henry and Claudia
Chandler gave comments on their recent experience with Henry’s organ transplant
and how grateful they were to God to receive the love and assistance from others
during their ordeal. Ms. Chandler advised that she had to place her trust in God and
was very grateful that Henry was able to become an organ donor recipient. Mr.
Chandler advised that through prayer come hope, faith, peace, acceptance, and joy.
Mayor Allegood advised that it was through Henry’s journey that brought the present
individuals together. Mayor Allegood acknowledged Dr. Harrison Pollinger, the
team-doctor at Piedmont Hospital who performed Mr. Chandler’s liver transplant.
Mayor Allegood also recognized two members of Piedmont’s nursing staff, members
from Henry’s support group from Piedmont Hospital who all previously received
organ transplants and two members who were on the waiting list for transplants. Mr.
Knott presented Mr. Chandler with the Organ and Tissue Donor Awareness Month
Proclamation. Mayor Allegood advised on the importance of others to give the “gift
of life,” which required more than registering on ones driver’s license, and following
the entire process. Mr. Chandler thanked the Mayor and Aldermen, friends and
family for the recognition of Organ and Tissue Donor Awareness Month. Mr.
Chandler advised that he had received messages from people all over the world, and
for the importance of having hope. Mr. Chandler urged the public to contact their
families to register as organ donors. Mayor Allegood thanked City staff member
Marian Williams (Community Development Coordinator) for her diligent efforts in
organizing the presentations for the meeting and for a job well done.
Mayor Allegood acknowledged students from Kennesaw State University (KSU) who
were present to observe the meeting in an effort to earn extra credit for Judge
Taylor’s Political Science class.
4. PUBLIC COMMENT
Ms. Lovell Brantley, owner of the Acworth Gallery, expressed her appreciation on
the success of opening this past weekend. Ms. Brantley advised that she had spoken
with two individuals who commented the warm-feel and friendship of Acworth, of
which they were considering moving into the area.
5. CONSENT AGENDA
a. Approval of March 19, 2009 Regular Meeting Minutes.
b. Approval of March 23, 2009 Special Called Meeting Minutes.
c. Approval of Ordinance No. 2009-07 for amendments to Chapter 62 of
the City Code of Ordinances for Personnel adding “Sexual
Harassment and Conduct.”
d. Approval to purchase of new IBM I Series Hardware System, online
utility payment module, and Courtware Financial Interface Module
from Tailored Business Systems for a total price not to exceed
$42,000.00.
e. Approval of the appointments of Sallie Loy, Historic Preservation
Commission representative, Jeff Steorts, Planning and Zoning
representative, and Richard Lyles, citizen representative to serve
terms on the Acworth Revitalization Grants Committee; terms
expiring January 31, 2010.
f. Approval of the amended contract with Grady Clark to conduct the
Acworth Opry at Logan Farm Park the second Saturday of each Month,
from April to October, and authorize Mayor to sign contract. The event
will run 5:00 p.m. to 9:00 p.m. each night
g. Approval for Phil Robinson as a community class instructor and for him
to conduct a Tai Chi Class at Roberts School on Monday evenings,
beginning in May.
h. Approval of contract with Ambush, Inc to hold an amateur wakeboard
event on Lake Acworth on Friday, June 19, 2009 and Saturday, June 20,
2009 from 10:00 a.m. to 4:00 p.m. and authorize mayor to sign contract.
i. Approval of contract with Robert Arnold to be the 2009 Summer Camp
Director.
j. Approval of contract with Jack and Ruth Bryan to be gate attendants at
Proctor Landing in 2009.
k. Approval of contract with Bruce and Louise Ridley to be gate attendants
at Proctor Landing in 2009.
l. Approval of contract with Jim and Jerry Bridges to be gate attendants at
Dallas Landing in 2009.
m. Approval of the Todd Smith Grading, Inc. as the lowest qualified bidder
for the Logan Farm Park Multi-Use trail in the amount of $106,024.08
and authorize Mayor to sign the contract. Full project funding will be
provided through the Community Development Block Grant.
n. Approval to submit the application for the 2010 Community
Development Block Grant (CDBG) funds to continue the trail project
along Tanyard Creek, and authorize the Mayor to sign all necessary
documents.
o. Approval of Resolution No. RS2009-03 to adopt the City’s “Ten Year
Solid Waste Management Plan.”
p. Approval to TABLE Text amendments to the Zoning Ordinance.
q. Approval to create a civilian (Sergeant I) position in the Acworth
Detention Center to oversee the day to day operation of the facility.
Mayor Allegood advised for approval of Consent Agenda Items “A–Q.” Alderman
Houston moved for approval of Consent Agenda Items “A–Q.” Alderman
Richardson seconded. Mayor Allegood asked if there was any discussion from the
Board. There was none. The motion for Consent Agenda Items “A–Q” approved
unanimously (4:0).
6. CITY MANAGER COMMENTS
There were none.
8. BOARD MEMBER COMMENTS
There were none.
9. MAYOR’S COMMENTS
Mayor Allegood advised on the upcoming Easter Egg Hunt to be held on Saturday,
April 4 at 10:00 a.m., at Cauble Park. Mayor Allegood advised that they were
expecting to have 25,000 Easter eggs hidden on the ground and that a helicopter,
provided by Freedom Church, would fly-over to drop some eggs.
10. PUBLIC COMMENT
There was none.
11. ADJOURNMENT
Alderman Pugliese moved for adjournment. Alderman Price seconded. The motion
approved unanimously. Mayor Allegood adjourned the Regular Meeting at 7:46
p.m.
______________________________
_____________________________
BOARD OF ALDERMEN
DEPARTMENT:
Board of Aldermen
ITEM/AGENDA DESCRIPTION: Presentation of Proclamation for Municipal Clerk’s Week,
May 3, 2009 through May 9, 2009.
AGENDA DATE:
April 16, 2009
Staff recommends presentation of Proclamation for
Municipal Clerk’s Week, May 3, 2009 through May 9, 2009.
BACKGROUND:
FISCAL IMPACT:
N/A
ATTACHMENTS:
2009.
Proclamation for Municipal Clerk’s Week, May 3, 2009 through May 9,
PROCLAMATION
Municipal Clerks Week
40th Anniversary
May 3 through May 9, 2009
Whereas, the Office of the Municipal Clerk, a time honored and vital part of local government
exists throughout the world, and
Whereas, the Office of the Municipal Clerk is the oldest among public servants, and
Whereas, the Office of the Municipal Clerk provides the professional link between the citizens,
the local governing bodies and agencies of government at other levels, and
Whereas, Municipal Clerks have pledged to be ever mindful of their neutrality and impartiality,
rendering equal service to all.
Whereas, the Municipal Clerk serves as the information center on functions of local government
and community.
Whereas, Municipal Clerks continually strive to improve the administration of the affairs of the
Office of the Municipal Clerk through participation in education programs, seminars, workshops
and the annual meetings of their state, province, county and international professional
organizations.
Whereas, it is most appropriate that we recognize the accomplishments of the Office of the
Municipal Clerk.
Now, Therefore, We, the Mayor and Aldermen of the City of Acworth do recognize the week of
May 3 through May 9, 2009 as Municipal Clerks Week, and further extend appreciation to our
Municipal Clerk, Regina R. Russell and to all Municipal Clerks for the vital services they
perform and their exemplary dedication to the communities they represent.
IN WITNESS WHEREOF, I have hereunto set our hand and caused the Seal of the City of
Acworth to be affixed this 16th day of April in the year of Our Lord Two Thousand Nine.
Signed:
Attest:
Signed:
BOARD OF ALDERMEN
DEPARTMENT:
Risk Management
Approval of Property and Liability insurance coverage through Georgia Interlocal Risk
Management Agency (GIRMA) and authorize the documents to be signed for renewal of the
policy at a premium of $321,034. Coverage Period is May 01, 2009 – May 01, 2010.
AGENDA DATE:
April 16, 2009
Staff recommends renewal of the coverage for the City.
BACKGROUND:
Property and Liability coverage for the City through GIRMA is up for renewal. Coverage is from
May 01, 2009 to May 01, 2010. Staff recommends approval of the renewal. Coverage spans
across fiscal years and will be expensed as such.
FISCAL IMPACT:
100/15550/52.3100
ATTACHMENTS:
BOARD OF ALDERMEN
DEPARTMENT: Information Technology
ITEM/AGENDA DESCRIPTION
Approval to declared technology related items as surplus and sell to the highest bidder, utilizing
online advertising services.
AGENDA DATE:
April 16, 2009
Staff recommends that Mayor and Board of Aldermen declare the items listed as surplus, and
approve the advertising of the items utilizing online auction services. The items will be sold to
the highest bidder.
BACKGROUND:
The Information Technology Department has attached an itemized list of items that are no longer
used by any department, and have no usage for various reasons. These items need to be declared
as surplus so they can be sold and moved out of storage.
FISCAL IMPACT:
$0.00
ATTACHMENTS:
Inventory Surplus
City of Acworth - Surplus 04-02-2009
Computers
Sticker #
1
2
3
4
5
6
7
8
9
10
38
39
40
Description
Dimension XPS R400
7210 Server
Desktop
Dimension XPS T700r
Desktop
Dimension XPS M233s
Desktop
Desktop
Desktop
Desktop
Desktop
Desktop
Desktop
Sticker #
11
12
13
14
15
16
17
18
24
25
Description
EN 985e - CRT
SDM-X72
SyncMaster 730B
LCD-563LS FlatRon
AL2423
Gateway 2000 - CRT
M780-CRT
M990-CRT
M990-CRT
E447AU-CRT
Make
Dell
Gateway
PowerSpec
Dell
Unknown
Dell
Aopen
Gateway
Star VSS
HP
Aopen
Aopen
Gateway
Serial #
HSM7C
18429631
5501632
B45T10B
N/A
DW6YD
222784
25440925
VS112345
MXD338073G
VS49603
VS49595
12382301
Functional
Unknown
Unknown
Unknown
Unknown
Unknown
Unknown
Unknown
Unknown
Unknown
Unknown
Unknown
Unknown
Unknown
City Tag # - Note: All are preceded by 00
261
None
None
232
223
None
None
None
304
416
None
244
None
Moniters
Make
Serial #
Functional
Envision
I2SG41A122907
Good
Sony
8202077
Not Working
Samsung
B117H9NYB02776F Not Working
LG
109KG00390
Not Working
Acer
ETL680B0206
Not Working
Gateway
15013B103797
Not Working
Dell
MK-05322D
Not Working
Dell
MX-04512R
Not Working
Dell
MX-04512R
Not Working
MicroElectronic
X520690004
Not Working
None
300
None
None
None
None
None
404
263
None
Printers
Sticker #
19
20
21
22
Description
Deskjet 694C
Deskjet 820Cxi
Color Laserjet 255OL
WorkCentre XK35C
Make
HP
HP
HP
Xerox
Serial #
ES75F11124
SG6CC191MF
CNGGB13481
1010491
Functional
Unknown
Unknown
Unknown
Unknown
419
422
None
448
Printers
23
26
27
38
Magicolor 2200 Desklaser
Laser AP2100
Laserjet 1300
Deskjet 932C
Minolta
Ricoh
HP
HP
2730715685
P2800800471
CNBJJ97685
MY0101219B
Unknown
Unknown
Unknown
Unknown
214
282
None
224
Functional
Not Working
None
Functional
Not Working
Not Working
Unknown
Unknown
None
None
None
None
Power Supply
Sticker #
32
Description
Smart-UPS
Make
APC
Serial #
WS0011007946
Other
Sticker #
Description
28
CD-RW 700
29
W-860R Double Cassette Deck
32
Office Phone
33
Belkin Power Switch F5C120
Make
Tascam
TEAC
Nortel Networks
Power Authority
Serial #
470483
80527
A0808623
E115193
Office Furniture - Will Be Listed AS Individual Pieces
Sticker #
34
35
36
37
Description
Office Desk
Office Desk
Slim Desk
Office Floor Cabinet
Make
Unknown
Unknown
Unknown
Unknown
Condition
Serial #
N/A
N/A
N/A
N/A
Fair - Scratch and Dents
BOARD OF ALDERMEN
DEPARTMENT: Information Technology
ITEM/AGENDA DESCRIPTION
Amend the policy and procedure for excising city property to include online advertising and
automated bidding process via the internet and web services.
AGENDA DATE:
April 16, 2009
Staff recommends that the current policy and procedures for excising surplus property be
amended to include online advertising and automated bidding process via the internet.
BACKGROUND:
Our current policy for excising surplus property does not include the usage of web services, such
as online advertising and automated bidding. The attached addendum is an addition to the
current policy and proposes to include automated internet services.
FISCAL IMPACT:
$0.00
ATTACHMENTS:
Proposed Addendum to Surplus Property Procedures
Proposed Addendum to Surplus Property Procedures
Purchasing Manual for the City of Acworth
POLICY and PROCEDURES for EXCESSING CITY PROPERTY via ADVERTISED BID
(Except Real Property)
1. Once City property is determined excess, the property within the purview of that
Department will contact the IT Department and supply a complete description of the
property and provide any information necessary to describe to the public the item to be
excised. A vehicle inspection form will be provided for the department excising a
vehicle. All information on the form must be completed, including, but not limited to,
unit type, make, date of manufacture, model number, color, size, VIN#, mileage (if
applicable), overall general condition, operability, known defects, location and times for
viewing, point of contact (phone#) for viewing, payment requirements, and any other
applicable item(s) that would have bearing upon the item's condition. In regard to
vehicles, the IT Department will include ALL issues concerning condition as provided by
the respective department.
2. The IT Department will place the advertisement/description in the format required by the
agency that will advertise the item from the information provided by the excising
department. The advertisement will be placed on a web based advertising system by the
IT Department. Prior to placing any advertisement, the department supervisor will ensure
correctness and accuracy of the items description prior to submitting the documentation
to the IT Department. The item will be photographed to show condition and list said item
on the City Web site. All such advertisements must specifically include: "Bidders are
aware that there are no warranties or guaranties expressed or implied, all items sold 'as is'
and all sales final. It is highly recommended that all items be inspected prior to bidding."
Other verbiage as required to ensure complete documentation of the item(s) and
collection procedures, as deemed by circumstances, must be included.
3. The City Clerk will obtain titles (as available) from the appropriate departments prior to
the item being placed on the website auctioning system. Should a title not exist, it will be
noted on the item(s) description.
4. Once bids are received and the high bidder established, the winning bidder will make
payment to the City Clerk, as so stated in the advertisement. A Seller's Certificate will be
generated and issued by the website auctioning system, and when available, a title will be
exchanged and/or executed by the City Clerk. The winning bidder must present such
documents to the respective department for the property to be passed and released to the
new owner. Departments will not accept any funds directly from bidders. The City Clerk
will execute any and all documents for other governmental agencies as required to ensure
liability and ownership has passed to the new owner.
5. The City Clerk will provide to the Finance Department any and all required documents to
show that the property is no longer held by the City. The City Clerk will retain copies of
records for all items sold by the City. Finance Department will take appropriate measures
to ensure such property is shown as excised from the City's property inventory, insurance
dropped, if applicable, and the budget so amended with deposited funds from the sale.
BOARD OF ALDERMEN
DEPARTMENT:
Parks and Recreation
Approval for the Atlanta Water Ski Club to the use Lake Acworth to conduct a slalom
league each Wednesday from April 22, 2009 to September 9, 2009 from 5:00 p.m. to
dusk each day. Approval is contingent upon attainment of a Marine Event Permit from
the Georgia Department of Natural Resources and approval from the U.S. Army Corps of
Engineers.
AGENDA DATE:
4/16/2009
Approve the Atlanta Water Ski Club to the use Lake Acworth for a Slalom League.
BACKGROUND:
In the past the Atlanta Water Ski Club has used Lake Acworth to conduct a weekly
spring/summer slalom league. The group has installed two docks at no charge to the city
in return for the use of the Lake. Approval is contingent upon the AWSC obtaining a
Marine Event Permit from the Georgia Department of Natural Resources and approval
from the U.S. Army Corps of Engineer’s Project Office. The club is requesting to use
Lake Acworth every Wednesday evening from 5:00 p.m. to dusk each Wednesday from
April 22 to September 9.
FISCAL IMPACT:
None
ATTACHMENTS:
None
BOARD OF ALDERMEN
DEPARTMENT:
Parks and Recreation
Approval of contract with Lisa and Wayne Shackleford to be gate attendants at Dallas
Landing in 2009
AGENDA DATE:
April 16, 2009
Staff recommends that Mayor and Board approve and sign the gate attendant contract.
BACKGROUND:
As you may recall, the Dallas Landing Park Gate Attendants operate on a yearly contract.
The Gate attendants are also required per City’s contract to be bonded in the amount of
$3000.00. The contract is operational from opening day of the park on Saturday, April
18, until Saturday, September 19, 2009.
FISCAL IMPACT:
$7,315.00
ATTACHMENTS:
Contract on file with City Clerk
BOARD OF ALDERMEN
DEPARTMENT:
Power
Request approval for the purchase of Fire Retardant clothing needed from Wesco Distribution for
the amount of $5,518.30.
AGENDA DATE:
04/16/09
Approve the request for the purchase of Fire Retardant clothing needed Wesco Distribution for the
amount of $5,518.30.
BACKGROUND:
This is for FR clothing needed for the Power department line workers. The FR clothing which
consists of jeans & shirts is needed for the protection from electrical arc flashes. These items also
have to be compliant with the new law that went into effect on January 1, 2009. This law (NESC
Section 41) requires any personnel that works near any source of possible electrical flash must wear
clothing that complies with the new Fire Retardant Rating.
Price quotes were received from Carhartt, American Safety, & Wesco Distribution.
FISCAL IMPACT:
$5,518.30
Budget Line Item:
510-46110-53.1710 (Uniforms)
FY 2009 budget is $6,000.00. The total of $444.70 has been spent this year.
ATTACHMENTS:
No
THE
BOARD OF ALDERMEN
DEPARTMENT:
Economic Development / DDA
Approval for the Acworth DDA to hold the Farmers’ Market every Friday morning from May
29, 2009 through October 31, 2009 from 7:00 am until 11:00 am in the upper parking lot on
Main Street.
AGENDA DATE:
Thursday, April 16, 2009
Staff recommends approval for the DDA to hold the Farmers’ Market every Friday morning
from May 29, 2009 through October 30, 2009. The Farmers’ Market would be open from
7:00am until 11:00 am in the upper parking lot on Main Street.
BACKGROUND:
At the December 16, 2008 meeting of the Downtown Development Authority, the board voted to
recommend holding the annual Farmers’ Market in downtown Acworth. The Farmers’ Market
will open on Friday mornings from May 29, 2009 through October 30, 2009. The Market is held
from 7:00 am until 11:00 am in the upper parking lot on Main Street near the Depot. Vendors
are required to register with DDA staff prior to setting up their booths. They are provided a
policy sheet for participation in the Market.
The Farmers’ Market has been an annual event in downtown for approximately ten years. This
is a popular event for residents and serves to bring people into the downtown district. As you
may recall, several years ago, the Georgia Department of Agriculture (GDOA) ceased the sales
of food products other than produce at the Acworth Farmer’s Market. Since then, the GDOA has
released new guidelines allowing some food product to be sold at various events, including local
Farmers Markets. During the 2008 Farmer’s Market Season, staff received numerous inquiries
as to why the City of Acworth does not allow food products other than produce to be sold at the
Farmer’s Market. Staff has researched to find that other cities such as Marietta and Kennesaw
allow food products to be sold. The Acworth DDA seeks the Mayor and Board of Aldermen’s
approval to allow the sale of food products that are considered exempt from the inspection and
licensing required by the GA Food Act outlined in the attached memorandum from the Georgia
Department of Agriculture.
FISCAL IMPACT:
None
ATTACHMENTS:
Guidelines for Food Products Sold at Events sponsored by Non-Profit
Organizations (4.3.2008)
MEMORANDUM
NO. 08-10
TO:
Consumer Protection Division
FROM:
Oscar Garrison
Assistant Commissioner
DATE:
April 3, 2008
SUBJECT:
Guidelines for Food Products Sold At Events
Sponsored by Non-Profit Organizations
GUIDELINES FOR FOOD PRODUCTS SOLD
AT EVENTS SPONSORED BY NON-PROFIT ORGANIZATIONS
The Georgia Department of Agriculture has always strived for an inspection program that would
both protect the consuming public and not be overly restrictive to food producers and small
merchants. With the increase in popularity of events such as Arts & Craft Shows, Local Farmers
Markets, and Festivals where processed food is being sold; the Department of Agriculture has
issued the following guidelines:
EXEMPTION FROM THE GA FOOD ACT
Food products will be considered exempt from the inspection and licensing required by the GA
Food Act, unless the sales of such items are prohibited by other State Laws or by the FDA’s Federal
Code of Regulations (CFR’s). To qualify for the exemption, the products must be sold directly to the
consumer, and occurs at an event that:
1. Is sponsored by a political subdivision of this state or by an organization exempt from taxes
under paragraph (1) of subsection (a) of Code Section 48-7-25 or under Section 501(d) or
paragraphs (1) through (8) or paragraph (10) of Section 501(c) of the Internal Revenue Code,
as that is defined in Code Section 48-1-2;
2. Lasts 120 hours or less; and
3. When sponsored by such an organization, is authorized to be conducted pursuant to a
permit issued by the municipality or county in which it is conducted.
WHAT PRODUCTS CAN BE SOLD?
Products exempt from the Georgia Food Act, which are not governed by additional State or Federal laws
and regulations. For example:
•
•
•
•
•
•
•
•
Jams
Jellies
Cakes
Cookies
Breads
Pies
Honey
Fresh Produce (If “Organic,” there must be an Organic Certificate Available)
WHAT PRODUCTS CANNOT BE SOLD?
Products that are governed by specific State or Federal laws and regulations. For example:
•
•
•
•
•
Meat Products – Governed by Georgia Meat Compliance Laws
Eggs – Governed by the Georgia Egg Law
Dairy Products – Governed by the Georgia Dairy Law
Organic Products –From Growers or Processors without an Organic Certification
Low Acid/Acidified Foods (Canned Vegetables, Pickles, Salsa, etc) – Unless the Processor
is licensed (met all the requirements) and has completed Better Process Control School.
LABELING
All processed products should be labeled with:
1. The COMMON NAME of the food.
2. The NAME/ADDRESS/PHONE NUMBER of person who made the item.
3. A list of INGREDIENTS with the common name of each ingredient.
PRODUCTS MADE OUTSIDE OF GEORGIA
All vendors that process their food outside of Georgia must have a certificate, license, or documentation
indicating they are permitted by their respective Regulatory Agency governing food sales; and that their
firm is in compliance.
For assistance or questions concerning Food Sales Exemptions, please contact the Georgia
Department of Agriculture – Consumer Protection Division at 404-656-3627.
For information on the Georgia Grown Program (including becoming a Georgia Grown Market,
Georgia Grown Certification, and a Georgia Grown Market Weblink for your market featured on the
Department’s website), please contact Vernon Mullins at 1-800-786-0175.
(This document is intended to be a “Guideline” which describes in simple terms a number of basic requirements which must be met before
conducting food sales)
BOARD OF ALDERMEN
DEPARTMENT: Public Works
ITEM/AGENDA DESCRIPTION: Authorize payment of $5,535.00 to owner of residence,
Demir Sirmali, 4427 Carnes Street. Payment is to revise a portion of a private wall affected by
the Carnes Street road construction project.
AGENDA DATE: April 16, 2009
STAFF RECOMMENDATION: Reimburse resident to revise wall as stipulated below.
BACKGROUND: This issue regards an elevation differential between the new sidewalk and existing
wall elevation along the property line of 4427 Carnes Street. This residence has a very ornate decorative
gray stone wall abutting the proposed new sidewalk. The revised sidewalk elevation (due to street
drainage requirements) necessities placement above the top of the current stone wall. Therefore, the
wall will be buried from view when the new sidewalk is placed. Approximately 45 L/F is involved.
When construction easements were signed, the owner asked if his wall would be affected. At that time,
no construction field grade survey work had been done. The resident stated that the wall had been
expensive and that he did not want it damaged. Assurances were made that if the contractor damaged the
wall due to neglect, it would be repaired/replaced at contractor’s expense. However, this present issue
was not foreseen. In discussions with the contractor, design engineer, and the resident there seems to be
only two viable solutions – rebuild the affected section of the wall above the grade of the new sidewalk
or place the sidewalk as designed on City right of way and leave the wall below the existing wall height.
The original mason/contractor who performed the work is no longer in business. The resident suggested
that if the City would reimburse him for the cost to rebuild the affected section of the wall, he would
have it reconstructed and release the City from any further obligation(s). Resident provided an invoice
showing the cost to do a similar section of this wall at approximately $123.00 per liner foot. Using the
same cost per liner foot, the City’s cost will be $5,535.00.
Two additional estimates were obtained to verify cost per linear foot:
$6,140.00
$5,375.00
Even though one estimate is minimally lower, liability and responsibility for reconstruction and
long-term viability of the wall will rest with the resident. Payment will be in phases; half at start
of wall construction and balance on completion.
FISCAL IMPACT: $841,552.00, SPLOST funded line item #361-42203-54.1400
BOARD OF ALDERMEN
DEPARTMENT:
Community Development – Code Compliance
Candice Hardin request to have a pygmy goat at her residence located at 4177 Holly
Court, Acworth GA.
AGENDA DATE:
04/13/09 & 04/16/09
Staff recommends approval of the request for a period of one year. At sixty (60) days
prior to the expiration of this permit, the applicant shall re-apply for the continuation of
the permit.
BACKGROUND:
The applicant is requesting permission to obtain a small pygmy goat as a family pet at her
residence located at 4177 Holly Court. According to the Acworth City Code, Section 1415 “Goats, hogs generally,” a resident may keep a goat in the City Limits with a special
permit from the Mayor and Board of Aldermen. Part of the consideration of this kind of
request is the distance the goat would be kept from other residences and its impact on the
community.
The applicant has stated that their rear yard is fenced in by a 6 foot privacy fence, is
approximately 160 feet deep by 123 feet long and is approximately 40 feet from the
nearest residence. The subdivision that the applicant resides in was platted in 1968 and
does not have an active Homeowner’s Association. The subject lot is approximately 0.98
acres in size, considerably larger than the 9,000 square feet required by its zoning
classification of R-3.
Depending on the goat’s ability to be housebroken, it may be kept indoors rather than
solely outdoors. At full grown, adult pygmy goats can range from 18” to 20” tall and
weigh up to 50 to 60 pounds (similar to a large dog). Staff has attached photos for your
review in consideration of this request.
FISCAL IMPACT:
None
ATTACHMENTS:
The supporting documents are available to view on the intranet on the council packet
page. The documents are labeled as below:
4177 Holly Ct Aerial
4177 Holly Ct Pygmy Goat Photos

Agenda

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