view attachment - Mornington Peninsula Shire

Transcription

Council Meeting Monday, 30 January, 2012
Item 2.1 Attachment 1
MONTHLY REPORT
TO THE COMMUNITY
NOVEMBER/DECEMBER 2011
The Monthly Report to the Community summarises, for the information of the community
and other interested stakeholders, all of the many activities of the Shire for the
preceding month, ranging from policy development and implementation through to
service delivery, the provision of infrastructure, and the Shire’s financial position.
Given the scope of the Shire’s wide ranging activities, there is a great deal to report.
Every effort is made to provide information in a readily understandable, easy-to-read
form.
Any resident, ratepayer or other stakeholder seeking further information should contact
the relevant Shire manager or director, or in the first instance can contact:
Todd Trimble
Manager Communications
Ph. 5950 1200
Monthly Report November/December 2011
Page 2
TABLE OF CONTENTS
CEO’s Introduction
Dr Michael Kennedy, OAM
Net Cost Statement
Geoff Emberson
Performance Executive Summary
- Strategic Planning
- Statutory Planning
- Environment Protection
- Economic Development
- Director Sustainable Environment
- Infrastructure Strategy
- Infrastructure Maintenance
- Infrastructure Project Management
- Renewable Resources
- Director Sustainable Infrastructure
- Child, Youth and Family Care
- Aged and Disability Services
- Recreation and Leisure
- Libraries, Arts and Culture
- Social Planning & Community Development
- Director Sustainable Communities
- Corporate Planning and Projects
- Communications
- Team Support and Development
- Governance and Corporate Support
- Property & Valuation
- Information Services
- Finance
- Director Sustainable Organisation
Allan Cowley
4
13
Kevin Clarke
14
40
47
60
69
73
89
117
120
131
134
143
149
163
170
181
184
188
192
196
201
204
211
213
Capital Works Overview
Craig Cinquegrana
215
Priority Works Overview
Various
229
Priority Projects Overview
Various
233
Asset Conversion Program
Yasmin Woods
240
Financial Statements
- Standard Statement of Financial Performance (Income
Statement)
- Standard Statement of Cash Flows
- Standard Statement of Financial Position (Balance Sheet)
- Standard Statement of Capital Works
- Corporate Performance Statement
Geoff Emberson
241
246
Key Financial Status Indicators
- Borrowings
Geoff Emberson
Page 3
Angela Hughes
Claire Smith
Shane Murphy
Stephen Chapple
Niall McDonagh
Barry Pankhurst
Craig Cinquegrana
Sophia Schyschow
Alex Atkins
Robin Adams
Jenny Van Riel
Peter Gore
Geoff Carson
Jenny Macaffer
Jenny Van Riel
Alison Leighton
Todd Trimble
John Rankine
Noel Buck
Yasmin Woods
Brandon Cheshire
Geoff Emberson
247
249
252
253
255
CEO’s INTRODUCTION
For most local governments November/December marks a ‘winding down’, as the year
comes to a close and a relatively quiet holiday period is anticipated. Whilst for us the
‘Council year’ was completed, with Mayor Graham Pittock completing his year, and Cr Frank
Martin being elected for 2012, with Cr Anne Shaw as Deputy Mayor, for the Shire
operationally this is a time of ‘gearing up’ for the very busy weeks ahead.
The Shire’s population swells over the holiday period from 150,000 to well over 200,000,
with an estimated 50,000 part-time residents, almost 5,000 campers (mostly long-term
‘regulars’), and large numbers of visitors testing the capacity of our road network, parking,
waste and litter collection, and a range of other services like in-home care and meals
provision, which don’t cease to be needed ‘over the holidays’.
Our maintenance services are significantly increased, to maintain the amenity and
appearance of all areas impacted by increased population and/or visitor numbers.
Mornington, Dromana, Rosebud, Rye and Sorrento are allocated high visibility cleansing
teams which deliver:
An additional five staff and vehicles over the six week peak tourist season to be on-site
and ready to deal with any issues as they occur. Specific duties include picking up
loose litter, managing street litter bins, regularly checking toilets in their areas and
liaising directly with users and traders.

The foreshore areas in these townships are also attended to by these additional
cleansing staff.
Over this busy period street sweeping in these commercial precincts is increased from four
times per week to daily.
In addition, mechanical beach cleaning is increased from fortnightly to weekly at high use
beaches. This is supplemented by two separate hand cleans per week at these beaches
which include Rye and Mothers Beach in Mornington.
Loose litter collection in high use recreation / open space areas and beach areas are also
increased by two additional staff members with many areas such as Rotary Park in Rosebud
receiving a service several times per week.
For the Shire's three Foreshore Camping areas; Rye, Sorrento and Rosebud;

Seven cleaners, each with a utility vehicle and equipment, are employed for the
camping season to carry out amenity block cleaning services for campers.

In addition, two rear lift compactors and drivers are also engaged to manage the
collection and disposal of foreshore waste and recycling over the six months from
November to April.
Extra visitation unfortunately also results in increases in blocked toilets and graffiti/vandalism
of public assets. The maintenance team have experienced a 50% increase in blocked toilets
due to misuse by the public (this includes attempting to dispose of clothing, nappies and the
like down the toilet bowl).
Page 4
Vandalism and graffiti has also increased by 40% and includes damaged cubicle doors,
damaged toilet roll holders, stolen toilet seats and the like. Reports of such problems, often
outside business hours are given a high priority for make safe and follow up repair.
From both a resident and visitor perspective it was pleasing that we were again successful in
advocating for the route 788 Frankston-Portsea bus service to operate more frequently over
weekends and public holidays from Boxing Day to 29 January 2012, with the 75 minute
frequency increased to 45 minutes, matching the weekday service. Even more pleasing is
that this improved frequency will now be a permanent feature each summer.
Not surprisingly, the Shire’s website received higher than average ‘hits’ in December, as
part-time residents and holiday makers seek information about Shire services and activities,
with 46,789 visits and 145,768 page views.
There is, of course, a very significant economic aspect to the very busy holiday period.
Tourism and visitation is the Mornington Peninsula’s largest economic/employment
generator, at $850 million per annum, with the success of the summer holiday period being
critical to business profitability. As such, a wide range of year-round activities contribute to
the success of our tourism/visitor industry.

Mornington Peninsula Tourism, run by the Shire, won the Specialised Tourism Services
Award for the third consecutive year this year, and so has been inducted into the
Victorian Tourism Awards Hall of Frame. Ten individual Peninsula tourism businesses
also won awards, dominating this year’s awards. (See P.62)

Mornington Peninsula region is tracking well according to the latest domestic visitation
figures for the year ending Sept 2011:




domestic overnight visitors to MP region grew 5.8% in the past 12 months
length of stay increased too with domestic visitor nights increasing by 8.2%
overnight visitors from interstate grew a massive 24%
daytrips to MP region increased 5.6%

Advance accommodation bookings for December were well down on the previous year
when compared by Christmas Day; however a huge surge of bookings from Boxing Day
onwards ensured a small increase for the month over last year. This was entirely due to
weather forecasts. Weather concerns and the economic doom and gloom were
originally having an impact. Walk-ins are 54% up! MPT team is doing many more
bookings with people face to face in the Visitor Centre than in previous years. Phone
enquiries are up 4.3%.

In addition to ongoing training provided through Mornington Peninsula Tourism to
business operators and their staff, MPT, together with four tourism operators conduct
the Mornington Peninsula Tourism Traineeship, with eight young people graduating in
November with a Certificate III in Tourism. This program is a first in Victoria and is an
outstanding success, providing Peninsula young people with a great career opportunity
with a mix of education and mentored ‘real life’ experience, while providing the sector
with bright, keen, ready-to-learn future professionals.
Visitors and residents alike have attended in large numbers at Mornington Peninsula
Regional Gallery’s Sea of Dreams: The Lure of Port Phillip Bay 1830-1914 which was
launched on 10 December. Extensive media attention including of ABC TV’s 7:30 Report,
Page 5
on ABC Radio 774, in The Age, and in local papers all contributed to attendances of up to
400 people daily. (See P.167)
Meanwhile…

The Shire’s Aged & Disability Services unit achieved a ‘perfect score’ in their annual
Quality Management System external audit, with no major or non-conformances
identified, a great result for a service which delivers 165,000 hours of in-home care in
the community to older or less able residents who would not otherwise be able to
continue living independently. The more than 5,000 clients and their families value and
appreciate this very important service.

With the Shire’s program to address the impacts of climate change having now been
underway for a decade, a review has recently been undertaken to ensure the focus into
the future is appropriate.
Identified strengths include undertaking meaningful
engagement with stakeholders, applying a risk management approach, and embedding
climate change adaptation into existing frameworks, particularly evident in our ten year
$30 million drainage strategy to address flood risk, and our significant upgrading of our
fire prevention program. The next twelve months will see a continuing emphasis on
adaptation work that is easily accessible and ongoing communication with the
community, linked to the Shire Strategic Plan.
It is also notable that since the establishment of the Renewable Resources team the
Shire has reduced its dependency on potable water by 60%, reduced the Shire’s
greenhouse gas emissions by 77%, and achieved a 46% diversion of kerbside waste
from landfill.
Following the review 32 improvement initiatives have been identified, and through the
Continuous Improvement Plan have been incorporated into our Business Planning
Process for implementation.

Financially, the Shire continues to be in a very sound position. For the fifth year the
Auditor General completed an audit of the financial sustainability of Councils, with the
Shire again receiving the best rating achievable by councils, ‘Low Risk’. In ‘lay person’
terms this means:





We deliver a surplus each financial year
Our liquidity position is adequate
Our level of indebtedness is low
We have sufficient funds to undertake all necessary works (including)
We are adequately re-investing in our infrastructure asset base.
As is usually the case at this time of the year, we are working through a range of
variations in both revenue and expenses across unit budgets. Following a formal
briefing to Council, it is proposed to present the formal mid year budget review to
Council in February, and as such, no budget variations are reported in the report. Any
variations will be managed within our broader financial framework, ensuring again an
underlying surplus at year end, as is our long-established practice.
Page 6
COMMUNITY ENGAGEMENT
Fire Management Awareness
Public education programs have been carried out to help residents and visitors understand
fire risk, and how to prepare individual properties and prepare a bushfire plan. A number of
‘Fire Walk and Talks’ have already been presented by the Shire’s Natural Systems and Fire
Education Officers in conjunction with the CFA. Many more will be presented over the
course of the fire season and it is a valuable opportunity for residents to update themselves
on fire safety and to test with the presenters any perceptions or questions they may have
about fire behaviours and fire science.
Statutory Planning Information Session
Our Statutory Planning Team held an Information Session on 30 November, attended by
sixty (60) surveyors, planning consultants, draftspersons and architects. This was the
second session held this year, and featured presentations on our efforts to streamline the
planning application process, an update on the Interim Green Wedge dwelling policy and
explanation of the new Bushfire Management Overlay (replacing the Wildfire Management
Overlay).
Broadband Access
It’s not often that our Information Services unit has a direct role to play in the community, so
it’s pleasing to share a community advocacy success story. Residents living in Rosebud
South submitted a petition to Council in December asking for help to improve domestic
broadband services. This matter was referred to Telstra who assigned a “black spot”
specialist to the task. The Shire introduced Telstra to the petitioner, and helped facilitate an
improvement to the service.
Economic Development
The inaugural Peninsula Short Film Festival was held in November. Over 80 films entered,
with 7 of the 10 finalists from the Mornington Peninsula. The evening was attended by over
500 people. Our Economic Development Unit worked closely with Tourism Victoria and the
Rosebud Chamber of Commerce in sponsoring the event.
Business Events
 The final workshop to develop a 3-year Business Events Strategy for the Mornington
Peninsula was held in November. 25 business representatives attended and elected a
Steering Group to guide implementation of the actions identified in the Strategy.
 24 businesses attended a Tourism Excellence Customer Service workshop to learn how
to understand customers’ buying habits and expectations, and learn how to create a
customer service culture.
 The biannual Joint Chambers of Commerce meeting was held, represented by
Mornington, Mt Eliza, Sorrento, Rosebud and Western Port Chambers of Commerce.
 Based on Tourism Victoria’s Crisis Essentials and Open for Business publications,
Mornington Peninsula Tourism hosted two
workshops to provide businesses with essential
steps to help prepare for, respond to, and recover
from crisis events.
Opening Reid Reserve, Baxter
On 26 November a community BBQ was held to
officially open and thank the local residents for their
cooperation during the works at Reid Reserve in
Baxter. The BBQ was a joint initiative between the
Page 7
Shire and the Melbourne Water Pipelines Alliance. Unfortunately there was a significant
amount of rain between 11am and 1pm soaking everyone! The Frankston North Rotary Club
provided the BBQ and did a fantastic job in terrible conditions. Despite the poor weather, a
raffle was held and one lucky local won a great BMX bike for riding on the new track. Others
were awarded bike helmets and other small prizes donated by the bike strategy in
recognition of the new BMX track and shared path around the Reserve – all great for
encouraging more bike riding.
Clean Up Dumping
The Shire and the Regional Waste Management
Group participated in the pilot of the Clean Up
Dumping Campaign in partnership with Clean Up
Australia and Yulgilbar Foundation. The campaign,
aimed to raise awareness of illegal rubbish dumping,
culminated in a weekend of community action on 19
and 20 November. Five illegal dumping clean up sites
were registered at Drum Drum Alloc Creek, Dromana
Industrial Estate, Balcombe Estuary, Mt Eliza and
Devilbend Reserve. Over fifty volunteers participated
across the weekend to remove an estimated 66 utility trailer loads of illegally dumped
rubbish.
Pet & Pony Expo
The Pet and Pony Expo attracted a huge crowd despite extreme weather conditions the day
before. On the day, there was a steady stream of families and pets of all sizes and varieties.
The Village Green proved to be the ideal location as it attracted not only pet enthusiast but
people travelling along Point Nepean Road. There were 60 exhibitors, including a cat show
in the hall, miniature ponies on the carnival site and a variety of educational presentations on
the stage.
Peninsula RideSafe & Drivesafe
 Bike Skills day was hosted on Rosebud foreshore, with students participating from
Dromana, Rosebud Tootgarook, Eastbourne, Rye and Our Lady of Fatima Primary
Schools.
 The Arthurs Seat Challenge was run on the 6 November. This year 1600 runners and
walkers participated. The Mayor; Cr Pittock, officially started the event, who then
proceeded to run to the top of Arthurs Seat! This event is a major public awareness
raising event to promote the Fit 2 Drive program and bring attention to road trauma and
young drivers.
Playgrounds & Trails
 Community consultation for playground upgrades at Civic Court, Balnarring; Karina
Street, Mornington; and new playgrounds at Brim Brim Wetlands, Mornington and Mount
Arthur Reserve, Rosebud has been undertaken.
 Three meetings were held with users of the roadside trails (mountain bikers and horse
riders), and another meeting with Parks Victoria. The Red Hill Riders mountain bike club
are now assisting officers further by checking and identifying trail issues.
Flooding & Drainage
November and December saw further storms which resulted in flooding at a number of
locations (keeping the Drainage Engineer and his support team very busy with
investigations). We have undertaken hundreds of drainage investigations resulting from a
Page 8
series of very severe storms. Community engagement was also undertaken on a street by
street basis for some of the more concerning sites.
The Briars
Again large groups of school students have been using The Briars for environmental
education from 7 schools, a youth group and 1 pre school with a total of more than 500
young people. A high level of community engagement with all of these groups displays the
importance of The Briars as a community service.
Sustainability Street
The three Peninsula Sustainability Street groups shared their experiences and plans for the
future at a Sharing of Stories event (held on 20 November at Mt Martha Community House).
Backyard Blitz
The Backyard Blitz Project at the rear of Shed 11 Hastings has caught the community’s
imagination with young and old community members coming together to build a quality
outdoor space and vegetable garden. The Brotherhood of St Laurence Certificate of General
Education Adult young people together with volunteers from the Hastings Men’s Shed made
compost bins in the yard. The Green Corp Group working alongside the Parks Victoria
Rangers have made backyard tables to provide an additional space for young people
hanging around the centre.
Youth Service
 The School Focus Youth Team Local
Advisory Group for “Full On Theatre” in
conjunction with Family Life, rolled out a
drama-based project in two schools –
Dromana and Western Port Secondary
Colleges. This project is based around
mental health issues and aims to make
and
sustain
stronger
community
connections. This project will act as a
complementary strategy to addressing low
community attachment in both these local
areas which has been identified as a risk factor through the Communities that Care
Healthy Neighbourhoods Schools Survey.
 The annual Schoolies Youth Harm Minimisation Strategy was concluded this month,
involving a number of targeted workshops across the Peninsula. Outreach services
were well received by the young people that have now descended on the Peninsula.
Youth Support Officers will continue to make contact with the young people at the
various camp sites and private rentals on the Southern Peninsula.
 During December, the Bright Sparks Program was delivered to St Mary’s Primary
School, Hastings; St Brendan’s Primary School, Somerville; Somers Primary School;
and St Joseph’s Primary School, Crib Point.
 Consultation with all eleven secondary colleges for the 2012 Communities That Care
Healthy Neighbourhoods Schools Survey took place in December. All eleven colleges
have made a commitment to participate and this will result in 4000 Years 7, 9 and 11
students undertaking the 2012 survey.
 The Young Parents are Good Parents Program (targeting young families throughout the
year to make parenting a more rewarding experience and to highlight the support
services that young parents can access during this most vulnerable time) culminated in
Young Parents Day at Tootgarook Community Hall. The young parents planned and
organised the event, 80 people attend.
Page 9
Meals on Wheels
Again this year our volunteers delivered over 80,000 meals for the calendar year, a huge
task which is carried out daily with a minimum of fuss. So many of our clients rely on and
look forward to their daily delivery and the accompanying smile and short chat. It truly is
“more than a meal” to our clients and a vital part of staying safe happy and healthy in their
own homes.
Arts & Culture
The current exhibition, Sea of Dreams: The lure of Port Phillip Bay 1830-1914 was the
outcome of two years of intensive planning and preparation by the Gallery Team. The
response to the exhibition display has been very favourable, and we look forward to many
new and repeat visitors over the summer.
Aboriginal Activities
 The Aboriginal Cultural Heritage Officer co-ordinated the Inter Council Aboriginal
Consultative Committee Aboriginal Youth Forum held at Cranbourne Secondary
College on 22 November 2011 with more than 200 teenagers attending.
 The first Aboriginal Men’s Business Activities traditional stone tool-making workshop
was also held at the Briars. This activity aimed to increase cultural and peer support for
Aboriginal men and young people from the Mornington Peninsula.
International Days
 International Day of People with a Disability (3 December) was celebrated this year with
an All Abilities Dinner Dance at the fully accessible Rosebud Italian Club. This event is a
collaborative partnership between the Mornington Peninsula Shire’s MetroAccess
Program, Day Services - Konnections and Focus and the Italian Club of Rosebud.
 More than 50 people attended the International Human Rights Day celebrations at
Mornington (8 December). Two films were screened with the theme of home and human
rights. The first film was Ageing on the Edge, a film made in partnership with the Shire,
followed by the internationally acclaimed documentary, “There once was an island”
Drug and Alcohol - Bringing It All Together Conference
In partnership with PENDAP and Youth Services, Social Planning and Community
Development held a conference in November for people working with people with alcohol
and other drug issues. The conference concludes a project to build capacity across Services
in Frankston and Mornington Peninsula to engage and treat clients with alcohol and other
drug issues. Over 70 participants attended.
Older Persons Housing Forum
In December, the Shire’s Triple A Housing Committee jointly sponsored an Older Persons
Housing Forum with the Peninsula Advisory Committee on the Elderly (PACE). The Forum
was attended by 45 people including older residents, a Councillor, Council Officers and
representatives of housing and support services from the Peninsula. The Forum was
facilitated by Roland Naufal who presented his findings from research into the significant
issues confronting older people in locating affordable, available and appropriate housing.
INNOVATION
Contract & Asset Management
 The Shire has developed the new contract management software, Contracts 6 to
improve contract management across the Shire.
 The exchange of data between the Asset Management and GIS Teams and UMS has
resulted in the further development of existing software to improve both the efficiency
and effectiveness of data collection in the field.
Page 10
Trafinz Conference
A member of the Infrastructure Strategy team was invited to present at the 2011 Trafinz
Conference (New Zealand’s annual road safety conference). The presentation gave
examples of how the Mornington Peninsula Shire has adopted the Safe System approach in
a local government context. The presentation was very well received at the conference, with
many questions being asked of the Shire’s experiences. This highlights the Mornington
Peninsula Shire’s standing at the leading edge of Road Safety in local government.
Tree Management
The Tree Management section of the Parks and
Roadsides team organised a field training session at
Moorooduc Reserve. The purpose of this session was
to introduce and provide industry exposure to the work
crew with regard to new innovations surrounding Tree
Access Climbing Techniques. Patrick Barr of Heritage
Tree Professionals was engaged as an industry leader
in the field of Arboriculture to showcase some of the
new tree climbing techniques and equipment utilised by
Climbing Arborists worldwide.
QuickView CCTV Survey:
Pipe Solutions have recently completed a CCTV Survey of the Shire’s underground drainage
systems which cross under this year’s proposed road resurfacing sites. This process, a new
initiative, has identified some pipelines that will need to be replaced prior to road surfacing
and these sites are currently being scoped and prepared for replacement.
Biodiversity Monitoring
 Trialling of a new habitat assessment tool by fauna specialist Mal Legg has started. The
tool uses presence/absence of key fauna for each broad vegetation type to monitor the
habitat health of bushland reserves. Each broad vegetation type (BVT) has a different
suite of key fauna species that are vulnerable to habitat modification – hence FEIS –
Fauna Environmental Indicator Species.
 The trial of a new weed mapping method has also commenced. Data gathering in the
bushland environment is problematic due to the large number of variables that
potentially could be measured. Attempting to gather too much data becomes very costly
and time consuming. However, a simple weed mapping matrix (data) will assist prioritise
work areas, manage contractors and audit progress.
Page 11
Fuel Reduction Burning
The Shire is currently undertaking fuel reduction
burning within the Shire’s bushland reserves as
part of the fire management program. This has
been undertaken in joint partnership with the CFA.
We have used a 10,000 litre portable collar water
dam/tank to supply water to the fire fighting
vehicles to control the burning operation. This
innovation has saved approximately $700 per day
in water transportation costs.
Weather Stations
As has been reported in the past, the Shire has
installed weather stations around the Peninsula that record rainfall, humidity, wind speed
and temperature. This data is used to automatically control the irrigation at our key reserves
to reduce water consumption. In addition, the data is supplied to the CFA, who combine this
data with their own, to monitor conditions for predicting potential fire behaviour and areas at
most risk. We believe that we are the only Council to provide this type of information to the
CFA, 24 hours, 7 days a week. Data from the weather stations also assists in drainage
investigations and planning and records for insurance matters.
Emergency Management Systems
In December, Mornington Peninsula Shire commenced the setup of MECC Central, which is
a state of the art Emergency Coordination web based software system proven in the 2009
Australian bushfires, 2010 floods. MECC Central allows for direct agency involvement, and
being web-based, allows for remote operation and resource sharing between municipalities,
along with easy and secure information sharing.
Eco Buy Reporting
The annual Eco Buy Report was submitted for 2010/2011 financial year, reporting on the
Shire’s sustainable procurement practices and green expenditure. The Shire scored Silver
Level for the environmental purchasing policies and procedures across the organisation, an
improvement from Bronze level last year, and recorded an annual green expenditure of
$1,756,297.09 (2% of the total Shire available expenditure).
Mornington Office and Library Energy Efficiency Upgrade
Minor energy efficiency upgrade works at the Mornington Office and Library were completed
this month. The works are expected to save 40,000 kWh (7% of the buildings electricity
usage) and avoid 50 tonnes of greenhouse gas emissions each year. Annual cost savings of
$5,600+ are expected, resulting in a payback period of just 3.2 years.
Dr Michael Kennedy OAM
Page 12
Income Statement (Net Cost)
For the period ending December 2011
Unit
Forecast
Month
$'000
Actual
Month
$'000
Variance
Month
$'000
Forecast
Y.T.D
$'000
Actual
Y.T.D.
$'000
Variance
Y.T.D
$'000
Budget
Y.E.
$'000
Forecast
Y.E.
$'000
Variance
Y.E.
$'000
Recurrent
Strategic Planning
(178)
(153)
25
(824)
(810)
13
(1,611)
(1,611)
0
Statutory Planning
(445)
(277)
168
(1,978)
(1,942)
36
(3,710)
(3,710)
0
Environment Protection
(511)
(601)
(91)
(2,373)
(2,489)
(117)
(4,874)
(4,874)
0
Economic Development
(133)
(196)
(63)
(776)
(682)
94
(1,480)
(1,477)
3
(47)
(46)
1
(226)
(220)
6
(439)
(439)
0
(179)
(236)
(57)
(1,011)
(1,122)
(111)
(1,859)
(1,859)
0
(3,463)
(3,289)
174
(16,874)
(16,553)
321
(35,859)
(35,859)
0
(140)
(170)
(30)
(567)
(491)
75
(1,053)
(1,053)
0
(1,258)
(1,415)
(158)
(3,261)
(2,409)
852
(10,782)
(10,782)
0
(53)
(54)
(1)
(257)
(272)
(15)
(502)
(502)
0
Child Youth and Family Care
(598)
(775)
(177)
(2,922)
(3,328)
(406)
(5,114)
(5,114)
0
Aged and Disability Services
(579)
(443)
137
(2,445)
(3,021)
(576)
(4,029)
(4,029)
0
Recreation and Leisure
(658)
(387)
271
(1,591)
(1,543)
48
(4,322)
(4,322)
0
Libraries Arts and Culture
(534)
(572)
(38)
(1,893)
(1,869)
24
(4,762)
(4,762)
0
Director Sustainable Communities
(133)
83
216
(602)
(457)
145
(1,159)
(1,154)
5
Governance and Corporate Support
(404)
(571)
(167)
(2,715)
(2,997)
(282)
(4,502)
(4,392)
110
Director Sustainable Environment
Infrastructure Strategy
Infrastructure Maintenance
Infrastructure Project Management
Renewable Resources
Director Sustainable Infrastructure
Property and Valuation
406
549
143
2,315
2,373
58
4,852
4,852
0
Information Services
(115)
(260)
(145)
(1,233)
(1,441)
(208)
(2,253)
(2,253)
0
Finance
(214)
423
638
(456)
183
639
(2,134)
(2,134)
0
Director Sustainable Organisation
(49)
(51)
(2)
(237)
(226)
11
(472)
(472)
0
Communications
(85)
(106)
(21)
(485)
(426)
59
(1,048)
(1,048)
0
Team Support and Development
(157)
(204)
(47)
(665)
(717)
(52)
(1,290)
(1,290)
0
Corporate Planning & Projects
(101)
(78)
23
(455)
(434)
22
(868)
(868)
0
(4)
(6)
(2)
(2)
(4)
(2)
(0)
(0)
0
(63)
(59)
3
(281)
(287)
(5)
(550)
(550)
0
(9,694 )
(8,893 )
801
(41,816 )
(41,186 )
630
(89,820 )
(89,702 )
118
Rates
0
47
47
113,378
113,770
392
113,378
113,378
0
Grants Commission
0
0
0
2,323
2,341
18
6,084
6,084
0
(1,771)
(1,771)
(0)
(10,610)
(10,628)
(18)
(21,255)
(21,255)
0
0
0
0
0
0
0
400
400
0
(124)
(182)
(58)
74
53
(21)
(1,261)
(1,261)
0
(11,590 )
(10,799 )
790
63,350
64,350
1,001
7,526
7,644
118
1,963
Internal Audit
The CEO's Office
Unit Budgets
Depreciation
Efficiency Savings
Interest (Net)
Recurrent Surplus / (Deficit)
Non-Recurrent
Capital Grants
Special Charge Schemes
Contributions
Profit/(Loss) on Sale of Assets
0
182
182
897
1,125
228
4,309
6,272
86
0
(86)
(44)
115
159
615
615
0
202
621
420
1,280
2,302
1,022
2,520
2,590
70
0
(46)
(46)
0
(46)
(46)
0
0
0
(3)
(94)
(91)
(171)
(822)
(651)
(4,535)
(4,613)
(78)
Priority Works (Net)
(372)
(586)
(214)
(1,495)
(1,193)
302
(5,631)
(5,671)
(40)
Non-Recurrent Surplus / (Deficit)
(87 )
78
165
467
1,482
1,015
(2,723 )
(808 )
1,915
(11,677 )
(10,721 )
955
63,817
65,832
2,015
4,803
6,836
2,033
Priority Projects (Net)
Surplus / (Deficit) before Adjustments
New Subdivisions
0
16
16
0
78
78
7,000
7,000
0
Transfers From / To Reserves (Net)
0
(31)
31
0
(74)
74
(211)
(211)
0
(11,677 )
(10,737 )
940
63,817
65,836
2,019
11,592
13,625
2,033
Surplus / (Deficit)
Priority Projects (Net) and Priority Works (Net) include internal expenditure.
Page 13
STRATEGIC PLANNING
ACTIVITY CENTRE PLANNING
Rosebud Activity Centre Structure Plan
The Rosebud Activity Centre structure plan will review and update planning for the Rosebud Major
Activity Centre in consultation with the community and stakeholders. The exhibition of the Draft
Rosebud Structure Plan has been completed and submissions are currently being considered.
Advice from the Design Advisory Panel has also been obtained and has indicated the need for
more detailed design concepts in specific locations.
On this basis Council has commissioned the preparation of a complementary Urban Design
Framework (see below). The Urban Design Framework (UDF) will focus on the look, feel and
function of the Rosebud centre and the way in which decisions relating to both public and private
development are linked to the vision of Rosebud as the regional centre for the Southern Peninsula.
The UDF will also seek to define the preferred future character for the centre as a whole and for
different precincts within the centre.
Update: The preparation of the Rosebud Urban Design Framework has commenced (refer to
details below). The Urban Design Framework will be carefully coordinated with the structure
planning process.
Rosebud Urban Design Framework
Following a review of the Draft Rosebud Activity Centre Structure Plan Council has decided that an
Urban Design Framework should be developed and fully integrated with the Structure Plan at an
early stage to better implement a vision for the Rosebud Major Activity Centre.
The aims of this project are:
1. to develop a bold and compelling vision for Rosebud as the major activity centre for the
Southern Peninsula.
2. to provide Council and the community with a strategy providing
directions for the Rosebud Major Activity Centre;
short and long term
3. to produce an Urban Design Framework which will support these short and long term
directions and guide future decision making.
Council has resolved to award the contract to Daryl Jackson Pty Ltd.
The consultants have commenced work on the project with the aim to complete the Draft Urban
Design Framework by January 2012. Preliminary concepts and a draft outline report have been
presented to the project Steering Committee for consideration.
Update: Councillors have attended two Investment Logic Mapping (ILM) workshops relating
to Rosebud and with the purpose of ensuring strong communication with the consultants.
Sub-consultants in relation to economic analysis and social needs assessment have also
been engaged.
December Update: Councillors attended the third of the Investment Logic Mapping (ILM)
workshop. Draft reports from the sub-consultants in relation to economic analysis and
social needs assessment have been submitted and are under review.
Page 14
Hastings Activity Centre Structure Plan
The Hastings Activity Centre structure plan will review and update planning for the Hastings Major
Activity Centre in consultation with the community and stakeholders. Development of the structure
plan is being coordinated with preparation of the Hastings South Coastal Management Plan.
A draft structure plan report has been reviewed by the Design Advisory Panel and additional urban
design input is to be obtained.
Update: Both the draft Hastings Activity Centre Structure Plan and draft Coastal
Management Plan will be completed for consideration by Council as soon as possible. The
Draft Plans may then be placed on public exhibition early in 2012.
Local Parking Plans
The Strategic Planning team is collaborating with the Traffic Engineering Team to develop a policy
framework and program for achieving Local Parking Plans for activity centres. The State
Government has also recently published its response to the Parking Provisions Review and has
exhibited draft changes to the car parking provisions contained in the planning scheme. The
implementation of these changes will enable officers to proceed with the preparation of Local
Parking Plans for Council’s consideration. A response to the Government’s review of parking
provisions has been submitted.
Update: A report on the changes proposed by the State government was presented to
Council in October. A response to the government’s review has been submitted in
accordance with Council’s resolution . Awaiting the government’s response.
HOUSING, NEIGHBOURHOOD CHARACTER AND SETTLEMENT PLANNING
.
Melbourne @ 5 Million – Housing Growth Requirements Program
The Department of Planning and Community Development (DPCD) has established a new
program focusing on Housing Growth Requirements in the context of the higher than anticipated
growth rates indicated in the review of Melbourne 2030 (Melbourne @ 5million). The program
consists of three main stages (over three years):
•
Assessment of housing capacity in each metropolitan municipality. Consultants acting for
DPCD (SGS Consultants) are completing a housing capacity assessment for each
municipality in accordance with a standard methodology. This includes an analysis of
previous housing development patterns, market trends and future opportunities and
constraints. The methodology includes a category for townships and rural communities
(separate from urban Melbourne) that covers the majority of the Peninsula. Preliminary
Housing Development Data (2004 – 2008) was released in April 2011.
•
DPCD setting housing growth requirements for each metropolitan municipality based on the
capacity assessment.
•
Development of a framework to deliver on the requirements, including local housing
strategies that facilitate housing development and diversity
This work is intended to be considered in the preparation of municipal housing strategies and any
associated planning scheme amendments.
This project has advanced to stage where the DPCD consultants are preparing Housing Capacity
Assessment Options. These options will focus on ways to influence future housing supply and will
seek to test the influence of alternate planning frameworks and changes to infrastructure provision
on future housing capacity and supply. It is understood that this work has been completed to draft
stage but is now under review and has not been released.
Page 15
Update: Awaiting release of data by DPCD.
Review of the Low Density Residential Zone (LDRZ).
As part of the Housing requirements project outlined above, DPCD provided a grant of $35,000 for
work on housing related issues. This grant has been used to support a review of the Low Density
Residential Zone (LDRZ) across the Shire.
Update: Consultants have submitted a final draft which will be reviewed in conjunction with
the preparation of the Local Housing and Sustainable Settlement Strategy (see below).
Local Housing and Sustainable Settlement Strategy
Following from the Southern Regional Housing Statement (2006) and the State government’s
Housing Growth Requirements project (discussed above), the Local Housing and Sustainable
Settlement Strategy (LHSSS) is intended to provide a more detailed examination of housing issues,
needs and trends at the local level.
The LHSSS will need to address the key issues of housing availability, appropriate design and
affordability. In practice it will also need to identify areas with greater and lesser capacity to absorb
changes in housing stock.
The intention of the project is to include a coordinated review of housing with other key factors
which affect the sustainability and livability of settlements, including access to employment, the
availability of transport services, the availability of open space and recreation areas, the demand
for community facilities etc. This project needs to be integrated with the Housing Growth
Requirements program outlined above, and it has therefore been necessary to extend the
timeframe.
Update: The study brief is under review.
Neighbourhood Character Project
The neighborhood character project involves a number of elements that are directed towards
increasing the recognition of neighbourhood character and giving effect to the local area character
policy within the planning scheme. The main elements include:
•
Pilot character studies, intended to test character study methodologies. Brief pilots have
been completed for parts of Mornington and Mt Eliza, with a more extensive report for Mt
Eliza Woodland area. Amendment C87, proposing new controls for the Woodland area, was
subsequently submitted to the Minister for Planning, but was not approved. The (new)
Minister has authorised Council to prepare and exhibit a revised version of Amendment C87
(referred to as Amendment C162) that includes mandatory subdivision controls. The
Minister has also indicated that he is also prepared to consider interim controls over the
Mount Eliza Woodland area.
•
A general policy to complement Clause 54, 55 and 56 (Rescode provisions). A draft has
been completed and will be considered as part of a future planning scheme amendment.
•
Gap analysis/cutting red tape – intended to identify areas under development pressure or
where current provisions require revision. This is an ongoing process.
•
Local amendments, subject to strategic justification. Current focus is on the Woodthorpe
area, Rosebud (Amendment C109). Council has adopted the amendment and it has been
submitted to the Minister for consideration (refer C109 details below).
•
Coordination with the Local Housing and Settlement Strategy. In assessing future housing
capacity attention will be given to the ability of each area to absorb change without
significant loss of character.
Page 16
Update: Amendment C162 for the Mount Eliza woodland area has commenced exhibition
with the closing date for all submissions being 7 November 2011. Awaiting the Minister’s
decision in relation to the approval of the proposed interim Amendment C164 .
December Update: Council held a hearing of submissions in relation Amendment C162 for
the Mount Eliza woodland on the 21st November. The matters raised in the hearing and in
submissions are currently under review.
Sorrento Township Planning
Following the formation of the Sorrento Township Planning and Consultative Committee (STPCC),
Council officers have provided support for community based planning activities, focused primarily
on the development of a vision for the Sorrento township and an action plan to address a range of
issues, including development and landscaping guidelines which reflect the historic seaside
character of the town, traffic and parking management, and the future of the Morce Avenue area.
The STPCC is also aware of the demographic and population distribution trends which will shape
communities into the future and seeks, in the longer term, to develop policies which will produce a
more balanced and sustainable community profile in Sorrento.
Council has expressed support for the work undertaken to date on a draft streetscape concept plan
(prepared by Hansen Partnership) and has recommended investigation of available implementation
options, emphasising however that there is no commitment to funding capital works outside of the
annual budget assessment process.
Update: Funding has been provided for initial streetscape works in the 2011/2012 budget
and project implementation planning is underway. Limited works have already been
undertaken within the scope of existing operational funding e.g. upgrading of some paved
areas and replacement of bins, street lights and some landscaping.
Crib Point Township Plan
Council has made provision for the preparation of a preliminary structure plan and design
framework for the Crib Point Township in the light of:
•
•
•
•
•
possible changes as a result of the Port of Hastings Strategy;
the increasing number of multi-unit applications in the Crib Point area, with the potential to
have an adverse impact on the neighbourhood character of the township;
the cumulative loss of vegetation within the township;
the limited range of retail and other services within the town; and
the possible location of the Otama submarine at Crib Point ( Stony Point).
Draft consultant reports by the Hansen Partnership, Barraco Wright Architects and NMBW
Architecture Studio have been received.
Update: The draft plan was reported to Council on 10 October 2011, and is being prepared
for exhibition.
December Update: The amendment documents have been completed and will be submitted
to DPCD for authorization in early January.
Mornington North /Racecourse Road Outline Development Plan
The objective of this project is to prepare a planning framework that will guide land use,
development, transport and public and private investment in the Mornington North area (the
Bungower Road/Racecourse Road/Roberts Road area) over the next 15 years.
Page 17
The ODP is to provide a basis for an amendment to the Mornington Peninsula Planning Scheme
that includes a Local Policy for Mornington North and that may also include other changes to
existing planning controls.
There has been further investigation of matters raised in submissions and additional consultation
with stakeholders.
Update: A report on this matter has been considered by Council and Council has resolved
to place an amendment on exhibition which includes the draft Outline Development Plan as
a reference document.
Tyabb Township Plan
The objective of this project is to prepare a strategic planning framework that will guide land use
and development, including public and private investment, within the Tyabb Township over the
next 15 years.
The Township Plan will provide a basis for statutory and non-statutory implementation, including
possible amendments to the Mornington Peninsula Planning Scheme.
The Draft Township Plan was considered by Council on 29 November 2010 and was placed on
public exhibition until 8 April 2011 and twenty-five (25) submissions were received. A peer review
of the draft Plan by Hansen consultants has also been completed and is generally supportive of the
professional quality of the draft plan
Update: The submissions are under consideration and a revised township plan is expected
to be submitted to Council early next year.
GREEN WEDGE PLANNING
Green Wedge Management Plan (GWMP)
The Green Wedge Management Plan (GWMP) is intended to provide for the integrated land use
planning and land management of the green wedge. The project is supported by a Community
Reference Group and a Technical Reference Group of government agencies.
Council considered an interim report on the Green Wedge Management Plan at its meeting on the
20th December 2010 and determined to support a number of draft Action Plans for exhibition as
part of the GWMP. The new State government has also established a Peri Urban planning unit
which is also responsible for green wedge management plans at state level. Discussions are being
held with this unit in regard to the completion of the draft GWMP for exhibition.
Update: Work on the draft plan is progressing. In June, Council adopted an interim policy
in relation to Dwellings in Rural Areas which is to be used to guide decision making by
officers under delegation.
December Update: Recent discussions with the Port Phillip and Western Port Catchment
Management Authority regarding the current preparation of a new Regional Catchment
Strategy (to be released for comment circa March /April 2012) have indicated significant
opportunities for coordination with the Green Wedge Management Plan.
Page 18
PORT PLANNING
Port Of Hastings Strategic Land Use and Transport Access Corridor Planning Study
In 2009, the then Minister for Ports and Major Projects, Tim Pallas announced the government
response to the Hastings Port Land Use and Transport Strategy (PLUTS), endorsing Hastings as
an alternate international container port. At the same time the Minister released “Port Futures”, a
state-wide strategy aimed at greater integration in the management of the state’s ports and related
infrastructure.
There has been substantial community opposition to elements of the draft port strategy,
particularly:
• the study assumptions regarding freight growth, and the aspirational targets for rail freight
movement;
• the limited environmental investigation to date; and
• the proposed transport corridors, in terms of both increasing freight volumes on the existing
rail network and the proposed Gippsland rail route.
Further planning for port area development is ongoing. The report from an Advisory
Panel appointed by the previous government to investigate and report on land use issues in the
areas around Victoria’s ports is still to be released. The Shire made a submission to the
Panel regarding the Port of Hastings and in relation to the draft Port Zone. The report of
The new State government has also announced the re-establishment of an independent Port of
Hastings Development Authority and, more recently, Dr. Denis Napthine, the Minister for Ports, has
indicated that due to congestion issues affecting the Port of Melbourne and growing freight
demand it will be necessary to bring forward development of the Port of Hastings by approx 10
years, with an estimated cost of approx $9.4 billion.
Update: Awaiting the release of the Port and Environs Advisory Committee report and
government response.
Peninsula Link (Frankston Bypass)
The Peninsula Link project involves the construction of a freeway standard road from the southern
end of the East Link freeway to bypass Frankston and connect to the existing Mornington
Peninsula freeway north of Dromana. The proposed route extends through Baxter and the
Moorooduc Plain, with major intersections at Bungower Road and Mornington Tyabb Road.
Officers have provided ongoing advice to the Linking Melbourne Authority indicating the need for
land consolidation and appropriate access arrangements as per Council’s submission to the EES
Advisory Committee. The Southern Way consortium will finance, design, build, maintain and
operate the freeway. Peninsula Link will be completed and open to motorists in early 2013.
Update: Land acquisition and access issues are being monitored through contact with the
Linking Melbourne Authority and Southern Way group. In addition, a Community Advisory
Group has been established to provide a forum for community input into the project.
Representatives on the Community Advisory Group include Councillor Anne Shaw. Further
information is available on the Peninsula Link website:
http://www.peninsulalink.com.au/NewPage.aspx
Impacts of Climate Change – Risks of Inundation and Erosion
In the field of climate change policy, the Shire is working to collect, analyse and understand
available data with a view to:
Page 19
•
Identifying any gaps and working closely with other Government organisations to ensure that
information needs are identified and acted upon in a coordinated fashion.
•
Adding value to existing data by the development of additional Planning Scheme provisions
and more robust assessment of planning permit applications.
For example, Amendment C150 (see below) applies new information in relation to the management
of risks associated flooding in the vicinity of the Tootgarook wetland.
Update: Council has commenced work with consultants and the Association of Bayside
Municipalities in relation to the Coastal Adaptation Project for Port Phillip Bay funded by the
Commonwealth government which seeks to examine the effect of climate change on both
sea level and inland inundation risks.
PLANNING SYSTEM
Review of the Victorian Planning System
The Minister for Planning has established an Advisory Committee to review the planning system in
Victoria. The Advisory Committee will consider the whole planning system including:
•
The provisions of the Planning and Environment Act 1987 (the Act) and how it works
(including the appeal process);
•
The State and local policy provisions;
•
the operation of zones and overlays;
•
The use of incorporated and reference documents;
•
The way permit applications are dealt with; and
•
The way rezoning requests are dealt with.
Initial submissions were requested by 31 August 2011.
Update: Council considered a report on this review at its meeting on the 8th August and
determined to make a submission. A submission was subsequently lodged with the
Advisory Committee. On the 28th September, representatives of the MPSC, along with
representatives from other municipalities who are members of the Interface Group of
Councils, attended a hearing of the Advisory Committee to discuss the review and the
Council submissions. The MPSC emphasized the importance of recognizing the different
but complementary role of the Peninsula in maintaining Melbourne’s liveability and the
support for a strong Planning Statement to protect the core values of the Peninsula.
Currently awaiting the report from the Committee and the government’s response.
New Residential Zones for Victoria
The previous Minister for Planning released a paper “New Residential Zones for Victoria: A
Discussion Paper and Council lodged a submission in April 2008. Three follow-up community
consultation meetings were held in June 2008. A submission was made to the DPCD Consultation
Draft of the Residential Zones on 9th April 2009. This submission may be viewed on the Shire’s web
site
Update: Awaiting DPCD advice. Further progress appears to be delayed pending the
outcome of the Housing Requirements program (see above).
Page 20
Victorian Competition and Efficiency Commission: Unlocking Victorian Tourism, Inquiry into
Victorian Tourism.
In July 2010 the VCEC commenced an inquiry into Victoria's Tourism Industry.
A draft report has been released for public consultation, which identifies a range of barriers to the
development of tourism within Victoria's land-use planning, public land and other areas of
regulation.
In part, the draft report recommends providing more opportunities for tourism in Victoria’s national
parks and greater flexibility for tourism-related investment in the Farming Zone, the Rural
Conservation Zone and the Green Wedge Zones e.g. by the removal of the requirement that
tourism uses be conducted “in conjunction with” agriculture or conservation activities.
A report was presented to the Council meeting on 27 April 2011 in regard to this Inquiry. A
submission has been made to the Commission in respect of this report outlining various concerns.
Update: Awaiting the release of the Commission’s final report and the government’s
response, which is due by the end of December.
Future Farms: providing for Victoria’s future rural land use Discussion paper
The Rural Planning Group, established by the previous State government, organised regional
workshops as part of its consultation program in connection with the above Discussion Paper. The
Rural Planning Group report is available on the DPCD website.
Update:
Awaiting the Minister’s response.
Review of the Victorian Planning Provisions pertaining to fire (Wildfire Management
Overlay)
The State Government is committed to implementing the recommendations of the 2009 Victorian
Bushfires Royal Commission which involve new Victorian Planning Provisions and overlay mapping
for Planning Schemes. As part of this process DPCD, DSE and CFA have been seeking feedback
from relevant Shire officers (Strategic, Statutory and Fire Prevention) and the Mornington Peninsula
Planning Scheme is the subject of a pilot project.
Update: Awaiting further advice from DPCD
December Update: New Bushfire management provisions, including the replacement of the
Wildfire Management Overlay with the Bushfire Management Overlay were introduced by the
State govermment at the end of November ( Amendment VC086). The assessment and
mapping of bushfire vulnerability is ongoing.
PLANNING SCHEME AMENDMENTS
REQUESTS FOR AMENDMENTS
The Strategic Planning Team maintains a database recording suggestions and proposals for
changes to the Planning Scheme that may be put forward by Councillors, officers or the
community. A proposal is translated into a formal request for amendment of the Scheme when a
first stage fee is paid by a proponent or when a decision is made to prepare an amendment for
exhibition.
Page 21
In summary, the highlights for November are:
•
•
A workload including 22 formal requests by external proponents and 24 active Planning
Scheme amendments.
There was one new amendment request by an external proponent which is yet to be
formalized by the payment of fees.
The highlights for December are:
•
•
•
A workload including 21 formal requests by external proponents and 22 active Planning
Scheme amendments.
There were two new amendment requests by external proponents which are yet to be
formalized by the payment of fees.
Two amendments (C100 and C91) were approved by the Minister for Planning, involving 8
requests.
CURRENT PLANNING SCHEME AMENDMENTS
Amendment C91 – Hastings Activity Centre
This amendment proposes to rezone land north of Elizabeth Street, between Alfred and Queen
Streets to a Business 1 Zone and apply a Development Plan Overlay to enable the extension of the
K-Mart complex.
The revised amendment was reported to Council on 1 August 2011. Council adopted the
amendment and the amendment has been submitted to the Minister for approval
Update: Awaiting the Minister’s decision.
December Update: Amendment C91 was approved by the Minister on the 22nd December
2011
Amendment C100 – General amendment
This amendment is proposed to address various matters, including various corrections to the
planning scheme maps. A Panel report has supported the amendment.
Update: Council adopted the amendment at its meeting in June. Currently awaiting the
Minister’s approval.
December Update: Amendment C100 was approved by the Minister on the 15th December
2011.
Amendment C107 - Mornington Harbour
In April 2009, Mornington Boat Haven Limited submitted a request to Council to amend the
planning scheme to enable the development of boating facilities within the Mornington Harbour.
The proposal comprises two full length concrete wave-screens, a new public jetty, 170 floating
pontoon pen berths, 10 short term public berths, 10 emergency/police berths, 10 ‘fore and aft’
moorings, 10 swing moorings, a travel lift with wash down facility, and associated facilities.
MBHL’s proposals are prohibited under the current planning scheme provisions. Council has been
requested to rezone the development site to a Public Park and Recreation Zone and to
concurrently consider a planning application for the proposal, to avoid duplication of procedure and
provide for an efficient planning process. This approach also enabled a coordinated exhibition with
the Environment Effects Statement (EES).
Page 22
In November 2009, Council determined to request the Minister for Planning to authorise the
preparation of the amendment. This was to enable the concurrent exhibition of the amendment,
planning application and a draft planning permit and hence facilitate public input in relation to the
proposal. In recommending this course of action, Council emphasized that the purpose of the
exhibition was to allow informed public input. A decision as to whether or not Council will support
the proposal will be made at a later stage, following the Minister’s decision in relation to the EES.
The amendment, application and draft planning permit have been exhibited, together with the EES,
The exhibition process closed on 5 July 2010 with more than 2,000 submissions received. On 2
August 2010 Council referred all submissions to an independent panel for advice.
A recommendation outlining issues which would form the basis of Council’s submission to the
Panel was adopted by the Development Assessment Committee on 18 October 2010.
A Panel was subsequently appointed and the Panel Hearing was held in February 2011.
Update: The Independent Panel completed its report in April 2011. Council is currently
awaiting the outcome of the Minister’s Assessment of the EES inquiry.
As part of the statutory process, the planning application (which is also deemed to be an
application for Coastal Management Act consent) will be referred to the Department of
Sustainability and Environment (DSE),
Upon receipt of the Minister’s Assessment and the advice from DSE, Council will be in a
position to consider the proposal. This is expected to take place early next year.
Items include Design and Development overlays for Woodthorpe area in Rosebud West and the
area North of Tower Road in Mount Eliza and several heritage overlays.
Update: The Council adopted the amendment at its meeting in September. The amendment
has been submitted to the Minister for consideration. Awaiting the Minister’s decision.
Items include changes Special Use Zone 1. Council agreed to support a request for exhibition
subject to satisfactory consultation with the Port authority.
Update: The Port authority has decided not to comment before the findings of Port Environs
Advisory Committee are considered by the State Government. A further report will be
submitted to Council in due course.
Amendment C118 /C122/C156 – McCrae Design and Development Overlay
The amendment proposes to introduce a new Design and Development Overlay (DDO16) McCrae
Village Centre and apply it to land in the McCrae village shopping centre/ Business 1 Zone.
The proposed DDO will introduce new design guidelines including a mandatory height limit of 8
metres/ two storeys, and interim controls are currently in force. Barraco Wright Architects have
submitted a draft Design Statement in support of the amendment. Exhibition of the permanent
amendment has recently been completed. Amendment C156 (approved in September 2011)
extended the interim controls until 30 July 2012.
Update: Amendment C122 was adopted by Council at its meeting on 14 November and has
been submitted to the Minister for consideration. Awaiting the Minister’ decision.
Page 23
Amendment C121/C147 - Height Control Policy for all Business zones
This amendment proposes interim and permanent Planning Scheme changes that would limit the
height of development in town centres until such time as township specific planning controls are
introduced e.g. following the preparation of Structure Plans.
Update: The Minister for Planning has authorised Council to prepare and exhibit the
permanent controls and will consider the need for interim controls at the time of exhibition.
Amendment C126 Part 1 – General Amendment
This general amendment consists of items that have not attracted any opposing submissions
during the exhibition.
Update: Awaiting the Minister’s approval.
Amendment C126 Part 2 – three items
This amendment consists of two items that attracted opposing submissions during the exhibition
(rezoning of two lots in John Butler reserve, Mt Eliza and rezoning of 39 Spindrift Avenue, Flinders)
and one item that was referred to panel for technical reasons. The Panel report has been received
and supports the amendment as exhibited.
Update: Council adopted the amendment at its meeting in September. Currently preparing
the documents for the Minister’s approval
December Update: The amendment has been submitted for the Minister’s consideration.
Awaiting the Minister’s decision.
Amendment C126 Part 3 – Balnarring land
This amendment seeks to rezone Council land in Balnarring. Consideration of this item has been
delayed by the need to undertake additional strategic and design investigations. Further exhibition
may be required.
Update: To be reported to Council once further investigations are completed.
Amendment C130 – Local Planning Policy Framework
This is a Section 20(4) amendment request which provides minor updates in the Local Planning
Policy Framework and reformats the local policy section in accordance with the review of the State
Planning Policy Framework which was introduced in September 2010.
Update:
Awaiting response from the Minister for Planning.
Amendment C133 - Green Wedge camping and caravan park local policy
The amendment was exhibited in March 2010 and twenty four submissions were received. These
submissions were referred to an Independent Panel that has now made its report.
Update: The amendment has been adopted by Council and there are current discussions
with DPCD regarding submission for the Minister’s approval.
Amendment C136 - Heronswood - 105 & 117 Latrobe Parade, Dromana.
The proponent is seeking a planning scheme amendment (with a combined planning permit
application) to provide for the operation of a 70 seat restaurant at Heronswood (a historic house
and garden).
Council has recommended a range of conditions to protect the amenity of adjoining and nearby
residents, including more clearly specified hours of operation, provision for ongoing management of
access and car parking and the formation of a resident consultative committee.
Page 24
An Independent Panel hearing in relation to this amendment was held in April 2011 over three
days. The Panel released its report on 21 June 2011. The Panel report supports the amendment
and planning permit, but with a more limited set of requirements than those proposed by Council.
The Panel’s recommendation and the submissions were reported to Council at the meeting on the
26th September 2011. Council resolved to adopt the amendment generally in accordance with the
Panel’s recommendation, subject to additional conditions on the permit to address amenity
concerns.
Update:
Amendment C137 and the recommended permit has been submitted to the
Minister for approval. Awaiting the Minister’s decision.
Amendment C150 – Land Subject to Inundation Overlay (LSIO)
This amendment was requested by Melbourne Water to apply the LSIO to new areas within the
Chinamans Creek catchment and to correct its application in Balnarring.
Update: Council has resolved to refer all submissions to an Independent Panel.
COASTAL PROJECTS
Victorian Coastal Strategy Review
The Victorian Coastal Strategy (VCS) was released in 2008 and is prepared under the Coastal
Management Act by the Victorian Coastal Council (VCC). It is presently subject to a mid-term
review being led by the VCC. The VCC held a workshop on 22nd of September 2011 as part of the
review process.
Update:. The Shire has completed a response to a survey distributed by the VCC and has
also provided a written submission in response to the review.
Mt Eliza to Point Nepean Coastal Action Plan (CAP)
The Coastal Action Plan was endorsed by the Minister for Environment and gazetted in December
2006. The Shire is working to implement the CAP by the progressive development and review of
Coastal Management Plans.
Update: The Central Coastal Board has prepared a CAP Review Report and has sought
Council’s response at officer level. This response will be separately reported.
Impacts of Climate Change – Risk of impact of sea level rise on foreshores and coastal
communities
The coastal planners are involved in a number of initiatives in this area with a view to:
• Improving the information available on the impacts of climate change on our communities,
and;
• Developing tools and guidelines to inform decision making and strategic planning along the
coast.
The key initiatives at present are:
1. Future Coasts
While broad level risk mapping and reports have been made available in recent times from the
Federal Government’s “first pass” assessment, more detailed information at the State and local
level is needed. Under the Future Coasts program, Western Port is one of four chosen study areas
for a local coastal hazard assessment.
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Update: Shire officers attended a meeting with Future Coasts program representatives from
DSE and Melbourne Water on
29 November. The project scope affects four local
Government areas and incorporates most of Western Port. Officers have agreed to
participate in a project steering committee. The next meeting of the Steering committee is in
January 2012.
2. Western Port Coastal Adaptation Decision Pathways Project – Deciding for the Coast
This project is being coordinated by the South Eastern Climate Change Councils Alliance
(SECCCA), with funding from the Commonwealth government and project management by
Marsden Jacob Associates. The objective of this project is to develop a decision-making pathway
for Western Port councils to assist in determining a planning response which takes into account
projected coastal climate change impacts.
Update: Shire officers attended a planning workshop at the City of Casey, where they
provided input into the development of the project methodology. Project outputs were
proposed in the form of tools for use in the decision making, as well as criteria for
assessing the effectiveness and relevance of these tools. Officers will continue to
participate on the project Steering Committee. The next meeting of the Steering Committee
is scheduled for Jan/Feb 2012.
3. Port Phillip Coastal Adaptation Decision Pathways Project
This project is funded by the State and Federal government, with in kind support from the other
agencies. Partners in this project are the Municipal Association of Victoria, the Association of
Bayside Municipalities, the Department of Sustainability and Environment, Central Coastal Board,
Department of Planning and Community Development, Melbourne Water, Victorian Centre for
Climate Change Adaptation Research, Mornington Peninsula Shire and the Cities of Port Phillip,
Melbourne and Kingston.
The project is to include case studies from each of the municipalities with a focus on the risks from
climate change, particularly in relation to inland inundation, and the possible adaptation options.
The Murray Anderson Catchment (Rosebud) has been selected as a case study for Mornington
Peninsula and aims to:
• Improve the information available on the comparative costs and benefits of different
adaptation options.
• Provide an understanding of the timeframe in which particular adaptation options may
become cost-effective and acceptable.
Update: AECOM has been selected as the consultant for the project. Officers have met with
AECOM to discuss data requirements and project scope. The next meeting of the Project
Steering Committee is in January 2012.
Coastal Management Plans (CMP) – General
Coastal Management Plans (CMPs) are prepared in accordance with the Coastal Management Act
1995 and set out the vision and land management requirements for specific foreshore areas.
CMPs include a three year business plan identifying resources and/or possible sources of income
to complete priority actions.
Update: A draft template for MPSC Coastal Management Plans has been developed. The
template will be applied in a review of the draft Mornington Coastal Management Plan and
reported to Council early next year.
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Coastal Management Plan - Mornington
The area to be covered by this plan extends from Caraar Creek to Linley Point.
Update: A revised draft is to be completed by January 2012.
Coastal Management Plan – Safety Beach
Safety Beach is Council freehold land and therefore a coastal management plans is not required to
be submitted to the Minister to accord with the Coastal Management Act. However, a draft
masterplan was prepared in 1999 for the Safety Beach Foreshore and the community Foreshore
Advisory Committee supports the development of a Coastal Management Plan.
Update: Project scoping is currently underway.
Coastal Management Plan - Rosebud
The Rosebud CMP is being developed in conjunction with the Rosebud Activity Centre Structure
Plan. (see above).
The exhibition of the Draft Coastal Management Plan has been completed and submissions have
been considered. Discussions with the Department for Sustainability and Environment have been
ongoing, to enable completion of a revised CMP that is suitable for submission for approval.
Council has also received advice from the Minister for Environment and Climate Change, inviting
and encouraging Council to submit a CMP for approval.
Update: A revised CMP was presented to Council at its meeting on 14 November. Council
endorsed the CMP and determined to refer the Plan to the Minister for approval under the
Coastal Management Act.
December Update: The endorsed CMP and supporting material requested by DSE has been
submitted to the Minister. Awaiting the Minister’s decision.
Rye Recreational Boating Precinct Plan
The Shire has received funding for a Boating Precinct Plan for the Rye public boat launching facility
through the State government’s Boating Safety and Facilities Program. A coastal processes study
is to be undertaken concurrently.
Update: A project brief has been completed and expressions of interest from suitable
consultants are currently being sought.
Coastal Management Plan – Hastings South
The Hastings South Coastal Management Plan is being developed in conjunction with the Hastings
Activity Centre structure plan (see above). Planisphere consultants were appointed to undertake
the project. The plan will respond to the previous C69 Panel findings and recommendations. The
Shire has also been successful in obtaining a $40K grant from Marine Safety Victoria for a
Recreation Boating Precinct Plan, which is being developed in conjunction with the Coastal
Management Plan.
Update: It is anticipated that the Draft Hastings South Foreshore Coastal Management Plan
will be reported to Council in early 2012. The draft CMP has been rewritten and further
consultation undertaken. Work is in progress to finalise the document for Council’s
consideration and community consultation.
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Major Coastal Works Projects
Mt Eliza - Canadian Bay Car Park
Concept designs for the Canadian Bay car park have been completed. Consultation with the
Foreshore Advisory Group is continuing.
Update: Expressions of interest have been sought for preparation of a Cultural Heritage
Management Plan, which will be required prior to finalizing the car park redevelopment
plans.
December Update: Tardis P/L have completed the Cultural Heritage Management Plan
enabling futher development of the car park design.
Mornington Football Disaster Memorial Park
A draft landscape masterplan has been prepared for the picnic/park area at the corner of the
Esplanade and Schnapper Point Drive as well as the public spaces surrounding the old post office
and court house buildings. On 15 March 2011 Council determined to undertake a consultation
process to seek community input on the draft landscape master plan.
Update:. The Masterplan was considered and endorsed by Council at its meeting on 24
October 2011. Funding has also been made available to investigate an upgrade of the
pathway from this park down to Scout Hall Beach. This was a priority identified in the
stakeholder workshop.
Mornington - Caraar Creek Cliff Walk
Caraar Creek Cliff walk was closed at the start of July due to land subsidence mid-way down the
track. High priority drainage issues have been investigated. A structural engineer has been
engaged to produce designs to reinstate the walkway which involves a 40m boardwalk.
Update: The construction of the walkway has commenced.
December Update: The construction of the walkway has been completed and opened to the
public with positive feedback to date.
Mornington - Life Saving Club Forecourt
Plans for improvements to the Life Saving Club forecourt including terraced concrete seating walls
and ramps were previously submitted to DSE for discussion. DSE did not support these plans and
suggested alternatives which were rejected by the Life Saving Club.
Update: Meetings have taken place to discuss how to progress this project. The LSC has
agreed to further discussions/negotiations with DSE.
December Update: A consultant has been engaged to prepare a plan for the Mills Beach car
park and will undertake discussions with the SLSC prior to community consultation in
January 2012.
Mt Martha Life Saving Club/Yacht Club Area
The Mt Martha Life Saving Club has provided draft plans for the expansion of the Life Saving Club.
Other proposals in the area include the Yacht Club/Life Saving Club carpark redevelopment and a
boardwalk from the pedestrian crossing to the YC/LSC carpark.
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Update: VicRoads has approved the proposed pedestrian signals on the Esplanade. A
proposal to redevelop the car park at the yacht club/life saving club has been in progress
for a number of months. Preplanning advice from DSE does not support the current car park
proposal.
December Update: The pedestrian signals on the Esplanade are operational.
Boardwalk designs are being finalised and the Shire’s cultural heritage officer has reviewed
the cultural heritage requirements.
The design of this project will be progressed as part of this year’s budget for the
implementation of coastal management plans.
Safety Beach - Bay Trail
Construction of the trail is complete to a location across from Prescott Street (Safety Beach).
Update: The coastal planners will continue to assist officers from the Infrastructure Strategy
Team on planning for the development of the missing links of the Bay Trail, particularly
focusing on the potential construction of a bridge/footway over Sheepwash Creek.
Flinders Foreshore
While there have been a number of planned improvements to this area, this area requires some
overall consideration. The development of a landscape masterplan for the foreshore area is
underway to improve general aesthetics and function. A workshop of key stakeholders was held in
June 2011. It was determined that some landscaping works would be welcome in the area.
Update: Awaiting further discussion with the community regarding the use of the pier shed
and recently refurbished historical cargo shed.
Hastings - Boat Ramp Pontoon Duplication
The Shire has received grant funding ($134,472) for a second floating pontoon jetty adjacent to the
(south) side of the Hastings Boat ramp. Detailed design and preparation of Dredge Management
Plan has been completed. Works approval is being sought from Parks Victoria.
Update: Further testing has revealed substantial concerns regarding the dredging
associated with the original design. An alternative design is being developed which will be
subject to additional consultation.
Portsea Foreshore – Restoration Works
The Shire is working closely with DSE and Parks Victoria to address the erosion at Portsea beach.
Immediate works underway include the stablisation of the Pier entrance area (which includes the
installation of rock revetment) and the placement of large sand bags on the primary dune (eastern
side of the Pier). DSE have committed to reinstate the beach at Portsea..
Update: DSE contractors will be returning to Portsea front beach at the end of November to
remove the temporary rock protection works in front of the sandbag seawall. The Shire will
be installing safety and directional signage along the Portsea foreshore.
December Update: Sections of the temporary rock protection works in front of the sandbag
seawall has been removed and additional works have been provided to limit access points
to the jetty. The sandbag seawall will also be restored where necessary.
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Foreshore Advisory Groups
The Shire has established seven community-based Foreshore Advisory Groups to provide input to
coastal planning for areas where the Shire itself is either the public land manager and/or the
delegated Committee of Management. A draft revised Terms of Reference for the operation of
Foreshore Advisory Groups has been distributed to the groups for comment.
Update: Submissions from the Foreshore Advisory Groups in regard to the draft Terms of
Reference are under consideration and will be reported to Council as soon as possible.
Grant Applications:
Update: The Shire has made applications under the DSE Coastal Risk Mitigation Program.
Details of possible projects are the subject of further discussions between Council officers
and DSE. Some Funding has been received which will be used to address the Shelly Beach
viewing platform
December Update: Limited funding has been received from DSE which will be used to
address the Shelly Beach viewing platform.
NATURAL SYSTEMS PROJECTS
Development of a Mornington Peninsula Fauna Atlas 2010/11 Priority Project
This atlas is the second stage of a Biodiversity Mapping project by Council. The first stage,
involving extensive Native Vegetation Mapping, has been completed. The current project involves
undertaking a field survey of native fauna on roadside reserves, targeted private land and Council
controlled reserves. The project has also established a data base for collection of information
associated with native fauna road accidents.
•
•
Over 35,000 fauna records created
Project zoologists have completed field surveys across the shire.
Update: The final field survey has been completed and individual property reports are in
preparation.
A peer review has been completed of the draft written report and feedback has been
provided to project consultant.
Two draft reports for Bluescope and HMAS Cerberus have been prepared for comment.
Data received from Melbourne Water has identified nationally threatened aquatic fauna on
Council managed lands.
Shire Pest Plant Brochure
This brochure is one of a series that provides “user friendly” information for landowners and
residents on environmental management. The weed brochure has been particularly popular and
this update will ensure accurate and useful information is available and will “raise the profile” of the
need for weed control. The revised brochure includes new information on weed control and
reducing fire fuel levels, aquatic weeds, plant diseases and ‘new’ weeds evident on the Peninsula.
Assistance in the development of the updated brochure has been provided by the Department of
Primary Industries, Melbourne Water, Weed Society of Victoria, DSE, ecological consultants and
community groups
Update: Assembling of weed photographs now complete. Anticipate completion of the
revised brochure by the end of the year.
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December Update: The draft brochure has been completed and arrangements for printing
are underway .
Victorian Planning Provisions and Native Vegetation
Exemptions to state wide clearing controls were introduced in September 2008 and require
authorities and local government to enter into an agreement with DSE. The aim is to better enable
“fast track” approvals for “simple” planning permit applications for native vegetation removal.
A number of draft documents have been prepared:
• native vegetation removal guide for permit applicants,
• guide for assessment of non-referred vegetation removal applications and
• preliminary options for payment of offset contributions arising from permitted vegetation
clearance.
More comprehensive consultation will follow.
Update: Awaiting feedback from DSE following recent discussions.
Mornington Peninsula and Western Port Biosphere Reserve Foundation Research
Committee
Council is represented on the Biosphere Research Committee that meets quarterly. A recent
meeting occurred in March 2011 at Cranbourne. The Reserve Committee is made up of
representatives from Melbourne and Monash Universities, Chisholm TAFE, Cranbourne Botanic
Gardens, one local government officer and the former CEO of the DPI Frankston Research
Institute.
The focus of the Biosphere Research Committee continues to be:
•
Development of a scoping document for development of sustainability indicators.
•
Development of revised marketing plan for CSIRO Mass Balance project proposal.
•
Seeking Federal and state funds for a Recovery project for Southern Brown Bandicoot in the
Western Port Catchment.
•
Development of an Education Policy.
•
Development of Strategic Plan for the Research Committee.
•
Development of a Recovery Plan for the Southern Brown Bandicoot (SBB)- The research
committee is preparing for a public seminar on the SBB involving researchers, government
officers and landholders
Update: Substantial progress has been made on the development of the Biosphere
Southern Brown Bandicoot (SBB) Regional Recovery Plan, in conjunction with the
Australian Government Department of Environment’s National Bandicoot Recovery Plan. An
officer level meeting to coordinate the plans occurred in November.
MPS officers attended a meeting with Western Port Councils on a new proposal put forward
by the Biosphere Research Committee called the LANDSCAPE SPECIES Approach which
seeks to identify four animal species as indicators of the state of the environment of the
Biosphere. The Biosphere research committee has received funding from the federal
government towards the project and the assistance has been provided by Melbourne Water
who have funded a research project to identify Landscape Species in aquatic environments.
The annual general meeting of the Biosphere Reserve was held at Hastings on November 18
2011.
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Devilbend Reserve
The Devilbend Natural Features Reserve covers an area of 1005 hectares. The reserve comprises
422 hectares of native vegetation, almost 250 hectares of water surface area associated with
Devilbend and Bittern Reservoirs, 328 hectares of non-native vegetation predominantly in the form
of cleared grazed land. Existing public reserve access is currently limited to a 5 hectare picnic area
known as Devilbend Reservoir Park.
The reserve also includes the largest inland water body on the Mornington Peninsula providing
valuable habitat for waterbirds and shorebirds as well as opportunities for recreation. The
Devilbend Natural Features Reserve Management Plan 2010 was adopted by the Minister in May
2010.
Subsequently, the Parks Victoria Devilbend Master Plan for the small component of the park known
as Darngaen Point and other visitor nodes was placed on public exhibition in August 2011 for a
period of four weeks.
A response was provided to Parks Victoria on behalf of the Shire regarding the draft Master Plan in
September 2011. The emphasis of the Shire response related to reserve interface issues including
signage, equestrian trail linkages and support for the provision of reserve visitor parking within both
Devilbend and Bittern reserve. The Master Plan will have regard to the development of recreational
infrastructure in the vicinity of the shoreline at Darngaen Point.
Ongoing reserve management issues include unauthorised public entry to the reserve, continued
dumping of hard waste on road reserves around the reserve perimeter and park fire management
planning and associated on-ground works. Construction of the Graydens Road main entry to
Devilbend Reserve has been delayed in association with construction of Peninsula Link.
Update; The Devilbend Master Plan 2011 has been submitted to the Minister for
Environment and Climate Change (Hon. Ryan Smith) for approval. PV is working on detailed
designs for the main picnic grounds at Devilbend reservoir and public access to the
shoreline and Daarngaen Point. PV anticipates a public opening of the reserve main visitor
areas in mid 2012.
Funds for the development of the Bittern Reservoir visitor node are presently unavailable
and PV envisages that development proposals for Bittern Reservoir may be several years
away from implementation.
PV have received grants for on-ground projects at Devilbend Reserve including for
protection of cultural heritage, recreational fishing facilities (including jetties) and
environmental protection.
Melbourne Peri-urban Strategic Biodiversity Protection Project
RMIT has gained Federal funding of $300,000 to improve planning for biodiversity protection in the
urban/rural (peri-urban) fringe of Melbourne (which includes the Mornington Peninsula) from the
Commonwealth Government.
Update: Final project report due in November 2011. Awaiting advice from the project
coordinator.
Community Waterwatch
The 2011 program is underway with 18 participating Peninsula school and community environment
groups and five Peninsula Vignerons undertaking environmental sampling in the Western Port and
Port Phillip Catchments.
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Update: The annual launch of the 2011/12 Mornington Peninsula Waterwatch Program was
conducted at Tanti Creek Reserve by the Mayor Graham Pittock, Ward Cr Bev Colomb,
Melbourne Water and Shire officers to celebrate National Water Week 2011.
Over 40 grade3/4 students were present at the launch. Students of nearby Mornington
Primary School and the Mayor took part in water monitoring and stream litter surveys near
the Tanti Creek estuary. Very positive feedback and thanks was received from the students
and teachers from Mornington Primary School regarding the days’ Waterwatch activities.
Watson Creek Catchment Joint Agency Project (Baxter/Somerville District)
The Biosphere is overseeing the development of a Watson Creek Integrated Catchment Action
Scheme in association with Melbourne Water, the Shire and the Watson Creek Catchment
Community Group. The project is presently funded by Melbourne Water, Parks Victoria and the
MP&WP Biosphere Foundation. A Commonwealth Government Grant of $26K was received and a
Project Officer was appointed to engage with and increase community awareness in the Watson
Creek catchment.
Update: The project officer has taken family leave and will be temporarily replaced. The
integrated project scope is under review for the next phase of the project involving the
Shire, Melbourne Water, Biosphere, Parks Victoria and the community representatives.
Department of Primary Industry (DPI) Review of Noxious Weeds in Victoria - Phase 3b-Pt
Phillip and Western Port CMA region.
For the first time in over 30 years the State Government through the DPI are undertaking a
comprehensive formal review of unlisted pest plants for inclusion in the list of Noxious Weeds
under the provisions of the Catchment and Land Protection Act. 1994.
The process involves the ten Victorian Catchment Management Authorities (CMA’s) nominating 10
weed plant species for addition to the noxious weed schedule. Following nomination an economic
impact assessment process will be conducted for each of the proposed new noxious weed species
nominated.
As a result of the consultation process, 70 weed species have been put forward by the ten CMA’s
for addition to the statewide Noxious Weed schedule. Each proposed noxious weed is required to
be placed in one of the four categories of noxious weeds including State Prohibited, Regionally
Prohibited, Regionally Controlled and Restricted.
Update: The Minister for Primary Industries has announced an intention to release a
position paper on responsibilities for weed management in Victoria and other related
matters. Awaiting receipt of the Ministerial Position Paper.
MPS COMMUNITY PARTNERSHIP PROGRAM
Community Partnership projects 2011 - 2012
Work is progressing on the grant projects listed below in collaboration with Shire officers:•
Western Port Ark. Grant towards increasing community awareness of threats to
Commonwealth and State significant fauna in the Western Port catchment and the undertaking
of targeted predator control works on Council managed land - $5K. A number of community
meetings continue to be held with local schools and environment groups. Project complete.
o
Friends of Tanti Creek
Strategic Planner Natural Systems Community Consultations – November/December 2011:
o
Friends of Tanti Creek
Page 33
o
o
o
o
Southern Peninsula Indigenous Flora and Fauna Association (SPIFFA)-Tootgarook Swamp
DPCD re Native vegetation and net gain gain/permit matters
Devilbend Foundation-matters regarding Devilbend Reserve Master Plan(draft)
Department of Primary Industry(DPI) –Frankston re pest plant and pathogen matters
HERITAGE PROJECTS
Police Point Recreation and Conservation Action Plan
Police Point Shire Park was excised from the former Point Nepean Quarantine Station and
transferred from the Commonwealth to Mornington Peninsula Shire Council in 2004, prior to the
creation of Point Nepean National Park.
In 2010, Council adopted a Management Plan that identified a vision for the Police Point Shire
Park as a place for use and enjoyment by the whole community.
In order to progress the implementation of the Management Plan objectives, Council has
commissioned Context consultants and Urban Initiatives P/L to prepare a detailed Recreation and
Conservation Action Plan for the Park which is to provide a framework for its recreational use, that
respects and builds upon Police Point’s diverse heritage values and provides an interpretation
framework to impart the stories of the site to visitors.
A second stage of public consultation, in the form of a community consultation tent, was held in
Ocean Beach Road, Sorrento on October 29. Over 50 people visited the tent and took away
feedback forms. Information and feedback forms are also available on the Shire website.
Update: Community comment from the consultation has been forwarded to the consultants
for consideration.
December Update:
The consultants briefed the Community reference group on their design concepts at a
meeting on 6 December at the Sorrento Mechanics Institute.
A draft plan is currently being produced for internal comment, leading to the final draft plan
which will be presented to Council for consideration in February 2012.
Fossil Beach Conservation Management Plan
Fossil Beach is a heritage site of State significance, located 3 km south of Mornington. It contains
the remnants of a short-lived cement works that operated between 1861 and 1863. There are
substantial ruins of kilns, settling pans and boilers hidden under vegetation.
The National Trust has long held concerns over the conservation of the site, and management
presents some difficulties for Shire staff due to the archaeological constraints. Council has included
funding for the preparation of a Conservation Management Plan in the 2009 /2010 priority projects
budget. The CMP will be used to guide the conservation of the site and assist Shire staff in
management activities.
Update: The Conservation Management Plan has been adopted. The Plan will be made
publicly available and used by Council’s Natural Systems Unit as a guide to management.
Strategic Planning have made a request to Heritage Victoria to enlarge the registered
heritage area as recommended in the CMP.
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Mornington Peninsula Thematic History
In conjunction with the Shire Heritage Review (see below) the ‘thematic environmental histories’
that form part of each existing Shire heritage study (there are 4, one each for the 3 preamalgamation Shires plus a portion of Frankston City) are being combined into a new Mornington
Peninsula Thematic Environmental History. This is a necessary step in assessment of new
heritage places and supporting any new heritage overlays that may be recommended by the
Heritage Review.
Two drafts of the combined history were produced by consultant Graeme Butler in 2008, with
assistance from community heritage groups. At that stage the consultant recommended that the
draft document required further editing and refinement.
Update: The editing process by Context P/L has been completed. The consultants for the
Area 1 Heritage Review are now using the document to finalise their recommendation – see
below. A further review of the history, including the introductory sections, will be completed
in conjunction with future stages of the heritage review
Shire Heritage Review – Area 1 – Mt Eliza, Mornington, Mt Martha
A review of the status of the Shire’s heritage studies and their implementation was completed in
2006. This outlined a staged strategy to review and update heritage studies and recommendations
for new heritage overlays.
As the first stage of this process, an interim Thematic History for the Shire has been prepared by
consultant Graeme Butler & Associatesm(see above)
Funds were allocated in the 2009-2010 budget to commence area based reviews of the previous
heritage studies, with Stage 1 being a review of the Mt Martha, Mornington and Mt Eliza areas
(Area1). Consultants Context P/L were engaged to undertake the 1st stage. Community workshops
were conducted in December 2010.
Update: The consultant’s recommendations for Heritage Overlays are expected to be
finalised by end November 2011. Recommendations for possible planning scheme
amendments to introduce new overlays are expected to be reported to Council early in 2012.
December Update: The consultant’s findings and recommendations in regard to Heritage
Overlays have been submitted and are under review.
Shire Heritage Review – Area 2 – Dromana, Rosebud, Rye
The planning for Stage 2, being a review of the Dromana to Rye areas (Area 2) has begun.
The study area has been defined and the two major local heritage groups and the National Trust
have been invited to join a new steering committee. These groups have nominated possible new
heritage places for review.
Council staff have completed a photographic survey of places on the ‘heritage watch list’ within the
area
Update: A draft brief for this project has been prepared and following internal review, it is
expected that expressions of interest will be invited during December 2011. This stage of
the review is expected to commence in February 2012.
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December Update: The draft brief has been revised following comments from the Stage 1
consultants and the call for expressions of interest will proceed in January 2012
Ranelagh Estate Conservation Management Plan
The CMP has been adopted by Council and is available on the Shire website. An action plan has
been prepared with the assistance of the advisory group. Timelines for actions are now being
identified with planning scheme amendments proposed for 2010.
Update: Work on a planning scheme amendment to rezone the Ranelagh reserves in line
with the CMP recommendations is underway. Heritage Victoria has been provided with
information requested for the nomination of additional areas to the State registration.
December Update: At its meeting on the 12th December Council considered a report on a
proposed planning scheme amendment ( C135) to reinstate the Heritage Overlay over land
adjoining the John Butler Reserve and rezone the Ranelagh reserves in line with the CMP
recommendations. Council determined to request authorization to exhibit this amendment.
Significant Tree Register
Following a review of trees identified in the Shire’s heritage studies by Lorraine Huddle, Council’s
heritage adviser, the Strategic Planning unit and Open Space & Roadsides unit have developed a
project to use the Asset Management Database as a register of heritage trees on land managed by
Council.
Once this project is established, a second stage, consisting of a register of heritage trees on
private land is proposed, and public nominations for both lists will be invited. An outline of the
proposed Register has been presented to Council’s Vegetation e-team.
Initial consultation with some stakeholders - National Trust, Mornington & Dist. Historical Society,
has occurred.
Update: Initial work on assembling a register for Council owned or managed land has been
undertaken by Transfield.
Mornington Main Street Commercial Precinct
Following a number of recommendations for a heritage precinct, (including the Mornington
Heritage Study, 1994, and the Mornington Structure Plan, 2005) to protect historic shop fronts and
features in part of Main Street, Mornington, a report was prepared on the issue by the Council’s
heritage adviser( Ms Lorraine Huddle). Her report recommends a precinct to cover approximately
30 properties as well as a number of individual properties, generally around the Main/Albert/Blake
Street intersections. This area has a high proportion of buildings with intact heritage features such
as leadlighting and verandas, dating mostly from the inter-war years (1915 – 1940).
Update: A report was considered at Council’s meeting of 12 September and Council has
resolved to commence the amendment process. A detailed letter explaining the review
process, implications for owners and business operators and opportunities to comment
has been sent to all property owners and occupants inviting discussion and comment.
SECTION 29A APPLICATIONS – REPORT AND CONSENT FOR DEMOLITION
Section 29A of the Building Act requires Council to be notified of proposed demolitions. This in turn
provides an opportunity to assess the heritage significance of the property and to either consent or,
if appropriate, call a halt to proposed demolition pending the assessment under the Planning and
Environment Act 1987. A request under Section 29A must be determined within 15 working days or
Page 36
there is deemed consent. An average of 30 requests per month has been received over the last
12 months.
In June 2011 – 34 demolition requests were received and 30 were completed.
In July 2011 – 24 demolition requests were received and 32 completed.
In August 2011 – 28 demolition requests were received and 22 completed.
In September 2011 – 23 demolition requests were received and 36 completed.
In October 2011 – 26 demolition requests were received and 17 completed.
In November 2011 – 19 demolition requests were received and 30 completed.
In December 2011 – 11 demolition requests were received and 17 completed.
URBAN DESIGN PROJECTS
Context Analysis & Design Response guide
The planning scheme requires developers to submit a Context Analysis & Design Response with
their planning applications. Council’s Design Advisory Panel has for some time expressed concern
over the quality of the Context Analysis & Design Response information provided by development
applicants. This project involves preparation of a guide which clearly and concisely defines the
purpose and required content of Context Analysis & Design Response documentation, as a guide
for architects, designers and developers.
Update: Advice has been received from DPCD urban design unit, that they are considering
using the draft guide as the basis for a new state government guide. Negotiations will occur
regarding use of the Shire’s material.
Flinders Streetscape Design Framework
Michael Smith and Associates Landscape Architects have been appointed as the consultants for
this project. An initial public consultation session to enable community input at an early stage was
held on 28 August 2010. The Draft Streetscape Design Framework was subsequently prepared in
consultation with key stakeholders and VicRoads.
A report recommending exhibition of the Draft Streetscape Design Framework was presented to
Council on 11 October 2010 and Council resolved to exhibit the Draft Streetscape Framework.
Due to the high level of community interest the opportunity for community comment was extended
(from 20 December 2010) until 15 February 2011, and approx 45 submissions have been received.
Having regard to the submissions, a revised plan has been prepared by the consultant.
Update: A report on the submissions and recommendations in relation to the final plan, is
scheduled to be presented to Council in December 2011.
December Update: A report on the plan and submissions was presented to Council on 14
December 2011. Council adopted the Design Framework to guide the design of streetscape
works, landscaping, public lighting, street furniture provision and maintenance works, as
well as to guide traffic management measures and the development of public footpaths
within the Flinders Village.
STATUTORY PLANNING REFERRALS
In November 2011 there were 7 referrals received and 14 responses were completed.
In December 2011 there were 7 referrals received and 7 responses were completed.
Page 37
In the first six months (July – December 2011) there has been substantial work undertaken in
policy review and the preparation strategic planning projects including:
•
Completion and introduction of the Dwellings in the Green Wedge Policy.
•
Report on Interim Height Control policy for (commercial) Activity Centres (now authorised for
exhibition).
•
Development the standard format for Coastal Management Plans.
•
Completion of the draft Crib Point Township Plan through ongoing liaison with the Crib Point
Reference Group, and preparation for exhibition with supporting planning scheme amendment
•
Completion of Amendment C136 Heronswood , including liaison with Community Reference
Group, preparation of submissions for Panel hearing , adoption by Council and submission to
the Minister.
•
Development of the McCrae Village Design Guidelines, including consultation process and
exhibition of Amendment C122. Interim controls ( C156) were supported and extended by the
Minister
•
Submissions to the State government Outer Suburban /Interface Services and Development
Committee on Liveability options.
•
Submissions to the State government committee on the overhaul of the Victorian Planning
system
•
Submission to State government on the review of the Aboriginal Heritage Act
•
Submission to the State government on the operation of the Environmental Audit overlay and
alternatives.
•
Submissions on behalf of Council to the Commonwealth Governments Population Policy and
Urban Policy Reviews – strongly reinforcing the important and distinctive role of the Mornington
Peninsula in maintaining Melbourne’s long term liveability.
•
Ongoing support to the Foreshore Advisory Groups.
•
Exhibition of Land Subject to Inundation Overlays and improvements in the regulation of
building in areas subject to inundation ( C150 ongoing)
•
Input to the Wildfire management review and improvements in the mapping (C146).
•
Post Exhibition report on C152 Aldi amendment Somerville.
•
Completion of the Conservation Management Plan for Fossil Beach
•
Commencement of the Conservation Management Plan for Police Point Reserve
•
Completion of the Mornington Commercial Centre Heritage Study
•
Completion of the Flinders Village Streetscape Design Framework
•
Completion of the draft Mornington North Outline Development Plan.
•
Completion of the Football Memorial Precinct Concept Plan
•
Completion and endorsement by Council of the Rosebud Coastal Management Plan and
submission to the Minister for approval.
•
Completion of Investment Logic Mapping workshops with Council in relation to the Rosebud
Activity Centre and work associated with the development of the Urban Design Framework
through Daryl Jackson and Associates.
Page 38
Financially, the year to date variation of $13k is primarily due to a favourable variance income,
offset by a number of variations in expenditure. These items will be reviewed and revised as part
of the mid year review.
Forecast Actual Variance Forecast Actual Variance Budget Forecast Variance
$'000
Month Month Month
Y.T.D
Y.E.
Y.T.D
Y.T.D.
Y.E.
Y.E.
Operating Surplus / (Deficit)
(178)
(153)
25
(824)
(810)
13 (1,611) (1,611)
0
Page 39
STATUTORY PLANNING
November
Planning Applications
Council received 195 planning applications this month and decided 226 planning applications.
This is demonstrated by the below graph, which also shows that, as at the end of November, 775
planning applications remain in hand.
The number of in-hand application this month is 135 less than November 2010. This is a
consequence of the Unit’s renewed focus on reducing the number of planning applications within
Council that are undecided and is a great result for the Unit, especially as we approach the end of
the year.
Fifty-seven percent (57%) of planning applications were decided within the statutory timeframe,
echoing the Unit’s performance in November 2010.
Page 40
Planning Support
The Planning Support team received a total of 2,724 telephone calls in the month of November. Of
these, 77% (target is 80%) of calls were answered within twenty seconds and 97% (target is 95%)
of calls were answered within two minutes. The team also serviced approximately 890 counter
enquiries this month.
The team attended an in-house subdivision forum during the month of November which was aimed
at improving the team’s knowledge of the subdivision process. This was very well received and
ongoing training and development will continue in 2012.
Community Consultation
Information Session:
This Unit held an Information Session to approximately sixty (60) people on 30th November 2011 in
conjunction with the publication of our newsletter earlier in the month. The audience comprised
land surveyors, planning consultants, draftspersons and architects. The session was the second
held by this Unit this year and featured presentations on our efforts to streamline the planning
application process, an update on the Interim Green Wedge dwelling policy and explanation of the
Bushfire Management Overlay (BMO) which has recently been introduced to all Victorian Planning
Schemes and replaces the Wildfire Management Overlay (WMO). This latter presentation was copresented by Council officers and a representative of the Country Fire Authority.
Sunnyside Road and Royston Court:
This Unit facilitated a meeting of the Sunnyside Road and Royston Court residents on 15
November 2011. The meeting was the latest of a series of meetings held to discuss various
matters including the status of recent planning permits in the area; noise issues – functions,
helicopters; parking and traffic issues; coastal issues and telecommunications issues.
Meetings of Interest
The Association of Bayside Municipalities (ABM) in conjunction with City of Port Phillip held a
workshop on 24th November, on climate change and the effects of rising sea levels on decisionmaking by Councils. A number of different officers from across Council attending this meeting
including Statutory and Strategic Planning, Renewable Resources and Engineering as well as Cr
Anne Shaw and Cr Leigh Eustace.
Three key speakers addressed the audience, with topics ranging from current flood mapping, to
the scientific principles of rising water levels, tide surge, wave action and beach recession.
Page 41
Judging by the high level of interest from the audience in this subject, as well as the complexity of
the issues, this will probably be the first of many such meetings to be co-ordinated by the ABM.
Major Applications Decided
Recently Council decided an application for extensions to Balcombe Grammar School to the south
of the existing campus. The extension comprise the use and development of a VCE centre, multipurpose hall, multi-purpose sports courts, 87 additional car parking spaces and increasing the
number of students to 900 and increasing the number of staff to 100.
This decision was appealed by an objector to the Victorian Civil and Administrative Tribunal
(VCAT). However, through negotiations between Council, the school and the objector, the
objector’s areas of concerns have been resolved and a Consent Order, signed by all parties to the
VCAT appeal, has been issued by VCAT subject to the following amendments to the approved
development:
•
Amended plans requiring the multi purpose court to be located 5 metres closer to the
Nepean Highway frontage.
•
Amended landscape plan requiring details of the vegetation in the western landscape buffer
with a density of a minimum two plants per square metre and including an appropriate
combination of ground cover, lower, medium and upper storey vegetation to maximise the
effectiveness of the buffer to the satisfaction of the responsible authority.
•
The acoustic report to also address the multi purpose court
•
The emission of noise not to exceed ambient background levels prior to development other
than for public address announcements the amount has been specified as 3dB(A).
Major Applications Received
P11/1898 - Andrew Kerr Centre, 107 Barkly Street, Mornington (Nicholas Harrison)
This planning application proposes 27 independent retirement units in a double storey building with
a 39 space basement car park and demolition of buildings in the Heritage Overlay.
P11/1941 - 4/42 Lochiel Avenue, Mt Martha - Corner Watson Road (Edward Wilkinson)
This planning application proposes first floor a café/ wine bar for 50 patrons.
P11/2023 - 958 Nepean Highway, Mornington (Edward Wilkinson)
This planning application proposes a medical centre for 5 practitioners and includes 35 car parking
spaces. The site adjoins Domino's Pizza, Blockbuster DVD hire and a medical centre.
Recent VCAT decisions
P09/1657 – 39 Main Street, Mornington (Nicholas Harrison)
This appeal was successfully mediated at VCAT on 22nd November 2011. The application involved
Council’s recent decision at the Development Assessment Committee (DAC) on 15th August 2011
to support the application to redevelop the site for a three storey building with roof deck to be used
as a backpacker’s lodge, the sale and consumption of liquor on the premises and variation to the
standard car parking and loading requirements. The Applicant had earlier appealed Council’s
failure to determine the application within the prescribed time to VCAT. This meant that Council
could not formally decide the planning application at the August DAC, but rather wrote to VCAT
following the August DAC to advise of Council’s support for the proposed development, subject to
conditions.
VCAT referred the matter to mediation between the Applicant, Council and any objectors that had
joined as a party to the appeal. The mediation was attended by the Applicant, the Council planning
Page 42
officer and objectors including representatives from St Peters Anglican Church. The mediation was
successful with all parties agreeing that a planning permit should issue for the development,
subject to the following amendments:
•
•
•
•
•
•
The provision of screening along the edge of the roof top deck to prevent any views into the
church courtyard.
The hours that the roof deck is open have been reduced to between 12 noon and 11.30pm
The hours that liquor can be served in the first floor licence area have been reduced to
between 12 noon to 12.30am the following day.
Access to the licensed areas will be limited to patrons staying in the backpackers lodge and
up to two guests per backpacker (the overall 160 patron limit has also been retained).
No amplified or live music is to be provided on the premises.
A provision in the patron and security management plan for regular communication
between the operator of the backpackers lodge and St. Peters Church to minimise adverse
impact upon the church.
This mediated outcome has meant that the merit hearing set down for five days early next year no
longer needs to proceed.
P10/1416 -7 & 9 Eddystone Avenue, McCrae (Rebecca Downie)
This application was for the subdivision of two adjacent lots into four lots. Council’s decision to
approve the subdivision by issuing a Notice of Decision to grant a Planning Permit (NOD) was
appealed by an objector, with the primary grounds being neighbourhood character and the
additional risk that subsequent development of the land would have on flooding, noting that the
land has historically been subject to localised flooding.
The VCAT member took no issue with impacts on neighbourhood character, however given the
historical flooding issue, ordered that a further written submission be made in relation to the
flooding issue, with particular reference to the safe egress from the land during times of flooding.
Upon consideration of this supplementary material, the member directed the grant of a permit
subject to a modified condition that required the building envelopes on each of the new lots to be
filled to a nominated level and appropriately retained. In reaching this decision, the member was
satisfied that the floor level of each new dwelling would be satisfactory in terms of meeting the
flood level proposed by Melbourne Water, and would not place a significant additional burden on
the area.
December
Planning Applications
Council received 171 planning applications this month and decided 195 planning applications. This
is demonstrated by the below graph, which also shows that, as at the end of December, 751
planning applications remain in hand.
Page 43
Planning Support
The Planning Support team received a total of 2,719 telephone calls in the month of December. Of
these, 81% (target is 80%) of calls were answered within twenty seconds and 98% (target is 95%)
of calls were answered within two minutes. The team also serviced approximately 606 counter
enquiries this month.
General
Re-introduction of Major Cases List
The Major Cases List was re-introduced on 3 January 2012 on a user-pays fee basis.
During the 12 month pilot of the List in 2010-11, the 391 applications initiated in that List involved
developments worth $6.66 billion. Major cases represent 10% of all applications in the Planning
Page 44
and Environment List, but comprise about 90% of all development value in the List. Delays in
hearing these major cases can have significant economic effects.
The procedures that will apply in the List have been modified from those that applied during the
pilot. Applications commenced on or after 3 January 2012 are eligible for inclusion in the List if the
estimated cost of development is $5 million or more, and does not include a ‘dwelling’; or $10
million or more in any other case.
Proceedings in the List will generally have a final hearing after 14 weeks, with a decision 4 weeks
after the last day of hearing/final submissions.
Participation in the List is at the option of the permit applicant or permit holder, with a one-off
opportunity or to transfer into the List under specified conditions. If a permit applicant does not
choose to have an eligible proceeding included in the List, it will be processed and heard in
accordance with the usual procedures and timeframes that apply in the Planning and Environment
List for applications of that type.
Major Applications Received
P11/2305: 328 Main Street, Mornington (Nicholas Harrison)
The application on the former fire station site proposes a 3-storey building including offices (782
m2), café, car parking (21 basement spaces accessed from Spray Street and 3 spaces at ground
level accessed from Main Street).
P11/2226 - 116 Wooralla Drive, Mount Eliza (Brendan Ward)
The proposal is for an 84 place child care centre on a 2702 m2 battle-axe shaped lot.
P11/2123: 14 Grenville Grove Rosebud West (Stephen Powell)
The application is for the subdivision of land into 4 lots, development of 4 two-storey dwellings and
vegetation removal.
P11/2142: 75 Hendersons Road Bittern (Adam Stark)
The application proposes the development of 15 single storey dwellings.
P11/2164: 5 Seaview Parade Dromana (Adam Stark)
The proposal is for the development of 2 double storey and 3 single storey dwellings.
P11/2198: 107-109 Point Nepean Road Dromana (Sotirios Katakouzinos)
Redevelopment of existing Caltex service station site adjacent to Kangerong Holiday Park to use
and development as service station and convenience shop and alter access from Road Zone
Category 1.
P11/2259: 138 Disney Street Crib Point (Tanya Duggan)
The proposal is for the development of 4 single storey dwellings.
P11/2304: 397 Racecourse Road Mornington (Not yet allocated)
The proposal is for the use and development of a medical centre (8 suites and 31 car parking
spaces) on the southern corner of Booker Avenue.
P11/2272: 7 Kildrummie Court Sorrento (Kym Umbers)
The application proposes cliff stabilisation works
P11/2307: St Aubins Way Sorrento (Patrick Murphy)
The proposal is for realignment of part of the road reserve, and vegetation removal.
Page 45
In the first six months…
Application Statistics
Since June the Statutory Planning team has experienced a continued decline in applications which
has provided an opportunity to focus on the implementation of process improvements initiatives.
These have resulted in a reduction of the in-hand application figure from 916 in June 2011 to 751
by the end of the year. This figure is the lowest in-hand number recorded over the last twelve
months, which is comparable for the same period in 2009.
During the 2009 period, the Wild Fire Management Overlay (WMO) was introduced to all Victorian
Planning Schemes which resulted in an increased complexity of applications under assessment.
Over the last three months the Bushfire Management Overlay (BMO) has replaced the WMO. By
using the process improvement initiatives previously engaged for the WMO, it is anticipated that
the previous spike in applications associated with the WMO will not be as severe and in-hand
numbers are not expected to increase significantly.
Process Improvement
Mornington Peninsula Shire is currently participating in the Municipal Association of Victoria (MAV)
STEP Planning Process Improvement Program.
The program has given Council the tools and support to effectively review and continuously
improve the quality and efficiency of planning processes. The program has included a guided self
assessment, data collection, process mapping, analysis of data, focus groups, redesign of
processes and piloting of breakthrough projects.
Representatives from the Statutory Planning Team Leader group have attended a number of
workshops led by process improvement consultants over the past six months and have now
compiled a list of priority projects and “quick hits” which are aimed at reducing non-value adding
processes within the unit, and increasing efficiency for the team. Project teams involving the wider
Statutory Planning Unit have been established and some of the “quick hits” have already started to
be delivered. Streamlining the internal referral process, developing checklists for applicants and
faster allocation of files are just a few of the projects that the team have be working on and started
to deliver.
Earlier in the year, Mornington Peninsula Shire was presented an award for encouragement and
was commended for a commitment to involving key players from the organisation and having a
holistic approach to the program.
Members of the STEP project team have also strengthened ties with other Councils, including
visits to Yarra Ranges and Wellington Shire Councils to share experiences and process
improvement initiatives. The team plan to continue this in 2012.
Financially, the year to date favourable variance is $36k, primarily attributable to a favourable
variance in employee costs. This has been offset by our income in terms of planning application
fees, certificate fees, and planning certificate fees being less than forecasted. These items will be
reviewed as part of the mid year review.
.
$'000
Month Month Month
Y.T.D
Y.T.D.
Y.T.D
Y.E.
Y.E.
Y.E.
(445)
(277)
168 (1,978) (1,942)
36 (3,710) (3,710)
0
Page 46
ENVIRONMENT PROTECTION
November
FIRE PREVENTION
Annual Fire Prevention Inspection Program
The annual Fire Prevention Inspection Program has now begun with officers pro-actively inspecting
more than 2,500 private properties for fire hazards. In addition 113 service requests were received
from members of the public for officers to inspect properties for fire hazards. To date 1,147 Fire
Prevention Notices have been issued. With the weather slowly starting to dry up we are seeing a
steady increase in fire hazard requests from the community. Due to ongoing rain followed by
sunny patches, grass growth on the Peninsula has been considerable. Grass curing is still
minimal, less than 10% across most of the Peninsula, this shows us how green and wet it is for this
time of the year.
The following Statewide map shows us curing percentages across Victoria.
Municipal Fire Prevention Committee (MFPC)
The Municipal Fire Prevention Committee had their final farewell last Tuesday evening (29
November 2011) at Safety Beach Yacht Club. This committee has had involvement in fire
prevention matters since 1940! Many Country Fire Authority Brigade and Committee delegates
received awards for all their hard work and commitment to improving fire safety on the Peninsula.
This committee has now been replaced by the Municipal Fire Management Planning Committee
who will oversee the legislative responsibilities the Shire has in regard to fire management.
Page 47
Photo: Former Municipal Fire Prevention Officer Grahame Robertson with Mayor Cr Graham
Pittock
Bushfire Management Overlay
The new Victorian Planning Provisions (VPPs) for Bushfire were approved by the Minister for
Planning on 18 November 2011. This was following gazettal of Planning Scheme Amendment
VC83 and VC86 which amends the Victorian Planning Provisions (VPPs). These new provisions
are accessible now at http://planningschemes.dpcd.vic.gov.au/vpps/.
Amendment VC83 primarily relates to the new Bushfire Management Overlay (Clause 44.06), the
new Particular Provision for Bushfire Protection: Planning Requirements (Clause 52.47) and
exemptions for defendable space, community fire refuges and private bushfire shelters (Clauses
52.43 & 52.48). Amendment VC86 amends the Particular Provision Clause 52.38 (2009 Bushfire
recovery) and Clause 52.39 (2009 Bushfire replacement buildings) by extending the timeframes for
the operation of these exemptions to 30 April 2013.
New mapping for the Peninsula will be included in future mapping changes into 2012, this will
dictate where the new Bushfire Management Overlay (BMO) is to be introduced. The BMO is
currently applied only in areas that were in the previous Wildfire Management Overlay (WMO)
areas. There is also potential for local schedules to accompany areas where the BMO applies.
The Municipal Fire Prevention Officer is working with Strategic Planning currently to assess how
this can be progressed further.
Summer Fire Campaign
The state wide Summer Fire Campaign commenced on 13 November with Fire Action Week held
earlier this month. Country Fire Authority road shows are also currently underway.
On 1 December 2011 the State advertising campaign commences, including powerful television
advertisements and press advertisements in metropolitan, rural and regional newspapers.
The Shire has been contacted by Victoria Police seeking assistance in promoting the Bushfire
Arson campaign. Brochures and posters have been sent to the Shire for display and distribution
Page 48
within local communities. The aim is to deter and prevent bushfire arson, as research indicates
that up to 50 per cent of bushfires are deliberately or recklessly lit.
COMMUNITY ANIMAL SHELTER
Commitment to Customer Service
The commitment of the Community Animal Shelter Team to customer service is significant.
Officers always ‘go the extra mile’ to find the owners of lost pets and make every effort to get them
returned home to their stressed human families - especially on weekends and public holidays.
Animal shelter staff are already busy looking after the animals in the Shire’s care, but they still find
the extra time and energy to be searching ‘lost and found’ registers. They also searching through
after hours pager calls to Shire Rangers where people report their dog getting out, or when people
report finding a lost dog and they want it picked up. By doing all this cross checking, the animal
shelter staff frequently have rewarding successes and thereby get pets home quickly to families
that may otherwise be stressed and worrying for days.
SPECIAL PROJECTS
Access for Dog Owners to Mt Martha Boardwalk
Officers are in the process of facilitating access for dog owners to the boardwalk that borders the
northern boundary of The Briars Historic Park. This new access will enable dog owners to walk
their pets (on-leash) from Craigie Road (in the vicinity of Racecourse Road – Dunns Road) through
the bush track to the north of The Briars, to then connect with the boardwalk along the northern
boundary of The Briars, and to continue along the boardwalk through the Balcombe Estuary
Reserve, all the way through to Mt Martha Beach and The Esplanade. In the interests of
maintaining the environmental security of The Briars Wetland, protective control gates will also be
installed.
ENVIRONMENTAL HEALTH
Renewal of Registrations
The invitations for Renewal of Registration for the 2012 registration period have been sent out to
all proprietors. The businesses that we register include Hairdressers, Beauty Parlours, Tattooists,
Caravan Parks and Food Premises. Food premises include establishments such as Hospital
Kitchens, Restaurants, Delicatessens and Take Away Foods, Supermarkets, Wineries etc.
We have 1455 premises registered and over 70% have been returned to date. All premises must
renew their registration before the 31 December 2011. Final reminder letters are to be sent out in
the second week of December.
Food Safety
Food Complaints
This month we received 15 complaints from the public in relation to food or the condition of a food
business. These complaints are listed below.
Details of Complaint
Customer is concerned that in a school
canteen she has seen mouse droppings and
noticed that the refrigerators do not hold their
temperature.
Result of Investigation
At the time of inspection there was no
evidence of vermin and the refrigerators were
at the correct operating temperature.
However, some minor cleaning items needed
attention and a notice was served.
Customer purchased some spiral pasta from a The matter has been referred to the New
supermarket. When he was cooking it he South Wales Food Authority as the product is
found a hair in one of the spirals of pasta.
produced in NSW.
Customer is concerned that fresh food is being Officers have visited the premises several
Page 49
stored outside near the toilets. The food
includes fruit and vegetables.
A fruit and vegetable shop is selling unwrapped
breads.
Customer is concerned about the way rice is
being handled when they are making Sushi in
that it’s being left out of the refrigerator.
Customer purchased milk from a supermarket
and was making coffee when she noticed a
mass in the bottom of it so she made another
one and the same thing happened.
times and have not seen fruit and vegetables
being stored outside.
The complaint is justified. The proprietor has
been advised to wrap or provide protection to
the bread.
The complaint was not justified.
The
proprietor is following the correct procedures
for such rice as they are putting vinegar and
sugar in the rice which allows it to stay
unrefrigerated for longer.
Results from the milk sample revealed a high
pH. The matter has been referred to Dairy
Safe Victoria as they are the responsible
authority for the dairy industry.
Customer purchased a Lamb Souvlaki from a
take away food business, about two hours after
eating it he started to vomit, he then had
diarrhoea.
Customer concerned that he purchased
menthol lozenges from a warehouse and the
packet had on the label “not to be sold outside
Vietnam”
Customer is concerned that bread and quinces
are being sold at markets unrefrigerated and
uncovered. Market goers can freely handle the
food.
The matter is under investigation. A sample
has been submitted for analysis.
Customer is concerned with the food handling
practices at a take away food business. They
have used food handling tongs to clean out a
filthy draw that appeared to have a build up of
old food, and the floors and benches were
filthy..
Customer is concerned that the uniforms of
food handlers at a take away food business are
very dirty. He is also worried that the food from
the previous day is being reheated.
Customer advised that he had a bad case of
food poisoning after eating a meal at a golf
club. He is concerned that they are topping up
the food on top of old food in the Bain Marie.
Customer is concerned about a large fridge not
working and they are using a small fridge which
is not suitable for the purpose.
Some minor cleaning items need attention, a
notice has been served.
Sample was submitted, results indicate food is
safe for human consumption. The matter is
currently under investigation with the
importers.
Principal place of business, which is a bakery,
was inspected.
Discussions with the
proprietor revealed that they do sell
unwrapped breads at markets. They have
been directed to ensure all food being sold is
protected from contamination – they have
indicated that they will comply. Next time they
are selling at a market it will be inspected.
Customer purchased two meals from a hotel, The matter is under investigation.
one had a dead fly in it and the other was cold
and they put it back under the grill to heat up.
Customer found a foreign body in a two litre A sample has been sent for analysis. Awaiting
carton of milk.
results.
The matter is under investigation.
The matter is under investigation.
The complaint is justified. The large fridge
had broken down and has now been replaced.
Page 50
Food Recalls
The Environmental Health Team responded to two food recalls issued by Food Safety Australia
and New Zealand or the Department of Human Services this month.. The following food was
recalled:
•
Phoenix Ginger Beer 330 ml, Phoenix Creaming Soda 330 ml, Phoenix Cola 330 ml,
Phoenix Orange Fizz 330 ml, Phoenix Sparkling Apple 300 ml and Phoenix
Sparkling Blood Orange 300 ml all with a use by date of 23/08/12 on Glass bottle
300 ml and 330 ml due to inadequate pasteurisation of some bottles causing
fermentation and an increased risk of product shattering
•
Good Luck Brand Dried Seaweed Stripe with a Best Before 07 09 2013 due to the
product containing high levels of naturally occurring iodine.
Sanitarium So Good Rice Milk with Best Before 25 Mar 2012 due to undeclared
allergen (soy).
•
Beach Report
The 2011/12 Environment Protection Authority Beach Reporting season commenced in the last
week of November. The protocols and sampling beaches remain the same as the previous year.
Ten Port Phillip Bay beaches from Canadian Bay to Portsea will be sampled. Based on the results
and the expected weather conditions a water quality forecast is determined by the Environment
Protection Authority. This forecast will be available on the Environment Protection Authority’s web
site and possibly in the daily papers and television. There are a number of changes to Beach
Report to this year’s program as follows:
•
The Beach Report website has been replaced with a new, user friendly map based website.
•
The Beach Report will forecast bacterial water quality more frequently during the summer. On
week days beach goers can view morning (10am) and afternoon (3pm) forecasts and also view
the water quality forecast for the next day.
The Shire will arrange to have no swimming advisory signage warning against swimming when
water quality testing has found bacterial levels at an individual beach to be:
•
•
Greater than 3500 Enterococci org/100ml, or
Greater than 500 Enterococci org/100ml on two consecutive occasions
Enterococci are a micro-organism that is an indicator of human faecal contamination. The signs
are to be removed once the results of re-sampling show that the beach is acceptable for
swimming. The Environment Protection Authority will also alert the media advising that the beach
is safe to swim at.
The first few Beach Water Quality reports have forecast that all the beaches sampled have an
acceptable water quality to swim at and the forecast for water quality is fair to good.
SHIRE RANGERS
The team impounded 110 dogs and 40 cats at the community animal shelter this month.
Animal management
Dog attack
1
Penalty
$700 fine with a 12 month bond + costs
Littering
Cases heard
1
Penalty
$239 fine + costs
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Traffic management
Cases heard
2
Penalty range
$119 - $210 fine + costs
Fire prevention
Cases heard
1
Penalty
$239 fine + costs
Case of interest
Details
The accused is the owner of two unregistered
Staffordshire Bull Terrier dogs kept at her
residential premises. The accused has a
lengthy history of non-compliance with animal
management matters and the subject dogs
have a long history of being at large. The
Shire Ranger Team investigated numerous
complaints about the dogs and managed to
identify many occasions where the dogs were
at large. On two occasions the dogs were
involved in an attack. The first attack involved
both dogs attacking and killing a cat whilst it
was on its owner’s premises. The second
attack involved one of the dogs biting a male
person on the face as the victim attempted to
assist the dog which was entangled in a wire
fence whilst at large. Officers investigating
these matters continually directed the
accused to register the dogs, however this
did not occur. The dogs were ultimately
seized and the owner charged with multiple
offences including being the owner of a dog
that attacked an animal and a person, being
the owner of unregistered dogs and dogs that
had been found at large. The accused has
been prosecuted for animal registration
offences involving the same dogs previously.
Outcome
The accused appeared in court and pleaded
guilty to the charges via a legal aid solicitor. The
accused was found guilty of the charges and
fined $700 and ordered to pay Council costs of
$69:70. In addition the accused was placed on a
12 month good behaviour bond for the less
serious charges. During the proceedings the
accused surrendered both dogs to the Shire for
destruction.
DEVELOPMENT COMPLIANCE
Statutory Building
Action concerning the swimming pool that has been built on Crown land in Mt Eliza has continued
throughout November. The focus has shifted to an attempt to negotiate a suitable settlement and
officers are confident that negotiations are progressing well. It is anticipated that a suitable
settlement may be finalised by Christmas.
During November the Shire’s Municipal Building Surveyor (“MBS”) was invited to present to the
Victorian Municipal Building Surveyor’s Group on the subject of Places of Public Entertainment
(“POPE”) and event approvals and to communicate the work that has been done to date on the
Shire’s new event application and approval system. The presentation was very warmly received
and the MBS has been asked by his colleagues to make the same presentation to a number of
Councils including the Shires of Baw Baw, Bass Coast, Yarra Ranges and the City of Casey.
Page 52
Planning Compliance
November was an important month for professional development amongst members of the
Planning Compliance Team. Two members of the team commenced a training package in a
combined Certificate IV in Government (Statutory Investigation and Compliance) and three
members of the team attended the Planning Enforcement Officers Association annual conference
in Melbourne. Officers were treated to a range of informative and interesting speakers (including
legal professionals, fellow council officers, representatives of other peak bodies and a Senior
VCAT member) and welcomed the opportunity to confer and network with their colleagues from
other Councils and compare approaches to various issues.
Fire Prevention - Joint Fire Information Sessions
The Country Fire Authority, Mornington Peninsula Shire, Department of Sustainability and
Environment and Parks Victoria will be undertaking multi-agency fire education sessions over the
summer period. Details as follows:
St Andrews Recreation Club
St Andrews Beach
10-Dec-11
2-4pm
Chairlift Carpark, bottom of
Arthurs Seat Rd
Dromana
07-Jan-12
10am-12pm
Rye Fire Station
Rye
07-Jan-12
1.30-3.30pm
Shire Rangers
Representatives of the team participated in a number of educational activities this month; these
included the Shire’s Pet and Pony Expo in Rosebud where officers provided advice and
information to the community relating to responsible pet ownership. In addition officers attended a
primary school in Mornington to talk to classes of prep children about the role and responsibilities
of a Shire Ranger as well as participating in a visit of Girl Guides to the animal shelter.
Community Animal Shelter - Girl Guides Visit
A group of local junior Girl Guides (‘Gum-Nuts’) attended responsible pet ownership education and
community awareness presentations delivered at the animal shelter by officers and Shire Rangers.
Environmental Health – Best Bites Program
Mornington Peninsula Shire has launched its new food sustainability program – Best Bites.
This program assesses local food businesses on measures they are taking to provide safe and
healthy food; use environmentally sustainable business practices; and provide safe and accessible
food premises. Businesses that meet these requirements have been featured in the Best Bites
Food Guide which is now available to the public.
All local food businesses can take part in Best Bites, and over 150 local food businesses applied
for assessment in the areas of:
•
•
•
•
•
Nutrition & Allergen Awareness
Waste & Recycling
Energy & Water Efficiency
Tobacco & Alcohol Compliance
Access for All
Page 53
The Best Bites Food Guide was launched on 28 November at the Portsea Hotel during a
professional development luncheon attended by many local food businesses. Guest speaker at
the luncheon were –
Jon Dee - Jon was the 2010 NSW Australian of the Year and is the founder of Planet Ark and
advocacy group Do Something. Guests were given a copy of his book, “Sustainable Growth –
Small Business, Big Opportunity”. Jon discussed his current project “The 10 Per Cent Challenge”
which teaches households and businesses how to reduce their fuel and electricity costs by 10%.
Rob Gell - Rob is the National President of Greening Australia Ltd, Chairman of the Westernport
Biosphere Reserve and a member of the Victorian Coastal Council. Rob discussed the important
role that the sustainability aspects of Best Bites can have to food businesses throughout the five
municipalities encompassing the Western Port Biosphere Reserve
Kellie-Ann Jolly: The Victorian Cardiovascular Director of the Heart Foundation discussed the
importance of healthier eating options for local food businesses.
The program was developed by a steering committee including representatives from Western Port
Biosphere Reserve, Peninsula Health, South East Water, Heart Foundation, MP Gourmet and
Responsible Alcohol Victoria.
Mayor Graham Pittock said at the launch that the Shire is committed to assisting local food
businesses and promoting sustainable food practices to consumers.
The Best Bites program is an important initiative to ensure that safe and healthy food is provided to
consumers, and to support and promote local food businesses.
Several local food businesses that have already introduced exciting programs have been featured
as case studies in the Best Bites Food Guide.
Page 54
DECEMBER
FIRE PREVENTION
Annual Fire Prevention Inspection Program
The annual Fire Prevention Inspection Program began in early October inspecting private
properties for fire hazards. With the recent hot weather we have seen an increase in fire hazard
requests from the community – 121 requests were received for the month of December.
Ten Fire Prevention Infringement Notices were issued to non-compliant properties. This number is
likely to increase over the next few months. The Shire will shortly start to undertake compulsory
clearances on land where there has been a failure to comply with the directions of a Fire
Prevention Notice.
Summer Fire Advertising Campaign
The State Government advertising campaign commenced at the start of December including
powerful television advertisements and press advertisements in metropolitan, rural and regional
newspapers.
New VicRoads Road Closures Website
VicRoads has launched a new website that will provide detailed information about road closures
and conditions during emergencies, events and natural disasters. VicRoads will update
information as it receives it from its own staff and agencies such as Victoria Police, Country Fire
Authority or local government. Road closures and incident information will be displayed as an
interactive map as well as a list that is able to be sorted.. Importantly, the website will include
information about all road closures, regardless of whether they are State or Shire controlled roads.
It will also provide traffic alert information during non emergency times for incidents such as
crashes and breakdowns.
Role of Local Government in Emergency Management Position Paper
The Municipal Association of Victoria (MAV) Board has now endorsed the MAV position paper on
the role of Councils in emergency management. The paper sets out the principles for any future
role of Councils in emergency management and argues for a realignment of the current role so that
it better reflects local government’s normal business. It has been provided to the Victorian
Government as an attachment to the Emergency Management Green Paper submission and will
now be used as the basis for MAV advocacy, particularly relating to issues around legislative
change and sustainable funding for emergency management. The Mornington Peninsula Shire
through the Chief Executive Officer has also endorsed the MAV position paper.
COMMUNITY ANIMAL SHELTER
Officers are preparing to implement further improvements with regard to the colour coding of
animal management equipment being used in the isolation, quarantine and re-homing facilities at
the animal shelter. These improvements will further enhance hygiene and preventative health
care for the community’s lost family pets while that are cared for by the Shire.
The severe weather conditions on Christmas Day resulted in 14 lost dogs being taken into care by
staff at the animal shelter. Fortunately, they were all returned to the owners the next day.
Community Animal Shelter Staff and Shire Rangers throughout the holiday weekend went to
extraordinary length to reunite owners as quickly as possible.
ENVIRONMENTAL HEALTH
Renewal of Registrations
The final reminders for the Renewal of Registration for the 2012 registration period are about to be
sent out to all proprietors. The businesses that we register include Hairdressers, Beauty Parlours,
Tattooists, Caravan Parks and Food Premises. At this stage we still have 222 premises that have
not renewed their registration.
Page 55
Food Safety – Food Complaints
Seven complaints were received from the public in relation to food or the condition of a food
business in the month of December. These complaints are listed below.
Details of Complaint
New employee is concerned that the bakery
he has just started working in is unsanitary.
There is a mouse problem, they do not
protect food from contamination and the
exhaust fans are black and blocked.
The restaurant next door are not disposing of
their waste properly, they stack bags of
rubbish up attracting birds and rats.
Customer is concerned that a fruit and
vegetable store are emptying their dirty
offensive wastewater down the stormwater
drain and it smells really bad.
An anonymous customer reported that about
two months ago they stayed at a resort. They
advised that there were ants and maggots in
the kitchen and saw mice in the restaurant.
Customer purchased two custard tarts from a
take away food shop. When he got home he
started to eat one, it tasted funny and he
found mould on it.
Result of Investigation
Complaint justified. A Notice has been served
on the proprietor to clean.
A follow up
inspection revealed all items had been attended
to. The premises will be subject to an increased
inspection regime.
Premises appears to be closed. Investigating
officer has left several calling cards to gain
access with no response. The matter is still
under investigation.
Investigation revealed that the odour is from a
bin that is leaking into the drain. The bin has
been replaced and is now being cleaned more
frequently.
Premises inspected.
At the time of the
inspection there was no evidence of ants,
maggots or mice.
The Environmental Health Officer has not been
able to contact the customer on the phone
number he left and his name does not appear in
the white pages. The premises has been
inspected - stock rotation appears to be
satisfactory and there was no evidence of mould
on simular products.
Customer
purchased fried
rice
and The matter is under investigation.
Cantonese style steak. Whilst eating his
meal he found an earring in his mouth.
Customer purchased two snapper cutlets at a Seafood businesses are registered by
seafood outlet. He had to throw them out as Primesafe and the matter has been referred to
they were rotten.
them for investigation.
Food Recalls
The Environmental Health Team responded to four food recalls issued by Food Safety Australia
and New Zealand or the Department of Human Services for December. The following food was
recalled:
•
•
Coles Chocolate Cake with Icing (cake mix) 470g all Best before dates up to and including 16
Dec 12, Coles Chocolate Mud Cake (baking mix) 600g all Best before dates up to and
including 16 Dec 12, Coles Chocolate Fudge Brownies (baking mix) 600g all Best before dates
up to and including 16 Dec 12, Coles 97% Fat Free Chocolate Cake (baking mix) 600g all Best
before dates up to and including 19 Oct 12, Coles 97 % Fat Free Choc Chip Muffins(baking
mix) 600g all Best before dates up to and including 19 Oct 12, Coles Chocolate Drop Cupcakes
(baking mix) 500g all Best before dates up to and including 19 Oct 12 and Coles Smart Buy
Chocolate Cake Mix 300g all Best before dates up to and including 19 Oct 12 due to
undeclared allergen(sesame).
Baby Food, Green Monkey Organic Baby Food Apple and Blueberry, Green Monkey Organic
Baby Food Carrot and Parsnip, Green Monkey Organic Baby Food Pumpkin, Silverbeet and
Sweet Potato, Green Monkey Organic Baby Food Lamb, Carrot and Sweet Potato and Green
Monkey Organic Baby Food Beef, Apple, Beetroot and Pumpkin all best before dates up to and
including – 22/05/2013 due to foreign matter (plastic pieces).
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•
•
Neptune Crumbed Squid Rings all Best Before dates up to and including 20/JUN/2013due to
undeclared allergen (egg).
Cake and Brownie mix IGA Signature Chocolate Cake (cake mix) 500 Best before 22 NOV
2012 and 12 DEC 2012, IGA Signature Fudge Brownies 500g Best before 21 AUG 2012 and
21 NOV 2012, IGA Signature Chocolate Baby Cake Mix 300g Best before 29 NOV 2012 and
15 DEC 2012 due to undeclared allergen (sesame)
Mt Martha Beach closure due to potentially contaminated water
The Environmental Health Team were contacted by the Environment Protection Authority seeking
assistance with a beach closure at Mt Martha Beach. The reason for the beach closure was due to
a sewer blockage by tree roots that resulted in sewerage discharging into the stormwater drains
and potentially contaminating the water at Mt Martha Beach. The Environment Protection Authority
liaised with the Mt Martha Surf Life Saving Club who must be thanked for their initial response in
assisting with placing advisory signs warning the beach users of the potential risk of bathing due to
potential sewerage contamination of the water.
South East Water removed the blockage, pumped out the stormwater drains and disinfected the
drains. They did not know how long the sewer had been blocked or how much sewerage may
have discharged into the bay. In the interest of public health the Environment Protection Authority
arranged for water samples to be taken.
The following day the results of the water testing indicated that the bacterial levels were below that
of detectable limits and the advisory signs against bathing were removed and the Environment
Protection Authority Beach Report website was updated to indicate that the water quality was
good.
The Environmental Health Team provided an information session to update community groups and
other stakeholders on the changes to the process for temporary food business due to the changes
to the Food Act.
SHIRE RANGERS
The Team were exceptionally busy with animals over the December holiday period. One Hundred
and Seventy Seven animals were impounded.
The number of calls received via the after hours service between 30 December and 3 January
were in excess of 200 – these calls were handled by both the Shire Ranger Team and the
Community Animal Shelter staff and related mainly to lost and found dogs.
Animal management
Dog attack
3
Penalty Range
$400 - $1000 + costs
Littering
Cases heard
1
Penalty Range
$234 + costs
Fire prevention
Cases heard
1
Penalty Range
$600 + costs
Case of Interest
The accused and the co-accused are the
owners of two unregistered adult Labradoodle
dogs. Both dogs escaped the residential
premise to which they were being kept and
entered a nearby premise where a Jack Russell
Terrier was being kept. The Labradoodles
entered the premises and attacked and killed the
Both accused appeared in court and pleaded
guilty to registration, at large and attack
charges. Both accused persons were found
guilty of the charges and were convicted and
fined $800 and $1000 as well as being
ordered to pay court costs.
Page 57
smaller dog in the presence of the owner. and
other occupants. A witness to the attack made
attempts to stop the attack by grabbing one of
the attacking dogs. In doing so the male person
was bitten on the hand causing a puncture
wound and significant pain. Later the same day
a ranger seized both dogs and interviewed both
owners. Both accused were co-operative and
later surrendered both dogs to the Shire for
destruction.
DEVELOPMENT COMPLIANCE
Statutory Building
Officers are continuing to work on resolving the matter of the swimming pool that has been built on
Crown land in Mt Eliza.
During December Shire Officers were contacted by Frankston hospital regarding an elderly patient
in their care. As a result of a pre-release inspection of her house conducted by the hospital, the
hospital staff became aware of serious health and safety issues at the rural property and asked
Shire officers to intervene. Inspection by Shire officers revealed serious health, safety and amenity
issues arising from serious hoarding at the property. Concerned for the resident’s well-being,
officers made the difficult decision to issue an emergency order preventing re-occupation of the
house. The resident remains in the care of Frankston hospital and hospital staff are working with
her to arrange for the property to be cleared and cleaned.
Planning Compliance
During December a development on Point Nepean Rd, Rye was finally brought into compliance
with the endorsed plans associated with the planning permit for the property. This matter has
ongoing since 2007; the owners have been prosecuted and the matter has been before the
Victorian Civil and Administrative Tribunal on at least four occasions. Action is continuing to
recover penalties and costs that have been awarded by both the Magistrates’ Court and the
Victorian Civil and Administrative Tribunal.
Environmental Health
The Environmental Health Team provided an information session to update community groups and
other stakeholders on the changes to the process for temporary food businesses due to the
changes to the Food Act.
The wet weather during winter, spring and early summer has meant that the declared fire season is
late, but recent hot weather has shown that it does not take much for grass to dry out and become
a fire hazard.
The tragic death of a young girl in a dog attack saw a number of changes to the Domestic Animals
Act, and this impacted on the Shire Ranger team case load.
A number of complex legal matters have been investigated by the various Environment Protection
Unit Teams, including the illegal selling of Tobacco products to minors, the construction of a
swimming pool on crown land and cases relating to the new legislation about restricted breed
dogs.
Financially, the year to date unfavourable variance is due almost entirely to legal expenses
exceeding expectation due to high profile complex legal cases. Some of these costs will be
Page 58
recoverable through legal processes and at this stage it is not expected to impact on the final year
end forecast. Forecasts will be further reviewed as part of the mid year review.
.
$'000
Month Month Month
Y.T.D
Y.T.D.
Y.T.D
Y.E.
Y.E.
Y.E.
(511)
(601)
(91) (2,373) (2,489)
(117) (4,874) (4,874)
0
Page 59
ECONOMIC DEVELOPMENT
November
ECONOMIC DEVELOPMENT
Peninsula Short Film Festival [PSFF]
The inaugural PSFF was held on the last Saturday in November, in the original Rosebud cinema,
known as Broadway and now known as Flicks Café.
Over 80 films were entered and most pleasing was the that 7 of the 10 finalists were from the
Mornington Peninsula. The evening was attended by over 500 patrons and between 100-150 were
turned away as there was no more room.
EDU worked closely with Tourism Victoria and the Rosebud Chamber of Commerce in sponsoring
the event. The organisers of the event are planning a bigger and better festival for next year.
Social Enterprises
EDU attended a 1 day forum in Melbourne to investigate the opportunities for the MPS to sponsor
or facilitate a local social enterprise for disadvantaged jobseekers. The successful examples that
exist at present around Australia which involve local government concern primarily recycling,
gardening and property maintenance roles. Further, larger enterprises seem to work better and can
cope with the requirement for greater staff support.
Otama Submarine
Local MP Neale Burgess is going to utilise the local press to conduct a community survey to
determine the level of support for bringing the submarine ashore and consequently the preferred
location.
No date has been set for the newspaper survey.
Western Port Car Ferry Project
Bass Coast Shire are still negotiating with the State Government regarding ‘publicly announced’
support for the project by the relevant Minister/s.
Negotiations with the State Government have been ongoing for some time.
BUSINESS DEVELOPMENT
Women in the Workplace
Women in the Workplace and Women Connect (Frankston City) held the final luncheon for the
year. The guest speaker was the recent Frankston and Mornington Peninsula Business in
Excellence overall winner Pippa Hansen from The Sports Injury Clinic. The event was well
received by the 80 business women in attendance.
Itinerant Trader Mobile Food Vans
One of the vendors decided not to commence with a roving residential site so the site has been
offered to the next vendor who expressed an interest. This has resulted in a $1000 reduction in
income from this process.
Peer Network
The final session of the Peer Network took place this month place. The program is where 10 businesses
meet monthly to discuss common business issues to assist each other and strengthen networking, this is
facilitated by an experienced business person. Feedback from business was extremely positive with many
businesses increasing in growth or employment.
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Mornington Peninsula Tourism Traineeship
This month saw the graduation of 8 young people who participated in the Mornington Peninsula
Tourism Traineeship. The eight young people undertook a School Based Apprenticeship,
completing a Certificate III in tourism. As part of the program participants were placed in 4 tourism
businesses over the 2 year period. This program is the first of its kind in Victoria and has been an
outstanding success. The 2012 intake is currently being sourced.
Signage
Representatives from Business Development and Community events have been with VicRoads to
discuss proposed changes to the Signage Policy in particular the Community Events Signage. The
draft Policy will be coming to council in the new year
Extension & Capacity Building
The Rural Business Officer (RBO) continues to progress the development of the Small Rural
Landholder Network with a range of communication and information exchange pathways
determined to suit the needs of this target audience and include:
• Email contact at [email protected];
• Web based portals for knowledge exchange;
• E-newsletters & other various tools; and
• Industry technology – electronic and print.
An e-Communiqué is being designed to be used as a signpost to various external resources that
complement and add value to local effort. The network will also draw extensively on available
information and support services from the Victorian Department of Primary Industries Small
Landholder Information Service to facilitate inclusiveness and guidance from an established
program. The RBO is the central reference point, with continuous reflection and review processes
used to identify any shifts in resources, funding or other specialist needs.
The RBO has developed a local capacity building strategy to:
• Engage external providers to run specific activities;
• Deliver learning activities using a planning framework to ensure activities are targeted,
practical and achieve timely outcomes;
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•
•
Consider preferred learning style of target audience to best determine how to deliver key
messages and in what format; and
Organise informal quarterly reflection and review with selected community advocates and
internal managers.
MP Branding and Awareness project
The RBO is preparing background information to be presented at the initial planning meeting to
ensure a professional Awareness and Connectivity strategy is developed to promote local primary
and value added produce that enhances the identity of the Mornington Peninsula as a quality, fresh
and innovative food region.
Statutory and Strategic Planning support
The RBO has provided a significant amount of time and input into the review of Farm Management
Plans linked to Green Wedge Zone dwelling applications, due to the increase in amount of
referrals. This has included some specific site visits where necessary to inspect landscape aspects
prior to feedback on applications. The RBO has also provided advice to the Strategic Planning Unit
where necessary on agricultural issues in reference to landscape capability and rural land use
potential.
TOURISM
Accommodation bookings
November 2011 bookings total $61,292 - very similar to November 2010.
Event Ticketing
MPT is ticketing the REGIS Veterans Golf Tournament to be held in November 2012. This is a
‘first’ for MPT in terms of ticketing a high volume event. Our new Trybooking.com system has given
us the flexibility to ticket this event. We’ve already sold $70,802.00 (251 tickets) worth of tickets
and the event has only been open for approximately 5 weeks. Both the organisers and customers’
feedback has been very positive, reporting that our booking system is very simple yet
comprehensive.
Publications
The joint MPT-Parks Victoria ‘Mornington Peninsula Walks Map’ will be formally launched by
Minister Martin Dixon at Point Nepean on 2 December.
RACV Victorian Tourism Awards
Mornington Peninsula tourism operations showcased the very high quality and diversity of their
visitor experiences when eleven businesses enjoyed spectacular success in the 2011 Victorian
Tourism Awards on November 14. Mornington Peninsula Tourism won the Specialised Tourism
Services Award for the third consecutive year. To honour this outstanding achievement Mornington
Peninsula Tourism has also been inducted into the Victorian Tourism Awards Hall of Fame.
The ten other winners were:
•
•
•
•
•
•
•
•
Peninsula Hot Springs ( Health and Wellness Tourism Award winner and finalist in the Tourist
Attractions Award);
The Enchanted Maze Gardens (New Tourism Product Development Award winner and finalist
in the Tourist Attractions Award as well as Finalist award in the Adventure Tourism Award;
Moonraker Dolphin Swims ( Ecotourism Award winner)
Moonlit Sanctuary Wildlife Conservation Park (Finalist in Ecotourism Award ) category too;
Montalto Vineyard and Olive Grove (Tourism Wineries, Distilleries and Boutique Breweries
Award winner);
Max’s at Red Hill Estate (Tourism Restaurants and Catering Services Award winner);
Big Blue Backyard (Hosted Accommodation Award winner);
Blue Moon Cottages (Standard Accommodation Award winner);
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•
•
Quest Apartments Frankston (finalist in the Deluxe Accommodation Award);
Frankston Visitor Centre (finalist in the Visitor Information and Services Award).
Industry training and development
(a) Business Events tourism – industry attended the final workshop on 9 November to
develop a 3-year Business Events Strategy for the Mornington Peninsula. 25 business
representatives attended and elected a Steering Group to guide implementation of the
actions identified in the Strategy.
(b) Tourism Excellence Customer Service workshop – 24 business representatives
attended this 4-hour session facilitated by Natalie Pickett. This workshop provided tips for
those keen to learn to how to understand the customers buying habits, and expectations
and learn how to create a customer service culture in their organization for all staff to follow.
The workshop also provided an insider’s view to the Tourism Audit Mystery Shop reports to
help industry excel when assessed by MPT’s annual Mystery Shop audit.
Event funding
MPT was successful in its funding bid to win a grant of $22,500 from Tourism Victoria to assist
event organisers to widen the impact of their events to attract overnight visitors to the Peninsula.
Funding was allocated to support the 2011 Peninsula Short Film Festival ($5000); the 2012
Mornington Peninsula Annual 54 Hole Golf Tournament ($7500); the 2013 Mornington Peninsula
Annual 54 Hole Golf Tournament ($7500); the Rosebud Kite Festival ($2500)
Familiarisations and Niche Market Promotion
•
The Australian - MPT coordinated a familiarisation for Judith Elen who is writing a feature
article on the producers and artists of the Mornington Peninsula. Judith will visit Main
Ridge Dairy, Nirvana Free Range Egg Farm, Red Hill Brewery, Hutchins Brothers
Fishermen, Michael Leeworthy Gallery, Gordon Glass Studio, Heronswood, Georges B&B
and Culinary Retreat, the Long Table, and Tyabb Packing House.
•
National lifestyle television program – MPT liaised with producers and the location
scout; developed options and booked the three day filming itinerary.
•
Golf Tourism Promotion - MPT has increased its focus on promoting golf tourism in the
lead up to the Mornington Peninsula 54-hole golf tournament in May 2012. We have
developed:
(a)
An eNewsletter to encourage entries as well as offering special
accommodation packages and to highlight the 3 featured golf courses. This eNews
will be sent to all areas of Australia (excl Victoria) in order to target interstate
visitation.
(b)
A booklet featuring MPT member businesses, offering specials and
discounts for Tournament attendees. This booklet will be sent to all registered
attendees with their confirmation documents so that they can plan their visit well in
advance. Our aim is to boost spend and overnight stays.
•
Family promotion - MPT has created a feature for Let’s Go Kids magazine - a free family
guide for kids and their parents. This publication is a great way of promoting the ‘family fun’
offering of the Mornington Peninsula. MPT’s feature highlights mazes, parks, gardens,
wildlife, bay activities, farms, art, food and other great family adventures in our region.
•
Australia & New Zealand Magazine UK - Australia & New Zealand is the only magazine
about Australia on sale in the UK newsstands. The publication is both a print and digital
magazine with 20,000 copies of the magazine distributed per month and all issues available
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online. The December edition included a 36 page supplement all about Victoria . The
editors were so impressed with MPT’s full page artwork that they featured our Mornington
Peninsula advertisement on the inside front cover!
•
The Age Traveller - Over the past few years, it has become evident that people are taking
shorter holidays. Peninsula accommodation is no longer booked out months ahead for a full
month in January. The first couple of weeks are very busy, however, vacancies can appear
in the last fortnight of January. To try and address this trend, MPT is testing a few
placements in Melbourne newspapers to promote the accommodation booking service and
the online services (visitmorningtonpeninsula.org, iPhone App and mobile web). By
highlighting the tools we have to help people plan their holiday, we hope to encourage them
to contact us and find the right accommodation and activities for their visit.
Community Engagement Activities
In the business development team the following community engagement activities have occurred:









Attendance at the Western Port Bisosphere Annual General Meeting, where Dr Kate Auty –
Commissioner for Environmental Sustainability Victoria was the guest speaker
A representative attended the Mornington Liquor Accord
Meet with representatives from Monash University Peninsula Campus Tourism Subjects to
provide them with feedback on ‘real life problems’ they provide students as part of their
problem based learning
Number of businesses and community association ie Mornington Historical Society, Dressed
for Success
Attended the Mt Eliza Chamber of Commerce Annual General Meeting
The Economic Development team hosted the biannual Joint Chambers of Commerce meeting
with representatives from Mornington, Mt Eliza, Sorrento, Rosebud and Western Port
Chambers of Commerce.
Attended the November Peninsula Careers Education Association (PCEA) meeting to discuss
the MPS Careers and Jobs Expo.
Attended the Municipal Association of Victoria (MAV) Rural Land Use Planning forum
Guest speaker at the Victorian Farmers Federation, Mornington Peninsula branch committee
meeting
DECEMBER
Accommodation bookings
Bookings for December were well down on the previous year when compared by Christmas Day;
however a huge surge of bookings from Boxing Day onwards ensured a small increase for the
month over last year. This was entirely due to weather forecasts. Weather concerns and the
economic doom and gloom were originally having an impact. Walk-ins are 54% up! MPT team is
are doing many more bookings with people face to face in the Visitor Centre than in previous
years. Phone enquiries are up 4.3%.
Industry training
MPT has continued intensive training for accommodation operators to help them upload to online
distribution channels and to join our booking service. In the past month, ten new accommodation
properties have been added to our booking service and four existing member properties upgraded
to our booking service. Familiarisation tours have been conducted to eleven properties.
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Official Tourism Research Australia visitor statistics
Mornington Peninsula region is tracking well according to the latest domestic visitation figures for
the year ending Sept 2011:
• domestic overnight visitors to MP region grew 5.8% in the past 12 months;
• Length of stay increased too with domestic visitor nights increasing by 8.2%
• Overnight visitors from interstate grew a massive 24%
• Daytrips to MP region increased 5.6%.
Golf Tournament Special Offers Booklet
22 MPT member businesses have provided discounts, special offers and giveaways for the 54
Hole Tournament Coupon Booklet. This brochure will be sent to all registered tournament
participants to help with their accommodation selection and to encourage them to explore the
region and experience some of our great attractions.
MP Gourmet aligned with Regional Food Brand
The tourism group representing food on the Mornington Peninsula, MP Gourmet, has been working
with DIG Marketing on a new direction and strategy for their operations and planning. The strategy
offers a clear, new direction for the organisation. MPG has determined its primary role will now be
to deliver benefits to MPG members as a “business to business” organisation. This will help the
organisation to align with the new Regional Food Branding project to deliver a ‘consumer facing’
brand for the region .
Asia Pacific Incentives and Meetings Expo (AIME)
Held in February each year this is the premier event in the Asia-Pacific region for the meetings,
incentive, business travel and events industry. This event showcases destinations, venues and a
wide range of products and services from all parts of Australia, Asia-Pacific and international
destinations. Over 3,500 industry buyers and trade visitors attend. Whilst MPT is not attending the
event as an exhibitor, it is anticipated AIME will become a key component of the new Mornington
Peninsula Business Events Strategy. To this end MPT is planning a pre AIME famil in partnership
with Melbourne Convention and Visitors Bureau (MCVB). On Friday 2nd December MPT hosted
Judy Clarebrough, Senior Business Development Manager for MCVB on a site inspection of the
properties selected for representation on the major famil program in February 2012. Eight hosted
buyers from Singapore and India have registered to attend the Mornington Peninsula famil as well
as one international media representative. Our region’s participation is helping to keep
our region prominent in the business events industry. MCVB is very interested in the development
of our new business events strategy.
Crisis Essentials Workshops
Based on Tourism Victoria’s Crisis Essentials and Open for Business publications, MPT hosted
two workshops designed to provide businesses with essential steps to help prepare for, respond
to, and recover from crisis events. Asking the question - Is your tourism business prepared for the
unexpected?
Topics covered include:
• How to identify, assess and manage risks.
• Information on developing a plan that outlines how to respond in an emergency situation.
• Information on the importance and best ways to communicate with existing and potential
customers.
• How to ensure business continuity immediately following an emergency situation.
Each workshop included a short presentation on bushfire preparedness.
Tourism operators were able to walk away from this briefing with a basic understanding of the key
components of crisis management as it applies to their business.
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BUSINESS DEVELOPMENT
Signage Policy
A representative undertook a tour of the proposed Community Events signage locations with
VicRoads and the Community Events Team. VicRoads are considering the proposed locations
and will advise us in the new year regarding their approval.
Extension & Capacity Building
Due to strong demand a second series of “Managing a Small Beef Herd on the Mornington
Peninsula” workshop series has been organised for the New Year. The success of the first series
reiterated the demand for learning activities that target local landscape conditions and context
relevant management strategies for effective implementation. This project will be on going across
the shire through 2012 with various topics identified for delivery that include:
• Understanding your soil
• Soil microbial activity and health
• Soils and pasture management
• Fodder quality and management
• Beef cattle management
• Matching land capability and land use
MP Branding and Food Awareness
The nominated steering committee recently met to confirm the project objective and goals which
are to “Enhance the identity of the Mornington Peninsula as a Quality, Fresh and Innovative Food
Region”. This will be achieved through the development of an Awareness, Connectivity & Branding
strategy that is reflective of the regional attributes that better define the Mornington Peninsula as a
food region and strengthen interactions between key stakeholders. A consultant’s brief has been
finalised and expressions of interest will be called for in early January with an anticipated project
commencement in early February.
Statutory and Strategic Planning Support
The Rural Business Officer has spent a significant amount of time assessing relevant planning
applications and providing comment where required on proposed farm management plans. There
has also been site visits, where needed, to confirm plans where potential concerns about
agricultural practices have been raised by the Rural Business Officer.
Women in the Workplace
Both Women in the Workplace and WomenConnect Frankston committees met to discuss the
future of the luncheons as numbers of attendances has dropped over the past 12 months. Women
in the Workplace was establish 11 years ago and as a carriage for businesses to network over
lunch/dinner and to showcase the many venues available on the Mornington Peninsula. Both the
Mornington Peninsula and Frankston now have a variety of other established networking business
functions, businesses have a wide choice of functions to attend. The committee decided to host
International Women’s Day at Frankston then place all functions on hold and monitor interest from
businesses in continuing.
In the business development team the following community engagement activities have occurred:
• Attended the Mornington Peninsula Gourmet Summer Table networking event
• Participated in strategic planning sessions with the Mornington Peninsula Gourmet
committee
• Attended the Mornington Liquor Accord
Page 66
• Attended meeting with Rosebud Chamber of Commerce and consultant Nicole Maslin, for
planning of The Rosebud Special Charge – Promotional Fund renewal in 2012.
In the first six months:
Mornington Peninsula Tourism Traineeship
Graduation of 8 young people who participated in the Mornington Peninsula Tourism Traineeship.
The eight young people undertook a School Based Apprenticeship, completing a Certificate III in
tourism. As part of the program participants were placed in 4 tourism businesses over the 2 year
period. This program is the first of its kind in Victoria and has been an outstanding success.
Agriculture
The foundations to develop a “Small Rural Landholder Network (SRLN) have been established and
the Rural Business Officer (RBO) will facilitate this network to strengthen connectivity across the
local rural landscape and provide access to appropriate resources and knowledge which offers
exposure and context to the latest technology and decision making. An extension and capacity
program to foster experiential learning opportunities was also established as there has been a
strong demand identified by the RBO for local landholders to learn more about relevant sustainable
agricultural and land management practices across the Shire.
The Department of Primary Industries, Victorian Farmers Federation and Port Phillip and
Westernport Catchment Management Authority have been engaged as collaborative partners to
work in conjunction with Shire rural projects, which will leverage funding and implement jointly
focused strategies to target landholders more effectively.
Frankston & Mornington Peninsula Excellence in Business Awards
Earlier this year, the inaugural business awards was run in conjunction with Frankston City and
hosted by Mornington Peninsula Shire. Entries opened in July 2011 and were open to businesses
within the municipalities of Frankston City and Mornington Peninsula Shire. There were 9
categories and over 70 entries were received. The presentation evening was held October 20 at
the Mornington Racing Club and attended by over 200 guests where both finalists and the overall
winner were announced.
Regional Tourism Board Implementation Committee [RTB I/C]
The RTB I/C has been meeting since February 2011 in an effort to develop a better strategic
governance structure of the local tourism industry. One of the key aspects of the review is to
strengthen the Frankston City Council [FCC] input and funding contribution to local tourism.
While the local industry is functioning well there are areas where improvements can be made and
the RTB I/C is working with MPSC, FCC and the local industry for a seamless transition.
Jayco Herald Sun Tour [JHST]
The inaugural JHST with the Queen’s Stage being held between Sorrento and Arthurs Seat was a
great success, with direct TV coverage into New Zealand and Asia. Crowd participation was
excellent with Arthurs Seat lined with spectators who were entertained with actors and musicians in
between the racing. The Queens Stage has the potential to mirror the Alpes de Huez stage of the
Tour de France.
Bluescope Steel
In October Bluescope Steel retrenched 200 local workers with a further 50 sub contractors being
made redundant. The EDU worked closely with the company, unions, state and federal
government departments to support and inform workers and their families of their entitlements and
options.
Page 67
RACV Victorian Tourism Awards
Eight local enterprises were successful at the recent RACV Victorian Tourism Award, including
EDU’s Tourism Team for its tourism services delivery. Each of these winners will now compete in
the national Qantas Tourism Awards.
Tourism Business Excellence Mentoring Workshops
The Tourism Team conducted eight mentoring workshops with approximately 250 businesses
attending the state government sponsored workshops.
Financially, the favourable variance of $94k is indicating that Tourism Projects is starting to catch
up with the backlog of project activity. All other program activity is tracking well.
$'000
Month Month Month
Y.T.D
Y.T.D.
Y.T.D
Y.E.
Y.E.
Y.E.
(133)
(196)
(63)
(776)
(682)
94 (1,480) (1,477)
3
Page 68
DIRECTOR - SUSTAINABLE ENVIRONMENT
November
During November Councillors and officers participated in two scheduled Investment Logic Mapping
workshops. The Investment Logic Map, used by the Victorian department of Treasury and Finance,
is designed to provide a coherent framework that underpins an investment decision. It represents
an ‘agreed investment story’ that is created in an informed discussion. It is written in plain English,
allows the lay person to understand the language and the concepts. It provides the core focus of
an investment and is modified to reflect changes to the logic throughout its lifecycle. This process
has assisted Council in developing the draft Rosebud Activity Centre Structure Plan.
In respect to the impacts of climate change, under the Future Coasts program, Western Port is one
of four chosen study areas for a local coastal hazard assessment. Shire officers attended a
meeting with Future Coasts program representatives from Department of Sustainability and
Environment and Melbourne Water and have agreed to participate in a project steering committee.
The Western Port Biosphere Reserve held its Annual General Meeting in November 2011. The
Western Port Biosphere Board, working closely with its five local government partners, will focus
on eco-tourism, eco-agriculture, improved signage, community roundtables, ongoing funding
streams and community education. For further information, please visit: www.biosphere.org.au
Council’s Statutory Planning team decided 57% of planning applications within the statutory
timeframe and 195 planning applications were received in November 2011. 775 planning
applications remain in hand.
Sixty people attended the second Planning Community Information Session held on 30 November
2011. Presentations included a progress report on our efforts to streamline the planning application
process, the interim Green Wedge dwelling policy and a detailed explanation of the Bushfire
Management Overlay (BMO).
Council’s annual fire prevention inspection program has commenced. More than 2500 private
properties will be inspected for fire hazards. To date 1,147 Fire Prevention Notices have been
issued. The new Victorian Planning Provisions (VPPs) for Bushfire were approved by the Minister
for Planning on 18 November 2011. The Bushfire Management Overlay (BMO) is currently applied
only in areas that were in the previous Wildfire Management Overlay (WMO) areas.
Currently 1455 food premises are registered within the MPSC. Invitations for Renewal of
Registration for 2012 have been mailed to all proprietors. All premises must renew their registration
before 31 December 2011.
In November, the Environment Protection Authority’s Beach Report website was improved with a
new user friendly map based website. You can view the morning (10 am) and afternoon (3pm)
forecasts and water quality forecasts for the following day. Please visit
www.epa.vic.gov.au/beachreport/default.aspx
This month an exciting new food sustainability program – Best Bites Food Guide, was officially
launched at the Portsea Hotel. The program will involve assessments of food businesses on
measures they have in place to:
1. Provide safe and healthy food;
2. Use environmentally sustainable business practices, and;
3. Provide safe and accessible food premises
Food businesses who receive a five star food safety rating will be eligible to apply for assessment
and recognition for any or all of the following programs –
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-
Nutrition & Allergy Awareness
Waste and Recycling
Energy & Water Efficiency
Tobacco & Alcohol Compliance
Access for all
The scheme is an important initiative to ensure that safe and healthy food is provided to
consumers, and to support and promote local food businesses. The Best Bites Food Guide has
been developed by the Shire with the assistance of an external steering group including local food
businesses and trading groups.
The Peninsula Short Film Festival held on the last Saturday of November saw over 80 films
entered. Impressively, 7 of the 10 finalists were from the Mornington Peninsula. Over 500 patrons
attended the event at Flicks Café. The Rosebud Chamber of Commerce, Tourism Victoria and the
MPSC sponsored the event.
Eight young people who participated in the Mornington Peninsula Tourism Traineeship undertook a
school based apprenticeship completing a Certificate III in Tourism. Participants were placed in 4
tourism businesses over a 2 year period. This program is the first of its kind in Victoria.
Congratulations to our 8 apprentices!
Finally, the RACV Victorian Tourism Awards announced eight Mornington Peninsula Shire
businesses won awards. Mornington Peninsula Tourism won the Specialised Tourism Services
Award for the third consecutive year and was inducted into the Victorian Tourism Awards Hall of
Fame.
December
Discussions were held with the Port Phillip and Western Port Catchment Management Authority
regarding the current preparation of a new Regional Catchment Strategy. It is anticipated the draft
strategy will be released for community comment during March / April 2012.
Planning scheme amendment C91 Hastings Activity Centre (proposal to rezone land to a Business
1 Zone) and planning scheme amendment C100 (an amendment that includes various corrections
to the planning scheme maps) was approved by the Minister for Planning in December 2011.
Council has endorsed the Rosebud Coastal Management Plan (CMP) and has submitted this to
the Minister seeking Coastal Management Consent.
The construction of the Caraar Creek Cliff walkway has been completed and opened for
community use.
Ongoing consultation between the Shire, DSE and Parks Victoria to address the erosion at Portsea
beach continues. Sections of the temporary rock protection works in front of the sandbag seawall
have been removed and additional works have been provided to limit access points to the jetty.
The seawall will also be restored where necessary.
VicRoads has launched a new feature on their website - Road Closures and Traffic Alerts. It
provides detailed information (interactive maps) about road closures and conditions during
emergencies, events and natural disasters. Please visit: www.vicroads.vic.gov.au
The Shire Rangers team were exceptionally busy over the December holiday period, 177 animals
were impounded. Thankfully, most of these animals (mostly dogs) have been reunited with their
owners.
During December, Council’s Statutory Planning team received 171 planning applications. At the
end of this month 751 planning applications remain in hand.
Page 70
VCAT has announced the re-introduction of the Major Cases List, with some changes based on the
previous 12 months pilot program. Applications commenced on or after the 3 January 2012 are
eligible for inclusion in the List if the estimated cost of the development is $5M or more, and does
not include a ‘dwelling’ ; or $10M or more in any other case.
Weather plays an important part in influencing forward accommodation bookings on the
Mornington Peninsula. Interestingly, this year the Mornington Peninsula Tourism (MPT) team is
doing many more bookings with people face to face in the Visitor Information Centre than in
previous years.
The MPT team provided two Crisis Essentials Workshops for tourism / business operators during
December. Topics covered:
• How to identify, assess and manage risks
• Information on developing a plan that outlines how to respond in an emergency situation
• Information on the importance and best ways to communicate with existing and potential
customers
• How to ensure business continuity immediately following an emergency situation.
As a result of the highly successful and very well attended workshops for managing a small beef
herd on the Mornington Peninsula, a second series will be offered for 2012. Topics will include:
• Understanding your soils
• Soil microbial activity and health
• Soils and pasture management
• Fodder quality and management
• Beef cattle management
• Matching land capability and land use
The first six months is marked by significant achievements, process improvements and project
outcomes. The following demonstrate just a few of the many examples:
In Economic Development:
•
The inaugural Frankston and Mornington Peninsula Excellence in Business Awards hosted
by the Mornington Peninsula Shire Council. Over 70 entries were received and the event
was attended by over 200 guests from Frankston and the Mornington Peninsula.
•
The inaugural Jayco Herald Sun Tour – with the Queen’s Stage held between Sorrento and
Arthurs Seat, with direct TV coverage into New Zealand and Asia. Excellent spectator
crowd numbers lined the route. The Queen’s Stage has the potential to mirror the Alpes de
Huez stage for the Tour de France.
•
Formation of the Mornington Peninsula Regional Tourism Board Implementation Committee
in an effort to develop options for a more strategic governance structure of the
local/regional tourism industry.
•
Eleven regional winners (eight from the Mornington Peninsula) in the 2011 RACV Victorian
Tourism Awards. Each of these winners will now compete in the National Qantas Tourism
Awards.
In Strategic Planning:
• Completion and introduction of the Dwellings in the Green Wedge Policy.
• Completion and endorsement by Council of the Rosebud Coastal Management Plan and
submission to the Minister for approval.
Page 71
• Report on Interim Height Control policy for (commercial) Activity Centres.
• Standard format for Coastal Management Plans across the municipality.
• Submissions to the State government committee on the review of the Victorian Planning
System.
In Statutory Planning:
•
Focus on improving our statutory planning processes and systems. This has been
augmented by our active participation in the Municipal Association of Victoria (MAV) STEP
planning improvement program.
•
Streamlining the internal planning referral process, developing checklists for applicants and
faster allocation of planning files are just a few examples of the project efficiencies
achieved over the past several months.
•
Reduced our number of in-hand applications by 200 as a result of changes to our internal
processes and a renewed focus in this area.
In Environment Protection:
• The wet weather during winter, spring and early summer has meant that the declared fire
season is late, but recent hot weather has shown that it does not take much for grass to
dry out and become a fire hazard.
• The tragic death of a young girl in a dog attack saw a number of changes to the Domestic
Animals Act, and this impacted on the Shire Ranger team’s case load.
• A number of complex legal matters have been investigated by the various Environment
Protection Unit teams, including the illegal selling of tobacco products to minors, the
construction of a swimming pool on Crown land and cases relating to the new legislation
about restricted breed dogs.
Financially, the year to date is favourable.
$'000
Forecast Actual Variance Forecast
Month
Month
Month
Y.T.D
(47)
(46)
1
(226)
Page 72
Actual Variance Budget Forecast Variance
Y.T.D.
Y.T.D
Y.E.
Y.E.
Y.E.
(220)
6
(439)
(439)
0
INFRASTRUCTURE STRATEGY
November
During November the Traffic & Road Safety team were extremely busy working on Pedestrian
Operated Signals (POS) for Hastings, Bus Shelter Replacement Program, Peninsula Link, Line
Marking Review and Events Planning
The Infrastructure Planning Team has also again ensured the increased summer frequency for the
788 Bus Service.
The Asset Management team has continued the review of the Register of Public Roads Update Subdivisions
04/11/2011 – Transport Connections Coordinator met with Red Hill Lions Club to discuss option of
opening up the school holiday transport in January 2012 to the general community.
06/11/2011 – Arthurs Seat Challenge Fun Run Walk Event to raise funds for the Fit 2 Drive
program.
07/11/2011 – Transport Connections Coordinator met with Mount Martha Lions Club to discuss
volunteer drivers for the Frankston & Mornington Peninsula Community Transport Network.
14 Nov 11 – Traffic engineer met with Mr. Bessemer with respect to Ruth Avenue in Sorrento. A
fence has now been installed along the top of the cliff in Ruth Avenue and a quote has been
received for ongoing geotechnical investigation, in order to develop design parameters for a future
retaining structure.
24 & 30 Oct 11 – Traffic Engineer met with Mr. Isreb with respect to pedestrian crossings on Point
Nepean Road in Rosebud West. As a result, some more investigation and some pedestrian
counts will be undertaken in January 2012.
26 Nov 11 – T&RS officers attended a Community BBQ for the opening of Reid Reserve in Baxter.
More information is provided later in the report.
29 Nov 11 – T&RS Officer met with other Ofiicers and residents about intersection concerns in St.
Mitchells Cct, Mornington.
30/11/2011 – Rosebud Bike Skills Challenge hosted by Peninsula RideSafe in Partnership with
RoadSafe SouthEast and Victoria Police Youth Resource officers.
Stony-Point Railway Line Safety Interface Agreements and Level Crossing Safety Audits –
T&RS and other Infrastructure Officers have met with representatives from Metro Trains with
respect to establishing a safety interface agreement (SIA) for all road/rail interfaces. Prior to the
agreement being finalised, safety audits at each level crossing are being undertaken. These audits
are expected to be completed within the next week and the SIA should be drafted for signature
early in the new year.
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Pedestrian Operated Signals (POS) for Hastings – Crossing infrastructure works have been
completed, but signals are not operational. We are currently awaiting Vic Roads contractors to set
up the controller before lights can be activated. VicRoads have advised that they hoping to have
the controller installed so the lights can be operational prior to Christmas.
Bus Shelter Replacement Program – Concreting works are continuing at various bus stops
across the Peninsula. Concreting works are expected to be completed prior to Christmas. Four
more shelters will be installed prior to Christmas with the remainder due on 16th January 2012.
AdShel Bus Shelters – T&RS Officers met with AdShel and Department of Transport
representatives on 11 Nov 11 to discuss the progress of the AdShel shelter roll out. Another 15
shelters are planned for installation in Feb/Mar 2012. AdShel are doing work to improve the glass
in the shelters to deter graffiti and damage being done. They are also working with some disabled
people to improve the access and usability of the shelters for all people.
School Crossings – The T&RS Team completed school crossing traffic and pedestrian counts in
early November, so that our annual application for the School Crossing Supervisor Subsidy could
be made to Vic Roads. These counts took considerable time and resources to complete in
October and November.
Taxi Ranks – An application for safe taxi rank funding at two new taxi rank sites, one in
Mornington and one in Hastings West Park were submitted to Department of Transport Taxi
Directorate on 11 Nov 11. The proposed works include concreting works to make the rank DDA
compliant and lighting and CCTV installation. We are not expected to hear of the success or
otherwise of the applications until early 2012.
Peninsula Link – The construction of the Peninsula Link is continuing at a steady pace despite
further wet weather. Abi Group and Shire Officers met this week to discuss the progress of works
and traffic management. There have been some further concerns with haulage on shire roads that
Shire Officers are working through with Abi Group.
Abi Group was working on a proposal to close Eramosa Road West for 6-8 weeks from mid
January to the end of February 2012. However, LMA have now informed them that they may only
close the road for a two week period. As a result, works are likely to be undertaken in some
weekend closures over January and then a two week period in Feb 2012. The works are also
likely to be 24 hours a day during the two week closure.
Shire Officers met with Abi Group & Lend Lease (previously Southern Way and Conneq) in mid
November to discuss the process for handover of Shire roads from Abi Group back to the Shire.
This process will involve detailed inspections to identify defects that will take considerable Shire
resources. Options for undertaking these inspections efficiently are being investigated. There are
still lease boundary issues to work through too.
Bungower Road works have been delayed awaiting power services work. This road was expected
to be opened ‘on line’ prior to Christmas, but it is now expected by the end of Jan 2012. A
weekend road closure will be required in mid January to complete the tie in works from the current
alignment to ultimate alignment.
Southern interchange works are also progressing well. Northbound traffic will be switched onto the
ultimate off ramp by mid January. This will involve restricting northbound traffic to one lane at
40km/hr over a two day period. Timing for this is currently being considered to avoid peak times.
Peninsula Link Impact Study
The T&RS Team are currently planning extensive traffic surveys for January 2012 to gather data to
determine the impact of Peninsula Link on the peak period following its opening. T&RS plans to
collect traffic data and undertake parking surveys in January 2012, 2013 and 2014. T&RS Officers
met with LMA and Vic Roads in mid November to discuss what surveys they were planning as part
Page 74
of the Peninsula Link contract requirements. Another meeting will be held today (08 Dec) with Vic
Roads about their plans for traffic assessment on the Peninsula in the coming weeks. Vic Roads,
LMA and the Shire will work together to share data and enable greater ability to assess the impact
of Peninsula Link.
Reid Reserve, Baxter – Opening. On 26th November a community BBQ was held in honour of
the completion of the infrastructure works in the Reserve, to officially open the Reserve and to
thank the local residents for their cooperation during the works. The BBQ was a joint initiative
between the Shire and the Melbourne Water Pipelines Alliance. Unfortunately there was a
significant amount of rain between 11am and 1pm when the BBQ was operating. As such, only a
small number of residents attended and the Pipelines Alliance staff, Councillor Bowden and Shire
personnel were soaked! The Frankston North Rotary Club provided the BBQ and did a fantastic
job in terrible conditions. Despite the poor weather, a raffle was held and one lucky local won a
great BMX bike for riding on the new track. Others were awarded bike helmets and other small
prizes donated by the bike strategy in recognition of the new BMX track and shared path around
the Reserve – all graet for encouraging more bike riding.
Line Marking Review – T&RS staff have been working with Downer and UMS representatives
over the last month and this week reviewing new line marking, as part of maintenance and
following reseal works.
Events Planning – T&RS Officers have been working closely with the Events team to ensure the
traffic management for upcoming Summer events is well planned and managed. Planning for
Tyabb Air Show in March 2012 is also well underway and the traffic management has been
reviewed and feedback provided to the events team. Further community consultation will be
undertaken prior to Christmas, with respect to the TMP.
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Police Point Shire Park – Shire Officers met with Parks Victoria on 28 Nov 11 to discuss the
proposed plans for Police Point Shire Park and how these might interface with Parks Victoria plans
for Point Nepean National Park (PNNP). Parks Victoria are planning on commencing service
upgrade works in March 2012. The works will affect services to the buildings within the Police
Point Shire Park, so coordination of our facilities and associated use and maintenance and the
Parks Victoria works is required and has already commenced. Shire officers will meet with Parks
Vic staff in mid January to discuss this in more detail. Parks Vic are also working towards finalising
plans for the park entry and signage. The Shire is interested in ensuring that the signage is
consistent with that proposed for the Shire Park and as such, Parks Vic and the Police Point
consultants will be sharing their ideas etc. A bid has been put in the budget for FY12/13 to
commence some works at Police Point, pending acceptance of the plans for the Shire Park by the
community reference group and Council.
Transport Connections
The coordinator met with representatives from the computer science and information technology
areas of RMIT in November who would like to collaborate and build the ‘Get me to Class’ project.
This project will produce a highly integrated mobile website tool that assists students with transport
access to tertiary institutions by drawing information from the students’ individual timetable to
coordinate available transport option information. An educational and marketing component will
ensure high initial uptakes by students, and ongoing uptakes into the future. The Transport
Connections projects of Casey/Cardinia, Melton and Whittlesea will also partner up, with MPS
being the lead agency in the grant submission to DPCD’s Innovation Fund for $85,000 (Regional
Project).
Mornington Bus Interchange
The Public consultation period has finished for the Mornington Bus interchange. A Section 223
committee meeting is scheduled for 6 December 2011 to hear submissions, to be followed by a
Council meeting on 19 December to decide on the Closure of Blamey Place to allow construction
to commence.
Public Toilet Strategy
The Strategy was reported to Council on 14 November 2011, with the strategy now on Public
Exhibition for a period of 6 weeks.
Route 788 bus – summer service increase
The Route 788, which runs from Frankston to Portsea, bus will once again run a higher frequency
time-table on weekends and public holidays. Services on weekends and public holidays will match
the 45 minute frequency of weekday services instead of the usual 75 minute frequency. This will be
in place from Boxing Day to 29 January 2011.
The service increases were trialled last summer and after the success of the trial it has been
adopted as a permanent feature for summer. This has been the result of successful advocacy to
State Government from the Mornington Peninsula Shire.
Road Hierarchy Review
Work has commenced on the review of the Shire’s Road Hierarchy. The key change to the road
hierarchy is the addition of a new road classification: Principal Local Road. A principal local road is
a local road that feeds a broader residential area directly to an arterial road. It sits between a local
road and a collector road in the current hierarchy. The need for a principal local road category was
identified during Contributory Schemes Policy review.
National Asset Management Assessment Framework
The Infrastructure Strategy Unit has been working closely with the Finance Unit to complete the
annual scorecard that assesses the Shire’s level of asset management maturity.
The scorecard assesses the progress the Shire is making against its goal to improve its asset
management outcomes. The Shire’s competency is judged in the following categories:
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• Strategic Long Term Plan
• Annual Budget
• Annual Report
• Asset Management Policy
• Asset Management Strategy
• Asset Management Plans
• Governance and Management
• Levels of Service Data and Systems
• Skills and Processes
• Evaluation
The intention of this program is to bring all Council across the State to a “Core” level of maturity by
December 2012.
Safer Local Roads – Pavement Performance Measurement
As a measure of performance within the Safer Local Roads contract, a 3 yearly assessment of
road pavement condition is undertaken. The next assessment will be performed in early 2012.
Due to rapid advances in technology, investigations are continuing with a view to assess future
condition utilising digital video as opposed to existing foot and vehicle based visual assessment
methodologies.
This new methodology will be more cost efficient and results will be more repeatable, however
significant data analysis and determination of new jointly acceptable processes will be required.
Negotiations are continuing between the Shire and service provider to ensure the ability to
measure performance is not compromised by the change in methodology of road defect data
capture.
Work has also commenced to analyse and compile road segment data to be supplied to
contractors and our service providers Downer, to enable condition assessments to occur in early
2012.
This involves analysis of changes to the network during the last 3 year period in terms of
resurfacings, road re-segmentation and dimension changes, capital works, works resulting in
necessity to vary assessment hierarchy and assessment methodology, and newly recognised
subdivisional and other roads.
Capital Works Projects
Asset Management team is continuing to progress with updating Capital Works Projects into the
Shire’s asset management system.
Projects entered for the month of November are:
• Bungower Road & Racecourse Road, Mornington. Temporary Intersection Upgrade (4599)
• Construction of Hendersons Road, Island Drive Crescent to Myers Road, Bittern (4598)
• Drainage Upgrades Works, Tanti Avenue and Barkly Street Mornington (4581)
• Portsea Streetscape, Stage 2 Point Nepean (4593)
• Thomas Street Footpath, Rosebud (4603)
• Purves Road, Main Ridge & Arthurs Seat - Browns Road to Arthurs Seat Road, Shoulder &
Pavement Sealing (3923)
• Wonderland Terrace, Mt Martha Special Charge Scheme excluding drainage (4464)
• Kuringai Road Tootgarook LATM – Kuringai Road, Truemans Road, Booran Parade (4612)
• Roundabout Construction Intersection of Elizabeth St, Herring St and Salmon St, Hastings
(4613)
Register of Public Roads Update - Subdivisions
The asset management team have continued working on updating the register of public roads. The
first group of roads that are being looked at are subdivisions that have been constructed since the
register was initially developed. Information is currently being compiled on each of the new roads
created and reports prepared.
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Jetty and Boat Ramp Condition Ratings
The development of a standard condition rating system for all Shire owned jetties and boat ramps
is being developed to enable Council to more accurately measure the remaining useful life of these
assets. Information has been obtained from Parks Victoria on how they inspect and rate the
condition of their piers and other marine structures which will assist us greatly. Currently work is
being undertaken on separating the structures into suitable components so that the condition can
be more accurately recorded based on the individual components rather than the structure as a
whole. Hogan Construction are assisting with the development of the condition rating procedure
given there extensive knowledge of these assets and the defect types associated with marine
structures.
UMS Data Exchange
The exchange of data between the Asset Management Team and UMS has been reviewed
resulting in the further development of existing software to improve both the efficiency and
effectiveness of data collection in the field. The Asset Management and GIS Team have continued
working together with UMS over the past month to test the updated software and have been able
to make any required improvements almost instantaneously.
Asset Management System Review
A meeting was held between representatives of the Asset management Team and the Finance
Department with the provider and developer of the Shire’s asset management system, Jeff Roorda
and Associates. The purpose of the meeting was to resolve problems encountered over the year,
issues relating to the functionality of the system and the future development of the system.
Jerula Avenue Scheme Mt Eliza
Drainage completed kerb and channel works underway anticipated that road will be sealed early in
the new year.
Cobb Road Scheme Mt Eliza
Works are progressing well and it is still planned to have the road sealed prior to the Christmas
break.
Green Island Avenue Scheme Mt Martha
Tender to Council 19 December - works to commence February 2012 for completion late April
early May.
Old Mornington Road (footpath) Scheme, Mt Eliza
Tender to Executive meeting 20 December – works programmed for February start and completion
early March.
Walkers Road (footpath) Scheme, Mt Eliza
One group application for review (objection) has been lodged with VCAT hearing has been set for
25 May 2012. Planning Permit for tree removal has been issued and Cultural Heritage
Management Plan (CHMP) has been completed.
Weir Street (footpath) Scheme, Rye
Works delayed due to quarry unable to supply aggregate due site flooding problems alternative
material being sourced works scheduled early in 2012.
Wilson Road (footpath) Scheme, Blairgowrie
No appeals (objection) lodged with VCAT finalisation of planning permit for removal of a number of
street trees to be issued and once to hand project will be put out for quotes.
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Kangerong/Mary (footpath) Scheme, Dromana
First step in the statutory process ‘Intention to Declare a Charge’ has been commenced – owners
of 10 properties have lodged submissions objecting to the scheme there are 94 properties in the
scheme.
McLeod Road Group Scheme, Mt Martha
Two applications for review (objection) have been lodged with VCAT no hearing date.
Parkmore Road Scheme, Rosebud
First step in the statutory process ‘Intention to Declare a Charge’ has been completed with 13
owners lodging submissions objecting to the scheme on various grounds with 2 owners requesting
to be heard in support of their submissions. 223 Hearing was held on Tuesday 6 December at
Mornington 1 owner attended and addressed the committee.
Shire Road Scheme, Dromana
First step in the statutory process “Intention to Declare a Charge” has commenced with owners
having until 5.00pm 20 December to lodge an objection to the scheme.
Footpath Construction Strategy
Quotations have been received and awarded for the following Footpath Construction Strategy
paths that are to be fully funded by Council:Boes Road, Tyabb between Mornington –Tyabb Road to Island View Drive
Works basically completed apart from final clean up.
Boneo Road, Rosebud between Drum Drum Aloc Creek and Colchester Road
Works have been delayed due to quarry unable to supply aggregate alternative material being
sourced and works to be completed early 2012.
Safer Speed Limits Project
Project implementation is being initiated with action plans being established for the communication,
evaluation and signage installation. At this stage the speed limit changes are planned for
implementation in January and February in 2012 to allow for an effective communication plan to be
undertaken prior to the changes and to involve a Councillor working group for the project.
T&RS Officers have now completed the required traffic counts for the safer speed limits project.
The Shire also used a contractor to provide traffic counters as the program involved up to 18 sites
being monitored over each two week period. Now that this counting is complete, the T&RS team
are taking the opportunity to service the traffic count trailer and ensure the equipment is
serviceable to re-commence surveys for the Peninsula Link impact study in January.
Peninsula RideSafe
Bike Skills day hosted on Rosebud Foreshore Students from; Dromana, Rosebud Tootgarook,
Eastbourne, Rye and Our Lady of Fatima. In teams of 10 the students work thru a series of skills
based activities that they have learned during Bike Ed sessions at their schools, the teams earn
points towards winning the Sir Hubert Opperman Trophy and the students receive medals and win
prizes through a giant random draw that is conducted at the conclusion of the event.
Peninsula DriveSafe
The Arthurs Seat Challenge was run on the 6th November. This year 1600 runners and walkers
participated. The Mayor; Cr Pittock, officially started the event before himself running to the top of
Arthurs Seat where he presented prizes to the winners. This event is a major public awareness
raising event to promote the Fit 2 Drive program and bring attention to road trauma and young
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drivers. The Fit 2 Drive program is a major partnership program of Peninsula DriveSafe the Shire’s
road safety strategy that addresses road trauma for young drivers via a half day workshop in all
secondary schools for all year 11 students.
Presentation of Peninsula DriveSafe at 2011 Trafinz Conference
A member of the Infrastructure Strategy team was invited to present at the 2011 Trafinz
Conference (New Zealand’s annual road safety conference). The presentation gave examples of
how the Mornington Peninsula Shire has adopted the Safe System approach in a local government
context. The presentation was very well received at the conference, with many questions being
asked of the Shire’s experiences. This highlights the Mornington Peninsula Shire’s standing at the
leading edge of Road Safety in local government.
Cash Flow 5 Capital Works Program
– Proposed New Projects 2012/13
Management Units have been requested to enter any proposed new projects for the 2012/2013
Financial Year in Cash Flow 5. This entailed entering information about the project, financial data
and answering a series of questions. The projects are ranked with a scoring system and
considered by the Capital Works Steering Committee for recommendation to Council. The cut off
date for bids is 30 November 2011.
A list of previously entered (for 2011/12) unsuccessful proposals has also been distributed which
will be considered for inclusion in the 2012/2013 CW program. These bids can be edited and
updated where necessary to increase the chances of them being recommended.
- Cash Flow 5, the future
The new version of Cash Flow 5 will be called “Projects Pro” and is part of the recently upgraded
Contracts 6 system. It is anticipated that we will be in a position to upgrade to this version
commencing in the Financial Year 2012/2013. We are currently working with Open Windows and
are migrating Cash Flow 5 data across to Projects Pro Test Database, where appropriate testing
will occur. This new program promises an easier method of updating data by project officers / the
ability to push forward unsuccessful bids to the next year and greater flexibility in extracting data
and reporting. Appropriate training will be provided once we are in a position to move to the new
system.
Major Planning Developments -107 Bungower Rd –The new owner of 107 Bungower RdRetirement Communities Australia (RCA) has paid the contributions to advance the construction of
the proposed roundabout at the Bungower Rd /Racecourse Rd intersection in accordance with the
agreement with Council. The Project management team will now commence to organise the power
line relocation and the roundabout construction.
December
There was a sad start to December with the fatality crash of two cyclist in Merricks. The traffic
engineers are working with the Police to undertaking further investigations of the location. Despite
this the team have continued to plan for the summer with the recruiting of additional casual staff.
The Asset Management Team completed the 2011/12 Asset Renewal Funding Analysis, while the
Special Charge Scheme Team progressed a number of important Contributory Schemes.
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Community Engagement Activities:
07 Dec 11 – Traffic Engineer met with residents on Sumner Rd with respect to the Peninsula Link
shared user path (SUP) through the rail reserve between the Freeway and Moorooduc Hwy.
Works on this section of the SUP are expected to commence in mid January.
07 Dec 11 – T&RS Officers met with Mr. Tony O’Conner with respect to his vision for paths along
Balcombe Creek alignment and the associated road crossings that will be required.
15 Dec 11 – Traffic Engineer will meet with Mr. Baillieu with respect to Meakins Rd.
19 Dec 11 – T&RS Officers will meet with local police to meet new police Officers and to discuss
the Safer Speed limit project.
T&RS Casual Officer Recruiting. This week the T&RS team have advertised for T&RS Assistant
Officer casual staff. The purpose of this recruiting is to re-establish the T&RS casual pool, which
has diminished due to staff finding permanent/other positions and/or pursuing different fields of
work or study. We are aiming to identify up to five suitable people who can be used as casual
employees as required in peak periods. These casuals will also assist with projects, especially the
Peninsula Link impact study assessments over January 2012. Applications close on 19th
December.
Fatality Report. On 06 Dec 11 there was a crash in Merricks Road, Merricks, involving a truck
colliding with two cyclists (on a tandem bike). Both cyclists, residents of Mount Martha, were killed
in the crash. It appears that the driver has avoided a dog on the road and has collided with the
cyclists. This crash further highlights the dangers on our local rural roads and reinforces the need
to ensure appropriate, risk based speed limits on these local roads.
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Safer Local Roads – Pavement Performance Measurement
As a measure of performance within the Safer Local Roads contract, a 3 yearly assessment of
road pavement condition is undertaken. The next assessment will be performed in early 2012.
Due to rapid advances in technology, investigations are continuing with a view to assess future
condition utilising digital video as opposed to existing foot and vehicle based visual assessment
methodologies.
This new methodology will be more cost efficient and results will be more repeatable, however
significant data analysis and determination of new jointly acceptable processes will be required.
Negotiations are continuing between the Shire and service provider to ensure the ability to
measure performance is not compromised by the change in methodology of road defect data
capture.
Work is continuing to analyse and compile road segment data to be supplied to contractors and our
service providers Downer, to enable condition assessments to occur in early 2012.
This involves analysis of changes to the network during the last 3 year period in terms of
resurfacings, road re-segmentation and dimension changes, capital works, works resulting in
necessity to vary assessment hierarchy and assessment methodology, and newly recognised
subdivisional and other roads.
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Asset Renewal Funding Analysis
Work is now complete on the 2011/12 infrastructure renewal funding analysis. This project is
undertaken by the Asset Management Team and the Finance Department utilising software
developed for the Municipal Association of Victoria, known as the Moloney Model. The results will
be forwarded to the MAV as part of the MAV Step Asset Management Program. This analysis
assists with planning future budgets that reflect the financial requirements for infrastructure
maintenance and renewal.
Jerula Avenue Scheme Mt Eliza
Drainage completed kerb and channel works underway anticipated that road will be sealed early in
the new year.
Cobb Road Scheme Mt Eliza
Works are progressing well and it is still planned to have the road sealed prior to the Christmas
break.
Green Island Avenue Scheme Mt Martha
Tender to Council 19 December - works to commence February 2012 for completion late April
early May.
Old Mornington Road (footpath) Scheme, Mt Eliza
Tender to Executive meeting 20 December – works programmed for February start and completion
early March.
Walkers Road (footpath) Scheme, Mt Eliza
One group application for review (objection) has been lodged with VCAT hearing has been set for
25 May 2012. Planning Permit for tree removal has been issued and Cultural Heritage
Management Plan (CHMP) has been completed.
Weir Street (footpath) Scheme, Rye
Works delayed due to quarry unable to supply aggregate due site flooding problems alternative
material being sourced works scheduled early in 2012.
Wilson Road (footpath) Scheme, Blairgowrie
No appeals (objection) lodged with VCAT finalisation of planning permit for removal of a number of
street trees to be issued and once to hand project will be put out for quotes.
Kangerong/Mary (footpath) Scheme, Dromana
First step in the statutory process ‘Intention to Declare a Charge’ has been commenced – owners
of 10 properties have lodged submissions objecting to the scheme there are 94 properties in the
scheme.
McLeod Road Group Scheme, Mt Martha
Two applications for review (objection) have been lodged with VCAT no hearing date.
Parkmore Road Scheme, Rosebud
First step in the statutory process ‘Intention to Declare a Charge’ has been completed with 13
owners lodging submissions objecting to the scheme on various grounds with 2 owners requesting
to be heard in support of their submissions. 223 Hearing was held on Tuesday 6 December at
Mornington 1 owner attended and addressed the committee.
Shire Road Scheme, Dromana
First step in the statutory process “Intention to Declare a Charge” has commenced with owners
having until 5.00pm 20 December to lodge an objection to the scheme.
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Footpath Construction Strategy
Quotations have been received and awarded for the following Footpath Construction Strategy
paths that are to be fully funded by Council:Boes Road, Tyabb between Mornington –Tyabb Road to Island View Drive
Works basically completed apart from final clean up.
Boneo Road, Rosebud between Drum Drum Aloc Creek and Colchester Road
Works have been delayed due to quarry unable to supply aggregate alternative material being
sourced and works to be completed early 2012.
Humphries Road Shared Path Winona Road to Nepean Highway
This is a joint project with Frankston Council with funding shared on a 50/50 basis - Cultural Heritage
Management Plan has been completed project out to tender and closing 15 December 2011, MPSC is to
project manage the works.
In the First Six Months
Infrastructure Planning and Policy
Transport Connections
Frankston & Mornington Peninsula Community Transport Network
The Frankston & Mornington Peninsula Community Transport Network will pool its vehicle and
volunteer resources to make them available to each other to enable better transport solutions for
the Frankston and Mornington Peninsula Community.
The project has now reached the stage where funding has been secured from the Innovation Fund
(Department of Planning and Community Development) to the amount of $75,000 and a further
$25,000 is being sought. This money will be used as seed funding to establish and run the
network. Twelve agencies have committed to be part of this network with approximately seven
buses and 17 volunteers in their own vehicles pledged into the vehicle and volunteer register. It is
anticipated that many more will join once the network is operational and the benefits advertised.
A comprehensive ‘Information Pack’ is available from Rita Kontos (ext. 1112), explaining how the
operation will be undertaken.
EDUCATION AND EMPLOYMENT ACCESS PILOT PROJECT – It was disappointing to learn that
this project no longer qualified for Regional Development Australia funding due to the change in
the application guidelines which occurred in November 2011. However, alternative funding is being
sought to pilot the project over 3 years and develop a data set which can then be used by various
groups to lobby the state government and effect long term change regarding the specific transport
needs of young people from the Peninsula. Consultants are working on a business plan to see the
project in the best possible position when funds are found.
In regard to ‘Objective 4’ of the larger project above that involves an educational component to
transport, the ‘GET ME TO CLASS’ mobile website will be built in partnership with RMIT University.
Three other interface council Transport Connections Projects would like to collaborate
(Casey/Cardinia, Melton and Whittlesea), and Innovation Funds of $85,000 will be granted by
DPCD to make this happen.
RED HILL LIONS BUS CLUB – The bus ran again over the July and September 2011 school
holidays. A new better looking website was built by the Transport Connections Project Coordinator
for new members to apply, and seats to be booked. See
www.wix.com/transportconnections/redhillbusclub
Funding for September 2011 and the up coming January 2012 school holidays was secured from a
grant of $3,000 given by the ‘Rosebud West Youth Foundations’. January 2012 will also see the
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bus open up to the general community and not restricted to school aged youth. Membership will
still need to be applied for.
CHAMPS – The CHAMPS program (educational program for children who live with a parent/s with
mental illness) was run in Hastings and Rosebud, with the Transport Connections Project assisting
with finding transport and volunteers. 10 children were assisted during this time.
MYKI & CALD COMMUNITY EDUCATION - 81 senior ‘Culturally and Linguistically Diverse’
(CALD) members of the Mornington Peninsula were assisted with obtaining a MYKI ticket and
learning how to use the new ticketing system. These education programs were organised by the
Transport Connections Project Coordinator and partnered with New Hope Foundation and MYKI.
NEW ‘TRANSPORT SOLUTIONS FOR THE MORNINGTON PENINSULA’ WEBSITE – A new free
website was created by the Coordinator to enable better communication with the community and
provide an opportunity for feedback. Project updates are regularly posted. See
www.transportconnections-morningtonpeninsula.com
Road Management Plan
The updated Road Management Plan was adopted on 12 September 2011. It can be viewed on
the Shire’s website under Shire Service > Roads and Maintenance.
Public Toilet Strategy
The Draft Public Toilet Strategy has been finalised and was placed on public exhibition on 14
November 2011. The exhibition period will close in the middle of January 2012.
Projects Pro
The Shire is heavily involved in the development of Projects Pro, the replacement for Cash Flow 5
– a capital works budgeting and reporting tool. We are working with the developer, open Windows,
to test and develop the system; which will provide an easier method of updating data by project
officers / the ability to push forward unsuccessful bids to the next year and greater flexibility in
extracting data and reporting.
Road Hierarchy Review
Work has commenced on the review of the Shire’s Road Hierarchy. The key change to the road
hierarchy is the addition of a new road classification: Principal Local Road. A principal local road is
a local road that feeds a broader residential area directly to an arterial road. It sits between a local
road and a collector road in the current hierarchy. The need for a principal local road category was
identified during Contributory Schemes Policy review.
Public Transport Advocacy
The creation of the Interface Council Pubic Transport Working Group provides a vehicle for the
Mornington Peninsula Shire (and other interface councils) to advocate for better public transport
services. Whilst this is a multi-Council group, Mornington Peninsula Shire was instrumental in its
creation.
The key short-term aim of the group to improve bus service hours and frequencies in the interface
region and continue the roll-out of the Bus Services Reviews. The group is advocating for
additional funding to be provided in the 2012-13 financial year to assist with these aims.
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Asset Management
Highlights include:
Sustainable Infrastructure Services Plans and Asset Management Plans
Development of draft plans for the major asset classes of “Roads”, “Drainage” and “Parks and
Open Space”.
The plans address:
 Levels of Service
 Future Demand
 Lifecycle Management Plan
 Financial Summary
 Asset Management Practices
 Plan Improvement and Monitoring
Asset Renewal Funding Analysis
Completion of the annual infrastructure renewal funding analysis to assist with developing a long
term financial plan that reflects the funding requirements for infrastructure renewal. The analysis
has demonstrated the Shire’s potential for financial sustainability for infrastructure renewal over the
next 20 years
Comprehensive Revaluation of Road and Drainage Assets
Undertaking a comprehensive revaluation of the Shire’s drainage and road infrastructure assets for
asset management and accounting purposes. This included the review of the useful lives of road
pavements and road surfaces.
Register of Public Roads Update – Subdivisions
Development of a methodology to update the Register to incorporate roads constructed as part of
new land subdivisions.
Street Furniture & Signs – Data Exchange
Review and improvement to data exchange processes between the Asset Management Team and
the Shire’s service provider for data collected and validated in the field.
Capital Works Projects
Asset Management team is continuing to progress with updating Capital Works Projects into the
Shire’s asset management system.
The total value of assets entered since 1 July 2011 is $3.6 million.
Roundabouts
Improvements made to the asset register with spatial and attribute data relating to roundabouts.
This data will soon be available on the Shire’s Geographic Information System (MAPS).
Validation of Drainage Assets
Improvements to the reliability and completeness of our drainage asset data has been achieved
through the combined cooperative efforts between the Asset Management Team, the Shire’s
engineers conducting flood mitigation investigations and the Shire’s drainage maintenance service
provider with their drainage validation work.
Hardcourt Data Collection
A cooperative effort between the Asset Management team and the Recreation and Leisure Team
has resulted in the commencement of the collection of updated data for the Shire’s tennis and
netball courts.
Asset Condition Assessment Guidelines
A template has been created to assist with the development of Asset Condition Assessment
Guidelines for a wide range of asset categories.
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Senior Asset Management Engineer
An appointment has been made to this newly created position as part of the Asset Management
improvement program.
Special Charge Schemes/Footpath Construction Strategy
The last six months has seen the completion of street construction for Tintagel/Freemans Road
Scheme, Mt Eliza, Bayview Avenue Scheme, Rosebud, Hendersons Road Scheme, Bittern,
Wonderland Terrace Scheme, Mt Martha and the St Johns Wood Road Shared Path Scheme in
Blairgowrie.
Statutory process was commenced for construction of roads McLeod Road Group Scheme, Mt
Martha (at VCAT), Shire Road Scheme, Dromana (First Notice), Parkmore Road Scheme,
Rosebud (223 Hearing Completed) and the footpath schemes for Walkers Road Scheme, Mt Eliza
(at VCAT), Wilson Road Scheme, Blairgowrie (Completed), Weir Street Scheme, Rye (Completed),
Kangerong/Mary Scheme, Dromana (First Notice).
Footpath Construction Strategy works has seen the completion of Boes Road Shared Path
between Mornington-Tyabb Road and Island View Avenue, Tyabb, Shared path Benjamin
Court/Reserve, Somerville and Thomas Street footpath, Rosebud. With the completion of the
pedestrian bridge over Drum Drum Alloc Creek at Boneo Road contractor (Maw Civil P/L) has
been appointed to complete the to Colchester Road.
Humphries Road Shared Path between Winona Road to Nepean Highway, a joint project with
Frankston Council, with the completion of the Cultural Heritage Manage Plan (CHMP) tenders
have been called for this project. Tenders have been received for the first stage of the Old
Mornington Road Shared between Mt Eliza Village and Williams Road.
Back Beach Road Shared Path, Portsea between point Nepean Road and National Park (Ocean
Beach) CHMP has been completed planning permit required for removal of around 8 trees once
this has been issued project will go to tender.
Alignment has been established for the Dundas Street Shared Path, Rye between Toagara Street
and Avon Road which will afford a path connection between the front and back beaches, desk top
audit in progress for CHMP ascertain CHMP requirements.
T&RS
The T&RS Team has been working consistently for the past six months addressing community
concerns and working with Councillors and community groups and individuals to make
improvements with respect to Traffic and Road Safety. There have also been a number of projects
that staff have been involved in on top of their normal workload. Many of these projects are
significant and have varying degrees of impact on the wider Peninsula Community. Internally
those projects have included the equestrian strategy (with recreation and leisure team).
The T&RS team involvement in projects involving other organisations is also significant. Such
projects include; Peninsula Link (with the State Government – through the Linking Melbourne
Authority and Abi Group), Point Nepean National Park (with Parks Victoria), AdShel bus stop
upgrades and shelters (with Department of Transport and AdShel), Rail Safety Interface
Agreements (with Mornington Railway Preservation Society and Metro Trains), Reid Reserve
Drainage Infrastructure Works (with Melbourne Water Pipelines Alliance).
Peninsula DriveSafe activities have continued to be a high priority with much officer time dedicated
to the Safer Speed limits Project. Road safety programs have continued at schools around the
Peninsula. The Peninsula Ride Safe activities have also been significant in the first half of the
year, with the construction of shared paths and bicycle racks, many bicycle events, including
Page 87
professional cycling events, school cycling programs and competitions and ride to work initiatives
at the Shire.
The T&RS team has also been involved in professional development and advocacy with external
organisations. We have submitted applications for funding opportunities, for black spot funding
and taxi rank funding and we have investigated other opportunities as they have arisen.
The T&RS Team has continued to interact with the Community at a number of levels, including one
on one meetings with residents, presentations and attendance at community meetings and
involvement in community events.
Financially, the year to date unfavourable variance is primarily due to capital recoveries ie. the
reallocation of employee costs to capital works projects, not yet completed. This will be reviewed
as part of the mid year review.
$'000
Month Month Month
Y.T.D
Y.T.D.
Y.T.D
Y.E.
Y.E.
Y.E.
(179)
(236)
(57) (1,011) (1,122)
(111) (1,859) (1,859)
(0)
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INFRASTRUCTURE MAINTENANCE
November
For the month of November in addition to numerous informal engagements onsite with the
community (typically 1:1’s which occur whilst delivering customer service as part of managing
Objective and MERIT), formally the Infrastructure Maintenance Team and the service providers
were involved in the following engagements with the community:
•
During November Fire Walk and Talks were held at 9 Shire reserves. Group sizes ranged
between 5 and 20 attendees for most sessions.
PARKS & ROADSIDES
Storm Damage
Whilst many parts of Victoria suffered extreme damage to trees as a result of the storm of the 9
November, the Peninsula survived virtually unscathed. The only call-out related to Parks and
Roadsides was a small tree that came down in Mornington (Herbert St). Merit tracking following
the storm indicates that there was no measurable increase in requests during and immediately
after the storm.
Parks and Roadsides again put on a colorful floral display at the Peninsula’s War Memorials for
Remembrance Day. The team has had excellent feedback for the presentation of these areas.
On the 7 November the Tree Management section of the Parks and Roadsides team organised a
field training session at Moorooduc Reserve. The purpose of this session was to introduce and
provide industry exposure to the work crew with regard to new innovations surrounding Tree
Access Climbing Techniques. Patrick Barr of Heritage Tree Professionals was engaged as an
industry leader in the field of Arboriculture to showcase some of the new tree climbing techniques
and equipment utilised by Climbing Arborists worldwide.
The day provided an opportunity for work crews to view and / or experience first-hand climbing
and rigging techniques and essential skills for confined space tree removal that they have not
previously been exposed to. Apprentices relished the opportunity to tryout the different climbing
setups and equipment including single rope techniques. The access equipment included static
and dynamic climbing ropes and a number of different ascending and descending devices.
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The day also provided the opportunity for the team to familiarise themselves with the Nifti Lift, a
15 metres tow behind / self-propelled trailer mounted Elevated Work Platform, including the
opportunity to practice correct setup and pack-up procedures and the feature of bringing the EWP
bucket down using the hand pump in the event of hydraulic failure was also practiced.
CLEANSING
With the camping season almost upon us the Cleansing Team has been working closely with the
Foreshore Camping Team to ensure that the upcoming camping season runs smoothly.
Following on from last year’s changes this year will once again see dedicated cleaners assigned
to camping areas and waste collections designed to meet the peak demand days.
In addition to the camping areas, preparations have been held into ensuring the areas that attract
the most visitors are also looked after. The high visibility street presence will once again be
implemented in Sorrento, Rye, Rosebud and Mornington, with Dromana being an additional site
added this year. The beaches in these areas which are currently cleaned once a week by the
beach rake (mechanical) will now also have two hand collections carried out in the days before
the raking.
Those areas across the Shire, identified as litter “Hot Spots” will also receive extra attention over
the summer break. As is the case every year, the Cleansing Team will continue to work seven
days a week, ensuring that the Mornington Peninsula remains as one of the top tourist
destinations.
November lived up to its reputation as one of the heavier rainfall months with short bursts of
heavy rainfall experienced in several areas. Due to capacity limitations the drainage system
simply cannot cope on some occasions with the amount of rain falling over a very short period of
time. The water can back up and disperse over time even when the drainage system is
completely clear. This was indeed the case for the majority of locations visited following calls to
the after hours service. This dispersal is an indication that the current drainage inspection and
cleaning program is effective in ensuring that the drainage system remains functioning.
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CONSERVATION PARKS & SHIRE NURSERY
Rainfall for the Briars during November was a huge 163.6mm with 76mm falling on the weekend
of 26/27 November with sections of the driveway, boardwalks and dip netting platform under
water.
The official title of the Briars has now been changed from Briars Historic Park to simply The
Briars. As there are so many and various functions under this title it is a case of less information
in the title says more.
The various Briars buildings hosted 4 weddings and 1 birthday party and the Homestead hosted
tours of the museum collection and historic grounds with 6 organised tour groups and a number
of individuals also. All Abilities groups have been visiting the Briars again this month with 11
groups using the grounds and with the usual volunteer assistance every Monday of the Blairlogie
group in the Homestead Gardens. Again large groups of school students have been using the
Briars for environmental education from 7 schools, a youth group and 1 pre school with a total of
more than 500 young people. A high level of community engagement with all of these groups
displays the importance of the Briars as a community service. Many volunteers have been
working across the park and a lot has been achieved in the Wildlife Sanctuary and the
Homestead kitchen/ flower gardens. There is now a great diversity of varieties of vegetable, fruit
and flowers sourced to recreate the original 1800’s planting scheme and the feral exclusion fence
around the Sanctuary is under construction to enhance conservation outcomes.
Fire preparations on the property are underway for the expected high risk of grass fires this
summer. Emphasis has been mainly on cleaning up in the Community Forest to reduce the fuel
loads and control blackberries and other woody weeds. Spraying as well as cut/paste and
remove of blackberries for creek lines and in various places across the property is reducing the
prevalence of this weed which has grown rapidly this month.
Revegetation is in full swing trying to make the most of the warm soils and wet ground in the Net
Gain areas and the Wildlife Sanctuary. Over 2000 tubestock from the Shire Nursery have gone in
this month. Many of these have been planted with our Trainees and volunteers
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Biosis contractors visited this month to survey the Crake Pond for the Endangered Dwarf
Galaxias finding very high numbers of young fish and pregnant females. Also rare Growling
Grass Frogs are breeding in various ponds in the Wildlife Sanctuary.
PTEP Yr 9 boys have been cladding the kitchen in the barn bringing it up to a standard worthy of
hiring out to the public.
Planning is underway for next year’s Environment Week with the programs being set including an
“Indigenous” program, “Hands in the Dirt” program, “Woodlands and Wetlands” program and
“Green Living” program. These programs are being run mostly be volunteers and staff.
Shire Nursery
This month, the Nursery hosted two work experience students from Mount Eliza Secondary
College. Both students undertook a range of propagation and plant maintenance tasks. These
included pruning, weeding and propagation of Correa reflexa cuttings.
Insulation has been installed in the propagation shed this month to overcome the extreme
temperatures experienced whilst working in that area. The result has been very successful, with a
drop in temperature of at least 5°C.
The seed collection season has begun, with a focus on Eucalyptus species and Southern
Peninsula flora this month.
BUILDINGS
Here Comes the Bride
On the 19 November maintenance received a call for a blocked toilet at the Briars Homestead.
Normally such a job would be routine, however the pressure was on as there was a wedding
about to take place and the female toilet facility was not operational.
Maintenance attended immediately and assessed the blockage. Attempts to clear it failed and a
plumber was called in. With only half an hour before the bride arrived we had the toilet pan
removed and the sewer machine entering the sewer drain from the inside. The offending tree
roots were removed from the drain and the toilet reassembled in an effort to clear the building.
With the toilet now functional, equipment packed it was a quick but thorough clean of the toilet.
The music started and as maintenance left via the back door the bride came through the front!
Storms
The severe storms experienced mid November kept everybody on their toes, however it was
pleasing to note that damage was kept to a minimum due to previous works undertaken.
Previously we would experience extensive flooding as a result of gutter blockages, design,
volume of water and even wind direction however we have significantly reduced these occasions.
Flooding now is mainly due to surface water breeching front doors and entering buildings via
buildings access points.
The buildings particularly affected by the storm were Beleura Hill Pre School, Peninsula
Community Theatre, South Mornington Pre School and the Mornington Soccer Club.
FURNITURE AND SIGNS
A new playground has recently been installed at the Hastings Community Contact Centre. It is a
simple playground targeted for the younger tots 0 - 4. As part of the works 5 strategically placed
seats have also been installed around the front of the playground and toward the Men’s Shed.
Morning tea time can see many a member having a chat while sipping on a hot cuppa!
At the Sorrento boat launching car park 12 non standard street light heads were recently
replaced.
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SAFER LOCAL ROADS (SLR)
Grading Program / Routine Maintenance Status:
Please refer to the diagram of the Grading Program Areas below.
Shire Grading Program Areas
Area A is currently 2 week behind program, Area B is being graded on program and Area C is
currently being graded in next week’s program therefore is running ahead of schedule.
We have also been undertaking the annual grading of the foreshore camping ground tracks prior
to the holiday period which commences in early November, 2011. An additional 900 tonne of
crushed rock material was being applied to these tracks as part of the annual grade to treat the
areas that require additional material the most.
So far this financial year $197,643 has been spent on applying 8,885 tonnes of crushed rock to
assist with grading of the unsealed road, shoulder, and car park network.
The following are two examples of repair works carried out under SLR during the month of
November.
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Sorrento Foreshore Path Subsidence:
Before:
During repairs:
After repairs:
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South Beach Road Repairs – before and after photos
Capital and Other Works:
Balnarring Path - work has commenced on constructing a concrete footpath between Stumpy
Gully Rd and the Balnarring Village. The path will continue along Balnarring to Warrawee Roads.
BEFORE
BEFORE
AFTER
AFTER
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Waterfall Gully Road “The Bend” - drainage work was completed on Waterfall Gully Rd, providing
rock beaching in open drains, installing news pits and culverts under the road.
Coppin Rd and Constitution Hill Rd, Sorrento - kerb replacement works have commenced in
prepararion for the 11/12 Road Resurfacing Program. The work involves large scale kerb
replacement and minor drainage works.
BEFORE
AFTER
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QuickView CCTV Survey:
Pipe Solutions have recently completed a CCTV Survey of the Shire’s underground drainage
systems which cross under this year’s proposed road resurfacing sites. This process, a new
initiative, has identified some pipelines that will need to be replaced prior to road surfacing and
these sites are currently being scoped and prepared for replacement.
It is envisaged that this process will take place each year before any road surfacing programs are
rolled out to ensure that unsightly drainage / road repairs do not take place on the newly sealed
surfaces. This survey has also assists with verification of drainage assets for the Shire’s Drainage
Asset Register.
Below is example footage of pipeline failure at Arthur Street, Dromana showing dislodged /
dropped / misaligned drainage pipe.
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Spray Seal Surfacing:
It is confirmed the delivering of Spray Seal Surfacing works will occur over two periods this
financial year as follows:
Period 1 – Commencing 30 November to early December, 2011
Period 2 – Late February to early March, 2012
Note: Spray Seal Surfacing works are not expected to take place between 15 December 2011 &
31 January 2012 during the busy summer period on the Mornington Peninsula.
Further Road Surfacing related information can be viewed at:
www.mornpen.vic.gov.au / Shire Services / Roads & Maintenance / Road Resurfacing Program /
2011-2012 Road Resurfacing Program
The information found at the above address is updated regularly and will include:
1. Weekly updates of programs highlighting when roads will be surfaced
2. The complete road surfacing program for this 2011/2012 Financial Year
3. Answers to frequently asked Road Surfacing questions
Emergency Management:
The Mornington depot recorded rainfall total of 66mm between Friday morning of the 25
November and 8:30 am on Monday 28 November. 43 MERIT cases were received to 11:30 am
on the 28 November, which is quite high focusing on the following activities:
•
Most cases related to flooding in the Mt Eliza, Mt Martha, Mornington, Somerville and Tyabb
areas. In these locations responses to several cases involved resetting / replacement of pit
lids (Mornington and Mt Martha), that “blow off” when the drainage pipes are operating to full
capacity and under pressure.
•
Cases for loose material / debris on the road pavement were also common.
•
Lavender Lane, Baxter was flooded approximately one metre high due to water being
funneled into this area potentially from the new freeway construction works. It appears that
the water is draining to this point and only getting away through our existing storm water pipes
at this location.
•
A callout received approximately 3:45pm on Saturday 26 November involved a large hole in
the road pavement on Hodgins Road near the railway line. The Police were on sight at this
time. This issue related to a Utility Services job where they had installed a steel plate over a
hole in the pavement where they had been working. The trench beneath the steel plate was
collapsing due to the amount of rainfall received and the steel plate was collapsing into the
hole under the road. Utility Services were contacted and provided a response to this matter.
NATURAL SYSTEMS
Natural Systems Team staff is trialing a habitat assessment tool proposed by fauna specialist Mal
Legg. The tool uses presence/absence of key fauna for each broad vegetation type to monitor
the habitat health of bushland reserves. Each broad vegetation type (BVT) has a different suite
of key fauna species that are vulnerable to habitat modification – hence FEIS – Fauna
Environmental Indicator Species. The following is an example of the assessment tool.
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FEIS Assessment of BVT: Mangroves & Salt Marsh within the Bittern Coastal Wetlands.
Decapod
Crustacean
Reptiles
Birds
Mammals
No. of FEIS’s
present and
extinction phase
Helograspsus Swamp Skink
Lewin’s Rail
Southern
Brown 3 of the 15 FEIS’s
sp
Glossy Grass Buff-banded Rail Bandicoot
have
disappeared
Skink
Nankeen Night Black Wallaby
from the Mangroves
Heron
Water Rat
and Coastal Salt
Marsh within the
Royal Spoonbill
Blue-winged
reserve.
Parrot
Writing
in
Sacred
italics
Kingfisher
indicates
species
no
Southern Emulonger present
wren
Striated Fieldwren
White-fronted
Chat
A highlight of the trials has been the
sighting of Golden Headed Cisticola at
Sanctuary Park – not rare but very
small. It’s good to get outdoors!
During November Fire Walk and Talks were held at the following reserves: Lorikeet (Mount
Eliza), Buxton (Shoreham), Gunyong (Mount Eliza), Bracken Ridge (Dromana), Stringer
(Blairgowrie), Fairbairn (Mount Martha), Balcombe Estuary (Mount Martha), Slips (Blairgowrie)
and Jacksons Way (Dromana). The usual format of each fire walk and talk is for an explanation
of reserve fire management, what this means for residents and what residents should do to
complement these works on their own property. Group sizes have ranged between 5 and 20
attendees for most sessions.
The Natural Systems Team conducted a burn off of felled vegetation along Seaside Creek, Mount
Martha on 24 and 25 November. A very large amount of weedy vegetation has been removed
with this burn providing a great opportunity for restoration of Gully Woodland vegetation along
this creek at a much reduced fuel level. The grey of the typical Mount Martha large granite
boulders is now revealed dotted along the creek as well as the opportunity to manage the creek
habitat.
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The Natural Systems Team has also been trialing a new weed mapping method. Data gathering
in the bushland environment is problematic due to the large number of variables that potentially
could be measured. Attempting to gather too much data becomes very costly and time
consuming. However, data is required to prioritise work areas, manage contractors and audit
progress. The team worked with a consultant to develop a simple weed mapping matrix
establishing 4 levels of bushland vegetation quality based on percentage cover of weed species
(strictly: projective foliage cover!). One of the main hurdles is how to ensure consistency
between different pairs of eyes. Much practice is required to correctly measure the weed cover in
any one area and to be able to repeat this confidently.
December
For the month of December in addition to numerous informal engagements onsite with the
community (typically 1:1’s which occur whilst delivering customer service as part of managing
Objective and MERIT), formally the Infrastructure Maintenance Team and the service providers
were involved in the following engagements with the community:
•
During December Fire Walk and Talks were held at 5 Shire reserves. Group sizes ranged
between 5 and 15 attendees for most sessions.
•
Various pre-Christmas functions with volunteers groups to not only thank them for their
assistance over previous 12 months, but reinforce the importance of the role they provide to
the community in partnership with the Shire.
PARKS & ROADSIDES
Fuel Reduction Burning
The Natural Systems Team, in conjunction with the Parks and Roadsides Team are currently
undertaking fuel reduction burning within the Shire’s bushland reserves as part of the fire
management program. This has been undertaken in joint partnership with the CFA. This year
the Parks and Roadsides Team has been utilising a 10,000 litre portable collar water dam/tank to
supply water to the fire fighting vehicles to control the burning operation. This innovation has
saved approximately $700 per day in water transportation costs.
Portable water collar tank/dam
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Fuel reduction burning at Peninsula sands bushland reserve
New Chipper and Truck
The Parks and Roadsides Team have invested in a new 12 inch tripper and Isuzu 4x4 truck to
assist in the implementation of the programmed fire management works. This type of vehicle
allows the crews to easily access bushland reserves improving productivity.
Bridge Program
As part of our commitment to social procurement we have been involved in the YMCA’s Bridge
Project for several years. The Bridge Project is a supportive workplace transition program for
young men leaving custody. Earlier in the year we engaged a young person (our second)
through the bridge project. In this instance we integrated the new team member into the Tree
Care team and allocated a mentor (Team Leader).
The Bridge Project applicant goes through the normal process of job interview, full medical, drug
testing and physical before being appointed to a position.
The employee has successfully completed the 16 weeks of the initial period of employment and is
about to commence an apprenticeship in Arboriculture.
Parks and Roadsides are excited at the success of this project with the new team member
proving that his committed, of high value and seeking a career in this industry.
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Weather Stations
As has been reported in the past the Parks and Roadsides Team have invested in weather
stations around the Peninsula that record rainfall, humidity, wind speed and temperature. This
data is used to automatically control the irrigation at our key reserves to reduce water
consumption. In addition, the data is supplied to the CFA, who combine this data with their own,
to monitor conditions for predicting potential fire behaviour and areas at most risk. We believe
that we are the only Council to provide this type of information to the CFA in the format required,
24 hours, 7 days a week. Data from the weather stations also assists in drainage investigations
and planning and records for insurance matters.
Over the past few months we have worked with a supplier in America to improve the robustness
and reliability of the units utilised in the Shire. The supplier set up a laboratory test to mimic the
Shire’s weather conditions and test their equipment. This has resulted in enhanced replacement
machines being provided free of charge that now suit Australian weather conditions.
Red Hill Recreation Reserve Resurfacing
The Parks and Roadsides Team have completed all of the irrigation, profile amendments and
resurfacing of the Red Hill Recreation Reserve. The warm season couch grasses have now
been planted and over the coming months the full surface turf will re-establish and the reserve
will be handed back to the user groups towards September 2012.
During re-construction
Current status
CLEANSING
The summer cleansing schedule is now in full swing. With Boxing Day marking the unofficial start
to the holiday season, the time spent preparing for the season is now proving beneficial in
practice. The services first trialed in the summer season of 2010/11 return this summer with
street presence, hi visibility team members in Mornington, Rosebud, Dromana, Rye and Sorrento.
These areas will have additional waste services as well as the “on the spot” service up until the
end of January. An additional beach cleaning program and loose litter collection program have
also been put in place to supplement the existing services. Hand beach cleaning of the major
beaches will be carried out twice weekly together with the mechanical cleaning which will
continue on a weekly basis. Loose litter clearance of known “hot spots” will also be carried out.
The Shire was successful in securing some funding from Sustainability Victoria to install new bin
stations in foreshore areas to increase Public Place Recycling (PPR). The stations contain both a
general waste bin and a recycle bin. The photo below depicts a site in Rosebud. Signage to
support the PPR will be installed to the stands shortly.
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CONSERVATION PARKS & SHIRE NURSERY
Rainfall for The Briars during December was a modest 41 mm after intense rainfall during Spring.
The annual total is 952 mm. Despite this preparations have begun for the fire season with
servicing of equipment and slashing of fuel management zones. The Shire Nursery staff and
volunteers were taken through emergency procedures in the event of fire.
Visitation is still strong with 11,560 people recorded for the month. There were ten group visits,
one school, four weddings and the Visitor Centre hosted a Shire grass identification workshop for
Friends Groups, Melbourne Water’s Waterwatch and the AGM of the Red Hill Rose Society. The
Shire also organised a hands-on stone tool workshop for several indigenous men.
The ranger team and volunteers were kept busy with weed control, concentrating on rampant
blackberry, vineyard work to control downy mildew, the homestead kitchen garden and general
maintenance.
The level of volunteer involvement at The Briars can be gauged by the attendance at their
Christmas gathering in the Barn. More than 100 enjoyed a traditional roast dinner amid much
conviviality.
The Fox Program at Warringine removed 10 foxes in December. The Green Jobs group has been
working on weeds along the creek in planting areas and along paths. Otherwise rangers have
been spraying weeds.
The Friends of Warringine Park saw the launch of their promotional film which was a project by
Social Planning and Community Development. The film was viewed at the Coolart Homestead
observatory followed by a lunch and was a happier note to finish off the year. Thanks to all those
who helped with the film.
Shire Nursery
The peak seed collection season has arrived and the Nursery team is busy travelling across the
Peninsula collecting a wide range of indigenous species as seed becomes ripe. The collected
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seed is dried in the Nursery shed, cleaned and then stored in the Nursery’s insulated seed bank
for use throughout the following year.
Nursery volunteers and staff have been busy propagating Correa reflexa and Correa alba in
preparation for Peninsula Link supply in 2012. Several thousand of each of these species will be
supplied during winter 2012, along with several other indigenous species.
The Nursery held its annual Volunteer Christmas Lunch in the Briars Homestead on the 20th of
December. Some past volunteers and staff members also joined in the festivities and caught up
with the current team.
BUILDINGS
Extreme Weather
It has been a hectic month on the Peninsula with flooding at various locations. Preventive
maintenance works that have been done to combat this has minimised the damage by the much
higher than average rainfall over recent months.
Walkers Road Pre School has received new carpet and vinyl floor coverings, along with some
new shelving and cupboards, to the delight of the Pre School Staff. There has been some works
already carried out to divert ground water from the vacant parcel of bushland (yet to be planted
out with native grasses) and extensive drainage works at the high side of the building is
scheduled in January 2012.
Carpet & Painting Works
The Briars Visitors Centre has received new carpet throughout and is looking very smart. Other
works completed at the Briars include new gutters on both the Briars Laundry/ Dairy and the Old
Farm Shed at the back of the Homestead. There is further works scheduled for the Briars to
commence in the last week of January consisting of reparation of the Visitors Centre’s
surrounding decking.
New carpet has been laid at Bunguyan Football/Cricket Club Tyabb, Mornington Bowls and
Sorrento Tennis Pavilion. In January Flinders Public Hall and Mt Martha Bowls will have new
carpet laid. Rye Civic Hall will have new vinyl flooring.
The Flinders Hall, Flinders Park Shelter and Baxter Community Hall, have received new external
paintwork with Street Andrews Community Hall and Red Hill Hall scheduled for external
paintwork starting 1st week in January. Preparation works for painting at the Hastings Shire
Office will start 2nd week of January.
The Hastings Shire staff will be treated to a new auto doors in the front entrance air lock.
January Targeted Works Listing
NAME
Flinders Park Shelter Shed
Flinders Hall
Flinders Hall
Red Hill Hall
Red Hill Hall
Mt Martha Bowls Club
The Briars Visitors Centre
Hastings Office
Hastings Office
Hastings Office
Baxter Hall
The Briars - Laundry/Dairy
TYPE OF WORKS
External Painting
External Painting
Pre Paint Repairs
External Painting
Pre Paint Repairs
Replace Carpet
Replace Carpet
Internal Paint (Part)
External Painting
Pre Paint Repairs
External Painting
Replace Spouting
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Actioned
Completed
Completed
Completed
January
January
1st Week Jan
Completed
2nd & 3 Week Jan
2nd & 3 Week Jan
2nd & 3 Week Jan
Completed
Completed
NAME
The Briars - Farm Shed
Street Andrews Beach Hall
Mornington Bowls Club
Mills Beach Sth Toilet Block
Flinders Public Hall
Tanti Park Pre School
Alexandra Park Pavilion - Changing
Rooms
Bunguyan Res Pavilion
David Mcfarlane Reserve - Sorrento
Tennis Pavilion
Safety Beach Foreshore - Toilet Block
Opp Prescot
Opp Prescot
Opp Prescot
Opp Prescot
Opp Prescot
Waterfall Gully Pre School
Waterfall Gully Maternal Child Health
Centre
Mornington Cemetery - Sheds
Hastings Depot (Old) Stores Area
TYPE OF WORKS
Replace Spouting
External Painting
Replace Carpet
Pre Paint Repairs
Replace Carpet
Replace Switchboard
Actioned
Completed
1st 2nd Week Jan
Completed
2nd Week In Jan
3rd Week In Jan
Completed
Replace Switchboard
Replace Carpet
Completed
Completed
Repair Carpet
Completed
External Painting
Replace Gutters &
Downpipes
4th Week Jan
Replace Switchboard
Completed
New Light Guards
Carpentry Repairs - Fascia
& Doors
Repair Downpipes
Replace Verandah Posts,
Fascia
Replace Facsia Downpipes
& Guttering
Replace Gutters &
Downpipes
3rd Week Jan
3rd Week Jan
3rd Week Jan
3rd Week Jan
1st Week Jan
Completed
3rd Week Jan
FURNITURE AND SIGNS
Campbells Road/Shelleys Beach Cliff Top, Portsea (Foreshore)
A request from a local resident was received to install of a seat along the Portsea foreshore. A
suitable timber commercial grade seat was sourced and it was installed prior to Christmas as per
the resident’s request. After installation an email was received to “thank you all for the help in
arranging the seat at Campbell road cliff top. I do appreciate your help. I think that it fits in very
well and I hope that it will be well used. Happy Christmas to you all. Regards Gillian”.
Graffiti & Vandalism increased during summer.
With the increase in tourists on the Mornington Peninsula at this time of year, we are not only
working with the customer service requests but have our team pro-actively re-instating signs daily
along the Peninsula. As part of the day our team schedule a drive along roads that we know will
have been vandalized. Point Nepean Road, Portsea is a key area in the lead up to Christmas for
pro-actively re-instating signs pulled out of the ground.
Mornington Cemetery Works
On the 6th and 7th of December we had the challenge of removing and replacing a pergola over
the Ashes Wall at the Mornington cemetery. This job was challenging due to the fact that the
existing pergola had a heritage listed climbing rose entwined all over it. Therefore we could not
prune or replant whilst works were being carried out. To combat this problem each beam was
pre-cut and painted and replaced one by one. The team did a fantastic job, and the climbing rose
and staff are very happy.
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SAFER LOCAL ROADS (SLR)
Grading Program / Routine Maintenance Status:
Please refer to the diagram of the Grading Program Areas below.
Shire Grading Program Areas
Area A, Area B and Area C grading program schedules were all completed on time by the end of
December 2011. This is a terrific result that has been achieved by our Grader team given the
number of high rainfall events that we have experienced in recent months.
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Additional crushed rock is still required on the unsealed road, shoulder and car park network to
ensure that we can continue to remain on program heading into the second half of the financial
year.
We have received 128.7 mm of rain at the Mornington Depot between 14th November 2011 and
16th December 2011. This rainfall has contributed to 696 Merit Cases being generated to 16th
December, 2011.
So far this financial year we have applied 10,035 tonnes of crushed rock to assist with grading of
the unsealed road, shoulder, and car park network, including 935 tonnes in December 2011, to
ensure that the unsealed road, shoulder, and car park network remain in a condition that we can
economically maintain.
Before & After Photos: Barkley & Calwell Street, Mornington
Concrete Works – Kerb and Channel Replacement, Footpath Replacement, Concrete Apron
reconstruction and Drainage Pit Works. (December 2011).
The damage to the road surface was caused by water soaking into the sealed road pavement
through the failed sections of kerb and channel and the inability of the kerb and channel to drain
the water to the nearby pits.
The newly completed works at this location will now encourage the water to drain appropriately.
Our work crews received many positive comments from local residents as they completed these
works.
Barkley & Calwell Street, Mornington (Before)
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Barkley & Calwell Street, Mornington (After)
Page 108
Capital and Other Works
Nepean Hwy, Dromana
A new path has been constructed along Nepean Hwy between Marine Drive and Dromana
Parade. The path forms part of the drainage upgrade works along Nepean Hwy.
Truemans Road LATM, Rosebud West
Work has commenced on installing two pedestrian refuges along Truemans Road and connecting
paths.
Balnarring Road Path
Work has commenced on constructing a concrete footpath along Balnarring Road between the
Balnarring Village and Warrawee Road.
BEFORE
AFTER
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Shands Road, Mantons Creek – Culvert collapse repair
Shands Road had to be closed recently to repair collapsed culverts across the road.
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Coburn Avenue, McCrae and Margaret Street, McCrae – Pipe Lining
Pipe lining works have been undertaken on two stormwater pipes (675mm dia. And 450mm dia.)
in McCrae. The pipes had scoured out in the invert and also had separated (due to butt joins).
The pipe lining involved a mechanical process to line the inside of a pipe with a structural liner
that restores the integrity and efficienciency of the pipe.
The works were successfully undertaken and catered for the recent December storm events.
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Road Resurfacing Program
This month Spray Seal Surfacing works were rolled out across the Mornington Peninsula Shire at
various locations, with an area of 59,621 square metres being treated prior to Christmas. These
works formed Round 1 of 2 where Round 2 Spray Seal work is expected to occur in late February
or early March, 2012. It is expected that a considerably larger treatment is planned for Round 2.
George Street, Sorrento (Before)
George Street, Sorrento (After)
Minnimurra Street, Rye (Before)
Minnimurra Street, Rye (After)
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Onslow Court, Hastings (Just post completion of re-surfacing)
Road Surfacing Program - Shire Website Link
Further Road Surfacing related information can be viewed at:
www.mornpen.vic.gov.au / Shire Services / Roads & Maintenance / Road Resurfacing Program /
2011-2012 Road Resurfacing Program
The information found at the above address will be updated regularly and will include:
4. Weekly updates of programs highlighting when roads will be surfaced
5. The complete road surfacing program for this 2011/2012 Financial Year
6. Answers to frequently asked Road Surfacing questions
Emergency Management
In December, Mornington Peninsula Shire commenced the setup of MECC Central, which is a
state of the art Emergency Coordination web based software system proven in the 2009
Australian bushfires, 2010 floods. Note: MECC is an acronym for Municipal Emergency Coordination Centre, which is deployed (at the request of Victoria Police) in the event of an
emergency to co-ordinate the Shire’s emergency response and recovery efforts.
MECC Central was first piloted at the Alpine Shire Council in conjunction with the Department of
Justice, and with input from the SES, Police, Red Cross and other agencies. MECC Central is
now being adopted by the majority of Victorian councils, and was recently selected by the
Municipal Association of Victoria for a state-wide rollout for 2011.
MECC Central combines incident request tracking with agency logs, workspaces, geographical
mapping, strong security and workflow, resource cost tracking and a recovery database to assist
in helping affected people and property within the municipality.
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The system is primarily focused on providing a common operating picture, plus a complete record
of the incident as well as the MECC's response to that incident. Its key strength is in its ease of
use, which is especially important when combining a volunteer workforce with a high-pressure
situation.
MECC Central allows for direct agency involvement, and being web-based, allows for remote
operation and resource sharing between municipalities, along with easy and secure information
sharing.
NATURAL SYSTEMS
The Natural Systems Team Leader attended a conference on the “Tools and Methods for
Monitoring and Evaluating in Natural Resource Management”. This four day conference in
Sydney included two one day workshops and the main conference program over two days. The
team is currently seeking an improved bushland condition assessment process to underpin our
contractual arrangement for works in bushland. Over four days the discussion and presentations
ranged from extremely theoretical consideration of “resilience” in ecosystems to the highly
practical reporting on progress of wetland restoration projects. The conference highlighted
information that is already available through national bodies such as CSIRO; what is in progress
through new initiatives such as the National Environmental Information Service; and the use of
new technology and social media in monitoring and reporting.
The Natural Systems Team undertook the quarterly audit of each of the three bushland service
providers during early December. Works are progressing well for the year with the cooler wetter
weather meaning a steady rather than rapid growth cycle of some of our annual weeds – this
means time to cover more area before it’s too late! However some weeds such as African Daisy,
Wild Carrot and the ever present Blackberry have grown very well during the Spring season. The
main Blackberry control focus begins in January. Ever changing regulations in regard to
Occupational Health and Safety and management of poisons were points of discussion for each
of the service providers during the audits.
The Natural Systems Team participated in the inaugural “Catchment Advisory Round Table”
hosted by the Shire but auspiced by the Port Phillip and Westernport Catchment Management
Authority. The round table seeks to bring together the Shire’s landcare groups and
environmental agencies to develop strategic projects. A great boost to this will come from the
successful application by Main Creek Catchment Landcare for a Landcare Facilitator to be
employed by the Shire. The funding from Department of Sustainability and Environment will
employ a part time facilitator for 3 years to build landcare group membership, apply for grant
funding for projects and drive strategic projects that the groups can collaborate on such as
planting “bio-links” to connect existing areas of remnant vegetation and improve habitat value.
SIMS2 Review:
The Peninsula Way SIMS2 Review for SIMS Cleansing, Furniture & Signs, Buildings and Parks &
Roadsides continued over the first six months of 2011/12 involving a rigorous and robust
Expression of Interest (EOI) and evaluation process for Council to shortlist suitable companies to
be invited to tender for each SIMS2 service module. The second six months of 2011/12 will
involve the invitation to tender and tender evaluation process involving shortlisted companies
form the EOI process.
Significant Weather Events:
The Infrastructure Maintenance team and service providers have been extremely busy over the
past six months responding to a number of (frequent) high intensity rainfall events causing
extensive flooding, unsealed road wash outs, damage to unsealed car parks, flooded buildings,
Page 114
leaking building issues, underground drainage problems, open drain flow concerns and property
damage.
Fire Management:
Fire Walk and Talk sessions with the community were conducted over the past 6 months and will
continue throughout the coming months and high fire period.
Fleet:
A reduction in the Shire’s impact on climate change through reduction in GHG Emissions from
the Shire’s fleet by replacing vehicles with more efficient vehicles has continued over the past 6
months. The average consumption of Shire vehicles is now 9.05 litres / 100 kms, a 3% reduction
since 12 months ago. The average distance travelled each year by Shire vehicles is 34,855 kms
/ annum.
Service Enhancements / New Initiatives:
During the first 6 months we prepared for and commenced rollout of $925k of new initiatives /
service enhancements under the 2011/12 operational budget involving:
• Emergency Management - coming out of the Black Saturday Fires Royal Commission,
changes were introduced for the requirements of the Municipal Emergency Coordination
Centre (MECC). The Shire is now required to provide an alternate power source to enable
the MECC (located in the Mornington Office Chamber) to remain operational in the event
of power outage. This has necessitated placing a generator on standby for the fire
season so that it can be connected as soon as the MECC is activated by the Police to
ensure legal requirements under the Emergency Management Act are adhered to.
•
Responsive Maintenance Buildings - each year there is considerable pressure on the
budget for funding to respond to a range of unplanned reactive works. Priority is given to
risk / safety issues with many other desirable works having to be planned into the future.
The additional funds allow for improved delivery of services to the community and reduce
the level of annual pressures for reactive unplanned works on buildings.
•
Programmed Maintenance Buildings - each year there is increasing pressure on using the
programmed building maintenance budget allocation to carry out renewal works (e.g.
replacement of decking, replacement of roof, etc) therefore resulting in reduced building
(cyclic) preservation works (e.g. painting programs). Additional funds have allowed for
improved delivery of services to the community and building preservation programs.
•
Unsealed Road Crushed Rock Re-sheeting – the Shire has experienced extremely wet
periods over the past few years which have impacted heavily on the unsealed road
network. The capacity to re-sheet unsealed roads with crushed rock has been increased
to ensure the safety of the community and road users.
•
Electrical Line Clearance Annual Inspection Program - with changes introduced to the
Electrical Lines Act 2010, there is a stronger emphasis being placed on a risk
management approach to reporting and acting on to ensure the legal requirements under
the Act are adhered to. An adjustment to the existing Electrical Lines Clearance activity in
the Parks and Roadsides contract involving the introduction of an annual inspection of
trees in the declared areas was required to meet these changes in risk management.
•
Wind Storm and High Intensity Rainfall - increasing levels of extreme weather events
involving strong winds causing extensive dropping of vegetation debris and intense rainfall
causing flooding and loose material wash outs onto roadways has required an initial
reactive response to make things safe and then leads to a progressive clean up / recovery
over the following period of time – often taking many months. The capacity to respond to
such events has been improved to allow for an enhanced, prompt, effective and efficient
response to be provided.
Page 115
•
Clear Coat sealing of footpaths - in 2010/11, a trial involving the clear coat sealing of
exposed aggregate footpaths in Blairgowrie, Mt Eliza and Dromana was conducted prior
to the last summer period. The treatment is expected to last 10 years and provides
benefits in terms of ease of cleansing and enhanced amenity in shopping centres.
Further aggregate footpaths have been treated over the past 6 months.
•
Beach Cleaning - the busier beaches are currently cleaned on the following regime;
Weekly - 1 Nov - 28 Feb, Fortnightly - 1 March - 30 April, Monthly - 1 May - 31 Oct.
Discussion / engagement with the community suggest these beaches could be cleaned
more often, particularly in the summer season. Some additional services are being
provided over the peak summer period.
Financially, the year to date favourable variance $321k is primarily due to phasing across the
unit, in part due to the timing of receipt and payment of incoices and also due changes in
processes relating to the phasing of accounts. A detailed review will be compelted as part of the
mid year review process.
$'000
Month Month Month
Y.T.D
Y.T.D.
Y.T.D
Y.E.
Y.E.
Y.E.
(3,463) (3,289)
174 (16,874) (16,553)
321 (35,859) (35,859)
(0)
Page 116
INFRASTRUCTURE PROJECT MANAGEMENT
November
SUBDIVISIONS
431 Racecourse Road, Mornington
Construction of Booker Avenue and reconstruction of part of Racecourse Road associated with
private retirement village development. Awaiting completion of defects and omissions.
18 Graf Road, Somerville
40 lot residential subdivision. Drainage works and kerb & channel works complete. Pavement
preparation currently in progress.
1 George Avenue, Tyabb
Earthworks complete. Drainage works progressing.
Somerville Pre School Construction
This month there have been further Project Steering Committee meetings dealing with the
development of this new facility.
Cromdale Street Mt Martha, flooding issues
This month another further updates have been provided to residents about the progress of the
project to address their flooding concerns.
Hastings Pipe Upgrade Project
Update newsletter have been provided to residents to keep them informed of progress.
OTHER ACTIVITIES
Municipal Engineering Foundation (MEF) Overseas Study Tour
Our Drainage Projects Engineer, Chris Lyne has returned from his MEF funded study tour of the
USA, UK and Egypt and provided a presentation on his findings regarding to treatment of storm
waster flooding by the various jurisdictions.
Storms
The peninsula continued to be subjected to unseasonal storms resulting in flooding at a number of
locations and keeping the Drainage Engineer very busy with his follow up investigations.
Tendering
It has been another busy month with a further 12 projects put out to tender, more than double the
usual amount for this time of year. The Unit is now in a position of having every project valued at
greater than $250,000 already put out to tender. The new year will see this followed up with some
of the smaller more specific projects.
December
SUBDIVISIONS
431 Racecourse Road, Mornington
Page 117
Construction of Booker Avenue and reconstruction of part of Racecourse Road associated with
private retirement village development. Awaiting completion of defects and omissions.
18 Graf Road, Somerville
40 lot residential subdivision. Drainage works and kerb & channel works complete. Pavement
preparation currently in progress.
1 George Avenue, Tyabb
Earthworks complete. Drainage works progressing.
Norman Rd, Mt Martha
This month there has been a further update newsletter for residents advising them of a delayed
start to the physical drainage works.
Cromdale Street Mt Martha, flooding issues
This month further updates have been provided to residents about the progress of the project to
address their flooding concerns.
OTHER ACTIVITIES
Storms
This month saw some further unseasonal storms which resulted in flooding at a number of
locations keeping the Drainage Engineer and his support team very busy with investigations.
Vacation Students
Four tertiary level vacation students have been appointed to gain work experience over the
summer period.
Conference papers
A past vacation student is presenting his research paper, ‘Assessment of In-Situ Water Sensitive
Urban Design Elements’ which is based on the experiences had with these treatments across the
Mornington Peninsula. The paper was developed through RMIT University and is being presented
at ICWEE 2011: INTERNATIONAL CONFERENCE ON WATER, ENERGY AND ENVIRONMENT
Phuket, Thailand.
•
We have undertaken hundreds of drainage investigations resulting from a series of very severe
storms. After such a long period of drought it is still taking the community some time to adapt to
this level of rainfall. In preparing for the end of the drought the Local Integrated Drainage
Strategy was developed and its recommended actions are continuing to be implemented.
These actions included a very successful series of public forums including a number of other
authorities.
Community engagement was also undertaken on a street by street basis for some of the more
concerning sites.
There have been some delays in delivering the drainage works caused by the saturated soil.
Works are programmed for February when it is hoped that the ground conditions will be
Page 118
sufficiently dry to proceed safely. Staff from within the broader Unit have been temporarily
reassigned to the drainage team to deal with the large influx in drainage problems and this
team approach is working very well.
• We have further developed the new contract management software, Contracts 6 to improve
contract management across the Shire.
• Our successful student / graduate engineer work experience and development program
continues to provide valuable career development experience for our junior engineers and
visiting student engineers.
• We delivered millions of dollars of capital works projects including popular community requests
such as the Tintagel Freemans roads scheme, refurbishment of the Mornington Park Pavilion
and the Peninsula Ave (Rye) pump station and flood alleviation project.
Financially, the favourable year to date variance $75k is primarily due to the transfer of salary
costs to the capital/priority works program for work undertaken on various projects occurring ahead
of forecast. Further review will be completed during the mid year review.
$'000
Month Month Month
Y.T.D
Y.T.D.
Y.T.D
Y.E.
Y.E.
Y.E.
(140)
(170)
(30)
(567)
(491)
75 (1,053) (1,053)
0
Page 119
RENEWABLE RESOURCES
November
NOVEMBER
Future Coasts - Western Port Coastal Vulnerability Assessment
The State Government’s Future Coasts Project is undertaking a Coastal Vulnerability Assessment
of Western Port Bay. The Project aims to provide a better understanding of the potential impacts of
sea level rise on the Bay. Team members attended the project inception meeting which focused on
reviewing partnership expectations and project scope. The group also discussed what success
would look like for the project and we discussed our local communities’ priorities. The project has
been previously delayed due to changes in State Government and is expected to be completed
over the next 18 months.
Climate Change Adaptation
The Shire has been preparing for the potential impacts of climate change for the past decade. A
review of our approach was undertaken over the last couple of months to determine the steps
going forward. The review identified that the strengths in our approach to Climate Change include
undertaking meaningful engagement with stakeholders, applying a risk management approach and
embedding climate change adaptation into existing frameworks. The Shire has also undertaken
good practice strategic planning for specific risks and opportunities such as development of the
Drainage Strategy for flooding and embedded Climate Change into our core business.
In essence our approach is comprehensive; we have all the pieces to the puzzle.
Over the next 12 months the Shire will continue to capture our adaptation work in a live format that
is easily accessible. We will identify future priorities and again link them to our Strategic Plan
process. We will also implement a Climate Change Steering Committee and develop and
implement an ongoing communications plan.
The outcomes from the review were presented to the Executive team during November and are
scheduled to be presented to Council in the new year.
Best Practice Review
The outcomes from the team’s Peninsula Way Best Practice Review were presented to the
Executive team in November. The review involved all team members analysing service delivery
and work outputs and their alignment with the Shire Strategic Plan. Key achievements and
responsiveness to community needs were assessed and the process involved internal consultation
and benchmarking with other municipalities.
The review noted that since its establishment the Renewable Resources team has achieved a
number of significant outcomes. These include reducing the Shire’s dependency on potable water
by over 60%, reducing the Shire’s greenhouse gas emissions by 77% and achieving 46% diversion
of kerbside waste from landfill. Innovations have also been achieved through contract
management, project delivery and community engagement.
To build on our performance 32 improvement initiatives and/ strategies were identified throughout
the review in key areas such as internal and external engagement, climate change and the built
environment. These have been captured in a Continuous Improvement Plan which has been
incorporated into our Business Planning Process and will be implemented over the coming 24
months. Progress on implementation will occur through this monthly reporting process.
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Clean Up Dumping
The Shire and the Regional Waste Management Group participated in the pilot of the Clean Up
Dumping Campaign in partnership with Clean Up Australia and Yulgilbar Foundation. The
campaign, which aimed to raise awareness of the issue of illegal rubbish dumping, culminated in a
weekend of community action on 19th and 20th November.
Five illegal dumping clean up sites were registered at Drum Drum Alloc Creek, Dromana Industrial
Estate, Balcombe Estuary, Mt Eliza and Devilbend Reserve. Over fifty volunteers participated
across the weekend to remove an estimated 66 utility trailer loads of illegally dumped rubbish.
The Clean Up Event was supported locally by a range of community organisations and Friends of
Groups, Mayor Cr. Graham Pittock and Cr. David Gibb, and Shire staff. Campaign ambassadors
Matthew Richardson (ex-Richmond football player), Ian Kiernan and Baillieu Myer visited the sites
to assist with the clean up and thank community volunteers involved.
CLIMATE CHANGE
A Sharing of Stories event was held on 20th November from 1 – 5 pm at Mt Martha Community
House. The three Peninsula Sustainability Street groups shared their experiences and plans for
the future. The attendees also heard about the Mornington Peninsula Food Swap and heard a
presentation from Frank Ryan on attracting and involving new participants to Sustainability Street.
Thirty-eight people attended the event, many of whom were new to Sustainability Street.
Page 121
Eco Living Display Centre - Workshops and events
A “thankyou” lunch was held for the Eco Centre volunteers on Saturday 12th November. The
volunteers also toured the Information Centre and the Briars Homestead on the day. Our
volunteers play a vital role in the running of the Eco Centre and have a great knowledge of
sustainability issues.
A Wicking Bed Workshop was held at the Eco Centre on Saturday 26th November to demonstrate
how to create a garden bed that requires minimal water. Despite a torrential downpour on the day,
the workshop attracted 29 participants.
This month a total of 207 people visited the Eco Centre, including tours for Mt Martha Rotary Club
and Scoresby Primary School.
Minor works undertaken at the Centre this month include installing door latches, fixing irrigation,
removal of furniture items and re-configuring the display area. A contract has been awarded to fix
drainage at the site and install a waterproof area outside.
Sustainable Homes Program
Staff from the Renewable Resources Team met with representatives from the Dromana and
Sorrento Community Houses this month to plan the delivery of the Sustainable Homes Program in
these centres for Term 1 in 2012. To date, Dromana, Sorrento, Hastings and Mornington
Community Contact have committed to running the program next year.
Introductory sessions to the Sustainable Homes Program will be held at our public libraries over
summer. These will take the form of ‘lunchbox sessions’ and will be run from 12 – 1 pm free of
charge at Rosebud, Mornington and Hastings libraries.
WATER MANAGEMENT
Water Conservation
The Shire will again focus water conservation efforts on the camping and public facilities on the
foreshore reserves from Rosebud to Sorrento. Many of the facilities across the foreshore continue
to use an above average amount of water compared with other Shire assets. Working with the
Foreshore Management Team, the Shire will implement infrastructure upgrades and test for
underground leaks in an effort to save valuable water resources.
Whilst the State Government have recently relaxed the water restrictions to a Stage 1 level, the
Shire continues to ensure it is using all resources efficiently and in a fit-for-purpose way. The most
significant changes in water restrictions relate to garden watering, so for more information please
see the South East Water website; www.sewl.com.au
Integrated Water Management Strategy
The Strategy development is progressing with a supporting investigation being produced to
understand the impact of the expected climate variability on water sensitive design assets. Results
suggest that the current design for assets such as rain gardens and swales will not be vulnerable
to medium scale of climate change, with the assets still achieving a best practice results for water
quality management.
Page 122
The Shire is also assisting Melbourne Water in its review of the Water Sensitive Urban Design
guidelines and hopes to ensure that the document provides a clear framework for the
implementation and maintenance of the assets. The Shire is leading the way in implementing
water quality assets and has been reviewing its maintenance contracts to ensure they continued to
be maintained to a high level.
Stormwater and Urban Recycling
Shire officers prepared an application for the National Stormwater and Urban Recycling Fund this
month. A range of innovative stormwater harvesting and reuse projects were identified including
stormwater harvesting in Hastings and Somerville.
Southern Peninsula Sewerage Servicing Strategy
Shire Staff attend regular reference group meetings for the Southern Peninsula Sewerage
Servicing Strategy with South East Water. The options for the sewer infrastructure were assessed
by South East Water and the pressure sewer was selected as the most appropriate option, in
preference to gravity sewer. An accelerator approach is currently being considered by South East
Water to enable cost efficiency and early connection on a user pays basis. The next reference
group meeting will be held on 6th December to investigate disposal and reuse options for the
sewerage servicing strategy.
Seminar – The role of Regulation in Facilitating or Constraining Adaptation to Climate
Change for Australian Infrastructure.
An officer attended a seminar chaired by Professor Graeme Hodge (Director of the Monash Centre
of Regulatory Studies) with John Thwaites and Dariel De Sousa (Maddocks) as guest speakers. A
report has been prepared for the Federal Department of Climate Change and Energy Efficiency
that examines the effectiveness of climate change regulation affecting infrastructure and
associated services in Australia.
The report went on to highlight a range of policy frameworks and tools that could be very useful in
facilitating adaptation to climate change. The report also covered some limitations with regulation.
Bunyip Food Belt
An assessment of costs has been undertaken for the Tyabb-Somerville area to determine the
viability of the project. The pre-feasibility stage of the project has now been completed and the
project has reached a hold point. Council will need to consider its role and involvement in the next
phase of the project – the report will be considered on 12 December, 2011.
Business Planning
The Renewable Resources Team commenced its business planning process for the next 18
months. A number of external speakers (including state government) were invited to share their
research, thoughts and policy discussion with the team.
The business plan will now be brought together and reviewed by the team and other teams
internally. It is proposed to also have the document reviewed externally to identify any gaps or
policy alignment with government where the Shire can capitalise on existing or planned policy
directions and projects.
Eco Buy Reporting
The annual Eco Buy Report was submitted for 2010/2011 financial year, reporting on the Shire’s
sustainable procurement practices and green expenditure. The Shire scored Silver Level for the
environmental purchasing policies and procedures across the organisation, an improvement from
Bronze level last year, and recorded an annual green expenditure of $1,756,297.09 (2% of the total
Shire available expenditure).
Page 123
ENERGY MANAGEMENT
Mornington Office and Library Energy Efficiency Upgrade
Minor energy efficiency upgrade works at the Mornington Office and Library were completed this
month. Works included the replacement of more than 100 halogen down lights with LED fittings,
the installation of timers on water boilers and the replacement of the car park lights with energy
efficient alternatives.
The works are expected to save 40,000 kWh (7% of the buildings electricity usage) and avoid 50
tonnes of greenhouse gas emissions each year. Annual cost savings of $5,600+ are expected,
resulting in a payback period of just 3.2 years.
Street lighting funding opportunity
Mornington Peninsula Shire was represented on the Green Light Plan Reference Group. The role
of the Group is to assist state government in determining how to best distribute $20 million of
funding to local governments in order to affect bulk street lighting changeover programs.
Local government has been keen to replace existing street lights with energy efficient models for a
number of years, however a number of barriers exist which impede such progress. It is expected
that state government involvement will assist in overcoming these barriers.
It is anticipated that an application process for funding will be open in the first half of 2012.
WASTE MANAGEMENT (Strategic/Operational)
Rosebud West – Closed Landfill
Work has commenced with the Shire’s accredited EPA auditors to make an assessment of the
possible remediation options at the old landfill site in Truemans Road, Rosebud West. The site
currently has a Pollution Abatement Notice (PAN) on the site – to explain, when a landfill closes,
the EPA automatically issues a PAN for the site which triggers monitoring, an assessment of
remediation works that may be needed and reporting requirements.
An assessment of issues will be undertaken for the site and a number of options with costs and
timing of proposed works will be identified for consideration.
Kerbside Collections - Christmas / New Year Holiday Period
Residents are reminded that over the Christmas / New Year Holiday period that due to increased
demands / usage of the waste management services that bins may be collected later in the day.
In addition, to reduce the problems experienced over the last Christmas / New Year Holiday period,
discussions have been held with the service providers to ensure plans are in place for the delivery
of a smooth service over this extremely busy period.
The discussions have been on the following:
• The provision of appropriate resources (vehicles/drivers) to ensure that the existing
services are maintained through this period;
• Access to additional vehicles/drivers in case of vehicle break downs or staff
illnesses/turnover;
• Increased maintenance support available from the Mornington Depot should mechanical
problems occur with any of the trucks being used for collection services.
Kerbside Recycling – Your Environment says “Thank you”
In October 2011, residents recycled 1750.94 tonnes of material recovered from the kerbside
recycling service.
Page 124
By recycling 1750.94 tonnes of material:
• Paper/Cardboard:
1,068.07 tonne
• Glass:
455.24 tonne
• Mixed Plastics:
78.79 tonne
• PET (Plastic)
52.53 tonne
• Steel:
35.02 tonne
• HDPE (Plastic)
35.02 tonne
• Aluminium:
17.51 tonne
• Liquid Paperboard:
8.75 tonne
You saved: (Estimates of the benefits from recycling)
• 4,727.54 cubic metres of Landfill space
• 1076 tonnes of CO2 emissions (258 cars permanently removed from the road)
• 33,197 Gigajoules of energy (1537 households annual electricity requirements)
• 28,547 kl of water (11.4 Olympic swimming pools of Water)
• 87.55 tonnes of Bauxite (natural resource)
• 500 tonnes of raw materials used in the production of glass (Silica, Limestone and Soda Ash)
• 49 tonnes of raw materials used in the production of steel (Iron Ore, Coal and Limestone)
• 13,885 Trees
• 4377.34 Barrels of Oil.
Residents are reminded not to place the recyclables in Plastic Bags as this creates difficulties at
the processing facility when the materials need to be separated.
Page 125
December
Public Place Recycling
In December, 22 waste and recycling stations were installed along the Port Phillip Bay foreshore in
Portsea, Sorrento, Blairgowrie, Rye, Rosebud, McCrae, Dromana, Safety Beach, Mount Martha,
Mornington and Mount Eliza. The new bin infrastructure and supporting education aims to reduce
waste going to landfill by 50%, by separating bottles, cans, paper and cardboard for recycling.
This project was funded through a Public Place Recycling Grant received from Sustainability
Victoria.
CLIMATE CHANGE
Eco Living Display Centre
Collaborative Garden Project
A Christmas party was held for the disability groups participating the in the Collaborative Garden
project on Wednesday 14th December. This project, a partnership between the Shire, Metro
Access, Konnections and Kankarma, has been a great success and has provided hands on
gardening experience for the participants as well as the ability to integrate with other disability
services.
Tours
This month the Environment Team from the Koo Wee Rup Regional Health Service toured the Eco
House. The Health Service is currently developing an Eco House focussing on promoting the
health benefits of sustainable housing design and sustainable living.
Eco House Summer Activities program
Three children’s activities are planned for the Eco House over summer focussing on sustainable
gardening and ‘backyard biodiversity’. The activities will be run by the Gould League.
Page 126
Works and services
Drainage works have been undertaken at the Centre this month to rectify the on-going drainage
issue in the garden. Colour bond has also been installed under the deck to provide a dry area
outside for workshops. A new cleaning contract has been awarded for the Centre for the next
twelve months.
OH&S
Roy Provost and staff from Renewable Resources conducted an O, H & S inspection of the Eco
Living Display Centre on the 8th December to improve safety for the public, volunteers and staff.
Testing and tagging of electrical appliances was also undertaken.
Page 127
Sustainable Homes Program
Staff from the Renewable Resources team met with the Facilitators for the Sustainable Homes
program to plan the Lunchbox session over the summer. Staff also worked with Melissa Hart, from
Libraries, Arts and Culture, to develop the promotional material and advertising for the program.
The Introductory sessions to the Sustainable Homes program will be held at our public libraries
from the 10th to the 24th January and will take the run from 12 – 1 pm, free of charge at Rosebud,
Mornington and Hastings libraries.
WATER MANAGEMENT
Integrated Water Management Strategy
Shire officers met to review the draft of the report “impact of predicted climate change scenarios on
the function of water sensitive urban design structures.’ Draft results suggest that in most
scenarios that current design is resilient and will continue to achieve best practice water quality
outcomes. The report will be included as part of the integrated water strategy.
Water Sensitive Urban Design Guidelines Review
Shire Staff participated in a second round of workshops hosted by Melbourne Water and
consultants, Parsons Brinkerhoff. The workshop aimed to engage with key councils to define the
current constraints of the state-wide guidelines and identify opportunities for improvement. It is
expected that new draft guidelines will be developed in May 2012.
Stage 1 Water Restrictions Local Government Briefing
Shire Staff attended a briefing by South East Water outlining the scope of the Stage 1 Water
Restrictions for Councils and the community, and the range of water saving rebates currently
available. Further information about the water restrictions and rebates is available on South East
Water’s website www.sewl.com.au.
Southern Peninsula Sewerage Servicing Strategy Reference Group Meeting
Staff attended the December Reference Group Meeting to participate in discussions to generate
options for reusing and treating wastewater in the Southern Peninsula area. The next meeting will
be held in February to assess the preferred reuse and treatment options for the sewerage servicing
strategy.
Bunyip Food Belt
Council considered the progress report on 12 December, 2011 and resolved to continue its
involvement in the next phase of the project. The next phase will involve advocacy with State and
Federal governments, development of functional design and working with primary producers to
refine the water demand.
ENERGY MANAGEMENT
Scoping for several energy efficiency upgrade projects have been progressed this month, with the
implementation of works to occur in the new year.
Page 128
WASTE MANAGEMENT (Strategic/Operational)
Kerbside Collections - Christmas / New Year Holiday Period
Over the Christmas / New Year Holiday period there are increased demands / usage of the waste
management services with bin presentation rates increasing from 70% to 92% due to an increase
in visitors to the peninsula and use of holiday homes. In addition the increase in vehicle traffic,
parked vehicles and pedestrians also impacts on the kerbside collection services.
Between Christmas Day / New Years Eve all kerbside collections services were maintained and all
areas collected. It is noted that access to streets in the Sorrento and Portsea area proved to be
difficult with the number of parked cars and boats. Streets where access was an issue were
collected later in the day or early the next morning.
Kerbside Recycling – Your Environment says “Thank you”
In December 2011, residents recycled 2194 tonnes of material recovered from the kerbside
recycling service.
By recycling 2194 tonnes of material:
• Paper/Cardboard:
1,338 tonne
• Glass:
570 tonne
• Mixed Plastics:
98 tonne
• PET (Plastic)
65 tonne
• Steel:
43 tonne
• HDPE (Plastic)
43 tonne
• Aluminium:
21 tonne
• Liquid Paperboard:
10 tonne
You saved: (Estimates of the benefits from recycling)
• 5,924 cubic metres of Landfill space
• 1,349 tonnes of CO2 emissions (324 cars permanently removed from the road)
• 41,601 Gigajoules of energy (1926 households annual electricity requirements)
• 35,774 kl of water (14.3 Olympic swimming pools of Water)
• 109 tonnes of Bauxite (natural resource)
• 627 tonnes of raw materials used in the production of glass (Silica, Limestone and Soda Ash)
• 61 tonnes of raw materials used in the production of steel (Iron Ore, Coal and Limestone)
• 17,400 Trees
• 5485 Barrels of Oil.
Residents are reminded not to place the recyclables in Plastic Bags as this creates difficulties at
the processing facility when the materials need to be separated.
In the past six months, work has progressed on the Shire’s approach to adaptation with
participation with many teams across the Shire. Much of our adaptation work is already under way
and this work directly stems from the goals and outcomes that were established by Council and
contained in the Shire Strategic Plan.
Community engagement events at the Eco Living Display Centre have been very successful with
good attendances and enthusiastic participants.
One of the important outcomes of our community engagement has been the establishment of
Sustainability Street program on the Peninsula. A number of groups have formed and are
developing their projects collaboratively within each group. The Shire facilitated a meeting in
November to enable participants to share their experiences with each other and to strengthen the
networks between the groups.
Page 129
Financially, the year to date favourable variance is in part due to the timing of receipt of income
and payment of invoices. In addition tipping fee income from Green Waste and Landfill has been
lower than forecast for the last six months, however this has been largely offset by reduced
contract expenditure. Year end forecasts will be closely monitored and reviewed during the mid
year review.
$'000
Month Month Month
Y.T.D
Y.E.
Y.E.
Y.T.D
Y.T.D.
Y.E.
(1,258) (1,415)
(158) (3,261) (2,409)
852 (10,782) (10,782)
0
Page 130
DIRECTOR – SUSTAINABLE INFRASTRUCTURE
November
The strong volunteer support for the Clean Up Dumping Campaign event undertaken in partnership
with Clean Up Australia and Yulgilbar Foundation resulted in the removal of an estimated 66 utility
trailer loads of illegally dumped rubbish.
Despite the breaking of the drought over the past 18 months the Shire is continuing to focus water
conservation. This program is currently looking the camping and public toilet facilities on the
foreshore reserves from Rosebud to Sorrento where currently there is an above average amount of
water being used compared with other Shire facilities. Working with the Foreshore Management
Team, the Shire will implement infrastructure upgrades and test for underground leaks in an effort
to save valuable water resources.
Continuing the theme of conservation a number of minor energy efficiency upgrade works at the
Mornington Office and Library has seen the replacement of more than 100 halogen down lights
with LED fittings, the installation of timers on water boilers and the replacement of the car park
lights with energy efficient alternatives. These improvements are expected to save 40,000 kWh
(7% of the buildings electricity usage) and avoid 50 tonnes of greenhouse gas emissions each
year. Not only does it make sense to increase energy efficiency form the point of view of the
environment it also makes sense economically. The works carried out will realize annual cost
savings of $5,600+ resulting in a payback period of just 3.2 years for this investment.
The community effort in recycling is continues to pay dividends and I refer readers to the
Renewable Resources Unit’s portion of this report for details of the significant achievements being
made in this area.
The Shire’s extensive capital works program is progressing according to schedule with many
projects underway and many others having been tendered out. As explained in the capital works
portion of this report many projects have also been impacted by bad weather but at present the
time lost to weather delays can be recovered if we do not experience a wet summer.
Wet weather and the occurrence of short intense rain storms once again put pressure on the
Shire’s drainage network and as with similar events earlier in the year the areas of the Shire
affected have been very localized. The Infrastructure Maintenance section of this reports has
details of some of these events and there aftermath.
Shire officers are continuing to work closely with the Abi Group regarding traffic and road
management issues related to the construction of Peninsula Link. Ensuring good cooperation and
coordination with this major construction project is important to protecting the Shire’s road network
from any potential impacts of heavy vehicles and also assists to limit the inconvenience to road
users in the vicinity of works. Today date there has been little damage done to Shire assets and
road closures and detours have worked well reflecting the detailed planning undertaken in the
design and implementation of works.
A considerable number of strategies are currently on exhibition or being prepared for exhibition and
public comment. As mentioned in previous reports, the inputs received from the community on
various draft policies and strategies assists greatly to ensure that these documents, when adopted
by Council, in fact reflect the ideas and comments of the community.
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December
Activities preparing for the demands of the peak summer tourist season are reported extensively in
each of the Infrastructure Unit monthly reports. The increase in visitors on the peninsula puts
pressure on all public areas and results in a significant increase in waste and litter in popular
locations. Similarly and regrettably there is an increase in the occurrence of vandalism and
damage to signs and facilities. Obviously this is not an unexpected experience and many hours
are devoted to planning for and delivering increased services to cater for these additional
pressures. However it remains a challenge to match the increase in services to the increase in
demand. One simple example is the difficulty in accessing some streets for waste collection.
Extra street parking can comprise the roadway widths and the general increase in traffic volumes
can lead to significant delays for rubbish trucks seeking to complete their collection routes. To
assist overcome these problems additional trucks are brought to the peninsula to increase the
capacity of the collection fleet and to build some capacity to respond to missed bins or the like.
This month has also seen a continuation of fire prevention activities in the Shire’s bushland
reserves. These activities are well to occur well in advance and are carried out in consultation and
cooperation with DSE Parks Victoria and the CFA. Fire safety is a year round activity and
strategically addressing fire safety needs in terms of fire management zones and access is
critically important to preparing for the summer fire season. Equally important is the continuing
public education programs carried out to help residents and visitors understand fire risk and how to
prepare individual properties and prepare a bushfire plan. A number of ‘Fire Walk and Talks’ have
already been presented by the Shire’s Fire Education Officers in conjunction with the CFA. Many
more will be presented over the course of the fire season and it is a valuable opportunity for
residents to update themselves on fire safety and to test with the presenters any perceptions or
questions they may have about fire behaviours and fire science.
Bushfires are obviously a dangerous and terrifying phenomenon and preparation is the key to
survival. The Shire’s approach to fire safety on the peninsula is comprehensive, systematic and
soundly based in fire science. Combined with the integrated approach taken to delivery of it overall
program the Shire is as prepared as it can be for the forthcoming fire season.
Despite the arrival of the fire season this month has again seen some extreme rain events that
have resulted in minor flooding and drainage problems. Fortunately the Shire was spared the
intense storm event on Christmas day that devastated some northern metropolitan areas. These
events are continuing to follow the predictions of climate scientists about the nature and pattern of
storms that can be expected as a result of climate change. The Shire’s commitment to significant
improvements in drainage over the next decade will greatly assist to reduce the potential adverse
impacts of severe storm events into the future. Once again it is ironic that some of the planned
drainage improvement works that have been approved and tendered are being delayed in
commencing as a result of wet weather.
•
•
•
•
•
There has been a successful transition to new waste disposal contracts that are delivering
increased recycling diversion rates.
Successfully commenced a domestic greenwaste bin service
Completed the EOI process for selection of preferred tenderers for the next generation of
maintenance contracts.
Completed the following footpath schemes;
o Boes Road Shared Path between Mornington-Tyabb Road and Island View Avenue,
Tyabb,
o Shared path Benjamin Court/Reserve, Somerville and Thomas Street footpath,
Rosebud.
o Completion of the pedestrian bridge over Drum Drum Alloc Creek at Boneo Road
Completed the following special charge schemes:
o Tintagel/Freemans Road Scheme, Mt Eliza,
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•
•
o Bayview Avenue Scheme, Rosebud,
o Hendersons Road Scheme, Bittern,
o Wonderland Terrace Scheme, Mt Martha
Completed the following capital works projects
o Peninsula Ave (Rye) pump station and flood alleviation project
o Mornington Park Pavilion
Exhibited the following strategies and policies for public comment:
o Toilet strategy
o Pavilion Strategy
o Community Capital (Infrastructure) Projects policy
Financially, the year to date unfavourable variance is due to the phasing of salaries and leave not
yet taken. No impact on year end is expected.
$'000
Month Month Month
Y.T.D
Y.T.D.
Y.T.D
Y.E.
Y.E.
Y.E.
(53)
(54)
(1)
(257)
(272)
(15)
(502)
(502)
0
Page 133
CHILD, YOUTH AND FAMILY CARE
November
Youth Strategic Planning and Support
Youth Programs
Wild Life
During November the Wild Life Program was busy with opportunities to have young participants
engage more fully with their local community. This included playing lawn bowls at the Rosebud
West Bowls Club during which four of the club members volunteered their time and equipment to
teach the young participants how to play lawn bowls. The young people really enjoyed this activity
and had a lot of fun with the volunteers.
At Capel Sound Foreshore Reserve, Ranger Alex talked to the young people about the importance
of the Reserve and how they are regenerating the sand dunes and the Chinaman’s Creek area to
its former glory. Alex showed the young people the native and indigenous plants and what they
have been used for in the past. He also discussed the native wild life that lives in the area. The
young people really enjoyed the Kookaburras that landed near them and sang to them.
During November the Wild Life Program also held their Camp. Camp activities included roller
blading, a barbeque family dinner and games of wild life trivia. On the Saturday, the young people
were joined by a parent for breakfast before heading up to IMAX and the Melbourne Museum for
the day.
Wild Life was also awarded the statewide Tidy Towns Youth Leadership Program of the Year
Award.
Backyard Blitz
The Backyard Blitz Project at the rear of Shed 11 Hastings has caught the community’s
imagination with young and older community members coming together to build a quality outdoor
space and vegetable garden. The Brotherhood of St Laurence Certificate of General Education
Adult (CGEA) young people together with volunteers from the Western Port Men’s Shed made
compost bins in the yard. The compost bins are as natural as possible and are designed to have
three working bins at one time. The bins will be labelled as “active”, “turn” and “rest”. They have
also painted the back of the bins ready for them to design and add artwork. The group has also
planned out the garden bed which will be completed in the next year. The Green Corp Group
working alongside the Parks Victoria Rangers have made backyard tables to provide an additional
space for young people hanging around the Centre. The next stage of the Project development
involves local young people during the school holidays picking and planting vegetable and herb
seedlings and constructing a wood fire pizza oven.
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Community Leaders Program
The Community Leaders Program visited the Dromana/Red Hill RSL, where one of the members
talked to the young men about his experience in Vietnam and the importance of Remembrance
Day. This session was than followed up the following week with a visit to the Shrine of
Remembrance to participate in the Remembrance Day Ceremony. This was a great experience for
the young men, none of whom had visited the Shrine before. For the rest of the month the young
people assisted Kankama, which is a disability service for 18 to 65 year olds. The young people
and Kankama’s clients worked on designing a sensory garden together after which they started
building it. It was great for the young people to work along side Kankama’s clients and develop a
better understanding of people with a disability.
Skate and Create
The Mount Eliza Skate and Create Program included a community project initiated by the young
people involved. They decided to host an afternoon tea and game of bingo for the senior members
of the Village Neighbourhood Centre. On 15 November 2011, the young people put their ideas into
action by baking and decorating a variety of cakes and desserts and then serving them to the
regular Tuesday Crochet Group as well as the Mount Eliza Residential Support Group. The young
people created an outdoor café complete with freshly picked flowers, cold milkshakes as well as
tea and coffee. Together with taking orders and serving the desserts, the young people also joined
in and supported the older members in the game of bingo. The game was hosted by two of the
young people who were extremely energetic and humorous. When the afternoon had finished the
young people were inundated with praise and expressions of thanks with many making comment
that they would love to see this type of “café” being a weekly thing. The young people also made
comment on how good it felt to see the participants laughing and having a great time.
Youth Strategic Planning
Communities that Care – Local Area Groups (LAGs)
During November, three Local Area Group meetings were convened involving the; Hastings/Crib
Point/Bittern/Cerberus LAG, Mount Eliza LAG and Mornington Communities LAG. Each of the
LAG meetings worked through their revised Community Action Plans with success. Additionally,
the Implementation Plan for the past twelve months was reviewed and updated.
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CTC team members initiated activities to highlight White Ribbon Day which aims to address
violence towards women. White Ribbon Day is a global campaign with key messages saying “no to
family violence”, promoting respectful relationships and harmony in the family home. The
messages directly correlate to the identified Mornington Peninsula wide Risk Factor “family
conflict”. As part of this the team worked with students from Dromana Secondary College to get
together a team of runners to highlight White Ribbon Day Campaign while competing in the Arthurs
Seat Challenge. On Sunday, 6 November 2011, a group of twenty-five staff and students from the
school and the Shire Youth team ran the Arthur’s Seat Challenge in White Ribbon Day t-shirts to
promote the campaign. The team received sponsorship from the Rotary Club of Rosebud and the
Peninsula Primary Care Partnership.
School Focused Youth Service (SFYS)
The Department of Education and Early Childhood Development (DEECD) approved a large grant
recommended by the SFYS Local Advisory Group for “Full On Theatre” in conjunction with Family
Life, to roll out a drama-based project in two schools – Dromana and Western Port Secondary
Colleges. This project is based around mental health issues and involves students identifying an
issue; developing a drama production (including music and artwork) which will be presented to
students, parents and the community; identifying and nurturing “local heroes” to become
community leaders; running wellbeing workshops including local welfare agencies. This project will
benefit all students from these schools and aims to make and sustain stronger community
connections. This project will act as a complementary strategy to addressing low community
attachment in both these local areas which has been identified as a risk factor through the
Communities that Care Healthy Neighbourhoods Schools Survey.
Youth Support
Term 4 of the school year generally is a time period where young people reflect on the year and
start making decisions looking forward to the year ahead. The Youth Support team has been
working during Term 4 to support young people creating their pathway into either further education
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or employment opportunities. Supporting young people in life changing decision making is a role
often played by the Youth Support team.
Youth Support Officers have been able to engage young people through outreach services at both
primary and secondary schools right across the Shire area. The team outreaches in Community
Houses and Support Centres, leading to a significantly increased early response times in local
areas. The Youth Support team over the month of December were able to continue their support
of young people across the Mornington Peninsula with a focus of engaging students in a referral
pathway as identified through the student’s school. As schools are shutting down over an extended
summer period Youth Support workers were able to liaise with the school and student to offer the
students ongoing support during the holiday period.
Referrals from local schools to the Oakwood School initiative for 2012 during this month increased
leading to contact visits during this month happening across the Mornington Peninsula.
Another Youth Support program stemming from a community support and information centre is the
Hastings Hub Street Art Program. Students from Westernport Secondary College drafted and
painted the wall using street art method such as aerosol, stencil, markers and brush work involving
a number of varied community partnerships to successfully deliver this youth and community
development initiative.
The Freeza youth arts and cultural initiative is preparing for their final live music event for the year.
Committee numbers have grown and all young people are now engaging in training to be able to
deliver successful live music events across the Shire.
The annual Schoolies Youth Harm Minimisation Strategy was concluded during this month. Youth
Support Officers delivered a number of targeted workshops across the Peninsula to engage with
this cohort of young people. Outreach services were well received by the young people that have
now descended on the Peninsula with Youth Support Officers making contact with the young
people at the various camp sites and private rentals on the Southern Peninsula.
Maternal and Child Health Services (M&CHS)
M&CHS team members have been active participants in the Early Childhood Development Project, a
Department of Human Services (DHS) initiative to create stronger linkages between Child First – Child
Protection Services and Universal Early Years Services. Family Services teams were traditionally family
focused and more recent child protection legislation has sought to change this culture to a child focus
reflected in the branding, “Every Child, Every Chance” and “Child First”. M&CHS team members have been
participants at planning meetings to create opportunities for joint professional development opportunities
including two forums and developing more responsive service models. The Enhanced M&CHS team are
ideally placed to respond to the needs of these most vulnerable children on the edges of the child protection
system. Mornington Peninsula Enhanced M&CHS are noted for their ability to develop responsive
approaches to changing community needs using a population health approach.
DEECD have commissioned KPMG to conduct the second stage of a review of the statewide Enhanced
M&CHS. The first stage was conducted by the Centre for Community Child Health and consisted of an
Page 137
extensive literature review, practitioner forums, small focus group work and surveys. The Mornington
Peninsula Shire Enhanced M&CHS team participated in the forums and surveys.
In this second stage, the M&CHS Coordinator has been selected to participate in the Steering Group to
develop a program logic for the Enhanced M&CHS using an outcomes based approach. The Steering Group
consists of KPMG managers, DEECD M&CH Unit staff, nurse researchers/academics, a child protection
manager, representation from the Office of the Child Safety Commissioner, the director of the Early
Parenting Resource Centre, a rural child and family services manager and several front line M&CH nurses.
Child Care
There are many upcoming changes for our child care teams. Family Day Care and Outside School
Hours Care are working towards the new Education and Care Services National Law and National
Regulations along with the new National Quality Framework which are all due for implementation
in January 2012.
The January school holiday program will run from Tuesday January 3rd to Friday January 27th at
three venues. Bookings are currently being finalised for the programs.
Family Day Care Educators recently enjoyed a celebratory dinner at the Dava Hotel where their
years of service were recognised. A children’s end of year outing is planned for Thursday 15th
December to be held at the Briars.
Annie Sage childcare centre continues to wind down, with closure on Friday 30th December at
6pm. Numbers have reduced over the past four weeks and further families have advised that they
will not return for the three opening days after Christmas (28th, 29th & 30th December)
December
Making a Difference
Youth Support during December came in contact with a very high risk and vulnerable young
person who had been living in one of the Foreshore toilet blocks for close to three months. The
young person had, during this time, been engaged by a number of various community services
including crisis accommodation and mental health services. None of these services were able to
make a lasting impact and could only offer this young person temporary and sporadic intervention
which was not accepted by the young person. A Youth Support team member was able to engage
this young person and their family in conversation about their situation. This led to a change in this
young person’s circumstances. The young person moved back in to the family home (and out of
the toilet block) and significant change occurred when the Youth Support team member
encouraged the young person to visit for the first time, a General Practitioner who initiated a mental
health plan. It was only through the flexibility of the Youth Support assisted community referral
model of the Mornington Peninsula Shire Youth Services that this change was able to occur for this
young person. Although the situation for this young person is still very fluid and constantly
changing, Youth Support was able to make a significant impact on this young person’s life and will
continue to offer support where appropriate.
Youth Programs
Bright Sparks
During December, the Bright Sparks Program was provided for five full days at each of the
following schools: St Mary’s Primary School, Hastings; St Brendan’s Primary School, Somerville;
Somers Primary School; and St Joseph’s Primary School, Crib Point. The Program received
extremely positive feedback from all of the student, teacher and parent evaluations. Some of the
feedback received from evaluations included: “It was a great program and I wish we had it every
week.” “OMG". It was so awesome, thanks a lot. Loved it, it was a 5 star program,” “Thank you for
coming and sharing your knowledge with us.” Youth Programs team members received a large
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poster with a big thankyou on it from all of the students at one particular school. A request was
received by Somers Primary School requesting a repeat program for next year – less than one
week after the program was completed at the school.
During December negotiations with all eleven secondary colleges within the Shire for the 2012
Communities That Care Healthy Neighbourhoods Schools Survey were finalised. All eleven
colleges have made a commitment to participate and this will result in 4000 Years 7, 9 and 11
students undertaking the 2012 survey.
December editions of the quarterly CTC and School Focused Youth Service newsletters were
distributed, highlighting the year in review as well as a range of projects that will be undertaken in
2012. The newsletters are widely distributed to a range of networks including; schools, community
and youth agencies, clubs and volunteer groups, CTC and SFYS LAGs as well as community
members.
The School Focused Youth Service Local Advisory Group has now expended all of the brokerage
funding for 2011-2012 allocated for specific projects. One of the more unique projects supported
was the setting up of a radio station at Eastbourne Primary School with a limited range (about one
kilometer from the school) which aims to enhance the self-esteem and literacy and numeracy skills
of the students. They are hoping to have the radio antenna installed over the summer holidays to
be able to extend the range. They will be working in partnership with the Rosebud West
Community Renewal and Rosebud Secondary College. (Pictured below are Cr. Antonella Celli,
Stephen Wilkinson (Principal, Eastbourne Primary School), and two of the students from
Eastbourne with Judy Adams from SFYS. Other projects funded in December included a drama
project through Rosebud Community Renewal in conjunction with Rosebud Secondary College;
“The Pledge” anti-bullying project at Mt Eliza Secondary College; BoyzBiz respectful relationships
program at Mornington Park Primary School. In all nine projects were funded from the 2011 / 2012
brokerage budget.
The Mornington Peninsula Youth Services Network which is facilitated by the team has increased
to over one hundred members with an average meeting attendance of 27.
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Youth Support
The “Young Parents are Good Parents” program is a perfect example of a Youth Support team
initiative. The program being run from the Tootgarook Community Hall was a direct response to the
growing concern about an increase in young parents in the Rosebud area. The program was able
to engage fifteen young families throughout the year, focusing on strategies to make parenting a
more rewarding experience and to highlight the support services that young parents can access
during this most vulnerable time. Concluding in early December the program participants are about
to share with their community their successes in their family. A Young Parents Day event was run
in December at Tootgarook Community Hall with the Young Parents Program participants planning
and organising the event. Over 80 people attended. Lions Club volunteers cooked sausages and
one dressed up as Santa to hand out lollies and interact with the children. The mobile animal farm
was a big hit with the children. Face painting and glitter tattoo was also popular. Information stalls
included Parenting, Maternal and Child Health, family violence, pregnancy, depression, playgroup,
Toy Library, legal info, family support, youth services, Child First and disability support services.
Maternal and Child Health Services (M&CHS)
The Enhanced M&CHS is extending the Young Parents Program to 24 months duration for
parents 18 years and younger. Currently all young parents 24 years and under are enrolled in a
structured 12 month home visiting program. Evidence suggests that this has increased young
parents participation in the universal MCH service at Key Ages and Stages. The evidence is less
clear for the younger parents and so the young parents program will remain engaged with these
young families until their child’s second birthday.
The Universal M&CHS has been working in partnership with Mornington Peninsula GP Network,
Peninsula Health and Frankston M&CHS to improve screening, diagnosis and referral pathways for
women with perinatal depression and anxiety. A complete resource has been developed with clear
referral pathways. The partnership has facilitated Education sessions for GPs, midwives, M&CH
Nurses and others. Universal screening of all women for perinatal depression and anxiety at
6 – 8 weeks post natal, as recommended in the Beyond Blue final report, began in December
2011. The M&CH Nurses use the Edinburgh Post Natal Depression Screening tool which requires
women to reflect on their feelings in the last 7 days. The screen assists the woman and the nurse
to assess any risks posed to themselves or their infant due to altered mental states. Although not a
diagnostic tool the screen will highlight suicidal ideation and feelings of self harm and harm to the
infant. The pathways developed by the partnership suggest referral to GPs and mental health
services depending on the score. The higher the score, the greater the risk and the need for urgent
referral.
One further enhancement has been that a Mental Health Nurse employed by the Peninsula GP
Network has been allocated, on a trial basis, to work from the Hastings M&CHS Consulting
Rooms, one session per fortnight. The Mental Health Nurse, will complete thorough mental health
assessments on women who are referred by M&CH nurses. Some women are reluctant to talk to
their GPs about perinatal depression or are not registered with a GP. The Western Port M&CH
team refer directly to the Mental Health Nurse who can then access further counselling and support
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services through the GP Network and also make an assisted referral for the woman to a GP who
has a special interest in perinatal mental health.
In Playgroup Development planning is under way for two young parent playgroups in partnership
with Youth Services in Hastings and Somerville. The Hastings playgroup, Baby Beanies, which met
at Wallaroo family Centre lost energy in 2011 and will be revamped and re branded in 2012 and is
relocating to Shed 11. A new playgroup/parent group will be facilitated from the Recreation and
Leisure Centre in Somerville.
Early Years Community Facilitator
The two primary matters that arose during these months are as follows:
•
The 2011/12 round of the DEECD Children’s Services capital grants opened. The Early
learning Centre Upgrade grant is for a maximum amount of $300K and is targeted at preparing
services for the delivery of 15 hours of Universal Access in 2013. A process has been put in
place to encourage kindergartens to demonstrate how they could use this grant to achieve
universal Access. Reviews of expressions of interest will occur in January 2012 with
applications for grants being lodged in February 2012
•
The Early years Making a Difference celebration was delivered in December 2011. Over sixty
stakeholders attended the event and feedback has been extremely positive. The event allowed
the Early Years team to highlight the many achievements that have been made by working in
partnership in 2012 and to thank stakeholders from the community for their commitment and
dedication towards improving outcomes for children aged 0 to 8 years and their families.
IN THE FIRST SIX MONTHS …
Youth Programs
The Youth Programs team won the Victorian Tidy Towns Sustainable Communities Young Leaders
Group Programs Award for the WildLife Program in Hastings. During the period WildLife has been
provided in the Hastings, Red Hill, Balnarring and St Andrews Beach townships. Over 70 young
people and 100 parents have participated in activities.
Rec Ed was provided in Mount Eliza and Dromana with 78 young people participating. Skate and
Create was provided in Mount Eliza with 19 young people involved. Breakloose Hip Hop made its
home in Somerville and Mornington with over 70 young people participating and more then 400
family members attending final presentations. Bright Sparks was provided in 20 primary schools
across the shire with over 600 Year 6 students actively involved.
A Young Community Leaders program was created in Hastings in partnership with the Chaplain
from Western Port Secondary College. The program has been a great success for the 20 young
people involved and will be provided again in 2012.
Funding of $150,000 over 3 years was secured from the state government to commence a new
program to enhance youth volunteerism opportunities called iConnect.
Youth Support
Record high levels of demand for personal support were recorded and the team met the challenge
without the need to create a waiting list. A 3 day per week outreach service was established at the
Mount Eliza Village Neighbourhood Centre.
Page 141
The L2P had a record number of 8 young people completing their required 120 hours of driving
time with 7 having progressed to gaining their drivers licence. There are now 28 trained mentors
providing support to young people in the program.
The Tootgarook Young Parents Program was established and the youth parents planned,
organised and ran a very successful Christmas event.
Mornington Boyz was a program in partnership with Peninsula Youth Connections that assisted a
group of 14 young men to re engage back at school.
Hastings Hub Community Arts Project involved working with a group of 15 young people who
designed and then painted the entrance wall to the newly renovated building.
The Freeza Committee Impakt planned, organised and ran events in Rosebud, Mornington and
Mount Eliza.
The team worked with Oakwood School in Noble Park to establish campuses at Shed11 Hastings
Youth Centre and YLounge Youth centre Rosebud. The outreaches have been an outstanding
success engaging 29 young people, many of whom have never attended secondary school before.
The School Focused Youth Service Program expended $50,000 in brokerage funding to seed 7
new projects.
The Communities That Care team assisted in the introduction of Act, Belong, Commit to the
community and the delivery of the Photo Voice project with local schools. The team secured
funding from the Lions Club for the next edition of Mornington Peninsula Parents Alcohol and Drug
Resource Book. Funding has also been secured from CTC Australia for a social media campaign
regarding alcohol and drugs.
Financially, the year to date unfavourable variance $406k, is due in part to the closure of the
Annie Sage Child Care Centre, which will be revised as part of the mid year review. In addition,
phasing in Maternal and Child Health and Family Day Care teams will be addressed during the mid
year review.
$'000
Month Month Month
Y.T.D
Y.T.D.
Y.T.D
Y.E.
Y.E.
Y.E.
(598)
(775)
(177) (2,922) (3,328)
(406) (5,114) (5,114)
0
Page 142
AGED AND DISABILITY SERVICES
November
Getting ready for summer
The Aged & Disability Services team has been busy preparing for the summer season, reviewing
and updating our Code Red Day/Bushfire and Heatwave Response Plans.
In updating our plans we have consulted with the CFA, Red Cross, Department of Health, the
Shires Emergency Management Coordinator and Municipal Fire Prevention Officer, as well as
attending a Shire wide meeting to discuss the overall approach to the bushfire season. This has
been a valuable exercise and the new information obtained has enhanced our plans.
One of the challenges that we face is how best to effectively support vulnerable people in
preparing for a bushfire, responding to the declaration of a Code Red Day and what to do in the
event of a bushfire. Our key message (consistent with CFA and Shire policy) to older people and
people with a disability is the need to have a plan of what they will do in the event of a Code Red
Day or bushfire and we strongly encourage them to relocate early away from high fire risk areas.
With the updated information that we have received during the year we have been able to refine
our definition of who is considered vulnerable in the event of a Code Red Day or bushfire and
respond accordingly as set out in our plan. From this, we have reviewed our clients and identified
those that would be vulnerable for either bushfire or heatwave so that we can ensure they are
adequately prepared in the lead up to summer and the increased likelihood of extreme weather
events.
Our bushfire and heatwave response plans included preventative as well as responsive actions,
including the provision of information to all Home and Community Care (HACC) clients on:
• how to stay healthy in the heat
• the importance of having a personal emergency management plan (i.e. what they will do in
the event of an extreme weather event), how to develop one and how to contact us if they
need assistance
• potential changes to their non-essential services in the event of extreme weather events
• standard CFA and Department of Health messages including the importance of leaving
early and how to understand terminology used in emergency management warnings
(Bushfire Survival Plan Template – Leaving Early checklist and Fire Danger Ratings guide)
All HACC clients received this information via mail in early December.
Summer Standby Meals December 2011
For the second year we are running our “summer standby meal” initiative where we provide an
extra frozen meal to our delivered meals clients for use in the event we are unable to deliver on
any given day due to an extreme weather event.
This meal has a red dot to distinguish it from the usual deliveries. This meal is kept frozen over this
period and if not required can then be used by the client any time before the stamped use by date.
Last year our clients were very supportive of this initiative as many understood that in the case of
extreme weather conditions we would not want to risk the health and safety of our delivered meals
volunteers by asking them to deliver meals during extreme weather events (although knowing our
volunteers they would be more than willing!). The “summer standby meal” ensures that neither the
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continuity of an essential service (food for nutritionally at risk HACC clients) or the health and
safety of volunteers is compromised in the event of a bushfire, heatwave, flash flooding or severe
storm.
This innovative idea has been spreading throughout Victoria as other Shire’s see the value in
catering for vulnerable community members’ needs without compromising the health and safety of
meal deliverers.
Perfect score in annual audit Results
Aged & Disability Services holds certification that it operates a Quality Management System which
complies with the requirements of ISI 9001:2008 Quality Management System standards.
The team has had this type of certification in place for over 10 years which reflects their
commitment to quality. The Unit elects to continue its Quality Management System program and
participate in ongoing reviews by external auditors who assess compliance with the standards and
report on non-conformance to standards and identified opportunities for improvement.
Audits are cyclic, with different elements of standards reviewed between the three yearly full
recertification reviews. The 2011 surveillance audit assessed the Units practice against 6 of the 9
elements grouping of the standards.
Very pleasingly the team had its best ever results with no major or minor non-conformance
identified or any opportunity for improvement. This result reflects the extent to which expected
practice is embedded in the day to day work of team members and our commitment to continuous
quality improvement.
The external auditor indicated he holds up our service as a shining light when conducting reviews
in other organisations.
The 2012 review is a recertification audit which will include all elements of the standards. The
benchmark has now been set as we aim towards ongoing audit results which are as impressive as
the 2011 results.
Realignment of Boundaries for Home Based Services Team
Due to the continued growth in the number of Home & Community Care clients across the
Mornington Peninsula and the volume of service delivery hours required to support them, we
identified a need to reduce the sizes of the existing teams to ensure caseload numbers for Team
Leaders who coordinate client care remained within industry standards to ensure quality, timely
service delivery to clients.
The Aged & Disability Services team has established a new team (christened yellow in line with our
theme of colour coding teams to the Shire’s sustainability logo) which commenced operations on
the 19th November 2011. This team is half the size of our existing Green, Blue and Red Teams
and operates with one Team Leader, one Client Services Officer (rostering) and 25 Community
Care Workers.
The larger teams operate with two Team Leaders, two Client Services Officers and 58 Community
Care Workers. The team boundaries are geographically determined to reduce the need for
excessive travel by our Community Care Workers.
We undertook an extensive planning process to determine the new boundaries which effectively
meant identifying Community Care Workers and the areas they currently cover to ensure that there
would be minimal disruption to clients.
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In considering the new boundaries research was undertaken which included existing client
numbers, population projections, proposed housing developments and demographic profiles in
regard to age.
The Yellow Team has now been in operation for three weeks, there has been no disruption to
services provided to clients and we have effectively reduced the larger team sizes to a more
manageable level which holds the teams in good stead for anticipated future growth.
December
Vocational Graduate Certificate in Community Services Practice (Client Assessment and
Case Management)
The Aged & Disability Services team is offering Assessing Officers the opportunity to undertake
further study which will enhance the assessment process for eligible clients requesting our
services. This is a nationally accredited course which is recognised by the Department of Health
for assessing officers who have a number of years experience in the assessment role but who do
not have degree qualifications or for tertiary qualified assessing officers who would benefit from
further HACC specific training in additional to their nursing, allied health or social sciences
qualifications. By offering this opportunity the participants will develop a high level of knowledge
and skills in advocacy, assessment, goal directed planning, case management, working with
complex clients, professional reflection, practitioner leadership and skills in research evidence.
The team will benefit from Assessing Officers developing a consistent practice framework for
assessment. Nine Aged & Disability Services team members will be taking up this educational
offer. The Certificate will be delivered by Chisholm Institute and will be a combination of on line
modules, class room, workbooks and will involve some evenings and weekend work. The team
members have all enrolled in the course and are now creating evidence portfolios for recognition of
prior learning for some of the modules in this certificate.
Case Study – a typical HACC story
The Assessment Team of the Aged & Disability Services Unit provide visits to people requesting
support to remain in their own home. The role of the Assessment Officer is to explore the person’s
whole situation and then discuss what services could be appropriate to meet their needs. A wide
range of issues can be presented during an assessment and examples include:
•
•
•
•
•
•
•
Person having a recent fall.
Onset of dementia.
Recent surgery that has resulted in reduced functional capacity for a period of time.
Support needed for the Carer due to being overloaded and becoming isolated.
Person’s mobility / functional capacity has reduced.
Family needing support with their child who has a disability.
Person’s mental health impacts on their ability to remain in their own home.
Below is an example of an assessment that recently took place to give an insight as to how the
Assessment Team responds to the needs presented at assessment. This particular case also
shows that at times there is a considerable effort put involved in liaising with other service
providers and coordinating the care that is being provided.
The client had a recent fall while gardening and attended Accident and Emergency at a local
hospital. Upon discharge, he has a reduced ability to attend to his activities of daily living. He
relayed that he is able to manage shopping at present but is finding this can be difficult and did
want to discuss this at assessment. The client has no local supports.
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A referral was sent from the Hospital to our Unit requesting support with General Home Care
(GHC).
The client presented as a very independent and proud person who, while clearly needing supports,
didn’t want to accept services. The Assessment Officer was able to visit and build a rapport with
the client exploring all aspects of his life. As a result of the assessment it was identified that the
client:
•
•
1
•
•
•
•
•
•
Would benefit from appropriate aids and equipment to assist his functional capacity (e.g.,
rails, shower chair, etc.) and needed an Occupational Therapist to visit and conduct a
further assessment. At present the client showers himself in an unsafe manner.
Finds it difficult to stand and prepare meals for long periods of time and therefore buys a lot
of frozen meals and requires a diabetic diet.
Requires assistance with some of the heavier tasks of GHC, however, would like to
continue doing as much for himself as possible,
Is able to drive to the shops, however, requires assistance from staff at supermarket at
times and has groceries delivered where required.
Would benefit from referral for a Personal Alarm.
Uses 2 walking sticks to mobilise.
Had a recent incident where he got “stuck” in the ride on lawn mower.
Has issues with swelling in his legs
The outcome of the assessment was that the client accepted Delivered Meals three days a week,
agreed to have a new smoke alarm battery installed, and receive General Home Care for 45
minutes a fortnight. This was considered a step along the way to meeting the client’s complete
needs and other matters would be followed up.
The Assessment Officer confirmed that the Hospital had made a referral for an OT assessment
and then spoke with the OT to relate the concerns that they had regarding the client’s home
situation and the unsafe aspects of the home and what he does. The OT would also complete an
assessment for a Personal Alarm.
In following up the Assessment Officer was informed that the client declined any aids and
equipment to be placed throughout house and the OT stated that the client explained to her that he
was a carpenter by trade and has put rails everywhere he feels he needs them. Client informed the
OT that he is aware of the cords and mats placed throughout the home and is careful around
these.
Not long after the client had started meals he rang, wanting to end delivered meals saying that it
was inconvenient to be waiting for delivery. In following this up the Assessment Officer discovered
that the client had crashed his car, that it was getting fixed and he is not able to get to the shops.
The Assessment Officer negotiated with the client for all meals to be delivered on the one day
which was much more suitable for the client.
The Assessment Officer made a further visit to the client and the client stated he has had two more
car accidents in the last few weeks and is awaiting his car to be repaired. Client stated the increase
of 7/7 Meals delivered once a week on a Monday is very beneficial and he would like to continue
with this. Client stated that now IGA are delivering to him as required and he feels his shopping
needs are now being met.
The client informed the Assessment Officer that the Police have informed him that he will need to
see his GP as he will have to undertake a driving test to regain his licence. The Assessment
Officer discussed transport options and also provided an information brochure of Southern
Peninsula Community Care. Client stated he has called taxis before and they are very good with
arriving on time. Discussed Taxi concession however client declined.
Page 146
The Assessment Officer then noticed that the client’s leg had a wound and the client agreed to
Royal District Nursing Services (RDNS) attending and managing the wound. The client stated he
was very thankful as he would like a second opinion about his legs from RDNS as he stated they
are continually weeping.
It also appeared that the client was having trouble standing for long periods of time and was a
potential falls risk. The Assessment Officer followed up and ensured that a Personal Alarm was
installed so that if the client was in a difficult situation then they could activate the alarm and seek
assistance.
Through the assessment process and co-ordination of services the Assessment Officer maintained
regular contact with the clients GP to ensure that the services being provided were consistent with
the GP’s plan for the client.
Delivered Meals Volunteers Christmas lunch
This year’s Delivered Meals Volunteers’ Christmas lunch was held at the Atrium, Safety Beach for
the second year. We had 120 attend including the Mayor, CEO, 3 councillors and several Council
officers.
Again this year our volunteers delivered over 80,000 meals for the calendar year, a huge task
which is carried out daily with a minimum of fuss. So many of our clients rely on and look forward
to their daily delivery and the accompanying smile and short chat. It truly is “more than a meal” to
our clients and a vital part of staying safe happy and healthy in their own homes.
Immediate Response to Client Issue
One of our Community Care Workers (CCW) attended a visit to a client’s home to deliver services.
This client is socially isolated, financially constrained and due to health issues can only sit on a “lift
chair”. The CCW reported back to the Team Leader that the lift chair which was donated to her
four years ago by the Mt Eliza Centre and the Rotary Club was not working and the client was only
able to sit on a bed or stand up. The lift chair had not been operational for almost a week and it
would be some time before it could be repaired or replaced. The client had contacted a company
who undertakes repairs on lift chairs and they advised they could not repair the chair until the New
Year.
As the CCW stated that the client could only sit on her bed or stand up she was concerned for the
client’s welfare.
With the client’s permission we contacted an equipment hire company and were able to “hire” a lift
chair for the client which the company was able deliver the next day. The client will now be able to
sit down throughout the Christmas/New Year period until the repair company can undertake the
necessary repair in the New Year.
In the first six months….
• Some 89,000 hours of home/personal/respite care were delivered to older people and
people with disabilities in the first six months of the financial year – this is the highest on
record and arguably amongst the highest service delivery numbers in the State (if not the
country)
• Despite the increased pressure that sort of demand created for the team, an incredible
result of a perfect score was achieved in the annual ISO 9001 audit of Aged & Disability
Services, with zero non-conformances and zero recommendations for improvement
identified by the external auditors
• Steady progress in identifying and supporting vulnerable community members to prepare
and respond to extreme weather events, such as code red days/bushfires/heatwaves
• Comprehensive review of the team’s Code Red Day/Bushfire Response and Heatwave
Response Plans
Page 147
•
•
Establishment of a new home care team (christened yellow team to accompany the existing
blue, red, green teams and complete the colours of our sustainability logo) to reduce client
numbers and service delivery hours for existing teams
Continuation of high standard of service delivery to more than 5,000 Home and Community
Care clients by 250 team members, in the context of the Manager’s secondment to another
role from August 2011 to February 2012
Financially, the monthly and year to date unfavourable variance is primarily due to a variation in
receipt of recurrent HACC grant (at our request to enable access to earlybird Workcover premium
discount). This has been flagged at the midyear review and grant phasing will be reforecast for the
January report. It is anticipated there will still be a year to date unfavourable variance due to
overexpenditure in home care salaries and wages in response to an increased rate of demand for
service in the first six months of the financial year. HACC growth funding is awaiting Ministerial
sign-off and will partially offset the anticipated year end variance. Additional options for further
reduction/elimination of the anticipated year end variance are being considered through mid-year
review.
$'000
Month Month Month
Y.T.D
Y.T.D.
Y.T.D
Y.E.
Y.E.
Y.E.
(579)
(443)
137 (2,445) (3,021)
(576) (4,029) (4,029)
(0)
Page 148
RECREATION AND LEISURE
November
Community and Special Events
Operations
Events held in November were very diverse and included the Balnarring Community Picnic and
Fireworks, 150th Anniversary Concert, Spitfire Festival of Cricket (featuring the Over 60’s
Championship), Arthur’s Seat Challenge (fund raising event for the Fit to Drive Program), Clean Up
Dumping on the Mornington Peninsula, Heronswood Spring Festival, Hastings Trade Expo and the
Pet and Pony Expo.
The Pet and Pony Expo attracted a huge crowd despite extreme weather conditions the day
before. From 9.00 am onwards there was a steady stream of families and pets of all sizes and
varieties. The Village Green proved to be the ideal location as it attracted not only pet enthusiast
but people traveling along Point Nepean Road. There were 60 exhibitors, including a cat show in
the hall, miniature ponies on the carnival site and a variety of educational presentations on the
stage.
New Years Eve
Primarily, a focus of this year’s Strategy will be trying to minimize the impact of underage drinking,
given that is the greatest community safety concern. This year the Victoria Police will have Transit
Police stop on all inward bound buses at Blairgowrie, seize open alcohol and issue on the spot
fines. A multi-faceted media campaign is being developed and it is hoped that publicity about the
proposed strategy will deter young people from carrying alcohol, which may, assist to reduce the
underage drinking and associated anti social behaviors in Sorrento and Portsea. The Local Law
prohibits possession of sealed and unsealed containers of liquor in public places from 9.00 p.m. 30
December to midnight, 1 January, unless sealed containers are being transported from point-ofsale to vehicle or private residences.
Food Act Changes
There have been some significant changes to the Food Act 1984 which will impact on event
organisers. A food classification system has been introduced for community groups as well as food
business operators. Community groups (not for profit organisations) include sporting clubs, church
groups, school groups and similar type organisations which are generally made up of volunteers.
The new classification system categorises food into four classes. The type of permit will be
determined based on the types of food being sold and the associated risk. Community groups will
generally be Class 2, Class 3 or Class 4 food premises:
•
Class 2 – Vendors/Volunteers selling or serving high risk unpackaged food where food is
cooked then stored under refrigeration and reheated or stored in a hot bain-marie.
Organisers must have a Food Safety Program and generally a Supervisor will not be
required if the majority of people involved in the handling of the food are volunteers and the
activity takes place at an event for a maximum of two consecutive days at any one time.
•
Class 3 – Vendors/Volunteers handling high risk pre-packaged food and low risk unpackaged
food. For example, hamburgers, meat, bacon and eggs which are cooked and served
immediately. Minimum food safety records must be kept.
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•
Class 4 – Vendors/Volunteers that serve or sell low risk pre-packaged food and sausage
sizzles, where sausages are cooked and served immediately and includes onions and bread
(does not include cheese and coleslaw.) Event stallholders do not need to register with
Council as a food premises, however, are required to notify the Shire of their activity.
Recreation Planning
Operations
Playground Strategy Implementation Program
Community consultation has been completed for playground upgrades at Civic Court, Balnarring;
Karina Street, Mornington; and new playgrounds at Brim Brim Wetlands, Mornington and Mount
Arthur Reserve, Rosebud. On-site meetings with residents were held for the new playgrounds at
Mount Arthur Reserve and Brim Brim Wetlands.
Balnarring/Bittern Skate Facility
The preferred site has been identified for the skate park and officers reported options to Council on
14 November. The proposal will be placed on public exhibition for 8 weeks. If the preferred site is
formally endorsed by Council after the exhibition period the Property Team will commence
consultation about the possible closure of Civic Court to enable the skate park to be located in the
area of highest visibility near the playground.
Somerville Community Planning and Development Project
The consultants have produced a draft plan and it is being reviewed by the Steering Group. The
draft plan will then be presented to stakeholder groups before presentation to Council in early
2012. The plan will inform the subsequent development of a township plan for Somerville.
Bunguyan and Tyabb Central Reserves Master Plan
The draft final master plan was prepared and presented to key stakeholders for comment and then
to Council on 28 November. The plans are now on public exhibition for a period of 8 weeks.
Further stakeholder meetings are planned. The plan comprehensively addresses issues raised
through consultation and proposes a range of improvements in the two reserves.
Equestrian Strategy Update
A draft network of trails has been developed from the extensive process of feedback from trails
users, then field checking of trails. Two further trail user drop-in sessions are planned for
13 and 14 December at Bittern and Main Ridge to provide trails users with the opportunity to
comment on the draft trail network, draft maintenance service standard, and draft trail users’ code.
The proposed list of trails is also being checked for possible environmental and Aboriginal cultural
impacts. Liaison continues with Parks Victoria to ensure connectivity of trails between land
management agencies. The revised draft strategy will then be prepared for presentation to Council
in February.
Mount Martha Parade Grounds
The public consultation period closed on 12 September. Eighty-one submissions were received
which identified a range of issues including the need for tennis courts and public open space. Shire
Officers and the Ward Councillor met with the tennis club to discuss the community feedback and
options for the Tennis Club. It is now proposed that the one new court is added to the Parade
Ground and a further court added to the two existing public tennis courts in Watsons Road. The
master plan and report will be presented to Council for adoption on 12 December 2011.
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Gateway Park, Mornington
After presentation to Council in October the draft concept plans were placed on public exhibition for
six weeks. Residents in the vicinity of the Park, and those who had commented previously were
advised about the public exhibition period. In total, 9 submissions were received with suggestions
for details about the Park which will generally be determined in the detailed design stage. The final
concept plans will be presented to Council on 12 December 2011. The plan has broad community
support.
Balcombe Army Group
The Balcombe Army Group working on the Mace Oval war memorial have had some changes to
their committee structure due to illness. The group are continuing their work on the project and are
currently developing material for historical panels and submission for additional external funding.
Shire Officers continue to assist the group in their project.
Eco Park Pergola
Mount Martha Lions have indicated to the Shire that they would like to construct a pergola at Eco
Park in Mount Martha. Council Officers are working with the Lions group to determine the best
location and design for the pergola. The pergola will require a building permit. This work is a good
example of community capital building.
Woolleys Road Equestrian Ground Master Plan
Consultants Land Design Partnership are progressing the development of the master plan for the
reserve. To date stakeholder interviews were held with all clubs involved in activities at the reserve,
and a meeting was held where the committee discussed their long term vision for the grounds.
Further interviews with shire officers are planned and residents living in the vicinity of the reserve
have received information about the project and provided with an opportunity to comment. The
plan will identify issues and users’ needs for the grounds and identify sustainable and achievable
solutions.
Pelican Pantry
Operations
To increase customer bookings the Chefs at Pelican Pantry have developed a Christmas style
menu for those holding Christmas breakfasts and lunches, this has proved to be very popular and
as a result bookings in November have increased when compared to last year. The increase in
bookings has helped offset the variance in customer numbers, particularly on weekends, which
appears largely due to inconsistent weather throughout the month with colder temperatures
recorded when compared to the same time last year.
Training Update
November saw the commencement of nine Chisholm students who are currently studying
Certificate II in Hospitality (Operations) with Pelican Pantry as the host venue for their training. Six
of these students were referred to the program by Peninsula Special Development School after the
success of the students from the previous intake. The students are rostered on at the Pantry
Tuesday – Friday for seven weeks and in that time they will successfully complete training
including gaining a Responsible Service of Alcohol Certificate and Safe Food Handling Certificate.
This month Chisholm announced they would be withdrawing their support for the training
partnership between Mornington Peninsula Shire and Chisholm Institute of TAFE. This decision
has been based on a number of factors including the difficulty to engage students in future training
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programs and a reduction in government funding across the TAFE sector which appears to have
affected all TAFE providers.
Sport and Leisure
Operations
Mount Martha Public Golf Course - Presidents Cup Fever
It has been a big month of golf in both Melbourne and on television, which had a ripple effect on
the broader industry. While Tiger, Scott, Couples and Norman were doing their thing at Royal
Melbourne, the Mount Martha Public Golf Course had an influx of golfers from every corner of the
globe.
Golfers from Canada, Britain, Taiwan, New Zealand, Samoa and the United States stopped by to
play Mount Martha, on the days they weren’t watching the “big boys” go around Royal Melbourne.
Favourable feedback was received from the groups with an 80% return visit from them.
The Golf Course has held up reasonably well this month considering the recent monsoonal
weather that has struck. Though the rain has caused delays in several capital works projects, the
asphalt works from the car park to the 10th hole and cart storage area has had the foundation work
laid, but has been delayed after flash flooding.
Pelican Park Recreation Centre- Inaugural Boot Camp
Pelican Park’s inaugural Boot Camp has come to a close and according to participants results, can
be deemed a huge success. Boot Camp is an 8 week program, where participants attend three
sessions a week comprising of strength, cardiovascular, endurance and interval training. The
twenty-five participants were of varying age and fitness levels. However, all of them had a
common goal to improve their level of fitness.
Pelican Park Recreation Centre – Foyer and Back Office Renovations
The long awaited foyer and office renovations commenced on 14 November 2011 and are
scheduled for completion by 25 November 2011. The works include the refurbishment of the back
office to create additional and more functional working environment for the team, relocation of the
photo copier, additional storage space for management of school enrolment and member data.
The refurbishment will also permit a more streamlined and accessible entry point for all our patrons
Recreation Community Partnerships
Operations
Civic Reserve Pathworks
A new all weather footpath was recently opened to the
community at Civic Reserve in Mornington. The new
section of footpath follows the Dunns Road section of the
Reserve to be easily used by residents of all abilities
enabling safe pedestrian access to the dam area, Skate
Park, Playground and other recreation facilities. The track forms a circuit that will be able to be
used by wheelchairs, prams, residents wanting to exercise or just people out for a stroll.
The footpath works have been funded through the Shire’s Annual ($500,000) Long Term Reserve
Master Plan Implementation Program.
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The Shire is currently working through the implementation of a number of reserve master plans
including John Butler Reserve (Mount Eliza), Howard Parker Reserve (Mount Eliza) and Emil
Madsen Reserve (Mount Eliza).
Recreation Community Liaison:
CoM Meetings
Woolleys Road Equestrian Reserve CoM Meeting
David MacFarlan Reserve
Dromana Hall and OSO
Truemans Road Reserve
Mount Martha House
Dromana Recreation Reserve
Project Liaison
Mornington Peninsula Radio
Control Car Club
Rosebud Football Club
Mount Eliza Skate Park
Peninsula Stand Up Paddle
Boards
Inception meeting for Woolleys
Rd Equestrian Ground Master
Plan
South Mornington Football Club
Somerville Netball Club
Balnarring Football Club
Temporary Occupancy Permits
(POPES)
Mount Eliza Skate Park
Mount Martha Skate Park Site
Ferrero Reserve User Groups
Camping Liaison Sub
Committee
Hillview Reserve BMX Track
Mount Eliza Junior Soccer Club
Purpose
Monthly Meeting
Bi-monthly Meeting
Bi-monthly Meeting
Monthly Meeting
Bi-monthly Meeting
Bi-monthly Meeting
Purpose
Meeting to discuss the installation of their new track at Graham
Myers Reserve Bittern
Meeting to discuss location of proposed Netball Courts at
Olympic Park Reserve
Contract Tender Review Meeting.
Meet to discuss license arrangements for new operating sites.
Meeting with user groups to discuss master plan for the reserve.
Meeting at Citation Reserve to discuss proposed works by the
club.
Meeting to discuss the construction of new courts at Somerville
Reserve with state grant ($220K).
Meeting with clubs to discuss the state government grant and
project development.
Meeting with the MPNFL & MPJFL to discuss State legislation
that will require Place of Public Entertainment Permits for home
and away season and finals.
Meeting to Confirm Design/Brief with contractor.
Meeting with Cr Shaw to discuss proposed site.
Meeting with Cr Shaw and sports clubs to discuss the club’s
facility plan.
Contractors meeting to inform the Camping sub committee the
new initiatives and improvements those campers can expect this
season.
Meeting with Dromana BMX Club to discuss the progress of the
track construction.
Meeting with Club to discuss Master Plan works.
Community Halls
What’s Happening in the Community Halls this Month?
Over the month of November 2011, the Community Halls were used for a wide variety of activities.
There were a number of concerts, theatre productions and end of year functions held in different
halls. During November 2011, there was an increase in request for space for training rooms which
we were able to be accommodate in some of our halls with lower occupancy rates.
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Earlier this month the Recreation Bookings Officers forwarded out by email or mail over 400
booking application forms for 2012 to regular hirer groups. Through this process groups are given
the opportunity to update their contact details and to request changes to their regular bookings.
The Booking Officers are currently in the process of co-ordinating the spaces available with the
request and processing all the bookings applications.
Refurbishments
Currawong Stables
The Currawong Stables Refurbishment has commenced and is due for completion by June 2012.
Daily Occupancy Comparison Chart for 2010 – 2011
Community Halls Daily Occupancy Comparison
November 2010 - 2011
80
70
Percentage
60
50
2010
40
2011
30
20
10
0
Minor Halls
Secondary Halls
Tow nship Halls
Minor Halls
Occupancy numbers have decreased slightly in this category than the previous year; due mainly to
the closure of the Currawong Meeting Rooms for refurbishment:
•
•
Mount Martha House continues to record the highest occupancy in the key rooms.
Baxter, R W Stone Pavilion Somers and Rosebud small hall recorded occupancy levels
above 80%.
Secondary Halls
Occupancy numbers have slightly increased over the previous year:
•
•
Currawong Community Hall recorded the highest occupancy in this category at 100% with
regular groups from the stables have been relocated into the hall for the period of the
refurbishment.
Blairgowrie, Balnarring, Tootgarook, Hastings and Tyabb Halls all recorded occupancy
above 80%, mainly due to the increase in casual bookings for private functions, training and
meetings.
Township Halls
Occupancy numbers are slightly lower than the previous year:
•
Dromana Large and Rosebud Memorial Hall recorded the highest occupancy in this category
at 94%.
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•
•
Peninsula Community Theatre recorded a higher occupancy rate this year as the venue
continues to be popular for large private functions.
Mount Eliza Community Centre recorded high occupancy levels across all areas due to the
performances of “Cash on Delivery” by the Frankston Theatre Company.
Foreshore Camping
During the month of November the Foreshore Camping team has been working to ensure a
successful opening of the pre and peak season. The Foreshore team is fortunate to have a large
number of returning summer staff providing campers with a sense of consistency on their return to
the Foreshore. Over one hundred applicants were received for the remaining casual positions in
the Foreshore team and the new team members were inducted over two days of training to
prepare them for the summer camping season.
Bookings have been strong this pre-season (almost exceeded last year’s total pre-season figures
by mid-November). With a full month of trading left the pre-season will achieve a terrific result.
Advertising and pre-season package deals are proving successful.
The completion of capital works are due to be done by 2 December 2011. The main focus this year
has been upgrading all twenty-six camp laundries along the Foreshore. The Capital Works
Program was endorsed by the Camping Liaison Committee who believes the work will be
welcomed by all campers.
A Camping Liaison Committee meeting was held on 30 November 2011. SIMS service providers
presented improvements and innovations to pre-season works and peak season schedules.
Feedback from the Camping Committee was very positive with all believing that the Shire is
committed to constant improvements on the Foreshore. Overall, November has been a highly
successful month for the Foreshore Camping Team.
DECEMBER
Recreation Planning
Operations
Playgrounds
Community consultation was undertaken and completed for playgrounds in Balnarring, Mornington,
Rosebud and a number of smaller additions in Mount Eliza (Boxmoor Court, Warana Way and
Mount Eliza Park). Quotes will be sought in the new year. Three steel outdoor table tennis tables
were ordered for installation in Sorrento, Balnarring and Hastings.
Gateway Park
Final concept plans were presented to council at Ordinary Council Meeting on 12 December and
approved. Detailed design works for the proposed park will now commence.
Preparation of Woolleys Rd Reserve Long Term Master Plan
Letters were sent to 200 nearby residents about the preparation of the draft plan and general
comments sought. Meetings were held with all club and community stakeholders associated with
the reserve. Draft plans will be prepared in the new year.
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Equestrian Trails Strategy
Three evening meetings were held with users of the roadside trails (mountain bikers and horse
riders), and another meeting with Parks Victoria. The map showing the proposed revised trail
network was well received, and suggestions made for a few additional trails. Approximately 50km
of currently usable trail has been identified and another 70km of proposed future trail, some of it
with only minor works required such as weed clearing. The Red Hill Riders mountain bike club are
now assisting officers further by checking and identifying trail issues. The work continues into the
new year.
Balnarring/Bittern Skate Park Site Selection
The site selection report was approved by Council for public exhibition at the Ordinary Council
Meeting on 12 December the report is now on public exhibition for 12 weeks.
Recreation Community Partnerships
Operations
Community Halls
What’s Happening in the Community Halls this Month
The Studio@PCT and the Hastings Community Hall were both used as distribution points for the
Christmas Hamper appeals this month. As both Halls are centrally located, this made the sites (for
the Community to collect their hampers) an ideal location for the appeal.
A number of the Halls were used as back up for outside Christmas community events due to the
inclement weather this month.
Usage in the Community Halls tends to decrease in December, this can be attributed to a number
of the regular groups finishing up for their Christmas break in mid December to resume their
bookings again early in the new year.
The Booking Officers have been busy processing and confirming regular bookings for 2011.
Refurbishments
Currawong Stables
The Currawong Stables refurbishment has commenced and is due for completion by June 2012.
Daily Occupancy Comparison Chart for 2010 – 2011
Community Halls Daily Occupancy Comparison
December 2011 - 2010
60
50
Percentage
40
2010
30
2011
20
10
0
Minor Halls
Secondary Halls
Tow nship Halls
Page 156
Hall Bookings
Minor Halls
•
•
•
Occupancy numbers have decreased slightly in this category compared to the previous year;
due mainly to the closure of the Currawong meeting rooms for refurbishment.
Mornington Park has recorded the highest occupancy this month and enquiries for regular
and casual hire has continued to increase since the refurbishment of the Hall.
Mount Martha house recorded high occupancy in all the key rooms.
Secondary Halls
•
•
•
Occupancy numbers have slightly increased over the previous year.
Currawong Community hall recorded the highest occupancy in this category at 61% regular
groups from the Stables have been relocated into the hall for the period of the refurbishment.
Blairgowrie and Tyabb Halls recorded occupancy above 60%. Low occupancy is due to a
number of the regular groups breaking up early in December for the Christmas break.
Township Halls
•
•
•
Occupancy numbers are slightly less than the previous year. This is attributed to the regular
groups finishing up earlier for their Christmas break.
Peninsula Community Theatre recorded a higher occupancy rate this year due to the venue
being booked for larger bookings such as Christmas parties, concerts and school
graduations.
Rosebud Memorial Hall and the Studio@PCT recorded the highest occupancy in this
category at above 80%, this is largely due again to regular users utilising these facilities.
Recreation Community Liaison:
CoM Meetings
Boneo Reserve
Truemans Rd Reserve
Woolleys
Rd
Equestrian
Grounds
Main Ridge Equestrian Grounds
Rosebud Memorial Hall
Purpose
Quarterly Meeting
Bimonthly Meeting
Monthly Meeting
Bimonthly Meeting
Bimonthly Meeting
Project Liaison
Somerville Netball Club
Purpose
Meeting to discuss the construction of three (3)
netball courts.
Crib Point Reserve
Meeting with user groups architect and builder to
discuss the upcoming refurbishment of the main
pavilion
Mornington Peninsula Netball Onsite meeting with contractors to discuss current
Association
netball courts and meeting current standards
Graham Myers Reserve
Meet onsite with contractor to discuss the
installation of sports ground lighting
Mount Eliza Soccer Club
Meet to discuss Strengthening the World Game
Funding application
Currawong Community Centre
Onsite meeting to inspect refurbishment and
extension works in Stables
Page 157
Foreshore Camping
December has witnessed the arrival of the peak season campers. This is a time when the
foreshore camping precincts are full. All planned amenity upgrades and proactive maintenance has
been completed. With over 1000 sites in operation and an estimated 4,500 people camping on the
foreshore it is similar to the establishment of a small self contained temporary city.
Pelican Panty
Operations
Training Update
The final intake of the Chisholm Institute of TAFE and Mornington Peninsula Shire training
partnership at Pelican Pantry was completed this month with four students successful in obtaining
a Certificate II in Hospitality (Operations). The remaining students were able to achieve
transferable skills sets in Bar Operation, Food Safety and Responsible Service of Alcohol which
can be used when completing further study.
Sport and Leisure
Operations
Activ8 - Off Site After School Activities
The Australian Government's Active After-School Communities (AASC) program is a national
initiative that provides primary school children with access to free sport and other structured
physical activity programs in the after-school time slot of 3.00pm to 5.30pm. The program aims to
engage traditionally inactive children in sport and other structured physical activities and through a
positive and fun experience develop a love of sport that inspires them to join a local sporting club.
Funding is received from the Australian Sports Commission based on how many sites and hours of
delivery are being delivered by the local provider (MPS)
The Shire has developed an ‘ACTIV8’ to deliver the AASC Program. ‘ACTIV8’ provides a physical
activity program where children are involved in eight different sporting activities over an eight week
period. Over this time, children are exposed to these sports so that they have a ‘taster’ of various
sports from basketball to floorball (inline hockey without the skates).
The Australian Sports Commissions “Active After-school Communities Program” announced it will
continue to fund the Activ8 program for another 12 months through to the end of 2012.
Cleaning Tender
The Sport & Leisure Cleaning Tender was published in the Age Newspaper on 1 October 2011.
Ten applicants applied for the Tender. The document consisted of an in depth specification list,
comprising of three options to encourage market submissions. Four applicants were then selected
to go through to the interview process. The decision to appoint will be finalised early January 2012
for a March commencement.
Group fitness held its Annual Xmas Mega Class. Six grueling sessions were held back to back,
which tested many of our loyal GF participants. The three hour session was followed by light
refreshments and a chance to reflect on everyone’s year in fitness. This was held both at Pelican
Park Recreation Centre and Somerville Recreation & Community Centre and received excellent
feedback.
Page 158
Pelican Park Recreation Centre
St Mary’s Primary School and Moorooduc Primary School participated in intensive Learn to Swim
classes during the first two weeks of December. Combined, both schools recorded 1759 visits,
resulting in an increase in attendance compared to December 2010.
Crib Point Public Pool
Meanwhile the Pool has been very busy this month with several local schools running their two
week intensive swim program. St Joseph’s and Crib Point Primary Schools had all grades attend
for a 10 day intensive program which involved swim lessons and water safety.
Mount Martha Public Golf Course
Vets Day
The Mornington Peninsula Veterans Golf Association played their annual day at Mount Martha
Public Golf Course on the 21st November, 2011.
Hosted by the Mount Martha Golf Club Veterans, it was a busy day with both the 1st and 10th tees
being played simultaneously. Despite the logistical battle involved with playing both nines, 84 men
played a 9-hole competition that day, and the golfing god graced them with mild weather and slight
breezes.
The brilliant weather conditions and fantastic course conditions provided some great scores and
happy faces.
Capital Works - Covered and Sealed
Several capital works projects were undertaken at the golf course this year, two of which are now
complete the asphalting of the concourse and pathway to the Pro Shop.
After a few hiccups the asphalt was finally laid on the concourse and surrounding pathways. This
result was a much cleaner, neater and aesthetically pleasing entrance to the facility and also
provided a more professional look, elevating the whole appearance. Golfers were suitably
impressed, with glowing comments on the works completed.
IN THE FIRST SIX MONTHS …
Community and Special Events
•
•
•
•
•
•
•
•
Trials commenced for the new Category 1 Event kit. The Events E-team having worked to
reduce 58 pages of documentation required for event approvals to 8 pages for minor
events.
Negotiation to ensure the intellectual property of the Event Evaluation Tool was transferred
from Chisholm Institute to MPS and this allows the Shire to on-sell the application.
Funding agreements (82) were distributed and a financial audit completed on the 2010/11
funding round.
The calendar of events was completed and distributed to Shire Offices, Libraries,
Recreation Centres, tourism outlets and within the community (5,000).
There was an expression of interest process for food vendors, sponsors and contractors.
Work commenced to streamline the event approval process.
Event education sessions were conducted (140 event represented).
The Temporary Community Signage policy was reviewed, community consultation
conducted and a proposed new signage format and suggested locations developed.
Page 159
•
•
•
•
263 events were received (6 months) and approved on the peninsula including funded
events such as the 150th Township celebrations, Festival of Arts & Ideas, NAIDOC,
Seniors Week and the Pet & Pony Expo.
Work commenced on developing and implementing the New Years Eve Strategy and
Australia Day Celebrations.
The draft Marketing Plan completed for PCT.
Engaging the Tyabb Air Show Committee (PAC) and the Tyabb Ratepayers to implement a
process to ensure the Air Show is staged safely and successfully in 2012.
Pelican Pantry
Pelican Pantry was featured in the Best Bites Food Guide which is part of the Mornington
Peninsula Shire’s food awards program. The program assesses local food businesses on
measures they are taking to provide safe and healthy food; use environmentally sustainable
business practices; and provide safe and accessible food premises. Pelican Pantry was
recognised for the work it has done on Food Allergen Awareness with the development of a Food
Allergen Matrix that provides staff and customers with comprehensive advice on the dishes they
are enquiring about.
The Chisholm / Mornington Peninsula Shire training partnership has continued with another two
intakes completing their training in Certificate II in Hospitality (Operations). Chisholm recruited the
majority of students for the two programs from Peninsula Special Development School due to a
decrease in the number of applicants from Job Network Members. Ongoing difficulty in recruiting
students for the program coupled with funding cuts across the TAFE sector has resulted in
Chisholm Institute of TAFEs’ decision to withdraw from the training partnerships with Mornington
Peninsula Shire.
Mornington Peninsula Shire officers are currently reviewing operational options for the future
potential of the training venue a decision is not expected until the new year.
Sport & Leisure
Pelican Park was awarded Platinum Pool status for the fourth year in a row which demonstrates
the high level of standards maintained at the facility in the provision of aquatic safety and risk
management. The Platinum Pool Program was introduced by Life Saving Victoria to highlight
aquatic facilities that have achieved the highest standards in the provision of aquatic safety and
risk management. The receipt of Platinum Pool accreditation is recognised as a sign of excellence
within the Industry.
Months of wet weather took its toll on Mount Martha Public Golf course with a reduction in visitors
and members utilizing the course.
The bicycle user group in Hastings (BUGS) featured in the 2011 Tidy Towns - Sustainable
Communities Awards, nominated in the ‘Sustainable Transport’ category. The awards recognise
and celebrate the many different ways that regional Victorian communities have taken action to
protect and enhance their environment. The awards have grown from being purely an anti-litter
campaign to encompass initiatives as diverse as preserving heritage, saving water and energy and
community leadership. The BUGS operates out of Pelican Park Recreation Centre and is part of
the all access program offered there.
Foreshore Camping
Bookings taken for the summer period are up from last year and the Camping Liaison Committee
have worked very well to assist the Shire evaluate and plan this summer’s capital upgrade program
in time for the start of the peak season.
Page 160
All foreshore laundries have been upgraded over the winter recess and include new coin operated
washing machines and dryers. The upgrade of the laundries was raised by the Camping liaison
Committee as a key issue to be addressed. The new machines are coin operated will assist in
controlling the amount of water and power consumed on the foreshore as well as being energy
efficient machines.
Foreshore staff have continued to refine booking systems and also introduced new payment
options for campers so that campers can pay on line, by credit card or by BPay.
Community Halls
The Mornington Park Pavilion upgrade was completed with all tenants returning to the facility. The
pavilion is located in Mornington Park and the facility has a new kitchen, a new storage area for
tables and chairs, refurbished entry foyer and toilets. Prior to the upgrade hall users were required
to use the park public toilets.
The Currawong Stables upgrade also commenced in October with major demolition and ground
works completed. In preparation for the upgrade the Booking team relocated the regular user
groups from the venue for this period. The groups have been successfully relocated to a local
school, Mornington Park Pavilion and the Currawong Hall.
In November the Booking team assisted regular hirers by forwarding out over 400 booking
application forms for 2012. Through this process groups are given the opportunity to update their
contact details and to request changes to their regular bookings.
Community Halls continue to be very popular with residents, community groups and businesses.
Bookings for community halls in the first six months of this year have increased when compared to
the same time in 2010. Casual bookings(excludes regular bookings) for 2011 were 650 compared
to 599 in 2010, an increase of 9%.
Community Partnerships - Civic Reserve Pathworks
A new all weather footpath was opened to the community at Civic Reserve in Mornington. The new
footpath follows the Dunns Road section of the reserve to be easily traversed by residents of all
abilities enabling safe pedestrian access to the dam, Skate Park, playground and other recreation
facilities. The track forms a circuit that will be able to be used by wheelchairs, prams, residents
wanting to exercise or just people out for a stroll.
The Recreation team has worked on the implementation of a number of Reserve Master Plans
including Civic Reserve (Mornington) and the Howard Parker Reserve (Mount Eliza). The John
Butler Reserve (Mount Eliza) Master Plan was placed on public exhibition following redesign due to
the relocation of the skate park to Emil Madsen Reserve.
The detailed design of the Mount Eliza skate park at the Emil Madsen Reserve was completed and
tendered out and initial meetings with the successful contractor held.
The Recreation team have also worked to ensure the Sports Lighting Strategy and Pavilion
Strategies were completed and presented to Council. Working with sports clubs the strategies will
assist in meeting the challenges of the growth of sport and provide a planned approach to the
provision of upgraded and refurbished facilities. The Sports Lighting Strategy was passed by
Council and the Pavilion Strategy was put on public exhibition for feedback/comment.
Page 161
Recreation Planning
The first six months saw extensive community consultation on a range of playground
redevelopment and new proposals. Walk /talk in the park sessions were held for residents near the
Brim Brim Wetlands Mornington, the Mount Arthur Reserve and for Police Point Shire Park,
Portsea. School children were engaged in the process of playground redevelopment in Balnarring.
Plans adopted by Council include:
•
Mount Martha Parade Ground Long Term Master Plan.
•
Gateway Park concept plan, Mornington.
Plans developed and currently on exhibition to seek public feedback include:
•
Site selection for a skate park in Balnarring or Bittern.
•
Draft Master Plan for Bunguyan and Tyabb Central Reserves, Tyabb.
•
Draft Soccer Strategy.
•
Draft Tennis Strategy.
Financially, monthly performance for December is being significantly influenced by phasing of
income for fees and charges for Foreshore Camping (positive variance $232k) however this is not
expected to impact on year end results. Year to Date shows a positive variance of $48k this again
is largely the result of phasing for contributions to Surf Life Saving Victoria ($57k). The other
significant variance is in Recreation Community Partnerships (positive variance $77k), this is again
the result of phasing for income, fees & charges (approximately $40k). There has also been
additional income received from Community Halls (positive variance $18k) as a result of increase
in hiring, this is likely to have a small impact year end. These better than expected performances
are off-set by negative variance in the Leisure Planning area ($42k) this relates to additional work
required to update the Active Sports Strategy and negative variance in wages ($26k) as a result of
redeployment and salary maintenance required in this area. This will impact negatively year end.
$'000
Month Month
Y.T.D
Y.T.D.
Y.E.
Y.E.
Month
Y.T.D
Y.E.
(658)
(387)
271 (1,591) (1,543)
48 (4,322) (4,322)
(0)
Page 162
LIBRARIES, ARTS AND CULTURE
November
Library Services
Community Engagement and Programs
Major highlights in November included:
•
•
•
•
•
Author Michael Collins, along with members of the Mornington and District Historical
Society, gave a special presentation to a large crowd at Mornington Library on
11 November to commemorate Remembrance Day. This special event was an opportunity
to hear about local experiences throughout World War I and share insights and readings
from their award-winning book and DVD, Our Boys at the Front.
Lunchbox information sessions that focused on health, wellbeing and naturopathy were
presented at our Mornington, Rosebud and Hastings Libraries.
Rosebud Library welcomed authors, Reg Mounsey and Marian Penman for special talks
regarding their books, The Wisdom of Snowy Dalton and Losing My Marbles.
Team members promoted Our Library’s services and programs at Baxter Primary School,
Benton Junior College, Rosebud Primary School, Tyabb Primary School and Somerville
Rise Primary School.
Get Net Smart classes continue to be fully booked at Hastings, Mornington, Rosebud and
Somerville libraries, including: Navigating the Web, Email on the Internet, Connect
through Facebook and Researching Your Family Tree.
Collections
In November, the Collections Team catalogued and processed 3,165 books, talking books,
magazines, comics, CDs and DVDs. The Team also placed 920 orders for new items for the
collection and processed requests from our customers for 145 additional books and 74 additional
DVDs. There were 149 inter-library loan requests from customers for items, which were met. We
also sent out 49 items from our collection to other libraries.
Home Library Service
During November, 1,376 items were borrowed via our Home Library Service.
Facilities
Two security roller doors were installed at the rear of Somerville Library after a series of vandal
attacks and break-ins.
Information Technology
Customers aboard our Mobile Library can now enjoy using a public computer that provides free
internet access.
Cultural Planning
Significant highlights included:
•
The first round of applications for funding under the Arts and Cultural stream of the
Community Support Funding Program was approved by Council.
Page 163
•
Work continued on finalising the Draft Arts and Culture Strategy for briefing to Executive
Management and Council.
Local History Services
Major highlights included:
•
•
•
•
Ongoing planning, promotion and delivery of the 150th Celebrations.
A review of accommodation issues at the Dromana and Mornington History Society
buildings.
The Local History Coordinator presented a talk about the Local History Network at
Mornington Community Information and Support Centre.
The Local History Coordinator provided cataloguing and computer assistance, collection
management advice and collection digitisation assistance to Hastings Western Port
Historical Society.
Mornington Peninsula Regional Gallery
Exhibitions
Several exhibitions concluded late in the month – Studio: Australian Painters Photographed by R.
Ian Lloyd (An exhibition by R. Ian Lloyd Productions toured by Museums and Galleries NSW);
Industrial Desire: Detroit Concept Cars (presented by artisan in partnership with the College for
Creative Studies, Detroit, and toured by Museum and Gallery Services Queensland); Studio
Artists: Works from the MPRG Collection and Peninsula Studio Trail Artists Photographed. Deinstallation of these was completed and installation of Sea of Dreams: The Lure of Port Phillip Bay
1830-1914 commenced.
Much of November has seen the Gallery Exhibition Team preparing to condition report, pack and
transport over one hundred works from public and private collectors all over Australia for the
forthcoming exhibition, Sea of Dreams. Three teams of Gallery condition reporters went on the
road to visit collectors in Victoria and prepare their works for travel while interstate, conservators
and colleagues in public galleries busily prepared their works for the long journey south or east.
For this exhibition, wall colours and design features such as special wall signage and audio
features have been tested and trialed, all adding to the richness of the experience and the levels of
interpretation of the works on display.
Lifelong Learning
artSites for 2011 commenced early this month. This year the project takes place at Dromana
Secondary College with year 7-10 students working with community artists to produce a
multimedia base for the school’s flag poles. The image will depict the surrounding environs of the
School, the bay, beach, wineries and parklands as well as the School’s eagle emblem. Materials
will be a mix of ceramics, pebbles, rocks and slate set into the cement base. This project is
supported and funded by the Department of Education and Early Childhood Development (under
the Strategic Partnerships Program), Dromana Secondary College and Rock and Redgum
Garden Supplies in Dromana.
In late November, 30 teachers and presenters participated in the 2012 iPlan launch. The iPlan
outlines the education programs and exhibitions that MPRG will hold in 2012. Dr Vivien Gaston,
guest curator of the forthcoming MPRG exhibition, Controversy: The Power of Art, Anne Smith
from Independent Schools Victoria, Marian Strong from Art Education Victoria and Craig Ross
from Chisholm Institute spoke and provided information about programs and exhibitions and
support they provide teachers throughout Victoria.
Page 164
Promotions and Marketing
There has been an extensive marketing program for the summer period. Not only was the
catalogue for the Sea of Dreams fully edited and finalised but distribution of other printed
collateral across the Mornington Peninsula and further afield commenced. Media interest in Sea
of Dreams has been high and interviews to date have been conducted with The Age newspaper
and local newspapers such as the Leader and Weekly. During November, ABC TV’s 7.30 Report
interviewed a number of eminent people and the Gallery Director for a feature story to be aired in
December. The Senior Curator was also interviewed on ABC Local Radio 774 Melbourne.
Statistics and Reporting
Mornington Peninsula Library Service
Library Membership
During November, Our Library signed up 470 new members.
Library Loans
Total loans for November 2011 were 123,435 items, which was an increase of 5,298 loans
compared to this time last year.
Library Visits
Our Library was visited by 56,667 people.
Library Enquiries
A total of 3,257 information enquiries were received.
Library Event Attendance
This month 1,887 children and adults attended 70 events, which was an increase of 642 people
December
Library Services
Community Engagement and Programs
Major highlights throughout December include:
•
•
The Summer Reading Club began on 15 December with this year’s theme being: The
Amazing Read: Dive into a Good Book. Our Library anticipates over 1,500 children
registering for this important program, which encourages and rewards children of all ages
who keep reading throughout summer.
A range of special Christmas celebrations and storytime sessions were presented across
our libraries and at Coolart Homestead.
Page 165
•
•
•
Mornington Library hosted a popular Live’n’Local session on 1 December, which was
fully booked and provided local writers with the opportunity to share their work and
connect with other writers and literary minded folk on the peninsula.
Team members promoted Our Library’s services and programs at Balnarring Preschool,
Coolart Homestead and Caper Childcare Centre.
Get Net Smart classes continued to be fully booked at Hastings, Mornington, Rosebud and
Somerville libraries, including: Navigating the Web, Email on the Internet, Connect
through Facebook and Researching Your Family Tree.
Collections
In December, the Collections Team catalogued and processed 3,013 books, talking books,
magazines, comics, CDs and DVDs. The team also placed 764 orders for new items for the
collection and processed requests from our customers for 149 additional books and 65 additional
DVDs. There were 137 interlibrary loan requests from customers for items, which were met. We
also sent out 78 items from our collection to other libraries.
Home Library Service
During December 1,257 items were borrowed via our Home Library Service.
Cultural Planning
Significant highlights included:
•
•
The façade of the Shire’s portable Sound Shell
created for cultural programs such as the
Peninsula Festival of Arts and Ideas was hired
for Christmas celebrations across the peninsula,
including Sorrento Carols by Candlelight and
Mornington Primary School for their Christmas
performance.
The artsblog
(http://artsonthepeninsula.wordpress.com)
promoted 10 events across the peninsula during
December.
The façade of the Shire’s portable Sound Shell,
which was hired free-of-charge to Mornington
Primary School for their Christmas performance
in December
Local History
Major highlights included:
•
•
•
The Local History Coordinator assisted local historian, Valda Cole, in organising the
presentation of historic Tyabb Parish maps to local primary schools. All schools were
extremely positive and pleased to receive this historic material.
Interviews for the part time project position of Local History Digitisation Officer were
completed. The successful candidate is expected to commence employment in February
2012.
The Local History Coordinator provided cataloguing assistance, computer assistance,
collection management advice and collection digitisation assistance to Dromana Historical
Society and Hastings Western Port Historical Society.
Page 166
Exhibitions
The current exhibition, Sea of Dreams: The Lure of Port Phillip Bay 1830-1914 was officially
launched on Saturday 10 December with a large crowd attending. Cr David Gibb made the official
welcome and Geoffrey Edwards, the Director of Geelong Gallery, gave an entertaining speech to
officially open the show. The official opening
was preceded with two preview evenings to
which we invited members of the media and
tourism and special interest groups. On the
preview evenings a guided tour of the
exhibition was provided by the Gallery
Director and Senior Curator. Approximately
100 people attended these previews.
The Gallery team labored long and hard to get
Sea of Dreams up and ready for its public
opening.
Many
new
features
were
incorporated into the exhibition design
including the painting of the walls in tones of
Enjoying a visit to MPRG to view the major summer exhibition,
sea-green, the use of vinyl lettering to evoke
Sea of dreams: The lure of Port Philip Bay 1830-1914
the place-names of yesteryear, sounds of
sea-birds in the gallery, subdued lighting in
one gallery leading to an explosion of summer
in the final gallery devoted to leisure and pleasure, and extensive label information which included
many stories and facts and figures not included in the catalogue. The response to the exhibition
display has been very favorable, and we look forward to many new and repeat visitors over the
summer.
Lifelong Learning
December saw the schools’ artSites2011 project conclude. Dromana Secondary College and a
team of students, teachers and an artist worked alongside the Gallery’s Education Officer to
create a mural of significance at the school. We also ran our last Young at art session for 0-5
year olds with Matteo the storyteller.
In conjunction with the exhibition, Sea of Dreams, an art station was created for young Gallery
visitors, which provides a range of activities including a treasure hunt and drawing, colouring and
the opportunity to respond to works on display.
Promotions and Marketing
MPRG produced an impressive 88-page illustrated catalogue, following in our tradition of
publishing great publications to support and complement our major exhibitions. The catalogue
features essays by eminent writers including: Leigh Astbury (author, previous lecturer at Monash
University and art consultant); Dr David Dunstan (teacher and researcher of Australian Studies
and coordinator of the Graduate Publishing program at Monash University, historian, author and
editor); Rodney James (MPRG Senior Curator); Patricia Tryon Macdonald (art historian and
consultant curator); and Dr Cindy McCreery (Senior Lecturer in the Department of History at The
University of Sydney). The catalogue also includes a foreword by renowned writer and historian
Professor Geoffrey Blainey and a full and insightful introductory essay by MPRG Director, Jane
Alexander.
An ambitious and far-reaching marketing campaign has been implemented for the summer
exhibition resulting in much interest and strong attendances to Sea of dreams. Media interest has
Page 167
also been high with a number of articles and stories aired or printed or in the pipeline. Key media
coverage includes ABC TV’s 7.30 program and The Age newspaper.
Statistics and Reporting
Mornington Peninsula Library Service
Library Membership
During December, Our Library signed up 425 new members.
Library Loans
Total loans for December 2011 were 117,000 items, which was an increase of 2,179 loans
Library Visits
Our Library was visited by 52,300 people.
Library Enquiries
A total of 3,292 information enquiries were received.
Library Event Attendance
This month 1,223 children and adults attended 43 events.
Gallery Visits
During November and December, 7,096 people visited MPRG.
In the first six months …
Highlights: June to December 2011
•
150th Celebrations
The Shire’s 150th celebrations marking the gazetting in 1861 of the Dromana, Hastings
(Tyabb), Mornington and Rye townships, which commenced in February 2011 continued
through to December 2011. Planned and coordinated by the Libraries, Arts and Culture
Unit in partnership with local community committees established for the purpose, 41
events were held across the year that attracted large numbers of residents. A report to
Council outlining the success of the celebrations is currently under preparation.
•
Sea of Dreams
The current exhibition, Sea of dreams: The lure of Port Phillip Bay 1830-1914 referred
to in the December report above was the outcome of two years of intensive planning and
preparation by the Gallery Team. The response to the exhibition display has been very
favorable, and we look forward to many new and repeat visitors over the summer.
Page 168
•
Festival of Arts and Ideas: arts alive 2011
The 2nd Peninsula Festival of Arts and Ideas held in October featured over 35 events to
appreciative crowds. The Festival program, which was substantially more extensive than
the inaugural Festival in 2009, presented a “trail” of arts and cultural events that celebrated
the creative works of local and Victorian artists, authors and musicians. Around 700
people also attended free talks, readings and workshops with 20 popular and awardwinning authors and poets as part of the Festival’s books and writing program presented at
Our Library. Special guests included Peter Bakowski, Steph Bowe, Cath Crowley, Joel
Deane, Garry Disher, Mark Evans, Peggy Frew, Rosalie Ham, Joan Kilby, Lisa Lang, June
Loves, Tim Pegler, Sally Rippin, Candice Lemon-Scott and Michael Wagner – to name just
a few.
•
Ready Set Read
In June 2011 Our Library initiated the Ready Set Read early literacy pilot outreach
program, which targeted the Westernport areas of Bittern, Somerville, Tyabb, Hastings,
Moorooduc, Baxter, Crib Point, Shoreham, Balnarring, Somers and Flinders. Every
kindergarten, playgroup, occasional care, childcare and family day care group was visited,
along with immunisation sessions, which translated to Almost 3,000 children aged 0-5
years and their parents. In September best-selling preschool author and illustrator,
Jeannette Rowe, joined forces with Our Library as our Ready Set Read Ambassador in
order to help spread the word about the benefits of young families reading together and
sharing books.
•
National Year of Reading 2012
Around 46% of the Australian population struggles to read. As a result, Australian libraries
and library associations have designated the year 2012 as the National Year of Reading.
Throughout 2011 Our Library team members developed a comprehensive plan for this
special year in order to build on existing services and provide a range of inclusive
programs that promote a reading culture in every home across the peninsula and promote
the benefits of reading as a life skill and catalyst for wellbeing. The official launch will take
place on Thursday 23 February 2012 at Mornington Library.
Financially, the Libraries, Arts and Culture Unit budget is tracking closely to forecast with a YTD
positive variance of $24k at the half year mark. The variance is primarily due to previously unfilled
staff vacancies which will be resolved by year end. There are no indications at this stage that the
end of year position will have any material variations.
$'000
Month Month Month
Y.E.
Y.T.D
Y.T.D.
Y.T.D
Y.E.
Y.E.
(534)
(572)
(38) (1,893) (1,869)
24 (4,762) (4,762)
0
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SOCIAL PLANNING AND COMMUNITY DEVELOPMENT
NOVEMBER
Aboriginal Support and Development Team
Aboriginal Cultural Heritage
Five Aboriginal Cultural Heritage Desktop Assessments have been completed internally this year
by the Aboriginal Cultural Heritage Officer with a further two to finalise. Each internal desktop
provides Council with a cost savings of $2,000 - $5,000 a desktop. The Officer has attended three
archaeological excavations in various parts of the peninsula as part of the desktop audits. A
management plan has been prepared for cultural heritage protection of a shell midden site at Mt
Martha which is being sent to Aboriginal Affairs for approval so we can commence protection
works with Aboriginal Affairs Victoria in regards to local advice and recommendations on proposed
developments on the peninsula; plus an increasing number of requests are coming from the
general public regarding aboriginal cultural awareness advice. Relations have been strengthened.
Aboriginal Men’s Group Activities
Ten Aboriginal men were supported to travel to the city on Saturday,
12 November 2011 to attend the 1000 Warriors March joining approximately
another 400 Aboriginal men who walked from Gertrude Street Fitzroy to
Federation Square. A very empowering experience for all who attended.
Subsequently, a traditional tool making session for the Aboriginal men who
attended that march will be provided where they will be making a traditional
warriors toolkit and creating a new active Aboriginal tool making place at the
Briars.
Willum Warrain Gathering Place (Landscape Design) Master Plan
Commenced the development of a Landscape Master Plan for the Aboriginal Gathering place in
Hastings in partnership with Willum Warrain.
Aboriginal Youth Forum (ICACC)
The Aboriginal Cultural Heritage Officer co-ordinated the Inter Council Aboriginal Consultative
Committee (ICACC). An Aboriginal Youth Forum was held at Cranbourne Secondary College on
22 November 2011, with more than 200 teenagers attending
Access and Equity
White Ribbon Day
The Shire supported White Ribbon Day activities on 25 November 2011, in an effort to draw
attention to Family Violence and asking men in particular to stand up to and oppose violence
against women. There are a number of billboards dotted around the Peninsula and signs on the
metro bus system to draw people’s attention to this issue.
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International Day of Human Rights – Film Screenings
International Human Rights Day is 10 December 2011 and, in recognition of this, the Shire is
screening two films at Council Offices in Mornington with the theme of home and human rights.
The first is Ageing on the Edge (a film made in partnership with the Shire and introduced by one of
the local participants in the film) followed by the internationally acclaimed documentary, “There
once was an island” introduced by the Director of Human rights Arts and Film Festival (HRAFF).
Community Development
The Life-changing Program draws on women's bonds by Shane Green as reported in The Age,
31 October 2011
Susie Beveridge had put her back out that morning.
On any other day, staying at home would probably
have been the best option. Instead, she managed
to make the journey to an unpretentious fibro hall in
the backstreets of Rosebud. ''I was not going to
miss my class,'' she said. Each week for the past
four months, Ms Beveridge has been part of a
special gathering of women who have come
together for life-drawing classes. Yet this is much
more than simply a pursuit of art, as the classes are
part of a program with a deeper significance. Using
funding to prevent family violence by building
connections in the community, the classes are
about bringing women together and developing
social links. Not only has the program produced a
Kathleen Newman and art teacher Rosie Weiss in the
life-drawing program at Rosebud, which includes women
strong bond between the women, some of whom
affected by family violence. Photo: Rebecca Hallas
have been affected by family violence, but it has
helped their self-esteem. ''It's all about being in a
very relaxed environment with other women and learning to feel a little bit better about yourself in a
situation like this,'' said Ms Beveridge, a mural artist, who introduced her 83-year-old mother, Win,
to the classes. ''There is no frenzy,'' said Mrs. Beveridge, herself a fine artist who has relished the
opportunity the life-art classes have provided. ''I'm becoming less rigid about how I draw and what I
do.’ The idea emerged after the success of a mural project organised by the state government's
community renewal project. Art teacher Rosie Weiss took the concept a step further by proposing
life drawing.’ I really felt it was a vehicle where you just concentrate really hard and you can learn a
whole lot of techniques very quickly,'' she said. ''But also for these women it meant that people
were [saying], 'I'm not afraid to look at myself in the mirror any more. I don't feel so bad about
myself any more.' ''When they first started, some women protested that they couldn't draw. Ms
Weiss works on the basis that with lessons, anyone can draw.’ As soon as these people started on
that journey, they had immediate results, and they were quite shocked,'' she said.’ They were
people who were very quiet and self-effacing and never had this chance. And look at them now.''
Marianne Findlay, one of two models who sit for the classes, has observed the growing sense of
community. ''To me it indicates that they are really at ease, really feeling like they belong.'' There is
a centered calmness in the hall, as the women focus on the model and the emerging figures on
their easels. ''It's just so nice to be drawing this beautiful, curvaceous woman and just really getting
to relax and unwind with a lot of other women on the same wavelength,'' said Ms Beveridge.
Funding runs out at the end of November, and the search is on for more support to keep the
program going. Read more: http://www.theage.com.au/entertainment/art-and-design/lifechangingprogram-draws-on-womens-bonds-20111030-1mqi3.html#ixzz1cWtVaneD
DreamHouse Theatre
The DreamHouse Theatre at Rosebud West is currently running the theatre program on a state
funded strengthening communities grant. The new production in development is called Flamingo
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Rd. It is being undertaken with dignity, courage and creativity by sixteen young people and a
number of adults who live work and play in Rosebud West and professional practising artist Carole
Patullo with Suzie Dee, Nathan King and Jacob Williams joining the team in 2012 to prepare for the
presentation of the show in October 2012. It is a play about "bullying”, a really “full on” topic. At the
recent evaluation for Dream house Theatre Project the following feelings were expressed by the
young participants about the theatre group:
“Its a special place where I can speak my truth experiment with new idea's and be
myself, no matter what group I belong too, I belong here! Theatre provides me with
a place to find my voice and express it. Like a jigsaw puzzle I fit, no one shuts me
down, I feel encourage, inspired and challenged. Without it (creativity and art) I
wouldn't be me, I wouldn’t have a way to be in the world. The world without art just
wouldn’t be the same…………… “
You can find more info and pics on our Dream
http://www.facebook.com/groups/355445468404/?ref=ts
House Theatre facebook
page:
Disability Awareness and Social Inclusion
International Day of People with a Disability
(3 December) will be celebrated this year with an All
Abilities Dinner Dance at the fully accessible
Rosebud Italian Club on Friday, 2 December 2011.
awareness.
International Day of People with Disability is
acknowledged as an opportunity to bring people
together with a disability and the general community
to showcase the skills, abilities, contributions and
achievements of people with a disability; to promote a
positive image of people with a disability and to
involve people with a disability and the broader
community in activities to celebrate and raise
The evening will be a night of music, dancing, entertainment and good food to celebrate with
people with a disability, their family, friends, carers and members of the community. We have once
again had generous donations for the local traders and individuals for lucky door prizes.
This will be the third successful Dinner Dance and is a collaborative partnership between the
Mornington Peninsula Shire’s MetroAccess Program, Day Services (Konnections and Focus) and
the Italian Club of Rosebud.
Health and Well Being
The Rich Tapestry of Ageing
The free health and wellbeing booklet for seniors is being reprinted. The recent publication is in
high demand! The booklet was developed by Peninsula Health Community Health, Mornington
Peninsula Shire, PACE and U3A. The free booklet titled Ageing - Part of Life’s Rich Tapestry
features Mornington Peninsula residents’ personal experiences of ageing, as well as advice from a
range of professionals. The booklet is to provide support to older people and to provide
information on services available on the peninsula. A range of topics are covered including grief,
loss and depression, sexual health, caring for others and adjusting to retirement. The booklet is
available through local GP waiting rooms or by ordering a free copy by calling Karyn Seymour at
Ageing Well on (03) 9784 8320.
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Drug and Alcohol - Bringing It All Together Conference
In partnership with PENDAP and Youth Services, Social Planning and Community Development
held a conference in November for people working with people with alcohol and other drug issues.
The conference concludes a project to build capacity across services in Frankston and Mornington
Peninsula to engage and treat clients with alcohol and other drug issues. It follows on from
workshops/case discussions across the peninsula which commenced in July this year. It focused
on sharing, learnings and highlighting good practice in the field. Over 70 participants attended with
very positive response, a more detailed evaluation will be available soon.
Housing Rights and Issues
Supported Housing
The Shire hosted a Housing and Local Government Meeting at Hastings on the 16 November
2011, inviting representatives from councils across Victoria to attend. This included a tour of the
new "Hastings Model" development, in Marine Parade, where we showcased this new
development which includes social housing, housing for people with disability and a Group Home
for people with high care needs. The development is a culmination of a partnership between MPS,
Frankston Peninsula Carers, Department of Human Services and Victorian and Federal
Governments. The Group Home is already operating with 6 residents and the tenants will be
moving into the 20 independent units in April, 2012.
Mental Health and Housing Tour
The Triple A Housing Committee resourced a trip to the inner City to visit a number of social
housing developments designed to meet the needs of people with mental health issues. The Triple
A Housing committee has targeted housing for people with mental health issues as a high priority
and is in the process of developing a model that is suitable to the peninsula, working on the
formation of partnerships which can respond to this urgent need. We visited an aged facility in
Moorabbin operated by Wintringham, a St. Kilda Rooming House operated by St.Kilda Community
Rooming House Group and The Haven Foundation, a new semi supported social housing
development in South Yarra, which has recently featured on ABC's Australian Story. The Story
featured Alan Fels and local identity Elizabeth Burne, both have family members residing in the
South Yarra development.
Council Land for Affordable Housing
Work has begun on developing an Expression of Interest process for the disposal of surplus
Council land in Rosebud West to the non profit housing sector. This will be the first opportunity to
apply Council's Social and Affordable Housing Policy (adopted earlier this year) as a vehicle to
boost the supply of social housing on the Mornington Peninsula.
Upcoming Events
For details on SP&CD events and activities see the Shire’s website www.mornpen.vic.gov.au
under events or call Erin or Emma on 5950 1685.
•
•
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Friday, 2 December, All Abilities Dinner Dance, Rosebud Italian Club, Rosebud.
Thursday, 8 December – Older Person’s Housing Forum to look at the revised Older
Persons Housing Policy and Good design Guide – 11.30 – 2pm Mornington.
Thursday, 8 December – To support International Human Rights Day – screening of two
films at Council Offices Mornington with the theme of home and human rights. The first is
Ageing on the Edge followed by the internationally acclaimed documentary, “There Once
Was an Island”.
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DECEMBER
Aboriginal Support and Development
Aboriginal Men’s Business Activities
The first session has included workshop making traditional stone tools @ the Briars. The session
was facilitated by an archaeologist who provided an opportunity for Aboriginal men to make
traditional stone tools. This activity aimed to increase cultural and peer support for Aboriginal men
and young people from the Mornington Peninsula. This was the first traditional tool making
session conducted on the Mornington Peninsula; examples of the session can be seen in the
images below
Photo 1: Blank Basalt axe heads Photo2: Axe head shaped on piece of
sandstone Photo3 & 4: Preparing native resin Photo 5: Finished Product:
Access and Equity
Community Access Planner
The position of Community Access Planner will commence in February. The position aims to
address access issues at all levels to promote community well being, diversity and social inclusion.
It is responsible for facilitating social justice outcomes, including taking a lead role in contributing to
the development, implementation and evaluation of the Shire’s Access and Equity Policy and
subsequent polices and plans such as the Disability Action Plan. Taking a community
development approach, the position will work with other Social Planning & Community
Development team members to identify and respond to barriers that prevent equitable access to
services, facilities and community life.
International Day of Human Rights – Film Screenings
More than 50 people turned out for the International Human Rights Day celebrations at Mornington
on the 8th December. Two films were screened with the theme of home and human rights. The first
film was Ageing on the Edge, a film made in partnership with the Shire and introduced by one of
the local participants in the film photo - right), followed by the internationally acclaimed
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documentary, “There once was an island” introduced by the representatives of the Human Rights
Arts and Film Festival (HRAFF board members - left).
Community Development
DreamHouse Theatre
An application to Arts Victoria for project funding for the Dream
House Theatre Co. has been successful with a proposed
$10,000 grant. The Theatre project is part of Community
Renewal Rosebud West & 3940arts program and actively
engages the community in identifying community issues and
developing strategies to drive community change via the arts.
The latest project is called Flamingo Rd. with the script based
on the issues raised from cyber - bullying and social
networking. The group is working with professional practising
artists who have a proven track record of delivering programs
of quality and excellence both within Australia and
internationally. The program commences February 6 2011.
Tootgarook Friends Group
What a year it has been for the Tootgarook Wetlands. In January
2011, residents and friends of the Swamp met under the banner of
Walks Talks n' Tucker. A day to gather, identify community issues
and develop strategies for the Tootgarook Wetlands that were local,
meaningful and relevant. At the close of this year the wetlands friends
group have developed a series of workshops running on the first
Saturday of each month with ecologist Gidja Walker. These days are
filled with camaraderie, information sharing, the exchange of skills
and a feeling of wonderment, whilst working to see the wetlands truly
nurtured. Some people weed, whilst others take photos and others
make tea and share tucker. Days of Wandering Weeding and
Discovery (supported by the Social Planning and Community
Development team of the Shire has supported the community to feel
confident in their abilities, develop new friends and discover new
things about the world in which they live and of which they are a part
Warringine Precinct Community Art Trail
Western Port Secondary College (WPSC) has built strong links with Peninsula Community Health
next door and has had discussions with them about sharing resources and developing projects
with them. Jean Sheridan from the school and keen art students have been involved in a
Community Arts project with the Warringine Precinct funded through the Shire and the construction
of concrete couches at Peninsula Community Health. It is important that the students feel valued
as part of the broader community and have a range of opportunities to become involved in
community projects and activities within and beyond the school. The school has done lots of
community activities, such as the fantastic ‘Mt Place’ mural at the Hastings Hub. About twenty
students from Years 8 to 12 worked solidly on this for two full terms. They were lucky enough to be
a part of the project through from the initial design to the finished result. Go down and have a look!
WPSC has completed the first stage of a community arts project involving Western Port Secondary
College, Peninsula Health, Warringine Park, The Healing Centre and the Indigenous Meeting
place... Western Port students are in the process of creating different types of seating in each of
the four places, each place having a different type of seating, but all symbolizing communities
gathering, meeting and sharing stories. WPSC students have just finished the first part of some
straw bale seating at Peninsula Health site in Hastings, it is all rendered and soon they will start to
mosaic the back of the couch in 2012.
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This is Warringine – Short Film Project
A contemporary history project, engaging members of the Friends of Warringine Park in the
documentation and celebration of the ‘Friends’ relationship with Warringine Park, and the former
Park Office, Warrenda.
The finished film “Friends of Warringine Park” describes the unique characteristics of the Park,
celebrates the relationships that have been built in the process of caring for the Park and promote
further connections between the Park, its supporters, staff and the adjoining communities. It
acknowledges the commitment of the Friends group over the past ten years, and has the potential
to inspire an increase in FOWP members. It is a tangible documentation of the recent history of the
Park, the activities of the FOWP group, and the role of Warrenda, the former Park Rangers office
and Friends home. The Friends of Warringine Park will use the film as a promotional tool to ‘tell
their story’ and attract new members. It is also dedicated to the memory of Ted Harris, the
inaugural Friends group member, who sadly passed away during the making of the film. Copies of
the film are available for loan from MPS Libraries and a link will be posted on the MPS Website.
Disability Awareness and Social Inclusion
Metro Access Program
It has been a full and eventful year for the MetroAccess
Program. This year MetroAccess has coordinated and
funded:
•
•
•
•
The Collaborative Garden Project (based at the
ECO Living Design Centre at the Briars) which
has provided 15 people with a disability from
Karingal/Konnections and Kankama Day Services
with an opportunity to grow and use the
vegetables and herbs that they have planted in the raised garden beds and “no dig” garden.
This project has encouraged and fostered friendship and collaboration between day
services and the staff of the Renewable Resources Department and MetroAccess.
International Day of People with a Disability (December 3rd) was celebrated with an All
Abilities Dinner Dance for 160 people with a disability, their family, friends and carers.
Carers Day was held on the 17th of October with workshops, activities and entertainment for
85 carers of people with a disability at Bentons Square Community Centre. Ten Volunteers
and 15 Facilitators provided workshops and activities to pamper carers for a day.
The Access for All Theatre Project has concluded and over the past three years has
provided over 700 subsidised tickets for people with a disability, aged and frail, to local
theatre productions. This project has also provided an educative role in access issues and
overcome general concerns about people with a disability attending productions.
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•
•
•
•
A Community Scooter Forum was held to inform the
Draft Scooter Policy, and the Scooter Education
Manual will be completed in early 2012.
The Disability Action Plan Draft is now completed.
The Beach and Water Access Project is currently
assessing viable beaches on the Mornington Peninsula
for full All Abilities Access.
Volunteers Celebration Day was held to thank all
Volunteers who have contributed to the running of MetroAccess events throughout the year
and held at Bentons Square Community Centre.
Health and Well Being
Food Access Policy:
A draft MPS Food Access Policy has been completed with support from the Shire’s MPS Health
and Well Being Committee and the Food Access Network. The draft policy will be presented to
Council in early 2012 for consideration. The MPS Food Access Policy Statement reflects and
responds to growing community concerns about food security and access to healthy affordable
food, identified as one of the key factors impacting on health and well being in the Municipal Health
and Well Being Plan. The Food Access Policy Statement is informed by previous work undertaken
by the Shire following on from the Mornington Peninsula Food for Thought report (a report about
Food Security on Peninsula) 2005/06 and the Food for Thought Forums. Access to healthy food
is also identified as a key contributor under the Shire's Health and Well Being Plan. i.e. Healthy
food and water protects and enhances health and well being
In the past year SP&CD have facilitated the establishment of the Food Access Network,
comprising a range of stakeholders from across the peninsula. Through this forum the food
security agenda has been broadened to food access for all. The MPS Food Access Policy
Statement has been drafted in consultation with the network to improve integrated planning and
policy issues of those things that influence access to food and in doing so articulate Council’s role
and that of other key stakeholders. If adopted, the recommendations of the MPS Food Access
Policy Statement will enable an action plan that raises the profile of food access and encourages
Council teams and other key stakeholders to include food access in their planning.
The support of Council potentially also encourages local community services or business
organisations to adopt food access into their strategic priorities and their action planning and/or
make a commitment to increasing access to nutritious affordable food, promoting home grown and
local food production, support for implementing healthy eating programs and policies, or ensuring
unrestricted access to healthy food.
Housing Rights and Issues
Older Persons Housing Forum
The Shire’s Triple A Housing Committee jointly sponsored an Older Persons Housing Forum with
the Peninsula Advisory Committee on the Elderly (PACE) on Thursday, 8 December at the Shire’s
Mornington Office. The Forum was attended by 45 people including older residents, a Councillor,
Council Officers and representatives of housing and support services from the Peninsula. The
Forum was facilitated by Roland Naufal who presented his findings from research into the
significant issues confronting older people in locating affordable, available and appropriate
housing.
The Forum included a workshop component which identified significant issues for Council in
responding to the housing needs of older people and policy issues for an Older Persons Housing
policy. This included a range of issues to be for an updated Older Persons Housing Good Design
Guide to be used by developers who are intending on developing an aged care or older persons or
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people with a disability housing project. It was also agreed to develop an Information Sheet and
checklist for older people who are considering retiring to the Peninsula and the issues people need
to think about in that transition.
Social & Affordable Housing Policy in Action
Letters have been forwarded to the Not for Profit housing sector notifying them of Council's
intention to hold an Expression of Interest process for the disposal of Council owned land in
Rosebud West. It is hoped that Council will receive a number of proposals for the development of
this site, which is surplus to Council's needs for an innovative and sustainable housing
development, which includes up to 1/3 social and/or affordable housing in keeping with the MPS
Social and Affordable Housing policy.
Social Planning
Somerville Community Planning and Development Project
Local schools were invited to a consultation with a number of Council officers and Councillor
Bowden on planning for the future of Somerville. Representatives from Somerville Rise Primary
school and Somerville Secondary College attended the session held at Somerville Rise.
Discussions included increasing social issues, need for access to other infrastructure outside the
school as well as providing access for clubs and community groups to some of the school facilities
and ovals outside school hours..: Both schools expressed an interest in partnerships with the
Shire. The findings will inform the final report being developed for the Somerville Community
Planning and development project.
Other
Upcoming Events
For details on SP&CD events and activities see the Shire’s website www.mornpen.vic.gov.au
under events or call Erin or Emma on 5950 1685.
•
Friday13th January , Whaledreamers, Mornington 6PM CALL Judy on
IN THE FIRST SIX MONTHS…
SP&CD work emphasised many of the key social health determinants that impact on our
community. For example basic rights such as food, shelter, opportunities for social connection,
education and amenity, particularly for communities most vulnerable or disadvantaged such as
people with disabilities, members of the Aboriginal community and households on low income.
Other areas of work included focusing on the interdependencies of our individual and community
well being across both the local/global spheres and the connection between community well being
and our natural environment.
Ways of Working
SP&CD Team members use a range of methods to encourage community participation including
formal consultations such as public meetings, workshops, community forums (with international
interstate and local guest speakers like American Paul Hawken, interstate guest John Seed and a
local public housing tenant for example). Methods of engagement and activism include community
art and theatre (i.e. Rosebud West Dreamhouse theatre formation and the Warringine Precinct Art
project with Western Port Secondary College); film (i.e. Ageing at the Edge, Human Right Arts and
Film festival); skills and learning exchange such as the Food forum and workshop (with Vasili and
other experts about plants and food); sharing community days or events like Neighbour Day, Anti
Poverty Week or All Abilities Week; and caring for the many carers in our community (Carers Day).
Page 178
Place and Issue Based
SP&CD worked across a spectrum of issues (as outlined above) but also focused on place based
activities. These included Community Renewal Rosebud West, the formation of the Aboriginal
Gathering Place in Hastings, development of the Friends of Tootgarook Wetlands, the Warrenda
and Warringine Park story, plus the protection of Aboriginal cultural heritage through site
assessments.
Service Delivery and Social Support
Implementation of ongoing social support programs such as the Koori Kitchen and Koori Art group
and the social inclusion projects supported by MetroAccess for people with disabilities open doors
for people that often face hardship or discrimination in accessing everyday places and services.
They can provide opportunities for people to live healthier and fulfilling lives through new social
connections and contact with relevant services.
This “grassroots” work underpins and supports the development and maintenance of strong
resilient relationships and partnerships with the community which in turn can evoke trust and
respect and stimulus to encourage social change, bringing about a more informed, fair and healthy
environment. SP&CD builds on this ground work to inform policy development and planning with
and for the community. In the last six months this has been expressed through the following:
Policy Development and Planning
•
•
•
•
•
Social and Affordable Housing Policy adopted by Council.
Draft Food Access Policy and draft Rooming House Policy.
Commencement of review of the Older Person Good Housing guide.
Commencement of Somerville Community Planning and Development Plan.
Commencement of investigation into the development of a Beach and Water Access Policy.
What’s Next?
The next six months will see a new member join the SP&CD team as the Community Access
Planner, and a new replacement for the Social Planner (Housing Justice and Advocacy) as the
incumbent takes 12 months leave to volunteer in East Timor (Timor Leste). So expect some new
faces and some fresh new ideas in our work.
As for the Peninsula we note that our resident population was 150,238 at 30 June 2010: with a
change from the previous year of +1.18%. And, that by the year 2031 the Peninsula’s population is
forecast to be almost 189,000 people. This begs the question of where and how the extra people
will be housed, how will they live and how will they have equal access to community services and
facilities already under pressure without limiting access to existing households, some of which
have difficulty getting fair and just access now?
These and many other challenges face us as the global financial situation begins to increasingly
impact at a local level, creating more uncertain environments with less security for many families
and individuals, couple this with increasing utility and housing costs, and it places extra burdens
on at risk households across the Peninsula. The ability to celebrate both our commonalities and
our diversity is a great strength and support as we face one of the greatest juxtapositions in human
history; that is the ability for people to become either more connected to one another and the
environment than ever before or more disconnected and isolated than ever could be imagined.
Page 179
The beauty of the work undertaken by SP&CD however is that it provides opportunities for creative
thinking and creative doing so that communities themselves offer up solutions to problems and
collectively find ideas to share and act upon. A good example of this is the work around food
access and security with local food production and distribution such as community gardens,
Sustainability Street, farmers markets and communities coming together to provide alternatives
which can drive a positive agenda now and for the future.
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DIRECTOR – SUSTAINABLE COMMUNITIES
November
Remembrance Day with a difference
November means remember, for many. The 11th hour of the 11th day of the 11th month has
attained a special significance for Australians. The moment when hostilities ceased on the Western
Front in 1918 has become universally associated with the remembrance of those who died or
suffered in all wars. The Shire supports many groups and individuals to acknowledge this special
moment in different ways including assisting older people and people with disabilities, who may not
have family members living nearby, to attend the remembrance day event of their choice.
This year, the Shire also hosted a special presentation by author Michael Collins in collaboration
with Mornington & District Historical Society, showcasing excerpts from their award winning book
and DVD, Our Boys at the Front. An enthralled crowd at Mornington Library learnt of experiences
for soldiers in World War 1, which no doubt enhanced their experience of Remembrance Day this
year.
In a wonderful example of connecting our young people to their history, our youth program
“Community Leaders” provided the opportunity for several young men to connect with a local RSL
member to learn more about the importance of Remembrance Day, followed by a group trip to the
Shrine of Remembrance to participate in Remembrance Day. The young men had never been to
the Shrine before and it is likely that the dialogue with the RSL Vietnam veteran and the trip to the
Shrine, as a group, have left indelible memories which will have positive impacts for these young
men as they move into adulthood and community leadership.
Saying no to family violence – white ribbon day
White Ribbon Day began in Australia in 2003 and is Australia's only national male-led violence
prevention campaign. Through primary prevention initiatives and an annual campaign in
November, White Ribbon works to change the attitudes and behaviours that lead to men's violence
against women.
Violence against women is a serious problem in our community. Statistics show that one in three
Australian women over the age of 15 have reported experiencing physical or sexual violence at
some time in their lives.
In addition to the obvious personal costs to the women involved, this violence costs our
community. In the 2009 Time for action report, KPMG estimated that violence against women and
their children cost the Australian economy $13.6 billion annually and this was expected to rise to
$15.6 billion by 2021. Domestic and family violence is also the major cause of homelessness for
women and their children.
The Shire supported a number of events and activities to contribute to the national White Ribbon
Day on 25 November, 2011.
December
“Lure of Port Phillip Bay” exhibition lures the crowds
The official launch of the latest exhibition at our Mornington Peninsula Regional Gallery, Sea of
dreams: The Lure of Port Phillip Bay 1830 – 1914, was held on 10 December, generating
significant media and community interest. More than 4,000 gallery visitors experienced the
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exhibition in its first few weeks and there is no sign of the interest abating. Sea of Dreams is the
culmination of two years intensive planning from Libraries, Arts and Culture team members, an
amazing exhibition that portrays an important history of our Bay and surrounds and is designed to
really engage with community members of all ages (including a tailored art station for younger
viewers, with activities designed to stimulate their thinking of the art on display).
All Abilities Day
The Shire works with Disability Services agencies and community groups to celebrate the
“International Day of People with a Disability” around 3 December each year. Following the
success of the dinner dance events of the last two years, there was again much music, dancing,
fun and food to be had for people with a disability, their family, friends, carers and community
members this year to celebrate the day and raise awareness of the skills, abilities, contributions
and achievements of people with a disability in our communities.
Supporting our young people in all seasons…
Council supports our young people to achieve their fullest potential through a range of ongoing
support programs and initiatives, as illustrated beautifully in the “Making a Difference” case study
in the Child, Youth and Family Care section of this report. The lengthy school holiday period over
the summer break offers new seasonal challenges to which Council is poised to respond:
• Schoolies is renowned for potential risks to the young people participating. Council has
continued its innovative approach, in collaboration with other stakeholders, and was ready
to roll out the annual Schoolies Youth Harm Minimisation Strategy. Actions include
preventative measures like targeted workshops prior to Schoolies and “on the ground”
response from trained youth workers when (in the thick of schoolies season) and where
(camp sites and private rental properties) needed.
• Youth Support Officers work in partnership with primary and secondary schools to engage
with young people who, for various reasons, would benefit from a little more support than
the school system is set up to deliver. As schools shut down over the long summer break,
our youth team continues to provide ongoing support to students who may otherwise be
negatively impacted by a long period away from those regular support systems.
Gearing up to protect vulnerable community members during summer season
December saw the final annual preparations for supporting and protecting vulnerable community
members in the event of extreme weather events (particularly bushfires, heatwaves and severe
storms). A key focus is assistance for potentially vulnerable community members ( i.e. older
people and people with disabilities without support from family members who live in high fire risk
areas and have some level of mobility and/or cognitive impairment) to develop their own personal
emergency management plan (i.e. what they will do in the event of a Code Red
day/bushfire/heatwave or other extreme weather/emergency event).
With this aim in mind, more than 5,000 Home and Community Care (HACC) clients received an
information pack on how to prepare for extreme weather/emergency events and how to obtain
assistance if they are unable to plan independently or they do not have a family
member/friend/neighbour to assist them.
Summer on the foreshore…..
Although the campers started arriving in November, we hit maximum capacity in December with
every day seeing 1,000 sites holding 4,500 campers. As the item in the Recreation & Leisure
section of this report suggests, this is the equivalent of a small self contained temporary city. It is a
credit to all Officers and teams within the Shire who collaborate each year to ensure this temporary
city is “up and running” ready to meet the needs of foreshore campers and enhance their camping
experience and enjoyment of the Mornington Peninsula.
Page 182
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A Social and Affordable Housing Policy was adopted by Council, setting the framework for
Council to facilitate the development of better housing options for disadvantaged sectors of
our community, including people with disabilities and low socio-economic profiles
The Aboriginal Gathering Place in Hastings was formed
Significant progress was achieved in transition planning for Community Renewal (Rosebud
West) and Neighbourhood Renewal (Hastings) in preparation for the end of the state
government funded period in June 2013
A record 89,470 hours of home/personal/respite care were delivered (for Home and
Community Care – HACC – clients) in the first 6 months of the financial year
The Aged & Disability Services team achieved a perfect score, with nil non-conformances
or recommendations for improvement, in the annual ISO 9001 external audit of HACC
services in December
Forward progress achieved in the formation of Literacy Villages, including elections of
mayors, establishment of community committees and village specific action plans formed
A new Category 1 event kit was developed, in collaboration with Sustainable Environment,
to reduce the documentation required for organisers of less complex events. In essence, it
is now easier for the community to hold safe, successful events. 263 events were received
and processed in the first 6 months of the financial year
Pelican Pantry was recognised in the Best Bites Food Guide, in the Food Allergen
Awareness category
Pelican Park was awarded platinum pool status for the fourth year in a row, an industry
recognised achievement of the highest standards in aquatic safety and risk management
Several long term strategies and long term master plans were finalised as drafts for public
exhibition including, but not limited to, draft soccer strategy, draft tennis strategy, draft
master plan for Bunguyan and Tyabb Central Reserves and the Mount Martha Parade
Ground Long Term Master Plan and Gateway Park concept plan were adopted by Council
following intensive community consultation
Our Youth Programs team won the Victorian Tidy Towns Sustainable Communities Young
Leaders Group Programs Award for the Wildlife Program in Hastings
Numerous youth programs (including L2P, Tootgarook Young Parents Program,
Mornington Boyz and many others) assisted many young people and their families to cope
better with the challenges life has given them
Outreach campuses were established for the innovative Oakwood School (based in Noble
Park) at Shed 11 in Hastings and YLounge in Rosebud, enabling 29 young peninsula
people to engage in secondary education and learning they had previously not accessed,
for various reasons.
41 events were held to acknowledge the 150th celebrations, marking the gazetting of the
first townships on the Mornington Peninsula in 1861
The highly successful Sea of Dreams: The lure of Port Phillip Bay 1830 – 1914 attracted
extremely positive media and community attention
In October, 35 events were featured in the well received Festival of Arts and Ideas: arts
alive 2011
The Ready Set Read Program, an innovative early literacy outreach program, was
established by Our Library in June 2011 reaching almost 3,000 children aged 0 – 5 years
and their families in kindergartens, playgroups, occasional care, childcare, family day care
groups and immunisation sessions.
Financially, the year to date positive variance is primarily due to savings in salaries & wages due
to vacant positions with recruitment underway. Savings will be used to offset overexpenditure in
other program areas within the directorate.
$'000
Month Month Month
Y.T.D
Y.T.D.
Y.T.D
Y.E.
Y.E.
Y.E.
(133)
83
216
(602)
(457)
145 (1,159) (1,154)
5
Page 183
CORPORATE PLANNING AND PROJECTS
November
Shire Strategic Plan
Work has continued on integrating the newly developed strategic themes into the Shire Strategic
Plan. The themes include enhancing our ‘Public Places and Spaces’ and ‘Community Facilities’,
‘Leading Change on Climate Change’ and ‘Enhancing the Coastal Experience’ and have proven to
be a clear and accessible way in which to describe the many initiatives being delivered by the
Shire.
Business Planning, Measuring and Reporting
November has seen the team continue to develop the new software product we will use to capture
business planning and strategic plan reporting for the organisation. We are also continuing to
work on development of integration of this reporting into our budget process. Business Units
continue to submit their 2011/12 Business Plans to the Corporate Planning & Projects Team.
SMRMF Community Engagement Project
The Southern Metropolitan Regional Management Forum (SMRMF) Community Engagement
Project continues to make good progress. The SMRMF is comprised of executive level members of
all local government authorities and State Government departments and agencies operating within
the Southern Metropolitan Region. Mornington Peninsula Shire is leading this project within the
SMRMF which will equip the member organisations with a Community Engagement Resource to
utilise in their diverse work with the community. The document text was finalised by the working
group.
Mornington Peninsula Shire Community Engagement Framework
This project is intended to produce a framework (Policy and Guidelines) to support the diverse and
sometimes complex work that the organisation does in engaging with the community. The
framework will be tailored to the unique requirements of our Shire. Capire Consulting have been
appointed to assist the team in moving through this process.
Community Partnerships
A program review has been completed to improve and streamline the application and assessment
process to make better use of Councils time, improve the assessment process and ultimately
improve the quality of community projects funded by Council.
Graffiti Management
The team have assisted in developing a coordinated response to graffiti management across the
organisation. Corporate Planning and Projects have facilitated discussions between various teams
within the Shire to explore how we might better integrate prevention, youth activities, art programs,
community involvement and cleansing activities.
Page 184
Mayor and Councillor Support
The Mayor and Councillor Support (MCS) team have been preparing for the end of the current
Mayor’s term, with a new Mayor being announced at the Council meeting being held on 5
December.
MCS team member Tracie Cook was acknowledged for her valued 20 years of service at the MPS
Service Recognition Ceremony on 8 November.
The British Consul General visited the MPS on 16 November 2011 and MCS and the Economic
Development team arranged a lunch for him with Councillors and Tourism representatives.
MCS organised a celebration for the combined 150th township committees on Wednesday 30
November, hosted by the Mayor, as acknowledgement for the great work achieved throughout the
year.
December
Shire Strategic Plan
Work has continued on integrating the newly developed strategic themes into the Shire Strategic
Plan. The themes include enhancing our ‘Public Places and Spaces’ and ‘Community Facilities’,
‘Leading Change on Climate Change’ and ‘Enhancing the Coastal Experience’ and have proven to
be a clear and accessible way in which to describe the many initiatives being delivered by the
Shire. The New Year will see the team confirm the revised format of the Strategic Plan articulates
the community’s expectations, through both internal and external consultation.
Sustainability Indicators
The team have initiated an analysis of existing organisational indicators as a basis to develop new
Sustainability Indicators based on the revised Shire Strategic Plan themes.
SMRMF Community Engagement Project
The Southern Metropolitan Regional Management Forum (SMRMF) Community Engagement
Project continues to make good progress. The SMRMF is comprised of executive level members of
all local government authorities and State Government departments and agencies operating within
the Southern Metropolitan Region. Mornington Peninsula Shire is leading this project within the
SMRMF which will equip the member organisations with a Community Engagement Resource to
utilise in their diverse work with the community. The resource design was awarded to The White
Studio, with publication to take place prior to the launch in February 2012.
Mornington Peninsula Shire Community Engagement Framework
This project is intended to produce a framework (Policy and Guidelines) to support the diverse and
sometimes complex work that the organisation does in engaging with the community. The
framework will be tailored to the unique requirements of our Shire. Capire Consulting have been
appointed to assist the team in moving through this process. Internal feedback and consultant
review sessions will be scheduled to take place in the New Year.
Community Partnerships
Five grant proposals have been assessed and will be considered by Council in January 2012.
Page 185
Graffiti Management
A presentation was made to Council on 18 December, with the team undertaking further work on
opportunities to assist communities be moire involved in localised graffiti.
The Shire, through a collaborative approach across organisation that included local laws, youth
services, arts and culture, corporate planning and infrastructure maintenance, lodged a strategic
grant application under the Department of Justice Graffiti Removal and Prevention Program. This
year, the Shire’s grant application provides a focus on community assistance and youth prevention
(to the value of $25,000). The Shire expects to receive further advice from the Department
sometime in January 2012.
Mayor and Councillor Support
Councillor Frank Martin was elected as Mayor at the Council AGM and Civic Reception held on 5
December 2011. MCS assisted organising the reception, which was attended by many members
of the community.
MCS attended the MP Gourmet Summer Table at Stillwater at Crittenden on 6 December, which
was a valuable networking opportunity.
The MCS team attended advance Outlook training on 7 December, to enhance their skills and
knowledge.
On 14 December 2011 MCS accompanied the National Tidy Town judge and Councillor Bev
Colomb during their walk around Mornington, as part of the judging being conducted for the
national award.
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The Mayoral Charity Ball was organised by MCS and was held 12 August, raising nearly
$28,000 that was distributed to local charities
The business plan data has been uploaded along with the Shire Strategic Plan and work will
now commence on linkages and draft reporting functionality.
A draft Community Engagement Policy has been drafted, and scheduled to be discussed at
Council in early March 2012.
The team facilitated a cross-organisational response to graffiti management, involving more
than 5 different units, that explored industry practices, and new initiatives for prevention and
removal, as well as opportunities to assist community groups and members to be more
involved in graffiti prevention and removal programs.
The culmination of learning forums and the finalisation of the SMRMF Community Engagement
Resource took place over the last six months. The Resource is expected to be launched at
February meeting of the Southern Metropolitan Regional Management Forum.
The team supported the CEO at the Interface Councils and South East Metro Council Forums
and also took a lead role in preparing for the community budget presentations and the Shire’s
OSISD Parliamentary Inquiry Liveability Submission.
The Rosebud Ward meeting held on 24 August was organised by MCS
A combined Council dinner between Mornington Peninsula Shire, Frankston City Council and
Bass Straight Council was organised by MCS and held at Josephine’s on 25 August.
MCS attended the citizenship ceremony held on 14 September and the RPP launch on 24
September
The Governor of Victoria visited the peninsula on 27 October and this visit was organised by
MCS
Two MCS team members attended an Executive Secretaries and Personal Assistants
conference on 17 and 18 October.
Page 186
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MCS attended several MP Tourism networking events
Financially, the monthly variance is minor and it is still expected to meet forecast by year end.
$'000
Month Month Month
Y.T.D
Y.T.D.
Y.T.D
Y.E.
Y.E.
Y.E.
(101)
(78)
23
(455)
(434)
22
(868)
(868)
0
Page 187
COMMUNICATIONS
November
The Communications team was heavily involved in the launch of the Shire’s new Best Bites Food
Guide launch at the Portsea hotel in late November. The guide assesses local food businesses on
measures they are taking to provide safe and healthy food; use environmentally sustainable
business practices; and provide safe and accessible food premises.
All local food businesses can take part in Best Bites, and can to apply for assessment in the areas
of:
• Nutrition & Allergen Awareness
• Waste & Recycling
• Energy & Water Efficiency
• Tobacco & Alcohol Compliance
• Access for All
The program was developed by a steering committee of food businesses, consumers and traders
groups and included representatives from Peninsula Health, South East Water, Heart Foundation,
mp Gourmet and Responsible Alcohol Victoria.
Activities for the month included:
Peninsula-Wide
The December edition of Peninsula-Wide has been signed-off and will be distributed week
commencing Dec 5. The December issue features a 4 page A-Z wrap around with information on
Shire services and facilities over the summer period.
January 2012 edition of PW is underway.
The Peninsula-Wide tender has been drafted and is going through approval processes.
Media
Media releases issued in November include:
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White Ribbon Day Runners take the challenge
Brim Brim Playground
Sustainability Street – Sharing stories
Films highlight human rights
Local Student wins Prime Minister's Medal
Mornington Peninsula dominates tourism awards
Calling all Indie kids!
Tourism Trainees graduate
Films highlight human rights
Makeover for Crib Point Rec Reserve
Free open day for young parents - Tootgarook
Fact Files
Updated Fact Files —
• Bed & Breakfast Residential Rural
• Planning Objections
• Dwellings/Dwelling – Green Wedge Zone
Page 188
Photography
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Cr Christmas pic – Rosebud Pier (pw)
Service Recognition Awards
Bio-diesel Dromana Depot – Cr Reade & Richard Cooke (pw)
Green Wedge protection – Cr Gibb & Martin (pw)
Shaw McKeown Reserve - Mayor, Greg Hunt
Illegal rubbish dumping – Dromana
Stuart Gill, British Consul General & Economic Development Team Frankston & Mornington Shire Literacy Villages – Deputy Mayor Cr Martin, Mayor Cr Chris
Bolan (Frankston)
Yaringa Boat Harbour – Cr Lynn Bowden
Somerville & surrounds (Cr Bowden)
Mornington Harbour & Schnapper Pnt (Cr Bowden)
Best Bites Food Guide - Rob Gell, Mayor Cr Pittock, Jon Dee etc
Baxter streetscapes and surrounds (Cr Bowden)
Youth Music Program
External website
Website stats for November:
39,379 visits
129,316 page views
3.28 pages visited
Top content: Foreshore Camping, Building & Planning, Employment, Contact Us, Planning
Services, Waste Services & Search.
December
The Communications team had a busy finish to 2011 with the number of media inquiries from
metropolitan media increasing substantially as the Peninsula experienced an influx of visitors in the
lead up to the peak summer holiday period.
The team fielded inquiries on a range of topics, including:
• No Nonsense – No Entertainment New Years Eve
• Tourism figures for Peninsula hot spots
• Update on illegal swimming pool at 8 Osprey Ave, Mount Eliza
• Information on Portsea for feature article in The Age, and
• Information on foreshore camping for Channel 7 news.
The election of the new Mayor, Cr Frank Martin, in early December also resulted in a number of
media requests, including interviews with the Leader, The Weekly, The News and on Radio Port
Phillip.
Other activities for the month included:
Peninsula-Wide
The December edition of Peninsula-Wide was distributed week commencing Dec 5. It included a
four-page feature A-Z wrap around with information on Shire services and facilities over the
summer period.
Page 189
The January 2012 edition has been sent to printers due for distribution in the new year, from
January 16.
The Peninsula-Wide tender has been drafted and is going through approval processes.
Media
Media releases issued in December included:
• New Mayor elected
• No Entertainment – No Nonsense New Years Eve
• Students break loose with talent
• ‘Missing Lives’ photography exhibition
• Best Bites Food Guide launch
• Tidy Towns – Mornington
• Summer activities for kids
• Shire hosts fundraising film – Whaledreamers
Fact Files
Updated Fact Files —
Photography – December
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Mayor Cr Frank Martin
Best Bites booklet – Mayor Cr Martin
Vern Wright Reserve , Neighbour Day – Cr Celi
Drum Drum Alloc Creek Bridge – Cr Celi
Early Learning Centre Rosebud West - Cr Celi & Cr Gibb
Tidy Towns representatives – Mayor Cr Martin, Cr Colomb, David Morris MP, Judge Dick
Olensinki
PACE booklet launch – Cr Eustace, Bambi
External website
Not surprisingly, the Shire’s website received higher-than-average ‘hits’ for the month of
December, as part-time residents and holiday makers seek information about a range of Shire
services and activities.
Website stats for December:
46,789 visits
145,768 page views
3.96 av pages visited
The most viewed content included: No Entertainment – No Nonsense New Years Eve; New
Mayor; Foreshore Camping, Building & Planning, Employment, Contact Us, Planning Services,
Waste Services & Search.
Page 190
In the first six months… communications welcomed a new member to the team, Online
Communications Coordinator Jenni Bartlett. Jenni joined the Shire from Hume City, and will
oversee the redevelopment of the Shire’s website in the coming months.
The new website will feature a range of enhancements, including:
• Video streaming
• Blogs
• Improved navigation, and
• A range of online payment and lodging (permits etc) options.
Jenni is currently meeting with all managers to determine their priorities for the new website, and
reviewing the Shire’s numerous online presences (facebook pages etc) to
The team also undertook a strategic review of the Shire’s resident newspaper, Peninsula-Wide, in
preparation for its re-tender in early 2012. A reader survey was conducted to determine the
preferred style and format of the publication, and Councillors were also asked for their feedback.
In the first six month, the team produced more than 100 media releases, dozens of Fact Files, four
editions of Peninsula Wide, completed and submitted the Annual Report to the State Government,
produced an Annual Report ‘Snapshot’ and reworked the corporate style guide to provide clearer
guidelines for staff.
Financially, the favourable variance reflects a timing issue with the production and delivery of
Peninsula Wide and will be further reviewed as part of the mid year review.
.
$'000
Month Month Month
Y.T.D
Y.E.
Y.T.D.
Y.T.D
Y.E.
Y.E.
(85)
(106)
(21)
(485)
(426)
59 (1,048) (1,048)
(0)
Page 191
TEAM SUPPORT AND DEVELOPMENT
November
Traineeships
Eight team members have enrolled in the Certificate IV in Local Government (Statutory
Compliance). This course strengthens staff skills in managing compliance investigation, in a field
that is wrought with legal difficulties and challenges. Enrolment and two workshops were held this
month.
Learning & Development
This month saw the 7th and last session of the Equal Employment Update training which aims to
update Managers, Team Leaders and Coordinators in the latest legislation – The Equal
Opportunity Act 2010. A total of 123 have attended to date, however there are still some in these
roles whom are yet to be refreshed and updated on current EO legislation.
First Aid training has continued on in the background with 128 attendances during the month. Our
First Aid provider, Port Phillip Training has been very cooperative and flexible in dealing with the
complexity of handling our training bookings. Most importantly feedback from the training
sessions, both anecdotal and formal, continues to be most favourable.
A highlight for November was the ‘Wellbeing Lunchbox Sessions’ which were held at all three
offices. Participants attended a one hour discussion session entitled ‘Optimistic Thinking’ whilst
they munched on a healthy lunch which actually came in a box! Feedback was generally
favourable and we look forward to hosting a similar topic in 2012.
Health & Well Being
The Shire’s Health & Rehabilitation Program (HARP) seeks to assist staff in remedying minor
injuries before they become major injuries. We received a letter from a worker this month who
was extremely satisfied with the service received from the HARP program. They had
sustained a fracture 12 months ago that had failed to get better, and as a last resort were
going to see a surgeon as all else had failed, including physio previously. From the letter:
“As this HARP program was offered I thought I had nothing to lose. Tim (physio) has been
awesome and I showed improvement after 2 sessions. After 4 sessions I have now cancelled
going to a surgeon and I will continue having more physio for a few more sessions.
Many thanks again because if this was not offered I would probably still have the ailment and
the one thing I am excited about is that I have now commenced playing tennis again.”
A really positive outcome showing the value of the HARP program.
December
Recruitment
Position
Wal Morrison Trainees
Asset Management System
Administrator
Planning Compliance Officer
Education and Public Programs Coordinator
Team Leader Statutory Planning
Undergraduate (Engineering Program)
Closing
02/12/2011
Applications
70
02/12/2011
09/12/2011
16
43
09/12/2011
13/12/2011
09/12/2011
34
1
44
Page 192
GIS Operator
Risk and Insurance Co-ordinator
Traffic & Road Safety Officer
Senior Admin Officer (EPU)
Total
16/12/2011
16/12/2011
19/12/2011
16/12/2011
11
15
28
3
265
The recruitment process for the Wal Morrison Traineeship program was very competitive.
Peninsula Way Best Practice Program Review
Facilitating best practice process reviews, assisting Teams/Units to identify and implement
opportunities for service delivery improvement.
The Best Practice Review program has six reviews currently underway. Asset Management, Fire
Prevention, Renewable Resources and Shire Rangers are all at the final stages of reporting.
Development Compliance and Induction (Staff) are still underway.
Work Health & Safety
The Shire has commenced use of the ‘Quicksafe’ computer program to assist in the management
of Workcover cases. This is an industry standard recommended by our Workcover insurer. It
assists in maintaining accurate and consistent recording of all events related to a claim. The Shire
is now actively participating in the local government ‘User Group’ of this software to ensure its
effectiveness is maximised. The most recent improvement is the linking of the software to the
Shire’s able to link to Shire’s intranet. Mornington Peninsula Shire will host the forum in March
2012.
Throughout December the team ran sessions facilitated by Team Leader Roy Prevost on the new
Occupational Health and Safety Harmonisation legislation. The sessions were delivered to
Managers, Team Leaders and Outcome Facilitators. They focussed on the pending changes to
OHS legislation in Victoria to standardise the legislation across Australia. The implementation of
the changes has been put on hold for twelve months but it was useful to offer this refresher on the
Shire’s obligations and procedures.
The Service Recognition Ceremony was held on 8 November 2011 at the Peninsula Community
Theatre. This very important event acknowledges that the knowledge, skills and experience of
long-serving employees significantly contributes to the success of the Organisation. Seventy-eight
(78) service milestone recipients, representing a total of 1,180 years of service to the Mornington
Peninsula Shire and the former Shires of the Mornington Peninsula, were invited to attend. Fifty
Five (55) ‘honourees’ were proud to receive their Service Certificates from the Chief Executive
Officer and the Mayor on the day. Special mention is made of Patricia Hutchison who has served
as a Children’s Crossing Supervisor for the last 35 years.
The introduction of electronic Performance Development & Review (PDR) Forms in July 2011
enabled team members and their team leaders to enter data and save it directly into the Shire’s
corporate information system. This has eliminated several time consuming and paper consuming
steps in the process. This was embraced by the organisation, with 61% of PDR’s being completed
electronically.
The Municipal Association of Victoria’s Human Resources Benchmarking Survey, a valuable
resource and management information tool that assists Councils to make comparative
assessments of performance, was completed in August 2011. The collection of data involved the
interrogation of a range of Shire databases. The data collected revealed possibilities for
improvements in terms of where and how data is stored as well as identifying gaps in data
collection. September 2011 saw the completion of the Grants Commission Annual Survey,
requiring an extensive interrogation of the CHRIS21 system to extract a range of data that
focussed on Council’s employment profile.
Page 193
Best Practice Reviews were completed for six services:
• Shire Rangers
• Renewable Resources
• Fire Prevention
• Traffic & Road Safety
• Revenue
• The Peninsula Way Best Practice Review process (including Continuous Improvement
framework proposal)
Several other best practice initiatives were supported by the Best Practice Facilitator. These
included:
• An Information Technology e-team project creating Corporate Information System guides for
the Sustainable Environment Directorate, addressing their specific needs;
• The facilitation of Trade Practices Compliance Training, an important recurrent training
program attended by thirty-four team members addressing national competition policy
compliance;
• Planning for the Staff Climate Survey to be implemented in February 2012;
• Organisation of the end of year staff function, including a restructuring of the catering
arrangements that lead to a substantial cost saving to Council; and
• Process mapping workshops for the Shire Ranger’s including the development of nine process
maps.
Work Health and Safety focussed on preparing the Shire for the new harmonisation legislation
scheduled for implementation on 1/1/2012. This involved the review of policies and procedures to
ensure future compliance. The development of the OHS Management System continued. The
system is based on Australian Standard 4801. The Shire’s system is designed to help improve
health and safety, which in turn will result in establishing a safer working environment that protects
staff by eliminating, or better managing, health and safety hazards. This approach is consistent
with the general requirements of health and safety legislation.
The Health and Wellbeing Committee have been exploring activities to engage team members
both physically and mentally. The Pedometer challenge was conducted in November with over a
hundred team members involved. This year’s theme was based on the racing carnival and teams
collected their steps over a two week period.
The Committee have reviewed past work/life activities and are developing a strategy which would
enhance the work life experience in 2011 and beyond. Other notable activities included Bone
Density testing, with a fully booked program of 84 staff attending individual assessments, the
worker health checks program continued and for National Health & Safety Week fruit was delivered
to each of the lunchrooms at the main offices and outlying locations.
During the second half of 2011 an extensive corporate training program was delivered. Highlights
included:
• A revamped Occupational Health & Safety training program designed to meet the needs of our
team members using an OHS training guide developed in consultation with managers and
OHS Committees. In addition to the OHS Training program was a series of sessions on the
new Work Health & Safety legislation. The aim of the sessions was to educate the
management group and team leaders in understanding the proposed changes to the Work
Health & Safety Act and how the changes affect them.
• An updated Equal Opportunity Act legislation training program to our Managers and Team
Leaders to ensure awareness of legislative change and the change in responsibilities. This will
be extended to all staff and volunteers;
• Specific and targeted one on one and small group coaching sessions to enhance a team
leader’s ability to deal with challenging conversations and situations;
• Roll-out of training in new internal systems including Chameleon (finance), Procurement Portal
and Cashflow 6 (contract management);
Page 194
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Trialling of lunchtime one hour “lunchbox wellbeing sessions” at each office on the topic of
“Optimistic Thinking” which were well received by those in attendance; and
The development, tendering, evaluation and awarding of a new contract for First Aid training,
which is now providing 410 first aid training related attendances.
In summary there were 1,547 attendances at these programs. A further 45 people undertaking
tertiary study, with 16 team members completing their qualification this year, ranging from
Certificate IV courses to Masters courses. These staff will be recognised in the upcoming
Mornington Peninsula Shire Graduation Ceremony.
Financially, the year to date variance is influenced by an over expenditure of $64k in maternity
leave costs and $10k in legal fees, both which will be sustained to year end. It is currently offset by
under expenditure of $48k in the staff training program however much of this will be used in the
next 6 months. Offsets have been identified in the mid year review.
$'000
Month Month Month
Y.T.D
Y.T.D.
Y.T.D
Y.E.
Y.E.
Y.E.
(97)
(137)
(40)
(508)
(511)
(3) (1,290) (1,290)
0
Page 195
GOVERNANCE AND CORPORATE SUPPORT
November
Governance
During November, legislation was introduced into State Parliament to create an Independent
Broad-based Anticorruption Commission (IBAC) and an inspectorate to oversee the Commission.
The Independent Broad-based Anti-corruption Commission Bill 2011 is the first stage of the
establishment of IBAC, allowing the appointment of a Commissioner, and the commencement of
IBAC's education and corruption prevention functions.
The Final Report of the Mornington Peninsula Shire Electoral Representation Review was due for
release by the Victorian Electoral Commission (VEC) on 3 November. A Final Report, with
recommendations to the Minister for Local Government, was not presented and an Addendum
Report was issued seeking further consultation on Option B of the Preliminary Report. Option B
recommends that the Shire consist of 11 Councillors from six wards with two wards consisting of
three Councillors, one ward with two Councillors, and three single Councillor wards. Submissions
to the Addendum Report must be provided by 7 December.
The VEC's Preferred Option in its Preliminary Report was for the retention of 11 Councillors
elected from single-member wards however the Addendum Report seeks submissions on
Alternative Option B which received no support from the community by way of written submissions,
or verbal submissions at the Public Hearing. Council has consistently advocated for the retention of
single-member wards in the Shire's previous submissions to the Electoral Representation Review.
Council at its meeting on 28 November considered the VEC's Addendum Report and resolved to
provide a response submission re-affirming the Council's previous position and support for the
retention of single member Councillor wards.
Following the close of submissions to the Addendum Report on 7 December, the VEC will prepare
a final report containing recommendations to the Minister of Local Government, which will now be
released on 11 January, 2012
Customer Service
The 20 second telephone call answering performance for November was 81%, which was above
the target of 80%. The two minute performance was 97%, which was above the target (target
95%), and the customer call abandon rate was satisfactory at 0.8%, which is better than the target
of 3.0
The number of calls during November was 20,926, marginally higher than the October call rate
(20,825 calls).
Statutory Planning Administration Telephones
The call answering performance for both the 20 second (target 80%) and the two minute
performance (target 95%) targets were met. The customer abandon rate was an excellent 2.0%
(target 7%). These results are consistent with recent months. Calls regarding current applications
are directed to the particular planner handling the application and are therefore not included in this
report.
Environment Protection Unit Telephones
The call answering performance for the 20 second and the two minute performance targets (target
95%) were met. The customer abandon rate was an excellent 2.1% (target 7%).
Extended Hours Call Service
Calls during the Shire’s extended telephone hours (before and after normal operating hours) was
29 calls per day and 622 for the month; this is a similar outcome to October. The customer
abandon rate during the extended hours was satisfactory at 1.6%. Of those extended hours callers,
Page 196
over 85% were resolved immediately and 99% were judged by Customer Service Officers to be
satisfied or very satisfied with the outcome of their call. Most calls were of a routine nature and
dealt with by Customer Service staff by the raising of Service Requests or the provision of general
information.
After Hours Contact Service
This is the call service to the Shire’s external service provider for calls received after 6pm and
before 8am. There were 437 calls for the month, an increase of 128 on October.
Service Requests
Service requests raised during November numbered 7,155 compared with 6,030 in October. This
is an increase of 1,125 on October, and a decrease of 2,350 when compared to last October.
October, 2010 was the commencement of the peak of the requests for the then newly introduced
green waste bin service
The number of overdue requests at the end of November was 215, an increase of 74 when
compared with October and a increase of 103 compared to November of last year.
A Citizenship Ceremony was held at the Peninsula Community Theatre, Mornington, on 16
November where 43 local residents became Australian citizens.
A local township Council Meeting was held at the Mt Eliza Community Hall on 28 November with
many local residents and representatives from community groups in attendance.
December
Governance
On 5 December, the Annual Council Meeting was held with Cr Frank Martin elected Mayor of the
Mornington Peninsula Shire for the next eleven months. Cr Anne Shaw was elected to the position
of Deputy Mayor to assist or deputise for the Mayor as appropriate.
A new Council and Special Committee Meeting Timetable was adopted at the Annual Council
Meeting for the period ending 31 December 2012. The new meeting timetable is structured on the
current meeting arrangements however meetings held during January – April will be held at the
Mornington Office as a result of air conditioning upgrade works at the Rosebud Office during this
period.
The Minister for Local Government has approved arrangements exempting Councils from the
requirement to conduct a tendering/expression of interest process under the Local Government Act
where the Council enters into a contract with the Victorian Electoral Commission (VEC) for the
provision of a number of election services relating to the Council’s general elections on 27 October
2012 and any by-elections or count-backs during the following term of office of the Council.
As reported last month, legislation has been introduced into State Parliament to create an
Independent Broad-based Anticorruption Commission (IBAC) and an inspectorate to oversee the
Commission. During December, the Victorian Government introduced a further Bill setting out the
investigative functions and powers of the IBAC. The Bill makes it clear that the IBAC will have
oversight over local government and will be able to use its far reaching functions and powers to
investigate both Councillors and Council staff, where the IBAC is reasonably satisfied serious
corrupt conduct may have taken place. Debate on the Bill will resume in Parliament in February
next year.
Customer Service
The 20 second telephone call answering performance for December was 80%, which is equal to
the target of 80%. The two minute performance was 97%, which was above the target (target
Page 197
95%), and the customer call abandon rate was satisfactory at 0.8%, which is better than the target
of 3.0
The number of calls during December was 20,118, marginally lower than the November call rate
(20,825 calls).
Statutory Planning Administration Telephones
The call answering performance for both the 20 second (target 80%) and the two minute
performance (target 95%) targets were met. The customer abandon rate was an excellent 1.7%
(target 7%). These results are consistent with recent months. Calls regarding current applications
are directed to the particular planner handling the application and are therefore not included in this
report.
Environment Protection Unit Telephones
The call answering performance for the 20 second and the two minute performance targets (target
95%) were met. The customer abandon rate was an excellent 2.1% (target 7%).
Extended Hours Call Service
Calls during the Shire’s extended telephone hours (before and after normal operating hours) was
39 calls per day and 775 for the month; this is a around 300 calls more November. The customer
abandon rate during the extended hours was excellent at 0.02%. Of those extended hours callers,
over 85% were resolved immediately and 99% were judged by Customer Service Officers to be
satisfied or very satisfied with the outcome of their call. Most calls were of a routine nature and
dealt with by Customer Service staff by the raising of Service Requests or the provision of general
information.
After Hours Contact Service
This is the call service to the Shire’s external service provider for calls received after 6pm and
before 8am. There were 761 calls for the month, an increase of 324 on November.
Service Requests
Service requests raised during December numbered 6,652 compared with 6,578 in November.
This is a increase of 74 on November, and a decrease of 3,737 when compared to last December.
December of 2010 was in the peak of the requests for the then newly introduced green waste bin
service
The number of overdue requests at the end of December was 311, an increase of 94 when
compared with November and an increase of 199 compared to December of last year.
Customer Service
•
Continued development of the Shire Smart Phone App has occurred, with Merit liaising with
the Smart Phone App developer to ensure there is integration between the App and
customer requests.
•
Discussions have proceeded with VicRoads, with the initiative planned to enable the Shire
to take requests for VicRoads roads and forward those to VicRoads for action, as either a
Merit Request or an email. This will mean that the customer does not have to make a
separate call to VicRoads upon being advised that the road in question is not a Shire
responsibility.
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Governance
•
Citizenship ceremonies continue with an excellent blend of formality and informality. During
the past half year, 3 ceremonies have been held at Peninsula Community Theatre, with 140
citizens naturalised.
•
In relation to Citizen of the Year- Junior Citizen of the Year – Community Event of the Year,
and in response to the Council’s desire to optimise the awareness of these prestigious
awards, a revised process of public awareness was undertaken. Publicity by way of direct
mail out to approximately 600 community groups and organisations was undertaken during
September. Articles were placed in three editions of Peninsula Wide. Councillors and
Selection Panel members were encouraged to be ‘ambassadors’ for the program and seek
nominations from their local communities. Large advertisements appeared in the local
newspapers.
•
The displaying of Council resolutions on the screen so there is clarity for both Council and
the community as to the Council resolution under consideration was a further refinement.
•
Both the Complaints Handling and the Managing Unreasonable Complainants policies were
reviewed at officer level, presented to Council and adopted on 22 August 2011.
•
Local township Council Meetings were held at Rye ( Rye Civic Hall) in July, Mornington
(Studio@PCT) in August, Dromana (Dromana Senior Citizens Centre) in August, Mt Martha
(Mt Martha House) in October, Mt Eliza (Mt Eliza Community Centre) in November.
•
As a means of further strengthening our procurement ‘value for money’, a number of
tenders totalling around $3M have been conducted through Procurement Australia and
adopted by Council.
Risk Management and Insurance
•
In terms of financial impact, the Shire’s total insurance premiums for 2011/12 were more
than 2010/11 but still lower than 2004/05. In ‘raw dollar terms, our 2011/12 insurance
premiums are $940k, where the 2004/05 premiums totalled $974k. The increase in
premium for last year was due primarily to a change in formula by CMP to have regard for
Council revenue; it should be noted that our CMP audit score was excellent and our claims
experience was good, however the formula change impacts most on larger Councils.
•
It is pleasing to see that in terms of public liability, the number of incidents in the half year
was some 23 less that the same period in 2010 (55 to 78). Interestingly, claims relating to
roads and road reserves, trees made up the majority of claims (49 out of 55); this can
probably be related to the number and extent of storm activity. Asset claims were less in
number and more in value.
•
Based on our assessment of risk, we use an external agency (Venue Ratings Insurance
Agency) to assess our exposure to risk for a range of ‘service delivery’ outcomes.
Inspections of twenty- six sporting reserves and pavilions completed in the first quarter of
the year, with a report from VRIA received on 21 December. Analysis of the report and an
action plan will be developed in early 2012.
•
As a follow up to last year’s report on Shire Halls, during July a follow up was undertaken
and it was pleasing to note that nearly all the Merit cases had been attended to.
•
During August an internal risk management audit was undertaken following the MAV –
Liability Mutual’s audit conducted in February 2011. The audit focused on those areas
where full marks were not obtained, and these matters have now been addressed.
Page 199
•
To try and mitigate claims, all operational and strategic risk registers are regularly reviewed
and updated at Unit and Team level. We now have over 500 potential Operational and
Strategic risks within the register, with assessments of likelihood and consequence
completed. Any risks that are assessed as ‘high’ have a proposed treatment, and this
treatment can be included in Unit business plans. This work is the subject of regular
scrutiny from the Audit Committee.
•
The current Business Continuity Plan is thorough and its structure is based on the Shire’s
organisational structure and teams. It provides for the relocation of service delivery and
continuity of operations should one of our main offices become unserviceable (the Audit
Committee has previously been advised on the advantages and disadvantages of our
multiple offices operating environment from a Business Continuity perspective).
•
Following a desk top audit, the Shire Business Continuity Plan has been reviewed to
ensure that all Units and Teams have a nominated ‘home’ in case of a disaster scenario.
•
Following the approval of the revised Staff Code of Conduct, senior officers were requested
to positively respond to the CEO advising that they had received and understood the
requirements of the Code. Over 140 officers were involved.
•
As required by legislation, the Purchasing policy was reviewed and adopted by Council in
December 2011.
•
The Legislative Compliance software has been mentioned in some detail under Risk
Management. In summary, all obligations have now been allocated to officers for ‘Local
Government Act’ responsibilities. Approximately 80 percent of obligations under other
relevant Acts have also been assigned. Reports will be produced for management
assessment in the March 2012 quarter.
•
A review of our Local Laws has continued.
- The review will have a number of objectives –
- Compliance with the “Better Practice – Local Laws Strategy” developed by DPCD
- Conversion to plain English
- Giving Council the opportunity to refine and reshape any Local Laws, or possibly adopt
new local laws.
- A number of workshops, facilitated by a consultant, have been conducted at officer level
with team members from the Sustainable Environment and Sustainable Infrastructure
groups. Workshops of available councillors have also been undertaken.
•
Ongoing training sessions titled “Integrity in Local Government – Ethics Under the
Microscope” continue to be rolled out across the Shire. To date, over 300 officers have
attended, with a further 100 to attend over coming months. A key component of those
workshops refers to purchasing, conflicts of interest and acceptance of gifts.
Financially, the YTD unfavourable variance relates mainly of timing of payments for photocopiers
and customer service salaries. The customer service salaries variance results from some
increases in sick leave and the non-use of annual leave. Many staff in the team have leave
scheduled to be taken in January and February, which will assist.
The year end forecast is currently favourable by $110k due to the reallocation of Councillor
discretionary funds to priority projects.
$'000
Month Month Month
Y.T.D
Y.T.D.
Y.T.D
Y.E.
Y.E.
Y.E.
(404)
(571)
(167) (2,715) (2,997)
(282) (4,502) (4,392)
110
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PROPERTY AND VALUATIONS
November
727 Nepean Highway Mornington
This dwelling was vacated in November. The property is used for transitional accommodation in
partnership with the Salvation Army, Peninsula Youth and Family Services. It is expected that the
property will be tenanted in January 2012.
Bathing Boxes/Boatsheds
November has seen an increase in damage and graffiti to beach boxes on the Rosebud foreshore.
Approximately 25 boxes have been affected and all relevant licensees have been notified.
The most serious damage occurred to Beach Box 97 Rosebud Foreshore, which was destroyed by
fire. The licensee has been notified and Police are investigating.
Beach Box 167 Rosebud Foreshore was extensively vandalised, with a brick wall collapsing.
Property Officers arranged for temporary repairs to secure the structure and prevent public access.
General Revaluation 2012
The Revaluation continues to proceed on schedule with the lodgement of submissions to the
Valuer General Victoria being submitted for certification on time.
Page 201
Objections
Enquiries based on the 2011/2012 rate notices were very low, allowing for greater concentration of
the Revaluation. A total of 10 formal objections were lodged from approximately 95,000 rate
notices issued is extremely low.
December
Road Closure and Sale - Alfred Street Hastings
Council resolved at its meeting of 19 December 2011 to proceed with the process of public
advertising associated with the road closure and sale of part of Alfred Street Hastings. Public
advertising of the proposal will commence in mid January 2012 inviting submissions to the
proposal.
Council has also resolved to acquire by negotiation portion of the existing private car park at No
11-13 Queen Street Hastings which will enable this parcel of land to be permanently set aside for
use as a road linking the rear of the High Street Shopping Centre.
Subject to the outcome of this public consultation, the sale of portion of Alfred Street will proceed
and provide for the implementation of Planning Amendment C91. Amendment C91 requires a
contiguous commercial development linking the existing Kmart with the proposed new
development. The proposed Developer has advised that they have lodged a planning permit
application and would be prepared to commence a development as soon as practical after the
issue of a planning permit and the successful completion of the sale of the portion of Alfred Street.
Council is also proposing to close the balance of Alfred Street to vehicular traffic excepting two
east west linkages between the abutting car parks. If successful, this proposal will provide for the
development of a pedestrian only linkage between High Street and the proposed shopping centre
development. A further report will be presented to Council in 2012 to consider the design and
funding for this proposal.
Old Coast Guard Building Safety Beach
As a result of a request from the Safety Beach Foreshore Landscape Committee, officers
considered the proposal of a partial demolition of the Coast Guard building to be modified to suit an
Agora. An assessment of this proposal was undertaken and it was determined that modification
works necessary to comply with the building code would make the project cost prohibitive.
Accordingly the existing building has now been demolished and a new design for the site is to be
considered as part of the Coastal Management Plan currently being developed in 2011/2012. The
design for the Agora will be developed working closely with the community including the Safety
Beach Foreshore Advisory Group and Association for Building Community in Dromana (ABCD).
Strategic Property Review
Public notices will be published in January 2012 advising the community of Council’s intention to
sell the following properties:
•
•
•
10 Hillview Avenue, Rye
10 Knox Avenue, Blairgowrie
14A Robinson Place, Portsea
The public has 4 weeks to make a submission in relation to the proposed sales.
If no objections are received, the properties are likely to be offered for sale by auction in
March/April 2012.
Stardust Circus, Village Green Rosebud
The Circus will again occupy the Village Green Rosebud for a 2 week period in January.
Page 202
•
•
•
•
•
•
•
•
Income generated from bathing box transfers is expected to be higher than budget.
3 properties considered surplus to Council’s needs under the Strategic Property Review will
be advertised for public comment in January 2012.
The bi-annual revaluation of all rateable and non-rateable property has proceeded to
schedule despite having one senior officer position remaining vacant.
The property situated at 1097 Frankston-Flinders Road, Somerville which is proposed to be
sold to ALDI Supermarkets has now been advertised for public comment with only one
submission having been received. The successful sale of this property will provide funding
for the construction of a new preschool.
Council has now approved the sale (and rezoning) of the Mornington Youth Club and
Tennis Club properties to fund the relocation of these facilities to Civic Reserve Mornington.
The Strategic Property Review is continuing with further properties being identified in
Nepean and Rye Wards. It is expected that the review of Cerberus and Balcombe Wards
will be completed early in the new year with a report being presented to Council in February
2012.
As a result of the recently adopted Social and Affordable Housing Policy, expressions of
interest will be sought from Registered Housing Associations in the new year for the
property at 16 Currawong Court, Rosebud West.
Plans of subdivision are now available to officers electronically through the Corporate
Information System and will shortly be able to be viewed through GIS.
Financially, the year to date favourable variance of $58k can primarily be attributed to rental
income and sale of valuation data to South East Water phasing anomalies. This is not expected to
affect the year end forecast.
$'000
Month Month Month
Y.T.D
Y.T.D.
Y.T.D
Y.E.
Y.E.
Y.E.
406
549
143
2,315
2,373
58
4,852
4,852
0
Page 203
INFORMATION SERVICES
November
The IT section is responsible for the delivery of computing services in a significant number of
applications to Councillors and staff right across the Shire. Modern service delivery is dependent
on technology so we must protect ourselves as much as possible from the effects of a disaster that
denies Councillors and staff access to computer services and data, and to this end, Rosebudbased IT services have been replicated at Mornington so data recovery is possible from two sites
quite some distance apart.
During November, a successful “fire drill” was carried out to test our response to disaster recovery.
A number of departments participated and all reported that data accessed from the backup site
was accurate and available in a timely manner.
IT Support
Expected to achieve
Commence Maternal and
Child Health testing of new
ADSL2+ connections in
preparation for the potential
thin client rollout.
Provide helpdesk function
Did Achieve
Provide helpdesk support
(736 calls logged)
Install new version of Amlib
into test environment
(requires SQL server 2008)
Software upgrades
Issues Confronted
Testing delayed due to delay
in Telstra implementing
ADSL2+
Up to 5 staff directed to other
duties on some days
Upgrade deferred by Library
staff until Feb 2011.
•
•
•
•
Carelinksystem upgraded
from v3.11 to v3.1.1
Centre Based Care
upgraded from v6.6.0 to
v6.6
Preliminary planning for
Objective re 8.1 upgrade
Finalise the Merit
integration with P&R
applink with target
rollout December 5.
None
None
None
Live rollout 19 December
Objective upgrade
Finalise the Merit integration
with P&R applink with target
rollout December 5.
None
Other
Setup training laptops at
Pelican Park to enable staff
to work while renovations
were carried out
None
Page 204
Expected to achieve
Network Administration
Did Achieve
Business Continuity Program
– carry out a full-scale
BCP/DR test for all major
systems including Proclaim,
Computron, Objective, Merit,
Chris and Carelink by
scheduling a simulated failover to a BCP environment.
Users of each system will
test connectivity and data
integrity.
Successfully completed a
test for all major systems
including Proclaim,
Computron, Objective, Merit,
Chris and Carelink by
scheduling a simulated failover to a BCP environment.
Implement Airwatch Mobile
Device Manager in a test
environment to determine if
it’s the right tool to administer
mobile devices (iPhones,
iPads, Android etc) remotely.
Implemented a trial of the
Airwatch Mobile Device
Manager in a test
environment. Preliminary
results indicate that this is
likely to be a success
Rollout of Objective 8.1
None
Users from each major
section tested connectivity
and data integrity
Initiate a cutover of the Rye
M&CHS centre from one
DSL link vendor to another
Information Planning
Merit integration
Issues Confronted
None
It was our hope that this
service could be migrated
from one vendor to another
on the same day, but vendor
1 insists that the existing
service has to be formally
cancelled before the service
can be migrated which slows
down the process.
User Acceptance Testing
(UAT) completed
Fixing the issues raised in
the Merit integration User
Acceptance Testing
Timelines for the rollout of
Objective 8.1 and CI
established
None
Commencement of work on
the rollout of Objective 8.1
Corporate Information System (CIS)
Item
Completion
Comment
Network drive documents
migration management
strategy
February 2012
A strategy is being developed for the other
network drives (N: P:).
Page 205
Item
Completion
Comment
Integration with Merit
December 2011
The full integration with Merit will go live on
the 19 December 2011.
Upgrade to Objective 8.1
and enterprise search
March 2012
An upgrade to the new generation of
Objective (Version 8.1) is planned for late this
year once it becomes available. This new
version has improved searching and
workflow, thumbnails for images and
enterprising searching of network drives.
Merit closed story board
migration to the CIS
December 2012
The storyboards of all closed Merit cases are
to be captured in the CIS. The work will
commence once 8.1 is rolled out.
Integration with Ci
2012
Work has commenced on the re-writing of the
Objective Applink for integration with the new
generation of Property and Rating (Ci) ready
for a rollout in conjunction with Ci in 2012.
Stage 3
To be
confirmed
This stage may include the development
collaboration tools, engineering drawings
management, Council minutes and agendas
and integration with other corporate
applications where applicable.
GIS
•
GIS data is being collated for inclusion in the Municipal Emergency Central database which
will be used by shire staff via a web based system in the event of an emergency.
•
Recreation and Leisure are preparing a new Draft Equestrian Plan and maps have been
prepared to assist at public workshops and for inclusion in the final plan.
•
Some addressing issues for properties in Sorrento were corrected
•
New data has been received showing the Designated Bushfire Prone areas and has now
been incorporated into the shire’s GIS.
•
Maps have been prepared for Strategic Planning for the Communities Planning Framework
project, Rosebud Foreshore, Sorrento Cemetery, Warringine Park, Hastings Marina, Tanti
Creek Friends Group, Shire Camping areas and others.
Records
The Records unit continues to notice a decline in daily paper-based general correspondence and
an offsetting increase in electronic documents as is to be expected, however, at this time of the
year there are significant increases in correspondence due to seasonal factors. For example,
return of Annual Registered Premises Renewal forms, Regular Hall Users Hire Applications for
2012, Planning amendments, School Holiday Program and Kindergarten enrolments, Parking
Infringement complaints, severe flooding events and annual fire hazard inspections (and related
prevention notices & infringements).
December
It’s not often that the Information Services unit has a direct role to play in the community, so it’s
pleasing to have the opportunity to relate a success story under Community Plan item 5.4.2
“Identify key priorities and advocate on behalf of the community”.
Page 206
Residents living in an area of south Rosebud submitted a petition to Council on 12 December 2011
asking for help to improve domestic broadband services. This matter was referred to Telstra who
assigned a “black spot” specialist to the task, whom Council staff introduced to the petitioner. It
now transpires that Telstra is able to assist to some extent and the petitioner has written back to
Council thanking us for our assistance.
Expected To Achieve
IT Support
Commence testing of ADSL
2+ at Rye M&CH Centre
Complete December rollout of
new computers.
(approx 850 calls)
Did Achieve
Problems Encountered
Testing implemented and results
so far look positive.
Rollout program completed and
old computers due to be
collected early January 2012.
(733 calls)
Some staff on leave made
changeover of laptops difficult.
Shipping delays from Dell.
Network Administration
Finalise the trial of Airwatch
Mobile Device Manager.
Trial has now been completed
successfully and this product
appears to meet all of our needs.
Next stage will be to purchase
some production licences
Site was finally cutover in late
December
Initiate a cutover of the Rye
M&CHS centre from one DSL
link vendor to another
Testing of high speed storage
that may provide increased
performance for the virtual
desktop environment (VDI)
Vendor supplied a demonstration
unit that was attached to our VDI
test server. Unit met the advertised
claim of substantial disk
performance increase and would
certainly improve user response
time of virtual desktops.
Lengthy delay in transferring
service between
telecommunications vendors due to
lack of a “churning” agreement
between them.
Rollout of Merit integration
Merit/Objective integration rolled
out on the 19 December 2011
Develop plans for the rollout of
Objective 8.1 and Enterprise
Search
Plans for the rollout of Objective 8.1
and Enterprise Search finalised
Finding the budget for the required
upgrade of the infrastructure for 8.1
– resolved by successfully
negotiating a heavily discounted
license fee for Enterprise Search
(60% plus $50K)
Item
Completion
Date
Comment
Network drive documents
migration management
strategy
February 2012
A strategy is being developed for the N: & P:.network
drives.
Upgrade to Objective 8.1
March 2012
Work has commenced on upgrading Objective to Version
Page 207
Expected To Achieve
Did Achieve
and Enterprise Search
Problems Encountered
8.1 and installing Enterprise Search. This will improve
searching and workflow functionality and provide
thumbnails for images and enterprising searching of
network drives.
Merit closed story board
migration to the CIS
December
2012
The storyboards of all closed Merit cases are to be
captured in the CIS. The work will commence once 8.1 is
rolled out.
Integration with Ci
2012
Work has commenced on the re-writing of the Objective
Applink for integration with the new generation of Property
and Rating (Ci) ready for a rollout in conjunction with Ci in
2012.
Stage 3
To be
confirmed
This stage may include the development collaboration
tools, engineering drawings management, Council minutes
and agendas and integration with other corporate
applications where applicable.
•
GIS
• Applications for the GIS Specialist closed on the 16th December and there were not sufficient
eligible candidates to interview. We will readvertise in early January.
•
In readiness for the fire season, GIS are working with Aged & Disabled Services to extract data
for all “Vulnerable Persons” and display them on GIS.
•
GIS data supplied for use by staff in the MECC Central GIS database, and updates can be
supplied as required.
•
The GIS team have taken this “slow” period to also carry out some data integrity processes for
improving both the map base and the Property & Rating property data.
•
GIS is working with the Natural Systems team to prepare reports for all owners affected by the
fauna data surveys that have been carried out over recent years. The reports will be tailored for
each owner, detailing what fauna was discovered on their properties.
Records
Summer is a time when we traditionally receive higher than normal volumes of correspondence,
via Australia Post, by hand and by email. Examples include returns of Annual Registered
Premises Renewal forms, applications for hall hire, public submissions for Proposed MP Planning
Amendments C156, C158 and C162, School Holiday Program Enrolments, Four-Year Old
Kindergarten enrolments, parking Infringement complaints, severe flooding events and annual fire
hazard inspections.
Upgrades to Objective scheduled for 2012-2013 should ease some of this workload by allowing us
to implement smart-scanning together with Objective’s Autoload feature, hopefully in time to
alleviate much of next year’s seasonal overflow.
• Microsoft Licensing strategy
MAV licensing tender completed and new pricing presented to Council on 15 August 2011 who
endorsed the signing of a new three year agreement. We are now optimally licensed and can
deploy a range of the latest Microsoft functionality across the organisation
•
Mobile Computing
Mobility functionality is already in place in Environmental Health: Officers are directly entering
data into corporate systems when in the field, instead of double-handling by taking notes then
re-keying them when updating systems back in the office.
Page 208
The Health team will come on board once seasonal peaks are over.
Local Laws rangers are now retrieving data live from corporate systems using iPads when out
of the office, and fire inspections will be carried out using the same technology.
•
Video Conferencing
Video Conferencing between the three main offices is now fully installed and functional.
•
Business Continuity
The Information Services unit achieved a milestone three years in the making - a successful
full-scale Business Continuity Program “fire drill” was carried out during November in which a
number of departments participated and all reported that data accessed from the backup site
was accurate and available in a timely manner
•
Software upgrades
Merit integration with Property and Rating is completed
•
Technology Enhancements
iPads have been rolled out to some staff in the Environment Protection Unit and Infrastructure
Project Management teams for field-work, and to eight Councillors. These devices provide a
different user-experience than traditional computers and reports are that they are delivering
productivity benefits.
•
Electronic correspondence processing
The Building department has successfully negotiated with Building Surveyors to submit all
building documents electronically wherever possible, and now it is projected that 90% to 95%
of all documents submitted Building Surveyors
•
The Corporate Information System which given the sheer amount of work involved is
progressing well. The CIS Project is the largest IT/IS project undertaken by MPS in terms of
both expenditure and its impact on the organisation, and we are moving closer to the ultimate
goals of the Project, which are:
•
Establishing a knowledge-centred culture through an integrated approach to sharing
information
•
Conducting business online through the ability to manage electronic content
•
Complying with legislative requirements
Some areas have really embraced the new opportunities; others are learning more slowly.
Productivity benefits are becoming more evident although just as importantly, the new system
is allowing us to manage more, and more effectively with the same resources
•
GIS
We often only recognise ‘big steps’ in service enhancement, when the reality is that that many
small steps can add up to large productivity gains. The GIS team constantly delivers services
across the entire organisation, of which a small selection is replicated here by way of example.
•
Updating maps for Land Liable to Flooding for the Building Surveyor for subsequent upload
into Proclaim
•
Analysis to assist Economic Development to identify businesses along the route of the
2011 Jayco Sun Tour
•
Recreation & Leisure have provided coordinate data which has been processed and
mapped showing the location of all public toilets as part of their audit process.
•
Ongoing extensive electoral review by the VEC and MPS Councillors. The GIS team has
been re-calculating voter numbers and re-aligning Ward boundaries to meet ‘community of
interest’ issues and individual Councillor requirements.
We simply cannot manage without our significant investment in technology
Page 209
Financially, the YTD unfavourable variance of $208k arises from budget phasing variances in a
small number of accounts that preliminary investigations show are largely due to prepayments and
other budget phasing differences that are unlikely to persist until year end.
Specifically,
• IT Lease Operating expenses show a $119k unfavourable variance due to the posting of a
prepayment of $104k. The balance of this variance includes some small adjustments.
• Telecommunications lump sum costs is on budget, but a $62k prepayment is not reflected
in annual budget forecasts so the variance is a timing difference
• Computer software support and maintenance is a $1m+ budget with inevitable timing
differences and variances arising due to its complexity. These variances are under
constant review and any discrepancies will be raised if they become an issue.
At this stage there are no known issues of significance that will have an adverse impact on the
year end result.
$'000
Y.T.D
Y.T.D.
Y.T.D
Y.E.
Y.E.
Month Month Month
Y.E.
(115)
(260)
(145) (1,233) (1,441)
(208) (2,253) (2,253)
(0)
Page 210
FINANCE
November/ December
Revenue Management
Activities during November and December have been relatively routine, apart from a significant
increase in the volume of notices of acquisitions processed as a result of settlements prior to the
summer holidays.
The level of ratepayers paying by instalments is creeping higher.
ratepayers (or 42.86%) have chosen to pay by instalments.
This year, some 40,719
Following the November 30 due date for the second rate instalment, approx 3400 overdue rate
instalment notices were issued.
Accounting Services
A range of technology enhancements have been implemented in preparation for the mid-year
budget review and upcoming 2012/13 budget process.
This year again, as part of the Shire’s Learning and Development program, a number of “Financial
Management” training sessions were held during Nov/Dec. The aim is to create a better
understanding of internal providers (Finance) roles within Council. This year the sessions included
training for budget preparation and control.
Having substantially completed the major aspects of the 2011/12 mid-year budget review, it is
pleasing to report that we have been able to accommodate a range of adjustments while
forecasting no major changes to our overall ‘bottom line’ result. The results of the mid-year budget
review will be formally reported in the January 2012 Monthly Report.
Initial planning for next years budget process has commenced.
• The 2011/12 Budget was formally adopted by Council on 25 July 2011.
• The Financial Statements were audited and approved without qualification by the AuditorGeneral. (signed 12th September 2011). A very smooth process and no comments (again) in
the Management letter.
• Year end accounts for the Regional Waste Management Group and the Cemetery Trust also
proceeded smoothly.
• Rate notices were mailed out mid September and given that Council chose to introduce
differential rates for vacant land in 2011/12, the level of general enquiry was minimal. Whilst we
might have expected some significant questioning and requests for reclassification or for
contiguous rating (meaning consolidation of land to avoid paying two municipal charges), this
has also been surprisingly low,
• The review of rating under the Cultural and Recreation Lands Act continues. A report will be
presented back to Council prior to (or during) the 2012/13 budget process on any recommended
changes.
Page 211
Officers continue to work on a Ten year Financial Plan for Council’s consideration in the future.
Whilst only a four year financial plan is required as part of the Strategic Resource Plan, a ten
year financial plan is seen as preferred.
•
• A number of other Finance policies have been presented to the Audit Committee for review as a
prelude to being formalised with Council.
• The Grants Commission Return was completed to schedule.
• Finance staff participated in the Community Grants Panel
• A range of technology enhancements have been implemented. Development of the 2012/13
budget data entry process is complete and has been presented to relevant users via a
comprehensive user manual and 6 training sessions. Data entry by users has commenced.
Further development of reporting will continue next quarter.
• The Mid Year Budget review commenced.
• We have commenced the ‘Service Provider’ 2012/13 budgets in preparation for broader budget
deliberations.
• All pay runs were completed on time without issue
•
A new “Employee Self-Service Kiosk & Information” Payroll module has been implemented.
Financially, the year to date favourable variance of $639k is due to the timing of employee
overhead expenses and will have no impact on the year-end result.
No year-end forecasts are required/proposed at this stage.
$'000
Month Month Month
Y.T.D
Y.T.D.
Y.T.D
Y.E.
Y.E.
Y.E.
(214)
423
638
(456)
183
639 (2,134) (2,134)
0
Page 212
DIRECTOR – SUSTAINABLE ORGANISATION
November
With such a heavy reliance on technology to undertake even the most basic tasks, Business
Continuity and its ‘big brother’ Disaster Recovery is critical for the Shire.
The current Business Continuity Plan is thorough and its structure is based on the Shire’s
organisational structure and teams. It provides for the relocation of service delivery and continuity
of operations should one of our main offices become unserviceable (the Audit Committee has
previously been advised on the advantages and disadvantages of our multiple offices operating
environment from a Business Continuity perspective).
Following a desk top audit, the Shire Business Continuity Plan is being reviewed again to ensure
that all Units and Teams have a nominated ‘home’ in case of a disaster scenario.
IT business continuity is reported regularly to the Audit Committee.
In November, a
comprehensive Disaster Recovery test was undertaken, and the results were very positive. The
test was the subject of a peer review (with the City of Greater Dandenong offering its resources to
oversee the rigour of the scenarios. Our disaster recovery environment at Mornington proved to be
fully capable of managing the various scenarios.
Additionally, and as a response to a report tabled in Parliament by the Auditor General on the
broader issue of Business Continuity Planning, the Auditor General was provided with a copy of
the Shire’s IT Disaster Recovery Strategy. No negative comment was made as part of the AG
Management Letter.
December
For the fifth year Auditor General completed an audit of financial sustainability of Councils. The
results, published in late November 2011 as a report to State Parliament, saw this Shire’s ranking
as ‘low risk’ sustained, the best rating given to Councils. Four of the five KPI’s used by the Auditor
General improved from the previous year, with the other relatively similar.
Page 213
A good summary of the Group’s deliverables is provided in the Unit summaries preceding this
report.
Financially, the year to date favourable variance of $11k is primarily due to leave taken and will be
reviewed during the mid year review.
.
$'000
Month Month Month
Y.T.D
Y.T.D.
Y.T.D
Y.E.
Y.E.
Y.E.
(49)
(51)
(2)
(237)
(226)
11
(472)
(472)
0
Page 214
CAPITAL WORKS OVERVIEW
7401 - Building Renovations – Major Building Refurbishment
Council has budgeted $2.1m for building renovations. Four community building refurbishments will
be completed in 2011/12. In addition, works are planned to commence on the replacement of the
heating, ventilation and air-conditioning system (HVAC) in the west wing of the Rosebud Municipal
Office.
The focus of the building refurbishment program is to raise the standard of buildings to acceptable
community standards. Some works may be necessary to comply with regulatory (e.g. building
codes), public health and safety requirements. Preventive maintenance and limited visual and
aesthetic upgrade works are considered. Energy and water saving measures, elimination of waste
and sustainable sources of building materials are a priority.
The scope of works for building refurbishments are project specific and may include:
• Repainting;
• Floor resurfacing and/or replacement of floor coverings;
• Toilet and kitchen upgrades including provision of a toilet for persons with a disability;
• Window repairs and/or glazing replacement;
• Removal of any asbestos materials;
• Provision of wheel chair access paths;
• New energy efficient lighting, heating, ventilation and cooling systems;
• Roof repairs or replacement; and
• Installation of water saving fixtures and water tanks for capture of roof water for toilet
flushing.
Dromana Senior Citizens Building
Works for the refurbishment of the Dromana Senior Citizens Club building reached practical
completion on 22 August 2011.
Dromana Neighbourhood House Building
Works for the refurbishment of the Dromana Senior Citizens Club building commenced on 20 June
2011. The project reached practical completion on 9 September 2011.
Page 215
Mornington Park Pavilion
Works have reached the stage of practical completion for the refurbishment of the Band Pavilion in
Mornington Park. The works included provision of new toilets, secure storage areas and a
kitchenette for the pavilion.
The Stables Building, Currawong Community Centre, Mornington
Works are continuing on the refurbishment of The Stables building at Currawong Community
Centre. This project includes four community meeting rooms, art room and new toilet and kitchen
facilities. The heritage fabric of the original stables building is being preserved within this
development.
It is anticipated refurbishment works will be completed in June 2012.
Rosebud Municipal Offices, Building Services Upgrade
A contract has been awarded for upgrading of services to the Rosebud Municipal Offices (west
wing) and site works will commence in early January 2012.
The existing 40 year old heating, ventilation and air-conditioning (HVAC) plant is being replaced
because it is inefficient, expensive to maintain, unreliable and replacement parts cannot be readily
obtained. The offices currently consume 2.5 times the recommended government benchmark for
energy consumption. The current energy bill exceeds $150,000 per annum.
The building works include the replacement of the HVAC system and installation of energy efficient
lighting and ceiling insulation. Carpets will be replaced in the reception room, customer service
area, meeting rooms and some workstations. Other works include installation of a disability toilet in
the customer service area, showers in the downstairs toilets, sound proofing of the Councilor’s
lounge and a buffet servery in the reception room.
Page 216
This building upgrade is another example of Council’s strong commitment to reducing its
environmental impact and providing staff with a comfortable, energy-efficient and sustainable
workplace. It is estimated the works will reduce greenhouse gas emissions by 65 tonnes per
annum and annualised operating costs by $25,000.
It is anticipated works will be completed in November 2012.
7444 – Installation of Pedestrian Operated Signals, Frankston-Flinders Road, Hastings
The Installation of new Pedestrian Operated Signals across the divided carriageway of FrankstonFlinders Road Hasting has been installed. Power supply connection has been ordered, waiting on
supply to connect power. A Contract has been awarded to Citywide Service Solutions Pty Ltd.
The signals are located approximately 50m north of the intersection of High Street, between High
Street & Glendale Avenue. The need for Pedestrian Operated Signals to be installed at this
location was identified in both the Hastings Commercial Area Parking & Traffic Management
Strategy, and in the Hastings Township Ride Safe Linking Shared Paths Strategy.
The installation of Pedestrian Operated Signals (POS) includes the following ancillary works:
• Modification to the existing centre median island.
• New pedestrian links from POS to existing footpaths.
• Removal of redundant pedestrian links and reinstatement to match existing.
• Pedestrian fencing along the centre median island.
• Pedestrian lighting to AS1158.
• Removal of the existing children’s crossing facility approximately 50m south of High Street
and reinstatement to match existing.
• Installation of a new children’s crossing facility on High Street approximately 100m east
Frankston-Flinders Road.
7610 – West Rosebud Family and Children’s Hub
Works are continuing for stage 2 building additions as part of the development of a multi-purpose
community centre off Allambi Avenue, Rosebud West.
Stage 2 is for the addition of community meeting and activity rooms. It consists of four multipurpose meeting rooms, two interview rooms, office, kitchenette, toilets and associated store
rooms. The building additions are linked to the BER building via a wide passageway. A number of
multi-purpose rooms have doors opening to an outdoor courtyard situated between the buildings.
This paved courtyard includes outdoor seating and shade trees. One of the multi-purpose rooms is
set-up for occasional child care. It includes toilets for children under 5 years old and an outdoor
play area. Sealed car parking for 41 vehicles will be constructed.
It is anticipated building works will be completed by the end of February 2012. Planting for the
landscape areas will be undertaken during autumn 2012.
Page 217
7617 – High Street, Reconstruction, Hastings
Works are now completed for the reconstruction of High Street Hastings, from Frankston- Flinders
Road to Hendersons Road. The project is being funded by the Federal Government as part of the
Roads to Recovery program. A contract has been awarded to Streetworks Pty. Ltd.
The upgrade will provide for improved safety to motorists and by include following key
components:
• Traffic lane widths of 3.5m, upgrade from current 2.8m widths
• Improved access to abutting roads
• Formal bus stops
• Improved delineation
• Improved drainage
• Improved street lighting, and
• Other associated works
The proposed road upgrade will improve the amenity, access and safety aspects expressed by
many of the local residents.
7621 – Dromana Streetscape Works, Pier Car Park Precinct, Dromana
Reconstruction of the foreshore car park on Point Nepean Road, Dromana, has reached the stage
of practical completion. This project provides 72 angle parking spaces accessed by service lane off
Point Nepean Road.
This development is part of the Dromana Foreshore Landscape Master Plan. It will improve traffic
safety, include quality landscaping and water sensitive design of storm water runoff.
It is anticipated soft landscaping of the area will commence in March 2012.
Page 218
7643 – Proposed Roundabout Construction High Street & Queen Street, Hastings
Detailed design has commenced for the proposed new roundabout at High Street and Queen
Street, Hastings. Mornington Peninsula Shire has been successful in obtaining part funding
through the Federal Government’s National Black Spot Program (Vic Roads) to construct a
roundabout at the intersection of High Street and Queens Street in Hastings. The NBSP gives
priority to accident prevention projects which have the highest benefit / cost ratio on a state wide
basis.
There have been four, with two seriously injured and two injured over a six year period from the
start of 2004 to the end of 2010 at this intersection.
The upgrade will provide for improved safety to motorists and pedestrians and will include the
following key components:
• Central island construction
• Kerb and channel returns
• Splitter Islands with pedestrian refuges
• Pavement widening
• Drainage improvements
• Lighting improvements
• Other associated works
The relocation of electricity assets has been completed to enable further civil construction. The
proposed civil works are currently scheduled to commence early in 2012.
7656 – Dromana Bay Life Saving Clubrooms
Dromana Bay Life Saving Clubrooms are being built on the Dromana foreshore south of the pier.
This new facility will provide a home for the Dromana Bay Life Saving Club and shared kitchen and
bathrooms facilities for Dromana Sea Scouts.
Project funding is from a state government grant and $260k Shire contribution. The Dromana Bay
Life Saving Club is the responsible project manager and a number of local firms are assisting with
construction activities.
It is anticipated the building will be fit for occupation in April 2012.
Page 219
7660 – Pavilion Strategy – Implementation
The pavilion strategy aims to bring sports pavilions up to current standards. The contract works
may include building additions, alterations or refurbishment.
Crib Point Recreation Reserve
Tenders have been received for the partial refurbishment of this building including:
•
Provision of public toilets including disability access toilet;
•
Disability access to the building;
•
Partial replacement of timber flooring;
•
Kitchen replacement works (excludes fit-out of appliances which is a club cost);
•
Roof replacement;
•
Electrical works including new switchboard, wiring and energy efficient lighting;
•
Asbestos removal;
•
Replace existing glazing to building code requirements;
•
Repainting (externally only); and
•
New grease interceptor trap.
It is anticipated the refurbishment works will be completed in March 2012.
Dallas Brooks Park (Beleura Junior Football Club)
Detailed plans are being developed for building additions to Beleura Junior Football Clubrooms.
The building additions include visitor change rooms, umpires room, trainer’s room, store room,
scorer’s room and public toilets.
It is anticipated the detailed project specifications will be completed in January 2012.
H028 – Hendersons Road Special Charge Scheme, Bittern
Works are now completed for the construction of the unmade section of Hendersons Road, Bittern
from Myers Road to the existing constructed section approximately 290 metres north of Myers
Road has now reached practical completion.
S600 Cobb Road, Mt. Eliza – Special Charge Scheme
The construction of Cobb Road, Nepean Highway to Grant Road, Mt. Eliza has commenced. A
contract has been awarded to Streetworks Pty. Ltd. to complete the works.
Page 220
Funding for this project is by a Special Charge Scheme. The property owners together with
Council will pay for the cost of these works under the provisions of the Cobb Road Special Charge
scheme. Council will contribute 50% of the cost of works and property owners the other 50%.
Council resolved to declare the special charge at its meeting on 9th August 2010.
The objective of the works is to improve access, safety, residential amenity and to reduce the
impacts of storm water runoff and maintenance costs.
The contract works involve the construction of part of Cobb Road, from Nepean Highway to Grant
Road, for a total length of 670 metres.
The proposed new road reconstruction includes the following key elements:
• 5.9m wide road (back of kerb to back of kerb).
• Four Raised Platforms with 50km/hr speed limit throughout the whole length.
• Plain concrete for driveway access.
• Rollover kerb and channel on both sides.
• 270mm thick crushed rock, primer seal and 30mm Asphalt on top.
Photo of newly constructed kerb and channel
Construction works to be completed by March 2012.
S601 Green Island Avenue, Mornington – Special Charge Scheme
A contract is currently being let for the construction of Green Island Avenue, from Dunns Road to
Nepean Highway. The works will include the construction of three raised platforms, along with
formalised underground drainage.
Construction works are anticipated to be undertaken from January to April 2012.
D401 The Eyrie Gully Stabilisation, McCrae
Civil works have now been put on hold due to unseasonal wet weather over the summer period.
This is the first project to roll out under the Integrated Local Flood Management and Drainage
Page 221
Strategy. A contract has been awarded to Maw Civil Pty Ltd ($823k). A dilapidation report for
properties adjoining The Eyrie Gully prior to civil works has been undertaken to document the
current condition of the properties.
The Eyrie gully is a naturally formed drainage path that collects water from the slopes of Arthurs
Seat channeling it down to the foreshore and out to Port Phillip Bay. The gully is subject to erosion,
making its slopes unstable and resulting in several minor landslips in recent years. The gully has
traditionally been used as an access between The Eyrie and the beach by residents of McCrae.
Landslips have made the walking track unsafe; one attempt was made to construct a board walk
across a slip to reconnect the track, however another slip rendered the board walk unsafe soon
after its completion. The track has since been closed pending further works.
This project involves partial filling of the gully to stabilize its banks reducing the risk of further
landslips. A drainage system will be constructed to connect existing pipes and discharge storm
water to the outfall channel in the foreshore. The drainage system has been designed to take into
account increased pressures from climate change. A timber boardwalk and steps will be
constructed to reopen the walking track. Landscaping and wetland works will be conducted under
a separate contract at a suitable time immediately following completion of the civil works.
The first stage of the works which involves the beach outfall and the road crossing of Pt Nepean
Road have now been completed. Further work is being held off until ground conditions dry out
D403 Peninsula Avenue Flood Alleviation Project, Rye.
Drainage works are now completed for the Peninsula Avenue Flood alleviation project. Peninsula
Avenue has been subject to flooding over many years with the existing stormwater system being
connected to a drainage reserve located immediately behind Rattray and Walker timber yard. The
reserve was designed to act as a large soak pit; however the presence of Limestone and a shallow
ground water table, does not allow stormwater to effectively soak into the ground.
The project included enlarging the reserve to act as a soak pit/storage basin for a new pump
station. A gravity main will connect the basin to the pump station, which will pump water in a new
rising main along Melbourne Rd to a sub-surface storage tank in RJ Rowley Reserve. If the tank is
full, water will be pumped to the existing drainage system at the intersection of Melbourne Rd and
Dundas St that connects to the bay. Water in the tank will be used for irrigation of RJ Rowley
reserve during drier months and other purposes during wetter months, such as street sweeping.
D406 Nepean Highway Drainage Mitigation Works (Marine Drive to Country Club Drive),
Dromana
Footpath construction works have commenced, further works of underground drainage mitigation
are planned to commence shortly along Nepean Highway from Marine Drive to Country Club
Drive, Dromana. The works will provide for improved drainage network and footpath access within
the area. A contract has been awarded to Downer Edi Works ($443k).
The project is being delivered as part of the Shire’s Integrated Local Flood Management and
Drainage Strategy.
It is anticipated works will be completed by late February 20112
E549 – Caraar Creek Rd Coastal Path Boardwalk, Mornington
The 40 metre boardwalk has been completed and is now open. The contract was successfully
completed by GR Design and Construct under at times very difficult conditions.
Page 222
E523 – Balcombe Creek Boardwalk Stages 5 and 6
The contract was awarded to Openspace Infrastructure and the work follows on from the previous
stages
Screw piles are now being used to replace the concrete stumps to avoid further delays due to the
wet weather and have proved very successful in allowing work to continue during the wet periods.
Stage 5 is nearly complete and works are expected to progress though to early in the new year
where when Stage 6 will begin. Screw piles will again be used for this stage.
Placement of Screw Piles
6289- Mt Martha, Coastal Path and Stairs to Beach on the Esplanade opposite Alice St
The contract has now been let to GR Design and construct and work for the new beach access will
begin in late January 2012.
The project work is a combination of a path and stairs for the steep section of the embankment to
the beach to a clearing between the bathing. This access will replace the next two accesses to the
north which have been closed due to land instability and will become the main access to the Mt
Martha North Bathing Boxes.
The majority of the funding is from the Department of Sustainability and Environment
Page 223
Financially: There were no changes to report in the November/December period. Changes are to
be addressed in the January report.
Month Month Month Y.T.D Y.T.D. Y.T.D
Y.E.
Y.E.
Y.E.
$'000 $'000 $'000 $'000 $'000 $'000 $'000 $'000 $'000
Capital Works Area
Land
Buildings
Infrastructure - Roads
Infrastructure - Drainage
Infrastructure - Other
Plant
Furniture and Equipment
Artworks
Library Bookstock
Total Capital Works
5
675
877
72
297
0
49
0
0
0
5
828
890
253
74
68
36
(62)
0
89
1
(154)
(13)
(181)
223
(68)
14
62
0
(89)
12
2,929
6,586
1,394
1,349
121
108
0
18
423
31
2,649
5,930
1,697
651
69
91
14
18
579
(19)
280
656
(303)
698
52
17
(14)
0
(157)
50
7,416
18,034
4,842
4,637
265
432
0
40
1,100
50
7,559
19,874
4,842
4,687
265
462
0
40
1,070
0
(143)
(1,840)
0
(50)
0
(30)
0
0
30
1,975
2,182
(206)
12,940
11,730
1,209
36,815
38,848
(2,033)
Page 224
Capital Works
Program
Forecast
Y.T.D
17010. Plant & Equipment Replacement
17012. Acquisition (splays, easements & sm
17016. Oval Rehab - Drainage & Sprinklers
17027. Implementation of Toilet Strategy
17028. Replacement of Office Furniture
17030. Corporate IT System
17031. Provision of Library Books/Material
17032. Acquisitions - M'ton Pen Reg Galler
17038. Traffic Mgt Treatments
17042. Unsealed Rds - Intersection Safety
17050. Rehab - Walkways/bike paths/footpat
17053. Drainage Rehabilitation
17054. Drainage Upgrades
17062. Signage - Traffic/Parking Areas
17063. Signage - General
17065. Rehab-Foreshore Fac/Boat Ramps/Jett
17066. Signage - safety warning on Res & F
17067. Signage - Local Laws on Reserves
17082. Sale of Roads
17187. Fruitgrowers Reserve Machinery Shed
17260. Playground developments
17263. Implementation of Recreation Master
17272. Hall Improvements Asset Replacement
17273. Reserve Improvements/ Asset Replace
17362. Footpath Strategy - Impl
17363. Photocopier Replacement
17368. Sorrento Strategy - Boardwalk
17371. Portsea Strategy - Impl Stage 1
17381. Skate Park Facility - Mt Eliza
121,000
11,908
86,800
0
33,484
0
422,629
18,200
37,500
21,365
1,228,863
349,727
0
2,000
8,315
50,000
2,000
2,000
0
5,000
138,508
449,518
64,400
82,000
203,613
10,000
0
236,109
70,000
Page 225
Actual
Y.T.D.
69,303
10,601
31,670
0
37,905
4,794
579,239
18,182
18,272
6,290
801,230
437,248
184,138
12,566
0
29,618
0
5,075
20,359
9,315
64,564
202,053
11,352
90,320
148,950
11,914
944
303,074
45,419
Variance
Y.T.D
51,697
1,307
55,130
0
(4,421)
(4,794)
(156,610)
18
19,228
15,075
427,633
(87,521)
(184,138)
(10,566)
8,315
20,382
2,000
(3,075)
(20,359)
(4,315)
73,944
247,465
53,048
(8,320)
54,663
(1,914)
(944)
(66,965)
24,581
Budget
Y.E.
225,000
50,000
142,800
200,000
20,000
0
1,100,000
40,000
314,700
30,000
2,005,000
500,000
400,000
15,000
20,000
50,000
5,000
15,000
0
0
452,900
1,582,500
79,400
90,000
1,580,000
17,700
100,000
223,000
70,000
Forecast
Y.E.
225,000
50,000
142,800
200,000
50,000
0
1,070,000
40,000
314,700
30,000
2,005,000
500,000
400,000
15,000
20,000
50,000
5,000
15,000
0
20,000
502,900
1,582,500
79,400
90,000
1,580,000
17,700
100,000
223,000
436,500
Variance
Y.E.
0
0
0
0
(30,000)
0
30,000
0
0
0
0
0
0
0
0
0
0
0
0
(20,000)
(50,000)
0
0
0
0
0
0
0
(366,500)
Program
Forecast
Y.T.D
17385. SCS-Wonderland Terrace Mt Martha
17400. BBQ Upgrade Program
17401. Building Renovations - Major Build
17402. Recreation Building Imp
17403. Municipal Building Imp
17444. Hastings Com Area Parking & TMT Imp
17463. Plant & Equip Replace't Pelican Pan
17464. Plant & Equip Replace't Rec Facil
17465. LT - Coastal Mgt/Master Plan Impl
17473. St Mitchell Circuit, M'ton Railway
17482. Safer Local Roads Program
17483. Signage Directional
17486. Southern Penisnula Aquatic Recreati
17489. Rye Traffic Man Strategy Implementa
17490. Police Point Park Improvements
17496. LATM Shire Wide
17504. Signage Township Corporate
17522. Enterprise Content Management Syste
17533. Bus Bay Construction
17548. Dromana Community Hall - Extension
17549. Bicycle Strategy
17551. Mornington North Precinct - Road &
17552. Blackspot Program (Council contribu
17554. Skate & BMX Strategy
17558. Kerb and Channel - Rehabilitation
17559. Drainage - Soak Pit Refurbishment
17570. Emil Madsen Res Pavillion Upgrade
17584. Activity Centre Structure Plan - Im
17585. SCS - Tintagel / Freemans, Mt.Eliza
17586. Bus Shelter Rehabilitation
17592. SCS - Jerula Ave, Mount Eliza
10,610
40,000
828,580
49,500
0
245,557
0
0
3,000
2,000
0
0
2,000
14,053
4,000
121,778
25,000
0
4,000
5,000
74,378
140,000
0
65,000
80,000
0
0
681,498
101,000
61,200
460,060
Page 226
Actual
Y.T.D.
89,190
42,978
829,004
100,491
11,151
189,715
0
0
4,850
7,197
0
0
2,921
9,491
0
102,401
0
39,466
5,561
0
38,005
145,760
0
2,281
109,040
0
1,617
472,456
100,506
60,406
222,821
Variance
Y.T.D
(78,580)
(2,978)
(424)
(50,991)
(11,151)
55,842
0
0
(1,850)
(5,197)
0
0
(921)
4,562
4,000
19,377
25,000
(39,466)
(1,561)
5,000
36,373
(5,760)
0
62,719
(29,040)
0
(1,617)
209,042
494
794
237,239
Budget
Y.E.
23,000
40,000
2,579,700
100,000
75,000
238,200
25,000
15,000
54,900
119,200
4,000,000
25,000
456,900
431,700
64,200
227,000
50,000
314,800
20,088
37,500
300,000
352,400
400,000
631,500
300,000
100,000
27,900
895,000
101,000
231,200
470,700
Forecast
Y.E.
23,000
40,000
2,579,700
100,000
75,000
238,200
25,000
15,000
54,900
119,200
4,000,000
25,000
456,900
431,700
64,200
227,000
50,000
314,800
20,088
37,500
300,000
352,400
0
265,000
300,000
100,000
27,900
895,000
101,000
231,200
470,700
Variance
Y.E.
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
400,000
366,500
0
0
0
0
0
0
0
Program
Forecast
Y.T.D
17593. Integrated Flood Management and Dra
17594. Dromana Visitors Centre - Major Upg
17596. RTR - Truemans Rd / Browns Rd - Rou
17604. Community Hub Hastings
17606. B/Spot Tyabb Tooradin Rd Bungower
17607. B/Spot Hodgins Road Boes Rd Hender
17610. Rosebud West Community Centre Desig
17611. SCS - Bayview Ave, R'bud
17613. Hastings Boat Ramp Floating Pontoon
17615. Moorooduc Pavilion (SRV)
17616. R2R Graydens Rd(Coolart Rd Stumpy)
17617. R2R High Street Hastings (F/ston F)
17618. R2R Racecourse Rd M/ton Tyabb
17621. Dromana Pier Project
17622. R2R 3 Hodgins Road Frankston Flinde
17623. R2R Racecourse Rd - M'ton-Tyabb R
17626. Foreshore Camping Areas - Amenity B
17628. Rye Waste Disp Centre-LT Slip Lane
17629. Safety Beach CC - Path to Lift Acce
17630. Peninsula DriveSafe
17631. SCS - St.Johns Wood Rd Blairgowrie
17638. Building Renovations Minor Refurb
17641. B/Spot Elizabeth St & Herring St
17642. B/Spot Church St & Victoria St
17643. B/Spot High St and Queen St
17644. B/Spot Melb Rd and Hughes Rd
17646. Sorrento Mechanic Hall RCLIP
17647. Hasting Pontoon Jetty RCLIP
17648. Dromana Community House RCLIP
17649. Bus Shelters School Routes RCLIP
17650. SCS - Hendersons Road Hastings
1,043,908
0
0
62,900
0
551,425
1,219,852
86,000
0
0
74,392
862,900
30,000
199,256
0
0
110,000
0
0
25,000
30,000
0
320,000
300,000
175,300
400
14,000
0
132,000
131,046
266,193
Page 227
Actual
Y.T.D.
1,075,658
7,941
15,217
64,577
0
514,262
1,099,435
88,561
0
0
74,392
1,013,887
42,781
270,322
0
2,115
30,349
3,899
960
18,673
21,965
36,892
319,862
339,025
274,043
13,245
13,806
0
135,703
25,000
112,491
Variance
Y.T.D
(31,750)
(7,941)
(15,217)
(1,677)
0
37,163
120,417
(2,561)
0
0
(0)
(150,987)
(12,781)
(71,066)
0
(2,115)
79,651
(3,899)
(960)
6,327
8,035
(36,892)
138
(39,025)
(98,743)
(12,845)
194
0
(3,703)
106,046
153,702
Budget
Y.E.
3,842,100
12,900
280,900
0
172,700
168,100
1,964,700
179,400
121,900
48,000
47,900
862,900
74,300
350,000
0
1,150,000
200,000
0
29,800
51,800
31,400
0
599,500
285,308
455,300
175,359
48,900
50,000
132,000
120,000
340,300
Forecast
Y.E.
3,842,100
12,900
20,000
62,900
20,000
551,425
1,964,700
179,400
121,900
48,000
74,392
1,172,410
824,510
350,000
30,000
0
200,000
0
29,800
51,800
31,400
0
563,300
300,000
631,103
167,759
48,900
50,000
132,000
120,000
340,300
Variance
Y.E.
0
0
260,900
(62,900)
152,700
(383,325)
0
0
0
0
(26,492)
(309,510)
(750,210)
0
(30,000)
1,150,000
0
0
0
0
0
0
36,200
(14,692)
(175,803)
7,600
0
0
0
0
0
Program
Forecast
Y.T.D
17652. Sporting Facilities Lighting Progra
17653. Somerville Netball Courts - Upgrade
17654. Balnarring Sports Clubs - Cont
17655. Balnarring Sports Clubs - Cont
17656. Dromana Lifesaving Clubrooms
17657. Former M'ton Sec.College Classrooms
17658. Gateway Park Development
17659. Urban Rd Contibutory Scheme Strateg
17660. Pavillion Strategy Implementation
17662. B/Spot Bentons Rd Balcombe Dr Mt Ma
17663. B/Spot Graydens Rd Stumpy Gully Rd
17664. B/Spot MelbRd Dundas-Canterbury RD
17665. B/Spot Shands- Mton Flind Shoreham
17666. Morington Transit Precinct
0
100,000
0
0
0
0
0
2,000
500,000
0
10,000
0
0
20,000
Actual
Y.T.D.
0
0
0
0
260,888
7,403
8,454
12,846
38,919
9,673
10,977
0
0
24,376
12,939,725 11,730,302
Page 228
Variance
Y.T.D
0
100,000
0
0
(260,888)
(7,403)
(8,454)
(10,846)
461,081
(9,673)
(977)
0
0
(4,376)
Budget
Y.E.
100,000
250,000
300,000
100,000
260,000
350,000
55,000
720,000
850,000
0
0
0
0
0
Forecast
Y.E.
100,000
250,000
300,000
100,000
320,000
350,000
55,000
720,000
850,000
348,600
204,750
698,250
456,000
450,000
Variance
Y.E.
0
0
0
0
(60,000)
0
0
0
0
(348,600)
(204,750)
(698,250)
(456,000)
(450,000)
1,209,423 36,815,355 38,848,487 (2,033,132)
PRIORITY WORKS OVERVIEW
6292 Somerville Pre-School - Relocation
The Shire has been working with stakeholders to develop detailed plans for the building of a new
pre-school on the site of Somerville Primary School, Eramosa Road East, Somerville. This project
will deliver a modern pre-school facility which is closely integrated with the local primary school.
Project specifications are being co-ordinated by project steering group consists of representatives
from Somerville Pre-School, Somerville Primary School, Department of Education and Early
Childhood Development and the Shire. Mornington based firm Williams Kaye Hofer Architects is
preparing the documentation. Layout plans have been adopted and detailed elevations are
currently being developed.
It is anticipated the building works will be undertaken in 2012.
Program
Forecast
Y.T.D
Priority Works
1,495
Page 229
Actual
Y.T.D.
1,192
Variance
Y.T.D
303
Budget
Y.E.
5,231
Forecast Variance
Y.E.
Y.E.
5,271
(40)
Priority Works
Forecast
Y.T.D
Program
56001. Installation of New Fire Plugs.
56002. Resurfacing of Cricket Pitches.
56003. Developer Wks - Drainage Upgrades.
56004. Upgrade Disabled Fac - Rds Res & Ca (Inc)
56004. Upgrade Disabled Fac - Rds Res & Ca
56006. Rehab - Foreshore Facilities.
56007. N/Ball Crt Resurf (Sport Club Fund)
56009. Conservation Works-MPRG.
56012. Building Demolition.
56013. Street Lighting Improvements. (Inc)
56013. Street Lighting Improvements.
56015. Half Cost Fencing
56028. Watsons Ck Catchment Program Partne
56030. Implement Dog free & leash areas
56036. Office Renovations (3 Offices)
56039. Disabled Facilities Council Buildin (Inc)
56039. Disabled Facilities Council Buildin
56044. Dredging of Boatramp at Hastings
56064. Minor Streetscape Works- Commer Cnt (Inc)
56064. Minor Streetscape Works- Commer Cnt
56065. Sewerage Connection- Council Buildi
56067. Coastal Reserves Biodiversity Cons. (Inc)
56067. Coastal Reserves Biodiversity Cons.
56094. Land & Buildings
56105. Tree Removal Program
56107. Building Renovations Misc. (Inc)
56107. Building Renovations Misc.
56108. Street Furniture.
56109. Minor Traffic Improvements.
56112. Risk Mgt Initiatives former Landfil
0
15,000
10,714
0
40,000
50,000
9,384
9,986
16,500
0
67,404
8,761
8,000
31,261
1,000
0
0
47,464
0
85,270
20,000
0
66,262
0
20,789
0
10,500
20,801
27,854
56,300
Page 230
Actual
Y.T.D.
0
13,065
13,139
(10,000)
26,539
50,383
18,757
7,410
20,260
(354)
46,633
1,700
1,906
602
9,950
(41,800)
1,313
33,418
(17,500)
68,172
13,676
(135,393)
98,942
58,100
6,374
(990)
20,048
0
22,903
5,030
Variance
Y.T.D
0
1,935
(2,425)
10,000
13,461
(383)
(9,373)
2,576
(3,760)
354
20,771
7,061
6,094
30,659
(8,950)
41,800
(1,313)
14,046
17,500
17,098
6,324
135,393
(32,680)
(58,100)
14,415
990
(9,548)
20,801
4,951
51,270
Budget
Y.E.
10,000
15,000
20,000
0
50,000
50,000
25,000
25,000
20,000
0
94,600
20,000
10,000
58,000
50,000
0
30,000
50,000
0
200,000
20,000
(70,000)
267,800
0
50,000
0
105,000
70,000
50,000
268,500
Forecast
Y.E.
10,000
15,000
20,000
(10,000)
60,000
50,000
25,000
25,000
20,000
0
94,600
20,000
10,000
58,000
50,000
0
30,000
50,000
(15,000)
215,000
20,000
(72,000)
309,800
0
50,000
0
105,000
70,000
50,000
268,500
Variance
Y.E.
0
0
0
10,000
(10,000)
0
0
0
0
0
0
0
0
0
0
0
0
0
15,000
(15,000)
0
2,000
(42,000)
0
0
0
0
0
0
0
Forecast
Y.T.D
Program
56123. Sustainable Energy Funds Initiative (Inc)
56123. Sustainable Energy Funds Initiative
56146. Infrastructure Upgrades - Landfills
56147. Infrastructure Invest/Studies/Analy
56149. Signage - Bushland/Roadside Reserve
56151. Main Roads - Improvement Works
56152. Parks & Reserves (Passive) Rehab Pr
56167. Special Charge Schemes Design.
56170. Open Space Strategy - Implmentation
56171. IT Systems Upgrades and Development
56172. Asbestos Removal Program.
56189. Sorrento Mechanics Institute Restor
56226. Landfill Cell Capping Provision
56228. Corporate Water Conservation Progra
56230. Rosebud Foreshore Camp Site Markers
56236. Flinders Foreshore Jetty Shed
56261. Telecommunications Tower Projects
56262. Community Support & Information Cen (Inc)
56273. Arthurs Seat Rd Shared Pathway
56274. Bungower Road Offset Plan Constibut
56275. Long Term Coastal Management Master (Inc)
56275. Long Term Coastal Management Master
56277. Martha Cove Fish Ladder (Inc)
56277. Martha Cove Fish Ladder
56278. Investigation of catchments
56281. Hall Works
56283. Vic Roads Wilson Rd Contribution
56289. Mt Martha North Beach Renourishment
56292. Somerville Pre-School-Relocation
56293. WOL Balcombe Miltary Heritary Area
56295. Bittern Township Plan-Impl
56296. Crib Point Township Plan - Impl
0
88,245
17,000
15,000
7,154
10,000
20,789
8,990
64,059
66,000
0
0
0
37,018
0
0
6,000
0
9,753
48,603
0
7,000
0
0
393,656
0
0
0
27,093
0
25,000
0
Page 231
Actual
Y.T.D.
(74,166)
74,166
3,628
14,408
4,449
5,456
11,822
21,569
16,520
114,953
0
988
200,000
31,960
(20,788)
101
0
0
9,753
48,603
(8,091)
90,138
0
0
292,093
6,180
5,188
0
117,900
0
1,408
0
Variance
Y.T.D
74,166
14,079
13,372
592
2,705
4,544
8,967
(12,579)
47,539
(48,953)
0
(988)
(200,000)
5,058
20,788
(101)
6,000
0
0
0
8,091
(83,138)
0
0
101,563
(6,180)
(5,188)
0
(90,807)
0
23,592
0
Budget
Y.E.
(140,000)
140,000
220,000
40,000
20,000
30,000
50,000
30,000
71,000
265,800
200,000
0
200,000
150,000
0
0
41,000
(400,000)
9,753
48,603
0
468,000
(114,626)
114,626
1,256,000
0
0
67,200
400,000
10,000
25,000
25,000
Forecast
Y.E.
(140,000)
140,000
220,000
40,000
20,000
30,000
50,000
30,000
71,000
265,800
200,000
0
200,000
150,000
0
0
41,000
(400,000)
9,753
48,603
0
468,000
(114,626)
114,626
1,256,000
0
0
67,200
400,000
10,000
25,000
25,000
Variance
Y.E.
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Forecast
Y.T.D
Program
56297. Somerville Township-Amentity Works
56298. Baxter Township-Amentity Wrks
56299. Tyabb Township - Amentity Wks
58301. Eco Living Display Ctre - Upgrade
58302. Library Buildings Furn & Fittings
58303. Pavilion Strategy - Priority Works
58304. St Mitchell Circuit Retarding Basin (Inc)
58304. St Mitchell Circuit Retarding Basin
Page 232
Actual
Y.T.D.
Variance
Y.T.D
Budget
Y.E.
Forecast
Y.E.
Variance
Y.E.
0
0
0
5,000
15,000
0
0
0
0
0
0
5,343
3,515
0
(117,448)
0
0
0
0
(343)
11,485
0
117,448
0
20,000
20,000
20,000
25,000
30,000
400,000
0
0
20,000
20,000
20,000
25,000
30,000
400,000
(117,448)
117,448
0
0
0
0
0
0
117,448
(117,448)
1,494,610
1,191,933
302,677
5,231,256
5,271,256
(40,000)
PRIORITY PROJECTS OVERVIEW
Forecast
Y.T.D
Priority Projects
171
Page 233
Actual
Y.T.D.
822
Variance
Y.T.D
(651)
Budget
Y.E.
4,535
Forecast Variance
Y.E.
Y.E.
4,613
(78)
Priority Projects
Forecast
Y.T.D
Program
6459. Hastings Promotional Fund (Inc)
6459. Hastings Promotional Fund
6482. Rosebud Activity Centre Struct Plan
6483. Hasting Activity Centre Struct Plan
6496. Business Development Plan for Morni
6502. Community Partnerships
6581. Events (Inc)
6581. Events
6588. Music for Life (Musica Viva Aus) (Inc)
6588. Music for Life (Musica Viva Aus)
6664. Disability Action Plan
6674. Health & Well Being Plan Implementa
6679. Rosebud Promotional Fund (Inc)
6679. Rosebud Promotional Fund
6680. Mt Eliza Promotional Fund (Inc)
6680. Mt Eliza Promotional Fund
6716. Interface Research Project (Inc)
6716. Interface Research Project
6717. Mton Coastal Mgt Plan incl Mton Pk
6718. Green Wedge Action Plan
6736. Careers Expo
6742. Prep of Conservation Master Plans
6766. Geotechnical Investigations
6770. Domestic Wastewater Management Impl
6774. M'ton Pen Sustainable Water Initiat
6779. Flinders Village Landscape Masterpl
6794. Responsible Gaming Policy
6795. Drug and Alcohol Strategy
6797. Positive Ageing Strategy for Mornin
6901. Crib Point Investigation Area Study
0
0
0
0
0
0
0
25,000
0
0
0
0
0
0
0
0
0
0
0
0
30,000
0
0
0
0
0
0
0
0
0
Page 234
Actual
Y.T.D.
(56,058)
15,395
32,320
0
0
3,245
(6,474)
110,907
(4,800)
5,029
663
5,598
(76,303)
0
(51,370)
25,912
1,362
3,995
0
0
30,899
0
1,800
255
0
0
1,067
174
8,980
0
Variance
Y.T.D
56,058
(15,395)
(32,320)
0
0
(3,245)
6,474
(85,907)
4,800
(5,029)
(663)
(5,598)
76,303
0
51,370
(25,912)
(1,362)
(3,995)
0
0
(899)
0
(1,800)
(255)
0
0
(1,067)
(174)
(8,980)
0
Budget
Y.E.
0
0
31,200
22,200
11,000
65,000
0
180,000
0
0
0
30,000
0
22,550
0
12,100
0
0
20,000
19,500
30,000
4,700
50,000
8,000
12,000
3,000
5,000
10,000
11,600
6,200
Forecast
Y.E.
0
0
31,200
22,200
11,000
65,000
0
180,000
0
0
0
27,000
0
22,550
0
12,100
0
0
20,000
19,500
30,000
4,700
50,000
8,000
12,000
3,000
5,000
10,000
11,600
6,200
Variance
Y.E.
0
0
0
0
0
0
0
0
0
0
0
3,000
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Forecast
Y.T.D
Program
6910. Reconciliation Action Plan
6911. Somerville Community Needs Assessme
6923. Red Hill Character Assessment and D
6926. Parking Precinct Plans
6927. Port Phillip Urban Design Framework
6930. Stream Watch/Water Watch Program
6931. Contract Document Review
6935. Long Point Reserve Legal (Inc)
6935. Long Point Reserve Legal
6938. Community Arts-Metro Access Project
8010. ZEN Feasibility Study (Inc)
8010. ZEN Feasibility Study
8603. Local Housing and Settlement Strate
8605. Tyabb Structure Plan
8606. Character Assessment and Design Gui
8619. Triple Housing Policy
8621. Contrib - Colchester Rd Pool
8630. Contr-Esta.Balnarring Pony Club CoM
8641. Road Safety Program Shire Wide
8642. Sorrento Promotional Fund SCS
8646. Provision - Matching Grant Applicat
8649. Parking Precinct Plan Mornington To
8653. Friends Group Training and Support
8654. Early Home Learning P'ship (PRC) (Inc)
8654. Early Home Learning P'ship (PRC)
8666. Climate Change and Social Justice P
8669. Spatial Employment Strategy
8670. Mount Eliza Town Centre Plan
8671. Somerville Town Centre Plan
8672. Local Law Review and Rewrite
8674. Biodiversity Action Plan Modelling
8675. Stony Point Coastal Management/Fram
8676. Hastings Port Land Use and Transpor
0
0
0
0
0
0
42,000
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Page 235
Actual
Y.T.D.
220
19,125
0
0
0
25,000
205,610
(155,000)
15,042
0
(6,763)
13,525
0
9,203
0
5,876
7,146
900
15,105
19,282
0
0
69
(13,975)
0
800
0
0
0
5,000
0
0
0
Variance
Y.T.D
(220)
(19,125)
0
0
0
(25,000)
(163,610)
155,000
(15,042)
0
6,763
(13,525)
0
(9,203)
0
(5,876)
(7,146)
(900)
(15,105)
(19,282)
0
0
(69)
13,975
0
(800)
0
0
0
(5,000)
0
0
0
Budget
Y.E.
1,550
33,000
41,000
39,900
43,000
0
50,000
0
0
10,000
0
0
32,250
19,100
50,000
25,000
0
35,000
0
0
400,000
36,750
0
0
24,550
3,100
40,000
30,000
2,050
10,000
27,350
10,000
15,000
Forecast
Y.E.
1,550
33,000
41,000
39,900
43,000
0
50,000
0
0
10,000
0
0
32,250
19,100
50,000
25,000
0
35,000
0
0
360,000
36,750
0
0
24,550
3,100
40,000
30,000
2,050
10,000
27,350
10,000
15,000
Variance
Y.E.
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
40,000
0
0
0
0
0
0
0
0
0
0
0
0
Forecast
Y.T.D
Program
8678. Township Design Guideline Brochures
8679. Heritage Review - Stage 2 Analysis
8680. Green Wedge Management Plan consult
8681. 3D Visualisation computer model upd
8692. Sorrento Recreational Boating Prec
8700. Equestrian Strategy
8701. Bittern Traffic Management Strategy
8705. MPS Sustainable Food Project
8706. Land Management Overlay Implementat
8707. Opt-in Green Waste Kerbside Collect (Inc)
8708. Implementation of Food Act Amendmen
8709. Community Animal Shelter - 2nd Stag
8710. South East Council Climate Change P
8711. Validation of Infrastructure Assets
8712. Sustainable Management of Community
8713. Library on Legs Project
8714. Disability Action Plan
8715. Community Network of welfare servic
8716. Warrenda - Oral History project
8717. Library Services to Older Residents
8721. Rooming House Policy development
8722. Tanti Park Active Community project
8724. Public Recreation Space Strategy
8725. Police Point Conservation Managemen
8726. Dromana Activity Centre Structure P
8728. Review of Coastal Mgt Plans S/Beach
8731. Local Coastal Vulnerability Assessm
8732. Climate Change Community Engagement
8733. Waste Strategy Impl - Education Pro
8734. Waste Strategy Impl - Resource Reco
8735. Bunyip Food Belt - Feasibility Stud
8736. Soil Mapping - Various Locations
8737. Signage Policy Review
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
3,000
0
0
0
0
0
0
4,000
4,000
0
0
0
0
Page 236
Actual
Y.T.D.
0
1,440
0
0
0
25,900
906
267
0
(5,001)
36,662
305
12,500
19,117
0
1,727
437
683
2,753
6,090
7,144
4,972
0
0
0
0
104
13,945
2,855
0
0
123
0
Variance
Y.T.D
0
(1,440)
0
0
0
(25,900)
(906)
(267)
0
5,001
(36,662)
(305)
(12,500)
(19,117)
0
(1,727)
(437)
(683)
(2,753)
(6,090)
(4,144)
(4,972)
0
0
0
0
(104)
(9,945)
1,145
0
0
(123)
0
Budget
Y.E.
14,900
4,300
20,000
17,750
42,500
40,000
23,850
5,500
15,000
0
42,050
7,300
15,000
0
5,000
9,100
15,000
3,000
8,000
4,350
8,650
4,950
70,000
45,000
50,000
15,000
40,000
18,400
8,500
35,000
25,000
43,750
22,700
Forecast
Y.E.
14,900
4,300
20,000
17,750
42,500
40,000
23,850
5,500
15,000
0
42,050
7,300
15,000
0
5,000
9,100
15,000
3,000
8,000
4,350
8,650
4,950
70,000
45,000
50,000
15,000
40,000
15,400
8,500
35,000
25,000
43,750
22,700
Variance
Y.E.
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
3,000
0
0
0
0
0
Forecast
Y.T.D
Program
8741. Reading of Inclinometers and report
8742. Community Engagement Policy & Guide
8744. WOL Volunteering Community Capacity (Inc)
8744. WOL Volunteering Community Capacity
8747. Environmental Weed Control Brochure
8748. Rye Coastal Process Study
8749. WOL WildLife Program (DHS)
8751. WOL Rosebud West Family Access Proj
8752. WOL 150th Anniversary Celebrations (Inc)
8752. WOL 150th Anniversary Celebrations
8753. Refurb Former Mton Sec Classrooms
8754. SMRMF Community Engagement Tool Kit (Inc)
8754. SMRMF Community Engagement Tool Kit
8755. Mornington S/Centre Promotional Sch (Inc)
8755. Mornington S/Centre Promotional Sch
8756. Community Infrastructure Project
8757. Iron Bar Project
8758. Peninsula Link Implications Study
8759. WOL Equipment Pilot
8760. Visitor Information Ctre Staffing
8761. M/ton Peninsula Branded Produce (Inc)
8761. M/ton Peninsula Branded Produce
8762. Police Point Houses
8763. Interface Muni Comm Support Group
8764. Mobility Maps
8766. Opening Hasting Community Hub
8767. Review Ticket Machines
8768. Implementation Positive Ageing
8769. Peninsula for Parents Publication
8770. Mapping Early Yrs Service System
8771. Indigenous Playgroups
8772. Conduct Conference for Early Yrs Pr
8773. Defibrillator Staff Training
0
0
0
0
0
0
0
0
0
0
14,000
0
7,000
0
0
0
5,000
0
0
45,000
0
0
0
0
0
0
0
0
0
0
0
0
0
Page 237
Actual
Y.T.D.
1,800
11,000
(2,000)
41,732
(9,400)
0
102
0
9,224
0
146,400
(52,800)
63,337
0
48,000
0
4,491
28,940
0
50,000
(9,952)
0
0
0
0
0
0
0
0
0
362
1,823
0
Variance
Y.T.D
(1,800)
(11,000)
2,000
(41,732)
9,400
0
(102)
0
(9,224)
0
(132,400)
52,800
(56,337)
(0)
(48,000)
0
509
(28,940)
0
(5,000)
9,952
0
0
0
0
0
0
0
0
0
(362)
(1,823)
0
Budget
Y.E.
0
25,000
0
0
0
35,000
0
575,000
0
10,000
70,000
(57,600)
71,600
0
72,200
11,000
10,000
20,000
15,000
50,000
0
50,000
30,000
10,000
30,000
5,000
15,000
40,000
10,000
5,000
10,000
10,000
10,500
Forecast
Y.E.
0
25,000
0
0
0
35,000
0
575,000
0
10,000
70,000
(57,600)
71,600
0
72,200
11,000
10,000
20,000
15,000
50,000
0
50,000
30,000
10,000
30,000
5,000
15,000
40,000
10,000
5,000
10,000
10,000
10,500
Variance
Y.E.
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Forecast
Y.T.D
Program
8774. Field/Based S/tem Enhance Health
8775. Continuation of Animal Shelter Up
8776. Community Ed Local Laws
8777. Arts & Culture Strat Project
8778. Literacy Villages Project
8779. Radio Frequency Feability Study
8780. Local History Digitisation Project
8782. Reconciliation Action Plan
8783. Food Access Plan
8784. Neighbour Day Rosebud West
8785. Music & Social Change Workshops
8786. Rosebud Design Strategy
8787. Legal Advice-Waste Contract Develop
8788. Heritage Review-Stg 2
8789. Biodiversity Action Plan
8790. Music Bursary Program
8791. Foreshore Camping Fire Strategy
8792. Stream Watch/Water Watch Program
8793. Land Subject to Inundations Overlay
8794. Maintain 3D Visualisation Model
8795. Heart of R/Bud Precinct Plan
8796. Community Engagement Guidelines
8798. Impl Performance Manager Software
8799. Ranelagh Conservation Man Plan Impl
8800. Best Practice Review MPS Com Engage
8801. Intergrted Facility Man Building
8802. Develop New Web Site MPS
8804. Communities That Care Student Surve
8805. Youth Services Replace Internet
8806. Community Grant-ArtsStream
8807. Electoral Review
8808. Shire Strategic Plan
8809. Marketing MPS to Nat Conference
Actual
Y.T.D.
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Page 238
7,161
0
0
15,508
4,449
2,063
0
552
12,293
0
0
0
6,969
0
0
10,000
0
0
0
0
0
0
8,000
0
31,737
0
0
17,000
0
0
0
0
5,000
Variance
Y.T.D
(7,161)
0
0
(15,508)
(4,449)
(2,063)
0
(552)
(12,293)
0
0
0
(6,969)
0
0
(10,000)
0
0
0
0
0
0
(8,000)
0
(31,737)
0
0
(17,000)
0
0
0
0
(5,000)
Budget
Y.E.
30,000
10,000
10,000
40,000
64,000
12,000
18,000
30,000
20,000
6,000
20,000
60,000
30,000
60,000
65,000
15,000
60,000
25,000
15,000
20,000
45,000
45,000
22,000
18,000
35,000
50,000
60,000
35,000
25,000
25,000
45,000
25,000
50,000
Forecast
Y.E.
30,000
10,000
10,000
40,000
64,000
12,000
18,000
30,000
20,000
6,000
20,000
60,000
30,000
60,000
65,000
15,000
60,000
25,000
15,000
20,000
45,000
45,000
22,000
18,000
35,000
50,000
60,000
35,000
25,000
25,000
45,000
25,000
50,000
Variance
Y.E.
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Forecast
Y.T.D
Program
8810. WOL Bushfire Planning Provision
8811. WOL Universal Access Planning & Cha
8812. Ward Discretionary Fund - Balcombe
8813. Ward Discretionary Fund - Cerberus
8814. Ward Discretionary Fund - Kangerong
8815. Ward Discretionary Fund - M/ton
8816. Ward Discretionary Fund - Mt Eliza
8817. Ward Discretionary Fund - Red Hill
8818. Ward Discretionary Fund - Rye
8819. Ward Discretionary Fund - Truemans
8820. Ward Discretionary Fund - Watson
8821. Ward Discretionary Fund - Rosebud
8822. Ward Discretionary Fund - Nepean
8823. Clean Up Australia Day Project
8824. WOL Koorie Women Taking Charge (Inc)
8824. WOL Koorie Women Taking Charge
8825. WOL Koories in the Kitchen (Inc)
8825. WOL Koories in the Kitchen
8826. WOL Faces in Our Mob (Inc)
8826. WOL Faces in Our Mob
8827. Paul Hawken Lecture
Page 239
Actual
Y.T.D.
Variance
Y.T.D
Budget
Y.E.
Forecast
Y.E.
Variance
Y.E.
0
0
0
0
0
0
0
0
0
0
0
0
0
0
(10,000)
2,000
0
0
0
0
0
0
27,318
0
0
1,141
0
0
0
0
1,000
0
0
0
4,944
(10,000)
51
(9,520)
833
(9,650)
0
10,293
0
(27,318)
0
0
(1,141)
0
0
0
0
(1,000)
0
0
0
(4,944)
0
1,949
9,520
(833)
9,650
0
(10,293)
20,000
20,000
2,800
7,807
5,131
10,000
10,000
1,583
5,000
8,000
10,000
0
0
0
0
0
0
0
0
0
0
20,000
20,000
12,800
17,807
15,131
20,000
20,000
11,583
15,000
18,000
20,000
10,000
10,000
0
(10,000)
10,000
(9,520)
14,560
(9,650)
9,650
9,000
0
0
(10,000)
(10,000)
(10,000)
(10,000)
(10,000)
(10,000)
(10,000)
(10,000)
(10,000)
(10,000)
(10,000)
0
10,000
(10,000)
9,520
(14,560)
9,650
(9,650)
(9,000)
171,000
821,889
(650,889)
4,535,221
4,613,261
(78,040)
ASSET CONVERSION PROGRAM
2011/2012 Approved Asset Sales
Property
Net Sale
Proceeds
$'000
Type of Sale
Status
3052 Frankston-Flinders Rd, Balnarring
Road
Completed
29 Jul 2011
1
16 Marchington Avenue, Mornington
Road
Deposit
18 Aug 2011
1
2956 Frankston-Flinders Road, Balnarring
223 Eastbourne Road, Rosebud
16 Marchington Avenue, Mornington
16 Mount Barron Street, Balnarring
2954 Frankston-Flinders Road, Balnarring
15 Adelaide St, Mornington
1 Kerry Avenue, Mount Martha
38 Hamilton Street, safety Beach
37 Patterson Street, Safety Beach
Road
Road
Road
Road
Road
Road
Road
Road
Road
Completed
Completed
Completed
Completed
Completed
Deposit
Deposit
Deposit
Deposit
18 Aug 2011
4 Aug 2011
30 Sep 2011
14 Nov 2011
14 Nov 2011
30 Dec 2011
30 Dec 2011
30 Dec 2011
30 Dec 2011
5
2
14
5
5
4
5
2
2
Total
Page 240
Date of Sale
46
STANDARD FINANCIAL STATEMENTS
INCOME STATEMENT COMMENTARY
The year to date favourable variance is due to a number of variances across the organisation. The
tables below list some larger items (generally over/under $50k) that have contributed to the year to
date variances. We have commenced our mid year review, for which many of these items will be
addressed and the results reported in the January report.
REVENUE
Rates and Charges
•
Year to date variance is favourable by $623k, primarily due to:
Item
YTD Fav / Unf
Reason
Variance
Rates - General and Supps
+ $342k
Fav
Increase in supplementary rates.
Rates - Opt In Green Waste
+ $281k
Fav
Greater than expected take up of Green Waste
Bins. Contract payments will need to be
increased for these additional services in the
quarterly review – this is expected to offset
much of this extra income.
Proposed action to address
variance
Review and update as part of mid
year review.
year review.
Statutory Fees and Fines
•
Year to date variance is unfavourable by $74k, primarily due to:
Item
YTD Fav / Unf
Reason
Variance
variance
Shire Rangers - Infringements
- $54k
Unf
Planning Enforecment Infringements
Planning Application Fees
- $34k
Unf
- $34k
Unf
+ $64k
Fav
Environmental Health Permits and Licences
Phasing of income needs to be updated to
reflect seasonaility.
Lower than expected, but further review
required.
Application fees have been lower due to those
being processed being of a lesser value based
on the cost of development.
Appears to be the timing of the issues of
permits and licences at this stage.
Page 241
year review.
Review.
This is expected to correct itself by
mid financial year due to some larger
applications currently being
processed and fees will flow through
to income accordingly.
Review.
User Fees
•
Item
YTD Fav / Unf
Reason
Variance
+ $159k
Fav
Long Point Legal Recovery
+ $155k
Fav
Tourism Projects
Tennis Court Grounds and
Pavillion fees
+ $93k
+ $55k
Fav
Fav
Valuation data
+ $55k
Fav
Pelican Park WET learn to
swim program
Mayorall Ball income
Mt Martha Golf Course Green
Fees
Waste disposal tipping fees
+ $55k
Fav
+ $45k
- $42k
Fav
Unf
- $488k
Unf
variance
Phasing of income for Bayview Road Rosebud
and Henderson Road Hastings.
Receipt of legal recovery income relating to
Long Point Reserve.
Timing of receipt of income.
Timing of billing not matching budget phasing
and slightly higher than anticipated income.
Update phasing.
Timing of invoicing South East water for the
sale of valuation data not matching original
budget phasing.
Phasing of income.
Update phasing.
Phasing of income.
Wet weather has had a considrable impact on
attendance this year.
Reduction in the disposal of waste due in part
to the weather and also the increase in prices.
Update phasing.
Review and revise forecast at mid
year.
year.
Review and update at mid year.
Review phasing.
Review and update at mid year.
Update phasing.
Contributions
•
Year to date variance is favourable by $1.317m, primarily due to:
Item
Capital works contributions
YTD Fav / Unf
Variance
+ $902k
Fav
Shopping Centre Promotional
Funds
+ $184k
Fav
Developer Contributions
+ $120k
Fav
Reason
Primarily unbudgeted contributions received for
Sorrento Seawall and Mornington North
Precinct Road. Noting that the expenditure
side will be taken into account also.
Shopping Centre promotional schemes are not
budgeted for, noting that income is fully offset
by expenditure.
The timing and amount of contributions from
developers is difficult to predict. This variance
primarily relates to recreation land
contributions.
Contributed Assets
•
variance
year.
year.
Monitor and review at mid year.
Year to date variance is favourable by $78k, primarily due to accounting transactions
recognising land under roads.
Page 242
Grants - Recurrent
•
Item
YTD Fav / Unf
Reason
Variance
variance
Priority Works project grants
+ $278k
Fav
Various projects with unbudgeted grants.
Further detail can be found in the Priority
Works section of this report. Noting that in
many cases there will be offsetting ependiture.
Review and update forecasts at mid
year.
Priority project grants
+ $54k
Fav
Various projects with unbudgeted grants.
Further detail can be found in the Priority
Projects section of this report. Noting that in
many cases there will be offsetting ependiture.
year.
Family Day Care Child
Assistance grant
- $137k
Unf
Review and update phasing.
HACC Grant
- $292k
Unf
Timing of receipt of grant. Noting that there is
an offsetting favourable variation in family day
care payments.
In part due to phasing and also grant growth
funding is yet to be determined.
year.
Grants - Capital
•
Item
YTD Fav / Unf
Reason
Variance
Rosebud West CC Planning
and Design
Bus Shelter Schools RCLIP
+ $62k
Fav
+ $60k
Fav
R2R Racecourse Rd M/ton
Tyabb Rd
Sorrento Mechanics Hall
RCLIP
Hastings Floating Pontoon
RCLIP
RTR - Truemans Rd / Browns
Rd - Roundabout
Caraar Crk Foothpath
+ $29k
Fav
'+ $25k
Fav
'+ $25k
Fav
'+ $15k
Fav
'+ $11
Fav
Phasing of grant not matching the timing of the
receipt of funding.
receipt of funding.
receipt of funding.
receipt of funding.
receipt of funding.
receipt of funding.
receipt of funding.
variance
Update phasing.
Update phasing.
Update phasing.
Update phasing.
Update phasing.
Update phasing.
Update phasing.
Interest
•
Item
YTD Fav / Unf
Reason
Variance
Investment Interest income
+ $127k
Fav
variance
Interest income is dependent on the interest
rates and the amount of money to invest and at year.
this stage is favourable.
Page 243
EXPENDITURE
Employee Costs
•
Year to date variance is unfavourable by $100k. As part of the mid year review the timing
of appointments to vacant positions and the timing of leave taken will also be considered.
Some variations impacting the year to date result include, but are not limited to:
Item
Governance and Corporate
Support
Aged and Disability Services
salaries
Child Youth and Family Care
YTD Fav / Unf
Variance
Reason
variance
Primarily customer services salaries and leave
not yet taken.
To be reviewed once growth funding has been
approved and allocated accordingly.
Includes the wind-up of Annie Sage Child Care
Centre. In addition, an increase in salaries in
Maternal and Child Health enhanced services,
(offset by grant funding) and a correction to
allowances in immunisation, have had an
impact on the year to date result.
Review mid year.
Unf
Primarily variations in Sport and Leisure and
Pelican Pantry. These items are currently
being reviewed as part of the mid year review.
Review and revise forecasts.
- $121k
Unf
Salaries paid for priority projects, where in most Review and revise forecasts.
cases amounts are budgeted for against the
materials and services line in the statement.
Infrastructure Strategy
- $89k
Unf
Priority Works Projects
- $58k
Unf
Employee Overheads
+ $572k
Fav
Timing of the allocation of work completed on Review and update phasing.
capital works projects not matching original
budget phasing.
Salaries paid for priority works projects, where Review and revise forecasts.
in most cases amounts are budgeted for
against the materials and services line in the
statement.
Timing of payment of superannuation for
Monitor
December did not match phasing, nor did the
phasing of oncosts recovered. This will correct
itself in January.
- $212k
Unf
- $202k
Unf
- $181k
Unf
Recreation and Leisure
- $169k
Priority Projects
Review and revised once growth
funding in certain.
Review and revise forecasts.
Materials and Services
•
Year to date variance is unfavourable by $271k, primarily due to:
Item
YTD Fav / Unf
Reason
Variance
variance
Priority Projects
- $973k
Unf
Legal Fees
- $228k
Unf
IT Lease Operating
Infrastructure Maintenance
contracts
Waste Management Services
contracts
- $119k
+ $259k
Unf
Fav
+ $945k
Fav
Refer to the Priority Projects section of this
report. Noting that a detailed reviewed will be
conducted as part of the mid year review.
Primarily due to large cases in Environment
Protection, which will be offset by some legal
recovery income. This is will be reviewed
during the mid year review.
Timing issue only.
In part due to phasing and also potential
savings.
In part due to phasing and also potential
savings.
Page 244
Review and revise forecasts and
phasing at mid year.
Update phasing.
Depreciation and Amortisation
•
Year to date variance is unfavourable by $18k.
Finance Costs
•
Other
•
Year to date variance is unfavourable by $121k.
Year to date variance is favourable by $67k.
Item
YTD Fav / Unf
Reason
Variance
Family Day Care fee relief
+ $83k
Fav
Timing of payment of family day care
payments, offset by unfavourable variance in
fee relief received.
Page 245
variance
Review and update phasing.
Standard Statement of Financial Performance (Income Statement)
Forecast
Month
$'000
Actual
Month
$'000
Variance Forecast
Month
Y.T.D
$'000
$'000
Actual
Y.T.D.
$'000
Variance
Y.T.D
$'000
Budget
Y.E.
$'000
Forecast Variance
Y.E.
Y.E.
$'000
$'000
Revenue from ordinary activities
Rates and Charges
Statutory Fees and Fines
User Fees
Contributions
Contributed Assets
Grants - Recurrent
Grants - Capital
Interest
0
358
2,365
203
0
1,085
0
40
47
428
2,460
615
16
1,382
182
103
47
70
95
412
16
297
182
63
114,483
1,978
12,333
1,289
0
8,871
897
564
115,106
1,904
12,534
2,606
78
8,906
1,125
663
623
(74)
201
1,317
78
34
228
99
114,483
3,760
25,185
2,653
7,000
18,393
4,309
1,400
114,483
3,760
25,266
2,738
7,000
18,656
6,272
1,400
0
(0)
81
85
0
263
1,963
0
Total revenues
4,051
5,233
1,182
140,415
142,922
2,507
177,183
179,575
2,392
6,330
7,121
1,771
172
333
0
6,018
7,398
1,771
293
444
0
312
(277)
(0)
(121)
(111)
0
28,896
34,226
10,610
540
2,327
0
28,996
34,497
10,628
660
2,259
0
(100)
(271)
(18)
(121)
67
0
56,306
80,976
21,255
2,756
4,297
0
56,392
81,214
21,255
2,756
4,333
0
(85)
(238)
0
0
(36)
0
15,728
15,924
(197)
76,598
77,041
(443)
165,591
165,950
(359)
0
(46)
(46)
0
(46)
(46)
0
0
0
11,677
10,737
940
63,817
65,836
2,019
11,592
13,625
2,033
(11,677) (10,737)
940
63,817
65,836
2,019
11,592
13,625
2,033
Expenses from ordinary activities
Employee Costs
Materials and Services
Finance Costs
Other Expenses
Asset Revaluations and Adjustments
Total expenses
Net Gain/(Loss) on Sale/Disp Assets
Surplus/(deficit) for the year
Other comprehensive income
Other
Total comprehensive income for the year
Page 246
CASH FLOW STATEMENT COMMENTARY
In Summary, total cash used on a year to date basis for Operating Activities is $2,080k favourable to
forecast. This is primarily as a result of a favourable variation in net cash flows from operating
activities, due to more income received and less payments made than anticipated. Further detail
can be found in the Standard Statement of Financial Performance Section (operating result) of this
report.
A number of variances between Year to Date forecast and actual have arisen as a result of:
General Rates
Year to date General Rates is $623k more than year to date target, primarily due to more rate
revenue being received than anticipated.
User Charges and Other
Year to date user charges is on target with a favourable variance of $128k.
Cash Contributions
The year to date favourable $1,317k variance is primarily due to monies being received for
subdivider contributions and various priority works earlier than anticipated.
Government Grants
Year to date government grants is more than target with a $262k favourable variance.
Employee Costs
Actual payments made to employees is $138k unfavourable to forecast.
Materials and Contracts
Payments to suppliers is more than anticipated by $278k.
Other Expenses
Payments to suppliers is less than anticipated by $67k.
CASH FLOWS FROM INVESTING ACTIVITIES
In summary, total cash used on a year to date basis for investing activities is $1,203k favourable to
forecast. Expenditure on some capital works projects has not proceeded as anticipated.
For the period ending 31st December 2011, the reported cash/investments balance was $17.759M.
Refer to the Balance Sheet Section Commentary of this report for more detail. It is anticipated that
at year end cash and investments will total $21.27M.
Page 247
Standard Statement of Cash Flows
for the period ending 31 December 2011
Forecast
Dec
$'000
Actual
Dec
$'000
Variance
Dec
$'000
Forecast
Y.T.D.
$'000
Actual
Y.T.D.
$'000
47
166
412
479
63
1,167
41,756
14,397
1,289
11,259
606
4,086
73,393
42,379
14,525
2,606
11,521
705
4,086
75,822
30,387
44,226
2,314
76,927
30,525
44,504
2,247
77,276
(3,534)
(1,454)
Variance
Y.T.D.
$'000
Budget
Y.E.
$'000
Forecast
Y.E.
$'000
Variance
Y.E.
$'000
114,483
28,945
2,653
23,302
1,400
4,628
175,411
114,483
29,026
2,738
25,528
1,400
4,628
177,803
81
85
2,226
2,392
56,306
80,977
4,897
142,180
56,391
81,215
4,933
142,539
2,080
33,231
35,264
2,033
(143)
(1,890)
(2,033)
Cash Flows from Operating Activities
Receipts (inclusive of GST, wherever applicable)
General Rates
8,575
User Charges and Other
1,350
Cash Contributions
203
Government Grants
970
Interest
1
Net GST Refund
744
11,843
8,622
1,516
615
1,449
64
744
13,010
Payments(inclusive of GST, wherever applicable)
Employee Costs
6,141
Materials and Contracts
6,534
Other Expenses
333
13,008
5,867
6,818
444
13,129
Net Cash Inflows / (Outflows)
from Operating Activities
(1,165)
(119)
274
(284)
(111)
(121)
1,046
623
128
1,317
262
99
2,429
(138)
(278)
67
(349)
(85)
(238)
(36)
(359)
Cash Flows from Investing Activities
Payments for
Land and Buildings
Infrastructure Assets
Plant, Furniture and Equipment
Sundry Payables
Proceeds from
Sale of Land and Buildings
Sale of Plant, Furniture and Equipment
Sundry Receivables
from Investing Activities
394
1,246
71
61
1,772
577
1,217
111
61
1,966
(183)
29
(40)
(194)
2,654
9,127
762
27
12,570
2,361
8,076
839
27
11,303
293
1,051
(77)
1,267
7,466
27,513
1,837
7,609
29,403
1,837
36,816
38,849
103
103
23
16
39
(80)
16
(64)
163
1
83
17
164
100
(80)
16
(64)
1,850
95
1,945
1,850
95
1,945
(1,669)
(1,927)
(258)
(12,406)
(11,203)
1,203
(34,871)
(36,904)
-
(2,033)
Cash Flows from Financing Activities
Finance Costs
Proceeds from Borrowings
Repayment of Borrowings
Repayment of Finance Leases
Movement in Deposits and Bonds
(173)
(212)
(37)
1,241
(293)
(212)
(37)
1,241
120
-
(1,234)
(1,926)
(218)
1,553
(1,354)
(1,926)
(218)
1,553
120
-
(2,756)
600
(3,913)
(445)
(530)
(2,756)
600
(3,913)
(445)
(530)
-
from Financing Activities
819
699
(120)
(1,825)
(1,945)
(120)
(7,044)
(7,044)
-
668
(17,765)
(14,602)
(8,684)
(8,684)
-
Cash at Beginning of Period
32,361
32,361
-
29,955
29,955
-
Cash at End of Period
14,596
17,759
3,163
21,270
21,270
-
Net Increase / (Decrease)
in Cash Held
(2,015)
(1,347)
Page 248
3,163
BALANCE SHEET COMMENTARY
Current Assets
As at the end of December the balance of current assets was $107M including:
•
Cash/Investments $19.4M and includes:
Item
Balance
Investments
$18.2M
Cash
$1.2K
Reason
General $11M,Long Service Leave $6.6M and
Hillview Quarries $477K.
Cash $1.1M Cash Floats and Petty Cash
$18.2K.
Total Cash/Investments has increased by $230K during December.
•
Receivables $81M and includes:
Item
Balance
Rates Debtors
Other Debtors
$75M
$1.6M
Sundry Debtors
$366K
$3.3M
GST
Land Sales
$678K
$9K
Reason
Rates.
Perin Court $862K less provision for doubtful
debts $710K, Annie Sage Child Care $30K,
and Pensioner Rates $1.5M
Various Special Charge Schemes.
Grants & Subsidies $314K, Tipping $216K,
Aged Care $175K, General $1,585K and
Recreation and Culture $162K.
G.S.T.
Various Property Sales. Refer to Asset
Conversion Program for more detail.
Total Receivables have decreased by $6.8M during December, primarily due to the receipt of rate
revenue.
•
Other Current Assets $6.1M and includes:
Balance
Reason
Inventories
Item
$196K
Other
$785K
Delivered Meals $35K, Nursery $116K, Golf
Course $29K, and Pelican Pantry $16K.
Accrued Tipping Income $180K, 2010/2011
Valuation Sales $360K, other $25K, accrued
interest $104K and prepaid expenditure $116K
Assets Held for Sale
$5.2M
Properties ready for sale.
Total other has increased $90K during December.
Page 249
Non-Current Assets
As at the end of December the balance of Non Current Assets was $1,729M and includes:
Item
Investments - Non-Cash
Balance
Reason
$8K
Receivables
Land and Buildings
Plant Furniture and Equipment
$779K
$804M
$7.9M
Infrastructure
$917M
Shares in MAPS $2K and Rye Community
Bank $5.5K
Special Charge Schemes.
Land and Buildings.
Plant, furniture, library bookstock, Artworks and
IT equipment.
Roads, Drains and Other Infrastructure Assets.
Intangibles
$1.1M
Information Technology.
Current Liabilities
As at the end of December the balance of current liabilities was $23M including:
Balance
Reason
Payables
Item
$7.7M
Interest - Bearing Liabilities
$4.3M
Provisions
$10.9M
Creditors Control $2M, Deposits and Bonds
$4.9M, Employee Costs $719K and Retentions
$138K.
Wages Clearing $1.5M, Borrowings Loans
$2M, Waste Leases $227K and Unfunded
Superannuation $530K
Long Service Leave $6.6M, Annual Leave
$3.7M and other Provisions $672K.
Non-Current Liabilities
As at the end of December the balance of non-current liabilities was $40M. This amount represents
Council’s long term liabilities including borrowings, leases and employee provisions that are not
required to be repaid during 2011/2012.
Item
Balance
Interest Bearing Liabilities
$37M
Provisions
$2.9M
Reason
Borrowings $34.6M, and Bins Lease $1.1M,
Unfunded Superannuation $1.6M
Long Service Leave $1.6M, Cell Capping
$1.2M.
Equity
As at the end of December the balance of equity was $1,773M. This amount is represented by:
Item
Accumulated Surplus
Asset Revaluation Reserve
Other Reserves
Balance
Reason
$918M
$853M
$2.2M
Accumulated Surplus.
Asset Revaluation Reserve.
Recreation Land Reserve $1,603K, Sustainable
Energy Fund $174K and Municipal Emergency
Fund $400K
Page 250
Standard Statement of Financial Position
(Balance Sheet)
as at 31st December 2011
as at
Jun 10
$ '000
as at
Jun 11
$ '000
as at
Aug 11
$ '000
as at
Sep 11
$ '000
as at
Oct 11
$ '000
as at
Nov 11
$ '000
as at
Dec 11
$ '000
Month
Movement
$'000
Budget
Y.E.
$'000
Forecast
Y.E.
$'000
Current Assets
Cash and Cash Equivalents
24,871
32,362
21,529
20,789
19,762
19,102
19,402
Receivables
11,071
9,899
117,584
105,200
97,817
88,317
81,421
199
194
195
196
195
196
197
1
196
196
1,113
1,085
460
594
618
696
785
89
1,099
1,099
Inventories
Other
Assets Held for sale
Total Current Assets
3,068
5,160
5,160
5,160
5,160
5,160
5,160
40,322
48,700
144,928
131,939
123,552
113,471
106,965
300
(6,896)
(6,506)
21,270
21,270
9,241
9,241
4,000
4,000
35,806
35,806
Non-Current Assets
Other Financial Assets
Receivables
Land and Buildings
Plant, Furniture and Equipment
Infrastructure
Intangibles
8
8
8
8
8
8
8
349
887
819
727
727
789
779
801,609
802,993
802,332
802,866
803,002
803,418
803,818
7,767
7,653
7,384
7,607
7,209
7,622
7,876
914,626
916,358
913,760
916,322
916,913
916,718
916,320
1,159
1,099
1,085
1,078
1,071
1,064
1,057
Total Non-Current Assets
1,725,518
1,728,998
1,725,388
1,728,608
1,728,930
1,729,619
1,729,858
Total Assets
1,765,840
1,777,698
1,870,316
1,860,547
1,852,482
1,843,090
1,836,823
13,151
14,061
4,969
5,814
6,267
4,781
7,775
3,980
4,902
4,261
3,150
3,043
3,006
4,328
Provisions
10,187
10,904
11,197
11,176
10,995
11,048
10,911
Total Current Liabilities
27,318
29,867
20,427
20,140
20,305
18,835
23,014
37,043
37,323
37,323
37,323
37,323
37,323
2,382
2,699
2,521
2,367
2,455
2,553
Total Non-Current Liabilities
39,425
40,022
39,844
39,690
39,778
Total Liabilities
66,743
69,889
60,271
59,830
60,083
-
8
8
526
526
400
825,000
825,000
254
8,000
8,000
918,779
918,779
(10)
(398)
(7)
1,200
1,200
1,753,513
1,753,513
1,789,319
1,789,319
2,994
13,099
13,099
1,322
5,326
5,326
10,955
10,955
4,179
29,380
29,380
37,323
-
32,548
32,548
2,888
335
2,562
2,562
39,876
40,211
335
35,110
35,110
58,711
63,225
4,514
64,490
64,490
239
(6,267)
Current Liabilities
Payables
Interest-bearing Liabilities
(137)
Non-Current Liabilities
Interest-bearing Liabilities
Provisions
Equity
Accumulated Surplus
842,359
852,116
954,352
945,024
936,749
928,769
918,019
(10,750)
869,635
869,635
Asset Revaluation Reserve
854,694
853,473
853,473
853,473
853,473
853,433
853,402
(31)
854,694
854,694
2,044
2,220
2,220
2,220
2,177
2,177
2,177
Total Equity
1,699,097
1,707,809
1,810,045
1,800,717
1,792,399
1,784,379
1,773,598
Total Liabilites and Equity
1,765,840
1,777,698
1,870,316
1,860,547
1,852,482
1,843,090
1,836,823
Other Reserves
Page 251
-
500
500
(10,781)
1,724,829
1,724,829
(6,267)
1,789,319
1,789,319
Standard Statement of Capital Works
Forecast
Month
$'000
Actual
Month
$'000
Variance Forecast
Month
Y.T.D
$'000
$'000
Actual
Y.T.D.
$'000
Variance
Y.T.D
$'000
Budget
Y.E.
$'000
Forecast Variance
Y.E.
Y.E.
$'000
$'000
Capital Works Area
Land
Buildings
Infrastructure - Roads
Infrastructure - Drainage
Infrastructure - Other
Plant
Furniture and Equipment
Artworks
Library Bookstock
5
675
877
72
297
0
49
0
0
0
5
828
890
253
74
68
36
(62)
0
89
1
(154)
(13)
(181)
223
(68)
14
62
0
(89)
12
2,929
6,586
1,394
1,349
121
108
0
18
423
31
2,649
5,930
1,697
651
69
91
14
18
579
(19)
280
656
(303)
698
52
17
(14)
0
(157)
50
7,416
18,034
4,842
4,637
265
432
0
40
1,100
50
7,559
19,874
4,842
4,687
265
462
0
40
1,070
0
(143)
(1,840)
0
(50)
0
(30)
0
0
30
1,975
2,182
(206)
12,940
11,730
1,209
36,815
38,848
(2,033)
Expansion
Upgrade
New
Renewal
60
558
210
1,148
53
993
85
1,051
7
(435)
125
97
354
4,220
1,727
6,638
350
3,931
1,184
6,265
4
289
543
373
1,781
10,203
4,885
19,946
1,781
12,137
4,915
20,015
0
(1,934)
(30)
(69)
Total Capital Works
1,975
2,182
(206)
12,940
11,730
1,209
36,815
38,848
(2,033)
1,975
2,182
(206)
12,940
11,730
1,209
36,815
38,848
(2,033)
0
(1,771)
16
(1,771)
16
0
0
(10,610)
78
(10,628)
78
(18)
7,000
(21,255)
7,000
(21,255)
0
0
204
395
(190)
2,330
1,024
1,305
8,560
10,593
(2,033)
Total Capital Works
Types of Capital Works
Fixed Assets Movement Reconciliation Worksheet
Total Capital Works
Assets revaluations and adjustments
Granted Assetss
Assets Recognised
Assets Derecognised
Net Movement
Page 252
CORPORATE PERFORMANCE STATEMENT COMMENTARY
The Corporate Performance Statement is a hybrid of the Standard Operating and Cash Flow
Statements.
This statement is designed to assist in understanding the cash implications of budget decisions, and
therefore excludes non-cash items such as depreciation and new subdivision assets.
The results of the normal operations of Council are shown as Funds Available.
This statement shows the cash forecast position of Council as at 30 June 2012 to be $21.270M.
From a budget perspective:
• Income revised favourably by $185k, primarily due to an anticipated increase for HACC growth
funding $185k and a number of increases in user charges as detailed in the operating statement
section of this report.
• Expenditure revised unfavourably by $67K taking into account an increase in HACC general
salaries (offset by income). In addition a number of other items as listed in the operating
statement section of this report have contributed to the variance.
•
Capital and Priority Works and services details can be found in the most part in the project
sections of this report and the operating statement section, but the unfavourable variance $118k
is offset by reductions in operating expenditure – including the reallocation of ward discretionary
funds from operating to priority projects..
•
There is no impact to our Result.
Page 253
Corporate Performance Statement
Forecast
Month
$'000
Income
Rates
Grants and Subsidies
User Charges
Grants Commission
Interest Income
Expenses
Sustainable Environment
Sustainable Infrastructure
Sustainable Communities
Sustainable Organisation
The CEO's Office
Efficiency Savings
Interest Expense
Funds available
Actual
Month
$'000
Variance
Month
$'000
Forecast
Y.T.D
$'000
Actual
Y.T.D.
$'000
Variance
Y.T.D
$'000
Budget
Y.E.
$'000
Forecast
Y.E.
$'000
Variance
Y.E.
$'000
0
1,085
2,638
0
40
47
1,362
2,737
0
103
47
277
99
0
63
114,483
6,538
14,364
2,323
564
115,106
6,222
14,179
2,341
663
623
(317)
(185)
18
99
114,483
12,182
28,348
6,084
1,400
114,483
12,281
28,434
6,084
1,400
0
99
86
0
0
3,763
4,249
486
138,272
138,512
239
162,497
162,682
185
1,668
6,002
3,748
1,482
510
0
172
1,636
5,774
3,878
1,176
543
0
293
32
227
(131)
307
(33)
0
(121)
8,004
26,678
17,922
8,679
2,491
0
540
8,234
25,470
18,184
8,642
2,455
0
660
(231)
1,207
(262)
37
37
0
(121)
15,630
58,519
34,066
18,185
4,960
(400)
2,756
15,641
58,519
34,169
18,137
4,960
(400)
2,756
(11)
0
(103)
47
0
0
0
13,582
13,300
282
64,313
63,645
668
133,716
133,783
(67)
(9,818)
(9,051)
767
73,960
74,867
907
28,781
28,899
118
0
(164)
(37)
0
(3)
(372)
(1,975)
0
202
86
0
0
0
(212)
(37)
0
(94)
(593)
(2,182)
182
621
0
0
31
0
(48)
0
0
(91)
(221)
(206)
182
420
(86)
0
31
0
(1,878)
(218)
0
(171)
(1,495)
(12,940)
897
1,280
(44)
0
0
0
(1,926)
(218)
0
(816)
(1,161)
(11,730)
1,125
2,302
115
0
74
0
(48)
0
0
(645)
333
1,209
228
1,022
159
0
74
600
(3,913)
(445)
(530)
(4,535)
(5,771)
(36,815)
4,309
2,520
615
0
1,711
600
(3,913)
(445)
(530)
(4,613)
(5,811)
(38,848)
6,272
2,590
615
0
1,711
0
0
0
0
(78)
(40)
(2,033)
1,963
70
0
0
0
(2,264)
(2,285)
(21)
(14,569)
(12,236)
2,333
(42,256)
(42,374)
(118)
(12,082)
(11,336)
746
59,390
62,630
3,240
(13,474)
(13,474)
0
125
0
28
0
(97)
0
125
0
63
(62)
0
1,945
0
1,945
0
0
0
484
484
0
Capital and priority works and services
New Borrowings
Debt Servicing Principal
Lease Payments
Unfunded Superannuation Liability
Priority Projects (Net)
Priority Works (Net)
Capital Expenditure
Capital Grants
Capital Contributions
Transfers from reserves
Operating Result
Non-operating
Asset Sales
Transfer to land acquisition reserve
Projects funded in previous years
Result
Transfers from reserves
Other non-cash adjustments
Cash surplus/(deficit)
(11,957)
(11,307)
650
59,516
62,693
3,178
(11,045)
(11,045)
0
0
9,942
(31)
9,929
31
(13)
0
(77,281)
(74)
(77,369)
74
(88)
(1,782)
4,144
(1,782)
4,144
0
0
(2,015)
(1,347)
668
(17,765)
(14,602)
3,164
(8,683)
(8,683)
(0)
32,361
14,596
32,361
17,759
0
3,164
29,955
21,272
29,955
21,272
0
(0)
Cash at beginning of period
Cash at end of period
Page 254
KEY FINANCIAL STATUS INDICATORS
BORROWINGS
Debt
Principal
Debt
Loan
Financial
Principal
New
Paid
Principal
No.
Institution
1 July 2011
Borrowings
2011/2012
31 December 2011
$'000
$'000
$'000
$'000
5
National Australia Bank
4,398
-
560
3,838
693
6
773
-
80
7
549
-
49
500
8
1,809
-
125
1,684
9
1,906
-
120
1,786
10
Commonwealth Bank
1,849
-
97
1,752
11
Commonwealth Bank
6,331
-
270
6,061
12
Commonwealth Bank
6,088
-
227
5,861
13
Commonwealth Bank
3,958
-
134
3,824
14
Commonwealth Bank
2,461
-
79
2,382
15
Bendigo Bank
2,680
-
69
2,611
16
17
Bendigo Bank
2,788
3,000
-
61
55
2,727
2,945
38,590
-
1,926
36,664
LEASES
Debt
Principal
Debt
Lease
Financial
Principal
New
Paid
Principal
No.
Institution
1 July 2011
Leases
2011/2012
31 December 2011
$'000
$'000
$'000
$'000
North
CBFC
554
-
82
472
South1
CBFC
305
-
45
260
South2
CBFC
312
-
43
269
South3
CBFC
343
-
48
295
1,514
-
218
1,296
Page 255

view attachment - Mornington Peninsula Shire

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