Guidelines for grant of permission to travel by Airlines other than Air

Guidelines for grant of permission to travel by Airlines other than Air
India in the Ministry of Environment, Forests & Climate Changes.
1. Request for seeking relaxation is required to be submitted in the Proforma
(Annexure-I) duly filled in alongwith the necessary supporting documents.
2. For those seeking relaxation on ground of Non-Availability of Seats (NAS),
Certificate issued by authorized travel agents i.e. M/s Balmer Lawrie & Co.,
Ashok Travel & Tours and IRCTC or by Air India (website i.e.
www..airindia.in) is to be attached. In case of Non-availability of Air India
Flight on the days as per the tour schedule, it should be certified by the
programme division while forwarding the request to IFD for seeking such
relaxation.
3. Where direct flights are not available in Air India between two places, the
Non-availability of seat certificate should be as per the journey to be
performed e.g. for the journey from Dibrugarh to Delhi, the non-availability
of seat certificate should be for Dibrugarh-Kolkata and Kolkata/Delhi route
separately and not for Dibrugarh-Delhi route.
4. Similarly in foreign travel cases, where full or partial grants are received,
journey has to be performed in Air India up to the place up to which Air
India is available and seek relaxation for the remaining sector. On
international routes where Air India has code- share partner, the same must
be utilized. No relaxation is permitted in this case.
5. Those seeking ex-post facto approval on ground of Non-availability of
seat(s) Certificate, must enclose the documentary evidence referred to
above and a copy of the ticket purchased for the Journey by private airline
and boarding pass.
6. As per Ministry of Finance, Department of Expenditure 0.M No.
19024/1/2009-E.IV dated 13th July, 2009 for sectors which are not
connected directly by any of the airlines, an officer/official must travel by
Air India up to the nearest hub. Relaxation will be granted for the remaining
segment.
7.
Non-availability of Air India flight/seats on a particular day/time _would not
be considered as a valid ground for seeking relaxation, while availing LTC.
8. Availability of lower fare is no criteria for seeking relaxation.
9. Those seeking relaxation on the ground of attending meeting at particular
time, must attach meeting notice and approved tour programme and
proof that Air India does not have flight during such time.
10.For invitees from abroad travelling on Government of India funding, efforts
should be made to book them on Air India and Air India code share flights.
11.Cases involving fixed amount of reimbursement like sea passage fare railfare etc. for officials non-entitled to travel by air, need not be referred to
IFD.
12. Sectors on which General/blanket relaxation has been accorded by Ministry
of Civil Aviation are available at Annexure-II, III& IV. There is no
requirement to seek relaxation for these sectors. However, these sectors
may be revised by the Government of India from time to time. This may
also be kept in view while travelling/seeking the relaxation.
13.Even if relaxation is given, the ticket has to be booked only through the
authorised agent, eg. Balmer & Lawrie, Ashok Travels, IRCTC etc by
shortest route.
14.AII requests for relaxation should be routed through the Programme Division
Head and addressed to Director(IFD) in the IFD for necessary action.
15.Non-receipt of approval by the stipulated date does not entitle the
official to claim relaxation as a matter or right.
Annexure-I
Ministry of Environment, Forest & Climate Change
Proforma for submission of proposal seeking relaxation to travel by
Airlines other than Air India.
SI.
No.
1.
Item of Information
Name, Designation, intercom number & E-mail
2.
Name of Division/ Organisation.
3.
Details of Visit with dates
4.
5.
6.
a.
b.
c
d.
e.
7
Whether International/Domestic
Travel/Leave
Travel Concession.
In case of official visit kindly link a copy of approved
tour programme by the Competent Authority.
Reasons for seeking permission to travel in airlines
other than Air India (International/Domestic)
Whether Air India does not have flights in that sector
on the schedule date of travel
In case tickets are available in the entitled class on
other than scheduled date of travel, can the date of
travel be rescheduled?
Whether there is no availability of ticket in the
entitled class of travel in Air India flights in that
sector on the schedule date of travel.
If so, kindly confirm why the officer cannot travel in
the class below the entitlement on the date of
scheduled travel, if the tickets are available on that
date in the class below the entitlement.
Any other reasons
Kindly either link print out from official website of Air
India and Govt. authorized travel agents viz. Ashok
Travels & Tours, Balmer Lawrie & Co. and IRCTC
regarding
the
above
reasons
or
official
communication from Air India and these agencies/
for non availability of tickets/ flights.
8
In case of foreign travel, if full or part journey is
proposed through alliance partner of Air India, ticket
should be obtained from official websites of Air
India or authorized agents Viz. Balmer Lawrie & Co.,
Ashok Travels & Tours, IRCTC, for obviating any
complication while preferring the reimbursement
claim
9
Kindly link an undertaking from the travelling official
that in case permission is granted for air journey
other than by Air India, he/she will avail the
cheapest available ticket in the entitled category
among the option of various private airlines
operating in that sector
10
The ticket needs to be booked using the airlines own
official website or through authorized agents, viz.
Balmer Lawrie & Co. Ashok Travels & Tours and
I RCTC .
In case of LTC (Leave Travel Concession), Travel by
Air India only is allowed (except J&K)
(Signature of the individual travelling)
(Signature of the Head of
Division/Organisation
•
Annexure-II
SI. No.j
Sectors
01
i Ahmedabad— Pune- Ahmedabad
02
I Ahmedabad- Jaipur- Ahmedabad
:03
I Ahmadabad- Indore- Ahmedabad
04
Bangalore-Coirnbatore- Bangalore
I 05Bangalore- Visbakhapatuam —Bangalore
06
Chennat-Counbatore- Chennal
07
Chennal-Tuticorin-Chennai
Chandigarh- Srinagar-Chandigarh
09
Guwahati - DibriLgarh- Guwahati
10
___1 Guwahati —Bagdpgra- Guwahat: II
Hyderabad-Bhubaneswar- Hyderabad
12
Hyderabad- Bhopal- Hyderabad
1,3
Hyderabad-Cochin- :Hyderabad
14
Hyderabad-Cohnbatore- Hyderabad
15
j Elyderaba.d-Nagpur- Hyderabad
•
l6
Hyderabad- Rajamundry- Hyderabad
17
Hyderabad- Raipur- Hyderabad
18
LHubli- Bangalore- Hubli
I Jaipur-Jammu- Jaipur
. 19
L20.
1 J akur-Hyderabad-Jaipur
, I 21
i Kolkata- Raipur- Kolkata
22
Kolkata-Visakhapatuam-Kolkata
23
Lucknow- Patna- Lucknow
124
Lueknow-K.olkata-Lueknow
......I Murnbai- Bhuj- Mtunbai
.16
Mumbai-Diu- Mumbai
I .,
lqumbai-NandedMurnbai
I '
,18
Mumbai-Porbandar- Mumbai
29
Mamba i- Jabalpur- Mumbai
30
Mum.ba i-Pune- Murnbai
31
1_
1\iturnbai — Vadodara- .Mumbai
Til---1 Nagpur-Kolkata- Nagpur
3.3
Nagpur-Hyderabad- Nagpur
34
I Nagpur-Pune- Nagpur
3
I Nagpur-Bangalore- Nagpur
36
Nagpur-lndore- Nagyur
.— --•- _
37
Varanasi-Kolkata-Varanasi
1
nnexure 411
S.No.
1
2
3
4
5
,6
-7
8
9
i 10
I 11
I 12
13
14
15
16
Lg..
18
19
20
f 21
.22
23
24
25
26
Sectors
Agartala-Guwahati- artala
Amritsar-Srinagar-Amtitsar
Bhopal-Raipur-Blwpal
13angalore-Tuticorin.-1.1anga1ote
Bangalore-Raipur-Bangalore .Bangal ore-Pon di cherry- Ran QaIo re
Bangal ore-Belg u m -Ba ng a1 oreChennai-Kozhikode-Chennai
• Chennai-Rajamundry-Cliennai
Chenoui..TinIchirapali-Chennai
Chennai-Vishakha_Ratnarn-Chenuai
Dethi-Gorakhpur-Deft;
GlAwahaii-Aizawl-Guwahati •
Hyderabad-Indore-Flyderabad
Hyderabad-Pondicherry:bi-clerabad
• Indore-Nagpur-In.dore
Indore-Barwalore-lockve .
Jorhat-Guwahati-Jorhat
Jorhat-Kolicata-Jorhat
. I Murnbai-Flubli-Murobai
. Mumbai-Surat-Mumbai
Mwmbai-Belgaurn-Mumbai
Murnbai-Bhavnagar-IvIumbai
Patna-Ranchi-Patna
Varanasi-Kolkata-Varanasi
- Varanasi-Lucknow-Varanasi
•
.
Anne:Kure -IV
51!L
Bhopal-Jabalpur-Bhopat
Bhubaneswar-Kolkata-Bhubane:swar
1 Bhubaneswar7Visakhapatnatn-Bhubaneswar
Calicut-Bangalore-Calicut
15
Chennai-Belgautn-Chcnnai
Chennai-Bhubaneswar-Chennai
6
Chennai-Puae-Chennai
[
Citiwahati-Jaipur-Guwahat:.
8
9
Guwahati-Silchtir-Guwa,aii
1 Kolkata-Patna-Kolkata
10
Kolkata-Ranchi-Kolkata
11
Pune-Indore-Pune
12
13 . Pune-Kochi-Pune
Munthai-HtibIi-Munibai
4
V akhaparnam-Viiayawad.a-Visakhapatnam
I5
1
.2
13