exhibitor`s manual - Hearth And Home Exhibition

Transcription

HARROGATE 8 - 10 JUNE 2014
EXHIBITOR’S MANUAL
Introduction and Contact Details
2
Essential Information
Exhibitor’s undertaking
Health and safety declaration
3
4
5
Checklist of ‘what to do’ and ‘deadline dates’
Health and safety declaration
Catalogue entry
Orders
Stand drawings
Contractor’s passes
Exhibitor passes
6
Exhibition Build-Up
Build-up timetable
Exhibition opening hours
Deliveries and unloading
Deliveries during exhibition hours
Directions and location map
Door sizes
7
Exhibition Break-Down
Floor loadings
Stand heights
Break-down timetable
Removal and disposal of exhibition materials
8
Map of Harrogate Locations
9
Order Forms and Contractor Information
10
Marketing and Publicity
31
Hearth & Home Exhibition Awards 2014
33
A – Z index of the Exhibitor’s Manual
38
1
Introduction and Contact Details
The exhibitor’s manual is written to help as much as possible with your participation
in the exhibition. Please study the contents carefully. It is important you are aware of
the requirements of both Harrogate International Centre and the exhibition organisers.
These requirements have been put in place to ensure the exhibition runs smoothly for
all those involved.
This manual is comprehensive but not exhaustive. If you have any questions, unusual
requirements or particular requests, please contact the organisers for further information:
Hearth & Home Exhibition
The Barn
Old Shire Horse Centre
Clifford Lane
Stratford-upon-Avon CV37 8HW
tel: +44 (0) 1789 415640
fax: +44 (0) 1789 290153
email: [email protected]
web: www.hearthandhome.co.uk
Exhibition Director
David Spencer
tel: +44 (0) 1789 415640
mobile: +44 (0) 7831 429604
Operations Manager
Claire Cox
tel: +44 (0) 1789 415640
mobile: +44 (0) 7770 831597
Organisers offices on site
tel: +44 (0) 1423 537341
fax: +44 (0) 1423 537342
The Hearth & Home Exhibition is a trading name of
The Fireplace Marketing Company Limited.
Registered in England - Reg No. 2398614.
Registered Office Address
The Barn, Old Shire Horse Centre, Clifford Lane, Stratford-upon-Avon CV37 8HW
VAT No. 537 868 786
2
Essential Information
It is most important that all exhibitors are aware of the following requirements, some of
which are new for this year’s exhibition and some of which require immediate attention.
Exhibitor’s Undertaking – see page 4
The Exhibitor’s Undertaking must be signed and returned to the organisers immediately upon
receipt of this manual. The Exhibitor’s Undertaking confirms that all the products an exhibitor
displays are the subject of its own copyright, design registration or intellectual property right
or that they have the written authority of the owner of any such rights to display their designs
and/or products.The Exhibition Organisers reserve the right to ask an exhibitor for written evidence
of any such rights and/or their authorised assignment.
Health and Safety Undertaking – see page 5
The Health and Safety Undertaking must be signed and returned to the organisers immediately
upon receipt of this manual. The Health and Safety Undertaking confirms that exhibitors have
read all the relevant sections of this manual and agreed to comply with any requirements detailed
and that any work carried out by them or their contractors during the build-up and breakdown
of the exhibition will comply fully with the requirements of the Health and Safety at Work Act
1974 (as amended).
Gas Supply Order Form – see page 21
Subject to certain conditions, exhibitors are allowed to complete all interconnecting pipework
between live appliances on their stand but are prohibited from connecting the stand or any part
of it to the gas supplies in the exhibition halls.This final connection work will be carried out exclusively
by the organiser’s appointed contractor. LPG cylinders are prohibited in the exhibition halls.
Solid Fuel and Oil Appliances – see pages 27
If you propose demonstrating live solid fuel or multi fuel burning appliances in Halls A, B or
C, a suitable flueing system will be provided to ensure all products of combustion are safely
evacuated to the outside atmosphere. All the flueing of exhibitor’s live appliances will be carried
out by the exhibition’s appointed flueing contractor only.
Shell schemes
Those exhibitors using a shell scheme must not cut, modify, or in any way alter any part of a
shell scheme without the prior permission of the organisers. Any shell scheme panels altered
in any way without permission will incur a charge of £100 (exc. VAT) per panel.
Removal of exhibition stand materials
Unlike many other exhibitions, the cost of unloading and loading of exhibitor’s materials using
fork lift trucks is included in the cost of stand space. However, the removal of materials discarded
by exhibitors when the exhibition closes is not included in the cost of stand space.Those exhibitors
wishing to dispose of stand materials after the exhibition closes must make prior arrangements
with the organisers for the payment of related removal and skip charges. Any exhibitor who
does not make such arrangements will be invoiced for a minimum of £100 (exc. VAT) or otherwise
the actual costs of removal and skip hire.
Storage
There will be no facility available to store exhibitors packaging or surplus materials in the exhibition
halls. Exhibitors must remove to their own vehicles any packaging or surplus materials. NO excess
stock and/or literature or packing cases may be stored around or behind your stand.
Wood supplies for live appliances
Wood or other materials used for the live burning of appliances cannot be bulk stored in the
exhibition halls. Exhibitors are only permitted to store on their stands sufficient fuel for a single
days burning and must store all other fuel reserves outside the halls. If you have an existing
arrangement with a fuel supplier, please ensure that the wood you bring is kiln dried with a
moisture content of no more than 20%. The Exhibition Organisers have arranged for the supply
of suitable wood to those stands who do not wish to bring stocks to the exhibition. Please ask
for further information.
3
Exhibitors Undertaking
We recognise the importance to the Hearth & Home Exhibition of ensuring that we are not
infringing the patent, copyright, registered design or intellectual property rights of any third
parties and hereby confirm;
1) That in respect of each and every design we are exhibiting, we own the patent, copyright,
design right, or other intellectual property rights of the product(s) being exhibited OR
2) We have been authorised by the owner of any such patent, copyright, and design right or
other intellectual property rights to display the product(s).
We acknowledge that the Exhibition Organisers may request written evidence confirming
compliance with (1) or (2) above. In the event that we are unable to produce such evidence, we
recognise this may require us to remove a product or products from display for the duration
of the exhibition and may prejudice our opportunity to exhibit at future exhibitions. We further
recognise that this Exhibitor’s Undertaking will be exercised in UK law if, in the reasonable
opinion of the Exhibition Organisers and their legal advisors, the requirements of (1) or (2)
above have not been met.
We further undertake to ensure that any products we display fully comply with all relevant UK laws
and regulations and that all our employees have been made aware of any such laws and regulations
and of this undertaking. We understand that a breach of the terms of this Exhibitor’s Undertaking
will constitute a repudiatory breach of this agreement entitling the Exhibition Organisers to
immediately terminate the agreement without prejudice to any remedy it may have against us.
Trade Only Policy
The Hearth & Home Exhibition is a trade only exhibition and members of the general public are not allowed entry
unless specifically authorised by the Exhibition Organisers or as authorised guests of an exhibitor.To provide assurance
for exhibitors and to meet with the requirements for a trade only exhibition, all visitors must be able to identify themselves
as bona fide trade visitors. If a visitor is unable to provide such identification, an exhibitor may request the exhibition
organisers or their appointed security agents to validate and confirm the visitor’s identity. If a visitor is unable to
provide confirmation of his or her commercial identity, the exhibition organisers reserve the right to ask them to
leave the exhibition.
This exhibitor’s undertaking is given on an annual basis and therefore refers only to the current year and does not
guarantee that we will be offered a contract for a future exhibition. We recognise that the Exhibition Organisers
reserve the right at their absolute discretion not to offer a contract for a future exhibition if it has been satisfactorily
demonstrated that we have breached any condition of this or previous Exhibitor’s Undertakings.
We have read and understood the Exhibitor’s Undertaking and accept responsibility for complying
with these regulations.
Exhibitor (Company or Organisation): …………………………………………………………………...
Name: …………………………………………………. Title: ………………………………………………
Signature: ……………………………………………......... Date: …………………………………………
Complete and return this form to: Fireplace Marketing Company, The Barn, Old Shire Horse Centre,
Clifford Lane, Stratford-upon-Avon CV37 8HW or Fax +44 (0) 1789 290153
4
HEALTH & SAFETY UNDERTAKING
Exhibitor (Company or Organisation): ....................................................................................
Stand No: ...................................................................................................................................
All exhibitors are required to nominate a member of their staff (usually the stand manager)
to act as Health & Safety representative for the duration of the exhibition.
Our nominated Health & Safety representative is:
Name: .........................................................................................................................................
Position or Title: .........................................................................................................................
Contact phone number (incl. during exhibition): ...................................................................
We hereby acknowledge that we have read and understood the requirements detailed
in the Exhibitor’s Manual (and any other documentation provided by the Exhibition
Organisers) and in particular those parts related to the Health & Safety at Work Act 1974.
We herby accept responsibility for complying with the requirements of this Exhibitor’s
Manual, any other documentation provided by the Exhibition Organisers and the Health
& Safety at Work Act 1974 on behalf of the above named exhibitor, its agents and contractors.
Name: …………………………………………………………………………………………………
Title: …………………………………………………………………………………………………..
Signature: ……………………………………………………………………………………………
Date: ………………………………………………………………………………………………….
Please complete and return this form to:
The Fireplace Marketing Company, The Barn, Old Shire Horse Centre, Clifford Lane,
Stratford-upon-Avon CV37 8HW or Fax +44 (0) 1789 290153
5
Checklist of ‘what to do’
and ‘deadline dates’
The following items must be actioned by all exhibitors and by the deadline date shown.
Failure to return completed undertakings or order forms by the due date could inhibit
your opportunities for product displays and delay your access to the exhibition halls
during build-up.
Deadline date
Item
Page
Immediately
Immediately
Exhibitor’s Undertaking
Health & Safety Undertaking
17 April 14
17 April 14
17 April 14
Exhibition catalogue entry
Flues for solid fuel appliances
Gas Supplies
09 May 14
09 May 14
09 May 14
09 May 14
09 May 14
Air, water and waste
Electrical Services
Shell Scheme Fascia Boards
Stand drawings
Telephone/Internet services
12
19/20
26
28-30
16 May 14
16 May 14
16 May 14
16 May 14
Catering
Furniture
Photography
16-18
11
33-37
25
23 May 14
23 May 14
23 May 14
23 May 14
Contractor’s passes
Exhibitor’s passes
Hotel Accommodation
Lead Recording
13
14
22
23/24
6
4
5
15
27
21
Exhibition Build-Up
Build-up timetable
Thursday 5th June from 08:00
Friday 6th June from 08:00
Saturday 7th June from 08:00
Access to halls for space only stands
Access to halls for all stands
Access to halls for all stands
ALL STANDS MUST BE OCCUPIED NO LATER than 12.00pm SATURDAY 7th JUNE.
Entry and passes
ALL EXHIBITORS AND CONTRACTORS MUST WEAR AN EXHIBITOR OR CONTRACTOR
PASS AT ALL TIMES. THE EXHIBITION ORGANISERS RESERVE THE RIGHT TO PROHIBIT
THE ENTRY OF ANYONE NOT WEARING AN APPROPRIATE PASS.
Sunday 8th June
Monday 9th June
Tuesday 10th June
10:00 - 17:00
10:00 - 17:00
10:00 - 16:00
The exhibition halls will be open and all services available from 08:30 on Sunday 8th
June for the judging of the Hearth & Home Exhibition Awards. All exhibition stands
must be manned and fully operational by no later than 09:45 on all three open days.
Deliveries and unloading
On arrival in Harrogate, go directly to the Dragon Road Park and sign in with the traffic
marshal on duty. When a suitable vehicle space is available at the relevant hall entrance,
the driver will be issued with the appropriate ‘delivery’ or ‘collection’ pass and directed
to the exhibition.
Traffic marshals at the exhibition centre will be made aware of expected vehicles although
only those vehicles displaying the appropriate pass will be allowed to park at the halls.
For the duration of the exhibition, commercial vehicles may be parked at Dragon Road
Park but may only return to the exhibition centre with the appropriate pass.
Deliveries during exhibition opening hours
Other than with the express permission of the organisers, deliveries may only be made
to stands before 09:45 or after 17:00 on exhibition open days.
For those using satellite navigation systems, the post code of the Dragon Road Vehicle
Park is HG1 5DB. See map on page 9.
Door sizes
Hall A
Hall B
Hall C
4.04m wide x 4.13m high sliding folding doors
4.80m wide x 4.30m high roller shutter door
4.82m wide x 4.18m high roller shutter door
7
Floor loadings
Halls A & B
Hall C
10 kilonewtons/sq metre
25 kilonewtons/sq metre
Stand heights
Perimeter stands
Island stands
2.75 metres maximum
4.00 metres maximum
Exhibition Break-Down
Tuesday 10th June
Wed’ 11th June
16:00 until late
Halls MUST be vacated by 12:00 (noon)
No breakdown of stands will be permitted before 16:00 on Tuesday 10th June. All stand
materials and debris must be removed by no later than 12:00 (noon) on Wednesday
11th June and the stand space left completely empty.
Skips will be provided for the disposal of refuse but failure to completely clear your
stand space will incur a cost (see page 3).
Removal of exhibition materials
No exhibition materials of any description may be removed from the halls between
09:45 on Sunday 8th June and 16:00 on Tuesday 10th June.
8
9
Order Forms and Contractor Information
This section includes all the forms you need to order the various services you require
either directly from the appointed contractor (provider) or from the Exhibition Organisers.
Where relevant, the order form is followed by the appointed contractors (providers) catalogue.
Please ensure that any order forms you use are fully completed and, if required, are returned
with any pre-payment. Also please ensure the order forms are returned to the provider
by the dates shown. Late order may result in additional charges.
Page
Service (A to Z)
Provider
12
Air, water and waste
13
Badges – Contractor
Interchange Communications
14
Badges - Exhibitor
15
Catalogue Entry
16-18
Catering
Kudos Hospitality
19/20
Electrical services
Showlite Limited
11
Furniture
Europa International
21
Gas Supplies
22
Hotel Accommodation
Reservation Highway
28-30
Internet/Telephone services
Harrogate International Centre
23/24
Lead Recording
25
Photography
Procter Photography
26
Shell scheme fascia boards
27
Solid fuel flueing
Contractor Information
Badges – Contractor/Exhibitor (see pages 13/14)
To ensure effective security throughout the duration of the exhibition, entry to the
exhibition halls may only be made by those wearing a contractors or exhibitors badge.
You can apply for exhibitor badges by completing the form on page 14 or on-line at:
www.speeddata.co.uk/Exhibitor/HearthAndHome.aspx
Catering (see page 16-18)
Kudos Hospitality reserves the right to provide all food, beverages and catering equipment.
10
Electrical Services (see page 19/20)
Showlite Limited is the official contractor for all electrical services. If you have any
queries about the order form or the services you require, please contact Showlite on
+44 (0)1264 365550.
Furniture
Europa International is the official contractor for furniture.To download a copy of their brochure
and to order on-line, visit www.europainternational.com If you have any queries about
the furniture you require, please contact Europa International on +44 (0) 20 8676 0062.
Hotel Accommodation (see page 22)
Reservation Highway is based in Harrogate and is the official accommodation bureau
for the exhibition. A variety of hotels and guest houses located in the area are available
at specially negotiated rates. If you have any queries please contact Reservation Highway
on +44 (0)1423 525577.
Insurance
Each exhibitor must hold public liability insurance to a minimum value of £1 million to
cover its liability for negligence resulting in injury or damage. Exhibitors are also advised
that it is their responsibility to insure themselves, their stands and their property
against theft or damage.
Disclaimer – The exhibition organisers cannot be held responsible for any loss or damage
which may befall the personnel or property of any exhibitor howsoever caused.The exhibition
organisers strongly advise all exhibitors that, at the very least, they take out cover to protect
against theft or damage. Exhibitor’s property is most vulnerable during the build-up
and break-down periods and whilst the exhibition organisers provide comprehensive
security services, it is impractical and impossible to observe each and every stand
throughout the exhibition.
In addition to the above, you should protect your investment in the exhibition against
abandonment, cancellation or curtailment of the exhibition due to circumstances outside
the control of the exhibition organisers.
Internet/Telephone services (see page 28-30)
Harrogate International Centre will be able to provide you with all your telephone/
broadband or communications systems required. For further information contact HIC
on +44 (0) 1423 537223 or email [email protected]
Lead Recording (see pages 23/24)
Interchange Communications is the appointed contractor for both on-site and off-site
visitor registration and offers for hire lead recording scanners. For this year’s event,
Lead Recording has been upgraded to not only give you the full details on every visitor
that you see at the event each day, but also pass on your details directly to every visitor
you scan. When registering, every visitor will be told that they can now use their
badges to receive your details as well as leave theirs with you. So expect visitors to ask
you to scan their badge. You can apply for lead recording scanners by completing the
form on page 24 or on-line at:
www.eventcommunity.co.uk/registration/ic0000_lrd_order.asp?show_code=HEA64
Photography (see page 25)
Procter Photography is the official exhibition photographer and is able to provide ‘general
stand shots’. For further information contact Patrick Procter on +44 (0) 1423 223445 or
email [email protected].
11
COMPRESSED AIR, WATER &
WASTE ORDER FORM
QUANTITY
ITEM
Price + VAT
WATER & WASTE connected to stand
£430.00
Additional connections (per point)
Water heater hire
Sink hire
COMPRESSED AIR at 80-100 psi,
terminating with 1/2" valve with
female BSP thread.
£85.00
£85.00
£85.00
£530.00
Additional connections (per point)
£100.00
Total
State volume required..................cfm
Operating pressure required........psi
IMPORTANT
All orders must be accompanied by a dimensional
drawing showing the positions required.
Sub total:
£.................
Please indicate if your stand has a raised platform VAT (20%)
£.................
Water heaters are not hired direct and will be
charged as an additional connection.
Total:
£................
Exhibitor: ................................................................................................................. Stand No:.......................
Address: .............................................................................................................................................................
.............................................................................................................................................................................
.............................................................................................................................................................................
Postcode:............................................................. Telephone no: ....................................................................
Contact: .......................................................... Signature:................................................ Date: ....................
THIS FORM MUST BE RETURNED, ALONG WITH YOUR DIAGRAM AND CHEQUE, BY 9th MAY 2014
PLEASE RETURN THIS FORM TO;
Fireplace Marketing Company
Tel: +44 (0) 1789 415640 Fax: +44 (0) 1789 290153
12
CONTRACTOR BADGES ORDER FORM
If you are employing contractors they will ALL be required to wear the appropriate
badge stating that they are contractors for your company.
Please indicate below how many contractor badges you would like. These will be sent
to you prior to the show.
INFORMATION TO APPEAR ON CONTRACTOR BADGES
EXHIBITOR CO. NAME:
CONTRACTOR CO. NAME:
STAND NO:
NUMBER OF BADGES REQUIRED: .......
PLEASE NOTE: Exhibitor/contractor access to the halls will have tight security to prevent
unauthorised access; therefore entry to the halls will be strictly with badges only.
Contractor badges are valid for build-up and breakdown period only. Persons wearing
contractor badges will not be permitted to enter the halls while the show is open without
permission from the organisers.
Please forward these badges to:
Name:...........................................................................Title:......................................................
Company:...............................................................................................................................
Address:......................................................................................................................................
.....................................................................................................................................................
.....................................................................................................................................................
.....................................................................................................................................................
Postcode:..........................................Telephone no: ................................................................
PLEASE RETURN THIS FORM BY 23rd MAY 2014 TO:
Interchange Communications Ltd, Princes Drive, Kenilworth, Warwickshire CV8 2FD
Tel: +44 (0) 8448 483 221 Fax: +44 (0) 8448 483 224
13
EXHIBITOR BADGES ORDER FORM
All stand personnel will be issued with an official exhibitor pass which will provide access to the exhibition
hall, as well as identification for visitors.
Please PRINT the Name, Job Title and Company name of all personnel who will be manning your stand
(you may attach an additional sheet if necessary) and post or fax it to the address shown below.
PLEASE NOTE: Exhibitor/contractor access to the halls will have tight security to prevent unauthorised
access, therefore entry to the halls will be STRICTLY WITH BADGES ONLY.
INFORMATION TO APPEAR ON EXHIBITOR BADGES
COMPANY (max 30 characters please inc. spaces):
NAME
JOB TITLE (max 30 characters please inc. spaces)
Please forward these badges to:
Name:................................................................................................ Title:........................................................
Company:............................................................................................................................................................
Address:..............................................................................................................................................................
.............................................................................................................................................................................
.............................................................................................................................................................................
..............................................................................................................................................................................
Postcode:................................................ Telephone no: .................................................................................
PLEASE RETURN THIS FORM BY 23rd MAY 2014 TO:
Interchange Communications Ltd, Princes Drive, Kenilworth, Warwickshire CV8 2FD
Tel: +44 (0) 8448 483 221 Fax: +44 (0) 8448 483 224
14
CATALOGUE ENTRY FORM
This form must be returned by Thursday 17th April 2014 to ensure inclusion.
FREE catalogue entry form.
Company: ................................................................... Contact:............................................. Stand No: ....……………
Address: .......................................................................................................................................................................
..........................................................................................................................................Postcode: ...........................
Tel No:................................... Fax No:................................... E-mail: ........................................................................
Maximum length of entry is 200 words (more than 200 words will result in editing).
Please type or write (in block capitals) your entry below or alternatively email your entry to
[email protected]
Advertising slogans and pictures will not be permitted.
Description of exhibits;
................................................................................................................……………..........................................
................................................................................................................……………..........................................
................................................................................................................……………..........................................
................................................................................................................……………..........................................
................................................................................................................……………..........................................
................................................................................................................……………..........................................
................................................................................................................……………..........................................
................................................................................................................……………..........................................
................................................................................................................……………..........................................
................................................................................................................……………..........................................
..............................................................................................................……………….........................................
.................................................................................................................……….……........................................
Signed: .......................................................................................................... Date: ............….........................
Proofs of entries cannot be submitted for approval.
PLEASE RETURN THIS FORM TO...
Fireplace Marketing Company, The Barn, Old Shire Horse Centre, Clifford Lane,
Stratford-upon-Avon CV37 8HW, Fax: +44 (0) 1789 290153 or email: [email protected]
15
Price Date From: January 2014
T: +44 (0)1423 537334 | F: +44 (0) 1423 537328 | E: [email protected] | Harrogate International Centre, Kings Road, Harrogate, North Yorkshire HG1 5LA
Contact Name:
Exhibition Name:
Company Name:
Stand Number:
Invoice Address:
On-show Contact:
On-show Contact Number:
Date of Show:
Contact Number:
Email Address:
Breakfast:
Item
Price
Mon
Tue
Wed
Thur
Fri
Sat
Sun
Total
Breakfast Bacon Rolls (Minimum Order 10)
£
3.80
£
-
Breakfast Vegetarian Rolls (Minimum Order 10)
£
3.80
£
-
Handmade Brunch Skewers (18)
£
38.00
£
-
Cocktail Danish Selection (12)
£
13.80
£
-
Fresh Fruit Platter (10)
£
21.40
£
-
Fresh Fruit Skewers (12)
£
26.00
£
-
Fruit Basket (10)
£
10.00
£
-
Food Items:
Item
Price
Mon
Tue
Wed
Thur
Fri
Sat
Sun
Total
8 Rounds of Assorted Sandwiches
£
26.40
£
-
8 Rounds of Assorted Vegetarian Sandwiches
£
26.40
£
-
Mixed Savoury Turnovers (9)
£
15.60
£
-
Gourmet Flavoured Sausage Roll Selection (16)
£
15.25
£
-
Selection of 30 Canapes
£
38.90
£
-
Packed Lunch
(Sandwiches, Crisps, Fruit, Mineral Water)
£
8.95
£
-
Buffet Lunch
(Sandwiches, Kettle Crisps, Fresh Fruit Platters)
£
8.75
£
-
Cheese and Continental Meat Platters (Serves 10)
£
26.85
£
-
Nuts (250)g Bowl
£
2.85
£
-
Kettle Crisps (150)g Bowl
£
3.95
£
-
Sweet Tooth:
Item
Price
Mon
Tue
Wed
Thur
Fri
Sat
Sun
Total
Mini Muffins (12)
£
12.00
£
-
Assorted Sweet Biscuits
£
14.20
£
-
Tin of Chocolates
Afternoon Tea
(Traditional Tea and Homemade Scones with Jam
and Cream - Minimum for 10 People)
£
12.50
£
-
£
4.75
£
-
Water:
Item
Price
Mon
Tue
Wed
Thur
Fri
Sat
Sun
Total
Water Tower Hire (per 3 Days)
(Includes 19 L Water Carboy and 100 Plastic Cups
£
83.50
Water Carboy Replacements (19L)
£
11.50
£
-
Sparkling Water (75cl) Bottle
£
3.95
£
-
£
-
Still Water (75cl) Bottle
£
3.95
£
-
Sparkling Water (24 x 500ml)
£
36.00
£
-
Sparkling Water (24 x 500ml)
£
36.00
£
-
Continued on page 17
16
Tea & Coffee:
Item
50 Cup Tea and Coffee Package to inc:
Kettle Hire. Twining Teas Bags (25), Filter Coffee
machine (3kw), 4 Coffee Sachets and Filters, Hot
Drinks Cups (50), Plastic Teaspoons (50), Sugar (50),
UHT Milk (50)
Price
Mon
Tue
Wed
Thur
Fri
Sat
Sun
Total
75.00
£
-
100 Cup Tea and Coffee Package to inc:
Kettle Hire. Twining Teas Bags (50), Filter Coffee
machine (3kw), 5 Coffee Sachets and Filters, Hot
£ 101.00
Drinks Cups (100), Plastic Teaspoons (50), Sugar (50),
UHT Milk (100)
£
-
Additional Twinings Tea Bags
£
3.95
£
-
Additional Ground Coffee Sachet & Filter
£
4.70
£
-
Instant Coffee (750g)
£
23.35
£
-
Additional Brown Sugar (50)
£
1.75
£
-
Additional White Sugar (50)
£
1.75
£
-
Sweetener Sachets (50)
£
1.85
£
-
UHT portions (120x 12ml)
£
8.35
£
-
Fresh Milk (2Litre)
£
2.65
£
-
£
Beverages:
Item
Price
Mon
Tue
Wed
Thur
Fri
Sat
Sun
Total
House Champagne (Inc Hire of 6 Flutes)
£
56.65
£
-
Sparkling Wine (Inc Hire of 6 Flutes)
£
24.70
£
-
House White Wine (Inc Hire of 6 Glasses)
£
16.50
£
-
House Red Wine (Inc Hire of 6 Glasses)
£
16.50
£
-
Bottled Beer (275ml bottle)
£
3.60
£
-
7up (12 x 500ml)
£
26.40
£
-
Diet Pepsi (12 x 500ml)
£
26.40
£
-
Pepsi (12 x 500ml)
£
26.40
£
-
Orange Juice (1 litre carton)
£
4.95
£
-
Ice (1kg bag)
£
2.70
£
-
Disposables & Hire:
Price
Item
Mon
Tue
Wed
Thur
Fri
Sat
Sun
Total
Hot Drinks Cups (50 x 12oz)
£
4.85
£
-
Plastic Cups (100 x 200ml)
£
7.00
£
-
Stemmed Disposable Wine Glasses (20 x 5oz)
£
5.25
£
-
Plastic Teaspoons (50)
£
2.70
£
-
Small Disposable Plates (50 x 17cm)
£
8.60
£
-
Paper Napkins (10)
£
0.80
£
-
Refuse Sack (each)
£
0.35
£
-
China Mug Hire (12 per day)
£
10.15
£
-
Electric Kettle Hire 3kw (per day)
£
6.75
£
-
Filter Coffee Machine Hire 3kw (per day)
£
13.00
£
-
Catering Assistant Hire
(per hour, min 4 hrs per day)
£
13.35
£
-
Ice Bucket Hire (per day)
£
5.55
£
-
Tablecloths 70 X 70 (Each)
£
5.30
£
-
Sub Total £
-
VAT @20% £
-
Grand Total £
-
Continued on page 18
17
T: +44 (0)1423 537334 | F: +44 (0) 1423 537328 | E: [email protected] | Harrogate International Centre, Kings Road, Harrogate, North Yorkshire HG1 5LA
Prices
All prices quoted are exclusive of VAT at the current rate. - Kudos Catering (UK) Limited VAT number is 863736005
Credit card transactions will attract a 4% administration surcharge
Stand Hospitality
We will happily work with you to provide a bespoke hospitality package in order for something special to be offered to your clientele.
To place your order
Please complete the attached order form and e-mail it to us at [email protected] no later than two weeks before the start date of your show. Upon receipt of your
order, Kudos Catering (UK) Limited will issue you with an invoice for which payment is required within 7 days.
As we do not operate a sale or return policy, all items ordered prior to the event will be delivered to your stand in full and invoiced in full.
Subject to availability additional items can be delivered during the show. All additional items must be signed for upon delivery and paid for before the end of the show.
Delivery
All stand orders are free of delivery charge. Due to volume of orders received, it is not always possible to guarantee a specific time. If a specific time is required the delivery
time will be approximate by one hour either side of the requested time.
Equipment Hire
/ƚŝƐƚŚĞƐƚĂŶĚŚŽůĚĞƌ͛ƐƌĞƐƉŽŶƐŝďŝůŝƚǇƚŽƌĞƚƵƌŶĂŶǇŚŝƌĞĚĞƋƵŝƉŵĞŶƚƚŽƚŚĞĐĂƚĞƌŝŶŐĚĞƉĂƌƚŵĞŶƚ͘&ƵůůƌĞƉůĂĐĞŵĞŶƚĐŽƐƚǁŝůůďĞĐŚĂƌŐĞĚĨŽƌĂŶǇďƌĞĂŬĂŐĞƐŽƌŝƚĞŵƐƚŚĂƚĂƌĞŶŽƚ
returned to the stand order office
Terms and Conditions
Kudos Catering (UK) Limited, in conjunction with the Harrogate International Centre, reserves the right to sell and provide all catering equipment and refreshments including
food, wine, spirits, beers and other alcoholic and non-alcoholic beverages, consumed on the premises and reserves the right to impose a surcharge on any goods not
supplied by themselves.
18
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20
GAS SUPPLIES ORDER FORM
If you require gas supplies to appliances on your stand for the purposes of live demonstration,
you can choose between two options.
------------------------------------------------------------------------------------------------------------------------Option 1 – A contractor appointed by the organisers will complete all the gas connection
work for the live appliances on your stand.This will include all pipework to the appliances,
leakage testing and commissioning of appliances. The number and size of the supplies
to your stand will be determined by the contractor. The cost for Option 1 is £162.00
(£135 + VAT) for each individual appliance.
------------------------------------------------------------------------------------------------------------------------Option 2 – Subject to the use of a Gas Safe Registered engineer, the exhibitor arranges
for the completion of the gas connection work for live appliances on the stand but
excluding final connection to the distribution grid. This final connection will be made
by the organiser’s appointed contractor and will include full leak testing of all the
connected appliances on your stand. Option 2 is only available if you have 3 or more
live appliances on your stand and will cost the following;
No. of appliances
per brand*
Exc. VAT
Inc. VAT
3
£275.00
£330.00
4
£345.00
£414.00
5
£405.00
£486.00
6 or more
£455.00
£546.00
*Where there are multiple exhibitors on one stand.
In the event of a leak, remedial work will be charged at £50.00 (£60.00 inc. VAT) per appliance.
------------------------------------------------------------------------------------------------------------------------Exhibitor’s name
Stand number
Contact name
Contact telephone number
Engineer’s name (for option 2)
Engineer’s Gas Safe registration number
...……………………………………………………………….
………………………………………………………………….
………………………………………………………………….
………………………………………………………………….
………………………………………………………………….
………………………………………………………...............
Option 1
Number of appliances ………….. (at £162.00 each.)
Option 2
Number of appliances ................ (see above)
Under floor leakage testing before floor laying at £80.00 inc VAT
Payment enclosed with this order
sub total
sub total
sub total
Total
£............
£ ............
£. ...........
£ ............
Please make cheques payable to Fireplace Marketing Co Ltd and return with this completed form to:
Fireplace Marketing Co Ltd, The Barn, Old Shire Horse Centre, Clifford Lane, Stratford-upon-Avon CV37 8HW
Please attach to this order a dimensional stand plan showing appliance positions.
Please ensure your gas order and payment are returned by no later than 17th April 2014
21
HOTEL ACCOMMODATION SHEET
Reservation Highway has arranged specially negotiated rates at the selected hotels and guest houses below.
WALKING
DISTANCE
HOTEL
(FROM HALL A)
CAR
PARKING
STAR
RATING
TERMS
DOUBLE/
TWIN FOR
SINGLE USE
DOUBLE/
TWIN
Majestic
2 mins
£3.50
EB
£110.00
£120.00
Old Swan
4 mins
NC
EB
£100.00
£110.00
Kimberley
8 mins
£6.00
EB
£99.00
£119.00
Cedar Court
19 mins
NC
EB
£99.00
£109.00
Harrogate
Holiday Inn
6 mins
£5.50
EB
£90.00
£100.00
Studley
4 mins
NC
EB
£89.00
£99.00
White Hart
6 mins
£5.00
EB
£89.00
£99.00
Cairn
4 mins
NC
EB
£89.00
£99.00
Crown
5 mins
NC
EB
£85.00
£100.00
The Yorkshire
7 mins
NC
EB
£70.00
£80.00
WALKING
CAR
STAR
TERMS
DISTANCE PARKING RATING
SPECIAL DEALS
Old Swan Hotel (advance purchase
- non refundable)
Kimberley Hotel
(3 night special rate)
The Yorkshire (advance purchase non refundable)
DOUBLE/
DOUBLE/
TWIN FOR
TWIN
SINGLE USE
4 mins
NC
EB
£90.00
£99.00
8 mins
£6.00
EB
£89.10
£107.10
7 mins
NC
EB
£59.50
£68.00
GUEST HOUSE
WALKING
DISTANCE
CAR
PARKING
STAR
RATING
TERMS
Alexa House
6 mins
NC
EB
DOUBLE/
TWIN FOR
SINGLE USE
£75.00
Wynnstay House
Shannon Court
Grants Hotel
Arden House
Camberley
10 mins
16 mins
3 mins
9 mins
5 mins
SP
NC
NC
NC
NC
EB
EB
EB
EB
EB
£75.00
£70.00
£65.00
£63.00
£60.00
DOUBLE/
TWIN
£85.00
£85.00
£80.00
£75.00
£73.00
£75.00
A further selection of guest houses are available, please contact Reservation Highway directly or view the website event page.
APARTMENTS
WALKING
CAR
STAR
TERMS
DISTANCE PARKING RATING
1 BED
2 BED
Rasmus Living
5 mins
£5.00
RO
-
From £125.00
Harrogate Elite Living
8 mins
SP
RO
From £68.00
From £88.00
All rates are quoted per room per night and are inclusive of VAT at the prevailing rate.
TERMS: EB - Bed & English breakfast CB - Bed & Continental breakfast RO - Room only
PARKING: NC - private car park with no charge SP - free street parking. Where charges are shown, these apply per day and are
subject to change without prior notice.
Star ratings advertised by Reservation Highway follow the guidelines set out by VisitBritain and the AA.
EARLY BOOKING IS RECOMMENDED. PLEASE BOOK BY FRIDAY 23rd MAY 2014.
BOOK ON-LINE: www.hearthandhome.co.uk TEL: +44 (0) 1423 525577 EMAIL: [email protected]
22
TWO WAY LEAD RECORDING SERVICES
Lead Recording will not only give you the full details on every visitor that you see at the event each day,
but also pass on your details directly to every visitor you scan.
When registering, every visitor will be told that they can now use their badges to receive your details
as well as leave theirs with you. So expect visitors to ask you to scan their badge.
What do I have to do before the show?
After completing the form below and returning it to us, we will set up your account. Once this is done
you need to provide us with a few more details, including a logo and a short description of yourselves,
as well as a website address and contact details that you would like every visitor you see to have. We
will then set up an online ‘advert’ which will be available to every visitor that you scan.
What do I do at the event?
Just make sure that you scan the badges of everyone you see on your stand/over coffee/at the bar, after
asking permission of course. If you don’t have your scanner to hand, you can take a note of their VISITOR
ID as printed on their badge and hand it in to us at the end of the show so they can be added to your leads.
What does the visitor do?
Every visitor that has been scanned by someone in the hall will receive an e-mail from the event, thanking
them for their attendance and pointing them at an online directory. It contains extended details on everyone
that they were scanned by at the event. Each company will have a page that looks something like this:
Interchange Communications Ltd
Interchange Communications provides a range of services to Exhibition, Conference and Event Organisers for the management of
exhibition data and creation of media channels between Organisors, Visitors and Exhibitors. We are committed to driving technology
whilst maintaining the excellent levels of customer services that organisers, exhibitors, visitors and delegates want and derserve
as part of the event.
Contact Details
Unit 2b Princes Drive
Warwickshire
United Kingdom
CV8 2FD
08448 483220
[email protected]
http://www.interchangecomms.com
This is all in addition to our usual service, which includes:
A simple, easy to use, handheld barcode scanner for use throughout the event.
The option to download your data at the end of each day so your office can start work on your leads
before the show ends to get a head start on your competitors
P-code sheets so you can qualify your leads as you collect them. Simply set up your products or areas
of interest online prior to the show.
Onsite training and guidance from one of our members of staff.
We are also able to send a personalised email to all your contacts after the show for a small additional cost.
Price: £150 + VAT for first scanner
£100 + VAT for each additional scanner
Order deadline: 23rd May 2014
Send Your Order & Payment to:
INTERCHANGE COMMUNICATIONS LTD
Princes Drive, Kenilworth, Warwickshire CV8 2FD
Telephone: +44 (0) 844 848 3221 Fax: +44 (0) 844 848 3224
23
LEAD RECORDING ORDER FORM
YOUR DETAILS: (Please attach a business card if possible)
Company Name
Invoice Address
Stand Number
Contact Name
Job Title
Town
Email
Postcode
Mobile
Tel
Fax
YOUR REQUIREMENTS:
1st lead recording device, including service, set up and all reports.
Qty:
Rental fee per additional unit - enter additional quantity required.
Qty:
VAT No. 786 9888 26
REG. No. 02581005
TOTAL QTY
There will be a surcharge of £25.00 if not ordered before the deadline
We understand that a charge of £750.00 will be made for any PHL 1700
hand held laser scanner device not returned or returned damaged.
1
@ £150.00
£150.00
@ £100.00
£
Subtotal
£
VAT @ 20%
£
TOTAL
AMOUNT
PAYABLE
£
Signed ............................................................................... Print Name ....................................................................
SELECT YOUR PAYMENT METHOD:
By Cheque - made payable to Interchange Communications Ltd.
By Bankers Draft to:
Barclays Bank PLC, PO Box 41, 16 High Street,
High Wycombe HP11 2BG
Sort Code: 20-40-71 Account Number: 20314706 Account Name: Interchange Communications
By Visa / Access / Mastercard (Delete as appropriate)
Please debit Account Number:
Sercurity code:
Expiry date .................................. Signature ............................................................ Name ..................................
Address ........................................................................................................................................................................
....................................................................................................................................... Postcode .............................
PAYMENTS TO BE MADE IN POUNDS STERLING AND MUST ACCOMPANY THE ORDER
SEND YOUR ORDER AND PAYMENT TO:
INTERCHANGE COMMUNICATIONS LTD
Princes Drive, Kenilworth, Warwickshire CV8 2FD
Telephone: +44 (0) 844 848 3220 Fax: +44 (0) 844 848 3224
GENERAL INFORMATION AND TERMS
1.
2.
3.
4.
Payment must accompany your order. Purchase orders will not be accepted without payment.
Devices must be collected and returned at the show. All devices not returned by close of show on last day will be considered not returned.
No refunds on advance orders will be given. Please ensure that all items are fully covered on your stand insurance policy.
Interchange cannot be held responsible for data loss in the unlikely event of hardware failure or data corruption. Interchange can only supply
as much information as supplied by the visitor on their registration card. We cannot guarantee that visitors will supply full data.
5. Interchange will take all reasonable care to ensure that the data contained in the bar code scanner is delivered to the website but cannot be
held responsible to any loss of data nor the accuracy of that data, nor for any consequential losses.
THIS FORM MUST BE RECEIVED NO LATER THAN 23rd MAY 2014
24
YOUR STAND PROFESSIONALLY PHOTOGRAPHED
INVALUABLE FOR PR, PROMOTION OR SIMPLY TO RECORD THE EVENT
FIVE IMAGES FOR ONLY £75.00 + VAT
I would like to make a booking for our exhibition stand to be photographed at
the Hearth & Home Exhibition 2014
Name:
Email:
Company:
Address:
Postcode:
Telephone:
Mobile:
STAND NUMBER:
Stand Photography:
With people
Without people
No preference
I enclose a cheque for £90.00 (£75.00 + VAT) made payable to Procter Photography.
Signed:
Print name:
A disk with five high resolution images will be sent to you within 14 days of the event,
together with a VAT invoice.
To confirm your booking, please fill out the order form and send it together with your
payment, by 16th May 2014, to:
PROCTER PHOTOGRAPHY, Mill Studio, Unit 3 Coronation Grove, Harrogate HG2 8BU
T: 01423 223445 E: [email protected]
25
SHELL SCHEME FASCIA
NAMEBOARD FORM
COMPLETE & RETURN THIS ORDER FORM TO THE ORGANISERS
NO LATER THAN 9th MAY 2014
EXHIBITION
Hearth & Home 2014
COMPANY NAME &
ADDRESS
TEL NUMBER (column 1)
FAX NUMBER (column 2)
CONTACT NAME
STAND NO. .....................
SIGN .................................
DATE ................................
Please print clearly below the exact wording you wish to appear on your stand name
board. No responsibility can be accepted for mistakes resulting from illegible handwriting. Abbreviations will be used where necessary.
Please note that if we do not receive a form from you by the deadline date, the name
on your board will be as it appears on your exhibition stand booking form.
The Fireplace Marketing Company Limited.
Tel: +44 (0) 1789 415640 Fax: +44 (0) 01789 290153
26
FLUES FOR SOLID FUEL &
MULTI FUEL APPLIANCES
All the flueing of exhibitor’s live appliances will be carried out by the exhibition’s appointed
flueing contractor.
If you propose demonstrating live solid fuel or multi fuel burning appliances in Halls A, B or
C, a suitable flueing system will be provided to ensure all products of combustion are safely
evacuated to the outside atmosphere.
All exhibitors displaying live wood burning appliances are required to supply the appropriate
collar for attaching the supplied vitreous pipe which will have a built-in dampener.
The basic flueing arrangements will be via twin-wall flue pipe to the nearest window within the
halls. From the twin-wall there will be flexible flue connections to roof mounted extractor fans.
Exhibitors cannot undertake any of this work themselves as our contract with Harrogate
International Centre forbids unauthorised installations.
The costs detailed below include for the removal and replacement of any windows, the provision
of all materials, the hiring of fans, wiring and all labour.
No. of live stoves
1
2
3 and above
Cost per stove (exc. VAT)
£600.00
£550.00
£525.00
Cost per stove (inc. VAT)
£720.00
£660.00
£630.00
Exhibitor’s name
...……………………………………………………………….
Stand number
…………………………
No. of live stoves
.................................... Size of flue pipe .......................
Contact name
………………………………………………………………….
Telephone no.
………………………………………………………………….
Mobile no.
...........................................................................................
Email address
...........................................................................................
Please complete the above details and return by 17th April 2014
along with a dimensional stand plan showing appliance positions
Please make payment to Fireplace Marketing Company Ltd
Tel: +44 (0) 1789 415640 Fax: +44 (0) 1789 290153
27
EXHIBITION EVENT IT SERVICES
IT Services frequently asked questions
Q1. What speed will my internet connection run at?
The HIC network has 10 megabits per second (Mbps) link to the internet. Stand holders
typically get speeds of between 2Mbps and 10Mbps.
Q2. How is the connection provided?
We provide a wired connection dropped from the ceiling. The wired connection is
presented on your stand as a male RJ45 10/100 Mbps auto sensing Ethernet connection.
This can either plug directly into your PC, Laptop or ‘active equipment’ such as a hub or
switch. This will require the device you are bringing to have an Ethernet card installed.
Q3. What if I want the connection providing in a particular position with our stand?
We provide at least 5m of cable coiled up so that you can move it anywhere you wish
within the stand. However, if you have a particular requirement we can get one of our
project managers to call you back to discuss your requirements.
Q4. How do I set up my computer to connect to the network?
Set up the computer to obtain its IP address and DNS settings automatically – if you
need help with this setting we can get one of our project managers to call you back to
guide you through this set up.
Q5. Can I have a fixed IP address?
Yes but one of our project managers will need to get back to you to discuss this.
Q6. Do you have technician’s onsite on the set up day to help us with a PC configuration?
We do and they will be happy to help with minor problems. However, you should check
with your IT support before attending site to make sure everything is set up correctly
as our technicians may not be able to get full access to all your PC settings because
they are often password protected.
Q7. Can I attach more than one PC to a single Internet connection?
Yes but you must let us know your requirement at the time of placing your order as it
will involve additional costs for extra IP addresses.
Q8. Do I need to have anti-virus software on my PC?
YES – all computers must be running the latest anti-virus software and it must be kept
up to date while the PC is connected to the HIC network. Please ensure you have read the
HIC Connection Policy and the Acceptable Use Policy, which can be found on the website.
Q9. Is the network protected by a firewall?
Yes, the firewall is in place to protect your stand from external attack. However, because
the network is not your own home or office network you must consider it to be un-trusted
and you must therefore take appropriate steps to safeguard your computer and the
information held on it.
28
29
30
Exhibition Marketing
Exhibition Marketing & PR
The Exhibition Organisers are responsible for all exhibition sponsorship and any other
marketing activities that form part of the exhibition. Please contact the Exhibition
Organisers by email - [email protected] or telephone +44 (0) 1789 415640 if
you wish to discuss any aspect of the exhibition marketing.
Official Exhibition Catalogue (see page 15)
An exhibition catalogue will be published and circulated within the June/July issue of
Fires & Fireplaces magazine and will be available free of charge to all exhibition visitors.
All exhibitors are entitled to a free listing in the exhibition catalogue and should supply
up to 200 words describing the products and/or services being offered at the exhibition.
Please complete the order form on page 15 and return it to us by no later than Thursday
17th April 2014.
Advertising
The following sheet gives full details of how to advertise in Fires and Fireplaces
magazine. Please contact Karen O’Riordan on +44 (0)7000 785423 or by email [email protected] if you wish to discuss any aspect of advertising.
Editorial
Fires & Fireplaces magazine is always happy to consider the inclusion of any newsworthy
information about your company, products or activities. For further information, please contact
the editor Erica Royle on +44 (0)1325 720775 or by email - [email protected]
for further information.
Important deadlines
To ensure you are able to take full advantage of all the marketing opportunities available
before and during the exhibition, please ensure you meet the following deadlines.
Editorial
Advertising
Exhibition catalogue
Editorial
Advertising
April/May issue
April/May issue
On-line & in the June/July issue
June/July issue
June/July issue
31
14th March 2014
21st March 2014
17th April 2014
17th April 2014
2nd May 2014
As an exhibitor at the Hearth & Home Exhibition, one of your most effective publicity
opportunities is via Fires & Fireplaces magazine. Now in its twentieth year, Fires & Fireplaces
is the leading European trade magazine for the fireplace and hearth industries and provides
manufacturers, suppliers, retailers, distributors and technical contributors with a unique
opportunity to communicate with the entire fireplace industry. Information about the
Hearth & Home Exhibition and its exhibitors culminates in the March, April/May and
June/July issues with the official show catalogue being published within the June/July issue.
Fires & Fireplaces magazine is mailed to 5618 retailers, distributors, manufacturers
and industry professionals in the UK, Europe, North America and many other countries.
The mailing list covers all sectors of the trade, enabling contributors to reach all decision
makers in the industry.
Fires & Fireplaces is published 10 times a year - January, February, March, April/May,
June/July, August, September, October, November and December.
Advertisement Rates - per insertion (series within 10 issues)
No. of insertions
1
4/5
10
£1,700
£1,600
£1,400
Full page
£900
£850
£750
Half page
£500
£450
£400
Quarter page
£275
£250
£225
Double page
Guaranteed positions: Plus £100 for a page, £50 for a 1/2 page and £25 for a 1/4 page
Fixed Sections:
Classified & Trade Directory
£15 per single column cm
Special Positions:
Front Cover
£2,000
£1,800
Inside Front Cover
Plus £100 on pertinent page rate
Back Cover
Plus £150 on pertinent page rate
Inserts
Prices on application
Yearplanner - 750mm square
£450
32
£1,600
Awards 2014
Organised by The Fireplace Marketing Company Ltd, the Hearth & Home Exhibition
Awards are designed to recognise innovation within our industry. Technical and design
features, manufacture and build quality and consumer and installation advantages are
all considered by the judges during their appraisal of the products and services entered.
Conditions of Entry
•
Entry to the awards is only open to products that are new to the market
and have become available for sale since the close of the 2013 Hearth &
Home Exhibition.
•
Products previously entered for the Exhibition Awards are ineligible.
•
The Awards organisers may, at their discretion, ask exhibitors to demonstrate
that an entry does not represent a product or service previously entered
under a different name or specification.
•
Entries may only be made for products or services that are displayed at
the Hearth & Home Exhibition 2014.
•
An exhibitor may make a maximum of six (6) Award entries in total, with
a maximum of three (3) Award entries in any one category or sub category.
•
A product or service may only be entered once.
•
An exhibitor must be able to demonstrate that any product or service entered
for the Awards fully complies with any legal requirements for certification
or approval.
Entry Procedure
•
The first two entries made by an exhibitor will be free of charge. Any additional
entries (up to the maximum of 6) will be charged at £60 (inc. VAT) for each
entry. For example, if an exhibitor enters four (4) products or services, the
total cost will be £120 (inc. VAT).
•
All entries must be made on the entry form provided. Where an exhibitor
is making more than one entry, the entry form should be duplicated.
•
Completed entry forms and any associated payment must be sent to the
address detailed on the entry form and be received by no later than Friday
16th May 2014. Entries and/or payments received after this date will not
be included in the judging of the Awards.
33
Awards Categories
The following categories and definitions have been derived from a detailed examination
of the various appliance, product and service types currently available and, where
applicable, the procedures used to establish their conformity with relevant approvals
and certification requirements. Every effort has been made to eliminate ambiguity and
accurately reflect the market areas in which the various appliance, product and service
types compete.
Summary of Categories
A
B
C1
C2
C3
D1
D2
E
F
G
H
I
J
K
Gas Appliance of the Year
Electric Appliance of the Year
Wood Log or Multi-Fuel Appliances up to 5kW rated output
Wood Log or Multi-Fuel Appliances >5kW and up to 10kW rated output
Wood Log or Multi-Fuel Appliances >10kW rated output
Pellet or Wood Chip (Non-Boiler) Appliance of the Year
Pellet or Wood Chip (Boiler) Appliance of the Year
Electric Fireplace Suite of the Year
Fireplace Suite (Other Fuels) of the Year
Flueing & Ventilation Product of the Year
Fireplace Mantel or Surround in Wood of the Year
Fireplace Mantel or Surround in Stone of the Year
Control or Component of the Year
Other Industry Product of the Year
A
Gas Appliance of the Year
All types of gas fire appliances will be judged in this category whether it is a fire, stove or
basket, a radiant or convector, power flue, balanced flue, ‘no chimney’ or freestanding
appliance for either natural gas or LPG. This category excludes wall-hanging appliances.
B
Electric Appliance of the Year
All types of electric fire appliances will be judged in this category whether it is an inset
or freestanding fire, stove or basket. This category excludes wall-hanging appliances.
C
Wood Log or Multi-Fuel Appliance of the Year
This category is for all types of wood log or multi-fuel appliances including fires, stoves,
cassettes and baskets (designed to be either freestanding or installed fully or partially
within a fireplace opening, or on the face of the fireplace opening), boilers and cooker
products. Appliances within this category can burn wood logs, wood briquettes, straw,
solid mineral fuels such as manufactured smokeless fuels, natural smokeless fuels,
bituminous coal, and other manufactured fuels.
This category will be judged in three sub-categories according to the rated heat output
of the appliance as follows:
C1 - Wood Log or Multi-Fuel Appliances up to 5kW rated output
C2 - Wood Log or Multi-Fuel Appliances >5kW and up to 10kW rated output
C3 - Wood Log or Multi-Fuel Appliances >10kW rated output
A winner and two finalists will be awarded in each of these three sub-categories
34
D1
Pellet or Wood Chip (Non-Boiler) Appliance of the Year
This category is for all types of pellet or wood chip appliances including fires, stoves,
within a fireplace opening, or on the face of the fireplace opening), and cooker appliances
for space heating only. Appliances within this category can burn wood pellets and/or
wood chips.
D2
Pellet or Wood Chip (Boiler) Appliance of the Year
This category is for all types of pellet or wood chip appliances including fires, stoves,
within a fireplace opening, or on the face of the fireplace opening), boiler and cooker
appliances that offer both a room heating and hot water heat output. Appliances within
this category can burn wood pellets and/or wood chips.
E
Electric Fireplace Suite of the Year
A suite is defined as a complete package from a single source in any material, comprising
the fireplace mantel, the back panel, hearth components and electric appliance. This
category will include wall-hanging appliances. Freestanding appliances are excluded
from this category.
F
Fireplace Suite (Other Fuels) of the Year
A suite is defined as a complete package from a single source in any material, comprising
the fireplace mantel, the back panel, hearth components and a non-electric appliance. This
category will include wall-hanging appliances. Freestanding appliances are excluded from
this category.
G
Flueing & Ventilation Product of the Year
Any system or component designed to meet the flueing and/or ventilation requirements
of a fire, stove, boiler or cooker installation using natural gas, LPG, wood and biomass
fuels such as wood logs, wood briquettes, wood pellets, wood chips and straw; solid
mineral fuels such as manufactured smokeless fuels, natural smokeless fuels and
bituminous coal; and other manufactured solid fuels.
H
Fireplace Mantel or Surround in Wood of the Year
The components that form a mantel or surround are the two vertical sides and horizontal
top of a typical fireplace installation. This may be supplied as a single unit or in parts.
The mantel or surround can be solid wood or veneer and may include oak, walnut,
pine, mango, beech, mahogany and yew in any colour.
I
Fireplace Mantel or Surround in Stone of the Year
The components that form a mantel or surround are the two vertical sides and horizontal
top of a typical fireplace installation. This may be supplied as a single unit or in parts.
The mantel or surround can be solid stone or veneer and may include natural stone,
conglomerates, limestone, stone effect and marble.
J
Control or Component of the Year
Any control or component designed to form part of an appliance, fireplace installation,
environmental management or protection system.
35
K
Other Industry Product of the Year
This category is for other products and accessories designed to enhance a fireplace
installation or its associated living space, and products and services, not covered by
any other category in the awards, that the exhibitor believes will offer retailers increased
opportunities for revenue and profit. Freestanding bio-ethanol or gel fuel appliances,
companion sets, fire screens, fuel products and services, maintenance and renovation
products, ceramics, lighting, pictures, mirrors, furniture, barbecues, firepits, insurance and
testing services etc are included within this category. This category excludes bio-ethanol
or gel fuel fireplace suites which should be entered in Category F.
Product of the Year
This category will be judged from the winners of each of the categories and sub categories listed above.
Judging of the awards
•
All the entries in a particular category will be considered by the same team
of judges.
•
Judging will commence at 08:45 on Sunday 8th June 2014.
•
Exhibitors will be notified of their allocated judging time slot by no later
than Friday 30th May 2014. This will be communicated by email to the
stand representative named on the entry form.
•
The organisers of the awards will take no part in the judging.
•
The judges will be considering technical and design features, manufacture
and build quality and consumer and installation advantages as part of
their overall appraisal of the product or service entered.
•
A formal Awards presentation will be held once the exhibition closes at
17:00 on Sunday 8th June 2014. This enables the winners to utilise their
award as a promotional tool for the remainder of the exhibition.
36
Awards 2014 Entry Form
Please duplicate this entry form as required. Please do not use a single form for multiple entries.
Exhibitor’s name: ….............................................................................................................
Stand number: ………………………………………………………………………………….....
Stand representative: ………………………………………………………………………….....
Email address: ………………………………………………………………………………….....
Entry category:
A
(please tick)
B
C1
C2
C3
D1
D2
E
F
G
H
I
J
K
Product name: …………………………………………………………………….......................
Product price: ……………………………………………………………………………………...
(The product price given should be the standard (published or circulated) 1–off trade price exc. VAT.)
Availability: ………………………………………………………………………………………...
(This is the date the product first became available to the market.)
Out of hours judging:
Yes
No
(If YES you are confirming that you will be available on your stand from 08:45 on Sunday 8th June to have your
entry/entries judged. We cannot guarantee requests for out of hours judging will be met.)
Authorisation
By way of signature to this entry form, we confirm we have read and understood the conditions
of entry, entry procedure, awards categories and judging procedures detailed on pages 33-36.
Name: ………………………………………………………………………………………............
Title: …………………………………………………………………………………………...........
Signature: …………………………………………………………………………………….........
Date: …………………………………………………………………………………………...........
Please make any cheques payable to Fireplace Marketing Company and return with completed entry
form(s) to: Erica Royle, Awards Manager, PO Box 206, Darlington, Co Durham DL2 2YN
Please make sure your entries and any payments are returned by no later than
Friday 16th May 2014.
37
A to Z index of the Exhibitor’s Manual
Those items that are fully detailed elsewhere in the manual are referred to by page
number only.
A
Address
page 2
B
Build-up timetable
page 7
page 8
C
Carpeting and carpet tape
The common areas and aisles will be carpeted in dark red cord carpet. Shell scheme
stands will be carpeted in grey cord carpet. If you would like an alternative colour, or
wish to order carpet for a space only stand, please contact the organisers. Any carpet
tape used MUST be of a low tack nature so as not to leave marks or residue on the hall
floors. Any marks or residue left will be cleaned and charged to the exhibitor concerned
at a rate of £8.00 per metre. Suitable low tack tape is available free of charge from
the organisers.
Catalogue entries
pages 15 and 31
Catering
pages 16-18
Checklist
page 6
Cleaning
Cleaning of all exhibition areas and stands will be carried out on a daily basis and is
provided free of charge by the organisers. This service does not include the cleaning
of displays or exhibits. If any part of your stand is lockable and you would like it
cleaned, please provide the organisers with a spare key to the lockable areas.
Codes of Practice and Safety Standards
A separate document is available on request that details all the relevant requirements
of Harrogate International Centre, Harrogate Borough Council and North Yorkshire Fire
and rescue Service. The document also contains the organiser’s risk assessment.
Contractors (see Order Forms and Contractor’s Information)
38
page 10
Contractor’s badges/passes
pages 10 and 13
Copying (see Exhibitor’s Undertaking)
page 4
D
Damage
Exhibitors are fully responsible for any damage to the exhibition venue, shell scheme,
fixtures or fittings caused by themselves or their contractors. Any charges made for
damage caused will be passed on to the exhibitor concerned.
Deliveries to stands during exhibition opening hours
Other than with the express permission of the organisers, deliveries may only be made
to stands before 09:45 or after 17:00 on the exhibition open days.
Deliveries of small items
Deliveries of small items and packages may be made to the Organiser’s Office from
Thursday 5th June.
Items and packages should be clearly addressed as follows;
Organiser’s Office Hall A (Entrance 5)
Ripon Road
Harrogate
North Yorkshire
HG1 2RD
Items and packages should also be clearly marked with the name of the exhibitor and
stand number.
page 9
Door sizes
page 7
Disabled access
Exhibitors are reminded that those stands which have a platform or base above the
level of the hall floor must either make provision for disabled access ramp or provide
an acceptable alternative means to allow disabled visitors to the stand.
The Building Regulations and Disability Discrimination Act 1995 address the issues of
disabled access to exhibition stands with a raised platform or base. In general terms a
ramp should be clearly delineated from the main stand and should have a hand rail on
either side at a height of not less than 840mm (33 inches). The ramp should not be less
than 1000mm (40 inches) wide and have a gradient of no greater than 1:12 (1 in 12).
Where an exhibitor is using stand building contractor, the contractor should be fully
conversant with the requirements for disabled access and should incorporate these in
any design or plans.
39
E
Electrical services
pages 19-20
Exhibitor’s badges/passes
pages 10 & 14
page 7
page 4
F
Fire safety and fire escape doors
The organisers will provide fire extinguishers of a type and quantity to meet the
requirements of the local authority, the venue managers and the fire and rescue service.
All exhibition halls are provided with clearly marked fire escape routes but exhibitors
should note that all fire escape doors must remain closed during the exhibition. The
exhibition halls are equipped with an air handling and conditioning system which can
only keep the internal space at comfortable levels with all external doors closed.
First aid
The organisers will ensure that a qualified first aider is available throughout the exhibition
build-up, open days and breakdown. A first aid room is located in the link between
halls A and B. Anyone requiring medical attention should first contact a member of the
organising team or security staff.
Floor loadings
page 8
Flueing for live gas appliances
Combustion products from live conventionally flued gas appliances (natural gas or
LPG) may be exhausted internally into the roof areas of the exhibition halls. A
mechanical extraction system will then safely exhaust the combustion products to the
outside atmosphere.
In order to ensure the maximum effectiveness of these exhaust arrangements and an
acceptable and comfortable internal atmosphere for visitors and exhibitors, flues for
gas appliances must not be less than the minimum heights indicated below.
The minimum heights, measured from floor level to the top of the flue pipe, are;
Perimeter stands
Island stands
3.25 metres minimum
4.50 metres minimum
Flueing for live solid fuel and oil burning appliances
page 27
Furniture hire
page 11
G
Gas supplies for live appliances
page 21
40
H
Health and safety
page 5
pages 33-37
Hotel accommodation
page 22
I
Introduction
page 2
Insurance
page 11
Internet connections (see Internet/Telephone services)
Intellectual property rights
pages 28-30
page 4
L
Live Appliances
Any live appliances must be recessed within an exhibitor’s stand. No part of any such
appliances (gas, wood or oil) may be closer than 0.5 metres to the edge of an exhibitor’s
stand. This is to obviate any risk of visitors coming into contact with hot surfaces or
open flames.
M
Map of Harrogate locations
page 9
Marketing and publicity
pages 31/32
N
Neighbours
Please consider those stands adjoining your own. The following guidelines are intended
to minimise or eliminate the risk of any conflict with your neighbours.
Exhibitors whose stand exceeds the height of adjoining stands will be responsible for
finishing any stand projections visible by their neighbours to the satisfaction of the
Exhibition Organisers.
Space only exhibitors must have an agreed minimum amount of walling on islands
sites and are required to construct dividing walls where they are sharing an island site.
Exhibitors are not permitted to violate the air space above the stand of neighbours,
shall not project images onto the floor area in front of a neighbours stands and shall
not operate machinery, visual aids or any other noise generating device to the detriment
of their neighbours. The Exhibition Organisers reserve the right to request an exhibitor
to turn off any device or system that, for whatever reason, is causing offence to adjacent
exhibitors or visitors.
41
Exhibitors cannot use the partitions or other display materials of a neighbour for their
own purposes without the express permission of both their neighbours and the
Exhibition organisers.
Night sheets
If you have small or easily moveable items on display, you are strongly advised to protect
your stand with a night sheet during those hours when the exhibition is closed. Night
sheets can be pre-ordered from the Exhibition Organisers. Those exhibitors using their
own night sheets must ensure that they comply with all fire regulations and may be
requested to provide evidence of compliance.
O
Oil supplies for live appliances
The oil required for the operation of a live appliance is restricted to the amount required
for a single day’s operation and must therefore be refreshed daily. The oil stored in the
exhibition must be contained in a twin wall container to ensure minimal risk of leakage.
Open days
It is essential to the success of the exhibition that all stands are manned and fully
operational by 09:45 each day, including the removal of night sheets or stand coverings.
Stands must remain open and be manned throughout each day and not close until
17:00 on the Sunday, 17:00 on the Monday and 16:00 on the Tuesday.
Order forms
pages 10-30
Organisers
page 2
Organiser’s office
On Wednesday 4th June the Exhibition Organisers will only be available on their mobiles
(see below) but, with effect from Thursday 5th June, will also be available via the
organiser’s office (see page 2). The organiser’s office is situated at the front of Hall A
and will be occasionally manned during exhibition build-up and fully manned from
lunchtime on Saturday 7th June.
David Spencer
Claire Cox
+44 (0) 7831 429604
+44 (0) 7770 831597
P
Photography
page 25
Public address system
The public address system is reserved exclusively for announcements made by the
Exhibition Organisers for operational or emergency reasons. The public address system
is not available for announcements on behalf of exhibitors.
R
Removal and disposal of exhibition materials
42
page 8
Risk Assessment (see Codes of Practice and Safety Standards)
A separate document available on request contains a fully detailed risk assessment
prepared by the organisers.
S
Security (see Insurance)
page 11
Sharing stands
Subject to the prior and explicit permission of the Exhibition Organisers, a maximum
of two joint stand holders are permitted.
Shell scheme stands
page 3
Space only stands
All space only stands will be marked out on the hall floors when you arrive. If you are
unsure of the exact position of your stand or its boundaries, please check with one of
the organising team before you begin building your stand.
Exhibitors are free to employ a contractor to build their stand providing;
The name, full address and a contact number (including an out of hours contact) of
the contractor is supplied to the Exhibition Organisers.
All contractors apply for and use a contractor’s pass (see pages 10 and 13).
Detailed stand plans are submitted to the Exhibition Organisers by no later than Friday
9th May 2014.
ALL electrical work is only carried out by Showlite (see pages 19/20).
Stands are constructed in accordance with the rules and regulations imposed by
Harrogate International Centre (HIC). Please contact the organisers if you require a
copy of these rules and regulations. Please note that stands may be subject to an
unannounced inspection by representative of HIC and/or the North Yorkshire Fires &
Rescue Service.
The exhibitor’s name and stand number are prominently displayed as part of the
completed stand.
Any existing signage provided by the venue owners (HIC) and the Exhibition
Organisers are left unobstructed and clearly visible to visitors.
Any permanently installed ‘fire points’ or ‘electrical switchgear’ is not in any way
obscured by the stand.
All stand materials must comply with the rules and regulations imposed by the venue
owners (HIC) and the attention of exhibitors is particularly drawn to the appropriate use
of fireproof or fire retardant materials.
Stand drawings
Detailed stand plans for space only stands are submitted to the Exhibition Organisers
by no later than Friday 9th May 2014.
43
Stand heights
page 8
Storage
There will be no facility available to store exhibitors packaging or surplus materials in
the exhibition halls. Exhibitors must remove to their own vehicles any packaging or surplus
materials. NO excess stock and/or literature or packing cases may be stored around or
behind your stand.
T
Telephone services
pages 28-30
W
Wi-Fi
Harrogate International Centre (HIC) offers complimentary ‘shared’ wi-fi access within
the halls.
To use this service;
1. Connect to HIC_wireless
2. Open your browser
3. Click on access broadband
4. Key in password: hic-complimentary-wifi
This service is unsupported by HIC. If you have any issues please telephone Air Angle
on 0800 987 8008.
Wood supplies for live appliances
Wood or other materials used for the live burning of appliances cannot be bulk stored
in the exhibition halls. Exhibitors are only permitted to store on their stands sufficient
fuel for a single days burning and must store all other fuel reserves outside the halls.
If you have an existing arrangement with a fuel supplier, please ensure that the wood
you bring is kiln dried with a moisture content of no more than 20%.
The Exhibition Organisers have arranged for the supply of suitable wood to those stands
who do not wish to bring stocks to the exhibition. Please ask for further information.
44

exhibitor`s manual - Hearth And Home Exhibition

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