Cambridge High School Handbook - Cambridge City School District

Transcription

Preparing our students for college and the workplace.
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Table of Contents
Introduction. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Hallway Passes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 5
OUR SCHOOL.....................................................................................................6
ALMA MATER..................................................................................................... 6
FIGHT SONG (Joyous and Ever Loyal)………………………………………….6
Mission Statement........................................................................................... 6
2014-2015 CALENDAR................................................................................... 7
GENERAL INFORMATION............................................................................. 8
Immunization Requirements ......................................................8
Injury and Illness ............................................................................ 8
Emergency Medical Cards........................................................... 8
Transfer out of the District.......................................................... 8
Withdrawal From School............................................................. 8
Dispensing of Medication. . . . . . . . . . . . . . . .. . . . . . . . . . . 8
Student Records............................................................................. 8
Directory Information……………………………………………………9
Confidential Records…………………………………………………….9
Meal Service ....................................................................................9
Student Automobiles.................................................................. .9
Emergency Closings and Delays............................................. .10
Visitors ............................................................................................. 10
Student Sales.................................................................................. 10
ACADEMICS...................................................................................... ……….… 10
Internet Safety Policy................................................................... 10
Field Trips ....................................................................................... . 10
Code of Discipline of school sponsored Functions……… 11
Grades................................................................................................ 11
Class Changes...................................................................................11
Grading Policy.................................................................................. 12
Grade Assignments ...................................................................... .12
Academic/Co-curricular Eligibility............................................. 12
Administrative Procedure……………………………………………… 13
Honor Roll ......................................................................................... 13
Grading Periods .............................................................................. 13
Credits Earned ................................................................................. 13
Academic Distinctions………………................................................14
Requirements for Graduation......................................................14
Comparison of Diplomas with Honors Criteria..……………...15
Post-Secondary Enrollment ......................................................... 16
Gifted Education.......................................................................... …. 16
Criteria For Alternative Pathway to Graduation................. ..16
Failures…………………………………………………………………………….17
ATTENDANCE..................................................................................................... 17
Perfect and Exemplary Attendance…………………………………17
Eighteen –Year Old Students:...................................................... 17
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Five Day Absence Limit………………………………..………..……….17
“Buy Back” Provision………………………………………………………18
Unexcused Absences…………………………………………….……….18
Excused Absences ......................................................................... 18
Attendance Procedure…………………………………………………..19
Attendance notes………………………………………………………… 19
Make-up Work and tests ............................................................19
Pre-Arranged absences ( Vacations / Medical / Dental Apt)….... 20
Suspension........................................................................................ 20
College Visits ................................................................................... 20
Early Dismissal ................................................................................ 20
Truancy............................................................................................... 21
Special Schedule Days.................................................................. 21
Attendance For Extra-Curricular Participants………………. .21
Tardiness.............................................................................................21
CODE OF CONDUCT ..................................................................................... 22
Student Appearance ..................................................................... 22
Due Process Rights ........................................................................ 23
Suspension from school ............................................................ ..23
Expulsion from school ................................................................. .23
Permanent Exclusion .................................................................... 23
TRANSPORTATION..........................................................................................24
School Bus Regulations ............................................................... 24
STUDENT DISCIPLINE..................................................................................... 24
Miscellaneous .................................................................................. 24
Ce;;phones and other Devices……………………………………….25
Guests………………………………………………………………….………..25
Dances…………………………………………………………………………..26
Cheating………………………………………………………………………..26
Student Discipline Code ........................................................ ….26
Ohio Revised Code 2151.87 .......................................................29
Security Recordings……………………………………………………….29
CAMBRIDGE CITY SCHOOLS BYLAWS & POLICIES…………………….30
COMMUNITY SERVICE REQUIREMENTS.................................................. 44
General Definitions and Guidelines............................................44
Specific Guidelines……………..……………………………………………44
Activities Not Eligible for Service Credit..………………………...46
Examples of Activities …………………………………………………….46
BELL SCHEDULES………………………………………………………………………….48
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Student/Parent Handbook
For
Cambridge High School
The Cambridge City Board of Education observes the practice of
showing no discrimination by race, creed, religion, sex, national
origin, marital status, or handicap among students or employees
while engaged in work, curricular, and extra-curricular activities,
thus complying with various Federal statutes and their
implementing regulations concerning programs and activities
receiving or benefiting from Federal Financial Assistance.
Peg Wilcox, Principal
Rick Spencer, Assistant Principal
Dave Gray, Athletic Director
High School Main Office
1401 Deer Path Drive
Cambridge, OH 43725
740-435-1100
Attendance Office
740-435-1102
Guidance Office
740-435-1106
Guidance Counselors
Dan Oswalt
TBA
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**A Student/Parent may interact with any counselor of their choice.
Student Name:
HALLWAY PASSES
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THIS PAGE MUST REMAIN IN THE AGENDA BOOK FOR PASSES TO BE VALID.
OUR SCHOOL
Colors.............................................................................. Blue and White
Team Name................................................................................. Bobcats
Sports Affiliation............................................. East Central Ohio League
Ohio Valley Athletic Conference
Yearbook.......................................................................................Cantab
ALMA MATER
Hail, oh hail, our alma mater
Dear Ol’ Cambridge High
We’ll be true to thee forever
Till the day we die
When we take our book of memories
Read its pages o’er
We will honor and revere thee
Sing thy praise once more.
FIGHT SONG
“Joyous and Ever Loyal”
Joyous and Ever Loyal
Lets boost for Cambridge High
Let every heart sing
Let every voice rise
Not time to grieve or sigh
It’s ever onward
Our course pursuing
May defeat ne’re
Our ardor cool
But united we will
Boost for her
Our Old High School
Mission Statement
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Our mission, in partnership with the home and community, is to provide an
inviting and safe learning environment, which empowers all students to achieve
their fullest potential as life-long learners contributing positively to society.
CAMBRIDGE CITY SCHOOLS
2014 – 2015 SCHOOL CALENDAR
Monday, August 18, 2014 ............................... NO SCHOOL (students) – Opening/Teacher
Work Day
Tuesday, August 19, 2014 .............................. Students’ First Day
Monday, September 1, 2014 .......................... NO SCHOOL – Labor Day
Friday, September 12, 2014 ........................... NO SCHOOL (students) – Professional Dev.
(PD)
Wednesday, October 15, 2014 ....................... 2 hr. Delay (students) – Staff PD
Friday, October 17, 2014 ................................ End of 1st Grading Period
Thursday, October 23, 2014 ........................... Evening Parent/Teacher Conferences
Friday, October 24, 2014 ................................ NO SCHOOL – Daytime Parent/Teacher
Conferences
Tuesday, November 11, 2014 ........................ NO SCHOOL – Veteran’s Day
Wednesday, November 19, 2014 ................... 2 hr. Delay (students) – Staff PD
Thursday, November 27, 2014 ....................... NO SCHOOL – Thanksgiving Break
thru
Monday, December 1, 2014
Friday, December 19, 2014 ............................ End of 2nd Grading Period
Monday, December 22, 2014 ........................ NO SCHOOL – Christmas Break
thru
Friday, January 2, 2015
Friday, January 16, 2015 ................................ NO SCHOOL (students) – Staff PD
Monday, January 19, 2015 ............................. NO SCHOOL – Martin Luther King Day
Wednesday, February 11, 2015 ..................... 2 hr. Delay (students) – Staff PD
Monday, February 16, 2015............................ NO SCHOOL – President’s Day
Wednesday, March 11, 2015 .......................... 2 hr. Delay (students) – Staff PD
Thursday, March 12, 2015 .............................. Evening Parent/Teacher Conferences
Friday, March 13, 2015 ................................... End of 3rd Grading Period
Friday, April 3, 2015 ....................................... NO SCHOOL – Spring Break
thur
Monday, April 6, 2015
Tuesday, April 7, 2015 .................................... 2 hr. Delay (students) – Staff PD
Thursday, May 21, 2015 ................................. Students’ Last Day
Friday, May 22, 2015 ...................................... Teachers’ Last Day
Monday, May 25, 2015 ................................... NO SCHOOL – Memorial Day
Commencement date tentatively scheduled for Sunday, May 24, 2015, subject to change if the
number of calamity days exceeds what state law permits.
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First grading period
Second grading period
Third grading period
Fourth grading period
Teacher Days
44.0
41.5
48.5
48.0
Student Days
43.0
41.5
48.5
47.0
Make-up Days: Blizzard Bags (three snow days), May 26 and May 27, 2015
Board Approved – 3/18/14
SECTION I – GENERAL INFORMATION
Immunization Requirements
Students in grades 7-12 are required to have two doses of MMR vaccine.
Injury and Illness
All injuries must be reported to a teacher or the office. If minor, the student will be treated and may
return to class. If medical attention is required, the office will follow the School’s emergency procedures.
A student who becomes ill during the school day should request permission from the teacher to go to
the office. The office will determine whether or not the student should remain in school or go home. No
student will be released from school without proper parental permission.
Emergency Medical Cards
Emergency Medical Cards are issued during the first week of school and must be signed and returned
immediately.
Transfer out of the District
If a student plans to transfer from Cambridge High School, the parent must notify the Principal. School
records shall be transferred within fourteen days to the new school district. (14 days is required by
Missing Children Laws.)
Withdrawal From School
No student under the age of 18 will be allowed to withdraw from school without the written consent of
his/her parents and a personal conference with the principal, guidance counselor, and/or
superintendent. When a student withdraws from school and does not enroll in another approved
program, the Superintendent shall notify the Registrar of Motor Vehicles and the Juvenile Judge for the
county if the student is under the age of 18. The student’s driver’s license may then be suspended.
Dispensing of Medication
Parents and/or physicians may, from time to time, request that school employees dispense certain
medication or administer certain medical procedures to students while they are in school. To ensure the
safety and protection of all parties, specific procedures and necessary application forms may be
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requested from the school office. The school or its employees cannot provide aspirin or other over the
counter medication.
Student Records
Many student records are kept by the teachers, counselors, and administrative staff. There are two basic
kinds of records – directory information and confidential records.
Directory information
Student directory information can be given to any person or organization for non-profit making
purposes when requested, unless the parents of the student restrict the information, in writing to the
Principal. Directory information includes: name and address, date and place of birth; photograph; major
field of study, participation in officially recognized activities and sports; height and weight, if a member
of an athletic team; dates of graduation and awards received; honor rolls; or scholarships.
Confidential records
Contain education and behavioral information that has restricted access based on the Family Education
Rights and Privacy Act (FERPA) and Ohio Law. This information can only be released with written
consent of the parents, the adult student, or a surrogate. The only exception to this is to comply with
State and Federal laws that may require release without consent. Included in the confidential records
are test scores, psychological reports, behavioral data, disciplinary actions and communications with the
family and outside service providers. The School must have the parents’ written consent to obtain
records from an outside professional or agency. Confidential information that is in a student’s record
that originates from an outside professional or agency may be released to the parent through the
originator and parents should keep copies of such records for their home files. Parents may also
provide the School with copies of records made by non-school professional agencies or individuals.
Meal Service
The school participates in the National School Lunch Program and makes lunches available to students
for a fee. No student shall be allowed to leave school premises or have food delivered during the
lunch period without specific written permission granted by an Administrator. Applications for the
School’s Free and Reduced-Priced Meal program are distributed to all students. If a student does not
receive one and believes that he/she is eligible, contact the school office.
Student Automobiles
Driving to school is a privilege that may be suspended for violation of any rules listed in this handbook.
A registration and permit fee is charged. The Cambridge City School District assumes no responsibility
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for damage or theft of any student vehicle or its’ contents. Students who drive motor vehicles to school
must know and obey the following rules:
1. Each student must register the vehicle each school year. Registration forms may be obtained
in the office.
2. Each student must display a parking permit for the current year clearly displayed on the
vehicle’s rear-view mirror.
3. Each student must park in the assigned parking place.
4. Unauthorized driving from the school grounds during school hours is prohibited.
5. Speeding or careless driving on the school grounds is not permitted.
6. Switching or borrowing someone else’s permit is not allowed.
7. Sitting in cars during the school day is not permitted. Students must leave their cars
immediately upon arrival to school.
8. The Parking Lot is off limits during the school day.
Students who violate any of the student driver rules will have their driving privileges and parking
privileges suspended or revoked. Vehicles that do not have a parking permit clearly displayed may be
towed at the owner’s expense.
Emergency Closings and Delays
If the School must be closed or the opening delayed because of inclement weather or other conditions,
the School will send an ALL CALL as well as notify the following radio and television stations: WCMJ,
WBIK, WILE,WTOV-TV9, WTRF-TV7, WHIZ-TV18, Cable Channel Two, or at www.cambridge.k12.oh.us.
Parents and students are responsible for knowing about emergency closings and delays.
Visitors
Visitors, particularly parents, are welcome at the school. In order to properly monitor the safety of
students and staff, each visitor must report to the main office upon entering the School. If a person
wishes to confer with a member of the staff, he/she should call for an appointment prior to coming to
the school, in order to prevent any inconvenience.
Student Sales
No student is permitted to sell any items or services in the school without the approval of the Principal.
Violation of this may lead to disciplinary actions.
SECTION II - ACADEMICS
Acceptable Use and Internet Safety Policy For the Computer Network of the Cambridge City
School District
The Cambridge City School District is pleased to make available to students access to interconnected
computer systems within the District and to the Internet, the world-wide network that provides various
means of accessing significant educational materials and opportunities. In order for the School District
to be able to continue to make its computer network and Internet access available, all students must
take responsibility for appropriate and lawful use of this access. Students must understand that one
student’s misuse of the network and Internet access may jeopardize the ability of all students to enjoy
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such access. While the School’s teachers and other Staff will make reasonable efforts to supervise
student use of network and Internet access, they must have student cooperation in exercising and
promoting responsible use of this access. Each student will be presented the Acceptable Use and
Internet Safety Policy of the school district the first day of school. Parents who do not approve of their
child using the internet will be asked to sign a form indicating such.
Field Trips and Board Approved Overnight Trips
A parental permission slip/emergency care authorization form, signed by the parent is required for each
student participating in the trip.
Students must follow all Code of Discipline Policies while attending any School Sponsored
Functions including Sporting Events.
This student conduct code is in effect during any and all school related trips or activities. Students who
cannot abide by the rules and procedures will be excluded from educational trips/activities. Students
going on the trip must return with the group unless approval has been granted by the
coach/teacher/administrator in charge of the trip. Students going on field trips or any school related
functions which causes an absence from class should obtain their assignments from their teachers prior
to the activity. Please Review Board of Education Policies and Field Trip Procedures 2340 and AG 2340
A, B, C, D, Forms 2340 F1, F2, F3. Student Supervision and Welfare Policies 3213 and AG 3213. If a
student violates any rule in the Code of Discipline Policy while participating on a field trip, the student
will be excluded from any or all remaining field trips during the school year. The severity of the
consequence will be a direct result of the severity of the offense, as determined by the administration.
Grades
Cambridge High School has a standard grading procedure, as well as additional notations that may
indicate work in progress or incomplete work. In general, students are assigned grades based upon test
results, homework, projects and classroom participation.
Mark
A+
A
AB+
B
BC+
C
CD+
D
D-
Percentage
98-100
92-97
90-91
88-89
82-87
80-81
78-79
72-77
70-71
68-69
62-67
60-61
Point Value
4.00
4.00
3.67
3.34
3.00
2.67
2.34
2.00
1.67
1.34
1.00
0.67
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F
00-59
0.00
Class Changes
Students may change their schedule within the first 5 days of a course. No exceptions
after five days.
Grading Policy
A student who refuses to comply with the classroom procedure as established by the individual
teacher, which would include grades, discipline, attendance, etc. after consultations with the
Principal, teacher, parent, and student may be assigned a final failing grade (with no credit).
This refers primarily to students who refuse to work or participate in class during the final 9
weeks even though they have already accumulated enough points to pass in a subject.
Central to the Provisions
1. Provisions must be outlined to the students and to the building Principal at the beginning of
each course. (Should be documented in some form, e.g. class syllabus with grading procedures
included).
2. Communications must be clear to all parties - including parents.
Grade Assignments
Grade level assignments are made at the beginning of the year and are dependent upon the
total number of credits each student has earned. No changes will be made during the year for
semester credits. Changes will be made the following year. Exception: Students placed in
junior assignments may be advanced during the year if the student has sufficient credits at the
end of the first semester and the student can be graduated at the end of that school year.
Required Credits
Sophomore 5
Junior
10
Senior
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Academic/Co-curricular Eligibility
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A grade point average of 1.5 (of possible 4.0) is necessary for students in grades 9-12 to
participate in extracurricular activities which are conducted beyond the regular school day and
for which no grade is given. During the preceding grading period, the student must have
received passing grades in a minimum of five one-credit courses or the equivalent which count
toward graduation (Rule 4-4-1 OHSAA)
(Participation in these activities is a privilege, not a right.)
Administrative Procedure:
In order to be eligible, a student in grades 9-12 must be currently enrolled in a member school
and have received passing grades in a minimum of five one-credit courses, or the equivalent,
in the immediately preceding grading period (Note: Students taking postsecondary options
must comply with these standards). Students must also have received a 1.5 minimum grade
point average during that grading period. The eligibility or ineligibility of a student will be
determined by the advisor, athletic director, and the high school principal for each participant
in any co-curricular activity. This procedure will be completed and become effective the day
grades are received from the computer center. (5 school days after the 9 week grading period
ends.) Athletes will be governed by OHSSA Rulings.
Summer school grades earned may not be used to substitute for failing grades from the last
grading period of the regular school year. Tutoring or examinations to complete the preceding
grading period requirements are permissible provided that the inability to complete required
work on time is due to illness or accident and verified by a physician.
Honor Roll
Principal’s List 4.0 GPA
First Honors 3.5 GPA or Higher
Second Honors 3.0 GPA or Higher
Grading Periods
Students shall receive a report card at the end of each 9 week period indicating their grades for
each course of study for that portion of the academic term. When a student appears to be at
risk of failure, notification will be provided to the parents so they can talk with the teacher
about what actions can be taken to improve poor grades. A student’s progress toward
graduation and receiving a diploma is determined by completing required course work,
earning the necessary credits, and passing the Ohio Graduation Test. A student is only
promoted when the necessary requirements are met and/or the student has completed the
goals and objectives of an Individualized Education Plan (I.E.P.). It is the student’s responsibility
to keep in contact with his/her counselor and teachers to ensure that all requirements are
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being met. Information about credit and course requirements is available in the Guidance
Office.
Credits Earned
A student can earn seven (7) credits in a school year. They may earn additional credit in an
approved summer school program. All summer school credit must have prior administrative
approval before enrollment in the course. Failure to obtain prior approval will disqualify the
credit from meeting graduation requirements. Additionally, summer school courses do not
alter athletic eligibility.
Academic Distinctions
Cambridge High School has eliminated the designations of valedictorian and salutatorian and replaced
them with the academic designations of Summa, Magna, and Cum Laude. Students will be honored
based upon the following standards of achievement:
Cum Laude (meaning “With honor”)
3.5 – 3.69
Bronze Medallion
Magna Cum Laude (meaning “With great honor”)
3.7 – 3.89
Silver Medallion
Summa Cum Laude (meaning “With highest honor”)
3.9 – 4.0
Gold Medallion
Requirements for Graduation
4 credits of Language Arts (English I, II, III, IV)
4 credits of Math (Algebra I, Geometry, Algebra II, one other course)
3 credits of Science (1 Life, 1 Physical, 1 Advanced)
 1 unit of Biological science
 1 unit of Physical science
3 ½ credits of Social Studies
 1 credit Government
 1 credit U.S. History
 1 credit World Studies
 ½ Junior Social Studies
1 credit of Business and Technology
½ credit of Physical Education (can be replaced with 2 seasons of athletics /
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Marching Band)
½ credit of Health
1 credit Fine Arts
40 Hours of Community Service
ALL STUDENTS must earn a total of 21 credits, 17 ½ required credits and 3 ½ elective
credits.
Classes of 2014 – 2016 - Must Pass the OHIO GRADUATION TEST (OGT) in Reading, Math,
Writing, Science, and Social Studies
Comparison of Diplomas with Honors Criteria
Students need to fulfill all but one criterion for any of the following Diplomas with
Honors
Subject
High School Academic Diploma with Honors
Career-Technical Diploma with Honors
English
4 units
4 units
Mathematics
4 units, including Algebra I, Geometry, Algebra
II or equivalent and another higher level
course or a four-year sequence of courses that
contain equivalent content
4 units, including Algebra I, Geometry,
Algebra II or equivalent an another higher
level course or a four-year sequence of
courses that contain equivalent content
Science
4 units, including physics and chemistry
4 units, including physics and chemistry
Social Studies
4 units
4 units
Foreign Language
3 units, including at least 2 units in each
language studied
Not counted toward requirements
Fine Arts
1 unit (must be Art, Drama, or Music course
ONLY)
Career-Technical
Not counted toward requirements, and may
not be used to meet requirements
Now counted in Electives
Electives
4 units of Career–Technical minimum.
Program must lead to an industry
recognized credential, apprenticeship, or
be part of an articulated career pathway
which can lead to post secondary credit.
Grade Point
Average
3.5 on a 4.0 scale
3.5 on a 4.0 scale
ACT/SAT Score **
27 ACT/1210 SAT
27 ACT/1210 SAT
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Additional
Assessment
Not applicable
Achieve proficiency benchmark established
for appropriate Ohio Career-Technical
Competency Assessment or equivalent
*Writing sections of either standardized test should not be included in the calculation of this score.
Diploma with Honors requirements pre-suppose completion of all high school diploma requirements in Ohio Revised Code including:
½ unit physical education
½ unit in American history
½ unit health
½ unit in Government
Ohio Department of Education
May 4, 2007
Post-Secondary Enrollment
Any student in the 11th or 12th grade may enroll in a postsecondary program providing she/he
meets the requirements established by law and by the District. Any interested student should
contact the guidance office to obtain the necessary information. Proper documentation
completed before March 30th of the prior school year in order to participate. Failure to pass a Postsecondary class will result in the parent/guardian assuming financial responsibility.
Gifted Education
Cambridge City School has adopted a policy for screening and identifying Gifted Students. To
obtain a copy or review this policy please contact the Principal or Guidance Counselor. There
are currently no gifted services provided at the High School.
Criteria for Alternative Pathway to Graduation
1. On the one OGT for which the person failed to attain the designated score, the person missed that score by
10 points or less; Note: This means a scaled score of at least 390 on the failed OGT.
2. Has a 97 percent school attendance rate in each of the last four school years, excluding any excused
absences; Note: Excused absences are defined by local school district policy.
3. Has not been expelled from school in any of the last four school years;
Note: The statute does not address other student disciplinary outcomes, such as suspension.
4. Has a grade point average of at least 2.5 out of 4.0, or its equivalent as designated in rules adopted by the
state board of education in the subject area of the failed OGT;
Note: The conversion chart can be found on the Ohio Department of Education Web site at
www.ode.state.oh.us, keyword Alternative Pathway.
5. Has completed the Ohio high school curriculum requirements in the subject area of the failed test;
Note: This applies to a student’s eligibility to be considered for an alternative pathway only. To receive a
diploma, the student must also satisfy school district graduation requirements.
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6. Has taken advantage of any intervention programs provided by the school district or school in the subject
area of the failed OGT and has a 97 percent attendance rate, excluding any excused absences, in any of
those programs that are provided at times beyond the normal school day, school week or school year or
has received comparable intervention services from a source other than the school district or school;
Note: Students are only subject to this criterion if they were offered intervention. If so, the attendance
requirement refers to their rate of participation.
7. Holds a letter recommending graduation from each of the person's high school teachers in the subject area
of the failed OGT and from the person's high school principal.
Note: If the student’s teacher from a specific course is no longer available, a person with sufficient
knowledge to make an informed recommendation may substitute.
Failures
If a student receives an “F” (59% or less) in a core content course as a final course grade, he/she
may be required to participate in the Cambridge High School Credit Recovery Program. The
student will be responsible for paying the cost of the program. Core content curriculum is
identified as: English/Language Arts, Mathematics, Science, and Social Studies.
Anyone wishing to participate in a credit recovery class not sponsored by Cambridge High School
must get written permission BEFORE taking the class or they may not receive credit.
Section III -Attendance
Attending school is both necessary and the law. State law requires regular school attendance
until the age of eighteen. Students who do not maintain regular attendance may fail, lose
certain privileges, be taken to juvenile court and/or have their parents taken to court.
Cambridge High School has an attendance policy to avoid these negative consequences.
“Perfect” And “Exemplary” Attendance
Students who attend the full school day every day are considered to have “Perfect” attendance.
Students who have attended school every day but have occasionally had to leave for part of
the school day for a non-school related appointment are considered to have “Exemplary”
attendance. Students who have either Perfect or Exemplary attendance will earn a certificate
and be awarded a “Student Activity” pass as a reward for their efforts.
Eighteen-Year Old Students
When a student turns 18, all of the laws, rules, regulations and penalties that apply to adults,
now apply to the student. All of the school law, school rules, school regulations, and school
penalties also still apply to you. Unless you reach legal “emancipated” status, the school
personnel will still require the communication from home and still continue the communication
to the home. Parents will still receive school correspondence concerning the student such as
report cards, attendance information, congratulatory communications and discipline reports.
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Five-Day Absence Limit
Students are permitted five total days of absence during a nine-week grading period. On
the sixth absence the student will have his/her grade reduced to 59% in each class over the five
day limit. In addition, 3 tardies to a class will be counted as one day absent and the tardies
will be documented in the student’s discipline file. Absences that do not accumulate against
the five (5) day limit include the following:
1. School sponsored field trips and activities.
2. Guernsey County Fair participation (with proper documentation turned in to the
attendance office prior to the first day of the fair). Students are only excused for the
day(s) their project is judged.
3. Educational Day. Some trips planned by parents during the school year are
educationally sound. In order for the trip to qualify the following guidelines must be
met:
a. A special form must be completed by the parent and pre-approved by the
Principal or Assistant Principal before the absence.
b. The trip must be educational in nature and not leisure or relaxation.
c. These trips could include college visitation, 4H project judging, awards
ceremonies/recognition.
d. Students may be required to submit a report of their experiences during their
days away from school. A two-page report relating to each course being taken
will be submitted to each teacher within one week of the student’s return to
school.
4. Extended sick days with a physician signed medical excuse.
5. College visits that have been pre-approved by the Guidance Office. Juniors and Seniors
are permitted to have 3 days to visit a college to investigate enrollment. These days will
not count toward the absence limits of each student.
6. Funeral service for members of the immediate family
7. A student who misses 20 days in a full year course (10 days in a semester course) will
not receive credit for the coarse.
**Special circumstances, such as chronic illness, extended hospital stay, or any other special
medical situations will be dealt with on an individual basis in regards to this policy.
A student will be allowed to “buy back” 1 day per 9 week grading period by attending a
pre-arranged Saturday School session OR by attending 5 consecutive days of AfterSchool Detention.
Unexcused Absences
18
Examples of Unexcused Absences include: hair appointments, shopping, hunting, babysitting,
photographs, outside employment, etc.
An unexcused absence will result in a maximum of 60% credit for all school
assignments, tests, quizzes, projects, etc. made up on days unexcused. Examples of
unexcused absences include, but are not limited to, hair appointments, shopping, hunting,
babysitting, photographs, outside employment, etc.
Excused Absences
Excusable Reasons For Absence:
Personal illness – A doctor’s statement may be required for excessive absence due to
student illness. (Original statement with date and times of absence must be presented to
the attendance office within 2 days of the absence.
Illness in the Immediate Family
Quarantine of the Home
Death in the Immediate Family
Observance of Legitimate Religious Holidays
Such good cause as may be acceptable to the Superintendent
Attendance need not always be within the school facilities, but a student will be considered to
be in attendance if present at any place where school is in session by authority of the Board.
Attendance Procedure:
Upon returning from an absence, every student is to report to the attendance office for an
Admit Slip which is to be presented to the student’s teachers. If the student’s parent/guardian
has not previously called the attendance office to explain the absence, the student must bring
a written note on the day of his/her return and present it to the attendance office first thing in
the morning. The absence will be considered “unexcused” if there is no phone call or written
note.
Attendance Note:
Students who are absent with an excuse for more than 5 days in a grading period, regardless of
the reasons, will be considered “frequently absent”. If there is a pattern of frequent absence
for “illness”, the parents will be required to provide a statement from a physician describing the
health condition that is causing the frequent illness and the treatment that is being provided to
rectify the condition. Without such a statement, the student’s permanent attendance record
will indicate “frequent unexplained illness”, a possible sign of poor work ethic and irresponsible
behavior.
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Make-Up Work and Tests:
A student who is absent and excused from school shall be given the opportunity to make up
work that has been missed. A student is given the number of days excused in which to make
up work. It is the responsibility of the student to contact teacher(s) for make-up work.
Pre-Arranged Absences/Vacations During the School Year/Medical & Dental
Appointments:
Parents/guardians are encouraged not to take their child out of school for vacations. Vacation
days will be considered excused, but will count toward the five day rule. It is also
recommended that medical and dental appointments be scheduled after school hours or on
days off whenever possible. In the even tthat an appointment must be scheduled during
school hours, a note from the parent or guardian should be presented to the attendance office
prior to the appointment.
In case of emergency, the attendance office should be contacted as soon as possible. The
building principal will approve all such absences
Suspension:
Absence from school due to suspension shall be considered an authorized absence; neither
excused or unexcused, but will not count toward the five-day rule. A student who is assigned
an “In-Home Restriction” will be allowed to make up work due to suspension for 60% credit.
Students assigned an “Out of School” suspension will receive a “0” for any missed work during
the suspension.
Early Dismissal / Leaving the Building While School Is In Session:
If in an emergency a student must have an early dismissal from school, he/she must bring a
note, signed and dated by the parent/guardian stating why and when the student should be
dismissed and when he/she is expected to return. If an emergency arises during the school day,
the parent/guardian may call the attendance office to provide the same information. In all
early dismissal situations, it is necessary for the student to obtain permission from the
attendance office with parent/guardian approval and sign out in the office before
leaving.
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PLEASE NOTE: As a matter of safety, students are NOT permitted to use personal cell
phones to contact parents or guardians in the event of illness during the school day.
Students must request the attendance office staff to call home for them.
Truancy:
Truancy is defined as a student deliberately not attending school or class without an
excusable reason. Truancy will result in disciplinary action and possible referral to Juvenile
Court. Parents/Guardians who knowingly and willfully permit a student to be truant will be
liable for prosecution. ( Students who are tardy to school or request early dismissal when there
is a special schedule (pep rally, assembly, school activity, etc.) will be required to provide a
medical slip or they will be considered truant and required to make up the time missed in
Saturday School.
Attendance for Extra-Curricular Participants / Special Schedule Days (Assemblies, sports,
pep rallies, school activities, etc.)
Students are required to be present in school at least one-half of the school day in which he/she
participates in any school activity. This rule is especially applicable to activities that are normally
after school such as sports event/practice, band and drama presentations/practices, cheerleading,
dances, etc. If a student does not attend at least one-half of the school day, (with or without a
doctor excuse), the student will NOT participate in the school day activity or extra-curriculum
activity on that day.
Students who are tardy to school or request early dismissal when there is a special schedule
will be required to provide a medical slip or they will be considered truant and required to
make up the time missed in Saturday School. If a student does not attend one-half day of
school (with or without a doctor excuse), the student will not participate in the activity on
that day.
Tardiness
A student is considered tardy if he/she arrives at school/class after the tardy bell rings. A
student who is tardy to 1st period must report to the attendance office. Three (3) tardies
automatically equal one (1) day absence and will count towards the five (5) day absence
limit. Listed below are the consequences (in addition to the attendance consequence of 3
tardies) for being tardy to school. Each teacher may set their own policy, other than the
attendance consequence, for being tardy to class. Please note that if a student is driving to
school and has an excessive number of tardies, the student will forfeit parking permit/driving
privileges. The parking permit will be kept in the office until the parking privileges are
returned.
21
Tardy Per Semester:
1st Unexcused = Warning
2nd Unexcused = Warning + Parent Notification
3rd = 1 Day After-School Detention + 1 Week Loss of Driving Privileges
4th = 1 Day After-School Detention + 1 Week Loss of Driving Privileges
5th = 3 Days After-School Detention + 2 Weeks Loss of Driving Privileges
6th = 3 Days After-School Detention + 2 Weeks Loss of Driving Privileges
7th – 10th = After School Detention AND Saturday School AND loss of parking privileges for
the remainder of the Semester.
11th = Charges Filed with Juvenile Court
*NON-DRIVERS
7th = 1 Day In School Suspension
8th = 2 Days In School Suspension
9th = 3 Days In School Suspension
Failure to report to Saturday School will result in the time assigned being doubled.
The tardy policy also applies to class tardiness. Beginning with the 3rd tardy, teachers should
report incidents to the Attendance Office.
It is the student’s responsibility to arrange with his/her teachers, the opportunity to make up
any work missed due to tardiness.
All disciplinary action is subject to the discretion of the administration. Disciplinary action may
be modified if, in the opinion of the administration, the situation warrants.
Section IV-Student Code Of Conduct
A major component of the educational program at Cambridge High School is to prepare students to
become responsible workers and citizens by learning how to conduct themselves properly and in
accordance with established standards.
Student Appearance (Dress Code)
Any form of dress or hairstyle which is considered contrary to good hygiene or which creates a
distraction will not be permitted. The outer most garment must apply to the restrictions:
 Students may not wear yoga pants leggings, jeggings, or skin tight pants of any type.
 Shorts, skirts, and pants must be worn at the natural waistline or the hips and may not expose
undergarments of any kind. Shorts, skirts, and dresses must touch the top of the knee or reach
below the knee. Pants and Jeans must not have holes, tears, cuts or frays
 Hats and other head coverings should be removed upon entering the building and are to be
kept in your locker during the school day. Sunglasses, coats, and other similar items of clothing
are also to be kept in your locker.
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Tank tops, muscle shirts, cut-out shirts, mesh shirts, sheer tops, and tube tops may not be worn.
Shirts and tops must cover the shoulder region and must cover all undergarments at all
times.
 Garments that show bare midriffs, cleavage, are worn off the shoulder, or expose the student’s
back are not permitted.
 Pajama pants and slippers are not permitted.
 Clothing advertising alcoholic beverages, drugs, or tobacco and those with obscene or
questionable printing on them are not to be worn.
 Shoes must be worn throughout the day. Footwear must be appropriate for the school
environment.
 Book bags, backpacks, and large purses large enough to hold a standard size textbook
must be kept in your locker during the school day. This includes draw-string backpacks.
** Exemption – School sponsored uniforms (i.e. cheerleaders, etc.) or school sponsored activity days.
If something is questionable in your mind, do not wear it or bring it to school.
Final determination of appropriate school attire rests with the school administration.

Due Process Rights
Before a student may be suspended, expelled, or permanently excluded from school, there are specific
procedures that must be followed.
Suspension from school - When a student is being considered for a suspension, the administrator in
charge will notify the student of the reason. The student will then be given an opportunity to explain
his/her side. After that informal hearing, the Principal will make a decision whether or not to suspend. If
a student is suspended, he/she and his/her parents will be notified, in writing within one day or by
phone, of the reason for, and the length of the suspension. The suspension may be appealed, within
five days after receipt of the suspension notice, to the Superintendent. The request for an appeal must
be in writing. The appeal shall be conducted in a private meeting and the student may be represented.
Sworn, recorded testimony shall be given. If the appeal decision upholds the suspension, the next step
in the appeal process is to the Board of Education; then to the Court of Common Pleas.
Expulsion from school - When a student is being considered for expulsion, the student will
receive a formal letter of notification addressed to the parents. Students being considered for
expulsion mayor may not be removed immediately. A formal hearing will be scheduled with
the Superintendent, during which the student may be represented by his/her parents, legal
counsel, and/or by a person of his/her choice. Within ten days after the Superintendent notifies
the parents of the expulsion, the expulsion can be appealed, in writing to the Board of
Education. The appeal will also be formal in nature with sworn testimony before official(s)
designated by the Board of Education. Again, the right to representation is available. All
opportunity to earn grades or credit ends when a student is expelled. Expulsion for certain
violations may result in revocation of a student’s driver’s license. If the expulsion is upheld, the
next step in the appeal process is to the Court of Common Pleas.
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Permanent Exclusion - When a student, 16 years of age or older, is being considered for
permanent exclusion, it is possible that he/she may never be permitted to return to school
anywhere in the state of Ohio. A permanent exclusion may be considered if the student is
convicted or adjudicated delinquent for committing one or more of the following crimes while
on the property of an Ohio school:
1. Any possession or involvement with a deadly weapon
2. Drug Trafficking
3. Murder, manslaughter, assault or aggravated assault
4. Complicity in any of the above crimes
This process is formal and will usually follow an expulsion and the proper notification of the
parents. Cambridge High School makes a sincere effort to have disciplinary actions take place
that will allow the student to remain in class/school.
If disciplinary action does not result in removal from class/school, it is not appealable. Should a
student or parent have questions regarding the propriety of an in-school disciplinary action,
they should contact the Principal.
Section V - Transportation
School Bus Regulations
All students of Cambridge City Schools are afforded bus transportation. The school is not
responsible for injuries or damages incurred if another mode of transportation is chosen.
Improper conduct could result in loss of this service. Any misbehavior which distracts the driver
is a very serious violation and jeopardizes the safety of everyone. While on the bus, students
are under the authority of the driver. All discipline cases are reported by the driver to the
transportation supervisor who will consult with an administrator.
The following behavior will NOT BE TOLERATED and will result in appropriate disciplinary
action which may include suspension:
1. Not remaining seated or changing seats while the bus is in motion.
2. Loud talk and boisterous conduct, whistling or calling to people outside the bus, and talking
at intersections and at railroad crossings.
3. Not keeping all parts of the body inside the bus and feet on the floor.
4. Eating on the bus.
5. Profanity or degrading remarks of any kind.
6. Throwing things in the bus, at the bus, or out the windows, Using a water gun.
7. Smoking, lighting matches, lighting cigarette lighters. (Any one of number
7
draws an automatic suspension from riding the bus.)
8. Fighting or scuffling.
9. Refusing to obey promptly the instructions of the driver or talking back.
10. Any other conduct which is detrimental to the safe operation of the bus.
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Permission to ride another bus must be obtained in advance from the Director of Transportation, at
439-4013.
Parents picking up or dropping off students are asked to do so at the rear entrance by
the student parking lot.
Section VI- Student Discipline
Miscellaneous
No beverages other than bottled water will be permitted outside the Auditeria area.
Make-up, perfume, and similar body sprays are not to be applied in the hallways or classrooms.
Cell phones and other Electric Devices
Cell phones and other electric devices such as Headphones, MP3 players must be
TURNED OFF AND IN YOUR LOCKER during the school day. Students may use cell
phones and other devices in the Auditeria before and after school only!
Any violation of this rule will result in the following:
1st offense – confiscation of the item, to be returned at the end of the school day.
2nd offense – Confiscation of the item until a parent/guardian picks item up and
signs a
parent release form.
rd
3 offense – Confiscation of the item for 5 days per parent release form.
4th offense – Confiscation of the item for 10 days per parent release form.
Any additional offense the item will be confiscation and student will be forbidden to
have cell phones and other electric devices at school.
Student Publications and Productions:
Any student publication or production (newspaper, announcements, etc.) is part of the school curriculum and
editorial control remains with school authorities.
Guests
Cambridge High School students may invite a guest from another school to attend dances and other events held
at CHS provided the student and guest fill out a Visitor Permission form and turn it in prior to the stated deadline.
Guest must be currently enrolled in another school, be under 20 years old, and comply with ALL Cambridge High
School rules and regulations.
Dances
The following procedures will be in effect for each dance:
1. Only CHS students may attend dances at Cambridge High school, with the following exceptions:
a. CHS: students may invite a guest from another school to attend dances and other events held at
CHS provided the student and guest fill out a Visitor Permission form and turn it in prior to the
stated deadline. Guest must be currently enrolled in another school, be under 20 years old, and
comply with ALL Cambridge High School rules and regulations.
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2.
Dancing must be appropriate and in good taste. “Face to face and leave some space.” Students who
are acting or dancing inappropriately will be taken to a sponsor/administrator and may be removed from
the dance.
Students may not leave and reenter.
Dance times will be determined by school administration.
Normal rules of conduct apply as do school consequences.
Parents may act as chaperones.
If a student is absent or suspended the day of the dance, he/she will not be permitted to attend .
Middle school students are not permitted to attend HS dances or prom.
3.
4.
5.
6.
7.
8.
Cheating
Cheating is a serious issue and will not be tolerated. Cheating includes copying assignments, looking at another
person’s paper during a test, using another person’s work as your own, using “cheat sheets” on tests, copying a
report word for word, etc. A student who is caught cheating will receive a “0” on the work involved and will also
have the offense recorded in his/her discipline file. Any student who allows a student to copy his/her work
will receive the same consequences. A second offense in the same class will result in the student receiving
a maximum grade of 59% for that grading period along with an additional disciplinary referral. Additional
consequences will be assigned if the student continues to violate this policy. Additionally, each teacher may
clarify what constitutes “cheating” within his/her classroom by including the information on the course Syllabus.
Student Discipline Code
Please see note at end of Code (Ohio Revised Code 2151.87). If detention is warranted, detention may be served
the day of the offense. Parents of Elementary Students will receive 24 hours notice prior to the student serving a
detention. Any student who participates in detention will do so prior to joining in on any regularly scheduled
extracurricular activities.
st
nd
Behavior
1 Offense
Student MAY receive:
2 Offense
* Possession/Use of a Weapon
10 days OSS with
recommendation to expel,
Police Notification, Charges
Filed
10 days OSS, Possible
Permanent Expulsion, Police
Notification
* Use of an object as a Weapon or “LookAlike”
10 days OSS with
Recommendation to Expel,
Police Notification.
Up to 10 days OSS, Police
Notification, Drug/Alcohol
mandatory counseling,
Possible Recommendation to
Expel.
4 Days OSS, Immediate
Removal, Police Notification
Notification
Removal, Police Notification,
Recommendation to
Permanently Expel.
* Possession/Use/Distribution of illegal or
prescription drugs or alcohol or their
paraphernalia
*Use, Unauthorized Possession, Sale, or
Distribution of Over-The-Counter Drugs or
“Look-Alike” Drugs
Possession/Use of tobacco or paraphernalia
Confiscation, 1 day OSS,
Police Notification
Removal, Police Notification,
Recommendation to Expel.
Confiscation, 2 days OSS,
Police Notification
rd
3 Offense
Confiscation, 4 days OSS ,
Police Notification
26
Extortion/Threats/Harassment
(including religious, racial, etc.)
1 day ISR
Conference
1 day OSS
* Starting an unauthorized fire
10 days OSS,
Police Notification
Notification
Unauthorized Touching
Level 1 (pushing, shoving, in the grasp)
Up to 3 days OSS
* Up to 3 days OSS
Up to 10 days OSS,
Recommendation to Expel
Level 2 (punching, use of fists, students stop
without personnel intervening)
Up to 4 days ISR
*Up to 4 days OSS
Up to 10 days OSS,
Level 3 (punching, fists, fighting, personnel
had to intervene)
Up to 5 days OSS
*Up to 5 days OSS
Up to 10 days OSS,
Inciting Violence /Instigating a Fight
1 Day ISR or 1–3 Days OSS
depending on circumstances
ISR, IHR depending on
circumstances
ISR or OSS depending on
circumstances, Juvenile
Court Referral
* Physically assaulting a staff member or
other adult
10 days OSS,
Police Notification, Charges
Filed
Up to 5 days OSS Possible
Police Notification
Notification, Charges Filed
Verbal assault of a staff member or other
adult
Up to 5 days OSS, Possible
* Up to 10 days OSS, Possible
Charges Filed
Verbal assault of a student
1 Day ISR or 1–3 Days OSS
depending on circumstances
ISR or OSS depending on
circumstances
*Gross Sexual Imposition
10 days OSS, Immediate
Removal,
Juvenile Court Referral
Sexual Harassment / Unwelcome Sexual
Conduct
5 days OSS, Sessions with
Juvenile Court Liaison
10 days OSS,
Juvenile Court Referral
* Theft
Restitution, 4 days OSS.
Charges will be filed with
Juvenile Court
* Setting false alarms/reports (fire, bomb,
911 call, etc.)
Restitution,
2 days ISR, OSS and Juvenile
Court Referral depending on
circumstances
10 days OSS,
Vandalism (including tobacco related
offenses)
Restitution,
2 days ISR
Restitution, 4 days OSS.
Charges will be filed with
Juvenile Court
Restitution, 10 days OSS,
possible recommendation to
expel
Insubordination/Disobedience/Disrespect
(includes leaving class without permission)
Refusal to give phone to school employee.
1 day ISR
1 day Saturday School
* 2 days Saturday School
Possession / Use of pornography
possible Court Referral
Court Referral
Confiscation, 5 - 10 days
OSS, possible
recommendation to expel,
Court Referral
* Physically assaulting a student
2 days OSS
10 days OSS,
ISR, OSS depending on
circumstances, Juvenile
Court Referral
Restitution, 10 days OSS,
recommendation to expel
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Class cutting/Truancy/Leaving school
property
1 day ISR, 1 week loss of
parking privileges
2 days ISR, 2 weeks loss of
parking privileges
2 days Saturday School work
detail, 1 month loss of
parking privileges
Confiscation for 1 month,
item released to parent, 2
days Saturday School work
detail
Tardy to school or class
3-4 tardies in a Semester will
result in the loss of parking
privileges for 1 week and 1
day After School Detention
5-6 tardies in a Semester will
result in the loss of parking
privileges for 2 weeks and 3
Days After School Detention
Dress Code violation
Wear clothes provided by the
office, parental notification
Wear clothes provided by the
office, parental notification, 1
day in-school work detail
Wear clothes provided by
the office, parental
notification, 1 day Saturday
School work detail
Inappropriate Behavior (includes but is not
limited to: gambling, false calls/notes,
disrupting the educational process, parking
violations, excessive horseplay, public
displays of affection, improper cafeteria
behavior, inappropriate language, food and
drink outside of designated areas, etc.)
1 day After-School Detention
1 day ISR
* 1 day Saturday School
Forgery
Up to 3 days OSS
Up to 5 Days OSS
Up to 10 days OSS
Violation of Motor Vehicle
Operating regulations on school grounds
Loss of Vehicle privileges for
1 week
Loss of vehicle privileges for
the remainder of the semester
Loss of vehicle privileges for
the remainder of the school
year
Social Media
The use to harass, bully, incite hostilities or
distribute illegal images that negatively
impact the school environment
Student Counseled – parent
notified
1 – 3 Days OSS
3 – 5 days OSS Police notified
4 – 7 days OSS Police notified
5 -10 OSS Recommended to
expel
*Students who violate areas of the Code of Conduct with an “asterisk” will be excluded from participating
in all school-sponsored dances (including Homecoming and Prom), and school Fun Days for the remainder
of the school year. Students may be permitted to earn back the privilege to participate in these events by
completing 10 or more hours of documented community service (above and beyond the required
community service graduation requirement).
Students with excessive discipline referrals may be subject to 10
days suspension with a recommendation to expel.
Definitions:
ISR – In-School Restriction - Students are housed in the in-school restriction room and are permitted to
do their school work for full credit.
OSS – Out of School Suspension - Students are suspended from school and are not permitted to make
up work missed during the suspension.
After School Detention is limited to 4 assignments per semester and a limit of only 3 of these
assignments in a 9 week grading period. Saturday School or OSS will be assigned when ASD limits are
reached. All disciplinary action is subject to the discretion of the administration. Disciplinary
28
action may be modified if, in the opinion of the administration, the situation warrants. The
severity of the offense may result in a more severe penalty then listed in the Discipline Code.
Disciplinary action against special education students may be modified so as to conform with federal
and state guidelines. Students 18 years or older may be referred to court.
Community Service and Saturday School will be assigned at the discretion of the Administration.
Counseling is available to students caught using tobacco, drugs and alcohol at the student’s expense.
A parent must accompany their child to school for a re-admittance conference following all Outof-School suspensions. The student will NOT be re-admitted to school without this conference.
TRUANCY TO SATURDAY SCHOOL WILL RESULT IN ONE (1) DAY OUT-OF-SCHOOL SUSPENSION
FOLLOWED BY A PARENT READMITTANCE CONFERENCE AND THE RESCHEDULING OF THE SATURDAY
SCHOOL
Ohio Revised Code 2151.87 makes it illegal for anyone under 18 to purchase, possess, or
use tobacco, including cigars, cigarettes, pipe tobacco, chewing tobacco, chewing
tobacco, snuff and rolling papers. Violators of the law can be fined up to $100, Loss of
Driving Privileges and be assigned to do community service work and take smoking
cessation classes
SECURITY RECORDINGS
The Cambridge City School District may record security footage on District property. This footage,
which is recorded for the protection and welfare of the school community, typically contains images of
many students, as well as District employees and other persons.
Security footage contains personally identifiable information about students. State and federal laws
generally prohibit the release of this information, and the District has not designated the footage as
“directory information” that may be disclosed without the prior written consent of the students’ parents
or guardians.
Security footage, and the personally identifiable information contained on the footage, will be disclosed
only when authorized by law or when the disclosure is made to school officials with legitimate
educational interests. The footage otherwise will not be disclosed to any person.
29
.
Board of Education Policies and Guidelines are available in the
Principal’s office and at the Board of Education Office at
6111 Fairdale Rd. Cambridge, OH 43725.
CAMBRIDGE CITY SCHOOLS BYLAWS & POLICIES
2260 F8 - NOTICE OF NONDISCRIMINATION AND INTERNAL COMPLAINT PROCEDURES (including Title II, Title VI, and
Title IX, Section 504, and ADA)
Nondiscrimination
The Board of Education does not discriminate on the basis of religion, race color, national origin, sex, disability, military status,
ancestry, age, or genetic information in its program, activities, or employment.
Further, it is the policy of this District to provide an equal opportunity for all students, regardless of race, color creed, age
disability, religion, gender, ancestry, national origin, place of residence within the boundaries of the District, or social or
economic background, to learn through the curriculum offered in this District.
Complaint Procedure
Section I
Any person who believes that s/he has been discriminated against or denied equal opportunity or access to programs or
services may file a complaint, which may be referred to as a grievance, with the District’s Civil Rights Coordinator listed
below:
Dennis Dettra, Superintendent
6111 Fairdale Road
Cambridge OH 43725
740-439-5021
3122.02 - NONDISCRIMINATION BASED ON GENETIC INFORMATION OF THE EMPLOYEE
The Board of Education does not discriminate against any employee or applicant for employment with respect to hiring,
compensation, terms, conditions, or privileges of employment based on genetic information. The Board also does not limit,
segregate, or classify employees in any way that would deprive or tend to deprive them of employment opportunities or
otherwise adversely affect the status of an employee as an employee, based on genetic information. Retaliation against an
applicant or employee for engaging in protected activity is prohibited.
The Board shall only acquire and/or disclose genetic information of an employee or applicant for employment as provided by
Federal law and regulation.
30
The Superintendent shall appoint a compliance officer whose responsibility it will be to ensure that Federal regulations are
complied with and that any inquires or complaints are dealt with promptly in accordance with law. Nondiscrimination Act of
2008 is provided to staff members.
42 U.S.C. 20000ff et seq., The Genetic Information Nondiscrimination Act
29 C.F.R. Part 1635
Adopted 5/18/10
4122.02 - NONDISCRIMINATION BASED ON GENETIC INFORMATION OF THE EMPLOYEE
The Board of education does not discriminate against any employee or applicant for employment with respect to hiring,
compensation, terms, conditions, or privileges of employment based on genetic information. The Board also does not limit,
segregate, or classify employees in any way that would deprive or tend to deprive them of employment opportunities or
otherwise adversely affect the status of an employee as an employee, based on genetic information. Retaliation against an
applicant or employee for engaging in protected activity is prohibited.
The Board shall only acquire and/or disclose genetic information of an employee or applicant for employment as provided by
Federal law and regulation.
The Superintendent shall appoint a compliance officer whose responsibility it will be to ensure that Federal regulations are
complied with and that any inquires or complaints are dealt with promptly in accordance with law. S/He shall also ensure that
proper notice of nondiscrimination for Title II of the Genetic Information Nondiscrimination Act of 2008 is provided to staff
members.
42 U.S.C. 2000ff et seq., The Genetic Information Nondiscrimination Act
29 C.F.R. Part 1635
Adopted 5/18/10
5530 F2 - MEMORANDUM TO PARENTS REGARDING SCHOOL BOARD POLICY ON DRUG-FREE SCHOOLS
In accordance with Federal Law, the Board of Education prohibits the use, possession, concealment, or distribution of drugs by
students on school grounds, in school or school-approved vehicles, or at any school-related event. Drugs includes any
alcoholic beverage, anabolic steroid, dangerous controlled substance as defined by State statute, or substance that could be
considered a “look-a-like” controlled substance. Compliance with this policy is mandatory for all students. Any student who
violates this policy will be subject to disciplinary action, in accordance with due process and as specified in the student
handbooks, up to and including expulsion from school. When required by State law, the District will also notify law
enforcement officials.
The District is concerned about any student who is a victim of alcohol or drug abuse and will facilitate the process by which
s/he receives help through programs and services available in the community. Students and their parents should contact the
school principal or counseling office whenever such help is needed.
2416 - STUDENT PRIVACY AND PARENTAL ACCESS TO INFORMATION
The Board of Education respects the privacy rights of parents and their children. No student shall be required, as a part of the
school program or the District’s curriculum, without prior written consent of the student (if an adult, or an emancipated minor)
or, if an unemancipated minor, his/her parents, to submit to or participate in any survey, analysis, or evaluation that reveals
information concerning:
A.
B.
Political affiliations or beliefs of the student or his/her parents;
Mental or psychological problems of the student or his/her family;
31
C.
D.
E.
F.
G.
H.
Sex behavior or attitudes;
Illegal, anti-social, self-incriminating or demeaning behavior;
Critical appraisals of other individuals with whom respondents have close family relationships;
Legally recognized privileged and analogous relationships, such as those of lawyers, physicians, and ministers;
Religious practices, affiliations, or beliefs of the student or his/her parents; or
Income (other than that required by law to determine eligibility for participation in a program or for receiving
financial assistance under such a program).
The superintendent shall require that procedures are established whereby parents may inspect any materials used in
conjunction with any such survey, analysis, or evaluation.
Further, parents have the right to inspect, upon request, a survey or evaluation created by a third party before the
survey/evaluation is administered or distributed by the school to the student. The parent will have access to the
survey/evaluation within a reasonable period of time after the request is received by the building principal.
Additionally, parents have the right to inspect, upon request, any instructional material used as part of the educational
curriculum of the student. The parent will have access to the instructional material within a reasonable period of time after the
request is received by the building principal. The term instructional material means instructional content that is provided to a
student, regardless of its format, including printed and representational materials, audio-visual materials, and materials in
electronic or digital formats (such as materials accessible through the Internet). The term does not include academic tests or
assessments.
The Board will not allow the collection, disclosure, or use of personal information collected from students for the purpose of
marketing or for selling that information (or otherwise providing that information to others for that purpose).
The Superintendent is directed to provide notice directly to parents of students enrolled in the District of the substantive
content of this policy at least annually at the beginning of the school year, and within a reasonable period of time after any
substantive change in this policy. In addition, the Superintendent is directed to notify parents of students in the district, at
least annually at the beginning of the school year, of the specific or approximate dates during the school year when the
administration of any survey by a third party that contains one or more of the items described in A through H above are
scheduled or expected to be scheduled.
For purposes of this policy, the term “parent” includes a legal guardian or other person standing in loco parentis (such as a
grandparent or stepparent with whom the child lives, or a person who is legally responsible for the welfare of the child).
A.C. 3301-35-02©, 3301-35-01(D)(5)
20 U.S.C. 1232(g)(h)
Revised 10/10/07
9130 - PUBLIC COMPLAINTS
Any person or group, having a legitimate interest in the operations of this District shall have the right to present a request,
suggestion, or complaint concerning District personnel, the program, or the operations of the District. At the same time, the
Board of Education has a duty to protect its staff from unnecessary harassment. It is the intent of this policy to provide the
means for judging each public complaint in a fair and impartial manner and to seek a remedy where appropriate.
It is the desire of the Board to rectify any misunderstandings between the public and the District by direct discussions of an
informal type among the interested parties. It is only when such informal meetings fail to resolve the differences, shall more
formal procedures by employed.
Any requests, suggestions, or complaints reaching the Board, Board members, and the administration shall be referred to the
Superintendent for consideration according to the following procedure.
Matters Regarding a Professional Staff Member
32
A.
B.
C.
First Level
If it is a matter specifically directed toward a professional staff member, the matter must be addressed, initially, to the
concerned staff member who shall discuss it promptly with the complainant and make every effort to provide a
reasoned explanation or take appropriate action within his/her authority and District administrative guidelines.
This level does not apply if the matter involves suspected child abuse, substance abuse, or any other serious
allegation which may require investigation or inquiry by school officials prior to approaching the professional staff
member.
As appropriate, the staff member shall report the matter and whatever action may have been taken to the principal.
Second Level
If the matter cannot be satisfactorily resolved at the First Level, it shall be discussed by the complainant with the staff
member’s supervisor and in compliance with provisions of a collective bargaining agreement, if applicable.
Third Level
If a satisfactory solution is not achieved by discussion with the principal, a written request for a conference shall be
submitted to the Superintendent. This request should include:
1. The specific nature of the complaint and a brief statement of the facts giving rise to it;
2. The respect in which it is alleged that the complainant (or child of the complainant) has been affected
adversely;
Should the matter be resolved in conference with the Superintendent, the Board shall be advised of the
resolution.
D.
Fourth Level
Should the matter still not be resolved, or if it is one beyond the Superintendent’s authority and requires a Board
decision or action, the complainant shall request, in writing, a meeting by the Board.
The Board, after reviewing all material relating to the case, shall provide the complainant with its written decision.
The complainant shall be advised, in writing, of the Board’s decision, no more than five (5) business days following the
meeting. The Board’s decision will be final on the matter, and it will not provide a meeting to other complainants on
the same issue.
If the complainant contacts an individual Board member to discuss the matter, the Board member shall inform the complainant
that s/he has no authority to act in his/her individual capacity and that the complainant must follow the procedure described in
this policy.
Matters Regarding an Administrative Staff Member
Since administrators are considered members of the District’s professional staff, the general procedure specified in “Matters
Regarding a Professional Staff Member” shall be followed.
Matters Regarding the Superintendent or Treasurer
Should the matter be a concern regarding the Superintendent or Treasurer which cannot be resolved through discussion with
the Superintendent or Treasurer, the complainant may submit a written request to the Board President for a conference with
the Board. This request shall include:
A.
B.
C.
D.
the specific nature of the complaint and a brief statement of the facts giving rise to it;
the respect in which it is alleged that the complainant (or child of the complainant) has been affected adversely;
the reason that the matter was not able to be resolved with the Superintendent or Treasurer;
the action which the complainant wishes taken and the reasons why it is felt that such action should be taken.
33
The board, after reviewing the request, may grant a meeting before the Board, or a committee of the Board, or refer the
matter, if permitted by State law, to an executive session.
The complainant shall be advised, in writing, of the Board’s decision within thirty (30) business days.
Matters Regarding a Classified Staff Member
In the case of a classified staff member, the complaint is to be directed, initially, toward the person’s supervisor, and the matter
then brought as required to higher levels in the same manner as prescribed for “Matters Regarding a Professional Staff
Member”.
Matters Regarding District Services or Operations
If the request, suggestion, or complaint relates to a matter of District procedure or operation, it should be addressed, initially,
to the person in charge and then brought, in turn, to higher levels of authority in the manner prescribed in “Matters Regarding
a Professional Staff Member”.
Matters Regarding the Educational Program
If the request, suggestion, or complaint relates to a matter of District program, it should be addressed, initially, to the
supervisor and then brought, in turn, to higher levels of authority in the manner prescribed in “Matters Regarding a
Professional Staff Member”.
Matters Regarding Instructional Materials
The Superintendent shall prepare administrative guidelines addressing students’ and parents’ rights to be adequately informed
each year regarding their ability to inspect instructional materials and the procedure for completing such an inspection. See
AG 9130A and Form 9130F3.
If the request, suggestion, or complaint relates to instructional materials such as textbooks, library books, reference works, and
other instructional aids used in the District, the following procedure shall be followed:
A.
The criticism is to be addressed to the principal, in writing, and shall include:
1. author;
2. title;
3. publisher;
4. the complainant’s familiarity with the material objected to;
5. sections objected to, by page and item;
6. reasons for objection.
B.
Upon receipt of the information, the principal shall, after advising the teacher of the complaint and upon the
Superintendent’s approval, appoint a review committee which may consist of:
1.
2.
C.
One (1) or more professional staff members including the principal;
One (1) or more Board members.
The Superintendent shall be an ex officio member of the committee.
34
D.
The committee, in evaluating the questioned material, shall be guided by the following criteria:
1. the appropriateness of the material for the age and maturity level of the students with whom it is being used
2. the accuracy of the material
3. the objectivity of the material
4. the use being made of the material
E.
The committee’s recommendation shall be reported to the Superintendent in writing within ten (10) business days
following the formation of the committee. The Superintendent will advise the complainant, in writing, of the
committee’s recommendation and advise the Board of the action taken or recommended.
F.
The complainant may appeal this decision, within thirty (30) business days, to the Board through a written request to
the Superintendent, who shall forward the request and all written material relating to the matter to the Board.
G.
The Board shall review the case and advise the complainant, in writing, of its decision within thirty (30) business days.
No challenged material may be removed from the curriculum or from a collection of resource materials except by action of the
Board, and no challenged material may be removed solely because it presents ideas that may be unpopular or offensive to
some. Any Board action to remove material will be accompanied by the Board’s statement of its reasons for the removal.
20 U.S.C. 1232h
5780 - STUDENT/PARENT RIGHTS
The Board of Education recognizes that students possess not only the right to an education but many of the rights of
citizenship as well.
In providing students the opportunity for an education to which they are entitled, the Board shall attempt to offer nurture,
counsel, and custodial care appropriate to their age and maturity. At the same time, the Board recognizes that no student may
be deprived of the basic right to equal access to the educational program, and his/her constitutional right to due process and
free expression and association as appropriate for the school environment.
Attendant to the rights afforded to each student, however, are certain responsibilities, which include respect for the rights of
others, obedience to properly constituted school authority, and compliance with the guidelines and rules of the District.
The Board realizes that as students differ in age and maturity, so they differ in ability to handle both the rights of citizens and
the concomitant responsibilities. The exercise of each right shall be granted, therefore, with due regard for the degree of
responsibility possessed by the student and the student’s need for the continuing guidance and control of those responsible
for his/her education.
Since a student who has reached the age of majority possesses the full rights of an adult, s/he may authorize those school
matters previously handled by his/her parents, but s/he also assumes the responsibility for his/her performance in school,
attendance, and compliance with school rules.
Parents also have rights in the school system to know about their student’s educational experience. Specific rights are listed in
topic areas of these policies.
In addition, parents have the right to inspect any instructional materials used as part of the educational curriculum for their
student. Instructional materials means instructional content, regardless of format, that is provided to the student, including
printed or representational materials, audio-visual materials, and materials available in electronic or digital formats (such as
materials accessible through the Internet). Instructional material does not include academic tests or academic assessments.
The Superintendent shall, in consultation with parents, develop a procedure addressing the right of parents as described herein
and procedures to assure timely response to parental requests to review instructional material. The procedure shall also
35
address reasonable notification to parents and students of their rights to review these materials. See AG 9130A and Form 9130
F3.
This policy shall not supercede any rights under the Family Education Rights and Privacy Act.
R.C. 3109.01
20 U.S.C. 1232h
9130 F4 - NOTIFICATION TO PUBLIC REGARDING INSPECTION OF INSTRUCTIONAL MATERIALS
The principal’s at each building are responsible for coordinating inspections of instructional materials at their school. His/Her
office is located at their respective buildings or s/he can be reached by calling their school.
8330 - STUDENT RECORDS
In order to provide appropriate educational services and programming, the Board of Education must collect, retain, and use
information about individual students. Simultaneously, the Board recognizes the need to safeguard students’ privacy and
restrict access to students’ personally identifiable information.
Student “personally identifiable information” includes, but is not limited to: the student’s name; the name of the student’s
parent or other family members; the address of the student or student’s family; a personal identifier, such as the student’s
social security number, student number, or biometric record; other indirect identifiers, such as the student’s date of birth, place
of birth, and mother’s maiden name; other information that, alone or in combination, is linked or linkable to a specific student
that would allow a reasonable person in the school community, who does not have personal knowledge of the relevant
circumstances, to identify the student with reasonable certainty; or information requested by a person who the District
reasonably believes knows the identity of the student to whom the education record relates.
The Board is responsible for the records of all students who attend or have attended schools in this District. Only records
mandated by the State or Federal government and/or necessary and relevant to the function of the School District or
specifically permitted by this Board will be compiled by Board employees.
In all cases, permitted, narrative information in student records shall be objectively-based on the personal observation or
knowledge of the originator.
Student records hall be available only to students and their parents, eligible students, designated school officials who have a
legitimate educational interest in the information, or to other individuals or organizations as permitted by law.
The term “parents” includes legal guardians or other persons standing in loco parentis (such as a grandparent or stepparent
with whom the child lives, or a person who is legally responsible for the welfare of the child). The term “eligible student” refers
to a student who is eighteen (18) years of age or older, or a student of any age who is enrolled in a postsecondary institution.
Both parents shall have equal access to student records unless stipulated otherwise by court order or law. In the case of
eligible students, parents may be allowed access to the records without the student’s consent, provided the student is
considered a dependent under section 152 of the Internal Revenue Code.
A school official is a person employed by the Board as an administrator, supervisor, teacher/instructor (including substitutes),
or support staff member (including health or medical staff and law enforcement unit personnel); a person serving on the
Board; a person or company with whom the Board has contracted to perform a special task (such as an attorney, auditor, or
medical consultant); a contractor, consultant, volunteer or other party to whom the Board has outsourced a service otherwise
performed by Board employees (e.g. a therapist); or a parent or student serving on an official committee, such as a disciplinary
or grievance committee, or assisting another school official in performing his/her tasks (including volunteers).
36
“Legitimate educational interest” is defined as a “direct or delegated responsibility for helping the student achieve one (1) or
more of the educational goals of the District” or if the record is necessary in order for the school official to perform an
administrative, supervisory, or instructional task or to perform a service or benefit for the student or the student’s family. The
Board directs that reasonable and appropriate methods (including but not limited to physical and/or technological access
controls) are utilized to control access to student records and to make certain that school officials obtain access to only those
education records in which they have legitimate educational interest.
The Board authorizes the administration to:
A.
forward student records, including disciplinary records with respect to suspensions and expulsions, upon request to a
private or public school or school district in which a student of this District is enrolled, seeks or intends to enroll, or is
instructed to enroll, on a full-time or part-time basis, upon condition that:
1. a reasonable attempt is made to notify the student’s parent or eligible student of the transfer (unless the
disclosure is initiated by the parent or eligible student; or the Board’s annual notification - Form 8330 F9 includes a notice that the Board will forward education records to other agencies or institutions that have
requested the records and in which the student seeks or intends to enroll or is already enrolled so long as the
disclosure is for purposes related to the student’s enrollment or transfer);
2. the parent or eligible student, upon request, receives a copy of the record; and
3. the parent or eligible student, upon request, has an opportunity for a hearing to challenge the content of the
record;
B.
provide “personally-identifiable” information to appropriate parties, including parents of an eligible students, whose
knowledge of the information is necessary to protect the health or safety of the student or other individuals, if there is
an articulable and significant threat to the health or safety of a student or other individuals, considering the totality of
the circumstances;
C.
report a crime committed by a child with a disability to appropriate authorities and to transmit copies of the student’s
special education and disciplinary records to the authorities for their consideration;
D.
release de-identified records and information in accordance with Federal regulations;
E.
disclose personally identifiable information from education records, without consent, to organizations conducting
studies “for, or on behalf of” the District for purposes of developing, validating or administering predictive tests,
administering student aid programs, or improving instruction;
Information disclosed under this exception must be protected so that students and parents cannot be personally
identified by anyone other than representative of the organization conducting the study, and must be destroyed
when no longer needed for the study. In order to release information under this provision, the District will enter into
a written agreement with the recipient organization that specifies the purpose of the study. (See Form 8330 F14.)
While the disclosure of personally identifiable information without consent is allowed under this exception, it is
recommended that whenever possible the administration either release de-identified information or remove the
students’ names and social security identification numbers to reduce the risk of unauthorized disclosure of personally
identifiable information.
F.
Request each person or party requesting access to a student’s record to abide by Federal regulations and State laws
concerning the disclosure of information.
The Board will comply with a legitimate request for access to a student’s records within a reasonable period of time but not
more than forty-five (45) days after receiving the request or within such shorter period as may be applicable to students with
disabilities. Upon the request of the viewer, a record shall be reproduced, unless said record is copyrighted, or otherwise
37
restricted, and the viewer may be charged a fee equivalent to the cost of handling and reproduction. Based upon reasonable
requests, viewers of education records will receive explanation and interpretation of the records.
The Board shall maintain a record of each request for access and each disclosure of personally identifiable information. Such
disclosure records will indicate the student, person viewing the record, their legitimate interest in the information, information
disclosed, date of disclosure, and date parental/eligible student consent was obtained (if required).
Only “directory information” regarding a student shall be released to any person or party, other than the student or his/her
parent, without the written consent of the parent, or, if the student is an eligible student, without the written consent of the
student, except to those persons or parties stipulated by the Board’s policy and administrative guidelines and/or those
specified in the law.
DIRECTORY INFORMATION
Each year the Superintendent shall provide public notice to students and their parents of the District’s intent to make available,
upon request, certain information known as “directory information.” The Board designates as student “directory information”:
a student’s name; address; telephone number; date and place of birth; major field of study; participation in officially-recognized
activities and sports; height and weight, if a member of an athletic team; dates of attendance; date of graduation; or awards
received.
Directory information shall not be provided to any organization for profit-making purposes.
Parents and eligible students may refuse to allow the Board to disclose any or all of such “directory information” upon written
notification to the Board within ten (10) days after receipt of the Superintendent’s annual public notice.
In accordance with Federal and State law, the Board shall release the names, addresses, and telephone listings of secondary
students to a recruiting officer for any branch of the United States Armed Forces or an institution of higher education who
requests such information. A secondary school student or parent of the student may request in writing that the student’s
name, address, and telephone listing not be released without prior consent of the parent(s)/eligible student. The recruiting
officer is to sign a form indicating that “any information received by the recruiting officer shall be used solely for the purpose
of informing students about military service and shall not be released to any person other than individuals within the recruiting
services of the Armed Forces.” The Superintendent is authorized to charge mailing fees for providing this information to a
recruiting officer.
Whenever consent of the parent(s)/eligible student is required for the inspection and/or release of a student’s health or
education records or for the release of “directory information,” either parent may provide such consent unless agreed to
otherwise in writing by both parents or specifically stated by court order. If the student is under the guardianship of an
institution, the Superintendent shall appoint a person who has no conflicting interest to provide such written consent.
The Board may disclose “directory information,” on former students without student or parental consent, unless the parent or
eligible student previously submitted a request that such information not be disclosed without their prior written consent.
The Board shall not permit the collection, disclosure, or use of personal information collected from students for the purpose of
marketing or for selling that information (or otherwise providing that information to others for that purpose).
INSPECTION OF INFORMATION COLLECTION INSTRUMENT
The parent of a student or an eligible student has the right to inspect upon request any instrument used in the collection of
personal information before the instrument is administered or distributed to a student. Personal information for this section is
defined as individually identifiable information including a student or parent’s first and last name, a home or other physical
address (including street name and the name of the city or town), a telephone number, or a Social Security identification
number. In order to review the instrument, the parent or eligible student must submit a written request to the building at least
38
five (5) business days before the scheduled date of the activity. The instrument will be provided to the parent or eligible
student within three (3) business days of the principal receiving the request.
The Superintendent shall directly notify the parent(s) of a student and eligible students, at least annually at the beginning of
the school year, of the specific or approximate dates during the school year when such activities are scheduled or expected to
be scheduled.
This section does not apply to the collection, disclosure, or use of personal information collected from students for the
exclusive purpose of developing, evaluating, or providing educational products or services for, or to, students or educational
institutions, such as the following:
A. college or other postsecondary education recruitment, or military recruitment
B. book clubs, magazine, and programs providing access to low-cost literary products
C. curriculum and instructional materials used by elementary and secondary schools
D. tests and assessments used by elementary and secondary schools to provide cognitive, evaluative, diagnostic, clinical,
aptitude, or achievement information about students (or to generate other statistically useful data for the purpose of
securing such tests and assessments) and the subsequent analysis and public release of the aggregate data from such
tests and assessments
E. the sale by students of products or services to raise funds for school-related or education-related activities
F. student recognition programs
The Superintendent is directed to prepare administrative guidelines so that students and parents are adequately informed each
year regarding their rights to:
A.
B.
C.
D.
E.
F.
inspect and review the student’s education records;
request amendments if the parent believes the record is inaccurate, misleading, or violates the student’s privacy
rights;
consent to disclosures of personally-identifiable information contained in the student’s education records, except to
those disclosures allowed by the law;
challenge Board noncompliance with a parent’s request to amend the records through a hearing;
file a complaint with the United States Department of Education;
obtain a copy of the Board’s policy and administrative guidelines on student records.
The Superintendent shall also develop procedural guidelines for:
A. the proper storage and retention of records including a list of the type and location of records;
B. informing Board employees of the Federal and State laws concerning student records.
The Board authorizes the use of the microfilm process or electromagnetic processes of reproduction for the recording, filing,
maintaining, and preserving of records.
No liability shall attach to any member, officer, or employee of this Board as a consequence of permitting access or furnishing
student records in accordance with this policy and regulations.
R.C. 9.01, 149.41, 149.43, 1347 et seq., 3113.33, 3319.321
34 C.F.R. Part 99
20 U.S.C., Section 1232f through 1232i (FERPA)
26 U.S.C. 152
20 U.S.C. 1400 et seq., Individuals with Disabilities Education Improvement Act
Revised 8/25/09
8330 F9 - ANNUAL NOTIFICATION TO PARENTS REGARDING STUDENT RECORDS AND SPECIFIC EVENTS/ACTIVITIES
STUDENT RECORDS
39
The Family Educational Rights and Privacy Act (“FERPA”) affords parents and students over eighteen (18) years of age (“adult
students” or “eligible students”) certain rights with respect to the student’s education records. On August 25, 2009, the Board
of Education adopted a policy regarding the disclosure of education records and the rights of parents and students to access
education records. Copies of this policy and related guidelines are located in all school buildings and individual copies are
available from the District’s Records Officer (“DRO”). The DRO is responsible for the supervision of student records in the
school and his/her office is located at the Superintendent’s office or s/he can be reached by calling 740-439-5021.
Each student’s records will be kept in a confidential file located at the student’s school office. The information in a student’s
record file will be available for review only by the parents or legal guardian of a student, an adult student and those authorized
by State and Federal law and Board policy/guidelines. State and Federal law permits access by school officials who have a
legitimate educational purpose. School officials for purpose of the Board’s policy include a person employed by the Board as
an administrator, supervisor, teacher/instructor (including substitutes), or support staff member (including health or medical
staff and law enforcement unit personnel); a person serving on the Board; a person or company with whom the Board has
contracted to perform a special task (such as an attorney, auditor, or medical consultant); a contractor, consultant, volunteer or
other party to whom the Board had outsourced a service otherwise performed by Board employees (e.g. a therapist); or a
parent or student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school
official in performing his/her tasks (including volunteers). An individual will have a “legitimate educational purpose” if the
record is necessary in order for the school official/employee to perform an administrative, supervisory, or instructional task, or
to perform a service or benefit for the student or the student’s family.
A parent or adult student has the right to:
A. inspect and review the student’s education records within forty-five (45) days after the School receives a request for
access or within such shorter period as may be applicable to students with disabilities. The School has a form that can
be used to submit such a request. The Custodian of Records (“COR”) (building principal) will notify the parent or adult
student of the time and place where the records can be inspected. Parents and adult students are not permitted to
inspect and review the education records of other students. If there is a valid reason why a parent or adult student
cannot personally inspect and review a student’s education records, or if the parent or adult student specifically
requests copies of education records, the COR may arrange for copies of the requested records to be delivered to the
parent or adult student directly. The Board may charge a reasonable fee for the copying of records, which may be
waived under circumstances of unusual hardship.
B. request the amendment of the student’s education records if the parent or adult student believes the record is
inaccurate, misleading, or otherwise in violation of the student’s privacy rights. Parents or adult students who believe
that a change is necessary should ask the COR to correct the record. Such a request should be made in writing and
should identify the part of the record they want changed, and specify why it should be changed. If the record is not
changed to the parent’s or adult student’s satisfaction or if the COR informs the parent or adult student that the
record does not appear to be misleading, inaccurate, or in violation of any privacy right, the parent or adult student
will be informed of his/her right to request a hearing. The parent or adult student may submit a written request for a
hearing. The hearing will be conducted by a hearing officer who will submit his/her findings to the Superintendent.
The Superintendent will make the final decision concerning whether to change the record. A parent or student who
remains dissatisfied with the final decision of the Superintendent may request that an explanatory statement be
placed in the student’s file explaining the basis for the disagreement. The school as a form that may be used to
identify which information in the record the parent or adult student believes is inaccurate, misleading, or a violation of
the student’s privacy rights, and to specify why it is inappropriate.
C. consent to disclosures of personally identifiable information contained in the student’s education records, except the
extent that Federal and/or State law authorizes disclosure without consent (e.g. disclosure to school officials with
legitimate educational interests). The school’s AG 8330 describes those exceptions and is available upon request.
Upon request, the School discloses education records without consent to officials of another school district in which a
student seeks or intends to enroll. (NOTE: FERPA requires a school district to make a reasonable attempt to notify
the parent or student of the records request unless it states in its annual notification that it intends to forward records
on request.)
40
D.
E.
challenge the Board’s noncompliance with a parent’s request to amend the records through a hearing. If the
Custodian of Records decides not to amend the record, the parent or adult student will be so notified and provided
the opportunity for a hearing. Additional information concerning the hearing will be provided when the individual is
notified of the opportunity for a hearing. (See Paragraph B above.)
obtain a copy of the District’s policy and administrative guideline on student records (Policy 8330 and AG 8330).
Both FERPA and Ohio’s Student Privacy Law (R.C. 3319.321) require that the Board, with certain exceptions, obtain a parent or
adult student’s written consent prior to the disclosure of personally identifiable information about a student. However, the
Board may disclose appropriately designated “directory information” without written consent, unless the parent or adult
student advises the Board to the contrary in accordance with District procedures. The primary purpose of directory
information is to allow the Board to include this type of information in certain school publications. Examples include: a
playbill, showing a student’s role in a drama/musical production; the annual yearbook; honor roll or other recognition lists;
graduation programs and sports activity sheets (e.g. showing weight and height of team members). Directory information,
which is information that is generally not considered harmful or an invasion of privacy if released, can also be disclosed to
outside organizations without a parent’s or adult student’s prior written consent. In addition, two (2) Federal laws require the
District to provide military recruiters, upon request, with three (3) directory information categories, names, addresses, and
telephone listings - unless parents or adult students have advised the District that they do not want their student’s information
disclosed without their prior written consent.
The District has designated the following information about each student as “directory information”:
(REFER TO POLICY 8330 FOR THE INFORMATION THE DISTRICT HAS DEFINED AS DIRECTORY INFORMATION.)
Each year the District will provide public notice to students and their parents of its intent to make available,
upon request, certain information known as “directory information”. The Board designates as student
“directory information” ( ) a student’s name; ( ) address; ( ) telephone number; ( ) date and place of birth; ( )
major field of study; ( ) participation in officially-recognized activities and sports; ( ) height and weight, if a
member of an athletic team; ( ) dates of attendance; ( ) date of graduation; ( ) awards received; ( ) honor rolls;
( ) scholarships; ( ) telephone numbers only for inclusion in school or PTO directories.
The Board will make the above information available upon a legitimate request unless a parent, guardian, or adult student
notifies the School in writing within seven (7) days (refer to Policy 8330) from the date of this notification that s/he will not
permit distribution of any or all such information. Directory information will not be provided to any organization for any
profit-making purpose.
SPECIFIC EVENTS/ACTIVITIES
The Protection of Pupil Rights Amendment (“PPRA”) requires the Board to notify parents and eligible students and obtain
consent to allow parents or eligible students to opt the student out of participating in certain school activities. These activities
include a student survey, analysis, or evaluation that concerns one (1) or more of the following eight (8) area (“protected
information surveys”):
(1)
(2)
(3)
(4)
(5)
(6)
(7)
(8)
political affiliations or beliefs of the student or the student’s parent;
mental or psychological problems of the student or the student’s family;
sex behavior or attitudes;
illegal, anti-social, self-incriminating, or demeaning behavior;
critical appraisals of other with whom respondents have close family relationship;
legally recognized privileged relationships, such as those of lawyers, physicians, and ministers;
religious practices, affiliations, or beliefs of the student or the student’s parent; and/or;
income, other than as required by law to determine program eligibility.
41
This requirement also applies to the collection, disclosure or use of student information for marketing purposes (“marketing
surveys”), and certain physical exams and screenings.
Following is a schedule of activities requiring parental notice and consent or opt-out for the upcoming school year. This list is
not exhaustive and, for surveys and activities scheduled after the school year starts, the Board will provide parents, within a
reasonable period prior to the administration of the surveys and activities, notification of the surveys and activities and be
provided an opportunity to opt their child out, as well as an opportunity to review the surveys. (Please note that this notice
and consent/opt-out transfers from parents to adult students or an emancipated minor under State law.)
Surveys, including third party surveys, that include one or more of the above delineated items are scheduled or are expected to
be scheduled on Option A or Option B located on the web site in Section 8330 F9 of the Board Policies.
Parents have the right to inspect upon request a survey created by a third party before the survey is administered or
distributed by the school to its students. See Board Policy 2416 concerning the procedures for making such a request.
Parents have the right to inspect upon request any instrument used in the collection of personal information from students for
the purpose of marketing or selling that information (or otherwise providing that information to others for that purpose)
before the instrument is administered or distributed to the students. See Board Policy 2416 concerning the procedures for
making such a request.
Non-emergency, invasive physical examination(s) or screening(s) are scheduled or expected to be scheduled, parents will be
notified (refer to Policy 5310). These examinations/screenings are: (1) required as a condition of attendance; (2) administered
by the school and scheduled by the school in advance; and (3) not necessary to protect the immediate health and safety of the
student, or other students. The term “invasive physical examination” means any medical examination that involves the
exposure of private body parts, or any act during such examination that includes incision, insertion, or injection into the body,
but does not include a hearing, vision, or scoliosis screening.
Parents may opt their child out of participation in any activity described above.
Parents have the right to inspect upon request any instructional material used as a part of the educational curriculum for their
student. See Board Policy 2416 for the procedures for making such a request.
Any parent or student who believes that the School District has failed to comply with the Family Education Rights and Privacy
Act (“FERPA”) or the Protection of Pupil Rights Amendment (“PPRA”), may file a complaint directly with the Family Policy
Compliance Office, U.S. Department of Education, 400 Maryland Avenue, S.W., Washington, D.C. 20202-8520.
This Notice will be transmitted to disabled parents and students or to non-English speaking parents and students in a format
designed to accommodate their disability or in their native language. Call the Office of the Superintendent at 740-439-5021
for assistance and information.
2111 - PARENT AND FAMILY INVOLVEMENT
The Board of Education recognizes and values parents and families as children’s first teachers and decision-makers in
education. The Board believes that student learning is more likely to occur when there is an effective partnership between the
school and the student’s parents and family. Such a partnership between the home and school and greater involvement of
parents in the education of their children generally result in higher academic achievement, improved student behavior, and
reduced absenteeism.
In accordance with statute and the State Board of Education Parent and Family Involvement Policy, use of the term “families” is
used in order to include children’s primary caregivers, who are not their biological parents, such as foster caregivers,
grandparents, and other family members.
In cultivating partnerships with families and communities, the Board is committed to the following:
42
A.
Relationships with Families
1. cultivating school environments that are welcoming, supportive, and student-centered;4
2. providing professional development for school staff that helps build partnerships between families and schools;2,
3, 4
3.
B.
C.
D.
E.
F.
providing family activities that relate to various cultures, languages, practices, and customs, and bridge economic
and cultural barriers;2, 3
4. providing coordination, technical support and other support to assist schools in planning and implementing
family involvement activities.3
Effective Communication
1. providing information to families to support the proper health, safety, and well-being of their children;
2. providing information to families about school policies, procedures, programs, and activities;2, 3, 4
3. promoting regular and open communication between school personnel and students’ family members;1, 4
4. communicating with families in a format and language that is understandable, to the extent practicable;2, 3
5. providing information and involving families in monitoring student progress;3
6. providing families with timely and meaningful information regarding Ohio’s academic standards, State and local
assessments, and pertinent legal provisions;2, 3, 4
7. preparing families to be involved in meaningful discussions and meetings with school staff.2, 3, 4
Volunteer Opportunities
1. providing volunteer opportunities for families to support their children’s school activities;1, 3
2. supporting other needs, such as transportation and child care, to enable families to participate in schoolsponsored family involvement events.3, 4
Learning at Home
1. offering training and resources to help families learn strategies and skills to support at-home learning and
success in school;1, 2, 3, 4
2. working with families to establish learning goals and help their children accomplish these goals;1
3. helping families to provide a school and home environment that encourages learning and extends learning at
home.1, 2, 4
Involving Families in Decision Making and Advocacy
1. involving families as partners in the process of school review and continuous improvement planning;3, 4
2. involving families in the development of its District-wide parent involvement policy and plan, and distributing the
policy and plan to families.2, 3, 4
Collaborating with the Community
1. building constructive partnerships and connecting families with community-based programs and other
community resources;2, 3, 4
2. coordinating and integrating family involvement programs and activities with District initiatives and communitybased programs that encourage and support families’ participation in their children’s education, growth, and
development.2, 3, 4
Implementation
The Superintendent will provide for a comprehensive plan to engage parents, families, and community members in a
partnership in support of each student’s academic achievement, the District’s continuous improvement, and individual school
improvement plans. The plan will provide for annual evaluation, with the involvement of parents and families, of the plan’s
effectiveness and identification of barriers to participation by parents and families. Evaluation findings will be used in the
annual review of the Parent and Family Involvement policy and to improve the effectiveness of the District plan.
1
Indicates R.C. 3312.472 State Requirements
Indicates IDEA 2004 Section 650 & 644 parent involvement requirements
3
Indicates Title I Section 1118 parent involvement requirements
4
Indicates State Board Parent and Family Involvement Policy recommendations
2
43
R.C. 3313.472
Revised 1/12/10
Additional Board of Education Policies and Guidelines
are available on the web site at
www.cambridgecityschools.org, or
in the Principal’s office and at the Board of Education Office
located at 6111 Fairdale Rd. Cambridge, OH 43725.
CHS Community Service Involvement (CSI) Requirement
General Definitions & Guidelines
Community service activities are those which students perform to benefit at least one
other unrelated person and for which they receive no compensation or academic credit. In
most cases students will be working under the auspices of an organization-town
government, school, non-profit organization, hospital, nursing home, or newspaper.
Service to benefit for-profit businesses is NOT applied to the requirement.
Community service may be performed at any time during students' high school careers,
from the summer before freshman year until the last day of classes their senior year. This
includes free blocks at school as well as all non-school times and vacations within the
freshman-to-senior time frame. Students are strongly encouraged to complete at least 20
hours of service by the end of the sophomore year, and senior privileges (second semester
senior year) are dependent, in part, on completion of the community service requirement.
Activity format is flexible. Students may elect to engage in a single activity or many, over
an extended or concentrated period of time.
The 40-hour requirement will be prorated for students entering Cambridge High School
after the freshman year; 10 hours of service will be required for each year at CHS.
Specific Guidelines
Service for academic credit. Community service for which students receive academic credit
is NOT applied toward the 40-hour requirement. This includes activities performed
through independent studies and the community service course.
Service through the judicial system. Community service which is court-assigned is NOT
applied toward the 40-hour requirement.
Organization-based service. In general, service performed for profit-making organizations
is NOT applicable, with the exception of hospitals, nursing homes, and newspapers.
Service performed for individuals should be performed under the umbrella of an
organization (e.g., tutoring a student through a school, helping the elderly through the
44
Council on Aging). Activities to help a friend or neighbor typically do NOT count toward
the requirement.
Service through religious organizations. In order to be applicable, an activity may not be
associated with the rituals, services, or ceremonies of any specific religion, proselytizing,
or fund raising to support a specific religion or religious institution.
Thus, participation in religious services (e.g., choir membership, altar service, reading
from the Torah), while worthy endeavors, is NOT counted. However, educational activities
and non-religious activities which benefit the religious community (in non-financial ways)
or the community at large ARE applicable.
Examples of applicable religious-sponsored service activities include (but are not
necessarily limited to):






Teaching Sunday school or CCD
Baby-sitting during religious services
Painting church or synagogue buildings and classrooms
Clothing drives
Work in shelters
Participation in church mission trips to Habitat for Humanity or Community
Volunteers
Selling Christmas trees/wreaths or helping with church or synagogue rummage sales is
applicable only if the proceeds are used for charitable purposes and are not for the benefit
of the sponsoring religious institution.
Participation (as members or officers) in religious youth groups is NOT generally
applicable unless the groups are organizing and/or performing specific community service
activities.
Traditional school-sponsored activities. Activities performed which are traditional afterschool activities are NOT applicable. Thus, participation (as officers or as members) in
student government, marching band, National Honor Society, and clubs and teams are
NOT applicable unless the groups are organizing and/or performing specific community
service activities. Managing athletic teams falls under this traditional after-school activity
category and is NOT applicable.
Examples of applicable traditional school-sponsored activities include (but are not
necessarily limited to):



National Honor Society service activities (e.g canned food drive)
Student Council charity drives
Cambridge Community Service Club activities
45
Summer Camps. If other community service guidelines are met (related to compensation,
type of organization, religious practices) CSI hours spent in the actual organization and
performance of specific community service activities ARE applicable. NOTE: Traditional
counselor-in-training positions in for-profit camps are NOT applicable.
Charity Walks. Each charity walk is assigned a specific number of service hours for
completing the walk, provided the student solicits pledges. Walking in solidarity without
raising money for the cause will not earn hours. In addition, extra hours may be earned by
fundraising; for every 10 pledges or $100 (whichever works more to the student's benefit)
raised, a student earns an extra half-hour of service. Copies of the pledge sheets will serve
as verification.
Activities Not Eligible for Service Credit
Service for which academic credit is earned
Court-ordered service
Service for individuals (e.g. friends, neighbors) without an umbrella organization
Service at for-profit businesses (e.g., law firms, landscape companies)
Participation in religious rites, services or ceremonies (e.g. , altar service, choir,
Torah reading)
Proselytizing
Fundraising to support religious institutions (e.g., most rummage sales)
Traditional after-school activities, unless service activities are performed
CSI positions at for-profit camps and/or where CSI's pay reduced fees to attend









Notes
Documenting your hours. In order to receive community service credit, verification forms
(signed by supervisor and parent) MUST be turned in to the Community Service
Coordinator, preferably within 2 weeks of completion of the service. Any summer hours
must be turned in the 1st week of school. (This applies to EVERY service activity, even if
organized by the Coordinator!) SIMPLY PERFORMING SERVICE DOES NOT
AUTOMATICALLY PROVIDE CREDIT!!
Forms are available in the main office, from the CSI Coordinator, as well as online.
Exceptions to guidelines. Any exceptions to the definitions and guidelines can only be
made with the knowledge and approval of the Community Service Coordinator.
Examples of activities
Cultural & Historical
 Museum Guide/Aide
 Historical Park Guide
46



State House Guide
Charitable Theatrical & Musical Performances
Dickens Victorian Village
Education
 Tutor
 Library or Office Assistant
Environment
 Recycling Projects
 Conservation Projects
 Habitat Preservation
 Maintenance & Cleanup Projects
 Park Service Work
Social & Civic Action
 Elections
 Charitable Fund Raising or Collection Drives
 Soup Kitchen or Shelter Volunteer
 Political Action Groups
 Charitable Walk-a-thons or Road Races
 Food/Clothing Drives
Recreation
 Team Coach or Referee
 Activity Instructor
Health & Social
 Hospital Aide
 Handicapped Aide
 Nursing Home Assistant
 Senior Citizen Activities
Cambridge City Schools
 Middle & Elementary School Tutoring
 Audio-Visual Aide
 Peer Tutoring
 Library Aide
Cambridge
 Health Department
 Fire Department
 Library
 Guernsey County Historical Society
 Salvation Army Food Pantry
 Southeast Ohio Regional Medical Center
 Police Department
 Recreation/Parks Department
 Council on Aging
47



Humane Society
Dog Pound (Pound Partners)
Grace Pantry
2014-2015 Bell Schedules
REGULAR BELL SCHEDULE
Planning
st
1 Period
nd
2 Period
rd
3 Period
th
4 Period
th
5 Period
5A (lunch)
5BC (Class)
5A (Class)
5B (Lunch)
5C (Class)
5AB (Class)
5C (Lunch)
th
6 Period
th
7 Period
7:25 - 7:40
7:45-8:31
8:35-9:20
9:24-10:09
10:27-11:12
11:16 – 12:56
11:16-11:46
11:51-12:56
11:16-1:1:46
11:51-12:21
12:61-12:56
11:16-12:21
12:26-12:56
1:01-1:46
1::52-2:35
BASE SCHEDULE
Planning
st
1 Period
nd
2 Period
rd
3 Period
BASE
th
4 Period
th
5 Period
5A (lunch)
5BC (Class)
5A (Class)
5B (Lunch)
5C (Class)
5AB (Class)
5C (Lunch)
th
6 Period
th
7 Period
(49 minutes)
(47 minutes)
(47 minutes)
(47 minutes)
(30 minutes)
(65 minutes)
(30 minutes)
(30 minutes)
(30 minutes)
(65 minutes)
(30 minutes)
(47 minutes)
(48 minutes)
7:25 - 7:40
7:45 – 8:30
8:34 – 9:16
9:20 – 10:02
10:06 – 10:31
10:35 – 11:17
11:21 – 1:01
11:21-11:51
11:56-1:01
11:21-11:51
11:56-12:26
12:31-1:01
11:21-12:26
12:30-1:01
1:06 – 1:48
1:52 – 2:35
(45 minutes)
(42 minutes)
(42 minutes)
(25 minutes)
(42 minutes)
(30 minutes)
(65 minutes)
(30 minutes)
(30 minutes)
(30 minutes)
(65 minutes)
(30 minutes)
(42 minutes)
(43 minutes)
2 HOUR EARLY DISMISSAL SCHEDULE
Planning
1st Period
2nd Period
3rd Period
4th Period
th
5 Period
5A (lunch)
5BC (Class)
5A (Class)
5B (Lunch)
5C (Class)
5AB (Class)
5C (Lunch)
6th Period
7th Period
7:25 – 7:40
7:45 – 8:13
8:17 – 8:45
8:48 – 9:16
9:20 – 9:48
9:51 – 12:31
9:51-10:21
10:26-11:31
9:51-10:21
10:26-10:56
11:01-11:31
9:51-10:56
11:01-11:31
11:36 – 12:04
12:08 – 12:35
2 HOUR DELAY SCHEDULE
(28 minutes)
(28 minutes)
(28 minutes)
(28 minutes)
Planning
1st Period
2nd Period
3rd Period
4th Period
th
(30 minutes)
5 Period
(65 minutes)
5A (lunch)
ASSEMBLY
(30 minutes) SCHEDULE (1 HOUR – PM) 5BC (Class)
Planning
7:25 – 7:40
(30 minutes)
5A (Class)
1st
7:45 – 8:20
(35 minutes)
(30 Period
minutes)
5B (Lunch)
2nd
Period
8:24 – 8:59
(35 minutes)
(65 minutes)
5C (Class)
3rd
Period
9:03
–
9:38
(35
minutes)
(30 minutes)
5AB (Class)
4th
9:42 – 10:17
(35 minutes)
(28 Period
minutes)
5C (Lunch)
5th
10:21 – 12:01
(35 minutes)
(27 Period
minutes)
6th Period
5A (lunch)
10:21-10:51
(30 minutes)
7th Period
5BC (Class)
10:56-12:01
(65 minutes)
5A (Class)
10:21-10:51
(30 minutes)
5B (Lunch)
10:56-11:26
(30 minutes)
5C (Class)
11:31-12:01
(30 minutes)
5AB (Class)
10:21-11:26
(65 minutes)
5C (Lunch)
11:31-12:01
(30 minutes)
6th Period
12:06 – 12:41
(35 minutes)
7th Period
12:45 – 1:20
(35 minutes)
BASE
1:25 – 1:35
(10 minutes)
ASSEMBLY
1:35 – 2:35
(60 minutes)
9:25 – 9:40
9:45 – 10:13
10:17 – 10:45
10:48 – 11:16
11:20 – 11:48
11:51 – 1:31
11:51-12:21
12:26-1:31
11:51-12:21
12:26-12:56
1:01-1:31
11:51-12:56
1:01-1:31
1:36 – 2:04
2:08 – 2:35
(28 minutes)
(28 minutes)
(28 minutes)
(28 minutes)
(30 minutes)
(65 minutes)
(30 minutes)
(30 minutes)
(30 minutes)
(65 minutes)
(30 minutes)
(28 minutes)
(27 minutes)
48

Cambridge High School Handbook - Cambridge City School District

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