Agenda Packet - Pajaro Valley Water Management Agency

PAJARO VALLEY WATER MANAGEMENT
AGENCY
36 BRENNAN STREET  WATSONVILLE, CA 95076
TEL: (831) 722-9292  FAX: (831) 722-3139
email: [email protected]  http://www.pvwater.org
Board of Directors Meeting
January 20, 2016, 7:00 p.m.
City Council Chambers
275 Main Street, 4th Floor
Watsonville, CA 95076
MEETING AGENDA
Americans with Disability Act
The City Council Chambers is an accessible facility. If you wish to attend a meeting and you will require
assistance in order to attend and /or participate, please call the Agency at (831) 722-9292 in advance of
the meeting and every effort will be made to accommodate your attendance and participation.
Agenda Item
Note: The Board may take action on any item listed on the agenda
1.
Call to Order
2.
Roll Call of the PVWMA Directors: Rosemarie Imazio (Chair), Amy Newell (Vice-Chair),
Rich Persoff, Dwight Lynn, Dave Cavanaugh, Paul Faurot, Javier Zamora
3.
Pledge of Allegiance
4.
Election of Board Officers – Chair, Vice-Chair and Treasurer
5.
Oral Communications
This time is set aside for members of the general public to address the Board of Directors on any
item not on the Agenda, and that is within the subject matter jurisdiction of the Board of
Directors. Each speaker is allotted up to 3 minutes. No action or discussion shall be taken on any
item presented except that the Board may respond to statements made or questions asked, or may
ask questions for clarification. All matters of an administrative nature will be referred to staff. All
matters pertaining to the Board may be scheduled for discussion at a future meeting or referred
to staff for clarification or a report, at the pleasure of the board.
6.
Director Comments
7.
Counsel Report
8.
General Manager Report
9.
Consent Agenda
All items appearing on the Consent Agenda are recommended actions which are considered to be
routine and will be acted upon as one consensus motion. Any items removed will be considered
immediately after the consensus motion. The Board Chair will allow public input prior to the
approval of the Consent Agenda.
A. Approve December 16, 2015 Minutes
1
B. Approve Financial Reports for December 2015
4
This agenda is subject to revision and maybe amended prior to the scheduled meeting. If amended, a Final Agenda will be posted at the PVWMA
offices at 36 Brennan Street, Watsonville, 72 hours prior to the meeting. Copies of the Final Agenda will be available at the Board Meeting. This
Agenda shall be made available upon request in alternative formats to persons with a disability, as required by the Americans with Disabilities
Act of 1900 (42 U.S.C. Sec. 12132) and the Ralph M. Brown Act (Cal. Govt. Code Sec. 54954.2). Persons requesting a disability-related
modification or accommodation should contact PVWMA at (831) 722-9292 during regular business hours at least 24 hours prior to the time of
the meeting.
PVWMA Board of Directors Meeting Agenda
1.
2.
3.
4.
5.
January 20, 2016
Introduction by staff
Questions from Board
Public comment
Board discussion and deliberations
Board action
10.
Informational Items
A. Capital Projects Planning, Funding, and Construction Update
26
B. Receive Presentation from Dr. Andrew Fisher on Managed Aquifer Recharge Efforts in the Pajaro
Valley and Beyond
30
11.
Discussion and/or Action Items
A. Consider approval of Audited Financial Statements for Fiscal Year ended June 30, 2015.
1. Introduction by staff
2. Questions from Board
3. Public comment
4. Board discussion and deliberation
5. Board action
12.
31
B. Establish Board Committees for 2016
1. Introduction by staff
2. Questions from Board
3. Public comment
4. Board discussion and deliberation
5. Board action
38
C. Appoint Board Representatives to other Organizations for 2016
1. Introduction by staff
2. Questions from Board
3. Public comment
4. Board discussion and deliberation
5. Board action
40
Monthly Reports/Presentations
A. Facility Operations Report
1. Receive 2015 & 2016 Supplemental Water Production Monthly Summary Report
B. Board Committee Reports available at www.pvwater.org
C. Public Outreach Update
41
13.
Communications/Correspondence
43
14.
Future Meetings
A. Administrative/Finance Committee, Tuesday, February 9, 2016, 4:00 p.m., PVWMA
Conference Room, 36 Brennan Street, Watsonville
B. Board of Director’s Meeting, Wednesday, February 17, 2016, 7:00 p.m., Watsonville
City Council Chambers, 275 Main Street, 4th Floor, Watsonville
C. Projects and Facility Operations Committee, Wednesday, February 24, 2016, 3 p.m.,
Water Resources Center 500 Clearwater Lane, Watsonville
15.
Future Agenda Items
16.
Closed Session
PVWMA Board of Directors Meeting Agenda
A. Public Employment (§54957)
Title: General Manager
B. Conference with Labor Negotiators (§54957.6)
Unrepresented employee: General Manager
C. Public Employment (§54957)
Title: General Counsel
Adjournment
January 20, 2016
PAJARO VALLEY WATER MANAGEMENT AGENCY
36 BRENNAN STREET  WATSONVILLE, CA 95076
TEL: (831) 722-9292  FAX: (831) 722-3139
email: [email protected]  http://www.pvwater.org
Board of Directors Meeting
December 16, 2015 7:00 p.m.
City Council Chambers
275 Main Street, 4th Floor
Watsonville, CA 95076
DRAFT BOARD MEETING MINUTES
1. Call to Order: The Regular Board Meeting of Pajaro Valley Water Management Agency was called
to order at 7:01 by Chair Imazio, in the City Council Chambers, 275 Main Street, 4th Floor,
Watsonville, CA.
2. Roll call of the PVWMA Directors:
Board Members Present:
Imazio, Persoff, Cavanaugh, Faurot, Zamora
Board Members Absent:
Newell, Lynn
Staff Members Present:
Mary Bannister, General Manager (GM)
Brian Lockwood, Sr. Water Resources Hydrologist (SWRH)
Teresa Delfino, Finance and Administrative Services Manager
(FASM)
Laura R. Taay, Board Secretary
Nancy Trevino, Financial Analyst
Marcus Mendiola, Water Conservation & Outreach Specialist
Others Present:
Lauren Valk, Agency Counsel (AC)
Warren Koenig, Public
Erin McCarthy, Consultant
Tom Rider, Public
Steve Stagnaro, Consultant
3. Pledge of Allegiance
4. Oral Communications:
None
5. Director Comments:
Director Persoff stated he had been invited by PVWater Meter
Coordinator, Leonard Villanueva, to visit the Meter Shop. Villanueva showed the metering process,
repair of meters and full procedure for keeping meters in service and fully calibrated. Director Persoff
was very pleased on the job Villanueva is doing. Director Persoff also shared that he is quite
confident that the bills that go out to our customers are accurate and if deviated at all would only be a
small amount that the agency would lose.
6. Counsel Report:
AC Valk gave an updated report on the Great Oaks Water
Company v. Santa Clara Valley Water District. The Sixth District court of Appeal issued its third
1 of 49
PVWMA Board of Directors Meeting Minutes
December 16, 2015
decision where it held that the water district’s groundwater pumping fees are property-related fees
subject to Prop. 218. This decision came after the court’s second re-hearing of the case and is not
substantially different that it’s previous two decisions.
AC Valk also reported that this week California State Association of Counties (CSAC), the League of
California Cities and the Association of California Water Agencies (ACWA) constitutional
amendment with the Californian Attorney General’s Office for the November 2016 ballot to provide
more flexibility for water agencies to establish a tiered rate structure to encourage water conservation.
Earlier this year, the court of appeal ruled that while tiered rates are legal under Prop. 218, the rates
approved by the City of San Juan Capistrano were unconstitutional because the City failed to
demonstrate that the tiers it established corresponded to the actual cost of providing the service for
each parcel. However, other cases, such as Griffith v. PVWMA and Morgan v. Imperial Irrigation
District, have held that allocating cost of service does not require a parcel by parcel analysis, but
instead can be based on a class of users that create different costs. ACWA’s proposal is to amend the
Constitution to provide an alternative process to Prop 218 for establishing tiered rates. Under the new
process, agencies would not be held to the strict parcel by parcel analysis required under the San Juan
Capistrano case.
7. General Manager Report:
GM reported hosting a meeting held on Monday, December 14,
2015. In attendance were 4 representatives of the Nature Conservancy Group (NCG), (largest
conservation group in the world) and IRWM partners from Santa Clara Valley and San Benito County
Water Districts. NCG had an interest in seeing the recycle facility and spoke of the potential of
working together on projects.
8. Consent Agenda
A. Approved November 2015 Minutes
B. Admin/Finance Committee meeting of December 8, 2015, cancelled due to lack of quorum.
C. Meeting Schedule for 2016 was approved.
Action: Director Faurot moved to approve the Consent Agenda; seconded by Director Cavanaugh.
Motion carried by the following voice vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Imazio, Persoff, Cavanaugh, Faurot, Zamora
None
Newell, Lynn
None
9.
Informational Items
A. Capital Projects Planning, Funding and Construction Update was received from SWRH
Lockwood
10.
Discussion and/or Action Items
A. Consider Resolution 2015-31 Authorizing Distribution of the Conservation Survey
SWRH Lockwood discussed a long awaited survey. Resolution 2015-31 would allow the agency
to implement and disbursement of a regular Conservation Survey to help in identifying the area and
acreage served by each well. The information will also be helpful to focus on conservation
resources where it might be most effective and with the possibility of having a tiered rates structure
in the future.
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PVWMA Board of Directors Meeting Minutes
December 16, 2015
Action: Director Cavanaugh moved for the Board to adopt Resolution 2015-31 authorizing
distribution of the Conservation Survey with the appropriate changes; seconded by Director
Faurot
Motion carried by the following voice vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Imazio, Persoff, Cavanaugh, Faurot, Zamora
None
Newell, Lynn
None
11. Monthly Reports/Presentations
A. Facility Operations Report
1. Receive 2015 Supplemental Water Production Monthly Summary Report
B. Board Committee Reports available at www.pvwater.org
C. Public Outreach Update
12. Written Communications/Correspondences
13. Future Meetings
A. Administrative/Finance Committee, Tuesday, January 12, 2016, 4:00 p.m., PVWMA Conference
Room, 36 Brennan Street, Watsonville
B. Board of Directors, Wednesday, January 20, 2016, 7:00 p.m., City Council Chambers, 275 Main
Street, 4th Floor, Watsonville
C. Project & Facility Operations Committee, Wednesday, January 27, 2016, 3:00 p.m., Water
Resources Center, 500 Clearwater Lane, Watsonville, CA meeting date changed to February 24,
2016
14. Future Agenda Items
1) Change order for Anderson Pacific
2) GM Performance Evaluation
Adjourned at 7:57 p.m.
_____________________________________
Laura R. Taay, Board Secretary
___________________________________
Date Approved
3 of 49
PAJARO VALLEY WATER MANAGEMENT AGENCY
Account Activity Report per Bank Statement
Date
CLEARING ACCOUNT - Rabobank
Beginning Balance
Cash Receipts
Disbursements
Transfers
ACH Transfer to US Bank-1999Bond Pmt
Bank Fees
Ending Balance
Withdrawals
12/1/2015
Balance
$21,018
1,902,689
1,882,065
12/312015
GENERAL FUND10-MMA RABOBANK
Beginning Balance
Cash Receipts
Transfers
Interest Earned
Ending Balance
GENERAL FUND 10 - LAIF
Beginning Balance
Transfers
Interest Earned
Ending Balance
$395
12/1/2015
$1,116,394
39,741
33,475
187
SPECIAL REVENUE FUND 20-Operating RABOBANK
Beginning Balance
Cash Receipts
Transfers
Bank Fees
Interest Earned
Ending Balance
SPECIAL REVENUE Fund 20 Cash Mgmt-FUND20MMN RABOBANK
Beginning Balance
Transfers
Bank Fees
Interest Earned
Ending Balance
SPECIAL REVENUE Fund 20 Investment Mgmt-FUND20 RABOBANK
Beginning Balance
Transfers
Bank Fees
Money Fund Earnings
Unrealized Gains/Loss
Ending Balance
12/312015
$1,122,847
12/1/2015
$1,068,727
12/312015
$1,068,727
12/1/2015
Certificate of Deposit - DWR Loan Reserve Rabobank Fund 40
Beginning Balance
Interest Earned
Ending Balance
$64,367
123,641
325,000
487,613
9,770
12/312015
$15,624
12/1/2015
$7,724,961
1,685,977
1,144
12/312015
$6,040,128
12/1/2015
$4,008,221
1,749
13,093
26,318
12/312015
SPECIAL REVENUE Fund 20 SmithBarneyInvestments - No Bank Statement a/o 1/8/16
Beginning Balance
11/1/2015
Transfers
Realized Gain
Money Fund Earnings
Annual Account Maint. Fee
Ending Balance
12/312015
BNY MELLON - COP Refinance Account Fund 40
Beginning Balance
Transfers
Bank Fees
Money Fund Earnings
Unrealized Gains/Loss
Ending Balance
Deposits
$3,993,248
$557,361
4
$557,366
12/1/2015
$252,996
364
12/312015
$253,360
12/1/2015
$1
12/312015
$1
Prior Month Ending Cash Balance: Total Deposits: Total Withdrawals:
$14,814,046 $
2,385,240 $
4,147,591
Cash Transfers
2,207,065
2,207,065
Actual Cash Receipts/Disbursements
178,175
1,940,526
F:\ADMIN\Accounting\BankInfo\BANKRECS\Bank Activity Report
Prepared by: NTrevino
Month End Cash Balance:
$13,051,696
-
Page 1
4 of 49
PAJARO VALLEY WATER MANAGEMENT AGENCY
INVESTMENT REPORT
ALL FUNDS
December 31, 2015
Current
Yield
Description
Investment
% of Total Weighted
Portfolio
Yield
RABOBANK
Clearing Account
Fund10-MMAcct
Fund20Operating
Fund20-MMAcct
Certificate of Deposit-DWR Loan Reserve Fund 40
Investment Account
0.00%
0.20%
0.00%
0.20%
0.30%
395
1,122,847
15,624
6,040,128
253,360
3,993,248
0.00%
8.60%
0.12%
46.28%
1.94%
30.60%
0.00%
0.02%
0.00%
0.09%
0.01%
0.00%
LAIF - Fund 10
0.32%
1,068,727
8.19%
0.03%
CITIGROUP Smith Barney - Fund 20
Money Fund
0.01%
557,366
4.27%
0.00%
1
0.00%
$13,051,696
100.0%
BNY MELLON - COP Refinance-Fund 40
Total
Total Funds Reserved (DWR)
Total Funds Invested
Total Funds Non-interest Bearing
Total Funds
253,360
12,782,316
16,019
13,051,696
Total Available Funds
Cash Reserve Policy Requirements (PVWMA)
Surplus (Deficit) of Funds
12,798,335
3,240,000
9,558,335
F:\ADMIN\Accounting\BankInfo\BANKRECS\Investment earnings reportDec15
prepared by: NTrevino
Page 2
5 of 49
Accounts Payable
Checks by Date - Detail By Check Date
User:
Printed:
Nancy
1/5/2016 - 3:50 PM
Check
Amount
Check No:
Vendor:
61672
32328 Check Date:
12/01/2015
A405 AIRTEC SERVICE
heater re-started
Check No:
Vendor:
287019856199x11172015
32329 Check Date:
12/01/2015
A909 AT&T WIRELES & MOBILITY CIMIS
Cimis Station
Check No:
Vendor:
32073
32073
32073
32073
32073
32104
32104
32104
32104
32104
32105
32330 Check Date:
12/01/2015
A910 ATCHINSON,BARISONE,CONDOTTI
services from 9/1/15 thru 9/30/15
services from 9/1/15 thru 9/30/15
services from 9/1/15 thru 9/30/15
services from 9/1/15 thru 9/30/15
services from 9/1/15 thru 9/30/15
Services from 10/1/15 thru 10/31/15
Services from 10/1/15 thru 10/31/15
Services from 10/1/15 thru 10/31/15
Services from 10/1/15 thru 10/31/15
Services from 10/1/15 thru 10/31/15
Services from 10/1/15 thru 10/31/15
Check No:
Vendor:
99880
99880
32331 Check Date:
12/01/2015
B101 BARTLETT, PRINGLE & WOLF, LLP
June 30,15 Financial statement audit, accounting consulitng
June 30,15 Financial statement audit, accounting consulitng
Check No:
Vendor:
5675
32332 Check Date:
12/01/2015
F475 BEATRIZ VASQUEZ-FLORES
English/Spanish translation response tp Drought report
Check No:
Vendor:
0070669
0070669
0070669
0070669
0070669
32333 Check Date:
12/01/2015
C960 CARDIFF PEST CONTROL
256.00
256.00
46.50
46.50
214.50
5,889.00
4,653.39
2,028.00
117.00
3,330.00
2,008.50
1,637.20
97.50
448.50
14.00
20,437.59
10,925.00
1,674.00
12,599.00
120.00
120.00
55.00
13.20
13.20
14.30
14.30
110.00
6 of 49
F:\BOARD\Committees\Admin Finance Committee\2016\January\AP-Checks by Date - Detail by Check Date
1
Check
Amount
Check No:
Vendor:
145116
32334 Check Date:
12/01/2015
C1099 CAROLLO ENGINEERS
BW pipeline improvements, design mod. Bid period services
Check No:
Vendor:
8203110070495564
8203110070495564
8203110070495564
8203110070495564
8203110070495564
8203110070495564
32335 Check Date:
12/01/2015
C1580 CHARTER BUSINESS COMMUNICATIONS
agency phone lines
agency phone lines
agency phone lines
agency phone lines
agency phone lines
agency phone lines
Check No:
Vendor:
02389
02389
32336 Check Date:
12/01/2015
W400 CITY OF WATSONVILLE UTILITIES
from 10/13 thru 11/9/15 @36 Brennan st
from 10/13 thru 11/9/15 @36 Brennan st
Check No:
Vendor:
reimb.oct/sept
reimb.oct/sept
32337 Check Date:
12/01/2015
d148 DELFINO, TERESA
Reimb. for personal cell October & Sept 2015
Reimb. for personal cell October & Sept 2015
Check No:
Vendor:
5-230-70344
32338 Check Date:
12/01/2015
F200 FEDERAL EXPRESS, INC.
shipment to IN-SITU INC
Check No:
Vendor:
1132964
22.70
32339 Check Date:
12/01/2015
F309 DBA: GROENIGER & COMPANY FERGUSON ENTERPRISES, INC.
2-backflow devices (pre-paid by larse)
10,951.10
Check No:
Vendor:
853
854
855
32340 Check Date:
12/01/2015
G330 GUTIERREZ CONSULTANTS, INC.
PROP.50 GRANT
IRWM DROUGHT GRANT
TITLE XVI GRANT
Check No:
Vendor:
394247
394247
394247
394247
394247
394247
394247
394247
394247
394247
32341 Check Date:
I1750 ITRON, INC.
Technology
Technology
Technology
Technology
Technology
Technology
Technology
Technology
Technology
Technology
12/01/2015
15,675.00
15,675.00
145.07
145.07
72.53
72.53
72.54
72.53
580.27
33.26
99.79
133.05
75.00
75.00
150.00
22.70
10,951.10
4,817.50
307.50
4,407.50
9,532.50
18.00
46.80
43.20
43.20
43.20
43.20
43.20
36.00
21.60
21.60
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F:\BOARD\Committees\Admin Finance Committee\2016\January\AP-Checks by Date - Detail by Check Date
2
Check
Amount
Check No:
Vendor:
SIN3329777
32342 Check Date:
12/01/2015
L170 LANDS' END BUSINESS OUTFITTERS
staff uniforms
Check No:
Vendor:
26400
26400
26400
26400
26400
32343 Check Date:
12/01/2015
M1425 MONTEREY BAY PROFESSIONAL LANDSCAPE
Monthly landscape maintenance
Monthly landscape maintenance
Monthly landscape maintenance
Monthly landscape maintenance
Monthly landscape maintenance
Check No:
Vendor:
18617
32344 Check Date:
12/01/2015
M1714 MONTEREY COUNTY HEALTH DEPT. LABORATORY
water samples
Check No:
Vendor:
0002-0167
32345 Check Date:
12/01/2015
O400 ORCHARD SUPPLY HARDWARE
field supplies
Check No:
Vendor:
31173
31173
32346 Check Date:
12/01/2015
P510 PAJARO VALLEY PRINTING
Office envelopes
Office envelopes
Check No:
Vendor:
1787734656-3
2926809320-9
2926809320-9
3771390038-1
5290624576-7
9968544374-1
9968544374-1
32347 Check Date:
P800 PG & E
1859 Beach Rd
36 Brennan st. #B
36 Brennan st. #B
Jensen Rd # 3
2240 Beach Rd
@36 Brennan St
@36 Brennan St
Check No:
Vendor:
54219086
32348 Check Date:
12/01/2015
P899 PRAXIAR DISTRIBUTION, INC.
Carbon Dioxide 20LB
Check No:
Vendor:
INV200014906
INV200014944
32349 Check Date:
12/01/2015
P400 PVI PAJARO VALLEY IRRIGATION, INC.
8" Transition Gasket
4" PVC Stone Flange & full face gasket
Check No:
Vendor:
12/01/2015
360.00
28.62
28.62
90.00
22.50
22.50
22.50
22.50
180.00
406.00
406.00
40.31
40.31
494.86
1,484.58
1,979.44
4,227.92
36.93
110.77
29.47
16.40
125.37
376.11
32350 Check Date:
12/01/2015
R400 REGISTER PAJARONIAN
4,922.97
27.40
27.40
52.98
85.16
138.14
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F:\BOARD\Committees\Admin Finance Committee\2016\January\AP-Checks by Date - Detail by Check Date
3
13432
Notice of Public Hearing 11/18/15
Check No:
Vendor:
21282
32351 Check Date:
12/01/2015
R775 ROY ALSOP PUMP & DRILLING CO.
ck motors & controls, disassemble & clean motor, part to repair
Check No:
Vendor:
parcel 05110109
32352 Check Date:
12/01/2015
S800 SANTA CRUZ COUNTY PROPERTY TAX COLLETOR
2015-2016 Property Tax bill
Check No:
Vendor:
1861236
1861236
1861236
1861236
1861236
1861236
1861236
32353 Check Date:
S1405 SC FUELS
Vehicles
vehicles
vehicles
vehicles
vehicles
Vehicles
Vehicles
Check No:
Vendor:
83713
32354 Check Date:
12/01/2015
T305 TELSTAR INSTRUMENTS, INC.
4 hrs O/T @ $202.50
Check No:
Vendor:
125AI0429264
32355 Check Date:
W80 WAGEWORKS
Monthly Administration Fee
Check No:
Vendor:
082152864
082152864
082152864
082152864
082152864
32356 Check Date:
12/01/2015
X100 XEROX CORPORATION
Phaser Printer Lease Payment
Phaser Printer Lease Payment
Phaser Printer Lease Payment
Phaser Printer Lease Payment
Phaser Printer Lease Payment
12/01/2015
Check
Amount
108.40
108.40
17,535.15
17,535.15
9,966.78
9,966.78
41.51
41.50
41.51
41.51
47.44
41.50
41.51
12/01/2015
296.48
810.00
810.00
50.00
50.00
39.20
39.21
39.20
39.20
156.81
313.62
107,777.02
Check No:
Vendor:
CM-O-001
32358 Check Date:
12/10/2015
S1640 SPECIALTY CONSTRUCTION INC
Blend Well Pipe Imporvements Project 30-35
Check No:
Vendor:
143621/3375/129
143621/3375/129
143621/3375/129
32359 Check Date:
12/10/2015
A190 ACE HARDWARE
field supplies
field supplies
field supplies
574,062.57
574,062.57
3.47
12.92
14.90
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F:\BOARD\Committees\Admin Finance Committee\2016\January\AP-Checks by Date - Detail by Check Date
4
Check
Amount
Check No:
Vendor:
27832591
27832591
27832591
27832591
27832591
27832591
32360 Check Date:
12/10/2015
A850 AVAYA FINANCIAL SERVICES.
Phone/VM Lease Agreement
Phone/VM Lease Agreement
Phone/VM Lease Agreement
Phone/VM Lease Agreement
Phone/VM Lease Agreement
Phone/VM Lease Agreement
Check No:
Vendor:
8812.0001
32361 Check Date:
12/10/2015
B102 BARTKIEWICZ, KRONICK & SHANAHAN
Legal Services
Check No:
Vendor:
2015-2 SNMP
32362 Check Date:
12/10/2015
P1109 BELINDA PLATTS
Consulting, and 2 conference calls
Check No:
Vendor:
Training
32363 Check Date:
12/10/2015
C102 CALIFORNIA NV-AWWA
Backflow Revention Renewal
Check No:
Vendor:
381049678
32364 Check Date:
C1595 CH2MHILL
K1 Project
Check No:
Vendor:
242
32365 Check Date:
12/10/2015
W506 CITY OF WATSONVILLE CLERK'S
Use of Council chamber for Meeting on 11/18/15
Check No:
Vendor:
726
32366 Check Date:
12/10/2015
W500 CITY OF WATSONVILLE FINANCE DEPARTMENT
PVWMA Water recycling Quarter ending 9/2015
Check No:
Vendor:
6473
32367 Check Date:
12/10/2015
C1720 CONTRACTOR COMPLIANCE & MONITORING INC.
BWE
Check No:
Vendor:
repairs
32368 Check Date:
12/10/2015
E105 ED'S TILE & SHINGLE ROOF CLEANING
clean Gutters
Check No:
Vendor:
4402-4751056
4402-4756243
32369 Check Date:
12/10/2015
F365 FIRST AMERICAN TITLE CO.
Preliminary report K1
Preliminary report K1
12/10/2015
31.29
6.74
22.47
22.46
22.47
22.47
128.06
224.67
435.00
435.00
900.00
900.00
360.00
360.00
4,489.65
4,489.65
40.00
40.00
465,531.52
465,531.52
2,500.00
2,500.00
300.00
300.00
500.00
500.00
10 of 49
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Check
Amount
4402-4779306
4402-4782009
Preliminary report K1
Preliminary report K1
Check No:
Vendor:
865
867
32370 Check Date:
12/10/2015
G330 GUTIERREZ CONSULTANTS, INC.
Proposition 50
Title XVI grant
Check No:
Vendor:
BACKFLOW REFUND
32371 Check Date:
12/10/2015
L350 LARSE FARMS INC.
refund due to over payment for backflow devices
Check No:
Vendor:
cell oct-nov22
cell oct-nov22
mileage reimb
32372 Check Date:
12/10/2015
L563 LOCKWOOD, BRIAN
cell reimb from Oct thru Nov.22, 2015
cell reimb from Oct thru Nov.22, 2015
Mileage reimb. conference to Central Seawater intrusion stanf
Check No:
Vendor:
FOC94195
FOC94195
FOC94195
FOC94195
FOC94195
FOC94195
FOC94195
32373 Check Date:
12/10/2015
F600 MARTY FRANICH FORD-LINCON
Vehicle maintenance
Vehicle maintenance
Vehicle maintenance
Vehicle maintenance
Vehicle maintenance
Vehicle maintenance
Vehicle maintenance
Check No:
Vendor:
24968823 to 26838980
24968823 to 26838980
24968823 to 26838980
24968823 to 26838980
24968823 to 26838980
24968823 to 26838980
32374 Check Date:
M900 MERRY MAIDS
Office housekeeping
Office housekeeping
Office housekeeping
Office housekeeping
Office housekeeping
Office housekeeping
Check No:
Vendor:
19363
19364
19424
32375 Check Date:
12/10/2015
M1175 MONTEREY BAY ANALYTICAL SERVIC
water samples
water samples
water samples
Check No:
Vendor:
18707
32376 Check Date:
12/10/2015
M1714 MONTEREY COUNTY HEALTH DEPT. LABORATORY
water samples
Check No:
32377 Check Date:
500.00
500.00
12/10/2015
2,000.00
1,025.00
2,973.50
3,998.50
666.12
666.12
40.66
40.66
135.70
217.02
8.43
8.43
8.43
8.43
9.64
8.43
8.43
60.22
58.80
235.20
73.50
73.50
73.50
73.50
12/10/2015
588.00
2,270.00
1,155.00
360.00
3,785.00
609.00
609.00
11 of 49
F:\BOARD\Committees\Admin Finance Committee\2016\January\AP-Checks by Date - Detail by Check Date
6
Check
Amount
Vendor:
1538
N321 NORRIS ASSOCIATES WATER & WASTEWATER ENGEENIRING
Professional Services
3,531.25
Check No:
Vendor:
2912441782
32378 Check Date:
12/10/2015
O411 O'REILLY AUTO PARTS
field supplies
Check No:
Vendor:
18087
18087
32379 Check Date:
12/10/2015
P180 PENINSULA MESSENGER LLC
Bank Carrier
Bank Carrier
Check No:
Vendor:
pettycashnov15
pettycashnov15
pettycashnov15
pettycashnov15
pettycashnov15
pettycashnov15
32380 Check Date:
12/10/2015
R999 PETTY CASH
Med.for office use
working luch during drilling
labor mailing stuffing Ernie Parra
table cloth dry clean
VHS & Video safety commity
Chinese delegation event
Check No:
Vendor:
4291054495-8
5916054391-0
32381 Check Date:
P800 PG & E
475 San Andreas Rd
187 C San Andreas Rd
Check No:
Vendor:
900003964453
900003964453
900003964453
900003964453
900003964453
900003964453
900003964453
32382 Check Date:
12/10/2015
P950 PITNEY BOWES PURCHASE POWER, INC.
re-charge postage machine
re-charge postage machine
re-charge postage machine
re-charge postage machine
re-charge postage machine
re-charge postage machine
re-charge postage machine
Check No:
Vendor:
INV200014257
32383 Check Date:
12/10/2015
P400 PVI PAJARO VALLEY IRRIGATION, INC.
(2) EXBR-080 8" Bolt Repair
Check No:
Vendor:
510050823372
510050823372
510050823372
510050823372
510050823372
510050823372
510050823372
32384 Check Date:
12/10/2015
R40 RABOBANK VISA CARDMEMBER SERVICE
Webenar Meeting
Print cup
CWEMF Conference
Stanford Parking
Forestry Suppliers
Capitola Parking
Airline to Conference
12/10/2015
3,531.25
6.97
6.97
12.50
37.50
50.00
3.04
61.13
40.00
50.00
5.95
98.93
259.05
372.17
1,603.00
1,975.17
944.31
944.31
209.85
786.93
786.93
786.93
786.92
5,246.18
217.54
217.54
117.45
179.00
200.00
3.80
439.39
1.00
397.20
12 of 49
F:\BOARD\Committees\Admin Finance Committee\2016\January\AP-Checks by Date - Detail by Check Date
7
Check
Amount
510050823372
510050823372
Transac Technologies
Airport Cab to Hotel
135.55
67.37
Check No:
Vendor:
21336
32385 Check Date:
12/10/2015
R775 ROY ALSOP PUMP & DRILLING CO.
Pump#4 removed and repairs charges
Check No:
Vendor:
1866844
1866844
1866844
1866844
1866844
1866844
1866844
32386 Check Date:
S1405 SC FUELS
Vehicles
vehicles
vehicles
vehicles
vehicles
Vehicles
Vehicles
Check No:
Vendor:
177262
32387 Check Date:
12/10/2015
S1420 SCOTTS VALLEY SPRINKLER
2 plug MIPT, and red brush field supplies
Check No:
Vendor:
2083
2089
32388 Check Date:
12/10/2015
S899 STAGNARO STRATEGIC MARKETING
outreach KUSP, KSMS, KDJT
winter newsletter & additional stories, annual report
Check No:
Vendor:
46478
46482
46483
46697
32389 Check Date:
12/10/2015
S2865 SWCA ENVIRONMENTAL CONSULTANTS
Services from Oct.11 thru Nov. 14, 2015 Construction support
Services from Oct.11 thru Nov. 14, 2015 Phase 2 add support
Services from Oct.11 thru Nov. 14, 2015 Phase 2 add support
Services from Oct.11 thru Nov. 14, 2015 Construction support
Check No:
Vendor:
293123/3266
293123/3266
32390 Check Date:
12/10/2015
T100 TAYLOR'S OFFICE CITY, INC.
office supplies
office supplies
Check No:
Vendor:
2015.015-5
2015.015-5
2015.024-1
32391 Check Date:
12/10/2015
T335 THE COVELLO GROUP, INC.
services from Nov. 1, thru Nov. 30, 2015
services from Nov. 1, thru Nov. 30, 2015
services from Nov. 1, thru Nov. 31, 2015
Check No:
Vendor:
39396679
32392 Check Date:
12/10/2015
T345 THE HOME DEPOT
field supplies
12/10/2015
1,540.76
4,150.12
4,150.12
26.27
26.27
26.26
26.27
30.02
26.27
26.27
187.63
9.23
9.23
7,679.80
1,050.00
8,729.80
908.13
332.00
8,253.32
1,094.24
10,587.69
88.15
264.46
352.61
34,157.96
13,800.00
3,750.00
51,707.96
249.04
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Check
Amount
Check No:
Vendor:
292815941
292815941
292815941
292815941
292815941
32393 Check Date:
12/10/2015
T274 TOSHIBA FINANCIAL SERVICES
Copier Monthly Fees
Copier Monthly Fees
Copier Monthly Fees
Copier Monthly Fees
Copier Monthly Fees
Check No:
Vendor:
Training
32394 Check Date:
12/10/2015
W919 WOLF, MICHAEL
Backflow Prevention Assembley General Tester Update session
Check No:
Vendor:
705015113
705015113
705015113
705015113
705015113
32395 Check Date:
12/10/2015
X100 XEROX CORPORATION
Phaser Printer Lease Payment
Phaser Printer Lease Payment
Phaser Printer Lease Payment
Phaser Printer Lease Payment
Phaser Printer Lease Payment
Check No:
Vendor:
78930
78930
78930
78930
78930
78930
78930
78930
78930
78930
32396 Check Date:
12/10/2015
Z100 ZAG TECHNICAL SERVICES, INC.
Computer Support
Computer Support
Computer Support
Computer Support
Computer Support
Computer Support
Computer Support
Computer Support
Computer Support
Computer Support
Check No:
Vendor:
1566373
1566373
1566373
1566373
1566373
32397 Check Date:
12/10/2015
Z151 ZOOM IMAGING SOLUTIONS, INC
Monthly Maintenance Contract
Monthly Maintenance Contract
Monthly Maintenance Contract
Monthly Maintenance Contract
Monthly Maintenance Contract
249.04
127.09
127.10
127.09
127.10
127.09
635.47
280.00
280.00
23.57
23.56
23.57
23.56
94.26
188.52
5.95
15.48
14.29
14.29
14.28
14.29
14.29
11.90
7.15
7.14
119.06
205.07
205.07
205.07
205.07
205.07
1,025.35
1,151,847.96
Check No:
Vendor:
0 Check Date:
12/11/2015
A1250 AFLAC- FLEX ONE
PR Batch 00001.12.2015 AFLAC-After Tax Insurace Prems
PR Batch 00001.12.2015 AFLAC-PreTax Insurance Prems
105.30
240.54
345.84
14 of 49
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Check No:
Vendor:
Check No:
Vendor:
Check No:
Vendor:
Check No:
Vendor:
Check No:
Vendor:
Check No:
Vendor:
0384438
0 Check Date:
12/11/2015
E830 DEPT. OF CHILD SUPORT SERVICES
PR Batch 00001.12.2015 Child Support Services
0 Check Date:
12/11/2015
N125 NATIONWIDE RETIREMENT SOLUTION
PR Batch 00001.12.2015 Deferred Comp-National Deferre
0 Check Date:
12/11/2015
P1300 PERS-Fiscal Services Division Cashier Unit
PR Batch 00001.12.2015 PEPRA Employee Portion
PR Batch 00001.12.2015 PEPRA-Employer Portion
PR Batch 00001.12.2015 PERS - Employee Share
PR Batch 00001.12.2015 PERS - Employer Share
0 Check Date:
12/11/2015
P555 PVWMA-Cafeteria Account
PR Batch 00001.12.2015 AFLAC-FSA-Dependent Care
PR Batch 00001.12.2015 AFLAC-FSA Medical Spending
0 Check Date:
12/11/2015
S2525 CALPERS
PR Batch 00001.12.2015 CALPERS Deferred Comp
PR Batch 00001.12.2015 CALPERS DEFERRED COMP%
32357 Check Date:
12/11/2015
A300 ACWA/JPIA
PR Batch 00001.12.2015 Dental - ACWA
PR Batch 00001.12.2015 Health-Employee Asst. Program
PR Batch 00001.12.2015 Health - ACWA
PR Batch 00001.12.2015 Life - ACWA
PR Batch 00001.12.2015 Life Insurance - Employee
PR Batch 00001.12.2015 Vision - ACWA
RGuerreroHealthprems-matLeave/CM&LL LifePremAdj
Check
Amount
194.30
194.30
1,604.00
1,604.00
245.02
244.51
2,491.03
3,029.09
6,009.65
263.45
617.28
880.73
740.00
625.38
1,365.38
1,394.82
28.20
23,073.64
147.64
49.00
222.72
2,501.31
27,417.33
37,817.23
Check No:
Vendor:
11-633-32
11-633-33
32398 Check Date:
12/22/2015
N124 2ndNature Ecosystem Science & Design
Professional services for task 3, 9 and 11
Professional services for task 1, 9 and 11
Check No:
Vendor:
287019856199x12
32399 Check Date:
12/22/2015
A909 AT&T WIRELES & MOBILITY CIMIS
Cimis
Check No:
32400 Check Date:
12/22/2015
10,908.25
6,489.75
17,398.00
46.50
46.50
15 of 49
F:\BOARD\Committees\Admin Finance Committee\2016\January\AP-Checks by Date - Detail by Check Date
10
Vendor:
32137
32137
32137
32137
32138
A910 ATCHINSON,BARISONE,CONDOTTI
Professional services from 11/1/15 thru 11/30/15
Professional services from 11/1/15 thru 11/30/15
Professional services from 11/1/15 thru 11/30/15
Professional services from 11/1/15 thru 11/30/15
Professional services from 11/1/15 thru 11/30/15
Check No:
Vendor:
215177-1115
32401 Check Date:
12/22/2015
B195 BALANCE HYDROLOGICS, INC
confirm wk, site visits and station inventory, repair installati
Check No:
Vendor:
mileage reimb.
32402 Check Date:
12/22/2015
B200 BANNISTER, MARY
mileage reimb. from conference mtg. on Dec. 14, 2015
Check No:
Vendor:
593
32403 Check Date:
12/22/2015
F475 BEATRIZ VASQUEZ-FLORES
rush translation services
Check No:
Vendor:
141234
145801
145816
32404 Check Date:
12/22/2015
C1099 CAROLLO ENGINEERS
Professional services
BWE Mo. Prgress Summary report for Nov. 2015
Mo. Prgress Summary report for Nov. 2015
Check No:
Vendor:
8203110070495564
8203110070495564
8203110070495564
8203110070495564
8203110070495564
8203110070495564
32405 Check Date:
12/22/2015
C1580 CHARTER BUSINESS COMMUNICATIONS
agency phone lines
agency phone lines
agency phone lines
agency phone lines
agency phone lines
agency phone lines
Check No:
Vendor:
nov thru dec-15
nov thru dec-15
nov thru dec-15
nov thru dec-15
32406 Check Date:
B100 CHASE
employees uniforms
office newspaper
conference hotel
Late fees
Check No:
Vendor:
Check No:
Vendor:
11/9 to12/14/15
12/22/2015
Check
Amount
958.50
3,194.10
1,482.00
195.00
28.00
5,857.60
6,028.94
6,028.94
92.00
92.00
263.16
263.16
25,000.00
6,238.90
4,327.15
35,566.05
145.07
145.07
72.53
72.53
72.54
72.53
580.27
407.82
19.11
850.99
39.00
32407 Check Date:
12/22/2015
UB*00386 CITY OF WATSONVILLE
Refund Check
32408 Check Date:
12/22/2015
W400 CITY OF WATSONVILLE UTILITIES
utilities from 36 Brennan st
1,316.92
337.69
337.69
24.56
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F:\BOARD\Committees\Admin Finance Committee\2016\January\AP-Checks by Date - Detail by Check Date
11
Check
Amount
11/9 to12/14/15
utilities from 36 Brennan st
Check No:
Vendor:
light
32409 Check Date:
12/22/2015
E105 ED'S TILE & SHINGLE ROOF CLEANING
new light bulb for parking lot
Check No:
Vendor:
73.69
32410 Check Date:
12/22/2015
UB*00385 EXEMPLORY HOUSING GROUP
Refund Check
Refund Check
98.25
100.00
100.00
98.94
3.06
102.00
Check No:
Vendor:
884289
884289
884289
884289
884289
32411 Check Date:
12/22/2015
F360 FIRST ALARM, INC
Alarm Services
Alarm Services
Alarm Services
Alarm Services
Alarm Services
Check No:
Vendor:
dec.15-dec2016
433.50
32412 Check Date:
12/22/2015
H169 %CAPITAL AG. PROPERTY SERVICE HOOVER FARM LLC.
15,000.00
Annual fee
Check No:
Vendor:
20151125
32413 Check Date:
12/22/2015
J311 JAMES P ALLEN & ASSOCIATES
locate, catalog and map trees growing within loveless prop
Check No:
Vendor:
14123
14124
32414 Check Date:
12/22/2015
K89 KARAS TECHNICAL
Drought respons Flyer Spanish
Winter Newsletter included several sets of edits
Check No:
Vendor:
0103796507
32415 Check Date:
12/22/2015
M1955 M&M PARTY RENTAL INC
Chinese delegate event
Check No:
Vendor:
Job#D00176
32416 Check Date:
12/22/2015
M1050 MAGGIORA BROS. DRILLING INC.
BMP Job#D00176
Check No:
Vendor:
19516
19518
32417 Check Date:
12/22/2015
M1175 MONTEREY BAY ANALYTICAL SERVIC
water samples
water samples
Check No:
32418 Check Date:
12/22/2015
54.19
54.19
54.18
54.19
216.75
15,000.00
4,510.00
4,510.00
175.00
475.00
650.00
853.89
853.89
171,439.20
171,439.20
1,810.00
1,685.00
3,495.00
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F:\BOARD\Committees\Admin Finance Committee\2016\January\AP-Checks by Date - Detail by Check Date
12
Vendor:
26502
26502
26502
26502
26502
Check No:
Vendor:
M1425 MONTEREY BAY PROFESSIONAL LANDSCAPE
Monthly landscape maintenance
Monthly landscape maintenance
Monthly landscape maintenance
Monthly landscape maintenance
Monthly landscape maintenance
32419 Check Date:
12/22/2015
UB*00387 OCEAN FIELD HOLDINGS LLC
Refund Check
Check No:
Vendor:
26320
32420 Check Date:
12/22/2015
P629 PASILLAS TIRE SERVICES, INC
tire repair
Check No:
Vendor:
9968544374-1
9968544374-1
32421 Check Date:
p800 PG & E
36 Brennan st
36 Brennan st
Check No:
Vendor:
INV200015497
32422 Check Date:
12/22/2015
P400 PVI PAJARO VALLEY IRRIGATION, INC.
6" PVC skuo Coupler
Check No:
Vendor:
113
32423 Check Date:
12/22/2015
R151 RALPH MILJANICH
total of 4 tours to6th graders
Check No:
Vendor:
32424 Check Date:
12/22/2015
UB*00388 REITER BERRY FARMS, INC
Refund Check
12/22/2015
Check
Amount
90.00
22.50
22.50
22.50
22.50
180.00
37,910.44
37,910.44
20.00
20.00
79.17
237.49
Check No:
Vendor:
215105
32425 Check Date:
12/22/2015
S1640 SPECIALTY CONSTRUCTION INC
BWE project # 30-35
Check No:
Vendor:
36980
32426 Check Date:
12/22/2015
S2400 STAPLES CREDIT PLAN
Blk & White Back side 90ls Glossy paper
Check No:
Vendor:
47483
47484
47524
47538
32427 Check Date:
12/22/2015
S2865 SWCA ENVIRONMENTAL CONSULTANTS
Archaelogical testing thru Dec. 12, 2015
Blend Well Improvement project thru Dec. 12, 2015
recycled water facility treatment compliance thru Dec. 12, 2015
K1 pipeline Compliance support Project thru Dec. 12, 2015
316.66
47.38
47.38
400.00
400.00
8,367.65
8,367.65
271,822.46
271,822.46
403.29
403.29
585.00
83.00
705.50
4,291.89
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F:\BOARD\Committees\Admin Finance Committee\2016\January\AP-Checks by Date - Detail by Check Date
13
Check
Amount
Check No:
Vendor:
9756403856
9756403856
9756403856
9756403856
32428 Check Date:
12/22/2015
V369 VERIZON WIRELESS
Operations cell service
Operations cell service
Operations cell service
Operations cell service
Check No:
Vendor:
125AI0438351
32429 Check Date:
W80 WAGEWORKS
Monthly Administration Fee
Check No:
Vendor:
79363
79363
79363
79363
79363
79363
79363
79363
79363
79363
32430 Check Date:
12/22/2015
Z100 ZAG TECHNICAL SERVICES, INC.
Computer Support
Computer Support
Computer Support
Computer Support
Computer Support
Computer Support
Computer Support
Computer Support
Computer Support
Computer Support
Check No:
Vendor:
1573770
32431 Check Date:
12/22/2015
z151 ZOOM IMAGING SOLUTIONS, INC
shipping fee
12/22/2015
5,665.39
126.95
126.94
126.95
126.94
507.78
50.00
50.00
82.50
214.50
198.00
198.00
198.00
198.00
198.00
165.00
99.00
99.00
1,650.00
10.99
10.99
591,521.01
Check No:
Vendor:
14665696
14665696
14665696
14665696
14665696
14665696
14665696
14665696
14665696
14665696
14665696
14665696
14665696
14665696
0 Check Date:
12/23/2015
P1300 PERS-Fiscal Services Division Cashier Unit
Unfunded Accrued Liability
Unfunded Accrued Liability
Unfunded Accrued Liability
Unfunded Accrued Liability
Unfunded Accrued Liability
Unfunded Accrued Liability
Unfunded Accrued Liability
Unfunded Accrued Liability
Unfunded Accrued Liability
Unfunded Accrued Liability
Unfunded Accrued Liability
Unfunded Accrued Liability
Unfunded Accrued Liability
Unfunded Accrued Liability
1,600.00
65.94
152.91
800.00
87.92
526.74
131.88
241.78
87.82
152.91
110.00
120.14
197.82
120.14
4,396.00
4,396.00
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14
Check
Amount
Check No:
Vendor:
Check No:
Vendor:
Check No:
Vendor:
Check No:
Vendor:
Check No:
Vendor:
Check No:
Vendor:
0 Check Date:
12/24/2015
A1250 AFLAC- FLEX ONE
PR Batch 00002.12.2015 AFLAC-After Tax Insurace Prems
PR Batch 00002.12.2015 AFLAC-PreTax Insurance Prems
105.30
240.54
345.84
0 Check Date:
12/24/2015
E830 DEPT. OF CHILD SUPORT SERVICES
PR Batch 00002.12.2015 Child Support Services
194.30
194.30
0 Check Date:
12/24/2015
N125 NATIONWIDE RETIREMENT SOLUTION
PR Batch 00002.12.2015 Deferred Comp-National Deferre
1,604.00
1,604.00
0 Check Date:
12/24/2015
P1300 PERS-Fiscal Services Division Cashier Unit
PR Batch 00002.12.2015 PEPRA Employee Portion
PR Batch 00002.12.2015 PEPRA-Employer Portion
PR Batch 00002.12.2015 PERS - Employee Share
PR Batch 00002.12.2015 PERS - Employer Share
245.02
244.51
2,471.52
3,005.35
5,966.40
0 Check Date:
12/24/2015
P555 PVWMA-Cafeteria Account
PR Batch 00002.12.2015 AFLAC-FSA-Dependent Care
PR Batch 00002.12.2015 AFLAC-FSA Medical Spending
263.45
617.28
880.73
0 Check Date:
12/24/2015
S2525 CALPERS
PR Batch 00002.12.2015 CALPERS Deferred Comp
740.00
740.00
9,731.27
Total: 1,903,090.49
20 of 49
F:\BOARD\Committees\Admin Finance Committee\2016\January\AP-Checks by Date - Detail by Check Date
15
Bank Reconciliation
Checks by Date
User:
Printed:
Nancy
01/05/2016 - 3:49PM
Cleared and Not Cleared Checks
Check
No
32328
32329
32330
32331
32332
32333
32334
32335
32336
32337
32338
32339
32340
32341
32342
32343
32344
32345
32346
32347
32348
32349
32350
32351
32352
32353
32354
32355
32356
32358
32359
32360
32361
32362
32363
32364
32365
32366
32367
32368
32369
32370
32371
32372
32373
32374
32375
32376
Check Date
Name
12/01/2015
12/01/2015
12/01/2015
12/01/2015
12/01/2015
12/01/2015
12/01/2015
12/01/2015
12/01/2015
12/01/2015
12/01/2015
12/01/2015
12/01/2015
12/01/2015
12/01/2015
12/01/2015
12/01/2015
12/01/2015
12/01/2015
12/01/2015
12/01/2015
12/01/2015
12/01/2015
12/01/2015
12/01/2015
12/01/2015
12/01/2015
12/01/2015
12/01/2015
12/10/2015
12/10/2015
12/10/2015
12/10/2015
12/10/2015
12/10/2015
12/10/2015
12/10/2015
12/10/2015
12/10/2015
12/10/2015
12/10/2015
12/10/2015
12/10/2015
12/10/2015
12/10/2015
12/10/2015
12/10/2015
12/10/2015
AIRTEC SERVICE
AT&T WIRELES & MOBILITY CIMIS
ATCHINSON,BARISONE,CONDOTTI
BARTLETT, PRINGLE & WOLF, LLP
BEATRIZ VASQUEZ-FLORES
CARDIFF PEST CONTROL
CAROLLO ENGINEERS
CHARTER BUSINESS COMMUNICATIONS
CITY OF WATSONVILLE UTILITIES
DELFINO, TERESA
FEDERAL EXPRESS, INC.
DBA: GROENIGER & COMPANY FERGUSON ENTERPRISES, INC.
GUTIERREZ CONSULTANTS, INC.
ITRON, INC.
LANDS' END BUSINESS OUTFITTERS
MONTEREY BAY PROFESSIONAL LANDSCAPE
MONTEREY COUNTY HEALTH DEPT. LABORATORY
ORCHARD SUPPLY HARDWARE
PAJARO VALLEY PRINTING
PG & E
PRAXIAR DISTRIBUTION, INC.
PVI PAJARO VALLEY IRRIGATION, INC.
REGISTER PAJARONIAN
ROY ALSOP PUMP & DRILLING CO.
SANTA CRUZ COUNTY PROPERTY TAX COLLETOR
SC FUELS
TELSTAR INSTRUMENTS, INC.
WAGEWORKS
XEROX CORPORATION
SPECIALTY CONSTRUCTION INC
ACE HARDWARE
AVAYA FINANCIAL SERVICES.
BARTKIEWICZ, KRONICK & SHANAHAN
BELINDA PLATTS
CALIFORNIA NV-AWWA
CH2MHILL
CITY OF WATSONVILLE CLERK'S
CITY OF WATSONVILLE FINANCE DEPARTMENT
CONTRACTOR COMPLIANCE & MONITORING INC.
ED'S TILE & SHINGLE ROOF CLEANING
FIRST AMERICAN TITLE CO.
GUTIERREZ CONSULTANTS, INC.
LARSE FARMS INC.
LOCKWOOD, BRIAN
MARTY FRANICH FORD-LINCON
MERRY MAIDS
MONTEREY BAY ANALYTICAL SERVIC
MONTEREY COUNTY HEALTH DEPT. LABORATORY
21 of 49
F:\BOARD\Committees\Admin Finance Committee\2016\January\2016.01.05-56990-BR-Checks
by Date
Prepared by: NTrevino
Module Clear Date
AP
AP
AP
AP
AP
AP
AP
AP
AP
AP
AP
AP
AP
AP
AP
AP
AP
AP
AP
AP
AP
AP
AP
AP
AP
AP
AP
AP
AP
AP
AP
AP
AP
AP
AP
AP
AP
AP
AP
AP
AP
AP
AP
AP
AP
AP
AP
AP
Amount
256.00
46.50
20,437.59
12,599.00
120.00
110.00
15,675.00
580.27
133.05
150.00
22.70
10,951.10
9,532.50
360.00
28.62
180.00
406.00
40.31
1,979.44
4,922.97
27.40
138.14
108.40
17,535.15
9,966.78
296.48
810.00
50.00
313.62
574,062.57
31.29
224.67
435.00
900.00
360.00
4,489.65
40.00
465,531.52
2,500.00
300.00
2,000.00
3,998.50
666.12
217.02
60.22
588.00
3,785.00
609.00
1
Check
32377
No
32378
32379
32380
32381
32382
32383
32384
32385
32386
32387
32388
32389
32390
32391
32392
32393
32394
32395
32396
32397
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
32357
32398
32399
32400
32401
32402
32403
32404
32405
32406
32407
32408
32409
32410
32411
Check Date
12/10/2015
12/10/2015
12/10/2015
12/10/2015
12/10/2015
12/10/2015
12/10/2015
12/10/2015
12/10/2015
12/10/2015
12/10/2015
12/10/2015
12/10/2015
12/10/2015
12/10/2015
12/10/2015
12/10/2015
12/10/2015
12/10/2015
12/10/2015
12/10/2015
12/11/2015
12/11/2015
12/11/2015
12/11/2015
12/11/2015
12/11/2015
12/11/2015
12/11/2015
12/11/2015
12/11/2015
12/11/2015
12/11/2015
12/11/2015
12/11/2015
12/11/2015
12/11/2015
12/11/2015
12/11/2015
12/11/2015
12/11/2015
12/11/2015
12/11/2015
12/11/2015
12/11/2015
12/11/2015
12/22/2015
12/22/2015
12/22/2015
12/22/2015
12/22/2015
12/22/2015
12/22/2015
12/22/2015
12/22/2015
12/22/2015
12/22/2015
12/22/2015
12/22/2015
12/22/2015
Name
NORRIS ASSOCIATES WATER & WASTEWATER ENGEENIRING
O'REILLY AUTO PARTS
PENINSULA MESSENGER LLC
PETTY CASH
PG & E
PITNEY BOWES PURCHASE POWER, INC.
PVI PAJARO VALLEY IRRIGATION, INC.
RABOBANK VISA CARDMEMBER SERVICE
ROY ALSOP PUMP & DRILLING CO.
SC FUELS
SCOTTS VALLEY SPRINKLER
STAGNARO STRATEGIC MARKETING
SWCA ENVIRONMENTAL CONSULTANTS
TAYLOR'S OFFICE CITY, INC.
THE COVELLO GROUP, INC.
THE HOME DEPOT
TOSHIBA FINANCIAL SERVICES
WOLF, MICHAEL
XEROX CORPORATION
ZAG TECHNICAL SERVICES, INC.
ZOOM IMAGING SOLUTIONS, INC
AFLAC- FLEX ONE
DEPT. OF CHILD SUPORT SERVICES
NATIONWIDE RETIREMENT SOLUTION
PERS-Fiscal Services Division Cashier Unit
PVWMA-Cafeteria Account
CALPERS
MARCUS MENDIOLA
MARY BANNISTER
NANCY TREVINO
LAURA TAAY
TERESA DELFINO
BRIAN LOCKWOOD
TYLER ACKERMAN
BRIAN LOCKWOOD
LAURA TAAY
LEONARD VILLANUEVA
MARIA LIZAOLA
MARIA LIZAOLA
JESUS MARTINEZ
SHINEHAH BIGHAM
TERESA DELFINO
NANCY TREVINO
CASEY MEUSEL
DAVID PARRA
ACWA/JPIA
2ndNature Ecosystem Science & Design
AT&T WIRELES & MOBILITY CIMIS
ATCHINSON,BARISONE,CONDOTTI
BALANCE HYDROLOGICS, INC
BANNISTER, MARY
BEATRIZ VASQUEZ-FLORES
CAROLLO ENGINEERS
CHARTER BUSINESS COMMUNICATIONS
CHASE
CITY OF WATSONVILLE
CITY OF WATSONVILLE UTILITIES
ED'S TILE & SHINGLE ROOF CLEANING
EXEMPLORY HOUSING GROUP
FIRST ALARM, INC
22 of 49
F:\BOARD\Committees\Admin Finance Committee\2016\January\2016.01.05-56990-BR-Checks
by Date
Prepared by: NTrevino
Module Clear Date
AP
AP
AP
AP
AP
AP
AP
AP
AP
AP
AP
AP
AP
AP
AP
AP
AP
AP
AP
AP
AP
AP
AP
AP
AP
AP
AP
PR
PR
PR
PR
PR
PR
PR
PR
PR
PR
PR
PR
PR
PR
PR
PR
PR
PR
AP
AP
AP
AP
AP
AP
AP
AP
AP
AP
AP
AP
AP
AP
AP
12/9/2015
12/9/2015
12/9/2015
12/9/2015
12/9/2015
12/9/2015
Amount
3,531.25
6.97
50.00
259.05
1,975.17
5,246.18
217.54
1,540.76
4,150.12
187.63
9.23
8,729.80
10,587.69
352.61
51,707.96
249.04
635.47
280.00
188.52
119.06
1,025.35
345.84
194.30
1,604.00
6,009.65
880.73
1,365.38
1,478.34
3,893.82
450.00
400.00
100.00
2,892.49
274.35
321.39
1,882.06
2,099.78
30.00
1,547.69
3,073.93
2,730.49
4,412.21
1,884.74
1,614.14
1,983.01
27,417.33
17,398.00
46.50
5,857.60
6,028.94
92.00
263.16
35,566.05
580.27
1,316.92
337.69
98.25
100.00
102.00
433.50
2
Check
32412
No
32413
32414
32415
32416
32417
32418
32419
32420
32421
32422
32423
32424
32425
32426
32427
32428
32429
32430
32431
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Check Date
12/22/2015
12/22/2015
12/22/2015
12/22/2015
12/22/2015
12/22/2015
12/22/2015
12/22/2015
12/22/2015
12/22/2015
12/22/2015
12/22/2015
12/22/2015
12/22/2015
12/22/2015
12/22/2015
12/22/2015
12/22/2015
12/22/2015
12/22/2015
12/23/2015
12/24/2015
12/24/2015
12/24/2015
12/24/2015
12/24/2015
12/24/2015
12/24/2015
12/24/2015
12/24/2015
12/24/2015
12/24/2015
12/24/2015
12/24/2015
12/24/2015
12/24/2015
12/24/2015
12/24/2015
12/24/2015
12/24/2015
12/24/2015
12/24/2015
12/24/2015
12/24/2015
12/24/2015
12/24/2015
12/24/2015
12/24/2015
12/24/2015
12/24/2015
12/24/2015
Name
%CAPITAL AG. PROPERTY SERVICE HOOVER FARM LLC.
JAMES P ALLEN & ASSOCIATES
KARAS TECHNICAL
M&M PARTY RENTAL INC
MAGGIORA BROS. DRILLING INC.
MONTEREY BAY ANALYTICAL SERVIC
MONTEREY BAY PROFESSIONAL LANDSCAPE
OCEAN FIELD HOLDINGS LLC
PASILLAS TIRE SERVICES, INC
PG & E
PVI PAJARO VALLEY IRRIGATION, INC.
RALPH MILJANICH
REITER BERRY FARMS, INC
SPECIALTY CONSTRUCTION INC
STAPLES CREDIT PLAN
SWCA ENVIRONMENTAL CONSULTANTS
VERIZON WIRELESS
WAGEWORKS
ZAG TECHNICAL SERVICES, INC.
ZOOM IMAGING SOLUTIONS, INC
PERS-Fiscal Services Division Cashier Unit
AFLAC- FLEX ONE
DEPT. OF CHILD SUPORT SERVICES
NATIONWIDE RETIREMENT SOLUTION
PERS-Fiscal Services Division Cashier Unit
PVWMA-Cafeteria Account
CALPERS
MARCUS MENDIOLA
MARY BANNISTER
DAVID CAVANAUGH
NANCY TREVINO
LAURA TAAY
NANCY TREVINO
TERESA DELFINO
BRIAN LOCKWOOD
TYLER ACKERMAN
ROSEMARIE IMAZIO
BRIAN LOCKWOOD
LAURA TAAY
LEONARD VILLANUEVA
MARIA LIZAOLA
MARIA LIZAOLA
JESUS MARTINEZ
RICHARD PERSOFF
SHINEHAH BIGHAM
TERESA DELFINO
NANCY TREVINO
JAVIER ZAMORA
PAUL FAUROT
CASEY MEUSEL
DAVID PARRA
Module Clear Date
AP
AP
AP
AP
AP
AP
AP
AP
AP
AP
AP
AP
AP
AP
AP
AP
AP
AP
AP
AP
AP
AP
AP
AP
AP
AP
AP
PR
PR
PR
PR
PR
PR
PR
PR
PR
PR
PR
PR
PR
PR
PR
PR
PR
PR
PR
PR
PR
PR
PR
PR
12/23/2015
12/23/2015
12/23/2015
12/23/2015
12/23/2015
12/23/2015
12/23/2015
Amount
15,000.00
4,510.00
650.00
853.89
171,439.20
3,495.00
180.00
37,910.44
20.00
316.66
47.38
400.00
8,367.65
271,822.46
403.29
5,665.39
507.78
50.00
1,650.00
10.99
4,396.00
345.84
194.30
1,604.00
5,966.40
880.73
740.00
1,478.34
3,717.26
92.35
450.00
400.00
150.00
100.00
3,262.73
381.71
92.35
362.52
1,882.06
2,468.62
30.00
1,547.69
2,646.89
72.35
2,358.82
3,136.88
1,746.24
92.35
97.52
1,614.14
2,328.70
Total: 1,964,668.45
23 of 49
F:\BOARD\Committees\Admin Finance Committee\2016\January\2016.01.05-56990-BR-Checks
by Date
Prepared by: NTrevino
3
PVWMA
Accounts Receivable Aging 3 Month Trend
As of 12/31/2015
Balance Forward Bal Under 30 Bal 30 to 60 Bal 60 to 90 Bal 90 to 120 Bal Over 120
Accounts Receivable before credits
Credits
Total Accounts Receivable at 12/31/15
2,884,026
(11,511)
2,872,514
2,359,276
40,636
2
103,614
380,498
Accounts Receivable before credits
Credits
Total Accounts Receivable at 12/31/14
2,498,557
(6,400)
2,492,157
1,930,221
8,480
746
177,067
382,042
Accounts Receivable before credits
Credits
Total Accounts Receivable at 11/30/15
665,895
(82,400)
583,495
71,233
778
187,384
9,471
397,028
Accounts Receivable before credits
Credits
Total Accounts Receivable at 10/31/15
1,123,169
-97,760
1,025,408
778
642,904
11,348
102
468,037
2,500,000
1,930,221 2,359,276 2,000,000
1,500,000
8,480 1,000,000
500,000
746 0
2 Bal Under 30
103,614 Bal 30 to 60
A/R at 12/30/15
A/R at 12/31/14
382,042 177,067 40,636 Bal 60 to 90
380,498 Bal 90 to 120
Accounts Receivable Current vs Prior Year
24 of 49
Bal Over 120
PAJARO VALLEY WATER MANAGEMENT AGENCY
PRELIMINARY BUDGET vs. ACTUAL
2015-16FY as of 11/30/15
Remaining YTD Budget
2015
One Year Prior Actual
Description
Revenue
MANAGEMENT FEES
AUGMENTATION CHARGES
DELIVERED WATER SALES
GRANTS & LOANS
INVESTMENT INCOME
OTHER REVENUE
Total Revenue
2016
Budget
(Over) Under
2016 YTD
End Bal
Variance
$
$
$
$
$
$
$
383,634.00
3,912,140.25
619,415.83
17,568.00
16,618.30
80,341.64
5,029,718.02
$
$
$
$
$
$
$
383,634.00
10,065,230.00
1,670,400.00
1,230,000.00
20,000.00
10,000.00
13,379,264.00
$
$
$
$
$
$
$
383,938.00
4,253,807.23
736,642.57
56,579.49
10,239.41
33,566.50
5,474,773.20
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
625,742.66
13,829.81
411,100.39
4,960.27
430,854.06
476,784.16
22,459.10
845,755.49
2,831,485.94
$
$
$
$
$
$
$
$
$
1,726,799.00
62,000.00
1,408,516.00
19,950.00
7,960,000.00
2,856,500.00
98,000.00
3,984,699.00
18,116,464.00
$
$
$
$
$
$
$
$
$
660,217.56
13,843.93
368,826.73
3,813.39
1,326,140.01
857,542.12
22,292.00
1,115,995.59
4,368,671.33
$
$
$
$
$
$
$
$
$
(304.00)
5,811,422.77
933,757.43
1,173,420.51
9,760.59
(23,566.50)
7,904,490.80
% Var
-0.08%
57.74%
55.90%
95.40%
48.80%
-235.67%
59.08%
Expenditures
SALARIES & WAGES
STAFF DEVELOPMENT
OPERATING
MAINTENANCE
CAPITAL ASSETS
PROJECT O&M
HYDROLOGY
FINANCING & DEBT SERVICES
Total Expense
REVENUES IN EXCESS (DEFICIT) OF EXPENDITURES
2,198,232.08
PRIOR YEAR CARRYOVER
NET REVENUES IN EXCESS (DEFICIT) OF EXPENDITURES
F:\ADMIN\Accounting\GLInfo\BudgetvsActual\FY2015-16\Nov15
Prepared by:NTrevino
25 of 49
(4,737,200.00)
1,106,101.87
4,737,200.00
0.00
1,106,101.87
1,066,581.44
48,156.07
1,039,689.27
16,136.61
6,633,859.99
1,998,957.88
75,708.00
2,868,703.41
13,747,792.67
4,737,200.00
61.77%
77.67%
73.81%
80.89%
83.34%
69.98%
77.25%
71.99%
75.89%
100%
MEMORANDUM
DATE:
MEETING OF:
TO:
FROM:
RE:
January 14, 2016
January 20, 2016
Board of Directors
General Manager
INFORMATIONAL ITEM 10A: Capital Projects Planning, Funding and
Construction Update
BACKGROUND
Staff prepares the following update on a monthly basis with the intent of keeping the Board and public
up-to-date with respect to capital projects and planning. To make the most current updates more visible,
without taking information out of this memo, a “New Since Last Month” section appears at the
beginning of the memo.
NEW SINCE LAST MONTH
- State review of Application Package for State Revolving Fund (SRF) financial assistance is still
pending.
- Recycled Water Storage and Distribution Pump Improvements Project.
o Preconstruction meeting occurred on November 4th. Notice to Proceed anticipated to be
issued in February.
- Blend Well Pipeline Improvements Project
o Project is substantially complete.
- K1 Pipeline Project
o Construction is in progress but has been slowed due to rain.
o Staff are attending weekly construction to track progress.
INTRODUCTION
The water resources of the Pajaro Valley are at risk due to long-term groundwater overdraft. Declining
groundwater levels have caused seawater to flow into the freshwater aquifers underlying the valley. To
balance the basin and stop seawater intrusion, the Agency has developed a Basin Management Plan
(BMP) and implemented several water supply projects that include a Recycled Water Facility, a
Managed Aquifer Recharge and Recovery Facility, Blend Wells, a connection to the City of
Watsonville’s potable water system, and over 20 miles of conveyance pipeline called the Coastal
Distribution System (CDS). As documented through the Agency’s existing monitoring network, these
facilities have made significant progress towards stopping seawater intrusion and groundwater overdraft
by reducing the volume of groundwater production through the use of a supplemental irrigation supply
and enhanced conservation measures. However, more work needs to be done to balance the basin and
stop seawater intrusion. The BMP identified the new projects and programs needed to solve the problem
and accomplish the basin management goals. This memo summarizes the status of BMP projects
currently under implementation.
26 of 49
DISCUSSION
Staff and consultants are currently in the construction phase for three capital projects:
1) Recycled water storage and distribution pump improvements;
2) Blend well pipeline improvement project that will improve delivered water reliability and
quality;
3) K-1 pipeline project to serve approximately 180 irrigated acres of ag land impacted by seawater
intrusion in the Bluff Road area of Northern Monterey County; and
1) Recycled Water Storage and Distribution Pump Improvements
Additional storage at the Recycled Water Facility will allow the agency to treat and distribute up to
approximately 750 acre-feet more recycled water per year than is currently being delivered. Two
storage tanks have been designed: 1.5 million gallon capacity and 0.5 million gallon capacity. This
storage will allow staff to treat night-time flows and then deliver the water during the day. New
distribution pumps will allow operators to meet customer demand on the Coastal Distribution System
more efficiently, saving power and money. Construction of both tanks and new distribution pumps is
estimated to cost $7.2 million and will be funded in part by a Proposition 84 grant and a State Revolving
Fund (SRF) low interest financial agreement. Staff recommend constructing the 1.5 million gallon tank
and new distribution pumps prior to constructing the 0.5 million gallon tank. The construction cost of
the 1.5 million gallon tank and necessary pump station improvements is estimated to cost $4.3 million.
A summary of the engineering and environmental status for this component of the project follows.
-
-
-
Engineering Update:
o Design for this project is proceeding on schedule
o 100 % Plans and Specifications: Received on February 10, 2015
o Constructability / Bidability review has been completed the Covello Group
o Bid Process.
 Advertise for Bids: August 3, 2015 to September 22, 2015
 Mandatory pre-bid meeting: August 17, 2015
 Bid opening on September 22, 2015 (three lowest bids below)
 Anderson Pacific Engineering Construction, Inc. – $4,775,200
 RGW Construction – $6,281,200
 McGuire & Hester – $6,679,000
o Board Review and Consideration of Construction Contract
 On September 30, 2015 the Board approved Resolution 2015-26 Awarding a
Contract to Anderson Pacific Engineering Construction, Inc. for Construction of
the Recycled Water Storage and Pump Station Improvements Project
 Construction Complete: approximately one year after issuing notice to proceed
Environmental Update:
o Work is complete. The Board adopted Resolution 2015-10 Adopting CEQA Addendum
for Recycled Water Storage and Distribution Pump Station Improvements
o PVWMA has received a dated and stamped copy of the Notice of Determination from the
State Clearinghouse.
o Rare plant survey is complete.
Funding Update:
o This project received $900,000 of funding through the Proposition 84 Integrated Regional
Water Management Round 2 Implementation Grant.
o This project is part of the SRF Funding package that also includes treatment
improvements such as additional filtration and disinfection. The SRF Package is in
development and a funding agreement may be ready for board consideration this fall,
pending the State’s review.
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-
Construction Update
o Preconstruction meeting occurred on November 4th.
2) Blend Well Pipeline Improvement Project
The Blend Well Pipeline Improvements will allow the Agency to supply water from its supplemental
wells to the main 42-inch diameter recycled water distribution pipeline through a new 2,800 linear foot
pipeline, improving system reliability by reducing the dependence on the potable blend water from the
City of Watsonville while improving delivered water quality system-wide. The engineers estimate for
construction costs of the Blend Well Pipeline Improvement project is $1 million. The project will be
funded in part from an Emergency Drought Grant. To qualify for the grant, the Agency must award a
construction contract by June 1, 2015 (this has been pushed back from April 1 due to an extension
granted by DWR).
-
-
-
-
-
Engineering Update
o Design was completed in February 2015.
o Bid Process
 Advertise for Bids: March 30, 2015 to April 29, 2015
 Mandatory pre-bid meeting on April 14, 2015
 Bid opening on April 29, 2015 (three lowest bids below)
 Low Bid: Specialty Construction, Inc. – $841,400
 Ranger Pipelines – $1,021,500
 Anderson Pacific – $1,065,750
o Board Review and Consideration of Construction Contract
 On May 20, 2015, the Board approved Resolution 2015-13 (CEQA Addendum),
and Resolution 2015-14 (award of contract to Specialty Construction).
o Construction Complete no later than February 2016. The contract documents specify
construction activities take place between October 2015 and February 2016.
Environmental Update:
o Staff received copies of the final CEQA Addendum, Biological Resources Report,
Cultural Resources Report, and all supporting files on April 10, 2015.
o A signed Notice of Determination was delivered to the Santa Cruz County Clerk’s Office
the week of April 13, 2015.
o Pre-construction nesting bird and special-status species survey complete, received on
August 12, 2015
o Worker Environmental Awareness Training brochure complete.
Legal Update:
o Staff has been in contact with all landowners and growers who will be affected by
construction activities.
o As of October 16, 2015 all easements have been recorded.
Funding Update:
o This project is part of the $1.8 million Integrated Regional Water Management Plan
Emergency Drought Emergency Grant package.
o To qualify for the grant, the agency must award a construction contract on at least one of
the proposed pipeline projects by June 1. This project is on schedule to meet that
requirement.
Construction Update
o Pre-construction meeting occurred on July 30, and included Worker Environmental
Awareness Training, and discussions regarding Labor Compliance and Project Schedule
among others.
o Bi-weekly project conference calls initiated on August 12, 2015.
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o Weekly construction meetings initiated on September 30, 2015
o Construction is in progress and on-schedule. The entire length of the pipeline is in the
ground and chlorination tests occurred the week of November 9th.
o Pressure testing is ongoing as of December 10th.
o Project is substantially complete as of late December. Extensive amounts of overexcavation and dewatering have led to an increase in construction costs. A budget
amendment will be necessary and will be brought to the Board in February 2016.
3) K1 Pipeline Project
The K1 Pipeline Project includes approximately 6,800 linear feet of new distribution pipeline to provide
supplemental water to about 180 irrigated acres of prime farmland in the Bluff Road area of Northern
Monterey County. This area is significantly impacted by seawater intrusion, and farming operations are
suffering as a result. The estimated construction cost of the K1 Pipeline Project is $2.7 million and will
be funded in part from an IRWM Emergency Drought Grant. It is anticipated that it will take 3 to 5
months to construct.
-
-
-
-
Engineering Update:
o Complete (100 %) Plans and Specifications delivered on April 17, 2015
o Bid Process
 Advertise for Bids: May 11, 2015 to June 5, 2015
 Mandatory pre-bid meeting on May 27, 2015
 Bid opening on June 10, 2015 (three lowest bids below)
 Low Bid: Granite Construction – $1,481,686
 Specialty Construction, Inc. – $1,753,838
 Garney Construction – $1,916,535
o Board Review and Consideration of Construction Contract
 On July 22, 2015, the Board approved Resolution 2015-21 (CEQA Addendum),
and Resolution 2015-22 (award of contract to Granite Construction).
o Notice to Proceed issued on September 18, 2015.
o Construction Complete: fall/winter of 2015
Environmental Update:
o Staff received copies of the final CEQA Addendum, Biological Resources Report,
Cultural Resources Report, and all supporting files on June 15, 2015.
o Rare Plant Survey is complete, received on August 13, 2015.
Legal Update:
o Staff has been in contact with all landowners and growers who will be affected by
construction activities.
o As of October 16, 2015 all easements have been recorded.
Funding Update:
o This project is part of the $1.8 million Integrated Regional Water Management Plan
Emergency Drought Emergency Grant package.
Construction Update
o Construction progress meetings initiated on September 29, 2015
o Granite Construction mobilized equipment the week of November 30, 2015
o Construction is underway, although it has been slowed substantially due to rain delays.
ATTACHMENT
 None
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MEMORANDUM
DATE:
MEETING OF:
TO:
FROM:
RE:
January 14, 2016
January 20, 2016
Board of Directors
General Manager
INFORMATIONAL ITEM 10B: Receive Presentation from Dr. Andrew Fisher on
Managed Aquifer Recharge Efforts in the Pajaro Valley and Beyond
INTRODUCTION
Speaking to the Board tonight on the topic of Managed Aquifer Recharge is Dr. Andrew Fisher. Dr.
Fisher has been conducting research that:
“Involves development of tools and methods to help managed aquifer recharge (MAR) so as to
simultaneously benefit both water supply and water quality objectives. Enhancements to water supply
will help to reduce groundwater overdraft, contributing to reductions in the extent of subsidence,
seawater intrusion, upflow of lower-quality water from depth, loss from critical surface reservoirs
(including streams, lakes, and wetlands), and associated damage to fragile and valuable ecosystems.
MAR operations can be run as part of a regional conjunctive use strategy, generating significant benefits
to water managers, regulators, stakeholders, and aquatic ecosystems by shifting resource use patterns on
the basis of (often unpredictable) availability; this characteristic will become increasingly important in
coming decades as climate changes force modification of resource availability and use patterns. Many
studies of MAR systems have focused on physical aspects of their operation, particularly causes and
impacts of clogging. In contrast, our work focuses on quantitative reduction to nitrate loads during
MAR. Improvements to water quality during MAR operations have been documented in a few cases, but
this study is unique in combining evaluation of MAR operation with quantitative reductions in nitrate
load. We are completing this work in several locations, including as part of the Harkins Slough MAR
project, developed and operated by a local water agency. The project design includes extraordinarily
strong control on system mass balance (water, solutes), applies novel technologies and techniques, and
provides unique opportunities to link water supply and water quality objectives, and to quantify relations
between processes, properties, and MAR.”
Dr. Fisher has been a professor at the University of California, Santa Cruz (UCSC) since 1995 in the
Department of Earth and Planetary Sciences. He is active in the fields of both terrestrial and marine
based hydrogeology. He heads the UCSC Hydrogeology Lab and founded the Recharge Initiative, which
is a “focused effort to protect, enhance, and improve the availability and reliability of groundwater
resources.”
FISCAL IMPACT
None
STAFF RECOMMENDATION
The Board receive the presentation from Dr. Fisher.
ATTACHMENT
 None
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MEMORANDUM
DATE:
MEETING OF:
TO:
FROM:
RE:
January 13, 2016
January 20, 2016
Board of Directors
General Manager
ACTION ITEM 11A: Consider approval of audited Financial Statements for
Fiscal Year ended June 30, 2015
BACKGROUND
The agency’s auditor, Bartlett, Pringle & Wolf, LLP, has completed the draft audit for fiscal year 20142015.
The draft audit results in a clean opinion, revealing that the Agency’s financial statements are presented
fairly and are found to be in conformity with generally accepted accounting principles and the standards
applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller
General of the United States.
Note 10 – Long-Term Debt, reviews the current refunding of the 2015 Water Bonds which immediately
paid off the 1999 COP and both promissory notes with the State Water Resources Control Board. As a
result of the current refunding, the Agency obtained an economic gain of approximately $2.87 million.
Danna McGrew, CPA, will present the financial statements at the board meeting and answer questions.
Copies will be available for the public at the board meeting or at the agency office.
FISCAL IMPACT
None.
STAFF RECOMMENDATION
That the Board approve the audited financial statements for fiscal year 2014-2015.
ATTACHMENTS
 Draft Audited Financial Statements for Fiscal Year 2014-2015 (Separate from Packet)
 January 12, 2016 Management Letter from BP&W
 January 12, 2016 Letter of Required Communication from BP&W
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January 12, 2016
Board of Directors
Pajaro Valley Water Management Agency
In planning and performing our audit of the financial statements of Pajaro Valley Water
Management Agency (the Agency) as of and for the year ended June 30, 2015, in
accordance with auditing standards generally accepted in the United States of America,
we considered the Agency’s internal control over financial reporting (internal control) as
a basis for designing our auditing procedures for the purpose of expressing our opinion
on the financial statements, but not for the purpose of expressing an opinion on the
effectiveness of the Agency’s internal control. Accordingly, we do not express an opinion
on the effectiveness of the Agency’s internal control.
Our consideration of internal control was for the limited purpose described in the
preceding paragraph and was not designed to identify all deficiencies in internal control
that might be significant deficiencies or material weaknesses and therefore, there can be
no assurance that all deficiencies, significant deficiencies, or material weaknesses have
been identified. However, as discussed below, we have identified certain deficiencies in
internal control during the prior year that we consider to be a significant deficiency and
material weakness.
A deficiency in internal control exists when the design or operation of a control does not
allow management or employees, in the normal course of performing their assigned
functions, to prevent, or detect and correct misstatements on a timely basis. A material
weakness is a deficiency, or combination of deficiencies, in internal control, such that
there is a reasonable possibility that a material misstatement of the financial statements
will not be prevented, or detected and corrected on a timely basis. A significant
deficiency is a deficiency, or combination of deficiencies, in internal control that is less
severe than a material weakness, yet important enough to merit attention by those
charged with governance. We consider the following to be a material weakness duirng
the prior year audit:
Prior Year Comments
The following comments appeared in our prior year letter to you dated December 4,
2014:
Material Weakness
Receivable from Other Government
The City of Watsonville owes the Agency approximately $7.3 million related to a passthrough grant for the Water Recycle Facility. The Agency and the City agreed the amount
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Pajaro Valley Water Management Agency
January 12, 2016
Page 2
will used to pay down the Water Recycle Facility repayment contract in 2017. An audit
entry was recorded to properly include this receivable and grant revenue on the
government-wide financial statements. We recommend the Agency implement procedures
to ensure all receivable and revenue transactions are recorded timely.
Current Status:
During the audit, we noted that the Agency implemented procedures to monitor and
record the amount due from the City of Watsonville. The Agency engaged Bartlett,
Pringle and Wolf to assist with adjusting the receivable from fair value to net present
value in accordance with Generally Accepted Accounting Standards.
Significant Deficiency
Review of Journal Entries
During journal entry testing, we noted that the June 2014 revenue journal entries were not
reviewed by the Administrative Services Manager. We recommend that all journal entries
are reviewed by the Administrative Services Manager and that reports are initialed and
dated indicating the review and approval.
Current Status:
During the audit, we selected a sample of revenue journal entries and noted they were
approved by the Administrative Services Manager.
Conclusion
This communication is intended solely for the information and use of the Board of
Directors, management, and others within the Agency and is not intended to be and
should not be used by anyone other than these specified parties. This letter contains only
our comments and recommendations on deficiencies observed in the course of our audit.
It does not include our observations of the more adequate features of the system of
internal control.
We would be pleased to discuss any of these comments in more detail at your
convenience. We appreciate the cooperation extended to us by your staff during the audit.
Very truly yours,
BARTLETT, PRINGLE & WOLF, LLP
Certified Public Accountants and Consultants
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January 12, 2016
Board of Directors
Pajaro Valley Water Management Agency
We are pleased to present this report related to our audit of the financial statements and
compliance of Pajaro Valley Water Management Agency (the Agency) for the year ended
June 30, 2015. This report summarizes certain matters required by professional standards
to be communicated to you in your oversight responsibility for the Agency's financial and
compliance reporting process.
Generally accepted auditing standards (AU-C 260, The Auditor’s Communication with
Those Charged with Governance) require the auditor to promote effective two-way
communication between the auditor and those charged with governance. Consistent with
this requirement, the following summarizes our responsibilities regarding the financial
statement audit as well as observations arising from our audit that are significant and
relevant to your responsibility to oversee the financial reporting process.
The Respective Responsibilities of the Auditor and Management
Our responsibilities under auditing standards generally accepted in the United States of
America have been described to you in our arrangement letter dated May 6, 2015, which
includes communication regarding the planned scope and timing of our audit and our
identification of and planned audit response to significant risks of material misstatement.
The audit of the financial statements does not relieve management or those charged with
governance of their responsibilities which are also described in that letter.
Significant Accounting Practices, Including Policies, Estimates and Disclosures
The following is a list of significant estimates which you may wish to monitor during
your oversight responsibilities of the financial reporting process:
Preferability of Accounting Policies and Practices
Under generally accepted principles, in certain circumstances, management may select
among alternative accounting practices. In our view, in such circumstances, management
has selected the preferable accounting practice.
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Board of Directors Pajaro Valley Water Management Agency
January 12, 2016
Page 2
Adoption of, or Change in, Accounting Policies
Management has the ultimate responsibility for the appropriateness of the accounting
policies used by the Agency. The following is a description of significant accounting
policies or their application that were either initially selected or changed during the year.
Statement No. 68 Accounting and Financial Reporting for Pensions—an amendment of
GASB Statement No. 27. This Statement replaces the requirements of Statement No. 27,
Accounting for Pensions by State and Local Governmental Employers and Statement
No. 50, Pension Disclosures, as they relate to governments that provide pensions
through pension plans administered as trusts or similar arrangements that meet certain
criteria. Statement 68 requires governments providing defined benefit pensions to
recognize their long-term obligation for pension benefits as a liability for the first time,
and to more comprehensively and comparably measure the annual costs of pension
benefits. The Statement also enhances accountability and transparency through revised
and new note disclosures and required supplementary information (RSI). The
provisions of this Statement are effective for financial statements for fiscal years
beginning after June 15, 2014.
Statement No. 71 Pension Transition for Contributions Made Subsequent to the
Measurement Date. This Statement amends paragraph 137 of Statement No. 68. The
requirements of this Statement apply to all state and local governments that are required
to apply the provisions of Statement No. 68 for defined benefit pensions. This statement
recognizes that at the beginning of the period in which the provisions of Statement No.
68 are adopted, there may be circumstances in which it is not practical for a
government to determine the amounts of all applicable deferred inflows of resources
and deferred outflows of resources related to pensions. In such circumstances, the
government should recognize a beginning deferred outflow of resources only for its
pension contributions, if any, made subsequent to the measurement date of the
beginning net pension liability but before the start of the government’s fiscal year.
Additionally, in those circumstances, no beginning balances for other deferred outflows
of resources and deferred inflows of resources related to pensions should be recognized.
The provisions of this Statement are effective for financial statements for fiscal years
beginning after June 15, 2014.
Significant or Unusual Transactions
We did not identify any significant or unusual transactions or significant accounting
policies in controversial or emerging areas for which there is a lack of authoritative
guidance or consensus.
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Board of Directors Pajaro Valley Water Management Agency
January 12, 2016
Page 3
Management’s Judgments and Accounting Estimates
Accounting estimates are an integral part of the preparation of financial statements and
are based upon management’s current judgment. The process used by management
encompasses their knowledge and experience about past and current events and certain
assumptions about future events. You may wish to monitor throughout the year the
process used to determine and record these accounting estimates. The following describes
the significant accounting estimates reflected in the Agency’s financial statements:
Allowance for Uncollectable Accounts Receivable
To determine the allowance for uncollectable accounts receivable, management evaluates
individual customer accounts with balances 120 days or more past due for collectability.
Management creates a reserve for accounts that are considered to be uncollectable.
Net Pension Liability
In accordance with GASB Statement No. 68, each participating cost-sharing employer is
required to report its proportionate share of the collective net pension liability, pension
expense, and deferred outflows/inflows of resources. CalPERS actuaries calculated these
amounts in accordance with the parameters of GASB 68.
Audit Adjustments
Audit adjustments recorded by the Agency to the governmental wide financial statements
are as follows:
 $513,000 to adjust the amount due from the City of Watsonville to its net present
value.
 $895,000 to restate beginning net position for the beginning net pension liability as
required for GASB 68 implementation.
 $373,000 to record the current year annual activity related to the net pension
liability and related deferred inflows and outflows, as required by GASB 68.
Uncorrected Misstatements
There were no uncorrected misstatements noted during our audit.
Disagreements with Management
We encountered no disagreements with management over the application of significant
accounting principles, the basis for management’s judgments on any significant matters,
the scope of the audit, or significant disclosures to be included in the financial statements.
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Board of Directors Pajaro Valley Water Management Agency
January 12, 2016
Page 4
Consultations with Other Accountants
We are not aware of any consultations management had with other accountants about
accounting or auditing matters.
Significant Issues Discussed with Management
No significant issues arising from the audit were discussed or were the subject of
correspondence with management.
Difficulties Encountered in Performing the Audit
We did not encounter any difficulties in dealing with management during the audit.
Letter Communicating Material Weaknesses and Significant Deficiencies in Internal
Control over Financial Reporting
We have separately communicated any significant deficiencies and material weaknesses
identified during our audit of the financial statements in a separate letter dated January
12, 2016
Management Representations
In conjunction with the audit of the financial statements, we have been provided a letter
of certain representations from management.
Conclusion
We will be pleased to respond to any questions you have about the foregoing matters. We
appreciate the opportunity to continue to be of service to the Pajaro Valley Water
Management Agency.
This report is intended solely for the information and use of the Board of Directors and
management and is not intended to be and should not be used by anyone other than the
specified parties.
Very truly yours,
BARTLETT, PRINGLE & WOLF, LLP
Certified Public Accountants and Consultants
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DATE:
MEETING OF:
TO:
FROM:
RE:
MEMORANDUM
January 14, 2016
January 20, 2016
Board of Directors
General Manager
ACTION ITEM 11B: Establish Board Committees for 2016
BACKGROUND
The Agency has two standing Board of Directors (“Board”) committees: the Administrative/Finance
Committee, which has oversight of agency financial matters, and the Projects and Facility Operations
Committee, which is to advise the Board and staff on capital projects and programs related to water
supply, quality and operations of facilities identified in the Agency’s Basin Management Plan, including
any new technologies that might become available. The Projects and Facility Operations Committee
also serves to communicate issues and concerns regarding water quality and project operations between
the Agency, landowners and growers within the Agency’s service area.
DISCUSSION
Current committee members and schedules are described below.
Administration/Finance (Admin) Committee
Current Members:
Rosemarie Imazio (Chair), Dwight Lynn, Paul Faurot
Officers:
Chair selected by the Committee after new appointments are made
Schedule:
Monthly
Date and time:
2nd Tuesday (or 8 days prior to regular Board meeting date) at 4:00 pm
Location:
PVWMA Conference Room
Projects and Facility Operations Committee
Members:
Per the Bylaws established by Ordinance 2015-30, members of the Projects and Facility
Operations Committee shall include: Three members of the Board of Directors, two
growers in the Delivered Water Zone, one grower from outside the Delivered Water
Zone, and one Member-at-large.
Current Members:
Directors: Amy Newell, Dave Cavanaugh (Vice Chair), Rich Persoff
Growers in the Delivered Water Zone: Dale Huss (Chair), Frank Capurro
Grower outside the Delivered Water Zone: Vacant
Member-at-large: Warren Koenig
Officers:
Chair and Vice Chair. Either the Chair or Vice Chair shall be selected by from one of the
Directors serving on the Committee.
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Schedule:
Monthly
Date and time:
Last Wednesday of every month at 3:00 pm
Location:
Water Resources Center at Recycled Water Facility or PVWMA Conference Room
Projects and Facility Operations Committee Member Recommendation to the Board:
During the December 16, 2015 meeting, the Committee voted in favor of a motion to
keep seated membership as is for 2016.
FISCAL IMPACT
Any change in the number of meetings would entail proportional cost impacts. Barring major changes,
these impacts could be accommodated within the Agency’s existing budget.
STAFF RECOMMENDATION
That the Board designates committee memberships (three directors per committee) and set meeting
schedules for 2016, as indicated below.

Administrative/Finance Committee – Continue monthly meetings.
Current members:
Director Imazio (Chair)
Director Lynn
Director Faurot
New appointments:
1.____________________
2. ____________________
3.____________________

Projects and Facility Operations Committee – Continue monthly meetings
Current members:
1. Director Cavanaugh (Vice-Chair)
2. Director Newell
3. Director Persoff
4. Grower Inside DWZ – Dale Huss (Chair)
5. Grower Inside DWZ – Frank Capurro
6. Grower Outside DWZ – Vacant
7. Member-at-Large – Warren Koenig
New appointments:
1. Director___________________
2. Director___________________
3. Director___________________
4. Grower Inside DWZ__________
5. Grower Inside DWZ__________
6. Grower Outside DWZ_________
7. Member-at-Large_____________
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MEMORANDUM
DATE:
MEETING OF:
TO:
FROM:
RE:
January 7, 2016
January 20, 2016
Board of Directors
General Manager
ACTION ITEM 11C: Appoint Board Representatives to other Organizations for
2016
BACKGROUND
The Board has the following designated representatives to other organizations.
1. Joint Powers Insurance Authority – Dwight Lynn
JPIA is our insurance carrier through the Association of California Water Agencies (ACWA) and
the appointee to this position may vote on JPIA matters that come before the general membership.
2. Monterey County Farm Bureau – Javier Zamora
The Farm Bureau appointees represent the Agency in matters relating to water resources issues
and agriculture at the respective county Farm Bureaus.
3. Santa Cruz County Farm Bureau – Dave Cavanaugh
4. Santa Cruz County Zone 7 Flood Control – Rich Persoff
The Santa Cruz County Zone 7 Flood Control appointee is a voting member of the Zone 7 Board
which includes the Santa Cruz County Board of Supervisors, and a representative from the City of
Watsonville and PVWMA.
At tonight’s meeting, the Board should consider appointments to each of these organizations.
FISCAL IMPACT
None.
STAFF RECOMMENDATION
That the Board review its designated representatives to the described organizations and either continue
with them or select new representatives.
Organization (and current appointee)
New appointee
1. Joint Powers Insurance Authority (Dwight Lynn)
___________________
2. Monterey County Farm Bureau (Javier Zamora)
___________________
3. Santa Cruz County Farm Bureau (Dave Cavanaugh)
___________________
4. Santa Cruz County Zone 7 Flood Control (Rich Persoff)
___________________
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