International Pre-Departure Guide

International Pre-Departure Guide
Pre-Departure Checklist
Here is a checklist, put together by the International Student
Support team at the University of Surrey, to help you make
final preparations before you leave home.
We suggest you print this guide, or save it as a pdf on your
mobile phone, tablet or laptop so that you can access the
information at any time.
Important Dates
Meet and Greet for Orientation
International (non-EU) students
22–23 September 2015
International Orientation for international (non-EU) students
24–25 September 2015
Meet and Greet for Welcome Week
International and EU students – Moving in weekend
26 September 2015
Welcome Week for all new students
28 September to 2 October 2015
Very last date for registration
2 October 2015 – MSc Advanced Materials and
MSc Environmental Strategy
16 October 2015 – all other degree courses
Police registration dates
7, 15, 21 and 28 October
Before you leave home
During the summer
£
Check that your passport is valid for at least six months after
the start of your course. If not, apply for a new one as soon
as possible. Scan a copy of the new passport as soon as you
receive it and send to the CAS team at [email protected],
even if you have already got your visa
£Apply for your Tier 4 General student visa (if appropriate)
Book University accommodation (by 1 August if you
are a postgraduate student or 25 August if you are an
undergraduate student) surrey.ac.uk/accommodation/
applicants/students/index.htm
£Book your flight to the UK
£
Take out travel insurance to cover any loss of luggage
or delays/cancellation of your flight
£
Book a place on our Meet and Greet scheme
surrey.ac.uk/meetandgreet
£
Book a place on the International Orientation Programme
surrey.ac.uk/meetandgreet
£
In August, as soon as you receive your accommodation
confirmation email from Accommodation Services, complete
the online acceptance process and pay £250 deposit
£
Book your bedding pack online surrey.ac.uk/beddingpacks
Just before you travel to the UK
£
Visit your doctor if you have any ongoing medical conditions,
to make sure you have a good supply of medicine and a
letter from your doctor, or medical notes, translated into
English, to help when you register with a doctor in the UK
£
Set up your email/IT account and start the online registration
process as soon as you are notified through the Applicant
Portal. Keep your Confirmation of Registration as you will need
to show this when you register in person at the University
£
Make arrangements for funds to cover living costs and
accommodation to be transferred to your UK bank account
once you open it. Do not bring large amounts of cash!
£
Order enough British currency to cover the first few weeks
in the UK (no more than £400), including small amounts of
cash for use at the airport and your first few days at Surrey
£
Check the Welcome website for up-to-date information
about your schedule during Welcome Week. An email will
be sent to you after 13 August giving you the link to this
important website
£
Email yourself and your family copies of your passport
and UKVI decision letter, so that you can access them
immediately in case of an emergency
£
Unlock your mobile phone so that it can be used with any
pay-as-you go sim card in the UK
£
Do not bring too much luggage – your university room may
be up several flights of stairs
Buddy Scheme
This is an opportunity for new international students to
meet current Surrey students to help you settle in and get
to know the campus and Guildford. Please contact us at
[email protected] if you are interested
to hear more. Our Surrey buddies will contact you by email
before you arrive and you can ask any questions and arrange
to meet them during the first few days of your arrival.
What to bring in your hand luggage
£Valid passport (or national ID card if you are from the EU)
£UKVI decision letter so that you can collect your BRP (visa)
from Guildford Post Office
£European Health Insurance Card (EHIC) (for EU students only)
£
Your mobile phone, tablet or laptop with access to your
accommodation allocation, CAS email, confirmation of Meet
and Greet, ATAS certificate (if required) and this checklist!
£
Evidence of funding for your tuition fees and living costs,
including a letter from your sponsor if appropriate
£
Any other important correspondence from the University,
either in hard or electronic format
£A small amount of British currency, no more than £400
£
Your TB certificate if you needed this for your student visa,
and any other health certificates including vaccinations and
X-ray reports, if appropriate
£
Your travel insurance policy number and emergency contact
details
£
A list of emergency numbers in the UK (found at the end
of this guide)
£
Warm clothes such as a jumper and a coat as it can be
cold and wet at the end of September, especially early
in the morning and in the evenings
Meet and Greet Dates
Tuesday 22 September
Wednesday 23 September
For international (non-EU) students attending the International
Orientation Programme. You will need to book online and
reserve early accommodation.
Wednesday 23 September
For Erasmus exchange students. You will need to book online
and reserve early accommodation.
Saturday 26 September
For EU students and all other international students arriving for
Welcome Week. You will need to book online.
Book a place online at surrey.ac.uk/meetandgreet
What to do once you arrive at Surrey
£
Call or email home to let your family and friends know you
have arrived safely
£
The Welcome team will make sure everything runs smoothly
during Meet and Greet days – they will hand out keys and
show you to your room
£
If you arrive outside these days, locate your accommodation
and collect the key as directed in your accommodation
confirmation email
£
Attend all the events that you have booked during the
International Orientation Programme, including University
registration
£
Check the Welcome website regularly to help you find all the
events taking place during Welcome Week. Make sure you
attend as many events as possible, including Students’ Union
activities and especially Freshers’ Fayre
£
Register with the University (which will be included in
your Department timetable) if you are not attending the
International Orientation
£Collect your BRP card (visa), using your UKVI decision letter
and passport, from Guildford Post Office
£Register with the University Medical Centre
£
Open a bank account, using your Student ID and passport
as identification
£Register with the Police (if applicable)
£
Apply for your National Insurance Card so that you can
work part-time
International Orientation Programme
24–25 September 2015
The International Student Support team invites all international
(non-EU) students to attend a special orientation programme
before the start of the University welcome week, in order to help
you settle in more easily. You will be able to register with the
University, become familiar with the campus, Guildford and the
surrounding area, socialise with other new international students
and learn about life in the UK, through a series of practical and
social events and activities.
We hope you enjoy the first few weeks of this very important
new step in your career!
Moving to a new country can be daunting and slightly
overwhelming at first. Don’t forget, there is plenty of help
around if you need it, starting with the International Student
Support team in the Student Services Centre. Come and see us
straight away if you have any questions, concerns or worries.
The team looks forward to giving you a warm welcome when
you join the University of Surrey and we will do our very best to
give you all the information, advice and support that you need at
this exciting time in your life.
A link to the Welcome Week website will be emailed to you from
August 13 where you’ll find all the latest information for you to
make the most of your time here at Surrey.
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Where to find the International
Student Support team
International Orientation Programme
International Student Support
T: +44 (0)1483 686868
E: [email protected]
University Security Office (out of office hours)
T: +44 (0)1483 682002
Emergency Services
T: 999
24 hour NHS medical advice (non-emergency)
T: 111
UKCISA student advice line
(open Monday – Friday, 1.00pm – 4.00pm)
T: +44 (0)207 7889214
Follow Us on Facebook and Twitter for the latest news
and important information, updated regularly throughout
the summer. You can also get in touch with new and current
Surrey students:
universityofsurreyinternationalstudentsupport
twitter.com/surreyiso
7397-0615