01 21 2015 TDC Meeting Backup

Transcription

FLAGLER COUNTY
TOURIST DEVELOPMENT COUNCIL
Flagler County Government Services Building
Board Chambers – First Floor
January 21, 2015
10:00 A.M.
AGENDA
PLEDGE TO THE FLAG AND MOMENT OF SILENCE
1.
ATTENDANCE
2.
Adoption of Minutes from the December 17, 2014 meeting.
3.
Accept Financial Status Reports for Review.
4.
Accept Flagler County Chamber Monthly Reports for Review:
 Marketing Activity Report (December 2014)
 Google Analytics Reports (December 2014)
 Florida’s First Coast of Golf Report (November 2014)
5.
Approve a letter of support for the East Coast Cycling Alliance.
6.
Status update for Town of Beverly Beach Walkover Renovation and Reconstruction.
Jim Ardell
Town of Beverly Beach, Florida
FUND 110 QUALITY OF LIFE SPECIAL EVENTS
7.
Review and recommendation to the Board of County Commissioners to grant $1,500 to the City of
Flagler Beach from Fund 110 Quality of Life Special Events for the Fabulous Fourth of July
Festival event being held July 3rd – 4th, 2015.
Bruce Campbell
City of Flagler Beach
8.
Review and recommendation to the Board of County Commissioners to grant $1,500 to Flagler
Beach Historical Museum from Fund 110 Quality of Life Special Events for the Cheer at the Pier!
event being held April 11 or 18, 2015.
Teri Pruden
Flagler Beach Historical Museum
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FUND 110 DISCRETIONARY EVENT FUNDING
9.
Review and recommendation to the Board of County Commissioners to allocate funds from the
Discretionary Event Funding budget to the following projects:
a) Allocate $5,000 for Florida Flag Football League State Championship & Hall of Fame
Banquet to be held June 27 – 28, 2015.
b) Allocate $7,500 for Crappie USA’s Fall Tournament to be held November 27 - 28, 2015
contingent upon approval of FY2015-16 budget.
c) Allocate $15,000 for Fishers of Men National Tournament Trail – District 1 Championship to
be held November 15 – 19, 2016 contingent upon approval of FY2016-17 budget.
10.
Update as to current activities of Chamber representatives
11.
Community Outreach
A thirty-minute time has been allocated at the end of the meeting for public comment. Each
speaker will be allowed up to three minutes to address the Board on items not on the agenda.
12.
Board Member Commentaries
13.
Adjournment.
PLEASE TAKE NOTICE THAT INDIVIDUAL COMMISSIONERS OF THE BOARD OF COUNTY COMMISSIONERS MAY ATTEND THIS MEETING. THE
COMMISSIONERS, WHO ATTEND, WITH THE EXCEPTION OF COMMISSIONERS WHO SERVE ON THE DESIGNATED BOARD BEING NOTICED, WILL NOT TAKE
ANY ACTION OR TAKE ANY VOTE AT THIS MEETING.
THIS IS NOT AN OFFICIAL MEETING OF THE BOARD OF COUNTY COMMISSIONERS OF FLAGLER COUNTY. THIS NOTICE IS BEING PROVIDED TO MEET THE
SPIRIT OF THE SUNSHINE LAW TO INFORM THE PUBLIC THAT COMMISSIONERS MAY BE PRESENT AT THESE DISCUSSIONS.
IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT, PERSONS NEEDING ASSISTANCE TO PARTICIPATE IN THIS MEETING SHOULD
CONTACT THE NUMBER LISTED ABOVE AT LEAST 48 HOURS PRIOR TO THE MEETING.
2|Page
January 21, 2015 TDC Meeting
FLAGLER COUNTY
Board Chambers – First Floor
December 17, 2014
10:00 A.M.
Minutes
MEETING CALLED TO ORDER BY CHAIRMAN NATE MCLAUGHLIN at 10:00 A.M.
Chairman McLaughlin led the pledge to the flag and a brief moment of silence.
1.
Attendance
PRESENT: Chairman Nate McLaughlin, Councilman Bill McGuire, Mayor Linda
Provencher, Pamela Walker, Thor Holm, Tom Grimes, Kurt Allen, Rich Stanfield, Ryan
Crabb
ABSENT: None
Commissioner Ericksen in attendance.
2.
Adoption of Minutes from the November 19, 2014 meeting.
McGuire/Walker.
unanimously.
3.
Motion to Adopt the November 19, 2014 Minutes carries
Grimes/Holm. Motion to Accept Financial Status Reports for Review carries
unanimously.
4.
Accept Flagler County Chamber Monthly Reports for Review:



Marketing Activity Report (November 2014)
Google Analytics Reports (November 2014)
Florida’s First Coast of Golf Report (October 2014)
Walker/Allen. Motion to Accept Flagler County Chamber Monthly Reports carries
unanimously.
5.
Review and recommendation to the Board of County Commissioners to grant $1,500 to
the City of Flagler Beach from Fund 110 Quality of Life Special Events for the Fabulous
Fourth of July Festival event being held July 3rd – 4th, 2015.
Item pulled before meeting as January 21st, 2015 was the requested meeting date for the
applicant.
.
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6.
Flagler County Horseshoe Pitching Club from Fund 110 Quality of Life Special Events
for the Flagler Singles/FL State Club Team Tournament event being held January 30 –
31, 2015.
Brief presentation by Mr. Mehrwerth, President FCHPC.
McGuire/Allen. Motion to recommend to the Board of County Commissioners
approval to grant $1,500 to Flagler County Horseshoe Pitching Club from Fund 110
Quality of Life Special Events for the Flagler Singles/FL State Club Team Tournament
event being held January 30 – 31, 2015 carries unanimously.
7.
Flagler Broadcasting LLC from Fund 110 Overnight Stay Special Events for the Rockin
the Runways – Wings II event being held March 27 – 29, 2015.
Brief presentation by Mr. Ayres.
Holm/McGuire. Motion to recommend to the Board of County Commissioners
approval to grant $10,000 to Flagler Broadcasting LLC from Fund 110 Overnight Stay
Special Events for the Rockin the Runways – Wings II event being held March 27 – 29,
2015 carries unanimously.
Chairman McLaughlin mentioned that his vote does not benefit himself, or his band, as
they play at this event for free.
8.
City of Palm Coast from Fund 110 Overnight Stay Special Events for the Birds of a
Feather Festival event being held February 6 – 8, 2015.
Brief description of the event given by Mr. Giraulo.
Walker/McGuire. Motion to recommend to the Board of County Commissioners to
grant $5,000 to City of Palm Coast from Fund 110 Overnight Stay Special Events for the
Birds of a Feather Festival event being held February 6 – 8, 2015 carries unanimously.
Chairman McLaughlin encouraged applicants to check with Staff regarding logos,
policies, etc. prior to their event and Final Report to ensure all have been followed
correctly to ensure reimbursement.
9.
Update as to current activities of Chamber representatives.
Matt Dunn, Vice President of Tourism Development, reported statistics, logistics, and
possible upcoming events and opportunities.
11.
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Community Outreach
December 17, 2014 TDC Minutes
None.
12.
Board Member Commentaries
Thor Holm updated Council on past, current, and future events.
Councilman McGuire wished everyone a Merry Christmas and Happy New Year.
Pamela Walker questioned the Fund 109 policy and how long a project may remain open.
Oldest project was approved before the new policy.
13.
Adjournment.
McGuire/Holm. Motion to adjourn at 10:40am carries unanimously.
RECORDING OF MEETING CAN BE ACCESSED BY THE FOLLOWING
LINK:
http://www.flaglercounty.org/index.aspx?NID=675
If a person decides to appeal any decision made by the Tourist Development Council with respect to any
matter considered at the meeting, a record of the proceedings may be needed and, for such purposes, the
person may need to ensure that a verbatim record is made, which record includes the testimony and
evidence upon which the appeal is to be based.
3|
December 17, 2014 TDC Minutes
Flagler County Board of County Commissioners
Analysis of Monthly Tourist Development Tax Collections
Fiscal Year 2010-11 Through 2014-15
(to Date)
Prepared By: Financial Services Department
Month
October
November
December
January
February
March
April
May
June
July
August
September
Totals
Fiscal Year
2010-11
$45,113
51,081
42,756
54,211
62,275
124,043
167,208
146,762
105,932
157,948
213,529
105,691
$1,276,550
Change
Amount
Percentage
$
3,303
7.90%
9,878
23.97%
(2,871)
-6.29%
13,310
32.54%
15,208
32.31%
37,355
43.09%
65,241
63.98%
62,051
73.25%
38,738
57.65%
42,433
36.73%
62,907
41.76%
26,140
32.86%
$ 373,693
41.39%
Fiscal Year
2011-12
$72,490
$80,313
$73,076
$69,713
$82,448
$145,946
$205,861
$168,483
$118,228
$190,555
$230,128
$131,753
$1,568,993
$
$
$
$
$
$
$
$
$
$
$
$
Change
Fiscal Year
Amount
Percentage
2012-13
27,377
60.68%
$75,602
29,231
57.22%
$75,705
30,319
70.91%
$72,826
15,502
28.60%
$70,091
20,173
32.39%
$103,054
21,904
17.66%
$129,850
38,653
23.12%
$236,514
21,720
14.80%
$149,402
12,296
11.61%
$127,865
32,608
20.64%
$206,746
16,599
7.77%
$247,548
26,062
24.66%
$157,032
$292,443
23% $1,652,235
Change
Fiscal Year
Amount
Percentage
2013-14
$3,112
4.29%
$87,503
($4,608)
-5.74%
$92,058
($250)
-0.34%
$80,927
$378
0.54%
$82,743
$20,605
24.99%
$108,639
($16,096)
-11.03%
$158,536
$30,653
14.89%
$234,908
($19,081)
-11.33%
$196,862
$9,638
8.15%
$149,053
$16,190
8.50%
$229,923
$17,420
7.57%
$269,928
$25,279
19.19%
$168,298
$83,241
5% $1,859,378
Change
Fiscal Year
Amount
Percentage
2014-15
$11,900
15.74%
$91,481
$16,353
21.60%
$108,167
$8,101
11.12%
$12,652
18.05%
$5,586
5.42%
$28,686
22.09%
($1,606)
-0.68%
$47,460
31.77%
$21,187
16.57%
$23,177
11.21%
$22,380
9.04%
$11,266
7.17%
$207,143
13%
$199,648
Change
Amount
Percentage
$3,979
4.55%
$16,109
17.50%
$20,088
11%
Flagler County Florida
Analysis by Month of Tourist Development Tax Collections
Fiscal Year 2006-07 Through 2014-15 to Date
$2,000,000
$1,800,000
Total Amount Collected
$1,600,000
$1,400,000
$1,200,000
$1,000,000
$800,000
$600,000
$400,000
$200,000
$0
2006-07
2007-08
2008-09
2009-10
2010-11
(3%)
2010-11
(4%)
2011-12
(3%)
Fiscal Year
2011-12
(4%)
2012-13
(3%)
2012-13
(4%)
2013-14
(3%)
2013-14
(4%)
2014-15
(3%)
October
November
December
January
February
March
April
May
June
July
August
September
2014-15
(4%)
FINANCIAL REPORT
Tourist Development Council
FY14/15 FUND 109 CAPITAL IMPROVEMENT
Thru December 31, 2014
FUND 109 REVENUE
$60,000.00
REVENUE
ESTIMATED
FY14/15 REVENUE
$
GRANTS
RECEIVED
350,000.00
$
ENCUMBERED
FY14/15 OPERATIONAL SUPPORT
$
AND INFRASTRUCTURE GRANTS
-
SPENT
$
43,064.07
$
RECEIVED
$20,000.00
$-
BALANCE
-
$40,000.00
FY14/15 REVENUE
-
FUND 109 FEES
FEES
FY14/15 FEES
$
1,100.00
$
187.49
$
912.51
$1,200.00
$1,000.00
CARRY FORWARD
GRANTS AWARDED PRIOR TO FY14/15 $
$800.00
520,705.73
$
161,187.95
$
359,517.78
$600.00
ENCUMBERED
$400.00
SPENT
$200.00
$-
FY 14/15 FUND 109 GRANTS
FY14/15 FEES
$1.00
$0.90
FUND 109 GRANT CARRY
FORWARD
$0.80
$0.70
$600,000.00
$0.60
$0.50
ENCUMBERED
$500,000.00
$0.40
SPENT
$400,000.00
$0.30
$0.20
$300,000.00
ENCUMBERED
$200,000.00
SPENT
$100,000.00
$0.10
$-
$FY14/15 OPERATIONAL SUPPORT AND INFRASTRUCTURE GRANTS
GRANTS AWARDED PRIOR TO
FY14/15
Fund 109 Grant History Report
Sum of Award
Amount
Sum of Reimbursement
Amount
FY06/07
PPP-Local Match for museum exhibit
Flagler Parks and Rec
FY09/10
Marina Redevelopment Phase 1
Town of Marineland
FY10/11
FY10-11 Operational Support
Apr - Sep 2011
Flagler Auditorium
FY11/12 Operating and Promo Support
Oct 1 2011 - Sep 30 2012
Gateway Signage Program
$28,370.00
$150,000.00
$150,000.00
$5,000.00
$5,000.00
$5,000.00
$5,000.00
$5,000.00
$5,000.00
City of Palm Coast
FY11/12
Oct 1 2012 - Sep 30 2013
FY12/13 Operational Support
Jul 2012 - 2013
Flagler Co Historical Society
FY12-13 Operational Support
Apr - Sep 2011
Flagler Auditorium
Pier Renovations and Updates
$150,000.00
$150,000.00
$5,000.00
$5,000.00
$1,500.00
$1,500.00
$5,000.00
$5,000.00
Princess Place Preserve Rehab
Feb 2012 - 2014
Flagler Co BOCC
FY12/13
Events Field Stage
$145,000.00
$139,129.14
Friends of Washington Oaks
Indian Trails Sports Field Upgrade
Funding for Visitor Info-Welcome Center
Dec 2012 - Mar 2013
Heritage Crossroads
Aug 2013 - Apr 30 2014
Flagler Auditorium
Jul 2013 - 2014
Oct 1 2013 - Sep 30 2014
$150,000.00
$5,000.00
$5,000.00
$3,000.00
$5,000.00
$5,000.00
$2,650.00
$2,650.00
1
Florida Agricultural Museum
Pier Preservation Project
May 2013 - Nov 2014
FY13/14
Oct 15 2013 - Jun 18 2014
Palm Coast Historical Society
Jul 2014 - Jul 2015
May 28 2014 - May 28 2015
PC Historical Society
Oct 1 2014 - Sep 30 2015
Indian Trails Expansion
Jun 15 - Aug 31 2014
City of Palm Coast
Marina Phase 2
Jun - Oct 2015
Town of Marineland
Upgrade Phase 1
Aug 1 2014 - Dec 1 2014
Flagler Auditorium
Upgrades to new office and Visitor Ctr
Oct 18 - Dec 1 2013
Palm Coast Historical Society
Walkover Renovation
Mar 1 - Apr 1 2014 Extension granted
Town of Beverly Beach
Sum of Award
Amount
$5,000.00
$1,500.00
Sum of Reimbursement
Amount
$5,000.00
$1,500.00
$160,000.00
$160,000.00
$900.00
$900.00
$2,830.00
$339.37
$4,245.00
$5,000.00
$587.85
$150,000.00
$150,000.00
$150,000.00
$150,000.00
$1,951.76
$1,951.76
$15,000.00
2
FY 14/15 FUND 110 MARKETING & BUDGET REPORT
REVENUE
ESTIMATED
FY14/15 REVENUE
$
FY14/15 CAMPAIGN
ADVERTISING
SPECIAL EVENTS - OVERNIGHT STAY
SPECIAL EVENTS - QUALITY OF LIFE
PRODUCT DEVELOPMENT
MULTI MEDIA
STAFF
FULFILLMENT
UNDESIGNATED MARKETING
EVENT FUNDING
RECEIVED
1,105,000.00
$
BUDGET
$
$
$
$
$
$
$
$
$
$
369,892
85,000
15,000
42,675
157,900
217,783
86,750
30,000
165,000
1,170,000
SPENT
$
$
$
$
$
$
$
$
$
$
135,920.37
BALANCE
49,181
9,352
30,859
36,034
38,098
7,014
21,500
192,038
$
$
$
$
$
$
$
$
$
$
320,711
85,000
15,000
33,323
127,041
181,749
48,652
22,986
143,500
977,962
REVENUE
$160,000.00
$140,000.00
$120,000.00
$100,000.00
$80,000.00
$60,000.00
$40,000.00
$20,000.00
$FY14/15 REVENUE
FY 14/15 FUND
110 MARKETING
& BUDGET
REPORT
FY 14/15 TDC MARKETING AND BUDGET
CAMPAIGN
$400,000
$350,000
$300,000
SPENT
BALANCE
$250,000
$200,000
$150,000
$100,000
$50,000
$-
16%
BUDGET
SPENT
84%
FY 14/15 FUND 110 SPECIAL EVENT GRANT REPORT
CARRY FORWARD
QUALITY OF LIFE
OVERNIGHT STAY
AMOUNT
SPENT
$
$
4,500
-
$
$
BALANCE
1,500
-
$
$
3,000
-
FY14/15 QUALITY OF LIFE GRANTS
FY14/15 BUDGET
ENCUMBERED
REIMBURSED
ROLLOVER
AVAILABLE FOR FUNDING
$
$
$
$
$
15,000
10,500
497
4,997
FY14/15 QUALITY OF LIFE GRANTS
AVAILABLE
FOR FUNDING
31%
ROLLOVER
3%
REIMBURSED
0%
ENCUMBERED
66%
FY14/15 OVERNIGHT STAY GRANTS
FY14/15 BUDGET
ENCUMBERED
REIMBURSED
ROLLOVER
$
$
$
$
$
85,000
100,000
39,866
24,866
FY14/15 OVERNIGHT STAY GRANTS
AVAILABLE FOR
FUNDING
15%
ROLLOVER
24%
REIMBURSED
0%
ENCUMBERED
61%
FY 14/15 DISCRETIONARY EVENT FUNDING REPORT
FY14/15 DISCRETIONARY EVENT FUNDING
FY14/15 BUDGET
ENCUMBERED
REIMBURSED
ROLLOVER
$
$
$
$
$
165,000
95,500
21,500
48,000
FY14/15 DISCRETIONARY EVENT FUNDING
AVAILABLE FOR
FUNDING
29%
ROLLOVER
0%
REIMBURSED
13%
ENCUMBERED
58%
66.25% Allocation
Flagler County
Fund 110 APPROVED Budget
October 1, 2014-September 30, 2015
Approved Fund 110 Budget
Category
$
1,170,000
Budget Amt
Amt Spent
Balance
Advertising & Public Relations
$ 369,892
$
49,181
$
320,711
Special Event Grants - Overnight Stay
$
85,000
$
-
$
85,000
Special Event Grants - Quality of Life
$
15,000
$
-
$
15,000
Product Development & Analysis
$
42,675
$
9,352
$
33,323
Multi Media Development & Production
$ 157,900
$
30,859
$
127,041
Staff
$ 217,783
$
36,034
$
181,749
Fulfillment
$
86,750
$
38,098
$
48,652
Undesignated Markeing
$
30,000
$
7,014
$
22,986
Event Funding
$ 165,000
$
21,500
$
143,500
$ 1,170,000
$ 192,038
$
977,962
Overnight Stay Funds Available
Fiscal Year
TDC Approved
FY14/15
(Multiple Items)
Sum of Award Amount
110 - Overnight Stay
2014 Marineland Military Support
2014 Dec 4 - 7 or 11 - 14
2014 PDA Fall Classic
2014 Oct 10 - 12
2014 PDA NPL Showcase
2014 Dec 31 - 2015 Jan 2
2014 Pumpkin Shootout
2014 Oct 18-19
2014 Veteran's Day Invite
2014 Nov 8 - 9
2014-2015 Season
2014 Sep - 2015 Jun
2015 Father's Day Invitiational
2015 Jun 13 - 15
2015 JU Lacrosse Preview
2015 Jan 10 - 11
2015 Primary Care Conference
2015 Mar 30 - Apr 3 & Apr 6 - 10
FY14-15 8th Maya at Playa
2014 Sep 25 - 28
FY14-15 Corvettes at the Beach
2014 Oct 11
2015 USTA Pro Circuit Tournament
2015 Jan 22 - Feb 1
Cycle Flagler 2015
04 12 2015
Rockin' the Runways - Wings II
2015 Mar 27 - 29
Birds of a Feather Festival
2015 Feb 6 - 8
Grand Total
Budget
Current Rollover Amount to FY14/15
Amount Available FY14/15
Amount Encumbered FY14/15
Available Balance for FY14/15
$2,500.00
$7,500.00
$10,000.00
$7,500.00
$7,500.00
$10,000.00
$10,000.00
$7,500.00
$10,000.00
$10,000.00
$5,000.00
$10,000.00
$2,500.00
$10,000.00
$5,000.00
$115,000.00
$85,000.00
$39,866.45
$124,866.45
$115,000.00
$9,866.45
Quality of Life Funds Available
Fiscal Year
TDC Approved
FY14/15
(Multiple Items)
Sum of Award Amount
110 - Quality of Life
2015 3 Concert Series
2014 Dec 5 & 7, 2015 Apr 24 & 26, Jul 4
2015 Print Brochures and Maps
2014 Dec
FY14-15 Oceans 50 Relay Race
2014 Nov 8
Race of the Runways 5k/10k/dash
02 14 2015
Picnic and Pops
04 19 2015
Flagler Film Festival
2015 Jan 9 - 11
Christmas in Bunnell
2014 Dec 19
Flagler Singles/FL State Club Team Tournament
2015 Jan 30 - 31
Grand Total
Budget
$1,500.00
$1,500.00
$1,500.00
$1,500.00
$1,500.00
$1,500.00
$1,500.00
$1,500.00
$12,000.00
$15,000.00
$497.00
$15,497.00
$12,000.00
$3,497.00
Discretionary Event Funds Available
Fiscal Year
Fund
TDC Approved
FY14/15
110 - Event Funding
(All)
Sum of Award Amount
2015 Palm Coast Summer LAX
2015 Jun 5 - 7
National Pastime Athletics
ESPN Bassmaster
2014 Dec 30 - 2015 Jan 4
Carhartt Bassmaster College Series
EVP Pro Beach Volleyball Tour
2015 Jun 1 - 7
EVP Tour
Horseshoe Pros Tour
2015 Mar 26 - 30
Horseshoe Pitchers Pro Tour
Palm Coast Beach Bash
2015 Jan 30 - Feb 1
Women's National Championship
2014 Dec 5 - 7
American Collegiate Rugby Assoc
Super Regional
2015 Jan 21 - 25
Crappie USA
FL Flag Football League
2015 Feb 5 - 8
Florida Flag Football
South Regional Championship
2015 Feb 27 - Mar 1
US Quidditch Assoc
FL Outdoor Writers Assoc
2015 Sep
FL Society of Assoc Executives
2015 Apr
Grand Total
Budget
$2,500.00
$25,000.00
$25,000.00
$6,000.00
$2,500.00
$7,500.00
$16,500.00
$7,500.00
$7,500.00
$9,500.00
$7,500.00
$117,000.00
$165,000.00
$0.00
$165,000.00
$117,000.00
$48,000.00
110 - Overnight
110 - Quality
Stay
of Life
110 - Fireworks
Award
Reimbursement Award
Reimbursement Award
Reimbursement
FY09/10
2010 7th Annual Scenic Highway Tour
(blank)
Flagler Beach Rotary
2010 8th Annual Caribbean Festival
(blank)
United Caribbean Cultural Assoc
2010 A Walk Back In Time
(blank)
2010 Art in the Park
(blank)
Flagler Co Art League
2010 Creekside Festival
(blank)
Flagler Co Chamber
2010 Hispanic Heritage Festival
(blank)
Hispanic American Club
2010 Maya at the Playa Conference
(blank)
American Foreign Academic Research
2010 Music in the Air Weekend
(blank)
PC Arts Foundation
2010 Run For Your Life 5k
(blank)
PC Chamber
2010 Show Season
(blank)
Flagler Auditorium
2010 Summer Soccer Tournament
(blank)
Flagler Premier Soccer Club
2011 Men's Futures Tennis Tournament
(blank)
$2,500.00
$2,455.34
$5,000.00
$0.00
$2,500.00
$2,500.00
$9,000.00
$9,000.00
$10,000.00
$2,000.00
$2,000.00
$2,000.00
$2,000.00
$1,000.00
$0.00
$2,000.00
$0.00
$1,000.00
$0.00
$2,000.00
$1,729.44
$0.00
1
PC Tennis Center
4th Primary Care Conference
(blank)
Continuing Education
501.3 designation, brochure printing
(blank)
Heritage Crossroads
Kids Ocean Day Cleanup
(blank)
Friends of A1A
FY10/11
5th Maya at the Playa
(blank)
American Foreign Academic Research
(blank)
PC Spring Festival
(blank)
Flagler Co Art League
Season 2011 - 2012
(blank)
Flagler Auditorium
Walk Back in Time
(blank)
FY11/12
(blank)
PC Tennis Center
2012 PC Half Marathon
(blank)
City of Palm Coast
6th Maya at the Playa
(blank)
Davidson Day School
110 - Overnight
110 - Quality
Stay
of Life
110 - Fireworks
Award
Reimbursement Award
Reimbursement Award
Reimbursement
$9,000.00
$8,700.00
$10,000.00
$10,000.00
$10,000.00
$10,000.00
$10,000.00
$10,000.00
$10,000.00
$1,500.00
$1,500.00
$2,000.00
$2,000.00
$2,000.00
$2,000.00
$2,000.00
$1,902.49
$10,000.00
$10,000.00
$8,097.80
$5,000.00
$2,500.00
$10,000.00
$10,000.00
2
110 - Overnight
110 - Quality
Stay
of Life
110 - Fireworks
Award
Reimbursement Award
Reimbursement Award
Reimbursement
(blank)
Earth Day Celebration
(blank)
Holiday at the Beach
(blank)
Holiday in the Gardens
(blank)
Pellicer Creek Re-enactment
(blank)
Run Flagler
(blank)
Season 2012 - 2013
(blank)
Flagler Auditorium
Winter Concert
(blank)
Community Chorus of PC
FY12/13
(blank)
PC Tennis Center
6th Florida's Haunted Trails
(blank)
(blank)
Brochure & scenic map printing
(blank)
Heritage Crossroads
Cycle Flagler 2013
$10,000.00
$10,000.00
$10,000.00
$10,000.00
$10,000.00
$2,000.00
$2,000.00
$2,000.00
$1,500.00
$2,000.00
$1,500.00
$2,000.00
$2,000.00
$2,000.00
$1,678.00
$2,000.00
$2,000.00
$2,000.00
$2,000.00
$2,000.00
$2,000.00
$10,000.00
$5,000.00
$10,000.00
3
110 - Overnight
110 - Quality
Stay
of Life
110 - Fireworks
Award
Reimbursement Award
Reimbursement Award
Reimbursement
(blank)
Earth Day Celebration 2013
(blank)
FL Farm Days & Tractor Show
(blank)
FL Flag Football Tournament 2013
2013 Aug
Flagler's Heritage Festival
(blank)
Heritage Crossroads
FY12-13 Concert Series 2013
2013 5-3, 5-13, 7-4, 12-6, 8-13
Choral Arts Society
FY12-13 Picnic and Pops
2013 May 3
PC Arts Foundation
FY13-14 2013 GIS Cup
2013 Oct 11 - 13
PDA Florida
2013 Sep 25 - 29
Davidson Day School
2013 Oct 12 - 13
Flagler Co Corvette
FY13-14 Pumpkin Shootout 2013
2013 Oct 19 - 20
Team FL Lacrosse - 8559
Holiday in the Gardens
(blank)
Hot Foods N Spicy Blues
(blank)
$10,000.00
$2,000.00
$2,000.00
$2,000.00
$2,000.00
$2,000.00
$2,000.00
$2,000.00
$2,000.00
$2,000.00
$1,334.96
$2,753.27
$2,000.00
$10,000.00
$7,500.00
$10,000.00
$10,000.00
$5,000.00
$5,000.00
$10,000.00
$10,000.00
$2,000.00
$2,000.00
4
Pellicer Creek Re-enactment
(blank)
Run Flagler
(blank)
Spoonbills & Sprockets
(blank)
Friends of A1A
Starlight Half Marathon & 5k 2013
2013 Dec 14
Triumph Endurance
FY13/14
1/2 & 1 Mile Guinness Longboard 2014
2014 Jan 3 - 5
USA Distance Skateboard
2013/2014 Season
2013 Aug - 2014 Jun
Flagler Auditorium
4th of July Festival 2014
2014 Jul 4
8th Annual Primary Care 2014
2014 Mar 31- Apr-4, Apr 14-18
Concert Series 2014
2013 Dec 6, 2014 May 4-6, Jul 4
Choral Arts Society
Earth Day Celebration 2014
2014 Apr 19-20
Flagler Heritage Festival 2013
2013 Sep 28 - 29
Heritage Crossroads
Flagler Veteran's Appreciation Day 2014
2014 Nov 9
110 - Overnight
110 - Quality
Stay
of Life
110 - Fireworks
Award
Reimbursement Award
Reimbursement Award
Reimbursement
$2,000.00
$2,000.00
$2,500.00
$2,000.00
$2,000.00
$2,000.00
$2,000.00
$1,500.00
$1,500.00
$1,500.00
$1,003.00
$1,500.00
$1,500.00
$1,500.00
$1,500.00
$2,500.00
$2,500.00
$7,500.00
$10,000.00
$10,000.00
$10,000.00
$10,000.00
5
Flagler Veteran's Appreciation
FY13-14 Cycle Flagler 2014
2014 Apr 6
FY13-14 FL Flag Football
2014 Jun 28 - 29
FY13-14 Race of the Runways 2014
2014 Feb 8
FY13-14 Veteran's Day Invitational 2013
2013 Nov 9-10
FY14-15 Pellicer Creek Raid 2014
2014 Oct 11 - 12
Haunted Trails 2013
2013 Oct 18,19,25,26
Palm Coast Half Marathon 2014
2014 Jan 5
USRA Half Marathon Series
Potato Festival 2014
2014 Apr 7
City of Bunnell
Print Map Brochures
2014 12 31
Friends of A1A
Spoonbills & Sprockets 2014
2013 Oct 27
Friends of A1A
USSSA FL Junior Golf Tour 2014
2014 Jun 20 - 22
Dunn Agency
USTA Pro Circuit 2014
2014 Jan 23 - Feb 2
PC Tennis Center
110 - Overnight
110 - Quality
Stay
of Life
110 - Fireworks
Award
Reimbursement Award
Reimbursement Award
Reimbursement
$1,500.00
$2,500.00
$2,500.00
$10,000.00
$7,500.00
$1,500.00
$10,000.00
$1,500.00
$10,000.00
$1,500.00
$1,500.00
$1,500.00
$1,500.00
$1,500.00
$1,500.00
$1,500.00
$10,000.00
$2,500.00
$2,380.28
$2,500.00
$10,000.00
$10,000.00
6
110 - Overnight
110 - Quality
Stay
of Life
110 - Fireworks
Award
Reimbursement Award
Reimbursement Award
Reimbursement
Wings Over Flagler 2014
2014 Apr 25 - 26
Flagler Broadcasting
Annual Fireworks
2014 Jul 4
City of Palm Coast
FY14/15
2014 Sep 25 - 28
Davidson Day School
2014 Oct 11
Flagler Co Corvette
FY14-15 Oceans 50 Relay Race
2014 Nov 8
Triumph Endurance
FY14/15 Annual Fireworks
2015 Jul 4
City of Palm Coast
2014 PDA Fall Classic
2014 Oct 10 - 12
PDA Florida
2014 PDA NPL Showcase
2014 Dec 31 - 2015 Jan 2
PDA Florida
2014-2015 Season
2014 Sep - 2015 Jun
Flagler Auditorium
2014 Pumpkin Shootout
2014 Oct 18-19
Ethos Sports LLC-FPLC
2014 Veteran's Day Invite
2014 Nov 8 - 9
$10,000.00
$5,000.00
$15,000.00
$15,000.00
$15,000.00
$15,000.00
$10,000.00
$5,000.00
$1,500.00
$15,000.00
$15,000.00
$7,500.00
$10,000.00
$10,000.00
$7,500.00
$7,500.00
7
110 - Overnight
110 - Quality
Stay
of Life
110 - Fireworks
Award
Reimbursement Award
Reimbursement Award
Reimbursement
2015 Jan 10 - 11
2015 Jun 13 - 15
2014 Marineland Military Support
2014 Dec 4 - 7 or 11 - 14
Gratitude America, Inc.
2015 Mar 30 - Apr 3 & Apr 6 - 10
2015 Print Brochures and Maps
2014 Dec
Heritage Crossroads
2014 Dec 5 & 7, 2015 Apr 24 & 26, Jul 4
Choral Arts Society
2015 Jan 22 - Feb 1
PC Tennis Center
Cycle Flagler 2015
04 12 2015
02 14 2015
Picnic and Pops
04 19 2015
PC Arts Foundation
2015 Jan 9 - 11
Christmas in Bunnell
2014 Dec 19
Flagler Cats, Inc.
$7,500.00
$10,000.00
$2,500.00
$10,000.00
$1,500.00
$1,500.00
$10,000.00
$2,500.00
$1,500.00
$1,500.00
$1,500.00
$1,500.00
8
Fund 110 Discretionary Funding History Report
110 - Event Funding
Award
FY14/15
2014 Dec 30 - 2015 Jan 4
Carhartt Bassmaster College Series
ESPN Bassmaster
2015 Jan 30 - Feb 1
2015 Jun 1 - 7
EVP Tour
2015 Jun 5 - 7
2015 Mar 26 - 30
Horseshoe Pitchers Pro Tour
Horseshoe Pros Tour
2014 Dec 5 - 7
American Collegiate Rugby Assoc
Women's National Championship
2015 Jan 21 - 25
Crappie USA
Super Regional
2015 Feb 5 - 8
2015 Feb 27 - Mar 1
US Quidditch Assoc
2015 Sep
2015 Apr
Grand Total
Reimbursement Sum of Balance
$25,000.00
$25,000.00
$2,500.00
$2,500.00
$25,000.00
$7,500.00
$17,500.00
$2,500.00
$2,500.00
$6,000.00
$6,000.00
$7,500.00
$7,500.00
$16,500.00
$14,000.00
$2,500.00
$7,500.00
$7,500.00
$7,500.00
$7,500.00
$9,500.00
$9,500.00
$7,500.00
$117,000.00
$21,500.00
$7,500.00
$95,500.00
1
FINANCIAL REPORT
FY14/15 FUND 111 BEACH RESTORATION REPORT
FUND 111 REVENUE
RECEIVED
REVENUE
$
20,663.57
$25,000.00
$20,000.00
$15,000.00
GRANTS
BUDGET
BEACH RESTORATION GRANTS
$
SPENT
1,416,805.00
$
BALANCE
-
$
RECEIVED
$10,000.00
1,416,805.00
$5,000.00
$-
FEES
REVENUE
FY 14/15
$
650.00
$
64.90
$
585.10
FUND 111 FEES
CARRY FORWARD
GRANTS AWARDED PRIOR FY14/15
$
-
$
-
$
-
$700.00
$600.00
$500.00
FY 14/15 FUND 111 GRANTS
$400.00
$1,600,000.00
BUDGET
$300.00
SPENT
$200.00
$1,400,000.00
$100.00
$-
$1,200,000.00
FEES
$1,000,000.00
FUND 111 CARRY FORWARD
BUDGET
$800,000.00
$1.00
SPENT
$0.80
$600,000.00
$0.60
BUDGET
$400,000.00
$0.40
$200,000.00
SPENT
$0.20
$-
$BEACH RESTORATION GRANTS
GRANTS AWARDED PRIOR FY14/15
Award
FY03/04
Feasibility Study of FC Shore Protection
Army Corp of Engineers
FY11/12
Feasibility Study Continued
Army Corp of Engineers
FY12/13
Comprehensive shoreline analysis
Reimbursement
$665,000.00
$642,000.00
$578,500.00
$578,500.00
$50,000.00
$50,000.00
1
EVENT DATES
Fiscal Year
110 - Overnight Stay
01 10-11 2015
01 22-02 01 2015
02 06-08 2015
Birds of a Feather Festival
03 27-29 2015
Rockin' the Runways - Wings II
03 30-04 03 2015, 04 06-10 2015
04 12 2015
Cycle Flagler 2015
06 13-15 2015
01 09-11 2015
01 30-31 2015
Flagler Singles/FL State Club Team Tournament
02 14 2015
04 19 2015
Picnic and Pops
04 24 & 26 2015, 07 04 2015
110 - Event Funding
01 21-25 2015
Super Regional
01 22-02 01 2015
02 05-08 2015
02 27-03 01 2015
03 26-30 2015
Horseshoe Pros Tour
04 2015
06 01-07 2015
06 05-07 2015
09 2015
Tourism Monthly Marketing
December, 2014
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Month
YTD
Total A ctivity
1596
4765
Leads
232
1364
970
3795
Conversions
YTD Total Marketing Activity
2000
1800
...
....
T
1600
~
....
1400
1200
1000
800
600
400
200
0
Conversion Requests Month
VTD
An E-newslett er
103
309
Visitor Package
100
304
36
108
Relocation Package
Dec'14
Nov '14
Oct '14
Conversion Requests
250
200
.
......
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150
100
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Monday, January 12, 2015
Nov '14
Oct '14
Page 1
December, 2014
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Too Leads
Miles Media
Month
215
YTD
Solodev Adwords Pet Friendly (Ip)
599
Miles M edia
Leads by Source
Print
Miles Media
AAA
Wood all's
Good Sam
Too Conversions
Month
175
366
Solodev Adwor
Conversions by Source
Month
YTD
215
16
1
599
363
5
3
Mont h
YTD
13
137
Friends/Family
2
17
E-news
1
6
Chamber
1
8
Direct Contact
Website
6
Previous Visitor
Visitor Center Walk Ins
Chamber of Commerce
Holden House
Jacksonville Airport
Social Media
Facebook Likes
Tw itter Followers
I YouTube
:
Tot•I v;ew'
Month
11
745
93
59
This
Month
29
7
Month
862
VTD
46
2119
185
197
Grand
Total
3469
2834
YTD
6741
Facebook/Twitter/Other Social Media
11
Travel Expo at the Villages - Jan 2013
1
Mont h
VTD
175
366
paddling.net 2015 (Ip)
38
187
Visit Florida Pet Friendly 2015 (Ip)
38
134
Solodev Retargeting (Ip)
28
54
The Bark 2015 (Ip)
23
23
Trip Advisor Banner (Ip)
18
18
Landing Page
Solodev Adwords Pet Friendly (Ip)
Kayaking Ad words
6
12
BrightHouse (Ip)
1
5
Halifax Med ia - 2015 Bike Week (Ip)
1
FTL_enews (Ip)
1
34
Pet Fr iendly TripAdvisor
3
Flagler360
2
Newspaper or Magazine
Mont h
YTD
Florida Travel & Life
1
Floridians Insiders Guide
1
1
VISIT FLORIDA
1
11
4
10
Other Newspaper or Magazine
DREAMSCAPES
2
Audubon
1
Horizon Travel
1
Orlando Sentinel
5
AAA
12
Ot her Advertising
12
People Magazine
2
SEE Visitors Guide
3
Sports Magazi ne
1
Radio, TV or Internet
WNZF
TripAdvisor
Monday, January 12, 2015
YTD
M onth
YTD
3
12
W ESH
3
Other Radio or TV
5
Page 2
December, 2014
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Top Vi sitor Interests
Month
Beach
VTD
Month
YTD
66
180
52
138
Arts and Culture
44
109
Hiking, Biking, Trails
39
116
Fishing
26
65
Paddling
25
62
Sports Event
22
55
Camping
21
58
Bird ing
20
so
Golf
18
49
Visit Friends/Family
17
56
6
8
Visitor Interests
66
Beach
Beach
180
Parks
&Preserves
Weddings
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STAFF ACTIVITY REPORT- DECEMBER 2014
12/01/14
Island Cottage Inn with Intern (DN)
12/01/14
Meeting Jeff Ward US Rugby (DC)
12/01/14
BOCC Meeting (MD)
12/01/14
Event funding notification (MD)
12/02/14
Washington Oaks State Park with Inte1n (DN)
12/02/14
Call w/Collinson Media (AL)
12/02/14
Meeting with Tony Libretti (AL)
12/02/14
Meeting with JJ Graham (AL)
12/02/14
Bassmaster staff meeting (DC, MD)
12/02/14
Classic Company site visit (MD)
12/03/14
Thrive content meeting (MD)
12/03/14
Finalize US Sports Congress travel plans (MD)
12/03/14
Meeting w/Daytona News Joumal (AL)
12/03/14
Call w/ Kiosk Company (AL)
12/03/14
Ribbon Cutting Cypress Knoll (DC)
12/03/14
Florida Agricultural Museum with Intem (DN)
12/04/14
Florida Volunteer Conf. Call (DC)
12/04/14
Meeting w/ Holley Group (AL, MD)
12/04/14
First Friday Bag Stuffing (AL, DN, DC, MD)
12/04/14
Eggs & Issues; Leadership Flagler Graduation (DN, MD)
12/04/14
Flagler Playhouse meeting (MD, RD)
12/05/14
LRC Media Conf. Call (MD, DC)
12/05/14
ACRA Rugby Tournament Indian Trails (DC)
12/05/14
Pick up EVP Tour advance payment for delivery (MD)
12/06/14
Flagler Beach Parade/Christmas Event (AL)
12/06/14
ACRA Rugby Tournament (MD)
12/06/14
Depart for US Sports Congress (MD)
12/06-11/14
US Sports Congress (MD)
12/07/14
Flagler Art & Wine Festival (DN)
12/08/14
Navy Concert - Flagler Auditorium (DN)
12/08/14
Post grant PDA Soccer (DC)
12/09/14
Planning meeting for Business After Hours (DN)
12/09/14
Press Release LRC Media (MD, DC)
12/10/14
Ribbon cutting Las Palmas (DC, DN)
12/11/14
Post Grant Meeting Ag Museum (DC)
12/11/14
FF APP Meeting (AL, MD)
12/12/14
CofC Staff Luncheon (MD, AL, DC, DN)
12/12/14
WNZF Radio Show (MD)
12/13/14
YPG Jingle Ball (DN)
12/15/14
Tom Gillin/USLA Bid Meeting (DC, MD)
12/15/14
BOCC Workshop-Cabins (AL, MD)
12/15/14
BOCC Meeting (MD)
12/16/14
Bid Proposal USLA (MD)
12/16/14
Call w/Collinson Media (AL)
12/17/14
12/17/14
TDC Meeting (MD, AL, DC, DN)
12/18/14
CofC Holiday After Hours (MD, AL, DC, DN)
12/18/14
12/18/14
Chamber Board Meeting (MD)
12/19/14
Bassmaster Bag Stuffing (AL, DC, DN, MD)
12/19/14
PC Observer Meeting (MD)
12/22/14
Final Bassmaster staff/County meeting (DC, MD)
12/22/14
PDA Florida Meeting (DC, MD)
12/24-25/14
Office Closed for Christmas
12/29/14
Final conference call with Bassmaster staff (MD)
12/29/14
Proof BASS press release (MD)
12/29/14
DBNJ interview (MD)
12/29/14
BASS Certificates of Additional Insured (MD)
12/29/14
Bassmaster equipment shopping (MD)
12/30/14
Run of Show Bassmasters (MD, DC)
12/30/14
Sign Placement/out to Bull Creek (MD, DC)
12/31/14
NPL Soccer Indian Trails (DC)
12/31/14
Bassmaster golf cart delivery (DC)
12/31/14
Office Closed for New Year's
~
Google Analytics
Palm Coast and the Flagler Bea ches - . ..
Palm Coast and the Flagler Beaches
Amy's Dashboard
0
Dec 1, 2014- Dec 31 , 2014
All Sessions
+ Add Segment
100.00%
Visits by V i sitor T ype
• New Visitor
Go to this report
Visits
• Returning Visitor
V is its by Traffic Type
12,617
• organic • paid • direct
referral • email
% ofTolal: 100.00% (12,6171
Unique Visitors
10,316
% of Total: 100.00% (10,3161
Visits by C ity
Pageviews
29,710
% of Total: 100.00% (29, 71 OI
City
~
P ageviews by P age Title
Page Title
Palm Coast and the Flagle
r Beaches I Palm Coast an
d The Flagler Beaches
The Best Dog Friendly Flor
ida Beach I Palm Coast an
d The Flagler Beaches
Pageviews
3,156
2,399
Webcams and Weather I P
aim Coast and The Flagler
Beaches
2,010
Things To Do I Palm Coast
and The Flagler Beaches
1,702
Dining & Nightlife
Campgrounds & RV Parks
1,013
846
Swim With Dolphins in Pal
m Coast Florida I Palm Co
ast and The Flagler Beach
es
763
Top 10 Things To Doi I Pal
m Coast and The Flagler B
eaches
733
Visitors Guide I Palm Coas
t and The Flagler Beaches
656
Events I Palm Coast and T
he Flagler Beaches
599
Sessions
Palm Coast
Goal Comple tions and Goal Conve ...
2,237
Source
Goal
Goal
Conversion
Completions
Rate
Orlando
572
Bay Lake
230
google
7,189
100.00%
New York
180
(direct)
2,309
100.00%
Miami Beach
158
yahoo
458
100.00%
Tampa
144
bing
374
100.00%
Ormond Beach
141
231
100.00%
Daytona Beach
127
visitnorida.
com
Jacksonville
124
naglercoun
ty.org
153
100.00%
Atlanta
118
paddling.n
et
134
100.00%
m.visitnori
da.com
115
100.00%
Bark News
letter
114
100.00%
discoverpa
lmcoast.co
m
105
100.00%
Visits and Avg. V is it Dura tion by CountryfTerritory
Sessions
Avg. Session
Duration
11 ,635
00:02:00
386
00:01:45
183
00:00:19
101
00:00:04
Germany
32
00:01:45
Italy
23
00:00:08
India
17
00:02:58
Netherlands
15
00:02:10
Switzerland
14
00:00:26
Philippines
14
00:00:03
Country
United States
Canada
United Kingdo
m
Brazil
V isits by Social Network
Visits by Keyword
Keyword
(not provided)
Sessions
Social Network
4,458
swim with dolphins florida
265
dogs friendly beaches
239
dog friendly beach
143
pet friendly beaches
127
pet friendly beach
120
swimming with dolphins in f
lorida
118
pet friendly florida
111
Facebook
21
Twitter
14
reddit
2
Google+
Weebly
67
pet friendly beaches in flori
da
61
Total Unique Searches by Search ...
Search Term
Total
Unique
Searches
Electric boat rental
5
Search
3
beach driving parking
2
Map flaguer Beach
2
movies
2
religious services
2
Shopping
2
trails guide
2
6401 N Ocean shore Blvd.
Palm Coast
african american clubs in 3
2137
© 2015 Google
111
TripAdvisor
Pinterest
swim with dolphins in fl orid
a
Sessions
Flagler County November 2014
Total Golf Tourism
Prec ipitati on
Tempature (Average High)
Website Traffic
YTD Promotional Media Exposure (In Kind)
Top Five Markets - Web Visitation for Month
Florida
Ma land
New York
Illinois
North Carolina
Canada
United Kingdom
German
Brazil
Sweden
FLAGLER COUNTY
Board Chambers - First Floor
August 20, 2014
10:00 A.M.
Minutes
MEETING CALLED TO ORDER BY CHAIRMAN NATE MCLAUGHLIN at 10:00 A.M.
Chairman McLaughlin led the pledge to the flag and sought a moment of meditation and a brief
moment of silence.
1.
Attendance
PRESENT: Chairman Nate McLaughlin, Councilman Bill McGuire, Kurt Allen, Thor
Holm, Tom Grimes, Pamela Walker
ABSENT: Mayor Linda Provencher, Bob De Vore (Resigned), Jeff Conner (Resigned)
2.
Adoption of Minutes from the July 16, 2014 meeting.
MCGuire/Walker. Motion to Adopt the July 16, 2014 Minutes carries unanimously.
3.
McGuire/Holm. Motion to Accept Financial Status Reports for Review carries
unanimously.
4.
Accept Flagler County Chamber Monthly Repo1is for Review:
•
•
•
Marketing Activity Report (July 2014)
Google Analytics Repo1is (July 2014)
Florida's First Coast of Golf Report (June 2014)
Grimes/McGuire. Motion to Accept Flagler County Chamber Monthly Reports carries
unanimously.
5.
alkover
enovation andlleconstruction .
ayor J im Ardell , Town ofBeverly Beach , ex lained that the Walkover
6.
enovation and
Consider a request from Flagler Beach Historical Museum to grant $5,000 from Fund
109 Capital Improvements Non-Profit Operational Costs Grants for the Flagler
Beach Historical Museum for the period 10/01/14 through 09/30/15.
Grimes/Walker. Motion to recommend to the Board of County Commissioners
approval of the request from Flagler Beach Historical Museum to grant $5,000 from
ll Page
Mary Anne R. Atwood
From:
Sent:
To:
Subject:
Mary Anne R. Atwood
Monday, April 07, 2014 3:44 PM
'Larry Mathies'
Grant 109 Award
Mr. Larry Mathies,
As you are aware, on February 19, 2014, the Tourist Development Council granted $15,000 from
Fund l 09 Capital Im provements for Public Tourism lnfastructure to the Town of Beverly Beach for
Walkover Renovation and Reconstruction. On April 7, 2014 the Flagler County Board of County
Commissioners approved the grant.
Please refer to the Capital Improvement application packet to assist you with the proper procedures
required for disbursement of the grant. All recipients should contact (386) 313-4096 if there are
any questions.
Should you have any questions or comments, please feel free to call.
Sincerely,
~A~ Atwood
Staff Assistant IV
Financial Services
TDC Secretary
386 313~4096
[email protected]
1
FLAGLER COUNTY BOARD OF COUNTY COMMISSIONERS
CONSENT I AGENDA ITEM# 7(a)
SUBJECT: Town of Beverly Beach, Florida - $15,000.00 - Tourist Development Fund
109 Capital Improvements/Public Tourism Infrastructure Funding
DATE OF MEETING:
March 17, 2014
OVERVIEW/SUMMARY: On February 19, 2014 the Tourist Development Council
accepted a request for a grant in the amount of $15,000.00 from the Town of Beverly
Beach, Florida for Fund 109 Capital Improvements/Public Tourism Infrastructure
Funding for the Walkover Renovation and Reconstruction Project. The project scope is
the restoration of a primary dune walkover located on SR A 1A near the intersection of
the Osprey Point subdivision. Specific improvements include identifying aged or rotted
wood, or otherwise unsuitable materials, and replacing them with marine grade
materials and hardware.
FUNDING . IJIJFQRMAIION:
erLor_to_ tbis award,_ a__totaL of_$-1,I.9J ,.9J.9.0.Q_was.
appropriated and was available to· fund capital improvement grants in account number
1-0~4f-eB=5T-3:82=5-S· ·(eapita1 ·Improvements· fundtf>abtic iouris1n ·lnfrastm-ctnre
Funding). If approved, a project number will be assigned and the funds allocated to it
for utilization by the Town of Beverly Beach, Florida.
DEPT./CONTACT/PHONE #:
Tourist Development/Kristi Moss/313-4008
RECOMMENDATIONS: Request the Board approve the recommendation from the
Tourist Development Council to fund $15,000.00 from Fund 109 Capital
Improvements/Public Tourism Infrastructure Funding to the Town of Beverly Beach,
Florida for the walkover renovation and reconstruction of a primary dune walkover.
ATTACHMENTS:
1. February 19, 2014 (Draft) TDC Minutes
2. TDC Funding Request
v\~{boV::
l<risti Moss
Financial Services Director
G_
-_
"'fy\.
~
Craig~y
County Administrator
Date
Deputy County Admin.
Financial Services
Legal
Sports Alliance Meeting update - unable to attend this month but on Mr. Dunn's agenda
for next month. PGA show in Orlando attended by Mr. Du1m.
6.
Consider a request from Staff to increase the Bright House FY 2014 budget in the amount
of $1,500 for monthly service at Bing Park for the Eagle Eye Project.
Carl Laundry explained this as a monthly fee to get the camera image out of Bings and
onto the internet.
Allen/Holm. Motion to Accept budget increase for monthly Bright House service at
Bing Park for the Eagle Eye Project carries unanimously.
7.
Consider a request from the Town of Beverly Beach, Florida to grant $15,000 from
Fund 109 Capital Improvements Request for Public Tourism Infrastrncture Grants
for a Walkover Renovation and Reconstrnctioh project March 1, 2014 to April 1, 2014.
Brief explanation for request by Lany Mathies.
Discussion ensued regarding possible future funding, m(\terials being tisea; l5iCIS,_ _ _
maintenance.
Walker/Grimes. Motion to Approve a request from the Town of Beverly Beach,
Florida to grant $15,000 from Fund 109 Capital Improvements Request for Public
Tourism lnfra.stfoc(ure Grants for a Walkover Renovation and Reconstruction project
carries with Councilman McGuire dissenting.
8.
Consider a request from tJ:ie City of Bnm\ell to grant$1,500 from Fund 110
Promotional Activities - Quality of Life Special Even ts for the 2014 Potato Festival to
be held May 17, 2014.
Brief presentation of the event by Judy Stetson.
Wa1ker!McGuire. Motion to Approve a request from the City of Bunnell to grant
$1,500 from Fund 110 Promotional Activities - Quality of Life Special Events for the
2014 Potato Festival to be held May 17, 2014 carries unanimously.
9.
Community Outreach
A thirty-minute time has been allocated at the end of the meeting for public conunent.
Each speaker will be allowed up to tlu·ee minutes to address the Board on items not on
the agenda.
·, ,
None
l 0.
Board Member Corrunentaries
Provencher - Would like to revisit policies on all funds
ATTACHMENT 1
21
F e bru a ry 1 9, 2014 TDC Minut e
Palme~-+
{)~
AND THE
FLAGLER BEACHES
www.polmcoostondtheflaglerboaches.com
Organization Information
Organization Name
TOWN OF BEVERLY BEACH, FLORIDA
Contact Person LARRY MATHIES
Email Address
[email protected]
Mailing Address 2735 N OCEANSHORE BLVD., BEVERLY BEACH, FL 32136
386-439-6888
Phone
For Public Tourism
Organization:
Fax 386-439-3202
Infrastructure Grants to a Local
(City or County) Government
* Maximum of $150,000 per project;
* No more than two public tourism infrastructure projects will be funded to an organization at one
time;
* Maximum of two projects every five years; and
* Public tourism infrastructure projects will be evaluated based on multiple criteria.
Project Description
Project Name:
WALKOVER RENOVATION AND RECONSTRUCTION
Est. Project Start Date 03-0 1-20 14
Est. Project Completion Date 04-01-2014
Brief Description of Project
The project is the restoration of a primary dune walkover located directly on SR A 1A near the
intersection of Osprey Point subdivision. This beach access is frequented by winter
Floridians and tourists on a daily basis. The project consists of removing all aged, rotted, or
otherwise unsuitable materials and replacing them with marine grade materials and hardware.
The work will be performed by licensed contractors with pier, bulkhead, and walkover
experience.
Please attach a typed sheet and answer the following questions: (No Longer than one page)
1 What is the intended use of funds requested for Project?
2 How will the project enhance Flagler County tourism?
3 What are the operation aspects of the project (i.e. hours of operation)?
4 How will this project promote or enhance overnight stays in Flagler County?
Revised: 0411912013
7
Funding
Amount of TDC funding Requested
..i$_ _ _ _ _ _ _ _ _ _ _
1_5_,0_0_0_.0_0_
What is the total budget amount for the Project?
$
15,000.00
*A line item budget must be submitted together with this application showing all funding
sources and expenditures for the project
If the entire request cannot be funded, can the project be phased for less funding?
D Yes r.r !No
If yes please indicate minimum amount necessary for next phase
If the Proiect cannot be Phased Please exPlain.
To perform the project properly, all the decking has to be removed to inspect the structural
members that would render the walkover unusable to visitors who normally expect it to be
open 24/7.
List past TDC funding in last five (5) years:
p ro1e
. ct
y ear
Reaue stedAmt
AwardAm t
S•oentAmt
No previous funding.
Provide all additional outside contributors, sponsors, and sources of funding for this project. (If not
aPPlicable, please explain.)
There are no other outside sources of funding.
What fundina and in kind service is vour oraanization orovidina?
Interim financing from start to finish pursuant to reimbursement of costs by this grant.
What additional sources of fundinq has your oraanization souaht?
None at this time.
Revised: 04/19/2013
8
How will TDC funding help this project?
The Town of Beverly Beach has limited resources to spend for project that are not of direct
application to the Town's required and essential functions.
I am the Authorized Agent of the organization requesting TDC funds. I have reviewed this Application for
Funds from the Flagler County Tourist Development Council and concur with the information submitted
herein. To the best of my knowledge and belief, the information contained in this Application and its
attachments is accurate and complete. If funds are awarded, I agree to follow all policies of the Flagler
County Tourist Development Council relative to this grant. I also understand that funds will be provided on
a reimbursement basis as a lump sum payment upon project completion and upon meeting of all grant
award equirements. I understand that I can only apply for two grants every five years.
gent Signature
LARRY MATHIES
Title:
COMMISSIONER
~~~~~~~~~~~~~
Revised: 0411912013
9
Attachment to Flagler County TDC Grant Application
Application Form Page 1 - Supplementary Questions
1. What is the intended use of funds requested for Project?
The funds will be used for repair and reconstruction of a primary beach walkover to
render it safe and convenient for visitors to reach the beach from SR A 1A without
disturbing the dunes and habitat. This is an unusual type of construction requ iring
specialized construction skills and materials.
2. How will the project enhance Flagler County Tourism?
Safe and convenient walkovers provide Flagler County guests inviting access to the
Beaches along SR A 1A .
3. What are the operational aspects of the project? (i.e. hours of operation)
The dune walkovers are available to the public, free of charge, 24/7 year-round with no
operational costs involved.
4. How will this project promote or enhance overnight stays in Flagler County?
Safe and convenient access to the Flagler Beaches is one of the primary tourist
attractions. This walkover will offer both to potential overnight customers of the Si
Como No Resort, and neighboring motels, rental condominiums, and beach house
rentals
MATERIAL SPECIFICATIONS FOR DUNE WALKOVER RENOVATION/RECONSTRUCTION
1. All wood material to be #60 pressure-treated, marine grade #2 or better yellow
pine or equal.
2. All composite materials to be Trex, Sundeck or equal.
3. All screws to be #316 stainless steel.
4. All other fasteners (bolts, nuts, washers, lag screws, etc.) to be 3/8" dia.
minimum, marine grade, hot dipped galvanized .
5. All posts or pilings to be 4"x 6" minimum unless otherwise specified .
6. Handrails, vertical rail supports and intermediate rails to be 1" x 6" composite
material (see detail).
7. All deck framing to be 2" x 10", 16" O.C. or less.
8. All decking and stair treads to be 2' x 6" unless otherwise approved. Step
supports and gussets to be 2' x 4" (see detail).
9. Stair stringers (sides) to be 2' x 12" (see detail).
BILL OF MATERIALS FOR DUNE WALKOVER RENOVATION/RECONSTRUCTION
Project WILL include replacement of unsuitable pilings and structural materials and
ALL decking, stair tread and handrail materials constituted of 21 stair treads with
supporting structure, 126 ft. of handrails, 276 sq. ft. of decking, 5 new pilings and
approx 96' of structural materials as follows.
*Based on current material costs and previous labor quotations.
Demolition
Pilings, including materials
Replacement structural materials
Decking and stair treads
Railing supports
Railings, primary and secondary Trex
Galvanized hardware
Stainless steel hardware
Subtotal
Permits
Labor
Total estimated cost.
*As of 01-06-2014
$2,000.00
1,800.00
950.00
2,080.00
420.00
700.00
375.00
525.00
$8,850.00
790.00
5,450.00
$15.090.00
SCOPE OF WORK FOR DUNE WALKOVER RENOVATION/RECONSTRUCTION
1.
Remove all decking and handrail materials and dispose of in an approved
manner.
2.
Remove and/or replace all pilings as noted and inspect all remaining pilings for
structural integrity. Replace or add as necessary.
3.
Inspect all deck framing and replace any defective components. Inspect all
current fasteners and replace or add new as required for proper structural
integrity.
4.
Construct new stair components per Specifications and Details. Install new
decking and stair treads in an approved and workmanlike manner with #316
stainless steel screws.
5.
Construct all handrails per Detail in an approved and workmanlike manner
using #316 stainless steel screws.
GENERAL
6.
Dunes and surrounding areas to be protected in accordance with presiding
governments standards.
7.
Work shall be scheduled to avoid disturbing wildlife during published mating,
incubation and hatching periods.
8. All recognized safety precautions for personnel and public shall be observed .
9.
Materials, sanitary facilities and disposal bins to be placed so as not to disturb
surrounding areas or activities.
10. All debris shall be controlled as generated, all affected areas to be policed at
end of daily activity and trash disposed of in an acceptable manner.
11. All work to be performed in an exceptional workmanlike manner within skilled
workman practices.
I
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Agency
Sum of Award Amount
FY11/12
Holiday at the Beach
(blank)
(blank)
FY13/14
4th of July Festival 2014
2014 Jul 4
Between 8,000-10,000 in attendance enjoyed
other activities: shopping, evening, outdoor,
beach, attractions, dining out and arts &
culture. 85 people surveyed.
Sum of Reimbursement Amount
$2,000.00
$1,500.00
$1,500.00
$1,500.00
P.O. Box 70 • 105 South 2nd Street
Flagler Beach, Florida 3 213 6
Phone (386) 517-2000 •Fax (386) 517-2008
November 20, 2014
Ms. Mary-Anne Atwood
Flagler County Tourist Development Council
1769 East Moody Boulevard, Suite 311
Bunnell, Florida 32110
RE: Application for TDC Fund 110 Quality of Life Special Events
Dear Ms. Atwood:
Please accept the City of Flagler Beach Tourist Development Council Fund 110 Grant
application for the 2015 fiscal year Fabulous Fourth of July Festival. We also request this
application be included in the Tourist Development Councils January 21, 2015 meeting agenda for
consideration by the Board.
Sincerely,
·7 L_r ,
~uce C. Ca~· .__,...._.....,
City Manager
cc:
Flagler Beach Elected Officials
Government Services Building
1769 E. Moody Boulevard, Suite 311
Bunnell, Florida 32110
AND THE
www.palmcoastandtheflaglerbeaches.com
Fund 110 Promotional Activities
Request for Quality of Life Special Event Funding
Organization Name
The City of Flagler Beach
Contact Person
Bruce C. Campbell
Email Address
[email protected]
Mailing Address
105 S. 2nd Street/P.O. Box 70
Flagler Beach, Florida 32136
(386) 517-2000
Phone
Registered as a non-profit corporation?
Fax
[{]Yes
(386) 517-2008
0No
Event Description
The maximum award an organization can receive for a "Quality of Life" Special Event Grant Application is $1,500.
Special Event Grant Funds awarded pursuant to this section shall represent no more than 33% of the total cost of the
event, as documented in the final event report.
City of Flagler Beach - Fabulous Fourth of July Festival
Event Name
Event Dates
July 3rd and 4th, 2015
What is the total budget amount for the Event?
$
$36,395.00
*Event budget must be submitted together with this application.
Commitment to the Expansion of Tourism in Flagler County
How does the event serve to attract out of county visitors qenerating hotel/motel/resort/RV/campground rentals?
Our July 4th Festival attracts visitors and vendors from the entire State of Florida . During the 2014 event the estimated
attendance was 30,000. Our Famous fireworks display brought one family from Ft. Lauderdale , FL. We also had
vendors as far away as Tampa.
How will the event be marketed to the fullest extent possible in an effective and efficient manner?
We have and plan again in 2015 to utilize both print and radio to promote our event. Both Flagler and Volusia County
News Journal, Palm Coast and Ormond Beach Observer, the four radio stations associated WNZF, along with T.V.
Channel News 13 Community Calendar. See attached.
*Please provide a line item marketing campaign.
How will vou demonstrate a willingness to work with the tourism industry?
We plan to liaise with Flagler County Tourist Development Council Staff to capitalize on additional promotional
possibilities, along with local hotel and restaurant owners/operators for possible event packages for both vendors and
event visitors.
Revised: 04/19/2013
pg. 9
Please provide evidence as to how the event will be self-funded in subsequent years.
Subsequent years of funding will be derived from obtaining more sponsors, gaining additional vendor application fees,
city budget dollars - while acting fiduciarily responsible with both revenues and expenses.
Soundness of Proposed Event
Clearly identify the event's objectives.
Our objectives are to organize, promote and provide a safe and enjoyable event that will successfully promote Flagler
County/Flagler Beach as a recreation destination for present and future travel considerations.
What is the timetable for implementation of the event?
See attached timetable.
What additional funding sources will be utilized?
Sponsorship "Packages" sold, TDC fireworks reimbursement, vendor admission fees, and the City of Flagler Beach.
How do you intend to accomplish your slated objectives?
Our objectives will be met through organization of and leadership provided by our city staff and city elected officials similar, but improved over our 2014 staff committee utilized.
Stability and Management Capacity- The Completed application must include:
'yA proven record or demonstrated capabilities of the organization to develop resources, effectively plan, organize and
implement the proposed event.
'yDocumentation that the organization has a successful history of service in and to Flagler County.
'yConfirmation of organization representatives and proof that the organization approved the application for special
event grant funds.
'yEvidence of the ability of the organization to administer public grants and to prepare and deliver the necessary reports
to the Tourist Development Council.
pg. 10
Revised: 04/19/2013
Quality and Uniqueness of the Proposed Event:
The completed special event application form must include documentation of the extent to which the event provides
a program for Flagler County visitors and its residents which is of signficant merit and that, without such assistance,
would not take place in the County.
What added value can the event create to a visitors stay?
The July Fourth holiday period is one of the largest vacation weeks of any given year. Many visitors travel to Flagler
Beach to recreate at our beautiful 6.2 miles of beach. The Fabulous Fourth of July event positively augments the visitors
beach vacation with our wonderful parade, near 2 days of entertainment, children's activities, great food - and yes, not
to forget the wonderful Santore fireworks display. What a great package and value.
What incremental economic activity is stimulated through the quality of the visitor experience?
The quality of the experience will influence multiple days of lodging and food purchases to our Flagler County businesses
- along with help to assure future return trips - themselves and others they share the experience with multiple nights at
hotels, more meals purchased at restaurants.
What incremental economic activitv is stimulated by encouraginq visitors to extend their stay?
Multiple nights at hotels. Additional meals purchased at Flagler County restaurants; new dollars spent in local shops.
Advertising Requirements
Ten (10%) of the funds awarded to quality of life special event grant recipients shall be used
for advertising and promotion.
The Flagler County Tourist Development Council logo with the web address
(www.PalmCoastandtheFlaglerBeaches.com) must appear prominentaly in all advertising and
publicity (both written or electronic) for the special event.
What is your strategy for marketing and advertising?
We plan to utilize a combination of print, virtual, radio and signage to market/advertise the 2015 event. (Please refer to
attached marketing campaign.)
TDC Collateral will be distributed to the organization by a tourism representative of the Flagler County Chamber
of Commerce for distribution for the event.
Funding
How much gross income is intended to be collected from this event?
$35,730.00
List past TDC funding:
y ear
2014
n-
Even t
Fabulous Fourth of July
Reauest e d Amt
$1,500.00
Award Amt
$1,500.00
S1pentA mt
$1,500.00
·'--,rl· Od/1 ll'>01'\
pg. 11
Provide all additional contributors, sponsors, and sources of funding for this event. (If not applicable, please explain.)
Please see attached list of 2014 Sponsors and Vendors.
Event History
How many years has this event taken place?
21 years prior
I, the Applicant or Authorized Agent of the organization requesting TDC funds have reviewed this Application
for Funds from the Flagler County Tourist Development Council and concur with the information submitted
attachments is accurate and complete. If funds are awarded, I agree to follow all guidelines as provided in the
Fl
aunty Tourism Gr t Guidelines.
ND'>/~~v-
I
Zc
z.o '(
Date
Print Name:
Title:
City Manager
I, the Applicant or Authorized Agent of the organization requesting TDC funds, acknowledge that I have
reviewed and understand the advertising requirements for quality of life special event grants. Additionally,
I understand that failure to comply with these advertising requirements will result in relinquishment of the
special event grant funding.
Authorized Agent Signature
Bruce C. Campbell
City Manager
Print Name:
Title:
Revised: 04/19/2013
pg. 12
City of Flagler Beach - Fabulous Fourth of July Festival 2015 Timeline
7/4/2015
DAYS
DATE
227
227
201
164
144
11/19/2014
11/19/2014
12/15/2014
1/21/2015
2/10/2015
2/14/2015
3/1/2015
122
121
121
3/5/2015
120
Chairperson
Chairperson
Chairperson
Chairperson
Chairperson
Chairperson
Sponsorship/Ad
Coordinator
3/6/2015
Sponsorship/Ad
Coordinator
3/6/2015
Chairperson
3/13/2015
113
107
3/13/2015
3/19/2015
Chairperson
Chairperson
4/1/2015
4/2/2015
Vendors
100
94
93
90
Meet with TDC for Pre-grant meeting
Establish event budget
Deadline for TDC Grant Application
TDC Meeting Date
BOCC Approval of TDC Grant
Recruit committees/coordinators for event: Vendors,
Sponsors, Logistics, etc.
113
107
COMPLETED
Chairperson
Coordinators Update vendor list, sponsor list
Sponsorship/Ad
Agenda application for 3/13 meeting
Coordinator
3/4/2015
Hold first event meeting
Committee
3/5/2015
140
125
120
ACTION
RESPONSIBLE
PERSON
OUT
Hold committee meeting
Meet with WNZF re: sponsorship
Meet with PC Observer regarding
Sponsorship/Advertising
Agenda Item for Commission Meeting to get approval for
event
Present event details/budget to Commission for approval
Hold event meeting
Revise logistics sheet to reflect new date(s) and changes
needed
Logistics
3/19/2015
Sponsorship/Ad Using last year's Event Guide, visit advertisers to get a
Coordinator
commitment for this year, deadline is May 15th
3/26/2015
Mail out to vendors, update all website info and forms
Hold event meeting
Chairperson
Sponsorship/Ad
Set up event on Facebook
Coordinator
4/5/2015
11/19/2014
11/19/2014
90
90
90
86
80
80
City of Flagler Beach - Fabulous Fourth of July Festival 2015 Timeline, Cont.
Sponsorship/Ad
Put event on community calendars
Coordinator
4/5/2015
4/5/2015 Entertainment Send in request for Navy Band
Make list of entertainment ideas and contact them for
contract/availablility
Entertainment
4/5/2015
Hold committee meeting
Chairperson
4/9/2015
4/15/2015
4/15/2015
4/23/2015
Chairperson
Meet with SK Promoter to work out event responsibilities
45
Update City website with event information
Webmaster
Hold event meeting
Chairperson
Sponsorship/Ad
Coordinator
Design event poster
5/5/2015
Hold event meeting
Chairperson
5/7/2015
Review equipment needs including signs, order bib
numbers
Tour
5/20/2015
45
5/20/2015
45
44
Sponsorship/Ad
Coordinator
Deadline for poster
5/20/2015
Hold event meeting
Chairperson
5/21/2015
72
60
58
34
34
32
30
30
25
18
11
4
2
1
0
Sponsorship/Ad
Coordinator
Deadline for Event Guide Advertising graphics to printer
Sponsorship/Ad
Coordinator
Print posters, distribute with Event Guide
5/31/2015
Sponsorship/Ad
Coordinator
Deadline to have Event Guide in Businesses
5/31/2015
Logistics
Logistics team meets weekly
Sponsorship/Ad
Coordinator
Write a news release, distribute to contacts
6/4/2015
Deadline for vendors no late fee
Vendors
6/4/2015
Logistics
6/9/2015
6/2/2015
6/16/2015
6/23/2015
6/30/2015
07 /02/15
7/3/2015
07/04/15
Logistics
Logistics
Logistics
ALL
Tour
Walk through with Committee
Vendor set up
ALL
Hold event
07/15/2014
Receipt#
RECEIPT ITEMS REPORT FOR CITY OF FLAGLER BEACH
Post Date from 04/29/2014 - 07/15/2014 Open And Completed Receipts
Receipts Items: 159,175,328,519,615, 704, 727, 777
Description
Reference
Cashier
-~.?-~e:.------------------~~~-e:_iy_e:_~_g!_ _________________________________________________________________________________________________________________________________________ Ai:!!~~-~!.
159
4TH OF JULY EVENT GUIDE ADS
50063
05/15/2014
4TH OF JULY EVENT GUIDE ADSSINGLE SPACE AD IN 3C4TH OF JULY EVENT GUIDE ADS
DOWN BY THE SEA LLC
JPAGANO
150.00
52179
06/11/2014
4TH OF JULY SINGLE SPACE ADPALM COAST OBSERVEF 4TH OF JULY EVENT GUIDE ADS
CHARLIE HELM
JPAGANO
250.00
52280
06/12/2014
SINGLE SPACE AD PC OBSERVER
ROUNTREE HOLDINGS OBA UPS STORE
BLUDECKER
250.00
53594
07/02/2014
4TH OF JULY EVENT GUIDE ADSSINGLE SPACE AD IN 3C4TH OF JULY EVENT GUIDE ADS
LALIQUE SALON
JPAGANO
150.00
Total 159 (4)
800.00
BLUDECKER
150.00
Total 175 (1)
150.00
175
4TH OF JULY NEWSPAPER AD
52999
06/19/2014
JULY 4TH NEWSPAPER AD
BEACH BRONZE TANNING
4TH OF JULY EVENT GUIDE ADS
4TH OF JULY NEWSPAPER AD
328
OTHER SPECIAL PERMITS
48669
05/01/2014
4TH OF JULY VENDOR--FREAK N CHIC CRAFTSINT MERI OTHER SPECIAL PERMITS
SOPHIE MARIETTE
JPAGANO
35.00
48673
05/01/2014
JULY 4TH
COCO BONGOS
LMathis
35.00
50819
05/23/2014
4TH OF JULY VENDOR- WILLIAMS ARTSlOXlO SPACE, POTHER SPECIAL PERMITS
MERVEENE WILLIAMS
JPAGANO
35.00
50821
05/23/2014
4TH OF JULY VENDOR- ITINERANT MERCH FEEPREMIU OTHER SPECIAL PERMITS
HSDS GUNS
JPAGANO
35.00
50823
05/23/2014
HARVIN HENRY
JPAGANO
35.00
50824
05/23/2014
ORCHARD COVE
JPAGANO
35.00
51060
05/30/2014
4TH OF JULY VENDORELECTRICITY PREMIUM SPOT
GRANDMA TONY'S
JPAGANO
35.00
51073
06/02/2014
4TH OF JULY VENDOR SPACE, IT MERCH FEE
THE PIG OUT
JPAGANO
35.00
53392
06/25/2014
4TH OF JULY VENDORTAXABLE, LATE FEE IT MERCH
AN APRON STORY
JPAGANO
35.00
53410
06/26/2014
4TH OF JULY TAXABLE VENDORITINERANT MERCH
WORLD TREASURES OF NAPLES
JPAGANO
35.00
53411
06/26/2014
SUZANNE AYALA CREATIONS
JPAGANO
35.00
53412
06/26/2014
MSECHMAN
JPAGANO
35.00
53414
06/26/2014
4TH OF JULY TAXABLE VENDORITINERANT MERCHLATI OTHER SPECIAL PERMITS
CHAOS GLASS
JPAGANO
35.00
53425
06/27/2014
4TH OF JULY- TAXABLE VENDOR, IT MERCHELECTRIC, FOTHER SPECIAL PERMITS
BIG PAPA'S SAUCES
JPAGANO
35.00
53494
06/30/2014
4TH OF JULY TAXABLE VENDORPREMIUM SPOT, ITINEF OTHER SPECIAL PERMITS
GREEK CORNER
JPAGANO
35.00
Total 328 (25)
525.00
519
4TH OF JULY LATE FEE
51577
06/05/2014
4TH OF JULY VENDORPRIME SPOT. LATE FEE
NllCE STUFF
JPAGANO
25.00
51661
06/06/2014
4TH OF JULY NON-TAXABLE VENDORLATE FEE
FLAGLER BEACH UNITED METHODIST CHURC
JPAGANO
25.00
---------------------------------------------------------------------------------
52189
06/12/2014
4TH JULY VENDOR
FLAGLER COUNTY TEA PARTY INC
HM ahoney
25.00
52678
06/17/2014
4TH OF JULY VENDORPRIME SPOT ELECTRICITY
ACCUTEMP
JPAGANO
25.00
52809
06/18/2014
POLITICAL CANDIDATE
MARK RICHTER
LATE FEE
BLUDECKER
25.00
53001
06/19/2014
10 X 10 TAXABLE PREMIUM VENDOR SPACE
JARON DISHNER
LATE FEE
BLUDECKER
25.00
53392
06/25/2014
AN APRON STORY
JPAGANO
25.00
53414
06/26/2014
4TH OF JULY TAXABLE VENDORITINERANT MERCHLATE 4TH OF JULY LATE FEE
CHAOS GLASS
JPAGANO
25.00
53425
06/27/2014
4TH OF JULY-TAXABLE VENDOR, IT MERCHELECTRIC, F4TH OF JULY LATE FEE
BIG PAPA'S SAUCES
JPAGANO
25.00
53497
06/30/2014
4TH OF JULY TAXABLE VENDOR
DISABLED AMERICAN VETS
JPAGANO
25.00
Total 519 (10)
250.00
615
48669
05/01/2014
4TH OF JULY VENDOR--FREAK N CHIC CRAFTSINT MERI 4TH OF JULY TAXABLE VENDOR
SOPHIE MARIETIE
JPAGANO
228.04
48673
05/01/2014
JULY 4TH
COCO BONGOS
LMathis
450.00
49214
05/07/2014
4TH OF JULY VENDOR
SOPHIE MARIETIE
JPAGANO
18.69
50819
05/23/2014
4TH OF JULY VENDOR- WILLIAMS ARTSlOXlO SPACE, P 4TH OF JULY TAXABLE VENDOR
MERVEENE WILLIAMS
JPAGANO
250.00
50821
05/23/2014
4TH OF JULY VENDOR- ITINERANT MERCH FEEPREMIU 4TH OF JULY TAXABLE VENDOR
HSDS GUNS
JPAGANO
246.73
50823
JPAGANO
423.83
---------------------------------------------------------------------------------
05/23/2014
HARVIN HENRY
50824
05/23/2014
ORCHARD COVE
JPAGANO
246.73
51060
05/30/2014
4TH OF JULY VENDORELECTRICITY PREMIUM SPOT
GRANDMA TONY'S
JPAGANO
450.00
51073
06/02/2014
4TH OF JULY VENDOR SPACE, IT MERCH FEE
THE PIG OUT
JPAGANO
400.00
51577
06/05/2014
4TH OF JULY VENDORPRIME SPOT. LATE FEE
NllCE STUFF
JPAGANO
250.00
52189
06/12/2014
4TH JULY VENDOR
FLAGLER COUNTY TEA PARTY INC
HMahoney
52678
06/17/2014
4TH OF JULY VENDORPRIME SPOT ELECTRICITY
ACCUTEMP
JPAGANO
200.00
52809
06/18/2014
POLITICAL CANDIDATE
MARK RICHTER
BLUDECKER
250.00
52896
06/19/2014
2-10X10 SPACES
FLAGLER COUNTY REPUBLICAN CLUB
BLUDECKER
200.00
52897
06/19/2014
2 PREMIUM 10 X 10 SPACES PARTIAL PMT.
FLAGLER COUNTY REPUBLICAN CLUB
BLUDECKER
300.00
53001
06/19/2014
10 X 10 TAXABLE PREMIUM VENDOR SPACE
JARON DISHNER
BLUDECKER
250.00
53392
06/25/2014
AN APRON STORY
JPAGANO
200.00
53410
06/26/2014
WORLD TREASURES OF NAPLES
JPAGANO
250.00
53411
06/26/2014
SUZANNE AYALA CREATIONS
JPAGANO
200.00
53412
06/26/2014
MSECHMAN
JPAGANO
150.00
50.00
53414
06/26/2014
4TH OF JULY TAXABLE VENDORITINERANT MERCHLATE4TH OF JULY TAXABLE VENDOR
CHAOS GLASS
JPAGANO
200.00
53425
06/27/2014
4TH OF JULY-TAXABLE VENDOR, IT MERCHELECTRIC, F4TH OF JULY TAXABLE VENDOR
BIG PAPA'S SAUCES
JPAGANO
250.00
53493
06/30/2014
FLAGLER HUMANE SOCIETY
JPAGANO
46.73
53494
06/30/2014
4TH OF JULY TAXABLE VENDORPREMIUM SPOT, ITINEF 4TH OF JULY TAXABLE VENDOR
GREEK CORNER
JPAGANO
446.73
53495
06/30/2014
PARADIGM PERFORMANCE
JPAGANO
46.73
53496
06/30/2014
FLAGLER COUNTY DEMOCRATS
JPAGANO
46.73
53497
06/30/2014
DISABLED AMERICAN VETS
JPAGANO
46.73
Total 615 (31)
6!097.67
704
4TH OF JULY EXEMPT VENDORS
48613
04/29/2014
4TH OF JULY VENDOR NOT FOR PROFIT
BRAVE-AID
JPAGANO
50.00
50825
05/23/2014
4TH OF JULY NON-TAX VENDOR3 lOXlO SPOTS
JPAGANO
150.00
50826
05/23/2014
4TH OF JULY NON-TAX VENDOR
ONE BLOOD, INC
JPAGANO
50.00
---------------------------------------------------------------------------------
51035
05/30/2014
4TH OF JULY VENDOR NON-PROFIT
FLAGLER COUNTY HUMAINE SOCIETY
JPAGANO
50.00
51661
06/06/2014
4TH OF JULY NON-TAXABLE VENDORLATE FEE
FLAGLER BEACH UNITED METHODIST CHURC
JPAGANO
50.00
Total 704 (5)
350;00 .
777
4TH OF JULY SPONSORSHIPS
--------------------------------------------------------------------------------48614
04/29/2014
UNCLE SAM SPONSOR4TH OF JULY
QUENTIN HAMPTON
JPAGANO
300.00
48775
05/02/2014
4TH OF JULY UNCLE SAM SPONSORMARINE MECHANl14TH OF JULY SPONSORSHIPS
DOMINICK BUCCOLA
JPAGANO
300.00
49432
05/08/2014
4TH OF JULY SPARKLER SPONSOR
TOM GIBB'S CHEVROLET
JPAGANO
500.00
49570
05/09/2014
4TH OF JULY UNCLE SAM SPONSOR
BUNNELL AUTO SUPPLY CO INC
JPAGANO
300.00
51042
05/30/2014
4TH OF JULY SPARLER SPONSOR
THE GOLDEN LION
JPAGANO
500.00
52997
06/19/2014
4TH OF JULY SPONSORSHIP
ACCU-TEMP HEATING
BLUDECKER
300.00
53318
06/23/2014
4TH OF JULY UNCLE SAM SPONSOR
HAVEN HOSPICE
JPAGANO
300.00
53364
06/25/2014
4TH OF JULY FIRECRACKER SPONSOR
SCOTT SPRADLEY, PA
JPAGANO
1,000.00
51618
06/05/2014
4TH OF JULY FIRECRACKER SPONSOR
CHANFRAU & CHANFRAU
JPAGANO
1,000.00
52517
06/16/2014
4TH OF JULY SPARKLER SPONSOR
ALLIANCE FINANCIAL PARTNERS
JPAGANO
250.00
Total 777 (8)
,_
Grand Total (84):
·4,;J:SQ;QO · ·•
·---------------------·
12,922.67
Organization Grant History
Agency
109 - Operational
$5,000.00
$5,000.00
109 - Operational
$5,000.00
$5,000.00
109 - Operational
$5,000.00
$5,000.00
109 - Not for Profit
$5,000.00
$587.85
Flagler County Chamber of Commerci· ~
20 Airport Road, Suite B
~
Palm Coast, FL 32164
LE
E
ES
www.palmcoastondthellaglerbeaches.com
.
. ..
C fE I
_DEf_ 17 20
Q::'..
Fund 110 Promotional Act1v1t1e
(f>c
14
Request for Oualitv of Life Special Event'~
Organization Name
Contact Person
Teri Pruden
~~~~~~~~~~~~~~~~~~~~~~~~~~~~-
Em aiI Address
[email protected]
Mailing Address
Phone
P.O. Box 2136, Flagler Beach, Florida 32136
(386) 439-6262
Fax
Registered as a non-profit corporation?
Event Description
The maximum award an organization can receive for a "Quality of Life" Special Event Grant Application is $1,500.
Special Event Grant Funds awarded pursuant to this section shall represent no more than 33% of the total cost of the
event, as documented in the final event report.
Event Name
Cheer at the Pier!
Event Dates
April 11th or 18th, 2015
What is the total budget amount for the Event?
$12,725
*Event budget must be submitted together with this application.
Commitment to the Expansion of Tourism in Flagler County
How does the event serve to attract out of countv visitors qeneratina hotel/motel/resort/RV/camnnround rentals?
Different ideas are under consideration to increase the likelihood of overnight stays. We hope to grow
the event and add other entertainment factions to it. The dates chosen are adjacent to the Easter
holiday and some school breaks. Some discussion has centered on combining it with a Flagler Beach
90th Birthday Bash this year. Other plans being considered are the ability to have the event start or run
later in the day for an evening component that might increase overnighting in Flagler County.
How will the event be marketed to the fullest extent Possible in an effective and efficient manner?
We will utilize all forms of marketing: television, radio, print, and social. As we did last year we will
also include placement of banners and posters, and distribution of counter cards. Our own website,
e-mails, facebook, and event calendars will be utilized, as well as those of our community partners.
We will concentrate the tv, radio, and print projects in Flagler plus our neighboring counties in 2015.
*Please provide a line item marketing campaign.
How will vou demonstrate a willinaness to work with the tourism industrv?
As we have partnered with the phenomenal tourism staff (based at the Flagler County Chamber) for many
years, we are aware of how much value and knowledge they can provide. We share their same goals, and
look forward to working with them to increase tourism traffic to Flagler County.
pg.9
Please provide evidence as to how the event will be self-funded in subsequent years.
We think that the uniqueness and growth of the event will increase appeal to business sponsors,
and we can add lo the number and levels of sponsors each year. We also hope that the
food/beverage business participants will also see growth in the number of attendees and be
comfortable with paying a fee for their participation.
Soundness of Proposed Event
Clearlv identify the event's obiectives.
The Flagler Beach Historical Museum's objectives are twofold. We want to provide a unique Quality of Life
event for our county's residents utilizing the popular historic landmark, the Flagler Beach Pier, while raising
funds for and increasing awareness of the museum in our community. We also want to show visitors from
neighboring counties the charms of Flagler's pier, museum, restaurants, merchants and friendly residents
to increase the likelihood that they will make Flagler County a future and ongoing recreation destination.
What is the timetable for imolementation of the event?
January: Request city permission for F.B. Pier use, choose entertainment, create materials to provide to food/beverage participants and
sponsors, and begin insurance, sales tax, and other required paperwork. February: Meet with participants, and complete the tasks listed
above. Send press releases, get on calendars, and meet with business participants and sponsors. March: Publicize and complete the
logistics needed for the April event.
What additional fundinq sources will be utilized?
The FBHM will provide initial funding and will utilize funds provided by each sponsor added. The State of
Florida cultural grant obtained last year has earmarked some funds for compensation to additional
personnel who will help to stage the event.
How do
YOU
intend to accomolish vour slated obiectives?
At our inaugural and somewhat experimental event last year - "Jazz, Cheese, & Cheer" at the Flagler Beach Pier, we welcomed many
residents who urged us to do this event more often. We noted through Paypal and some other sources that we also had out of county visitors.
We'd like these grant dollars to go to entertainment improvements, and to increase publicity of the event outside of Flagler County.
Stability and Management Capacity - The Completed application must include:
'?A proven record or demonstrated capabilities of the organization to develop resources, effectively plan, organize and
implement the proposed event.
'?Documentation that the organization has a successful history of service in and to Flagler County.
'?Confirmation of organization representatives and proof that the organization approved the application for special
event grant funds.
'?Evidence of the ability of the organization to administer public grants and to prepare and deliver the necessary reports
to the Tourist Development Council.
pg. 10
Quality and Uniqueness of the Proposed Event:
The completed special event application form must include documentation of the extent to which the event provides
a program for Flagler County visitors and its residents which is of signficant merit and that, without such assistance,
would not take place in the County.
What added value can the event create to a visitors stav?
This event has introduced a novel use of the Flagler Beach Pier as it encourages enjoyment of the
venue for more than just fishing. It showcases our beach, our restaurants, and our friendly
volunteers, workers, and residents. Festivals like this are popular in many cities, but few have a Pier
venue. As our event last year was the first to utilize the City of Flagler Beach's permission to have a
Pier event, we hope to grow this Spring festival annually.
What incremental economic activity is stimulated throuqh the quality of the visitor experience?
While "Cheer at the Pier" spotlights the fabulous food and beverage opportunities of Flagler, it is designed
for just sampling. We feel it will whet the appetites of attendees who will then fill our restaurants and learn
what else the county has to offer visitors.
What incremental economic activitv is stimulated bv encouraqina visitors to extend their stav?
Obviously, lodging and local shops should see increased activity, especially when "Cheer at the
Pier" grows into a destination event.
Advertising Requirements
Ten (10%) of the funds awarded to quality of life special event grant recipients shall be used
for advertising and promotion.
The Flagler County Tourist Development Council logo with the web address
(www.PalmCoastandtheFlaqlerBeaches.com) must appear prominentaly in all advertising and
publicity (both written or electronic) for the special event.
What is vour stratenv for marketina and advertisina?
We will utilize all forms of marketing: television, radio, print, and social. We will concentrate on
Flagler County and its neighboring counties in 2015.
TDC Collateral will be distributed to the organization by a tourism representative of the Flagler County Chamber
of Commerce for distribution for the event.
Funding
How much gross income is intended to be collected from this event?
List past TDC funding:
Year
Event
...........m.I
Award Amt
Spent Amt
pg. 11
Provide all additional contributors. soonsors. and sources of funding for this event. (If not aoolicable, please explain.)
As listed in the query on prior page, we will encourage business sponsorships again this year. But they
have not yet been contacted. We will attach a list of past sponsors, which includes the FBHM as the lead,
and credit the state's Cultural Affairs grant for their monetary assistance as well.
Event History
How many years has this event taken place?
One
~~~~~~~~~~~~~~~~~~~~
I, the Applicant or Authorized Agent of the organization requesting TDC funds have reviewed this Application
for Funds from the Flagler County Tourist Development Council and concur with the information submitted
attachments is accurate and complete. If funds are awarded, I agree to follow all guidelines as provided in the
Flagler County Tourism Grant Guidelines.
Print Name:
Teri L. Pruden
Title:
FBHM Director
Date
~~~~~~~~~~
I, the Applicant or Authorized Agent of the organization requesting TDC funds, acknowledge that I have
reviewed and understand the advertising requirements for quality of life special event grants. Additionally,
I understand that failure to comply with these advertising requirements will result in relinquishment of the
special event grant funding.
Print Name:
Date
Teri L Pruden
~~~~~~~~~~
Title:
FBHM Director
pg. 12
2015 Cheer at me Pier Bndl!et
Income
Sponsors
Entry Tickets Pre-Event
Entry Tickets @Event
Coupon Purchases
Post-Event Beverage Buy-outs
Miscellaneous (including Raffle)
State Grant
4250
625
4875
1250
500
1250
1425
$14,175
With TDC grant
1500
Advertising
Entertainment
1000
800
2000
3420
390
75
1900
650
1770
720
$15,675
Expenses
Event Management
Food & Beverages
Insurance
Permits & Sales Tax
Sales & Administration
Supplies - Tickets, Cups
Tent/Table Rental
Venue & Security
$12,725
Net
Projected Net Income
With TDC grant
Grant Use: ET & Advertise/Promote
$1,450
$2,950
-Pt:Jmc~,+
(Jf/l.J.)f/
AND THE
FLAGLER BEACHES
www.palmcoastandthefloglerbeaches.com
FLAGLER COUNTY TOURIST DEVELOPMENT COUNCIL
1769 East Moody Boulevard* Bunnell, FL 32110
386-313-4013
FUND 110 SPECIAL EVENTS- QUALITY OF LIFE GRANT PRE-MEETING CHECKLIST
A Mandatory Consultation must be scheduled with Palm Coast & the Flagler Beaches prior to submittal deadline. Please contact
Matthew Dunn/VP Tourism Development at (386) 437-0106 or by email: [email protected]
Pre-Meeting Checklist
J
1.
Review of Grant Application
v/
2.
Visitor Questionnaire
J
3.
Economic Impact Summary Report
J
4.
Final Survey Report
5.
Final Status Report
6.
Reimbursement Request Form
7.
Budget Attached
j
8.
Applicant has New Logo
J
9.
The Flagler County Commission and the Flagler County Tourist Development Council must be named as
J
/
additional insured's on the applicant's general commercial liability policy or special event insurance policy with a further certification
that the insurance premium has been fully paid. The limits of liability shall be no less than $1 million for general liability, $1 million
commercial general liability, each occurrence, and $1 million personal injury, including death. The policy must be occurrence based
and submitted 30 days prior to the event.
2zP
I hereby acknowledge that I have received the Fund 110 Special Events - Quality of Life Grant application package and
have had all requirements and specifications explained and all questions pertaining to same answered.
Flagler County Chamber
Date
1qr1lrf
I
Post Meeting Date I Time:
Event Planner
lt2(1qU t
1
Date
Palme~
fJCtd
AND THE .
FU\ GLER BE1\CHi:;S
Beverly Bllodi • 6unne ll • Fk1g ler Beoeh
The Hammock • Morineland
January 21, 2015
Bunnell, FL - 10:00 am
EVENT FUNDING
CONSENT AGENDA
Florida Flag Football League State
Champ. & Hall of Fame Banquet
Crappie USA fall Tournament
I
Fishers of Men National Tournament
Trail - District 1 Championship
6/27-28/15
$5,000
11 /27-28/15
$7,500
11/15-19/16
$15,000
fLAGLER BEACHES
Beverly Beach • Bunnell • Flagler Beach
The Hammock • Marineland
January 21, 2015
Bunnell, FL - 10:00 am
EVENT FUNDING
PROJECT DETAILS
Florida Flag Football League State Championships & Hall of Fame Banquet
•
•
•
•
•
•
•
•
•
•
Event dates: 6/27-28/15
Event site: Indian Trails Sports Complex
Due to the Hall of Fame Banquet, most teams will stay Thurs. - Sun.
Minimum of 24 teams
Additional visitors based on HoF Banquet (Additional 160 individuals)
Logo & website on a staff & volunteer t-shirts
Solid room nights from officials
Direct Visitor Spending: $261,544
Economic Impact: $431,356
Budget Request: $5,000
Crappie USA Fall Tournament
•
•
•
•
•
•
•
•
•
•
Event site: Dead Lake/Bull Creek Fish Camp
Over 120 Anglers
Qualifier for Crappie USA Classic Tournament
Several half page ads in national Crappie USA publications throughout 2015 (800,000
circulation)
Logo and web inclusion on posters throughout 2015 in all markets (800,000 circulation)
Includes Crappie Kids Rodeo, free of charge, prizes given, eligibility for $1,000
scholarships
Budget Request $7,500
Fishers of Men National Tournament
Trail - District 1 Championship (Southeast Regional)
•
•
•
e
e
•
•
•
•
•
•
Qualifier for National Championship
Religious based professional/amateur fishing tour
140 anglers
6-7 day length of stay
3 practice days, two competition days
Wives and families travel with teams as this tournament is as far as most teams will
qualify during the year I family vacations are mixed into the trip
All equipment needs rented/purchased locally by Fishers of Men staff
. Budget Request: $15,000
Florida Flag Footba ll League
1
June 26-28, 2015
Indian Trails Sports Complex
PRELIMINARY BUDGET
INCOME
BUDGETED
TDC Event Funding
$
Total Income
$ 5,000.00
5,000.00
EXPENSE
Bid Fee
$
5,000 .00
Total Expense
$
5,000.00
TOTAL
$
Event Impact Summary
Destination: Palm Coast and The Flagler Beaches
Key Results
Event Parameters
Event Name:
State Championships & Hall of Fame
Banquet
Business Sales (Direct):
$261,544
Organization:
Florida Flag Football League
Business Sales (Total):
$431,356
Event Type:
Sports: Adult Amateur
Jobs Supported (Direct):
135
Start Date:
6/26/2015
Jobs Supported (Total):
176
End Date:
6/28/2015
Local Taxes (Total):
Overnight Attendees:
720
Net Direct Local Tax ROI:
Day Attendees:
250
Estimated Room Demand:
$17,139
$8, 116
874
Direct Business Sales
Sales by Sector
Sales by Source
$300,000
$250,000
$200,000
$150,000
$100,000
$50,000
$0
Attendees
Industry
Organizer
Media
Attendees
$0
$20,000
Organizer
$40,000
$60,000
Media/Sponsors
$80,000
$100,000
Total
Lodging
$87,392
$0
$0
$87,392
Transportation
$11,804
$616
$35
$12,455
Food & Beverage
$56,045
$3,500
$0
$59,545
Retail
$7 4,384
$0
$0
$74,384
Recreation
$22,804
$0
$0
$22,804
Space Rental
$0
$1 ,000
$0
$1,000
Business Services
$0
$3,945
$20
$3,964
$252,429
$9,061
$54
$261,544
TOTAL
DMAl's Event Impact Calculator
1/12/2015 10:06:09 AM
Event Impact Details
Event Name: State Championships & Hall of Fame Banquet 2015
Organization: Florida Flag Football League
l;conornic·lmpact Details
Direct
Indirect/Induced
Total
$261,544
$169,813
$431,356
$70,070
$39,929
$109,998
135
41
176
3
1
4
Federal Total
$21.667
$13.433
$35.100
State Total
$17.079
$4,245
$21.324
sales
$14,463
$0
$0
$2,615
$13.116
$2,547
$0
$1,698
$4.024
$17,010
$0
$0
$4,314
$17.139
$2,411
$0
$425
$0
$2,835
$0
$2,750
$3,496
$0
$0
$8,652
Business Sales
Personal Income
Jobs Supported
Persons
Annual FTEs
Taxes and Assessments
income
bed
other
Local Total
sales
income
$3,496
$0
$0
$5,902
bed
per room charge
tourism district
property tax
$0
restaurant
$0
$849
other
$0
Direct
$13,116
$5,000
$8, 116
$8, 116
162%
Direct Local Tax Receipts
Local Costs
Direct ROI
Net Present Value
Direct ROI(%)
Costs
Local Taxes
Total
$17,139
$12, 139
$12,139
243%
Total Local Tax Receipts
Total ROI
Net Present Value
Total ROI (%)
$0
$10,000
$5,000
$20,000
$15,000
Ei:;,timated Roorn D~fuand ME!trics
Room Nights (total)
Room Pickup (block only)
Peak Rooms
Total Visitor Days
874
0
360
1,935
1/12/2015 10:06:10 AM
Crappie USA Fall Tournament
~
November 25-29, 2015
Dead Lake/Bull Creek Fish Camp
PRELIMINARY BUDGET
INCOME
BUDGETED
TDC Event Funding
$ 7,500.00
Total Income
$ 7,500.00
EXPENSE
Bid Fee
Golf Carts
Parking Materials
$ 6,500.00
500.00
$
$
$
250.00
Volunteer Meals
Volunteer T-Shirts
100.00
150.00
$
Total Expense
$ 7,500.00
TOTAL
$
Key Results
Event Parameters
Event Name:
Fall Tournament
$226,049
Organization :
Crappie USA
$374,317
Event Type:
Sports: Professional
59
Start Date:
11/25/2015
76
End Date:
11/29/2015
300
Day Attendees:
0
$13,958
$2,939
522
Sales by Sector
Sales by Source
$250,000
$200,000
$150,000
$100,000
$50,000
$0
Attendees
Industry
Organizer
Media
$20,000
$0
Organizer
Attendees
$40,000
Media/Sponsors
$60,000
Total
Lodging
$54,805
$0
$0
$54,805
Transportation
$26,214
$16
$22
$26,251
Food & Beverage
$40,317
$3,750
$0
$44,067
Retail
$48,699
$0
$0
$48,699
Recreation
$39,808
$0
$0
$39,808
Space Rental
$0
$0
$0
$0
Business Services
$0
$12,370
$49
$12,419
$209,842
$16,136
$70
$226,049
TOTAL
1/12/2015 9:52:35 AM
Event Name: Fall Tournament 2015
Organization: Crappie USA
Economic hnpact Qetails
lndirecUlnduced
Direct
Business Sales
Personal Income
Total
$226,049
$148,268
$374,317
$60,727
$34,250
$94,977
59
17
76
2
1
3
Jobs Supported
Persons
Annual FTEs
Federal Total
$18.745
$11.659
$30.404
State Total
$14.354
$3.707
$18.061
sales
$12,094
$2,224
$14,318
$0
$0
$0
income
bed
$0
$0
other
$2,260
$1,483
$3,743
Local Total
$10.439
$3.519
$13.958
sales
$2,016
$371
$2,386
$0
$0
income
bed
$2,192
$0
$0
per room charge
tourism district
$0
property tax
$0
$5,101
$2,407
$7,508
$0
$0
$0
restaurant
other
$0
$2,192
$1, 130
Direct
$10,439
Local Costs
$7,500
Direct ROI
$2,939
Net Present Value
$2,939
Direct ROI (%)
39%
Costs
Local Taxes
Total
$13,958
Total ROI
$6,458
Net Present Value
$6,458
Total ROI(%)
86%
-
---"
-----
-
---
Estimated Room
Room Nights (total)
. Room Pickup (block only)
-
522
0
Peak Rooms
150
Total Visitor Days
1,044
----D~p1~nd M~trics
1/12/2015 9:52:35 AM
Fishers of Men National Tournament Trail
November 14- 20, 2016
Dead Lake/Bull Creek Fish Camp
PRELIMINARY BUDGET
INCOME
BUDGETED
TDC Event Funding
$ 15,000.00
Total Income
$ 15,000.00
EXPENSE
Bid Fee
7,500.00
Security
$
$
$
$
$
$
$
$
Total Expense
$ 15,000.00
TOTAL
$
Angler Meeting Room Rental
Angler/Staff Dinner
Land use fee - Private Owner
Golf Carts
Explorers Donation
Lighting Tree
500.00
3,180.00
1,320.00
750.00
450.00
1,000.00
300.00
Event Parameters
Key Results
Event Name:
District 1 Championship, SE Regional
$382,310
Organization:
Fishers of Men NNT
$633,320
Event Type:
Sports: Professional _
78
Start Date:
11/14/2016
100
End Date:
11/20/2016
350
Day Attendees:
0
$22,894
$1,935
721
Sales by Sector
Sales by Source
$350,000
$300,000
$250,000
$200,000
$150,000
$100,000
$50,000
$0
Attendees
Industry
Organizer
Media
Attendees
$0
$20,000
Organizer
$40,000
$60,000
Media/Sponsors
$80,000
$100,000
Total
Lodging
$75,721
$0
$0
$75,721
Transportation
$46,256
$27
$36
$46,319
Food & Beverage
$71,620
$5,500
$0
$77, 120
Retail
$85,975
$0
$0
$85,975
Recreation
$70,277
$0
$0
$70,277
Space Rental
$0
$0
$0
$0
Business Services
$0
$26,817
$81
$26,899
$349,848
$32,344
$118
$382,310
TOTAL
1/12/2015 9:45:30 AM
Event Name: District 1 Championship, SE Regional 2016
Organization: Fishers of Men NNT
Ecfonomic Impact D~tails
Indirect/Induced
Direct
Total
Business Sales
$382,310
$251,010
$633,320
Personal Income
$102,921
$57,344
$160,265
78
22
100
4
1
5
$31.728
$19,665
$51,393
State Total
$24.030
$6,275
$30,306
sales
$20,207
$3,765
$23,972
income
$0
$0
bed
$0
Jobs Supported
Persons
AnnualFTEs
Federal Total
$0
$0
$3,823
$2,510
$6,333
Local Total
$16,935
$5,959
$22,894
sales
$3,368
$628
$3,995
$0
$0
other
income
bed
$0
$3,029
$3,029
per room charge
$0
$0
tourism district
$0
property tax
$0
$8,627
restaurant
$4,076
$12,703
$0
$0
$0
$1,255
other
Direct
$16,935
Local Costs
$15,000
Direct ROI
$1,935
Net Present Value
$1,893
Costs
13%
Direct ROI(%)
Local Taxes
Total
$22,894
Total ROI
$7,894
Net Present Value
$7,722
53%
Total ROI (%)
$0
$10,000
$20,000
$5,000
$15,000
$25,000
Estimatecl B.polll [)eJ11ahd Metrics
Room Nights (total)
721
Room Pickup (block only)
0
Peak Rooms
140
Total Visitor Days
1,803
1/12/2015 9:45:31 AM
Mary Anne R. Atwood
Matt Dunn [[email protected]]
Monday, January 12, 2015 11 :43 AM
Mary Anne R. Atwood
RE: TDC Event Funding Meeting Materials #1 of 2
From:
Sent:
To:
Subject:
It is 2016
©
~--;.
Palm Coad
~
ANO T H E
Fl. /\ GL - ~R
BF. A CHES
Beverly B(rnd1 • Sv nn c!I • Fl<J glo r Bcoch
The Hammo ck • Morfn elo nd
Matthew C. Dunn, CSEE I Vice President of Tourism Development
Flagler County Chamber of Commerce
20 Airport Road, Suite B
Palm Coast, Florida 32164
P: 386.206 .0957 I F: 386.437.5700
[email protected]
www.PalmCoastandtheFlaglerBeaches.com
www.flaglerchamber.org
About Palm Coast and the Flagler Beaches:
Palm Coast and the Flagler Beaches (PCFB) is a division of the Flagler County Chamber of Commerce. PCFB is the tourism
information source for visitors to and the citizens of Flagler County, FL. As the County's official destination marketing
organization, the mission of PCFB is to contribute to the economic well-being of Flagler County and its citizens through
the solicitation and servicing of group-related business, to promote the County as a first-class visitor destination, and to
enhance Flagler County's brand and reputation.
From: Mary Anne R. Atwood [mailto:[email protected]]
Sent: Monday, January 12, 2015 11 :40 AM
To: Matt Dunn
Subject: RE: TDC Event Funding Meeting Materials #1 of 2
Is the Fishers of Men to be held in November 2016 or was that a typo?
Thanks,
Mary Anne
From: Matt Dunn [mailto:[email protected]]
Sent: Monday, January 12, 2015 11:22 AM
To: Mary Anne R. Atwood
Subject: TDC Event Funding Meeting Materials #1of2
1

01 21 2015 TDC Meeting Backup

Transcription

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