Minutes - Town of Gananoque

MINUTES OF THE REGULAR MEETING OF COUNCIL
HELD May 6, 2008.
PRESENT:
Councillor Mike MacDonald, Councillor Chris McDonald, Councillor O'Hearn,
Councillor Warren, Councillor White and Councillor Wilson;
Mike Larocque, CAO;
Pat Huffman, Director of Financial Services/Treasurer;
Mayor Garrah occupied the Chair.
Minutes: Tracy Brons, Deputy Clerk.
Motion No. 2008-143
Moved by Councillor McDonald
Seconded by Councillor MacDonald
"That Council enter into a 'Closed Meeting' to discuss the following matters:
Property: 2
Personnel: 2."
Carried.
The Regular Meeting of Council opened with a prayer.
PECUNIARY INTERESTS: There were no pecunimy interests noted.
Motion No. 2008-145
Moved by Councillor O' Hearn
Seconded by Councillor McDonald
"That Council enter into Committee of the Whole with Councillor Clu·is McDonald
designated as Chair."
Carried.
COMMITTEE OF THE WHOLE
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Mike Larocque, CAO, presented Report 2008-04-CAO, regarding the consideration for
consolidation of Fire Services with the Township of Leeds and the Thousand Islands.
This report contained the following factors for consideration: 1. Benefits 2. Future
Growth Costs 3. Equity in Distribution 4. Impacts of Methods Employed 5. Governance
Options 6. Status Quo. It was noted that there is a meeting between both Fire Services at
the Township of Leeds and the Thousand Islands Highway 32 Fire Station on
Wednesday, May 7, 2008. (See Motion No . 2008-149)
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Pat Huffman, Director of Financial Services/Treasurer provided Report 2008-23-Finance
regarding the funding request from the Arthur Child Heritage Museum. This report
follows a request made by the Arthur Child Heritage Museum in writing and a verbal
presentation from Linda Mainse at the last regular meeting of Council. (See Motion No.
2008-150)
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The Director of Financial Services/Treasurer provided Report 2008-23-Finance
recommending the 2008 Budget Adoption. (See Motion No. 2008-151)
Councillor Wilson, Chair of the Budget Committee provided an overview of the 2008
Budget. Copies are available at the Town Hall for public information.
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Brenda Guy, Planning Approvals Coordinator, presented Report 2008-24-Planning
regarding the Ongwanada Non-Profit Corp request for an amendment to the existing site
plan agreement. (See Motion No.2008-152)
This matter was referred to the Property Committee to look into options what the Town
could do with this piece of land.
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Platming Report 2008-25 was provided by Brenda Guy recommending the site plan
approval for Jones/Roberts Mobile Canteen Licence. (See Motion No.2008-153)
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A repmi regarding the amendment to the Mobile Canteen By-Law was provided by Ms.
Guy in Report 2008-26.
The Platming Approvals Coordinator was given direction to amend the by-law to state
that when the license holder no longer wants their licence then the license reverts back to
the Town.
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Jim Guest, Director of Public Works, Culture and Recreation provided Report 2008-06Works- King Street West Infrastructure Renewal Project. A projected diagram was
provided for Council and the public. (See Motion No. 2008-156 )
It was noted that the public information component of this project will be completed once
the construction schedule is confirmed by holding an information session before the work
begins with the businesses in the area.
The priority is King Street West with Princess Street as the second priority; with Hickory
Street as a third and any massaging would be on Victoria Avenue as there could be
savings on some of the sidewalks depending on where the services are.
It was noted that the funding received from the government grant should cover 99.9% of
the cost of this project.
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Mayor Garrah noted that the bump out could be used as a nice way to show direction to
the waterfront.
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The Director of Public Works, Culture and Recreation provided Report 2008-07-PWCR
regarding the 2008 Truck Tenders dated April I , 2008 and at the same time withdrew the
report and recommendation within. A new recommendation was put forward by the
Director ofPWCR as follows :
That the previous report concerning truck replacement, dated April I, 2008 be
withdrawn; and
That the tender from Gananoque Chev Olds for the Utilities Van be accepted in the
amount of $25,290; and
That the tender for the pickup truck be cancelled; and
That truck V6406 replace truck V2393 in the fleet; and
Further That the Public Works, Culture & Recreation be authorized to purchase a used
car not to exceed $I2,000 and that it be funded from the 2008 Capital Budget (Vehicle &
Equipment).
It was recommended by Mayor Garrah to separate the above recommendation into two
separate motions. (See Motion No. 2008-I58 and 2008-I59).
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Sue Smith, Recreation Facilitator presented Report 2008-03 regarding the Homecoming,
Fall Festival, Pumpganfest. (See Motion No. 2008-160)
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Report 2008-04-PWCR was provided by the Recreation Facilitator as information only
regarding the P.O.P. Program. It was noted that in 2007 the P.O.P. program provided
assistance to 69 youth under the age of 18 providing over $1I ,000.00 in funding towards
registration fees for culture and recreational activities.
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Report 2008-05-PWCR was presented by Sue Smith for information only regarding the
River Street Park Public Meeting date of Thursday, May 8, 2008 at 6:30p.m.
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Report 2008-06-PWCR was presented by the Recreation Facilitator regarding the
Recreation Complex. Mayor Garrah that the Town Staff role will be of quality control
and will be similar to the partnership with the Trails Conunittee. The town is providing
the land and the other monies will come from the working group which will include one
representative from Town Council, representatives from the various schools, Police
Depm1ment and the community. It was noted that there has been no collaboration with
the Township of Leeds and the Thousand Islands as the current recreation partnership
with the township is the arena only.
There was discussion regarding lighting and consultation with the neighbouring property
owners. This will be looked into as the project moves further along.
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Councillor Wilson stated that he supports this project as it provides a very good
opportunity for the Town and would like to sit on the working group.
It was noted that the park design will be completed by the individuals that will potentially
be using the park.
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Sue Smith provided Report 2008-07-PWCR regarding the 1000 Islands Kayaking Club's
proposal to erect a structure at Rotary Beach to house kayaks and accessories which
would be offered for rent at the waterfront.
Brenda Guy, Plruming Approvals Coordinator, indicated that there cannot be a building
of that size/nature in that location but perhaps they could launch their boats in the water
at the location without the building and also noted that time is needed to deal with this
proposal properly.
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Mayor Garrah commented that the Town should make the community more aware of
what the Town is doing and has done with the revenue received from the Casino.
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A copy of letters to the editor from John E. Hampton regarding the Antique Boat
Museum was included.
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A letter from Carole Moult regarding her opposition to the proposed expansion of the
kayak club near Rotary Beach was included.
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A letter from Lucille McDonald regarding ideas for the Town to consider economizing
and suggested the same side garbage and recycle pick-up. This letter was referred to
Staff for comment.
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Correspondence from Janice Ogilvie was received regarding her opposition to the
increase in water/sewer rates and garbage bag tag fees .
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Correspondence from Marge George was included regarding her opposition to the
Antique Boat Museum.
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Hal McCarney submitted a letter stating the if the Town decides to sell or do anything
with CamCar Textron in the foreseeable future, Gananoque Boat Line will hold the Town
liable for any pollution that may have escaped from that property to the Gananoque Boat
Line prope11y.
Motion No. 2008-146
Moved by Councillor Wilson
"That the Committee of the Whole Rise and Report as follows:
That the following topics have motions prepared for the regular meeting of Council of
May 6, 2008:
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Consideration for Consolidation of Fire Services
Arthur Child Heritage Museum
2008 Budget
Ongwanada- Site Plan
Jones/Roberts - Site Plan
April Building Reports
King Street West Infrastructure Renewal Project
Annual Quotations
2008 Truck Tenders
Pumpganfest
P.O.P. Program Information
River Street Park- Public Meeting
Recreation Complex
That the following topics have motions prepared for the next regular meeting of Council of
May 20,2008:
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Pharmasave 1st Annual Charity Run
River Rat Riders- Street Closure Request."
Carried.
Motion No. 2008-147
Moved by Councillor White
Seconded by Councillor Warren
"That the minutes of the regular meeting of Council held April 15, 2008 as published, be
filed and concurred in by Council and be signed by the Mayor and Clerk and sealed with the
Corporate Seal."
Carried
RATIFICATION OF COMMITTEE OF THE WHOLE
Motion No. 2008-148
Moved by Councillor O'Hearn
Seconded by Councillor McDonald
"That Council support the Motion of City of Pickering to proclaim July 4-11, 2008 as
"The Great Waterfront Trail Adventure Week" in the Town ofGananoque."
Carried.
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Moved by Councillor White
Seconded by Councillor McDonald
Motion No. 2008-149
"That Council receive this report as information and insights with respect to
consolidation of fire services with the Township of Leeds and the Thousand Islands and that
should an ultimate proposal be presented from an external committee, it be referred back to Staff
for the conducting of a due diligence analysis."
Carried.
Motion No. 2008-150
Moved by Councillor Wilson
Seconded by Councillor White
"That Council approve the funding request from the Arthur Child Heritage Museum in
the amount of $40,000 for the 2008 operating year; and
That of that amount $14,207.00 be funded from the Casino Recreation/Culture Reserve."
Carried.
Motion No. 2008-151
Moved by Councillor Wilson
Seconded by Councillor White
"THAT Council approve the 2008 Budget for the Town of Gananoque as follows:
(a)
Operating Budget (Attachment 1)
at Gross Expenditures of
at Other Source Revenues of
at Net Levy of
(b)
Capital Budget (Attachment 2)
at Gross Expenditures required this year of
at External & Internal Revenue Sources of
at Net Debentures of
With resulting Net Debenture requirements as follows:
(i)
(ii)
(iii)
(c)
$11,263,823
5,705,202
$ 5,558,621
Tax rate
Water rate
Wastewater rate
$ 6,248,955
$ 5,988,955
$ 260,000
$
0
$ 260,000
$
0
Water Rate Budget (Attachment 3)
at Estimated gross expenses of
at Estimated revenues
$1,257,031
$1,258,610
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(d)
Sewer Budget (Attachment 4)
at Estimated gross expenses of
at Estimated revenues
$1,076,301
$1,187,689
THAT Administration be authorized to proceed with the calling of tenders and the preparation of
reports and by-laws required to implement the projects and provide for the debenture process
subject to Council's authorization at future meetings, and;
THAT 2008 Tax Rates be set at a later date once the final adjusted assessments are compiled by
the Municipal Property Assessment Corporation (MPA C) and made available on the Provincial
Government's OPTA Program;
AND THAT the final tax billing due date be set at an appropriate time to coincide with the
ability to access the OPTA program."
Carried.
Motion No. 2008-152
Moved by Councillor Warren
Seconded by Councillor Wilson
"That Council approve the recommendation of the Planning Advisory Committee for
SP02/08 Ongwanada Non-Profit Housing Corp. at 395 James Street for an amendment to the
existing site plan agreement, provided the deck be a removable structure; and
That the Mayor and Clerk be authorized to enter into an amending site plan agreement subject to
the standard conditions."
Carried.
Motion No. 2008-153
Moved by Councillor Warren
Seconded by Councillor White
"That Council approve the recommendation by the Platming Advisory Committee for
SP03/08 Robetis/Jones at 525 King Street East for a site plan be approved; and
Further That Council approve the following license for the 2008 year:
MCL05/08 Julia Jones/JeffRobetis- Type A."
Carried.
Motion No. 2008-154
Moved by Councillor Warren
Seconded by Councillor Wilson
"That Council receive Repmi 2008-26-Planning- Amendment to Mobile Canteen ByLaw for information purposes only."
Carried.
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Moved by Councillor White
Seconded by Councillor Warren
Motion No. 2008-155
"That Council receive Report 2008-27-Planning- April Building Activity Report for
information purposes only."
Carried.
Moved by Councillor White
Seconded by Councillor Wilson
Motion No. 2008-156
"That Council authorize the design criteria and scope of construction for the King Street
West Infrastructure Renewal Project as outlined in this report; and
That the project be tendered during the month of May with construction to commence in late
August 2008; and
That Council authorize the tendering of the King Street West reconstruction project."
Carried.
Moved by Councillor Wilson
Seconded by Councillor White
Motion No. 2008-157
"That the aruma! quotations be awarded as indicated in Report 2008-15-PWCR."
Carried.
Moved by Councillor Wilson
Seconded by Councillor White
Motion No. 2008-158
"That the previous report concerning truck replacement, dated April 1, 2008 be
withdrawn;
That the tender from Gananoque Chev Olds for the Utilities Van be accepted in the amount of
$25,920.00 to be funded from Capital Purchase Reserve and that the Water and Sewer Reserve
Funds repay the funds over a period of 5 years at an interest rate of 4% per annum; and
That the tender for the pickup truck be cancelled; and
That truck V6406 replace truck V2393 in the fleet."
Carried.
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Motion No. 2008-159
Moved by Councillor Wilson
Seconded by Councillor White
"That the Public Works, Culture and Recreation be authorized to purchase a used car or
truck not to exceed $14,000 to be funded from the (Vehicles & Equipment) Capital Purchase
Reserve."
Carried.
Motion No. 2008-160
Moved by Councillor Wilson
Seconded by Councillor White
"That Council approve the request of the Gananoque Lions Club to host the
Homecoming, Fall Festival, Pumpganfest on October 4 111 , 2008 in the Town Park; and
That the signing of the Request for Facility Use Agreement" bind the occupant to the rules and
regulations contained therein."
Carried.
Motion No. 2008-161
Moved by Councillor O'Hearn
Seconded by Councillor McDonald
"That Council receive Repot1 2008-04-PWCR - Report on Positive Opportunity
Partnerships for Kids (P .O.P.) Program for information purposes only."
Carried.
Motion no. 2008-162
Moved by Councillor O'Hearn
Seconded by Councillor McDonald
"That Council receive Report 2008-05-PWCR- Public Meeting regarding the River
Street Park, for information purposes only."
Carried.
Motion No. 2008-163
Moved by Councillor O'Hearn
Seconded by Councillor McDonald
"That Council agrees to commit a portion of the property located behind the Gananoque
Recreation Centre for the construction of an outdoor recreation complex to include an athletic
field, a playground area and a skate board park; and
That Council provide the PWCR with direction to prepare and distribute a request for proposal
for the design and construction of the skate board park component."
Carried.
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Moved by Councillor O'Hearn
Seconded by Councillor McDonald
Motion No. 2008-164
"That Council receive Report 2008-07-PWCR - 1000 Islands Kayaking Club Proposal
for information purposes only."
Carried.
Moved by Councillor McDonald
Seconded by Councillor O'Hearn
Motion No. 2008-165
"That Council proclaim the month of May 2008 as MS Awareness Month in the Town of
Gananoque."
Carried.
BY-LAWS
By-Law 2008-23
Confirmation By-Law
(all three readings)
Motion No. 2008-166
Moved by Councillor MacDonald
Seconded by Councillor McDonald
"Be It Resolved That By-Law 2008-23, being a by-law to confirm the proceedings of the
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regular meeting of Council of May 6, 2008 be read a first, second and third time short this 6 day
of May, 2008 and be signed by the Mayor and Clerk and sealed with the Corporate Seal."
Carried.
UNFINISHED BUSINESS
Motion No. 2008-167
Moved by Councillor Warren
Seconded by Councillor Wilson
"That the proposal from the Antique Boat Museum Trust Gananoque, dated March 24,
2008 be refetTed to the Due Diligence Committee for review and that a report from that
Committee be presented to Council as soon as possible; and
Furthermore, that a letter of acknowledgement be forwarded to the ABM Trust, outlining the
current status of their proposal."
Carried.
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The summer meeting date schedule will be set at the next regular meeting of Council. The
Deputy Clerk will circulate the suggested meeting dates from the Mayor to all of Council for
their consideration.
NEW BUSINESS
Mayor Garrah reminded Staff of the Emergency Measures Table Top Exercise being held
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Wednesday May i to Friday May 9 and encouraged all to make their necessary attendance.
There being no other business, the meeting then adjourned.
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CLERK
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