civil service commission - Mendocino County — Mendocino County

MENDOCINO COUNTY CIVIL SERVICE COMMISSION
AGENDA
GEORGE PACHECO
COMMISSIONER
DATE:
TIME:
PLACE:
TERRY POPLAWSKI
COMMISSIONER
RON ORENSTEIN
COMMISSIONER/ CHAIR
GINNY FETH-MICHEL
COMMISSIONER
MARILYN HARDEN
COMMISSIONER
Wednesday, March 19, 2014
9:00 A.M.
Board of Supervisors Chambers
501 Low Gap Road
Ukiah, CA 95482
ORDER OF AGENDA
The County is com mitted to m aking its Com mission meetings accessible to all citizens. Individuals with special
needs may call telephone num ber (707) 234-6600 or may email at [email protected] or send a facsim ile
transmission at (707) 468-3407.
AGENDA ITEM NO. 1 - APPROVAL OF MINUTES
Approval of Minutes of January 15, 2014, Commission Meeting.
AGENDA ITEM NO. 2 - PUBLIC EXPRESSION
This is an opportunity for the public to speak to the Commission on any item other than those listed for
Commission consideration on this agenda. If you wish to speak, please use the microphone at
the
lectern. Please begin by stating your name, whether you reside within the County, and the name of the
organization you represent, if any. The Chair of
the Commission may impose a time limit on any
speaker depending on the number of people wanting to speak and time available for the
rest of the
agenda. In the event comments are related to an item scheduled on the
agenda, speakers may be
required to wait to make their comments until that item is considered.
AGENDA ITEM NO. 3 – APPLICATION APPEAL
Facility Project Specialist I
AGENDA ITEM NO. 3 – EXAMINATION APPEAL
Sheriff’s Sergeant
AGENDA ITEM NO. 4 – PROBATION PERIOD EXTENSION
General Services Agency Employee
AGENDA ITEM NO. 5 - EMPLOYEE ORGANIZATION
This agenda item is to be used for Employee Organization representatives to
Information/requests to the Civil Service Commission.
present
AGENDA ITEM NO. 6 - HUMAN RESOURCES DIRECTOR REPORTS
This agenda item is to be used for the Human Resources Director to provide information to the
Commission regarding Human Resources issues.
AGENDA ITEM NO. 7 - ADJOURN
The meeting will adjourn when all business to be presented has been covered.
The Civil Service Co mmissioners req uest th e ap pearance o f any Dep artment Head /Representative at meetin gs th at
have matters relevant to their department. Failure to attend may result in delays in action of agenda items or denial of
presented requests.
CIVIL SERVICE COMMISSION
COUNTY OF MENDOCINO
501 Low Gap Road, Room 1326
Ukiah, CA 95482
SUMMA
RY/ACTION MINUTES
Civil Service Commission
DATE:
Wednesday, January 15, 2014
PLACE:
Board Chambers
501 Low Gap Road
Ukiah, CA 95482
TIME:
9:00 A.M.
COMMISSIONERS PRESENT:
Commissioners Marilyn Harden, Ginny Feth-Michel, Geor
Pacheco, Terry Poplawski, and Chair Ron Orenstein
ALSO PRESENT:
Tammi Weselsky, Interim Human Resource Director
Juanie Cranmer, Human Resources Manager
Lindy Dunaway, Staff Assistant III
ge
CALL TO ORDER
January 15, 2014, Civil Service Commission meeting was called to order at 9:10 A .M. by Chair
Orenstein.
AGENDA ITEM NO. 1 - APPROVAL OF MINUTES
COMMISSION ACTION: Upon motion by Co mmissioner Feth-Michel, seconded by Commissioner
Harden, and carried ( 5); IT IS SO ORDERED that the minutes of
the October 16, 201 3,
Commission meeting are approved as corrected.
COMMISSION ACTION: Upon motion by Co mmissioner Feth-Michel, seconded by Commissioner
Harden, and carried (5 ); IT IS SO ORDERED that the minutes of th
e December 18, 2013,
Commission meeting are approved as amended.
AGENDA ITEM NO. 2 - PUBLIC EXPRESSION
The Commission welcomes participation in their meetings. This item is limited to matters under
the jurisdiction of the Commission which are not on the posted agenda and items which have
not already been considered by the Commission. The Commission limits testimony on matters
not on the agenda to three (3) minutes per person. No action will be taken.
Chair Orenstein requested an amendment to the public expression. Discussion ensued with
agreement amongst the Commissioners.
No public expression.
 CIVIL SERVICE COMMISSION - SUMMARY/ACTION MINUTES – JANUARY 15, 2014 P
AGE
2
AGENDA ITEM NO. 3 – RULE INTERPRETATION - DISCUSSION AND POSSIBLE ACTION
Certification of Eligible Candidates
PRESENTER/S: Juanie Cranmer, HR Manager
Greg Guisti, Department Head, UC Cooperative Extension
Mr. Guisti informed the Commission that there is a current vacant posit ion for Office Service s
Supervisor within his department. After interviewi ng the five names on the certif ication list an d
determining that none of the candid ates met the Departme nt’s needs, he requested additional
names. Hu man Resou rces decline d, siting Civil Serv ice rule VII, section 2, B Certification of
Candidates.
Mr. Losak, County Council, advised the Commission that the entire premise of the Civil Service
system is t hat applican ts are certified based on receiving the highest scores. Ms. Cranmer
provided information regarding the certification process for the Commission.
Ms. Weselsky, provided clarificat ion that the Of fice Services Supervisor is a support position
used by many depart ments county wide an d therefore has a broad job description. Th
e
Certification List in que stion has in dividuals who have the basic skill set to succe ed, with the
training provided in the probationary period.
Commissioner Feth-Michel asked w hat the prot ocol was if the Department Head didn’t feel the
class spe cification or exams fit the department needs. Ms. Cranmer stated that a ccording to
CSC Rule III, the Dep artment He ad is aske d to attach a job description spe
cific to the
department when submitting a staffing request. But exams can not be changed every time to be
specific to individual departments, and are left broad within the scope of the job.
Discussion ensued with the Commi ssion que stioning whether granting a variance t o the Civil
Service rules as request ed by Mr. Guisti was appropriate as opposed to using the p robationary
period as defined in Civil Service rules.
COMMISSION ACTION: Upon motion by Commissioner Harden, seco nded by Commissioner
Poplawski, and carried (5/0); IT IS SO ORDERED that the Department s request fo r a variance
of the certification be denied.
COMMISSIONER POPLAWSKI EXITS – 10:09 A.M.
AGENDA ITEM NO. 4 – CLASSIFICATION STUDY
Department Information Technology Supervisor
PRESENTER/S: Juanie Cranmer, HR Manager
Ms. Cranmer stated th at the County configuration of technology positions and
changed over time. Health and Hu man Servic es Agency and General Services A
requested the employe e be reassigned directly to General Services Agency –
Services. Human Resources condu cted a classification stu dy and recommends th
be reclassified to IS Tech II.
needs has
gency have
Information
e employee
Brief discussion ensued.
COMMISSION ACTION: Upon motion by Co mmissioner Feth-Michel, seconded by Commissioner
Pacheco, and carried (4/0, with Commissioner Poplawski a bsent); IT IS SO ORDERED that the
reclassification is approved as recommended.
AGENDA ITEM NO. 5 - EMPLOYEE ORGANIZATION
NONE
 CIVIL SERVICE COMMISSION - SUMMARY/ACTION MINUTES – JANUARY 15, 2014 P
AGE
AGENDA ITEM NO. 6 - HUMAN RESOURCES DIRECTOR REPORTS
NONE
AGENDA ITEM NO. 7 - ADJOURN
THERE BEING NOTHING FURT HER T O COME B EFORE T HE COMMI SSION, THE
MENDOCINO COUNTY CIVIL SERVICE COMMISSION IS ADJOURNED AT 10:19 A.M.
Tammi Weselsky
Interim Human Resources Director and Secretary to the Civil Service Commission
3
HUMAN RESOURCES – MENDOCINO COUNTY
DATE:
March 12, 2014
TO:
Civil Service Commission
FROM:
Denise Bartolomei, Human Resources Analyst
SUBJECT:
Application Appeal – Facility Project Specialist I – Lewis
You have before you an appeal from Michael Lewis, applicant for Facility Project Specialist I. The
applicant’s application was screened in accordance with Civil Service Rule IV; Section 2.C and was
subsequently disqualified in accordance with Rule IV, Section 3.A(1), for failing to demonstrate
possession of the minimum qualifications for the class.
Pursuant to Civil Service Rule IV, Section 3.B, the applicant filed a written appeal for the
disqualification from the recruitment.
Facility Project Specialists manage the County’s capital improvement and construction projects from
inception to completion, including, ensuring projects are constructed in accordance with plans and
specifications, the public contract code, and prudent construction project management procedures.
Performing space assessments and financial and administrative studies related to capital improvement
projects, exercise technical and functional supervision of contractors, consultants and support
personnel.
This classification requires an equivalent to graduation from an accredited four-year college or
university with major coursework on construction management, facilities planning, engineering
administrations, construction technology or closely related field. This classification allows experience
to be substituted for up to two years of the education at a rate of two years of experience to one year
of education. Additionally, the Facility Project Specialist I requires four (4) years of progressively
responsible experience in construction project management and capital projects planning; managing
the construction and design of small to moderate size capital improvement and construction projects,
($50,000 - $300,000).
Mr. Lewis did indicate possession of a High School Diploma and some college, but did not provide
degree information or number of units or specific college coursework. The class specification clearly
states the requirements are the equivalent to graduation from an accredited four-year college and the
substitution of experience is for up to two (2) years of the education. While Mr. Lewis has
demonstrated four (4) years of experience to substitute for (up to) two (2) years of education and the
four (4) years of progressively responsible experience, he has failed to demonstrate the required two
years of college-level education (Associate’s degree or equivalent in course units).
Applicant Pool
The applicant pool from this open recruitment consisted of 23 applications; 12 of which were
disqualified for lack of possession of minimum requirements; 11 applicants were accepted for
examination.
Recommendation
It is respectfully requested that you uphold the denial of the appeal of disqualification from the
recruitment for Facility Project Specialist I.
1 of 3
14.01 - FACILITY PROJECT SPECIALIST I- Recruitment Extended!
Contact Information -- Person ID: 19123227
Name:
Michael D Lewis
Address:
Home Phone:
Alternate Phone:
Email:
Notification Preference:
Email
Personal Information
Driver's License:
Yes, California ,
What is your highest level of education?
Some College
Education
High School
Ukiah High School
Did you graduate: Yes
Degree Received: High School Diploma
Ukiah, California
Work Experience
Owner
1/2007 - Present
L&L Construction Service
Hours worked per week: 40
Monthly Salary:
# of Employees Supervised: 0
May we contact this employer? Yes
Ukiah, California 95482
Duties
Operate a small business doing repairs and remodels. Such work includes all aspects of construction
including digging and forming foundations, structural steel, plumbing, electrical, framing, drywall, and
finish carpentry.
Loan Officer
11/2005 - 3/2007
River Mortgage
Ukiah, California
Hours worked per week: 40
Monthly Salary: $0.00
Name of Supervisor:
May we contact this employer?
- Senior Loan Officer
Duties
Personally interviewed applicants; analyzing credit information; and closing various types of home loans.
Reason for Leaving
Housing market crash. Company went out of business
Certificates and Licenses
Skills
Office Skills
Typing:
Data Entry:
Additional Information
References
Personal
3/10/2014 4:23 PM
2 of 3
Personal
Personal
Resume
Text Resume
Attachments
Attachment
File Name
File Type
Created By
mike's resume.doc
mike's resume.doc
Resume
Job Seeker
Agency-Wide Questions
1.
Q: Can you work legally in the United States?
A: Yes
2.
Q: If hired, can you furnish proof of your age? To qualify for appointment, applicants must be a
minimum of 18 years of age unless otherwise specified in the job announcement.
A: Yes
3.
Q: Veterans check here if you are applying for Veteran's Preference Points and attach form DD214
to application (Veteran's Preference Points are given to eligible veterans on certain recruitments)
A: No
4.
Q: Have you ever been convicted of a felony by any court?
A: No
5.
Q: If "yes" give the date and nature of the offense below
A:
6.
Q: What language(s), other than English, do you speak fluently?
A:
7.
Q: What language(s), other than English, do you read and write fluently?
A:
8.
Q: Indicate where you will initially accept employment.
A: Ukiah
9.
Q: Indicate the type of appointment(s) you will accept (check all that apply)
A: Full-Time Regular position (40 hrs per week)
10. Q: Are you currently employed by Mendocino County?
A: No
3/10/2014 4:23 PM
3 of 3
11. Q: Have you ever been discharged or rejected during probation, or resigned under pressure or
unfavorable circumstance? If yes attach explanation(s) explain here.
A: NO
12. Q: Where did you first hear of this job opening?
A: Friend or relative
3/10/2014 4:23 PM
MICHAEL LEWIS
@yahoo.com •
Experience
L&L CONSTRUCTION SERVICE, UKIAH, CA
2007 to Present
OWNER
• Operated a variety of tools, including power saws, planers, jointers, routers, and pneumatic
equipment
• Repaired roofs and flooring, remodeled bathrooms and kitchens, and ensured compliance with all
health, safety, and building code regulations
• Worked on all phases of residential home building, including; foundations, framing, and finish work
• Consulted with clients on progress and issues
• Maintained strict safety standards and procedures
• Prepared bid proposals including materials, subcontracted work, construction activities and
requirements, and labor
RIVER MORTGAGE, UKIAH, CA
2005 to 2006
LOAN OFFICER
• Personally interviewed applicants; analyzing credit information; and closing various types of
consumer loans
RAINBOW CONSTRUCTION, UKIAH, CA
1999 to 2005
JOURNEYMAN CARPENTER/CONSTRUCTION SUPERINTENDANT
• Built projects, including garages, residential homes and additions from start to finish using hand tools
and air tools associated with carpentry
• Oversaw work crews on the construction of residential, commercial, and public works buildings
• Completed complex, custom detailing work including: stairs, layout and design
• Proactively managed and ensured complete customer satisfaction for all custom work
• Worked on all phases of residential home building, including; foundations, framing, and finish work
• Played a key role in gutting and refurbishing retail stores into offices
• Consulted with clients on progress and issues
• Maintained strict safety standards and procedures
• Managed residential and commercial construction projects, including multi-unit housing, retail and
office space, and schools
• Hired and supervised construction workers and sub-contractors
• Interacted with architects, owners, building inspectors, utility representatives, and subcontractors
• Provided in depth knowledge and understanding of specific state laws and regulations
• Scheduled and supervised crews, while maintaining safe working conditions
• Managed multiple meetings with utility agencies
• Managed all activities of construction projects with carpenters, electricians, plumbers, and concrete
finishers
• CONSTRUCTION SUPERINTENDENT PROJECTS: Oak Manor Elementary School-modernization
phase 1, Nokomis Elementary School modernization; Jefferson Elementary School modernization;
Lake County Transit Authority; Mendocino Animal Shelter, Alpha Analytical and Joy Ward Accounting
building
•
JOURNEYMAN CARPENTER: Meadow View Middle School Multipurpose Room; CDF Air Attack
Base at Sonoma County Airport: Parkside Elementary School Multipurpose Room in Sebastopol,
addition to Sonoma Cutrer Winery
JOHN JESSEN CONSTRUCTION, SALINAS, CA
1987 to 1998
JOURNEYMAN CARPENTER FOREMAN
• Specialized in cutting and stacking roofs and building stairs. Walked with inspectors during
inspections. Supervised crew of 15 men in the framing of residential homes. Translator for members
of the crew who spoke only Spanish
MCCORMICK PACIFIC, SALINAS, CA
1993 to 1994
ASSISTANT SUPERINTENDENT
• Worked closely with sub-contractors and followed direction of the general superintendent, Seymor
Sterling, to complete the building of Home Depot and Target
ALBERTSONS, UKIAH, CA
1984 to 1986
JOURNEYMAN CHECKER
• Balanced cash drawer daily
• Accurately and efficiently operated cash register and filled orders, keeping waiting time for customers
to a minimum
Education
UKIAH HIGH SCHOOL, UKIAH, CA
H.S.
SAN JOSE UNIVERSITY, SAN JOSE, CA
Building inspection course
1998 ICBO Building Inspector Certificate
1998
Skills
•
•
•
•
•
•
•
•
•
•
Problem solver
Team player
Highly organized
Dependable
Supervisory Skills
Knowledge in computer software including word processing and spreadsheets
Knowledge of project management techniques relating to construction projects
Competent on laws, codes and ordinances related to construction as well as public contract codes
and other laws.
Knowledge in the use of CADD, Shuretrak and Primavera.
Project management experience with Mendocino County.
Licenses
Real Estate Salesperson License, State of California Department of Real Estate (current)
Attention: Mendocino County Human Resources Department
I am writing in response to your email informing me of my non-acceptance to continue in the
recruitment selection for FACILITY PROJECT SPECIALIST I. I would like to formally appeal this decision
which was based on the definition of equivalent Experience & Education. Please see the following
expanded information from my resume that demonstrates my experience in detail in addition to the
notation below.
EXPERIENCE
Laborer (2 years), Apprentice Carpenter (4 years), Journeyman Carpenter (9 years) - Total 15 Trades
Experience
Foreman (8 years) & Construction Superintendent (5 years) - Total 13 years supervisory experience
•
•
•
•
•
•
Managed contractors, consultants & design team
Built over 200 homes and many commercial buildings using various building techniques
o stick frame/balloon frame
o concrete tilt-up
o masonry
o metal buildings
o Metal stud framing
Supervised the Modernization of three schools
o Nokomis Elementary School, Ukiah
o Oak Manor Elementary School, Ukiah
o Jefferson Elementary School, Cloverdale
Supervised two public works projects
o Mendocino County Animal Shelter, Ukiah
o Lake County Transit Authority, Lower Lake
Supervised remodel of Alpha Analytical building, Ukiah
Supervised the building of the Joy Ward, CPA building, Ukiah
KNOWLEDGE
•
•
•
•
•
•
worked closely with engineers and architects in creating blueprints and specifications
highly skilled in reading blueprints and detailed specifications
knowledge of all aspects of the bid process
negotiating contracts
competent in CADD, Shuretrak, Primavera and MS Project
6 months program at San Jose State University in construction technology
o ICBO certified Building Inspector see attached (license inactive)
•
Extensive experience in all construction phases such as;
o pre-job walk through
o planning
o bidding
o job mobilization/office setup on site
o soil amendments and erosion control
o footings
o reinforced steel
o in-slab rough plumbing
o in-slab rough electrical
o concrete placement
o wall layout
o wall construction
wood studs
metal studs
concrete tilt-up
masonry
o shear wall layout and nailing schedule
o hold down and strapping locations per plans
o roof structure
cut and stack
wood trusses
metal beams/purlins
sheathing
o rough plumbing
o rough electrical
o rough mechanical
o roofing
composition
standing seam metal
concrete
hot tar
shake shingles
o exterior windows and doors
o exterior finish
stucco
wood siding
metal siding
masonry
o interior finish
•
o finish electrical
o finish plumbing
o finish mechanical
o finish flooring
o finish landscape
planning schedules
o developed critical path using MS Project
o held weekly meetings with Owner, Architect, and all necessary Sub-contractors
o maintained daily logs
o Maintained a detailed Request for Information (RFI) log
o Maintained a Request for Proposal (RFP) log
Notation : In the job description it states "equivalent to graduation from a four-year college ". As well
as that "two years field experience equals one year of college”. At no time in job description does it
state 'a college degree' is required (possibly inferred, but not required), as such I would submit that my
experience more than fulfills the requirement for this entry level position as described in the Job
Summary, Distinguishing Characteristics and Duties listed in the recruitment. While this may seem to be
a legal technicality, it is extremely relevant in this case.
As my resume demonstrates, I have worked in the construction field for over 28 years. I have extensive
experience managing projects, planning, scheduling and budgeting. By using my knowledge of
construction methods, was able to get the jobs done on or under budget. I have participated in projects
from assembling specifications, validating conceptual design through breaking ground, setting
foundation forms, erecting walls, plumbing, electrical, cutting roofs, shear wall, roof sheathing, and
finish work. I am a seasoned professional in every aspect of managing and supervising all types of
construction projects. I have successfully managed sub-contractors, consultants and designers.
I possess the experience and ability to successfully perform the FPSI job description duties and
respectively request that you reconsider me in this recruitment process.
Thank you in advance for your consideration,
Michael Lewis
HUMAN RESOURCES – MENDOCINO COUNTY
DATE:
March 12, 2014
TO:
Civil Service Commission
FROM:
Juanie Cranmer, Human Resources Manager
SUBJECT: Examination Appeal – Massey Examinee for Sheriff’s Sergeant Exam
You have be fore you an appeal of exam ination from Or ell Massey , exam inee for Sheriff’ s Sergeant
examination conducted on February 4, 2014. Pursuant to Civil Service Rule V.5.D, Mr. Massey filed a
written appeal within five (5) calendar day s of re ceiving notific ation of his passing exam score and
ranking on the eligibility list. Examinees may appeal on the grounds of:
a) Erroneous scoring of examination.
b) Unfair or improper conduct of examination.
c) Fraud, bias, or error in rating resulting from
physical or medical examination.
or al, unassembled, perfor mance,
Mr. Massey has appealed on item a) Erroneous scoring of examination.
As stated in his appeal (attached), Mr. Massey
h as appealed for not receiving Veteran’ s Preference
points in his final passing score. Mr. Massey did no t submit form DD214, as stated on the application
(see page 2 of Mr. Massey ’s applic ation attached ), nor di d he subm it hi s DD214 on or by the
examination date of February 2, 2 014, as required b y Civil Service Rule IV, Section 4.A. Mr. Massey
did not submit his DD214 with his appeal dated February 13, 2014. However, it was received by Human
Resources on February 18, 2014.
After review of the appeal and the corresponding ap plication processes and Civil Service rules, HR was
unable to substantiate an d grant Mr. Massey ’s app eal of erroneous scoring in the exa mination. See
attached response to Mr. Massey, dated March 12, 2014.
Recommendation
It is respectfull y requested that you uphold the denial of Mr. Massey’s appeal of Sheri ff’s Sergeant
examination.