CJSL Player/Coach Registration

CJSL Player/Coach Registration
Cosmopolitan Junior Soccer League has a new Player/Coach/Team registration system which stated in Fall 2009 season,
for teams to use to register players, print passes print rosters, add and drop players/coaches and release players or
reassign players to a new club/team. This system replaces any previous system. Below are several IMPORTANT Policies
and Procedures that must be followed in order to register any players or coaches. Please follow ALL of the steps below:
1. Before you begin PLAYER Registration your TEAM must be Registered in CJSL. Contact Your Youth Coordinator to
verify your team is registered - ONLY CLUB Youth Coordinators/Registrars/ Secretary’s or Club Level personnel
may register teams.
2. Pass must match the players Proof of Birth EXACTLY – for example do not put Joe if the name on the Proof of
Birth is Joseph.
3. Rosters and Passes must match. If you have 11 players on your roster you must submit 11 passes. Submitting 7
player passes now and 4 later will NOT be Accepted. Passes will only be validated when all of passes are
submitted to match roster
4. Passes and Rosters MUST be submitted at least 10 days prior to the first week of season.
5. After week 1 passes must be submitted by Tuesday to receive the pass by following Friday after 6:00 PM.
NEW players, - players that did not register last year with CJSL will need to hand in copies of their PROFF of BIRTH. The
following the following proofs of Birth will be accepted and only these:
1. Birth certificates issued in the United States or Canada.
a. All foreign Birth Certificates:
1. Copy of Original is RREQUIRED along with
2. Copy of the Birth Certificate translated into English by a certified translator and stamped with their
respective seal
2. Passport issued by the United States of America or by a recognized foreign country.
3. Certificate of Naturalization issued by the United States Immigration and Naturalization Service.
4. Alien registration card issued by the United States Immigration and Naturalization Services or the United States
Customs Service.
Returning Players If you played in CJSL last year you do not need to hand in new proof of Birth. HOWEVER you must
submit your previous year pass as proof of Birth. If you do not submit your old pass new ones will NOT be validated.
All Coaches must hand in a Copy of their Risk Management Clearance email. Please contact Eastern New York to get a
copy. If adding a coach -
1 – Log-in
Go to http://www.cjslmanagement.org- You can hold down control key and click to open web link. - Below is page that
will open.
Club Youth Coordinators, Registrars, and Secretary’s will be able to see and manage their respective teams within their
Club. Team managers and coaches can manage their teams. All Clubs and Teams who are in good standing and
Registered their club’s teams will be able to see their respective teams under “Your Teams”. Players who were on a
previous year’s team and whose team is again registered for the new season will be rolled forward with new season
team.
Dialog Box 1
Username is the first 6 letters of your LAST NAME and the first
2 letters of your FIRST NAME. ALL LOWER CASE
For example Patricia McCarthy would be: mccartpa.
Password is currently set to: password – all lower case You will
reset your password in the next step
If you cannot log in please contact your club Registrar.
2 – Change Password
All Youth Coordinators, Registrar’s Secretary’s Team Managers and Coaches must have a UNIQUE email address. There
are companies that offer free e-mail accounts.
Dialog Box 2
1. Click on My Account
2. Click on Edit
3. If you need to change your
email address.
4. TYPE IN A NEW PASSWORD.
Make sure you remember the
password – You will need to
use it when you Log- in
5. Re-TYPE IN THE NEW
PASSWORD. Make sure you
remember the password, and
it matches the first one.
6. Click on Save to complete
New Password as your Log-in
2 – Free Agent Mode
From the end of one season approximately July 1 until start of next season approximately September 1 Players may
change Teams and or Clubs without any constraints. Once the season begins, again approximately September 1 players
will be constrained by the CJSL Rules and Regulation regarding transfers and drops.
Once your team is Registered your Club and team will be listed on the left.
Dialog Box 3 If the
team you are managing is registered in CJSL your Club and team will be listed on the left.
This should be your
username
This is a list of teams
you are allowed to
manage based upon
your Club role - Youth
Coordinator, Registrar,
Coach/Mgr.
Dialog Box 4
1. Click on Roster to
View Players, ADD,
Release or Reassign
Players.
***** PLAYERS WILL ONLY BE RELEASED – NOT DROPPED IN FREE AGENT MODE.
Drop Tab will NOT be visible during Free Agent Mode*****
Dialog Box 5
1. Team is Free Agent
mode (Roster Accounting
Rules are Off. Team may
reassign or release players
without ENY Player
Release Transfer Form.
Team may also ADD
players but must make
sure they do not have
more than the active
roster size when they
submit roster and team is
out of Free Agent Mode
2. Must submit Roster
before being able to Print
Passes or Roster
3. Once submit Roster
you cannot un-submit
Roster action is final
Once Roster is submitted Team is NOT IN Free Agent mode (Roster Accounting Rules are ON.)
Dialog Box 6
3. – Player Add Drop Release
Add Player, Drop Player, History, print Passes, Roster, Reassign Player, reinstate player, Release Player
Dialog Box 7
List of Players
Who are on your rosters
that are currently active
eligible to play
Active Roster Size # of
players currently on
roster.
Season Roster # of
Player this team has
rostered over seasonal
year
ADD a Player – Click on
Add player tab below is add
player page
Dialog Box 8
ALL MANDATORY FIELDS ARE
HIGHLIGHTED BY A *.
Mandatory fields are designated by
ENY
ALL Players must use the EXACT LAST
NAME and FIRST NAME that are
LISTED on their PROFF of BIRTH. NO
EXCEPTIONS. If a pass is submitted
for validation and Pass has a
different Name than the one on Birth
Certificate pass will not be will be
validated (stamped).
ADD player info continued on next
page
Dialog Box 9
To review the player’s info you added
click on preview then Click on Save
Player Release - Players are allowed to transfer from one team or club to any other club or team they desire
during “Free Agent Period”. Free Agent Period is technically from July 31 to August 31 each seasonal year. During the
CJSL season players wishing to transfer to another team must complete Eastern New York Player Release form and
hand their old pass into the CJSL Office. During Free Agency period players do not have to complete a player release
form nor hand in their pass. HOWEVER, During the CJSL season and during Free Agency Period players must be
released in order for the player to register with another team.
Dialog Box 10
During Free Agency Period – Player will be released as soon as you click release
1. Click On Player
Release Tab
2. Click on Radio
button for player
releasing
3. Then Click Release Player becomes
unaffiliated
During CJSL Season Player will not be released until ENY Player Release form is endorsed by all required
parties and handed into CJSL Office along with Player’s pass and required Transfer fee $25.00 per player is paid.
Dialog Box 11
Player Released will
not come off roster
until ALL
Requirements are
met.
All rules regarding Active
Roster and Season Roster
Size will be followed
DROP PLAYER IS ONLY Dialog Box 12 USED DURING CJSL SEASON AND WILL NOT RELEASE THE PLAYER.
During Free Agency Period players must be released. 1. To Drop a player click on Drop tab
Dialog Box 9
1. Click on Radio
button for player
dropping
2. Then Click Drop –
All rules regarding
Active Roster and
Season Roster Size
will be followed
REINSTATE PLAYER IS ONLY USED DURING CJSL SEASON AND WILL ONLY BE USED TO REINSTATE
PLAYERS ACCIDENTLY DROPPED. Player pass must be turned into CJSL Office.
Dialog Box 13
1. To Reinstate a
player click on
Reinstate tab
2. Click on Radio
button for player
3. Click Reinstate
PRINT PASSES will create a pdf file for passes – need to insert BLANK watermarked cardstock
passes into your printer – if the paper is not blue and white and does not say Game for All Kids – you do not
have the right blank passes
Dialog Box 14
1. Click on Print
Passes Tab
2. This Check box is to
print passes for entire
team including
coaches
3. This Check box is to
print individual passes
]
4. Click on print to
create pdf pass page - new window opens
from which you send
passes to your printer
Dialog Box 15
Need to insert BLANK cardstock passes into your printer Cardstock paper must look like sample
below.
PRINT PASSES
will create a
pdf file for
PASSES –
need to insert
BLANK
cardstock
passes into
your printer
Cardstock
paper must
look like
sample to left.
Dialog Box 16
ALL CJSL Teams Must
use the Passes as
shown left from USYS
and MUST contain the
disclaimer on the
White Part of pass in
order to be valid.
Disclaimer states
“VALID ONLY FOR US
YOUTH SOCCER
RECOGNIZED
PURPOSES
PURPOSES
PRINT ROSTER will create a pdf file for Roster – need to insert BLANK cardstock passes into your
printer Cardstock paper must look like sample below.
Dialog Box 17
1. Click on Print
Roster Tab
Dialog Box 18
Roster that will be created will be a pdf file that can be printed on regular white paper
3 –Create Content - New Team or a New Coach New Team – ONLY Club Youth Coordinators and
Club Registrars can create NEW TEAMS.
1. Click On Create Content - to add a team or coach. Again –
ONLY Club Youth Coordinators and Club Registrars can create
NEW TEAMS. Youth Coordinators and Registrars can Add a Coach
or Manager in to any team in their Club. Coaches and Managers
can add Coaches and Managers for the Teams they coach or
manage only.
Dialog Box 19
Dialog Box 20
Add a Coach a Manager
1. Click On Manager to add a Coach or
Manager Youth
Coordinators and
Registrars can Add a
Coach, or Manager
to any team in their
Club. Coaches and
Managers can add
Coaches and
Managers for the
Teams they coach or
manage only.
Dialog Box 21
Add a Team go to dialog Box … for next page
1. Click On Team - to
add a CNEW TEAMTeam Youth
Coordinators and
Registrars can Add a
NEW TEAM ONLY.
Coaches and
Manager in cannot
ADD a NEW TEAM
Add a Coach a Manager - ONLY Registrars and Youth Coordinators can ADD Registrars and Youth
Coordinators
1. Here you ADD a Manager
a Coach Registrar or a Youth
Coordinator. Add anyone
other than a team or player
Dialog Box 22
2. ALL MANDATORY FIELDS
ARE HIGHLIGHTED BY A *.
ALL COACHES, Managers,
Youth Coordinators
Registrars, MUST ENTER Info
EXACTLY Same AS Risk
Management Clearance
Email for example: If name
on Risk Management email is
John DO NOT PUT Johnny or
Jack
3. ALL COACHES, Managers,
Youth Coordinators
Registrars, MUST
HAVE a Unique E-mail
address or system will not let
you enter person
Dialog Box 19 Add a Coach a
Manager
1. Click arrow to
enter either coach or
manager
2. Click on Save
Dialog Box 23
Add a Coach a Manager
1. YOU MUST CLICK
ON AFFILIATIONS
TAB TO ASSOCIATE
COACH WITH TEAM
Dialog Box 24
Add a Coach a Manager
MUST CLICK ADD to
ASSOCIATE COACH
WITH TEAM
Dialog Box 25
Add a Coach a Manager
1. Select team from
the list you can
manage
2. Select Coach
Manager or role
person entered has
3. Click ADD
Dialog Box 26
Add a Coach a Manager
This show Teams
that the Coach or
Manager is
affiliated with Click
roster to view
roster
Dialog Box 27
Add a Team
ONLY YOUTH COORDIATORS and
REGISTRARS CANN ADD TEAMS
1.
are
Team Name; Club; Age Group and Division
All Mandatory Fields
2.
Click Save
**Now you can to Your Teams list click on roster to add players Dialog Box 4 then Dialog Box 6. To Add
Coaches and Manager go to Create Content - Manager Add and then affiliate the Coach and Manger with this
team (Dialog Boxes 16 - 23) **
Reassign Player - Players are allowed to transfer from one team or club to any other club or team they desire
during “Free Agent Period”. Free Agent Period is technically from July 31 to August 31 each seasonal year.
To Reassign a player in either Free Agent Period or During the CJSL season Players must be RELEASED
BEFORE the player can be reassigned to another team.
1. During the CJSL season players wishing to transfer to another team must complete Eastern New York
Player Release form and hand their old pass into the CJSL Office. The office will after receiving the
pass and form transfer the player.
2. During Free Agency period players do not have to complete a player release form nor hand in their
pass. You must have the correct spelling of the Player Name and his Date of Birth.
Dialog Box 28
Reassign Player into your Club or Team
1. Click on Reassign
Player tab
2. ALL MANDATORY
FIELDS ARE
HIGHLIGHTED BY A *.
Player you wish to
reassign to your team
must have been
released first. All
fields must match
with players existing
information or player
will not be transferred
3. Click on Reassign
Player