Supervision mission March 2014

Transcription

Republic of Zambia
Smallholder Livestock Investment Project (SLIP)
Supervision report
Main report and appendices
Mission Dates:
Document Date:
Project No.
Report No:
1-9 March 2014
21-Apr 2014
1319
3424-ZM
East and Southern Africa Division
Programme Management Department
Republic of Zambia
Supervision report - Mission dates: 1-9 March
Contents
Abbreviations and acronyms
iii
A.
Introduction
1
B.
Overall assessment of SLIP implementation
1
C.
Outputs and outcomes
4
D.
SLIP implementation progress
7
E.
Fiduciary aspects
10
F.
Sustainability
13
G.
Other
14
H.
Conclusion
14
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Appendices
Appendix 1: Summary of project status and ratings
15
Appendix 2: Updated logical framework: Progress against objectives, outcomes and outputs
19
Appendix 3: Summary of key actions to be taken within agreed timeframes
29
Appendix 4: Physical progress measured against AWP&B, including RIMS indicators
31
Appendix 5: Financial: Actual financial performance by financier; by component and disbursements
by category
45
Appendix 6: Compliance with legal covenants: Status of implementation
47
Appendix 7: Knowledge management: Learning and Innovation
51
Annex I:
List of People Met
55
Annex II:
Action Plan of the 2014 ZCPMT Workshop
57
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Abbreviations and acronyms
AA
ADC
ADP
AFDB
ARW
AWPB
BIA
CBPP
CTTBD
CVRI
DCS
DCSU
DLD
DVLD
DVO
DVS
ECF
FISP
GART
GRZ
IEC
IFAD
KM
LDAHP
LO
LPSU
MACO
MAL
M&E
MEM
MIS
MLFD
MTR
OIE
PC
PCR
PCU
PSC
PSU
SAPP
SDR
SLIP
SLIP E
SOE
S3P
TA
TADs
TORs
USD
VA
WA
WB
ZMK
ZPPA
ZCPMT
Agricultural Assistant
Animal Disease Control
Animal Draught Power
African Development Bank
Annual Review Workshop
Annual Work Plan and Budget
Beneficiary Impact Assessment
Contagious Bovine Pleuro-pneumonia
Centre for Ticks and Tick-Borne Diseases
Central Veterinary Research Institute
Disease Control Specialist
Disease Control Sub-Unit
Department of Livestock Development
Department of Veterinary and Livestock Development
District Veterinary Officer
Department of Veterinary Services
East Coast Fever
Fertiliser Input Subsidy Programme
Golden Valley Agricultural Research Trust
Government Republic of Zambia
Information Education Communication
International Fund for Agricultural Development
Knowledge Management
Livestock Development and Animal Health Project
Livestock Officer
Livestock Production Sub-Unit
Ministry of Agriculture and Cooperatives
Ministry of Agriculture and Livestock
Monitoring and Evaluation
Monitoring and Evaluation Manager
Management Information System
Ministry of Livestock and Fisheries Development
Mid Term Review
World Organisation for Animal Health
Project Coordinator
Programme Completion Report
Project Coordination Unit
Project Steering Committee
Procurement Support Unit
Smallholder Agribusiness Promotion Programme
Special Drawing Rights
Smallholder Livestock Investment Project
SLIP Enhancement
Statement of Expenditure
Smallholder Productivity Promotion Programme
Technical Assistance
Trans-boundary Animal Diseases
Terms of Reference
United States Dollar
Veterinary Assistant
Withdrawal Application
World Bank
Zambian Kwacha
Zambia Public Procurement Authority
Zambian Country Programme Management Team
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A.
Introduction1
1.
The International Fund for Agricultural Development (IFAD) fielded a Mission to the Republic of
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Zambia during the period 1 to 28 March 2014 to supervise and, where required, provide
implementation support to the four Programmes in the county portfolio. This Aide Memoire
relates to the Smallholder Livestock Investment Project (SLIP) supervision and implementation
support. The specific objectives of the Mission were to: a) undertake a detailed review of
implementation of the 2013 Annual Work Plan and Budget (AWPB); b) review the preparedness
for and progress in implementing the 2014 approved AWPB and provide any implementation
support to the different implementing agencies as needed; c) undertake field visits to interact
with the beneficiaries to assess benefits reaching them and receive their views on how
improvements can be made and systems created sustained; d) review fiduciary aspects,
focussing on financial management, disbursement and procurement issues and assess the
provision of counterpart funds in terms of amount and timeliness, and compliance with loan
covenants; e) overview of issues affecting sustainability related to institution building, rural poor
empowerment, beneficiary participation, responsiveness of service providers and exit strategy;
f) Given that SLIP implementation is nearing completion (September 2014) the Mission will
check to ensure that the necessary activities needed to bring the Programme to a logical
conclusion are being undertaken; and g) check actions taken on last Mission’s
recommendations.
2.
The Mission met with Mr Julius Shawa, Permanent Secretary, Livestock, Ministry of Agriculture
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and Livestock (MAL). Discussions were held with SLIP’s Project Coordination Unit (PCU) to
discuss issues related to the Project’s implementation progress and exit strategy. The mission
participated in the Zambia Country Programme Management Team (CPMT) Workshop held in
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Livingstone (Southern Province) from 3 to 5 March 2014. The action points arising is
included in Annex 1. Farmers from the Kazungula Cooperative were brought to Livingstone to
discuss their experiences with regard to losing their livelihoods due to Contagious Bovine
Pleuro-Pneumonia (CBPP). The list of people met is attached herewith as Annex I.
3.
A wrap-up meeting was held on the 26 March 2014 in Lusaka and attended by representatives
of the relevant government departments and the implementing units. The meeting discussed
the Mission’s findings, conclusions and recommendations as contained in the draft Aide
Memoire. The Aide Memoire was subsequently finalised and signed by Mr Shawa and the IFAD
Mission Leader.
4.
The Mission would like to express its appreciation for hospitalities and courtesies extended by
the Government of the Republic of Zambia (GRZ) in the conduct of its work. The Mission also
thanks the SLIP PCU staff for the assistance provided to the Mission.
B.
Overall assessment of SLIP implementation
5.
Programme implementation progress is generally satisfactory. Although the programme has
been implemented over six years, the effective implementation period is actually five years. In
2008, the first year of implementation, only the Government provided resources for control of
the targeted animal disease – the East Coast Fever (ECF) and the Contagious Bovine PleuroPneumonia (CBPP). The Programme only provided support services. .Over the six years SLIP
has supported policy and strategy development for livestock production and disease control.
The capacity of the Disease Control Sub-unit (DCSU) of the Department of Veterinary Services
(DVS) and the Central Veterinary Research Institute (CVRI) has been strengthened to cope
with future outbreaks of economically important livestock diseases. ECF and CBPP strategies
for Zambia were finalised in 2010. SLIP has trained 83 officers. Fifty-seven officers were trained
in CBPP sero-surveillance techniques and 26 in ECF control. A total of 400 officers (333 male
and 67 female) have been trained and included District veterinary officers, livestock officers,
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Mission composition: The Mission was led by Ms Abla Benhammouche, IFAD Country Director with the participation of
Edward A’Bear Project Management Expert/Deputy Mission Leader; Mr Dick Siame National Programme officer; Mr Shakib
Mbabaali Agricultural Economist; Mr Bernardino Fortuna, IFAD Finance Officer; and Ms Karima Cherif, Communications/
Monitoring and Evaluation Expert
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The Programme Coordination Unit team consisted of Ms Olive Chiboola, Project Coordinator; Mr Clement Mwafulirwa,
Monitoring and Evaluation Manager; and Mr Douglas Chisoko, Financial Manager.
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laboratory technicians and veterinary assistants. These officers are working in CBPP and ECF
affected districts.
6.
Many activities had been scaled down especially under the Animal Disease Control component
as 2013 was the last full year of operation. The usual vaccination campaigns for the two
diseases, ECF and CBPP, that SLIP is mandated to support were missing. This is attributed to
delays in the procurement of immunisation materials for ECF (although stabilate was available)
and that GRZ had budgeted to undertake the CBPP vaccination campaigns. Similarly, materials
could not be procured in time for the CBPP sero surveillance. Selective ECF immunisations
were however supported in Southern Province (two districts in the first round) and all districts in
Eastern Province for the second round– although very late. When it was realised that GRZ
could not meet the campaign costs as originally planned, SLIP supported the north-western
province vaccinating districts while the World Bank (WB) funded Livestock Development and
Animal Health Project (LDAHP) supported the western province vaccinating districts. Thus,
SLIP managed to immunise only 23,533 calves in 2013; compared to 66,000 in 2012. For
CBPP, since SLIP provided the vaccines, 366,965 cattle were vaccinated in both Western and
North-western provinces; with the assistance by LDAHP for the latter. This is compared to
420,891 in 2012.
7.
Disease Control Development sub-component: SLIP produced ECF and CBPP prevalence
maps to inform stakeholders on the extent of the disease and control strategies to follow.
Almost all activities were implemented in July to December 2013 because the DCSU officers
could not hold their planning workshop in the absence of the Disease Control Specialist and
have main duties for the DVS and insufficient time allocated for SLIP activities. Allowances for
these Officers were withdrawn in September 2013, leaving even less incentives to undertake
SLIP activities. Examples of activities not implemented despite having budget lines include:
(i) development of information, education communication (IEC) materials for ECF/CBPP; and
(ii) the holding of the CBPP national stakeholders workshop to discuss what the project had
done and the way forward. The key lesson is that to achieve project objectives, part-time
government officers are not the best option. It is preferable to employ full time officers to run
components guided technically by the line department’s focal persons.
8.
In the ECF management and research sub-component, SLIP has facilitated immunization
against ECF and holding of planning and post review workshops to review and share
experiences. ECF research effort is directed at: a) ECF sero-epidemiological surveys in
Central, Lusaka and Northern Provinces; b) conducting ECF pre and post immunization sero
surveys in Eastern and Southern Provinces; and c) ECF vaccine production. Calf immunization
against ECF started in 2008. The Project has provided stabilates, immunization materials and
logistical support for carrying out the bi-annual ECF immunization campaign.
9.
The annual immunisation figure of calves rose from 17,591 in 2008 to 66,504 in 2012.
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Cumulatively to 31 December 2013, 224,968 calves have been immunized, representing 46%
of appraisal targets of 486,500. Mainly as a result of SLIP and other vector control methods,
like spraying and dipping, participation of farmers has increased as they now organise
themselves and assemble calves for immunization and pay for the cost of vaccine. The number
of beneficiaries has risen from 5,337 in 2008 to 63,966 in 2012. Field officers have been trained
in different areas, including ECF diagnostics for staff in non-immunizing districts, ECF control
and diagnostics for staff in immunizing districts, and IFAT techniques for staff from CVRI and
MRI. A total of 126 officers, mostly veterinary assistants are covered of which 50 (40%) are
female.
10.
ECF Management during 2013 was limited by the prolonged procurement of ECF immunisation
materials. In previous years, the delivery of stabilates had been the major constraint. From the
start of the SLIP ECF programme, farmers were encouraged to pre-pay for calves to ensure a
good and well planned service delivery. Two key lessons have been learnt during 2013:
(i) Materials such as needles, ear tags and syringes should be bought 2 years in advance
knowing the lapses of the procurement system; (ii) asking farmers to pre-pay for service implies
guaranteed service delivery. Guaranteed service delivery requires contingency plans in case
there are unforeseen issues. Only two districts, Kalomo and Monze in Southern Province were
immunised during the April and May window. They were selected because: (i) they have been
the best two performing districts; and ii) they have practiced the pre-paid system since
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inception. Kalomo had only spent a third of their campaign operations funds from 2012.
SLIP/DVS secured funds for Monze.
11.
Pilot vaccine production: CVRI is now poised for a good year in 2014 as all the necessary
ingredients are in place. Due to the delays to procure the reagents, there was a heavy mortality
of ticks which will limit the doses that can be produced. CVRI is rebuilding the tick colony
through normal breeding and field collection. The 2014 cycle is planned to begin in April 2014 to
produce the first stabilates ready for January 2015. After the experience of poor quality of
Chitongo stabilates received in Kalomo district in 2013 and previous experience with Katete
stabilates sent to Eastern province in 2012, this has highlighted a quality control issue at CVRI
that needs to be investigated and corrective actions taken. The review needs to investigate the
controls and checks during receipt of stabilates, storage, transport and delivery to the districts.
12.
The main issues encountered are protracted processes of procurement which often cause
delays in planned vaccinations; insufficient supply of stabilates from the Centre for Ticks and
Tick-Borne Diseases (CTTBD) – the only source of supply; poor specifications, leading to the
procurement of the wrong materials; and inefficient cold storage and cold chain management
practices at CVRI and in some districts affecting the quality of the stabilate.
13.
CBPP Eradication sub-component: The strategy adopted is annual vaccinations in the
endemic areas of North-Western and Western provinces, abattoir surveillance and trace back
systems, herd monitoring, sero-surveillance in areas where prevalence is less than 1%, cattle
movement restrictions and stamping-out of positive and in contact herds. Before SLIP took over
the CBPP control programme in 2009, the vaccination coverage was 75%. With this coverage,
the CBPP eradication programme could not meet the pre-condition set by World Organisation
for Animal Health (OIE) to eradicate CBPP. To eradicate CBPP, a minimum coverage of 81%
needs to be consistently maintained for five years. When SLIP took over, this minimum
coverage was reached and has kept increasing to 97% in 2012. Ten districts are covered under
SLIP and vaccination coverage ranges from 91 to 97%. Two districts (Kaoma and Kabompo)
have been removed from vaccination and put on active surveillance. Active participation of the
communities has been promoted through intensified sensitisation and supporting CBPP Task
forces by providing them with bicycles and facilitating their meetings; this is important for
surveillance. Other supportive activities include carrying out sero-sampling in all districts
bordering vaccinating districts and any district where CBPP has been detected. Nine districts
are being covered.
14.
Veterinary assistants were trained in CBPP sero-surveillance, sample collection, preservation,
storage and transportation to laboratories. Laboratory technicians were trained to improve their
skills in sample collection, preservation, storage and transportation to the laboratory, analysis
and report production. A total of 82 were trained of which 9 were females.
15.
After the SLIP-E Design mission in August, 2013, clear operational areas were identified for
SLIP and LDAHP. For 2013 vaccinations, due to the GRZ failure to fund the campaigns, LDAHP
and SLIP salvaged the situation since SLIP had already procured vaccines. The operations
funds were provided by the LDAHP in Western Province and SLIP in North-western Province.
Therefore, vaccination campaigns which normally start in September only commenced in
November during the rainy season. This made accessibility to certain parts difficult. The
vaccination had to be prolonged to take advantage of dry spells so as to reach the target
animals. The biggest problem was an apparent shortage of CBPP vaccines in the districts due
to the Eastern part of Sesheke District being initially removed from the vaccination list but
ending up vaccinating. The total vaccines procured for 2013 by SLIP of 850,000 doses for 2012
and 2013 was not sufficient. Zambezi district received 10,000 doses less resulting in the low
vaccination coverage.
16.
A major problem for eradicating CBPP in Zambia is the illegal movement of animals within the
country and across borders. There is also a challenge in the removal of identified CBPP
positive herds due to lack of a Farmer Compensation Facility. Outbreaks in Zambia have
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occurred in recent years in provinces bordering Tanzania and Angola, The CBPP team has
responded swiftly to curtail the disease in new areas.
17.
Smallholder Animal Production Programme – During the SLIP Mid-Term Review (MTR) in
2010, the orientation of the component was shifted from re-stocking to market oriented livestock
production/productivity enhancement. The main activities to be supported are: strengthening of
livestock extension delivery system; and training of staff and producers in livestock farming as a
business. The progress on this revised component remains limited because the implementing
Department of Livestock Development (DLD) is still undergoing capacity building with regard to
staff recruitment and training. The few achievements recorded are:
a)
b)
c)
d)
e)
f)
Strengthening (DLD) through increased staff capacity;
Initiation of the process to develop a livestock development strategy;
Carried out sector analyses for beef, dairy, goats and village chicken;
Training needs assessment for staff and farmers.
Production of manuals on beef, smallholder dairy, goats and sheep, village chickens and
pigs;
Production of a manual on extension methodology.
18.
SLIP received seven IFAD Missions between April to November 2013. These were: i)
Independent IFAD Country Programme Evaluation Mission; ii) COSOP Review Mission; iii)
Country Performance Review Mission; iv) Main SLIP Implementation Support Mission; v) Initial
SLIP Extension Concept Note Development Mission; vi) the main SLIP-E Design Mission; and
vii) follow up support mission in November.
19.
Cumulatively, IFAD had by 31 December, 2013 disbursed a total of SDR 5,907,784.14 (US
$9,127,526.50) or 84.4% (76% in December 2012) of the loan. The project ended the year with
US $1.67 million to spend in the 2014 AWPB; save WA 65 of 2012 amounting to US $365,000
which was disbursed by IFAD in Q1, 2014. Although Government disbursed 100% of its
counterpart fund budget, it was cut to half of the 2012 budget. Beneficiary contribution from
2013 ECF immunisations was minimal due to selective campaigns. Most of the ZMW 570,000
collected was a carry-over from 2012 campaigns. From an AWPB of ZMW of 14,407,886,
project expenditure reached ZMW 9,941,493; being 69% of the 2013 AWPB.
20.
Implementation has suffered delays due to: a) the protracted procurement process which has
negatively impacted on disbursements ;and b) inadequate capacity of the DLD to implement
component 2. The capacity of DLD is being improved but still needs substantial effort to bring it
to a reasonable level for effective implementation.
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Agreed action
1. Investigate CVRI quality assurance
system and make improvements.
Responsibility
CVRI/PCU
Agreed date
April 2014
C.
Outputs and outcomes
21.
The Mission is of the view that SLIP will meet objectives on animal disease control, improve the
capacity of the DLD of MAL and establish systems useful for SLIP-E. Reduced mortality
increases the assets of the smallholder households and enhances their breeding base which
will be sources of improved income and livelihood through increased production of milk, meat,
manure and animal draught power. SLIP has helped increase the capacity of smallholder
livestock farmers to send their children to school.
22.
ECF prevalence has declined from 0.82% in 2008 to 0.79% in 2012 while population in ECF
affected districts supported by SLIP has grown from about 908,233 in 2008 to about 1,300,821
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in 2012 . The reduction of 0.48% out of 1,052,647 implies some 5,000 animals were saved
from ECF which is quite significant to the smallholder farmers as it may imply asset gains and
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Republic of Zambia Country Programme Evaluation Final Draft 20.12.13.
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improved access to animal draught power. During 2008-12, it is estimated that over 201,000
calves out of the annual average total cattle population of about 1,052,647 have been protected
from ECF in Eastern and Southern Provinces; over 50% would have died in the absence of
immunisation. This represents about 76% of the five year cumulative target of about 265,000
calves and 41% of the target for SLIP.
23. The following sections provide an overview of the most significant achievements, implementation
constraints and recommendations for the period under review. In addition, the review aimed at
establishing a more harmonised and systematic reporting system to ensure consistency and
completeness of data. Results of the review are a measurable Logical Framework (Annex 2)
and a more physical oriented schedule of detailed activities implemented by quarter with
achievements (actual) against targets is provided in Annex 4. A number of issues requiring the
attention of SLIP were identified and possible solutions discussed. Details are provided in the
paragraphs that follow hereunder.
24.
Component A: Animal Disease Control. The component‘s main objective is to enable the
MAL – DVS perform its roles and responsibilities in support of poor smallholders livestock
farmers through effective service delivery against ECF and CBPP diseases. It is further divided
into three sub-components: (i) Disease Control Development, (ii) ECF Management and
Research; (iii) CBPP Eradication.
25.
Sub-component A.1: Disease Control Development is directed at building the capacity of
DVS to cope with future outbreaks of economically important livestock diseases by resourcing
and strengthening the CVRI, Regional laboratories and the DCSU. Only a few of the planned
activities were undertaken. This situation was exacerbated by the absence of the Disease
Control Specialist who acts as TA for DCSU.
26.
ECF immunization supervisory visit by DCSU undertaken from 1 to 5 September, 2013 in
Monze and Kalomo Districts of Southern Province. Based on the issues and observations
arising from the DCSU technical back-stopping visit, the PCU remains concerned with the state
of stabilate stored at CVRI and in the field, as this is the second field report of foul-smelling or
discoloured stabilate. A follow-up with CVRI clarified that the foul smell and discolouration of
stabilate experienced in Kalomo was due to shortcomings in the district’s maintenance of the
cold chain. The stabilates for Monze and Kalomo were delivered on the same day by CVRI and
if the cold chain at CVRI was disturbed, then Monze would have had a similar experience.
CVRI further clarified that CTTBD used ordinary serum vials instead of cyrol vials for
packaging; and hence their opening when stored under liquid nitrogen. The PCU advised that a
comprehensive system of checking the quality and packaging of stabilate at delivery needs to
be developed by CVRI beyond the prevailing system of certifying receipt on the delivery note.
Further, a system of first-in first out should be devised as additional batches of stabilate are
received. SOPs should also be enhanced in the maintenance of the cold chain both at CVRI
and district level and with independent quality control checks undertaken regularly. PCU also
advised that the type and size of packaging material should be inserted in future contracts with
CTTBD and all vials should be checked and certified during delivery.
27.
Subcomponent A.2: ECF Management and Research. This sub-component aims at
addressing the ECF disease in two approaches of (i) management and (ii) research.
28.
ECF Management. The main vehicle of controlling and managing ECF disease under the
project is immunisation against ECF of calves aged 4 -18 months in Southern and Eastern
Provinces. For the period under review, with an exception of procurement of immunization
materials and feasibility study for vaccine production at CVRI, all planned activities were
implemented successfully. The non-availability of the DCS derailed the implementation of the
feasibility study.
29.
1 round ECF vaccination campaigns Southern Province (June-July 2013). ECF management
was beset with delayed procurement of ECF immunization materials that saw the first round
being postponed for 9 districts save for Monze and Kalomo. A total of 15,340 calves (or 96% of
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revised district targets) have been immunized in the Southern Province. 2 Round ECF
vaccination campaigns Eastern Province (November-December 2013). In November 2013, due
to pressure by the farmers that had pre-paid their calf immunisation feeds, the DVS requested
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the project to provide funds and immunisation materials bought by CVRI to Eastern Province. A
total of 8,149 calves (or 95.9% of target) have been immunized in the Eastern Province. In
order to scale-up the on-going pilot vaccine production process, an ECF Diagnosis, Tick
Identification and Vaccine Production Training workshop for laboratory staff was held at the
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Zambia Institute of Animal Health, Mazabuka from 15 to 19 April, 2013. Thirty participants (11
females and 19 males) were drawn from CVRI and Regional Laboratories.
30.
ECF Research. ECF Research is directed towards the identification of local strains of ECF in
Central, Copper belt, Lusaka and Northern Provinces. An ECF vaccine production and coordination meeting was held on 24th January, 2013 at CVRI with twenty four participants (7
females) drawn from all personnel who in the past were involved in ECF tabulate research and
production. A technical committee was constituted to spearhead, guide and oversee the ECF
vaccine production at CVRI due to start in 2014.
31.
Sub-Component A.3: CBPP Eradication. SLIP is responsible for supporting the DVS through
institutional support, procurement of CBPP vaccines, testing materials, equipment and logistics
in support of Governments policy objective of eradicating CBPP from Zambia.
32.
The payment and delivery for the remaining 350,000 doses out of a total order of 850,000
doses of CBPP vaccine from BVI was completed in May 2013 and stored at CVRI. The SLIP
2013 AWPB was revised to include allocation of funds for CBPP vaccination. A total of 362,280
vaccination or 81% of target were undertaken in Western (LDAHP funding) and Northwestern
Province (SLIP funding) compared to the 97% achievement of 2012. The period under review
was characterized with three outbreaks of CBPP; two in Shangombo District in Western
Province and one classical case in the Copper Belt Province where a major beef wholesaler,
Zambeef, imported cattle from Tanzania. SLIP funded the investigation for the outbreaks as well
as removal of positive herds on the Copperbelt, as follows: (i) Zambeef had imported the
affected herd of 500 cattle from Tanzania. The DCSU-CBPP Diagnostician through IFAD
support formed part of the investigative DVS team. As per standard procedure contained in the
CBPP Control Strategy, the affected animals, which were 500 in number, were all slaughtered
and destroyed; (ii) In Shangombo District, the sources of infection were animals brought in from
Angola. Until such a time when extensive sensitisation about the disease is done and
appropriate cattle movement restrictions are enforced, these outbreaks will continue to occur.
The DCSU CBPP Team visited the areas and made recommendation but these have not been
addressed by the department and still pose a problem as the positive animals as well as herds
are not being removed systematically as the protocol demands.
33.
SLIP supported five staff: MAL (1) DCSU (2) and PCU (2) to attend a CBPP regional
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harmonisation meeting in Gaborone, Botswana from 15 to 17 December 2013. The purpose
of the workshop was to improve knowledge around practical application in the early detection
and surveillance of CBPP for better management of disease outbreaks and the exchange of
scientific expertise and information to foster relationships amongst laboratories engaged in
CBPP control.
34.
Component B: Smallholder Animal Production with Sustainable access to Animal
Draught Power. This component was created after the MTR of 2010. Against the planned
activities for 2013, little progress has been made. Due to the delay in the completion of manuals
and extension methodology, the other co-dependent activities have also been delayed. The
Training Needs Assessment (TNA) was conducted during March 2013 in selected areas of four
provinces of Western, Southern, Eastern and North-Western in 10 districts and 17 camps. The
total number of farmers who participated in the discussions was 546, whilst for extension staff
was 143. Indications of the TNA so far are that: (i) farmers’ knowledge in improved livestock
production practices is low; (ii) very few farmers are practicing improved, profitable livestock
farming; (iii) business skills in livestock production are very low among farmers; (iv) extension
officers have inadequate technical knowledge in market-oriented livestock production and also
lack good facilitation skills, which can practically be used for training of farmers in profitable
livestock farming. The finalization of the livestock production manuals for Beef, Dairy, Pigs,
Village Chickens, Forage & Pastures, Sheep and Goats final drafts were completed by
December 2013.
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Agreed action
Responsibility
1.
M&E Officer/PMU
2.
3.
Ensure harmonization of reporting tables
Logical Framework, Results Framework,
AWPB and Progress Table.
Develop an e-library in the shared network
where to store all studies, manuals, reports.
case studies, success stories produced by the
project.
Draft a KM Activities Plan in coordination with
NAIS to ensure systematic production of KM
materials.
Agreed date
On-going
M&E Officer/PMU
December
2014
M&E Officer/PMU/NAIS
December
2014
D.
SLIP implementation progress
35.
The PCU continues to be tasked with the following six main functions: a) coordination and
liaison; b) preparation and coordination of the Annual Work Plan and Budget (AWPB);
c) financial management and reporting; d) support to the Procurement and Supplies Unit (PSU)
team in the procurement of necessary goods and services; e) contract management of service
providers (through the DCSU and LPSU); and f) provision of monitoring and evaluation (M&E),
management information system (MIS), knowledge management (KM) and impact assessment
services.
36.
Coordination and liaison: Coordination activities with World Bank (WB) and African
Development Bank (AfDB) in the sector have improved. The SLIP-E design process identified
potential conflict of activities between the LDAHP and SLIP. To avoid duplication in service
provision, engagement with the WB and GRZ identified the roles and responsibilities of LDAHP
and SLIP. SLIP has had two further meetings with LDAHP since the beginning of December
2013 to agree on: (i) the resources allocated by LDAHP in 2014 for ECF and the use by LDAHP
of the stabilates and materials being procured by SLIP; (ii) LDAHP has little funds for ECF and
therefore adequate resources need to be included in SLIP-E for ECF from 2015 onwards;
(iii) LDAHP will fund the CBPP programme in Western Province and to have a joint review
workshop on the ECF and CBPP activities; (iv) LDAHP will use the SLIP manuals for farmer
training in their Livestock Service Centres being established; (v) SLIP invited representatives
from LDAHP and AfDB to participate in the study tour planned for 2014 to Kenya to see the
private service model; and (vi) not to hold joint SLIP/LDAPH PSC meetings as both IFAD and
WB have initiated with GRZ joint meetings on their respective portfolio of programmes.
37.
Pro-active coordination with SAPP is .improving. SLIP planned to hold the stakeholders
workshop during the third week of March to finalise the production manual which can then be
compiled into a complete one with the SAPP post farm gate manual. Following the CPMT, SNV
st
held a meeting with SLIP where it was agreed to postpone the stakeholders’ meeting to 1
week of April so that it can be jointly held and financed. It was also agreed to consider
combining the beef manuals; SNV is waiting for the Golden Valley Agricultural Research Trust
(GART) to finalise the manuals. SLIP is also proposing to use this workshop to discuss how the
DLD and its stakeholders plan to implement SLIP-E, AfDB and LDAHP projects given the
limited human resources under the DLD. WB and AfDB have therefore been invited. In another
initiative with SAPP, the Kazungula Cooperatives that are working with SLIP are being informed
about the matching grant scheme as a way that they can develop a centre and become more
commercial in their activities.
38.
Despite requests, the PSC did not sit during the last three quarters of 2013. This contravenes
one of the loan covenants where it is expected that the PSC should sit at least twice a year.
39.
AWPB: After the Mid-Term Review made significant changes to Component 2 in 2010, the
Logical Framework was not updated. It was agreed that a consultant be engaged to revise the
Logical Framework in 2013. Following an agreement in June, 2013, that the PCU staff revised
the Logical Framework instead of engaging a consultant. A revised Logical Framework was
submitted by the PCU in July, 2013. Comments on the July submission were provided by the
Mission in November, 2013. The Logical Framework was finalised and updated by the PCU in
December 2013. The Mission is satisfied with the coherence of implementation with the 2013
AWPB as revised. The main deviations from the AWPB relates to the delayed pilot stabilate
7
Republic of Zambia
production by the CVRI and ECF immunization are as a result of procurement delays; this is
beyond SLIP’s control. The delay has caused a scaling down of ECF immunization and the
carry-over of pilot stabilate production to 2014.
40.
IFAD/GRZ agreed in June 2013 to revise the 2013 AWPB to include allocation of funds for
CBPP vaccination. These funds were allocated from selected activities under the Animal
Disease component and from un-implemented activities under Component 2. Just as funds
were about to be disbursed, the DCSU informed the PCU that funds had been sourced from the
LDAHP for vaccinations in Western province and that SLIP should process resources for
Northwestern districts of Zambezi and Chavuma. The DCSU stated that the vaccines procured
under SLIP would be used in both provinces. The funds for Chavuma had to be re-sent via the
office of the Provincial Veterinary Office after it was discovered that the SLIP account had been
closed.
41.
The procurement of 2013 branding irons was cancelled due to the fact that the earlier branding
irons procured by SLIP had not been distributed. The funds were re-allocated to the CBPP
vaccination exercise. Delays in the procurement of CBPP sero surveillance materials which
was being processed together with that of the ECF immunization materials, was the main
reason of initially postponing the activity to the fourth quarter. Although the CBPP serosurveillance materials were eventually delivered in October, 2013, the sero-surveillance
exercise was eventually cancelled to pave way for the CBPP vaccinations as most of the
districts tend to be inaccessible due to the rains and farmers were busy in the fields planting.
42.
In line with the AWPB 2014, and considering that SLIP’s activity implementation is due for
completion in September 2014, the terms of reference (TORs) for the consultants to undertake
the Beneficiary Impact Assessment (BIA) and the Programme Completion Report (PCR) have
recently been submitted to GRZ to approve. In view of how long it took the Rural Finance
Programme to procure these services, it is essential for SLIP to complete the procurement as
early as practical within the constraints. The six day study tour to Kenya for the two directors
and one delegate from DCSU and LPSU to review the private sector service model is essential
to finalise plans and implement preferably prior to the final discussions with the SLIP-E design
team. This will help with discussions on introducing this model for SLIP-E.
43.
In preparation for component 2 SLIP-E, a study tour is proposed to Thailand because the
forage recommended is grown and coming from this source. The participants can monitor the
harvesting and processing and establish contacts with seed companies. However, unless the
plans and logistics are in place by May 2014, it may become difficult to undertake this activity
before September 2014.
44.
Financial Management and reporting: The Assistant Accountant position still remains vacant.
SLIP has submitted the TORs for the position to the United Nations Volunteers (UNV) officer to
recruit from this source. It is critical that this position gets filled urgently considering that SLIP
implementation is to be completed in September 2014.
45.
Support to PSU: Long delays continue with procurement. For example the procurement
process for ECF Vaccination and CBPP sero surveillance materials was initiated in February,
th
th
2013 and the bid evaluation committee sat on the 8 and 9 August 2013. The evaluation of the
bids was delayed by two months after closing, waiting for the nomination of committee
members. A further delay of two months was incurred by the protracted drafting of the
evaluation report by the PSU as the attention had to be diverted to GRZ’s Fertiliser Input
Subsidy Programme (FISP) procurements. The necessary authorities were obtained in
September, 2013 and LPOs issued to the successful bidders within the same month. The
CBPP materials were delivered in October, 2013, while the production for the ECF materials
was commenced in December 2013 for delivery in the first quarter of 2014. Other examples
include the replacement of the Chavuma vehicle and re-submission of quotations for MEM,
antibiotics, preservatives for CVRI due to lost documents. Action was agreed to be taken at the
March 2014 CPMT workshop to address these issues that are encountered by all of the IFAD
programmes.
46.
Contract management of service providers (through DCSU and LPSU): Many previous
reports have noted that communications could be strengthened between all stakeholders. The
8
Republic of Zambia
Mission noted the enthusiasm and contributions made by the SLIP-E Design Group and that
there is a good degree of ownership in the follow-up programme.
47.
M&E, MIS and KM: The linking of SLIP’s M&E systems with MAL M&E unit should continue
and be brought to a logical conclusion. The roll out of the MAL M&E is being held up by a
protracted procurement process by the MAL PSU for the Trainer of trainers. Important in this
respect is the conclusion of developing a national strategy as soon as possible for knowledge
management and communication which has started. It is also important to provide the
operational modality for the strategy, while MAL M&E unit leads the process, SLIP should fully
participate. SLIP has not developed a KM system but it is important during this last period to
capture good case studies and other relevant data in the BIA and PCR.
48.
Targeting, Gender focus and Poverty Approach – The services of SLIP have been targeted
to poor smallholders as beneficiaries. Services are equally available to male and female
smallholders with livestock. While this is understandable in the context of socio-cultural norms
in alienation rights for women who own cattle, the Project should endeavour to disaggregate
data on beneficiaries by gender. Further, the beneficiaries are generally poor but there is no
information on their relative poverty. This should be important information provided by the PCR.
49.
Innovation and learning: SLIP has introduced some measures which are worthy of noting for
future operations:
a) Payment for ECF control services: the livestock owners pay to meet part of the control
costs (material cost). The beneficiaries pay into a designated account and submit a receipt
through their appointed representatives to demand services. This arrangement promotes
transparency while reducing financial management burdens on GRZ programme planning
and readiness for providing services. This system has been successfully piloted in a
number of participating districts and has potential to be adopted nationally;
b) Post service review workshops: SLIP holds district level workshops after operation to
review and learn from experiences to improve future ones. This approach promotes
knowledge sharing and learning which have improved the efficiency of the operation. The
experience should be properly analysed and documented. An operational manual could be
produced for training and use in future operations;
c) Community participation: communities have been effectively involved in both ECF and
CBPP control programmes. In ECF, producers have organised themselves to provide
information on service schedule and to assemble animals for immunization;
d) CBPP task forces have been established for disease monitoring. SLIP has provided
training and logistic support. This approach makes an effective interface between the
producers and the veterinary services to enhance cooperation in addressing disease
control issues.
Agreed action
1. Give high priority to completing the
procurement for the Impact Assessment
and PCR.
2. Implement the study tour to Kenya
3. Implement the Thailand forage study
tour
4. Procure and contract services for the
BIA
5. Procure and contract services for the
PCR
9
Responsibility
PC
Agreed date
May 2014
PC
PC
April 2014
August 2014
PCU
May 2014
PCU
August 2014
Republic of Zambia
E.
Fiduciary aspects
50.
Financial management. Overall, the financial management arrangements of SLIP that
comprise organization and staffing, budgeting, flow of funds and disbursements, internal
controls, accounting, financial reporting, audit and procurement, are performing moderately
satisfactory. Some shortcomings in financial management and procurement exist and have
affected implementation.
51.
Budget Control is in the process of being improved by the use of external software that will link
budget data with actuals. This is an easier alternative to producing budget control reports by the
Sun Accounting System that require the reconfiguration of the Chart of Accounts by a
specialized software provider. The Mission recommends pursuing this option of a budget
control integrated within the Sun Accounting System. This will represent a more reliable and
permanent solution less prone to manual interventions and errors that could also be useful for
the forthcoming SLIP-E.
52.
Staffing – The adequacy of project financial management staff of the PCU is not fully
guaranteed since the recruitment of an Assistant Accountant has not been finalized and this is
hindering the internal controls as well as the maintenance of accounting records and
segregation of duties in processing payments. The Mission noted with some concern that the
contracts of all PCU staff will terminate in September 2014 and suggests to extend the
contracts of the “core staff” possibly up to April 2015, in order to properly manage the winding
th
down period (between the project completion date of 30 September 2014 and the closing date
st
st
of 31 March 2015) and the limited activities after 31 March 2015. The Mission also reiterates
that SLIP should be authorized to recruit a temporary Assistant Accountant from the open
market for the period up to September 2014.
53.
Final Activities – During this last year of activities, the PCU should concentrate on the
th
implementation of: a) the core activities to be completed by 30 September 2014 (expenditures
amount to USD 1.1 million); and b) winding down activities to close the IFAD Loan (USD
150,000). The mission worked with SLIP to identify the critical closure activities to be performed
st
by 31 March 2015, such as Impact Assessment Study, Project Completion Report (that
includes the final financial report) and final audit. The mission noted that these activities are
essential for a smooth closure of SLIP and at the same time will be useful for any future
st
investment in the Zambia Livestock sector. After 31 March 2015, a few key final activities will
be required, including the submission to IFAD of the final audit, the archiving of the Project
records as required by the Loan Financing agreement; the hand-over of the assets to GRZ and
the preparation of the final withdrawal application. After this, the project bank accounts,
including the special account, will be closed and communication to that effect made to IFAD for
closure of the Loan Account.
54.
Funds Flow – The PCU should focus on the management of the funds flow to ensure smooth
implementation of the planned activities, accurate and timely financial reporting while at the
same time initiate the justification of the special account to the full USD 750,000 initial deposit.
The Mission provided support in the preparation of a proposed recovery plan, with the
estimated dates of future WAs, the estimated amount of each WA and the percentage of
recovery of the initial deposit.
55.
Special Account – The special account allocation of USD 750 000 is adequate; it has been fully
st
reconciled and accounted for as at 31 December 2013 with IFAD records. All items of the
reconciliation statement have been reviewed, including the expenditures pending preparation of
withdrawal applications (unretired imprests) amounting to USD 362,128.33. The reconciling
items included WA no. 65, amounting to USD 302 259.65 which has been presented to IFAD.
Included in the reconciling item is an amount of USD 12 050.85 equivalents, being the ineligible
expenditure payable by the GRZ.
56.
Project Implementation Manual (PIM) – SLIP still does not have a finalised PIM. The finalization
of this document would be appreciated, as this is a major tool for providing implementation
guidance and meeting fiduciary requirements. The PIM will be useful also for the forthcoming
SLIP-E supplementary financing.
10
Republic of Zambia
57.
Unaudited 2013 financial statements – Timely prepared by the PCU, the statements were
reviewed for compliance with IFAD guidelines and accuracy and were found in line with
requirements and accurate.
58.
Review of Statements of Expenditure (SOEs) – The Mission did a post-review of SOEs
included in the WA 62 submitted for replenishment valued at a total of USD 378,663.85. The
sample selected was made up of 8 items with a value of USD 85 447.73 (approx. 23% of the
total). The expenditures for each of the items were tested for eligibility, including validation with
supporting documents maintained by the PCU. The bulk of the items were found to be eligible
for claim. However, as identified by previous Missions, the workshop costs require control and
management as follows:



59.
Board and lodging costs are only supported with hotel receipts. The invoice
documents supporting meals, room charges and rooms occupants are not included in
the supporting documentation;
The supporting documentation is currently not properly summarised to include clear
analysis of Motor vehicles Fuel consumed and mileage travelled;
Incomplete supporting documents should not be presented to IFAD for
reimbursement.
Outstanding Imprests – The Mission took note of the reduction (-31%) of the outstanding
imprests from USD 268,294 to USD 185,122 from October to December 2013, partially due to
the capturing in the accounting system of all retired imprest and partially due to the
implementation of more stringent rules as suggested by the last Mission. Since the unretired
imprest from the Districts increased in the same period by 50%, the Mission recommends
maintaining frequent follow up on the unjustified advances.
Imprest Status as at 31 October 2013 Imprest Status as at 31 December 2013
Account
Amount of
imprest
outstanding
(ZMW)
Amount of imprest
outstanding (USD)
Amount of
imprest
outstanding
(ZMW)
Increase/Dicrease
Amount of imprest
from October to
outstanding (USD)
December 2013
DCSU Staff
608 227.00
108 612.00
577 014.00
99 485.00
-8%
Districts
221 360.00
39 529.00
344 105.00
59 328.00
50%
PCU Staff
624 355.00
111 492.00
120 221.00
20 728.00
-81%
48 500.00
8 661.00
32 369.00
5 581.00
-36%
1 502 442.00
268 294.00
1 073 709.00
185 122.00
-31%
Salary Advance
Total
st
60.
Disbursement. As at 31 December 2013, IFAD loan disbursement was moderately
satisfactory. The actual total disbursement according to IFAD and project records (including the
initial deposit) amounted to SDR 5.9 million, representing 84% of the total IFAD Loan of SDR
7.0 million. The balance of resources available for the project is currently estimated at SDR 1.1
million, approximately USD 1.7 million. The estimated budget for the 9 months to 30 September
st
2014 is SDR 700,000 and for the funding of winding down expenditures up to 31 March 2015
is SDR 150,000. It is therefore expected that, if the AWPB 2014 and the winding down
expenditures are executed at 100%, the final disbursement rate at project closure will be near
90.1%.
61.
Counterpart funds. The SLIP Loan Agreement stipulates that in addition to tax forgone, the
GRZ contributes to salaries for staff. A total of ZMK7,283,815 has so far been contributed as
counterpart funds by government, ZMK4,346,664 as cash contribution and ZMK2,937,151 in
form of taxes forgone (VAT). This represents 56% of the total GRZ contribution estimated at
design (USD 2.6 million).
11
Republic of Zambia
62.
Compliance with loan covenants. The Mission reviewed the compliance of the Loan
covenants and found the following areas of non-compliance or partial compliance:
Section 3.06
Procurement.
Partially
Compliant
Very long and delayed procurement process
Section 4.01
Monitoring
Not compliant
The project does not have a comprehensive and
functional M&E system.
Section 4.02
Progress Reports
Partially compliant
for 2013 annual
report
The draft 2013 annual report has been submitted
to the March 2014 Mission.
Section 5.02
Audit Reports. (b)
Not compliant
2012 Audit Report submitted 6 months late
Schedule 3, para
2.2.
Project Steering
Committee (PSC)
Partially compliant
In 2013 – PSC did not meet during the last three
quarters of the year
63.
The Mission recommends increased efforts in complying with the above covenants.
64.
Procurement. SLIP does not have a Procurement Officer. All project procurements are carried
out by the PSU MAL. The procurement for 2014 has been reduced drastically, concentrating
only on the animal production component and consultant services for the final Impact
assessment. The procurement delays persisted in 2013; the Mission reiterates the previous
Missions’ recommendations that the procurement threshold be increased from the current USD
1,000 to USD 10,000 equivalent; this would be consistent with the other IFAD-supported
Programmes in Zambia. The Mission stressed the importance of multi-year procurement to
reduce the delays experienced so far in procurement.
65.
Audit. External Auditors are appointed by the Auditor General but the TORs preparation and
the related procurement are undertaken by SLIP. The appointment of Newton Lungu &
Associates was finalized only on 23th October 2013, 115 days after the due date of the audit
th
report that was received only on 14 December 2013, 167 days after its due date. IFAD had
already sent a Legal notice, mentioning the suspension of SLIP if the audit report was not
st
received by 31 December 2013. The auditors gave unqualified opinions to the financial
statements, the statements of expenditure and Special Account. The overall assessment of the
auditors was Satisfactory.
66.
All main control issues reported by the Auditors (7) are the same as those from the previous
year:
a.
b.
c.
d.
e.
f.
g.
67.
No documented Internal control over vaccines;
No receipts for farmers' contributions in some districts;
No segregation of duties; Veterinary officers are receiving the cash;
Delays in the procurement process;
Delays in cash deposits of the vaccinations;
Chipata has no cash book and no bank reconciliation;
Goods issued vouchers are not being used.
For the FY 2013 audit, the unaudited financial statements (in draft format, not signed,
containing all Financial Statements, tables and notes required) were already provided to the
Mission. It is noted that the delays in the audit are purely a procurement issue. For this
reason, the Mission recommends to retain the same Auditor since their performance was
satisfactory. It should be a common practice for all IFAD projects to retain the same Auditors for
3-4 years, subject to satisfactory performance confirmed by IFAD.
12
Republic of Zambia
Agreed action
Modify Sun Accounting System to reconfigure Chart of Accounts to
integrate budget controls
2. Identify PCU "core Project staff" in order to extend their contracts
possibly up to April-May 2015
3. Follow up on request of direct contracting from open market to recruit
Temporary Assistant Accountant for the period up to September 2014
4. Revise the 2014 AWPB in view of the current projected balance of Loan
account to possibly include additional activities to be completed by 30
September 2014
5. Finalize the programme of the critical closure activities to be performed
from 1st October 2014 to 31st March 2015
6. Decide future ownership of Project assets after Project completion
7. Follow –up on outstanding imprests, via regular monitoring visits. No
further Imprests to be disbursed to staff/districts with outstanding
imprests.
8. Follow up on the request made to MAL to increase the internal
procurement threshold that requires MTC approval from USD 1000 to
USD 10,000
9. Follow up on the request made to Director PPD on dates of PSC
meetings
10. Renew contract of 2013 External Auditors to perform 2014 Audit
11. Participate in the joint control visits and provide official response to the
Internal Audit Report and copy IFAD
12. Respect frequency of WA applications according to current Recovery
plan of Special Account
Responsibility
Agreed date
PCU
June 2014
MAL/PCU
April 2014
PCU/MAL
Immediate
MAL/PCU
Immediate
MAL/PCU
MAL/PCU
Immediate
August 2014
FC/PCU
Ongoing
PCU/MAL
Immediate
PSC/MAL
PCU
Immediate
Immediate
PCU/MAL
March 2014
FC
Ongoing
1.
F.
Sustainability
68.
SLIP has done a good job in sensitising farmers on the importance of disease control for
livestock productivity and mortality reduction. The efficacy of ECF and CBPP control and
management strategy has been demonstrated and the economic benefits of treating ECF and
CBPP have been understood by the farmers. These developments have made farmers to
voluntarily participate in the Programme. Farmers fully manage the dipping programme and pay
for the vaccination in advance. The demand is so overwhelming that SLIP is unable to satisfy it
due to insufficient stabilates and delayed procurement of other vaccination materials. The
farmers may be called upon to bear a higher proportion of the service cost after the
Programme. Farmers may be prepared for the additional financial burden. But it would be very
important for the Government to introduce appropriate cost recovery policy in close consultation
with farmers. The increases should be gradual to avoid shock-feeling/reaction by the farmers.
CBPP vaccination is free but farmers organise themselves and bring their animals for
vaccination without feeling compelled to do so. However, there is the risk that the Government
may not be able to fully finance the CBPP vaccination after the Programme. It is highly
recommended that the follow-on Project, SLIP-E, closely follows the Livestock Service Centre
model that is being piloted under SAPP; this could provide the best case scenario for sustaining
gains made under SLIP and those to be eventually made under SLIP-E.
69.
SLIP is being implemented within the policy and institutional framework of the Government.
The recurrent cost is generally borne by the GRZ and, therefore, no heavy recurrent budgetary
burden is expected after SLIP. However, the big challenge may emanate from the activityrelated costs; these could make it difficult for some of the vaccination campaigns to be
undertaken. If the pilot vaccine production is successful, the Government should involve the
private sector in the commercial production of the vaccine. A Public – Private collaboration will
contribute to sustainability. Another area that may contribute to sustainability is the
encouragement of the private sector to engage in the marketing of the ECF stabilate. The GRZ
however, would need to introduce policy and regulatory mechanisms to protect farmers from
malpractices by private service providers.
13
Republic of Zambia
G.
Other
70.
Zambia Country Programme Management Team (ZCPMT) Workshop – The IFAD supported
nd
th
portfolio organised a 5-day workshop that took place during the period 2 – 6 March 2014 in
Livingstone. This is an Annual Review Workshop (ARW) whose objectives were to: a) review
progress/challenges in implementation of the 2013 AWPBs of the different IFAD-supported
Programmes/Projects; b) undertake an inventory and prioritise strategic issues to be
considered for the 2014 implementation period; c) enhance sharing of information among IFADsupported Programmes/Projects, the IFAD In-Country Office and external partners; d)
strengthen team-building among staff involved in IFAD-supported Programmes/Projects and the
different MAL host departments; and e) follow-up on key issues raised in the 2013 ARW. The
forum was well attended by the staff of Programme Management Units of all three IFADsupported Programmes/Projects in MAL, representatives of the relevant MAL departments from
headquarters, province and districts, the IFAD In-Country Office staff and some members of the
Supervision Mission. However, what was conspicuously missing was representation from the
different participating service providers and the private sector. It is recommended that this
aspect be addressed during future ZCPMT workshops. The forum resolved to take actions on
specific issues meant to improve efficiency in implementing IFAD-supported
Programmes/Projects; the resultant Action Plan is attached as Annex II.
H.
Conclusion
71.
The Mission is satisfied with the implementation progress. The central objective of reducing the
incidence of ECF and eradication of CBPP will be mostly achieved. However, issues related to
financial management of the Project, procurement, inadequate cold chain facilities, animal
movements within the country and across borders need to be addressed urgently to ensure that
the gains SLIP has made thus far do not get compromised.
72.
The Mission and the GRZ have agreed that the next Supervision/Implementation Support
Mission be held in November 2014; the exact Mission dates will be decided in due course in
consultation with GRZ. The Mission would review the January-September 2014 physical and
financial implementation progress. In addition, the Mission would review the progress in
activities planned to bring SLIP to a logical conclusion by March 2015. The Mission would also
undertake field visits to verify activity implementation and to interact with some of the
beneficiaries.
14
Republic of Zambia
Appendix 1: Summary of project status and ratings
A.
Basic Facts
Country
Zambia
Project ID
Project
Smallholder Livestock Investment Project
Date of Update
March 2014
Supervising Inst.
IFAD/IFAD
No. of
6
Supervisions
No. of
Implementation
8
Support/Follow-up
missions
Last
Supervision
Last
Implementation
November-2013
Support/Follow-up
mission
June
2013
1319
Loan/DSF Grant No. 680
Top-up Loan/DSF
Grant
USD million
Disb. rate
%
Total financing
14.99
71
IFAD Total
10.11
84
10.11
84
Approval
13-Dec-2005
Agreement
20-Jun-2006
Effectiveness lag
21.1
Entry into force
07-Sep-2007
PAR value
Not at risk
MTR
03-Sep-2010
Last amendment
Original completion
29-Feb-2008
Last audit
Domestic Total
4.88
Current completion
30-Sep-2014
Beneficiaries
2.25
26
Original closing
29-Feb-2008
Government
(National)
2.63
58
Current closing
31-Mar-2015
External Co
financing Total
No. of extensions
0
IFAD loan
First disbursement
DSF grant
IFAD grant
Period ending
B. Project Performance Ratings
B.1 Fiduciary Aspects
Last Current B.2 Project implementation progress
Last Current
1. Quality of financial management
4
4
1. Quality of project management
4
4
2. Acceptable disbursement rate
4
4
2. Performance of M&E
4
4
3
4
3. Counterpart funds
4
4
3. Coherence between AWPB &
implementation
4. Compliance with financing covenants
4
4
4. Gender focus
4
4
5. Compliance with procurement
3
3
5. Poverty focus
4
4
6. Quality and timeliness of audits
3
3
6. Effectiveness of targeting approach
4
4
7. Innovation and learning
5
5
8. Climate and environment focus
N/A N/A
B.3 Outputs and outcomes
Last Current B.4 Sustainability
Last Current
1. Component 1 Animal Disease Control
5
5
1. Institution building (organizations, etc.)
4
4
2. Component 2 Animal Production and Access to
DAP
3
3
2. Empowerment
4
4
3. Component 3 Project Management
4
4
3. Quality of beneficiary participation
5
5
4. Responsiveness of service providers
4
4
5. Exit strategy (readiness and quality)
4
4
6. Potential for scaling up and replication
5
5
B.5 Justification of ratings: Generally the programme performance is Moderately Satisfactory. The ratings have not changed
much from November 2013. Weaknesses in the procurement function continue to have adverse impact on overall
15
Republic of Zambia
implementation and disbursement. This is attributed to capacity within the MAL Procurement and Supplies Unit (PSU), which
handles all procurements on behalf of the project. Recommendations have been made to improve the PSU capacity in order to
enhance procurement performance. Although the quality of audited financial statements improved, the Audit report for the
period ending 31 December 2012 was submitted 167 days late. This, again, is attributed to the protracted procurement process
for the external auditors.
Despite the lack of a comprehensive M&E System and considering that the programme has been involved mainly on
implementing Component 1, the M&E has been moderately satisfactory (4) and has managed to capture data relevant to
planning, monitoring and evaluate the programme activities well. A full M&E system still has not been developed. This is
demonstrated by good results in ECF where mortality rates in the vaccinating provinces, Southern and Eastern, have reduced
from 3% in 2008 to 1.5% of the cattle population in 2012. The number of animals immunized over the period 2008-2013 a total
of 224,968 calves have been vaccinated or 46% of target of 486,500. Under CPBB the vaccination coverage has ranged from
321,037 calves vaccinated per year in 2008 to a peak of 434,638 in 2009. In 2013 366,965 calves were vaccinated reaching
83% of the total 444,633. Data available shows that prevalence of the disease has dropped from 16% in 2004 to 0.005% in
2012.
Participation of farmers has improved tremendously as farmers pay in advance for the ECF vaccination.
C.
Overall Assessment and Risk Profile
Last
Current
C.1
Physical/financial assets
4
4
C.2
Food security
4
4
C.3
Quality of natural asset improvement and climate resilience
N/A
N/A
C.4
Overall <b>implementation progress</b> (Sections B1 and B2)
4
4
Rationale for implementation progress rating: Under Component 1, Animal Disease Control, operation has remained
satisfactory but no major change has been accomplished under Component 2. Overall management is rated as Satisfactory.
C.5
Likelihood of achieving the development objectives (section B3 and B4)
4
4
Rationale for development objectives rating: Development objective for component 1 will be met because Government
capacity for implementation has improved and farmers have accepted the need to bring their animals for vaccination against
both ECF and CBPP. With regard to Component 2, a major re-design was undertaken during the Mid-Term Review, the
implementation of which started only in mid- 2011. The capacity of the department of Livestock Development needs to improve
to effectively implement the component as re-designed and given the remaining time period, this looks rather unlikely. The
development objective will therefore not be met.
C.6
Risks Short description of major risks for each section and their impact on achievement of development objectives and
sustainability
Fiduciary aspects: The poor procurement performance has affected other areas of project implementation. The Project
does not have a dedicated Procurement Officer and relies entirely on the Procurement & Supplies Unit of the Ministry of
Agriculture and Livestock, whose capacity is very weak. The PCU’s procurement threshold of approximately $1,000 is
also too low; thereby overwhelming the PSU. A proposal was made to MAL to consider increasing this threshold to US
$10,000, as is the case for the SAPP. A proposal was also made for IFAD projects under the MAL to provide capacity
building and other support to the MAL PSU in order to make the unit more responsive to procurement requirements for
donor funded projects. This is expected to reduce the risks under SLIP, and the two other IFAD projects under MAL
(SAPP & S3P). Day to day Financial Management has improved with the clear Job Descriptions for the Finance Manager
and Assistant Accountant.
Project implementation progress: There is no risk for meeting the objectives of component 1. However, for Component 2,
the objective will not be met due to lateness in implementation start-up and inadequate capacity of the Department of
Livestock Development.
Outputs and outcomes: The programme will significantly meet its disease control and management objectives. However
its ability of achieving the goal depends on the timely availability of vaccines/stabilates, effectiveness and efficiency of
vaccination/immunization and surveillance activities to sustain the outcomes. As for Component 2, the programme will not
likely meet its livestock production, productivity and market objectives. However, action is on-going to improve the
capacity of Livestock Development Department and create systems that will be useful for implementing SLIP-E - the
follow-on project.
Sustainability: The efficacy of ECF and CBPP control and management strategy has been demonstrated and the
economic benefits of treating ECF and CBPP have been understood by the farmers. These developments have made
farmers to voluntarily participate in the Programme. Farmers fully manage the dipping programme and pay for the
vaccination in advance. The demand is so overwhelming that the project is unable to satisfy it due to insufficient
stabilates. The farmers should be called upon to bear a higher proportion of the service cost after the Project. Farmers
may be prepared for the additional financial burden. But it would be very important for the Government to introduce
appropriate cost recovery policy in close consultation with farmers. The increases should be gradual to avoid shockfeeling/reaction by the farmers. It is highly recommended that the follow-on Project, SLIP-E, closely follows the Livestock
Service Centre model that is being piloted under SAPP; this could provide the best case scenario for sustaining gains
made under SLIP and those to be eventually made under SLIP-E.
D.
Proposed Follow-up
Recommended Action
Timing
16
Agreed Date
Republic of Zambia
Step-up action to improve the capacity of Department of Livestock
Development (DLD) especially at the field level
MAL/Director of DLD
Immediately to ensure full
establishment by 30th
September 2014
Facilitate the local production of Chitongo and Katete Stabilate for
enhanced access to vaccine for ECF immunisation
MAL
Immediate to ensure local
production by September 2014
The charges for immunisation against ECF and management of the
revolving fund need to be rationalised for sustainability
MAL/PCU
September 2014
17
Republic of Zambia
Appendix 2: Updated logical framework: Progress against objectives, outcomes and outputs
SLIP REVISED DRAFT LOGICAL FRAMEWORK 2013 (as of 31st Dec 2013)
RESULTS H
IERARCHY
GOAL:
Increase incomes and
food security among poor
smallholder farmers
involved in livestock
production
DEVELOPMENT
OBJECTIVE:
Improve the sustainable
and efficient production,
productivity and
diversification of
livestock.
INDICATORS
% increase in household
agriculture income
ORIGINAL
APPRAISAL
TARGETS
POST MTR
2010
TARGETS
30%
30%
REVISED
TARGET
DEC 2013
30%
% reduction in the prevalence
of child (under-five)
malnutrition (R3)
MEANS OF
VERIFICATION
ASSUMPTIONS AND
RISKS
CSO -ZDHS and LCMS IN
SLIP PROVINCES
Macroeconomic
environment remains
conducive to investment
with relatively stable
prices Political stability
maintained.
SLIP PROVINCES
a) Weight for age (wasting) (%)
b) Height for age (stunting) (%)
5%
45%
<1%
21%
c) Weight for height (underweight) (%)
% Increase in household
assets ownership index (R3)
15%
11%
%
%
20%
SLIP Baseline and Impact
assessment surveys
% increase in livestock
population for selected species
n/a
n/a
20%
District Veterinary Officers'
annual report specifically on
Appendix of livestock
census
increase in number of different
types of livestock per
household
% increase in milk production
for cattle.
n/a
n/a
>3
SLIP PROVINCES
%
%
10%
MAL Post Harvest Survey
Periodic Survey
19
Social, political and
economic environments
remain conducive for
market oriented
livestock production
COMMENT/JUSTIFICATION
According to IFAD "Guidelines
dated July 2010 on formulating a
logical framework", the goal should
relate to a specific national
objective in this case the SIXTH
NATIONAL DEVELOPMENT PLAN
(SNDP), the Zambia National
Agriculture Investment (NAIP 20142018) and the revised COSOP of
2011-2013 and should not include
the word "through".
These three indicators are the
globally accepted means of
measuring child malnutrition and
are used as proxy indicators for
food security.
According to IFAD "Guidelines
dated July 2010 on formulating a
logical framework", each log frame
should have a single development
objective. In the case of SLIP there
were two specific objectives in the
log frame which were in actual
sense outcome indicators.
Republic of Zambia
RESULTS H
IERARCHY
INDICATORS
% increase in livestock
productivity for selected
species
ORIGINAL
APPRAISAL
TARGETS
POST MTR
2010
TARGETS
REVISED
TARGET
DEC 2013
%
%
10%
%
%
2,00
MEANS OF
VERIFICATION
ASSUMPTIONS AND
RISKS
MAL Post Harvest Survey
Periodic Survey
OUTCOMES
Component A: Animal Disease Control
1. Enhanced policies and
livestock regulatory
framework to deliver
animal health services to
smallholder farmers
No. of changes/reviews or
developments in policies and
livestock regulatory framework.
2. Improved management
and control of ECF
of ECF in the endemic areas
Effectiveness of animal health
services (R2)
Rating 4
Not stated
Not stated
<10%
% ECF immunization coverage
of calf population in
intervention areas.
70%
n/a
35%
% reduction in ECF mortality in
the immunized cattle.
Not stated
Not stated
10%
20
MAL Reports
NALEIC REPORTS
annual report on Appendix
3 Scheduled Diseases and
Appendix 9 Laboratory
Diagnosis
annual report on Appendix
3 Scheduled Diseases and
Appendix 9 Laboratory
Diagnosis
Policy processes driven
by technical
considerations and
lessons learnt
Animal movement
control and traceability
systems are operational
and effective
DSCU functions
adequately and
provides early warning
and response in event
of disease outbreak
MAL remains
committed to
developing equitable
cost recovery
procedures for control
of selected animal
disease that Recurrent
budget covers other
important livestock
diseases are not
declared of National
Economic Importance
Cattle owners pay their
In implementation of SLIP, the
project operates in a policy
framework that can either impede
or enhance meeting of the
project development objective
hence the need to include an
indicator for the regulatory
framework in the log frame.
Target revised because of erratic
supply of ECF stabilates and use
of other control measures (such
as spraying and dipping).
These indicators will help us
measure (or lack of ) towards the
attainment of project
development objective.
Republic of Zambia
RESULTS H
IERARCHY
INDICATORS
ORIGINAL
APPRAISAL
TARGETS
POST MTR
2010
TARGETS
REVISED
TARGET
DEC 2013
MEANS OF
VERIFICATION
ASSUMPTIONS AND
RISKS
share of full costs of
ECF immunization
3. Enhanced DVS capacity
to eradicate CBPP
of CBPP in the endemic areas
% increase in CBPP
vaccination coverage
% reduction in CBPP mortality
in the endemic areas
Not stated
Not stated
10%
"
"
Not stated
Not stated
85%
"
"
Not stated
Not stated
50%
"
"
These indicators will help us
measure (or lack of ) towards the
attainment of project
development objective.
Component B: Smallholder Animal Production and Sustainable Access to Animal Draught Power
1. Improved knowledge,
attitudes and practices in
market-oriented livestock
production technologies
No. of smallholder livestock
farmers adopting improved
technologies in livestock
production and productivity
(R2)
Not in original
Pro Design
15%
LPSU monitoring reports
from interventions areas,
Dairy Cooperatives
Extension network
provides adequate
training for farmers in
market oriented animal
husbandry
Sustainability of livestock
community groups
strengthened (R2)
Not in original
Pro Design
30%
RIMS level 2 rating
No. of field extension officers
adopting improved extension
methodology
Not in original
Pro Design
75%
Appropriate
technologies and
innovations are
technically and
financially viable and
available for uptake by
smallholder farmers
Continued Government
Support of the National
Policy on Livestock
Development
21
At MTR, the log frame was not
amended to reflect the new
indicators pertaining to the
redesigned Smallholder Animal
Production Component hence these
new inclusions. In addition no
attempt was made to adopt the
RIMS indicators.
Republic of Zambia
RESULTS H
IERARCHY
INDICATORS
Effectiveness of extension
services (R2)
POST MTR
2010
TARGETS
REVISED
TARGET
DEC 2013
Rating 4
Not in original
Pro Design
"
ASSUMPTIONS AND
RISKS
Field extension officers
capacity enhanced in
improved extension
methodologies
30%
District Reports/Livestock
Census
30%
Census
Farmers willing to
participate and uptake
of new technologies
Sustained Growth in
demand for livestock
and livestock products
% increase in calving index
30%
% increase in birth weight for
cattle
% increase in milk yield/cow/day
15%
% reduction in calf mortality
50%
% increase in off-take
10%
SLIP Impact assessment
survey
MAL and CSO Periodic
Surveys
Census
Census
Census
Increased No. of pig owning
households
30%
"
% increase in farrowing/sow/year
% increase in birth weight for
piglets
% reduction in piglet mortality
30%
15%
"
"
"
"
33%
"
"
No. of farmers reporting
increased herd size (R2)
Not in original
Pro Design
MEANS OF
VERIFICATION
RIMS level 2 rating
2. Improved production and productivity of selected
livestock species:
a) Improved cattle
Increased No. of cattle owning
productivity
households
b) improved pigs
productivity
ORIGINAL
APPRAISAL
TARGETS
10%
22
As stated above
"
"
"
"
"
Sustained Growth in
Farmers willing to
of new technologies
"
"
Republic of Zambia
RESULTS H
IERARCHY
c) improved goats
productivity
d) improved chickens
productivity
INDICATORS
ORIGINAL
APPRAISAL
TARGETS
POST MTR
2010
TARGETS
REVISED
TARGET
DEC 2013
MEANS OF
VERIFICATION
% increase in pig sales
50%
"
Increased No. of goat owning
households
30%
"
% increase in kidding index
% increase in birth weight for kids
% reduction in kids mortality
% increase in goat sales
30%
30%
30%
30%
"
"
"
"
Increased No. of chicken owning
households
100%
"
30%
30%
50%
"
"
"
% increase in hatchability
% reduction in chick mortality
% increase in chicken sales
ASSUMPTIONS AND
RISKS
Sustained Growth in
Farmers willing to
of new technologies
Sustained Growth in
Farmers willing to
of new technologies
Sustained Growth in
"
"
"
"
"
"
"
"
"
"
OUTPUTS
Sub-Component A.1: Disease Control Development
1. Improved disease
planning and control.
No of disease control
policies/regulations
reviewed/revised/initiated
3
No. of GRZ officers trained in
disease planning and control (R1)
1000
23
DCSU monthly, quarterly
and Annual reports
Sufficient DCSU staff
time is allocated to SLIP
Timely logistical support
provided
New indicators introduced to
measure DCSU performance;
including ability to influence
policy.
Republic of Zambia
RESULTS H
IERARCHY
INDICATORS
ORIGINAL
APPRAISAL
TARGETS
POST MTR
2010
TARGETS
REVISED
TARGET
DEC 2013
No. of ECF/CBPP planning and
review workshops held
10
No. of guidelines/SOP/Strategies
reviewed/produced for field
officers
No. of Activity Reports submitted
timely with recommendations
4
No. of Juvenile cattle immunized
(2-18 months) against ECF in
Southern Province
(2-18 months) against ECF in
Eastern Province
(2-18 months) against ECF
annually in Central Province
Total No. of Juvenile cattle
immunized (2-18 months) against
ECF
No of calves dying from ECF
immunization
ASSUMPTIONS AND
RISKS
20
No. of reports from districts,
provinces and departments
submitted on time
No. of disease prevalence maps
produced
Sub/Component 1.2b: East Coast Fever Management and Research
1. Sustainable ECF
immunization measures
implemented
MEANS OF
VERIFICATION
24
5000
388.000
388.000
175.000
98.000
98.000
98.000
245.000
-
-
731.000
486.000
273.000
n/a
n/a
<1%
24
Stabilates and other
immunization materials
available as required
Effective mobilization
techniques applied
Target revised due to erratic
Stabilate supply.
No immunization has taken place
due to insufficient Stabilate.
Republic of Zambia
RESULTS H
IERARCHY
INDICATORS
No. of farmers benefiting from
ECF immunization programme in
the targeted provinces i.e.
Southern, Eastern and Central
Provinces at the end of the
project.
No of ECF stabilates spoiled due
to cold chain challenges
2. ECF Stabilate produced
on pilot basis
Sub/Component 1.3 CBPP
Eradication
1. Effective CBPP Mass
Vaccination Campaigns
undertaken on a
sustainable basis
ORIGINAL
APPRAISAL
TARGETS
POST MTR
2010
TARGETS
REVISED
TARGET
DEC 2013
113.000
50.000
n/a
<5%
MEANS OF
VERIFICATION
ASSUMPTIONS AND
RISKS
The original figure was for three
provinces and based on the
assumption that farmers would
not prefer other control
measures.
% sero-conversion rate under
pre- and post- immunization
survey
No. of ECF Stabilates produced
under pilot vaccine production
n/a
n/a
70%
To measure Stabilate efficacy.
n/a
n/a
5000
Activity introduced in 2012
No. of Cattle vaccinated against
CBPP in Western Province
3.520.000
400.000
No. of Cattle vaccinated against
CBPP in Northwestern Province
Total No. of Cattle vaccinated
against CBPP
350.000
35.000
3.870.000
435.000
"
69.400
69.400
"
<5%
"
No of cattle reacting to CBPP
vaccine
Number of farmers bringing their
cattle for CBPP vaccination by
gender (R1)
No of CBPP vaccine doses
wasted due to cold chain
challenges
25
and Annual reports
(vaccination reports)
"
The assumption at design that
this number would be increasing
was wrong because a) the same
cattle are vaccinated annually
save a few calves and b) the
number of vaccinating districts
has been reducing as the
prevalence rates decrease.
New indicators to measure
effectiveness of CBPP control
measures including maintenance
Republic of Zambia
RESULTS H
IERARCHY
INDICATORS
ORIGINAL
APPRAISAL
TARGETS
POST MTR
2010
TARGETS
REVISED
TARGET
DEC 2013
2. Sustainable CBPP Serosurveillance interventions
implemented
No. of disease surveillance
n/a
interventions undertaken in CBPP
surveillance districts
Number of farmers bringing their
n/a
cattle for sero-surveillance by
gender (R1)
No of CBPP tested cattle found
n/a
positive
No of CBPP positive cases
n/a
slaughtered
No. of samples wasted due to
n/a
poor handling
Number of abattoir samples
n/a
showing lung samples with CBPP
lesions
Number of smallholder farmer
n/a
groups (CBPP task forces)
created/strengthened (R1)
Component B: Smallholder Animal Production and Sustainable Access to Animal Draught Power
1. Strengthened capacity of
farmers on improved
(market-oriented)
production technology for
different livestock species
No of field farmers' guides
produced per selected livestock
species
No. of farmer's kits distributed
No of groups
created/strengthened (R1)
No of livestock farming
households trained by VA/LA/AA
(R1)
No of farmers trained (R1) by
gender
n/a
n/a
6
20.000
0%
MEANS OF
VERIFICATION
and Annual reports
Sufficient DCSU staff
time is allocated to SLIP
"
Timely logistical support
provided
DVS District Reports
Effective mobilization
techniques applied
100%
"
<5%
"
0%
DVS District Reports
(Abattoir reports)
48
"
5
ASSUMPTIONS AND
RISKS
Dept of LDD/ LPSU
periodic reports
Sufficient LPSU staff
time allocated to SLIP
activities
Quarterly and annual
reports
Farmers willingness to
participate
5
200
n/a
140
26
of cold chain.
Active surveillance
teams at district level
140
n/a
Most of the actives will be
implemented on pilot basis due to
delays in recruitment of consultants.
Republic of Zambia
RESULTS H
IERARCHY
INDICATORS
2. Strengthened capacity of
Field Extension staff on
improved (market-oriented)
production technologies
No of training kits distributed to
field extension staff
No of officers trained in improved
market-oriented production
technologies (R1) by gender
3. Strengthened capacity of No of field livestock production
Field extension staff on
extension staff trained (R1) by
effective extension
gender
methodologies
No. of farmer trainings
undertaken by field extension
officers
No of households benefiting from
SLIP Animal Production
interventions (R1)
Component C: Project Coordination Unit
Efficient project
80% of planned activities timely
management and
implemented
coordination ensuring
effective implementation of
80% of actual/budgeted
project activities
expenditure achieved
ORIGINAL
APPRAISAL
TARGETS
POST MTR
2010
TARGETS
REVISED
TARGET
DEC 2013
n/a
n/a
60
n/a
n/a
200
MEANS OF
VERIFICATION
120
ASSUMPTIONS AND
RISKS
Motivated Staff willing
to change
200
30.000
12.000
8.000
80%
PCU Reports
80%
Financial Management System
for maintaining accurate accounts
and submitting timely WA
established
M&E/MIS set-up, operational and
used for decision making
1
No. of AWPBs submitted timely
and in conformity to guidelines
No. of financial reports submitted
timely
7
1
28
27
Complete and
Functional SLIP PCU
Staff Establishment
Adequate Support from
MAL and IFAD
IFAD Mission Reports,
Audit Reports
SLIP MIS functional
Additional indicators included to
measure effectiveness of PCU
Republic of Zambia
RESULTS H
IERARCHY
INDICATORS
ORIGINAL
APPRAISAL
TARGETS
POST MTR
2010
TARGETS
REVISED
TARGET
DEC 2013
No. of physical progress reports
submitted timely and in
conformity to guidelines
Baseline and Impact Assessment
Reports completed
No of Regular PSC Meetings
Held
28
2
24
28
MEANS OF
VERIFICATION
ASSUMPTIONS AND
RISKS
Republic of Zambia
Appendix 3: Summary of key actions to be taken within agreed timeframes
Action Area
Project Implementation
Action Agreed
1. Investigate CVRI quality assurance system and make
Date
April 2014
Whom
CVRI/PCU
On-going
M&E Officer/PMU
December 2014
M&E Officer/PMU
December 2014
M&E Officer/PMU/NAIS
June 2014
PCU
April 2014
MAL/PCU
Immediate
PCU/MAL
Immediate
MAL/PCU
Immediate
MAL/PCU
August 2014
MAL/PCU
Ongoing
FC/PCU
Immediate
PCU/MAL
Immediate
PSC/MAL
Immediate
PCU
March 2014
PCU/MAL
Ongoing
FC
improvements.
2.
Outputs
3.
4.
5.
6.
7.
8.
9.
Fiduciary Aspects
10.
11.
12.
13.
14.
15.
16.
Ensure harmonization of reporting tables Logical Framework,
Results Framework, AWPB and Progress Table.
Develop an e-library in the shared network where to store all
studies, manuals, reports. case studies, success stories
produced by the project.
Draft a KM Activities Plan in coordination with NAIS to ensure
systematic production of KM materials.
Modify Sun Accounting System to reconfigure Chart of
Accounts to integrate budget controls
Identify PCU "core Project staff" in order to extend their
contracts possibly up to April-May 2015
Follow up on request of direct contracting from open market to
recruit Temporary Assistant Accountant for the period up to
September 2014
Revise the 2014 AWPB in view of the current projected
balance of Loan account to possibly include additional activities
to be completed by 30 September 2014
Finalize the programme of the critical closure activities to be
performed from 1st October 2014 to 31st March 2015
Decide future ownership of Project assets after Project
completion
Follow –up on outstanding imprests, via regular monitoring
visits. No further Imprests to be disbursed to staff/districts with
outstanding imprests.
Follow up on the request made to MAL to increase the internal
procurement threshold that requires MTC approval from USD
1000 to USD 10,000
Follow up on the request made to Director PPD on dates of
PSC meetings
Renew contract of 2013 External Auditors to perform 2014
Audit
Participate in the joint control visits and provide official
response to the Internal Audit Report and copy IFAD
Respect frequency of WA applications according to current
Recovery plan of Special Account
29
Progress
Republic of Zambia
Appendix 4: Physical progress measured against AWP&B, including RIMS indicators
SMALLHOLDER LIVESTOCK INVESTMENT PROJECT
CURRENT YEAR (2013)
COMPONENT/SUB-COMPONENT ACTIVITIES
INDICATOR
AWPB
TARGET
ACTUAL
CUMULATIVE
% OF
AWPB
APPRAISAL
TARGET
CUM
TOTAL
% OF
APPRAISAL
COMMENTS
COMPONENT A: ANIMAL DISEASE CONTROL
Sub-Component A.1 Disease Control Development
A 1.1 Disease Control Sub-Unit Activities
A1.1.1 Update CBPP and ECF Prevalence Maps
[using 2011 - 2012 data]
A1.1.2 Printing updated CBPP and ECF Prevalence
Maps
A1.1.3 CBPP/ECF National Control Strategy
Workshop [DCS input required]
A1.1.4 Production of posters and brochures
A 1.1.5 Hire of Consultancy-Disease Control
Specialist
A1.1.6 DCSU-DCS Planning, Review and
dissemination Workshop for Animal Disease
Control Component
A1.1.7 Holding of trans-border hamonsation
meeetings with Tanzania (Nakonde/Mbala CBPP
oubreaks)
1
1
7
8
2.000
2.000
1
23
2
25
1.000
0
0
0
0
0
0
0
0
0
0
0
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
1
0
8
8
3.000
3.000
4
0
0
0
0
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
500
0
0%
n/a
0
n/a
15
0
0%
120
27
23%
No of w/shops held
2
1
50%
n/a
5
n/a
No of Participants (M)
No of Participants (F)
Total Participants
7
0
7
1
5
0
5
1
71%
0%
71%
100%
n/a
n/a
n/a
n/a
n/a
n/a
6
0
n/a
n/a
n/a
n/a
No of w/shops held
Total Participants
No of Maps produced
No of Maps distributed
No of w/shops
Total Participants
No of CBPP/ECF brochures
developed/distributed
No of CBPP/ECF posters
developed/distributed
No of consultancy days utilised
Process report produced and
disseminated
No of w/shops held
1
1
100%
n/a
6
n/a
n/a
4
0%
n/a
0
n/a
Total Participants
n/a
12
1
5
0%
42%
n/a
n/a
0
27
n/a
n/a
31
The workshop has been carried out in Q4 and
the results will be captured in the Annual
Report.
The activity has been postponed to Q4.
The activiy delayed due to finalisation of Disease
Prevalence Maps and has been postponed to
2014.
The consultant was not available during the
period under review and will be hired during the
impact assessment.
Overall 5 meetings have been held with an
average participation of 6 and a minimum of 4 of
the DSCU and PCU staff.
The action plan is between Angola, Botswana,
Namibia, Zambia and Tanzania. The meeting
planned for 2013 was the first meeting to be
attended by PCU in December 2013. This is an
on-going and continuous process as countries
Republic of Zambia
CURRENT YEAR (2013)
INDICATOR
No. of Joint-action plan
reviewed
AWPB
TARGET
ACTUAL
CUMULATIVE
% OF
AWPB
APPRAISAL
TARGET
CUM
TOTAL
% OF
APPRAISAL
1
0
0%
n/a
6
n/a
<5%
0
0%
n/a
n/a
n/a
No of slides procured
0
0
0%
n/a
1.000
n/a
No of workshops held
1
1
100%
n/a
7
n/a
No. Of Report produced &
disseminated
1
1
100%
n/a
7
n/a
Total Participants
A2.2 Vaccination Campaigns (Southern and Eastern Province)
A2.2.1 Actual Campaigns
No of calves immunized in
Round 1 and 2 Southern
Province 2013
15
3
18
26
2
28
173%
67%
156%
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
60.000
15.340
26%
398.000
154.883
39%
40.000
8193
0%
98.000
70.099
72%
100.000
23.533
26%
496.000
224.982
45%
A 1.2 CVRI Support
% reduction of wastage due to
improved cold chain
COMMENTS
are at different level of implementation. Overall
6 meetings have been held with an average
participation of 4 to 5 officers.
Activities under CVRI Support mainly consist of
support of stand by generator to maintain cold
chain and aim at reducing wastage of stabilates,
vaccines, samples, reagents, etc. below %5.
Sub-Component A.2: ECF Management and Research
ECF Management
A2.1 Equipment and materials
A2.1.1 Procurement of T. parva antigen slides
(payment for 2012 delivery)
A2.1.2 ECF Post vaccination Review & Planning
workshops for 1st Round of 2013
No. Of calves immunized in
Round 1 and 2 Eastern
Province 2013
Total of Calves immunized
32
This activity only relates to the payment of the
500 slides procured during 2012. No delivery has
been planned during 2013.
The overachievement is due to the inclusion of
the accountants to the initial targeted technical
review to discuss audit findings.
Low immunisation coverage is due to delayed
procurement of ECF immunisation material
which was planned to be delivered by May 2013,
instead will be delivered in 2014.
Low immunisation coverage is due to delayed
procurement of ECF immunisation material
which was planned to be delivered by May 2013,
instead will be delivered in April 2014
Republic of Zambia
CURRENT YEAR (2013)
A2.2.1 Farmer sensitisation BY DISTRICTS PRIOR
TO CAMPAINGS-SOUTHERN PROVINCE [5 districts]
a) VA Farmer Meetings
b) Radio broadcasts
INDICATOR
ACTUAL
% OF
AWPB
APPRAISAL
TARGET
CUM
TOTAL
% OF
APPRAISAL
No of farmers bringing calves
for vaccination (M) (Sth + Est)
n/a
0
26%
n/a
n/a
n/a
for vaccination (F) (Sth + Est)
n/a
0
51%
n/a
n/a
n/a
for vaccination (TOTAL) (Sth +
Est)
for vaccination (M)
17.000
3.662
10%
113.600
9.000
8%
n/a
0
0%
n/a
n/a
n/a
for vaccination (F)
n/a
0
0%
n/a
n/a
n/a
for vaccination (TOTAL)
10.000
1.710
17%
n/a
n/a
n/a
No of VA meetings held
No of farmers attended (F)
213
1.704
6
182
3%
11%
n/a
n/a
n/a
n/a
n/a
n/a
No of farmers attended (M)
No of farmers attended
(TOTAL)
No of radio broadcasts on ECF
sensitisation aired [10
bcasts/istrict]
3.976
5.680
1.638
1.820
41%
32%
n/a
n/a
n/a
n/a
n/a
n/a
50
18
36%
n/a
n/a
n/a
12.600
5.600
44%
n/a
n/a
n/a
0
0
0%
n/a
n/a
n/a
0
0
0
0
0%
0%
n/a
n/a
n/a
n/a
n/a
n/a
0
0
0%
n/a
n/a
n/a
0
0
0%
n/a
n/a
n/a
No of farmers reached
c) Drama group performances
No of Drama group
performances held
d) Posters/brochures
No of posters
produced/distributed
for vaccination (M)
A2.2.2 Farmer sensitisation BY DISTRICTS PRIOR
TO CAMPAINGS-EASTERN PROVINCE [6 districts]
AWPB
TARGET
CUMULATIVE
for vaccination (F)
33
COMMENTS
Data collection and appraisal target were not
initially disaggregate by gender and by province,
therefore current data only reflect total number
of farmers in both provinces. Data will be
updated accordingly after receiving the results
from the CSO post-harvest survey of 2013 which
will be produced by 2014.
Although stabilates were available the delay in
the procurement of the syringes and other
vaccination material led to the non-holding of
the vaccination campaign. Sensitisation
campaign and immunisation were only
conducted in Kalomo and Monze district in
Southern Province.
About 3 meetings/camp
The total no. of farmers in the southern area
reach 7,100 (about 100 farmers per camp) and
about 80% of those have been targeted to be
reached under 2013.
The total outreach of Radio broadcasts is 14,000
farmers, out of which 90% was targeted to be
reached in 2013.
No drama group performances were planned,
however a lumpsum budget for sensitisation
activities was provided for the 2013.
Although stabilates were available the delay in
the procurement of the syringes and other
vaccination material led to the non-holding of
the vaccination campaigns. Sensitization
Republic of Zambia
CURRENT YEAR (2013)
INDICATOR
AWPB
TARGET
ACTUAL
CUMULATIVE
% OF
AWPB
APPRAISAL
TARGET
CUM
TOTAL
COMMENTS
% OF
APPRAISAL
for vaccination (TOTAL)
7.000
0
0%
n/a
n/a
n/a
a) VA Farmer Meetings
No of VA meetings held
No of farmers attended (F)
No of farmers attended (M)
(TOTAL)
186
1.581
3.689
5.270
68
853
1964
2817
37%
54%
53%
53%
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
b) Radio broadcasts
No of radio broadcasts on ECF
sensitization aired [10
bcasts/district]
40
28
70%
n/a
n/a
n/a
campaign and immunization were only
conducted in Kalomo and Monze district in
Southern Province. No immunization conducted
in Eastern Province.
Round 2 ECF immunisation was unique in that
only those farmers that had paid were targeted
hence there was very little sensitisation carried
out except to inform the pre-paid farmers the
date of expected immunisations in their
respective villages.
Same as above.
18.000
18
0
0
0%
0%
n/a
n/a
n/a
n/a
n/a
n/a
These are approximate figures
Same as above.
1.800
500
0
0
0%
0%
n/a
n/a
n/a
n/a
n/a
n/a
Same as above.
30.000
30.000
100%
n/a
n/a
n/a
<5%
0
10.000
0%
17%
<5%
n/a
n/a
160.000
n/a
n/a
10.000
10.000
2.000
17%
17%
17%
n/a
n/a
n/a
160.000
160.000
32.000
n/a
n/a
n/a
No of farmers reached
c) Drama group performances
No of Drama group
performances held
d) Posters/brochures
No of posters
produced/distributed
A2.3 Vaccination materials
A2.3.1 Southern Province
Procurement of Chitongo stabilates
No. Of doses procured
No. Of stabilates wasted
No of 2ml syringes procured
2 ml Disposable Syringes
21G Disposable Needles @ 1 needle per animal
Eartaggs
16G Needles for injecting Antibiotic @ 1 needle for
5 animals
No of 21g needles procured
No of ear tags procured
60.000
60.000
60.000
12.000
20 ml syringes
Oxytetracycline (for treatment)
Dexamethasone (for reactions)
No of bottles procured
No. Of calves reacted
2.000
33%
n/a
16.000
n/a
6.000
12.000
2.000
200
50
17%
25%
n/a
n/a
32.000
5.400
n/a
n/a
<1%
0
0%
<1%
n/a
n/a
34
Republic of Zambia
CURRENT YEAR (2013)
Parvexon (for reactions)
A2.3.2 Eastern province
Procurement of Katete stabilates
INDICATOR
APPRAISAL
TARGET
CUM
TOTAL
% OF
APPRAISAL
10
0
10%
0%
n/a
<1%
1.600
n/a
n/a
n/a
No. Of doses procured
35.000
20.000
57%
n/a
n/a
n/a
<5%
40.000
40.000
0
0
0
#VALUE!
0%
0%
<5%
n/a
n/a
n/a
65.000
65.000
n/a
n/a
n/a
40.000
4.000
0
0
0%
0%
n/a
n/a
65.000
37.500
n/a
n/a
8.000
0
0%
n/a
13.000
n/a
8.000
110
0
0
n/a
n/a
13.000
650
n/a
n/a
<1%
n/a
650
n/a
n/a
<1%
n/a
0
n/a
n/a
2 ml Disposable Syringes
Ear tags
No of ear tags procured
20 ml syringes
16G Needles for injecting Antibiotic @ 1 needle for
5 animals
Oxytetracycline
Dexamethasone (for reactions)
Parvexon (for reactions)
Kgs of liquid Nit procured
No of missions conducted
Mission report produced and
disseminated
%. of recommendations
adopted
ECF Research
A2.4 Equipment and materials
A2.4.1 Liquid nitrogen for storage of stabilates
A2.4.2 ELISA Kits
A2.4.3 Laboratory reagents and other
consumables
% OF
AWPB
100
<1%
21G Disposable Needles @ 1 needle per animal
A2.3.4 DCSU/PCU Backstopping TO ECF
VACCINATIONS
ACTUAL
No. Of stabilates wasted
A2.3.3 Liquid nitrogen for vaccination campaigns
AWPB
TARGET
CUMULATIVE
Kgs of liquid Nit procured
No of Kits procured
No of T parva antigen slides
<1%
100
0
0
<1%
1.400
0
200
0%
0%
#VALUE!
0%
#VALUE!
14%
3
3
1
1
33%
33%
n/a
n/a
0
0
n/a
n/a
100%
80%
80%
100%
0
n/a
390
1
800
0
0
500
0%
0%
63%
n/a
14
n/a
n/a
4
n/a
n/a
28,6%
n/a
35
COMMENTS
An advance of 15,000 stabilates were delivered
in December 2012 and the remaining balance of
20,000 in January 2013.
Only 200 kg of liquid were needed as vaccination
took place in only two districts for a total of
15,340 calves.
Some of the recommendations still need follow
up i.e. source of spoiled stabilates.
Republic of Zambia
CURRENT YEAR (2013)
A2.5 Vaccine Production
A2.5.1 Production of ticks for stabilate production
A2.5.2 Stabilate production - CHTONGO
A2.5.3 Stabilate production - KATETE
A2.5.4 Feasibility Study for Vaccine production at
CVRI from 2012
A2.6 Field vaccination trials of ECF produced
stabilates
A2.7 Training of Lab staff
Training workshops of lab assistants in ECF
diagnosis , tick identification [OTHER AREAS +
LOs/DVOs]
INDICATOR
AWPB
TARGET
ACTUAL
CUMULATIVE
% OF
AWPB
APPRAISAL
TARGET
CUM
TOTAL
% OF
APPRAISAL
No of adult ticks produced
No of ticks crushed for
stabilate production
25.000
20.000
0
0
0%
0%
n/a
n/a
n/a
n/a
n/a
n/a
No of stabilates produced
No of stabilates produced
60.000
40.000
1
0
0
0%
0%
0%
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
0%
0%
n/a
n/a
n/a
n/a
n/a
n/a
No. of studies conducted
No. Of trials conducted
Vaccine evaluation reports
1
2
0
0
0
No of Training workshops held
1
1
100%
n/a
3
n/a
15
15
30
1
21
11
32
1
140%
73%
107%
100%
n/a
n/a
n/a
n/a
0
0
0
3
n/a
n/a
n/a
n/a
1
0
0%
n/a
0
n/a
No of Vaccutainer tubes
procured
No. of Vaccutainer needles
procured
110.000
110000
100%
n/a
n/a
n/a
110.000
110000
100%
n/a
n/a
n/a
No of Serum vials procured
No Antibiotics procured
No of Branding Irons procured
110.000
2.000
900
110000
0
900
100%
0%
100%
n/a
n/a
n/a
n/a
n/a
1.200
n/a
n/a
n/a
n/a
12
0
10
0%
100%
n/a
n/a
n/a
10
n/a
n/a
Total Participants
Training Report produced and
disseminated
Post training evaluation survey
report
COMMENTS
No activities could be undertaken due to
delayed procurement of medium stabilate
production materials.
SUB-COMPONENT A.3 CBPP ERADICATION
A3.1 Procurement of various CBPP materials
A3.1.1 Procurement of surveillance materials
Vaccutainer tubes
Vaccutainer needles
Serum vials
Anti biotics
A3.1.2 Procurement of Brand Marks [CARRY OVER
FROM 2012 AWPB]
A3.1.3 Supply for solar fridges (carry over from
2012 AWPB)
No of animals to branded
No of procured/functional
solar fridges
36
The CBPP sero surveillance materials were
received in November 2013. However this was
too late to conduct the sero surveillance activity
which was rescheduled to 2014
12 solar fridges were procured, but at the time
of the reporting period only 10 were functional
Republic of Zambia
CURRENT YEAR (2013)
A3.2 Procurement of CBPP Vaccination materials
A3.2.1 Procurement of CBPP Vaccines under 2012
AWPB [USD108,137.60]
INDICATOR
AWPB
TARGET
ACTUAL
CUMULATIVE
% OF
AWPB
APPRAISAL
TARGET
CUM
TOTAL
% OF
APPRAISAL
No of CBPP vaccines dose
procured
350.000
350.000
100%
3.520.000
1.850.000
53%
No of CBPP vaccines dose
spoilt
No of Automatic syringes
procured
<5%
0
0%
0
0
0%
25
0
0%
n/a
0
n/a
A3.2.3 Disposable syringes
No of Disposable syringes
procured
1.000
0
0%
n/a
0
n/a
A3.2.4 Re-usable needles
No of Re-usable needles
procured
1.140
0
0%
n/a
0
n/a
A3.2.5 Disposable needles
No of Disposable needles
procured
950
0
0%
n/a
0
n/a
No of animals sampled
No of sero samples tested
No of sero samples spoilt
No of animals positives found
244.000
100%
<5%
0%
0
0
0
0
0%
0%
0%
0%
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
No of animals found positives
removed
disseminated
100%
0
0%
n/a
n/a
n/a
1
1
0
0
0%
0%
n/a
n/a
n/a
n/a
n/a
n/a
adopted
100%
0
0%
100%
n/a
n/a
disseminated
2
1
0
0
0%
0%
n/a
n/a
n/a
n/a
n/a
n/a
adopted
1
0
0%
n/a
n/a
n/a
A3.2.2 Automatic syringes
A3.3 CBPP SERO-SURVEILLANCE
A3.3.1 CBPP sero surveillance sampling
A3.3.2 Monitoring by OF CBPP sero surveillance
sampling by DCSU/PCU
A3.3.5 Monitoring OF RESPECTIVE SERO
SAMPLING by Provincial Vet Officers IN THEIR
PROVINCES
37
COMMENTS
850,000 doses were ordered in AWPB 2012 and
first delivery was done in 2012 of 500,000 and
the balance of 350,000 have been delivered in
Q1 2013.
The sero surveillance has not taken place due to
delayed procurement of material which was
planned to be delivered by May 2013, instead
will be delivered 24th January 2014.
Republic of Zambia
CURRENT YEAR (2013)
A3.3.6 Documentation of CBPP SERO
SURVEILLANCE sampling BY by NAIS
A3.5 CBPP VACCINATION CAMPAIGNS
A3.5.1 Pre-vaccination Assessment high Risk areas
INDICATOR
APPRAISAL
TARGET
CUM
TOTAL
% OF
APPRAISAL
0
0%
1
0
0%
No and name of high risk
districts sampled
5
0
0%
5
0
0%
1.800
412.000
0
336530
0%
82%
1.800
3.520.000
0
1.913.816
0%
54%
32.633
25750
79%
350.000
144.880
41%
<5%
7
7928
0
2%
0%
n/a
n/a
85.744
7
n/a
n/a
n/a
0
0%
n/a
n/a
n/a
n/a
0
0%
n/a
n/a
n/a
69.000
55.459
0%
69.400
60.606
87%
1
0
0%
n/a
4
n/a
disseminated
1
0
0%
n/a
4
n/a
adopted
1
0
0%
n/a
0
n/a
disseminated
2
1
0
0
0%
0%
n/a
n/a
5
n/a
n/a
n/a
adopted
1
0
0%
n/a
n/a
n/a
No cattle vaccinated (W.P)
No of districts covered /prov
No of farmers bringing cattle
for vaccination (M) (W.P +
N.W.P)
for vaccination (F) (W.P +
N.W.P)
for vaccination (TOTAL) (W.P +
N.W.P)
A3.5.4 Monitoring by Provincial Vet Officers
% OF
AWPB
1
No cattle vaccinated (N.W.P)
No CBPP doses wasted
A3.5.3 Monitoring by DCSU-PCU
ACTUAL
No and type of CBPP
documentary developed
A3.5.2 Actual vaccination
AWPB
TARGET
CUMULATIVE
38
COMMENTS
Activity was undertaken in October.
CBPP vaccination campaigns in Western
Province are now under the WB project
(LDAHP). Whilst in the North-western Province
campaigns are on-going on Q4 in Chavuma and
Zambesi districts. Results will only be available in
December 2013. Data collection and appraisal
target were not initially disaggregate by gender
and by province, therefore current data only
reflect total number of farmers. Data will be
updated accordingly after receiving the results
from the CSO post-harvest survey of 2013 which
will be produced by 2014. Note that in 2013, the
no of framers who brought cattle for vaccination
was on the low side because there were
insufficient CBPP vaccines and hence some
animals were left out.
Republic of Zambia
CURRENT YEAR (2013)
INDICATOR
AWPB
TARGET
ACTUAL
CUMULATIVE
% OF
AWPB
APPRAISAL
TARGET
CUM
TOTAL
% OF
APPRAISAL
1
0
0%
n/a
1
n/a
100%
0
0%
n/a
n/a
n/a
0
0%
n/a
n/a
n/a
0
0%
n/a
n/a
n/a
300
0
0%
n/a
n/a
300
0
0%
n/a
n/a
n/a
300
0
0%
n/a
n/a
n/a
No of Mkt oriented L/stock
production printed
1.200
0
0%
n/a
n/a
n/a
production distributed
B1.2 Consultancy to Animal Production Component in capacity building
B1.2.1 Training Needs Assessment [TNA] Field
No of TNA Fieldwork visits
visits/data collection
conducted
1.200
0
0%
n/a
n/a
n/a
1
1
100%
n/a
1
n/a
Training Needs Assessment
Report produced
1
1
100%
n/a
1
n/a
1
0
100%
n/a
n/a
n/a
100
0
100%
n/a
1
n/a
A3.5.5 Documentation by NAIS
A3.5.6 CBPP Post-vaccination assessment
No of CBPP documentary shot
Sero conversion rate
20%
COMPONENT B: SMALLHOLDER ANIMAL PRODUCTION AND ACCESS TO ANIMAL DRAUGHT POWER
B1.1 Equipment
B1.1.1c Printing of Field Officers Mkt Oriented
300
L/Stock Prodn Manuals
production manuals printed
production manuals
distributed
B1.1.1d Printing of field officers Handbooks for
Mkt Oriented L/Stock Prodn Manuals
production Handbooks printed
prodn Handbooks distributed
B1.1.1e Printing of farmers Manuals
No of Extension Methodology
Manuals Produced
No of Training Needs
Assessment Report
disseminated
39
COMMENTS
21days after the end of the vaccination this
activity will be conducted in January 2014.
The printing of extension methodology manual
and farmers manuals could not be done because
the prototype manuals are still under
preparation.
Republic of Zambia
CURRENT YEAR (2013)
B1.2.2 Review workshop on field officers manuals
B1.2.3 Review workshop on FARMERS manuals
B1.2.4 Training Specialist - Extension
Methodologist to produce market oriented
manuals on Beef, Dairy, Pigs, small ruminants &
Chickens.
B1.3 Training Activities
B1.3.1 Training of Provincial & District Officers
(TOT) (25 TOT trained in one training of 10dys
duration)
B1.3.2 Training of Livestock Assistants & Vet
Assistants [100 in 2013] (5 trainings/20va/group)
B1.3.3 Training of farmers
B1.3.4 Monitoring by LPSU/PCU of LA/VA training
by master trainers
INDICATOR
AWPB
TARGET
ACTUAL
CUMULATIVE
% OF
AWPB
APPRAISAL
TARGET
CUM
TOTAL
% OF
APPRAISAL
1
0
0%
n/a
n/a
n/a
n/a
n/a
20
1
6
1
7
0
0%
0%
0%
0%
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
?
0
0%
n/a
n/a
n/a
Total Participants
No of L/stock market oriented
manuals completed and
submitted to SLIP
?
20
5
0
0
5
0%
0%
40%
n/a
n/a
n/a
n/a
n/a
5
n/a
n/a
n/a
No of Workshop held
No of Master Trainers Trained
(M)
No of Master Trainers Trained
(F)
Total Master Trainers Trained
1
n/a
0
0
0%
0%
n/a
n/a
n/a
n/a
n/a
n/a
n/a
0
0%
n/a
n/a
n/a
25
0
0%
n/a
n/a
n/a
5
n/a
n/a
100
n/a
n/a
n/a
3
0
0
0
0
0
0
0
0
0%
0%
0%
0%
0%
0%
0%
0%
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
3
0
0%
n/a
n/a
n/a
No of Review w/shop on field
officers manual held
Total Participants
No Review w/shop on field
officers manual held
No of w/shops held
No of LA/VA Trained (M)
No of LA/VA Trained (F)
Total LA/VA Trained
No of Farmers Trained (M)
No of Farmers Trained (F)
Total Farmers Trained
No of monitoring visits
conducted by LPSU/PCU
No of Monitoring reports
produced and disseminated
COMPONENT C: PROJECT MANAGEMENT
40
COMMENTS
The manuals were finalised and reviewed in
October by MAL-DLD instead of the consultant
who failed to meet his deadline. What is
remaining is to peer review the manuals at a
stakeholders workshop planned for 2014.
Due to non-completion of Extension
methodology and training manuals, this activity
has been rescheduled to 2014
In the revised 2013 AWPB, it was anticipated to
train 100 LA/VA, but due to same reason above,
the training has been rescheduled to 2014.
Rescheduled to 2014
As a result of no activity in LA/VA training this
activity automatically could not be undertaken.
Republic of Zambia
CURRENT YEAR (2013)
INDICATOR
C1.1 Specialized Technical & Management Services
C1.1.2 Asset Verification Exercise FOR 2012
No of asset exercises
ACCOUNTS
conducted
C1.1.7 Logistical Support for Procurement
C1.1.10 IFAD Implementation Support [CMT]
% OF
AWPB
APPRAISAL
TARGET
CUM
TOTAL
% OF
APPRAISAL
1
100%
n/a
3
n/a
27
25
93%
n/a
23
n/a
1
1
100%
n/a
3
n/a
1
1
100%
14
2
14%
1
1
100%
14
2
14%
No of External audits
conducted
No of External audits produced
and disseminated by 30th June
1
1
0%
7
4
57%
1
0
0%
7
3
43%
No of procurements requiring
Procurement Sittings
3
3
100%
n/a
13
n/a
No of evaluations committees
sittings conducted
3
3
100%
n/a
13
n/a
4
4
2
2
50%
50%
n/a
n/a
17
17
n/a
n/a
No of Internal audits
conducted
No of Internal audits produced
and disseminated
C1.1.6 Audit services (external)
ACTUAL
1
No of project sites visited (27
districts)
Asset Register updated and
report produced
C1.1.4 Audit services (internal)
AWPB
TARGET
CUMULATIVE
No of CMT meetings held
CMT Process reports produced
and disseminated
41
COMMENTS
Only 25 districts were visited mainly due to
concentration of the 25 in eastern, southern,
western and north-western. Muchinga and
Northern share a district each thus it was felt
that it was not cost effective to travel 2,500 plus
to ascertain only two vehicles. It has been
decided that asset verification the two provinces
will be undertaken in combination with other
activities.
Internal audit was delayed but completed in
September after being interrupted by a request
from the Ministry to audit another programme
[Fertilizer & Input Supply Programme- FISP] with
in the Ministry
The external audit has been particular late due
(the agreed date is 30th June) to delays in the
procurement process. At the time of compiling
this report, the External Auditors were on the
ground with a planned completion date of 15th
December 2013 to meet the IFAD deadline that
was issued to the Government.
Republic of Zambia
CURRENT YEAR (2013)
C1.1.11 IFAD Implementation Support [IS&SM]
C1.1.12 IFAD SLIP-SF DESIGN
C 1.2 Support to Planning M&E
C1.2.1 Logistical Support to PSC meetings
C1.2.3 Data collection/verification using revised
LOGFRAME [CBPP/ECF]/provincial consultative
C1.2.6 Ministry of Agric & Livestock/PSC project
Monitoring visits
C1.2.7 Knowledge Management - Documentation
- winding up activity
INDICATOR
AWPB
TARGET
ACTUAL
CUMULATIVE
% OF
AWPB
APPRAISAL
TARGET
CUM
TOTAL
% OF
APPRAISAL
COMMENTS
2
6
300%
14
28
200%
No of mission reports
2
4
200%
14
28
200%
2
5
250%
n/a
n/a
n/a
No of mission reports
2
2
100%
n/a
1
n/a
No of meetings held
No of PSC meeting minutes
produced.
4
4
1
1
0%
0%
24
24
9
9
38%
38%
No single Project steering committee meeting
took place in the period under review for SLIP.
However a Joint PSC meeting took place on
November 13th where the three IFAD projects ie
SAPP. S3P and SLIP AWPB were reviewed. The
proceedings report is still under preparation for
IFAD review.
No of data collection exercises
conducted
2
1
50%
n/a
1
n/a
No of Analytical reports on
ECF/CBPP data produced
1
0
0%
n/a
n/a
n/a
No of MAL Directorate/PSC
monitoring conducted
1
1
100%
n/a
1
n/a
No of MAL/PSC Monitoring
Reports produced
1
0
0%
n/a
n/a
n/a
No of video documentaries
produced on ECF or CBPP
2
0
0%
n/a
n/a
n/a
The activity was partially done for southern
province and yet to be completed for eastern
Province. The main reason was as earlier stated
that a number of IFAD mission took place and
this activity as had to be postponed due to
congestion of activities.
The SLIP-M&E was invited to be part of multidisciplinary team to evaluate MAL projects that
included IFAD supported projects by the Policy
and Planning Department of MAL. Unfortunately
this activity coincided with KM workshop in
Kenya which SLIP had confirmed its participation
much earlier.
These activities could not be done essentially
due to a) postponement of ECF immunizations,
42
The No. of planned supervision missions has
superseded the planned one earlier agreed with
the previous CPM. The project had a
combination of mission all taking place at almost
the same period of May, June August and
September. These included COSOP, Independent
Office of Evaluation, SLIP Main Mission and the
SLIP-E missions.
The SLIP-E man design mission was conducted in
August/September. The first draft of the project
design for SLIP-E was ready in November 2013.
Republic of Zambia
CURRENT YEAR (2013)
C.1.3 Workshops
C1.3.1 SLIP Mid- Year Review for 2013 meeting
with Stakeholders
C1.3.2 Planning Workshop 2014 AWPB
C1.3.3 Thematic workshops [IFAD]
C1.4 SLIP Mandatory Reports
Quarterly reports
Financial Report
INDICATOR
AWPB
TARGET
ACTUAL
CUMULATIVE
% OF
AWPB
APPRAISAL
TARGET
CUM
TOTAL
% OF
APPRAISAL
No of radio programs produced
on either ECF/CBPP
2
0
0%
n/a
n/a
n/a
No of case studies undertaken
on ECF or CBPP beneficiaries.
2
0
0%
n/a
n/a
n/a
No of field stories produced
4
0
0%
n/a
n/a
n/a
1
n/a
n/a
30
n/a
0
0
0
0
0
0%
0%
0%
0%
0%
n/a
n/a
n/a
n/a
n/a
2
0
0
0
0
n/a
n/a
n/a
n/a
n/a
1
9
2
11
1
1
4
1
5
1
100%
44%
50%
45%
100%
7
n/a
n/a
n/a
7
5
0
0
0
7
71%
n/a
n/a
n/a
100%
No of w/shops held
Total participants
No of workshop Attendance
report produced
2
2
2
4
2
2
1
2
3
0
100%
50%
100%
75%
0%
n/a
n/a
n/a
n/a
n/a
9
18
3
18
7
n/a
n/a
n/a
n/a
n/a
No of SLIP quarterly reports
submitted on time
4
3
75%
28
22
79%
No of SLIP Financial quarterly
reports Produced
4
0
0%
28
0
0%
No of w/shops held
Total participants
Process report of workshop
produced and disseminated
No of w/shops held
Total participants
Draft 2014 AWPB produced
before 30th Oct and submitted
to IFAD
43
COMMENTS
b) late commencement of CBPP vaccinations
that coincided with November mission and c)
lack of activity in the animal production
component. However, much work will be done
during the impact assessment which will be
carried out in 2014.
The activity was cancelled essentially due to
revision of the 2013 AWPB and the lack of
activities especially in the Animal Disease
Control Component. Hence there were no
activities to be reported on for the first six
months.
The 2014 AWPB was held in October instead of
the planned 3rd quarter. This was mainly due to
concentration of many activities in the period
which was beyond the project's control. Only
the PCU and the LPSU took part in the 2014
planning.
Three workshops ie leadership, knowledge
management and Financial management have
been held. Financial management was held in
October in Rome whilst the leadership and KM
were held in Senegal and Kenya respectively.
Republic of Zambia
CURRENT YEAR (2013)
INDICATOR
AWPB
TARGET
ACTUAL
% OF
AWPB
CUMULATIVE
APPRAISAL
TARGET
CUM
TOTAL
% OF
APPRAISAL
Mid Year Report
Mid year Report written and
submitted on 30th of July 2013
1
1
100%
7
4
57%
Annual Report of previous year
Annual report written and
disseminated by 31st March
2013
No of RIMS Report submitted
before 31st March
1
1
100%
7
5
71%
1
1
100%
7
5
71%
AWPB for 2014 produced and
submitted to IFAD before 31st
Oct
1
1
100%
7
6
86%
RIMS Report submitted before 31st March for
previous year
AWPB
44
COMMENTS
Republic of Zambia
Appendix 5: Financial: Actual financial performance by financier; by component and disbursements by
category
Table 5A:
st
Financial performance by financier, 31 December 2013
Financier
Appraisal ( USD )
IFAD loan
Disbursement (
USD )
Percentage Disbursed
10.1
8.5
84
GRZ
2.6
1.5
58
Beneficiaries
2.3
0.6
26
15.0
10.6
71
Total
Table 5B:
st
Financial performance by financier by component (USD ‘000), 31 December 2013
COMPONENT
IFAD LOAN
Appr.
MTR
Disease Control
1,034
721
ECF Management
1,735
CBPP Eradication
Sub-Total - Component A
Animal Production and Access to
Draught Animal Power
Animal Production and Access to Draught
Animal Power
GRZ
Actual
%
Appr.
MTR
BENEFICIARIES
Actual
%
Appr.
MTR
Actual
2,251
814
571
TOTAL
%
Appr.
MTR
Actual
1,296
815
1,721
133
%
Animal Disease Control
788
76
2,864
2,537
146
1,223
3,916
2,001
164
3,992
7,501
5,326
262
94
362
138
327
517
38
5,358
4,005
3,054
57
612
285
307
50
1,835
4,259
2,308
126
133
2,246
764
8,489
9,079
7,083
83
1,372
1,186
53
2,251
814
571
25
25
4,161
1,248
198
5
311
622
6
2
4,472
1,870
204
5
Sub-Total - Component B
4,161
1,248
198
5
311
622
6
2
4,472
1,870
204
5
Project Management
1,972
2,952
2,977
151
70
695
260
371
2,042
3,647
3,237
159
10,125
11,701
8,501
84
2,627
2,081
15,003
14,596
10,524
70
TOTAL
45
1,452
55
2,251
814
571
25
Republic of Zambia
Table 5C:
IFAD Loan Disbursement in SDR'000 (as at 31st December 2013) and Projection up to 31 March 2015
B
C
D
E
F
G
Current performance
Category
1
2A
2B
3
4
5
Vehicles
Animal
Vaccines-ECF
Animal
Vaccines-CBBP
Equipment &
Other Mat.
Tech.
Asst.,Training,W
s
Contracts for
Service Pro.
Revised Allocation
Disbursed (up
to 31 December
2013)
SDR'000
SDR'000
H
I
J
Projected performance
Disbu
rseme
nt
Level
WA 64, 65 and 66
and Unretired
Districts and Staff
imprest pending
Settlement
SDR'000
2014 AWPB
(Up to PCD of
September
2014)
Projected
utilization
as at 30
Sept 2014
(C+E+F)
Projected
Balance of
loan funds as
at 30
September
2014 (B - G)
Projected
Costs 6
months
period to 31
March 15
Projected
Unutilised
Funds at
31 March
15 (G-H-I)
SDR'000
SDR'000
SDR'000
SDR'000
SDR'000
824,759
35,241
35,241
395,038
124,962
124,962
-
135,219
(15,219)
(15,219)
585,665
860,000
824,759
96%
520,000
362,895
70%
32,143
120,000
128,239
107%
6,980
1,650,000
898,271
54%
54,744
111,321
1,064,335
585,665
1,480,000
994,899
67%
80,518
162,620
1,238,036
241,964
50,000
45,568
91%
-
-
45,568
4,432
27,230
214,734
4,432
7A
IOC - Salaries
870,000
908,214
104%
81,660
194,710
1,184,584
(314,584)
94,770
(409,354)
7B
IOC - Allowances
IOC - Operation &
Maint.
650,000
632,251
97%
93,837
140,640
866,728
(216,728)
1,000
(217,728)
7C
8. Unallocated
Total (Excluding Initial Deposit)
500,000
300,000
7,000,000
Initial Deposit
639,326
5,434,420
128%
141,015
93,550
0%
78%
490,897
702,841
873,891
(373,891)
25,850
(399,741)
-
300,000
300,000
6,628,158
371,842
148,850
222,992
473,364
Recovery
Total (Including
Initial Deposit)
USD
(473,364)
7,000,000
5,907,784
10,815,000
9,127,526
84.4%
490,897
702,841
6,154,794
845,206
148,850
696,356
758,435
1,085,890
9,509,157
1,305,843
229,973
1,075,870
46
Republic of Zambia
Appendix 6: Compliance with legal covenants: Status of implementation
Loan Agreement
Section
ARTICLE II Section
ARTICLE III Section
3.02
Covenant
Special Account:(a) ….the Borrower shall open and thereafter maintain, in a
commercial bank acceptable to the Fund, a Special Account denominated in United
States dollars for the purpose of receiving the Loan proceeds. The Special Account
shall be protected against set-off, seizure or attachment on terms and conditions
proposed by the Borrower and accepted by the Fund.
Status
The account
is opened.
Remarks
The Account acceptable to
IFAD has been opened in
bank of Zambia
(b) After the Special Account has been opened, upon the Borrower’s request, the
Fund shall make one or more withdrawals of up to seven hundred and fifty thousand
United States dollars(USD 750 000) in the aggregate (the “Authorized Allocation”)
from the Loan Account on behalf of the Borrower and deposit such amount in the
Special Account, provided however, that unless the Fund otherwise agrees, the
Authorised Allocation shall be limited to five hundred thousand United States dollars
(USD 500 000) until the aggregate amount of withdrawals from the Loan Account plus
the aggregate amount of all outstanding special commitments entered into by the
Fund pursuant to Section 4.03 of the General Conditions (Special Commitments by
the Fund) equals or exceeds SDR 3.0 million…..
(c) The Lead Project Agency shall be fully authorised to operate the Special Account
in Accordance with Section 4.08 of the General Conditions. The Project Cocoordinator, the Financial Manager, and two officers from the Lead Project Agency,
shall be designated as authorized signatories of the Special Account. Two signatories
shall be required, one signatory from the PCU, and one signatory from the Lead
Project Agency on all transactions for the Special Account.
Done
and
credited with
USD
500,000.
The accounts are operating
smoothly
Annual Work Plans and Budgets: (b) The Lead Project Agency shall submit each
draft AWPB to the PSC for its review and approval. When so approved, the Lead
Project Agency shall submit the draft AWPB to the IFAD for their respective
comments and approval…
47
The
additional
Increase
of
USD 250,000
has
been
made.
Done.
Compliant
Ongoing.
2014
AWPB
not
yet
finalised;
First
Draft
nd
submitted 2 Nov 2013 to
th
IFAD and 13 Nov to PSC;
reviewed with comments by
Nov
2013
Mission;
rd
Resubmitted 3 March 2014
Republic of Zambia
Section 3.03
Project Account. …the Lead Project Agency shall open and thereafter maintain in a
bank proposed by the Borrower and accepted by the Fund, a current account
denominated in Kwacha for Project operations (the “Project Account”). The PCU shall
be authorized to operate the Project Account. The Project Co-coordinator, Finance
Manager, Monitoring and Evaluation Manager and two officers from the Lead Project
Agency shall be designated as authorized signatories of the Project Account. Two
signatories shall be required, one signatory from the PCU, and one signatory from the
Lead Project Agency on all transactions for the Project Account.
Section 3.04
Availability of Loan Proceeds: The Borrower shall make the proceeds of the Loan
available to the Lead Project Agency and each Project Party in accordance with the
AWPBs and its customary national procedures for development assistance to carry
out the Project.
Section 3.05
(b) ..the Borrower shall make available to the Lead Project Agency during the Project
Implementation Period counterpart funds from its own resources in an aggregate
amount of approximately USD 1 814 000 equivalent (referred to in paragraph 2
Schedule 3A), in accordance with its customary national procedures for development
assistance. For such purpose, the Borrower shall make budgetary allocations for each
Fiscal Year equal to the counterpart funds called for in the AWPB for the relevant
Project Year and make such allocations available to the Lead Project Agency as
required.
Compliant
with changes to March
Mission.
The
Account
is
fully
operational
Compliant
Ongoing
Compliant
Ongoing
Section 3.06
Procurement. The Lead Project Agency and each other Project Party shall procure
all items financed by the Loan in accordance with Schedule 4.
Partially
Compliant
Very long and delayed
procurement process
SECTION 3.07.
Project Completion Date. The Project Parties shall complete the implementation of
the Project on or before the Project Completion Date
Not yet.
But the Project management
are aware.
Section 4.01
Monitoring. The PCU shall establish, no later than 90 days after the Effective Date
and thereafter maintain, an appropriate management information system in
accordance with the funds Guidelines for Project Monitoring and Evaluation to enable
it to monitor the project in accordance with paragraph 3 of Schedule 3A and Section
8.02 (Monitoring of Project Implementation) of the General Conditions based on
Not
compliant
The project does not have a
comprehensive
and
functional M&E system.
48
Republic of Zambia
Section 4.02
Section 4.03
Section 4.04
Section 4.05
ARTICLE V Section
5.01
Section 5.02
indicators agreed by the Borrower and IFAD.
Progress Reports. The Lead Programme Agency shall submit to IFAD quarterly and
consolidated annual progress reports on Project implementation, as required by
Section 8.03 (Progress Reports) of the General Conditions, no later than (2) months
after the end of each quarter and annual period during the Project Implementation
Period. In addition to the matters specified in said Section 8.03 of the General
Conditions, each progress report shall include agreed indicators within the Fund’s
Results and Impact Monitoring System.
Mid-Term Review (a) The Lead Project Agency and IFAD shall carry out a review of
Project implementation within 36 months of the Effective Date (the “Mid-Term
Review”) based on terms of reference prepared by PCU and approved by IFAD. .
Completion Report:The Lead Project Agency shall submit to the Fund and the
Cooperating Institution the completion report on the Project required by Section 8.04
(Completion Report) of the General Conditions no later than six months after the
Project Completion Date.
Evaluations. The Borrower and each Project Party shall facilitate all evaluations and
reviews of the Project that IFAD may carry out during the Project Implementation
Period and for ten (10) years thereafter, as required by Section 10.05 (Evaluations of
the Project) of the General Conditions.
Financial Statements. The PCU in cooperation with Lead Project Agency shall
prepare the financial statements of the operations, resources and expenditures
related to the Project required by Section 9.02 (Financial Statements) of the General
Conditions in respect of for each Fiscal year and deliver consolidated financial
statements to IFAD within three (3) months after the end of each Fiscal Year.
Audit Reports. (b) The Borrower shall have the financial statements relating to the
Project audited each Fiscal Year… In addition to the audit report on the financial
statements, the auditors shall provide: (i) an opinion on the certified statements of
expenditure and the operation of the Special Account and the ECF Reserve Account;
and (ii) a separate management letter, addressing the adequacy of the accounting
and internal control systems. The Lead Project Agency shall deliver the abovementioned items to the Fund within six months of the end of each such Fiscal Year.
The Lead Project Agency shall submit to the Fund the reply to the management letter
49
Partially
compliant for
2013 annual
report
The draft 2013 annual report
has been submitted to
March 2014 Mission.
Undertaken
in Aug 2010
(36 months
after Effective
Date)
Amendments to the Loan
Agreement made July 2011
(with delays)
Not yet.
The project Management is
aware of the responsibility.
Ongoing
The Borrower is aware of
and
understands
this
responsibility.
Compliance
for
2013
financial
statements
Unadited
Financial
Statements submitted to
March 2014 Mission.
Not
compliant
2012 Audit Report submitted
6 months late
Republic of Zambia
Schedule 3, para 2.2.
of the auditors within one month….
Project Steering Committee (PSC):.The PSC shall specifically: (a) review the
Project’s progress reports; and (b) review the AWPB and provide comments to the
Lead Project Agency. The PSC shall meet at least quarterly, and on an ad hoc basis
when required.
Partially
compliant
Schedule 3A, para 2
Counterpart Funds. The Borrower shall exempt from Taxes.. the importation,
procurement and supply of all goods, civil works and services financed by the Loan.
The value of such exemptions approximately USD 1 814 000 shall be credited against
the obligation of the Borrower to provide counterpart funds for the Project under
Section 3.05. The value of the exemptions excludes an estimated value of USD 814
000 being salaries of Government staff involved in the implementation of the Project.
[therefore, a total of USD 2,628,000 was envisaged for counterpart contribution]
Compliant
Schedule 3A, para 3
Insurance of Project Personnel: The Borrower shall ensure that key Project
personnel are insured against health and accident risks to the extent consistent with
customary practices of the Borrower.
Not
compliant
Community Contribution: For vaccinations against ECF, farmers shall pay a
progressively Increasing share for the full costs of the vaccination (including, costs of
vaccines and direct delivery costs), which shall be paid into the ECF Reserve Account
as per Section 7.01(e) of this Agreement.
Compliant
50
In 2013 – PSC did not meet
during
the
last
three
quarters of the year
No Health Insurance for staff
yet. Process started, not
completed
Republic of Zambia
Appendix 7: Knowledge management: Learning and Innovation
SLIP has introduced some measures which are worthy of noting for future operations:
a) Payment for ECF control services: the livestock owners pay to meet part of the control
costs (material cost). The beneficiaries pay into a designated account and submit a receipt
through their appointed representatives to demand services. This arrangement promotes
transparency while reducing financial management burdens on GRZ programme planning
and readiness for providing services. This system has been successfully piloted in a
number of participating districts and has potential to be adopted nationally;
b) Post service review workshops: SLIP holds district level workshops after operation to
review and learn from experiences to improve future ones. This approach promotes
knowledge sharing and learning which have improved the efficiency of the operation. The
experience should be properly analysed and documented. An operational manual could be
produced for training and use in future operations;
c) Community participation: communities have been effectively involved in both ECF and
CBPP control programmes. In ECF, producers have organised themselves to provide
information on service schedule and to assemble animals for immunization;
d) In CBPP, task forces have been established for disease monitoring. SLIP has provided
training and logistic support. This approach makes an effective interface between the
producers and the veterinary services to enhance cooperation in addressing disease
control issues.
51
Republic of Zambia
Annex 1 List of People Met
th
List of farmers and participants in the CPMT Workshop on 4 March 2014
NAME
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
DESIGNATION
Livestock Farmer
Livestock Farmer
Livestock Farmer
Livestock Farmer
Livestock Farmer
Livestock Farmer
Livestock Farmer
Livestock Farmer
Livestock Farmer
MAL Veterinary Assistant-Kazungula
MAL Veterinary Assistant-Kaseya
Monitoring and Evaluation officer-SAPP
MAL-District Marketing Development officerKazungula
MAL-District Cooperative Development OfficerKazungula
Programme Assistant –S3P
Project Coordinator-SLIP
Programme Assistant -SLIP
Monitoring and Evaluation Manager-SLIP
MAL Acting Senior District Veterinary Officer
Diagnostician CBPP-SLIP DSCU
Epidemiologist ECF- SLIP DSCU
Mr. Robert M Simangolwa
Mr. Philip Tembo
Mr. Ignitious Milimo
Mr. Kelvin Silitongo Silitongo
Mr. Kiwandu Chris Sililo
Mr. Jobert S Mooka
Mr. Elvis Mwananembo
Mr. Alfred Mulele
Mr. Edwin Sikute
Mr. Hamankolo Anthensious
Mr. Malewa Nyambe
Mr. Christopher kambole
Mr. Joseph M Mbozi
14. Mr. Mvula B Ndeketeya
15.
16.
17.
18.
19.
20.
21.
Ms. Tafara Zengeni
Mrs. Olive C Chibola
Mr Chaliafya Katungula
Mr. Clement Mwafulirwa
Dr Patricia Bwalya
Dr. Geoafrey M Muuka
Dr. Conelius Mundia
53
Republic of Zambia
Annex II: Action Plan of the 2014 ZCPMT Workshop
S/N
1
ISSUE
Declining Project Status Ratings (PSRs)
Action
By Who
When
Unbundle the composite rate and give matrix presentation of
scores
IFAD Country
Office
End of
March 2014
identify and isolate the factors responsible for particular scores
IFAD Country
Office
End of
March 2014
Spearhead a consultative meeting on procurement
PPD/IFAD
Country Office
Starting by
April 2014
PPD/ICO/PMs
August
2
Delays in Procurement
3
Review of Action points after a year too long
Hold Mid-Year Review
4
Weak Government Oversight at
HQ/Provincial/District
Hold regular consultative meetings between ICO, Project
Managers and all relevant departments in MAL depending on
agenda
5
Inadequate harmonization and coordination among
IFAD projects at implementation level
Undertake joint planning and monitoring
PMs/PPD/ICO/
Implementers
Starting in
March
6
Poor Communication concerning ZCMPT Annual
Meetings
Quick dissemination of action plan
SAPP
Timely invitation and circulation of minutes
SAPP
April
January
2015
PM/SMDO
According to
AWPB
PM/SMDO
GRZ/ICO
According to
AWPB
On-going
Implementing units to provide AWPBs
7
8
9
Limited flow of operation funds to SAPP
implementing units
Weak project designs
Better flow of funds to implementing units
Weak contract enforcement (Project staff/Service
providers)
Develop contract assessment systems
Make project designs more participatory
Ensure contract targets are being monitored
Improve procurement processes
10
Low loan utilization
Projects to engage MAL over payment processes
Honour Provincial & District Plans
55
PPD/HR
ICO
On-going

Supervision mission March 2014

Transcription

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