CITY OF PITT MEADOWS

Transcription

Council in Committee Meeting of Pitt Meadows City Council to
be held on Tuesday, February 26, 2013 at 3:00 p.m. in the
Meadows Room of the Pitt Meadows City Hall, 12007 Harris
Road, Pitt Meadows, British Columbia.
AGENDA
A.
ADOPTION OF AGENDA
THAT the agenda for the February 26, 2013 Council in Committee
Meeting, be adopted.
B.
ADOPTION OF MINUTES
1.
Minutes of the February 12, 2013 Council in Committee Meeting.
(Page 1)
THAT the Minutes of the Council in Committee Meeting held on February
12, 2013, be adopted.
C.
DELEGATIONS AND PRESENTATIONS
1.
2012 Investment Update.
Randy Clowes of CIBC Wood Gundy to make a presentation to update
Council on the City’s 2012 investments.
D.
REPORTS
1.
2012 Investment Update. (1860-01) (Page 7)
The Committee recommends THAT Council:
A.
2.
Receive into the record the report dated February 18, 2013, from
the Director of Finance.
Development Permit Application for Cedar Downes Multi-Family
Residential Development, Phase II. (3060-20-2012-06) (Page 18)
#110297v1
Agenda for the Council in Committee Meeting - February 26, 2013
A.
3.
2
Schedule a Public Hearing for March 20, 2013, for the
consideration of an amendment to the restrictive covenant
registered on title at 12525 190A Street to include the following:
A.1
Relaxation of building setbacks from the road right-of-way
dedicated for future highway expansion from 30 meters to
13.7 meters for Building 4 and from 30 meters to 24.5
meters for Building 5; AND
A.2
Registration of a notice on title advising future residents
about the location of the sewer lift station next to proposed
Building 5 and its possible noise and odour impact on
adjacent units; AND
A.3
Receipt of $2,500.00 for traffic improvements including new
crosswalk on McMyn Road and 190 Street; AND
A.4
Receipt of $20,000.00 for the installation of a stainless steel
odour control unit; AND
B.
Authorize staff to notify surrounding property owners that Council
will consider a Development Variance (Permit No. 2013-001) to
reduce the number of adaptable units from 148 units to 116 units at
Regular Meeting of Council on March 20, 2013; AND
C.
Direct staff to bring forward for consideration a Development Permit
(No. 2012-06) for the third phase of the multi-family residential
development at 12525 190A Street following registration of the
covenant amendments referenced in recommendation A above; OR
D.
Other.
Dyke Bench Research. (CDPR-0640-30) (Page 65)
A.
the General Manager of Community Development, Parks and
Recreation Services.
B.
Direct staff not to establish a waiting list for future dyke bench
donation requests, and also to continue to follow the Pitt Meadows
Dyke Bench Policy regarding restricting the number of bench
plaques to one (1) on all recognition benches.
#110297v1
4.
3
Union of BC Municipalities Resolutions Regarding Living Wage.
(0400-01) (Page 70)
A.
5.
the Manager of Legislative Services.
Obtaining Motor Vehicle Information from the Insurance Corporation
of British Columbia. (4020-20/09) (Page 75)
6.
A.
Direct the law firm of Young, Anderson, Barristers & Solicitors to
write to the Union of British Columbia Municipalities to ask for their
assistance in dealing with the current problem with obtaining motor
vehicle information from the Insurance Corporation of British
Columbia for the use in bylaw enforcement investigations and
proceedings; OR
B.
Not direct the law firm of Young Anderson, Barristers & Solicitors to
write to the Union of British Columbia Municipalities.
Extended Producer Responsibility (EPR) for Packing and Printed
Paper (PPP) – Draft Updated List of Materials to be Collected Under
the New PPP Stewardship Program. (2240-20/13) (Page 92)
A.
Authorize the Mayor to send a letter to Mr. Allen Langford, Chair of
Multi-Material British Columbia:
A.1
Expressing concerns with the proposed removal of
recyclables such as glass and film plastic from the curbside
collection system before March 1, 2013; AND
A.2
Asking MMBC to reconsider granting municipalities the right
of first refusal for centrally collected residential recyclables
due to concerns of exposing municipalities to risk and liability
associated with having to either break or substantially modify
existing collection contracts; OR
A.3
Other.
#110297v1
7.
4
Community Sustainability Planning. (Page 114)
A.
E.
the Director of Corporate and Business Services.
NEW BUSINESS
There were no items received for this Meeting.
F.
COMMITTEE ROUND TABLE / COUNCIL LIAISON REPORTS
G.
QUESTION PERIOD

The question period is generally kept to 15 – 20 minutes.

Persons present at the meeting are welcome to ask questions or to
comment on items presented at the meeting.

Questions/comments should stay within a time frame of 5 minutes, which
includes time for a response from the Council. This will allow an equal
opportunity for others who may wish to ask questions of the Council.

If members of the public feel the time frame allotted during the Question
Period is insufficient to present their comments, they are welcome to
request to be a delegation at a Regular Council meeting. Requests for
delegation should be forwarded to the Deputy Clerk.

If the item being considered concerns changes to the zoning bylaw or
official community plan, the public will be given an opportunity for input
through the public hearing process.
H.
ADJOURNMENT
#110297v1
Minutes of the COUNCIL IN COMMITTEE MEETING of Pitt Meadows City
Council held on Tuesday, February 12, 2013 at 6:00 p.m. in the Meadows
Room of the Pitt Meadows City Hall, 12007 Harris Road, Pitt Meadows, British
Columbia.
PRESENT:
Elected Officials:
Mayor D.A. Walters
Councillor B. Bell
Councillor D. Bing, Chair
Councillor J. Elkerton
Councillor T. Miyashita
Councillor D. Murray
Councillor G. O’Connell
Staff:
J. Rudolph, Chief Administrative Officer
D. Rear, Director of Finance
K. Grout, Deputy CAO and Director of Operations and
Development Services
L. Jones, Director of HR and Communications
K. Kenney, Manager of Legislative Services
D. Cramb, Senior Recreation Manager, Pitt Meadows Area
L. Kelly, Deputy Clerk
GUEST:
R. Boorgaards, Manager, Pitt Meadows Arena
The meeting was called to order at 6:00 p.m.
A.
ADOPTION OF AGENDA
MOVED by Councillor Murray, SECONDED by Councillor Miyashita,
THAT the Agenda for the February 12, 2013 Council in Committee
Meeting be adopted.
CARRIED.
B.
ADOPTION OF MINUTES
1.
Minutes of the January 22, 2013 Council in Committee Meeting.
MOVED by Councillor Bell, SECONDED by Councillor Murray, THAT the
Minutes of the Council in Committee Meeting held on January 22, 2013,
be adopted.
CARRIED.
#110150v1
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Minutes of the Council in Committee Meeting - February 12, 2013
C.
DELEGATIONS AND PRESENTATIONS
1.
Pitt Meadows Arena Update.
26
Mr. Ray Boorgaards, Manager, Pitt Meadows Arena, updated Council on
the activities at the Pitt Meadows Arena. He advised that they are working
on two initiatives to increase revenue: (1) lease the upstairs space and (2)
contract naming rights to companies. The PowerPoint is included as
Attachment 1 and forms part of these Minutes.
Staff will coordinate with Nustadia to include Council on the Newsletter
email list.
D.
REPORTS
1.
Off-site Council Meetings in the Community. (0530-01)
The Manager of Legislative Services outlined suggestions with respect to
holding off-site Council in Committee meetings in 2013. The PowerPoint
presentation is included as Attachment 2 and forms part of these Minutes.
Council did not feel Pitt Meadows Golf Course was a suitable venue, and
were not in favour of paying for use of a facility. Pitt Meadows Secondary
School was suggested as an option and the Seniors Centre was
considered to be a good choice for an off-site meeting.
MOVED by Councillor Murray, SECONDED by Councillor Bell, THAT the
Committee recommends THAT Council:
A.
Receive into the record the report dated January 30, 2013, from the
Manager of Legislative Services; AND
B.
Direct staff to schedule one off-site Council in Committee meeting
in the community as a pilot, to be held at Pitt Meadows Secondary
School, beginning at 3 p.m.
CARRIED.
2.
Zoning Bylaw No. 2505 and Sign Bylaw No. 2248, 2005 Housekeeping
Amendments. (3900-02/13)
The Director of Operations and Development Services provided a
presentation on housekeeping amendments to Bylaw No. 2505 and Bylaw
No. 2248. The PowerPoint is included as Attachment 3 and forms part of
these Minutes.
#110150v1
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2.
27
Zoning Bylaw No. 2505 and Sign Bylaw No. 2248, 2005 Housekeeping
Amendments Cont’d. (3900-02/13)
MOVED by Councillor O’Connell, SECONDED by Councillor Murray,
THAT the Committee recommends THAT Council:
3.
A.
Grant First and Second Readings to Zoning Amendment Bylaw No.
2591, 2013; AND
B.
Grant First, Second, and Third Readings to Sign Amendment Bylaw
No. 2592, 2013; AND
C.
Waive the requirement for a public hearing for Bylaw No. 2591,
2013, as per Section 890(4) of the Local Government Act and
Section 15.a. of the City of Pitt Meadows Development Application
Procedures Bylaw No. 2444, 2009.
CARRIED.
Subdivision and Development Servicing Bylaw No. 2589, 2013.
(3900-20)
MOVED by Councillor Elkerton, SECONDED by Councillor Murray, THAT
the Committee recommends THAT Council:
A.
4.
Grant First, Second, and Third Readings to Subdivision and
Development Servicing Bylaw No. 2589, 2013.
CARRIED.
Comprehensive Parking Strategy Request for Proposals. (6410-01/13)
The Director of Operations and Development Services presented Council
with preliminary information regarding the proposed Parking Strategy
Request for Proposals.
MOVED by Councillor O’Connell, SECONDED by Councillor Miyashita,
A.
5.
Receive into the record the report dated February 6, 2013, from the
Director of Operations and Development Services and direct staff to
send the Parking Strategy Request for Proposals to prospective
companies.
CARRIED.
Houses in the Agricultural Land Reserve. (6410-01/13)
The Director of Operations and Development Services provided a
PowerPoint presentation which is included as Attachment 4 and forms part
of these Minutes.
#110150v1
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5.
28
Houses in the Agricultural Land Reserve Cont’d. (6410-01/13)
Points from the discussion included:

there are no restrictions on the number of people who can live in a
house, as long as they are part of the family, or farm help;

other issues to be considered: economics, insurance coverage, site
coverage, site design, garbage collection;

should Metro Vancouver be involved as it is a regional and provincial
issue, not only municipal;

the municipality does not have the authority to put a restrictive
covenant on the property, stipulating that the home cannot be leased
out in the future;

providing a home for family members by a use of a mobile or
manufactured home on the property is not agreeable to applicants.
MOVED by Mayor Walters, SECONDED by Councillor Bell, THAT the
Committee recommends THAT Council:
A.
Director of Operations and Development Services; AND
B.
Refer the issue to staff to report back on the options for addressing
insurance issues, the number of building permits issued, and what
other municipalities are doing to address the issue.
CARRIED.
6.
National Association of Industrial and Office Properties (NAIOP)
Office Development Cost Survey Results 2012. (6650-01)
The Director of Operations and Development Services provided a slide
which is included as Attachment 5 and forms part of these Minutes.
MOVED by Councillor Elkerton, SECONDED by Councillor Miyashita,
A.
Deputy CAO and Director of Development Services.
CARRIED.
#110150v1
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7.
29
Green Municipal Fund Agreement Execution. (1855-01)
MOVED by Councillor O’Connell, SECONDED by Councillor Miyashita,
A.
Approve the Green Municipal Fund – Combined Loan and Grant
Agreement and authorize the Director of Finance and the Chief
Administrative Officer to sign the agreement.
CARRIED.
8.
Risk Management Policy. (2470-01/13)
MOVED by Mayor Walters, SECONDED by Councillor Miyashita, THAT
A.
Director of Finance; AND
B.
Rescind Policy C18 – Risk Management General and Claims; AND
C.
Approve Policy C048 – Risk Management.
CARRIED.
9.
UBCM Resolutions. (0530-01)
Staff was directed to determine whether a resolution regarding Living
Wage had been considered at a previous UBCM Convention and, if so, to
advise Council of the outcome of the resolution.
MOVED by Mayor Walters, SECONDED by Councillor Miyashita, THAT
A.
Direct staff to draft resolutions, as defined by Council in Committee,
to be forwarded to the Lower Mainland Local Government
Association (LMLGA) for consideration at the Annual Union of BC
Municipalities (UBCM) Convention 2013; AND
B.
Direct staff to bring back the draft resolutions to a future Council in
Committee meeting prior to March 22, 2013.
CARRIED.
E.
NEW BUSINESS
There were no items received for this Meeting.
#110150v1
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F.
30
COMMITTEE ROUND TABLE / COUNCIL LIAISON REPORTS
Question from a resident regarding barriers when cyclists are coming off
the Pitt River Bridge from Port Coquitlam onto the dyke (Councillor
Murray) – staff was not aware of any barriers.
Pitt Meadows basketball team finished first in their league (Councillor
Murray) – for information.
Seniors’ Valentine’s Tea on February 14 (Councillor Miyashita) – tickets
are $4.
Golden Ears Bridge (Councillor Bell) – TransLink has advised that the old
wall is to be demolished and a higher wall put up, including trees.
G.
QUESTION PERIOD
Maureen Robertson, Pitt Meadows, asked if any of the proposed
amendments to the Subdivision and Development Servicing Bylaw would
impact the Mitchell Road development. Staff advised that all developers
have to abide by the bylaw.
H.
ADJOURNMENT
MOVED by Councillor Miyashita, SECONDED by Councillor Bell, THAT
this meeting now be adjourned at 8:04 p.m.
CARRIED.
Chair
#110150v1
-6-
COUNCIL IN COMMITTEE REPORT
To:
Chief Administrative Officer
File: 1 860-0 1
From:
Director of Finance
Bylaw/Policy:
Date:
February
Subject:
2012 Investment Update
2013
RECOMMENDATIONS AND OPTIONS:
THAT Council receives this report for information.
CHIEF ADMINISTRATIVE OFFICER’S COMMENTS:
PURPOSE:
The purpose of this report is to provide an overview of the performance of the
City’s investment portfolio for 2012.
BACKGROUND:
The City has worked with CIBC Wood Gundy as its Investment Advisor since
1999. As part of the arrangement with CIBC Wood Gundy, their representative
is to provide an annual report on investment performance along with a verbal
update to Council.
POLICY:
The current Investment Policy C12 is included in Attachment “A”.
DISCUSSION:
The investment portfolio consists of the reserve balances, collected DCC’s and
the working capital of the City. These funds are invested based on the City’s
investment policy (Attachment “A”). The policy provides direction to balance the
needs of liquidity with the security of investments and a reasonable rate of
return. The income earned on the investments is allocated to the individual
reserve funds based on the reserve fund balance. The better the investments
perform the more that is allocated to reserves, which in turn reduóes the
pressure for reserve funding to come from general revenue.
#1 10291v1
-7-
2
2012 Investment Update
Performance
The 2012 year end performance report and related information has been
provided by Randy Clowes, the City’s CIBC Wood Gundy representative, and is
enclosed in Attachment “B”. The performance benchmark for the annual return
as per the agreement with CIBC Wood Gundy is the blended return on the
Municipal Finance Authority’s pooled funds.
For 2012 the annual rate of return as noted in the letter from Mr. Clowes was
2.41% and is compared with the benchmark and the prior year as follows:
Rate of Return
2012
Benchmark
2011
(CIBC Wood Gundy)
(MFA)
(CIBC Wood Gundy)
2.41%
1.54%
4.26%
It must be clear that rate of return reflects not only interest received during the
year, but also the market value of investments held by the City at the end of the
year.
While market value of investments will fluctuate with market conditions,
the City’s normal approach is to buy and hold investment instruments to
maturity in order to realize the effective rate of return at purchase. For
accounting purposes, the investment income as reflected in the annual
financial statements is inclusive of bank interest, bond interest and
accounting adjustments for accrued interest and amortization of discounts
and premiums on the purchase of certain instruments, therefore short term
fluctuations in market value tend to not impact the City’s real return over
the life of the investment.
SUMMARYICONCLUSION:
This report is provided for information.
Respectfully submitted:
Dean Rear, CA
Director of Finance
ATTACHMENTS:
A. C12 Investment Policy
B. Letter from Randy Clowes
—
CIBC Wood Gundy dated January
th,
15
2013
#110291v1
-8-
PITT MEADOWS POLICY MANUAL
POLICY NO. C12
SUBJECT:
Investments
Approved: September 3, 1991
Amended: May 6, 2008
PURPOSE:
The purpose of this policy is to ensure that the investment of public funds is handled with
due care.
OBJECTIVES:
The investment of public money must reflect a conservative philosophy based on the
following three prioritized objectives.
the preservation of capital;
(1)
the insurance of liquidity; and
(2)
the maximization of returns.
(3)
REQUIREMENTS TO ACHIEVE OBJECTIVES:
(1)
All investments must be made in accordance with section 183 of the Community
Charter.
(2)
All securities invested in must achieve a rating of better than or equivalent to R- 1
Low as determined by Dominion Bond Rating Services, or equivalent.
Investments in securities of institutions which are not rated can only be invested in
with the consent of council.
(3)
Investments with maturity dates of greater than one year,
debtors/guarantors are limited, as detailed in appendix A attached.
(4)
Only liquid or callable financial instruments should be invested in.
(5)
Funds of the Municipal revenue and reserve funds can be pooled for investment
purposes.
(6)
All securities must be held in safekeeping by a recognized financial institution.
in specific
#50451 v2
-9-
(7) Investment transactions occur electronically (ie no physical cheque is drawn).
Investment transactions that occur between the City’s chequing account and the City’s
investment account with CIBC Wood Gundy (including investment roll-over’s within the
investment account), must be approved by the Director of Corporate Services (or
designate).
All other investment transactions must be approved by the Director of Corporate Services
(or designate) and either the Mayor, Deputy Mayor, or Chief Administrative Officer (or
designate). Written confirmation of all transactions must be obtained and maintained in
the investment file.
REPORTING
A report shall be prepared annually by the Director of Corporate Services and presented
th
15
which identifies the investments held as at the prior
to Council no later than May
st,
31
the overall rate of return on the investment portfolio, and discloses any
December
variance from this policy.
- 10 -
#50451 v2
APPENDIX A
Investments with maturities of greater than one year shall be invested only in securities
issued/guarranteed by the following entities, and the share of the investment portfolio
(including investments with maturities of greater than one year only) held therein, shall
not exceed the % stated below.
Government of Canada
Provinces of Canada
Federal or Provincial Principal Protected Notes (PPN’s)
Municipal Finance Authority of BC
Schedule A Banks
Schedule B Banks
Guaranteed Investment Certificates Schedule A or B Banks
—
- 11 -
100%
50%
20%
30%
50%
20%
20%
#50451 v2
CIBC
\/V d Gund”
1
JMi 1
January 15, 2013
City of Pitt Meadows
Attn: Dean Rear, Director of Finance
12007 Harris Road
Pitt Meadows, B.C.
V3Y2B5
CIBC World Markets Inc.
100 Park Royal
Suite 114
West Vancouver BC V7T 1A2
Tel: (604) 925-8500
Fax: (604) 925-8525
Toll Free: 1-800-338-1228
-
Dear Dean,
Please find attached the year-end performance reports and other supporting data for the
past year. For the year ended December 31, 2012 the annual return on the portfolio was
2.41%
I was able to provide a margin of incremental return above the benchmarks.
weighted comparison with the MFA data was a blended return of 1.54%.
The
If we take an average portfolio value of $21,241,000 for the past year, the incremental
return was:
Blended rate:
Interest Earned:
CIBC Wood Gundy
2.41%
$511,908
MFA
1.54%
$327,111
Net gain:
$184,797
There were 49 transactions in 2012 and 23 wire transfers. The total costs built into buying
or selling transactions was 0.07% ($16,053) on an average portfolio value of $21.24
million.
The agreed upon limit was a maximum of 0.30% per transaction excluding short-term
money market transactions. As evidenced again in 2012, the transaction fees were
extremely low which really was the difference in terms of outperforming the MFA
returns as well I was able to maintain some exposure in the Schedule “B” banks.
In accordance with your investment guidelines, I have attached the portfolio weightings
as they pertain to Government of Canada, Provincial Government and Bank holdings.
Our forecast for the 3-month T-bill rate is as follows:
Date:
Rate:
March2013
0.95%
June2013
0.95%
September 2013
0.95%
CIBC Wood Gundy is a division of CIBC World Markets
- 12 -Inc., a subsidiary of CIBC and a Member of the
Canadian Investor Protection Fund and Investment Industry Regulatory Organization of Canada.
Here are the forecasted 1 0-year Government bond rates from CIBC World Markets Inc.:
Date:
Rate:
March2013
2.00%
June2013
2.25%
September 2013
2.55%
After a year of uncertainty on a global perspective, things seem at this point to be muted
in terms of events or forecasts. With the promise of rates not rising until 2015 south of
the border and a desire in Canada to follow suit, we are only expecting gradual movement
on the longer end of the yield curve. As outlined above, the expectation both for short
and long term rates is for marginal change, but that could be flat if we see unemployment
rising in the US. Although we are near the bottom of a 17 year run for the fixed income
market, the rising rate environment would help us since we don’t have any maturities
beyond 5 years.
As in the past, I look forward to reviewing the projected disbursement schedule in June
and structuring a laddered maturity of money market instruments to match your cash flow
requirements.
Yours very truly,
,
L_.
Randy E. Clowes
First Vice President
Portfolio Manager
Clowes Investment Group
CIBC Wood Gundy
PH: 604-925-5550
This information, including any opinion, is based on various sources believed to be reliable, but its accuracy cannot be guaranteed and
is subject to change. CIBC and CIBC World Markets Inc., their affiliates, directors, officers and employees may buy, sell, or hold a
position in securities of a company mentioned herein, its affiliates or subsidiaries, and may also perform financial advisory services,
investment banking or other services for, or have lending or other credit relationships with the same. CIBC World Markets Inc. and its
representatives will receive sales commissions and/or a spread between bid and ask prices if you purchase, sell or hold the securities
referred to above. © CIBC World Markets Inc. 2013.
This report is not an official record, but is supplemental to your official account statements. In the event of discrepancy between this
report and your CIBC Wood Gundy client statement or tax package, the client statement or tax package should be considered the
official record of your accounts. Information contained herein is obtained from sources believed to be reliable, but is not guaranteed.
Some positions may be held at other institutions not covered by the Canadian Investor Protection Fund (CIPF). Refer to your official
statements to determine which positions are eligible for CIPF protection or held in segregation. Calculations/projections are based on a
number of assumptions; actual results may differ. Yields/rates are as of the date of this report unless otherwise noted. CIBC Wood
Gundy is a division of CIBC World Markets Inc., a subsidiary of CIBC.
- 13 -
PORTFOLIO ALLOCATION
Category
%of
Max%of
Portfolio Portfolio
Amount
Government of Canada
$
765,471.00
4.47%
100%
Provincial Government
$
6,613,111.00
38.64%
50%
Schedule “A” Banks
$
6,334,239.00
37.01%
50%
Schedule “B” Banks
$
3,400,000.00
19.86%
20%
As of December 31, 2012
balance of portfolio value was in cash.
The above was constructed with the following in mind:
1) Preservation of Capital
2) Insurance of Liquidity
3) Achievement of high returns
This material comes from the computer calculations of Randy Clowes.
In the event of a discrepency between the data used in this report and the data generated by CIBC Wood Gundy
reliance must be placed on the data generated through the facilities of CIBC Wood Gundy
- 14 -
- 15 -
I
Values in percentage are annualized for periods of more than 12 months, unless indicated otherwise.
2.409 %
I
-
3.740 %
$ -100,966,060.47
$ 2,691,342.96
$ 22,137,219.71
$ 21,323,547.04
$ 98,036,015.00
5 Years
01/01/2008 12/31/2012
I
3.589 %
$ 183,256,015.00
$ -178,954,751.06
$4,641,599.73
$ 22,137,219.71
$ 11,206,895.18
-
10 Years
01/01/2003 12/31/2012
I
Page: 1 / I
01/15/2013
11:13 AM
6.870 %
$ 000
$ 216,929,144.90
$ -202,378,236.66
$ 5,209,522.11
$ 22,137,219.71
-
Since Inception
01/01/2000 12131/2012
This report is not an official record, but is supplemental to your official account statements. In the event of discrepancy between this report and your CIBC Wood Guridy client statement or tax package, the client statement or tax package should be
considered the official record of your accounts. Information contained herein is obtained from sources believed to be reliable, but is not guaranteed. Some positions maybe held at other institutions not covered by the Canadian Investor Protection
Fund (CIPF). Refer to your official statements to determine which positions are eligible for C1PF protection or held in segregation. Calculations/projections are based on a number of assumptions; actual results may diffec Yields/rates are as of the
date of this report unless otherwise noted. Benchmark totals on performance reports do not include dMdend values. CIBC Wood Gundy isa division of CIBC World Markets Inc., a subsidiary of CIBC.
Notes:
-
3.092 %
$ 22,137,219.71
Performance Net of fees
$ 22,137,219.71
$ 21,961,000.00
$ -18,703,700.00
Inflows
Outflows
Revenues
Ending Value
$ 467,236.33
$ 18,605,353.69
$ 61,536,000.00
$ -59,804,744.19
$ 1,705,645.76
-
S 18,440,225.59
-
3 Years
01/01/2010 12/31/2012
Your Investment Advisor RANDY CLOWES
CIBC Wood Gundy
CITY OF PITT MEADOWS ATTN DEAN REAR (81014727)
Starting Value
.
PORTFOLIO PERFORMANCE (CAD)
As of December 31, 2012
1 Year
01/01/2012 12131/2012
CIBC
Wood Gundy
I
- 16 -
Quantity Description
619,891
120,363
104,789
208,031
500,000
150,462
370,016
1,550,000
261,000
CPN ONTARIO HYDRÔ 6FB13
CPN ONTARIO HYDRO 18FB13
RES ON 18FB13
CPN B.C.
19FB13
CDA SER ZD99 1.75% 1 MR1 3
CPN MANITOBA
5MRl3
CPN PROV BC
5MR13
CIBC FUL (NO 4.95% IIJLI3
CDA HS TR NO. 2.7% 15DC13
1.400,000
1,620,000
1,000,000
1,000,000
1,346,000
-
1,655,000 BMO MTN F/C 3.979% 8JL21
—
PORTFOLIO EVALUATION (CAD)
1.000
102.660
—
—
100.000
103.280
100.000
100.000
102.050
91.321
90.596
102.350
—
99.899
99.850
99.864
99.862
100.250
99.819
99.823
100.000
101.710
1.000
—
ACB
$21,833,581
1,699,023
$11,380,281
$ 6,446,729
1,400,000
1,673,136
1,000,000
1,000,000
1,373.593
$3,955,086
2,739,640
1,215,446
978,486
$ 8,754277
4,865,091
$3,888,098
619,262
120,183
104646
207,745
501,250
150,190
369,360
1,550,000
265,463
1,087
Book Value
105.677
100.000
102.732
100.000
100.000
101.860
94.979
89.860
103.231
1.000
99.896
99.843
99.855
99.855
100.123
99.808
99.811
100.000
101.477
1.000
Market
Price
$21,978,999
1,748,956
$11,477,115
$ 6,435,283
1,400,000
1,664,250
1,000,000
1,000,000
1,371,033
$ 4,054,942
2,849,370
1,205,572
986,890
$ 8,75Z928
4,865091
$ 3,886,750
619,247
120,174
104,637
207,730
500,615
150173
369318
1,550,000
264,856
1,087
7.96
52.22%
29.28%
6.37
7.57
4.55
4.55
6.24
18.45 %
12.96
5.49
4.49
39.82%
22.14
17.68%
2.82
0.55
0.48
0.95
2.28
0.68
1.68
7.05
1.21
Market VL % of Total
CIBC Wood Gundy
3.98
3.50
3.15
3.05
3.05
2.90
3.25
0.01
4.95
2.70
1.75
Ann.
lnt./Div.
$560,868
65,852
$341,946
$ 200,037
49,000
51,030
30,500
30,500
39,007
$ 110,839
86,265
24,574
31,070
$ 153,070
58,381
$94,689
629
180
143
286
8.750
272
656
76,725
7,047
Annual Income
CITY OF PITT MEADOWS ATTN DEAN REAR (81 01 47271 C)
As of December31, 2012
Yd
3.88
3.11%
3.10%
3.50
3.05
3.05
3.05
2.84
3.18
2.10 %
1.20
3.99%
4.95
2.65
1.75
3.77
3.11%
3.11%
3.50
3.07
3.05
3.05
2.85
3.15
2.10%
1.20
4.00%
4.95
2.66
1.75
Current
Cost
Market
3.68
2.75%
2.75%
3.50
2.00
3.05
3.05
2.43
2.77%
3.13
2.02
2.65
2.65 %
2.65%
1.01
1.13
1.03
1.01
0.89
1.02
1.01
4.95
2.18
3.21
2.35%
2.79%
3.49
2.15
3.05
3.05
2.47
1.89%
1.77
2.18
1.30
2.57%
2.57%
1.03
1.18
1.09
1.07
1.00
1.09
1.07
4.84
1.14
Maturity
Cost
Market
(%)
-2,560.09
1.23%
2.94
1.25%
Page: 1/2
01/15/2013
11:13AM
$ 145,418.29
49,933.01
$96,833.78
$ -11,445.79
(0.19)
(0.38) %
-8,885.70
$ 99,855.30
109,729.68
-9,874.39
8,424.27
$ -1,348.50
$ -1,348.50
-607.35
-15.07
-9.01
-8.77
-14.57
-635.00
-16.79
-41.94
Unrealized G&L’
(0.53)
2.67%
4.32
(0.82)
0.86
(0.06) %
(0.06) %
(0.23)
(0.01)
(0.01)
(0.01)
(0.13)
(0.01)
(0.01)
GIL
This report is not an official record but is supplemental to your official account statements. In the event of discrepancy between this report and your C/BC Wood Gundy client statement or tax package, the client statement or tax package should be
considered the official record of your accounts. Information contained herein is obtained from sources believed lobe reliable, but is not guaranteed. Some positions may be held at other institutions not covered by the Canadian Investor Protection
Fund (CIPF). Refer to your official statements to determine which positions are eligible for CIPF protection or held in segregation. Calculations/projections are based on a number of assumptions; actual results may differ. Yields/rates are as of/he
date of this report unless otherwise noted. Benchmark totals on performance reports do not include dividend values. CIBC Wood Gundy is a division of CIBC World Markets Inc., a subsidiary of C/BC.
Total
07/1212011
Canadian Corporate Papçr
Medium-Term
Total Short-Term
Total Canadian Corporate Paper
07/08/2010
1111612012
07/07/2011
07/08/2011
11/16/2012
2DC15
2DC17
-—-—--——-—-
HSBC BK CDA GI 3.5% 8JL1 5
CIBC FXD 2/C 3.15% 2NV20
LBC GIC A 3.05% 7JL1 6
LBC GIC A 3.05% 8JL1 6
ENS FXD 2017 2.898% 3AG22
3,000,000 CPN ONTARIO
1,341,608 CPN ONTARIO
_____.___
956,000 ONTARIO NOTES 3.25% 8SP14
Total Strip Bonds
Canadian
07/1212010
07/12/2012
StJip Bonds
-
Short-Term
Provincial Bonds______
07/12/2010
.
4,865,091.070 ML BK INVST SVG ACCO(510)
Total Cash & Cash Equivalents
07/06/2012
MutualFunds-MoneyMarket
Total Securities Expiring Within a Year
11/1612012
11116/2012
11/1612012
11/16/2012
11/15/2012
11/1612012
11/16/2012
07/11/2008
07/12/2010
Securities Expiring WitI’iin_a_Yeç_
1,087 ACCOUNT BALANCE CAD
Cash & Cash Equivalents
cash
Last
Purchase
1Vood G u ndy
CIBC
- 17 -
PORTFOLIO EVALUATION (CAD)
$ 22,137,220
$ 158,220
When applicable, unrealized GIL take into account accumulated interests. Accumulated interests are included in the “ACB or Invested cost” and the “Book Value or Invested capital” columns.
Accrued Interest:
Declared and Unpaid Dividends:
Total Portfolio Value:
CIBC Wood Gundy
CITY OF PITT MEADOWS ATTN DEAN REAR (81 0147271 C)
As of December31, 2012
This report is not an official record but is supplemental to your official account statements. In the event of discrepancy between this report and your CISC Wood Gundy client statement or tax package, the client statement or tax package should be
considered the official record of your accounts. Information contained herein is obtained from sources believed to be reliable, but is not guaranteed. Some positions may beheld at other institutions not covered by the Canadian Investor Protection
Fund (CIPF). Refer to your official statements to determine which positions are eligible for CIPF protection or held in segregation. Calculations/projections are based on a number of assumptions; actual results may differ. Yields/rates are as of the
date of this report unless otherwise noted. Benchmark totals on performance reports do not include dividend values. CIBC Wood Gundy isa division of CIBC World Markets Inc., a subsidia,y of CIBC.
*
CIBC
Wood Gundy
Page: 2 / 2
01/15/2013
11:13AM
To:
File No: 3060-20-2012-06
From:
Director of Operations and
Bylaw/Policy No:
4—
Date:
Subject:
February 1, 2013
Development Permit Application Cedar Downs Multi
Family Residential Development, Phase II
RECOMMENDATIONS:
THAT Council:
A.
Schedule a Public Hearing for March 20, 2013 for the consideration of an
amendment to the restrictive covenant registered on title at 12525 1 90A
Street to include the following:
A.1.
Relaxation of building setbacks from the road right of way
dedicated for future highway expansion from 30 meters to 13.7
meters for Building 4 and from 30 meters to 24.5 meters for
building 5; and
A.2
Registration of a notice on title advising future residents about the
location of the sewer lift station next to proposed Building 5 and its
possible noise and odour impact on adjacent units; and
A.3
Receipt of $2,500.00 for traffic improvements including new
crosswalk on McMyn Road and 190 Street; and
A.4
Receipt of $20,000.00 for the installation of a stainless steel odour
control unit; AND
B.
Authorize staff to notify surrounding property owners that Council will
consider a Development Variance (Permit No. 2013-001) to reduce the
number of adaptable units from 148 units to 116 units at Regular Meeting
of Council on March 20, 2013 ; AND
C.
Direct staff to bring forward for consideration a Development Permit (No.
2012-06) for the third phase of the multi-family residential development at
12525 190A Street following registration of the covenant amendments
referred in Recommendation A above; OR
D.
Other.
#1 07897v1
- 18 -
Development Permit Application Cedar Downs Multi-Family Residential Development, Phase III
2
PURPOSE:
To recommend that Council authorize the issuance of Development Permit No.
2012-06 for the third phase of the Cedar Downs development that includes two
four storey buildings with 148 residential units subject to conditions discussed in
the report.
BACKGROUND:
Applicant/Agent:
Cedar Downs Development Ltd.
Owner
Cedar Downs Development Ltd.
Adjacent Area
Direction
Existing Use
North
Lougheed Highway Agriculture
/Agriculture
AG, Agricultural
South
Apartment
Residential
Medium Density
Residential Medium
Density (RM-2)
East
Small-lot, singlefamily, townhouses,
apartments and
shops and services
Residential High
Density, Town
Centre Commercial
Residential Medium
Density(CD-B)
West
Municipal Park
Park
P-2,
Park
and
Public Institutional
OCP Designation
—
Zoning
Project information
Proposed Density:
150 units per hectare for the site
Car Access:
190 A Street
#107897v1
- 19 -
Development Permit Application Cedar Downs Multi-Family Residential Development, Phase Ill
3
Application Background:
At the September 16, 2008 Council meeting, the rezoning application for the
subject property that at build out contemplated five residential buildings with up to
336 units was reviewed by Council.
Council expressed concerns about traffic congestion, close proximity of the most
northern buildings to the road right-of-way dedicated for the future expansion of
Lougheed Highway, and potential noise complaints from residents living in
the units next to the highway, and recommended that the applicant revise their
proposal. In an effort to address Council’s concerns, the applicant increased the
height of the two most northern buildings from four storeys to six storeys in order
to decrease building footprints and increase building setbacks to 30 metres.
As a condition of rezoning approval granted on April 6, 2010, Council required a
restrictive covenant to be registered on the property prohibiting the construction
of apartment buildings and habitable spaces within 30 meters of the Lougheed
Highway right of way. Figure 1 shows the site plan reviewed by Council at the
rezoning stage.
Figure 1
Site Plan
—
Phase 3: BuildIng
4 and S
Rezoning Stage
Phase 2: Building 2
and 3
BuIIdng 2
At the rezoning stage, it is staffs understanding that the applicant planned to
construct six storey wood-framed buildings permitted by changes to the BC
Building Code (Section 3.2.2).
#1 07897v1
- 20 -
4
In November 2009, the Official Community Plan and Development Permit Area
Guidelines were amended to require additional fire protection measures beyond
those contemplated in the code, as noted in the OCP excerpt provided below, for
combustible wood frame buildings over four storeys due to concerns raised by
the Fire Department about its ability to properly serve six storey wood-framed
buildings.
Official Community Plan (Excerpt)
Section 6, Development Permit Areas, Part A General Guidelines
Section 3. GUIDELINES FOR SITES WITH TALL BUILDINGS IN MULTIPLE
RESIDENTIAL AND IN MIXED USE DEVELOPMENT PERMIT AREAS
Tall Buildings (buildings more than 4 stories)
Both combustible and non-combustible buildings for residential or mixed-uses over
4 storeys in height, including floors for parking partially or entirely above grade,
shall fulfill/provide additional fire protection requirements beyond those
required/prescribed in the British Columbia Building Code (BCBC) due to local
firefighting capabilities.
Limited Fire Protection
Tall non-combustible buildings with enhancements are preferred; although, tall
combustible buildings may be acceptable providing they have fire spread and
propagation characteristics that are equal to or beyond those of non-combustible
buildings.
Due to higher costs of constwction, the applicant has revised their development
proposal, changing the previously contemplated six (6) storey buildings to two
four (4) storey buildings that have much larger footprints and are much closer to
Lougheed Highway than contemplated at the rezoning approval stage. As a
result, the proposal does not comply with the setbacks prescribed by the
restrictive covenant.
At the rezoning stage, Council also required the proposed development to be
phased and for each phase of development, required a traffic study
demonstrating the impact of the particular phase on traffic volume and vehicle
movements in the area to be submitted.
PROJECT DESCRIPTION:
Unit Count
The third and final phase of the Cedar Downs development consists of two (2)
four storey buildings totaling 148 units: Building 4 consisting of 84 units and
Building 5 consisting of 64 units.
#107897v1
- 21 -
Development Permit Application_Cedar Downs_Multi-Family Residential Development, Phase Ill
5
This phase is located immediately north of phase II, consisting of two buildings:
an 84 unit apartment building and 12 unit townhouse building that are currently
under construction. (See proposed site plan in Attachment D). The proposed unit
types in phase Ill are as follows:
Table 1: Proposed Units
Unit Type
Building Four
(Western building)
Building Five
(Eastern building)
Bachelor
4
0
One-Bedroom
8
11
Two Bedroom
72
53
Once this phase has been completed, the overall unit count in the Cedar Downs
development will be 290 units.
Building Design
The building design in phase I (already constructed) and II (under construction) is
a west coast architectural style that includes steep roofs, dormers, heavy wooden
beams, and cedar shingle features, as shown in Figure 2.
Figure 2
In order to avoid repetition of the same architectural style, the proposal for phase
Ill includes a contemporary building design with elements such as skillion or
lean-to roofs, large windows, and glass solariums.
Materials proposed for
building facades are similar to those used in phase I and II and include wooden
beams, hardy plank siding, cultured stone veneer, and columns. (See
Attachment E for proposed building elevations)
#107897v1
- 22 -
Development Permit Application Cedar Downs Multi-Family Residential Dev&opment, Phase Ill
6
Figure 3 below shows the elevation proposed for building 4 in context with the
elevation for building 3 (Phase II) that is currently under construction. Both these
buildings will be visible to east bound traffic traveling on Lougheed Highway.
The colour scheme proposed for Phase Ill complements the colour scheme used
on the buildings in Phase I and II.
Figure 3: Building Elevations
Building 4 (Phase 3) West Elevation
I-
iEST EvrIoN
Building 3 (Phase 2) West Elevation
0
:7’
0
-
-;
-
-
/
—
A
[IJ
€
T EL.EVATIN
Parkincj and Pedestrian Access
The one-level parking garage under construction in Phase II will be extended into
Phase Ill and will accommodate an additional 257 single stalls including 9
accessible parking spaces. The visitor parking lot is located above ground and
includes 30 parking stalls. Phase Ill, if approved, will have 10 more parking stalls
than required by the Zoning Bylaw parking regulations. The main car access
point for this phase will be from I 90A Street.
Class I bicycle parking for residents is provided in the underground garage and
Class II bicycle parking for visitors is provided above ground.
The main pedestrian access will be from 190A Street. Internal walkways
connecting the proposed buildings with the green space and bench areas and the
municipal park to the west are included in the proposal.
#107897v1
- 23 -
7
LandscaDincl
On the north side of the site facing Lougheed Highway, terraced landscaped
areas that include Western red cedar, maple and dogwood trees, and evergreen
and deciduous flowering shrubs are proposed in order to create visual interest
and a noise buffer between the residential buildings and the highway. Smaller
trees such as dogwood and Japanese maples are proposed between the two
buildings. The west side of the development abutting McLean Park is stepped
down and includes a variety of plant materials to increase appeal for park users
and to screen the walls of the parking garage which extend well above the
surrounding natural grade due to flood plain elevations (See Attachment G).
Pedestrian circulation from the site to the park area immediately west of the
project is provided via two walkway connections one north of proposed building
4 and one south of building 4. Access to the park is also provided through the
parkade below building 4.
-
DISCUSSION:
Zoning Compliance
The subject site is zoned Multiple Family V (RM
5). The proposal complies
with the Zoning Bylaw requirements with the exception of Section 3.8.5. which
requires all residential units in multi-family buildings with common hallways to be
constructed in accordance with the Adaptable Dwelling Unit regulations in the
British Columbia Building Code.
—
While the City does have a policy that requires adaptable housing modifications
that exceed the BC Building Code standard the policy only applies to sites that
require rezoning.
The Cedar Downs Development is an already zoned site and therefore is only
subject to the BC Building Code standards, as set out in the City’s Zoning Bylaw,
regulating unit access, doorway width, bathroom and kitchen layouts, and the
placement (height and location) of electrical outlets and switches.
Of the 148 proposed units in Phase III, 32 units do not meet the adaptable
dwelling unit regulation as prescribed by the Zoning Bylaw as follows:
•
•
Twenty (20) type “A” units and eight (8) type “F” units do not have
connecting counter tops between the sink and stove and
Four (4) type “G” units do not comply with any of the requirements set out
in the BC Building Code.
#107897v1
- 24 -
8
The applicant has provided a rationale for their request to vary the adaptable unit
requirements of the Zoning Bylaw that can be found in Attachment H.
According to the applicant:
•
connecting the countertops in unit “A” will prevent the construction of a
kitchen pantry which they consider to be highly marketable;
•
the layout of the kitchen in unit “F” has an odd shape and having a
continuous countertop in this unit would make the kitchen, non functional
creating 50 sq.ft of unusable space; and
•
Units “G” are bachelor units that are not big enough to be wheelchair
accessible.
Building 3 in Phase II of this development was built in full compliance with
adaptable dwelling regulations of the Zoning bylaw. Building 2 in Phase II
includes 12 townhouse units that are not subject to these regulations. The
apartment building built in Phase I was constructed before the adoption of any
adaptable housing regulations in Pitt Meadows and therefore does not include
any adaptable housing units.
Out of 232 units in Phase II and Ill required to be adaptable, 32 units or 14% do
not meet adaptable dwelling units requirements of the Zoning Bylaw. As a vast
majority of units comply with the regulations, staff is of the opinion that the
proposed variance is relatively minor.
As this matter cannot be varied through a development permit, a development
variance permit must be approved in advance of development permit approval.
Development Permit Compliance
The site is designated for multifamily development and is located within
Development Permit Area No. 9.
The main objectives of this development permit area are:
•
To facilitate the orderly development of the area and encourage coordination
of siting, form and volume of intensive residential and multi-family residential
buildings and their areas for parking, storage and landscaping;
•
To provide for the constwction of intensive and multi-family residential
development that is of a form and character that is compatible and
complementary to those of adjacent development including multi-family and
other residential and mixed use development;
#107897v1
- 25 -
•
9
To encourage attractive residential streetscapes and landscapes including
through appropriate road design and landscape treatments of boulevards so
as to minimize the impact of roadways, to the extent possible on
neighborhood.
Proposed development generally meets the objectives of the development permit
area.
Restrictive Covenant Amendment
As discussed earlier in this report, a restrictive covenant (No. 1463351) was
registered on the title of the subject property as a condition of rezoning approval
that requires all future buildings to be setback 30 meters from the road right of
way dedicated for the future expansion of Lougheed Highway. The applicant
proposes reducing the building setbacks to 13.7 meters for building 4 and 24.5
meters for building 5 as shown in the site plan in Attachment D.
The applicant is seeking Council authorization to amend the restrictive covenant
to allow buildings 4 and 5 to be sited closer than prescribed to Lougheed
Highway. Because building setbacks was a major planning issue raised by
Council at the rezoning stage, and was subsequently made a condition of
rezoning approval, any amendment to these setbacks requires a Public Hearing.
Given the proximity of the site to Lougheed Highway and the limited amount of
open space provided on the site as a result of increased building coverage, staff
is of the opinion that the larger setbacks prescribed in the covenant are more
appropriate for the subject site.
Larger setbacks would reduce building footprints creating more open space on
the site and would also minimize potential noise and visual impacts from the
highway.
Traffic Analysis
EBA Engineering Recommendations
A Traffic Impact Assessment for the Cedar Downs Development (final phase)
was prepared by EBA Engineering. The study concludes that the final phase of
the Cedar Downs development will only generate 41 two-way vehicle trips in the
a.m. peak hours and 36 two-way trips in the p.m. peak hour. This equates to an
average of two trips in three minutes in both peak hours.
The projected traffic impacts at the Lougheed Highway/Harris Road,
McMyn/Harris Road and McMyn Street /190 Street intersections were found to
be minimal.
#1 07897v1
- 26 -
10
At the intersection of Lougheed Highway/Harris Road, the predicted queue on
Harris Road northbound is expected to increase by five meters and the
westbound left turn on Lougheed Highway by four meters. No improvements of
this intersection are recommended by EBA Engineering.
The intersection of McMyn Road and Harris Road is expected to operate
adequately with the projected traffic in place, however, as a result of traffic
volumes in the p.m. peak hour on Harris Road, even without the proposed
development traffic in place, EBA Engineering recommended that signal length
be increased at the McMynn intersection.
Given the low traffic volumes on McMyn Road, the site access at 190 A Street is
predicted to operate adequately even with the proposed development traffic in
place.
ISL Encjineerinq
ISL Engineering has reviewed the traffic analysis on behalf of the City and
generally agrees with EBA’s findings.
ISL Engineering agreed that that the upgrading of the McMyn/Harris Road
intersection will not directly improve the Lougheed/Harris Road intersection,
however, does feel that the long queues on Harris Road will affect the operation
of McMyn/Harris.
ISL is of the opinion that an increase of signal cycle length will not improve the
operation performance of the intersection and suggests as an alternative minor
improvements such as painting checker-box pavement markings to restrict
vehicles from entering the intersection when space is not available in the
upstream traffic queue and recommends these improvements be done
regardless of the traffic generated by the proposed development.
The Harris/Lougheed intersection currently operates at a Level F and this level
will continue regardless of development until a new interchange is constructed.
Constructing a new interchange is the only option at this time to improve the
service level at this intersection.
Given the relatively short walking distance from the proposed development to
transit and West Cost Express train services, ISL recommends that the City
considers improving pedestrian safety in the area by providing additional
pedestrian and/or bicycle facilities including a new crosswalk on McMyn Road
and 190 Street.
Based on the report findings, staff recommend the developer to fund the
following improvements in the area:
1. A new north-south crosswalk on McMyn Road on the west side of 190 Street.
#107897v1
- 27 -
11
2. Change of direction arrows on McMyn Road at the Harris Road intersection.
The existing inside lane includes a combination of right and thru movements.
The recommendation is to change this to a dedicated right turn lane onto
Harris. The curb lane would be converted into a combination of thru and right
turns onto Harris Road.
Ministry of Transportation and Infrastructure
The subject site will be affected if future highway improvements take place as
shown in Attachment I. The improvements include a future flyover that would
direct east bound traffic from the Lougheed Highway to the• proposed North
Lougheed Connector Road.
Covenant No. BB1463337 registered on the
property requires the final phase of the development be reviewed by the Ministry
of Transportation and Highways to ensure that the current road dedication for
future highway expansion is sufficient. The Development Permit proposal was
referred to the Ministry. The Ministry did not have any objections to the proposal.
Advisory Design Panel
The proposal was reviewed by the Advisory Design Panel on November 14, 2012
and on January 9, 2013. At the first ADP meeting, the Panel expressed the
following concerns about the proposed development:
•
•
•
•
The lack of cohesiveness of landscaping on the site;
Not enough pedestrian connections between the site and adjacent park;
The massiveness and length of building 4; and
The proximity of the buildings and residential units to Lougheed Highway.
In response to the ADP comments, the applicant revised the original proposal as
follows:
1. Lawns and curved pathways originally proposed at the northern portion of the
site have been replaced by two tiered planting beds. Pedestrian accessibility
from the site to the park was improved with the addition of two walkway
connections: one north of building 4 and another one south of building 4.
More landscape terraces have been added at the west side of building 4 to try
to break up the large wall effect presented by the western elevation of building
4.
2. The West Coast architectural style original proposed for the project has been
replaced by more a contemporary building style that includes lower pitched
roofs and greater variations in roof line, solariums, and large windows which
staff feel has enhanced the overall appearance of the buildings.
#107897v1
- 28 -
Development Permit Application Cedar Downs Multi-Family Residential Development, Phase lii
12
3. Noise concerns related to the proximity of the units to the future expansion of
Lougheed Highway has been addressed by the addition of sound proof glass
balconies on the units facing the highway and enhanced landscaping
buffering at the north end of the property. (See Attachment F)
At the January 9 meeting, the ADP welcomed the proposed revisions and
recommended the proposal be forwarded to Council. The ADP, however,
pointed out that the issue of reducing the buildings setbacks to Lougheed
Highway and the impact this had on overall site design remained a concern for
the Panel. (See Meeting Minutes in Attachment J).
Smart Growth and Sustainable Development
The submitted Smart Growth Checklist iniicates that the proposed development
is designed to minimize the adverse impact on natural environment and reduce
energy consumption. (See Attachment K) Some sustainability initiatives include:
inclusion of native and drought tolerant plant species, high efficiency boilers, use
of recycled materials, low flush toilets and low flow faucets and showerheads.
The proposed initiatives are consistent with the OCP GHG and Energy Reduction
Policies and will contribute to the reduction of green house gas emission.
INTERDEPARTMENTAL COMMENTS:
The development permit application was forwarded to internal staff for a review.
Staff comments are as follows:
Operations:
Operations raised concerns regarding the fact that building 5 wraps around the
sewer lift station located on the east side of the site as a result of increasing
building footprints and reducing the building setbacks. Operations is concerned
that future residents might be affected by odour from the station, noise from
service trucks, and noise from regular station operation. (See Figure 4 below for
the location of the lift station).
#1 07897v1
- 29 -
13
Figure 4
Sanitary Lift
Station Location
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In response to these concerns, the applicant has clarified that residential units
are not proposed above the station and consequently the noise impact on
residential units is expected to be nominal. The applicant is also of an opinion
that relatively low frequency of servicing will not have a significant impact on
future residents. The applicant also advised that it is a relatively common practice
in urban areas to include sewer pump stations within residential developments.
The applicant included a picture of the sewer pump station within a residential
development in Langley (See Attachment L). Operations, however, remains
concerned with the way building 5 wraps up around the sewer right of way.
Engineering:
Engineering recommends the installation of a stainless steel odour control unit
with a carbon filter at the station to try and mitigate potential odour impacts. The
estimated cost of installing such a unit is $20,000.00 and Engineering
recommends the costs be covered by the applicant.
Planning:
Staff is of the opinion that taller buildings with smaller building footprints and
larger building setbacks from Lougheed Highway, as previously proposed at the
rezoning stage, would be a more desirable building form for the northern portion
of the site. Such buildings would create more open space and would reduce
potential noise and visual impact from the future highway expansion.
#1 07897v1
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14
Parks Department:
The Parks Department has expressed concerns about inadequate screening of
the sewer pump station. In order to improve the interface between building 5 and
the sewer pump station, a landscape strip around station is recommended.
In order to mitigate potential odour from the station, staff recommends a stainless
steel odor control unit with a carbon filter to be installed. Staff also recommends
a restrictive covenant to be registered on the property advising potential
purchasers about the location of the station and potential noise and odour
coming from the station. Planning and Engineering Departments, however, are
of an opinion that the landscape strip proposed by Parks Department would not
be beneficial for noise mitigation as landscaping in this case would be more of an
esthetic feature than a noise buffer.
CONDITIONS OF APPROVAL
Prior to approval of a development permit, it is recommended that the following
conditions be met:
1. Public Hearing to be held regarding the proposed covenant amendment to
reduce building setbacks;
2. The registration of a covenant amendment, should Council agree to reduce
building setbacks on title;
3. A notice advising future residents about possible noise and odour impact from
the sewer lift station located next to proposed building 5 to be registered on
title;
4. Payment of $2,500.00 for traffic improvements including new crosswalk on
McMyn Road and 190 Street to be submitted to the City.
5. Payment of $20,000.00 to be used to cover the costs of installation a
stainless steel odour control unit to be submitted to the City.
SUMMARYICONCLUSION:
The intent of the development permit area guidelines for multi-family residential
development is to create orderly, attractive, and well-designed multi-family
projects in those areas identified for that type of use. The design proposed for
the third phase of the Cedar Downs project generally meets that intent.
While the applicant has worked to mitigate the concerns of the ADP and staff
regarding the proposed reductions in setbacks and increase in building footprints,
concerns about site coverage, lack of open space, and the length of building 4
remain.
#107897v1
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15
Respecifully submitted,
2
Zora Andjelic,
Planning Technician
ut,
CAD and Director of Operations and Development Services
ATTACHMENTS:
A.
Subject Property Map
B.
Neighbourhood Zoning Map
C.
OCP Designation Map
D.
Proposed Site Plan
E.
Proposed Building Elevations
F.
Renderings for Phase Ill and Proposed Colour Scheme
G.
Proposed Landscaping Plans
H.
Rationale for Waiving Adaptable Housing Requirements
I.
Plans for Highway Expansion
J.
ADP Meeting Minutes
K.
Smart Growth Checklist
L.
Picture of the Sewer Pump Station in Langley
#107897v1
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ATTACHMENT
‘\.
A
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U
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Subject Property Context: 12525 1 90A St
Aerial lmaciery
i’.
0
The
Place
50
—
100
200
- 300
33 -
N
400
Meters
Map Created: 2O13IO9I06wE
ATTACHMENT
Subject Property: 12525 190A
Neiqhbourhood Zonin
- 34 -
Map Created: 201 2/09/06
B
ATTACHMENT
Residential
-
C
Medium Density
Residential High Density
-
Highway Commercial
Town Centre Commercial
Park
Public Utility
City of
El Industrial
El Agricultural
Pitt Meadows
The ?Zr;t Place
8 Hectare Miniumum Parcel Size
Subject Property: 12525 1 90A St
Neighbourhood OCP
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-
0 12.5 25
— —
50
75
-100
35 Meters
N
Map Created: 201 2/09/06
wa
ATTACHMENT D
- 36 C:\General CADD 8\Gxd\1202\Development Permit\1202 - DP1 - SITE.gxd -- 12/18/2012 -- 01:34 PM -- Scale 1 : 480.000
ATTACHMENT E
- 37 C:\General CADD 8\Gxd\1202\Development Permit\1202 - DP2 - BLDG 4 PLANS.gxd -- 12/18/2012 -- 01:35 PM -- Scale 1 : 192.000
- 38 C:\General CADD 8\Gxd\1202\Development Permit\1202 - DP8 - SUITES.gxd -- 12/18/2012 -- 01:39 PM -- Scale 1 : 48.000
- 39 C:\General CADD 8\Gxd\1202\Development Permit\1202 - DP7 - SUITES.gxd -- 12/18/2012 -- 01:39 PM -- Scale 1 : 48.000
- 40 C:\General CADD 8\Gxd\1202\Development Permit\1202 - DP6 - BLDG 5 ELEVS.gxd -- 12/18/2012 -- 01:38 PM -- Scale 1 : 192.000
- 42 C:\General CADD 8\Gxd\1202\Development Permit\1202 - DP4 - BLDG 4 ELEVS.gxd -- 12/18/2012 -- 01:37 PM -- Scale 1 : 192.000
ATTACHMENT F
- 44 -
- 45 -
ATTACHMENT G
- 46 -
ATTACHMENT G
- 47 -
ATTACHMENT G
- 48 -
ATTACHMENT
HOMES
January 29, 2013
Zora Andjelic
Development Services Technician
Re: Cedar Downs final phase adaptable housing variance.
Hi Zora,
In response to your request, this is our rational for asking for a variancc to the adaptable housing policy.
Our final phase of the project has 148 units Out of this 116 units comply with the adaptable housing
policy. We respectfully ask that the 20 (A units) and 8 (P units) do not have connecting counter tops
between the sink and stove. We respectftilly ask that the 4 (G units) be exempt from the policy.
A Unit As you can see by the attached layout having connecting countertops will impact the usability
of the Kitchen pantry area. In surveying our buyers it has been universal that they would like to
maintain the pantry instead of putting in a counter top. Putting in a counter top viIl take away 75% of
the usable space of the pantry area. If someone wanted to add a continuous countertop they could do so
later. Ifthis is important to them then the customer could buy one of the other 116 units that have
connecting counter tops.
-
F Unit As you can see by the attached layout the kitchen is an odd shape. Putting in a continuous
counter top in this unit severely impacts the layout and makes the kitchen non functional and 50 sq ft
would beconie dead space fhe entrance door would have to be moved over and the den would be
elmunated Under the current design the unit is a very optimized use of space This makes the unit
more affordable to the end buyer with more features they want.
—
G Unit— This unit has been designed for affordable housing. We are asking for these units to have an
exemption from the adaptable housing policy.
Ve commend the City of Pitt Meadows foresight with having an adaptable housing policy. Quadra’s
typical buyer profile is over 45 years of age so we know many aspects of the policy are very good We
have worked hard to comply with the policy as whole.
Sincerely,
Shiuchard,
Vice President of Development
Quadra Homes
604-825-7333
[email protected]
-
Quadra Hotdirigs Ltd.
201 3350 Mt.Lehman Rd, Abbots ford, BC V4X 2M9
Ph: 604.855.4973 Fx: 604.855.4974 www.quadrahomes.com
-
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- 51 -
ATTACHMENT
MINUTES
ADVISORY DESIGN PANEL
Meeting held Wednesday January 9th, 2013
Design Panel Members
Present:
Regrets:
Ken Wong
Greg Tumbull
Chris Chung
Charlene Winter (attending on behalf of Clint Van Blanken)
Councillor Tracy Miyashita (attending on behalf of Councillor Gwen O’Connell)
Staff:
Dana Parr, Planner (Chair)
Zora Andjelic, Planning Technician
Natalie Coburn, Development Services Research Assistant, Minute Taker
Delegations:
Shawn Bouchard, Quadra Homes
Fred Liu, Fred Lui & Associates Landscaping
Wesley Friesen, Points West Architecture
The meeting started at 10:03 am.
Dana Parr chaired the meeting in order for the panel to meet quorum.
A Motion was passed to start the meeting.
1.
Minutes of meeting held December 12, 2012
Minutes tabled until next meeting.
2.
Development Permit Application Cedar Downs 12565 & 12585 190th St.
—
—
Shawn Bouchard Quadra Homes: presented an overview of the changes for Phase 3 in response to ADP
comments from the November meeting. He highlighted the stepped down landscaping along the north side
(facing Lougheed Hwy), and compared the project’s setbacks from Lougheed Hwy to those of other multi
family buildings such as Fairways on Meadow Gardens. He is proposing a setback of 43 feet (13 metres)
from the Ministry of Transportation right-of-way for future flyover otherwise they would have to drop 20-30
units.
—
Chris Chunci: mentioned his concern with the lack of context with the west to east elevations. He does not
want the project to lose units, but believes a reduced height to 3 storeys at the north end will improve the
interface with the highway.
Shawn Bouchard: mentioned the site allows for higher density such as a tower than what is proposed. He
discussed views of the site while driving east on the highway, and mentioned the desire to maintain
northwest view corridors for residents.
- 52 -
#109824v1
J
Wesley Friesen, Points West Architecture: discussed the history and design of the project. He discussed
how townhouses were used to interface with the single family dwellings on 1 90A Street as an example of
how density.
Councillor Tracy Miyashita: asked if the use of glass on the balconies was market driven. She likes the look
of the building; it is different, yet it blends well with the existing buildings.
Shawn Bouchard: replied that the glass panels increase living space while mitigating climate (specifically
rain) and noise concerns. They expect buyers will appreciate this feature.
Charlene Winter: asked if the glass panels are on the internal units as well as these provide added security.
Ken Wong: asked the applicants to clarify the relation of the new design for Phase 3 to that of Phase 1 & 2.
Answer: Phase 3 is intended to feel like a different project; yet shares similar elements such as wood/timber
and fencing features and will have complementary colours to Phase 1 & 2. There will be access to the park
throughout the site.
Chris Chung: asked if the balconies are included in Floor Area Ratio (FAR) and if the City has a policy for
enclosed balconies. He believes the enclosed balconies add mass to the building.
Answer: No, balconies are not included in FAR, nor does the City have a policy for enclosed balconies.
Fred Lui, Fred Lui & Associates Landscaping: discussed the landscaping in great detail. The west side
abutting McLean Park is stepped down from the building to the park with a variation in plant usage
throughout to increase appeal for park users. A walkway runs along the east side with access to the park on
either ends and in the middle. He introduced indigenous plants on the east side and used a mix of
deciduous and coniferous trees on the north side. Some plants such as sumac are used throughout the
project for consistency. He used smaller trees between buildings and near parking so residents will not
need to cut them down in 2 —3 years time.
Ken Wong: asked how accurate the renderings were with respect to the height of trees on the north and
east sides.
Fred Lui: The renderings are not accurate; there will be heavier planting and the trees will become taller.
For instance: Some trees on the north side will reach 80 feet tall, maple trees about 3 storeys tall, spruce
and magnolia about 20 feet tall and shrubs may reach up to 8 feet high. Between buildings, the dogwood
and Japanese maple can reach up to 15 feet high. On the east side, the maples may reach 35 feet high
while the ground cover and cedars may reach 15 feet high and would cover the wall.
They want the mature trees to interface with any possible redevelopment toward the east.
Ken Wong: asked if there will be a playground.
Shawn Bouchard: replied that there is a playground in the park. Their target market is 55+ and do not
expect many children.
Chris Chung: asked if any of the trees will have to be removed for the future flyover.
Answer: replied that the trees are well within property lines and should not have to be removed. Potential
owners will be informed of the possibility of a flyover. The trees should buffer noise and view of the flyover
and traffic.
- 53 -
#109824v1
Councillor Tracy Mivashita: asked if they will be using triple pane windows. Answer: Yes
Chris Chunci: believes this is a far better project than before; however, his concern with the densification
remains.
He thought the landscaping is well thought out and wished the architecture was as well. He wanted them to
be treated together. He noted that the massing of the small intrusions on roof are a little too small and are
overpowered by the larger roof.
He likes the look of the building and found it interesting for the 21st century.
Ken Wong: believes the interlace with the flyover has improved from previous submission. He has no
problem with the new look for Phase 3.
Chris Chung motioned to forward comments to Council.
All were in favour.
Meeting adjourned at 10:58.
- 54 -
#109824v1
ATTACHMENT
PITT MEADOWS POLICY MANUAL
POLICY NO.: C032
SUBJECT: Smart Growth Checklist
Approved by Council: July 8, 2008
Reaffirmed: July 3, 2012
PURPOSE:
Many of the policies and development permit area guidelines in the City of Pitt
Meadows Official Community Plan are based on Smart Growth principles. The
purpose of this policy is to gather information from all Official Community Plan
Amendment, Land Use Bylaw Amendment and Development Permit applications
in order for Staff and Council to better assess the sustainable potential of
proposed developments.
POLICY:
When an application is received for an Official Community Plan Amendment, a
Land Use Bylaw Amendment, or a Development Permit the applicant is required
to complete the attached Smart Growth Checklist prior to Council’s review of the
application. The completed checklist will form part of the file, and a summary will
be provided in the report to Council.
Revisions to the checklist will be necessary over time. Council authorizes the
Resource Management Committee to make minor changes to the checklist on an
as needed basis.
#76733v1
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Smart Growth Checklist for
Development Applications
Building a Compact and Complete Community
New development has a critical role to play in achieving a complete community in which to live,
work and play. The location, composition, density, and design of new development projects can
have an immense, cumulative impact on our community’s ability to: sustain a healthy economy and
reasonable cost of living; to protect our environment; and to ensure we all continue to enjoy a high
quality of life.
The purpose of this Smart Growth Checklist for Development Applications is to assist the Council,
staff and developers to create the most sustainable project possible. The questions in the Checklist
are meant to advance the following sustainability objecves.
1. Efficient use of public funds: mixed use, higher density areas make better use of
existing infrastructure, reduce demands for new roads and services and reduce long term
infrastructure maintenance costs;
2. Protection of farmland and open space: concentrating growth within the urban growth
boundary minimizes land consumption, protects the Agricultural Land Reserve and open
space and minimizes environmental impacts;
3. Housing choice: expanding housing choices for different age groups, income and
household sizes allows people to remain in the same neighborhood through different life
stages and discourages out-migration due to affordability issues;
4. Placemaking: people want to live in neighborhoods that are lively and attracve urban
livelworklplay environments, with adequate amenities, and which respect the existing
neighbourhood and community character, design and historic features;
5. Accessibility: compact mixed use development increases transportation choice (e.g.,
walking, cycling, and public transit);
6. Employment Generation: locating jobs in regionally-accessible hubs served by transit
and with housing nearby allows people to work closer to home or live closer to work,
reducing dependence on the automobile and aides in improving air quality
The Smart Growth Checklist provides a comprehensive assessment of a development project’s
contribution to sustainability. Results will provide an indication of how consistent the proposed
application is with the long term goals and objectives of the community.
#76733v1
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Instructions:
All applicants for Official Community Plan Amendment, Land Use Bylaw
Amendment, or Development Permit are requested to complete the Smart
Growth Checklist.
Please review and complete the checklist and if necessary, provide a
supplementary letter explaining, in more detail, how the proposed
development incorporates the listed or other Smart Growth principles.
Applicants are encouraged to provide as much information as possible to
assist City Council, and staff in their review of development proposals. The
relevance of the Checklist questions will depend on the nature and scope
of the project, therefore not all questions will be relevant to all projects.
The intent of the Checklist is not to “pass” or “fail” proposals but to assist
applicants and the City in working together to develop high quality projects
that move the community closer towards achieving the vision set out in the
Official Community Plan.
Economic Sustainability
A healthy economy is essential to support the quality of life in our community.
The City would like to maintain a balance between the number of jobs and the
resident labour force, and ensure those jobs are easily accessible by people who
choose or must rely on transit services. In addition to the absolute number of jobs
created, the income levels of those employees and the stability of the job source
are important considerations.
1. Will the project provide direct employment (i.e. on the development site) after the
project is completeNo
If so, comment on employment provided by sector, type, the number of jobs that are
full-time and part-time and income range (if known)
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2. Are there any other components of economic sustainabilit e.g., suitability of units
for home based bi,sinesses) advanced by this proposal? es No If yes, describe:
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Environmental Sustainability
Community and building design can significantly influence resource consumption
(e.g., energy, water) and waste generation (e.g., vehicle emissions, solid waste)
in the local community. New development should be designed to avoid or
minimize negative impacts on the existing natural environment and maximize the
benefits of the City’s existing green infrastructure.
#76733v1
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Built Environment
3. Comment on the following site planning components:
—
—
—
—
Is development located in the City’s designated urban area? #JNo
Provides additional support for alternative transportation use (check all that
apply):
variance or payment in lieu received to provide less parking
than required;
lET
parking areas do not dominate the site;
bicycle storage;
change rooms;
designated parking for car share spaces, high occupancy
vehicles (e.g., carpool, vanpool);
located on existing or proposed public transit corridor
lET
incorporates Transportation Demand Management (TDM)
1
measures;
lET
other, describe:
On-site stormwater management: note percentage of impervious to pervious
surfaces
Stormwater quality: please describe proposed use of Stormwater filtration
systems (e.g.: settling ponds, stormceptors or oil interceptors)
k,
0
1
-
Floodplain mitigation (note: this is a requirement in floodplain areas) tjNo
Does the project provide enhanØste diversion facilities (e.g., on-site
recycling, on-site composting)
If, yes describe:
t?ecc_) ;‘r-.i’
Comment on inclusion of the following water efficiency techniques:
a.
Water efficient landscaping (e.g., native plantings, use of non-potable or
reclaimed water for irriion, high efficiency irrigation, and use of rainwater
cisterns for irrigation)?eiYNo If Yes, describe:
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b.
Onsite wastewater treatment Yes yes, describe:
c.
Water usej4uction measures (e.g., low consumption fixtures, stormwater
irrigation)YlNo If yes, describe:
Lo
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lia.d
#76733v1
- 58 -
d.
Mitigation of light pollution (e.g., spill lighting and off-site glare avoided)
Yes If yes, describe:
4. Comment on inclusion of the following methods to reduce energy use and improve
air quality:
—
Energy efficiency of proposed structures (e.g. building location
responding to daily sun/shade patterns, high performance
envelopes, passive solar gain, solar shading, natural ventilation,
ground heating/cooling, high efficiency fixtures, consideration of heat
). fj1No If yes, descrie:
2
island effect
5 L- F
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Ht
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—
—
Use of renewable energy alternative,s(e.g., geothermal, solar, offgrid, BC Hydro Green Power). YesIN3)lf yes, describe:
Chlorofluocarbons (CFC) reduction in heating, ventilating, an,cLir
conditioning (HVAC) equipment, Power Smart technology? Y1No If
yes, describe:
5. Comment on the following methods for sustainable use and reuse of materials and
resources:
—
Management of construction wastes (e.g. reuse of existing buildings
or building materials duringpstruction and/or demolition,
remade/recycled content) (INo If yq describe:
ItyLkJ
—
Zio
Use of environmentally sensitive or recycled construction materials
(g high volume fly-ash concrete, non-toxic finishing materials).
INo If yes, describe:
I
—
—
Enhanced d bility of construction materials (e.g. wall systems, roof
ma)) Noejescribe:
3 certification being pursued for this project? YesI1?f yes,
Is LEED
what level of certification are you aiming for:
#76733v1
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6. Comment on inclusion of the following suggested strategies to improve indoor
environmental quality:
a. Improved air quality through low emitting materials (e.g.,aipt,
carpets) and natural ventilation with windows that open. tNo If
yes, describe:
1-ç ch), 41-+ Of
b. Design attempts to ip.ftnize exposure to natural light (i.e. through
building orientation). 1No
7. Does the street layout and design encouragwaIking and cycling, while providing
for personal and commercial vehicle
If yes, describe:
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8. If new streets or lanes are constructed as part of the development, are they designed
to reduce storm water runoff (e.g., narrow right of ways, permeable shoulders)?
Yes!No Cf yes, describe:
/11/4
9. If the property Is adjacent to existing park spaç,, open space, paths or trails, is a
visual and pedestrian connection provided? INo If yes, describe:
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10. Do any of the City of Pitt Meadows policies or regulations currently prevent you from
implementing identified Smart Growth initiatives? YesIlf yes, describe:
11. Is the proposed residential, commercial or institutional development within a ten
minute walk (approximately 800 meters) from:
a) nhbourhood store or other shopping opportunities
No
b) sLjool
&INo
c) cpnmunity services (e.g., library, community centre)
d) U4 care facility
No
e) ea1th services (e.g., hospital, doctor’s office)
(pINo
f)
p,t’ksortrails
No
#76733v1
- 60 -
g) pus’ top
e No
h) ,9ther? Amenities
List:
Natural Environment
12.
Is proposed development in a environment development permit area? Yeslf
yes, describe:
13.
Was an environmental assessme..qf the property completed prior to the
commencement of design work?
INo
14.
Provision of greenspace and trees on site (includes retention of existing trees).
YesINo If yes, note and show calculations for:
a. Amount of greenspace in square feet:
b. Amount of usable oper space in square
—
feet: a 5>t.2+ f/—
c. Number of trees removed: 5
d. Numberoftreesto be planted: i1i+)
15.
—
Are there any significant existing environmental features that are maintained or
enhanced on the site? Yesf9 If yes, describe:
Social Sustainability
16.
Anticipated price range of units (note price range for both commercial and
residential units, if applicable)
k
Average price per square foot:
17.
3p
Does the proposed development include non-market housing units? Yes/1
If yes:
a) number of units:
b) as a percentage of total units:
c) form of tenure (e.g., rental, co-op, owner):
d) targeted population, if applicable
(e.g. seniors, family):
#76733v1
- 61 -
18.
Does the project include rental housing units? Yes!
If yes:
19.
0
Number of units:
Expected average rent for a one bedroom unit S
Expected average rent for a two bedroom unit $
e.i
If the project includes low or medium density residential, are the housing units
ground-oriented (i.e. does a door have dirt’outdoor access to a Street or
courtyard as opposed to a corridor)?Yes!,/
If yes:
Number of units:
As a percentage of total units
20.
Does the project design incorpp(ate Crime Prevention Through Environmental
Design (CPTED) principles?
21.
Does the project incorporate features to enhance adaptability and accessibility
within the pro osed housingunitJprpeople wJthdisabihties(eg id r
openings, reinf
in bathrooms for future installation of grab bars, groundoriented entrances)? e INo If yes, describe and include num r o units:
P L.
r
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j F l U ‘
%(
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—
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.
22.
kP-L
Actions proposed to mitigate noise from etrnal sources such as traffic, railways,
industry, commercial uses, patrons, etc(Je!No If yes, describe:
IEdoed
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, ,
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23.
*
Does the project enhance local identity and aracter (e.g., through architectural
sPite, landscaping, colours, øroject name)? Yes o If yes describe:
)td e.*
24.
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Describe the existing neighbourhood character (i.e. historical, single family, mixed
use etc.) and how the proposed development will enhance the adjacent
neighbourhood.
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25.
Does the project contain a mix of uses (e.g. residential, commercial) or introduce a
new community serving land usejpe to the neighbourhood (e.g., new housing
form, commercial service)? YesL:?
26.
Is the site a heritage property.g. on the City’s Heritage Inventory, or Heritage
Register, or protected)? YesIj,c (Please refer to the Heritage page on the City’s
Planning and Development website www.pittmeadows.bc.ca) A
a)
A
If Yes, please describe how it will be preserved:
Amended by Resource Management Committee on February 23, 2009
#76733v1
- 62 -
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b)
If No, please identify any heritage value (historic, aesthetic, scientific,
educational, cultural, social or spiritual) to the site, either in its existing built
structures and natural features or in the past uses and features of the site?
ill
/VOr%ifr..
C)
If there is a heritage building or feature that cannot be preserved in situ, what
is your proposed strategy to work with the City to mitigate the loss of the
heritage value?
iJ/A*
27.
Are public amenities provided with the development (check all that apply):
El Public art
Walking / Bike Trails
Child care facility
11 Other, describe:
LI
Li
,)
140
,9,J,
£4e-
-
eAJLL
‘.1
28.
Does the development incorporate space for public gathering and activities (e.g.,
courtyards, conmunaI gardens, play areas)? tfj!No If yes, describe:
Ao.c1
c-ti
.
29.
Does the proposed development enhance the streetscape?No If yes,
describe:
(1
30.
Are privat..apienities provided with the development (e.g., meeting rooms, outdoor
space)? stNo If
describe:
,V.L_*1’/
k’vcw -4- t )
L i”1.Q.-
31.
Are residents, community stakeJ:ipJlers, and end-user groups involved in the
planning and design process7Y1No If yes, describe (e.g., public meetings,
residents associationineetings workshops, etc.):
P -eL
32.
Is there something unique or innovative about your project that has not been
addressed in this checklist (e.g., creation of a new zone, other sustainable
features, contributions to the community)? YesINIf yes, describe:
Notes:
1.
2.
3.
Transportation Demand Management
methods applied to reduce or alter the demand for
automobile use
Heat Island Effect the combination of the absorption of heat from the sun by paved surfaces and
the heat generated by energy consumption creates a warmer environment in urban areas than in
rural, greener areas
LEED (Leadership in Energy and Environmental Design) a green building rating system created
by the US Green Building Council and adapted by the Canada Green Building Council
—
—
—
#76733v1
- 63 -
L
-,.
1
Ii
- 64 -
COMMITTEE IN COUNCIL
REPORT
To:
File No: CDPR-0640-30
From:
Bylaw/Policy No:
Date:
Kelly Swift, General Manager,
Community Development,
Parks & Recreation Services
Feb26, 2013
Subject:
DYKE BENCH RESEARCH
RECOMMENDATIONS:
THAT Council: Direct staff not to establish a waiting list for future dyke bench
donation requests, and also to continue to follow the Pitt Meadows Dyke Bench
Policy regarding restricting the number of bench plaques to one (1) on all
recognition benches.
PURPOSE:
Council discussed the revisions of the dyke bench policy H02 on September 11,
2012. Staff was directed to research whether it would be possible for more than
one plaque to be attached to a sponsored dyke bench, and if there should be a
waiting list established in the event that a dyke bench is removed at the end of its
useful life.
BACKGROUND:
Both the Pitt Meadows “Dyke Bench Policy” and the Parks and Leisure Services
“Park Gift Program’ only permit one plaque to be placed on donated benches.
The placement of a plaque on a park or dyke bench is intended to recognize the
person or family for their gift to the community. Although the donor of the bench
is invited to provide the wording for the plaque, the size of the plaque and size of
font is restricted as it is not intended to be a memorial or shrine for the
person/family who donated the bench. Considerable care was taken, when the
Pitt Meadows dyke policy was created, to ensure that the sponsoring of benches
in public areas was to be a tribute or recognition and not a memorial.
21Feb-2O1 3
- 65 -
DYKE BENCH RESEARCH
2
POLICY:
2.4 of the current Pitt Meadows Dyke Policy states that:
“The donation of a dyke bench in no way constitutes ownership of the item by the
donor, nor the land upon which it is situated, or the surrounding lands. The City
retains the rights to use the lands adjacent to these donated items as it deems
appropriate, up to and including the moving of tribute benches to another
location. Every attempt will be made to ensure that the benches are relocated as
close to the original location as is feasible”.
Many of the benches that are currently located along the dyke trail have been in
place for up to fifteen years or more, and pre-date the policy first brought forward
for consideration in this regard in 2OO4 These benches have not been replaced
as they are still fully functional and are safe to use, and it is not anticipated that
any benches will need to be replaced in the foreseeable future. Should a bench
that is greater than 10 years old need to be replaced, then the original donor
would have first refusal on the provision of the replacement. It is anticipated that
the introduction of a waiting list will likely raise false hope of being able to secure
a location on the dyke for a sponsored bench.
Council may also recall that the Pitt Meadows Engineering Operations staff has
expressed concerns about the volume of benches that are currently located on
the dykes as it interferes with routine maintenance functions. In addition, the
Inspector of Dykes has also expressed concerns in this regard, as they do not
support structures being placed on the dyke as it has the potential to reduce the
integrity of the dyke during high flow conditions.
FINANCIAL IMPLICATIONS:
All bench requests on the dyke system are installed by Pitt Meadows
Engineering Operations staff and an invoice is forwarded to the Parks
department for payment as this was part of the Parks and Leisure Services
Commission’s Park Gift Program. The bench sponsor paid for the bench (the
gift) which, if accepted, can be placed at a mutually agreeable location.
DISCUSSION:
The installation of the dyke benches precedes the Park Gift Program by several
years. Unfortunately the dyke bench program has become over prescribed and
there is now a proliferation of benches along the dyke, which has resulted in staff
recommending that any new applications for benches be respectfully.declined.
PMCR_QeBeclReearcft2O1 3O221
- 66 -
DYKE BENCH RESEARCH
3
SUMMARYICONCLUSION:
Staff recommends that potential sponsors be offered an alternate opportunity to
contribute to the community such as planting a tree, providing a picnic table or
park bench, or perhaps a water fountain. Their donation toward these amenities
can also be recognized through the installation of a tribute or recognition plaque
either on or very close to the amenity provided. A copy of the current Park Gift
Program is attached for reference.
Respectfully submitted,
David Boag
Director, Parks and
Reviewed by:
‘7
,1
•/
.____/
Kelly Swift, General Manager,
Community Development, Parks & Recreation
ATTACHMENTS:
Parks & Leisure Services Park Gift Program
Article: Mayor Caps Memorial Benches The Province January 30, 2013
-
Concurring Departments
Department
Signature
PM_CR_Dyke_Bench_Research_201 3-02-21
- 67 -
- 68 -
THEPROVINCE.COM
—
flithaguheprovince.co,n
twitte,com/frankluba
agreements for the memorial bench
es are renewed so “each year spaces
become available.”
But they don’t come cheap.
A 10-year term for a bench installa
tion and maintenance is $4,000. A leg
acy bench with ongoing maintenance
in perpetuity is available for $25,000. In
addition to providing emotional solace
and a place to sit, memorial benches—
and picnic tables are tax deductible.
ST/PNG
Several hundred concerned
citizens showed up to an
“emergency” public meeting at
Kerrisdale Community Centre
Thesday night as the Vancou
ver parks board tried to clear
the air about the proposed
changes to how the city’s com
munity centres are run.
Boos rang out as parks board
general managerMalcoim Bro
mley explained the proposed
changes are meant to create a
network of centres accessible
to allVancouverites, including
thoseless fortunate than many
residents ofthetonyKerrisdale
neighbourhood.
Across the city at Killarney
CommunityCentre, a separate
residents’ meeting informed
the public about changes to the
40-year-old model that allows
each citycommunitycentre to
operate semi-independently.
Under the change, mon
ey made from programs and
In 1995; Leo Facio was one of the first
residents ofHarrison Hot Springs to put
up a memorial bench, in honour of his
late wife.
But the practice has proved so popu
lar in the picturesque little community
that Faclo, nowthe town’s mayor, andhis
councithave decided to liinitthe number
of plaque-bearing structures funded by
private citizens.
“It’s been a wonderful way for people
to remember theirloved ones when they
passed on’ said Facio.
But the most popular spots are by the
beach and lagoon and there’s only so
much room for benches.
There is enough room in the area for
• l7more benches, citystaffsay.Whilethe
waterfront space for benches might be
fillingup, there are otherparics and other
opportunities for memorials, like plant
ing a tree or putting in paving stones, he
said.Therearecurrentlyaboutlloto 120
benches inthe town of 1,600 residents.
The tab for a bench is $2,300, which
includesinstallationwitha concretepad
and maintenance for 10 years. After that,
the cost of an extension is reviewed,
Harrison isn’t the onlyplacewheré top
spots for benches are in high demand.
Thereare 1,loohectares ofparksin Van
couver and about 2,000 benches.
But Josie Riebe, manager of fundrais
ingand developmentfor the Vancouver
parksboard, said “anumberofourparks
have reached capacity (for benches):’
Particularly popular is the waterfront
from Spanish Banks east to Jericho.
Riebe said only about40 per cent ofthe
POS1MEDIANEWS
Harrison Hot Springs has decided to limit memorial
such as this
one seen at English Bay In Vancouver on Tuesday. WAYNE
LEnENFRO
MIKE HAGER
THS PSOVINC)3
Town says there isn’t much space left in park
WEDNESDAY. JANUARY 30, 2013
roomrentalswould flowto the
parks board. The parks board
would decide how to spend
such surpluses. Now, core
programs, like swimming and
ice skating, are funded by the
parksboard. Others are driven
by the community and funded
by the community centre.
Awealthycommunitycentre
like Kerrisdale’sis able to fund
about 80 per cent of its costs
through user fees, Bromley
said. But other less-fortunate
centres can’t raise as much
through user fees and poorer
patrons suffer, he said.
Critics say the proposal is a
cashgrabandasignofincreas
lug centralization of civic pow
er by Vision Vancouvet. which
has a majority on both city
council and the only elected
parks board in Canada.
Last year, the parks board
announced itfaceda$2.4-million shortfallfor its $104-rnillionoperatingbudget for 2012,
which had it considering vari
ous cost-cutting measures.
New plan for community
centres draws users’ fire
FRANK LUBA
HARRISON HOT SPRINGS:
Mayor caps memorial benches
RIO II NEWS
Park Gift Program
Parks & Leisure Services
11995 Haney Place,
Maple Ridge B.C. V2X 6A9
Phone: (604) 467-7346
Fax: (604) 467-7393
12007 Harris Road
Pitt Meadows, B.C. V3Y 2b5
Phone (604) 465-2434
Please Print
Fax: (604) 465-2405
Clearly
Phone Number (H)
Phone Number J)
Fax Number
Postal Code
Full Name
Address
City
I would like to contribute towards the following item(s)
#
ITEM
Cost
6’ Park Benches (green)
$862.00
Drinking fountains
$3,000.00
$1,000.00
Picnic Tables
S400.00
Deciduous tree
Bike Rack
$700.00
$1,200.00
N/A Memorial Peace Park
Preferred Location
Total
(No longer available)
A plaque with inscription is included with Benches. Please indicate how the plaque should read (Maximum of 36 letters)
I hereby confirm that I have been provided a copy of the Pitt Meadows dyke bench policy and agree to the terms
and conditions contained therein, (N/A)
Date
Print Name
Signature
Office Use
150-06942-005-0000
N/A
Account Number
Work Order Number
Receipt Issued
Recognition Letter
Only
DATE
Plaque Ordered
..
Plaque Received
Met with donor
.-:
..
=
.
•:,.
,
.
.‘
“
‘s.’
.
‘
- 69 -
..
,r’
,
—
‘,
r’ 5
C:.
.I
.
.
To:
File No: 0400-01
From:
Manager of Legislative
Services
Bylaw/Policy No:
Date:
Subject:
February 14, 2013
Union of BC Municipalities Resolutions Regarding
Living Wage
RECOMMENDATIONS:
THAT Council:
A.
receive into the record the report dated February 14, 2013 from the
Manager of Legislative Services.
PURPOSE:
To provide Council with information on any resolutions considered at previous
Union of BC Municipalities (UBCM) Conventions with respect to the Living Wage.
BACKGROUND:
At its February 12, 2013 Council in Committee Meeting, Council directed staff to
report back on whether the UBCM had previously considered resolutions
regarding the Living Wage and if so, what the outcomes were to these
resolutions.
POLICY:
N/A
N/A
#110245v1
- 70 -
Union of BC Municipalities Resolutions Regarding Living Wage
2
DISCUSSION:
UBCM staff have advised that no resolutions specifically regarding the Living
Wage have been considered previously at UBCM Conventions, however, three
resolutions have been considered relative to poverty reduction and increasing the
minimum wage.
Attached as Attachment A, are the three resolutions and the provincial response
to each provided by the UBCM, which are identified as follows:
2010
2009
2007
—
—
-
Poverty Reduction Plan
Increase of Minimum Wage
Increasing Minimum Wage
SUMMARYICONCLUSION:
This report is provided for Council’s information.
Kelly Kenney
Manager of Legislative Services
Reviewed by:
)
Kate Zanon
Director of Corporate and Business Services
ATTACHMENTS:
Attachment A
—
Union of BC Municipalities Resolutions
#110245v1
- 71 -
Attachment A
Union of British Columbia Municipalities
Resolutions on Minimum Wage
2010-B51
White Rock
POVERTY REDUCTION PLAN
WHEREAS poverty and its effects is something that each local government is faced with:
THEREFORE BE IT RESOLVED that the importance of a poverty reduction plan be communicated to
the leaders of all political parties in British Columbia highlighting the need to provide adequate and
accessible income support for the non-employed, improve the earnings and working conditions of
those in the low-wage workforce and improve food security for low-income individuals and families.
CONVENTION DECISION:
ENDORSED
PROVINCIAL RESPONSE
Ministry of Social Development
The Government of British Columbia takes the problem of poverty, especially child poverty, very seriously.
British Columbia offers some of the most comprehensive supports for low-income individuals and their families
in Canada. These supports include subsidized housing, child care subsidies, employment programs, dental and
optical care for children and programs for vulnerable seniors. Some highlights are:
•
•
•
•
•
•
Increased income assistance rates in 2007 by up to 20%. Employable singles now receive $100 more per
month ($610 per month), currently the third highest rate in Canada.
Shelter rates were increased $50 and are now the second highest in Canada for employable singles, while
rates for families with children are up between $97 and $200 a month. Single parents now have the
second-highest shelter payments in Canada.
Since 2001, housing and support programs spending has totalled $2 billion. This year alone the
provincial allocation is over $562 million, more than four times what was spent in 2001.
Introduced the Rental Assistance Program (RAP) in 2006 and significantly enhanced it in 2008.
RAP currently provides direct rent assistance to more than 8,800 low-income workingfamilies, paying
up to $765 per month ($9,180 a year).
The Shelter Aid for Elderly Renters (SAFER) program has also been improved and expanded, with more
than 15,750 seniors’ households that’s 3,600 more households than 2001 receiving a monthly rental
subsidy of up $679.50.
The Healthy Kids Program now provides $1,400 per child every two years for additional dental and eye
care on top of MSP Premium Assistance.
Worked with the federal government to design a new made-in-BC Working Income Tax Benefit for lowincome working individuals andfamilies that pays up to $1,150 per year to a single person or $2,011
per year to a family (including the BC Earned Income Benefit), plus an additional $515 per year for
persons with a disability.
In January 2010, MSP premiums were eliminated or reduced for about 180,000 low-income families and
individuals. The $2,000 increase in the Medical Service Plan premium exemption thresholds means, for
example, that afamily offour with an income of less than $31,000 now pays no MSP premium.
Increased the basic personal income tax credit to $11,000 from $9,373, effective January 2010.
Provincial income taxes have now been eliminated for 325,000 low-income British Columbians since
2001. BC has the lowest provincial income taxes for the first two tax brackets.
—
—
•
•
•
•
- 72 -
2009-B55
INCREASE OF MINIMUM WAGE
White Rock
WHEREAS the minimum wage for British Columbians has not increased since November 2001 and
the cost of living is one of the highest in Canada;
AND WHEREAS British Columbia has the lowest minimum wage rate and the highest child poverty
rate in Canada and other provinces are increasing their minimum wage:
THEREFORE BE IT RESOLVED that the provincial government be encouraged to increase the
minimum wage.
ENDORSED
PROVINCIAL RESPONSE
Ministry of Labour
Government does not intend to increase the minimum wage at this time. Since 2001,fewer and fewer people in
B.C. are working for minimum wage. At the same time, government has introduced a wide range of measures to
improve the standard of living for lower income British Columbians.
In addition, over the past eight. years, average hourly wages have increased considerably, including for young
workers.
It is important to note that raising the minimum wage can have a negative impact on businesses, which
struggle to control costs, as well as on employment, particularly among youth and inexperienced workers.
Government must carefully balance all of the costs and benefits associated with minimum wage policies and
considerfuture changes in the context of the overall strategy to address poverty issues and promote a strong
economy.
2007-B198
INCREASING MINIMUM WAGE
Hudson’s Hope
WHEREAS the minimum wage in British Columbia has not been adjusted in over five years, the
second longest period in 40 years in British Columbia that it has not been adjusted;
AND WHEREAS British Columbia has the second highest rate in Canada for employees working for
minimum wage or less and full time employment at the current minimum wage would leave
individuals below the “poverty line” established by the Government of Canada;
THEREFORE BE IT RESOLVED that the Union of BC Municipalffies call upon the provincial
government to increase the minimum wage to $10.00 per hour.
ENDORSED
PROVINCIAL RESPONSE
Ministry of Labour and Citizens’ Services
As of the year 2007, British Columbia’s regular minimum wage rate was amongst the highest of Canadian
provinces. The average hourly wage in British Columbia (Province) is well over $20 per hour, and the average
hourly wage for youth in the Province is over $12 per hour.
The current strength of the Province’s economy, combined with the growing labour shortage, has meant that the
- 73 -
number of minimum wage earners has been falling. 2006 statistics from Statistics Canada indicate that the
percentage of the Province’s workforce earning minimum wage or less is 4.6 percent. Of all other provinces,
only three (Alberta, New Brunswick, and Quebec) had a lower share of the workforce working at the minimum
wage rate or less.
Further, the proportion of the Province’s workers earning less then $10.00/hour is down 5 percentage points
since 2001 (19 percent in 2001 —14 percent in 2006).
2006 statistics also show that 89% of employees working at or below the minimum wage had been in their jobs
for one year or less. This indicates that the majority of minimum wage earners in British Columbia quickly
move into higher paying positions.
Government remains committed to supporting low income families and individuals through variety of
programs and initiatives. At this time, government has no plans to increase minimum wage.
- 74 -
To:
Chief Administrative Officer File No:
From:
Director of Development
Services and Operations
Date:
February 14, 2013
Subject:
Obtaining Motor Vehicle Information from the
Insurance Corporation of British Columbia
Bylaw/Policy No:
RECOMMENDATIONS:
THAT Council:
A.
Direct the law firm of Young, Anderson, Barristers & Solicitors to write to
the Union of British Columbia Municipalities to ask for their assistance in
dealing with the current problem with obtaining motor vehicle information
from the Insurance Corporation of British Columbia for the use in bylaw
enforcement investigations and proceedings. OR
B.
Not direct the law firm of Young Anderson, Barristers & Solicitors to write
to the Union of British Columbia Municipalities.
PURPOSE:
To bring forward for Councils information, issues bylaw law enforcement officers
encounter when obtaining motor vehicle information from the Insurance
Corporation of British Columbia.
BACKGROUND:
In the late fall of last year (2012) the City of Pitt Meadows began to encounter
problems obtaining motor vehicle information from the Insurance Corporation of
British Columbia (ICBC). This information was obtained as a matter of routine for
some bylaw enforcement investigations and used as evidence in some bylaw
enforcement proceedings.
- 75 -
DISCLOSURE OF ICBC INFORMATION TO LOCAL GOVERNMENTS
2
The greatest difficulty was encountered in dealing with parking enforcement
because ICBC took the position that the City of Pitt Meadows was not entitled to
motor vehicle information until a bylaw offence notice was written. A bylaw
offence notice could not be written until the motor vehicle information was
obtained that gave the identity of the vehicle owner and his or her address.
The position taken by ICBC’s Manager of Contact Centre Operations was
received. It advised Bylaw staff that ICBC would• only be providing registered
vehicle owner information once a bylaw offence notice was written and not
before. Furthermore; they would no longer provide this information over the
telephone as they had done previous years providing that staff presented them
with correct password information.
The City of Pitt Meadows was made aware that other local government were
having the same problem with ICBC. Young Anderson Barristers & Solicitors,
who provide the City of Pitt Meadows with legal advice and bylaw representation,
contacted the City of Pitt Meadows regarding information between several local
governments and ICBC. Included in these discussions are the City of New
Westminster, the District of West Vancouver and the Corporation of Delta.
The legal costs of this matter at this juncture are being shared by a number of the
fourteen local governments referred to in Mr. Howieson’s letter dated November
27, 2012, so that no one client is being disproportionately burdened. The costs
associated with these steps in the process would be minimal, given that they are
to be shared, and should not exceed .5 (a 6 hour of time billed or $125.00) per
client.
DISCUSSION:
All the local governments involved were parties to a standard form agreement
with ICBC that allowed for disclosure of this information in three situations:
•
•
•
Collecting a debt or fine owing to the Municipality
Complying with municipal bylaws, and
Enforcing parking violations.
Attached as Schedule “A” to this report is a copy of the City of Pitt Meadows
agreement with IC BC.
- 76 -
#110240v1
3
The circumstances where disclosure is permitted under the agreement are not as
restricted as ICBC now indicates. Legal Council has advised that it may
constitute a breach of contract, and given that the relationship with ICBC is
important, it may be prudent to take a conciliatory position at the early stages of
dealing with the impasse. These contracts come up for renewal every three
years.
Legal Counsel also expressed that the opinion that is central to the problem, is
an erroneous interpretation of the disclosure provisions in Section 33.1(1) (I),
33.2(l) and 33.1(1)(C) of the Freedom of Information and Protection of Privacy
Act (“FOIPPA”). It must be understood however, that even if ICBC could be
convinced that disclosure was permitted in the wider context of bylaw
enforcement investigations at the early stages, there is no right of disclosure. It
is discretionary outside of a formal Freedom of Information request, which would
be time consuming and unwieldy.
Eventually a concerted effort was made through the offices of the Licensing
Inspectors and Bylaw Officers Association (“LIBOA”) which they retained Mr.
Howieson to write an opinion for that organization. LIBOA then instructed Mr.
Howieson to write directly to ICBC and present to the Manager, Privacy and
Freedom of Information for ICBC the argument of the LIBOA’s letter, dated
November 21, 2012, and attached as Schedule “B” to thisreport. The Manager
of Privacy and Freedom of Information, then requested confirmation from Mr.
Howieson, that his clients had adopted and taken position by the LIBOA, and
after consultation with fourteen different local governments, Mr. Howieson replied
with the letter dated November 27, 2012. (Attachment “C”).
The position taken by Mr. Howieson on behalf of Young Anderson Clients was
supported by a letter to ICBC from Legal Council for the City of Kamloops as well
as the cities of Richmond and Burnaby.
Now, some three months after this effort was made, the situation remains the
same. Mr. Howieson has presented the Young Anderson client group and LIBOA
with the following options, outside of the direct political route:
1.
A massive Freedom of Information (FOl) request designed to flush
out the reasons for the restricted access to information and to
confirm suspicions that some local governments are being treated
differently;
- 77 -
#110240v1
4
2.
An action in the Supreme Court of British Columbia to enforce the
provisions of the agreements with ICBC; OR
3.
Asking the Union of British Columbia Municipalities (UBCM”) to
consult with ICBC on behalf of the local governments affected by
the new policy.
Concurrently, as independent initiative, the Manager, Bylaw and Licensing
Services for the District of West Vancouver is seeking to meet with Mark Blucher,
ICBCs Chief Executive Officer.
Mr. Howieson has expressed the opinion that the FOI request would be difficult.
He is of the view that ICBC will resist providing the required information and that
an appeal to the office of the Information and Privacy Commissioner would be
necessary, although he is optimistic about the outcome because of previous
decisions by the Commissioner.
Mr. Howieson has also expressed some optimism with respect to the Supreme
Court proceeding, with two obvious reservations. Such an aggressive move
represents abandonment of the conciliatory approach and puts the local
governments at odds with ICBC. In addition, the contracts are for three year
terms and many, if not all, would expire before the litigation was concluded,
making any successful action ineffective.
Mr. Howieson has had preliminary discussions with the UBCM and they are
willing to consider taking on discussions with ICBC on the local government’s
behalf. This route is preferred because it maintains the conciliatory nature of the
negotiations while posing a significant threat that the matter may become
political.
Mr. Howieson has also contacted the 13 other local governments, the City of
Kamloops, the Cities of Richmond and Burnaby, to request that they provide to
their counsel a modified version of this report asking that they indicate their
support for the UBCM involvement in the discussions with ICBC.
SUMMARYICONCLUSION:
Staff believes that formally requesting the UBCM, on local government behalf, to
enter into discussion with ICBC, would help with the current problem of obtaining
motor vehicle information.
- 78 -
#110240v1
DISCLOSURE OF ICRC INFORMATION TO LOCAL (OVFRNMFNTS
&L/
3dLLd
Lesley Elchuk,
Bylaw Enforcement
by:
CAO & Director of Operations & Development Services
ATTACHMENTS:
A.
B.
C.
Access to Information Agreement
Young Anderson Correspondence November 21, 2012
Young Anderson Correspondence November 27, 2012
- 79 -
#110240v1
ATTACHMENT
ACCESS TO INFORMATION AGREE11ENT
16 Nov, 2012
DATED for reference as of
This Agreement sets out the conditions upon which Insurance Corporation ofBritish Columbia (“1CBC’2
will disclose certain personal information and other information to User in accordance with FIPPA.
Name of User
Address
12007 Harris Road
City
Pitt Meadows
Postal Code
Type of Business
Province
MUNICIPAL GOVERNMENT
BC
Name of Administrative Contact
Telephone Number
Fax Number
Lesley Elchuk
604 465-2445
604 465-244
Email Address
BC Online Number
[email protected]
924289
Compliance Representative at date of this Agreement (Name and title)
Debbie-Douglas (I€ik)
o-Lk L)
V3Y 2B5
Telephone Number
Fax Number
604 46S
604 465-2404
The parties hereby agree as follows:
1.
Definitions
1.1
In this Agreement:
(a)
(b)
(c)
“personal information” has the meaning set out in FIPPA, and refers only to personal
information disclosed by ICBC to User pursuant to this Agreement;
“FIPPA” means the Freedom of Information and Protection of Privacy Act of British
Columbia, as amended from time to time; and
“OIPC” means the Office of the Information and Privacy Commissioner of British
Columbia.
2.
Scope
2.1
This Agreement applies to all personal infonnation disclosed by ICBC to User, in whatever form
This Agreement establishes standards, of conduct for User in the
management of the personal information.
and however received.
2.2
User acknowledges that ICBC is a public body governed by FIPPA, and that the disclosure of
personal information by ICBC to the User is authorized by the following section of FIPPA:
Section 33.1(1) (z), 33.2(z) or 33.1(1)(c)
- 80 -
A
3.
Term and termination
3.1
The term of this Agreement is five (5) years, commencing on the reference date set out above.
Application to renew will be the sole responsibility of User.
3.2
ICBC may terminate this Agreement at any time with or without cause. Without limiting the
foregoing, if User or any of its officers, directors, employees or agents fails to comply with this
Agreement, ICBC may immediately:
(a)
(b)
terminate this Agreement; or
suspend access and impose terms and conditions on User’s access to, and disclosure of
information or the use of transactions providing information under this Agreement. Once
the terms and conditions are satisfactorily met, User may once more obtain access.
4.
Information to be disclosed
4.1
ICBC will disclose only the following personal information to User:
(a)
(b)
(c)
Licensing Information (plate, registration number, effective and expiry date of insurance
or termination date of policy).
Current Vehicle Description (VIN number, model year, make, model, colour, body style).
Registered Owner Information (current name and address of registered owner, known to
ICBC).
5.
Method for disclosure and costs
5.1
Via electronic transfer, User will submit request to ICBC in an acceptable format to ICBC to read
BC plate numbers or yIN numbers and ICBC will return the request with vehicle information and
registered owner name and address. Fax or mailed requests will be accepted and responded to via
fax or mail as applicable.
5.2
User will pay all costs and fees of ICBC related to carrying out this Agreement, including without
limitation any search fees prescribed by the Motor Vehicle Act Regulations or any other
legislation. The method of payment will be determined by ICBC.
6.
Authorized Purposes
6.1
User may use the personal information only for the following purposes (the “Authorized
Purposes”) and no other purpose:
Collecting a debt or fine owing to the Municipality
Complying with municipal bylaws
Enforcing parking violations
6.2
Tf the personal information includes information which connects a specific individual to a specific
vehicle, then User will not develop or maintain a database of vehicle owners or vehicle records
from the personal information.
2
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7.
Records to establish entitlement
7.1
User will create and retain records which reasonably establish the User’s need for each item of
personal information to carry out the Authorized Purposes, including without limitation:
proof of debt or fine owing, copy of appropriate municipal bylaw, or violation document
(parking ticket).
ICBC may request copies of such records either before or after releasing the personal information
to User.
7.2
User will maintain each such record for at least three (3) years following the release of the
personal information to which the record relates, in a form which will readily permit the tracing
of the original request for information to the proof of the need for the information.
8.
Access by employees
8.1
User will permit access to personal information only to those employees who need such access in
order to carry out the Authorized Purposes (the “Authorized Employees”). User will at all times
maintain a current list of Authorized Employees. User will provide ICBC with the list of
Authorized Employees within one (1) month of the date of this Agreement, and thereafter will
promptly provide such list to ICBC at least every six (6) months, and also upon request by ICBC.
8.2
User will at all times have in place a knowledgeable senior person within its organization to be
responsible for, and to have the authority to ensure, privacy compliance generally and compliance
with this Agreement specifically (the “Compliance Representative”). As at the date of this
Agreement, the User has appointed the Compliance Representative set out on page 1. The
Compliance Representative will ensure that each Authorized Employee is aware of the terms of
this Agreement, and to maintain proof; in writing, that the terms have been explained and
understood by each Authorized Employee. User will promptly advise ICBC of any change to the
Compliance Representative.
9.
Security
9.1
User will have appropriate physical, organizational and technological security measures in place
to ensure that personal information is collected, accessed, used, disclosed and destroyed only by
Authorized Employees, including without limitation:
(a)
(b)
(c)
restricted access to records containing paper copies of personal information;
restricted access to personal information stored on computer systems and electronic
storage devices and media, by using unique user IDs and passwords that are linked to
identifiable Authorized Employees; and
systems containing personal information will be capable of providing an audit trail and
user access logs, which logs will be retained by User during the term of this Agreement
and for at least 24 months following its expiry or termination.
10.
Disclosure by User
10.1
Except with the prior written consent of ICBC which may be withheld for any reason whatsoever
in ICBC’s sole discretion, User may disclose personal information only to the following persons
and to no one else:
3
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(a)
(b)
(c)
to the individual the information is about upon satisfactory proof of identity;
to ICBC, its external auditors and the O]PC for the purpose of audits, investigations or
reviews; and
to the following third parties, if any:
[List all persons outside of User that information may be disclosed to, mcluding
subcontractors, and under what circumstances Consider whether permitted by FIPPA
and whether an ISA is required for any third pat]:
10.2
Notwithstanding the foregoing, User may not disclose personal information to any person outside
Canada without the prior written consent of ICBC.
10.3
If ICBC provides written consent to User to disclose personal information to a third party in
accordance with section 10.1, then User will enter into an information sharing agreement with the
third party on substantially the same terms as this Agreement. User will provide ICBC with a
proposed draft of the information sharing agreement for ICBC’s approval prior to execution by
the User and third party, as well as a copy of the fmal signed agreement.
V
11.
No storage or access outside Canada
11.1
User will not store personal information in, or have personal information accessible from, outside
Canada. If User determines that temporary storage and access to personal information may be
required outside of Canada, it will first notify ICBC and the parties will work together to ensure
that the storage and access takes place for the minimum time necessary in the circumstances and
otherwise in accordance with FIPPA, and User will comply with any storage and access
conditions imposed by ICBC.
12.
Destruction
12.1
Subject to any statutory obligations to which User may be subject, User will not retain any
personal information or any records of personal information in any form whatsoever (including
without limitation hard copy or electronic formats), longer than is necessary to perform: (a) the
Authorized Purposes, and (b) User’s obligations under this Agreement. Once personal
information is no longer so required, User will permanently and securely destroy the personal
information and all records thereof in a manner that is appropriate for the media so that the
personal information or any portion of it cannot be subsequently retrieved, accessed or used by
User or any other person.
V
•
13.
Inspection and compliance
13.1
During this Agreement and for 24 months thereafter, ICBC or its authorized representative may,
on reasonable notice and during regular business hours, enter User’s premises to inspect any
personal information in the possession of User or any of the User’s information management
policies or practices relevant to its compliance with this Agreement.
13.2
ICBC may request the User to provide an annual written certificate confirming User’s compliance
with all obligations under this Agreement, and if so requested, User will within ten (10) business
days either:
4
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(a)
(b)
provide such certificate; or
provide a notice of non-compliance in accordance with section 15.1.
13.3
User will promptly forward to ICBC any records that ICBC may request in order to review
whether User is complying with this Agreement.
13.4
If requested by ICBC, User will appoint an independent, external auditor at User’s expense to
review User’s information practices under this Agreement. User will provide copies of the results
of any such audit to ICBC within seven (7) days of receiving the auditor’s report.
13.5
User will promptly and fully comply with any investigation, review, order or ruling of the OIPC
in connection with the personal information.
14.
Accuracy and complaints
14.1
If an individual notifies User that User’s record of the individual’s personal information is
incorrect, User will:
(a)
(b)
verify the accuracy of the personal information with ICBC; and
where appropriate, advise the individual to consider making a formal request for
correction to ICBC.
14.2
User will have a written complaints procedure to deal with complaints about its information
practices, and will provide a copy of the complaints procedure to ICBC. User will follow its
written complaints procedure in all cases when receiving a complaint, and will document each
complaint and its resolution. Records of such complaints will be kept for a minimum of three (3)
years from the date of the resolution of the complaint, and will be provided to ICBC upon
request. User will respond in a timely manner to complaints about its information practices and,
where a complaint is not resolved to the complainant’s satisfaction, User will refer the
complainant to ICBC or the OIPC.
15.
Indemnity and non-compliance
15.1
User will immediately notify ICBC in writing of any non-compliance or anticipated non-compliance
with this Agreement and will further inform ICBC of all steps User proposes to take to address and
prevent recurrence of such non-compliance or anticipated non-compliance.
15.2
User will indemnify and save harmless ICBC, its directors, officers, employees and agents from
any costs, damages, or actions, civil or criminal, including reasonable legal fees and settlement
costs, that may arise as a result of the breach by User of any of its obligations hereunder,
including without limitation the use, access, disclosure, storage or destruction by User of personal
information in breach of this Agreement.
16.
General
16.1
The sections of this Agreement which impose obligations on the User concerning the use and
management of personal information survive and apply after the expiry or earlier termination of
this Agreement.
16.2
Any amendments to this Agreement must be in writing and signed by both parties.
5
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16.3
This Agreement will be governed by and construed in accordance with the laws of British
Columbia. The parties hereby attorn to the exclusive jurisdiction of the courts of British
Columbia.
SIGNED BY THE PART]ES with effect as of the date first set out above.
INSURANCE CORPORATION OF BRITISH COLUMBIA
Authorized Signature
Jay Loder, Manager Privacy
[IVIE OF USER]
EIhk
Ai’itiorized Signature
Name and title (please print)
6
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ATTACHMENT
B
YOUNG
ANDERSON
BARRISTERS & SOLCIT0RS
REPLY To: VANCOUVER OFFICE
VIA EMAIL: [email protected]
November 21, 2012
Jay Loder
Manager, Privacy and Freedom of Information
Room 206
221 West Esplanade
North Vancouver, BC V2M 3J3
Dear Mr. Loder:
Re
Opinion re Disclosure of ICBC Information to Local Governments and Regional
Districts
Our File No. 00076-0030
The Licensing Inspectors and Bylaw Officers Association of British Columbia (“LIBOA”) has asked
the writer to write to you to address the recent restrictions placed on the release of motor
vehicle information by the Insurance Corporation of British Columbia (“ICBC”).
LIBOA is an association of municipal regulatory inspectors and bylaw enforcement officers in
the province dedicated to networking with other government bodies and organizations,
educational and occupational safety initiatives affecting its membership and, more broadly,
municipal bylaw enforcement issues throughout British Columbia.
A significant amount of the writer’s practice is in bylaw enforcement, including civil proceedings
and prosecutions in the Supreme Court of British Columbia and Provincial Court of British
Columbia respectively. The writer has been involved with LIBOA in an advisory capacity up to
this point, but Young Anderson was formally retained to deal with this significant issue.
To help the writer better understand the issues, the writer was provided with two letters from
ICBC, both dated November 5th, 2012, one to the District of West Vancouver and the other to
the Corporation of Delta. Both state that the disclosure of information for the purpose of
municipal bylaw compliance is limited to situations where a violation or bylaw ticket has been
written prior to the request for information. We understand that this “policy” is province wide.
WWW.YOUNGANDERSON.CA
1616
201
-
-
808 Nelson Street, Box 12147 Nelson Square, Vancouver, BC V6Z 2H2 I tel: 604.689.7400 I fax: 604.6893444 I toll free: 1.800.665.3540
1456 St. Pqul Street, Kelowna, BC V1Y 2E6 I tel: 250.712.1130 I fax: 250712.1180
- 86 -
2
Simply put, this new restriction on the release of this information will adversely affect the
ability of municipal enforcement staff to carry out their duties and is of serious concern. We
will go over a few examples later in this letter.
The writer was also provided with the Access to Information Agreement (the “Agreement”)
between ICBC and the Corporation of Delta dated February 23, 2010. We understand that the
agreement that we reviewed are substantially the same as those ICBC has with other local
governments and regional districts in British Columbia.
Leaving aside for the moment the provisions relating to the Freedom of Information and
Protection of Privacy Act, RSBC 1996, c. 165, the Agreement, which has a term of three years,
allows for termination at any time with or without cause (clause 3.2). To the writer’s
knowledge, ICBC has not given notice to Delta that the Agreement is terminated. In fact, the
letters of November 5th, 2012 seem to indicate that the agreements with Delta and the District
of West Vancouver are still in force.
The information subject to disclosure is detailed in clause 4.1 of the Agreement and includes
the name and address of the registered owner of a given vehicle. The local government or
regional district provides the British Columbia plate numbers or the vehicle identification
number to ICBC to obtain the personal information (clause 5.1).
The purposes for which the personal information is disclosed (“Authorized Purposes”) are set
out in clause 6.1 of the Agreement:
Collecting a debt or fine owing to the Municipality;
Complying with municipal bylaws; and
Enforcing parking violations.
The user is required to keep records that “reasonably establish the user’s need for each item of
personal information” such as the relevant bylaw (clause 7.1) and access to the personal
information is limited to employees who need the information to carry out the “Authorized
Purposes” set out in clause 6.1 (clause 8.1). Other provisions require security measures to
ensure that access to the information is limited (clause 9.1) and disclosure is limited to the
individuals to whom the personal information relates, ICBC and third persons specifically listed
in the Agreement.
Clause 10.3 of the Agreement provides that the user must enter into an information sharing
agreement with third parties with whom they share the personal information “on substantially
the same terms as the Agreement”.
Further provisions limit storage of access outside Canada, provide for the eventual destruction
of the personal information, for compliance inspections by ICBC, for the correction of
- 87 -
3
inaccurate records, for indemnity and for notification of a failure to comply with the
agreement.
Clause 2.2 of the Agreement specifically refers to Sections 33.1(1) (i), 33.2(i) and 33.1(1) (c) of
the Freedom of Information and Protection of Privacy Act (“FOIPPA”). It may be helpful to
consider those sections and what they authorize, because, if ICBC is citing privacy reasons for
their decision to restrict access to their records, we believe that we can establish that FOIPPA
expressly permits disclosure of those records before a proceeding or prosecution is
commenced.
Section 33.1 of FOIPPA provides that a public body may disclose personal information inside or
outside Canada in a number of circumstances. Paragraph 33.1(i) provides for disclosure “:f the
disclosure is for the purposes of collecting amounts owing to the government of British
Columbia or a public body...”
A local government (and a regional district) is a “public body”, or more specifically a “local
1 ICBC is alsO a public body.
public body”.
Paragraph 33.2(i) of FOIPPA provides that a public body may disclose personal information
referred to in section 33 inside Canada as follows:
I) to a public body or a law enforcement agency in Canada to assist in a specific
investigation
(i) undertaken with a view to a law enforcement proceeding, or
(II) from which a law enforcement proceeding is likely to result;
In FOIPPA “law enforcement” is defined to mean;
(a) policing, including criminal intelligence operations,
(b) investigations that lead or could lead to a penalty or sanction being imposed,
or
2
(c) proceedings that lead or could lead to a penalty or sanction being imposed;
1
2
FOIPPA Schedule I.
FO1PPA Schedule 1
- 88 -
4
Paragraph 33.2(i) of FOIPPA specifically authorizes disclosure of personal information “to assist
in a specific investigation...from which a law enforcement proceeding is likely to result”. If that
were not enough, the definition of “law enforcement” includes “investigations that lead or
could lead to a penalty or sanction being imposed”. Bylaw prosecutions lead to penalties in the
form of fines and sanctions in the form of prohibitory or mandatory orders. Enforcement
proceedings in the Supreme Court lead to sanctions in the form of prohibitory or mandatory
orders a nd legal costs. Contempt proceedings lead to penalties in the form of fines and
potential imprisonment.
3
While it may be quite true that disclosure is not mandatory even where authorized, aside from
the mutual obligations established by the Agreement, there are compelling reasons to provide
this information when requested in the context of a specific bylaw law enforcement
investigation. The writer can give you a few examples, but, for context, we first must
emphasize that the authority for these regulations, set out in adopted bylaws or resolutions,
come from provincial legislation such as the Local Government Act, Community Charter and the
Motor Vehicle Act. In addition, the local government and regional district officials who enforce
these bylaws and resolutions are appointed under the Community Charter or the Police Act.
Recently the writer was prosecuting “dog off leash” and ‘obstruction” charges before a Judicial
Justice in New Westminster. In that case the obstruction charges resulted from the failure of
the accused to stop and provide identification to the bylaw enforcement officer. Rather the
two accused ran off in opposite directions. The officer was able to follow one of the accusedlo
his residence, obtain the motor vehicle plate number from a vehicle outside the residence and
confirm the identity with a neighbour. Without the motor vehicle information he could not
have completed his investigation and written the Municipal Ticket Informations.
Some time ago the writer prosecuted a male dog owner in Delta following a series of incidents
where his animals threatened or attacked individuals in municipal parks. On one occasion,
where he was observed walking his dogs off leash with a can of beer in his hand, his identity
Brief but helpful comments that bear out this interpretation are found on the webpage for the Information and
Privacy Commissioner in matters F08-01-MS Health Authority Demands Proof of Law Enforcement Status and FlU07-MS Law Enforcement Purpose Justifies Collection without Notification and Order 01-48 where the
commissioner observed:
In Order 00-01, I accepted that local government bylaw enforcement investigations under what Lc
now the Local Government Act qualify as “law enforcement” investigations for the purposes of s.
15(1)(a).
Link to these decisions can be found at http://www.oic.bc.ca/search.aspx?SearchTerm=law%20enforcement
- 89 -
5
was confirmed by the licence plates on his vehicle and later by a physical description from a
witness. He eventually pleaded guilty and was subject to an order made pursuant to Section
263.1 of the Community Charter requiring that he muzzle and leash his dogs.
In an ongoing effort to enforce zoning regulations in lower mainland municipalities prohibiting
the establishment of trucking operations on agricultural properties, the ICBC records setting out
the gross vehicle weight are necessary to establish a breach of a specific provision prohibiting
the parking and storage of vehicles over 5,000 kilograms licensed gross vehicle weight.
Certified copies of the ICBC records are exhibits to the affidavits used in the originating
application.
The writer could give you several other examples of situations where the records are required
before enforcement proceedings can be commenced.
We look forward to your response and comments. Please feel free to contact the writer if
further discussion would be of assistance.
Yours truly,
IDERSON
DH/jb
copy to:
Brenda Scott by electronic mail (brenda.scottiicbc.com)
Jon Wilson, President, Licensing Inspectors & Bylaw Officer of BC by electronic mail ([email protected])
Hugh Davies, Manager of Property Use & Compliance, Corporation ot Delta
(by electronic mail hdaviesdelta.ca)
Steve Simmonds, Manager, Bylaw and Licensing Services, District of West Vancouver
(by electronic mail [email protected])
- 90 -
A1TACHMENT
C
YOUN
GANDERSON
BARRISTER
S & SOLiCITORS
REPLY To: VANCOUVER OFFICE
ViA EMAIL: [email protected]
November27, 2012
Jay Loder
Manager, Privacy and Freedom of Inform ation
Room 206
221 West Esplanade
North Vancouver, BC V2M 3J3
Dear Mr. Loder:
Re:
Opinion re Disclosure of ICBC Information to Local Governments and Regional
Districts
Our File No. 00076-0030
Further to our letter of November 21, 2012 and our conversation of November 23, 2012, you
requested confirmation that the submission by LIBOA in the aforementioned letter is adopted
by our clients.
The writer has spoken with representatives of the cities of Langford, Nanaimo, Langley, Port
Coquitlam, Courtenay, New Westminster and Pitt Meadows, the districts of Central Saanich,
West Vancouver and Maple Ridge, the towns of Osoyoos, Sidney and Comox and the
Corporation of Delta. They all support the position taken by LIBOA.
DH/jb
copy to: Brenda Scott by electronic mail ([email protected])
Jon Wilson, President, Licensing Inspectors & Bylaw Officer of BC by electronic mail (iwilsonkamloops.ca)
Hugh Davies, Manager of Property Use & Compliance, Corporation of.Delta
(by electronic mail [email protected])
Steve Simmonds, Manager, Bylaw and Licensing Services, District of West Vancouver
(by electronic mail ssimmondswestvancouver.ca)
WWW.YOUNGAN DERSON.CA
16Th -808 Nelson Street. Box 12147 NeLson Square, Vancouver. BC V6Z 2H2 I tel: 604.6897400 I fax: 604689.3444 I toll free: 1.800.665.35
40
1456 St. Paul Street. Ketowna. BC Vii’ 2E6 I teL: 250712.1130
fax: 260.712.7 180
201
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- 91 -
To:
From:
Date:
Subject:
Director of Operations and
February 20, 2013
File: 2240-20/13
Bylaw/Policy:
Extended Producer Responsibility (EPR) for
Packing and Printed Paper (PPP) draft updated
list of materials to be collected under the New PPP
Stewardship Plan
—
RECOMMENDATIONS:
THAT Council in Committee:
A.
Authorize the Mayor to send a letter to Mr. Allen Langford, Chair of MultiMaterial British Columbia:
A.1 expressing concerns with the proposed removal of recyclables such
as glass and film plastic from the curbside collection system before
March 1,2013; AND
A.2 asking MMBC to reconsider granting municipalities the right of first
refusal for centrally collected residential recyclables due to concerns
of exposing municipalities to risk and liability associated with having
to either break or substantially modify existing collection contracts;
OR
B.
Other.
Iv
PURPOSE:
To advise Council and updated on the new Printed Paper and Packaging (PPP)
Stewardship Plan, the updated to the list of materials proposed for collection
under the new Printed Paper and Packaging (PPP) Stewardship Plan and the
st
March 1
2013 deadline for comments on the list of proposed materials for
collection.
- 92 -
PPP Stewardship Plan Update
2
BACKGROUND:
On November 19, 2012, Multi-Materials British Columbia (MMBC) submitted their
Packaging and Printed Paper (PPP) Stewardship Plan to the BC Ministry of
Environment as required by the BC Recycling Regulations.
At a Council meeting in December 2012 the Director of Operations and
Development Services/Deputy CAO gave Council a presentation and verbal
update on Multi-Material BC’s draft Packaging and Printed Paper Stewardship
Plan (Attachment A). Subsequent to that meeting, the Mayor wrote to Allen
Langdon, the Chair of Multi-Materials BC commenting on the draft plan
(Attachment B).
DISCUSSION:
While the Ministry is reviewing the stewardship plan, MMBC has initiated some
preliminary groundwork to prepare for implementation of the plan in May 2014.
(1) Collection Cost Criteria
As council may recall, starting in May 2014 MMBC will be supporting the
collection of PPP from residents by offering a marketing clearing price
financial incentive to:
a. Local governments for the collection of PPP at the curb for single
family and ground orientated town home residents;
As Council may recall, MMBC is going to provide municipalities the
right of first refusal for the collection of curbside recyclables. Where
municipalities decline the market clearing price, MMBC will prepare
and issue RFPs for private companies to collect PPP.
MMBC intends to offer the market clearing price to local governments
for curbside collection in the second quarter of 2013 provided the
Ministry of Environment has signed off on their Stewardship Plan.
b. Local governments and private companies for the collection of PPP for
centrally collected recyclables from apartment residents and town
home complexes.
As Council may recall, MMBC is not going to provide municipalities
with the right of first refusal for centrally collected recyclables and
expects collection contracts to be secured on a building by building
basis, either by municipalities or private companies.
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#110344v1
PPP Stewardship Plan Update
3
Municipalities in this region are expressing concern with this approach
due to concerns respecting existing contracts held by municipalities for
collection from this sector.
MMBC intends to issue a request for expressions of interest for the
collection of PPP from centrally collected residential complexes in the
second quarter of 2013 provided the Ministry of Environment has
signed off on their Stewardship Plan.
In order to set the value for the market clearing price MMBC is currently
undertaking research into existing PPP program costs. Following compilation
of the information collected during this research phase, MMBC is planning to
host a workshop with local governments to discuss their findings, proposed
market clearing price(s) and timelines for municipal acceptance of the market
clearing price for curbside collection. The date and time for this workshop is
unknown at this time.
In the interim, staff recommends the City consider writing to MMBC asking
they re-consider offering municipalities, with existing collection contracts for
centrally collected recyclables, the right of first refusal, similar to curbside
collection, in order to avoid exposing municipalities to risk and liability
associated with having to either break or substantially modify existing
collection contracts.
(2) Draft Updated List of PPP to be Collected under the New Stewardship Plan
On January 18, 2013, MMBC released a draft updated list of PPP to be
collected under the new PPP stewardship plan (See Attachment C). The
deadline for comments is March 1, 2013.
In reviewing the attached list, it is noted that while MMBC proposes to collect
additional recyclable materials at curbside or depot, not currently collected,
recyclable material such as film plastic, and now glass, are excluded from
curbside collection and will only be accepted at depots.
MMBC states that the collection of these two materials at curbside results in
contamination of other recyclables during processing and that it would be
more appropriate to have this material collected at depots. From staff’s
perspective this is a reduction in service and a transfer of risk to local
governments, given that these two materials, if uncollected at curbside, may
be disposed of in the garbage stream rather than being taken to depots when
time permits by residents.
As an alternative, staff would suggest that it might be better for MMBC to
consider the collection of these materials at the curb in separate dedicated
- 94 -
#1 10344v1
PPP Stewardshil Plan Uødate
4
containers that could be collected at less frequent intervals, if need be, as
staff understand is done in some parts of Europe.
At a minimum staff would hope that all of the recyclable materials currently
collected at curbside would continue to be collected at curbside.
Staff is asking Council in Committee to authorize a letter be sent from the
Office of the Mayor to MMBC before March 1, 2013. A draft letter has been
included in Attachment D.
SUMMARYICONCLUSION:
Based on the review of the updated list of PPP to be collected under the PPP
Stewardship Plan, staff recommends that Council write two letters to Mr. Allan
Langdon, Chair, Multi-Materials BC:
(1) Expressing concern with the proposed removal of glass and film plastic from
curbside collection and advising that at a minimum the City would like to see
materials currently collected at curbside continue to be collected at curbside
under the new PPP Stewardship Plan. Further to that, the City may want to
suggest to MMBC consider an alternative curbside collection model where
these materials would continues to be collected at curbside but in separate
containers;
AND
(2) Asking that MMBC re-consider offering municipalities, with existing collection
contracts, the right of first refusal for multi-family central collection to avoid
exposing municipalities to risk and liability associated with having to either
break or substantially modify existing collection contracts.
A draft letter has been included in as Attachment D of this report and staff would
like authorization from Council in Committee to send this letter before March 1,
2013.
K
- 95 -
#1 10344v1
PPP Stewardshin Plan Uodate
5
Gr9
Directof of 0 erations and Development Services
&Dep tyC 0
Attachments:
A. December 2012 Presentation on Extended Producer Responsibility for Printed paper
and Packaging
B. Letter to MMBC commenting on draft Stewardship Plan dated December 11, 2012
C. Draft updated list of materials to be collected under the PPP Stewardship Plan
D. Draft letter to MMBC
- 96 -
#110344v1
ATTACHMENT A
20/02/2013
Multi-Material
British Columbia
‘I
Extended Producer Responsibility
for Packaging & Printed Paper
of
Multi-Material BC Product Stewardship Plan
Nov. 19, 2012 Draft
acE
November 19, 2012
•
Multi-Material British Columbia
releases draft Packaging &
Printed Paper Stewardship Plan
• Proposed framework to
transition municipal recycling
programs to extended producer
responsibility (EPR)
•
‘
ujI
Stakeholder comments due
December 14
City of
- 97 -
tjSPlace
1
20/02/2013
MM BC’s Consultation & Implementation Timeline
Oct 23
Draft PPP plan released for consultation
Oct 29
Workshop on draft PPP plan
Nov 9
Comments due on draft PPP plan
Nov 19
MMBC -PPP plan submitted to Ministry
Dec 14
Comments due on updated PPP plan
Jan 2013
MMBC submits final PPP plan to Ministry
02 2013
MMBC selects collectors & processors
May 2014
Implementation
Pitt
r1.eadows
Key Features of MMBC’s Draft PLan
•
Build on existing PPP recovery systems
•
Paid by consumers internalized in price of product
•
Expanded, uniform list of recyclables across BC
•
Collector & processor qualification standards
•
First right of refusal to local governments for single-family, some
multi-family, and streetsca pes collection
•
Market clearing price incentives for collection
•
Contracts with processors for sorting & marketing
•
75% recovery target
-
-
The / :. -I Place
- 98 -
2
20/02/2013
Expanded List of PPP
Common Across BC as of May 2014
Depot
INCLUDES EVERYTHING ACCEPTED IN COPM PROGRAM
•
•
EXCEPT:
List wi/I gradually expand to oil PPP as recycling markets become available.
Producers of non-recyclable PPP to poy into R&D fund for recycling solutions.
Plaste
film
r1I
PLUS:
Curbside Recycling
Desot
Collection
Technology
TBD
Spiral cans
Organics
-pen
4
—
Paper
wrappers
19.
•
BLUE BOX
—
‘.
BLUE BAG
The at-tl Place
MMBC’s Proposed Program
Design
Mu Iti-Materia
British Columbia
Market clearing prices
for collection
Contracts for processing
(tra nsferring, sorting, marketing)
Collectors paid upon proof of
processors accepting
material
SF & MF “curbside”
Streetscapes
Local govt’s given right offirst refusal
MF “private property”
Incentives to local govt’s & private cam panics
Of,/5d5Place
- 99 -
3
20/02/2013
PdPe,9*ewa
Pdl24*1 and PrkI4 Pn,er SnwdSflp Plan
- 100 -
-
I
P 15
4
20/02/2013
Strengths
•
•
•
•
Builds on existing system
Flexibility for local gov’ts
Commits to high quality recyclables
Producers of non-recyclable PPP fund
R&D for design & technologies
Emphasis on communications
•
*
Shifts commodity risk to producers
.
The //: Place
-
Preliminary Recommendations/Concerns
Collection Service Standards
2.
1.
Collection service levels must be defined to protect level of service
the public has grown accustomed to.
2.
Concern that processors may dictate collection standards.
3.
Concern that free access implies inability to charge actual cost of
collection.
4.
Request that film plastic be collected at the curb.
5.
Market clearing price formula requires public consultation.
Multi- Family collection
1.
Mandatory recycling requirements for multi-family.
2.
Cherry picking of materials.
/‘.-/ Place
- 101 -
5
20/02/2013
Preliminary Recommendations/Concerns
4.
Consultation on the Market Clearing Price
5.
Assurance that recyclables are being appropriately
recycled.
6.
Street litter collected by municipal staff involved in litter
pick up should be included.
7.
Should include prohibitions against the use of PPP that is
not recyclable.
Of
tt
ad
S
PaDS IS
- 102 -
6
ATTACHMENT B
6g/ /gaa
OFFICE OF THE MAYOR
‘Decemberll,20l
.
Mr. Allen Lângdon
Chair, Multi-Material British Columbia
209— 1730 West 2ndAvenue
Vancouver, BC V6j I H6
*
Dear Mr. Langdon
Re: Packaging and Printed. Paper Stewardship Plan (November 19, 2012)
The City of Pitt Meadows supports the principles of Extended Prodqcer Responsibility (EPR) for
Packaging and Printer Paper (PPP) and applauds Multi-Material BC for their efforts to.onsult with local
and regional gOvernments on heir stewardship plan. That being said, the City does have concerns with
;
some aspects of the pian:
.
Minimum Collection Standards
.
.
.
The plan maks reference to réidents being provided with “free” and “reasonble access” tO recycling
collection services. We believe the plan needs to spell dut what reaânable access means for the
purposesof determining sèrvicé levels. Establishing benchmark service levels is the only way local.
governments Vand other collectors will be. able to assess çhe market clearing price.
V
Withut clear bench marks onervke levels th City has concerns that processots may begin to dictate
‘collecti standards in an effort to secure higher quality product that may have budgetary implications
9 discourage
for collectorsVand service level impacts for residents. For example, processors may begin t
and br refuse to accept.materials collected from a single stream because of the lower quality product it
may contain despite the ber’efits that may be accrued to the collector and the resident from th ease of
use and efficiency of collection.
V
-
V
-
V
V
V
V
We are also concerned about the reference, to “free” services.’ Th City of Pitt Meadows provides
recycling cOllection services to a population of almost 18,000 people in a service area Of approximately
7,300 hectares. Should-market clearing prices not cover the cost. of our current collection services the
City, of. Pitt Me4dows would Want,to reserve the right to collect the diffe’rehcè between the market
clearing price and our actual collection costs, should we exercise our right of first refusal for ‘curbside
collection, thrpugh the existing utility billing system.
.
-
*
-
.
12007 Harris Road, Pitt MadOws, British Columbia V3Y 2B5.
Phone: 604-465-5454 Fax: 604-465-2404
www.pittmeadows.bc.ca
V
.
- 103 -
#108232v1
V
V
We would also ask that you consider allowing for the collection of film plastic at the curb. Our current
curbside collection program provides for the collection of film plastic, provided it is bagged, and we are
concerned that any program that limits the collection of film plastic to depot only will decrease its
recovery rate.
-
Approach to Multi-Family Collection
‘
-
Th’e plan proposes that multi-family ,collection where residents drop off their recyclabies in a centralized
collection area arrange for recycling services on a building-by-building basis. It is our understanding that
one of the main driveis for utilizing this approach is to try and drive up recycling rates from this sector.
We don’t believe that this form of competition will result in higher recycling rates. Based on experience,,
controls and limits placed on garbage collection and options that make reycling collection easier and
single stream recycling collection are whatdrive up recycling rates
more
convenient,
i.e.’
With no provisions in the plan to ensre mandatory participation we are concerned that recycling rates
may actually go down.
,
V
-
We also question how this approach will work in strata complexes that contain more than one form of,
housingtype. For example we have several strata complexes that include a mix of town homes serviced
with curbside collection andapartmentbuildings with centralized collection. Under our current
collection program isn’t a problem because the City provides collectiOn-for all housing types. In this•
situation, the strata manager could end up with more than one service provider.
V
V
We are also concerned that’ collectors may high-grade (cherry-pick) certain materIals and seek to
collect them separately. The current example is the segregation of caidboard and the discussions we
understançl
on a separate market clearing price just for cardboard. We wonder what is to
this
happening with other materialsand what this might mean for the collection of less
desirable materials. Such an approach would require building managers to retain collectors on a material
by material basis.
are
stop
•
occurring
from
V
,
V
V
V
V
Stakeholder Consultation on Market Clearing Price
•
V
V
V
We support the’stratificatior of the market clearing price, but there are many variables to consider
beyond fuel and maierial recycled that account for localized collection. costs. As a. iriunicipality with a
small population and very large land base we are interested how the issue density will influence or
be factored into the market clearing price. Experience shows that it much more costly to s’ervice
lower density areas than higher density areas. We would therefore ask that there be an opportunity for
consultation on the establishment of the market clearing price that isn’t just limitedto the UBCM
working group established to comment on the establishment of the Stewardship Plan, was recently
suggested to us.
V
V
in
V
of
is
V
V
as
V
V
-
•‘
- 104 -
V
#108232v1
V
Processing
-
As part of any contract for the collection and processing of recyclables the City has spent a lot of time
working to ensure that the recycling materials we collect are recycled appropriately. VVe feel that
mechanisms for assuring and verifying that recyclable materials have been diverted from the landfill ancl
appropriately recycled needs to be built into the plan.
Street Litter
5
-
A large
portion of the
street litter municipalities collect include EPR materials and the’ plan should
5
identify a method for determining how to compensate local governments for managing EPRmaterials in
the garbage, as wel[as, a commitment to research options to measure performance and address street
litter.
S
-
While we appreciate the discussions that are underway respecting the collection of EPR materials from
recycling receptacles in public spaces, limiting those discussions to, existing receptacles is not sufficient.
Recycables collected by municipal employees tasked with litter pick up shOuld also be included. We
would also request clarity-on who would be responsible for’covering the cost of expanding the
collection of recydables from public spaces post-implementation of the plan, i.e. the purchase and
placement of more receptacles and the collection of materials from them.
Design for Reuse and RecycIing
S
The City also respectfully requests that consideration be given in the plan to developing prohibitiohs
against the use of PPP that is not recyclable.
‘
We have done our best to comment on what is a very complex issue in a very short period of time and
in doing so wish to reserve the right to provide further comment at a laker date.
Yours truly,
-
AQaw c)S
Db Walters
Mayor
Cc:
-
-
‘
S
-
Wes Shoemaker, Deputy Minister of Environment
Carol Mason, CAO, ‘Metro Vancouver
Gary Macisaac, Executive Director, Union of BC Municipalities
- 105 -
-
-
-.
#108232v1
List
No
Paperback Books
- 106 Yes
Yes
Yes
Yes
Yes
Yes
Yes
Waxed Old Corwgated
Containers
Old Boxboard (OBB)
Wet Strength Boxboard
Moulded Pulp
Kraft Papers
Paper Cup (hot) (polycoated liner)
Paper Cup (hot) (biodegradable
January 18, 2013
Yes
Old Corrugated Containers (CCC)
PAPER PACKAGING
Yes
No
Hardcover Books
Miscellaneous Printed Papers
Yes
Telephone Directories
Yes
Yes
Catalogues
Residential Printed Paper
Yes
Magazines
Yes
Yes
Newspaper Inserts
Other Printed Media
Yes
to
be
Yes
Yes
Yes
Yes
Yes
Yes
No
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
‘Yes
Curbside
and Depot
of PPP
Is item residential
Updated
Newspapers
Material Type
Draft
-
Depot
Only
Collected
MMBC
Qualified
Collectors
Not accepted
=
PRINTED PAPER
Not accepted in l’l’l’
collection system
Contaminant in 0CC
Reason for Exclusion
Residential PPP under Schedule 5
by
1
ATTACHMENT C
- 107 -
Yes
Yes
Yes
Yes
Polycoated Milk Cartons
Aseptic Containers
Polycoated Boxboard
Multi-laminated Paper Packaging
I
Yes
Paper Cup (cold) (2-sided
polycoated)
No
No
Yes
Yes
Coloured Beer Glass
Refillable Beer Glass
Clear Bottles and Jars (nonbeverage)
Coloured Bottles and Jars (nonbeverage)
Yes
Steel Aerosol Cans
January 18, 2013
No
Steel Paint Cans
Steel Cans (non-beverage)
J
No
Clear Beer Glass
Yes
No
Coloured Liquor Glass
METAL PACKAGING
No
Clear Liquor Glass
GLAss PAcKAGING
Yes
Paper Cup (cold) (waxed)
liner)
Material Type
Is item residential
PPP under
Schedule 5?
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Curbside
and Depot
Yes
Yes
Depot
Only
Not accepted in PPP
collection system
Draft Updated List of PPP to be Collected by MMBC Qualified Collectors
2
- 108 -
No
No
Yes
Yes
Yes
Yes
Steel Gas Cylinders
Aluminum Beverage Cans
Aluminum Cans (non-beverage)
Aluminum Aerosol Cans
Aluminum Foil and Foil Containers
Bimetal Containers/Aerosols
Yes
Yes
Yes
Yes
Yes
Yes
Yes
PETE Jars
PETE Clamshells
PETE Trays
PETE Tubs & Lids
PETE Cold Drink Cups
PETE Films
PET-G (all)
Yes
Yes
Yes
HDPE Jars
HDPE Pails
HDPE Trays
January 18, 2013
Yes
HDPE Bottles (non-beverage)
PLASTIC PACKAGING - HDPE (#2)
Yes
PETE Bottles (non-beverage)
—
PLASTIC PACKAGING PETE (#1)
Yes
Is item residential
PPP under
Schedule 5?
Spiral Wound Cans (steel ends)
Material Type
Yes
Yes <25 litres
Yes
Yes
No
No
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Curbside
and Depot
Depot
Only
Not accepted
Not accepted
Not accepted in PPP
collection system
3
Contaminant in bottle and thermoform PET
Contaminant in #2 and #4 films
- 109 -
Yes
HDPE Films
-
Yes
HDPE Planter Pots
Yes
Yes
PVC Tubs & Lids
PVC Films
-
Yes
PVC Jars
Yes
Yes
Yes
Yes
LDPE Jars
LDPE Tubs & Jars
LDPE/LLDPE Films
LDPE Cushion Packaging
Yes
Yes
Yes
Yes
Yes
PP Jars
PP Clamshells
PP Trays
PP Tubs & Lids
PP Cold Drink Cups
Januaryl8,2013
Yes
PP Bottles (non-beverage)
-
PLAsTIc PACKAGING PP (#5)
Yes
LDPE Bottles (non-beverage)
PLASTIC PACKAGING LDPE (#4)
Yes
PVC Bottles
PLAsTIc PAcKAGING PVC (#3)
Yes
HDPE Tubs & Lids
Material Type
Is item residential
PPP under
Schedule 5?
Yes
Yes
Yes
Yes
Yes
Yes
No
Yes
Yes
Yes
No
Yes
Yes
Yes
Yes
Yes
Curbside
and Depot
Yes
Yes
Depot
Only
Not accepted
Not accepted
Not accepted in PPP
collection system
films
Difficult to separate and contributes to cross
contamination of other mateals
Contaminant in #2 and
- 110 -
Yes
PP Films
1
Yes
PP Cushion Packaging
Yes
Yes
Yes
PS Planter Pots
PS Cushion Packaging (EPS)
PS Films
Yes
PLA Cold Drink Cups
Januaryl8,2013
Yes
PLA Clamshells
PLA Bottles (non-beverage)
}
Yes
PS Hot Drink Cups (EPS)
Yes
Yes
PS Cold Drink Cups (rigid)
OTHER (#7)
Yes
PS Tubs & Lids (HIPS)
-
Yes
PS Tubs & Lids (rigid)
PLASTIC PACKAGING
Yes
Yes
PS Trays (rigid)
PS Meat Trays (EPS)
Yes
PS Clamshells (EPS)
Yes
Yes
PS Clamshells (rigid)
PS Trays/Plates (EPS)
Yes
PS Bottles (non-beverage)
PLASTIC PAcKAGING PS (#6)
-
Yes
PP Planter Pots
Material Type
Is item residential
PPP under
Schedule 5?
No
No
No
No
Yes
Yes
Yes
Yes
Yes
Yes
Yes
No
No
Yes
Curbside
and Depot
Yes
Yes
Yes
Yes
Yes
Depot
Only
Not accepted
Not accepted
Not accepted
Not accepted
Not accepted
Not accepted
Not accepted in PPP
collection system
Contaminant in recyclable plastics
5
Difficult to separate and contributes to crosscontamination of other materials
- 111 -
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
EVOH Films
Other Bottles (non-beverage)
Other Jars
Other Clamshells
Other Trays
Other Tubs & Lids
Other Cold Drink Cups
Other Planter Pots
Other Cushion Packaging
Other Films
Yes
Yes
Yes
Multi-laminated Plastic-based
Packaging
Multi-laminated Juice/Drink
Pouches
Multi-laminated Plastic-based
Packaging
January 18, 2013
Yes
Sealed/blister packaging
PLAsTIc PAcKAGING MULTI-LAYER ICoMPosrrE
Yes
PHA Bottles
Material Type
Is item residential
PPP under
Schedule 5?
No
No
No
No
No
No
Yes
Yes
Yes
Yes
Yes
Yes
Yes
No
No
Curbside
and Depot
Depot
Only,
Not accepted
Not accepted
Not accepted
Not accepted
Not accepted
Not accepted
Not accepted
Not accepted
Not accepted in 1’
collection system
6
Difficult to separate and contributes to crosscontamination of other materials
ATTACHMENT D
February 20, 2013
Mr. Allen Langdon
Chair, Multi-Material British Columbia
209 1730 West 2nd Avenue
Vancouver, BC V6J I H6
—
Dear Mr. Langdon:
Re: Draft Updated List of PPP to be Collected under the New PPP Stewardship Plan & Model for
centrally collected recyclables
The City of Pitt Meadows supports the principles of Extended Producer Responsibility (EPR) for
Packaging and Printer Paper (PPP) and applauds Multi-Material BC for their efforts to consult with local
and regional governments on their stewardship plan. That being said, the City does have concerns with
the recently released draft updated list of PPP to be collected under the new PPP Stewardship Plan.
While we note that there are additional materials being proposed for collection at the curb under the
new PPP Stewardship Plan, and commend MMBC for including these materials in the proposed program,
we are concernedwith the exclusion of film plastic, and now glass, from curbside collection. From the
City’s perspective this is a reduction in service and a transfer of risk to local governments, given that
these two materials, if uncollected at curbside, may be disposed of in the garbage stream rather than
being taken to depots when time permits by residents.
.
It is our understanding that processors are concerned that the inclusion of these materials at the curb
leads to higher rates of contamination of other recyclables during processing and would prefer that
these materials be collected at depots. This assumption only holds true if these recyclables are co
mingled with other recyclables during collection. We would like therefore like to suggest these
materials be collected separately at the curb, i.e. in dedicated collection bins, that could be collected at
less frequent intervals, if need be, as we understand is done in some parts of Europe.
At a minimum the City would hope that all of the recyclable materials currently collected at curbside
continue to be collected at curbside.
- 112 -
#110343v1
The City also would like to ask MMBC to re-consider offering municipalities, with existing collection
contracts the right of first refusal, similar to curbside collection, for centrally collected multi-family
recyclables in order to avoid exposing municipalities to risk and liability associated with having to either
break or substantially modify existing collection contracts. To require municipalities to go out and
secure contracts on a building-by-building basis in order to avoid liability under existing contracts seems
unfairly onerous and financially burdensome to municipalities.
Your consideration of our comments and concerns is appreciated.
Yours truly,
Deb Walters
Mayor
Cc:
Wes Shoemaker, Deputy Minister of Environment
Carol Mason, CÁO, Metro Vancouver
Gary Macisaac, Executive Director, Union of BC Municipalities
- 113 -
#110343v1
REPORT
To:
File No:
From:
Director of Corporate and
Business Services
Bylaw/Policy No:
Date:
Subject:
February 20, 2013
Community Sustainability Planning
RECOMMENDATIONS:
THAT Council:
A.
Receives the Community Sustainability Plan Report as information from
the Director of Corporate and Business Services, dated February 20,
2013.
PURPOSE:
The purpose of this report is to discuss with Mayor and Council the benefits of
Community Sustainability Planning.
BACKGROUND:
The vision of the City of Pitt Meadows is “Pitt Meadows is a complete small city in
a natural setting
a sustainable community that balances growth with the
protection of its natural environment.” The mission of the City of Pitt Meadows is
“to maintain a livable community that provides a wide range of opportunities for
individual and corporate citizens to thrive in a sustainable manner.” While the
City of Pitt Meadows uses the terms “sustainable”, there is not a clear
understanding of what it means to be sustainable in the City of Pitt Meadows.
The priorities and desires of residents are unclear and sometimes conflict with
one another. By completing a Community Sustainability Plan, Council will
receive clearer directions from the community through the development of a
comprehensive policy framework that aligns social, environmental and economic
planning to ensure a bright and sustainable future for the City of Pitt Meadows.
-
20-Feb-20 13
- 114 -
2
Some staff time will be spent in the preparation of a Sustainability Plan of Action.
The Sustainability Plan of Action will outline the costs associated with
undertaking a Community Sustainability Plan.
DISCUSSION:
Sustainable Development was defined in the Brundtland Commission in 1987 as
“Development which meets the needs of current generations without
compromising the ability of future generations to meet their own needs.” The
core concepts of sustainability are futures thinking, Intergenerational
responsibility, ecosystems thinking, and social justice. Instead of the traditional
forecasting approach, the concept of backcasting is central to a strategic
approach for sustainability. In backcasting, a successful outcome is imagined in
the future, followed by the question of what do we need to do today to reach that
successful outcome? This approach is more effective than relying too much on
forecasting, which tends to have the effect of presenting a more limited range of
options, and can project the problems of today into the future.
We need to know what type of community we want our children and
grandchildren to grow up in. Once we know where we want to be, we need to
find the right balance in today’s decisions and actions that will help us reach our
desired future for tomorrow. The community will be able to balance economic
benefits and risks with potential impacts to our environment or to our society and
culture.
Community Sustainability Plans are guiding many municipalities and
organizations towards their desired visions for the future. A total of 19 case
studies were reviewed to understand the best practices in community
sustainability. Attached to this report are 3 representative case studies: Metro
Vancouver (Regionally relevant), Township of King, Ontario (similar rural
characteristics, and proximity to a large Canadian city) and the City of Moncton,
New Brunswick (clear targets identified).
Community Sustainability Plans
develop a shared vision, improve decision-making, establish cohesive policy
decisions, increase citizen involvement, align stakeholders, and create the
reputation we want the municipality to have.
This Community Sustainability Plan will enable us to protect the natural
environment without limiting our economic development potential, while
addressing social needs and being fiscally responsible. A Community
Sustainability Plan will help provide clear direction to the coordination of our
community efforts.
Community Sustainability Planning is a community
engagement initiative to develop a comprehensive policy framework that aligns
social, environmental and economic/fiscal planning to ensure a bright and
sustainable future for the City of Pitt Meadows. It provides an overall growth
management strategy through visions, goals and policies set by the residents,
#Z:\Templates\PM REPORT.dot
- 115 -
2
businesses, elected officials and stakeholders of Pitt Meadows. Its vision, goals
and policies provide a framework for more detailed implementation strategies.
The sustainability framework will help coordinate and foster efforts, measure
successes and set new benchmarks allowing Pitt Meadows to become a more
sustainable City today, tomorrow and into the future.
Next year, the City of Pitt Meadows is celebrating our past 100 years. Let’s now
focus on how to set a vision for the next 100 years, so that residents in Pitt
Meadows can look back on our community with a sense of pride and
accomplishment that we made strategic, balanced and sustainable decisions.
SUMMARYICONCLUSION:
Corporate and Business Services would like the City of Pitt Meadows Council to
support their efforts in developing a Community Sustainability Plan of Action.
This Plan of Action will be brought back to Council for review and consideration.
a,J\
Z#EA
Anika Steblin
Sustainability Coordinator
Reviewed by:
Kate Zanon
Director of Corporate and Business ServicesCorporate and Business Services
ATTACHMENTS:
3 Sustainability Case Studies: Metro Vancouver, Township of King, City of
Moncton
Concurring Departments
#Z:\Templates\PM REPORT.dot
- 116 -
ATTACHMENT A
icouver: Sustainable Region
Overview
Location:
Population:
Land area:
Population density:
Language:
Lower Mainland, BC
2,313,328 (Regional Government)
2,877.36 bm
2
802.5 persons/bm
2
58% English, 15% Chinese.
Sustainability Plan Progress Stage:
Implementation and Reporting
Methodology
1. Sustainability Principles and Imperatives
2. Sustainability Frameworb
3. Management Plans
4. Annual Action Plans
5. Reporting
ustainability meets the needs of the present
without compromising the ability of future
generations to meet their own needs.
S
Metro Vancouver identifies three aspects of
sustainability: natural capital, social capital and
economic capital.
The global factors that we are being unsustainable
are: we are exceeding the carrying capacity of
the earth, we are changing the climate with
potentially dangerous consequences, inequity
among people brings instability in society, and
globalization (and urbanization) has capacity
to transmit risbs (as well as benefits) to every
corner of the earth, with unprecedented speed.
The local factors are: population growth, resource
restrictions, and funding challenges. Other factors
include global economic downturn, energy, high
cost of housing, deep-rooted social problems,
climate change and governance.
They have identified four ualueg integrity,
passion, respect and compassion.
The Sustainubility Imperatives are: have
regard for local and global consequences and
long-term impacts, recognize and reflect the
interconnectedness and interdependence of
systems, and be collaborative.
Their sustainability principles are: protect
and enhance the natural environment, build
community capacity and social cohesion, and
provide for ongoing prosperity.
Metro Vancouver’s Vision
Metro Vancouver seeks to achieve what humanity aspires to on a global basis the highest
quality of life embracing cultural vitality, economic prosperity, socialjustice and compassion, all
nurtured in and by a beautiful and healthy natural environment Metro Vancouverc mission is
to serve the region, plan for the future and facilitate cooperation.
—
- 117 -
Strategic Priorities and Goals
1 Drinbin.
I Water
Nature’s health drink:
always on tap
A zero waste region
no waste, only resources
Protect public health and the environment
•Use liquid waste as a resource
Effective, affordable and collaborative management
A zero waste region
no waste, only resources
Minimize waste generation
.Maximize reuse, recycling and material recovery
Recover energy from waste stream after material recovery
Dispose of all waste in landfill after material recycling and
energy recovery
—
Liquid
Waste
Solid
Waste
jb.
Air
Quality
Provide clean, safe drinking water
-Ensure the sustainable use of water resources
Ensure the efficient supply of water
—
Clean air for life and a zero
net carbon region, resilient to
the effects of dimate change
Healthy and vibrant
ecosystems_that sustain us all
Protect public health and the environment
lmprove visual air quality
Minimize the region’s contribution to global climate change
ecosystem services in the region
Health
‘
the region
Promote ecological health
Promote outdoor recreation for human health and weliness
Support community stewardship, education and partnerships
Promote philanthropy and economic opportunities
Healthy parks
healthy people
-
Parbs
& Greenways
4
Regional
Growth
Management
f
Agriculture
& Food
Housin>
Broad consensus and
commitment to a sustainability Create a compact urban area
inspired regional growth
Support a sustainable economy
manaaement strateav
-Protect the enuronment and respond
t dimote change impacts
Develop complete communities
Support sustainable transportation choices
Ensuring access to a healthy Increased capacity to produce food close to home
diet for a healthy population
-Improve the financial viability of the food sector
A food system consistent with ecological health
Affordable housing
for everyone
Increase the supply and diversity of modest cost housing
-Eliminate homelessness across the region
Meet the needs of low-income renters
Culture
M
0
Finance
C
E
s
-A vibrant regional culture conscious, purposeful and inclusive
-
Equitable and sustainable
financial foundation, upon
whu4i f-hp re,inn rn,, nrntu
Education
& Relationship
Building
Aboriginal
Relations
The financial sustainability of the Metro Vancouver Districts
are assured in the long-term
The economic and financial well-being and sustainability of
the region as a whole is assured in the long-term
Build understanding of, support for, and engagement in the
achievement of a sustainable region
Collaborative and mutually
beneficial relationships, and
International Relations
To achieve alignment among First Nations’ and regional
interests
- 118 -
Strategy
Metro Vancouver established 5 year Management Plans to address the
cross-cutting themes and goals. The Management Plans are: Drinking
Water, Liquid Waste, Solid Waste, Regional Growth, Air Quality and
Greenhouse Gas, Regional Parks, Affordable Housing, Regional Food
and Ecological Health.
Their cross-cutting themes are:
• Collaboration
• Waste Elimination
Energy
•
• Security
• Climate Change
.1
• Financial
Indicators, Targets & Actions
The Annual detailed program plans provide specific targets and milestones for each theme area. The broad
targets are:
Drinking Water
o Upgrade treatment at all three drinking water
sources by 2014
Peak day per capita water use declines by 5% by
2015 (compared to 2010)
o Recover the significant energy potential from
drinking water resetvoirs by 2020
Uqidd Waste
o Upgrade sewage treatment for North Shore
communities to secondary by 2020
<:> Sanitary sewage overflows at three pump stations
(Cloverdale, Katzie and Lynn) will be prevented
due to actions implemented from Metro Vancouvermunicipal management plans by 2015
o Increase energy from liquid waste by 10% by 2015
(compared to 2007)
Solid Waste
o Reduce the solid waste generated per capita, to at
least 90% of 2010 levels by 2020
o Divert 70% of solid waste from disposal by 2015
o Increase energy recovery from existing solid waste
operations by 10% by 2015 (compared to 2007)
<>
Air Quality and Greenhouse Gases
Regional Growth Management
o Achieve 80% of growth within existing developed
areas (lands within the urban containment
boundary) by 2021
o Increase industrial floor space within the urban
containment boundary by 2021 (from the 2011
baseline)
o Increase the share of jobs and housing in urban
centres and transit corridors by 2021 (from the 2011
baseline)
Housing
o Begin major redevelopment of at least one MVHC
property by 2014
o Local Housing Action Plans are adopted by all Metro
Vancouver municipalities by 2014
o Expand the role of Metro Vancouver, with additional
federal funding, in actions to prevent homelessness
among youth and young adults by 2014
o Include the Cooperative Housing Federation in the
examination of redeveloping MVHC properties to
promote affordable home ownership by 2013
Public, Stabeholder and Intergovernmental
En9agement
o Build a system of at least three Sustainability
Academy components by 2015
o Metro Vancouver based sustainability curriculum
o Reduce diesel particulates from vehicles, equipment,
and rail in the region by 50% by 2015 (compared to
2005)
o Reduce diesel particulates from Metro Vancouver
established in school systems throughout the region
corporate sources 75% by 2012 (compared to 2005)
by 2015
o Reduce regional greenhouse gases 15% by 2015 and
o Host a major international municipal conference by
33% by 2020 (compared to 2007 levels)
2015
o Metro Vancouver operations will be carbon neutral
Aboriginal Relations
(excluding solid waste operations) by 2012
o Update First Nations Strategy
Ecological Health
o Establish effective working relations with key First
o Secure 10% of currently unprotected wetlands by the
Nations
end of 2012 and protect all by 2021
Finance
Regional Parks
o Target service costs (interest and principal) will not
o Increase visits to Metro Vancouver outdoor recreation
exceed 30% of total revenue between 2010 and 2017
spaces to 10 million by 2012
o The annual household cost of Metro Vancouver
services in aggregate water, liquid waste, solid
Agriculture and Food
waste and regional services will not exceed 1.0%
0 Increase land that is actively farmed by 2015
of median household income in Metro Vancouver
between 2012 and 2015
—
-
- 119 -
Reporting
The 2009 Sustainability Report had measurable indicators and targets
for: population characteristics, drinbing water, liquid waste, solid waste
diversion statistics, land use and transportation choices, air quality,
outdoor recreation, housing statistics (affordability and homelessness),
financial management, climate change, ecological health, agriculture,
economy, energy, public health, arts & culture, and community
engagement.
The budget process for 2012, and budget report for 2011 is presented in
the Sustainability Frameworb with a focus on the Strategic Priorities.
The 2012 Action Plan summarizes bey milestones for 2012 in the context
of goals from the management plans, provides targets for measuring
progress, and reviews what was accomplished in 2011.
There is a list of notable achievements towards sustainability goals, by
year, from 2002 to 2009.
Engagement
The World Urban Forum
hosted by Metro Vancouver
was attended by 10,000
participants. Engagement
included ongoing breabfast
sustainability discussions,
advisory group, worbshops,
1symposiums.
rnber nunicipalities
ne identified
-
- 120 -
ATTACHMENT B
Shaping Our Future: City of Moncton Sustainability Plan
j
:4
Overview
Location:
Population:
Land area:
Population density:
Language:
New Brunswick
69,074 (City); 138,644 (Area)
2,406.31 km
2
57.6 persons/km
.
2
61.4% English, 34.5% French
Vision
Moncton is a green, healthy, vibrant, prosperous and
engaged community where we proudly choose to live
within the limits of the natural, social and built systems
on which we depend. What we achieve locally provides
inspiration globally because we lead by example and
embrace innovation.
Sustainability and sustainability planning are generally
defined as meeting the needs of the present without
compromising the ability of future generations to
meet their needs. Sustainability is about balancing the
environmental, social, cultural and economic needs of
a community. In a sustainable community the natural
environment and natural resources are protected
and managed to ensure that they are not degraded
or depleted for future generations. Sustainable
communities have strong, diverse economics that
provide meaningful employment to residents and
opportunities for businesses and entrepreneurs. They
are welcoming and diverse communities, with strong
social networks, excellent community services, a broad
range of educational opportunities and rich cultural
and artistic scenes. They also have a wide variety of
amenities, transportation choices, housing and jobs.
Sustainable communities are desirable places to study,
to visit, to raise a family, to live and to worb. The City
of Moncton uses a pyramid analogy of sustainability.
There are five pillars: environment, culture, society,
economy and governance.
Methodology
Create baseline report
Visioning workshop
Questionnaire
Discussion paper
5. Action planning workshop
1.
2.
3.
4.
“4
- 121 -
Engagement
The City of Moncton formed partnerships with
residents, stabeholders, and businesses. Two
advisory groups were formed; a technical
municipal department advisory group, and
a public stabeholder advisory group. Their
sustainability work needs Champions, to
continuously implement sustainobility practices.
Relationships
Moncton Headstart
Greater Moncton Homelessness Committee
Multicultural Association of Greater Moncton
Petitcodiac Riverkeeper
Objectives and Goals
Moncton
is a green
community
1. Our energy system is sustainable, reliable and flexible. Energy conservation is a priority.
2. Moncton is a smart growth community. Our built environment is designed in a way that
facilitates sustainable choices in the everyday lives of residents and visitors.
3. Moncton’s water resources provide a healthy, dependable supply for the long term needs
of our community and nature.
4. Residents and visitors have access to an affordable and convenient transportation system
that promotes sustainable and healthy transportation choices.
5. Materials and solid waste are managed in a way that supports the concept of a ‘zero
waste’ community.
6. Our natural ecosystems habitats, wildlife and environmentally sensitive areas and
natural areas are enhanced, conserved and healthy.
—
—
Moncton is
a healthy
community
Food security assures that all members of our community have access to enough
nutritious, safe and ecologically sustainable food at all times.
2. Moncton is a walbable community with access to a diverse mix of wellness and recreation
activities, programs and facilities that allow for year-round, active, healthy living.
3. Moncton is a safe, caring and accessible community where residents and visitors feel
welcome and connected.
4. Moncton has an appropriate and affordable mix of quality housing types, sizes and
densities. Everyone has a roof over their head.
Moncton is
a vibrant
community
1. Moncton is an inclusive community that values and celebrates diversity.
2. Residents and visitors are aware of and have access to a variety of arts, culture and
heritage opportunities.
3. Neighbourhoods are unique and distinctive. They are designed and planned by their
residents.
1.
Moncton is a
prosperous
community
2.
3.
4.
5.
1.
Moncton is
an engaged
community
2.
3.
4.
5.
6.
Building on the growing strength in the bnowledge based and creative economies,
Moncton is a leader in the green economy.
Diverse, life-long learning opportunities meet the needs of the community and the
economy.
As the city of choice for tourism, sport and entertainment events in the Maritimes,
Moncton is bnown as a leader in hosting these events in an eco-friendly manner.
A broad range of economic tools and incentives are in place to encourage sustainable
activities and development.
Fiscal responsibility is strongly tied to sustainability; spending is directly aligned with
sustainability priorities.
Sustainability is institutionalized at the municipal, private sector and individual level so
that sustainability considerations are integrated into day-to-day decision-mabing.
Measurement and reporting on sustainability performance and progress is done on a
regular basis.
Engaged citizens have the ability and opportunity to participate in a wide variety of
civic activities.
A diverse and active volunteer population plays an important role in the strong social
fabric of Moncton.
Tn-community cooperation is encouraged to implement sustainability initiatives.
Youth and seniors are active participants in civic activities and have a strong leadership
role in our community.
;2’
- 122 -
BenchmarFs and goal targets
For each objective and goal, the Action Plan identifies desired outcomes using indicators and targets, and actions
(completed/in-progress and suggested for future).
The desired targets for each goal are:
ENERGY SYSTEM
I
SMART GRown-I
WATER REsouRcEs
Reduce the percent of Greenfield development
Increase the number of community energy systems
Decrease municipal fleet emissions to 2002 levels by 2017
Lower energy use (bwh) to 20% below 2002 levels by 2017
Reduce community emissions by 6% below 2002 levels by 2017
Decrease the percent of energy use from non-renewable resources
Reduce corporate GHG emission by 20% below 2002 levels by 2017
Increase the number of dwelling units by 500 for a total of 2,100 units by 2016
Maintain/increase the percent tree cover and percent of forest owned by the City
AU newly constructed municipal buildings greater than 500 m
2 are LEED certified
Improve quality of stormwater runoff
Increase the density of housing in Moncton
No new increase to existing stormwater system
Increase the number of dwellings located within 2-5 bm of a variety of uses
No exceedences
10% reduction in per capita water use by 2020
To reduce the number of water related customer complaints
Increase transit ridership per capita
Reduce citywide transportation emissions
TNsPoRTATIoN
Decrease single occupant vehicle modal share to 65% by 2016
Increase the amount of bms of on-street bibe lanes, sidewalks, trails and bus routes
ncrease wa
:e to 60% by 2015
L..
FooD SEcuRnv
Increase the number of vendors
Maintain or increase the number of worbing farms
Increase the number of community gardens in Moncton
Increase the number of restaurants using locally grown food
Decrease the number of people using local food baths by l5% by 2015
- 123 -
Increase the number of physicians
Increase the number of weilness programs
Increase the number of kms of trails in Moncton
Lower obesity rates to the national average of 14.5
Increase the number of recreation facilities and recreation programs
WELLNEssD REcREOrnoN
SAFE, CARING AND AccESSIBLE
Increase the perception of safety in Moncton
C0MMuNrIV
Continue to have crime rates significantly below the national average
Increase number of affordable units by 15% by’
Decrease number of nights spent in shelters by 15% by 2015
Increase the percentage of housing starts that are multi-units
Decrease the number of people waiting for social
by 15% by 2015
No discrimination complaints
Increase the ethnic diversity of Moncton
Increase the number of immigrants arriving and staying in Moncton
Increase the number of hits on the City’s website in both French and English
DIvERsrrv
AR
AND HERflAGE
H
1
NEI
e
oprop es i in
Increase the number of cultural events and attendance
Increase the number of properties on the Canadian
Increase the number of community groups and neighbourhood L.
Increase the average income
Increase the number of jobs per capita in Moncton
Increase the number of employees in EN3 businesses
GREEN ECONOMY
Increase the enrollment at post secor
Increase percent with post-secondary educatior
t-secondary costs comparable to the r______
Increase the number of programs and spots in workforce training programs
-
Tc’-”
Increase the number of events hosted in an eco-friendly man
of tourism, sport and entertainment events per year held in
ENTERTAIN iIN I
EcoNewI..
FIScAL RE5PoNSIBIuW
INST
-
Increase the number of incentives for sustainable development
All departments achieving budget targets
-
TION1- SuSTAINABILIW
Identify and secure key partners by 2012
Increase the number of council decisions aligned with sustainability
All departments making progress towards Sustainability Plan targets
Annual Sustainability Plan report c
Increase the number of reports downin
MEAND REPoRmJc
ENc1oGED
Increase per capita attendance at consultation events
By 2016 at least 50% of eligible voters in Moncton will vote in all elections
- 124 -
Increase the diversity of volunteers in Moncton
Increase the amount of volunteering in Moncton
VouNTEE1j
TRI-CoMMuNrrs.
CO0PERA11oN
Increase the percent of programs/initiatives undertaben with tn-community cooperation
Increase youth volunteer
Increase the number of youth on boards and commissions
Increase the number of volunteer opportunities for seniors
Increase the number of seniors on boards arid commissions
Reporting
The Implementation Plan suggests actions, lead organization, support organization, prionitization criteria scores
(based on environment, baseline, affordability, do-ability, linkages), and time frame (short term 0-5 years,
medium term 5-10 years, long term 10-25 years). The Monitoring Plan for each goal includes the indicator,
target, data source, frequency and comments. The Action Master List combines the monitoring plan with the
implementation plan.
The Report Card provides the goal, goal description, indicator, target, objective, completed/in-progress
actions, and suggestions for future actions. The Annual Progress Review includes progress and achievement on
implementation of actions, changes in circumstances/external drivers and barriers, new actions, and acceptability
of status, trends and rate of progress.
Data collection includes: indicator code and name, measurement units, why is this indicator important, what
is being measured, definition of terms, update frequency, release date for data, years comparable data are
available, geographic areas covered by data set, data source name and organization, data source URL data
source contact, data issues, potential benchmarks and source, and estimated time to compile data.
The City of Monctoni also created a decision-making framework to add sustainability considerations to an existing
council report form (series of yes/no questions related to each goal).
- 125 -
ATTACHMENT C
I
King Township
Integrated Community Sustainabiity Plan
Overview
Methodology
Location:
—40 km north of Toronto, Ontario
Population:
19,899
Land area:
333.30 km2
Population density: 59.7 persons/km
2
Language:
76.9% English, 22.3% Other
Rural area, known for being Ontario’s vegetable
basket, and for its horse and cattle farms
1.
2.
3.
4.
5.
6.
Developed vision & goals
Current conditions, SWOT & gap analysis
Determine strategic directions & actions
Implementation, planning, targets &
indicators
Final plan
Implementation and monitoring
(ongoing)
Plan developed over three years
King Township’s Vision
King Township is an idyllic countryside community of communities, proud of its rural, cultural
and agricultural heritage. We are respected for treasuring nature, encouraging a responsible local
economy, and celebrating our vibrant quality of life.
—
- 126 -
[
Themes, organized by the four pillars
Sense of Community
Be a front porch community a place where
people know and interact with their neighbours,
feel a sense of belonging to the community and
participate in cultural activities and civic issues
—
II
Land-use Planning
Support the protection of natural and agricultural
areas, while encouraging the revitalization of our
three villages
Natural Areas & Stewardship
Be a leader in environmental conservation and
stewards of Ontario’s environmental landscape
Connection to the Land
Residents have a strong connection and
appreciation for nature and agriculture
Heritage
Our cultural and built heritage will be respected by
rie entire community. Conservation and re-use of
hritage buildings, sites and landscapes will be a
priority for the Township
Energy, Air Quality & Climate Change
Achieve a 30% reduction in energy demand by
2031
Transportation
Increase transit services and active transportation
options
The Arts
Be home of a thriving arts community, where
people have ample opportunity to experience,
participate in, and make a living from art and
culture
Water
Protect, manage and maintain groundwater quality
and the health of our rivers and lakes
Health, Safety & Weliness
Be a place where physical and mental well-being
of residents is maintained and eithanced through
local and regional policies and services
Waste
By 2031, King Township residents and businesses
will reduce overall solid waste disposal, while
maximizing recycling, composting and energy
recovery contributing to an overall waste diversion
target of 75%
Research, Partnerships & Innovation
Facilitate strategic partnership and collaboratior
within and between sectors in order to foster
innovation, job creation and prosperity
I
1
Village Vitality & Prosperity
Strong local economy, where existing and new
businesses prosper and the commercial and retail
needs of King Township residents are met locally
Agriculture & Equine
Agriculture and farming will be an economically
viable and prosperous industry, recognized for its
contribution to sustainabiity
Local Economy
Clear vision and strategy for driving economic
growth, build on community collaboration and
engagement
Tourism Advancement & Promotion
Destination for environmental, cultural and
recreation-based experiences that have a
measurable value to the community
- 127 -
.1
Goals and Strategies
(includes indicators and immediate action items)
=
immediate priority
=
immediate action
=
indicator
Fourteen immediate priorities to be implemented during initial years of the process were identified.
They are identified within the goals and strategies. One immediate priority is not specific to any goal.
A
Create a public sustainability awareness campaign to build community support for
implementing the Plan
Implement a multimedia information and awareness project about the Plan
Number of groups interested/engaged, and changes in behaviour (update in citizen behaviour
change)
Land-Use Planning
1k
1k
1.
Identify and measure incoming development
2.
Support and encourage green building design, development and construction as well as the
adoption of accredited, recognizable standards such as LEED
3. Strategically direct planned future growth, intensification and infill to communities where
existing servicing and public transit exists or where there is planned transit service while
avoiding key natural heritage and hydrological features
Develop a strategy to incorporate intensification
Average density of new residential developments and number of
intensification units developed
4. Strengthen King Township’s planning legislation and by-laws to reinforce environmental
protection and public health and safety
Review Official Plan documents and zoning by-law
Develop new policies, by-laws or standards (alternative design standard, right to
light by-law, green development standard with a focus on energy and water
conservation, tree by-law, landform conservation by-law, fill by-law, and dark sky
policy)
Number of LEED certified buildings, number of developments
implementing green and safe building standards, number of green and
safe building promotional materials distributed annually, number of
developments that implement village design guidelines, number of new
initiatives supporting the plan
5. Improve land-use by-law compliance and encourage more consistent by-law enforcement
6. Control future planned growth based on smart growth principles in order to limit our
impact on the natural environment
Q
Number of developments implementing green building standards
- 128 -
Natural Areas & Stewardship
1.
Identify, protect and enhance natural areas, including wetlands, meadows, forests and
grasslands (create a natural heritage inventory)
Create a natural heritage inventory to provide inventories and baseline
•
information to guide planning decisions, inform community organizations,
identify gaps, and support decision making
Percent of land area protected, percent of natural areas and parkiand
protected from encroaching development, number of hectares of
agricultural land designated for development, number of public documents
recognizing the Township’s provision of ecological goods and services,
amount and type of funding Township of King receives from other levels
of government for provision of ecological goods and services, number of
trees planted on public property, percent increase in survivability of trees
on both public and private property planted through development, number
of bird species observed, are and linear extent of contiguous habitat types,
percent forest cover, percent of land under Managed Forest Tax credit, and
linear extent (km) of cold and warm water fisheries.
2.
Promote and seek recognition (and eventually compensation from upper levels of
government) for the Township of King’s provision and protection of ecological and
agricultural goods and services
3. Continue to recognize our wetlands and contribute to their protection and monitoring at the
local level
4. Support the long-term protection and restoration of the Oak Ridges Moraine and the
Greenbelt
5. Promote environmental education and foster and support individual and community-based
stewardship and reforestation
6. Protect and enhance biodiversity
7. Establish a shared understanding of King Township’s environmental significance
Percent forest cover
1.
Build climate change resiliency
2.
Support energy efficiency and safety in all buildings
3. Show leadership in green energy at the Township level
4. Encourage energy conservation among residents, businesses and
farmers
Greenhouse gas emissions
- 129 -
Transportation
1.
Improve public transportation services and facilities to meet the needs of all age groups,
income levels and mobility needs
2.
Ensure the design, construction, use and maintenance of King Township roads follow
sustainable practices and minimize impacts on the environment
3. Make King’s villages more walkable and improve connectivity between subdivisions, parks,
schools, businesses and other amenities
4. Reduce the impact transportation has on King’s contribution to greenhouse gas emissions
5. Reduce traffic on our roads and discourage the use of King Township as a thoroughfare
4)
c
Average number of scheduled bus and train departures (could use transit service kilometres
per capita or mode of transportation to work)
1.
Minimize contaminants to surface and groundwater from stormwater
collection and discharge systems
2.
Protect surface and groundwater sources in order to continue to provide
healthy drinking water and protect the ecological features and functions of
the watersheds
3. Promote domestic, agricultural and commercial water conservation
Number of surface and groundwater sources that fail to meet provincial
water quality standards
1.
Raise public awareness about our consumption habits and promote waste management
solutions
2.
Decrease total annual tonnage of solid waste disposed in landfills
3. Explore opportunities to convert bio-mass into energy
Percent of solid waste diverted
Village Vitality & Prosperity
1.
Maintain and revitalize King Township’s villages
2.
Promote, grow and retain existing local businesses
3. Attract and encourage the development of new businesses in our village cores, such as small
scale shops, services and restaurants (Update and implement village plans)
Consider Community Improvement Plans and Business Improvement Areas for
each village
Number of businesses registered to King Township addresses, local
business closures, retail vacancy rates
Number of new and existing businesses
- 130 -
A
1.
Support and grow a robust agricultural industry
2.
Consider supporting new policies to encourage agricultural valueadded activities in King Township
•
Support the production, consumption and sale of locally grown food
(Strengthen our connection with our food and farming communities
and improve access to local food)
Educate citizens about healthy, locally sources food, farm products and seasonal eating
Support and promote participation in farm tours and other food-based events
Advertise local food farming throughout the community
£.)ort and encourage creation of community gardens
I Number of people attending events (farm tours), number of questionnaires
completed, and number of community gardens and gardeners
4. Leverage King Township’s equine industry to support economic health and protect farmland
from development pressures
Total economic value of local agricultural products and services ($)
Local Economy
1.
Understand the capacity, gaps and opportunities of our employment lands and employment
base
2.
Build on our existing strengths and economic development opportunities to attract
businesses that share King Township’s values
3. Develop a strategic, coordinated and proactive approach for attracting and generating the
businesses that provide good quality of life and well-paying jobs for King Township residents
(Develop and implement an economic development strategy)
Evaluate economic assets and determine opportunities for growth
Build stakeholders together
Identify and attract newer, high-growth and higher-wage industries
Number of commercial building permits per year, and number of new jobs
created
()
4. Encourage economic development toward green businesses and support the use of
sustainable practices in businesses
Employment levels (number ofjobs)
Tourism Advancement & Promotion
1.
Develop and build a local tourism industry
2.
Leverage and promote our natural assets for attracting eco-tourism, culinary and recreation/
nature-based tourism
3. Attract visitors by leveraging and promoting our cultural assets
Annual tourism revenues ($)
- 131 -
Sense of Community
1.
Support, recognize and celebrate our thriving volunteer community (Host an annual summit
for our community organizations to celebrate their initiatives and accomplishments, foster
collaboration and encourage new volunteers)
Provide a networking and educational opportunity that includes a series of
workshops or presentations led by community organizations discussing their
mandates and allowing potential volunteers to get a better understanding of how
to get involved
Held (yes/no)
2.
Reinforce open decision-making, strong responsive municipal leadership and seek to engage
the public in community and civic issues
3. Provide places and spaces for the community to meet, socialize and enjoy recreational
activities
4. Strive to be an inclusive, welcoming and complete community
5. Provide affordable and accessible housing options for a range of income levels, age groups
and household sizes (e.g. seniors and young families)
6. Promote a youth friendly community that builds, attracts and retains young talent
7. Showcase and promote King Township’s attractions, programs, activities and events
Volunteerism
Connection to the Land
1.
Encourage the use, appreciation and respect of King Township’s natural areas and trails
Provide material on website regarding trails available, campaign that promotes
the value of green exercise, and build an adult playground (obstacle course)
Number of hits the website receives, and number of trail visits
2.
Promote the use of King Township’s parks and trails more widely
3. Host special events that celebrate the natural environment
4. Strengthen our connection with our food and farming and
improve access to healthy local food
Number of trail connections
A
l.
Celebrate, promote and maintain King Township’s cultural identity
Promote museum; explore opportunities for adaptive re-use of heritage buildings
•
Have information on heritage of King Township on website
Develop a Culture and Heritage Plan
Number of visits to the Tourist Information Centre
2.
Protect and preserve King Township’s heritage buildings, historical sites and landscapes
3. Foster continued support for heritage within the Township
Number of properties used for adaptive re-use
- 132 -
The Arts
1.
Encourage and cultivate ongoing appreciation and participation in artistic and cultural
activities
2.
Leverage our artistic assets and maintain a financially sustainable arts community
3. Develop the organizational capacity to support the arts (Establish a Community Arts
Centre that can host performances, showcase King Township’s art and provide community
programming)
•
Establish Community Arts Centre
Confirmed need and feasibility, confirmed venue and confirmed funding
Number of King Township residents participating in arts and culture events
Health, Weilness & Safety
1.
Maintain and enhance public safety, fire, security and emergency services
2.
Encourage and support an active lifestyle
fl’r
3. Improve overall health of residents and ensure the availability of
accessible and equitable health care services for all residents
£
Average participation in recreation programs
1.
Maintain excellence and accommodate growth in the education sector
2.
Examine opportunities to add value to existing agricultural and environmental sectors
by leveraging King Township’s institutional assets (Develop strategic partnerships with
educational and agricultural institutions to continue to support learning and community
development)
•
Promote cooperative programs with schools, universities and research facilities
Support expansion of community programs and classes
Number of lecture series that take place, and number of people who attend
the series or download web content
0
3. Use King Township’s natural assets to support research and innovation
Number of individuals/businesses involved in Sustainability Plan projects
Managing Growth
1.
Develop a financial model based on regional growth targets
Ratio of residential/non-residential taxable assessments
- 133 -
Financial Sustainability
A
l.
Improve management of Township finances and assets (Conduct an inventory of our assets)
•
Conduct a comprehensive inventory of assets, including employment, commercial
and agricultural lands and current economic activity; cultural and natural assets;
and tourism places
Indicator: completion of inventory
2.
Improve tax assessment equity
3. Identify and obtain new sources of revenue and funding
4. Find opportunities for cost savings in municipal spending, while maintaining or improving
quality of life
Debt to Reserve ratio
Annual Budget & Business Plan
1.
A
Maintain a fiscally responsible budget that strengthens our reserves, optimizes revenues
from Township assets, practices cost effective management, respects the priorities of
the community and meets long term financial sustainability goals (Ensure financial
sustainability for King Township)
Achieve a fiscally responsible budget, strengthen our reserves, optimize revenues
•
from Township assets, practice cost effective management, improving tax
assessment equity, and identify new sources of funding
Ratio of residential/non-residential taxable assessment
Debt to reserve ratio
Tangible capital assets
Operating costs per capita
Greater partnering/managing of costs and improving service delivery to
the residents of King Township; continued fiscally responsible budget
Increase municipal revenues through better management of assessment
and tax base
()
2.
0
Promote transparency and community participation in decisions about the Township budget
Fiscally responsible budget
Reporting
A Progress Report will be published
each year, with status of the Plan’s
implementation. An in—depth review will
occur every five years. The first progress
report is scheduled for 2013.
There is a Sustainability Assessment
Tool to be used for new plans, proposals,
projects and actions put forward to the
Sustainability Co iii in i ttee and/or Con nci I
by communit groups and/or staff.
Engagement
The community collaborative process included
a sustainabiity task force, working groups,
stakeholders from the public, private, community
sectors, and staff. Over 3000 people participated.
Ongoing engagement opportunities include:
attending the Annual Community Forum for
Sustainability, applying to be on the Sustainability
Committee, participating in workshops, programs
and events, providing input, endorsing or
undertaking the Plan’s strategies and actions, and
promoting sustainability and sustainable initiatives
through individual networks, businesses and
conversations.
- 134 -
Relationships
Over 130 potential partners were identified from the following sectors:
•
•
•
•
•
•
•
•
•
•
Conservation Authorities
Developers and Builders
Green Building Council
Elementary and Secondary Schools
Community Energy Programs/Resources
Environmental Advocacy/Lobbying Groups
Environmental Awareness/Education Groups
Foundations/Funding Organizations
Hydro Companies/Authorities
Land Acquisition/Private Stewardship
Organizations
•
•
•
•
•
•
•
•
•
•
•
Faith Organizations
Local Food Groups
Local Media
Newcomer Resources
Post-Secondary Institutions
Research Centres
Rotary and Lions Clubs
Rural and Agricultural Associations and Groups
Support Associations and Clubs
Stewardship and Restoration Groups
Trail Associations
Possible Funding Sources
Canada Arts Presentation Fund
Canada Cultural Investment Fund
Canadian Council for the Arts
Canadian Foundation for Innovation Fund
Canadian Heritage Funding
Canadian Tire Jumpstart
Celebrate Ontario
Community ‘Futures’ Development Corporations
Community Energy Partnership Program (OPA)
Creative Communities Prosperity Fund
Cultural Strategic Investment Fund
Earth Day Canada Community Environment Fund
EcoAction Community Funding Program
Entertainment and Creative Cluster Partnerships
Fund
Federation of Canadian Municipalities Green
Municipal Fund
Federal Gas Tax Fund Agreements
Green Apple School Program
Habitat Stewardship Program for Species at Risk
Home Depot Canada Foundation
Human Resources & Social Development Canada
Community Partnerships
International Culture Initiatives
Invasive Alien Species Partnership Program
Kid Sport Ontario
Ministry of Economic Development and
Innovation Communities in Transition
Mountain Equipment Coop Environment Fund
-
—
-
Museums and Technology Fund
Ontario Arts Council
Ontario Cultural Attractions Fund
Ontario Labour Market Partnerships
Ontario Lottery and Gaming Corporation
Sponsorship Program
Ontario Trillium Foundation Community Program
Prosperity Initiative
Public Library Operating Grant/Pay Equity
Program
RBC Blue Water Project
RBC Play Hockey
Rural Connections Broadband Program
Rural Economic Development Program
Shell Canada Shell Environment Fund
Showcasing Water Innovation
Smart Grid Fund
Southern Ontario Development Program
Technology Development Program
The Friends of the Greenbelt Foundation
Toronto Dominion Bank Friends of the
Environment Fund
Tourism Development Fund
Transportation Demand Management Municipal
Grant Program
Walmart Evergreen Green Grants
WWF-Canada Green CommUnity School
Youth STEM Initiative
—
‘I
1%.
- 135 Sustai nablek
—
—
—
—

CITY OF PITT MEADOWS

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