Rotary District 5030 Evaluation Criteria 2016

Rotary District 5030
Evaluation Criteria
2016-17 District Grants
1.
Project impact is maximized, providing high value outcome to beneficiaries
Cost per beneficiary and benefit per beneficiary. Min 10 beneficiaries:
Rating is increased for higher number of beneficiaries per project $. Highest value
per beneficiary is saving lives (the maximum rating without saving lives would be 7
or 8), next would be significant life changing benefit (e.g., giving a crippled person
the mobility of a wheelchair, cleft palate surgery, education as in the Chile
psychomotor equipment project), and these value benefits increased or decreased
by the number of beneficiaries.
“Beneficiary” means a person who directly benefits from the project. Thus, we do
not count family members of the beneficiary as direct beneficiaries. The only
exception to this rule would be in the case of vocational training, where the ultimate
beneficiaries to training a teacher or a health worker are the students/people who
they teach/treat. However, in this case, the amount of training must be taken into
account. One week vs. one year has a totally different impact on the breadth of the
vocational training.
2.
Project meets a priority need in community and has a long-lasting impact
How important and for how long? Impacts are measured for up to five years.
Ideally the beneficiary community articulates the priority need. However, in most
cases the need has been established by a Rotary club or a 3rd party organization
with whom the club is working.
3.
Beneficiaries are involved in project planning & implementation
To what extent are beneficiaries involved? In District Grant projects, the
beneficiaries are not often involved in the planning of the project. More frequently,
they play a role in the implementation of the project. If the beneficiaries are
passive recipients of the project’s impact, then the rating should just be “1.”
4.
Project uses proven successful methods and is sustainable by the beneficiaries
Demonstrated successful approach, no R&D: There are two parts to this criterion’s
evaluation: demonstrated successful approach and sustainability. Ideally, benefits
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will result from proven methods (instruments) and be able to be maintained for at
least 5 years (e.g., a vehicle, or water system, or training program). Where
equipment is being provided, evaluate the recipients’ ability to maintain the
equipment, availability of spare parts, or provision of maintenance/repair services.
5.
Project oversight is strong, including Rotarian participation and
accountability
Who is responsible, participating and how transparent are the relationships? Where a
sponsoring Rotary club has an ongoing relationship with the beneficiary
organization / individuals, as well as a proven track record of involvement in the
implementation of the project and accountability for expenditure of funds, a rating
of “9” or “10” is merited.
6.
District funding plays a key role in implementation
What happens without District 5030 funding? Will the project not take place if there is
no district funding? What portion of total funding does the district contribution
represent? If it’s just 10% - 20%, the district $ may not be key to the project and a
low rating is merited.
7.
Funding leverage and project impact are maximized through partnerships.
Who else is involved and to what extent? This is often exactly the opposite of #6. If the
district funds are important to the project, but leveraged 3:1 or 4:1, a high rating is
merited (“9” or 10”). If the leverage is 1:1, but several clubs are partnering, the
rating would still be a “6” or “7”. If only one club is involved and the leverage is 1:1
or less, a low rating should be given.
8.
Community building value through hands-on District 5030 Rotarian involvement
What relationships will be strengthened? The more Rotarians involved in the
community project, the higher the rating.
9.
Encourages new member prospects / public relations benefits for Rotary
PR & project visibility: This may be difficult to evaluate, but essentially looks for
opportunities for Rotarians to involve outside volunteers and/or obtain good media
coverage for the project.
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