Reserve Contributions

Transcription

Idyllwilde Master Association
22008 E. Idyllwilde Drive
Parker, CO 80138
Level 1 Reserve Analysis
Report Period – 01/01/12 – 12/31/12
Client Reference Number - 8344
Property Type – Single Family Homes
Number of Units – 247
Fiscal Year End – December 31
Final
Version
Date of Property Observation - June 29, August 8 and September 23, 2011
Project Manager Matthew Woytek
Main Contact Person Mr. James Phifer, Community Manager
Report was prepared on -
Monday, May 21, 2012
P.O. Box 1762 • Castle Rock, CO 80104 • Phone (303) 790-7572 • Fax (303) 688-3083
www.aspenrs.com
Table of Contents
SECTION 1:
Introduction to Reserve Analysis--------------------------------------------------------------page 1
General Information and Answers to FAQ’s------------------------------------------pages 2 - 3
Summary of Reserve Analysis------------------------------------------------------------------page 4
SECTION 2:
Physical Analysis (Photographic) ----------------------------------------------------pages 1 - 100
SECTION 3:
Financial Analysis
a)
b)
c)
d)
e)
f)
g)
h)
i)
j)
k)
Funding Summary-------------------------------------------------------------------------------------page 1
Percent Funded – Graph----------------------------------------------------------------------------page 2
Asset Inventory List-----------------------------------------------------------------------------pages 3 - 4
Significant Components Table---------------------------------------------------------------pages 5 - 6
Significant Components – Graph------------------------------------------------------------------page 7
Yearly Summary Table-------------------------------------------------------------------------------page 8
Yearly Contributions – Graph-----------------------------------------------------------------------page 9
Component Funding Information---------------------------------------------------------pages 10 - 11
Yearly Cash Flow Table----------------------------------------------------------------------------page 12
Projected Expenditures Year by Year – Graph ----------------------------------------------page 13
Projected Expenditures Year by Year --------------------------------------------------pages 14 - 17
SECTION 4:
Glossary of Terms and Definitions------------------------------------------------------pages 1 - 2
Introduction to the Reserve Analysis –
The elected officials of this association made a wise decision to invest in a Reserve Analysis to
get a better understanding of the status of the Reserve funds. This Analysis will be a valuable tool
to assist the Board of Directors in making the decision to which the dues are derived. Typically,
the Reserve contribution makes up 15% - 40% of the association’s total budget. Therefore,
Reserves is considered to be a significant part of the overall monthly association payment.
Every association conducts its business within a budget. There are typically two main parts to this
budget, Operating and Reserves. The Operating budget includes all expenses that are fixed on
an annual basis. These would include management fees, maintenance fees, utilities, etc. The
Reserves is primarily made up of Capital Replacement items such as asphalt, roofing, fencing,
mechanical equipment, etc., that do not normally occur on an annual basis.
The Reserve Analysis is also broken down into two different parts, the Physical Analysis and the
Financial Analysis. The Physical Analysis is information regarding the physical status and
replacement cost of major common area components that the association is responsible to
maintain. It is important to understand that while the Component Inventory will remain relatively
“stable” from year to year, the Condition Assessment and Life/Valuation Estimates will most likely
vary from year to year. You can find this information in the Asset Inventory Section (Section 2)
of this Reserve Analysis. The Financial Analysis Section is the evaluation of the association’s
Reserve balance, income, and expenses. This is made up of a finding of the clients current
Reserve Fund Status (measured as Percent Funded) and a recommendation for an appropriate
Reserve Allocation rate (also known as the Funding Plan). You can find this information in
Section 3 (pages 1 – 13) of this Reserve Analysis.
The purpose of this Reserve Analysis is to provide an educated estimate as to what the Reserve
Allocation needs to be. The detailed schedules will serve as an advanced warning that major
projects will need to be addressed in the future. This will allow the Board of Directors to have
ample timing to obtain competitive estimates and bids that will result in cost savings to the
individual homeowners. This will also ensure the physical well being of the property and ultimately
enhance each owner’s investment, while limiting the possibility of unexpected major projects that
may lead to Special Assessments.
It is important for the client, homeowners, and potential future homeowners to understand that the
information contained in this analysis is based on estimates and assumptions gathered from
various sources. Estimated life expectancies and cycles are based upon conditions that were
readily visible and accessible at time of the observation. No destructive or intrusive methods
(such as entering the walls to inspect the condition of electrical wiring, plumbing lines, and
telephone wires) were performed. In addition, environmental hazards (such as lead paint,
asbestos, radon, etc.), construction defects, and acts of nature have not been investigated in the
preparation of this report. If problem areas were revealed, a reasonable effort has been made to
include these items within the report. While every effort has been made to ensure accurate
results, this report reflects the judgment of Aspen Reserve Specialties and should not be
construed as a guarantee or assurance of predicting future events.
1
General Information and Answers to Frequently Asked Questions –
Why is it important to perform a Reserve Study?
As previously mentioned, the Reserve allocation makes up a significant portion of the total
monthly dues. This report provides the essential information that is needed to guide the Board of
Directors in establishing the budget in order to run the daily operations of your association. It is
suggested that a third party professionally prepare a Reserve Study since there is no vested
interest in the property. Also, a professional knows what to look for and how to properly develop
an accurate and reliable component list.
Now that we have “it”, what do we do with “it”?
Hopefully, you will not look at this report and think it is too cumbersome to understand. Our
intention is to make this Reserve Analysis very easy to read and understand. Please take the
time to review it carefully and make sure the “main ingredients” (asset information) are complete
and accurate. If there are any inaccuracies, please inform us immediately so we may revise the
report.
Once you feel the report is an accurate tool to work from, use it to help establish your budget for
the upcoming fiscal year. The Reserve allocation makes up a significant portion of the total
monthly dues and this report should help you determine the correct amount of money to go into
the Reserve fund. Additionally, the Reserve Study should act as a guide to obtain proposals in
advance of pending normal maintenance and replacement projects. This will give you an
opportunity to shop around for the best price available.
The Reserve Study should be readily available for Real Estate agents, brokerage firms, and
lending institutions for potential future homeowners. As the importance of Reserves becomes
more of a household term, people are requesting homeowners associations to reveal the strength
of the Reserve fund prior to purchasing a condominium or townhome.
How often do we update or review “it”?
Unfortunately, there is a misconception that these reports are good for an extended period of time
since the report has projections for the next 30 years. Just like any major line item in the budget,
the Reserve Analysis should be reviewed each year before the budget is established. Invariably,
some assumptions have to be made during the compilation of this analysis. Anticipated events
may not materialize and unpredictable circumstances could occur. Aging rates and
repair/replacement costs will vary from causes that are unforeseen. Earned interest rates may
vary from year to year. These variations could alter the content of the Reserve Analysis.
Therefore, this analysis should be reviewed annually, and a property observation should be
conducted at least once every three years.
Is it the law to have a Reserve Study conducted?
The Government requires reserve analyses in approximately 20 states. The State of Colorado
currently requires all associations to adopt a Reserve policy, but does not currently enforce a
Reserve Study is completed. Despite enacting this current law, the chances are also very good
the documents of the association require the association to have a Reserve fund established.
This may not mean a Reserve Analysis is required, but how are you going to know there are
enough funds in the account if you don’t have the proper information? Hypothetically, some
associations look at the Reserve fund and think $50,000 is a lot of money and they are in good
shape. What they don’t know is the roof will need to be replaced within 5 years, and the cost of
the roof is going to exceed $75,000. So while $50,000 sounds like a lot of money, in reality it
won’t even cover the cost of a roof, let alone all the other amenities the association is responsible
to maintain.
2
What makes an asset a “Reserve” item versus an “Operating” item?
A “Reserve” asset is an item that is the responsibility of the association to maintain, has a limited
Useful Life, predictable Remaining Useful Life expectancies, typically occurs on a cyclical basis
that exceeds 1 year, and costs above a minimum threshold cost. An “operating” expense is
typically a fixed expense that occurs on an annual basis. For instance, minor repairs to a roof for
damage caused by high winds or other weather elements would be considered an “operating”
expense. However, if the entire roof needs to be replaced because it has reached the end of its
life expectancy, then the replacement would be considered a Reserve expense.
The GREY area of “maintenance” items that are often seen in a Reserve Study –
One of the most popular questions revolves around major “maintenance” items, such as painting
the buildings or seal coating the asphalt. You may hear from your accountant that since painting
or seal coating is not replacing a “capital” item, then it cannot be considered a Reserve issue.
However, it is the opinion of several major Reserve Study providers that these items are
considered to be major expenses that occur on a cyclical basis. Therefore, it makes it very
difficult to ignore a major expense that meets the criteria to be considered a Reserve component.
Once explained in this context, many accountants tend to agree and will include any expenses,
such as these examples, as a Reserve component.
The Property Observation –
The Property Observation was conducted following a review of the documents that were
established by the developer identifying all common area assets. In some cases, the Board of
Directors at some point may have revised the documents. In either case, the most current set of
documents was reviewed prior to inspecting the property. In addition, common area assets may
have been reported to Aspen Reserve Specialties by the client, or by other parties.
Estimated life expectancies and life cycles are based upon conditions that were readily
accessible and visible at the time of the observation. We did not destroy any landscape work,
building walls, or perform any methods of intrusive investigation during the observation. In these
cases, information may have been obtained by contacting the contractor or vendor that has
worked on the property.
The Reserve Fund Analysis –
We projected the starting balance from taking the most recent balance statement, adding
expected Reserve contributions for the rest of the year, and subtracting any pending projects for
the rest of the year. We compared this number to the ideal Reserve Balance and arrived at the
Percent funded level. Measures of strength are as follows:
0% - 30% Funded – Is considered to be a “weak” financial position. Associations that fall
into this category are subject to Special Assessments and deferred maintenance, which could
lead to lower property values. If the association is in this position, actions should be taken to
improve the financial strength of the Reserve Fund.
31% - 69% Funded – The majority of associations are considered to be in this “fair”
financial position. While this doesn’t represent financial strength and stability, the likelihood of
Special Assessments and deferred maintenance is diminished. Effort should be taken to continue
strengthening the financial position of the Reserve fund.
70% - 99% Funded – This indicates financial strength of a Reserve fund and every
attempt to maintain this level should be a goal of the association.
100% Funded – This is the ideal amount of Reserve funding. This means that the
association has the exact amount of funds in the Reserve account that should be at any given
time.
3
Summary of Idyllwilde Master AssociationProjected Starting Balance as of January 1, 2012 Ideal Reserve Balance as of January 1, 2012 Percent Funded as of January 1, 2012 Recommended Reserve Allocation (per month) Minimum Reserve Allocation (per month) Recommended Special Assessments -
Association ID # - 08344
$131,414
$585,774
22%
$11,865
$10,500
$0
Information to complete this Reserve Analysis was gathered during a multiple visit property
observation of the common area elements on June 29, August 8, and September 23, 2011. In
addition, we obtained information by contacting local vendors and contractors, as well as
communicating with the property representatives (community manager), ACCU, Inc. To the best
of our knowledge, the conclusions and suggestions of this report are considered reliable and
accurate insofar as the information obtained from these sources.
This property currently contains 247 single family detached homes within a community that has
been constructed over the past 7 years. For purposes of this report, the majority of the common
areas and amenities were built at the beginning stages of development. Common area amenities
the association is responsible to maintain include the Grand Hall recreation building, Pump House
pool mechanical building, pool, pool amenities, fitness center, observation tower, landscaped
areas, mailbox units and other community amenities such as monument signs, parks and nature
paths. Please refer to pages 14 - 17 of the Financial Analysis section for a list of when
components are scheduled to be addressed.
In comparing the projected balance of $131,414 versus the ideal Reserve Balance of $585,774,
we find the association Reserve fund to be in a less than ideal financial position at this point in
time (approximately 22% funded of ideal). Most associations in this position are typically
susceptible to Special Assessments and deferred maintenance, which can lead to lower property
values. However, due to the young age of the community, this can be avoided as long as our
recommendation is followed. As a result of the information contained in this report, we find the
current budgeted Reserve allocation ($2,690 per month) to be less than adequate in increasing
the strength of the Reserve fund to prepare for future projects. Therefore, we are recommending
an increase of the Reserve contribution to $11,865 per month effective immediately; followed by
nominal annual increases of 3.55% thereafter to help offset the effects of inflation. By following
the recommendation, the plan will increase the Reserve account to the fully funded position within
the thirty-year period.
In the percent Funded graph, you will see we have also provided a “minimum Reserve
contribution” of $10,500 per month. If the Reserve contribution falls below this rate, then the
Reserve fund will fall into a situation where additional Special Assessments, deferred
maintenance, and lower property values are possible at some point in the future. The minimum
Reserve allocation follows the “threshold” theory of Reserve funding where, ”percent funded”
status is not allowed to dip below 30% funded at any point during the thirty-year period.
This was provided for one purpose only, to show the association how small the difference is
between the two scenarios and how it would not make financial sense to contribute less money to
the Reserve fund to only stay above a certain threshold. As you can see, the difference between
the two scenarios is considered to be minimal, and based on the risk, we strongly suggest the
recommended Reserve Allocation is followed.
4
Component Inventory for Idyllwilde Master Association
Comp #:
105
Client Reference #
8344
Comp Shingle Roof - Replace
Observations:
This roof appears to be a "30-year" rated shingle. Despite this rating, replacement typically needs to occur within 15 - 20
years due to weather elements such as hail, wind, and temperature fluctuations. It is not recommended that an overlay is
applied when a roof needs to be replaced. With overlays, it may cause further damage from hailstones due to being a
softer surface and wind due to uneven surfaces. Therefore, Reserve funding includes complete tearoff and replacement.
Remaining life based on observed conditions and age.
Location:
Grand Hall
Quantity:
Approx. 24 squares
Life Expectancy:
20
Remaining Life: 13
General Notes:
NOTE: Due to height of building and distance from any vantage
point, proper pictures of Grand Hall Comp shingle roof were
impossible to take. Therefore, no picture of roof is included
with this component.
$7,800
$325/square; Estimate to remove and replace
Best Cost:
Worst Cost:
$8,400
$350/square; Higher estimate for more labor costs
Source of Information: Cost Database
Page 1 of 100
Friday, January 13, 2012
Comp #:
108
Client Reference #
8344
Metal Roof - Replace
Observations:
There are no unusual conditions evident with the metal roof. This roof material has an extended life expectancy of
approximately 30 years. The main concern for damage is from dents and dings as a result of hail. This is a cosmetic
issue, and since the roof is not visible to those other than accessing the roof, assume aesthetics will not play a part in
replacing these roofs. We recommend reserving to replace the steel roofs every 30 years to ensure proper drainage and
to protect from leaks. Remaining life is based on observed conditions and age.
Location:
Grand Hall and Ancilliary Structures
Quantity:
Approx. 99 Squares
Life Expectancy:
30
Remaining Life: 23
$99,000
$1000/square; Estimate to replace w/ 24 guage
Best Cost:
General Notes:
Skylark Park - 3 squares
Observation Deck - 5 squares
Map Monument - 2 squares
Grand Hall - 49 squares
Pump House - 14 squares
Large Gazebo - 5 squares
Smaller Gazebos 8 squares each x 2 = 16 squares
Greenbelt off Wanderlust Way - 5 squares
Worst Cost:
$118,800
$1200/square; Higher estimate for thicker metal
Page 2 of 100
Comp #:
120
Client Reference #
8344
Gutter/Downspout - Replace
Observations:
No unusual conditions observed at time of observation. It appears the lines were installed with a proper slope to allow for
adequate drainage. We recommend annual cleaning operations to clear gutters and downspouts of debris, leaves, roof
granules, etc. in order to ensure proper drainage of roof. All gutters/downspouts should be replaced at the same time in
order to receive favorable cost estimates based on quantity. Remaining life is based on observed conditions and age.
Location:
Grand Hall
Quantity:
Approx. 640 LF
Life Expectancy:
20
Remaining Life: 13
$3,360
$5.25/LF; Estimate to replace
Best Cost:
General Notes:
Grand Hall r/g - 245 LF
d/s - 135 LF
Large Gazebo r/g - 60 LF
d/s - 30 LF
Smaller Gazebos r/g - 60 LF each x 2 = 120 LF
d/s - 25 LF each x 2 = 50 LF
Worst Cost:
$3,840
$6.00/LF: Higher estimate for larger lines
Page 3 of 100
Comp #:
201
Client Reference #
8344
Concrete - Repaint
Observations:
We do not recommend individual reserve allocation for this component as the repainting of the concrete floor should
occur at the same time as the other interior surfaces (see component #216). Do not reserve to paint concrete surfaces
at this time.
Location:
Grand Hall
Quantity:
Approx. 450 GSF
Life Expectancy:
N/A Remaining Life:
Best Cost:
$0
Worst Cost:
$0
General Notes:
lower level corridor - 350 GSF
lifeguard office - 100 GSF
Source of Information:
Page 4 of 100
Comp #:
207
Client Reference #
8344
Pool Iron Fence - Repaint
Observations:
Fence is in need of paint as soon as possible. Paint is faded, thin and bare metal is apparent in many locations. Painting
fence is recommended every 3 - 4 years to protect the metal from rusting and failing. Reserve to repaint this fence every
4 years. Remaining useful life is based on observed conditions and age.
Location:
Pool Enclosure
Quantity:
Approx. 570 LF
Life Expectancy:
4
General Notes:
pool fencing includes (5) 5' x 5' gates, 2 w/key fob lock
Remaining Life: 0
$2,425
$4.25/LF; Estimate to repaint fence
Best Cost:
Worst Cost:
$2,850
$5.00/LF; Higher estimate for additional prep costs
Page 5 of 100
Comp #:
215
Client Reference #
8344
Wood Panel Siding - Repaint
Observations:
Exterior paint appeared faded and thin on majority of surfaces, especially on Southern and Western facing walls. We
recommend painting the Pump House and Grand Hall this fiscal year in order to protect the wood siding and restore
appearance. Darker colors were used for trim and accents and may need to be touched up between paint cycles due to
darker colors fading faster, do this using operating expenses. Reserve to repaint building exteriors every 5 years.
Remaining life is based on observed conditions and age.
Location:
Building Exterior
Quantity:
Approx. 7,510 GSF
Life Expectancy:
5
General Notes:
Grand Hall - 5,420 GSF
Pool Pump House - 2,090 GSF
Remaining Life: 0
$37,500
Estimate to repaint 2 buildings every 5 yrs
Best Cost:
Worst Cost:
$45,000
Higher estimate for more prep work
Page 6 of 100
Comp #:
216
Client Reference #
8344
Interior Surfaces - Repaint/Restain
Observations:
Interior paint appeared in fair condition with some local marking and fading noted at time of observation. The lower level
of the Grand Hall was in the worst condition; most likely cause is increased use compared to the rest of the building. The
interior siding appeared in good condition, but according to most manufacturers and painters, interior siding should be
treated every 10 years in order to conserve appearance. We recommend staining and painting at the same time in order
to receive favorable cost estimates based on quantity and scope of work. Remaining life is based on observed
conditions and age.
Location:
Grand Hall
Quantity:
Approx. 13,465 GSF
Life Expectancy:
10
Remaining Life: 3
$10,800
$.80/GSF; Estimate to repaint
Best Cost:
Worst Cost:
$12,800
$.95/GSF; Higher estimate
General Notes:
Foyer Walls - 1,125 GSF (wd siding)
Ceiling - 595 GSF (wd T&G)
"Community Rancher" Office Walls - 400 GSF (gyp), Ceiling - 130 GSF (gyp)
Kitchen Walls - 220 GSF (gyp), Ceiling - 125 GSF (gyp)
"Hayloft" stairway Walls - 660 GSF (gyp), Ceiling - 135 GSF (gyp)
"Hayloft" Walls - 905 GSF (wood siding)
Ceiling - 510 GSF (wood T&G)
Lower Level Corridor Walls - 1,110 GSF (gyp), Ceiling - 350 GSF (gyp)
Fitness Center Walls - 1,425 GSF (gyp), Ceiling - 1,095 GSF (gyp)
Lifeguard Office Walls - 360 GSF (gyp), Ceiling - 100 GSF (gyp)
Banquet Hall Walls - 2,635 GSF (wood siding)
Ceiling - 1,125 GSF (wood T&G)
Supply Room Walls - 340 GSF (gyp), Ceiling - 120 GSF (gyp)
Page 7 of 100
Comp #:
305
Client Reference #
8344
Wood Panel Siding - Major Repairs
Observations:
This line item is to address the eventual need to make repairs that go beyond normal prep work for paint. As the
buildings age, more noticeable damage will be apparent whether the cause is weather (hail, wind, etc.) or UV and
moisture damage. We recommend planning to make major siding repairs frequently in order to conserve the
appearance of the buildings. Remaining life is based on observed conditions and age.
Location:
Building Exterior
Quantity:
Approx. 7,510 GSF
Life Expectancy:
15
General Notes:
Pool Pump House - 2,090 GSF
Remaining Life: 5
$12,000
Allowance for major repairs every 15 years
Best Cost:
Worst Cost:
$15,000
Higher allowance for more repairs
Page 8 of 100
Comp #:
309
Client Reference #
8344
Stone/Rock Siding - Major Repairs
Observations:
Stone/rock veneer is considered a "life-time" material and should not have to be replaced. We recommend monitoring
stone elements throughout the community and making repairs as needed with operating funds. However, we do not
recommend reserving to replace or to do major repairs at this time.
Location:
Grand Hall
Quantity:
Approx. 2,010 GSF
Life Expectancy:
N/A Remaining Life:
Best Cost:
$0
Worst Cost:
$0
General Notes:
Banquet Room - 200 GSF
Grand Hall exterior - 1,440 GSF
columns on North and South side of Canterberry at Idyllwilde
Dr. 370 GSF
Page 9 of 100
Comp #:
401
Client Reference #
8344
Asphalt - Overlay
Observations:
The overall integrity of the asphalt is in good condition and free from any major cracks or settling. Depending on traffic,
maintenance levels, and snow removal techniques (plow, sand, snow melt, etc.), the life of asphalt should range
between 20 - 24 years. The remaining life is based on observed conditions.
Location:
Grand Hall Parking Lot
Quantity:
Approx. 12,825 GSF
Life Expectancy:
24
General Notes:
Remaining Life: 17
$19,250
$1.50/GSF; Est. to rotomill and 2" overlay
Best Cost:
Worst Cost:
$21,150
$1.65/GSF; Higher estimate for add'tl Repairs
Page 10 of 100
Comp #:
402
Client Reference #
8344
Asphalt - Seal Coat/crack fill
Observations:
Asphalt is in need of seal coat this fiscal year to maintain the good condition existing at time of observation. Expect to
seal asphalt every 2 - 3 years, depending on traffic levels and effects from weather. Seal coating is applied to protect the
asphalt from ultra-violet rays and water. This helps in slowing the process of oxidation and raveling. Remaining life is
based on observed conditions and age.
Location:
Quantity:
Approx. 12,825 GSF
Life Expectancy:
3
General Notes:
Remaining Life: 0
$1,500
Minimum trip charge
Best Cost:
Worst Cost:
$1,795
Higher for more repairs/labor
Page 11 of 100
Comp #:
403
Client Reference #
8344
Concrete - Repair/Replace
Observations:
Since it is unlikely that all concrete surfaces will fail at the same time, we suggest establishing a Reserve fund for
periodic repairs and replacement to approximately 20% of the total area (850 GSF) every 6 years. Repairs should be
coordinated with other concrete and asphalt surfaces for best cost estimate since most asphalt companies can also
perform concrete work. Remaining life based on observed conditions and age.
Location:
Quantity:
Approx. 4,255 GSF
Life Expectancy:
6
Remaining Life: 3
$7,650
Estimate to repair 20% of area every 6 years
Best Cost:
General Notes:
Grand Hall Trash Enclosure Driveway - 220 GSF
Trash Enclosure Pad - 200 GSF
Curb/gutter/drain pan Drain Swale - 715 GSF
Curb and Gutter - 2,615 GSF
Spring Fawn Park Drain Swale (off drive) - 505 GSF
Worst Cost:
$8,075
Higher allowance for more repairs
Page 12 of 100
Comp #:
405
Client Reference #
8344
Stamped Concrete - Repair/Replace
Observations:
Concrete in this line item is stamped and colored. Dyed/colored concrete is made in batches at the plant and then sent
out in one shipment to one location. Due to this process and the effects of the elements, it is extremely difficult to repair
or replace these areas with matching concrete. Attempts to do so typically result in a mottled, unappealing look.
Therefore, we recommend reserving for complete replacement of all stamped concrete every 18 years. If deterioration
rates change, we can adjust the frequency of replacement in future updates of this report. Remaining useful life is
based on observed conditions.
Location:
Grand Hall Pool Deck/Patio/Gazebo
Quantity:
Approx. 4,805 GSF
Life Expectancy:
18
Remaining Life: 11
General Notes:
Grand Hall Area - 600 GSF
Pump House exterior - 225 GSF
Large Gazebo - 1,590 GSF
Pool Deck - 2,390 GSF
$62,465
$13.00/GSF Estimate to Replace
Best Cost:
Worst Cost:
$76,880
$16.00/GSF Higher Estimate to Replace
Page 13 of 100
Comp #:
405
Client Reference #
8344
Colored Concrete - Repair/Replace
Observations:
Dyed/colored concrete is made in batches at the plant and then sent out in one shipment to one location. Due to this
process and the effects of the elements, it is extremely difficult to repair or replace these crosswalks with matching
concrete. Therefore, we recommend reserving for complete replacement of all stamped concrete crosswalks every 18
years. Remaining useful life is based on observed conditions.
Location:
Quantity:
Approx. 215 GSF
Life Expectancy:
18
General Notes:
Parking Lot - 215 GSF
Remaining Life: 11
$2,580
$12.00/GSF Estimate to Replace
Best Cost:
Worst Cost:
$3,010
$14.00/GSF Higher Estimate to Replace
Page 14 of 100
Comp #:
501
Client Reference #
8344
Doors - Replace
Observations:
All doors appeared in good condition with no problems noted at the time of inspection. The average replacement cycle
for doors ranges between 15 and 20 years under normal conditions and proper maintenance. We recommend replacing
these doors every 20 years to maintain a consistent appearance throughout the property. However, the board of
directors has elected to replace doors as needed using operating expenses. Expect to spend $19,000 to $20,000 for
complete replacement of doors on this property.
Location:
Grand Hall and Pump House
Quantity:
Approx. (28) Doors
Life Expectancy:
N/A Remaining Life:
Best Cost:
$0
Worst Cost:
$0
General Notes:
Foyer - (4) 3 x 7 doors
Lower Level Corridor - (7) 3 x 7 doors
Grand Hall exterior doors- (13) 3 x 8 doors
Pump House - (4) 3 x 7 doors
Page 15 of 100
Comp #:
503
Client Reference #
8344
Utility Doors - Replace
Observations:
These doors were working properly and in good condition. Like other doors on the property, a useful life of 15 - 20 years
is expected with proper maintenance and under normal conditions. These doors may have a longer useful life as they
are only used regularly during Summer months. Due to the low quantity and the relatively low cost of replacement,
(under $1200) we do not recommend reserving to replace at this time.
Location:
Pump House
Quantity:
(2) 3 x 8 doors
Life Expectancy:
N/A Remaining Life:
Best Cost:
$0
Worst Cost:
$0
General Notes:
utility doors on pool pump house are track-sliding doors
Page 16 of 100
Comp #:
506
Client Reference #
8344
Windows - Replace
Observations:
Windows appeared to be in good condition with no problems reported or noted at time of observation. We recommend
replacing windows every 20 years to keep up with advances in fenestration technology, (insulation values) property
appearance and functionality. All windows should be replaced at the same time for the same reasons. Remaining life is
based on observed conditions and age.
Location:
Grand Hall
Quantity:
Approx. (59) openings
Life Expectancy:
20
General Notes:
"Community Rancher" Office - (2) interior windows
Grand Hall exterior - (55) windows
Pump House exterior - (2) windows
Remaining Life: 13
$38,350
$650/opening; Estimate to replace
Best Cost:
Worst Cost:
$44,250
$750/opening; Higher estimate for better quality
Page 17 of 100
Comp #:
601
Client Reference #
8344
Concrete Sidewalks - Repair
Observations:
While it is unlikely that all concrete surfaces will fail and need to be replaced at the same time, frequent repairs and
replacement to a percentage of the area (10% or 3,650 GSF), should be anticipated every 6 years. Reserving for the
replacement/repair of 10% of the gross area and doing so on this timeline will allow for the best cost estimate possible
due to the volume and the coordination of other concrete components in this report. Remaining useful life is based on
age and observed conditions.
Location:
Common Areas
Quantity:
Approx. 36,545 GSF
Life Expectancy:
6
Remaining Life: 3
$32,850
Allowance to repair 10% of area every 6 years
Best Cost:
Worst Cost:
$34,675
Higher estimate for more repairs
General Notes:
Grand Hall Parking Lot - 3,135 GSF
E. Stroll Ave to 21779 (alleyway) - 425 GSF
Skylark Park - 3,495 GSF
Grand Hall Green Belt - 1,220 GSF
Greenbelt from Tallkid to Stroll - 810 GSF
Spring Fawn Park - 5,855 GSF
Wanderlust Pl. to Tallman Gulch Trail - 2,240 GSF
Tallkid Ave to E Stroll Ave. - 1,025 GSF
Saunter Ln. to Saunter Ct. - 1,660 GSF
Tallkid Ct. to Tallman Gulch Trail - 12,560 GSF
Wanderlust Way to Tallkid Ave. - 1,375 GSF
Page 18 of 100
Comp #:
602
Client Reference #
8344
Limestone Pathway - Repair
Observations:
These pathways or "pads" are constructed of materials that are considered "life-time" materials. We do not expect these
areas to have to be replaced in the foreseeable future. Therefore, do not reserve for complete replacement. Monitor
areas for missing or cracked mortar and broken stones and repair using operating funds as needed.
Location:
Grand Hall Area
Quantity:
Approx. 1,650 GSF
Life Expectancy:
N/A Remaining Life:
Best Cost:
$0
Worst Cost:
$0
General Notes:
Page 19 of 100
Comp #:
604
Client Reference #
8344
Brick Pavers - Resurface
Observations:
Walkways constructed of brick pavers need frequent repairs and occasionally complete removal and replacement will
need to be done to remove organics and to repair settlement issues. However, the low quantity and cost does not
warrant specific reserve funding for major repairs or replacement. Monitor and repair as needed with operating funds.
Location:
Grand Hall Area
Quantity:
Approx. 165 GSF
Life Expectancy:
N/A Remaining Life:
Best Cost:
$0
Worst Cost:
$0
General Notes:
Page 20 of 100
Comp #:
606
Client Reference #
8344
Wood Deck - Reseal
Observations:
The actual decking appeared in good to fair condition at time of observation, however, decking is severely dry and in
need of being treated this fiscal year. We recommend resealing decks every 3 years to protect the wood from weather,
traffic and UV rays. Ultimately, resealing on a frequent schedule will allow for the wood decking to reach its expected
useful life of 20 - 25 years. Remaining life is based on observed conditions and age.
Location:
Grand Hall and Observation Deck
Quantity:
Approx. 1,055 GSF
Life Expectancy:
3
General Notes:
Observation Deck - 305 GSF (incl stairs)
Grand Hall - 750 GSF
Remaining Life: 0
$1,580
$1.50/SF; Estimate to reseal
Best Cost:
Worst Cost:
$1,850
$1.75/SF; Higher estimate for more labor
Page 21 of 100
Comp #:
607
Client Reference #
8344
Wood Deck - Replace
Observations:
The actual decking appeared in good to fair condition at time of observation, however, decking is severely dry and in
need of being treated this fiscal year. We recommend resealing decks every 3 years to protect the wood from weather,
traffic and UV rays. Ultimately, resealing on a frequent schedule will allow for the wood decking to reach its expected
useful life of 20 - 25 years. At time of deck replacement, have a professional inspect the structural members for correct
performance; repair if necessary. Remaining life is based on observed conditions and age.
Location:
Grand Hall and Observation Deck
Quantity:
Approx. 1,055 GSF
Life Expectancy:
25
General Notes:
Observation Deck - 305 GSF (incl stairs)
Remaining Life: 18
$31,650
$30/GSF; Estimate to replace decking
Best Cost:
Worst Cost:
$36,925
$35/GSF; Higher estimate to upgrade decking
Page 22 of 100
Comp #:
610
Client Reference #
8344
Metal Stairs/landing - Replace
Observations:
The stairway to the water slide appeared in good condition with no problems reported or noted at time of observation.
Typical useful life for steel stair structures is between 25 and 30 years. Expect to paint this structure every 3 - 4 years as
an operating expense. Remaining useful life is based on assumed age and observed conditions.
Location:
Water Slide
Quantity:
(1) Metal Stairway
Life Expectancy:
30
General Notes:
Steel stair structure steel railing - 55 LF
metal stairs and landing = 70 GSF (10 total treads)
Remaining Life: 23
$10,000
Estimate to Replace
Best Cost:
Worst Cost:
$12,000
Higher estimate for more labor
Page 23 of 100
Comp #:
703
Client Reference #
8344
Water Heater Tank - Replace
Observations:
Heater is approximately 7 years old, with no problems reported or noted at the time of inspection. Expect a useful life of
approximately 12 - 15 years from this component. We suggest draining the heater once a year to clean it out for
maximum life expectancy. Remaining life is based on age and observed condition.
Location:
Grand Hall
Quantity:
Approx. (1) Water Heater
Life Expectancy:
12
General Notes:
Bradford White water heater
m/n: BK6842989
Remaining Life: 5
$3,200
$3200/tank; Est for 120 Gallon storage tank
Best Cost:
Worst Cost:
$3,500
$3500/heater; Higher estimate for more labor
Page 24 of 100
Comp #:
705
Client Reference #
8344
HVAC System - Replace
Observations:
No reported problems with operation of units. In our experience, we have seen the need to replace these units every 20 25 years, depending on the level of use and maintenance. Most association buildings that are used heavily, like this one,
can be suspect to a shorter life expectancy. However, elements of the Grand Hall system appeared in better than typical
condition as compared to similar properties of the same age. Closely monitor system and repair as needed with
operating funds. Remaining life based on observed conditions and age.
Location:
Grand Hall
Quantity:
See General Notes
Life Expectancy:
25
Remaining Life: 18
$25,000
Estimate to replace HVAC system
Best Cost:
General Notes:
(3) Carrier furnaces w/Honeywell Humidifiers
(5) Carrier AC condensers
A) s/n: 1506E06617, m/n: 25HCA336A300
B) s/n: 4305E30021, m/n: 38CKC060570
C) s/n: 4205E46386, m/n: 38CKC048570
D) s/n: 4005E44686, m/n: 38CKC036550
E) s/n: 4504E43327, m/n: 38CKC036550
Worst Cost:
$30,000
Higher estimate for more efficient system
Page 25 of 100
Comp #:
709
Client Reference #
8344
Elevator Cab - Remodel
Observations:
Elevator cab is in fair condition. Minor scuffing and marking noted on elevator walls but no significant appearance
concerns observed. Expect to remodel cab approximately every 15 years to maintain appearance and keep up with
current decorative tastes.
Location:
Grand Hall
Quantity:
(1) Elevator Cab
Life Expectancy:
15
Remaining Life: 8
General Notes:
Otis 2 stop elevator cab 4 x 5 lighted ceiling panel
carpet - 20 GSF
Formica wall panels - 90 GSF
$12,000
$12000/cab; Estimate for a basic remodel
Best Cost:
Worst Cost:
$15,000
$15000/cab; Higher estimate
Page 26 of 100
Comp #:
802
Client Reference #
8344
Maps - Replace
Observations:
The roof of the map structure is the same as the roof on the Grand Hall, Pool Pump House and the gazebos and should
be replaced along with those roofs. This structure is built using heavy timber and should have an indefinite life
expectancy if properly maintained. We recommend sealing the exposed wood elements every 3 - 4 years using
operating funds. The steel sign is in good condition and protected from direct exposure from the elements. Acrylic has
the propensity to "cloud-up" from UV rays and may also be a target for vandalism. Due to unpredictable events and the
nature of acrylic panes, we recommend replacing with operating funds. Reserve to replace map and other elements of
the structure every 25 years to maintain appearances and match current trends.
Location:
Quantity:
(1) Map Monument/Bulletin Board
Life Expectancy:
25
Remaining Life: 18
$15,000
Estimate to replace
Best Cost:
Worst Cost:
$18,000
Higher estimate for bigger map
General Notes:
Map/bulletin board structure is heavy timber construction on stone pylons with
the following components therein:
(1) 5 x 6 steel frame w/plex
(2) decorative lantern-style wall mount lights
corrugated steel roof (incl. with roof component)
stone veneer - 50 GSF
NOTE: For information pertaining to the roof of this structure,
see component #108: Metal Roof - Replace.
Source of Information: Cost database
Page 27 of 100
Comp #:
803
Client Reference #
8344
Mailboxes - Replace
Observations:
No unusual conditions observed at time of inspection. According to the manufacturer, these boxes will have a life
expectancy of 18 - 20 years. Due to extensive quantity of mailboxes, we recommend replacing a portion of the CBU's
(25% or 11 units) every 8 years; this method will help ease budgeting concerns. If deterioration rates change, we can
adjust frequency or quantity in future updates of this report. Remaining life is based on age and observed condition.
Location:
Quantity:
Approx. (43) CBU's
Life Expectancy:
8
Remaining Life: 5
$18,150
$1650/CBU; Estimate to replace
Best Cost:
Worst Cost:
$19,800
$1800/CBU; Higher estimate for better quality
General Notes:
Grand Hall (1) 8 box CBU, 1 out, 2 parcel - (2007)
Idyllwilde Dr. (9) 13 box CBU's, 1 out, 1 parcel - (2006)
E. Stroll Ave. (12) 13 box CBU's, 1 out, 1 parcel - (2007)
E. Tallkid Ave. (6) 13 box CBU's, 1 out, 1 parcel - (2005)
E Tallkid Ct. (2) 13 box CBU's, 1 out, 1 parcel - (2005)
Wanderlust Wy. (2) 13 box CBU's, 1 out, 1 parcel - (2005)
Wanderlust Pl. (4) 13 box CBU's, 1 out, 1 parcel - (2005)
Hidden Trail Dr. (4) 13 box CBU's, 1 out, 1 parcel - (2006)
Saunter Ln. (3) 13 box CBU's, 1 out, 1 parcel - (2006)
Page 28 of 100
Comp #:
805
Client Reference #
8344
Monument - Rebuild (Hess and Canterberry)
Observations:
Monument and stone structures appeared in good condition and should not need to be replaced based on deterioration
factors. However, we recommend reserving to update the community monument signs every 20 - 25 years in order to
keep up with current trends. Maintain light fixtures and lighted sign using operating funds. Remaining life based on age
of community.
Location:
Main Community Entrance
Quantity:
(1) Sign, (3) Stone Monuments
Life Expectancy:
25
Remaining Life: 18
$35,000
Estimate to replace
Best Cost:
Worst Cost:
$40,000
Higher estimate for larger sign
General Notes:
Canterberry and Hess East side of Canterberry stone veneer - 4,270 GSF
(2) large, decorative light sconces
(2) overhead lights
West side of Canterberry stone veneer - 4,740 GSF
(2) large, decorative light sconces
(2) overhead lights
lighted community marker - "Idyllwilde"
Page 29 of 100
Comp #:
806
Client Reference #
8344
Monument - Rebuild (North entrance)
Observations:
Monument and stone structure appeared in good condition and should not need to be replaced based on deterioration
factors. However, we recommend reserving to update the community monument signs every 20 - 25 years in order to
keep up with current trends. Sign may need to be painted soon to curb the effects of peeling/chipping paint. Maintain
light fixtures and paint sign using operating funds. Remaining life based on age of community.
Location:
Canterberry at North Boundary of Prop
Quantity:
(1) Monument
Life Expectancy:
25
Remaining Life: 18
$15,000
Estimate to replace sign
Best Cost:
General Notes:
Monument includes the following lodge pole rail fence - 75 LF
stone work - 480 GSF
2.5' x 10' sign - "Idyllwilde"
wood cross members - 10" x 6" lumber
10" x 10" posts
(4) uplights
Worst Cost:
$20,000
Page 30 of 100
Comp #:
807
Client Reference #
8344
Monument - Rebuild ("Community Center")
Observations:
Structure is in good condition and very stable. While the materials used should have an indefinite life expectancy, we
recommend planning on renovating monument every 20 - 25 years to maintain current trends and an appropriate
appearance for the entrance to the community. Maintain sign and lights using operating funds. Remaining life is based
on current age of community.
Location:
Canterberry and Idyllwilde Dr.
Quantity:
(1) Monument
Life Expectancy:
25
Remaining Life: 18
$10,000
Estimate to replace
Best Cost:
General Notes:
Monument Includes stone work - 445 GSF
wood cross members - 10" x 6" lumber
(2) metal signs - "Idyllwilde Community Center"
(3) uplights
(1) large decorative sconce
Worst Cost:
$12,000
Page 31 of 100
Comp #:
808
Client Reference #
8344
Monument - Rebuild (Deer Diorama)
Observations:
Structure is in good condition and very stable. While the materials used should have an indefinite life expectancy, we
recommend planning on renovating monument every 20 - 25 years to maintain current trends and an appropriate
appearance for the entrance to the community. Maintain diorama and lights using operating funds. Remaining life is
based on current age of community.
Location:
Canterberry and Idyllwilde Dr.
Quantity:
(1) monument
Life Expectancy:
25
Remaining Life: 18
General Notes:
Monument includes stone work - 305 GSF
(1) large decorative sconce
(1) uplight
$15,000
Estimate to replace
Best Cost:
Worst Cost:
Higher estimate
$20,000
Page 32 of 100
Comp #:
809
Client Reference #
8344
Monument - Rebuild (facility signs)
Observations:
Monuments are stable and in good condition with minimal signs of deterioration. While the structure should have an
indefinite life expectancy, we recommend reserving to replace these monuments every 20 - 25 years to maintain current
trends and community entrance appearances. Signs need paint soon, perform using operating funds. Due to current
consistent appearance of community signs, we recommend replacing all three signs at same time. Remaining life based
on current age of community.
Location:
Grand Hall Entry
Quantity:
(3) Facility Monuments
Life Expectancy:
25
Remaining Life: 18
$15,000
$5,000/monument; Estimate to replace
Best Cost:
General Notes:
(1) "Grand Hall"
(1) "Skylark Park"
(1) "Spring Fawn Park"
Monuments on this line item are built from rough cedar posts
and steel sign
stone veneer/conc. pylons - approx. 48 GSF
(1) 2 x 6 painted sign
Worst Cost:
$15,600
$5,500/monument; Higher estimate
Page 33 of 100
Comp #:
901
Client Reference #
8344
Fire Protection System - Replace
Observations:
System was not tested during inspection. There were no reports of any system malfunctions. System should be tested at
least once a year by a professional. Advances in technology will require the panel to be replaced every 18 - 20 years.
Once the wiring is installed, it should not have to be replaced in the future.
Location:
Grand Hall Fire Control Room
Quantity:
(1) Fire Panel
Life Expectancy:
20
General Notes:
Fire Panel Fire Warden-100
mfg - Notifier
Remaining Life: 13
$3,500
$3500/Panel; Estimate to replace
Best Cost:
Worst Cost:
$4,000
Higher estimate for additional parts
Page 34 of 100
Comp #:
903
Client Reference #
8344
TV Security System - Replace
Observations:
This video surveillance system was in good condition at time of observation with no problems reported or noted. We
have found that security systems can vary greatly depending on the level of sophistication. This 5 camera system can
be obtained for as little as $900.00 or up to $3500.00. The life of one of these systems is hard to predict as components
are not ever the same as another. We do not recommend reserving to replace this system due to unpredictable useful
life and unpredictable cost. If you find later that reserving to replace this system is necessary, it can be added to future
updates.
Location:
Grand Hall
Quantity:
(1) Video Surveillance System
Life Expectancy:
N/A Remaining Life:
Best Cost:
$0
Worst Cost:
$0
General Notes:
"Hayloft" - (2) Cameras
Banquet Room - (1) Camera
Grand Hall exterior - (2) Cameras
Lifeguard Office - (1) security system "brain" no model #'s or
brand apparent, possibly Plextor
Page 35 of 100
Comp #:
Client Reference #
8344
1002 Wood and Steel Rail - Replace
Observations:
Railing appeared in good condition at time of observation. We recommend reserving to replace this particular rail system
every 22 - 25 years based on maintenance levels. Similar to the perimeter fencing on the property, this railing is meant to
appear natural. We do not believe that regular staining or painting is required. If you desire to paint this railing, do not
separately reserve to paint, rather, include with the cost of painting the buildings. Remaining life is based on observed
conditions and age.
Location:
Common Areas
Quantity:
Approx. 360 LF
Life Expectancy:
25
General Notes:
Grand Hall/Pool area - 255 LF
Observation Deck - 105 LF
Remaining Life: 18
$10,800
$30/LF; Estimate to replace
Best Cost:
Worst Cost:
$12,600
$35/LF: Higher estimate
Page 36 of 100
Comp #:
Client Reference #
8344
1004 Wood Handrails - Replace
Observations:
Due to low cost of replacement and small quantity of interior wood handrail, we do not recommend reserving to replace
at this time.
Location:
Grand Hall
Quantity:
Approx.135 LF
Life Expectancy:
N/A Remaining Life:
Best Cost:
$0
Worst Cost:
$0
General Notes:
Foyer - 85 LF
"Hayloft" stairway - 50 LF
Page 37 of 100
Comp #:
Client Reference #
8344
1005 Block Wall - Replace
Observations:
Concrete block walls are meant to be "lifetime" materials. There should never be a need to completely replace a block
retaining wall as long as it was installed correctly regarding local building codes. Occasionally, blocks will be knocked
loose by landscapers or vandalism. However, this type of damage is usually on a very small scale and can be fixed using
operating funds. Do not reserve to replace block retaining walls at this time.
Location:
Common Areas
Quantity:
Approx. 1,570 GSF
Life Expectancy:
N/A Remaining Life:
Best Cost:
$0
Worst Cost:
$0
General Notes:
Skylark Park - 830 GSF
End of Wanderlust Way - 280 GSF
along path from Tallkid Ct. to Tallman Gulch Trail 460 GSF
Page 38 of 100
Comp #:
Client Reference #
8344
1006 Steel Rail - Replace
Observations:
Due to the location and fairly small quantity of steel rail, handle replacement and maintenance costs as an operating
issue. This railing is protected by the roof and siding of the silo and should have an indefinite useful life. Reserve funding
for replacement is not appropriate at this time.
Location:
Grand Hall Silo Staircase
Quantity:
Approx. 160 LF
Life Expectancy:
N/A Remaining Life:
Best Cost:
$0
Worst Cost:
$0
General Notes:
Grand Hall Silo - 160 LF
Page 39 of 100
Comp #:
Client Reference #
8344
1008 Pool Iron Fence - Replace
Observations:
Pool fence appeared in good condition with no damaged sections or other structural problems noted or reported at time
of observation. This line item does not include repainting of the fence. The useful life of this type of fence is between 20
and 24 years. We recommend replacing this fence on a 24 year cycle. If deterioration rates change, frequency of
replacement can be adjusted in future reports. Fence is in need of paint this fiscal year. Remaining useful life is based
on observed conditions and age.
Location:
Pool Enclosure
Quantity:
Approx. 570 LF
Life Expectancy:
24
General Notes:
pool fencing includes (5) 5' x 5' gates, 2 w/key fob lock
Remaining Life: 18
$17,100
$30/LF: Estimate to replace
Best Cost:
Worst Cost:
$19,950
$35/LF: Higher estimate for more labor
Page 40 of 100
Comp #:
Client Reference #
8344
1010 Trash Enclosures - Replace
Observations:
Stone veneer is included with other components. Expect frequent repairs and replacement to the gates and possibly the
stone siding due to the exposure to elements and probability of abuse from rubbish companies. In our experience, we
typically see the need for repairs every 5 - 10 years, depending on the level of abuse. Repairs should be handled using
operating funds. We do not recommend reserve funding for this component.
Location:
Quantity:
(1) Trash Enclosure
Life Expectancy:
N/A Remaining Life:
Best Cost:
$0
Worst Cost:
$0
General Notes:
(2) 6' x 5' gates
Stone Veneer on CMU's - approx. 230 GSF
Page 41 of 100
Comp #:
Client Reference #
8344
1011 Retaining Wall - Replace
Observations:
These walls are constructed of concrete walls with stone veneer applied to the surface. We do not anticipate either, the
structural concrete or stone veneer, to need complete replacement. Stone veneer may need frequent, although, minor
repairs to keep up appearances. Do not reserve to replace this component as the useful life falls outside the scope of
this report.
Location:
Grand Hall/Pool Area
Quantity:
Approx. 1,065 GSF
Life Expectancy:
N/A Remaining Life:
Best Cost:
$0
Worst Cost:
$0
General Notes:
Pump House - 175 GSF
Large Gazebo - 340 GSF
Pool Area - 70 GSF
Page 42 of 100
Comp #:
Client Reference #
8344
1101 Pool - Resurface
Observations:
The existing pool plaster is a Diamond Brite product. This product has a slightly longer useful life than other products.
Standard pool plaster useful life is between 10 and 12 years. Diamond Brite has a typical useful life of 12 - 15 years but
a higher cost of replacement. We recommend reserving to replace pool plaster every 15 years. This pool is only used
during summer months, when the pool is emptied, consult with a pool maintenance professional regarding cleaning and
maintenance on a yearly basis using operating funds. Remaining life of pool plaster is based on observed conditions and
age.
Location:
Pool Surface
Quantity:
Approx. 7,140 GSF
Life Expectancy:
15
General Notes:
Remaining Life: 8
$85,680
$12.00/GSF; Estimate for diamond brite finish
Best Cost:
Worst Cost:
$99,960
$14.00/GSF; Higher estimate for more labor
Page 43 of 100
Comp #:
Client Reference #
8344
1104 Coping - Replace
Observations:
Stamped concrete coping matches the surrounding stamped concrete pool deck and replacement is included with
component #405. Do not separately reserve to replace the pool coping, rather, replace along with pool deck every 18
years.
Location:
Pool Perimeter
Quantity:
Approx. 510 LF
Life Expectancy:
N/A Remaining Life:
Best Cost:
$0
Worst Cost:
$0
General Notes:
Page 44 of 100
Comp #:
Client Reference #
8344
1105 Pool Heater - Replace
Observations:
During research with Front Range Pools, the following information was provided: The existing boiler is highly inefficient,
in need of constant maintenance and nearing the end of it useful life. They recommended replacing this boiler with a
more efficient and, "green" pool heater. The recommended replacement boiler is a 2.1 million BTU, Pentair Powermax,
pool heater. With the installation of this boiler, it was reported that pool heating costs can be reduced by up to 30%. We
recommend reserving to replace the existing boiler within the next 2 seasons. Remaining life is based on observed
conditions and age.
Location:
Pump House
Quantity:
(1) Raypak Boiler
Life Expectancy:
10
Remaining Life: 2
$25,000
Estimate to replace with similar type heater
Best Cost:
General Notes:
Boiler Raypak
m/n: P2500-N
s/n: 0603063873
2,499,000 BTU in
2,049,180 BTU out
Worst Cost:
$29,000
Page 45 of 100
Comp #:
Client Reference #
8344
1108 Pool Filter - Replace
Observations:
Filters appear in good to fair condition with minor scaling noted at time of observation. Some minor leaks also noted at
time of observation. Although minor leaks are typical with this type of filter, we recommend monitoring the condition and
repairing or replacing if the filtration system is negatively affected. It was reported that filters have a typical useful life of
18 - 20 years. Remaining life based on observed conditions and age.
Location:
Pump House
Quantity:
Approx. (2) Filters
Life Expectancy:
20
Remaining Life: 13
$15,000
$7500/filter; Estimate to replace
Best Cost:
General Notes:
sand type filters 1) Astrial
date code: 07C003092
m/n: 06683
2) Astrial
date code: 07C003090
m/n: 06683
Worst Cost:
$18,000
$9000/filter; Higher estimate
Page 46 of 100
Comp #:
Client Reference #
8344
1111 Pool Pumps - Replace
Observations:
No unusual conditions were observed or reported at time of report preparation. The individual replacement costs of
these items is typically too small for separate Reserve designation. Therefore, we suggest the association reserve an
allowance to replace multiple pumps every 3 years. If the reserve designation for pumps is either, too high, or too
frequent, we can adjust amount or frequency in future reports. Remaining life is based on age and observed conditions.
Location:
Pump House
Quantity:
Approx. (5) Pumps
Life Expectancy:
3
Remaining Life: 0
$3,000
Allowance to replace needed pumps every 3 years
Best Cost:
Worst Cost:
$4,000
Higher allowance
General Notes:
A) Marathon Electric
m/n: CVJ 18TTDR8504ARL
type: TDR, 7.5hp
B) Marathon Electric
m/n: TTDW7617BBL
type: TDR, 7.5hp
C) Marathon Electric
m/n: CVF 213TTDW7617BBL
type: TDR, 10hp
D) Century Centurion
s/n: CAD8-19
part: 7-193506-01
E) Portable Whisper-flo
m/n: WFE-4
s/n: 01/18/06, 1hp
Page 47 of 100
Comp #:
Client Reference #
8344
1117 Pool Deck - Replace
Observations:
Similar to other concrete components in the Grand Hall and Pool area, this concrete is colored and difficult to match
when installing new concrete. Fortunately, the concrete appears in good condition and frequent replacements may not
be needed. We typically suggest repair/replacement operations every 3 - 4 years, however, based on the current
condition, we do not expect this area to need this frequency at this time. The frequency and/or quantity can be changed
in future updates of this report. We recommend reserving to replace 25% (2060 GSF) every 10 years to maintain safe
surfaces and appearances. Large areas should be replaced at one time in order to reduce the mottled look that can exist
when replacing colored concrete. Remaining life based on conditions and age
Location:
Pool Area/Incl. Area Outside Fence
Quantity:
Approx. 8,245 GSF
Life Expectancy:
10
General Notes:
concrete outside of pool fence - 1,935 GSF
concrete inside pool fence - 6,310 GSF
Remaining Life: 3
$19,570
Estimate to replace 25% every 10 years
Best Cost:
Worst Cost:
$21,115
Higher estimate for more repairs.
Page 48 of 100
Comp #:
Client Reference #
8344
1119 Water Slide - Replace
Observations:
The slide appeared in fair condition with no exposed fiberglass or knicks apparent at time of observation. It was reported
that slide should be waxed and sealed every 1 - 2 years depending on level of use. The waxing and sealing operations
should be done as an operating expense. Depending on levels of maintenance, the reported useful life for these type of
slides is between 10 and 15 years. Due to the apparent good condition, we recommend reserving to replace this slide
every 15 years. Remaining life is based on observed condition and age.
Location:
Pool Area
Quantity:
(1) 52' Water Slide
Life Expectancy:
15
General Notes:
water slide:
Miracle Recreation 52' slide
m/n: RB690052L
Remaining Life: 8
$68,000
Estimate to replace with comparable slide
Best Cost:
Worst Cost:
$75,000
Higher estimate for more elaborate slide
Source of Information: Research with contractor
Page 49 of 100
Comp #:
Client Reference #
8344
1120 Pool Play Structure - Replace
Observations:
This water play structure appeared in good condition. The pool was open at time of observation and play structure
appeared to be working as expected. Reported useful life of this component is between 15 and 20 years. We
recommend reserving to replace this item every 20 years. Monitor structure for mechanical problems, rust or other
conditions that may effect the equipment and repair as needed using operating funds. Remaining useful life based on
observed conditions and age.
Location:
Pool Area
Quantity:
(1) Water Play Structure
Life Expectancy:
20
General Notes:
SCS Play Structure, model 108
Remaining Life: 13
$80,000
Estimate to replace with similar structure
Best Cost:
Worst Cost:
$85,000
Higher estimate for upgraded structure
Page 50 of 100
Comp #:
Client Reference #
8344
1121 Pool Furniture - Replace
Observations:
Chaise lounges appeared in fair condition at time of observation. These lounges are exposed to heavy UV rays,
chlorinated water, hail and rain during summer months. Extreme damage can occur rather quickly; we recommend
reserving to replace chaise lounges every 4 - 6 years to maintain appearances and safety. In researching comparable
products, it appears this type of component is retailed in sets of 4. For a like product, we received a cost estimate of
$1,000.00 - 1,100.00 for a set. More economical options are available but we recommend replacing with lounges that are
at least the same quality of existing furniture. Remaining life is based on observed conditions and age.
Location:
Pool Area
Quantity:
Approx. (57) Chaise Lounges
Life Expectancy:
6
General Notes:
Remaining Life: 2
$14,250
$250/ea; Estimate to replace
Best Cost:
Worst Cost:
$15,675
$275/ea; Higher estimate for better quality
Page 51 of 100
Comp #:
Client Reference #
8344
1126 Miscellaneous Pool Equipment - Replace
Observations:
It was reported, during research, that some of the equipment needs replacement or major repair every 2 - 3 years. The
allowance provided above is an estimate to do major repair or maintenance, and replacement of the smaller elements of
the pool mechanical system. The remaining life is based on reported conditions, observed conditions and age.
Location:
Pump House
Quantity:
See General Notes
Life Expectancy:
3
Remaining Life: 1
$2,500
Allowance to replace needed equip ever 3 years
Best Cost:
General Notes:
(1) BECsys3 chemical controller
p/n: 1100166
(2) Stenner chemical pumps
A) m/n: 85M5, s/n: 021808 05608
B) m/n: 45M5, s/n: 051206 19940
(1) Automatic leveling system
Extensive quantity of gate valves
Worst Cost:
$3,000
Higher allowance for more replacement
Page 52 of 100
Comp #:
Client Reference #
8344
1301 Play Equipment - Replace (Spring Fawn)
Observations:
These climbing structures are built from a fiberglass or carbon reinforced concrete product and should have an extended
useful life of 15 - 20 years. Many different products/styles are available and these play systems are becoming
increasingly popular due to the attractive appearance and unobtrusive colors that other playgrounds have. When these
structures begin to deteriorate, monitor them closely and frequently as exposed fibers are sharp and can be dangerous.
Remaining life is based on observed conditions and assumed age.
Location:
Spring Fawn Park
Quantity:
(2) Play Structures
Life Expectancy:
20
General Notes:
(2) faux-stone climbing structures
Remaining Life: 13
$11,000
Estimate to replace both components
Best Cost:
Worst Cost:
$14,000
Higher estimate for larger apparati
Page 53 of 100
Comp #:
Client Reference #
8344
1301 Play Equipment - Replace (Skylark)
Observations:
Structures were stable and in fair condition with no signs of abuse, mistreatment, or vandalism at time of inspection.
Plastic components of play structure appeared slightly faded, however, this is an aesthetic issue only. Depending on
overall level of use and care, the average life expectancy for play equipment ranges from 15 - 18 years. Expect high use
for this facility due to the demographics of the community with the majority being young families with children. Remaining
life can be adjusted in future reports if the playground elements hold up better than expected. Remaining life is based on
observed conditions and assumed age.
Location:
Skylark Park
Quantity:
See General Notes
Life Expectancy:
18
Remaining Life: 11
$38,000
Estimate to replace with similar type
Best Cost:
Worst Cost:
$43,000
Higher estimate for larger structure
General Notes:
Playground Equipment (1) swing set, 2 saddle swings
(1) metal and plastic climber
Main Play Structure wood construction, 3 platforms, 9 steps, 1 canopy
(1) 360 degree slide
(2) climbing ropes
(1) zip line
(1) trash receptacle
Park Equipment (2) 10 x 15 wood pergolas
(6) 6' wood and iron benches
Page 54 of 100
Comp #:
Client Reference #
8344
1303 Tot Lot Groundcover - Refill
Observations:
No problems noted at the time of inspection. Majority of tot lot areas were full and even with exception of the areas under
swings and beneath the slide in Skylark Park. The low areas noted during observation are typical for this type of
playground, we recommend raking some of the mulch into the low spots on occasion using operating funds. Expect
major refill operations approximately every 3 to 5 years to maintain appearance and ensure proper function as a safety
component. Remaining life is based on observed conditions and assumed age.
Location:
Skylark Park, Spring Fawn Park
Quantity:
Approx. 72 cu yd
Spring Fawn Park - 1,410 GSF
Life Expectancy:
5
Estimate 6" deep - approx. 72 cuyd
Remaining Life: 2
General Notes:
$2,880
$40/cu yd; Estimate for playground mulch
Best Cost:
Worst Cost:
$3,240
$45/cu yd; Higher estimate for better quality
Page 55 of 100
Comp #:
Client Reference #
8344
1304 Drinking Fountain - Replace
Observations:
Drinking fountains are in fair condition. No corrosion or damage noted in these units at time of observation. The
fountains in the Grand Hall showed no signs of significant wear but due to location and the potential for heavy use,
expect to replace these fountains every 10 years. The fountain under the deck near the pool is in slightly worse
condition and will, in all probability, receive more use than the interior fountains. However, we recommend reserving for
replacement of the fountain unit every 10 years due to upgrades in technology and "green" industry standards.
Remaining useful life is based on age and observed conditions. If rate of deterioration changes, we can adjust remaining
useful life in future updates of this report.
Location:
Grand Hall
Quantity:
Approx. (3) Fountains
Life Expectancy:
10
Remaining Life: 3
$3,300
$1,100/unit; Estimate to replace
Best Cost:
General Notes:
Lower Level Corridor (1) ELKAY refrigerated fountain
Fitness Center (1) ELKAY refrigerated fountain
Grand Hall exterior (1) ELKAY refrigerated fountain
(turned off at time of PSO)
All fountains are wall mount units.
Worst Cost:
$4,800
$1,600/unit; Higher estimate for upraded model
Page 56 of 100
Comp #:
Client Reference #
8344
1305 Barbecue - Replace
Observations:
This barbecue grill was in fair to poor condition at time of observation. Gas grills that are available for public use receive
a lot of use and, consequently, a lot of abuse. This grill is ready for replacement at any time in the next two seasons. We
recommend reserving to replace with an industrial use grill similar to existing. Plan to replace this grill every 7 - 8 years
depending on use and maintenance levels. Remaining life is based on observed conditions and age.
Location:
Large Gazebo
Quantity:
(1) Gas Barbecue Grill
Life Expectancy:
8
General Notes:
Barbecue - (stainless)
Chef's Choice Gas Grills by MHP: Heritage Series
Remaining Life: 1
$1,400
Estimate to replace
Best Cost:
Worst Cost:
$2,000
Higher estimate for better quality
Page 57 of 100
Comp #:
Client Reference #
8344
1306 Picnic Tables - Replace
Observations:
Picnic tables appeared in fair condition at time of observation. These table are protected from direct contact to weather
and UV elements by the gazebo structures on site. We recommend reserving for replacement every 12 - 15 years.
Useful life can be extended by refinishing the wood surfaces frequently; do this using operating funds. Remaining life
based on current observed conditions and assumed age.
Location:
Pool Area
Quantity:
Approx. (15) Tables
Life Expectancy:
15
General Notes:
Large Gazebo - (9) tables w/attached benches
Smaller Gazebos - (6) tables w/attached benches
Remaining Life: 8
$7,500
$500/table; Estimate to replace
Best Cost:
Worst Cost:
$10,500
$700/table; Higher estimate for better quality
Page 58 of 100
Comp #:
Client Reference #
8344
1307 Benches - Replace
Observations:
Generally, the benches are aging normally but should be sanded and sealed every 2 - 3 years to maintain safe and
comfortable surfaces. Routinely inspect iron and replace as needed using general operating funds. Expect an indefinite
useful life from this component if maintained properly. Due to extended life, no reserve funding is required at this time.
Location:
Common Areas
Quantity:
Approx. (12) Benches
Life Expectancy:
N/A Remaining Life:
Best Cost:
$0
Worst Cost:
$0
General Notes:
Grand Hall - (2) 6' wood and iron benches
Skylark Park - (6) 6' wood and iron benches
Spring Fawn Park - (2) 6' wood and iron benches
Greenbelt off of Wanderlust Way (2) 6' wood and iron benches
Page 59 of 100
Comp #:
Client Reference #
8344
1311 Pet Waste Pick Up Stations - Replace
Observations:
Due to low quantity and low cost of replacement, we do not recommend reserving to replace pet waste pick up stations
at this time. As communities age, residents become more familiar with dog walking patterns and the need for more
stations invariably occurs. If this happens, and many more stations are installed in the future, we can add this line item
as a reserve item in future reports.
Location:
Common Areas
Quantity:
Approx. (3) Stations
Life Expectancy:
N/A Remaining Life:
Best Cost:
$0
Worst Cost:
$0
General Notes:
Skylark Park - (1) station
Spring Fawn Park - (1) station
Wanderlust Way - (1) station
Page 60 of 100
Comp #:
Client Reference #
8344
1402 Appliances - Replace
Observations:
Appliances are generally in good condition with no major signs of use or abuse. Due to the minimal use these appliances
receive, expect a useful life of approximately 12 - 15 years. Remaining life based on age and observed condition.
Location:
Grand Hall
Quantity:
See General Notes
Life Expectancy:
15
Remaining Life: 8
General Notes:
Kitchen (1) Maytag Refrigerator
(1) Maytag Range/Oven
(1) Maytag Microwave
(1) Maytag-Quiet Series 300 dishwasher
$6,000
Estimate to replace all appliances
Best Cost:
Worst Cost:
$7,500
Higher estimate for upgraded appliances
Page 61 of 100
Comp #:
Client Reference #
8344
1403 Cabinets -Replace
Observations:
Cabinets appeared in good to fair condition at time of observation. Cabinets in the offices and banquet room appeared to
be used more often than kitchen cabinets. We recommend reserving to replace cabinets every 15 years to maintain
current trends and functionality. Remaining life is based on assumed age and observed conditions.
Location:
Grand Hall
Quantity:
Approx. (27) Boxes
Life Expectancy:
15
Remaining Life: 8
$13,500
$500/box; Estimate to replace and install
Best Cost:
General Notes:
"Community Rancher" Office - (8) 2 x 3 boxes
Kitchen (9) 2 x 3 boxes, (1) 2 x 5 box, (1) 2 x 2 box,
(1) 1 x 3 box, (1) "lazy susan"
Lifeguard Office - (4) 2 x 3 boxes
Banquet Room - (2) 3 x 3 boxes
Worst Cost:
$16,200
$600/box; Higher estimate for better quality
Page 62 of 100
Comp #:
Client Reference #
8344
1404 Formica Countertops - Replace
Observations:
Due to low cost of replacement and small quantity, we do not recommend reserving to replace Formica surfaces at this
time.
Location:
Grand Hall
Quantity:
Approx. 65 GSF
Life Expectancy:
N/A Remaining Life:
Best Cost:
$0
Worst Cost:
$0
General Notes:
"Community Rancher" Office - 40 GSF
Lifeguard Office - 25 GSF
Page 63 of 100
Comp #:
Client Reference #
8344
1404 Marble Tile Countertops - Replace
Observations:
Marble tile countertops appear in very good condition with no damage or defect noted at time of observation. Marble is a
material that has an indefinite useful life. In our experience, marble tiles are rarely removed and replaced with new
materials. Therefore, do not reserve to replace marble tile countertops.
Location:
Grand Hall Kitchen
Quantity:
Approx. 85 GSF
Life Expectancy:
N/A Remaining Life:
Best Cost:
$0
Worst Cost:
$0
General Notes:
Kitchen - 70 GSF
Banquet Room - 15 GSF
Page 64 of 100
Comp #:
Client Reference #
8344
1405 Furnishings - Replace
Observations:
Furniture appeared in fair condition at time of observation. We recommend reserving to replace multiple pieces of
furniture every 8 years to maintain quality, appearances, comfort and safety. The "banquet" furniture (stackable chairs,
banquet tables) should be maintained and replaced using operating funds. The upholstered and wood furniture should
be replaced using the reserve allocation provided above. Remaining life is based on observed condition, level of use and
assumed age.
Location:
Grand Hall
Quantity:
See General Notes
Life Expectancy:
8
Remaining Life: 4
$12,000
Allowance to replace some furniture every 8 yrs
Best Cost:
Worst Cost:
$15,000
Higher allowance to replace more furniture
General Notes:
Foyer (2) upholstered armchairs, (1) upholstered sofa,
(1) knotty pine buffet table, (2) wd end tables,
(3) table lamps
"Hayloft" (4) bar stools, (2) upholstered armchairs,
(1) end table, (1) table lamp, (1) 7 x 7 book case,
(4) wood chess tables, (16) wood chairs
Lifeguard Office - (3) stackable chairs
Banquet Room - (1) 15' sectional sofa,
(2) upholster armchairs, (1) leather sofa,
(1) leather seat/ottoman, (2) wd/cowhide rockers,
(8) wd/leather chairs, (2) knotty pine tables,
(1) wd buffet table, (1) wd coffee table,
(2) end tables, (2) table lamps
Supply Room - (2) poker tables,
(43) stackable chairs, (8) round banquet tables,
(1) rectangle banquet table
Page 65 of 100
Comp #:
Client Reference #
8344
1406 Strength Equipment - Replace
Observations:
All equipment appeared to be in fair condition at time of observation with no problems reported or noted at time of
observation. Machines have a typical useful life of 15 - 20 years if properly maintained including regularly greasing
pulleys and lines, closely monitoring function, and replacing broken or damaged parts regularly. Maintenance of strength
equipment can be accomplished using maintenance funds. Benches tend to be used a lot and are easily damaged, reupholstering is an option for all the seats and rests in the fitness room, do this using operating funds. We recommend
reserving to replace all equipment every 20 years. Remaining useful life is based on observed conditions and age.
Location:
Grand Hall Fitness Center
Quantity:
See General Notes
Life Expectancy:
20
Remaining Life: 13
$32,000
Estimate to replace all equipment
Best Cost:
Worst Cost:
$40,000
Higher estimate for more pieces
General Notes:
Life Fitness Strength Machines (1) Chest Press $3000
(1) Lat Pull-Down $3000
(1) Shoulder Press $3000
(1) Seated Row $3000
(1) Seated leg press $5000
(1) Seated leg curl $3200
(1) Seated leg extension $3200
(1) Squat Rack $2500
(1) 2-way Pulley Rack/Pull-up station $3300
Life Fitness Free-weights and benches (2) common strength benches 3-4
(1) dumb bell set 5# pairs - 50# pairs 7.5-8.5
(1) dumb bell storage rack
(1) Back Hyper-extension bench 3-4
(1) Ab-cruncher bench 4-5
Page 66 of 100
Comp #:
Client Reference #
8344
1406 Cardio Equipment - Replace
Observations:
All equipment appears to be in fair condition with no reported problems at time of observation. Replacement cycle
depends on amount of use and care. This type of equipment typically needs to be replaced every 8 - 10 years to keep up
with changes in type of workout requirements and changes in technology for machines. Replacement cost reflects full
price of equipment. Association may receive a discount if purchasing multiple pieces at the same time. Remaining life is
based on age and observed conditions.
Location:
Grand Hall Fitness Room
Quantity:
See General Notes
Life Expectancy:
10
Remaining Life: 3
General Notes:
Life Fitness Cardio Equipment (2) Elliptical Trainers, m/n: 19xi
(3) Treadmills, m/n: 91Ti
(2) Bicycle Trainers, m/n: 90R
$20,000
Estimate to replace all equipment
Best Cost:
Worst Cost:
$24,500
Higher estimate for more pieces
Page 67 of 100
Comp #:
Client Reference #
8344
1407 Patio Furniture - Replace
Observations:
Low quantity and relatively low replacement costs for this furniture does not warrant separate reserve funding. Replace
and maintain using operating funds.
Location:
Grand Hall
Quantity:
See General Notes
Life Expectancy:
N/A Remaining Life:
Best Cost:
$0
Worst Cost:
$0
General Notes:
furniture on deck - (wicker/wood furniture)
(4) end tables, (1) bench, (1) porch swing,
(4) rocking chairs
Page 68 of 100
Comp #:
Client Reference #
8344
1413 Main Floor Restrooms - Remodel
Observations:
Most associations perform a general remodel of the restroom/locker room interiors every 15 - 20 years to maintain
appearance and keep up with current decorative trends. The final decision is up to the community members in deciding
when to spend the money to perform this project since it is considered cosmetic. These restrooms are built with higher
quality materials and fixtures compared to the downstairs rooms, hence, the higher estimate per room to remodel.
Remaining life is based on age of the building.
Location:
Grand Hall
Quantity:
(2) Restrooms
Life Expectancy:
N/A Remaining Life:
$0
$25,000/room; Estimate to remodel
Best Cost:
Worst Cost:
$0
$32,000/room; Higher estimate for upgrades
General Notes:
Flooring slate tile - 210 GSF
Painted Surfaces walls - 580 GSF (gyp), 460 GSF (wd panel)
ceiling - 210 GSF
Countertops corian - 35 GSF
Lighting cans - (10) fixtures
emergency lights - (2) fixtures
Plumbing Fixtures Men's - (1) sink, (1) toilet, (1) urinal, (1) partition
Women's - (2) sinks, (2) toilets, (2) partitions
Page 69 of 100
Comp #:
Client Reference #
8344
1413 Lower Level Restrooms - Remodel
Observations:
Most associations perform a general remodel of the restroom/locker room interiors every 15 - 20 years to maintain
appearance and keep up with current decorative trends. The final decision is up to the community members in deciding
when to spend the money to perform this project since it is considered cosmetic. Remaining life is based on age of the
building.
Location:
Grand Hall
Quantity:
(3) Bathrooms
Life Expectancy:
18
Remaining Life: 11
$60,000
$20,000/room; Estimate to remodel
Best Cost:
Worst Cost:
$90,000
$30,000/room; Higher estimate for upgraded fixtures
General Notes:
Restroom Finishes painted surfaces concrete - 455 GSF
walls - 1,770 GSF (gyp)
ceiling - 455 GSF (gyp)
wall tile - 255 GSF
tile base - 220 LF
countertop - 75 GSF (corian)
floor tile - 5 GSF
can lights - (34) fixtures
emergency lights - (3) fixtures
Plumbing Fixtures Men's - (1) 3 x 5 shower, (2) sinks, (1) toilet,
(2) urinals, (1) toilet partition, (1) splash guard
Women's - (1) 3 x 5 shower, (2) sinks, (3) toilets,
(3) toilet partitions
Family - (1) 3 x 5 shower, (1) sink, (1) toilet,
(1) toilet partition
Page 70 of 100
Comp #:
Client Reference #
8344
1417 Office Equipment - Replace
Observations:
Due to small quantity and relatively low cost of replacement, upgrade and replace office equipment as needed using
operating funds.
Location:
"Community Rancher" Office
Quantity:
See General Notes
Life Expectancy:
N/A Remaining Life:
Best Cost:
$0
Worst Cost:
$0
General Notes:
(1) Gateway E series computer
(2) flat screen monitors
(2) office chairs
(2) 2 x 3 bulletin boards
Page 71 of 100
Comp #:
Client Reference #
8344
1418 Music System - Replace
Observations:
Although the receivers/players appeared in good condition, the exterior speakers appeared to be weathered and nearing
the end of their useful life. Speakers were operational during observation…high treble and low bass notes crackled and
distorted on occasion. We recommend setting up reserves to replace some needed equipment every 5 years to ease
budgeting concerns and to keep equipment in good working condition. Remaining life is based on observed conditions
and assumed age.
Location:
Grand Hall
Quantity:
See General Notes
Life Expectancy:
5
Remaining Life: 0
$3,000
Allowance to replace needed equipment every 5 years
Best Cost:
Worst Cost:
$4,000
Higher allowance for more equipment
General Notes:
"Community Rancher" Office (1) SpeakerCraft receiver
(1) Marantz 5 disc CD Changer
Fitness Center (1) SpeakerCraft soundsource controller/CD player
(2) 24" Samsung TV's
Banquet Room (1) Samsung TV, 52 in.
(1) 5 speaker surround sound system
(2) wall speakers
(1) Marantz DVD player
(1) Marantz 5 disc CD player
Grand Hall Exterior (2) "hidden" speakers
(5) exterior wall mount speakers
Pump House exterior - (2) exterior wall mount speak.
Page 72 of 100
Comp #:
Client Reference #
8344
1419 Lockers - Replace
Observations:
These lockers appeared in good to fair condition. With proper care and use, these lockers should have a useful life of
12 - 15 years. Since the lockers are for private use, the remaining life may be extended in future reports if they retain
good operation and appearance. Paint/refinish every 6 - 7 years using maintenance funds. Remaining life based on
observed conditions and age.
Location:
Grand Hall
Quantity:
Approx. (26) Lockers
Life Expectancy:
15
Remaining Life: 8
$7,150
$275/unit; Estimate to replace
Best Cost:
General Notes:
Lower Level Corridor - (6) 1' x 5' steel lockers
Men's Locker Room (4) 1' x 5' steel lockers
(6) 1' x 2.5' steel lockers
Women's Locker Room (4) 1' x 5' steel lockers
(6) 1' x 2.5' steel lockers
Worst Cost:
$10,400
$400/unit; Higher estimate
Page 73 of 100
Comp #:
Client Reference #
8344
1422 Millwork - Replace
Observations:
Interior millwork has a typical useful life of 20 - 25 years. Replacement is usually caused by damage done to the chair
rail from moving furniture/appliances through the hallways and changes in decorative tastes. We recommend reserving
to replace the wood base and trim every 25 years. Remaining life is based on observed conditions and age.
Location:
Grand Hall
Quantity:
Approx. 445 LF
Life Expectancy:
25
Remaining Life: 18
$3,115
$7.00/LF; Estimate to replace and install
Best Cost:
General Notes:
"Community Rancher" Office 6" wood base - 40 LF
door/window trim - 120 LF
"Hayloft" stair way 6" wood base - 75 LF
door trim - 60 LF
Lifeguard Office 6" wood base - 40 LF
Lower Level Corridor - 110 LF
Worst Cost:
$3,450
$7.75/LF: Higher estimate
Page 74 of 100
Comp #:
Client Reference #
8344
1423 Billiards Table - Replace
Observations:
According to manufacturer, the replacement cost for this table is approximately $5,000 including freight, installation and
some accessories. The dealer also recommended replacing the felt and re-leveling every 2 - 3 years depending on use.
Leveling and replacing felt can be done using operating funds. With the ability to resurface the table, it should have an
indefinite useful life. At this time, do not reserve to replace this table.
Location:
Grand Hall Hayloft
Quantity:
(1) Billiards Table
Life Expectancy:
N/A Remaining Life:
Best Cost:
$0
Worst Cost:
$0
General Notes:
Golden West Billiards Co.
Portland, OR
Page 75 of 100
Comp #:
Client Reference #
8344
1424 Game Tables - Replace
Observations:
This game table can be purchased from local sporting goods stores for less that $1,000. This particular model has a list
price of $499. Due to low cost of replacement, do not reserve to replace this component at this time.
Location:
Grand Hall Hayloft
Quantity:
(1) SportCraft Foosball Table
Life Expectancy:
N/A Remaining Life:
Best Cost:
$0
Worst Cost:
$0
General Notes:
Page 76 of 100
Comp #:
Client Reference #
8344
1501 Carpeting - Replace
Observations:
Carpet is in fair condition. Only minor wear patterns noted at time of observation. Carpet is free from rips or curling
seams at time of observation. Expect to replace this component every 12 years assuming normal use and wear.
Remaining life based on current age and condition.
Location:
Grand Hall
Quantity:
Approx.90 GSY
Life Expectancy:
12
Remaining Life: 5
General Notes:
Foyer - 8 yards
"Community Rancher" Office - 10 yards
"Hayloft" stairs - 15 yards
"Hayloft" - 57 yards
$3,600
$40/GSY; Estimate for average quality
Best Cost:
Worst Cost:
$4,050
$45/GSY; Higher estimate for better quality
Page 77 of 100
Comp #:
Client Reference #
8344
1502 VCT Flooring - Replace
Observations:
This room is typically locked and is not used for functions other than storage or mechanical equipment maintenance. We
do not recommend reserving to replace this component as it is neither readily apparent nor expensive to replace.
Location:
Grand Hall Supply Room
Quantity:
Approx. 120 GSF
Life Expectancy:
N/A Remaining Life:
Best Cost:
$0
Worst Cost:
$0
General Notes:
Page 78 of 100
Comp #:
Client Reference #
8344
1503 Slate Tile - Replace
Observations:
This tile was in good condition at time of observation with no problems noted at time of observation. Slate tile is a
"lifetime" material, therefore, we do not anticipate the need to completely replace. The only reason to replace this tile
floor is if it becomes dated and the homeowner's desire a new appearance to the main entrance of the Grand Hall.
Expect a replacement cost of approximately $20 - $30/GSF if replacement is desired. No reserve funding for this
component at this time.
Location:
Grand Hall
Quantity:
Approx. 180 GSF
Life Expectancy:
N/A Remaining Life:
Best Cost:
$0
Worst Cost:
$0
General Notes:
Foyer - 180 GSF
Page 79 of 100
Comp #:
Client Reference #
8344
1505 Hardwood - Replace
Observations:
Hardwood was refinished in 2011 according to client. Expect a useful life of 20 years from hardwood flooring in this type
of application. We recommend refinishing/resurfacing every 5 years to reach a 20 year useful life. Frequently monitor
wood floors for scratches, checking, separation and grain damage and repair as soon as possible. We recommend
replacing all wood floor surfaces at the same time to maintain a consistent appearance that currently exists in the Grand
Hall. Remaining life based on age and observed condtions.
Location:
Grand Hall
Quantity:
Approx.1,580 GSF
Life Expectancy:
20
Remaining Life: 12
General Notes:
Foyer - 345 GSF
Kitchen - 80 GSF
"Hayloft" stairway landing - 30 GSF
Banquet Room - 1,125 GSF
$23,700
$15/GSF; Estimate to replace and install
Best Cost:
Worst Cost:
$28,440
$18/GSF; Higher estimate for better quality
Source of Information: Past client cost
Page 80 of 100
Comp #:
Client Reference #
8344
1505 Hardwood - Refinish
Observations:
Hardwood was refinished in 2011 according to client. Hardwood refinishing costs can vary wildly depending on amount
of damaged planks, cuts, checking and grain damage. We recommend reserving to refinish frequently to maintain
appearances. Plan to have the floors maintained by a contractor every 3 - 5 years depending on amount of use.
Remaining life based on age and observed conditions.
Location:
Grand Hall
Quantity:
Approx.1,580 GSF
Life Expectancy:
5
Remaining Life: 4
General Notes:
Foyer - 345 GSF
Kitchen - 80 GSF
"Hayloft" stairway landing - 30 GSF
Banquet Room - 1,125 GSF
$5,500
Estimate to refinish
Best Cost:
Worst Cost:
$6,500
Source of Information: Past client cost
Page 81 of 100
Comp #:
Client Reference #
8344
1506 Rubber Safety Flooring - Replace
Observations:
Flooring was in good condition with no damage apparent at time of observation. Rubber flooring is a re-ground or
recycled rubber product. This type of flooring has a useful life of 15 - 20 years under normal application and depending
on level of use. We recommend reserving to replace this flooring every 20 years based on observed conditions and age
of material.
Location:
Grand Hall Fitness Center
Quantity:
Approx. 1,095 GSF
Life Expectancy:
20
General Notes:
Remaining Life: 13
$5,475
$5.00/GSF; Estimate to replace
Best Cost:
Worst Cost:
$7,670
Page 82 of 100
Comp #:
Client Reference #
8344
1601 Uplight Fixtures - Replace
Observations:
Due to small quantity of fixtures, do not reserve to replace. It is highly unlikely that all lights will fail at the same time.
Replace as needed using operating funds.
Location:
Grand Hall
Quantity:
Approx. (4) fixtures
Life Expectancy:
N/A Remaining Life:
Best Cost:
$0
Worst Cost:
$0
General Notes:
Page 83 of 100
Comp #:
Client Reference #
8344
1602 Exterior Wall Mount - Replace
Observations:
No unusual conditions were observed or reported at time of inspection. While replacement can occur on an as needed
basis, it is our opinion and recommendation to replace all lights at the same time every 15 - 20 years to maintain a
consistent appearance throughout the property. In addition, by replacing multiple fixtures, the association will be able to
obtain a quantity discount for the fixtures. Estimated replacement cost includes labor for installation.
Location:
Grand Hall, Pump House, Gazebos
Quantity:
Approx. (32) Fixtures
Life Expectancy:
20
General Notes:
Grand Hall - (28) fixtures
Large Gazebo - (4) fixtures
Remaining Life: 13
$12,800
$400/light; Estimate to replace
Best Cost:
Worst Cost:
$15,200
$475/light; Higher estimate for better quality
Page 84 of 100
Comp #:
Client Reference #
8344
1603 Chandeliers - Replace
Observations:
These chandeliers were in good condition with no problems noted or reported at time of observation. Through research
with a supplier, it was reported that these chandeliers have a virtually indefinite useful life. Due to an indefinite life we do
not recommend reserving to replace at this time. If association desires to change the look or upgrade, plan on spending
approximately $1,000.00 per chandelier.
Location:
Grand Hall Banquet Room
Quantity:
Approx. (2) Chandeliers
Life Expectancy:
N/A Remaining Life:
Best Cost:
$0
Worst Cost:
$0
General Notes:
Page 85 of 100
Comp #:
Client Reference #
8344
1604 Pole Lights - Replace
Observations:
No structural problems noted with lights at the time of observation. Due to the extended life associated with light poles
reserve funding is not appropriate. Reserve only to replace fixtures on a 16 year cycle to maintain appearance and
function. Remaining life is based on age and observed conditions
Location:
Quantity:
Approx. (4) Lights
Life Expectancy:
16
General Notes:
15' rough cedar pole with "rusted" light fixture.
Remaining Life: 9
$2,400
$600/fixture; Estimate to replace with similar
Best Cost:
Worst Cost:
$3,000
$750/light; Higher estimate for different fixture
Page 86 of 100
Comp #:
Client Reference #
8344
1605 Bollard Lights - Replace
Observations:
These lights are in good condition with no unusual signs of problems. There were also no reports of problems with the
lights since they were installed. The average life expectancy for this type of light ranges from 15 - 20 years, depending
on the quality of the fixture and the level of exposure to elements. Remaining life is based on age and observed
conditions.
Location:
Common Areas
Quantity:
Approx. (34) Lights
Life Expectancy:
20
Remaining Life: 13
$34,000
$1000/light; Estimate to replace
Best Cost:
General Notes:
Grand Hall Parking Lot - (6) lights
Grand Hall - (8) lights
Pool Area - (20) lights
NOTE: Faux-rusted bollard lights exist in Grand Hall parking
lot area only. (6) lights of this kind.
Worst Cost:
$40,800
$1200/light; Higher estimate for better quality
Page 87 of 100
Comp #:
Client Reference #
8344
1606 Ceiling Lights - Replace
Observations:
This component is for an assorted collection of drop lights, spot lights and accent lights. All fixtures are relatively
inexpensive to replace and can be done as needed using operating funds. Reserve funding for these lights is not
recommended at this time.
Location:
Grand Hall
Quantity:
Life Expectancy:
N/A Remaining Life:
Best Cost:
$0
Worst Cost:
$0
General Notes:
"Hayloft" - (6) fixtures
Banquet Room - (4) fixtures
Large Gazebo - (4) fixtures
Page 88 of 100
Comp #:
Client Reference #
8344
1607 Interior Wall Mount - Replace
Observations:
The light fixtures noted on this line item are the same as the exterior wall mount lights. However, due to the longer
expected useful life of indoor light fixtures, we feel it is appropriate to reserve separately. The rustic design of the interior
of the Grand Hall leads us to believe that these lights will fit the motif for a long period of time. Reserve to replace all
lights at the same time to keep a consistent appearance every 25 years. Remaining life is based on observed conditions
and age.
Location:
Grand Hall
Quantity:
Life Expectancy:
25
General Notes:
Foyer - (2) fixtures
"Hayloft" stairway - (2) fixtures
Remaining Life: 18
$6,400
$400/fixture; Estimate to replace
Best Cost:
Worst Cost:
$7,600
$475/fixture; Higher estimate for better quality
Page 89 of 100
Comp #:
Client Reference #
8344
1608 Can Lights - Replace
Observations:
No unusual conditions observed during inspection. The individual replacement cost (less than $50 each) is too small for
separate Reserve designation. Therefore, we suggest replacing these on an as needed basis with general operating
funds.
Location:
Grand Hall
Quantity:
Life Expectancy:
N/A Remaining Life:
Best Cost:
$0
Worst Cost:
$0
General Notes:
"Community Rancher" Office - (4) fixtures
"Hayloft" stairway - (3) fixtures
Lower Level Corridor - (8) fixtures
Lifeguard Office - (4) fixtures
Pump House - (3) fixtures
Page 90 of 100
Comp #:
Client Reference #
8344
1609 Emergency Lights - Replace
Observations:
Emergency lights were in good condition at time of observation. The main reason for replacing this type of fixture is
battery pack failure. It is unlikely that all fixtures of this type will fail at the same time, the replacement cost is low, and the
quantity is small. For these reasons, we do not recommend reserving to replace these fixtures at this time.
Location:
Grand Hall
Quantity:
Life Expectancy:
N/A Remaining Life:
Best Cost:
$0
Worst Cost:
$0
General Notes:
Fitness Center - (3) fixtures
Page 91 of 100
Comp #:
Client Reference #
8344
1610 Fluorescent Tube Lights - Replace
Observations:
Similar to other light fixtures in this report, fluorescent light fixtures are inexpensive to replace and the need to replace all
fixtures at the same time is unlikely. Therefore, do not reserve to replace fluorescent fixtures at this time.
Location:
Grand Hall
Quantity:
Life Expectancy:
N/A Remaining Life:
Best Cost:
$0
Worst Cost:
$0
General Notes:
Fitness Center - (16) 4' fixtures
Pump House - (8) 4' fixtures
Page 92 of 100
Comp #:
Client Reference #
8344
1611 Lighted Exit Signs - Replace
Observations:
Although it is imperative to monitor/inspect the functionality of these fixtures frequently, it is unnecessary to reserve to
replace them. Replace these fixtures as needed using operating funds.
Location:
Grand Hall
Quantity:
Life Expectancy:
N/A Remaining Life:
Best Cost:
$0
Worst Cost:
$0
General Notes:
"Hayloft" stairway - (1) fixture
Fitness Center - (2) fixtures
Page 93 of 100
Comp #:
Client Reference #
8344
1701 Irrigation System - Rebuild
Observations:
Irrigation system appears to be functional and in good condition with no visible problems noted during inspection. The
materials used during construction should have a long life expectancy with proper maintenance. At this time, there is no
expectancy to completely replace the system and Reserve funding is not recommended. We recommend the
association establish a line item in the general operating budget for annual repairs to necessary components of the the
system (broken lines, sprinkler heads, valves, backflow preventers, etc).
Location:
Common landscaped areas
Quantity:
Extensive system
Life Expectancy:
N/A Remaining Life:
Best Cost:
$0
Worst Cost:
$0
General Notes:
Page 94 of 100
Comp #:
Client Reference #
8344
1703 Irrigation Timeclocks - Replace
Observations:
System was not running at time of observation, however, clocks appear to be in good condition with no reported
problems at time of preparation of this report. Under normal conditions (not including Acts of God, vandalism, etc.) these
clocks should last 10 - 12 years with proper maintenance. The remaining life is based on the average age of the clocks.
Location:
Common Areas
Quantity:
Approx. (4) Clocks
Life Expectancy:
12
Remaining Life: 5
$6,000
$1500/clock; Estimate to replace
Best Cost:
Worst Cost:
$7,200
$1800/clock; Higher estimate for larger clock
General Notes:
Canterberry RainBird ESP-24MC
date: 28JN04
s/n: 0616543
Grand Hall - (NE side of bldg. 37 active zones)
RainBird ESP-40MC w/Cycle Soak
date: 6MR06
s/n: illegible
Wanderlust Pl. Irritrol MC-8 Plus
date: J0424
s/n: 116713
Saunter Ln. (greenbelt) Irritrol MC-18E
s/n: 102798
Page 95 of 100
Comp #:
Client Reference #
8344
1706 Backflow Devices - Replace
Observations:
There were no unusual conditions observed with devices at time of inspection. A steel enclosure has been installed to
prevent vandalism and theft. These enclosures will have a life expectancy of 15 - 20 years. The enclosures cost between
$800 and $1200 to replace depending on size and style. It is difficult to predict a life expectancy for backflow preventers.
Often, the device can be rebuilt (parts run from $50 - $900 depending the needed part), as opposed to being completely
replaced (approximately $1800). Since backflow devices can be rebuilt, this line item is to replace enclosures only.
Remaining life based on observed conditions and age.
Location:
Quantity:
Approx. (10) Backflow Preventers
Life Expectancy:
20
Remaining Life: 13
$8,000
$800/cage; Estimate to replace
Best Cost:
General Notes:
Grand Hall - (2) devices w/cover
Skylark Park - (1) device w/cover
Spring Fawn Park - (1) device w/cover
Wanderlust Pl cul-de-sac - (1) device w/cover
Saunter Ln. (greenbelt) - (1) device w/cover
S. Tallkid Ct. cul-de-sac - (1) device w/cover
Greenbelt off of Wanderlust Way - (1) device w/cover
Canterberry and Idyllwilde Dr. - (2) devices w/cover
Worst Cost:
$12,000
$1,200/cage; Higher estimate
Page 96 of 100
Comp #:
Client Reference #
8344
1801 Groundcover - Replenish
Observations:
Typically, associations will establish a line item in the operating budget to handle annual replacement of shrubs, plants,
grass areas, etc. Therefore, separate Reserve funding is not necessary as long as funding has been established in a
separate budget. If the association prefers to include a funding allowance for groundcover replenishment, then we would
need to know how much and how often the current board of directors would prefer to set aside since this would be
considered a discretionary expense.
Location:
Common areas
Quantity:
Extensive area
Life Expectancy:
N/A Remaining Life:
Best Cost:
$0
Worst Cost:
$0
General Notes:
Page 97 of 100
Comp #:
Client Reference #
8344
1813 Breeze Path - Replenish
Observations:
Breeze paths have deteriorated beyond the point where simply adding breeze material will have a positive result. Majority
of paths are overgrown, weed barrier is visible and many areas are washed out. We recommend contacting a contractor
for advice as to how to proceed in refurbishing the pathways throughout the community. The estimated cost of
refurbishment may vary depending upon the scope of work that needs to be done. The cost provided is for replenishing
paths that are in fair condition, these are in very poor condition. Again, consult with a landscaping contractor for a major
refurbishment project. Remaining useful life is based on observed conditions and age.
Location:
Common Areas
Quantity:
Approx. 10,585 GSF
Life Expectancy:
3
General Notes:
behind Grand Hall - 9,520 GSF
Remaining Life: 0
$21,170
$2.00/GSF; Estimate to replenish material
Best Cost:
Worst Cost:
$26,460
Page 98 of 100
Comp #:
Client Reference #
8344
2005 Miscellaneous
Observations:
Binoculars were in good condition at time of observation. It was reported by manufacturer that this binocular viewing
apparatus has a virtually indefinite life if properly maintained. See Coast also reported that any part that fails, breaks or is
vandalized can be replaced rather than complete replacement of the entire apparatus. Also, it is recommended by
manufacturer to frequently and regularly clean the lenses and eye pieces, lubricate the coin slide and grease the joints
for ease of movement. Due to extended useful life, we do not recommend reserving to replace this component.
Location:
Observation Tower
Quantity:
(1) Telescope/Viewer
Life Expectancy:
N/A Remaining Life:
Best Cost:
$0
Worst Cost:
$0
General Notes:
mfg - SeeCoast Manufacturing Co, Inc
m/n: Mark III
Page 99 of 100
Comp #:
Client Reference #
8344
2005 Entry Trellis - Repair
Observations:
Trellis structures appeared in fair condition with some wood in need of replacement in the next 1 - 2 years. These trellis
structures are made of untreated, rough lumber so they do not require painting or staining like most other wood features
on the property. However, due to extreme exposure to the elements, the wood will weather and rot at an accelerated
rate. Frequent repairs should be made in order to maintain desired aesthetics of the common areas throughout the
community. We recommend reserving to do major repairs every 5 years based on age and observed conditions.
Location:
Common Areas
Quantity:
Approx. (4) Structures
Life Expectancy:
7
Remaining Life: 2
General Notes:
Grand Hall - (2) wood pergolas - 7 x 9
Spring Fawn Park - (1) wood pergola - 4 x 20
Wanderlust Pl. and Wanderlust Way (1) wood pergola - 7 x 20
$2,000
$500/trellis; allowance to repair
Best Cost:
Worst Cost:
$2,400
$600/trellis; higher estimate to repair
Page 100 of 100
Funding Summary For Idyllwilde Master Association
Beginning Assumptions
Financial Information Source
# of units
Fiscal Year End
Monthly Dues from 2011 budget
Monthly Reserve Allocation from 2011 Budget
Projected Starting Reserve Balance (as of 1/1/2012)
Ideal Starting Reserve Balance (as of 1/1/2012)
Economic Factors
Current Inflation Rate (Based on Construction Cost Index)
Reported After-Tax Interest Rate
Current Reserve Status
Current Balance as a % of Ideal Balance
Recommendations for 2012 Fiscal Year
Monthly Reserve Allocation
Average Per Existing Unit
Minimum Monthly Reserve Allocation
Primary Annual Increases
# of Years
Special Assessment
Changes From Prior Year (2011 to 2012)
Increase/Decrease to Reserve Allocation
as Percentage
1
Research With Client
247
December 31, 2012
$31,485.00
$2,690.00
$131,414
$585,774
4.50%
3.00%
22%
$11,865
$48.04
$10,500
$42.51
3.55%
30
$0
$0
$9,175
341%
$37.15
Percent Funded Graph For Idyllwilde Master Association
Percent Funded
Recommended
Monthly Reserve
Allocation from 2011
Budget
120%
80%
60%
40%
20%
Year
2
2042
2040
2038
2036
2034
2032
2030
2028
2026
2024
2022
2020
2018
2016
2014
0%
2012
% Level of Funding
100%
Category
Asset #
Asset Name
UL
RUL
Best Cost
Worst Cost
Roofing
105
108
120
20
30
20
13
23
13
$7,800
$99,000
$3,360
$8,400
$118,800
$3,840
Painted Surfaces
201
207
215
216
Concrete - Repaint
N/A
4
5
10
0
0
3
$0
$2,425
$37,500
$10,800
$0
$2,850
$45,000
$12,800
Siding Materials
305
309
Stone/Rock Siding - Major Repairs
15
N/A
5
$12,000
$0
$15,000
$0
Drive Materials
401
402
403
405
405
Asphalt - Overlay
24
3
6
18
18
17
0
3
11
11
$19,250
$1,500
$7,650
$62,465
$2,580
$21,150
$1,795
$8,075
$76,880
$3,010
Property Access
501
503
506
Doors - Replace
Utility Doors - Replace
Windows - Replace
N/A
N/A
20
13
$0
$0
$38,350
$0
$0
$44,250
601
602
604
606
607
610
Limestone Pathway - Repair
Brick Pavers - Resurface
Wood Deck - Reseal
Wood Deck - Replace
6
N/A
N/A
3
25
30
0
18
23
$32,850
$0
$0
$1,580
$31,650
$10,000
$34,675
$0
$0
$1,850
$36,925
$12,000
Mechanical Equip. 703
705
709
12
25
15
5
18
8
$3,200
$25,000
$12,000
$3,500
$30,000
$15,000
Prop. Identification 802
803
805
806
807
808
809
Maps - Replace
Mailboxes - Replace
Monument - Rebuild (Hess and Canterbe
Monument - Rebuild ("Community Cente
25
8
25
25
25
25
25
18
5
18
18
18
18
18
$15,000
$18,150
$35,000
$15,000
$10,000
$15,000
$15,000
$18,000
$19,800
$40,000
$20,000
$12,000
$20,000
$15,600
Security
901
903
TV Security System - Replace
20
N/A
13
$3,500
$0
$4,000
$0
Fencing/Walls
1002
1004
1005
1006
1008
1010
1011
Wood and Steel Rail - Replace
Wood Handrails - Replace
Block Wall - Replace
Steel Rail - Replace
Pool Iron Fence - Replace
Trash Enclosures - Replace
Retaining Wall - Replace
25
N/A
N/A
N/A
24
N/A
N/A
18
$10,800
$0
$0
$0
$17,100
$0
$0
$12,600
$0
$0
$0
$19,950
$0
$0
1101
1104
1105
1108
1111
1117
Pool - Resurface
Coping - Replace
Pool Heater - Replace
Pool Filter - Replace
Pool Pumps - Replace
Pool Deck - Replace
15
N/A
10
20
3
10
8
$85,680
$0
$25,000
$15,000
$3,000
$19,570
$99,960
$0
$29,000
$18,000
$4,000
$21,115
Decking
Pool/Spa
3
3
18
2
13
0
3
Category
Pool/Spa
Asset #
1119
1120
1121
1126
Asset Name
Water Slide - Replace
Pool Play Structure - Replace
Pool Furniture - Replace
Miscellaneous Pool Equipment - Replace
UL
15
20
6
3
RUL
8
13
2
1
Best Cost
$68,000
$80,000
$14,250
$2,500
Worst Cost
$75,000
$85,000
$15,675
$3,000
Recreation Equip.
1301
1301
1303
1304
1305
1306
1307
1311
Play Equipment - Replace (Spring Fawn)
Play Equipment - Replace (Skylark)
Tot Lot Groundcover - Refill
Drinking Fountain - Replace
Barbecue - Replace
Picnic Tables - Replace
Benches - Replace
Pet Waste Pick Up Stations - Replace
20
18
5
10
8
15
N/A
N/A
13
11
2
3
1
8
$11,000
$38,000
$2,880
$3,300
$1,400
$7,500
$0
$0
$14,000
$43,000
$3,240
$4,800
$2,000
$10,500
$0
$0
Interiors
1402
1403
1404
1404
1405
1406
1406
1407
1413
1413
1417
1418
1419
1422
1423
1424
Appliances - Replace
Cabinets -Replace
Formica Countertops - Replace
Marble Tile Countertops - Replace
Furnishings - Replace
Strength Equipment - Replace
Cardio Equipment - Replace
Patio Furniture - Replace
Main Floor Restrooms - Remodel
Lower Level Restrooms - Remodel
Office Equipment - Replace
Music System - Replace
Lockers - Replace
Millwork - Replace
Billiards Table - Replace
Game Tables - Replace
15
15
N/A
N/A
8
20
10
N/A
N/A
18
N/A
5
15
25
N/A
N/A
8
8
$6,000
$13,500
$0
$0
$12,000
$32,000
$20,000
$0
$0
$60,000
$0
$3,000
$7,150
$3,115
$0
$0
$7,500
$16,200
$0
$0
$15,000
$40,000
$24,500
$0
$0
$90,000
$0
$4,000
$10,400
$3,450
$0
$0
1501
1502
1503
1505
1505
1506
Carpeting - Replace
VCT Flooring - Replace
Slate Tile - Replace
Hardwood - Replace
Hardwood - Refinish
Rubber Safety Flooring - Replace
12
N/A
N/A
20
5
20
$3,600
$0
$0
$23,700
$5,500
$5,475
$4,050
$0
$0
$28,440
$6,500
$7,670
1601
1602
1603
1604
1605
1606
1607
1608
1609
1610
1611
Uplight Fixtures - Replace
Exterior Wall Mount - Replace
Chandeliers - Replace
Pole Lights - Replace
Bollard Lights - Replace
Ceiling Lights - Replace
Interior Wall Mount - Replace
Can Lights - Replace
Emergency Lights - Replace
Fluorescent Tube Lights - Replace
Lighted Exit Signs - Replace
N/A
20
N/A
16
20
N/A
25
N/A
N/A
N/A
N/A
$0
$12,800
$0
$2,400
$34,000
$0
$6,400
$0
$0
$0
$0
$0
$15,200
$0
$3,000
$40,800
$0
$7,600
$0
$0
$0
$0
1701
1703
1706
Irrigation System - Rebuild
Irrigation Timeclocks - Replace
Backflow Devices - Replace
N/A
12
20
5
13
$0
$6,000
$8,000
$0
$7,200
$12,000
1801
1813
Groundcover - Replenish
Breeze Path - Replenish
N/A
3
0
$0
$21,170
$0
$26,460
2005
2005
Miscellaneous
Entry Trellis - Repair
N/A
7
2
$0
$2,000
$0
$2,400
Flooring
Light Fixtures
Irrig. System
Landscaping
Miscellaneous
4
4
13
3
11
0
8
18
5
12
4
13
13
9
13
18
Significant Components For Idyllwilde Master Association
ID
105
108
120
207
215
216
305
401
402
403
405
405
506
601
606
607
610
703
705
709
802
803
805
806
807
808
809
901
1002
1008
1101
1105
1108
1111
1117
1119
1120
1121
1126
1301
1301
1303
1304
1305
1306
1402
1403
1405
1406
1406
1413
1418
1419
Asset Name
Asphalt - Overlay
Windows - Replace
Wood Deck - Reseal
Wood Deck - Replace
Maps - Replace
Mailboxes - Replace
Pool - Resurface
Pool Deck - Replace
Barbecue - Replace
Cabinets -Replace
Lockers - Replace
UL
20
30
20
4
5
10
15
24
3
6
18
18
20
6
3
25
30
12
25
15
25
8
25
25
25
25
25
20
25
24
15
10
20
3
10
15
20
6
3
18
20
5
10
8
15
15
15
8
10
20
18
5
15
RUL
13
23
13
0
0
3
5
17
0
3
11
11
13
3
0
18
23
5
18
8
18
5
18
18
18
18
18
13
18
18
8
2
13
0
3
8
13
2
1
11
13
2
3
1
8
8
8
4
3
13
11
0
8
5
Ave Curr
Cost
$8,100
$108,900
$3,600
$2,638
$41,250
$11,800
$13,500
$20,200
$1,648
$7,863
$2,795
$69,673
$41,300
$33,763
$1,715
$34,288
$11,000
$3,350
$27,500
$13,500
$16,500
$18,975
$37,500
$17,500
$11,000
$17,500
$15,300
$3,750
$11,700
$18,525
$92,820
$27,000
$16,500
$3,500
$20,343
$71,500
$82,500
$14,963
$2,750
$40,500
$12,500
$3,060
$4,050
$1,700
$9,000
$6,750
$14,850
$13,500
$22,250
$36,000
$75,000
$3,500
$8,775
Significance:
(Curr Cost/UL)
As $
As %
$405
0.4020%
$3,630
3.6029%
$180
0.1787%
$659
0.6545%
$8,250
8.1884%
$1,180
1.1712%
$900
0.8933%
$842
0.8354%
$549
0.5451%
$1,310
1.3006%
$155
0.1541%
$3,871
3.8418%
$2,065
2.0496%
$5,627
5.5851%
$572
0.5674%
$1,372
1.3613%
$367
0.3639%
$279
0.2771%
$1,100
1.0918%
$900
0.8933%
$660
0.6551%
$2,372
2.3542%
$1,500
1.4888%
$700
0.6948%
$440
0.4367%
$700
0.6948%
$612
0.6074%
$188
0.1861%
$468
0.4645%
$772
0.7661%
$6,188
6.1418%
$2,700
2.6798%
$825
0.8188%
$1,167
1.1580%
$2,034
2.0191%
$4,767
4.7311%
$4,125
4.0942%
$2,494
2.4751%
$917
0.9098%
$2,250
2.2332%
$625
0.6203%
$612
0.6074%
$405
0.4020%
$213
0.2109%
$600
0.5955%
$450
0.4466%
$990
0.9826%
$1,688
1.6749%
$2,225
2.2084%
$1,800
1.7866%
$4,167
4.1356%
$700
0.6948%
$585
0.5806%
Significant Components For Idyllwilde Master Association
ID
1422
1501
1505
1505
1506
1602
1604
1605
1607
1703
1706
1813
2005
Asset Name
Millwork - Replace
Carpeting - Replace
Hardwood - Refinish
Hardwood - Replace
UL
25
12
5
20
20
20
16
20
25
12
20
3
7
RUL
18
5
4
12
13
13
9
13
18
5
13
0
2
6
Ave Curr
Cost
$3,283
$3,825
$6,000
$26,070
$6,573
$14,000
$2,700
$37,400
$7,000
$6,600
$10,000
$23,815
$2,200
Significance:
(Curr Cost/UL)
As $
As %
$131
0.1303%
$319
0.3164%
$1,200
1.1910%
$1,304
1.2938%
$329
0.3262%
$700
0.6948%
$169
0.1675%
$1,870
1.8560%
$280
0.2779%
$550
0.5459%
$500
0.4963%
$7,938
7.8791%
$314
0.3119%
Significant Components Graph For Idyllwilde Master Association
215 Wood Panel Siding - Repaint
1813 Breeze Path - Replenish
1101 Pool - Resurface
601 Concrete Sidewalks - Repair
All Other
8%
8%
6%
6%
72%
Significance:
(Curr Cost/UL)
Asset ID
215
1813
1101
601
All Other
Asset Name
UL
RUL
5
3
Pool - Resurface
15
6
See Expanded Table on Page 4 For Additional Breakdown
7
Average
Curr. Cost As $
0
0
8
3
$41,250
$23,815
$92,820
$33,763
$8,250
$7,938
$6,188
$5,627
$72,749
As
%
8%
8%
6%
6%
72%
Yearly Summary For Idyllwilde Master Association
Fiscal
Year Start
2012
2013
2014
2015
2016
2017
2018
2019
2020
2021
2022
2023
2024
2025
2026
2027
2028
2029
2030
2031
2032
2033
2034
2035
2036
2037
2038
2039
2040
2041
Fully Funded
Balance
$585,774
$635,842
$769,619
$865,338
$868,511
$1,002,136
$1,059,931
$1,202,990
$1,392,142
$1,255,588
$1,336,704
$1,483,276
$1,402,116
$1,461,325
$1,061,065
$1,263,229
$1,287,109
$1,541,921
$1,748,271
$1,486,486
$1,775,261
$1,883,884
$1,993,612
$2,270,312
$1,518,342
$1,771,313
$2,004,451
$2,376,214
$2,570,222
$2,979,288
Starting
Reserve
Balance
$131,414
$200,704
$351,764
$465,102
$488,270
$639,180
$715,584
$874,990
$1,078,102
$962,989
$1,062,046
$1,224,343
$1,164,056
$1,241,912
$873,171
$1,095,879
$1,143,161
$1,414,938
$1,636,418
$1,400,384
$1,702,927
$1,826,366
$1,949,093
$2,232,043
$1,511,092
$1,776,155
$2,017,570
$2,389,249
$2,581,547
$2,978,194
Percent
Funded
22%
32%
46%
54%
56%
64%
68%
73%
77%
77%
79%
83%
83%
85%
82%
87%
89%
92%
94%
94%
96%
97%
98%
98%
100%
100%
101%
101%
100%
100%
Annual
Reserve
Contribs
$142,380
$147,434
$152,668
$158,088
$163,700
$169,512
$175,529
$181,761
$188,213
$194,895
$201,813
$208,978
$216,396
$224,079
$232,033
$240,271
$248,800
$257,633
$266,779
$276,249
$286,056
$296,211
$306,726
$317,615
$328,891
$340,566
$352,656
$365,176
$378,139
$391,563
8
Rec.
Special
Ass'mnt
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
Interest
Income
$4,975
$8,276
$12,237
$14,282
$16,889
$20,295
$23,827
$29,258
$30,576
$30,335
$34,250
$35,779
$36,042
$31,684
$29,497
$33,541
$38,321
$45,710
$45,492
$46,488
$52,869
$56,557
$62,634
$56,073
$49,243
$56,831
$66,015
$74,463
$83,286
$84,182
Reserve
Expenses
$78,065
$4,650
$51,568
$149,202
$29,679
$113,403
$39,950
$7,907
$333,902
$126,173
$73,766
$305,044
$174,583
$624,504
$38,821
$226,530
$15,345
$81,862
$548,305
$20,194
$215,487
$230,041
$86,410
$1,094,640
$113,070
$155,982
$46,992
$247,340
$64,778
$812,564
Reserve Contributions For Idyllwilde Master Association
Reserve Contributions
Recommended
Current
Minimum
$40,000
$35,000
$25,000
$20,000
$15,000
$10,000
$5,000
Year
9
2042
2040
2038
2036
2034
2032
2030
2028
2026
2024
2022
2020
2018
2016
2014
$2012
Monthly Contribution
$30,000
Component Funding Information For Idyllwilde Master Association
ID
105
108
120
207
215
216
305
401
402
403
405
405
506
601
606
607
610
703
705
709
802
803
805
806
807
808
809
901
1002
1008
1101
1105
1108
1111
1117
1119
1120
1121
1126
1301
1301
1303
1304
1305
1306
1402
1403
1405
1406
1406
1413
Component Name
Asphalt - Overlay
Windows - Replace
Wood Deck - Reseal
Wood Deck - Replace
Maps - Replace
Mailboxes - Replace
Pool - Resurface
Pool Deck - Replace
Barbecue - Replace
Cabinets -Replace
Ave
Current
Cost
Ideal
Future Cost Balance
Current
Fund
Balance
$8,100
$108,900
$3,600
$2,638
$41,250
$11,800
$13,500
$20,200
$1,648
$7,863
$2,795
$69,673
$41,300
$33,763
$1,715
$34,288
$11,000
$3,350
$27,500
$13,500
$16,500
$18,975
$37,500
$17,500
$11,000
$17,500
$15,300
$3,750
$11,700
$18,525
$92,820
$27,000
$16,500
$3,500
$20,343
$71,500
$82,500
$14,963
$2,750
$40,500
$12,500
$3,060
$4,050
$1,700
$9,000
$6,750
$14,850
$13,500
$22,250
$36,000
$75,000
$14,355
$299,711
$6,380
$3,145
$51,405
$13,466
$16,823
$42,690
$1,880
$8,972
$4,536
$113,068
$73,192
$38,529
$1,957
$75,723
$30,274
$4,175
$60,733
$19,198
$36,440
$23,646
$82,818
$38,648
$24,293
$38,648
$33,790
$6,646
$25,839
$40,912
$131,999
$29,485
$29,241
$3,994
$23,214
$101,680
$146,206
$16,339
$2,874
$65,726
$22,152
$3,342
$4,622
$1,777
$12,799
$9,599
$21,118
$16,099
$25,391
$63,799
$121,714
$0
$0
$0
$2,638
$41,250
$8,260
$0
$0
$1,648
$3,931
$0
$0
$0
$2,854
$1,715
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$21,600
$0
$3,500
$0
$0
$0
$9,975
$1,833
$0
$0
$1,836
$0
$1,488
$0
$0
$0
$0
$0
$0
$0
10
$2,835
$25,410
$1,260
$2,638
$41,250
$8,260
$9,000
$5,892
$1,648
$3,931
$1,087
$27,095
$14,455
$16,881
$1,715
$9,601
$2,567
$1,954
$7,700
$6,300
$4,620
$7,116
$10,500
$4,900
$3,080
$4,900
$4,284
$1,313
$3,276
$4,631
$43,316
$21,600
$5,775
$3,500
$14,240
$33,367
$28,875
$9,975
$1,833
$15,750
$4,375
$1,836
$2,835
$1,488
$4,200
$3,150
$6,930
$6,750
$15,575
$12,600
$29,167
Monthly
$47.69
$427.48
$21.20
$77.65
$971.56
$138.96
$105.99
$99.12
$64.67
$154.32
$18.29
$455.83
$243.18
$662.67
$67.32
$161.51
$43.18
$32.88
$129.54
$105.99
$77.72
$279.32
$176.65
$82.43
$51.82
$82.43
$72.07
$22.08
$55.11
$90.90
$728.73
$317.96
$97.16
$137.39
$239.56
$561.34
$485.78
$293.67
$107.95
$264.97
$73.60
$72.07
$47.69
$25.02
$70.66
$52.99
$116.59
$198.73
$262.03
$211.98
$490.68
ID
1418
1419
1422
1501
1505
1505
1506
1602
1604
1605
1607
1703
1706
1813
2005
Component Name
Lockers - Replace
Millwork - Replace
Carpeting - Replace
Hardwood - Refinish
Hardwood - Replace
Ave
Current
Cost
3500
8775
3282.5
3825
6000
26070
6572.5
14000
2700
37400
7000
6600
10000
23815
2200
11
Ideal
Future Cost Balance
$4,362
$3,500
$12,479
$4,095
$7,249
$919
$4,767
$2,231
$7,155
$1,200
$44,212
$10,428
$11,648
$2,300
$24,811
$4,900
$4,012
$1,181
$66,280
$13,090
$15,459
$1,960
$8,225
$3,850
$17,722
$3,500
$27,177
$23,815
$2,402
$1,571
Current
Fund
Balance
$3,500
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$23,815
$1,571
Monthly
$82.43
$68.89
$15.46
$37.54
$141.32
$153.51
$38.70
$82.43
$19.87
$220.22
$32.97
$64.77
$58.88
$934.85
$37.01
Yearly Cash Flow For Idyllwilde Master Association
Year
Starting Balance
Reserve Income
Interest Earnings
Special Assessments
Funds Available
Reserve Expenditures
Ending Balance
2012
$131,414
$142,380
$4,975
$0
$278,769
$78,065
$200,704
2013
$200,704
$147,434
$8,276
$0
$356,415
$4,650
$351,764
2014
$351,764
$152,668
$12,237
$0
$516,670
$51,568
$465,102
2015
$465,102
$158,088
$14,282
$0
$637,471
$149,202
$488,270
2016
$488,270
$163,700
$16,889
$0
$668,859
$29,679
$639,180
Year
Starting Balance
Reserve Income
Interest Earnings
Special Assessments
Funds Available
Ending Balance
2017
$639,180
$169,512
$20,295
$0
$828,987
$113,403
$715,584
2018
$715,584
$175,529
$23,827
$0
$914,940
$39,950
$874,990
2019
$874,990
$181,761
$29,258
$0
$1,086,009
$7,907
$1,078,102
2020
$1,078,102
$188,213
$30,576
$0
$1,296,891
$333,902
$962,989
2021
$962,989
$194,895
$30,335
$0
$1,188,219
$126,173
$1,062,046
Year
Starting Balance
Reserve Income
Interest Earnings
Special Assessments
Funds Available
Ending Balance
2022
$1,062,046
$201,813
$34,250
$0
$1,298,109
$73,766
$1,224,343
2023
$1,224,343
$208,978
$35,779
$0
$1,469,100
$305,044
$1,164,056
2024
$1,164,056
$216,396
$36,042
$0
$1,416,494
$174,583
$1,241,912
2025
$1,241,912
$224,079
$31,684
$0
$1,497,675
$624,504
$873,171
2026
$873,171
$232,033
$29,497
$0
$1,134,701
$38,821
$1,095,879
Year
Starting Balance
Reserve Income
Interest Earnings
Special Assessments
Funds Available
Ending Balance
2027
$1,095,879
$240,271
$33,541
$0
$1,369,691
$226,530
$1,143,161
2028
$1,143,161
$248,800
$38,321
$0
$1,430,282
$15,345
$1,414,938
2029
$1,414,938
$257,633
$45,710
$0
$1,718,280
$81,862
$1,636,418
2030
$1,636,418
$266,779
$45,492
$0
$1,948,689
$548,305
$1,400,384
2031
$1,400,384
$276,249
$46,488
$0
$1,723,121
$20,194
$1,702,927
Year
Starting Balance
Reserve Income
Interest Earnings
Special Assessments
Funds Available
Ending Balance
2032
$1,702,927
$286,056
$52,869
$0
$2,041,853
$215,487
$1,826,366
2033
$1,826,366
$296,211
$56,557
$0
$2,179,134
$230,041
$1,949,093
2034
$1,949,093
$306,726
$62,634
$0
$2,318,453
$86,410
$2,232,043
2035
$2,232,043
$317,615
$56,073
$0
$2,605,731
$1,094,640
$1,511,092
2036
$1,511,092
$328,891
$49,243
$0
$1,889,226
$113,070
$1,776,155
Year
Starting Balance
Reserve Income
Interest Earnings
Special Assessments
Funds Available
Ending Balance
2037
$1,776,155
$340,566
$56,831
$0
$2,173,552
$155,982
$2,017,570
2038
$2,017,570
$352,656
$66,015
$0
$2,436,241
$46,992
$2,389,249
2039
$2,389,249
$365,176
$74,463
$0
$2,828,888
$247,340
$2,581,547
2040
$2,581,547
$378,139
$83,286
$0
$3,042,972
$64,778
$2,978,194
2041
$2,978,194
$391,563
$84,182
$0
$3,453,939
$812,564
$2,641,375
12
Yearly Expenditures Graph For Idyllwilde Master Association
$1,200,000
$1,000,000
$600,000
$400,000
$200,000
Year
13
2042
2040
2038
2036
2034
2032
2030
2028
2026
2024
2022
2020
2018
2016
2014
$2012
Annual Totals
$800,000
Projected Reserve Expenditures For Idyllwilde Master Association
Year
2012
2013
2014
2015
2016
2017
2018
2019
2020
2021
Asset ID
207
215
402
606
1111
1418
1813
1126
1305
1105
1121
1303
2005
216
402
403
601
606
1111
1117
1304
1406
1813
207
1126
1405
1505
215
305
703
803
1418
1501
1703
402
606
1111
1813
1126
1303
207
709
1101
1119
1121
1306
1402
1403
1419
402
403
601
606
Asset Name
Wood Deck - Reseal
Barbecue - Replace
Wood Deck - Reseal
Pool Deck - Replace
Hardwood - Refinish
Mailboxes - Replace
Carpeting - Replace
Wood Deck - Reseal
Pool - Resurface
Cabinets -Replace
Lockers - Replace
Wood Deck - Reseal
14
Projected Cost
$2,638
$41,250
$1,648
$1,715
$3,500
$3,500
$23,815
$2,874
$1,777
$29,485
$16,339
$3,342
$2,402
$13,466
$1,880
$8,972
$38,529
$1,957
$3,994
$23,214
$4,622
$25,391
$27,177
$3,145
$3,279
$16,099
$7,155
$51,405
$16,823
$4,175
$23,646
$4,362
$4,767
$8,225
$2,145
$2,233
$4,558
$31,013
$3,742
$4,164
$3,751
$19,198
$131,999
$101,680
$21,278
$12,799
$9,599
$21,118
$12,479
$2,448
$11,684
$50,174
$2,549
Total Per
Annum
$78,065
$4,650
$51,568
$149,202
$29,679
$113,403
$39,950
$7,907
$333,902
Year
2022
2023
2024
2025
2026
2027
2028
2029
Asset ID Asset Name
1111
Barbecue - Replace
1305
Hardwood
- Refinish
1505
1604
1813
2005
215
1126
1418
405
405
1301
1413
207
402
Wood Deck - Reseal
606
1105
1111
1303
1405
Hardwood - Replace
1505
1813
105
120
216
Windows - Replace
506
Mailboxes - Replace
803
901
1108
Pool Deck - Replace
1117
1120
1126
1301
1304
1406
1406
1506
1602
1605
1706
1121
Hardwood - Refinish
1505
215
402
403
601
606
Wood Deck - Reseal
1111
1418
1813
207
1126
2005
401
Asphalt - Overlay
703
15
Projected
Cost
Total Per
Annum
$5,201
$2,526
$8,917
$4,012
$35,391
$3,269
$64,060
$4,271
$5,435
$4,536
$113,068
$65,726
$121,714
$4,473
$2,794
$2,908
$45,789
$5,936
$5,189
$22,894
$44,212
$40,387
$14,355
$6,380
$20,912
$73,192
$33,627
$6,646
$29,241
$36,051
$146,206
$4,874
$22,152
$7,177
$39,431
$63,799
$11,648
$24,811
$126,173
$73,766
$305,044
$174,583
$66,280
$17,722
$27,710
$11,112
$79,830
$3,188
$15,216
$65,340
$3,319
$6,773
$624,504
$38,821
$6,773
$46,089
$5,334
$5,562
$4,449
$42,690
$7,080
$226,530
$15,345
Year
2030
2031
2032
2033
2034
2035
2036
Asset ID
1303
1305
1501
1703
402
606
607
705
802
805
806
807
808
809
1002
1008
1111
1422
1607
1813
1126
1505
207
215
305
1121
1405
1418
402
403
601
606
803
1111
1813
1105
1126
1303
108
216
610
709
1101
1117
1119
1304
1306
1402
1403
1406
1419
2005
207
402
606
Asset Name
Barbecue - Replace
Carpeting - Replace
Wood Deck - Reseal
Wood Deck - Replace
Maps - Replace
Millwork - Replace
Hardwood - Refinish
Wood Deck - Reseal
Mailboxes - Replace
Pool - Resurface
Pool Deck - Replace
Cabinets -Replace
Lockers - Replace
Wood Deck - Reseal
16
Projected
Cost
$6,467
$3,593
$8,084
$13,948
$3,638
$3,788
$75,723
$60,733
$36,440
$82,818
$38,648
$24,293
$38,648
$33,790
$25,839
$40,912
$7,730
$7,249
$15,459
$52,595
$6,347
$13,847
$6,361
$99,483
$32,558
$36,085
$32,558
$8,441
$4,152
$19,815
$85,090
$4,322
$47,822
$8,821
$60,020
$71,109
$7,243
$8,059
Total Per
Annum
$81,862
$548,305
$20,194
$215,487
$230,041
$86,410
$299,711
$32,476
$30,274
$37,154
$255,456
$55,986
$196,780
$11,146
$24,769
$18,577
$40,870
$61,236
$24,150
$6,055
$7,585
$4,738
$4,932
$1,094,640
Year
2037
2038
2039
2040
2041
2042
Asset ID
1111
1505
1813
215
1126
1305
1418
1604
1121
402
403
601
606
1111
1303
1813
207
1126
1405
405
405
703
803
1301
1413
1501
1505
1703
215
402
606
1111
1418
1813
2005
Asset Name
Hardwood - Refinish
Barbecue - Replace
Wood Deck - Reseal
Mailboxes - Replace
Carpeting - Replace
Hardwood - Refinish
Wood Deck - Reseal
17
Projected
Cost
$10,066
$17,256
$68,492
$123,974
$8,265
$5,109
$10,519
$8,115
$46,992
$5,407
$25,805
$110,809
$5,629
$11,487
$10,043
$78,161
$9,046
$9,432
$46,301
$10,017
$249,709
$12,007
$68,007
$145,153
$268,803
$13,709
$21,504
$23,655
$154,494
$6,170
$6,423
$13,109
$13,109
$89,195
$8,240
Total Per
Annum
$113,070
$155,982
$46,992
$247,340
$64,778
$812,564
$290,740
Glossary of Commonly used Words and Phrases (provided by the National
Reserve Study Standards of the Community Associations Institute)
Asset or Component – Individual line items in the Reserve Study, developed or updated in the
Physical Analysis. These elements form the building blocks for the Reserve Study. Components
typically are: 1) Association Responsibility, 2) with limited Useful Life expectancies, 3) have
predictable Remaining Life expectancies, 4) above a minimum threshold cost, and 5) required by
local codes.
Cash Flow Method – A method of developing a Reserve Funding Plan where contributions to the
Reserve fund are designed to offset the variable annual expenditures from the Reserve fund.
Different Reserve Funding Plans are tested against the anticipated schedule of Reserve
expenses until the desired Funding Goal is achieved.
Component Inventory – The task of selecting and quantifying Reserve Components. This task
can be accomplished through on-site visual observations, review of association design and
organizational documents, a review of established association precedents, and discussion with
appropriate association representatives.
Deficit – An actual (or projected) Reserve Balance, which is less than the Fully Funded Balance.
Effective Age – The difference between Useful Life and Remaining Useful Life. Not always
equivalent to chronological age, since some components age irregularly. Used primarily in
computations.
Financial Analysis – The portion of the Reserve Study where current status of the Reserves
(Measured as cash or Percent Funded) and a recommended Reserve contribution rate (Reserve
Funding Plan) are derived, and the projected Reserve income and expense over time is
presented. The Financial Analysis is one of the two parts of the Reserve Study.
Component Full Funding – When the actual (or projected) cumulative Reserve balance for all
components is equal to the Fully Funded Balance.
Fully Fund Balance (aka – Ideal Balance) – An indicator against which Actual (or projected)
Reserve Balance can be compared. The Reserve balance that is in direct proportion to the
fraction of life “used up” of the current Repair or Replacement cost. This number is calculated for
each component, and then summed together for an association total.
FFB = Replacement Cost X Effective Age / Useful Life
Fund Status – The status of the Reserve Fund as compared to an established benchmark, such
as percent funding.
Funding Goals – Independent of methodology utilized, the following represent the basic
categories of Funding Plan Goals.
•
•
•
Baseline Funding: Establishing a Reserve funding goal of keeping the Reserve
Balance above zero.
Component Full Funding: Setting a Reserve funding goal of attaining and
maintaining cumulative Reserves at or near 100% funded.
Threshold Funding: Establishing a Reserve funding goal of keeping the
Reserve balance above a specified dollar or Percent Funded amount. Depending
on the threshold, this may be more or less conservative than the “Component
Fully Funding” method.
1
Funding Plan – An associations plan to provide income to a Reserve fund to offset anticipated
expenditures from that fund.
Funding Principles –
• Sufficient Funds When Required
• Stable Contribution Rate over the Years
• Evenly Distributed Contributions over the Years
• Fiscally Responsible
Life and Valuation Estimates – The task of estimating Useful Life, Remaining Useful Life, and
Repair or Replacement Costs for the Reserve components.
Percent Funded – The ratio, at a particular point of time (typically the beginning of the Fiscal
Year), of the actual (or projected) Reserve Balance to the accrued Fund Balance, expressed as a
percentage.
Physical Analysis – The portion of the Reserve Study where the Component Inventory,
Condition Assessment, and Life and Valuation Estimate tasks are performed. This represents
one of the two parts of the Reserve Study.
Remaining Useful Life (RUL) – Also referred to as “Remaining Life” (RL). The estimated time,
in years, that a reserve component can be expected to continue to serve its intended function.
Projects anticipated to occur in the initial year have “0” Remaining Useful Life.
Replacement Cost – The cost of replacing, repairing, or restoring a Reserve Component to its
original functional condition. The Current Replacement Cost would be the cost to replace, repair,
or restore the component during that particular year.
Reserve Balance – Actual or projected funds as of a particular point in time (typically the
beginning of the fiscal year) that the association has identified for use to defray the future repair
or replacement of those major components in which the association is obligated to maintain. Also
known as Reserves, Reserve Accounts, Cash Reserves. This is based upon information provided
and is not audited.
Reserve Provider – An individual that prepares Reserve Studies. Also known as Aspen
Reserve Specialties.
Reserve Study – A budget-planning tool that identifies the current status of the Reserve fund and
a stable and equitable Funding Plan to offset the anticipated future major common area
expenditures. The Reserve Study consists of two parts: The Physical Analysis and the Financial
Analysis.
Special Assessment – An assessment levied on the members of an association in addition to
regular assessments. Special Assessments are often regulated by governing documents or local
statutes.
Surplus – An actual (or projected) Reserve Balance that is greater that the Fully Funded
Balance.
Useful Life (UL) – Also known as “Life Expectancy”, or “Depreciable Life”. The estimated time,
in years, that a Reserve component can be expected to serve its intended function if properly
constructed and maintained in its present application or installation.
2

Reserve Contributions

Transcription

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