High Desert ESD Board of Directors Meeting February 16, 2016

High Desert ESD Board of Directors Meeting
February 16, 2016
Board Meeting – 5:30 pm
District Office
2804 SW Sixth Street, Redmond, OR 97756
2015-2016 Board of Directors
John Lang
Mike McGowan
Bob Moore
Carol Moorehead
Doug Nelson
Jennifer Newby
Ron Radabaugh
Terry Rahmsdorff
Scott Reynolds
TOGETHER, ENGAGING STUDENTS TO SUCCEED
Mission Statement
Improve student outcomes with EXCELLENCE, EQUITY and EFFICIENCY
Strategic Priorities
Implement best practices for educators gleaned from INVESTIGATION,
INNOVATION and INCUBATION of ideas and efforts from the public and private sectors.
 Foster education opportunities from birth to career
 Provide value to our school districts, families and other customers
 Bridge gaps and bring people together
AMERICANS WITH DISABILITIES ACT: Please contact the district office at 541.693.5608 if you need accommodation
to participate in the board meeting. Please call at least three days prior to the scheduled meeting date. Thank you
AGENDA
REGULAR SESSION
5:30-5:35 pm
Call to Order and Agenda Revisions
Scott Reynolds
5:35-5:40 pm
Audience Participation for Non-Agenda Items
Scott Reynolds
PRESENTATIONS AND REPORTS
5:40-5:50 pm
Foreign Language Interpreter – OMEP Presentation
Gera Casimiro
5:50-6:05 pm
Better Together Presentation
Katie Condit
6:05-6:15 pm
Finance & Facilities Report – pages 3-8
Greg Munn
6:15-6:25 pm
Renewal, Non-Renewal and Extension of Contracts – pages 9-12
Jayel Hayden
6:25-6:35 pm
Declare Vacancies on Budget Committee – page 13
Greg Munn
6:35-6:45 pm
Approve 2016-17 Budget Calendar – page 14
Greg Munn
6:45-6:55 pm
Consent Agenda – pages 15-26
John Rexford
 Personnel Changes
 Renewal, Non-Renewal and Extension of Contracts
 AC – Nondiscrimination
 AC-AR – Discrimination Complaint/Grievance Procedure
 GBK/JFCG/KGC – Prohibited Use, Possessions, Distribution
or Sale of Tobacco Products and Inhalant Delivery Systems
 Board Minutes 1-19-2016
ACTION ITEMS
DISCUSSION ITEMS
6:55-7:10 pm
Superintendent Report
 Board Elections/Appointments
 Deputy Superintendent Report
John Rexford
7:10-7:25 pm
Board Chair Report
Scott Reynolds
MEETING CLOSURE
7:25 pm
Meeting Adjourned
Next Meeting Date ~ March 15, 2016
Date:
February 9, 2016
To:
John Rexford, Superintendent
HDESD Board of Directors
From:
Greg Munn, Director Business Services
Subject:
Business & Facilities Report for February 2016
General Fund
General Fund revenue and expenses year-to-date continue to track with the historical monthly
trend from last year.
Year-To-Date
2014-15
2015-16
1,343,647 1,420,681
55%
55%
1,415,438 1,506,589
53%
55%
Revenue collected
As a % of Budget
Expenses paid
As a % of Budget
Increase/(Decrease)
From 2014-15
77,034
6%
91,151
6%
•
Revenue collections are up over last year due to an increase in State School Fund
revenue over last year and an increase in property tax collections. Property tax
collections YTD are 6% more than the same period last year.
•
Expenses YTD are higher than last year due to normal payroll cost increases, including a
slight increase in funding for the PERS reserve, and an increase in technology expenses
primarily from the addition of a position to develop web-based applications for our
programs.
General Fund Revenue - Operations
100%
2,500,000
90%
$ Last Year
$ This Year
70%
% Budget This Year
60%
1,500,000
50%
40%
1,000,000
30%
Percent of Budget
Actual Revenue
80%
% Budget Last Year
2,000,000
20%
500,000
10%
-
0%
Jul
Aug
Sep
Oct
Nov
Dec
Jan
Feb
Mar
Apr
May
Jun
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General Fund Expenses - Operations
100%
2,500,000
90%
$ Last Year
% Budget Last Year
70%
% Budget This Year
60%
1,500,000
50%
40%
1,000,000
30%
Percent of Budget
Actual Expenses
80%
$ This Year
2,000,000
20%
500,000
10%
-
0%
Jul
Aug
Sep
Oct
Nov
Dec
Jan
Feb
Mar
Apr
May
Jun
Statement of Revenue and Expenditures
No change from last month’s report.
Business Office Update
•
•
•
•
Budget. Met with the Finance Committee to review the budget calendar, Budget
Committee vacancies, budget assumptions for 2016-17 and gave them an update on the
latest information on PERS. Because most of our revenue sources and our labor
contract are tied to the same two year budget period, we have a fairly good basis for
projecting 2016-17.
PERS. As I briefly mention at the last Board meeting, the 2015 PERS earnings have now
been posted. The fund earned a disappointing 2.11% in 2015. Because this is below the
7.5% assumed rate that is built into the retirement value model, rates for the 2017-19
biennium are expected to rise from 2015-17 rates an additional 2-3 percentage points
beyond the 5 percentage point increase expected due to Moro decision and the reversal
of nearly all of the 2013 legislative changes. This means we can expect a 7-8 percentage
point increase in rates for the 2017-18 and 2018-19 budget years.
Insurance RFP. Every five years or so we issue an RFP for insurance agent of record
services. Planning to issue an RFP this month for an effective date of July 1. Looking for
a Board member or two who would be interested in volunteering to review proposals.
School Funding in Oregon. Claire Hertz, the CFO for Beaverton Schools, wrote a very
short and informative article on school funding issues in Oregon, including a history of
the property tax system, a summary of the mechanics of the state school fund formula
and challenges with the taxation system moving forward. A copy of this article is
attached.
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High Desert Education Service District
Statement of Revenue and Expenditures - General Fund Operations
Fiscal Year 2015-16 to date January 31, 2016 - UNAUDITED
Adopted
Budget
Actual
Year-to-Date
Estimate
To Year End
Est. Over/(Under)
Budget
Operating Revenue and Expenses
Revenue
Taxes - Current
Taxes - Prior
Interest
Indirect Revenue
Other Local Revenue
State School Fund
Total Revenue
192,500
4,000
18,000
1,452,155
2,500
898,544
2,567,699
187,611
1,751
13,218
575,718
44,941
597,443
1,420,681
205,000
4,000
18,000
1,452,155
2,500
895,639
2,577,294
12,500
(2,905)
9,595
Expenses
Home School Registration
Board of Education Services
Office of the Superintendent
School Improvement
Financial Services
Operations and Maintenance
Human Resources
Technology Service
VoIP Services
Network Services
Transfer of Funds
Total Expenses
12,238
128,657
447,054
165,150
614,470
263,433
158,936
434,894
40,282
62,813
414,272
2,742,199
7,127
94,294
242,356
78,993
335,584
137,568
82,334
255,738
24,492
35,967
212,136
1,506,589
12,238
128,657
447,054
165,150
614,470
263,433
158,936
434,894
40,282
62,813
414,272
2,742,199
-
(174,500)
(85,908)
(164,905)
Fund Balance and Reserves
Beginning Fund Balance (est)
801,000
681,134
680,000
Operating Surplus/(Deficit)
(174,500)
(85,908)
(164,905)
626,500
626,500
-
Operating Surplus/(Deficit)
Funds Held in Reserve
Operating Contingency
Reserved for Next Year
Total Reserves & Contingency
Ending Fund Balance
-
595,226
6%
0%
0%
-
9,595
(121,000)
-15%
515,095
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Facilities Update
To:
John Rexford, Superintendent
HDESD Board of Directors
From:
Bob Martin, Director of Facilities and Construction
The following is a brief overview of the HDESD facilities:
General:
Will the snow return? If it does we are ready.
Bend Education Center:
Nothing to report.
Tamarack Building:
We are experiencing problems with the exterior dry fire sprinkler system. The pipes are starting to rust through and
compressed air is leaking out causing the compressor to run more frequently. As the leaks are discovered,
American Sprinkler is notified and they make the repair normally within a day. Fortunately the lease with Jungers
identifies this problem as a landlord responsibility so there is no cost to the ESD.
Alyce Hatch Center:
The new security devices have been installed on the remaining exterior doors.
Manzanita Building:
Gowdy Electric is providing a quote for the replacement of T-12 fluorescent lights in the warehouse. We will use the
T-8 lights removed from the HDREC during the remodeling project cutting costs to only the labor for installation. T8 fluorescent lighting is significantly less expensive to operate than T-12.
I am receiving quotes for material and labor to replace the old railing system on the playground ramp. Currently the
old railings (2x4 pressure treat) are splintering.
Skyliner Lodge:
Snow removal continues at the Lodge; a bobcat was used to remove snow from the area where a wedding will take
place Feb.14th. Because of the freeze/thaw/freeze effect the driveway is very icy, creating safety concerns. I have
ordered cinders from Hooker Creek to be spread on the driveway and circle
Prineville Education Center:
Nothing to report
Westside Elementary School – Madras:
February 24th the new monitoring, speaker and automatic door lock systems will be installed for the EI/ECSE
program.
High Desert Regional Education Center:
The cross parking agreement with Consumer Cellular is in place. We have asked for a minimum of 40 spaces be
available for HDESD employees and guests. The spaces will be identified with signage and yellow parking stripes.
I am receiving quotes for the installation of a new flag pole. Location yet to be determined but the work will be done
in July.
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Recommendations for Contract Renewals
Extensions for Academic Year 2016-2017
Licensed Staff
High Desert ESD
February 16, 2016
* * *
Recommendations for contract renewals by classification:
1. TSPC Licensed Administrative Probationary (1st or 2nd year) Recommended for Annual Renewal
2. TSPC Licensed Administrative Contract Recommended Initial Contract
3. TSPC Licensed Administrative Contract Recommended Contract
4. Licensed Managerial/Supervisory Recommended for Renewal/Extension
5. Licensed Probationary Status (1st or 2nd year) Recommended for Annual Renewal
6. Licensed Probationary Status (3rd year) Recommended Initial Two Year Contract
7. Licensed Renewals Recommended Extension of Two Year Contract
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High Desert ESD 2016-2017
TSPC Administrative Licenses
1. Probationary Status Recommended for Annual Renewal
Name
COATES, KENDRA J
Primary Job Title
Probationary Status
2015-2016
ESD Hire
Date
Contract to
June 30, 2017
2nd year
6/16/2014
X
ESD Hire
Date
Contract to
June 30, 2019
ESD Hire
Date
Contract to
June 30, 2019
REGIONAL PRE K-3 COORD
2. Probationary Status Recommended for Initial Three Year Contract
Name
Primary Job Title
Probationary Status
2015-2016
3. Contract Status Recommended for Three Year Contract
Name
Primary Job Title
AUSMAN, SARA
SPECIAL PROGRAMS ADMIN
7/1/2011
X
BISHOP, SANDRA
DIRECTOR OF PROGRAMS & SPECIAL SERVICES
8/11/2003
X
HAYDEN, JAMES L
DIRECTOR HUMAN RESOURCES
12/1/1997
X
HAYES, SUSAN
SPECIAL PROGRAMS ADMIN
8/29/2005
X
HOLMBERG, DAVID
ALO EVALUATOR
8/1/2012
X
TIPTON, DIANE
DIRECTOR EARLY CHILDHOOD PROGRAMS
8/27/1997
X
Licensed Managerial/Supervisory Personnel
4. Recommended for Renewal or Extension
Name
Primary Job Title
ESD Hire
Date
Contract to
June 30, 2018
COCORES, GEORGE
HALLIWELL-TEMPLIN,
CATHERINE
EVALUATION SPECIALIST
8/27/1998
X
FIRST STEP/PBIS/SCHOOL IMPROVEMENT COORDINATOR
8/25/2003
X
FISHER, AARON
MIGRANT ED COORDINATOR
7/24/2006
X
HASART, RAYMOND
REG CAREER TECH ED COORDINATOR
7/1/2004
X
PROCTER, KATHERINE
SUPERVISOR STUDENT SERVICES
8/27/1997
X
RICH, BROOK
CTE DEPUTY REGIONAL COORDINATOR
8/27/2012
X
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Licensed Personnel
5. Probationary Status Recommended for Annual Renewal
Name
Primary Job Title
BURKHARDT, WENDY M
AT/AUG COM SPECIALIST
Probationary
Status
2015-2016
ESD Hire Date
Renewal to
June 30, 2017
1st year
8/31/2015
X
FOSTER, KELLY M
SPEECH/LANG PATHOLOGIST
1st
year
8/31/2015
X
HAYES, SUZETTE M
AUTISM CONSULTANT
1st year
1/11/2016
X
TCHR HEARING IMPAIRED
1st
HEARING, JAN L
year
8/31/2015
X
TCHR ABA
1st year
3/9/2015
X
OCCUPATIONAL THERAPIST
SPEECH/LANG PATHOLOGIST
1st
year
2/24/2015
X
1st year
8/31/2015
X
WILLIS, JENNIFER R
AUTISM CONSULTANT
1st
year
11/5/2015
X
WIGGINS, BRITTNEY
MENTAL HEALTH SPECIALIST
1st year
11/2/2015
X
COPELAND, TERESA A
TCHR ABA
2nd year
8/28/2014
X
DIONNE, EMILY J
SPEECH/LANG PATHOLOGIST
2nd year
9/2/2014
X
DUBOSE, TARYN H
OCCUPATIONAL THERAPIST
2nd year
8/25/2014
X
FERENZ, JODI V
OCCUPATIONAL THERAPIST
2nd year
10/1/2014
X
LEONARD, ERIN W
SPEECH/LANG PATHOLOGIST
2nd year
1/6/2014
X
POUEYMIROU, LAURA B
EARLY CHILDHOOD SPECIALIS
2nd year
8/28/2014
X
AUTISM CONSULTANT
2nd year
9/2/2014
X
ESD Hire Date
Contract to
June 30, 2018
HICKERSON, LORNA V
HIETALA, KATHRYN S
WETZEL, KRISTIN
ZENOR, SUSAN J
6. Probationary Status Recommended for Initial Two Year contract
Name
Primary Job Title
FAIRCLOTH, JENNIFER
OCCUPATIONAL THERAPIST
Status
2015-2016
3rd year
9/3/2013
X
MALONE, DOUGLAS BRYAN
ADAPTIVE EQUIPMENT SPECIALIST
3rd
year
8/26/2013
X
SPACIANO, SAMANTHA
SPEECH LANGUAGE PATHOLIGIST
3rd year
8/26/2013
X
SPEECH LANG PATH AUG COM
3rd
8/26/2013
X
WALLACE, AMANDA
year
Pursuant to ORS 342.840, 1 year of experience = 135 consecutive days worked
•
7. Licensed Personnel Recommended for Extension of Two Year Contract
Name
Primary Job Title
ESD Hire Date
Extend Contract
to June 30, 2018
ABBOTT, NANCY K
TCHR VISION IMPAIRED
9/9/2010
X
ANDERSON, WILLIAM J
TCHR BEHAVIORAL
8/27/1991
X
AUSMAN, SARA N
STUDENT LEARNING COORD.
8/26/2002
X
BARRETT, JILL D
PHYSICAL THERAPIST
8/27/1997
X
BEDORTHA, DOYCE E
TCHR ECSE
8/27/1997
X
BERGMANN, MONICA R
SPEECH/LANG. PATHOLOGIST
8/25/2008
X
BLACKMORE, MARGUERITE K
AUTISM SPECIALIST
8/25/2008
X
BOYNTON, TERI L
TCHR EIECSE
8/24/2009
X
CEDROS, RICHARD A
OCCUPATIONAL THERAPIST
9/7/2001
X
COOLEY-REID, CAROL J
AUTISM CONSULTANT
8/29/2005
X
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Name
Primary Job Title
ESD Hire Date
Extend Contract
to June 30, 2018
DEVINE, JOSEPH A
AUTISM CONSULTANT
8/25/2008
X
DOHERTY, TARA B
TCHR BEHAVIORAL
8/24/2009
X
DURKAN, TAMARA E
TCHR HEARING IMPAIRED
8/27/1996
X
EDWARDS, JENNIFER N
TCHR ECSE
7/1/1997
X
EVAN, CHERYL A
OCCUPATIONAL THERAPIST
8/27/1998
X
FITTON, ALISON K
SPEECH/LANG. PATHOLOGIST
8/26/2002
X
FRANCES, HELEN J
TCHR EIECSE
1/13/1998
X
FREYERMUTH, THERESE M
TCHR BEHAVIORAL
8/28/2006
X
GILLROY, MARIE L
TCHR EIECSE
7/1/1997
X
GIRVAN, JANA L
TCHR ABA
8/27/2007
X
GOEWEY, JANET W
PHYSICAL THERAPIST
7/1/1997
X
GREEN, BLAKE I
TCHR ECSE
8/25/2008
X
GURLEY, NANCY M
TCHR ECSE
7/1/1997
X
HACKETT, LISA A
OCCUPATIONAL THERAPIST
1/22/2007
X
HARRIS, SHANDRA L
TCHR VISION IMPAIRED
10/28/2000
X
HATCHETT, JEANNIE K
TCHR ECSE
10/18/1999
X
HEINLY, NANCY W
PHYSICAL THERAPIST
10/1/2001
X
HENDRICK, ANN M
TCHR RESOURCE RM
8/26/2002
X
HILL, PATRICIA C
TCHR EIECSE
8/24/2009
X
HITCHCOCK, NANCY K
OCCUPATIONAL THERAPIST
8/27/1997
X
HOEFS, MARCENE J
TCHR HEARING IMPAIRED
8/29/2005
X
HOFFMAN, ROBERT L
TCHR VISION IMPAIRED
HOLT, ELIZABETH
SPEECH LANGUAGE PATHOLOGIST
8/27/1997
9/4/2012
X
X
JOHNSON, JULIE K
TCHR EI
7/1/1997
X
KARDY, BETHANY C
SCHOOL PSYCHOLOGIST
8/30/2004
X
KEEL, ALEXANDRA B
SCHOOL PSYCHOLOGIST
KEITH, STEPHANIE
SPEECH LANGUAGE PATHOLOGIST
8/27/2001
9/4/2012
X
X
KIM, MIRANNE L
TCHR EIECSE
X
LESAN, MICHAEL A
TCHR EIECSE
10/8/2002
11/14/2011
MADDOX, STEVEN P
OCCUPATIONAL THERAPIST
7/1/1997
X
MCCORMACK, AMY J
TCHR VISION IMPAIRED
10/1/1998
X
MYHRE-PAZ, KAREN L
PHYSICAL THERAPIST
9/27/2006
X
NEWMAN, SUSAN M
TCHR HEARING IMPAIRED
8/27/1997
X
PETERSON, KATHLEEN M
AUTISM SPECIALIST
8/28/2000
X
POWERS, LAURI D
AUTISM SPECIALIST
8/25/2008
X
SCHAEFER, MELANIE A
ASSISTIVE TECHNOLOGY SPEC
8/26/2002
X
SEA, LOUISE M
SPEECH/LANG. PATHOLOGIST
8/28/2006
X
SORLIE, NANCY W
PHYSICAL THERAPIST
TYLER, BEVERLY
PHYSICAL THERAPIST
8/28/2000
9/4/2012
X
X
VOM STEEG, CYNTHIA J
TCHR EIECSE
WILDER, JOAN
OCCUPATIONAL THERAPIST
9/6/2001
10/8/2012
X
X
WILSON, RENEE M
OCCUPATIONAL THERAPIST
8/27/1998
X
WINGATE, HEATHER A
TCHR EIECSE
9/6/2005
X
YANKUS, ALAN E
TCHR HEARING IMPAIRED
8/25/2008
X
X
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High Desert Education Service District
2016-17 Budget Committee Vacancies
Prior Incumbent in italics
Bend-La Pine School District
1. Julie Craig
Term expires: 06/30/16
2. Term expired (Ron Wilkinson)
Term expires: 06/30/15
3. Term expired (Brad Henry)
Term expires: 06/30/15
Crook County School District
1. Scott Cooper
Term expires: 06/30/16
2. Term expired (Duane Yecha)
Term expires: 06/30/15
High Desert ESD Board Members
1. Scott Reynolds
1255 NE Williamson Blvd.
Bend, OR 97701
2. Mike McGowan
6980 SW Quarry Avenue
Redmond, OR 97756
3. Jennifer Newby
1142 NW Remarkable Drive
Bend, OR 97701
4. Ron Radabaugh
6741 NW Lamonta Road
Prineville, OR 97754
Redmond School District
1. Martha Hinman
Term expires: 06/30/17
5. John Lang
1484 Blackbird Court
Redmond, OR 97756
2. Kathy Steinert
Term expires: 06/30/16
6. Carol Moorehead
69433 Carlton Street
Sisters, OR 97759
3. Mike McIntosh
Term expires: 06/30/16
Sisters School District
1. Term expired (Jim Golden)
Term expires: 06/30/15
2. Sandy Tartaglia
Term expires: 06/30/17
Total School District Members = 10
7. Bob Moore
2556 NW Shields Drive
Bend, OR 97701
8. Terry Rahmsdorff
215 NW Greenwood Ave.
Bend, OR 97701
9. Doug Nelson
60279 Addie Triplett Loop
Bend, OR 97702
Total ESD Board Members = 9
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2016-17 Budget Calendar
DRAFT
February
16
Tuesday
Board meeting 5:30 pm
 Declare vacancies on Budget Committee
 Adopt 2016-17 Budget Calendar
March
15
Tuesday
23
Wednesday
Board meeting 5:30 pm
 Appoint Budget Committee members to fill vacancies
Publish 1st notice of Budget Committee meetings
April
6
19
Wednesday
Tuesday
Publish 2nd notice of Budget Committee meetings
1st Budget Committee meeting 5:30 pm (prior to regular Board meeting)
 Elect Budget Committee Chair
 Budget message and recommended budget presented by the Budget
Officer
17
Tuesday
24
Tuesday
2nd Budget Committee meeting 5:30 pm (prior to regular Board meeting)
 Motion to approve budget and tax levy by fund, rate, and dollars
Publish notice of Budget Hearing
May
June
21
Tuesday
Public hearing of proposed 2016-17 budget 5:30 pm (prior to regular
Board meeting)
 Board adopts budget and makes appropriations
Friday
File Tax Certification form with County Assessors
Distribute 2016-17 Adopted Budget document to ODE, County Clerks,
ESD, and Oregon Dept of Revenue
July
8
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Human Resources
Monthly Personnel Report - FEBRUARY 2016
Recommended for Hire
Name
Title
Laura Martin
Leanna Long
Healthy Families of the High Desert Superisor
Supporting Ed Asst - Temp
FTE
1.0
.9375
Comments
DOH: 2/17/16
DOH: 2/10/16
Recent Resignations, Retirements, Dismissals, Lay Offs
Name
Title
Comments
Jobs Posted this Report
LICENSED
Hrs per wk/
Days per yr
CLASSIFIED
Hrs per wk/
Days per yr
CTE Instructional
Assistant
Speech/Lang
Pathologist
40/193
Title 1C College, Career
& Scholarship Trainer
1.5/18
40/182
SUPERVISOR
MANAGER
CONFIDENTIAL
Hrs per wk/
Days per yr
ADMIN
Hrs per wk/
Days per yr
CC: Holly B, Deb P, Shelley K, Jayel, Shawna, Rhonda, Alea, Becca, Sandy B, Kitty Peterson, Benefits
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Board of Directors Board Minutes
January 19, 2016
Board Members Scott Reynolds, Chair, Carol Moorehead, Vice Chair, Directors: John Lang, Mike
McGowan, Bob Moore, Doug Nelson, Jenni Newby, Ron Radabaugh and Terry Rahmsdorff
HDESD Staff
John Rexford, Superintendent; Paul Andrews, Deputy Superintendent; Shawna Bell,
Business Analyst, Amy McCormack, Early Childhood Teacher, Greg Munn, Director of
Fiscal Services; Whitney Swander, TeachOregon Coordinator, Rachel Wente-Chaney,
Chief Information Officer and Shelley Knutz, Executive Assistant
Guests
Shay Mikalson, Superintendent Bend-La Pine Schools
Call to Order
Scott Reynolds called the January 19, 2016 meeting to order at 5:30 pm
REPORTS
Board Appreciation
January is designated as Board Appreciation Month. Deputy Superintendent Andrews thanked all of the board
members for the time they dedicate to the High Desert ESD. The Early Childhood program made each board
member a card. The students from the Behavior Intervention Class made them paper penguins. The staff
gave them cards and a loaf of banana bread from Sparrow Bakery. These are just small tokens to express our
gratitude.
Bend-La Pine Schools Update
Superintendent Shay Mikalson shared some of the great things happening in the Bend-La Pine School District.
He started with a story from the US Air Force and explained how it relates to improving the performance of
students in their district. The USAF started building fighter planes, and the cockpits were designed for an
“average” sized pilot. They noticed the pilot’s performance levels began to decrease, because there were no
“average” sized pilots. The USAF began to make small changes in the cockpits to fit the pilots, and their
performance increased greatly. They found by designing for average, they lost their best potential.
The district recognizes that each student comes to them with different interests and needs. Designing
curriculum to fit the “average” student, fits no student. This is not easy work, but it is very important. He
thanked HDESD for partnering with Bend-La Pine for much of this important work. He mentioned the
partnership creating systems in schools where students can feel safe, and have at least one adult they feel
connected to. Through our partnership and joint safety positions, we support the safe schools alliance, tricounty response team, Family Access Network, migrant education and outreach, as well as legal services.
Across the district and within schools the partnerships with the Children’s Forest, Cascades Commitment,
Camp Tamarack, STEM Hub and AVID create conditions for comprehensive rigorous curriculum for students.
Superintendent Rexford is serving as a mentor for superintendent Mikalson this year. He appreciates
Superintendent Rexford and Deputy-Superintendent Andrews leadership in the region.
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Superintendent Mikalson would send any one of his five children to any of the 31 schools in the Bend-La Pine
system. Bend-La Pine is the 5th largest school district in Oregon educating 17,500 students. This number is
up 400 students from last year. He noted they were honored to have the 2015 Teacher of the Year Heather
Anderson. Scott Reynolds asked about textbook adoptions. Superintendent Mikalson said that all students in
grades 3-12 have access to their own iPads. They are working through adoptions, and many are moving to
digital instructional materials. They are trying to use the dollars in a new way and are exploring several digital
options.
Bob Moore asked if the Bend-La Pine board members are pleased with the district’s relationship with HDESD.
Superintendent Mikalson said the partnership has never been stronger. This is felt among staff as well as the
board members. He also spoke to how valuable Deputy-Superintendent Andrews is for the region. He
encouraged the HDESD board members be sure and keep him in the region. There is power in the united
working relationships, and HDESD has unbelievable leadership here. He closed by reiterating his gratitude for
the HDESD and their continued support and work throughout the districts.
TeachOregon Presentation
Whitney Swander, Coordinator of the TeachOregon grant for HDESD and our regional partners. Whitney
refers to our local efforts as the “TeachCentralOregon” Project. TeachOregon pairs universities with their
community college and school district partners to collaboratively redesign teacher recruitment, teacher
preparation programs, clinical practice, mentoring and hiring practices.
TeachOregon is seeking to address:
• A forecasted teacher shortage by 2020. One-third of all teachers in the state will be new teachers.
We are not training teachers at a rate to meet the demand.
• The need for culturally and linguistically diverse teachers: Oregon’s student population is increasingly
diverse, but representation by culturally diverse teachers is not keeping pace.
Blueprint to prioritize improving teacher preparation includes:
• Recruitment and Selection - Recruiting and inspiring the next generation of teachers who bring high
quality academics to the profession and are culturally representative of Oregonians.
• Clinical Practice – Providing students in teacher preparation programs a rigorous clinical practice
experience that includes a highly effective and trained cooperating teacher.
• Hiring and Placement – Ensuring that new teachers graduate with the skills they need to be hired; and
improving districts’ human resources management to align with industry standards and attract and
retain culturally diverse teachers.
• Mentoring and Induction – Prioritizing mentoring and induction programs to ensure new teachers are
supported and successful as they transition to the classroom and are retained in the districts in which
they are hired.
Accomplishments:
• Cadet Teaching at 3 high schools in partnership with COCC.
• Relationships formed with Juntos and AVANZA to promote careers in teaching
• Scholarships to support culturally diverse students interested in teaching
Scott Reynolds asked if there has discussion to extend this grant when it runs out. Whitney confirmed the goal
is to make the continuation of the programs sustainable. We are doing a lot of great work with a small amount
of money, so we need to figure out ways to support the work going forward. Deputy Superintendent Andrews
noted what an amazing job Whitney has done is a short period of time. She is a real asset.
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Finance Report
General Fund revenue and expenses year to date continue to track with the historical monthly trend from last
year. Revenue collections are up over last year due to an increase in State School fund revenue and an
increase in property tax collections. Collections are up 6% from the same period last year. Expenses are
higher than last year due to normal payroll cost increases, including a slight increase in funding for the PERS
reserve.
We began our annual budget process this week by sending out current year staffing rosters for confirmation
and changes. Next steps include building our budget assumptions and reviewing with the Finance Committee
in early February.
Facilities Report
Greg Munn highlighted the Facilities Update submitted by Bob Martin. Bob Moore asked about Alyce Hatch
Center and the possibility of increasing security measures. Superintendent Rexford confirmed it was time to
update the security measures for that location.
Greg Munn noted that Brett Hudson, who provides construction management services to other districts, has
taken on a new contract with Sisters School District.
DISCUSSION ITEMS
Local Service Plan 2016-17
Deputy-Superintendent Paul Andrews reviewed the Local Service Plan (LSP) for 2016-17. It is broken down
into a menu of services that districts can purchase based on their individual needs. We are charged with four
different core service areas.
Doug Nelson asked about the Innovation services. Deputy-Superintendent Andrews explained this is the
Strategic Priorities work being done by Anna Higgins, Director of Innovation. Anna will be presenting this work
and the progress at a future board meeting.
Superintendent Rexford is scheduled to present the Local Service Plan to each of our four constituent boards
during the month of February. Shelley will send this schedule out to the ESD board members who represent a
school district. It would be great if the board member would be able to attend the presentation with
Superintendent Rexford. He will ask the superintendents if they would like a pre-meeting before their
scheduled LSP presentation. Scott Reynolds believes the superintendents are aware of the good work we
do, but it is important to make the boards aware of the good work and the value of those partnerships.
First Reading Board Policies
Superintendent Rexford introduced two policies and an administrative regulation presented as a first reading.
These have been reviewed and revised by our legal staff and executive team.
• AC – Nondiscrimination
• AC-AR – Discrimination complaint/Grievance Procedure
• GBK/JFCG/KGC – Prohibited Use, Possession, Distribution or Sale of Tobacco Products and Inhalant
Delivery Systems.
Superintendent Report and Legislative Update
• Deputy Superintendent Andrews reported on the monthly facility meetings to address any ongoing
facility issues.
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•
•
•
•
 We are working on an agreement with Consumer Cellular to use their lot for overflow parking.
We have enough parking for regular business days, but need extra spaces when large
meetings are held at the HDREC.
 We are in the process of hiring a full time receptionist. That person will be working closely to
support HR and school improvement
 Bob Martin is working on installing snow breaks on the roof to keep the snow and ice from
falling directly onto the sidewalk.
 Our meeting rooms have been named Cascades Conference Room and Three Sisters
Meeting Room.
 Superintendent Rexford mentioned the collaboration with the staff at the HDREC. He is
finding the casual communication opportunities to be very helpful.
Superintendent Rexford was invited to join Dr. Noor’s Graduation Advisory Committee. He was able
to reinforce the important role early learning plays in graduation rates.
A Math in Real Life grant is being submitted on Friday for $250,000.
A ramp was installed at Skyliner Lodge by the Heart of Oregon CORP. Bob is working with the
Forest Service to see what we can do to make the restroom ADA compliant.
Doug Nelson asked for an update on the new sick leave rules that went into effect on 1/1. Our legal
staff is working with OSBA and the districts to draft a new policy.
Board Chair Report
 Doug Nelson mentioned the revenue reform ballot measure being sponsored by Our Oregon. It would
increase the corporate minimum tax when sales exceed $25M. Our Oregon will be presenting the
initiative to the Legislative and Policy Committee. OSBA has taken no position on the measure, and
they want to make sure people are aware of the position.
ACTION ITEMS
Approve Local Service Plan 2016-17
 Bob Moore moved and Terry Rahmsdorff seconded a motion to approve the 2016-17 Local
Service Plan as presented. Motion carried 9-0.
Consent Agenda
 Carol Moorehead moved and Ron Radabaugh seconded a motion to approve the Consent
Agenda as presented. Motion carried 9-0.
• Personnel Changes for January 2016
• Board Minutes 12-15-2015
Adjourn
The January 19, 2016, High Desert ESD Board of Directors Meeting adjourned at 7:10 pm.
Scott Reynolds, Board Chair
Shelley Knutz, Executive Assistant
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