Tassajara Hills ES

ATTACHMENT FOR AGENDA ITEM
4A
Page 3 of 64
MEASURE J TRAFFIC CONGESTION RELIEF AGENCY
BOARD OF DIRECTORS
DRAFT SUMMARY OF ACTIONS
Tuesday, March 17, 2009
The regular meeting of the Measure J Traffic Congestion Relief Agency (TRAFFIX) Board of
Directors convened at Danville Town Offices, 510 La Gonda Way, Danville, County of Contra
Costa on March 17, 2009.
1. CALL TO ORDER
Karen Stepper called the meeting to order at 4:00 p.m.
2. ROLL CALL
Directors Present: Karen Stepper, Dave Hudson, Greg Marvel, Newell Arnerich (arrived
at 4:05 p.m.), Bill Clarkson (arrived at 4:20 p.m.), Carol Rowley (arrived at 4:47 p.m.),
Others Present: Gary Black, San Ramon Valley Unified School District; Lisa Bobadilla,
City of San Ramon; Aram Boyd, TRAFFIX; Joe Calabrigo, Town of Danville; Michael
Conneran, Hanson Bridgett LLP; John Cunningham, County of Contra Costa; PJ Dhoot,
City of San Ramon; Gina Ferretti, Contra Costa County Supervisor Piepho’s Office;
Sheri Glaser, San Ramon Valley Unified School District; Thomas Jamison, San Ramon
Valley Unified School District; Nat Rojanasathira, Town of Danville; Christine West,
GoWest Communications.
3. PUBLIC COMMENT: None
4. CONSENT CALENDAR
A. Consider approval of Meeting Summary of January 20, 2008 Regular Meeting.
MOTION by Director Hudson to approve the Meeting Summary. SECOND by Director
Marvel.
MOTION CARRIED 3-0-0
5. REPORTS AND PRESENTATIONS
A. Introduction of Contract Program Manager – Aram Boyd
TRAFFIX Contract Manager Aram Boyd was introduced and reported on his extensive
activities and meetings with the TAC, CAC and First Student staff to date.
Page 4 of 64
MEASURE J TRAFFIC CONGESTION RELIEF AGENCY
BOARD OF DIRECTORS – DRAFT SUMMARY OF ACTIONS
MARCH 17, 2009
B. Status update of Citizens Advisory Committee (CAC)
Lisa Bobadilla reported that the CAC was formed from previous members and PTA
representatives for the six priority schools. It was noted that Tassajara Hills does not yet
have a PTA representative on the CAC.
6. PUBLIC HEARINGS: None
7. UNFINISHED BUSINESS: None
8. NEW BUSINESS
A. Review and adopt Updated TRAFFIX 5-Year Financial Plan.
Lisa Bobadilla presented an updated Financial Plan, reflecting a prolonged recession
through fiscal 2013. The Financial Plan also reflects a discounted annual pass of $200 per
year, with an increase to $250 per year subsequent years of the plan. The Financial Plan
also reflects a software licensing fee for VersaTrans, routing software recommended by
the contract operator, First Student.
MOTION by Director Hudson to adopt the Updated TRAFFIX 5-Year Financial Plan.
SECOND by Director Arnerich.
MOTION CARRIED 6-0-0
B. Consider Special Liability Insurance (SLIP) policy quotations, select policy coverage
level, and authorize Board Chair to execute a Special Liability Insurance Program
(SLIP) policy on behalf of the TRAFFIX Board.
The Board was presented with two options for coverage; the first option at $1,000,000
and the second at $2,000,000. Mike Conneran clarified that although First Student has
insurance and the obligation to indemnify and protect the agency, the SLIP policy will be
the only insurance covering the Agency, not just added protection for the Directors.
MOTION by Director Marvel to select the second option of $2,000,000 in coverage.
SECOND by Director Arnerich.
MOTION CARRIED 6-0-0
C. Consider other potential funding sources and contingency options.
Lisa Bobadilla noted that an assessment district was created to fund public transit to the
Alamo Creek subdivision as a possible source of funding for TRAFFIX. John
Cunningham reported that he had investigated the possibility of accessing these funds.
John stated there is no language that addresses congestion, and that by design, the
assessment district was not intended to provide congestion relief but rather to provide
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MEASURE J TRAFFIC CONGESTION RELIEF AGENCY
BOARD OF DIRECTORS – DRAFT SUMMARY OF ACTIONS
MARCH 17, 2009
commute related trips for residents. Therefore, it appears that TRAFFIX would not be
eligible for these funds.
Lisa described the Transportation Demand Management (TDM) funding available
through the Bay Area Air Quality Management District (BAAQMD), which has been
incorporated into the Financial Plan. Additional grant funding could be available through
BAAQMD if we can demonstrate success in traffic congestion relief.
D. Receive status update on contract services agreement, and start-up efforts, with
First Student.
Lisa Bobadilla reported on First Student’s start-up efforts and progress, which is
currently on schedule.
E. Discuss ZONAR Student Tracking Option.
With the 5-Year financial plan now showing an ending fund balance of $7400 in Year 1,
Lisa Bobadilla reported that the TAC has discussed deferring deployment of the Zonar
ZPass Student Tracking system until Year 2. This would save about $23,000 in the first
year. Further, she noted that the Lamorinda program does not currently use a student
tracking system and does not appear to suffer safety perception concerns.
Director Marvel noted the availability of comparable systems at a lower cost. Director
Arnerich felt it would be a problem for school site administrators to not have this
technology and would have to field many more queries from parents.
Aram Boyd reported on the CAC discussion of ZPass. While some parents liked the
idea, others felt it would feed paranoia and generate concerns. Director Arnerich spoke
strongly in favor of acquiring the system.
MOTION by Director Marvel to purchase the ZPass option in the first year. SECOND
Director Arnerich.
MOTION FAILED 3-3
MOTION by Director Marvel to accept the TAC recommendation to defer the ZPass
purchase option in the first year. SECOND Director Crowly.
MOTION AMENDED by Director Marvel to table the decision until the next meeting
and direct staff to negotiate a better offer from Zonar, investigate competitive options to
Zonar return a proposal at the next Board meeting. SECOND by Director Arnerich.
MOTION CARRIED 6-0-0
F. Receive status update on follow-up meetings with schools targeted to receive student
transportation service.
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MEASURE J TRAFFIC CONGESTION RELIEF AGENCY
BOARD OF DIRECTORS – DRAFT SUMMARY OF ACTIONS
MARCH 17, 2009
Lisa Bobadilla reported that TAC representatives had met with all Principals to reaffirm
their commitment and inform them of the program’s progress. Lisa summarized the
visits to the San Ramon schools, stating that all three principals are on board. However
the Pine Valley principal expressed concern over changing bell times to accommodate
bus tiering. Lisa reminded the Board that adjustment of bell times would be necessary in
order to serve all elementary and middle schools with.
Director Marvel stated that the District should have discussions with all principals and
unions and make this a District directive.
John Cunningham reported on several meetings at Tassajara Hills, including an
operational meeting with Fehr & Peers and the District’s Facilities Department. A narrow
two-lane driveway in conjunction with parent pick-up/drop-off queuing presents an
overwhelming challenge to providing access to buses into the parking lot. The District
relayed concern over the planned number of buses accessing the school site.
Director Marvel expressed that it is unacceptable, as a TRAFFIX Board member and a
School Board member, to hear that the District may not be indicating full commitment to
the service at this late date. While he acknowledged the physical constraints of the
driveway, he articulated that the District can facilitate a solution at Tassajara Hills
Elementary School to provide service. Greg Black stated that both the School and District
definitely support the program. He has reviewed the site although there are constraints at
the site, but there’s no reason we cannot make the service work.
Nat Rojanasathira reported on meetings at Los Cerros Middle School and Green Valley
Elementary School. Principals at both schools are very cooperative and supportive of the
program.
Aram on behalf of Tai Williams, requested a Special Board meeting in April to discuss
refined bus routing, bell times and consider any facilities constraints that may prevent the
implementation of the original preliminary plan. The Board scheduled a meeting for
April 21, 2009.
G. Authorize Board Chair to execute a Memorandum of Understanding (MOU) with
San Ramon Valley Unified School District (SRVUSD) regarding expectations and
responsibilities of each school site associated with the implementation of the
TRAFFIX student transportation service.
Lisa Bobadilla will bring this issue back to the Board at its April meeting.
H. Receive progress report on marketing efforts.
Christine West, from Go West Communication, provided an overview of the updated web
site and rack cards. Directors provided a number of comments. Overall, the Directors
were quite pleased with the materials presented.
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MEASURE J TRAFFIC CONGESTION RELIEF AGENCY
BOARD OF DIRECTORS – DRAFT SUMMARY OF ACTIONS
MARCH 17, 2009
9. BOARD REPORTS: None
10. CLOSED SESSION: None
11. ADJOURNMENT
Chair Stepper adjourned the meeting at 5:55 p.m. to April 21, 2009.
___________________________________
Karen G. Stepper, Chair
___________________________________
Aram Boyd, Board Secretary
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ATTACHMENT FOR AGENDA ITEM
7A
Page 9 of 64
DATE:
April 21, 2009
TO:
TRAFFIX Board of Directors
FROM:
Technical Advisory Committee
SUBJECT:
Consideration of Student Tracking System Options
BACKGROUND
At the direction of the Board, the Technical Advisory Committee (TAC) investigated
the possibility of incorporating an electronic student tracking system as one of the
“value added” safety features of the TRAFFIX Program.
At its regularly scheduled meeting of March 17, 2009, the TRAFFIX Board of
Directors, as a component of its 2009-10 Financial Plan, considered an electronic
student tracking system (“ZPass”) as an add-on service from First Student, using
Radio Frequency Identification (RFID) technology. The system’s costs, benefits, and
possible concerns were discussed at length. At the conclusion of this discussion, the
Board requested that the TAC explore competitive student tracking options.
OVERVIEW - STUDENT TRACKING
While manual student tracking systems have served the school bus industry
nationwide over many years, the availability of new and emerging technology
presents an opportunity to consider whether an electronic system – designed to offer
real time data – would be an appropriate fit for the TRAFFIX Program.
In consideration of electronic student tracking systems, it is important to evaluate
each system based on the following key factors:
1.
2.
3.
4.
Infrastructure & Service Costs
Administration Costs
Reliability
Security and Privacy
This staff report will provide an overview of the competing electronic tracking systems
in the context of the key factors outlined above.
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Infrastructure & Service Costs
The infrastructure costs are inclusive of the installation of hardware necessary to
“read” the electronic card, transmit the data to a central location, and retain the
information. The service costs correlate somewhat to an on-going need to retain and
provide access to the information collected.
Nearly all electronic student tracking systems utilize RFID technology. Given that
First Student buses are already equipped with electronic hardware (manufactured by
Zonar) used to transmit the real-time location of each bus using RFID technology, the
incremental cost to utilize the pre-existing infrastructure to transmit student data is
$6.67 per bus per day (or approximately $23,000 per year for a 19-bus fleet). This
reflects both the infrastructure costs (absorbed mostly by First Student with the
purchase of the fleet) and on-going service costs.
Consistent with Board direction, the TAC explored a number of competing electronic
student tracking systems. The disadvantage of utilizing a competing system is that a
separate, and duplicate, infrastructure system must be installed on each bus.
Therefore, the costs outlined below reflect the true cost of an electronic student
tracking system if TRAFFIX were unable to be served by a fleet of buses already
equipped with RFID technology. The competitors to Zonar’s ZPass system are:
1. Synovia: The nation’s leading provider of school bus tracking and Zonars
primary competitor. They offer an RFID student tracking option but admit that
the technology is not entirely reliable. The implementation of a Synovia
system on the TRAFFIX buses would require the installation of a separate GPS
unit and systems, which would cost between $75,000 and $100,000 to
implement in the first year.
2. National Scientific Corporation: A provider of RFID and barcode reader-based
student tracking systems. The data from the RFID card reader on the bus
would be transmitted to a database via a Wi-Fi connection at each school site.
The system would require the installation of a Wi-Fi node at school sites in
order to enable the transmission of data during pick-up/drop-off times.
Installation of the system (Wi-Fi technology at school sites not included) is
estimated at $49,610.
3. AT&T: A relatively new area for AT&T, who has worked with one school district
in Texas to implement RFID-based student tracking for student transportation.
The transmittal of data from the RFID card reader to the database would be in
real-time through AT&T’s 3G wireless network. Implementation of the system
is estimated to cost between $50,000 and $100,000.
4. Track What Matters: This Texas-based company utilizes barcode-based
technology to track students. The initial estimate provided by the company is
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$12,202. However, it should be noted that barcode scanning requires a level
of manual dexterity that is not typical of the abilities of most elementary
school students. This is the reason that most student tracking systems utilize
RFID, a technology that relies only on a student’s proximity to the scanner,
rather than an accurate swipe.
It is also important to note that very few student transportation systems in the United
States, including the Lamorinda School Bus Program, use electronic-based student
tracking systems.
Administrative Costs
The implementation of an electronic student tracking system has significant
administration implications. Aside from the special treatment necessary to print
each RFID card, the administrative oversight necessary to track and replace lost or
stolen cards could be cumulatively extensive.
Reliability
Given the emerging nature of this technology, it is important to consider the ability of
the technology to perform as marketed. In response to the TAC’s inquiry, Tim Ammon
of Management Partnership Services (MPS), reported that the school districts he has
worked with which have attempted to implement RFID student tracking have
encountered a number of difficulties. Specifically, Mr. Ammon reported that some
RFID readers have had trouble transmitting data from the student’s RFID tag
embedded in their student pass. As a result, the system may indicate that a student
has not boarded the bus when they have; or it may record a student boarding twice.
Other RFID student tracking vendors have admitted that their products are not
entirely reliable given the fact that this technology is new and has yet to benefit from
field-tested modifications.
Security and Privacy
Given the nature and potential capabilities of electronic tracking systems, it is
important to consider an emerging public sentiment that resists electronic tracking of
children. This sentiment first surfaced in 2005, when a school district in Sutter,
California began tracking students’ school bus and classroom attendance using RFID
technology embedded in student identification cards. National media attention grew
surrounding this case after parents objected to having their children tracked using
the new technology, citing privacy and security concerns. Parents in Sutter and other
communities have expressed concern that they do not want their children’s activities
to be tracked.
As recently as 2007, California State Senator Joe Simitian (D-Palo Alto) introduced
the “Identity Information Protection Act” which seeks to prohibit public agencies
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(including school districts, municipalities and JPAs) from using RFID technology for
employees, students, for driver’s licenses and more. While this proposed legislation
has not been adopted, RFID technology appears to remain a sensitive issue in the
public sphere. Members of the TRAFFIX Citizens Advisory Committee echoed public
sentiment, stating that the security risks and privacy concerns among parents
outweigh the potential benefit for electronic-based student tracking.
RECOMMENDATION
The TAC recommends that the Board defer the implementation of an electronic
student tracking system to a future year.
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ATTACHMENT FOR AGENDA ITEM
7B
Page 15 of 64
MEMORANDUM
DATE:
April 21, 2009
TO:
TRAFFIX Board of Directors
FROM:
Technical Advisory Committee
SUBJECT:
Revised Five-Year Financial Plan
At the March 17, 2009 regularly scheduled meeting, the TRAFFIX Board of Directors
adopted a Five-Year Financial Plan. Subsequent to this action, the Contra Costa
Transportation Authority – with the most recent figures from the State Board of
Equalization in hand – further reduced the funding allocations for all programs.
Attached are two revised Five-Year Financial Plan options for the Board’s
consideration:
ƒ
Scenario “E1”: Reflects the reduced Measure J funding allocation and
continues to show a contribution toward ZPass, the electronic student
tracking system.
ƒ
Scenario “E2”: Reflects the reduced Measure J funding allocation but
eliminates ZPass line item cost for the first year of the program.
RECOMMENDATION
Given the continued reduction in funding, in conjunction with the potential reliability
and security issues raised regarding Radio Frequency Identification (RFID)
technology, the TAC recommends that the Board adopt Scenario E2.
Attachment: TRAFFIX 5-Year Financial Plan - Scenarios E1 and E2
P.O. Box 1130, Danville, CA 94526
Page 16 of 64
Scenario E1
REV Revenues (March 2009)
19 Buses; $200 intro offer; Z-Pass
TRAFFIX Five Year Financial Plan
Year 3
FY 2011/12
April 16, 2009
Year 1
FY 2009/10
Year 2
FY 2010/11
Year 4
FY 2012/13
Year 5
FY 2013/14
$
90,000
$ 1,256,405
$
22,811
$
3,000
$
60,000
$
5,000
$
7,500
$
10,000
$
10,000
$
1,000
$
92,700
$ 1,294,094
$
22,811
$
3,090
$
2,500
$
5,150
$
5,000
$
10,350
$
10,000
$
1,000
$
95,481 $
98,345 $
101,296
$ 1,332,911 $ 1,372,898 $ 1,414,085
$
22,811 $
22,811 $
22,811
$
3,183 $
3,278 $
3,377
$
2,500 $
2,500 $
2,500
$
5,305 $
5,464 $
5,628
$
5,175 $
5,356 $
5,544
$
10,661 $
10,980 $
11,310
$
10,000 $
10,000 $
10,000
$
1,000 $
1,000 $
1,000
$
$
-
$
$
-
$
$
-
$
$
-
$
$
-
$
$
$
10,000
10,000
10,000
$
$
$
7,500
10,000
5,000
$
$
$
7,500
10,000
5,000
$
$
$
7,500
10,000
5,000
$
$
$
7,500
10,000
5,000
$
$
2,000
2,000
$
$
1,000
1,000
$
$
1,000
1,000
$
$
1,000
1,000
$
$
2,500
2,500
* Reflects 3% annual inflationary increase
Expenditures
Contract Services
Program Administration*
Service Operator* (1)
- ZPass ($6.67/bus/day)
Audit* (2)
Consulting Services (3)
Insurance* (3)
Legal Counsel (4)
Treasurer/Accounting*
VISA S/C (3)
Equipment
Leases (5)
Office/Meeting Space
Other
Marketing & Promotions (6)
Advertising
Printing
Promotional Materials
Public Notification (7)
Advertising
Postage
Software (8)
License Fees (annual)
Support Fees (annual)
Supplies
Utilities
Telephone
Web Site Maintenance
Misc. Expenses under $500
Monitoring Program (9)
General Contingency
Reserve Account (10)
$
$
$
6,200
2,700
2,500
$
$
$
6,200
2,700
2,500
$
$
$
6,200
2,700
2,500
$
$
$
6,200
2,700
2,500
$
$
$
6,200
2,700
2,500
$
$
$
$
$
$
1,000
1,000
500
2,500
100,000
$
$
$
$
$
$
1,000
1,000
500
5,000
2,500
100,000
$
$
$
$
$
$
1,000
1,000
500
2,500
100,000
$
$
$
$
$
$
1,000
1,000
500
5,000
2,500
100,000
$
$
$
$
$
$
1,000
1,000
500
2,500
100,000
Total Expenditures
$ 1,616,117
$ 1,592,595
Starting Fund Balance
New Revenue
Measure J Sales Tax (11)
Parent Contributions (12)
Other Funds
TDM Funds (13)
Marketing Supplement (14)
Interest (15)
Misc Revenues (16)
$
$
$ 1,157,381
$
320,000
$ 1,195,109
$
400,000
$ 1,344,298 $ 1,371,198 $ 1,412,597
$
420,000 $
441,000 $
463,050
$
$
$
$
$
$
$
$
$
$
$
$
Total New Revenue
Total Funds Available
Ending Fund Balance
$ 1,597,381 $ 1,600,109 $ 1,769,298 $ 1,818,480 $ 1,883,328
$ 1,597,381 $ 1,581,373 $ 1,758,076 $ 1,946,630 $ 2,151,425
$
(18,736) $
(11,222) $
128,150 $
268,097 $
429,975
-
70,000
50,000
$ 1,629,926
(18,736) $
5,000
-
$ 1,678,533
(11,222) $
5,000
-
$
$
$
$
128,150
5,000
1,282
-
$ 1,721,450
$
$
$
$
$
268,097
5,000
2,681
-
NOTES & ASSUMPTIONS:
(1)
(2)
(3)
(4)
(5)
(6)
(7)
(8)
(9)
(10)
(11)
(12)
(13)
(14)
(15)
(16)
$367.37/bus/day x 19 buses x 180 days; incl. 3% annual increase from proprosal; does not reflect potential adjustment after Year 3
Based on Lamorinda expenditures (plus 3% annual inflation)
FY 09/10: Pays City for Adv Planning reimb. $50K from CCTA for Prog. Mgmt Contract; + $10K web site eCommerce; thereafter $2.5K placeholder
Higher first year estimates for set-up work; thereafter based on Lamorinda expenditures
Placeholder expenses
Reflects higher level of community outreach in first 3 years
Reflects higher # of community notifications during first year; Higher # in Year 5, assumes hearings for new routes
Based on First Student's recommendation to use VersaTrans, prices reflects significant discount through First Student
Biennial monitoring program $5K; Every 6 years - New Baseline Assessment $15K (Year 6)
Reflects an absolute reserve amount, rather than a percentage of Measure J revenues
Reflects revenue adjustments from CCTA - March 2009; Also reflects 10% reduction first 2 years to acct for Adv Plan Reimbursements
$200/first year x 1600 students "very likely" and "likely" to walk and ride fr/ survey; $250/year thereafter; assumes 5% ridership increase starting Year 3
FY 09-10: One-time TDM funds (TFCA & Measure J) for trip reduction; FY 10-11 onward: assumes conservative $5K from SWAT TDM Budget
No marketing supplement with First Student
Interest = 1% of Starting Fund Balance (no interest in Scenario A)
FY 09-10: Reflects CCTA payment of $50K for Prog. Mgmt Contract Adv Planning costs (October 1st)
Page 17 of 64
Scenario E2
REV Revenues (March 2009)
19 Buses; $200 intro offer; No Z-Pass
TRAFFIX Five Year Financial Plan
Year 3
FY 2011/12
April 16, 2009
Year 1
FY 2009/10
Year 2
FY 2010/11
Year 4
FY 2012/13
Year 5
FY 2013/14
$
90,000
$ 1,256,405
$
$
3,000
$
60,000
$
5,000
$
7,500
$
10,000
$
10,000
$
1,000
$
92,700
$ 1,294,094
$
22,811
$
3,090
$
2,500
$
5,150
$
5,000
$
10,350
$
10,000
$
1,000
$
95,481 $
98,345 $
101,296
$ 1,332,911 $ 1,372,898 $ 1,414,085
$
22,811 $
22,811 $
22,811
$
3,183 $
3,278 $
3,377
$
2,500 $
2,500 $
2,500
$
5,305 $
5,464 $
5,628
$
5,175 $
5,356 $
5,544
$
10,661 $
10,980 $
11,310
$
10,000 $
10,000 $
10,000
$
1,000 $
1,000 $
1,000
$
$
-
$
$
-
$
$
-
$
$
-
$
$
-
$
$
$
10,000
10,000
10,000
$
$
$
7,500
10,000
5,000
$
$
$
7,500
10,000
5,000
$
$
$
7,500
10,000
5,000
$
$
$
7,500
10,000
5,000
$
$
2,000
2,000
$
$
1,000
1,000
$
$
1,000
1,000
$
$
1,000
1,000
$
$
2,500
2,500
* Reflects 3% annual inflationary increase
Expenditures
Contract Services
Program Administration*
Service Operator* (1)
- ZPass ($6.67/bus/day)
Audit* (2)
Consulting Services (3)
Insurance* (3)
Legal Counsel (4)
Treasurer/Accounting*
VISA S/C (3)
Equipment
Leases (5)
Office/Meeting Space
Other
Marketing & Promotions (6)
Advertising
Printing
Promotional Materials
Public Notification (7)
Advertising
Postage
Software (8)
License Fees (annual)
Support Fees (annual)
Supplies
Utilities
Telephone
Web Site Maintenance
Misc. Expenses under $500
Monitoring Program (9)
General Contingency
Reserve Account (10)
$
$
$
6,200
2,700
2,500
$
$
$
6,200
2,700
2,500
$
$
$
6,200
2,700
2,500
$
$
$
6,200
2,700
2,500
$
$
$
6,200
2,700
2,500
$
$
$
$
$
$
1,000
1,000
500
2,500
100,000
$
$
$
$
$
$
1,000
1,000
500
5,000
2,500
100,000
$
$
$
$
$
$
1,000
1,000
500
2,500
100,000
$
$
$
$
$
$
1,000
1,000
500
5,000
2,500
100,000
$
$
$
$
$
$
1,000
1,000
500
2,500
100,000
Total Expenditures
$ 1,593,305
$ 1,592,595
$ 1,629,926
$ 1,678,533
$ 1,721,450
Starting Fund Balance
New Revenue
Measure J Sales Tax (11)
Parent Contributions (12)
Other Funds
TDM Funds (13)
Marketing Supplement (14)
Interest (15)
Misc Revenues (16)
$
$
$
$
$
$ 1,157,381
$
320,000
$ 1,195,109
$
400,000
$ 1,344,298 $ 1,371,198 $ 1,412,597
$
420,000 $
441,000 $
463,050
$
$
$
$
$
$
$
$
$
$
$
$
Total New Revenue
Total Funds Available
Ending Fund Balance
$ 1,597,381 $ 1,600,150 $ 1,769,414 $ 1,818,709 $ 1,883,560
$ 1,597,381 $ 1,604,226 $ 1,781,045 $ 1,969,828 $ 2,174,855
$
4,076 $
11,630 $
151,119 $
291,295 $
453,405
-
70,000
50,000
4,076
5,000
41
-
11,630
5,000
116
-
$
$
$
$
151,119
5,000
1,511
-
$
$
$
$
291,295
5,000
2,913
-
NOTES & ASSUMPTIONS:
(1)
(2)
(3)
(4)
(5)
(6)
(7)
(8)
(9)
(10)
(11)
(12)
(13)
(14)
(15)
(16)
$367.37/bus/day x 19 buses x 180 days; incl. 3% annual increase from proprosal; does not reflect potential adjustment after Year 3
Based on Lamorinda expenditures (plus 3% annual inflation)
FY 09/10: Pays City for Adv Planning reimb. $50K from CCTA for Prog. Mgmt Contract; + $10K web site eCommerce; thereafter $2.5K placeholder
Higher first year estimates for set-up work; thereafter based on Lamorinda expenditures
Placeholder expenses
Reflects higher level of community outreach in first 3 years
Reflects higher # of community notifications during first year; Higher # in Year 5, assumes hearings for new routes
Based on First Student's recommendation to use VersaTrans, prices reflects significant discount through First Student
Biennial monitoring program $5K; Every 6 years - New Baseline Assessment $15K (Year 6)
Reflects an absolute reserve amount, rather than a percentage of Measure J revenues
Reflects revenue adjustments from CCTA - March 2009; Also reflects 10% reduction first 2 years to acct for Adv Plan Reimbursements
$200/first year x 1600 students "very likely" and "likely" to walk and ride fr/ survey; $250/year thereafter; assumes 5% ridership increase starting Year 3
FY 09-10: One-time TDM funds (TFCA & Measure J) for trip reduction; FY 10-11 onward: assumes conservative $5K from SWAT TDM Budget
No marketing supplement with First Student
Interest = 1% of Starting Fund Balance (no interest in Scenario A)
FY 09-10: Reflects CCTA payment of $50K for Prog. Mgmt Contract Adv Planning costs (October 1st)
Page 18 of 64
ATTACHMENT FOR AGENDA ITEM
8A
Page 19 of 64
DATE:
April 21, 2009
TO:
TRAFFIX Board of Directors
FROM:
Technical Advisory Committee
SUBJECT:
Adopt a Modification to the Routing Strategy and a Service Delivery
Plan for the 2009-10 School Year
BACKGROUND
In 2007, the Measure J Traffic Congestion Relief Policy Advisory Committee (PAC),
reconstituted as the current Board of Directors, adopted a Program Routing Strategy
(“Routing Strategy”) to provide service within the San Ramon Valley. The Routing
Strategy was designed, regardless of the fluid nature of student population shifts, to
serve the following overarching principles (consolidated):
Principle #1 Focus on Core Congested Areas: Consistent with the purpose of
Measure J, the program would provide transportation service in the
most congested areas of the San Ramon Valley, as determined by a
valley-wide traffic study.
Principle #2 Route Tiering Strategy: To leverage the maximum utilization of
limited resources, buses serving the middle schools would be reused to serve the elementary schools, with adjustments in bell
times if necessary.
Principle #3 “Outside In” Approach: This approach serves the population
residing at the periphery of the school attendance boundary,
outside of the key congested intersection(s), eliminating the need
for inbound trips to the congestion area.
Principle #4 Accommodation of Survey Constraints: This seeks to accommodate
where feasible the desire, as expressed through parent surveys, for
short bus ride times (less than 30 minutes) and short walk
distances to the bus stop.
Principle #5 Accommodation of Physical Constraints: Some school attendance
boundaries consist of isolated neighborhoods that require a greater
length of time to access. In order to maintain the desired short ride
times, a greater number of resources (buses) would be allocated to
serve far reaching neighborhoods.
Page 1
Page 20 of 64
Based on these core principals, and using proximity to traffic congestion as the
metric for receipt of service, the PAC adopted a list of priority schools:
Priority 1
Priority 2
High Schools
California HS
Monte Vista HS
San Ramon Valley
HS
Middle Schools
Los Cerros MS
Pine Valley MS
Diablo Vista MS
Stone Valley MS
Charlotte Wood MS
Elementary Schools
Country Club ES
Alamo ES
Montevideo ES
Rancho Romero ES
Walt Disney ES
Sycamore Valley ES
Green Valley ES
Neil Armstrong ES
Tassajara Hills ES
Priority 3
Vista Grande ES
Note: Given the emerging nature of the neighborhoods in the Dougherty Valley during this assessment, schools within the
Dougherty Valley were not accounted for in this analysis.
Within the context of projected Measure J sales tax and limited fare box revenues,
these principles served as the foundation for the development of a preliminary set of
routes utilizing 19 buses to serve two middle schools and re-using 17 of these same
buses to serve four elementary schools, which are:
1.
2.
3.
4.
5.
6.
Los Cerros Middle School (Danville)
Pine Valley Middle School (San Ramon)
Country Club Elementary School (San Ramon)
Green Valley Elementary School (Danville)
Tassajara Hills Elementary School (Contra Costa County)
Walt Disney Elementary School (San Ramon)
Based on student population data provided by the San Ramon Valley Unified School
District (“District”), in combination with the results from two parent surveys, it was
estimated that these 19 routes would represent a ridership of about 2,000 students
from approximately 1,700 unique addresses (an indicator of traffic trips removed). It
was acknowledged that these routes were preliminary in nature and detailed final
routes would need to be established with the selected service operator.
IMPLEMENTATION CONSIDERATIONS
With the selection of First Student as the service operator and execution of the
service contract in March 2009, the TRAFFIX Technical Advisory Committee (TAC) has
been working with the First Student route planners and local operations personnel to
refine the final service routes for the Priority 1 schools. This lengthy route refinement
Page 2
Page 21 of 64
exercise has identified the following considerations associated with the program’s
implementation:
1. Bell Time Shifts: The following “spread” in bell times, between the middle school
and the surrounding elementary schools that would receive tiered service, are
necessary to implement a route tiering strategy:
a. San Ramon Schools: Buses used to provide service to Pine Valley Middle
School (”Pine Valley MS”) would be re-used to provide service to Walt Disney
Elementary School (“Walt Disney ES”) and Country Club Elementary School
(“Country Club ES”). To tier these routes, a bell time spread of at least 35
minutes between Pine Valley MS and its tiered elementary schools would be
necessary. Given the current bell time spreads, an additional 10 – 15 minute
spread allocated between the two tiers, would be sufficient as illustrated:
Current Bell Times
School
Example of Revised Schedule*
MTHF
Wed
MTHF
Wed
Pine Valley MS
8:15 – 2:45
8:15 – 1:45
8:00 – 2:30
8:00 – 1:30
Walt Disney ES**
8:30 – 3:00
8:30 – 2:00
8:35 – 3:05
8:35 – 2:05
Country Club ES**
8:25 – 3:00
8:20 – 2:00
8:35 – 3:10
8:35 – 2:15
*
The proposed schedule represents only an illustrative example of necessary bell time spread to implement
route tiering. Actual bell time adjustments would be implemented by the School District in consideration of
many factors that is not within the purview of this discussion.
**
Indicates bell times for 3rd – 5th grades only. Kindergarteners, as well as 1st and 2nd graders, have a different
schedule (Attachment A). For purposes of this discussion, only the 3rd – 5th grade bell schedule is referenced.
b. Danville/Contra Costa County Schools: In the northern part of the San Ramon
Valley, a route tiering strategy faces two significant challenges.
The first challenge is that the geographic distance between Los Cerros Middle
School (“Los Cerros MS”) and Tassajara Hills Elementary School (“Tassajara
Hills ES”), compounded by the physical site access constraints at Tassajara
Hills ES, means that the route tiering would require a minimum bell time
spread of 110 minutes (inclusive of 20 minutes of travel, 45-minute run time,
and at least 5 minutes queuing in the eastbound left-turn lane along Camino
Tassajara) would be necessary.
Given that a 110-minute bell time spread would significantly exceed
reasonable expectations for bell time adjustments, the provision of service to
Tassajara Hills ES would necessitate dedicated, non-tiered, service. From a
financial perspective, dedicated service (to Tassajara Hills ES or any school) is
relatively more expensive - on a per student basis - than a tiered service
strategy. Therefore, the consequence of providing dedicated service would be
Page 3
Page 22 of 64
a deviation from the Board’s adopted route tiering strategy, one of its core
operating principles. This issue will be discussed later.
The second challenge is that the Los Cerros MS and Green Valley ES
attendance boundaries comprise primarily of isolated neighborhoods that are
only accessible via major congested arterial roadways. Furthermore, many of
these neighborhoods contain long dead-end streets that do not provide
sufficient turn-around areas for a 40-foot long bus. These physical constraints
represent a greater need for bus route time to access, and to turn around in,
these neighborhoods.
Therefore, in order to maintain a relatively short bus ride, a greater number of
buses must be deployed to serve these neighborhoods. Therefore, the
consequence of maintaining a short ride time means that (a) the routes
serving these neighborhoods will carry a relatively lighter load; and (b) the bell
time spread between Los Cerros MS and Green Valley ES must be greater. If
dedicated bus service is not approved at Tassajara Hills ES, those busses
could be deployed at Los Cerros MS and Green Valley ES.
To tier routes from Los Cerros MS to Green Valley ES, a bell time spread of a
40 to 45 minutes would be necessary. Given the current bell time spreads,
an additional 15 minute spread in the AM, with a greater spread in the PM,
would be sufficient to achieve this goal:
Current Bell Times
School
Example of Revised Schedule*
MTHF
Wed
MTHF
Wed
Los Cerros MS
8:00 – 2:30
9:04 – 2:30
8:00 – 2:30
8:00 – 1:30
Green Valley ES**
8:30 – 3:00
8:30 – 2:05
8:45 – 3:15
8:45 – 2:15
*
The proposed schedule represents only an illustrative example of necessary bell time spread to implement
route tiering. Actual bell time adjustments would be implemented by the School District in consideration of
many factors that is not within the purview of this discussion.
**
Indicates bell times for 1st – 5th grades only. Kindergarteners have a different schedule (Attachment A). For
purposes of this discussion, only the 1st – 5th grade bell schedule is referenced.
2. Operational Changes – School Sites:
In order to accommodate bus
ingress/egress as well as student pick-up/drop-off locations, a number of
operational changes would need to be implemented at each school site. These
operational changes, consisting primarily of signage and striping, are shown on
illustrations in Attachment B.
3. Operational Changes – Local Roadways: In order to ensure safe turn-around bus
maneuvers within neighborhoods, parking prohibitions through signage and
striping must be implemented along certain roadways within specific
neighborhoods, as listed in Attachment C.
Page 4
Page 23 of 64
4. Modification of Core Principle: As described above, providing dedicated service to
necessitates the reduction of service from other tiered service areas, and
represents a significant deviation from the core operating principle of utilizing
route tiering as an asset maximization strategy. Therefore, the TAC recommends
that the Board consider the provision of dedicated service to a “Priority 1” school
only if the dedicated service routes meet performance standards established
above and beyond those expected of the tiered routes, including:
a.
b.
c.
d.
Fully subscribed routes
Longer bus rides
Longer walk distances
Operational changes to facilitate bus ingress/egress through the route
5. Parent & Community Education: Given that a culture of bus ridership does not
currently exist in the San Ramon Valley, a parent and community education effort
would need to be undertaken to prepare the community to accept – and hopefully
embrace - the presence of large student transportation vehicles on their streets
and at their schools.
SERVICE DELIVERY OPTIONS
In light of the considerations outlined above, the TAC is forwarding two service
delivery options for the Board’s consideration. Option A is a scenario that provides
only tiered bus service (Attachment D), and therefore would not include service to
Tassajara Hills ES. Option B is a scenario that diverts resources from the Los Cerros
MS to provide dedicated bus service to Tassajara Hills ES (Attachment E).
Tier
School
Option A
Option B
Tier 1
Pine Valley Middle School
10
(same)
Tier 2
Î Walt Disney Elementary School
5
(same)
Tier 2
Î Country Club Elementary School
3
(same)
Los Cerros Middle School
9
7
Î Green Valley Elementary School
6
6
Tassajara Hills Elementary School
0
2
Tier 1
Tier 2
Tier 1
RECOMMENDATION
In light of the commitments made to provide service at Tassajara Hills ES, the TAC
recommends that the Board take the following actions:
Page 5
Page 24 of 64
1. Adopt a Modification to Principle #2 of the Routing Strategy to allow for the
potential provision of dedicated service to a “Priority 1” school, only if the
dedicated service routes meet performance standards established above and
beyond those expected of the tiered routes, including:
a. Fully subscribed routes, representing a commitment equal to 100% of the
student capacity on each bus (e.g., capacity for elementary school
students on an 80-passenger bus is 70 students to account for variation
in student sizes. Therefore, an 100% student capacity equates to a route
subscription of a minimum of 70 students);
b. Longer ride times, extending up to 45 minutes;
c. Longer walk distances with consolidated stop locations;
d. Operational changes to facilitate bus ingress/egress throughout the route
and at the school site; and
e. Demonstrated support of the service by the parent community of the
school site receiving the service.
2. Adopt “Option B” as the 2009-10 Service Delivery Plan, with the conditions of
service outlined above for dedicated routes.
Attachment A:
Attachment B:
Attachment C:
Attachment D:
Attachment E:
Current Bell Time Schedules
Proposed Operational Changes at School Sites
Proposed Operational Changes along Local Roadways
“Option A” Service Routes
“Option B” Service Routes
Page 6
Page 25 of 64
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Page 26 of 64
ATTACHMENT FOR AGENDA ITEM 8A
ATTACHMENT A
Current Bell Time
Schedules
Page 27 of 64
Est. Pop.
Current Bell Schedule
M, T, TH, F
Wednesday
School
Grade Level
Los Cerros MS
All Grades
639
Green Valley ES
(no more early/late)
1st - 5th
K - Early Birds
K - Late Birds
570
49
40
8:30 AM - 3:00 PM
8:25 AM - 11:46 AM
11:50 AM - 3:11 PM
8:30 AM - 2:05 PM
8:25 AM - 11:46 AM
8:25 AM - 11:46 AM
Tassajara Hills ES
3rd - 5th
1-2 Early Birds
1-2 Late Birds
K - Early Birds
K - Late Birds
361
119
118
56
55
8:30 AM
9:20 AM
8:30 AM
8:45 AM
11:40 AM
- 3:00 PM
- 4:00 PM
- 2:10 PM
- 11:35 PM
- 3:00 PM
8:30 AM
8:30 AM
8:30 AM
8:15 AM
8:15 AM
- 2:00 PM
- 2:00 PM
- 2:00 PM
- 11:40 AM
- 11:40 AM
Vista Grande ES
3rd - 5th
1-2 Early Birds
1-2 Late Birds
K - Early Birds
K - Late Birds
346
100
100
50
50
8:30 AM
8:30 AM
9:15 AM
8:30 AM
11:50 AM
- 3:00 PM
- 2:15 PM
- 3:00 PM
- 12:00 PM
- 3:10 PM
8:30 AM
8:30 AM
8:30 AM
8:30 AM
8:30 AM
- 2:00 PM
- 2:00 PM
- 2:00 PM
- 12:00 PM
- 12:00 PM
Pine Valley MS
All Grades
932
Walt Disney ES
3rd - 5th
1-2 Early Birds
1-2 Late Birds
K - Early Birds
K - Late Birds
252
71
70
40
40
8:30 AM
8:30 AM
9:35 AM
8:20 AM
11:50 AM
- 3:00 PM
- 2:05 PM
- 3:00 PM
- 11:45 PM
- 3:15 PM
8:30 AM
8:30 AM
8:30 AM
8:20 AM
10:30 AM
Country Club ES
3rd - 5th
1-2 Early Birds
1-2 Late Birds
K - Early Birds
K - Late Birds
288
87
86
60
40
8:25 AM
8:25 AM
9:15 AM
8:20 AM
11:45 AM
- 3:00 PM
- 2:00 PM
- 3:00 PM
- 11:40 PM
- 3:05 PM
8:20 AM
8:20 AM
8:20 AM
8:20 AM
8:20 AM
- 2:00 PM
- 2:00 PM
- 2:00 PM
- 11:45 AM
- 11:45 AM
Neil Armstrong ES
3rd - 5th
1-2 Early Birds
1-2 Late Birds
K - Early Birds
K - Late Birds
348
8:30 AM
8:30 AM
9:20 AM
8:15 AM
9:15 AM
- 3:00 PM
- 2:00 PM
- 3:00 PM
- 12:00 PM
- 12:45 PM
8:30 AM
8:30 AM
8:30 AM
8:20 AM
8:20 AM
- 2:00 PM
- 2:00 PM
- 2:00 PM
- 11:45 AM
- 11:45 AM
55
100
8:00 AM -
8:15 AM -
2:30 PM
2:45 PM
9:04 AM -
8:15 AM -
2:30 PM
1:45 PM
2:00 PM
2:00 PM
2:00 PM
2:05 PM
1:55 PM
Page 28 of 64
ATTACHMENT FOR AGENDA ITEM 8A
ATTACHMENT B
Proposed
Operational Changes
at School Sites
Pine Valley Middle School
Walt Disney Elementary School
Country Club Elementary School
Los Cerros Middle School
Green Valley Elementary School
Tassajara Hills Elem. School
Page 29 of 64
Pine Valley MS
PARENT DROP-OFF/
PICK UP AREA
LEGEND
TRAFFIX Bus Zone
Spans length of blue line
BR O
A DM
OO
RD
RI V
E
Parent Drop-Off/Pick Up
Bus Loading Zone Signs
TRAFFIX BUS LOADING
& UNLOADING ONLY
Spans length of yellow line
Bus Loading
Only Signs
PINE VALLEY ROAD
LA
GU
NA
PL
AC
E
Existing County
Connection
Bus Stop
Bus Loading
Only Signs
Page 30 of 64
Walt Disney ES
LEGEND
TRAFFIX Bus Zone
Parent Drop-Off/Pick Up
Bus Loading Zone Signs
PARENT DROP-OFF/
PICK UP AREA
Spans length of blue line
TRAFFIX BUS LOADING
& UNLOADING ONLY
Spans length of yellow line
PINEHURST CT
PINE VALLEY ROAD
Page 31 of 64
Country Club ES
LEGEND
TRAFFIX Bus Zone
Parent Drop-Off/Pick Up
Bus Loading Zone Signs
PARENT DROP-OFF/
PICK UP AREA
Spans length of blue line
TRAFFIX BUS LOADING
& UNLOADING ONLY
Spans length of yellow line
BLUE FOX WAY
Page 32 of 64
Los Cerros MS
PARENT DROP-OFF/
PICK UP AREA
LEGEND
TRAFFIX Bus Zone
Parent Drop-Off/Pick Up
SCHOOL BUS LOADING/UNLOADING
ONLY AFTER THIS POINT SIGN
Spans length of blue line
Sign Installations
TRAFFIX BUS LOADING
& UNLOADING ONLY
Spans length of yellow line
ADJUST GATE TO
OPEN WIDER
BLEMER ROAD
Page 33 of 64
Green Valley ES
LEGEND
EL
CA
JO
ND
RIV
E
TRAFFIX Bus Zone
Parent Drop-Off/Pick Up
Sign Installations
PARENT DROP-OFF/
PICK UP AREA
Mc
CA
UL
EY
RO
AD
Spans length of blue line
TRAFFIX BUS LOADING
& UNLOADING ONLY
Spans length of yellow line
School Bus Loading/Unloading
Signs and Pavement Markings
Right Turn
Restriction
During Specific
Hours on Pole
Remove Tubular Markers
SRVFPD
STATION 33
Left Turn
Restriction
(R33B)
During
Specific Hours
on Masthead
Sign
SUNRISE
ASSISTED LIVING
DIABLO ROAD
Page 34 of 64
Tassajara Hills ES
LEGEND
TRAFFIX Bus Zone
Parent Drop-Off/Pick Up
Sign Installations
CAMINO TASSAJARA
TRAFFIX BUS LOADING
& UNLOADING ONLY
Spans length of yellow line
PARENT DROP-OFF/
PICK UP AREA
Spans length of blue line
Bus Loading
Only Signs
Enforcement of bus
loading only,
no parking in fire lane
and double parking
needed
“KEEP CLEAR”
Pavement Markings
Remove bulb-outs
and parking
to accommodate
extended passenger
and school bus
loading/unloading
3 queuing
lanes
Flagger
Turnaround Area for Buses
Page 35 of 64
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Page 36 of 64
ATTACHMENT FOR AGENDA ITEM 8A
ATTACHMENT C
Proposed
Operational Changes
along Local
Roadways
Page 37 of 64
PROPOSED OPERATIONAL CHANGES ALONG LOCAL ROADWAYS
1. Stone Valley Oaks Drive (Alamo area, Unincorporated Contra Costa County)
Parking restriction likely needed at the end of cul-de-sac adjacent to open space
___________________________________________________________________
2. Mountain Canyon Place (Alamo area, Unincorporated Contra Costa County)
Parking restriction needed in parts of the loop
Page 1
Page 38 of 64
3. Piedras Circle (White Gate, Alamo area, Unincorporated Contra Costa County)
Parking restriction needed at the end of the loop
___________________________________________________________________
4. Carleton Way (Bryan Ranch, Alamo area, Unincorporated Contra Costa County)
Parking restriction needed at the end of the cul-de-sac adjacent to open space
Page 2
Page 39 of 64
5. Merano Street (McCauley neighborhood, Town of Danville)
Parking restriction needed at the end of the cul-de-sac adjacent to open space
__________________________________________________________
5. Old Ranch Estates Drive at Hawthorn Court (Old Ranch, City of San Ramon)
Red curb to reinforce no parking along intersection corners
Page 3
Page 40 of 64
6. Portillo Valley Drive (Old Ranch Estates Neighborhood, City of San Ramon)
Parking restriction likely needed at the end of cul-de-sac
Page 4
Page 41 of 64
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Page 42 of 64
ATTACHMENT FOR AGENDA ITEM 8A
ATTACHMENT D
“Option A”
Service Routes
- Pine Valley MS Routes
- Walt Disney ES Routes
- Country Club ES Routes
- Los Cerros MS Routes
- Green Valley ES Routes
Page 43 of 64
OPTION “A” and “B” SERVICE ROUTES: PINE VALLEY MIDDLE SCHOOL
Page 44 of 64
OPTION “A” and “B” SERVICE ROUTES: WALT DISNEY ELEMENTARY SCHOOL
Page 45 of 64
OPTION “A” and “B” SERVICE ROUTES: COUNTRY CLUB ELEMENTARY SCHOOL
Page 46 of 64
OPTION “A” SERVICE ROUTES: LOS CERROS MIDDLE SCHOOL
Page 47 of 64
OPTION “A” and “B” SERVICE ROUTES: GREEN VALLEY ELEMENTARY SCHOOL
Page 48 of 64
ATTACHMENT FOR AGENDA ITEM 8A
ATTACHMENT E
“Option B”
Service Routes
(Please note: Pine Valley MS, Walt Disney
ES, Country Club ES and Green Valley ES
are the same as in Option A)
- Los Cerros MS Routes
- Tassajara Hills ES Routes
Page 49 of 64
OPTION “B” SERVICE ROUTES: LOS CERROS MIDDLE SCHOOL
Page 50 of 64
OPTION “B” SERVICE ROUTES: TASSAJARA HILLS ELEMENTARY SCHOOL
Page 51 of 64
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Page 52 of 64
ATTACHMENT FOR AGENDA ITEM
8B
Page 53 of 64
MEMORANDUM OF UNDERSTANDING
BETWEEN THE MEASURE J TRAFFIC CONGESTION RELIEF AGENCY (DBA
“TRAFFIX”) AND SAN RAMON VALLEY UNIFIED SCHOOL DISTRICT
REGARDING THE EXPECTATIONS & RESPONSIBILITIES
ASSOCIATED WITH THE IMPLEMENTATION OF THE
TRAFFIX STUDENT TRANSPORTATION SERVICE
This Memorandum of Understanding is entered into this ____ day of __________ 2009,
by and between the Measure J Traffic Congestion Relief Agency hereinafter referred to
as the "Agency" and the San Ramon Valley Unified School District, hereinafter referred
to as the “District.”
RECITALS
WHEREAS, in November 2004, the taxpayers of Contra Costa County approved
Measure J, a 25-year extension of a countywide ½-cent sales tax measure for the
purposes of providing congestion relief through capital projects and programs; and
WHEREAS, one category of Measure J provides funding for a program entitled, “Safe
Transportation for Children” and provides an estimated $40 million over a period of 25
years for “the inauguration of a San Ramon Valley School Bus Program or other projects
in the San Ramon Valley that reduce school related congestion, or improve the safety of
children traveling to and from schools”; and
WHEREAS, the funding and the operation of this program would begin in FY 2009-10
and its development and program elements are subject to the review and approval of
the Contra Costa Transportation Authority (the “Authority”) and of the Southwest Area
Transportation (“SWAT”) Committee, a regional transportation planning committee of
the Authority; and
WHEREAS, the public agencies of the San Ramon Valley (“Partnering Agencies”) consisting of the Town of Danville, City of San Ramon, Contra Costa County, and the
San Ramon Valley Unified School District - have formed a three-tiered multi-agency
advisory committee structure beginning in 2005 to develop a student transportation
program with the specific purpose of reducing traffic congestion in the San Ramon
Valley; and
WHEREAS, the Partnering Agencies acknowledge that funding from the Measure J
sales tax for this program would not be sufficient to serve all 35 schools and
approximately 26,000 public school students located within the San Ramon Valley; and
Page 54 of 64
WHEREAS, the Partnering Agencies adopted a program service priority approach
based on the level of traffic congestion near school sites, adopted a list of “Priority 1,”
“Priority 2,” and “Priority 3,” schools to be served as described in the “Findings of the
Measure J School Bus Program Study – Report on Phase 2” document adopted by the
Policy Advisory Committee and summarized, in alphabetical order, below:
High Schools
Middle Schools
Elementary
Schools
Priority 1
California HS
Monte Vista HS
Pine Valley MS
Los Cerros MS
Country Club ES
Green Valley ES
Neil Armstrong ES
Tassajara Hills ES
Vista Grande ES
Priority 2
SRVHS
Diablo Vista MS
Stone Valley MS
Alamo ES
Montevideo ES
Rancho Romero ES
Walt Disney ES
Priority 3
Charlotte Wood MS
Sycamore Valley ES
Note: Given the changing nature of the neighborhoods in the Dougherty Valley during this assessment,
schools within the Dougherty Valley were not accounted for in this analysis.
WHEREAS, the program service priority approach identified the following schools as
the six (6) schools on the “Priority 1” list to receive service in the 2009-10 school year:
1.
2.
3.
4.
5.
6.
Los Cerros Middle School (Danville);
Pine Valley Middle School (San Ramon);
Green Valley Elementary School (Danville);
Tassajara Hills Elementary School (Contra Costa County);
Walt Disney Elementary School (San Ramon);
Country Club Elementary School (San Ramon); and
WHEREAS, the service to all six (6) “Priority 1” schools necessitate the commitment of
significant staff resources and substantial financial commitment represented by an
annual contract with a private service operator; and
WHEREAS, the service to all six (6) “Priority 1” schools is dependent upon the ability to
“tier routes” to the greatest extent feasible and re-use buses to serve multiple schools
during the morning and afternoon school bell times; and
WHEREAS, the ability to tier routes is dependent upon a commitment from San Ramon
Valley Unified School District to proactively facilitate the efficient access onto, and off
of, the school site; and
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WHEREAS, the ability to tier routes may be dependent upon a commitment to consider
adjusting School bell times if it should be deemed necessary; and
WHEREAS, the inability to facilitate the efficient access to/from the School site and/or
adjust bell schedules to ensure the ability to tier routes may necessitate consideration of
diverting service from a “Priority 1” school to a “Priority 2” school; and
WHEREAS, the Partnering Agencies have formed the Measure J Traffic Congestion
Relief Agency, dba TRAFFIX (“Agency”), an independent Joint Powers Agency, to
oversee the operation of the TRAFFIX Program; now therefore be it
RESOLVED that in consideration of the foregoing, the Agency and District, do hereby
agree as follows that the parties agree to commit in taking the following actions:
1. The Agency shall:
a. Fund, operate and manage the student transportation service;
b. Serve as lead, through its Technical Advisory Committee members, for
identification of necessary actions to implement the TRAFFIX service at the
School, including school bus loading locations, traffic circulation, and any
signing and/or striping necessary to implement the student transportation
service at the school site plan; and
c. Provide the public outreach efforts necessary to market the TRAFFIX Program at
the School.
2. The District shall:
a. Work with the Agency to implement a circulation plan to facilitate the efficient
access onto, and off of, school sites including the provision of resources available
to facilitate the safe movement of school buses within school parking lots as
identified in the attached Exhibits;
b. Work with the Agency to identify an appropriate loading and unloading location
for school buses as identified in the attached Exhibits;
c. Work to adjust bell times to the greatest extent feasible to enable the ability for
the TRAFFIX Program to tier routes;
d. Work with the Agency to facilitate the promotion of the TRAFFIX Program,
including hosting informational booths and events; dissemination of
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informational materials and promotional items; and facilitate correspondence
with parents and the student body through classrooms and newsletter
announcements or through Lyris e-mail announcements.
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IN WITNESS WHEREOF, the parties hereto have executed this Memorandum of
Understanding on the dates stated.
“AGENCY”
“DISTRICT”
MEASURE J TRAFFIC CONGESTION
RELIEF AGENCY
SAN RAMON VALLEY UNIFIED
SCHOOL DISTRICT
X
Tai J. Williams, Chair
Technical Advisory Committee
X
Gary Black
Assistant Superintendent
Date: __________________________
Date: ____________________________
Attachments:
Exhibit 1 –
Exhibit 2 Exhibit 3 Exhibit 4 Exhibit 5 Exhibit 6 -
Operational Agreements at Los Cerros Middle School
Operational Agreements at Pine Valley Middle School
Operational Agreements at Green Valley Elementary School
Operational Agreements at Tassajara Hills Elementary School
Operational Agreements at Walt Disney Elementary School
Operational Agreements at Country Club Elementary School
U:\Transportation\TRAFFIX Program\Administration\Agreements - Agencies\MOU with SRVUSD - FINAL (tw 031309).doc
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Los Cerros MS
PARENT DROP-OFF/
PICK UP AREA
LEGEND
TRAFFIX Bus Zone
Parent Drop-Off/Pick Up
SCHOOL BUS LOADING/UNLOADING
ONLY AFTER THIS POINT SIGN
Spans length of blue line
Sign Installations
TRAFFIX BUS LOADING
& UNLOADING ONLY
Spans length of yellow line
ADJUST GATE TO
OPEN WIDER
BLEMER ROAD
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Tassajara Hills ES
LEGEND
TRAFFIX Bus Zone
Parent Drop-Off/Pick Up
Sign Installations
CAMINO TASSAJARA
TRAFFIX BUS LOADING
& UNLOADING ONLY
Spans length of yellow line
PARENT DROP-OFF/
PICK UP AREA
Spans length of blue line
Bus Loading
Only Signs
Enforcement of bus
loading only,
no parking in fire lane
and double parking
needed
“KEEP CLEAR”
Pavement Markings
Remove bulb-outs
and parking
to accommodate
extended passenger
and school bus
loading/unloading
3 queuing
lanes
Flagger
Turnaround Area for Buses
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Pine Valley MS
PARENT DROP-OFF/
PICK UP AREA
LEGEND
TRAFFIX Bus Zone
Spans length of blue line
BR O
A DM
OO
RD
RI V
E
Parent Drop-Off/Pick Up
Bus Loading Zone Signs
TRAFFIX BUS LOADING
& UNLOADING ONLY
Spans length of yellow line
Bus Loading
Only Signs
PINE VALLEY ROAD
LA
GU
NA
PL
AC
E
Existing County
Connection
Bus Stop
Bus Loading
Only Signs
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Green Valley ES
LEGEND
EL
CA
JO
ND
RIV
E
TRAFFIX Bus Zone
Parent Drop-Off/Pick Up
Sign Installations
PARENT DROP-OFF/
PICK UP AREA
Mc
CA
UL
EY
RO
AD
Spans length of blue line
TRAFFIX BUS LOADING
& UNLOADING ONLY
Spans length of yellow line
School Bus Loading/Unloading
Signs and Pavement Markings
Right Turn
Restriction
During Specific
Hours on Pole
Remove Tubular Markers
SRVFPD
STATION 33
Left Turn
Restriction
(R33B)
During
Specific Hours
on Masthead
Sign
SUNRISE
ASSISTED LIVING
DIABLO ROAD
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Walt Disney ES
LEGEND
TRAFFIX Bus Zone
Parent Drop-Off/Pick Up
Bus Loading Zone Signs
PARENT DROP-OFF/
PICK UP AREA
Spans length of blue line
TRAFFIX BUS LOADING
& UNLOADING ONLY
Spans length of yellow line
PINEHURST CT
PINE VALLEY ROAD
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Country Club ES
LEGEND
TRAFFIX Bus Zone
Parent Drop-Off/Pick Up
Bus Loading Zone Signs
PARENT DROP-OFF/
PICK UP AREA
Spans length of blue line
TRAFFIX BUS LOADING
& UNLOADING ONLY
Spans length of yellow line
BLUE FOX WAY
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