Team First - Tallulah Falls School

Tallulah Falls School
2015-16
The Light in the Mountains
Coaching Resource
“Team First”
6-22-15
1
Table of Contents
PAGE
4
Revisions/Emphasis for 2015-2016
5
Letter to Coaches
6-9
Athletic Mission Statement, Vision, Philosophy, Athletic Theme
10-11
Requirements for Tallulah Falls School Head Coaches/Job Description
12
2015-2016 Dates to Remember/Calendar
13
Tallulah Falls School Athletic Food Policy
Principles and Policies
14
Safety
15
Athletic School Day Attire, Coaching Attire, Hair, Team Area, Team Travel
16
Athlete Behavior, Coach Behavior, Social Media, Media interaction and Team
Promotion
17
No Quit Policy, GHSA, Eligibility, Athletes and Sports Agents, Undue Influence
18
Out of Season Practice, Practices, Awards and Team/Athlete Promotion
19
Athletic Banquets, Collegiate Bound Athlete, Policy for Signing Letter of Intent,
Multi-Sport Athletes, Weight Training
20
Strength and conditioning, Calendars/Deadlines/Scheduling, Team Standards,
Nutrition/Supplementation, Community Sport Outreach
21-22
Financial Procedures and Budget, Purchasing/PO Orders
23
The Tribe, Indian Logo
24
Inventory, Rules Clinic, Leave a Legacy
25
End of Season Requirements, Folders
26
School-Sponsored Activities Practice Absenteeism
27-28
Tallulah Falls School Coaching Developmental Guidelines
2
29
2015-16 Academic/Athletic Expectations
30
Varsity Lettering Criteria-All Sports Performance Criteria
31-32
Liability
32
FERPA: Family Education Right to Privacy Act
33
Medical and Emergency Policies
33-34
Injury Evaluation
34
Vehicle Situations, POISON CONTROL #
35
Tallulah Falls School Student/Parent Concussion Awareness Form
36-37
Tallulah Falls School Concussion Management Policy
38
Signs and Symptoms of a Concussion
39-40
Heat/Humidity/Hydration Policy for Practices
41-43
GHSA Heat Policy
44-45
Tallulah Falls School Lightning Policy
46
Communicable Disease and Skin Infections Procedures
47
Blood-Borne Infectious Diseases
48
Georgia Hazing Law
49
Child Abuse Reporting Policy
50
Tallulah Falls School Athletic Transportation and Day Student Pick-Up Policies
51
Tallulah Falls School Fitness Facility/Weight Room Policies
52
Tallulah Falls School Athlete Code
53
New Athletic Department Personnel-Required Employment Information/Protocol
3
Revisions/Emphases for 2015-16
Overnight trip policies and procedures
The head coach is responsible to have written and clearly communicated (to athletic office, athlete, and parents)
behavior expectations, logistics/itinerary, and safety precautions. This may include a list of rules, but the team’s
cultural standards need to be so well known that the clearly understood team code guides behavior.
Communicate the lettering criteria with athletes at the beginning and anytime during the season in which
reviewing with an athlete will help them see they are on the borderline of not lettering.
Dining Hall Food Policy reminder: All food requests and missing of meals are communicated through Dustin
Rogers by Wed the week before needed. Do not contact Mrs. Worrell or the dining hall. Snacks (chewy bars
and Nutrigrain) can be picked up via Lowell Hamilton.
Practice Policy –share this with the athletes and parents!
Because part of our athletic mission is to develop GREAT character, competence, and competitiveness, it is
expected that athletes attend every practice. Time management and balancing different commitments is an
important, learned trait that helps with individual and team success. Missing, late to, or leaving early from
practice may affect playing time, lettering, etc. Please plan, as much as possible, medical appointments for
dates that we are not in school. Coaches will determine the best action to take when an athlete does not meet
the practice requirement.
Athletic Banquet – See new policy for two presentation options.
Clarify that IOW/M is given to only one person per gender (not to multiples or to the team)
EOS Team Parties: Do not schedule an EOS team party that will conflict with the next season’s practice or
competition. Schedule at night or on the weekend.
DATE EVERYTHING!
Senior Day template has been revised 2014 – Make the day special, not just a recitation and parent/adult escort
Fund Raising: Do not put fund raising requests in teacher/staff boxes. AD approval required for ANY athletic fundraising
“Undue Influence” commentary / strengthened statement by GHSA (coaches, review this in GHSA constitution).
Do not schedule more than two contests on a school week (Mon thru Thur) or more than 3 in a week. Any more requires
AD approval.
GREAT Sport Plan, including GREAT Coach Plan (assessment, professional development…) is to be finalized this year
Continual issues to address:
1) IOW/M – there was only 1 week this past yr when every coach turned in their IOW nominee on time,
with a helpful statement
2) End of Season folders have often been late (well beyond the required two weeks); a hold on the
coaching supplement may occur if not turned in on time
3) Inventory and upkeep of all equipment and apparel is important to the excellence of each program
4
Coaches,
2015-16
You are embarking upon a portion of your life that I pray will long be remembered. The influence you will have
upon the athletes, the team, our school, the community, and our interscholastic peers can be legacy leaving. We
the school and I the athletic director want to structure for success, provide needed resources , foster pride in and
celebrate your leadership and your team’s response, and partner as an ally as you spend so much of your time
and energy investing GREAT with the lives of TFS athletes.
Here’s my role as the Athletic Director of TFS.
 Inspire GREAT character, competence, and competitiveness in TFS athletics.
 Ensure each sport program thrive by having needed resources and by having the leaders who will not
meet the standards, but set them.
 By seeing both the trees and the forest, collaborate for:
o Safety
o Enhanced player, coach, and fan experience
o Effective and efficient communication
 Strengthen coaching, and therefore, player performance and positive, influential memories.
 Communicate an authentic, honest, and accountable appraisal with your direct input.
This Coaching Resource contains so much information that can be helpful to you. You are responsible for its
contents: I hope you use it as meant to be – an enriching source. Please consult it before contacting me with
questions.
Here are items that often get overlooked and need special attention:
 IOW/M (weekly due Mon 8am to Dustin Rogers; monthly due 1st of each month)
 Date everything, especially rosters and schedules and redistribute to all (with the change noted)
 Communicate to all involved: athletic office, boarding office, transportation, academic office, Mike
Dale/calendar, web, parents.
 Keep team web site updated
 All food (items or money) requested to Dustin Rogers by Wed for the following week. Be specific!
o Detail what need, when and who to pick up
o Detail how many boarders will miss what meal
 Lock facilities when done
 Use your managers effectively (give them check lists)
 Inventory/end of season folders with historical archive perspective completed within two weeks
 Confirm EVERY contest (home or away) with opposing school
Please help us to create a Best Practices list for GREAT development, for our “I Will Code,” and for our “Team
First” theme by documenting what you do in your GREAT Sport and Coaching Plan.
I Will be your GREAT ally in Team First!
Scott Neal
TFS Athletic Director
5
Athletic Mission Statement
The mission of Tallulah Falls School athletics is to develop GREAT character,
competence, and competitiveness, to create a Season of Significance, and to host
GREAT events.
Vision
GREAT character evidenced through exemplary behavior and outstanding performance
(stamina, speed, strength, skill, and strategy) from smart preparation will determine our
success!
This vision is so much more than typical sportsmanship responses of shaking hands after games. It is also
NOT simply an external plan or program that we are forcing on the kids. It is a way of life that we as
coaches will keenly structure for, be creative with, and intensely seek to inspire in those entrusted to our
care. It is our AIM (Attitude, Integrity, Motivation) to raise the BAR: Our BELIEFS will compel ACTIONS
that lead to positive RESULTS and thus a Ripple effect! It is the active promotion of planned and
purposeful GREAT character development that will be our signature, our constant guide and assessment, our
very core, our brand!
Philosophy (We believe...) We seek unifying partnership of this philosophy

Safety is a prerequisite for optimal development.

GREAT character is the foundation of all that we do. Gratitude and Generosity, Respect and
Responsibility and the resulting Ripple effect, Effort, Enthusiasm and Excellence,
Accountability and Ambition, and Thinking and Trustworthy are guiding principles in which
we will make all of our decisions.

Competence results from a disciplined work ethic and a focused state of mind to enhance
skills, strategies, strength, speed, and stamina. Anticipation and spacing are skills that can
often improve talent.

Competitiveness is integral in society so we will compete to the very best of our abilities with
a GREAT attitude while setting team victory over individual goals.

Every athletic season should be significant in the overwhelmingly positive development of
our youth

Hosting GREAT events provides leadership and service opportunities, strengthens the
consideration of others, and improves the sport experience of everyone
Our priorities: School > Athletic Program > Sport Program >Team > Individual Athlete
Remember: What we allow…will continue. Reinforce what you want. Inspect what you expect.
Our century old, lasting school motto “Light in the Mountains” implicitly means others will judge TFS based on our appearance,
attitude, conduct, speech, and performance. Remind our students every time we travel that they represent TFS with GREAT
character. We want to do all that we can within our mission and philosophy to be that bright light that reveals the incredible
opportunities at TFS. Shine on!
6
2015-16 TFS Athletic Theme
“Team First”
We want each team
from MS to HS
to directly structure and plan
for the practical, daily, and lasting
influence of “Team First”
upon life skills,
relations,
and performance!
Everyone on every roster should have a
team role, measurable responsibilities,
and assessable growth.
“I Will put Team First!”
7
Though “Observation” is not an official theme for us this year, in my continual reflection, research,
and educated opinion, the learned skill to observe can instantly improve ability – and therefore
performance!
“Observation”
Practical Applications:
 Spacing in relation to others
 What will this speech/words, action cause?
 Are the athlete’s feet and hands ready?
 Where is the ball/object going? What is its angle/speed?
 How can I take less steps and be more effective and efficient.
 What are my opponent’s weaknesses?
 How can I help my opponent get out of position while I get in position?
 How can communicating with team mates help us play better?
 What challenges can I expect or prepare for?
o Weather
o Peer, team, personalities, noise, outside distractions
o Officiating
 Harmony with team mates to determine who will be where under what circumstances
 How can I work better at working smarter?
What other examples do you have for this list?
Spacing and Anticipation are other consistent athletic traits that can instantly improve performance for
interactive sports. Spacing spreads the opposing team, makes the opponent work harder, and provides more
options for one’s own team. Athletes who utilize and understand these principles are more confident and
poised, are better thinkers, and are more successful on the court/field.
Team accountability, not in the sense of consequences and punishment, but in the voluntary, loyal sense of
dependability, team friendship, and unity toward common goals, will revolutionize – literally – a team’s
pervading culture, its driving force, its everyday purpose. I challenge us all to build, develop, instill, unite,
create, structure for, and to continually inspire the very essence of Team First!
8
Tallulah Falls School
Champions Choose
GREAT Character!
Gratitude Generous
Respect Responsible
Energy Excellence
Ambition Accountable
Think Trustworthy
The GREAT Character program is an active, practical, and consistent approach to demonstrate, develop, and
inspect traits and opportunities in our athletes. It is meant to inspire empathetic service to others, a team
oriented mentality, and actual performance. How GREAT is implemented is left to the creativity of the coach
and team; however, GREAT is our brand and we expect our coaches to say it, demonstrate it, and promote it.
GREAT is the guide, not the formula. GREAT is not bound by words that don’t fit its acronym. It is the
springboard. Again, GREAT is an action word, a verb that we want each of our athletes to demonstrate to
themselves, to their teammates and school, to our community, and to their future world.
9
Tallulah Falls School Athletic Head Coaches
REQUIRED: 1) CPR/First Aid/AED current certification 2) NFHS Concussion Course completed yearly
3) Background check 4) Acceptable Use Computer Policy 5) Drug Screening 6) Driving Course 7) Resource Guide
6-22-15
Job Description
The following is a list of duties, responsibilities and expectations for a head coach at Tallulah Falls School. Even though the list is
believed to be complete, there may be some unforeseen events, occurrences, and/or circumstances that cause the list to be
justifiably modified. You may not be proficient personally in all of these areas but it is imperative and it is your responsibility to
see that these are done well within your sport (you, assistant, manager, parent volunteer if appropriate, etc.)
1.
I will exemplify and actively structure for, develop, and assess GREAT character. GREAT character is our brand and
the backbone of who we are and is of utmost importance in the coach’s planning. The coach will be assessed on the
structure, instruction, and command of our GREAT character program.
2.
I will speak, behave, and dress in a professional manner that is honorable to TFS. Coaches, athletes and managers are
expected to dress in a manner positively representing TFS before, during, and after competitions. I will wear appropriate,
professional, school color/sport specific attire for contests. Jeans or t-shirts are not appropriate for contests. Spaghetti
straps, cleavage revealing, saggy/baggy pants, tights or tank tops are not appropriate attire even for practice.
3.
I will conduct all practices with safety as the number one priority. I Will continually reinforce appropriate sport safety
concerns. I will pass the updated NFHS Concussion Course yearly
http://nfhslearn.com/electiveDetail.aspx?courseID=15000 . I will follow the lightning policy and the
head/humidity/hydration policy. I will maintain a clean and safe practice and contest event area, to include storage
areas; set up before, clean after.
4.
I will obtain and know all rules and procedures that apply to the sport including national, GHSA, region and school
guidelines. GHSA rules are in the constitution and by-laws by accessing www.ghsa.net
5.
I will pass a GHSA sanctioned sport rules clinic. The GHSA fine for non-compliance is paid by the coach.
6.
I will design, arrange, promote and implement an off-season skills, strength and conditioning program within the
guidelines of GHSA, meaning that conditioning open to anyone in the school is allowable. Specific skill work directly
related to the sport can be with up to two individuals at a time. Check with AD for further clarification. Take into
account the athletes’ participation in other athletic disciplines and encourage such. The in-season sport has first priority.
As the general rule, we want broad athletic participation, NOT specialization!
7.
I will provide to prospective athletes and their parents/guardians a letter detailing team standards/values, expectations,
try-out/quitting/stick-to-it policy, expenses, practice and game schedules, fund-raisers, and other pertinent information.
This letter must be approved by the AD before sent out, then placed on the sport’s web site.
8.
I will update the Tallulah Falls athletic web site with schedules, scores, announcements, and other relevant information
for the sport. Pertinent information suitable for other web sites such as www.gasports.com or www.ga.milesplit.com
should also be conveyed in a timely manner. Keep record of/post all relevant individual and team statistics for the team.
Keep results on the schedule where appropriate for the sport.
9.
I will ensure that all potential athletes have cleared eligibility and have a current GHSA physical form on file with the
nurse before participation, including any summer workouts.
10. I will explain the GHSA concussion policy (athlete and parent signature required) and amateur athlete policy and
ensure that the concussion policy is turned in by all participants.
11. I will plan, organize, and implement practices that are appropriate for the sport in conditioning and skill work. I will
consider safety, progression, pairings, hydration, and other areas conducive to the sport.
10
12. I will develop and oversee the entire sport program, including JV and middle school teams.
13. I will plan and organize inventory and care of all equipment used by the team (uniforms, warm-ups, and all items
purchased by the school and issued to members). I will present inventory to Athletic Office no later than 2 weeks after
the season. NOTE: The coaching stipend will cease after two weeks until all coaching responsibilities are finished.
14. I will present purchase orders to the Athletic Director for all purchase items needed prior to the purchase. I will turn in
all food $ requests for the entire season at least one week before the season. I will promptly return leftover monies to
Business Office weekly (business office will store).
15. I will structure for team gatherings/parties during and at the end of the season. I will coordinate with all those affected
and will involve parents/families as much as appropriate.
16. I will provide a revised/dated schedule (and any changes/revised schedules), to include class dismissal, leave, and return
times to the AD, Dean, Boarding Director, Mike Dale, Food Services, & officials.
17. I will prepare a budget of all financial needs for the sport for the following school year. I will research, plan ahead, and
document best times to buy items (during annual conference, off season, month, etc.).
18. All items that will be kept by the players must be purchased by the players. All funds for these items and any and all
funds collected from the students must be deposited in the particular sport’s FUND Raising school account BEFORE the
order is made. All fundraisers must be cleared through the AD before they occur. Team/Individual Packages. Any
items purchased by the student in the form of team packages are to be paid through the school. The items must be
approved by the AD and the coach must fill out a purchase request along with a list of students. All monies must be paid
before ordering. For example, Sport A is getting package A which includes shoes, shirts, etc. The amount is $100. Get it
approved ahead of time by AD. Fill out purchase request. Collect money from students and turn in to business office
using the new deposit form. Order. Business office will pay the vendor.
19. I will create an historical archive/folder of statistics, roster, awards, etc. (See Coaching Resource). Make 3 folders;
give one to the Athletic Office, Museum, and one for you w/n two weeks after the season. Have an electronic folder/ CD
of all computer generated information (schedule, rosters, stats, etc) in case something were to happen to you . This
ensures a smoother transition with coaching changes and allows for the continuity of positive traditions, stats, rosters, etc.
MAKE SURE ATHLETIC OFFICE HAS YOUR STATS, RECORDS, INFO ON COMPUTER.
20. I will lock appropriate doors when finished with practices or contests.
21. I will turn in an appraisal of assistant coach(es) within two weeks after the season highlighting/detailing strengths and
improvement goals.
22. Professional Development. See GREAT Coach Plan. Keep a record of Visits, magazines/journals, books, DVD, web
sites, certificates, certifications, and clinics. It is a requirement when TFS pays for any clinic for a concise summary to be
turned in to the AD w/n two weeks upon return.
23. I will promote my sport and team via honors/awards: IOW by Mon 8am, IOM by first day of month. Provide reasons
(stats, anecdotes…). Wendy’s HS Heisman, EOY TFS Awards, Dooley Award, regio, etc.
Coaches will be assessed on the above items, implementation of GREAT character development, competence as a professional as
well as the team’s level/improvement in competence, the competitiveness shown by the team, the structure for a Season of
Significance, and the excellence of GREAT events hosted. Evaluation will be ongoing and will be provided at the end of the
season.
11
2015-16 DATES TO REMEMBER (Mark your calendars!)
7-1-15
AUGUST
Aug 7
Fri
Aug 18-19-20 TWTh
Aug 18 Tue
Aug 18 Tue
Aug 28 Fri
Student Center
10:30-noon
Pre-Planning Coach Mtg
(All)
Northeast Georgian, Clayton Tribune, Journalism pics/roster deadline (Boyd, Bly
Have sport MS/HS parent meeting w/ handouts completed and all items on web
Academic Conference Rm
6:30-7:30pm TFS Tribe Meeting (optional)
Coach / Family Fun (All – optional) 6:30-8pm place TBA
SEPTEMBER
Sept 2 Wed
Sept 13 Sun
Wells DH
6:15-7:00pm
GREAT Coaching (All Head Coaches input)
1:00 - 3:00pm Coach / Family Fun (All - optional)
OCTOBER
Oct 5 Mon
Oct 13 Tue
Oct 15 Thur
Oct 22 Thur
3:15-4:15 Winter MS Sports Start
Wells Dining Rm
6:15-7:00
TFS Tribe Meeting (optional)
Academic Conf Rm7:15-7:45AM
(Winter Head Coaches)
Theater
6:30-7:30
Med Ed Series (optional)
NOVEMBER
Nov 3
Tue
Nov 3
Tue
Nov 5
Thur
Nov 6
Fri
Nov 9
Mon
Nov 20 Thur
Have sport MS/HS parent meeting w/ handouts completed
Northeast Georgian, Clayton Tribune, Boyd, Blye, Banner pics/roster deadline
Glen Ella
5:30-7:30pm
Fall Athletic Banquet (bus load 4:45, leave 5:00)
Fire Pit/LGym
6:15-8:00pm
Coaches / Family Fun (All - optional)
Wells DH
5:30-6:30
TFS Tribe (optional)
Acad Conf Rm 7:15-7:45AM Led by Campbells
JANUARY
Jan 11 Mon
Jan 20 Wed
MS Dining Hall 7:15-7:45AM Spring Head Coaches
Fire Pit/Low Gym 6:30-8:00pm
Coach / Family Fun (All - optional)
FEBRUARY
Feb 1 Mon
Feb 11 Thur
Feb 11 Thur
Feb 15 Mon
Feb 18 Thurs
5:00)
3:15-4:15
Spring MS Sports Start Date
Have sport MS/HS parent meeting w/ handouts completed
Theater
6:30-7:30pm Med Ed Series (optional)
Wells DH
6:30-7:15pm
Spring Coaches
Dillard House
5:30-7:30pm
Winter Athletic Banquet (bus load 4:45, leave
MARCH
Mar 2
Wed
Mar 3
Thur
All Spring Sports Team/Ind pics completed (plan ahead w/ Brian Boyd)
Theater
6:30-7:30pm
Med Ed Series (optional)
APRIL / MAY
Apr 29 Fri
May 3 Tue
May 10 Tue
May 24-25 T/W
MS Dining Hall
HS Acad Conf Rm
Dillard House
TBD
7:15-7:45am
7:15-7:45
5:30-7:30pm
Post Planning
12
Athletic Awards Mtg (Head MS)
Athletic Awards Mtg (Head HS)
Spring Athletic Banquet
1-4pm or TBD set aside 3 hrs two days
TFS Athletic Food Policy
7-1-15
TFS provides food for athletic boarders for all home contests.
Day students are NOT fed through the dining hall for any home contests.
TFS presently provides $7 for away contests for participants who ride back on the bus w/ the team.
Do NOT send anyone to the dining hall to pick up items between 5:30-6:30pm!
Do NOT e-mail Mrs.Worrell any requests!
Athletes that come in late after practice (after 6:20) are to eat at the reserved tables and clean up after
themselves or they can get a to-go box and eat in the dorms. This allows other students to attend rec on time.
When meal time is moved earlier to accommodate non-athlete boarding students (ex/ trips), the supper line
will remain open apx. an hour from when supper started. Please accompany your athletes to pick up a to go
box.
THE COACH IS RESPONSIBLE THAT ALL ACCURATE AND PERTINENT INFORMATION IS
PROVIDED ON TIME AND THAT ALL BOARDERS ARE FED!
By Wed 2:00 send to Mr. Rogers the team’s needs for the next week
1. FOOD NEEDED – picnic lunches are not individualized (you will receive containers / make your sandwiches).
BE SPECIFIC! BE SPECIFIC! BE SPECIFIC! BE SPECIFIC! BE SPECIFIC!
Sport -Home contest Day – Date - # people to be fed – when and who to pick up – SPECIFICALLY what
needed!
Ex/ HS Soc Wed Sept 11: 14 to go plates (12 to boys dorm, 2 to girls dorm) taken by dorm staff
Ex/ JV VB Tue Sept 17: 8 to go plates picked up by mgr between 6:30-7:00pm
DO NOT SEND AN ATHLETE / MGR TO THE DINING HALL TO EAT ON DAYS
WHEN YOU REQUESTED TO GO PLATES!
2.
How many boarders missing supper for any away contest/activity?
Ex/ 4 XC HS boarders missing supper on Thur Sept 12
Ex/ 12 V VB missing supper Tue Sept 10
Chewy Bars and Nutrigrain are the only snacks regularly provided; request them from Mr. Rogers
* apples or bananas may be available upon weekly request
Ensure that your athletes understand this new policy!
IF THE COACH DOES NOT SEND THE INFO BY 2:00 WED, THE COACH IS RESPONSIBLE
FOR FEEDING THE PARTICIPANTS.
Basketball Home Games
JV Basketball – eat at the dining hall after your game
V Girls and Boys Basketball and V Cheer eat after the game (pizza or other supplied food)
Use template provided!
So often parents wish to help beyond the basics and assist in special goodies/events/snacks/fruit. Utilize Team Parents, especially for any extra
needed items.
13
Principles and Policies
Safety
Safety is a prerequisite for optimal development and is our top priority, our foundational thought, our commitment. We
desire to err on the behalf of safety concerning facilities, equipment, conditioning, actions, hydration, medical, travel,
and any other aspect of the program. Jewelry is not to be worn during practices of “contact sports” such as soccer,
volleyball, basketball, and cheering (when stunts or other situations with a high incidence of physical contact between
persons is inherent).
Locker room and equipment room supervision, neatness, and behavior are the responsibility of the coaching staff.
Concussion: New law in effect requiring all sport participants and parent/guardian to sign Concussion Information
form EVERY season. Follow policy and protocol; pay close attention to signs and symptoms. Consult with the school
Nurse and Athletic Director ANYtime you notice signs or the athlete feels symptoms of a concussion. We do NOT
diagnose concussions but provide feedback of what we see and hear.
Facilities: Check flooring/footing/field, walls, debris, obstacles, padding, etc.
Equipment: Is it being used as the manufacturer intended? Is it safe?
Instruction: Content, application, and supervision must be adequate and continually emphasized.
Fire: Coaches ensure safety of TFS players first. Exit building closest and safest way. Get away from the building and
away from emergency vehicles. Ensure all participants are with you.
Heat/Humidity/Hydration: Provide ample fluid and rest breaks according to policy. Have a plan, communicate to
parents, athletes, and athletic office, for delayed practices.
Injury: Do NOT leave the team alone. Send an adult, if possible, with athlete to the hospital.
Medical: Have ice, water, med kit, emergency contact information available for practices and contests. Be aware of
particular medical issues of the athletes (asthma, allergic reactions, epi pen status, etc.). Have AED available for all
home contests.
Power Outage: Will wait to see if structural or power problem. Know your sport rule concerning delays, full contest,
which game “counts” toward seeding, etc.
Tornado: Take our players to hallway between boys locker room side and boys bathroom in the Circle Building
hallway. Upper field goes to field house or to academic building. Baseball goes to dugouts or, if time, to field house or
classroom building.
Lightning: Have Thunderbolt or Skyscan and follow that system’s protocol for practices and contests. Communicate
to visiting team the policy for delay and cancelation.
Travel: When crossing a street or when at team gatherings in public, travel as a team, group, or in pairs. Do not allow
students to go alone without supervision.
Overnight Supervision: Standards of curfew, in room times, lights out, where an individual or a group can go, etc. are
to be clearly and directly provided to athletes ahead of time. Reinforce our mission and our quest to demonstrate
GREAT character as we represent each other and TFS.
14
Athletic School Day Attire
Teams should be dressed neatly, appropriately, and alike for all contests. Travel attire on contest day is
Sunday dress for indoor sport away games. If a coach chooses, the team may return home in team attire if
all team members comply and wear properly. Outdoor sports may travel in team issued uniforms/team
attire. It is ok for us to be different/special in attire. We want to send a message of unity and pride.
Contest day attire at school will be either Sunday dress, school attire (all dressed same), or team attire (team
shirt, jersey, or team jacket). The team should be dress the same. Multiple components may not be worn by
team members on the same day (tee for one, polo for another, team jacket for another). Letter jackets are
welcome to be worn as long as other garments are same as the team. Hoodies may not be worn from
7:00am until the end of the school day. Items are to be worn during season only, except for spirit days.
Under no circumstances are athletes allowed to wear other school’s clothing (middle school, high school tshirts, sweats, etc. from previous school). If this needs to be a rule, then it is; however, our desire is for it to
be inspired from within by pride in being TFS.
Coaching attire should be appropriate for the sport’s practices and contests. School shirt, school colors,
and team t-shirts are appropriate for practice. Dresses, collared school shirt or dress shirt/tie and dress pants
for indoor sports. Little things do matter. Jeans or t-shirts or tights are not appropriate TFS contest
coaching attire. Revealing clothing is not permitted at any time.
The head coach is responsible for all issued apparel and equipment. Direct coach supervision is a must.
Coaches are responsible for the care and return of all issued items.
All team apparel and designs must be approved by AD before ordering. This includes any donated by
parents. This ensures our brand is served and not diluted.
Hair Policy
Appearance is to be neat, properly groomed, of a natural color, and not call undue attention to self while
excellent in representation as a member of TFS. A team member in violation of this policy will not
participate in contests until no longer in violation.
Team Area
The team area including the team bench and areas behind the bench, scoreboard, and stage are for team
members and officials only. Any family or guests must be approved by the Athletic Office ahead of time.
Playing, dribbling, loud conversations, etc. are not allowed in that area.
This policy is for safety, excellence in appearance, and team cohesion.
Team Travel
We highly encourage parents, friends, and TFS community to support our teams, both home and away;
however, transportation to and from contests on TFS vehicles is for team members only.
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Athlete Behavior
While our intense quest is to honor positive behavior and reduce poor choices, consequences will occur
when our GREAT character standards are not demonstrated. For instance, any team member receiving an
unsportsmanlike infraction must make an appointment to see the athletic director before they may play
again. These are brief meetings that emphasize who the athlete represents and why GREAT character is
important. If a player receives a technical foul/red card for behavioral reasons, that player will sit out
the rest of that game plus the next game. If a player receives a second technical foul/red card in a
season, the player will sit out that game plus the next two games at minimum. Any excessive or
consistent inappropriate behavior will result in more stringent disciplinary action, which can include
dismissal from the team. An athlete ejected from a contest for behavior reasons will automatically be
suspended from competition for a minimum of one week. MAKE SURE THIS POLICY IS
EXPLAINED TO THE TEAM AND TO PARENTS!
This policy is in addition to consequences the coaching staff or athletic department deems necessary for the
betterment of the individual, team, program, and school. In other words, the coach may have more
additional or more severe consequences, if approved ahead of time with the athletic office.
Coach Behavior
The consequences for coaches who receive an unsportsmanlike penalty will meet with the Athletic Director
before another game or practice can be coached. Consequences may range from official reprimand to go on
file to suspension to termination. Any fine by GHSA concerning a coach must be paid by the coach. We do
not want our coaches to receive technical fouls/coaching penalties from officials. There are other ways to
get a point across.
Social Media
It is expected that all team members, including coaches, conduct themselves with GREAT character.
Inappropriate conduct/language/pictures, etc. on social media sites are not conducive to our athletic program
mission and may result in a range of consequences from reprimand to team dismissal. Coaches, social
media sites have been a downfall for many; be professional in all of your social media encounters.
Media Interaction and Team Promotion via Media
ALL media interviews with ANY Coach should be conducted with utmost school pride and loyalty, being
positive in EVERY aspect of responses given. There is basically no such thing as “off record.” Never speak
negatively of any player, official, school, or school personnel. Do not discuss specific injuries/medical
issues with others, especially the media. Teach your athletes how to answer questions positively and with a
Team First response. In the case of any emergency/altercation, refer all questions/comments to the Director
of Communications or the Athletic Director.
Send team scores/results/highlights to media outlets. Team scores/results should be sent to the appropriate
sport sites (www.gasports.com, www.ga.milesplit.com , etc) but also to local media outlets so they can help
us promote our teams and program.
Wade Smith – 96.7 fm [email protected] 706-839-1490 plans on broadcasting our varsity basketball
games but also wants to get all of our sport scores.
[email protected] [email protected] [email protected]
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“Stick with It” or No Quit Policy
A coach will communicate a try out period of time to see if the athlete and the sport fit. This time period
should be used in consultation with the AD and should be clearly discussed with the athletes and parents.
On the commitment day, the athlete is to sign the Athlete Code. After commitment day, if the athlete
decides to not continue participating, it is considered quitting, which is HIGHLY discouraged. We want our
students to persist, to not give up. Thoroughly explain this philosophy and its ramifications.
Anyone who quits/is dismissed from one sport is ineligible to begin another sport until the present sport
season is over, including regional/area and state competition in which TFS is participating. Any exception
must be approved by the AD.
GHSA
TFS is a member of the Georgia High School Association - a Georgia governing body for high school
interscholastic athletics – and a member of Region 8A or Area 2A. TFS presently plays a non-GHSA
schedule in boys and girls soccer.
We are responsible as a school, athletic department, sport, coach, and athlete to know and follow appropriate
GHSA Constitution and By-Laws (“White Book”), which can be found on www.ghsa.net. If in doubt, read
the appropriate GHSA information on line, then ask the AD. Do NOT contact GHSA on your own without
consulting with the AD first.
Eligibility – Confirm through appropriate person; NEVER take a student’s or parent’s word
1) GHSA/Academic – through Irene Gray
2) Physical exam on required GHSA forms – through Nurse’s Office
3) Required Concussion Form signed by athlete and parent – new EVERY season – and kept by coach.
4) other
Athletes and Sports Agents
According to a letter from GHSA, one aspect of a GHSA rule (HB 95) states, “Each public and private high
school in this state shall advise in writing at the beginning of each sports season each student who
participates in any athletic program sponsored by the school of the provisions of this code section and shall
provide each student with information concerning the effect of receiving money or other things of value on
the student’s future eligibility to participate in interscholastic athletics.” Read the law and post it.
Recruiting/Undue Influence
Do not initiate contact with any athlete from another school (in or out of state) with any information that
even resembles that the athlete could come to TFS on a “scholarship” for athletics. We offer need based
financial aid and no athletic scholarships. If a student or parent initiates contact concerning TFS or the
athletic program, feel free to answer questions as well as refer them to the admissions office. Communicate
the exchange with the AD and the admissions office. We are not trying to steal athletes from other
programs, but will certainly not hesitate to speak highly and truthfully about the wonderful opportunities at
TFS. Do NOT act as an intermediary in any way (housing, job status, etc). No evaluations of any kind can
be made as to whether a non-TFS student can try out for a TFS team. Review this policy in GHSA
Constitution.
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Out of Season Practice / Sport Selection
A coach may work with 1-2 athletes at a time in the off season during the school year (see GHSA calendar
for sport dates). It is illegal to work with more than 2 at a time concerning specific sport skills. See GHSA
constitution for more detail. This must be voluntary and cannot be used to determine team status. Athletes
may condition as long as conditioning programs are completely voluntary and are open to anyone in the
school. Remember the athlete’s time constraints. We do NOT want this to interfere in any manner with a
present sport.
Practices
Our policy is to not practice on Sundays. However, due to numerous school breaks, coaches may call a
Sunday practice for the Sunday returning from a break. All Sunday practices and any exceptions to normal
practice times MUST be cleared through the Athletic Director ahead of time. Athletes must not be
penalized for missing a Sunday practice.
Pratices should not start before 4:00 unless preapproved and may go until 6:15 or for two hours. Boarding
students must be in the dining hall no later than 6:20. Communicate any late situations, extenuating
circumstances, or changes to the dining hall ASAP. If students will be late, plan on staying with them in the
DH or having them take “To Go” plates. Practices are not to be called off or changed without notifying the
AD first. If weather does not permit practice, other alternatives may be possible (video, smart board/strategy
session, indoor conditioning, weight room, etc.).
Awards and Team/Athlete Promotion
Refer to the GHSA Constitution By-Law 1.90 Amateur Status and Awards. TFS will provide a participation
or letter certificate for each team member. All letter jackets and optional items are the responsibility of
the athlete.
For end of season team gatherings, special awards, recognition, or certificates can be especially personal and
meet any needs for additional awards/recognition. Team party dates must be planned in consultation with
AD, boarding director, school and special events calendar, and dining services.
We will choose Indian of the Week for each gender. Turn in nominations and why (stats, anecdotes, etc.) to
Assistant AD (Dustin Rogers) by 8am every Monday morning of your season. Indian of the Month is due the
first day of each month for the previous month.
Coaches are expected to be creative in promoting the team and individuals (appropriately) for honors and
awards. Wendy’s High School Heisman, Dooley Award, Army National Guard Scholar Athlete, TV station
AOW, Who’s Who…, leadership conferences, HOBY, All Region/Area, etc. are great ways to reward
outstanding aptitudes and attitudes while promoting your team, sport, and TFS. Any newsworthy victory,
story, or feature should be sent to Brian Boyd (Director of Communications).
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Athletic Banquets
Sunday dress attire, including shoes for team members and coaches. Up to three awards are provided by
TFS for varsity and up to two for JV. Presentation protocol is special, specific, simple, and short.
Remember that other sports are being honored. Do NOT talk about each player. Utilize your team party
for multiple stories, complimenting each athlete, etc. Please do not read out each player and wait for
applause. Know the plan for giving out ahead of time; how will you give participation folders, letter folders,
and any other items. Use your initial very brief time (2-5 minutes) for anecdotes, team stories that everyone
will get (not a time for inside jokes or stories), or for a concise overview; please do not use it for inspiring
the masses or giving out principles, etc. Do NOT use any example that can be perceived as negative to
emphasize or describe a player! Do not compare TFS to other schools.
Stay far, far away from clichés for the awards. Be very specific and give details; the generalities get lost in
the air on the way to the audience. Do not give ANY negative messages!
For 2015-16 there are now only two options for handing out certificates and awards at
the banquet:
1) 2-3 minute overview + alphabetically hand out participation, then letter certificates,
then awards
 If a combined gender program, give female awards first then male
2) 2-3 minute overview + alphabetically give out certificates (whether participation or
letter), then awards
DO NOT talk about each player as they come up after being called!!
Information for the College Bound Student Athlete
Any athlete wishing to participate in collegiate athletics should complete the NCAA or NAIA Clearinghouse
requirements. See Guidance Counselor for further details.
Policy for Signing a Letter of Intent
When it is known an athlete will “sign” or compete in collegiate athletics, immediately contact the TFS
Athletic Director who will contact the athletic office at the college for pertinent details. The school will set
up an announcement ceremony in which to honor the athlete. Normally, the athlete, parents, and coach(es)
will be accompanied by at least one administrative personnel (President, Athletic Director, and/or Dean) at
the ceremony. The actual ceremony may take place at a banquet, assembly, or other special recognition
place. We wish to celebrate this time. Under no circumstances should a coach be a part of a ceremonial
signing without AD approval. Instruct parents of our policy with the idea that it is to rightly honor the
athlete for their accomplishment.
Multi-Sport Athletes
Athletes are highly encouraged to participate in multiple seasons! Many of our end of year awards go to
multi-sport athletes.
Athletes who seek to participate in two sports within the same season must communicate with each coach.
The primary (deemed the sport that in a region or state schedule conflict the athlete would participate)
should be determined ahead of time and the coaches and athlete should work together to create a
practice/contest calendar. Of course, a coach has the right to determine team policy concerning this matter.
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Strength & Conditioning / Warm Up / Flexibility/ Mobility / PEP
It is expected that each sport participate in a continual, specific, progressive sport specific program including
resistance training and mobility. The reason supporting such a program is overwhelming. Please consult
with the AD or PEP Coordinator for resources or additional information. Every student/athlete using the
weight room must have a signed policy form on file each year. Weight room guidelines are to be strictly
enforced by coaches.
Calendars/Deadlines/Scheduling
Check the school/activity/special events calendar for conflicting activities. Consider yearly conflicts (ACT,
SAT, Probe Fair, Trustees Tea, - see School Sponsored Activities).
COMMUNICATE WITH APPROPRIATE PERSONNEL CONCERNING SCHEDULE CHANGES,
TEAM GATHERINGS, ETC. (AD, DINING SERVICES, TRANSPORTATION, ACADEMIC OFFICE,
BOARDING OFFICE, OFFICIALS, MIKE DALE)
GHSA contracts are to be used for basketball and baseball games. Head coaches are responsible for
scheduling contests AFTER consulting with the AD. Priorities are region/area, rivals, and proximity.
CONTACT THE OPPOSING SCHOOL WITHIN A WEEK OF PLAY TO CONFIRM DAY, DATE,
PLACE, DIRECTIONS, AND TIME.
Team Standards
Provide the AD with team rules ahead of time. Post all team rules in writing, explain to athletes and parents,
place on web site, and refer to periodically. Be consistent, just, and positive.
Nutrition / Supplementation
Coaches may NOT require or advise students to take nutritional supplements, but may provide unbiased
(read as giving pros and cons) information concerning nutritional supplementation. For instance, coaches
should not seek to persuade in any manner a student to take creatine, but may provide information when
asked concerning its use. Some products are banned by the NCAA, Olympics, or other governing bodies.
Encourage athletes to eat healthy and to work smart/hard. Athletes want to be their best and in our society
that has often meant an overwhelming gravitation toward supplementation. Do not put yourself in a
situation as the coach to be liable for a student’s misinterpretation. We do not want to insinuate in any
matter that an athlete should take supplements. Contact the AD for further clarification.
Community Sport Outreach
The coach is requested to envision, plan, and implement a sport community outreach. The idea is to
athletically interact with youth (primarily elementary and middle school) in our communities through some
form of a camp or clinic. This is initially thought of as done in the summer, but can also be utilized in
season, depending on the sport and situation. This may take form in different ways, such as leading a
morning clinic for elementary age kids, hosting an elite athlete, or coach conducting a skills camp, or
another more appropriate manner in which to introduce Tallulah Falls School as an incredible place to be.
The “Learn to Play” series of camps works very well. Envision what you would like to see in five years and
then create it!
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Financial Procedures and Budget
Each sport has a budget based on the overall needs of the sport and the coach’s requests. We do not assign a
set amount to each sport automatically. Plan ahead. Make a list during the year. Think of all items that
may be purchased. Items should be prioritized and the need/want justified. Fill out on computer program
given by AD.
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officials
major equipment items
uniforms, warm ups, practice gear, bags, etc. (talk with AD concerning rotation schedule)
supplies (items used each year)
equipment repair and cleaning
yearly dues, contest fees, tournament fees
post season/tournaments/etc. including fees, travel, food, hotel
instructional materials (DVD, CD ROM, video, books, magazines, guest speaker)
food ($7 / meal) provided for those who return back to campus.
team promotion/gatherings/trips - request assistance from The Tribe. No longer a budgeted item,
unless it comes from a reduction in food allotment.
see checklist for other items
MEAL AMOUNTS, TEAM PROMOTION, & INSTRUCTIONAL MATERIALS WILL BE THE
FIRST REDUCED IF A BUDGET NEEDS RESTRICTION.
Complete a purchase request for all food ($7/meal) for away game meals. Do this BEFORE the beginning
of the season (at minimum one week ahead and preferably two) and make any changes in a timely manner.
The business office must have time to get and sort the cash. List each contest date, # of meals x $7 and
totals, etc. Return unused monies to the business office each week. THE BUSINESS OFFICE CLOSES
BY 1:00 ON FRIDAYS.
Purchasing / PO orders
Research what is needed. For more expensive items, get at least two – and preferably more –
estimates/quotes. Leverage one company with the other. Do not automatically take the lowest bid. Request
what will be the best quality at the best price. Look for quality material that will endure, is practical, and is
aesthetically appealing.
The business office needs time to process paperwork before a check can be released. Some items may be
purchased by credit card (Wal Mart) and tax ID.
All new uniforms, score boards, major equipment, team t-shirts, and any items with slogans or logos must be
preapproved by the AD. Consider: A) Quality/Function: material, ease of care B) Appearance: color
(forest green, white; black is our accent color if you choose to use: gold is not), style, MODESTY.
All items that will be paid by students will need to have parent/guardian notification. All money MUST be
in before items may be ordered or given to students. There is no “billing” of students unless the student has
money in their account.
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Sign, date, and return packing slips to accounts payable (Anna Smith) ASAP.
ALWAYS ASK FOR A DISCOUNT!!! It truly is amazing how much money we can save if you will
request a discount. Imagine having an extra $250 to buy additional or better equipment or supplies.
Become aware of the best times of the year to purchase products specific to your sport. Note these time
periods.
Filling out a Purchase Order (PO)
Fill out normal info such as vendor, address, phone, fax, date requested, qty, item number, etc.
Important: Note if you are receiving a discount. Having the knowledge of the date needed, special price,
and/or a note concerning the item is quite helpful
Ex/ 3qty #4 soccer balls @ 9.99 (reg. price 24.99 – special sale!) + free shipping
Please order by 6/12 to get the discount.
IMPORTANT TO REMEMBER:
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Note if you will order when approved or if B.O. needs to order. Some times it is better if the coach
orders because of the nuances of the order or the relationship with the vendor.
Note any particular specifics with this order
o Must be ordered by a certain date
o Who to contact
ALWAYS NOTE SHIPPING COST IF POSSIBLE
o Any time shipping costs are a % of the amount or seem quite high, ASK.
 High shipping costs may negate or delay the decision
 The total cost is what is considered, not what the price is of the item
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The Tribe
The Tribe is our family and friends sport support group. The Tribe will be as effective as you assist in
helping them help you. The number one request received from them is “how can we help.” Many of our
parents, alumni, families, and friends want to help the athletic program or your program or your team in
some manner, preferably using their skills, availability, and resources.
A dated Tribe Sport Plan comprising at least the following areas will help them help you.
 Organization/coordination
o Choose a Team Parent Coordinator that can help organize parents and coordinate
activities/gatherings.
 Financial resources
o A separate (or same) parent can help plan any fundraising (reminder that ALL fundraising
must be preapproved by the AD!)
 Provide a Wish List of items
 Roster board, record board, special warm ups, equipment, facility
 Team promotion such as trips, special events, college games…
o Concessions
 Do you have any particular requests for what is sold/not sold
 Do you have a plan for any monies raised?
 Eqpt, facility, trips, apparel/shoes/eqpt for needy, extra apparel?
 Concessions are specific to the sport and teams running the concessions, meaning if
your team’s parents do not work the concessions, your team will not $ benefit.
Consult with the AD well ahead of time to plan accordingly for any sport specific fund raising or concession
ideas. This will enable us to be respectful of others and maintain our reputation for organization,
communication, and effectiveness. Do NOT fund raise in the community w/o approval. Again, this is
imperative to TFS functioning in an organized, thoughtful, and effective manner.
When a parent/guardian wishes to donate something to the sport or athletic department, contact the athletic
office so we can communicate appreciation.
The TFS official Indian is the only Indian head design to be used on any items used
with an Indian head. No side views or other Indian head logos are allowed on ANY
items.
Utilize any of the approved variations of our new athletic logo. You can get the originals
from Brian Boyd
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Circle with TF logo and team name on bottom
Circle with TF logo, team name on bottom, and Tribe inside
TF only or with any combination of athletics or sport name w/ or w/o tribe (i.e. no circle)
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Inventory
Head coaches are responsible for inventory of equipment and uniforms/warm ups. Mark with indelible pen
(Rub a Dub) or with engraving tool. Number when appropriate; it is critical to upkeep and having it for the
future to know what we have, bill what is lost, and order replacement items in time to get the best discounts
NOTE:
THE COACHING SUPPLEMENT MAY STOP TWO WEEKS PAST THE END OF THE SEASON
UNTIL INVENTORY IS ACCOUNTED FOR AND ALL OTHER COACHING RESPONSIBILITIES
ARE FULFILLED. When all responsibilities are completed, the supplement will continue. A contract will
not be issued until all items have been accounted for and all paperwork has be completed and turned in.
Inventory list should be on a TFS computer program. Do not turn in a hand written copy.
Apparel or equipment lost, damaged, or needing repair should be noted on the inventory list and
communicated with the AD. Fill out and order replacements!
Any lost TFS issued uniforms or equipment should be billed to students in a timely manner. Provide the
business office and Assistant AD with the complete form. Fill out purchase request for items to be replaced.
Athletes may not begin the next sport season until all items have been accounted for.
Uniforms/warm ups should be cleaned, folded, categorized, and stored appropriately.
Update inventory lists upon receipt of purchased items.
LABEL UNIFORMS / WARM UPS WITH AN ORGANIZED APPROACH. (#1-3 sm, 4-8 med, 9-14 lg,
15-20 xl, etc). Label equipment with a date, if possible.
RULES CLINIC
Coaches are required to attend any GHSA mandated rules clinic, whether on-line or in person. Check
www.ghsa.net for dates. Any coach failing to attend is required to pay any fine imposed by GHSA.
Leave a Legacy – Results/Stats/Records
Each sport is to keep accurate results, statistics, and school records. Provide a copy at the end of the season
in 3 folders: 1) give to museum 2) give to AD 3) Keep one copy for you. Place on appropriate web sites all
results in a timely manner.
WORK CLOSELY WITH THE DIRECTOR OF COMMUNICATION (BRIAN BOYD) OR WITH LANE
GRESHAM CONCERNING SPECIAL TEAM PROJECTS, RESULTS, STORIES, SO THE TEAM CAN
BE PROMOTED!
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End of Season Reminders
Remind your athletes (and have them tell parents!) of the Sports Banquet, leaving school 5:00 (load at 4:45) in Sunday
Dress including shoes. Please go with them on the bus.
Make 3 folders (AD, Museum, Self) with your team picture, roster, schedule, scores/record, any stats, and either a
copy of your games from the scorebook or the scorebook itself, roster, inventories, school issued check out sheet, and
any other pertinent info that may be of value years and decades from now. (write ups, season summary, etc.). TURN
IN A COMPUTER COPY OF EVERYTHING THAT IS COMPUTERIZED (SCHEDULE, ROSTER, CONTACTS, ETC).
This is VERY important since, at some point, someone else will need this info to be able to update
Please turn these in within two weeks of end of season. The coaching stipend may cease after two weeks
until all coaching responsibilities are completed.
Athletic Director, Museum, Library Folders (3)
Pictures (Team, any picture for archive purposes)
Schedule
Roster w/ name, uniform #, grade
Results, Scores, Record
Individual Results (sport specific)
Season Summary
Letter from Coach (not required)
Copy of Awards (MV, Coaches, Improvement, etc)
Media articles, photos, newspaper clippings if available
Team Policies/Standards
Cppy of Workouts, Warm up routine, etc. (not required)
T-shirt designs
Manager Responsibilities
Awards Banquet Program
Other (sport specific)
1. Turn in any items that need to be billed to student (lost warm up, bag excessive use, etc) on the form. Have
kid sign and then AD sign. This needs to be done immediately so we can bill and collect. Each athlete must
either turn in any school issued item or be billed for them before they can play in a contest, so coaches please
help expedite this.
2. At the banquet, feel free to provide a summary of the intricacies of this season, but do not talk about each
athlete! The idea would be to hand out participation, letter certificates, and awards; talk as you wish about the
season or memories for 2-3 minutes - concise is better. You may wax on with incredible stories about each
youngster, which truly are quite enjoyable, as long winded as you wish at your end of season party.
3. GREAT Coach Plan and Self-Assessment – Simply evaluate yourself based on the job description, the active
teaching of GREAT character, professional weaknesses for this season, and what you did well and what you
are most proud of. What will be next season’s goals? You may write it in paragraph form, bullets – whatever
helps you do it most accurately, thoughtfully, and timely. Turn in a description of your professional visit to
another high school. Attach to the evaluation.
Due w/n two weeks from end of season!
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School-Sponsored Activities Practice Absenteeism
We are a small school who must share our students with other worthy pursuits. Some consistent challenges
we face have to do with practice interruptions. Though not unique to TFS, we do have a high number of
them we must deal with. Some are yearly, some seem more worthy than others, and some may seem unfair.
Most known ones are listed below. Check the school calendar and special events calendar often.
 Academic Necessities such as
o SAT
o ACT
o College Fairs (Probe 1-2 Mon in Sept)
o College Visits (on going)
 Field trips Other school co-curricular activities that require a commitment such as
o Drama
o One Act Play (1st week in Nov)
o Holiday Celebrations (Fall Festival, Thanksgiving, Christmas)
o Music, Chorus, Handbells (December, April)
o Academic Bowl
o Debate
o Math Competitions
o Science Olympiad
o Open Weekends, Winter Break, Spring Break
 “One” Time or yearly Celebrations - Special Dinners
o President’s Commendation Dinner (2x/yr)
o Merit Dinners (twice per year)
 Clubs (honorary like NHS, Student Council, Ambassadors, etc. or choice like Key, Outdoor…)
Other school related activities such as
o Senior Hot Dog cookout (Fall) and Senior Steak Cookout (March)
o Deep Creek (first Sat)
o Trustees Tea for Ambassadors (Wed. in Sept)
o Pictures (Sept)
o Picture Retakes (end of Sept, Oct)
o Halloween Carnival and Dance
o Athletic Banquets (between seasons)
o Homecoming
o Dances (1st Friday, Valentines,…)
o International Dinner/Day/Week
o Fire Pit Festivities
o Senior Portfolios
o Prom
o Finals
o Sophomore Trip
Our policy is that we must be flexible, firm, and understanding. This does not devalue the principle of
commitment. Specifically, academic necessities such as field trips, up to three college visits, and school
mandated activities need cooperation.
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Tallulah Falls School
Coaching Professional Development Guidelines
See GREAT Coach Plan
7-1-15
The essence of professional development for TFS coaches is to improve practical knowledge of the
intricacies of the sport (strategy, training, skills, drills, etc.), enhance communication with athletes, parents,
administrators, and the community, and inspire our kids to develop into the best athlete, citizen, and leader
they can be.
Head coaches are requested to visit another non-region high school, coach, or team practice while in season,
if possible. Do not contact a region opponent. The size of school is less relevant. Contact the head coach to
set up a visit on a mutually appropriate day. Again, this should be done in-season (except boys soccer).
Provide a concise summary to the AD regarding the visit specifically answering numbers 1-4 below.
Head coaches are requested to be involved locally/regionally or at the state level in their respective sports.
Assistant coaches are also highly encouraged to attend local and state clinics. Annual high school clinics in
Georgia are a priority. Financial assistance available is dependent upon the sport, the sport’s
clinic/conference availabilities, the individual coach, the budget, the impact upon the program, time away
from school, and other factors.
All coaches who receive school funds to attend a conference/clinic are expected to present to the athletic
director a brief typed summary of the clinic with the following information within one week upon return:
1. Name, conference name, dates and location
2. Big picture idea, principle, solution, thought process learned or reinforced at the clinic
3. Specifically, how will this experience directly improve your program and/or TFS?
4. What changes will you make in your practices or games that can be attributed to what you learned or
what was reinforced in your philosophy?
5. What new contacts / resources / people did you meet that can help us in the future and why?
6. What equipment or facility is new or revised that is practical for us to implement? Immediate need?
Three year wish? What discounts will you receive? Is there a time deadline for this discount?
7. How can you be involved in this association in the future? How can you take a leadership role
(committee, office, present, write an article)?
8. Who gave the best presentation and why do you think so?
9. What would you present if you were asked?
Please be creative, resourceful and vigilant in researching best prices concerning the right clinic, feasibility
in hotels and transportation, and networking. Can you stay at a less expensive hotel and drive to the host
site or walk an extra block? Please see the school’s investment in you and, in return, in us as trusted
finances and handle appropriately. Remember to be good stewards of very limited funds. The two ultimate
measurements of the impact of your professional development will be “Are you a better coach?” and “Are
our kids directly receiving benefits from this?”
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Professional Development Resources: magazines/articles, books, DVDs, networking,
youtube/demonstrations, web sites, sport association, peer visit, area clinics, state sport clinic, national
clinic.
Athletic funds will NOT be used to reimburse for travel mileage when a personal vehicle is used. Do
everything to use a school vehicle. If no TFS vehicle available, the choice is to use a personal vehicle or not
attend. Gas funds may be requested ahead of time, but employee reimbursement without prior approval will
not be granted.
Performance Appraisals / GREAT Coach Plan
The goal will be on-going feedback, highlighting exceptional work, and encouragement and assistance with
areas needing improvement. Observations (a different eye/view), Recommendations (something can be
better), and/or Requirements (address w/ excellence immediately) will be provided to help the coach fulfill
goals and fulfill the athletic mission. Meaningful GREAT character development is a significant appraisal
area! Using the athletic themes, developing competence and improvement, and forging a competitive
encounter will interact with communication, organization, and the job description to continually appraise the
program and coach.
It is our desire for the coach to be the main
creator and owner of the GREAT Coach
assessment/appraisal/evaluation.
28
2015-16 Academic/Athletic Expectations
6-1-15
It is the desire of Tallulah Falls School for every student to achieve high academic standards. Tallulah Falls
School also believes that students should be well rounded. We encourage our students to participate in
many educational activities including athletics.
The following guidelines are to assist student academic success.
Middle School
All grades will be reviewed after the first three weeks of school. A plan from the office of the Academic
Dean, teacher(s), and coach will be collaborated for any student athlete with a grade of 70 or below in one or
more classes. Students will be given a set time (often one week) to raise their grade.
If after the set time, the student’s grade has not improved to a passing grade, the following conditions will
apply:
1 week-Students will not travel with their teams.
2 weeks-Students will not travel or participate in team games.
3 weeks-Students will not participate in practices or games.
Upper School
All grades will be reviewed after the first three weeks of school. A plan from the office of the Academic
Dean, teacher(s), and coach will be collaborated for any student athlete with a grade of 70 or below in one or
more classes. Students will be given a set time (often one week )to raise their grade.
If after the set time, the student’s grade has not improved to a passing grade, the following conditions will
apply:
1 week-Students will not travel with their teams.
2 weeks-Students will not travel or participate in team games.
3 weeks-Students will not participate in practices or games.
Grades reviews will occur weekly during season. If at any point a student’s grade is above a 70, the student
will resume normal team activities.
The Academic Dean and the Athletic Director may review students on a case by case basis and make any
changes that benefit the student’s academic success.
Athlete Absentee Policy
Athletes must attend at least half of the day’s classes (4 classes) to participate in that day’s practice or
contest. Any variation must be approved by the Academic Dean. Excused from this are doctor or
emergency appointments that are communicated ahead of time.
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5-29-15
VARSITY Lettering Criteria. Meet the program’s expectations in ALL of the following areas:
Attendance: Unexcused absences or continual tardiness may affect lettering (see practice policy)
Attitude: Consistent “Team First” actions, “buy-in” and a consistently positive attitude (not complaining…)
Demonstrated GREAT character, team support, sportsmanship, and actions directed toward peers, opposing teams, and officials
Displayed work ethic toward team goals and individual improvement
Responsibility, including prompt and thorough communication of practice/contest conflicts
Role fulfillment
Performance: (see below for sport specific requirements).
NOTE: Performance is only one qualification and does not automatically equal a varsity letter.
Lettering one year does not automatically qualify for subsequent athletic letters.
Any high school athlete or manager in good standing of the same interscholastic sport for three consecutive high school years
meets the performance criteria to earn a varsity letter.
Any exceptions pertaining to lettering must be approved by the Athletic Director, such as a player making significant contributions
to the team but unable to finish the season due to illness or injury.
Baseball Performance Criteria 1) A player plays in any part of the scheduled games in one season at the varsity level with
significant contributions 2) Any player on the varsity squad who plays in a majority of the games and the team advances to the
state tournament.
Basketball Performance Criteria (1) A player plays in 50 percent or more of the total quarters in a season, OR (2) a player
plays in 25 percent or more of the total quarters in a season and the team advances to the State Tournament. (3) A role player
whose contributions are so overwhelmingly productive to team success (the Head Coach determines that a letter is earned; this
must be approved by the Athletic Director).
Cross Country Performance Criteria (1) A runner finishes in the top half at the Region Championships or (2) A runner
averages 7 or fewer points for the total number of scheduled meets -- 5 or fewer points for dual or tri meets. (3) The team goes to
the State Championships; top 7 runners would letter. At coach’s discretion and an exception: significant improvement, placing
during the season (dependent upon level of competition), and extenuating circumstances. All lettering based upon coach’s
discretion must have Athletic Director’s approval.
Golf Performance Criteria 1) Any player selected to the All Area 1st or 2nd Team 2) 18 hole scoring average of 99 or below
(males) or 109 or below (females) in more than half the varsity matches (min of 4 matches) 3) Any team member playing in the
State Championship
Soccer Performance Criteria (1) Varsity performer in at least half the minutes of one season.
Spirit Cheerleading Performance Criteria A cheerleader is an active varsity contributor for 2 years (cheers in 90% of the
contests).
Swimming Performance Criteria
Boys: 50 Free (27.50), 100 Free (1:05.00), 100 Fly (1:10.00), 100 Back (1:07.00), 100 Breast (1:17.00),
200 Free (2:15.00), 200 IM (2:25.50), 500 Free (6:25.00)
Girls: 50 Free (32.50), 100 Free (1:12.50), 100 Fly (1:20.00), 100 Back (1:20.00), 100 Breast (1:30.00),
200 Free (2:35.00), 200 IM (2:44.50), 500 Free (6:40.00)
Tennis Performance Criteria (1) A player competes in one of the top 7 positions for half of the matches in one season. (2) The
player plays in 25 percent of the total team matches and the team advances to the State Tournament. An exhibition match does
not count toward lettering.
Track and Field Performance Criteria. (1) A player ranks in the top 8 at Region/Area Championships (score at least one point).
(2) A player ranks in the top 5 in a relay at the Region Championships (relay team scores at least four points). (3) A player breaks
a school record. (4) A player averages at least 4 points per meet over the course of the season. (5) A Legacy List rank of Top 3
will be taken into consideration though not automatic.
Volleyball Performance Criteria. (1) A player plays a significant role at the varsity level in half the games available for one
season. Significant is defined as a starter or substitute that plays in approximately half the points played in the matches. If the
team makes it to the state playoffs and a player has made a significant contribution to the team in practices, has had a great attitude
in their role and has met all the criteria other than the playing time.
30
Liability
Since the legal system assumes that the coach is a trained professional, the following questions might be
asked in a court of law should litigation arise:

What is your expertise? Includes areas such as physical plant and field maintenance, educational/coaching
background, athletic training/CPR/first aid/AED certification, clinics, workshops, and experiences.

What are your team and safety rules? Have they been thoroughly explained and posted? Are they
periodically re-emphasized and consistently enforced.

What is your plan for progressive conditioning and appropriate skill development?

Have you maintained appropriate records? Practice plans, medical/injury, consequences for
behavioral/safety infractions. When in doubt, document it, explain it, reinforce it, and document what
happened.
Coaches MUST:
Do everything possible to provide a safe environment and eliminate/reduce unsafe risks. Match athletes
appropriately according to height, weight, maturity, and experience for drills and competition. Warn of
inherent risks associated with particular activities.
Be present. If you are not present, you may be liable. Players should be told to take no action unless their
coach is present. Athletes must be supervised in order to practice. Locker room conduct should be
communicated and strictly enforced. Make your presence known. The greater the hazard, the more
supervision is needed.
Have emergency contact information forms readily available at practice and competitions, whether on
campus or off. Contact the Nurse or Principal during the school day or the Director of Boarding after school
or on weekends if an emergency arises and call 911 if appropriate. These forms are, by law, confidential
(HIPAA) and information therein discussed with only those who need the information (medical personnel).
Information may not be shared with the media or other persons without the student’s and parent’s/guardian’s
written permission.
Properly plan and instruct for appropriate and progressive conditioning, fundamentals, and skills. Clearly
facilitate progression and safety.
Regularly inspect environment, facility, and equipment.
Request repair of all faulty equipment and facilities. Use the school’s work order system and let the AD
know. Prohibit the use of defective items.
Close store room or other doors which, when open, might be unsafe.
31
Warn of potential medical dangers resulting from improper technique. This includes actually demonstrating
how NOT to do something which may cause injury (ex/ taking a charge in bkb)
Stay in the building or on the field until the last person leaves. Communicate with the athletic director
concerning an emergency.
A coach is responsible for the actions of the team on any trip, on the bus, in restaurants, and while guest’s at
opponent’s facilities. Ensure that your presence, and therefore accountability, is obvious.
Teach before testing skills which may, when in lack, cause injury.
Try to never be alone with a student of the opposite sex. If it occurs (waiting for a parent to pick them up),
make sure someone else knows where you are. Be visible (lights on, outside, not close together, etc.). Call
the child’s parents as they are on the way.
Consider the effects of extreme weather (heat, cold, humidity, heat index). See Heat/Humidity/Hydration
Policy.
Communicate concerns (environment, facility, equipment) that may be important to know but not sufficient
to warrant suspension of play or practice. Show the potential problem (ex/ a drain), verbally caution, and
use some form of marker/sign that allows greater caution or better observation of the situation.
Return all equipment to its place, lock all appropriate doors and storage, and turn out lights before you leave.
Do not assume someone else will close up the facility.
FERPA: Family Education Right to Privacy Act.
Student records, information and proceedings contained in school files may not be released without written
authorization by the student and the student’s parent or guardian. High school coaches are strongly advised
to decline discussion of this type of information.
HIPAA: Nicknamed the Privacy Rule, the standards address the use and disclosure of individuals’ health
information. It basically concerns protecting an individual’s health information yet providing a flow of
information to promote high quality health care and to protect the public’s health and well being.
32
Medical and Emergency Policies
 Provide a roster to the nurse (physicals and immunization), Principal’s administrative assistant
(eligibility), athletic director, boarding office, and add to web page. Send any update to the
appropriate people with additions or deletions. NOTE what the change is!

All athletes in grades 6-12 must have the GHSA required physical examination form completed by a
licensed physician on file in the nurse’s office. Students may NOT participate in any manner without
a physical or without GHSA eligibility.

All athletes, by GA law, are required to have a concussion form signed by the athlete and parent for
EVERY season they participate. New season, new form signed.

Obtain med kit through the nurse. A med kit, emergency forms, school and administrator phone #s,
and proper hydration (includes ice for fluids or injury) must be at every practice and every contest.
Students are not allowed to take ANY medication from the kit (ibuprofen, Tylenol, Benadryl, etc.)
without the DIRECT supervision of the coach. Only the coach may provide any form of basic
medication (whether prescription or non prescription). Off campus activities may require the coach
to provide medication to an athlete that has been pre-approved by the nurse. Do NOT allow a
manager to give ANY medication.

First aid/AED, and CPR training is required of every coach, although CPR cannot be legally or
morally required of any person to administer.

All coaches should, in the beginning of the season and periodically throughout, warn of the inherent
dangers in their sport.

Students needing off campus medical attention should be transported by a coach, authorized
guardian, or appropriate school staff member. However, do not leave a team unattended to transport
a student. NEVER leave a team alone! Never practice or compete without immediate access to
communication.
Injury Evaluation
Refer, report, and/or document significant illnesses and injuries to the nurse by the next school day. If the
injury is serious, report the injury immediately (same day) to the nurse, athletic director, principal, and dean
of students. This must be done to ensure that any claim made on the school’s policy can be met. In
addition, documentation and review will allow us to examine our preparation, policies, procedures, and
rehabilitation. Again, if an injury requires a visit to a hospital, doctor, etc. the form must go to the nurse and
athletic director. If the injury is less serious (out of practice 1-2 days), inform the nurse and athletic director.
All head and neck injuries should be handled with extreme caution and should be immediately reported to
the nurse, athletic director, and dean of students.
33
Properly Plan
Includes organization, staff meetings, and teaching assistants or managers the fundamentals and strategies as
well as always planning for safety. Consider who, what, where, when, how, and why.
1. Be prepared at any time to communicate your safety plan, practice and season goals, practice
structure, skill and conditioning progression, and athlete’s assessment
2. Any non-normal practice time must be approved by the AD. If approved, contact Boarding Director
and Dining Services (if it pertains to them).
3. Think ahead. Have a plan of “What if...were to happen. What would I do”
Vehicle Situations
What to do if in a vehicle accident
Stay CALM!
If injuries occur to person or vehicle, call 911. Do not move an injured person unless life threatening danger
is imminent.
If out of gas or vehicle malfunction, call Transportation Director (Jimmy Franklin 706-839-2022 or 706308-2371), Upper School Dean Kim Popham, MS Dean David Chester (706-768-1348), maintenance 706839-2003, AD 706-968-9879, or TFS security (706-499-1716)
Do not leave a student(s) unattended!
If alone, either call 911 or one of the above #s, depending on the situation. If police file an accident report,
insurance is contacted and, depending on who is at fault, the school’s and possibly the driver’s rate may be
affected.. For example, you hit a deer while driving a school car and minimal damage is done to the vehicle
(flat tire). Call Jimmy Franklin 706-308-2371. If you cannot reach him, call Scott Neal 706-968-9879.
When in doubt concerning safety, CALL 911.
POISON CONTROL CENTER 1-800-222-1222
34
First, Last Name ________________________________
Sport(s) ___________
____________
____________
TALLULAH FALLS SCHOOL / GHSA Student/Parent Concussion Awareness Form
(Revised: 7/2015)
DANGERS OF CONCUSSION
Concussions at all levels of sports have received a great deal of attention and a state law has been passed to address this issue.
Adolescent athletes are particularly vulnerable to the effects of concussion. Once considered little more than a minor “ding” to the
head, it is now understood that a concussion has the potential to result in death, or changes in brain function (either short-term or
long-term). A concussion is a brain injury that results in a temporary disruption of normal brain function. A concussion occurs
when
the brain is violently rocked back and forth or twisted inside the skull as a result of a blow to the head or body. Continued
participation in any sport following a concussion can lead to worsening concussion symptoms, as well as increased risk for further
injury to the brain, and even death.
Player and parental education in this area is crucial – that is the reason for this document. Refer to it regularly. This form must be
signed by a parent or guardian of each student who wishes to participate in GHSA athletics. One copy needs to be returned to the
school, and one retained at home.
COMMON SIGNS AND SYMPTOMS OF CONCUSSION
• Headache, dizziness, poor balance, moves clumsily, reduced energy level/tiredness
• Nausea or vomiting
• Blurred vision, sensitivity to light and sounds
• Fogginess of memory, difficulty concentrating, slowed thought processes, confused about surroundings or game
assignments
• Unexplained changes in behavior and personality
• Loss of consciousness (NOTE: This does not occur in all concussion episodes.)
BY-LAW 2.68: GHSA CONCUSSION POLICY: In accordance with Georgia law and national playing rules published by the
National
Federation of State High School Associations, any athlete who exhibits signs, symptoms, or behaviors consistent with a
concussion
shall be immediately removed from the practice or contest and shall not return to play until an appropriate health care professional
has determined that no concussion has occurred.
(NOTE: An appropriate health care professional may include licensed physician (MD/DO) or another licensed individual under
the supervision of a licensed physician, such as a nurse practitioner, physician assistant, or certified athletic trainer who has
received training in concussion evaluation and management.
a) No athlete is allowed to return to a game or a practice on the same day that a concussion (a) has been diagnosed, OR (b) cannot
be ruled out.
b) Any athlete diagnosed with a concussion shall be cleared medically by an appropriate health care professional prior to resuming
participation in any future practice or contest. The formulation of a gradual return to play protocol shall be a part of the medical
clearance.
By signing this concussion form, I give TALLULAH FALLS SCHOOL School permission to transfer this concussion form to the
other sports that my child may play. I am aware of the dangers of concussion and this signed concussion form will represent
myself and my child during the 2015-2016 school year. This form will be stored with the athletic physical form and other
accompanying forms required by TALLULAH FALLS SCHOOL.
I HAVE READ THIS FORM AND I UNDERSTAND THE FACTS PRESENTED IN IT.
_________________________________
_________________________________
Student Name (Printed)
Student Name (Signed)
_________________________________ _________________________________
Parent Name (Printed)
Parent Name (Signed)
35
__________
Date
__________
Date
Tallulah Falls School Concussion Management Policy
6-12-12 revision
Statement of Concerns
A concussion is a brain injury that results in a temporary disruption of normal brain function. A concussion occurs
when the brain is violently rocked back and forth or twisted inside the skull as a result of a blow to the head or
body. It has the potential to result in death, or short- and long-term changes in brain function. Continued
participation in any sport following a concussion can lead to worsening concussion symptoms, as well as increased
risk for further injury to the brain, and even death.
NFHS Rules Change
Previous rules books for most sports included language directing officials to remove an athlete from play if
“unconscious or apparently unconscious.” We now know that a person does not have to lose consciousness to
suffer a concussion. That language has been changed to the following:
Any athlete who exhibits signs, symptoms or behaviors consistent with a
concussion (such as headache, dizziness, confusion or balance problems, or
loss of consciousness) shall be immediately removed from the contest and
shall not return to play until cleared by an appropriate health-care
professional..
Role of Officials
Neither officials, nor coaches, are expected to “diagnose” a concussion, as that is the job of an appropriate healthcare professional. Officials are being asked to use their best judgment in observing the signs, symptoms and
behaviors, but are no longer being asked to make what could be perceived to be a medical opinion. This is the
same type of monitoring procedure that has been used with orthopedic injuries and the “blood rule” in the past.
The game official is not responsible for the sideline evaluation or management of the athlete after he or she is
removed from play. The responsibility of further evaluating and managing the symptomatic athlete falls upon the
head coach, appropriate health-care professional, or other individual designated by school administrators. If an
appropriate health-care professional on the sideline determines that the athlete HAS NOT suffered a concussion,
the athlete may return to play. If there is no appropriate health-care professional available to evaluate the
athlete, the athlete SHOULD NOT be allowed by the coach to return to play.
The official does not need written permission for an athlete to return to play, nor does the official need to verify
the credentials of the appropriate health-care professional. Ensuring compliance with the Suggested Management
Guidelines is a health and safety issue and should be the responsibility of the head coach and school
administration, NOT the game official.
36
Tallulah Falls School Concussion Management Policy
6-13-12 revision
School Responsibilities
1. Any athlete suspected of having a concussion should be evaluated by
an appropriate health-care professional that day.
NOTE: An “appropriate health-care professional” for Tallulah Falls
School includes only MDs, DOs and certified athletic trainer.
2. No athlete should return to play or practice on the same day after a
concussion has been diagnosed
3. Any athlete with a concussion should be medically cleared by an
appropriate healthcare professional prior to resuming participation in
any practice or competition.
4. The formulation of a gradual return to play protocol should be a part
of the medical clearance and should be provided by the health care
professional.
5. These guidelines should be applied to both practices and
scrimmages.
NOTE: Athletes with continued concussion symptoms are at significant
risk for recurrent, cumulative and even catastrophic consequences of a
second concussive injury. Such risks are minimized if the athlete is
allowed time to recover from the concussion and return to play
decisions are carefully made. No athlete should return-to-sport or other
at-risk participation when symptoms of concussion are present and
recovery is ongoing.
It is
REQUIRED
that coaches complete a course on concussion management (from CDCP, Dpt of Health, or
similar – such as NFHS viceo which can be found at www.nfhslearn.com.) and provide the TFS Athletic
Office with written notice of completion. This is required every year.
Adapted From ghsa.net Concussion Management in High School Athletics and HB 673
Other resources: http://www.preventingconcussions.org/ another concussion course
http://www.cdc.gov/concussion/HeadsUp/schools.html ABC’s
http://www.cdc.gov/concussion/pdf/TBI_factsheets_PARENTS-508-a.pdf - parent fact sheet
37
SIGNS AND SYMPTOMS OF A CONCUSSION
SIGNS OBSERVED
•Appears dazed or stunned
•Is confused about events
•Answers questions slowly
•Repeats questions
•Doesn’t recall events prior to the hit, bump, or fall
•Doesn’t recall events after the hit, bump, or fall
•Loses consciousness (even briefly)
•Shows behavior or personality changes
•Forgets class schedule or assignments
SYMPTOMS REPORTED BY ATHLETE
Thinking/Remembering:
•Difficulty thinking clearly
•Difficulty concentrating or remembering
•Feeling more slowed down
•Feeling sluggish, hazy, foggy, or groggy
Physical:
•Headache or “pressure” in head
•Nausea or vomiting
•Balance problems or dizziness
•Fatigue or feeling tired
•Blurry or double vision
•Sensitivity to light or noise
•Numbness or tingling
•Does not “feel right”
Sleep*:
•Drowsy
•Sleeps less than usual
•Sleeps more than usual
•Has trouble falling
asleep
Emotional:
•Irritable
•Sad
•More emotional than usual
•Nervous
*Only ask about sleep
symptoms if the injury
occurred on a prior day.
38
6-12-12
Georgia High School Association / Tallulah Falls School
Heat/Humidity/Hydration Policy for Practices
3-19-12 GHSA revised
GHSA BY-LAW 2.67 – “Practice Policy for Heat and Humidity
Schools must follow the statewide policy for conducting practices and voluntary conditioning
workouts in all sports during times of extremely high heat and/or humidity that will be signed by
each head coach at the beginning of each season and distributed to all players and their parents or
guardians. The policy shall follow modified guidelines of the American College of Sports Medicine
in regard to:
 The scheduling of practices at various heat/humidity levels
 The ratio of workout time to time allotted for rest and hydration at various
heat/humidity levels
 The heat/humidity level that will result in practice being terminated
GUIDELINES FOR HYDRATION AND REST BREAKS
Rest time should involve both UNLIMITED HYDRATION intake (water
or electrolyte drinks) and rest WITHOUT ANY ACTIVITY INVOLVED
The site of the rest time should be a “COOLING ZONE” and not in direct
sunlight.
When the WBGT reading is over 86:
 ICE TOWELS and SPRAY BOTTLES filled with ice water available
at the “cooling zone”
 COLD IMMERSION TUBS must be available for practices for the
benefit of any player showing early signs of heat illness.
DEFINITIONS
1. PRACTICE: the period of time that a participant engages in a coach-supervised, school-approved sport or
conditioning-related activity. Practices are timed from the time the players report to the field until they leave.
2. WALK THROUGH: this period of time shall last no more than one hour, is not considered to be a part of the
practice time regulation, and may not involve conditioning or weight-room activities. Players may not wear
protective equipment.
PENALTIES: Schools violating the heat policy shall be fined a $500.00 min. and a max of 1,000.00
39
Georgia High School Association / Tallulah Falls School
Heat/Humidity Policy for Practices
A scientifically approved instrument
that measures Wet Bulb Globe
Temperature (WBGT) reading must be
utilized at each practice to ensure that
the written policy is being followed
properly. WBGT READING
UNDER 82.0
82.0 -86.9
87.0 – 89.9
90.0--92.0
OVER 92
40
3-19-12 GHSA revised
ACTIVITY GUIDELINES & REST
BREAK GUIDELINES
Normal activities --Provide at least
three separate rest breaks each hour of
minimum duration of 3 minutes each
during workout
Use discretion for intense or prolonged
exercise; watch at-risk players
carefully; Provide at least three separate
rest breaks each hour of a minimum of
four minutes duration each.
Maximum practice time is two hours.
For Football: players restricted to
helmet, shoulder pads, and shorts
during practice. All protective
equipment must be removed for
conditioning activities. For all sports:
Provide at least four separate rest
breaks each hour of a minimum of four
minutes each
Maximum length of practice is one
hour, no protective equipment may be
worn during practice and there may be
no conditioning activities. There must
be 20 minutes of rest breaks provided
during the hour of practice.
No outdoor workouts; Cancel exercise;
delay practices until a cooler WBGT
reading occurs
GHSA Heat Index Measurement and Record Form
Insert here
41
6-26-12
ADDITIONAL INFORMATION FOR INSTITUTIONAL HEAT POLICY
The GHSA Executive Committee specified that each head coach must publish a document
outlining the GHSA Heat Policy and then sign that document before distributing it to parents
and guardians of all players at the beginning of each season. It is important that coaches go over
this information with their players in addition to sending the signed policy statement home to
the parents/guardians. There will be no standardized document created by the GHSA, because
many schools intend to add other information for distribution at the same time. The following
information MUST be included to accurately describe the GHSA Institutional Heat Policy:
1. FOR ALL SPORTS: The information found under the title of “Practice Policy for Heat and
Humidity” that is found on both the GHSA Home Page (upper left margin) and on the Sports
Medicine Page.
2. FOR FOOTBALL: Information found under the title of “Football Preseason Practice Regulations” and this is found on the Football page
The information that is specified above may not be modified in any way; however, additional information about school
procedures may be added.
42
GHSA HEAT POLICY – FREQUENTLY ASKED QUESTIONS
6-26-12
WHEN DOES THE HEAT POLICY STOP?
Some aspects of the heat policy are always in effect regardless of the sport. The limitations in By-law 2.67 (Institutional Heat
Policy) are in effect anytime the Wet Bulb Globe Temperature (WBGT) reading registers in an elevated level. The limitation
on activities that are on the published chart must be followed. The Football Preseason Heat Guidelines are in effect from
the beginning of the acclimatization activities (five consecutive weekdays before the first practice in full pads) until the first
game of the season.
WHAT IS THE WBGT?
The Wet Bulb Globe Temperature reading is a composite temperature used to estimate the effect of air temperature,
humidity, and solar radiation on the human body. The reading is expressed in degrees, but should not be equated with
degrees of air temperature. For example: A WBGT reading of 92 is somewhat comparable to a Heat Index reading of 104105 degrees. A Heat index reading merely reflects the combination of heat and humidity as “how hot it feels” on a person
who is normally dressed and not involved in strenuous activity. Therefore, the Heat Index has little relevance to a football
practice setting.
HOW FREQUENTLY SHOULD WBGT READINGS BE TAKEN IN PRACTICE?
Obviously, the reading should be taken just before the scheduled starting time for the practice to determine what levels of
activity are permissible – or if the practice will need to be postponed until the WBGT reading gets to an acceptable level. The
frequency of readings during the practice will likely depend on when the practice is scheduled. An early practice with
temperatures increasing during the practice time may require several readings being taken. A late afternoon or evening
practice with temperatures decreasing during the practice time should not require as many readings. The important thing is
that the risks to the players are being monitored appropriately.
WHY DOES THE HEAT POLICY APPLY TO PRACTICES AND NOT TO GAMES?
The researchers who conducted the 3-year study on heat illness agreed with the GHSA administrators that there are enough
built-in opportunities for players to get rest and hydration breaks during the course of a game. Everyone on the team is not
participating intensely at one time. Officials and coaches are available to monitor 22 players in a game setting, while
coaches may have 100 or more players to monitor during a practice setting. It is important to remember that scrimmages
are practices and they do fall under the heat policy guidelines. These interscholastic contests often occur early in the
acclimatization process and extra attention needs to be given to player well-being.
WHAT CONSTITUTES A “CONDITIONING ACTIVITY”?
Conditioning activities involve weight-training, distance running, “gassers”, “running the stadium”, and other such things.
Whether these activities are done before or after a practice, they are considered to be a part of the practice and must be
figured into the time restrictions. The heat policy should be in effect for “voluntary conditioning” programs since statistics at
both high school and collegiate levels indicate that a large percentage of serious heat illness episodes occur during these
activities.
WHAT ARE “WALK-THROUGHS”, WHEN MAY THEY BE HELD?
Walk-throughs are not considered a part of a practice since they have so many limitations placed on them. A walk-through
session may last no longer than one hour. During a walk-through period, players may not wear protective equipment so no
contact drills may be held. No conditioning activities may be held during a walk-through period. A walk-through may not be
held on a day when there are two practices being held. These sessions are designed to work on offensive and defensive
schemes and techniques without being involved in contact work.
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Tallulah Falls School
Lightning Policy Home Athletic Contests & Practices
The Game Administrator / TFS Coach / properly trained personnel will communicate the TFS
Lightning Policy to teams and officials involved; will monitor the lightning detector and weather; and
will initiate the sheltering and evacuation procedures.
Set the Utility Thunderbolt Storm Detector visual alarm (red) at 20 miles, Audible Alarm I at 15
miles, and Audible Alarm II at 12 miles.
Stage 1 - At Visual (RED light) Alarm (20 miles) continue to monitor the
storm closely.
Stage 2 - At Audible Alarm I (15 miles), Game Administrator should
announce, “We are monitoring a storm in the general area. Anyone with
special needs might want to begin seeking shelter.”
Stage 3 - At Audible Alarm II (12 miles), Stop activities and seek shelter until
storm is beyond 12 miles!
Stage 4 - “WARNING! STORM IS LOCAL!” monitor message means STORM IS
WITHIN 8 MILES! SEEK SAFE SHELTER IMMEDIATELY!
Safe Return to the Practice/Contest Area When Storm is BEYOND 12 MILES
Common Thunderbolt Monitor Text Messages
STRIKES DETECTED! – lightning activity detected and gathering more data
CLOSEST ACTIVITY ( XX) MILES – closest detected stroke during initial data collection
STORM ACTIVITY (XX) MILES – location of plotted storm
STORM ACTIVITY ETA (XX) MINUTES – estimated arrival of storm based on distance and approach speed
WARNING! STORM IS LOCAL! – storm is w/n 8 miles and striking distance. SEEK SHELTER
IMMEDIATELY!
TIME TO CLEAR: (xx:XX) MINUTES – time it will take for storm to move at least (X) miles from detector
location
SQUALL LINE OR MULTIPLE STORMS – storm(s) detected, exercise caution.
Adapted from School District of Indian River County, Florida 6-11-12 revised
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Shelter / Evacuation
TFS athletes are to go inside the field house (when at upper field), baseball dugout or
vehicle (when at baseball field), or to a safe location and wait for announcements.
The visiting team should go inside the field house or dugout or to their team bus/vehicles.
The exterior of the field house, bleachers, and open areas are not safe and should be
cleared.
A vehicle is considered safe if it is fully enclosed with a hard metal roof, rubber tires, and
completely closed windows. Persons should not touch the sides of the vehicle! Convertible,
“soft-top” vehicles and golf carts do not provide a high level of protection and should not
be considered safe.
If unable to reach safe shelter, stay away from the tallest trees or objects (i.e. light poles,
flag poles, etc.), metal objects (i.e. fences, bleachers, etc.), individual trees, standing pools
of water, and open fields. Avoid being the highest object in an open field.
In situations where thunder and/or lightning may or may not be present, yet someone
feels their hair stand on end and skin tingle, LIGHTNING IS IMMINENT! Assume the
“lightning-crouch” position heels together and hands over ears.
All individuals have the right to leave the site or activity, without fear of repercussion or penalty, in order to
seek a safe structure or location if they feel that they are in danger from impending lightning activity. .
Pre-hospital Care of Victims of a Lightning Strike
The first priority is to move the lightning strike victim to a safe location. Prompt,
aggressive CPR has been highly effective for the survival of victims of lightning strikes.
CPR and AED use is initiated as soon as safely possible.
At TFS, an AED is located with the soccer team (in soccer side of field
house), baseball team (home dugout during baseball season), gym upstairs
basketball storage area, student center next to restrooms, and weight room
on top of the green shelf.
8-23-10 Adapted from http://www.gsasoccer.com/lightning/index.html and
http://www.indianriverschools.org/SiteDirectory/HR/Safety/Documents/Thunderbolt%20Lightning%20Detector.pdf 6-1112
Thunderbolt International 1-800-244-2202 www.Tbi-usa.com
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COMMUNICABLE DISEASE AND SKIN INFECTION PROCEDURES
While the risk for blood-borne infectious diseases, such as HIV/Hepatitis B, remains low in sports,
proper precautions are needed to reduce the risk of spreading diseases. Along with these issues are
skin infections that occur due to skin contact with competitors and equipment.
Universal Hygiene Protocol for All Sports

Shower immediately after all competition

and practice
Don't share towels or personal hygiene
products with others

Wash all workout clothing after practice

Wash personal gear, such as knee pads,

Refrain from (full body) cosmetic shaving
periodically
Infectious Skin Diseases
Means of reducing the potential exposure to these agents include:

Notify guardian, athletic trainer and coach of any lesion before competition
or practice. Athlete must have a health-care provider evaluate lesion before
returning to competition.

If an outbreak occurs on a team, especially in a contact sport, consider
evaluating other team members for potential spread of the infectious agent.
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
Follow NFHS or state/local guidelines on "time until return to competition".
Allowance of participation with a covered lesion can occur if approved by
health-care provider and in accordance with NFHS, state or local guidelines.
Blood-Borne Infectious Diseases
Means of reducing the potential exposure to these agents include:

Bleeding must be stopped immediately and all wounds covered. All bloodsoaked clothing must be removed before continuing competition or practice.
Contaminated clothing must be cleaned before using again.

Athletic trainers or caregivers need to wear gloves and take other precautions
to prevent blood-splash from contaminating themselves or others.

Immediately wash contaminated skin or mucous membranes with soap and
water.

Clean all contaminated surfaces and equipment with disinfectant before
returning to competition. Be sure to use gloves with cleaning.
Any blood exposure or bites to the skin that break the surface must be reported and
evaluated by a medical provider immediately.
Further information can be obtained through your state high school association and the NFHS.
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Georgia Hazing Law
6-12-12 revision
§ 16-5-61. Hazing
(a) As used in this Code section, the term:
(1) "Haze" means to subject a student to an activity which endangers or is likely to endanger the
physical health of a student, regardless of a student's willingness to participate in such activity.
(2) "School" means any school, college, or university in this state.
(3) "School organization" means any club, society, fraternity, sorority, or a group living together
which has students as its principal members.
(4) "Student" means any person enrolled in a school in this state.
(b) It shall be unlawful for any person to haze any student in connection with or as a condition or
precondition of gaining acceptance, membership, office, or other status in a school organization.
(c) Any person who violates this Code section shall be guilty of a misdemeanor of a high and
aggravated nature.
http://www.stophazing.org/laws/ga_law.htm
At TFS, we have no ritual or right of
passage to be on a team. Coaches are to set
the tone for positive team interactions. TFS
does not condone in any manner any form
of negative tradition, ritual, or rite of
passage to be part of a team.
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Georgia State Statute O.C.G.A 19-7-5(C)(1) — Mandated Reporters of child abuse
HB 1176 SUMMARY: COACHES, VOLUNTEERS, PARENTS, ANYONE
WORKING WITH KIDS BEFORE, DURING, OR AFTER SCHOOL ARE
REQUIRED BY LAW TO REPORT SUSPECTED CHILD ABUSE TO THE
SUPERVISOR (ATHLETIC DIRECTOR) WITHIN 24 HOURS. FAILURE TO
DO SO IS A MISDEMEANOR CRIME.
More detailed info below:
Protection as a Mandated Reporter— Georgia Code 19-7-5(f),(g)
Any person or persons, partnership, firm, corporation, association, hospital, or other entity
participating in the making of a report to a child welfare agency providing protective services or
to an appropriate law enforcement authority will be immune from any civil or criminal liability
provided such a report is made in good faith. Suspected child abuse, which is required to be
reported by any person by law must be reported notwithstanding that the reasonable cause to
believe such abuse had occurred or is occurring is based in whole or in part upon any
communication to that person which is otherwise made privileged or confidential by law.
————————————
See also: www.georgiavoices.org
Responsibilities of Mandated Reporters O.C.G.A. 19-7-5(c)(2)(D),(E):
If a person is required to report abuse because that person attends to a child, as a member of the
staff of a hospital, school, social agency, or similar facility, that person must notify the person in
charge of the facility or the designated delegate who then must report the abuse. A staff member
who makes a report to the person designated is deemed to have fully complied with the law. Any
other person who has reasonable cause to believe that a child is abused may report.
An oral report must be made as soon as possible by telephone to DFCS Protective Services (678583-3333) which is designated by DHR or to an appropriate law enforcement authority or
District Attorney.
If a report of child abuse is made by DFCS or independently discovered by DFCS, then DFCS
must immediately notify the appropriate law enforcement authority or District Attorney.
Liability for Failure to Report O.C.G.A. 19-7-5:
Any person or official required by law to report a suspected case of child abuse who knowingly
and willfully fails to do so will be guilty of a misdemeanor. Not reporting is a dangerous game
because human behavior is unpredictable. If you don’t report thinking “the parents have dealt
with it and it won’t happen again,” something does happen, there is the liability issues as well as
the personal responsibility of thinking it might have been prevented if it had been reported. If
ever in doubt, call 678-583-3333 and let DFCS direct you. Mandated Reporters OCGA 19-75(c)(1) www.dfcs.dhr.georgia.gov
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Tallulah Falls School Athletic Transportation and Day Student Pick-Up Policies
6-1-15 revised
Pick up of Day Student Athletes After PRACTICES
To enhance safety, reduce vehicle congestion, and improve traffic flow, parents of day students
should pick up their child after practice at the new parking lot below the academic building.
Athletes at the field may be picked up at the practice/event site; however, students may NOT
wait for a ride at the field without adult supervision. Once the coach releases the team, the next
step is to be picked up at the day student parking lot or the respective dorm upstairs.
PLEASE DO NOT PARK ON THE UPPER ROAD
NEXT TO THE GYM OR STUDENT CENTER.
This is reserved for officials, handicapped, and coaches only.
Pick up of Day Student Athletes After CONTESTS
If a student is not picked up at the contest, at a prearranged location, or immediately upon return
to TFS, the student is instructed to join the boarding department (possible spots dependent upon
arrival time are dining hall, student center, or dorm). If it is past 8pm, it will be the dorm. A
charge is assessed if students must eat at the dining hall or become the responsibility of the
boarding department without communication to Jimmy Franklin, Director of Boarding.
Estimated return times are often on the sport schedules. Athletes should contact the parent on the
way home concerning the estimated arrival time. Coaches will provide as close as possible
return time after the contest or at a place of eating, if the time is different than on the schedule.
Team Travel
We highly encourage parents, friends, and TFS community to support our teams, both home and
away; however, transportation to and from contests on TFS vehicles is for team members only.
Athletic Student Transportation Policy:
 Students are allowed to go home with their parent after a contest if they request from the
coach ahead of time. The students must be checked out from the coach to the parent.
 A student may ride with another parent IF BOTH parents request in writing ahead of time
(3 days is best; at least a day ahead of time for planning purposes). We must have the
okay from both parents and it must be in writing, not just verbal. Again, the students
must be checked out from the coach to the driving parent.
 Students are allowed to leave ONLY with the approved person.
 Any deviation of team transportation must be approved by Coach, AD, and Dean of
Students.
 Athletes are allowed to drive to the aquatic center for practice, but may NOT take anyone
else unless pre-approved by the school. This is the same as the transportation policy
already in effect. This is the same for all driving arrangements to a location for practices
or contests. Again, must be pre-approved.
 Parents may pick up their child at a location on the team’s route back to school as long as
the bus doesn’t have to wait on the parent. If the parent is not there at the pick up, the
bus will return to campus without waiting.
If a contest occurs when school is not in session (for example, open weekends), transportation to
and from the event will be specified by the head coach, but travel to and from the event is the
responsibility of the parents. TFS may provide transportation depending upon the situation.
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Name _______________________
Date ___________
Tallulah Falls School Fitness Facility / Weight Room
Policies and Acknowledgment of Risk
7-1-15
Mission
The primary mission of the fitness facility is to promote fitness through properly designed, safe,
fun, and effective opportunities for students, athletes, and employees. We seek to inspire safe
and efficient lifetime fitness, greater Indian pride, and increased athletic performance.
User Rules
1. Adult supervision is mandatory for student use. No student may lift weights
without the direct supervision of an adult.
2. Use collars on all free weight bars. Replace collars and weights after use.
Do not leave weights on floor between sets.
3. Alert and trained spotters are required on over-the-face lifts (bench/incline
press)
4. No horseplay!
5. Report anything needing repair immediately; do not use damaged equipment.
Report illness or injury to the supervisor/coach/instructor.
6. Squat rack bars are to be set at a height appropriate for “bailing out” (for the
bar to be able to be set down carefully if the lift is not achieved).
7. Proper attire consists of shorts or sweats (no jeans, pants, or baggies), T-shirt
or appropriate top (no spaghetti straps, low cut shirts, etc.), and fitness shoes
(no open toed shoes – shoes must fit appropriately and must be tied). No
street clothes.
8. No gum, candy, drinks, or open containers. Water bottles are permitted.
9. No belts on padded equipment.
10. Do not drop or bang weights, including dumbbells.
11. Do not use any apparatus in which you are unfamiliar or uncomfortable.
12. Insert selector pin fully into weight stack machine. Take great caution to
make sure overhead bar is secure before taking out pin.
13. Observe all posted signs.
I have read the above mission and rules and agree to follow them. I understand
there is an inherent risk of injury in exercise, resistance training, and this fitness
facility. I will behave responsibly and act safely at all times. I agree not to perform
any exercise I am not fully prepared for, beyond my ability, or without appropriate
supervision. I acknowledge that violation of any of the rules may result in forfeiture
of my privileges to use this facility.
Use Signature________________________________
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Date _________________________
Tallulah Falls School
“I Will” Athlete Code
(adapted from the ABW Code 6-3-14)
Tallulah Falls School Athletic Mission
I will develop GREAT character, competence, and competitiveness, will help host
GREAT events, and will help to create a Season of Significance.
As an individual:
 I will develop my skills to the best of my ability.



I will give my best effort.
I will compete within the spirit and letter of the rules of my sport.
I will respect the dignity of every human being as an athlete and as a fan.
As a member of a team:
 I will place team goals ahead of personal goals.


I will be a positive influence on the relationships within the team.
I will follow the team standards.
As a member of society:
 I will display GREAT behavior to others.

I will give of my time, skills, and resources as I am able for the betterment of
others.
Because I am a role model and have the opportunity and responsibility
to make a difference in the lives of others, I commit to this Code. I will
take responsibility and I will accept appropriate consequences if I fail
to live up to it.
PRINTED Name ____________________________
Signature _______________________________
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Date
_____________
New Athletic Department Personnel - Required Information and Protocol for Employment
7-23-14
1. Background Check
2. Drug Screen
3. Driver’s License copy and Motor Vehicle Report release form
4. Acceptable Use Computer Policy
a. Signed
b. Work order for group wise entry
c. Tish Roller – put in renweb
5. http://nfhslearn.com/courses/38000 NFHS Concussion Course
a. Free – register and then download
6. Coaching Resource Guide
a. Emergency protocol (lightning, heat/humidity/hydration, weather, emergencies,
etc)
b. Job description
c. Policies and procedures pertaining to the job
7. www.ghsa.net Georgia High School Association and http://ghsa.net/ghsa-constitutionand-laws constitution
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