2012 Annual Report

2012
City of Pickerington Annual Report
City of Pickerington
Pickerington, Ohio
For the year ended 12/31/2012
2012 Annual Report
Published January 31, 2013
2
History and Government
The first settlers in the attractive, growing community, that is now Pickerington, arrived in the area in
1808. In 1815, Abraham Pickering laid out the original plat of old Pickerington. One hundred fifty years
later relatively few people lived in the area and Pickerington slumbered as an agricultural and dairy
community, seemingly distant from the county seat, Lancaster, and the state capitol, Columbus.
The growth and prosperity since 1965 have forever changed
Pickerington from an old country village to a major city in
northwest Fairfield County. Equidistant between Lancaster and
Columbus, today’s Pickerington is both a Columbus suburban
community and a transition zone leading to agricultural and open
spaces to the east and southeast.
As a result of reaching
an official population of
Pickering Family Home
over 5,000 persons,
Pickerington was certified as a city by the Ohio Secretary of
State in 1991. Pickerington is the second city in Fairfield
County and is second in size only to Lancaster.
The Municipal Charter, which was enacted in 1980, set up a
Mayor-Council-Manager form of government. The Charter
was amended by the voters in 1990, 2000, 2005 and was
replaced in 2010.
Hunter’s Run Barn aka
Mayflower Barn
The Mayor is elected by popular vote, performs ceremonial
functions, recommends appointment of and acts as supervisor of the City Manager, is the presiding
officer of Council, is an ex-officio member of all Council committees, appoints the Clerk of Courts, and,
may veto Council-passed legislation.
The popularly elected seven member City Council is the legislative body and possesses exclusive
appropriations power. Council appoints the Law Director, Finance Director, City Engineer, City Clerk and
concurs on the Mayor’s appointment of the City Manager. Council also makes citizen appointments to
several boards and commissions. There are four standing Council committees which Council appoints:
Finance, City Administration Committee (Rules), Public Safety and Communications Committee (Safety),
and City Planning, Projects and Services Committee (Service).
4
The City Manager is the Chief Administrator of the City, is responsible for the day-to-day operations of
the municipality and supervises municipal employees, and appoints all employees not appointed by
Council or Mayor.
Olde Pickerington Village aerial – circa 1950s
5
Organizational Chart
Citizens of Pickerington
M ayor and
Ci ty Counci l M em bers
Mayor
Law Director
City Clerk
Deputy
City Clerk
City Engineer
Staff Engineer
Finance Director
Inspectors
Clerk of Courts
Executive/Assistant
Utility Billing Personnel
City Manager
Income Tax Collections
Personnel
Deputy Finance
Director
Recreation
Administrator
Finance Specialist
Revised
11/08/11
Executive/Assistant
Recreation Assistant I
Planner 2/ Main St
Program / Coordinator
Development Services
Director / Economic
Development Director
Building Deptartment
Coordinator
Code Enforcement
Personnel
Chief Building
Official/Building
Regulations Director
PD Personnel
Chief of Police
Human Resources
Director
City Hall Receptionist
Service Director
Facilities Operations
Administrator
Parks Maintenance
Personnel
Water Plant
Personnel
Streets & Utility
Maintenance
Personnel
Wastewater Plant
Personnel
Mayor’s Office
Lee A. Gray
Mayor
Lee A. Gray was elected Mayor in the November 2011 election
and took office in January 2012. Mayor Gray previously served as
Mayor from 1992 to 1999 and as a City Council member in 1987.
He served as Chairperson of Rules and Service Committees in
addition to serving as judge of Mayor's Court and was an exofficio member of all Council committees. Mayor Gray is a
successful, independent business owner who has also served
time on the Pickerington Local Schools Board of Education. He
and his wife Jane live in Pickerington and have three children:
Logan, Mallory and Molly.
The Municipal Charter, first enacted in 1980, set up a MayorCouncil-Manager form of government. The Charter was amended
by voters in 1990 and 2010 to give the Mayor direct supervisory
and disciplinary powers regarding the City Manager.
The Mayor is:







Elected by popular vote to a four (4) year term
Presiding officer of Council
An ex-officio member of all Council committees
Chief executive officer of the City
Official and ceremonial head of the City
Able to introduce legislation
Able to veto Council-passed legislation
Other duties include:



Ceremonial functions including: weddings, ribbon cuttings, parades, recognitions,
proclamations, and oaths of office
Supervising the City Manager
Appointing the Clerk of Courts
7
City Council
The popularly elected seven-member City Council is the legislative body of Pickerington. Duties and
responsibilities of Council include:




Possesses exclusive appropriations power
Appointment of the Law Director, Finance Director, City Engineer and City Clerk
Concurrence on the Mayor's appointment of the City Manager
Making citizen appointments to several boards and commissions
Council appoints the four standing Council committees:




Finance Committee
City Administration Committee (Rules)
Public Safety and Communications Committee (Safety)
City Planning, Projects and Services Committee (Service)
The City Manager is the Chief Administrator of the City whose duties include:



The day-to-day operations of the municipality
Supervision of municipal employees
Appointing all employees except those appointed by Council or Mayor
Gavin Blair
President
Elected to Council in 2009
Jeff Fix
Vice President
Elected to Council in
2005 and 2009
8
Tony Barletta
Councilperson
Elected to Council in 2009
Mike Sabatino
Councilperson
Elected to Council in 2011
Cristie Hammond
Councilperson
Elected to Council in
2005 and 2009
Brian Sauer
Councilperson
Elected to Council in 2007
Chris Schweitzer
Councilperson
Elected to Council 2011
9
Boards, Committees and Commissions
BOARDS, COMMITTEES AND COMMISSIONS
COMMITTEES OF COUNCIL 2012
The Finance Committee of Council: Gavin Blair (Chairperson), Cristie Hammond, Brian Sauer, Jeff Fix, Tony Barletta,
Michael Sabatino, Chris Schweitzer, Mayor Lee Gray (ex-officio) and the City Manager (non-voting). Staff to the Committee is
Chris Schornack, Director of Finance, and Lynda Yartin, City Clerk. Finance Committee meets on the Wednesday following the
first Council meeting of each month at 8:00 P.M.
The Finance Committee is the principal review body on the annual tax budget and the Manager’s annual budget. In addition, the
Finance Committee recommends appropriation changes to Council throughout the year.
The City Administration (Rules) Committee of Council: Brian Sauer (Chairperson) Tony Barletta, Jeff Fix, and Mayor Lee
Gray (ex-officio). Staff to the Committee is Lynda Yartin, City Clerk, and Lynn Miller, HR Director. City Administration
Committee meets on the Wednesday following the first Council meeting of each month at 7:00 P.M.
The City Administration Committee of Council recommends persons for appointments to vacant positions on Council and Boards
and Commissions. The Committee reviews and recommends changes to the Administrative Code and makes the rules for
Council and also reviews City insurance expenditures and personnel issues.
The Public Safety and Community Affairs (Safety) Committee of Council: Michael Sabatino (Chairperson), Jeff Fix, Tony
Barletta, Mayor Lee Gray (ex-officio), and the City Manager (non-voting). Staff to the Committee is: Michael Taylor, Chief of
Police; Edward J. Drobina, Service Director; Rebecca Medinger, Recreation Administrator; Greg Bachman, City Engineer; and
Lynda Yartin, City Clerk. Safety Committee meets on the Wednesday following the second Council meeting of each month at
7:00 P.M.
The Public Safety and Community Affairs Committee’s principal responsibility is citizen review and input regarding the
Pickerington Police Department. The Committee also oversees lands and buildings, general safety related topics, refuse
collection, recycling, and the City’s parks.
The City Planning, Projects, and Services (Services) Committee of Council: Jeff Fix (Chairperson), Brian Sauer, Chris
Schweitzer, Mayor Lee Gray (ex-officio), and the City Manager (non-voting). Staff to the Committee is: Edward J. Drobina,
Service Manager; Greg Bachman, City Engineer; Joe Henderson, Development Director; and Lynda Yartin, City Clerk. Service
Committee meets on the Wednesday following the second Council meeting of each month at 8:00 P.M.
The City Planning, Projects, and Services Committee deals with issues regarding water and wastewater utilities, streets, storm
water, engineering services, technical land-use, and Planning and Zoning Commission matters.
10
BOARDS AND COMMISSIONS 2012
Board of Zoning Appeals
MEMBERS: Bill Wells (Chairperson), Charles Cline, John Allen and Chester Kaezor, and Richard Harmon. Staff to the board is
Joe Henderson, Development Director, Clement Chukwu, City Planner, and Karen Risher, Deputy City Clerk. The Board meets
on the fourth Thursday of the month at 7:00 P.M., as necessary.
The Board of Zoning Appeals hears variance requests and appeals on technical issues regarding permitted land uses under the
Zoning Code.
Parks and Recreation Board
MEMBERS: Carol Carter (Chairperson), Mike McKinley, Steve Malone, Aaron Dean, Craig Burre, Melissa Lisk, Donald
Goodrich, and Tony Barletta (Council Representative). Staff to the Board is Edward J. Drobina, Service Manager, Rebecca
Medinger, Recreation Administrator, and Karen Risher, Deputy City Clerk. The Parks and Recreation Board meets on the first
Monday of each month at 6:30 P.M.
The Parks and Recreation Board is an advisory board to the Public Safety and Community Affairs Committee of Council and
provides policy and recreation program advisory input to the parks and recreation department. The Board also identifies and
recommends Parks Capital projects to the Safety Committee of Council for approval by Council. The Board also provides policy
and recommendations for the City’s street tree program.
Planning and Zoning Commission
MEMBERS: Doug Blake, (Chairperson), Brian Bosch (Vice Chairperson), Joshua Binkley, Paula Evans, Mark Dembski, Chris
Schweitzer (Council Representative), and Ted Hackworth (Mayor's Representative). Staff to the Commission is Joe Henderson,
Director of Development, Clement Chukwu, City Planner, and Karen Risher, Deputy City Clerk. The Planning and Zoning
Commission meets on the second Tuesday of each month at 7:30 P.M.
The Planning and Zoning Commission is responsible for reviewing proposals and making recommendations on land use policy
and development. The principal activities include review and recommendation on subdivisions and annexations, re-zonings, site
plans, comprehensive sign plans, and issues certificates of appropriateness for commercial projects under the City’s Commercial
Design Guidelines.
The City maintains active membership in both Mid-Ohio Regional Planning Commission (MORPC) and Fairfield County
Regional Planning Commission (FCRPC). Mr. Henderson represents the City at the FCRPC meetings.
Personnel Appeals Board
MEMBERS: Tim Wagner (Chairperson), Barbara England (Vice Chairperson) and Angie Geist. Staff to the Board is Lynn
Miller, HR Director, and Lynda Yartin, City Clerk. The Board meets on the third Thursday of each month at 6:30 P.M. as
needed.
The Board serves with all powers and duties as the Civil Service Commission for the City. Other responsibilities are to hear
appeals whenever any individual in the classified service or applicant to a competitive service position feels wronged by any
action of the City.
11
City Clerk
The City Council is the elected governing body of the City
of Pickerington and, acting in this capacity, exercise the
corporate powers of the City, considers and enacts
legislation, and sets official City policy. The City Clerk is
the official custodian of records for the City, and is
responsible for providing a complete and accurate
record of all ordinances, resolutions, motions, minutes
and actions of the City Council.
Lynda Yartin
City Clerk
I have spent many years in business and I can honestly say that I was very much
impressed with Mrs. Yartin’s kindness and efficiency, above and beyond anything I
may have experienced had I gone elsewhere. I left your office happy and feeling good.
Taken from a resident letter
Ordinances Passed
Appointments Made
Council Work Sessions
77
11
0
Resolutions Passed
Council Meetings
Special Council Meetings
49
23
1
The City Clerk started providing the services of Passport processing in 2004.
2004
2005
2006
2007
2008
2009
2010
2011
2012
335
556
407
327
121
154
162
135
187
$10,050.00
$16,680.00
$12,210.00
$ 9,810.00
$ 3,210.00
$ 3,850.00
$ 4,050.00
$ 3,375.00
$ 4,650.00
12
Ordinances and Resolutions
2012 ORDINANCES
Ordinance
Number
Title of Ordinance
Date
Passed
2012-01
An Ordinance concurring in the Mayor’s appointment of William
Vance as the Pickerington City Manager and authorizing the Mayor
To execute an employment agreement with William Vance
01/17/12
2012-02
An Ordinance authorizing the City Manager to enter into a plumbing
Agreement with the District Advisory Council for the Franklin County
General Health District for plumbing inspection services
01/17/12
2012-03
An Ordinance authorizing the City Manager to consent for the Ohio
Department of Transportation’s District-wide signal upgrade project
In the City of Pickerington
01/17/12
2012-04
An Ordinance declaring a moratorium, until December 31, 2012
On the review and issuance of applications for zoning permits,
Certificates of Occupancy, and other permits, and other permits and
Licenses, and any approvals thereof, for internet sweepstakes cafes
02/07/12
2012-05
An Ordinance approving the addition of Chapter 1298 – Solar Energy
Regulations of the Pickerington Codified Ordinances
03/06/12
2012-06
An Ordinance amending the 2012 Appropriation, Ordinance 2011-77
02/21/12
2012-07
An Ordinance adopting the 2012 General Fee Schedule for the City
Of Pickerington
03/20/12
2012-08
An Ordinance to authorize the City Manager to enter into a contract
With Neptune Equipment Company
05/03/12
2012-09
An Ordinance adopting the “Olde Pickerington Village District”
boundaries
05/03/12
2012-10
An Ordinance amending the Columbus Stream Protection regulations
Manual Adopted by the City of Pickerington by way of Ordinance 2006-197
05/01/12
2012-11
An Ordinance authorizing the City Manager to enter into a contract for
Building Department services with Asebrook & Co. Architects, LLC
04/03/12
2012-12
An Ordinance to amend Ordinance 2011-75, Employee Pay Plan and
Authorized strength for 2012
03/06/12
2012-13
An Ordinance amending the 2012 Appropriation, Ordinance 2011-77
03/06/12
2012-14
An Ordinance approving the rezoning of 60+/- acres on the north side of
Refugee Road west of Hill Road North from PC-3 (Planned Community
Commercial), C-3 (Community Commercial), and R-4 (Residential) to
O (Suburban Office)
04/17/12
2012-15
An Ordinance to amend section 1272.05 entitled “Board of Zoning Appeals”
In Chapter 1272 and title eight of the Pickerington Codified Ordinances
04/17/12
13
2012-16
An Ordinance to amend Ordinance 2011-75, the Employee Pay Plan and
Authorized strength for 2012
03/20/12
2012-17
An Ordinance amending the 2012 Appropriation, Ordinance 2011-77
03/20/12
2012-18
An Ordinance adopting a five-year financial forecast (2012-2016)
03/20/12
2012-19
An Ordinance adopting a Vehicle and Equipment Replacement and
Purchasing policy
04/17/12
2012-20
An Ordinance authorizing the City Manager to apply for Surface Water
Improvement Grant Funds (SWIF) through the Ohio Environmental
Protection Agency (OEPA) for a City Hall Pervious concrete rain garden
Demonstration project
03/20/12
2012-21
An Ordinance to amend the traffic control map to reduce the speed limit
On Hill Road North (S.R. 256) from Tussing Road/S.R. 204 on the North
To Diley Road on the South
05/01/12
2012-22
An Ordinance accepting the Final Plat for Diley Crossroads Commercial
Subdivision
05/01/12
2012-23
An Ordinance to amend 2011-75, the Employee Pay Plan and Authorized
Strength for 2012
04/17/12
2012-24
An Ordinance amending 220.04 (f) Committee Meetings
06/05/12
2012-25
An Ordinance to accept an annexation of 0.7576 +/- more or less acres in
Violet Township, Fairfield County, OH, to the City of Pickerington, Ohio
05/15/12
2012-26
An Ordinance amending the 2012 appropriation, Ordinance 2011-77
04/17/12
2012-27
An Ordinance authorizing the City Manager to enter into an agreement
With Creative Microsystems, Inc. (CMI), to purchase the authority tax
Software including tax connect
04/17/12
2012-28
An Ordinance approving the Rezoning of Diley Crossroads located on
The northwest side of Hill Road North and Diley Road from PC-3 (Planned
Community Commercial) to C-3 (Community Commercial)
06/05/12
2012-29
An Ordinance approving the addition of Chapter 1299 -“Wind Energy
Systems” of the Pickerington Codified Ordinances
06/05/12
2012-30
An Ordinance amending Chapter 1292.09, “Olde Downtown Pickerington
Area Portable (sandwich board)) sign regulations of the Pickerington Codified
Ordinances
06/19/12
2012-31
An Ordinance amending Chapter 1278.07, “Use Limitations and
Standards” of the Pickerington Codified Ordinances
06/19/12
2012-32
An Ordinance amending Chapter 1270.11 “Definitions” and Table 1 and
Approving the addition of Chapter 1286.35 “Seasonal Patio Enclosures” of
The Pickerington Codified Ordinances
06/19/12
2012-33
2012-34
An Ordinance amending the 2012 Appropriation, Ordinance 2011-77
An Ordinance authorizing the City Manager to execute any and all
Necessary conveyance documentation to acquire a 0.200 acre, more or
Less, fee simple interest (0176 being P.R.O) from Gregory D. and Ann
H. Lisk
05/15/12
06/19/12
2012-35
An Ordinance approving the Rezoning of 77 West Church Street from
PC-2 (Planned Central Business/Mixed Use) to R-4 (Residential)
06/05/12
14
2012-36
An Ordinance authorizing the City Manager to enter into an agreement
With the Shelly Company for the 2012 street resurfacing project and
Declaring an emergency
06/05/12
2012-37
An Ordinance amending of the Pickerington Codified Ordinances,
Chapter 1292.06 “Design and Location Requirements”
08/07/12
2012-38
An Ordinance amending the 2012 Appropriation, Ordinance 2011-77
06/19/12
2012-39
An Ordinance amending the 2012 Appropriation, Ordinance 2011-77
06/19/12
2012-40
An Ordinance authorizing the City Manager to execute a contract with
Jobes Henderson & Associates for professional engineering services
On the Center/Milnor/Meadows intersection improvement project
08/21/12
2012-41
An Ordinance authorizing the execution of a third amendment of a
Guaranteed maximum construction contract for the extension of
Stonecreek Drive in the City
07/17/12
2012-42
An Ordinance amending Ordinance No. 2006-44 to terminate the
Exemption of certain real property from real property taxation and to
Revise the description of the real property exempted from real property
Taxation Granted by Ordinance 2006-44
07/17/12
2012-43
An Ordinance providing for the issuance of not to exceed $1,225,000
Of revenue notes by the City of Pickerington, Ohio, for the purpose of
Renewing revenue notes previously issued for the purpose of paying part
Of the cost of constructing street improvements in the Windmiller/Diley
Areas, including constructing widening and turn lane improvements for
State Route 256 to establish an exit point for the realignment of Diley Road
08/07/12
2012-44
An Ordinance amending the 2012 appropriation, Ordinance 2011-77
07/17/12
2012-45
An Ordinance to approve the editing and inclusion of certain ordinances
As parts of the various component codes of the codified ordinances; to
Provide for the adoption of new matter in the updated and revised codified
Ordinances; to repeal ordinances and resolutions in conflict therewith
08/21/12
2012-46
An Appropriation Ordinance for advance of funds in the 2012 Budget,
Ordinance 2011-77
08/21/12
2012-47
An Ordinance amending the 2012 appropriation, Ordinance 2011-77
09/04/12
2012-48
An Ordinance amending section 1080.03 of Chapter 1080, entitled
“Garbage and Rubbish Collection and Disposal” allowing increasing the
Size of garbage containers from thirty-five (35) gallons to ninety-six (96)
Gallons
10/02/12
2012-49
An Ordinance amending the 2012 appropriation, Ordinance 2011-77
09/18/12
2012-50
An Ordinance authorizing the Pickerington City Council to appoint a
Representative of the Finance Committee of the Pickerington City Council
To serve on the Board of the Pickerington Violet Festival
09/18/12
2012-51
An Ordinance authorizing the issuance of not to exceed $3,000,000 of bonds
For the purpose of refinancing the City’s obligations under the lease
Agreement dated as of May 28, 2002, between the City and U.S. Bank National
Association related to the financing of police building improvements by providing
Funds for the exercise of the City’s purchase option there under, and matters related
To such bonds
09/18/12
15
2012-52
An Ordinance authorizing the issuance of not to exceed $1,445,000 of bonds
To retire notes previously issued for the purpose of paying part of the costs of
Constructing street improvements in the City, including improvements to Diley
Road, street improvements know as the Courtright Road realignment, and streets,
Sidewalks, curbs and gutters, and other street improvements in the downtown
Area of the City, and matters related to such bonds
09/18/12
2012-53
An Ordinance authorizing the issuance of not to exceed $2,550,000 of bonds
To retire notes previously issued for the purpose of paying part of the costs of
Acquiring and constructing improvements to the water supply and waterworks
System of the City, including improvements at the water treatment plant and a new
Water storage tower and appurtenances thereto, and matters related to such bonds
09/18/12
2012-54
An Ordinance authorizing the issuance of not to exceed $305,000 of bonds to
Retire notes previously issued for the purpose of paying part of the costs of
Acquiring real property for the purposes of the City, and matters related to
09/18/12
2012-55
An Ordinance authorizing the issuance of not to exceed $350,000 of bonds to
Retire notes previously issued for the purpose of paying part of the costs of
Constructing (I) street improvements on Hill Road and Blacklick-Eastern Road,
Including widening streets, constructing sidewalks, curbs and gutters, and (II)
Street improvements known as the Hill Road Connector, including constructing
Streets, sidewalks, curbs and gutters, and matters related to such bonds
09/18/12
2012-56
An Ordinance authorizing the issuance of not to exceed $1,300,000 of bonds
For the purpose of refunding the City’s street improvement revenue notes,
Eighth Series, Seventh (2012) renewal dated August 31, 2012, issued for the
Purpose of paying part of the costs of constructing street improvements in the
Windmiller/Diley Areas, including constructing widening and turn lane improvements
For state route 256 to establish an exit point for the realignment of Diley Road, and
Matters related to such bonds
09/18/12
2012-57
An Ordinance authorizing the issuance of not to exceed $4,900,000 of bonds
For the purpose of refunding the City’s obligations under a loan agreement and
Promissory note dated October 19, 2005, with the Ohio State Infrastructure Bank
Evidencing a loan incurred for the purpose of paying part of the costs of
Constructing the northern extension to Diley Road in the City and refunding certain
Obligations of the City preciously incurred for that purpose, and matters related to
Such bonds
09/18/12
2012-58
An Ordinance authorizing the issuance of not to exceed $1,045,000 of bonds
For the purpose of refunding some or all of the City’s street improvement
Bonds, series 2004 dated as of June 15, 2004, issued for the purpose of financing
Part of the costs of street improvements, including Courtright and Diley Roads,
realigning East Street and widening streets, constructing sidewalks, curbs and
Gutters on Refugee and Hill Roads, and matters related to such bonds
09/18/12
2012-59
An Ordinance consolidating up to eight bond issues of the City of
Pickerington, Ohio, into one or more consolidated bond issues, and
Establishing the terms of such consolidated bond issue
09/18/12
2012-60
An Ordinance authorizing the City Manager to execute a contract with
W.E. Stilson Consulting Group for professional engineering services on the
SR 256 safety project
10/02/12
2012-61
An Ordinance authorizing the City Manager to enter into an agreement
With Layne Inliner, LLC for the SR 256 storm sewer CIPP Project and
Declaring an emergency
10/02/12
2012-62
An Ordinance amending the 2012 appropriation, Ordinance 2011-77
10/16/12
2012-63
An Ordinance approving a new debt policy for the development and
Implementation of the City of Pickerington’s debt program
12/04/12
16
2012-64
An Ordinance authorizing the City Manager to execute a contract with
HDR Engineering, Inc., for professional engineering services on the
Leasure Drive pump station project
11/20/12
2012-65
(amended)
An Ordinance amending part two of the Codified Ordinances of Pickerington,
The Administrative Code: Title Two (Chapters 204 and 206), Title Four
(Chapter 220), and Title Six (Chapters 232, 234, 236, and 250)
12/18/12
2012-66
An Ordinance amending the 2012 appropriation, ordinance 2011-77
11/20/12
2012-67
An Ordinance authorizing the City Manager to enter into a health services
Agreement with the Franklin County Board of Health for 2013
12/18/12
2012-68
An Ordinance adopting the Budget for the 2013 fiscal year beginning
January 1, 2013
12/18/12
2012-69
An Ordinance to adopt an Employee Pay Plan and Authorized Strength for
2013
12/18/12
2012-70
An Ordinance adopting a Capital Improvements Plan (CIP) for 2013-2017
12/18/12
2012-71
An Ordinance amending Chapter 1270.11 “Definitions” and approving the
Addition of Chapter 1276.24 “Temporary and Portable Structures” of the
Pickerington Codified Ordinances
12/18/12
2012-72
An Ordinance authorizing City Manager to execute a termination of lease
And general release agreement with Sprint (F.K.A. Nextel)
11/20/12
2012-73
An Ordinance amending the 2012 Appropriation, Ordinance 2011-77
12/18/12
2012-74
An Ordinance adopting the Code of Personnel Practices and Procedures
And repealing the current Personnel Policies and Procedures manual in
Whole
2012-75
An Ordinance accepting the amended final plat for Diley Crossroads
Commercial Subdivision
12/18/12
2012-76
An Ordinance to authorize the City Manager to enter into a one year
Contract with Anthem Blue Cross/Blue Shield for health insurance for
City employees and declaration of necessity and emergency as the present
Policy expires on December 31, 2012
12/18/12
2012-77
An Ordinance to authorize the City Manager to enter into an agreement with
Vision Service Plan (VSP) for vision insurance for City employees and the
Declaration of necessity and emergency as the present policy expires on
December 31, 2012
12/18/12
****************************************** LAST ENTRY *********************************************
17
2012 RESOLUTIONS
Resolution
Number
Title of Resolution
Date
Passed
2012-01R
A Resolution confirming the City of Pickerington’s participation
In the mitigation program of the Fairfield County Office of Emergency
Management and Homeland Security
02/07/12
2012-02R
A Resolution to adopt the City of Pickerington Community Event
Permit Policy
02/21/12
2012-03R
A Resolution re-appointing Tim Wagner to the Personnel Appeals Board
02/21/12
2012-04R
A Resolution to support a regional water storage tank maintenance
Request for qualifications (REQ) process
03/20/12
2012-05R
A Resolution crating the JAG grant fund
03/20/12
2012-06R
A Resolution adding Edward Jones to the City of Pickerington’s
Section 457 Deferred Compensation Plan, adopted by Resolution
2011-27R, and offered by the City for the benefit of its employees
03/20/12
2012-07R
A Resolution authorizing the Police Department to apply for the 2012
Drug Use Prevention Program Grant (formerly Dare grant)
04/03/12
2012-08R
A Resolution to authorize the purchase and disposal of vehicle’s
Pursuant to the Vehicle Equipment Replacement & Purchase Policy
05/01/12
2012-09R
A Resolution for support for Tyler’s Light Foundation
04/17/12
2012-10R
A Resolution to authorize the City Manager to execute an addendum to the
Agreement with Rumpke of Ohio, Inc., LLC for residential refuse service
05/15/12
2012-11R
A Resolution authorizing participation in the National League of
Cities (NLC) Service Line Warranty Program
05/01/12
2012-12R
A Resolution to waive the provisions of Section 612.07 of the City’s
Codified Ordinances for the 2012 Violet Festival on July 25 through
July 28, 2012, on City property
FAILED
05/01/12
2012-13-R
A Resolution to waive the provisions of section 612.07 of the City’s
Codified Ordinances for the 2012 Violet Festival on City property
06/05/12
2012-14R
A Resolution re-appointing Craig Burre to the Parks and Recreation Board
05/15/12
2012-15R
A Resolution accepting the easement granted by Carl E. Smith and
Directing the Manager to comply with the terms contained therein
05/15/12
2012-16R
A Resolution of support for the Walnut Creek Watershed Balanced
Growth plan
06/19/12
2012-17R
A Resolution to adopt the 2013 Tax Budget to meet the
July 15, 2012, deadline as set forth in the Ohio Revised Code,
Section 5705.28
06/19/12
2012-18R
A Resolution to accept an MPH Industries brand Enforcer Model
Cruiser radar system
07/17/12
18
2012-19R
A Resolution authorizing the City Manager to enter into an LPA Federal
Local –Let project agreement with the Ohio Department of Transportation
08/21/12
2012-20R
A Resolution authorizing the City Manager to apply for the 2012 Ash
Removal & Canopy restoration grant program
07/17/12
2012-21R
A Resolution to authorize the purchase and disposal of vehicles
Pursuant to the vehicle/equipment replacement & purchasing policy
07/17/12
2012-22R
A Resolution accepting the easement granted by Robert L and Cheryl L.
McElwee and directing the manager to comply with terms contained
Therein
07/17/12
2012-23R
A Resolution accepting the easement granted by the Board of Education
Of the Pickerington Local School District and directing the City Manager
To comply with the terms contained therein
08/07/12
2012-24R
A Resolution authorizing the City Manager to apply for and accept funds
From the Workplace Wellness Grant Program
08/21/12
2012-25R
A Resolution adding ICMA Retirement Corporation to the City of
Pickerington’s section 457 Deferred Compensation Plan, adopted by
Resolution 2011-27R, and offered by the City for the benefit of its employees
08/21/12
2012-26R
A Resolution to authorize the City Manager to execute an agreement with the
Pickerington Local School District for extraordinary police services
09/04/12
2012-27R
A Resolution authorizing the City Manager to apply for and accept funds
From State Farm Insurance grant program
09/04/12
2012-28R
A Resolution creating the S.R. 256 Safety Grant Fund
09/18/12
2012-29R
A Resolution to accept a $15,000 Donation from the Pickerington-Violet
Township Historical Society
09/18/12
2012-30R
A Resolution accepting the amounts and rates ad determined by the
Fairfield County Budget Commission and authorizing the necessary tax levies
And certifying them to the County Auditor
09/18/12
2012-31R
A Resolution appointing Mark Dembski to the Planning and Zoning
Commission
09/18/12
2012-32R
A Resolution re-appointing Mike McKinley to the Parks and Recreation
Board
09/18/12
2012-33R
A Resolution appoint members to the Board of Zoning Appeals
09/18/12
2012-34 R
A Resolution to recognize and support October as Manufacturing month
In Ohio
A Resolution authorizing the City Manager to enter into an economic
Development and real estate purchase agreement with Homestead
Development Company, LLC to sell approximately 8.0+/- acres for
The purpose of economic development of an indoor recreational facility
As outlined in the agreement
10/02/12
2012-36R
A Resolution authorizing the City Manager to apply for Ohio Public Works
Commission (OPWC) grant funds for the W. Columbus Street Improvement
Project
10/02/12
2012-37R
A Resolution authorizing the City Manager to submit a grant application
To Ohio Public Works Commission (OPWC), Clean Ohio Fund – Green
Space Conservation Program, for funds for parkland acquisition and wetland
Preservation and enter into agreements with the OWPC as may be necessary
And appropriate for obtaining this financial assistance
DIED
10/16/12
2012-38R
A Resolution appointing Angela Geist to the Personnel Appeals Board
10/16/12
2012-35R
10/18/12
19
2012-39R
A Resolution to authorize the City Manager to execute an agreement with
Rumpke of Ohio Inc., LLC for residential refuse service
11/06/12
2012-40R
A Resolution authorizing the City Manager to apply for MORPC federal
Grant funds for the W. Columbus Street improvement project
10/16/12
2012-41R
A Resolution authorizing the City Manager to enter into a sponsorship
Agreement with SOH Productions for internet television
11/20/12
2012-42 R
A Resolution to authorize the City Manager to execute an agreement with
Ice Miller Whiteboard and MKSK for consulting services related to
Revision of the Pickerington zoning code
12/18/12
2012-43R
Annual Resolution to request advance distribution of tax monies of 2.3
Mill general operating levy from the Fairfield County auditor pursuant to
Section 321.34, Ohio Revised Code
12/18/12
2012-44R
Annual Resolution to request advance distribution of tax monies of 5.5
Mill police operating levy from the Fairfield County auditor pursuant to
Section 321.34, Ohio Revised Code
12/18/12
2012-45 R
A Resolution to accept a donation from Grace Fellowship Church
12/18/12
2012-46R
A Resolution to adopt the City of Pickerington fund balance
2012-47R
A resolution re-appointing Steve Malone to the Parks and Recreation
Board
2012-48R
A Resolution to reject all bids for the City of Pickerington dewatering,
Hauling and disposal of treatment sludge project and to rebid the same
2012-49R
A Resolution authorizing the City Manager to execute an addendum to
The agreement with Synagro Central, LLC, for biosolids management
Services
12/18/12
****************************************** LAST ENTRY *********************************************
20
Clerk of Court
In 2012, the Clerk of Court processed a total of 2,204 cases which
includes traffic, criminal and parking citations. Through cooperation
between the Pickerington Mayor’s Court and the Pickerington Income
Tax Department, the Mayor’s Court was able to collect $101,729.07 in
delinquent income taxes.
Molly Schwartz
Clerk of Court
The Clerk attended the Association of Mayor’s Court Clerks of Ohio
Spring Conference in Lima, Ohio and the Fall Conference in Dublin,
Ohio. Attendance at these conferences is a continuation of education,
which is required to obtain certification as a Mayor’s Court Clerk. The
Clerk served as 2011 President of the Central Ohio Mayor’s Court
Clerks Association and also serves as Central Representative for the
Ohio Association of Mayor’s Court Clerks. The Clerk is the Central
Region Representative for the State of Ohio Association of Mayor’s
Court Clerks.
Court Case Totals for 2012
Criminal
Tax
Traffic
OVI
Parking
TOTAL
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
YTD
12
53
108
2
27
202
9
76
148
0
49
282
12
0
164
2
18
196
10
21
159
0
12
202
11
0
144
1
12
168
14
28
190
1
10
243
8
9
110
1
13
141
12
11
116
1
25
165
12
30
113
1
12
168
5
7
127
0
5
144
8
64
106
1
5
184
3
0
97
0
9
109
116
299
1582
10
197
2204
21
Police Department
Michael D. Taylor
Chief of Police
The department hired one (1) Patrol Officer and
appointed four (4) Auxiliary Officers in 2012. The Patrol
Officer hired was Shaun Mikicic. The Auxiliary Officers
appointed were Jan Carter, Cody Schmid, Alexander
Sinewe, and Shane Bradfield. These officers bring a vast
amount of knowledge and experience to our agency. In
addition to hiring officers in the patrol division, the
department also hired a full-time dispatcher and a parttime dispatcher in 2012. The full-time dispatcher hired
was Tawnia Fields. The part-time dispatcher hired was
Jennie Barker. Dispatcher Barker has five years of
experience as a dispatcher in Nevada where she worked
with the Las Vegas Metropolitan Police Department.
In 2012 the department’s 9-1-1 system was upgraded.
generation call types such as texting to 9-1-1.
The software upgrade will support next
PATROL
The department in coordination with the Ohio Department of
Public Safety participated in an “Over the Limit, Under Arrest” and
“Click It Or Ticket” campaign. Officers performed over 500 traffic
stops during these events. The department was awarded a new
speed measuring device for participating.
In 2012 the department implemented a
Drug Enforcement Program. Dean Brown
became the department’s first officer
assigned to the program. Officer Brown is
responsible for acting as a liaison between
the department and state, federal, and
local area law enforcement agencies with
22
regards to drug enforcement. Officer Brown also develops and distributes drug intelligence to patrol
officers and detectives, conducts plain clothes assignments, and serves part-time on the Fairfield County
SCRAP (Street Crime Reduction and Apprehension Program) team. Officer Brown was involved in
several drug trafficking arrests this past year, contributing greatly to the city’s efforts on drug
interdiction.
In 2012 Officer Jim Gallagher and his K9 partner
Shadow participated in drug searches at
Pickerington High School Central, Pickerington High
School North, Lakeview Junior High School, and
Ridgeview Junior High School. The department
continues to work with the school administration
scheduling future searches. Officer Gallagher and
Shadow also assisted several other area
communities in their efforts to keep drugs out of
their schools and communities.
Walk With A Cop Day and Bike To School Day- The department
participated in a day of walking and riding bicycles to school with
children. Several officers rode bikes and walked with elementary and
middle school children to their schools. This event was organized to
teach the children about pedestrian and bicycle safety. Several
different neighborhoods and many children and parents participated
in this community event.
In 2012 the department implemented a new summer program. The Children Home Alone Program
(CHAP) is designed to help ensure the safety of children during the summer months. Residents can
register their home with the police department as having teens or pre-teens staying home without adult
supervision. Officers will then pay special attention to those homes registered. Officers will then
contact the resident and inform them of activity, or in the case that illegal or dangerous activity is
observed, take immediate action.
In 2012 the Ride Along Police Program (RAPP) was implemented by the departments School Resource
Officer (SRO) Abe Haroon. This program allows students interested in a law enforcement career to
come to the police station during the summer and spend a day with the SRO doing police type activities.
Students get to tour the police facility, handle police equipment such as unloaded firearms, radar, riot
gear, fingerprinting equipment, and go out on patrol in a patrol vehicle with an officer. They are
exposed to the dispatch center and allowed to observe dispatchers responding to calls for service and
dispatching officers to emergencies.
23
TRAINING/AWARDS
In April 2012 Detective Jason Bontrager was recognized for his dedication and
professional service to the community. Detective Bontrager was presented an
award reflecting his Community Service Commitment at the Tenth Annual Blue
Coat Appreciation Dinner that was hosted by the Knights of Columbus.
DARE
The DARE Program has been restructured and returned to
the Pickerington Local School District. This DARE Program is
a two week program that is offered before school begins and
is on a volunteer basis. Approximately 300 students
graduated from the program offered at Diley Ridge Middle
School, Harmon Middle School, and Tollgate Middle School.
The DARE program was such a success this year that
attendance is expected to more than double for 2013.
In 2012 the department hosted a presentation on the increasing opiate problem in the community.
Approximately 150 community members attended the presentation at Pickerington High School Central.
The presentation addressed the nation’s growing opiate problem.
In 2012 the department participated in Drug Drop Off day. In coordination with Channel 4 and Krogers,
the department collected approximately 150lbs of pills, approximately three (3) garbage bags of liquid,
and a large box of syringes.
HOMELAND SECURITY
All city personnel continue to be trained in NIMS (National Incident
Management System) in the event of a man made or natural disaster
of any scale. This would include events such as, snowstorms, floods,
fires, and other disasters.
24
In 2012 Commander Matt Delp and Commander Greg Annis participated in a Homeland Security
Regional Exercise. The exercise tested the functionality of Fairfield and Franklin County’s Emergency
Management Agencies (EMA). The scenario of the exercise was a terrorist attack on local schools
throughout the Midwest. State evaluators scored both Fairfield County and Franklin County very high
on the exercise.
STATISTICS
Calls for service (including 9-1-1 calls) slightly decreased
from 38,011 in 2011 to 37,792 in 2012. Total reports made
were 1,998. Report figures include incident reports,
criminal reports, traffic reports and accident reports.
25
Engineering Department
The City’s Engineering Department is responsible for the
planning, design and construction inspection of the
City’s public infrastructure. This infrastructure includes
our transportation system and City utilities. The
transportation system consists of 60 miles of roads and
21 traffic signals. Utilities include the City’s water
system, sanitary sewers and storm drainage system.
The Department reviews and inspects work completed
by private developers and private utilities. The
department prepares the City’s 5-year Capital
Greg Bachman
City Engineer
Improvement Plan (CIP).
The Engineering Department provides technical support
to the Planning and Zoning Department, Building Department, Service Department and the Parks and
Recreation Department. The Engineering Department makes recommendations to City Council,
including the Finance, Safety and Service Committees of City Council. The department advises the
Planning and Zoning Commission and the Parks and Recreation Board.
The Engineering Department has the following 4 employees with a collective 100+ years of engineering
and construction experience:
City Engineer – Greg Bachman, PE, PS
Staff Engineer – Brenda VanCleave, PE
Construction Inspector – Scott Parker
Construction Inspector – Brett Thompson
A recap of projects during 2012:

A Water Master Plan for the city was completed in 2012. The Master Plan includes mapping of
the complete city water system, a computer model of the system including flows and pressures
and an analysis of the capabilities of the City’s well field. The plan is being used to prioritize
future City Capital Improvement Projects.

A Sanitary Sewer Master Plan was also completed in 2012. The Master Plan mapped the City’s
sanitary sewers, delineated drainage areas and provided a computer model of the system. Flow
monitors were placed to check capacities of lines. The results of the Master Plan are being used
to recommend and plan future projects.
26

Construction was completed on a new 180 foot
high, 750,000 gallon elevated water storage tank
near the intersection of Refugee Road and
Windmiller Drive. The water tank provides
increased water pressure for fire protection of the
commercial corridor in the northern section of the
City along SR 256 and Refugee Road.

The City’s Water Treatment Plant (WTP) had its
existing ion (salt) exchange treatment system
replaced by a state of the art reverse-osmosis
system. The reverse-osmosis system gives the
City the best quality water in the area. The
project cost of $1,800,000 will be recouped by
elimination of the $200,000+ annual cost which
the City has expended for salt softening.

CDBG ADA ramps – 14 ADA compliant handicap
sidewalk ramps were installed in the Pickerington
Hills subdivision. The CDBG grant for the project
covered 100% of the construction cost.

Crack sealing was performed on approximately 8 miles of city streets. Crack sealing is a cost
effective method of helping to prolong pavement life. It reduces the amount of water that gets
into the pavement lessening the effects of winter’s freeze-thaw cycles that create many of our
potholes.

Construction inspection of commercial projects, residential projects and capital improvement
projects was conducted throughout the City.
Planning and design for the following upcoming projects:

The City received a $5,000,000 ODOT Safety Grant for the SR 256 corridor from I-70 to south of
Refugee Road. The project will include the extension of the 3rd southbound through lane on SR
256 from Hunter’s Run/Marcus Cinemas to Refugee Road. There will also be northbound lane
additions at SR 204 and the eastbound on-ramp to I-70. The project also includes safety
upgrades to 8 traffic signals along the corridor. The traffic signals will have mast arms, back
plates, large street name signs and lighting.

Design work began on a realignment of the intersection of Center/Milnor/Meadows Blvd. The
City is receiving a $500,000 MORPC grant for the project. Construction is currently slated for
2015.
27

The City received a $300,000 ODOT Safe Routes to School grant for sidewalks and multi-use
paths around Pickerington Elementary School on Long Road near Diley Road. This is the third
100% grant the City and Township have been awarded on behalf of the Pickerington Local
Schools.

Design work continued on a replacement sanitary sewer trunk line along Sycamore Creek, from
City Hall to the Waste Water Treatment Plant (WWTP).

A Storm Drainage Master Plan has started to map the City’s storm sewers, ponds, and streams.
The plan will delineate drainage basins, inventory the City’s storm sewers and provide a
computer model of the City’s storm sewers to aid in the planning of future projects. It will also
address the mandated water quality requirements set by Ohio EPA as part of the City’s Storm
Sewer Discharge Permit.

Implementation of computerized pavement management system for the maintenance of the
City streets.

Traffic counts were taken of key roadway segments and intersections for future roadway
planning in the City.

FEMA remapped the City’s floodplains.
28
Building Department
The Building Department is charged with the
enforcement of the Ohio Building, Mechanical and
Plumbing Codes and its referenced standards along with
the Residential Code of Ohio. These Codes provide the
standards that ensure public safety and health. With a
qualified staff, our growing community can rest assured
that the buildings around us are being built right, will be
safe, and will last.
Green construction codes are being developed for both commercial and residential occupancies. These
standards are providing a framework linking sustainability with safety and performance. These
standards are also establishing minimum regulations for buildings and systems using performancerelated provisions.
The Building Department issued a total of 517 permits in 2012; these permits included 96 new single
family homes, 142 commercial permits, and 277 home improvement permits. There were 101
Certificate of Occupancies issued for both commercial and residential occupancies.
The Building Department continues its commitment to providing the best customer services possible.
We are here as a resource for our residents and we encourage them to take advantage of the
knowledgeable staff in the Building Department. Answering questions, consultations, plan checks and
code interpretations are some of the services provided to the community.
Code Enforcement was moved back to the Building Department in 2010 with an emphasis placed on
bringing complaints to a close. Some changes were made within the Code Enforcement division that
should bring an increase to the resolutions of complaints. The division has a data base in which all
complaints are entered and tracked through the system. Each complaint is addressed and resolved
before the complaint is closed. This system will ensure better code enforcement.
29
Development Department
The Development Services Department oversees all
activities to promote business development in the City
and to ensure that the growth of the City is planned
and well-managed.
The Development Services
Department performs economic development activities
such as new business attraction, business retention and
expansion, marketing of the community, and
participation in regional planning and marketing efforts.
City staff actively participates in the Pickerington Area
Chamber of Commerce, Fairfield 33 Development
Alliance, Mid-Ohio Regional Planning Commission, and
the Olde Pickerington Village Business Association
(OPVBA). The department responsibilities also include
all Planning and Zoning activities for the City.
Joe Henderson
Development Services Director
Highlights for 2012 within the
Development Services Department include:

Development of a new marketing campaign to promote the City and available sites to
development professionals.

The Refugee Road Corridor Study was written and adopted. Staff is currently working with the
different landowners in the area to help determine the best use for their property.

The expansion of the Conditional Use Permit for Outdoor Service Facilities to include the
M- Industrial District.

The creation of the Pickerington Area Economic Development Team, which is made up of the
President of the Pickerington Area Chamber of Commerce, the Economic Development
Specialist for Violet Township and the Development Services Director for the City of
Pickerington. The Team spends two afternoons a week going door to door to businesses to
discuss how things are going and see if there is anything they can do to assist. This has proven
to be a great way for the City to get a good understanding of how the business community is
doing.

Continued joint marketing efforts with the Fairfield 33 Development Alliance to enhance the
economic development opportunities in the State Route 33 corridor. Development Services
Director attended two trips this year to Dallas and Austin, Texas as a member of the Alliance.
30
Businesses new to the City in 2012 include: Max Muscle, The Next Level, Body Ache Massage,
Principal Health Care, Creno’s Pizza, Orange Leaf Frozen Yogurt, Bicycle One, Pickerington Medical,
Big Lots, Fu Gu Sushi, Old Bag of Nails, Papa John’s, Massage Envy, Fortune Huff Law, and other
additions and expansions. The Olde Pickerington Village also saw business growth in 2011 with the
addition of the following businesses: Hoagland Brothers, Air Quest, Trinity Wellness Center
(relocated), Mossy Oak Properties, and Locker Room Barber Shop.
Commercial Development activity has been steady but slower than in recent years, consistent with
national trends. Below are developments on which construction was completed in 2011, and
developments that are currently under construction:
Development – Construction Completed in 2012
Development
Square Feet
Estimated Value
2,346
2,722
12,027
17,095
$50,000
$750,000
$1,425,000
$2,225,000
Square Feet
Estimated Value
Pickerington Central H.S. Expansion
207,982
$12,000,000
Ridgeview Junior H.S. Expansion
98,688
$16,000,000
Embroidery Barn Expansion
4,320
$250,000
MMA Insurance Expansion
Pickerington Elementary School
Expansion
2,094
$70,000
51,508
$7,000,000
Waterstone Landing Apartments*
94,854
$2,394,000
Essie's Angels Hair Salon
Raising Cane's Chicken Fingers
Pediatric Associates
Total
Development – Under Construction in 2012
Development
Total
459,446
$37,714,000
* Current status of apartments built and under construction
City Council adopted the Diley Road Corridor Study and Plan in April 2009 and the Refugee Road
Corridor Study in October of 2011 which was a goal of the Growth Management Strategy and
Assessment Plan adopted in 2005. The intent of these plans is to anticipate and prepare for future
economic development opportunities that have been enhanced with infrastructure improvement
and are expected as economic conditions improve. Furthermore, in the past few years the City has
adopted impact fees, nonresidential design standards, residential design standards and a Park and
Recreation Facilities Master Plan per the Growth Management and Assessment Plan.
31
Planning and Zoning Department
The Planning and Zoning Department (P&Z) was active
reviewing various development requests (zoning
certificates,
certificates
of
appropriateness,
comprehensive sign plans, zoning amendments,
subdivision plats, planned unit developments, variance
requests, conditional uses, etc.) for zoning compliance.
P&Z Staff has also assisted the Building Department
with code enforcement when needed.
During 2012 the P&Z Department added two new staff
members; Clement Chukwu and Megan Wainright. Ms.
Wainright was the part-time administrative assistant
Clement Chukwu
Planner 2
who assists with the processing of projects as well as
other duties and responsibilities as needed, in 2013 she
will be coming on full time. Mr. Chukwu was hired as the Planner 2 for the City and started in June
2012. He has taken over the day to day projects for the P&Z Department including the review and
approval of all Zoning Certificates and review of the P&Z Commission and BZA Agenda Items.
During 2012, the department approved Certificates of Appropriateness for site plan, architectural,
landscaping, signage and lighting to several businesses in Pickerington such as Tide Dry Cleaners, Midas
Auto Repair, Burger King, Pickerington Medical Center, Shell Gas Station, Grace Fellowship Church, and
Pickerington Eye Care. In addition, The Northwest corner of Hill Road North and Diley Road was rezoned
from Planned Community Commercial to Community Commercial; also the proposed OhioHealth Site
was rezoned to Suburban Office. Staff has continued its relationship with Glavan Feher Architects for
the review of building elevations during the Certificate of Appropriateness for Architecture as well as
establishing a relationship with Triad Architects to be the City’s backup for Architectural Review. The
City and Violet Township have continued to share land-use and development applications through a
Joint Planning Agreement. This appears to be successful creating an open line of communication.
The P&Z Department continued to work on sustainability standards to encourage the use of alternative
energy in the future development. City Council approved regulations for solar energy regulations and
wind turbine.
The P&Z Department has continued to utilize the Building Department Software (BDS) program for all
zoning certificates as well as P&Z and BZA cases. This has been a great way to maintain our records.
The P&Z Department continues to collaborate with the Fairfield County Auditor GIS Department in
maintaining and updating the City’s inventory of maps. In addition, the Department accesses the
County’s Accuglobe Data Explorer Computer Program that provides current digital mapping and
32
property files of the City. The Department also assisted the Fairfield County GIS Department on
gathering information for various other projects that pertain to the City. This existing relationship with
the GIS Department continues to prove its value as the city works to resolve land use situations. 2012
aerials were flown and are currently in use at the City.
The department provides staff assistance to the Planning and Zoning Commission, Board of Zoning
Appeals, Service and Safety Committee and to City Council on an as needed basis. The staff also
represents the City at the Fairfield County Regional Planning Commission, Mid-Ohio Regional Planning
Commission, Olde Pickerington Village Business Association and at other committee meetings as
requested. The City provides staff with professional development opportunities through appropriate
memberships, conferences, seminars, etc.
33
Service Department
The Service Department is responsible for a variety of
tasks, including leaf pickup, street sweeping, utility
infrastructure maintenance, and street maintenance,
involving snow removal and work orders related to
water and sewer service.
As expected, as the City grows, so does the time
commitment for the provision of services. Some of the
2012 activities are summarized in the following tables.
Edward Drobina
Service Director
WATER
During 2012, the Water Plant realized a 16% increase in the amount of water distributed to the public,
with the total production of 555.124 million gallons. The average daily plant production was 1.520MGD.
The increase in production is attributed to the extreme hot and dry
summer of 2012.
The design of an altitude valve and vault for the Longview 500,000 gallon
water storage tank was completed. The valve and vault will be installed
during 2013.
The City organized a Regional Tank Maintenance Steering Committee to
evaluate contractors for a Tank Maintenance Program for surrounding
communities. Our goal is to have a contract awarded during 2013 for the
Tank Maintenance Program.
WASTEWATER
The Wastewater Treatment Plant has the capacity to treat
3.2 million gallons per day. During 2012, the average daily
flow was 2.17MGD, with the total treated per year of
793,900,000 gallons treated and discharged to Sycamore
Creek, with no NPDES violations. City staff performed 7015
routine analyses of the wastewater influent and effluent.
34






Fall protection and arc-flash protection equipment was purchased for the plant
operators.
An internship program was established to assist the unemployed and under-employed
wastewater operators to accumulate hours needed to maintain or acquire an EPA
certificate.
Wastewater staff hosted their second annual open house on Earth Day, providing the
public an opportunity to tour the facility to better understand the importance of
wastewater treatment.
Remote gate openers, electric door locks, and video cameras were installed for the
safety of staff and protection of equipment.
Treatment staff took the lead in establishing a regional training group for treatment
plant operators.
HDR Engineering was selected to design an upgrade for the Leasure Drive Lift Station.
STORMWATER
City crews repaired 25 catch basins and installed several feet of drainage pipe. City crews also swept
544 miles of streets, collecting 88 cubic yards of debris. This improves the quality of storm runoff
entering the streams. Crews collected 120 loads of leaves, accumulating 792man hours.
URBAN FORESTRY
The City has been honored as a “Tree City USA” for 20 years in a row. There were 94 trees planted, 706
trees pruned, and 86 trees removed during 2012. In August, 2011, City Council passed legislation to
merge the Tree Commission with the existing Parks and Recreation Board. The Tree Commission
Members were appointed to the existing Parks and Recreation Board, making it a seven-member board,
appointed by Council. Also a Council representative from the Public Safety and Community Affairs
Committee sits as a non-voting member, except when needed to break a tie vote.
STREETS
During 2012, the City crack-sealed 87,441 square yards of street surface at a cost of $21,724.00, and
repaired or replaced 93 signs. During the winter months of 2012, City crews applied 557 tons of salt for
snow removal, accumulating approximately 143.5 man hours.
35
OTHER ACTIVITIES

The City purchased battery back-up units to be installed on traffic signals at the intersections of
Center & Columbus Streets, Fullers Way & Refugee Road, Windmiller & Refugee Road, and
Winderly & Tussing Road. The City also purchased three back-up generators to operate the
traffic signals at the main intersections.

The City installed three fountains on the Fox Glen West retention pond.

The City removed the planter in the downtown plaza area. This opened the area for community
events to be held off the street.

The Service Department started an “Adopt-A-Subdivision” Program. Once each month, a
subdivision is chosen for tree trimming, sign repair, litter collection, and street sweeping.

City crews operated 96 main line valves and performed maintenance on 10 fire hydrants.

The City purchased a sewer jet trailer and a hydraulic valve operator, to aid in the maintenance
of sewer lines and main water valves.

The water wells at the Hereford Well Field were abandoned due to lack of production.
36
Recreation Department
The Pickerington Recreation Department can look back
at 2012 as a hugely successful year, which included 1584
registrants for the various programs, classes, and
workshops, and 955 renters for various facilities.
Additionally, the special events sponsored or cosponsored by the Department came off without a hitch,
except for one Sunday summer concert and a Friday
night movie which were rained out.
Rebecca Medinger
Recreation Administrator
The Department offered more summer sports camps
than ever before, and during the course of the year,
featured 48 new classes and programs for the first time.
The Department partnered with the Pickerington Area
Chamber of Commerce, the Pickerington Local Schools, the Pickerington Lions Club, the Pickerington
Christian Church, Children’s Hospital Twigs #165, the Pickerington Senior Center, Eastside Vineyard
Church, the Rock Factory Studios, the Olde Pickerington Village Business Association, David Beckham
Photography, the Pickerington-Violet Township Historical Society, PickeringtonKidz.com, the Violet
Festival Committee, the Pickerington Food Pantry, and the Columbus Flyers Disc Golf Club in a variety of
activities and programs during the year.
SPRING
Casual play on the City’s disc golf course throughout the
spring and summer months once again exceeded the City’s
expectations.
Also noteworthy is an 8.5% growth of garden plots and
gardeners involved in the Pickerington Community Gardens.
All available plots were utilized.
Co-sponsored events “Breakfast with the Bunny” and
KidzFest were well-attended.
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SUMMER
The Adult Softball Leagues had a total of 32 teams in 4 leagues, and the Summer Playground program
drew 36 registrants. Three separate sessions of tennis lessons, and an adult league, were filled
throughout the summer.
Also in summer Department activity, the July Fourth Parade included more than 89 entries, and an
enormous crowd witnessed the fireworks later that night. Giant Eagle sponsored the Department’s
Summer Concert Series for the sixth straight year, and Fairfield Federal sponsored the Friday Night
Flicks, which brought great crowds to Sycamore Park on Friday and Sunday evenings throughout June,
July, and August. The July youth Fishing Derby produced new highs in participants and numbers of fish
caught.
The Pickerington Community Pool brought in a total of 2,119 Season Pass patrons, swimming lessons
attracted 208 youngsters, and all summer programs, classes, and workshops attracted 755 registrants.
AUTUMN AND WINTER
In October, both the Haunted Village and Tots Trick or Treat drew
praise from impressive numbers of attendees. The return of the
pumpkin-carving contest at the Haunted Village supplied many
creative entries. Also back by popular demand were the haunted
museum and the haunted house.
In co-sponsored events, “Breakfast with Santa” earned the Senior
Center its most profitable holiday event in eight years.
The Holiday Gathering and tree-lighting event was enhanced
by a caroling group, carriage rides, two Santa Clauses, crafts, a
story-teller, free hot chocolate, and a museum open house.
The Department sponsored the third annual holiday
decorating contest for Olde Pickerington Village. Girl Scouts
helped the City load the Mitten Tree for needy families in
Fairfield County.
“Letters to Santa” responded to 250 youngsters who used the
City Hall mailbox to the North Pole.
The Sunday Co-Rec Volleyball League had 7 teams with over 100 athletes participating.
Even though last year’s weather did not cooperate for a long cold season, the temporary ice rink was
usable for 2 weekends. This year the ice rink is looking much better in Victory Park for more ice-skating
and hockey devotees to enjoy.
The Department continues to offer a wide variety of activities and programs for families to enjoy
throughout the year.
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Lands and Buildings Department
Eric Vannatta
Facilities Operations Administrator
Facilities Operations is responsible for the computers
and the care of the City’s facilities and operational
equipment at the police station, aquatic facility, street,
water, sewer, all municipal building structures, and
maintains all vehicle registration and titles for City
vehicles. Facilities Operations is involved with CORMA,
the self-insurance pool that covers the City’s
professional liability, general liability, umbrella and
vehicle insurance. Facilities Operations assumes the
duties of Risk Manager in safety, as well as Claims
Manager for insurance claims which requires
conducting record checks with the Bureau of Motor
Vehicles to insure that all persons driving city vehicles
possess a valid motor vehicle operating license.
Facilities Operations coordinates the disposal of City
surplus property and the purchase of items through the
State of Ohio Cooperative Purchasing Program.
Additional duties include maintaining the City’s communications systems, which includes telephones,
cell phones, various phone lines, T-1 circuits, internet circuits, the computer network system including email accounts, and installation of various software programs for all departments.
Projects this year included roof repair at City Hall in which ice guards were installed in valleys along with
new material, metal flashing repair and installation of new rubber boots on all soil pipes.
At the Carnegie Building there was interior painting completed and new window air conditioners
installed. The building was renovated with roof repair, brick replacement and tuck pointing, front door
bricks relayed and caulking throughout the exterior of the building.
The Building Department received new gutters and downspouts, all fascia was recovered with new
material, several damaged bricks were replaced and tuck pointing and caulking throughout.
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Human Resources Department
Human Resources Lynn Miller continued in 2012 to
prioritize personnel projects related to safety, risk,
recruitment and retention, compliance, benefits,
employment practices and policies.
Lynn Miller
Human Resources Director
Under the guidance of the HR Director, the ESP –
Employees for a Safe Pickerington – safety team
continues to meet monthly to discuss safety items and
brainstorm training opportunities to mitigate risk. ESP
reps are two-way communicators, responsible for
bringing information to and from the departments
they represent.
OSHA safety consultant Kyle Weygandt visited the City 10 times in 2012 to present industry bestpractices for a variety of safety topics from: Personal Protective Equipment and Ladder Safety to Lockout/Tag-Out, Heat Safety and workplace musculoskeletal risks and mitigation. The City continues to
provide shared safety services for the region, with members from Violet Township and the Pickerington
Library participating in featured safety programs.
Other staff training organized by the HR Department included: Ethics Training, Fire and Tornado Drills,
two-part Active Shooter training and retirement planning. In addition, the HR Director worked with
other HR professionals in the area to bring noted industrial psychologist George Flanagan to
Pickerington in September to present a leadership seminar that was well received by leaders from
Pickerington, Violet Township, Groveport and Canal Winchester.
The HR Director successfully applied for a $15,000 BWC Wellness Grant in 2012 to measure the success
of on-site wellness campaigns. The grant provides for annual biometrics screenings for employees. The
first such event took place on December 4, 2012. Over 40 employees took part in the free, 3-hour health
event. Other health initiatives include completing personalized on-line health risk assessments,
participating in lunchtime fitness activities and incentives for remaining fit and active outside of work.
The BWC-funded program will continue through 2016.
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There were four medical-only work-related injuries reported in 2012 plus one claim that resulted in
recurring medical treatment with less than one week away from work. This limited claims experience
allows the City to continue to retain a favorable group-rated status for reduced BWC premiums.
In October 2012, the HR Director was elected Secretary to the Board of Directors for the Central Ohio
Risk Management Association. She represents City interests with regard to this risk and liability
insurance pool. The membership for 2012 remains at 7 participating cities: Pickerington, Groveport,
Grove City, Dublin, Upper Arlington, Westerville and Powell. The group pools resources to retain greater
control over liability premiums and claims administration.
In the recruitment function, the HR Department successfully filled five newly-created positions in 2012:
full-time Recreation Assistant; full-time Building Department Administrative Assistant; Utilities Service
Technician II; Utility Treatment Plant Receptionist; and Police Officer. Eight positions were recruited due
to employee turnover and/or reassignment: City Hall Receptionist; Administrative Assistant/Executive
Secretary to the City Manager; part-time Administrative Assistant/Executive Secretary to the Mayor;
Development Services part-time Administrative Assistant; Service Department Administrative Assistant;
Planner II; plus one full-time and one part-time Public Safety Dispatcher.
Recruitment for summer seasonal staff continued with added emphasis on retaining top performers and
recruiting high caliber candidates to fill safety sensitive aquatic positions. The second-annual pool
orientation program provided safety training and policy review prior to employment which was
reinforced during mandatory in-service days throughout the summer. Parks and Streets seasonal
employees also took part in monthly staff safety training.
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2012 Full-time and Part-time Employees
Mayor’s Office
Sawyer, Tammy
Schwartz, Molly
City Manager’s Office
Ebright, Wilma
Vance, William
Office of the City Clerk
Risher, Karen
Yartin, Lynda
Development Department
Megan Wainright
Clem Chukwu
Henderson, Joseph
Engineering Department
Parker, Scott
Thompson, Brett
VanCleave, Brenda
Bachman, Gregory
Building Department
Certified Building Official
Perrine, Angie
Whittington, Sandra
Finance Department
Cordle, Vickie
Eichner, Janice
Embrey, Araceli
Leasure, Sharon
Messmer, Suzanne
Noble, Lynn
Pulley, Kim
Ritter, Berneice
Schornack, Christopher
Spencer, Stephanie
Zelli, Roberta A
Human Resources Department
Lana Messmore
Miller, Lynn
Police Department
Dawes-Bailey, Melissa
Dreisbach, Brianne L
Edwards, Kristin A
Large, Melanie L
Jennie Barker
Stimmell, Jessica
Tawnia Fields
Wolfangel, Kathleen
Annis, Gregory Michael
Baehr, Nicholas
Bartek, Robert
Bontrager, Jason
P/T Admin. Assistant/Exec. Sec.
Clerk Of Court
Admin. Assistant/Exec. Secretary
City Manager
Deputy City Clerk
City Clerk
P/T Administrative Clerk I
Planner II
Development Services Director
Construction Inspection Engineer I
Construction Inspection Engineer I
Staff Engineer
City Engineer
Vacant
Administrative Assistant
Building Coordinator
P/T Utilities Billing Clerk I
Assist. Income Tax Administrator
Finance Specialist
Utilities Billing Supervisor
Income Tax Clerk II
P/T Utilities Billing Clerk I
Income Tax Administrator
P/T Income Tax Clerk
Finance Director
Deputy Finance Director
Income Tax Clerk II
Administrative Assistant
Human Resources Director
Public Safety Dispatcher I
Public Safety Dispatcher I
Public Safety Dispatcher I
Public Safety Dispatcher I
P/T Public Safety Dispatcher I
Public Safety Dispatcher I
Public Safety Dispatcher I
Public Safety Dispatcher I
Police Commander
Police Officer
Police Officer
Police Officer
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Bragg, Bryan
Brown, Dean
Cheney, Tod
Collier, Jeremy
Culbertson, Carl
Doran, Jeremy
Flanagan, Corey
Fries, Nathan
Frost, Bradley
Gallagher, James
Haroon, Ibrahim
Hoagland, Rick
Police Officer
Police Officer
Police Sergeant
Police Officer
Police Officer
Police Officer
Police Officer
Police Officer
Police Officer
Police Officer
Police Officer
Police Officer
Mikicic, Shaun
Planck, Tim
Silvernail, David
Simcox, Daniel
Snyder, Stephen
Spreen, Thomas
Vacca, John G
Wallace, Chad
Delp, Gene
Fenner, Angela
McDowell, Ronald
Sharp, Carolyn
Taylor, Michael
Recreation Department
Paullin, Stephen
Medinger, Rebecca
Service Department
Bayes, Daniel
Boyle, Peter
Clay, Mark Stanton
Mohler, Kenneth D
Nutter, Harry
Patterson, Samuel H Jr.
Portier, Gregory
Ross, Kevin
Rostorfer, Richard Wayne
Walsh, John
Hite, James Robert
Baker, Tammy
Vannatta, Eric
Drobina, Edward
Utilities Operations Division
Barnes, Richard
Borland, Seth
Cole, Tracie
Embrey, Donna
Harden, Larry
Robinette, Matthew
Stiles, Jerry Lynn
Armentrout, Gary Lee
Jackson, David W
Parks Division
Patterson, Richard Wayne
Anderson, Gary Wayne
Police Officer
Police Sergeant
Police Sergeant
Police Officer
Police Sergeant
Police Officer
Police Officer
Police Officer
Police Commander
Admin. Assistant/Exec. Secretary
Receptionist
Public Safety Dispatch Supervisor
Police Chief
Recreation Assistant I
Recreation Administrator
Service Technician II
Service Worker/Prevent. Maint
Service Technician II
Service Technician II
Service Technician II
Service Technician II
Service Technician II
Service Technician II
Service Technician II
Service Technician II
Service Foreman
Administrative Assistant
Facilities Operations Admin.
Service Director
Util Treatmnt Plant Operator III
Util Treatmnt Plant Operator II
Util Treatmnt Plant Operator II
Receptionist
Util Treatmnt Plant Operator III
Util Treatmnt Plant Operator I
Util Treatmnt Plant Operator Iii
Util Treatmnt Plant Chief Operator
Util Treatmnt Plant Chief Operator
Parks Maintenance Worker I
Parks Maintenance Supervisor
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2012 Seasonal/Temporary Employees
Anderson, Alexandra
Bass, Shannon
Binkley, Sara
Borthwick, Sarah
Brennan, Hayliegh
Brunet, Julie
Chontos, Katelyn
Combs, Charlie
DeGeeter, Nathaniel
Dittoe, Hannah
Focke, Carlie
Fulton, Kay-Lynn
Henne, Samantha
Hennerfeind, Walter
Holstein, Hannah
Hoyt, Allison
Hurst, Sarah
Iden, Samantha
Kane, Ethan
Kolibash, Sarah
Kopinsky, Debra
Martin, Evan
Okel, Taylor
Raymond, Nicholas
Ritgers, Aaron
Russell, Jeremy
Sanders, Audrey
Smith, Matt
Smith, Stacey
Steele, Bethany
Tatusko, Cheryl
Vogel, Courtney
Wiginton, Karen
White, Lindsay
Whetmore, Thomas
Wood, Kyle
Wulliger, Paige
Lifeguard
Playground Aide
Temporary Office Worker
Lifeguard
Playground Aide
Playground Leader
Pool Co-Manager
Lifeguard
Lifeguard
Lifeguard
Front Office
Lifeguard
Lifeguard
Lifeguard
Front Office
Lifeguard
Playground Aide
Playground Aide
Lifeguard
Lifeguard
Temporary Office Worker
Laborer
Lifeguard
Lifeguard
Laborer
Laborer
Playground Aide/Lifeguard
Pool Co-Manager
Temporary Office Worker
Front Office
Playground Leader
Lifeguard
Playground Aide
Head Lifeguard
Laborer
Laborer
Front Office
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Finance Department
The City earned an Aa-2 long-term bond rating, as
affirmed by Moody’s in 2012. The City utilized this
excellent credit rating to refinance the outstanding
2004 Street Improvement Bonds (5.00%) to obtain a
net present value savings of $131,080 at a net interest
cost of 1.87%. The City also completed the sale of the
outstanding bond anticipation notes, to take advantage
to the historically low interest rates. The sale of the
$4.11M various purpose bonds yielded a 1.87% interest
rate. The City also completed the refinancing of the
variable rate lease on the $2.715M outstanding police
Chris Schornack
facility lease. The net interest rate for this sale was
Finance Director
refinanced at 1.66% from the current 1.87% rate.
Finally, the City completed the refinancing of the
Diley/Windmiller TIF from a variable interest rate, which was currently at 2.75% to an average 2.39%
interest rate. With the assistance of our financial advisors (Baird), the City was very pleased with the
result of this refinancing and anticipate this will assist freeing up General fund cash flows.
For 2012 the General Fund carryover balance decreased over prior year by $643,000. Much of this is
attributed to a planned street resurfacing program. The Government Finance Officers Association
(GFOA) recommends entities maintain a balance of at least two months of General Fund expenditures
(about 17%). The City maintained a balance as of year-end equal to 34% of General Fund expenditures,
ending fiscal year 2012 with a $2.82M cash fund balance.
The City updated their five-year forecast in 2012. This forecast has been a valuable tool assisting Council
with long-term goals regarding the finances of the City. The forecast has also been utilized to review
utility rates on an annual basis and determine if the correct rate structure is in place to support current
and future projects.
The City received the Government Finance Officers Association’s (GFOA) Award for Excellence in
Reporting for its Comprehensive Annual Financial Report (CAFR) for the ninth year in a row. In addition,
the State Auditor Dave Yost, presented the Finance Director with the Auditor of State “Award with
Distinction” for the 2012 CAFR report.
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INCOME TAX
The Income Tax Department is responsible for the collection
and processing of approximately 12,400 taxpayer accounts.
During 2012, income tax collections increased by 2.1
percent over the previous year.
Additionally, the
department collected over $373,000 in delinquent income
taxes due, which was an increase of 27.2% over 2011
delinquent collections.
Over 2,000 taxpayers electronically filed City tax returns
during 2012. Beginning in 2013, the City has implemented a
new electronic filing system which is integrated with other
account data. This new system is streamlined and simple to
use, and it is anticipated that taxpayers will appreciate the
ease with which they can file their City returns. A mailer with more information will be sent in January
2013.
Jan Eichner
Former Income Tax Administrator
While the Income Tax Department no longer mails paper forms, the forms are available on request from
the Tax Department and are also available for download on the department’s webpage. The Income Tax
Department staff continues to be available for assistance in preparing City tax returns.
Finally, the end of 2012 brought with it the retirement of long-time Tax Administrator Jan Eichner. We
wish Jan the best in this new chapter in her life and she will be missed by the many citizens she helped
throughout her years in her position. Even though there has been a change in department leadership,
the Income Tax Department remains committed to serving the citizens of Pickerington in a fair and
friendly manner.
More detailed financial information may be found in the 2013 Annual Budget on the City’s website.
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The last page of this report.
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