Exhibitor Manual

Transcription

Exhibitor Manual

Exhibitor Manual
Exhibitors are asked to carefully read the contents of this document and urge the companies doing work
on their behalf in the BolognaFiere centre to observe them, too.
CONTENTS
EXHIBITION CENTRE REGULATIONS:
OFFICIAL OPENING TIMES OF THE SHOW
GENERAL PROVISIONS
FURNISHINGS AND PROHIBITIONS
SAFETY FILE
GENERAL CONDITIONS FOR PARTICIPATING IN THE SHOW
pag.
3
pag.
4
pag.
7
Attachment 1
Attachment 2
INDEX AND CHECK LIST
OBLIGATORY FORMS
Scadenza
Da ritornare a
A ELECTRICAL ENERGY SERVICE
B1 STATEMENT OF CORRECT EXECUTION OF ELECTRICAL SYSTEM AND
SET-UP
B3 VERIFICATION OF COMPLIANCE OF ELECTRICAL SYSTEM
B4 STATEMENT OF CORRECT INSTALLATION OF STAND MATERIALS
08/02/2013
SoGeCos S.p.A.
08/02/2013
BolognaFiere
08/02/2013
BFServizi
08/02/2013
BolognaFiere
L NON STANDARD SET-UP
M DISCLOSURE ON PREVENTION OF ACCIDENTS AT THE WORK PLACE
R2 WASTE REMOVAL RESEVATION
08/02/2013
BolognaFiere
08/02/2013
BolognaFiere
08/02/2013
BFServizi
08/02/2013
BFServizi
08/02/2013
BolognaFiere
08/02/2013
SoGeCos S.p.A.
08/02/2013
BFServizi
08/02/2013
BFServizi
08/02/2013
BFServizi
08/02/2013
BFServizi
08/02/2013
BFServizi
08/02/2013
BFServizi
08/02/2013
BFServizi
UNCHARGED SERVICES FORM
H IMPORTING NOTICE MANDATORY FORM FOR EXTRA UE COUNTRIES
S1 DOCUMENTS TO BE PRESENTED FOR USE OF OWN FORKLIFTS AND
TRAILERS
Z VAT EXEMPTION REQUEST
EXTRA SERVICE AND SUPPLIES FORMS ON YOUR CHARGE
A1 SUSPENSION POINTS ORDER FORM
C2 ELECTRICAL EQUIPMENT RENTAL
D1 WATER AND COMPRESSED AIR
D2 RENTAL OF WATER APPLIANCE
F1 STAND CLEANING SERVICE
G2 TELEPHONE – FAX – INTERNET INSTALLATION
I MATERIALS HANDLING SERVICES
I1 GOODS AND PACKING STORAGE SERVICE
08/02/2013
P SUPPLEMENTARY INSURANCE POLICY
08/02/2013
Q HOTEL RESERVATION
08/02/2013
S2 REQUEST FOR ANALYSIS OF DOCUMENTS FOR USE OF OWN FORKLIFTS
AND TRAILERS
S3 REQUEST TO LEASE FORKLIFTS WITHOUT OPERATOR
BOLOGNAFIERE SPA LIST OF SUPPLIERS
1 BFServizi
QZ Studio di
Consulenza
BolognaCongressi
Convention And
Travel
08/02/2013
BFServizi
08/02/2013
BFServizi
Completato
EXHIBITION CENTRE REGULATIONS
1) ACCESS TO THE EXHIBITION CENTRE
The Exhibition Centre will be open on the days and at the times designated by BolognaFiere: the relevant details will
be made known to exhibitors and visitors by whatever means BolognaFiere deems most suitable for the purpose.
The days and times may be changed at any moment by means of announcements made over the public address
system inside the Exhibition Centre or at the entrance gates. Admittance to the Exhibition Centre will only be granted
to persons lawfully in possession of a proper entrance document; said document must be kept for their entire period of
time spent inside the Exhibition Centre and must be produced whenever requested by the service personnel.
2) RULES AND OBLIGATIONS
Every person who enters the Exhibition Centre shall behave in a civil manner and show proper respect for the
property and equipment belonging to BolognaFiere and third parties present inside the Centre. Said persons shall
also promptly and scrupulously obey all the rules and instructions issued by BolognaFiere at the entrances and inside
the Exhibition Centre by means of signs, written notices and public address announcements, as well as by the service
personnel or any other means, it being understood that public address announcements and instructions given by the
service staff shall take precedence over any other form of notification.
3) SPECIAL PROHIBITIONS
It is forbidden to promote any marketing actions outside the exhibiting booths without the written authorisation by
Bolognafiere. Inside the Exhibition Centre it is strictly forbidden to solicit collections or offerings for institutions of any
type or to carry out religious, political or trade union activities or any other activity not directly related to the aims of the
Exhibition, except where express written authorisation has been granted by BolognaFiere.
In particular it is strictly forbidden to organise or participate in games of skill or luck for any purpose. Generally,
admittance to the Exhibition Centre is forbidden to children under 14 years of age, even if accompanied by an adult;
possible exceptions to this rule may be made by BolognaFiere and communicated to the public using the most
appropriate means.
It is forbidden to bring into the Exhibition Centre dogs or any other kind of animal, except for dogs for the disabled.
It is strictly forbidden to move about or use mechanical devices such as rollerskates , scooters, bicycles in the
Exhibition Centre for any reason excluding the BolognaFiere service staff and the Organiser.It is forbidden to enter the
Exhibition Centre with cameras, film cameras, video recorders or any other type of filming equipment without the prior
authorisation of BolognaFiere. It is forbidden to photograph and film the interior of the Centre, the stands and the
goods on display without the prior authorisation of BolognaFiere and the stand owner. BolognaFiere may deny entry
to the Exhibition Centre or to the individual exhibition halls to persons with bags, suitcases or other containers, and
may require these to be deposited in the cloakroom. Defaulters may be removed from the Exhibition Centre by the
service staff.
4) ACCESS WITH VEHICLES
Access will be granted, on the appropriate routes, solely to vehicles displaying the proper authorization and to the
persons riding in them, provided they are in possession of the required entry passes and only during the established
periods. Parking inside the Exhibition Centre will be permitted only in the designated parking spaces upon display of
the relevant entry document. Parking is not allowed in the Exhibition Centre after closing hours. Specifically, it is
forbidden to unload and park containers or detachable parts of non self-propelled vehicles. In the event of failure to
observe these provisions BolognaFiere may remove the vehicle from the Centre, at the risk and expense of the owner
and the holder of the entry permit. BolognaFiere is hereby released from all responsibility regarding the attendance of
vehicles and shall not be held liable for damage or theft of any kind. BolognaFiere is released from all responsibility
regarding vehicle attendance and shall not be liable for damage or theft of any kind.
5) RIGHT TO CHANGE OR MAKE EXCEPTIONS TO THE REGULATIONS
BolognaFiere has the right to supplement, modify and annul these rules and regulations, and to make exceptions
thereto, giving notice to this effect using the means deemed most appropriate.
6) SANCTIONS
Failure to fulfil the obligations as set out in these regulations may result in the withdrawal of the entry documents and
the immediate removal from the Exhibition Centre of those responsible and – if the defaulting party is an exhibitor or
one of his assistants – in the temporary or permanent closure of the stand.
2 OFFICIAL OPENING TIMES OF THE SHOW
SET-UP
COSMOPACK (Pav. 20-15-18)
Friday 1st March from 8.00 to 21.00
Monday 4th March from 8.00 to 21.00
Tuesday 5th March from 8.00 to 21.00
Wednesday 6th March 8.00 to 19.00
COSMOPROF (Pav. 14-16-19-21-21N-22-22P-29-30-31-32-33-34-35-36-29A-29B-30B-26A-35C-36A)
Wednesday 6th March from 8.00 to 21.00
Thursday 7th March from 8.00 to 19.00
COSMOPROF (Pav.25-26)
Exhibitors of the outdoor pavilions as well country pavilion co-ordinators, are kindly asked to check the
relevant opening days and hours with the Exhibition Secretariat.
Directions on how to enter the Exhibition Centre during set-up days may be found in the section ‘General
Provisions
- Access to the Exhibition Centre during Booth Set-up’, on page 4
ATTENTION: EXHIBITORS/STAND CONSTRUCTORS WHO NEEDS TO STAY LONGER IN THE PAVILION
(AFTER THE SCHEDULE TIME) MUST HAVE REGULAR AUTHORISATION ISSUED BY THE ORGANISER.
THE ORGANISER WILL INVOICE THE EXRA-TIME ON THE BASIS OF THE RATES STATED BY BOLOGNA
FIERE. THE EXHIBITION SECRETARIAT WILL PUBLISH THE RATES AS SOON AS AVAILABLE.
ACCESS TIMES FOR EXHIBITORS DURING THE SHOW
Friday 8th March from 8.30 to 18.30
Saturday 9th March from 8.30 to 18.30
Sunday 10th March from 8.30 to 18.30
COSMOPROF (Pad. 14-16-19-21-21N-22-22P-25-26-29-30-31-32-33-34-35-36-29A-29B-30B-26A-35C-36A)
Friday 8th March 2013 from 8.30 to 18.30
Saturday 9th March 2013 from 8.30 to 18.30
Sunday 10th March 2013 from 8.30 to 18.30
Monday 11th March 2013 from 8.30 to 18.30
ACCESS TIMES FOR VISITORS DURING THE SHOW
3
EXHIBIT REMOVAL AND BOOTH DISMANTLING OPERATIONS
COSMOPACK (Pad. 20-15-18)
Sunday 10th March from 18.30 to 22.30 (exhibit removal only)
Monday 11th March CLOSED
COSMOPROF (Pad. 14-16-19-21-21N-22-22P-25-26-29-30-31-32-33-34-35-36-29A-29B-30B-26A-35C-36C)
Monday 11th March from 18.30 to 22.30 (exhibit removal only)
Exhibitors of the outdoor pavilions as well country pavilion co-ordinators, are kindly asked to check
the relevant opening days and hours with the Exhibition Secretariat.
Instructions on how dismantling should be carried out may be found in the section ‘General Provisions Removal of Exhibits and Booth Furnishings. Vacating the Booth’ on page 5.
From 8 to 9 am on 12th March 2013 no material may be taken out of the Exhibition Centre.
ATTENTION: EXHIBITORS/STAND CONSTRUCTORS WHO NEEDS TO STAY LONGER IN THE
PAVILION (AFTER THE SCHEDULE TIME) MUST HAVE REGULAR AUTHORISATION ISSUED BY THE
ORGANISER. THE ORGANISER WILL INVOICE THE EXRA-TIME ON THE BASIS OF THE RATES
STATED BY BOLOGNA FIERE. THE EXHIBITION SECRETARIAT WILL PUBLISH THE RATES AS SOON
AS AVAILABLE.
GENERAL PROVISIONS PRELIMINARY NOTICE
“BolognaFiere” stands for Fiere Internazionali di Bologna.
“Organiser” stands for SoGecos S.p.A.
• Booth Availability - Handover
Booths shall be available to Exhibitors starting from:
• COSMOPACK (Pav. 20-15-18)
Friday 1st March 2013
• COSMOPROF (Pad. 14-16-19-21-21N-22-22P-25-26-29-30-31-32-33-34-35-36-29A-29B-30B-26A-35C)
Monday 4th March 2013
Stands set up must be completed by the end of the day before the opening of the Show as follows:
• COSMOPACK (Pad. 20-15-18)
Wednesday 6th March 2013
Thursday 7th March 2013
Exhibitors shall make sure that the chosen booth constructor complies with the above deadline, by including in their
contract a clause related to completion by the deadline.
• Access to the Exhibition Centre during Booth Set-Up (Official Schedule on page 3)
Access to Bologna’s Exhibition Centre is only possible after accrediting one’s details in the appropriate website:
www.gate.bolognafiere.it. Each exhibitor will be sent a special password to enter the reserved area for accreditation. Such
password must be used to enter the names of the exhibiting companies, their staff and the means that will need to access the
Exhibition Centre. The Exhibitor, under his own responsibility, guarantees that the companies that will enter and work inside the
Exhibition Centre on his behalf meet all necessary technical-professional requirements. No means of transportation are allowed
inside the pavilions, with the only exception of catalytic muffler or electrical lift-trucks, as well as explicitly authorised means by the
secutity personnel inside the hall (in the event of objective lack of alternative solutions in order to unload particularly bulky and
heavy materials). Parking in the areas next to the pavilions shall be limited to the strictly necessary time for loading and unloading
goods and equipment. Any vehicles that are not used for such operations must be parked in the appropriate parking areas. In
particular, unloading and parking of containers or detachable parts of nonself-propelled vehicles is prohibited. In addition, they
may limit the access of vehicles and/or the introduce sanctions in the event of long parking of said vehicles outside the designated
areas and/or times established by the organizer. In particular, should vehicles and equipment in general be parked inside the
4 Exhibition Centre for more than two hours, the exhibitor, whose password is associated with the vehicles, shall pay a sum
amounting to € 200.00 plus Vat.
For safety reasons, Exhibitors and fitters working for them are strictly forbidden from using their own forklift trucks, selfpropelled
cranes, aerial platforms, etc. within the Fairground area. For such needs, they must rely on the Official Forwarders of
BolognaFiere to ensure the strictest observance of the safety rules.
The foregoing requirements do not apply to vehicles with a crane arm onboard which may work inside the pavilions only if duly
equipped with pipes for eliminating exhaust fumes from the engines outside said pavilions.
In special cases, properly justified requests may be applied for from the Operations Division of BolognaFiere, prior to delivery
of the suitability certificates concerning the vehicles to be used as well as their drivers. If authorization is granted, the applicants
will be charged with an amount corresponding to administrative and control costs for handling such authorization (for further
information, please apply to the Operations Division).
As to terms and conditions, please refer to the form “Application for Authorization to Use Lifting Means” to be undersigned upon
the issuance of such authorization.
In case of introduction to and use of lifting means on the fairground without prior authorization, BolognaFiere shall immediately
stop such means and require their immediate exit from the Fairground Area.
• Removal of Exhibits and Booth Furnishings. Vacating the Booth (Official Schedule on
page 3)
Access of motor vehicles to the areas and pavilions shall be regulated similarly to set-up operations (please refer to “Access to the
Exhibition Centre during Booth Set-Up”).
• Booths must be vacated, regardless of their position, by 10 pm on 13th March 2013.
Failing which, any material left in the booth shall officially be considered as waste material and sent to the appropriate
disposal sites, and the Exhibitor shall refund any direct or indirect expenses born for clearing the booth, as well as paying a €
200.00 penalty, provided no extra damage is found and subsequently claimed to the Exhibitor.
Exhibitors will be held exclusively liable for any damage or theft that might take place during the Show, the set up and after the
Show.
GENERAL PROVISIONS
• INSURANCE - Exemption, acceptance and limitations of responsibilities
During opening hours, Exhibitors - either personally or through their employees - must keep watch over their own
booth. Although BolognaFiere and the Organiser provide a general night & day surveillance service throughout the
duration of the Show and for all the days allocated to booth set-up and dismantling operations when the Centre is
closed to visitors and exhibitors, they shall be exonerated from any and all responsibility regarding any theft and/or
damages act toward by Exhibitors. We recommended that Exhibitors remove all valuable, fragile and easy to transport
objects from the stands during the hours scheduled for removing sample collections at the end of the show. Exhibitors
will be responsible, also towards BolognaFiere, for all direct or indirect damages, which may for any reasons be
attributable to them or to any staff working for them (including damages caused by set-up or system-installation
operations carried out by them or by third parties appointed by them, even if they have been tested by BolognaFiere).
Compensation for damages due to theft or against act towards Exhibitors, occurred even beyond opening hours
(e.g. including booth set-up and dismantling days) will be carried out only through the relevant insurance coverage.
Exhibitors will benefit from the following insurance conditions taken out by BolognaFiere according with the
Organiser:
a)
All Risks coverage (including fire and theft) for immediate and material damage to booth furnishings,
structures, equipment and goods, excluding money, valuables, jewellery and similar, and excluding the software
installed on electronic processors and excluding any damage due to failure to use booth furnishings, structures,
equipment and goods during the Show: € 40.000,00 first full loss coverage (including fire and theft), with € 300.00
total deductible for each damage, which may reach € 600.00 in the event of any damage occurred after the end of the
Show, and with a damage limit of € 1,500.00 per accident, with sole reference to audiovisual equipment;
b)
Third Party Civil Liability coverage, including any damage resulting from fire: single maximum coverage of €
50,000,000.00;
c)
Exhibitor’s Civil Liability coverage with regard to employees: maximum coverage of € 3,000,000.00 per
accident with a € 2,000,000.00 per person limit;
Le coperture The above mentioned coverage values are subject to the conditions and limitations that may be
requested by the Exhibitor to the Exhibition Secretariat, and which are included in the written documents relevant to
said show. Such covers do not rule out the exhibitors’ responsibility for all the risks that they may autonomously
consider as not covered or exceeding the coverage limit stated in the previous paragraph; in that event, exhibitors
may take out any additional insurance policies as appropriate. In relation to the video-surveillance system installed, in
the event of theft, Exhibitors must provide the Insurance Company with the relevant report made to Public Authorities
5 within seven days from the end of the Show; failure to comply with this deadline may result in the loss of the right to
compensation.
In order to take out any additional policies autonomously and at their own expenses, Exhibitors may use the relevant
form inside the Exhibitor’s Manual even during the show, by referring to the Insurance Company whose offices are
within the Exhibition Centre (Assitalia - Service Centre), which will also take care of accident insurance management,
of paying off damages at the end of the show, as per the terms and conditions indicated in the abovementioned form;
the Company, as far as offered insurance coverage is concerned, renounces all compensations from all exhibitors,
the Organiser and BolognaFiere. In any case, Exhibitors must include in their additional policies the insurer’s waiver to
any compensation claim towards Exhibitors, the Organiser and BolognaFiere, failing which the former will exempt the
latter from any action initiated by the insurer and addressed to them.
The Organizer and BolognaFiere are exonerated from any responsibilities for any consequential loss, image damage,
loss of turnover, etc. The Exhibitor agrees - including as far as direct loss is concerned - that the Organizer and
BolognaFiere’s responsibilities be restricted to the limits of the above indicated insurance coverage. The Exhibitor
hereby accepts such limitations of responsibilities.
• Terms of Payment
The payment of the fees due for admission to the Show must be carried out within the limits and according to the
procedures prescribed by in the Application Form. The ‘exit pass’, which may in no case be released to Exhibitors that
have not yet provided for the final settlement of any direct or indirect debt, does not constitute receipt of payment for
any outstanding amount owed for the participation in the Show, and will therefore only be valid for the vehicle
indicated thereon.
GENERAL SERVICES
• Technical Support provided to Exhibitors
The Organiser, through the Exhibition Secretariat, will provide any technical information to Exhibitors concerning the
services available to them within the Exhibition Centre. The services listed below may be requested from the Official
Suppliers, whose names are reported in the Exhibitor’s Manual, should Exhibitors not be provided with their own
equipment or should they not be willing to use their staff:
- TRAVEL AGENCY
- INSURANCE COMPANY
- HARDWARE STORE
- ELECTRICITY SUPPLY
- WATER SUPPLY
- BOOTH CLEANING
- RESTAURANTS AND CATERING
- SHIPPING AGENCY
Please Note:
Transport services, goods loading and unloading and handling services within the Exhibition Centre may only be
managed by BolognaFiere’s Shipping Agent, should Exhibitors not make use of ‘their own means or means at their
service’.
When bringing any goods serving as samples and having a foreign origin into the Exhibition Centre, Exhibitors shall
notify BolognaFiere using the relevant form.
The following services are available within the Exhibition Centre: restaurants, self-services and, upon request,
catering for cocktail breaks and other food supplies served directly at the booth.
• Responsibility for Services
BolognaFiere and the Organiser regulate but do not organise the above-mentioned services, and therefore disclaim
any personal responsibility regarding their performance. Any claims shall be directly addressed, in written form, to
service suppliers and notified to BolognaFiere and the Organiser for their information.
6 TECHNICAL SERVICES Within the systems available, BolognaFiere can arrange for the supply of power, water and compressed air to the
individual booths as well as to their connection to the telephone landline.
• Systems
As to the plants below:
ELECTRICAL SYSTEMS
WATER SYSTEMS
AIR COMPRESSED SYSTEMS
TELEPHONE SERVICE AND CONNECTION TO THE INTERNET
TECHNICAL GAS SYSTEMS FOR WELDING, CUTTING AND SIMILAR TECHNIQUES
Kindly note that the relevant service must be requested by filling in the specific form, where terms, rate, and operating
specifications of such service are stated. Only staff of companies appointed by BolognaFiere, which will identify the
supply point, can make the connections to the network.
ALLESTIMENTI E DIVIETI
• Definition of the setting-up type
Booth setting up of any size is classified as follows:
• STANDARD setting up
• NON-STANDARD setting up
All booths presenting any of the following features shall be considered as a NON-STANDARD setting up:
• double-deck with spaces on the upper floor, even if not accessible to the public
• provisional structures in outside areas
• anchors to Bolognafiere structures
• walk-on platforms higher than 80 cm
Moreover, any outdoor structures exceeding an area of 75 sq mts shall be considered as non-standard set-up
furnishings.
Considering that the exhibiting areas within the Exhibition Centre have been declared fit for use with standard set-ups,
i.e. meeting the so-called STANDARD parameters, all exhibitors wishing to use any of the features listed above (NON
STANDARD) in their booth shall put forward the relevant project to the Organiser and to BolognaFiere in good time in
order to process the project for approval. Any non-standard set up furnishings shall pass a compulsory static test,
which may exclusively be carried out by BolognaFiere. The exhibitor shall pay for such procedure, in relation to the
type of furnishing chosen, as indicated in the appropriate form of the exhibitor manual. BolognaFiere reserves the
right not to authorise the set up of non-standard furnishings that have not been previously approved. The construction
of pylon-based (truss beam structure) framework of relevant complexity (* A complex structure indicates a structure
meeting at least one of the following conditions: total size exceeding 32 mts (including both horizontal and vertical
structures), free structural light exceeding 8 mts.) as well as double-decked booths, is in all cases only possible after
submitting the framework design to BolognaFiere, signed by an authorised professional, accompanied by a
calculation report indicating the load conditions during set-up and dismantling operations, based on the construction
method used, and by a document certifying the proper setting-up, at the end of works, signed by a qualified
professional. In any case, BolognaFiere shall be entitled to examine the projects relevant to any booth not complying
with ordinary set-up furnishing standards, based on their importance, size or dangerousness; the Exhibitor must
provide the relevant technical documents and the names of technicians in charge of the structure and of the set-up
furnishings, as well as those in charge of the various systems. Any booths located in the external areas shall comply
with similar requirements. BolognaFiere may request the Supervisory Committee’s intervention for facilities hosting
public shows.
7 • Booth Furnishing Set-Up
Exhibitors must limit their booth to the area allocated to them, marked out by either partition walls or painted lines or
adhesive tape on the floor, should there be no other limiting reference. The booth must not exceed the median plane
virtually passing through the axis of the plates at the foot of the front columns supporting the booth side walls. The
Exhibitor shall take on full civil and criminal responsibility for damage deriving from any failure to comply with or any
breaking of existing rules and of all provisions included in these Regulations and in the Safety Folder while
undertaking to exonerate BolognaFiere from any damage claims on the part of third parties. The Exhibitor shall notify
his employees as well as any companies supplying their services within the exhibition area of any provisions and
prohibitions set up in these regulations and in the Safety Folder regarding the general conditions for participating in
the Exhibition.
• Booth height
Inside the halls the high of the stand shall not exceed the standard height of m. 3.00 (including thickness
due to
raised floors, lighting fixtures, lighting fixtures of media including lattice). Only items placed inside the stand
and at a minimum distance of 1 m from the sides of the border will rise to a maximum of 4.00 m depending
on the height of the pavilion where the stand is located. Walls should also NOT deprive of light and visibility
Exhibitors adjacent nearby. It is therefore forbidden to build perimeter walls closed over 8 m in length.
Over 8 m. closed wall must be placed an open space (or constructed with transparent material), of minimum
4 m. Otherwise, the Organiser reserves the right to claim the adjustment. Any exceptions to the standard will
be subject to approval by organization to which the project must be submitted no later than 11th January
2013. Booths including any double-deck structure - which in no case may exceed a height limit of 5.50 mts shall be approved beforehand by the Organizer. The double-deck surface, even if not accessible to the
public, shall entail an additional cost for the exhibitor, based on its width, amounting to a sum as established
in the double-deck regulations, unless otherwise determined and communicated by the Organizer. Structures
whose sides face other stands should be perfectly finished and painted in a neutral color.
We remind you that only stand builders having the authorization sent by the Organizer can construct
stand higher than 3.00 mts forseen by the Technical Rules of the Show.
All exhibitors with stand higher than the maximum admitted height (3.00 mts) without authorization
will be asked to pay a fee to be settled before the beginning of the Show and are obliged to modify
the fitting, at their charge, following the above mentioned indications.
The glass walls facing visitors must comply with existing regulationsand with UNI requirements.
In pavilions 16 - 18 - 21 - 22 - 25 - 26 - 33 - 34 false ceilings may be built, provided they are made of grid or perforated
panels, ensuring proper use of the fire prevention device (Sprinkler). Exhibitors will be held solely responsible for any
issue related to the stability and the compliance of booth furnishing materials with the fire prevention legislation
currently in force, therefore BolognaFiere and the Organisers will not be liable for any damage that may be caused by
design or construction defects, including the dimensioning based on the detailed drawings of allocated areas. Any
work entailing changes to BolognaFiere’s real and movable properties (reinforcements, adjustments, excavations,
perforation of fixtures, walls, frames, columns and floors) may only be carried out upon prior written authorisation from
BolognaFiere, at the sole expense and responsibility of the participating company. Such responsibility will be valid
throughout the duration of the Show and until the booth is vacated and returned to BolognaFiere. Before the
beginning of the works, the participant shall pay to the Organiser the amount that will be necessary in order to restore
the booth to the original state, which will be taken care of by the Organiser.
• Prohibitions
Exhibitors are strictly forbidden to:
• apply loads or rest on material to the pavilion structures, to walls, lighting pillars, etc.;
• attach or hang to the above parts: posters, cables, panels, banners, stickers;
• when securing fitted carpet or similar material to the floor, it is strictly forbidden to use strong double-sided tape, any
tape with paper backing or of scarce consistency;
• damage the equipment belonging to BolognaFiere and pavilion structures;
• using their own lifting equipment, subject to expressed exemptions granted by BolognaFiere;
• leave debris and/or garbage of any kind;
• carry out any performance or entertainment initiative, whatever the type, nature and features, even within the area
covered by the booth or if aimed at presenting the products, unless this has been previously authorised by
BolognaFiere or by the Organiser.
The Exhibitor undertakes at its sole liability both civil and criminal responsibility for whatever damage it may be
caused by either the non-compliance or the breach of ruling regulations and of all requirements quoted in this
Regulation and in the Safety Exhibit, while also undertaking to waive Bolognafiere and the Organizer from any
claimed forwarded by any third party. The Exhibitor must inform its staff and those companies operating on its behalf
within the Fairground about the requirements and the prohibitions of this Regulation and Safety Exhibit on the general
terms to attend the Exhibition. The non-compliance with these rules and those on the same subject indicated in the
8 participation general terms enables BolognaFiere and the Organizer to take precautionary measures against the
company, for instance, with an irregular fire prevention status, which could even imply the charge for the related costs,
which are pre-estimated as not any less than € 300,00/module, should any supplementary measure be taken for the
overall safety conditions or also the injunction of partial or total removal of the booth and the declaration of nonaccessibility to the said booth.
SPECIAL SERVICES
• Catalogue
The catalogue will indicate the details given by Exhibitors 45 days before the Show opens and - as far as the
company name and the relevant product sector are concerned - the details thus given will be held valid according to
the procedures established by the Organiser.
• Hotel Reservation Service
The hotel reservation service is offered directly by BolognaFiere Official Hotel Reservation Supplier which Exhibitors
must directly refer to, using the relevant form, where conditions and tariffs are indicated. This service, too, is regulated
but not organized by BolognaFiere nor by the Organiser, which therefore will not be responsible for it. Any complaints
shall thus be addressed, in writing, directly to the Official Supplier, notifying BolognaFiere and the Organiser for their
information.
• Sound Emissions, Copyrights & Royalties
According to the regulations, Exhibitors may not make use of devices to play music or sounds. Any exceptions shall
be authorised in written form by the Organiser. The authorisation may be withdrawn with immediate effect at any time,
by way of a written notice. Yet, the said authorisation does not relieve the Exhibitor from the obligation to use such
devices in a way so as not to cause any disturbance to the other Exhibitors and to visitors, with special reference to
noise pollution provisions; besides, Exhibitors shall make sure to comply - at their own expenses - with the
requirements prescribed by copyright laws in force and by the provisions set forth in articles 20 of the ‘General Terms
and Conditions to Participate in the Show’. The acoustic levels will be checked with a noise meter outside, at the point
closest to the stand.
Exhibitors are subject to the following penalties:
• Upon the first offence: verbal warning
• Upon the second offence: warning in writing
• From the third offence on: interruption of the supply of electric power for 60 minutes (without the Exhibitor being
entitled to refunds or compensation whatsoever). The interruption of the supply of electric power will take place after a
10-minute advance notice.
Neither the Organiser nor BolognaFiere can be held responsible for any damages of any type sustained by
the Exhibitor and/or by the exhibited material in any of the above-stated cases.
In order to carry out the necessary actions to this end, please refer directly to S.I.A.E., Via Orfeo n. 33/a, 40124
Bologna,
Tel. +39 051/ 4290311 - 34.66.81.
In order to help Exhibitors, a branch office of S.I.A.E. may be found within the Exhibition Centre during the Show,
where individual needs may be dealt with.
SPECIAL PROVISIONS • Entry with Bags or Luggage
BolognaFiere may deny access to the Exhibition Centre or to individual halls to holders of bags, suitcases or other
containers, requiring their storage in the cloakroom.
• Entry with Dogs or Other Animals
No dogs or other animals may be admitted to the Exhibition Centre, except for guide dogs or dogs for the disabled.
• Photography, Filming and relevant Equipment Strictly Prohibited
It is forbidden to enter the Exhibition Centre with cameras, video cameras, video recorders or any other kind of filming
equipment, without prior authorisation from the Organiser and/or BolognaFiere, and it is forbidden to take pictures or
film - with any device - the area within the Exhibition Centre, the booths and the goods displayed, without prior
9 authorization from the Organiser and/or BolognaFiere and the booth owner.
• Radio-electrical Equipment
Any operators willing to use radio-electrical equipment (two-way radios, radio microphones, radio cameras, etc.) must
use standard-compliant equipment only (99/05 EC Directive – CE marking) and must obtain the relevant authorisation
(Electronic Communications Code as per art. 107), if necessary, and only operate within permitted radio bands.
BOLOGNAFIERE’S POWER OF SUPERVISION AND FACULTY OF
BolognaFiere makes sure that its regulatory provisions and the general terms and conditions prescribed in the
contracts for participation are strictly complied with, and any person within the Exhibition Centre must abide by the
rules and the provisions issued by BolognaFiere when entering and circulating within the Exhibition Centre, provided
through appropriate signs, written notices, loudspeaker announcements, as well as through the staff on duty and
through any other means. Please note that loudspeaker announcements and instructions given by staff members
prevail over any other notification.
Exhibitors should be aware that any failure to comply with or any breach of the rules may result in the immediate
removal of the booth on the part of officers or personnel acting on behalf of BolognaFiere; alternatively, entry tickets
and parking passes may be confiscated. Exhibitors will not be entitled to any refund whatsoever.
AMENDMENTS TO THESE REGULATIONS
MODIFICHE AL PRESENTE REGOLAMENTO
Should any legislative or regulatory provision alter the rules set forth in these Regulations, they will automatically and
immediately become effective, even if the Regulations have not yet been amended to reflect such changes. In
addition, BolognaFiere may introduce at any time the measures that it will deem most appropriate, and which
Exhibitors shall immediately adopt, in terms of fire prevention, health and safety, accident and damage prevention and
the safety of participants and visitors.
The above measures may be notified to Exhibitors using any means, and shall prevail over any general provisions
previously set forth.
10 EXHIBITION CENTRE REGULATIONS
1) ACCESS TO THE EXHIBITION CENTRE
The Exhibition Centre will be open on the days and at the times designated by BolognaFiere: the relevant details will
be made known to exhibitors and visitors by whatever means BolognaFiere deems most suitable for the purpose.
The days and times may be changed at any moment by means of announcements made over the public address
system inside the Exhibition Centre or at the entrance gates. Admittance to the Exhibition Centre will only be granted
to persons lawfully in possession of a proper entrance document; said document must be kept for their entire period of
time spent inside the Exhibition Centre and must be produced whenever requested by the service personnel.
2) RULES AND OBLIGATIONS
Every person who enters the Exhibition Centre shall behave in a civil manner and show proper respect for the
property and equipment belonging to BolognaFiere and third parties present inside the Centre. Said persons shall
also promptly and scrupulously obey all the rules and instructions issued by BolognaFiere at the entrances and inside
the Exhibition Centre by means of signs, written notices and public address announcements, as well as by the service
personnel or any other means, it being understood that public address announcements and instructions given by the
service staff shall take precedence over any other form of notification.
3) SPECIAL PROHIBITIONS
It is forbidden to promote any marketing actions outside the exhibiting booths without the written authorisation by
Bolognafiere. Inside the Exhibition Centre it is strictly forbidden to solicit collections or offerings for institutions of any
type or to carry out religious, political or trade union activities or any other activity not directly related to the aims of the
Exhibition, except where express written authorisation has been granted by BolognaFiere.
In particular it is strictly forbidden to organise or participate in games of skill or luck for any purpose. Generally,
admittance to the Exhibition Centre is forbidden to children under 14 years of age, even if accompanied by an adult;
possible exceptions to this rule may be made by BolognaFiere and communicated to the public using the most
appropriate means.
It is forbidden to bring into the Exhibition Centre dogs or any other kind of animal, except for dogs for the disabled.
It is strictly forbidden to move about or use mechanical devices such as rollerskates , scooters, bicycles in the
Exhibition Centre for any reason excluding the BolognaFiere service staff and the Organiser.It is forbidden to enter the
Exhibition Centre with cameras, film cameras, video recorders or any other type of filming equipment without the prior
authorisation of BolognaFiere. It is forbidden to photograph and film the interior of the Centre, the stands and the
goods on display without the prior authorisation of BolognaFiere and the stand owner. BolognaFiere may deny entry
to the Exhibition Centre or to the individual exhibition halls to persons with bags, suitcases or other containers, and
may require these to be deposited in the cloakroom. Defaulters may be removed from the Exhibition Centre by the
service staff.
4) ACCESS WITH VEHICLES
Access will be granted, on the appropriate routes, solely to vehicles displaying the proper authorization and to the
persons riding in them, provided they are in possession of the required entry passes and only during the established
periods. Parking inside the Exhibition Centre will be permitted only in the designated parking spaces upon display of
the relevant entry document. Parking is not allowed in the Exhibition Centre after closing hours. Specifically, it is
forbidden to unload and park containers or detachable parts of non self-propelled vehicles. In the event of failure to
observe these provisions BolognaFiere may remove the vehicle from the Centre, at the risk and expense of the owner
and the holder of the entry permit. BolognaFiere is hereby released from all responsibility regarding the attendance of
vehicles and shall not be held liable for damage or theft of any kind. BolognaFiere is released from all responsibility
regarding vehicle attendance and shall not be liable for damage or theft of any kind.
5) RIGHT TO CHANGE OR MAKE EXCEPTIONS TO THE REGULATIONS
BolognaFiere has the right to supplement, modify and annul these rules and regulations, and to make exceptions
thereto, giving notice to this effect using the means deemed most appropriate.
6) SANCTIONS
Failure to fulfil the obligations as set out in these regulations may result in the withdrawal of the entry documents and
the immediate removal from the Exhibition Centre of those responsible and – if the defaulting party is an exhibitor or
one of his assistants – in the temporary or permanent closure of the stand.
2 OFFICIAL OPENING TIMES OF THE SHOW
SET-UP
Friday 1st March from 8.00 to 21.00
Wednesday 6th March 8.00 to 19.00
COSMOPROF (Pav. 14-16-19-21-21N-22-22P-25-26-29-30-31-32-33-34-35-36-29A-29B-30B-26A-35C-36A)
Exhibitors of the outdoor pavilions as well country pavilion co-ordinators, are kindly asked to check the
relevant opening days and hours with the Exhibition Secretariat.
Directions on how to enter the Exhibition Centre during set-up days may be found in the section ‘General
Provisions
- Access to the Exhibition Centre during Booth Set-up’, on page 4
ATTENTION: EXHIBITORS/STAND CONSTRUCTORS WHO NEEDS TO STAY LONGER IN THE PAVILION
(AFTER THE SCHEDULE TIME) MUST HAVE REGULAR AUTHORISATION ISSUED BY THE ORGANISER.
THE ORGANISER WILL INVOICE THE EXRA-TIME ON THE BASIS OF THE RATES STATED BY BOLOGNA
FIERE. THE EXHIBITION SECRETARIAT WILL PUBLISH THE RATES AS SOON AS AVAILABLE.
ACCESS TIMES FOR EXHIBITORS DURING THE SHOW
ACCESS TIMES FOR VISITORS DURING THE SHOW
3 EXHIBIT REMOVAL AND BOOTH DISMANTLING OPERATIONS
COSMOPACK (Pad. 20-15-18)
Sunday 10th March from 18.30 to 22.30 (exhibit removal only)
Monday 11th March CLOSED
COSMOPROF (Pad. 14-16-19-21-21N-22-22P-25-26-29-30-31-32-33-34-35-36-29A-29B-30B-26A-35C-36C)
Monday 11th March from 18.30 to 22.30 (exhibit removal only)
Exhibitors of the outdoor pavilions as well country pavilion co-ordinators, are kindly asked to check
the relevant opening days and hours with the Exhibition Secretariat.
Instructions on how dismantling should be carried out may be found in the section ‘General Provisions Removal of Exhibits and Booth Furnishings. Vacating the Booth’ on page 5.
From 8 to 9 am on 12th March 2013 no material may be taken out of the Exhibition Centre.
ATTENTION: EXHIBITORS/STAND CONSTRUCTORS WHO NEEDS TO STAY LONGER IN THE
PAVILION (AFTER THE SCHEDULE TIME) MUST HAVE REGULAR AUTHORISATION ISSUED BY THE
ORGANISER. THE ORGANISER WILL INVOICE THE EXRA-TIME ON THE BASIS OF THE RATES
STATED BY BOLOGNA FIERE. THE EXHIBITION SECRETARIAT WILL PUBLISH THE RATES AS SOON
AS AVAILABLE.
GENERAL PROVISIONS PRELIMINARY NOTICE
“BolognaFiere” stands for Fiere Internazionali di Bologna.
“Organiser” stands for SoGecos S.p.A.
• Booth Availability - Handover
Booths shall be available to Exhibitors starting from:
• COSMOPACK (Pav. 20-15-18)
Friday 1st March 2013
Monday 4th March 2013
Stands set up must be completed by the end of the day before the opening of the Show as follows:
• COSMOPACK (Pad. 20-15-18)
Wednesday 6th March 2013
Thursday 7th March 2013
Exhibitors shall make sure that the chosen booth constructor complies with the above deadline, by including in their
contract a clause related to completion by the deadline.
• Access to the Exhibition Centre during Booth Set-Up (Official Schedule on page 3)
Access to Bologna’s Exhibition Centre is only possible after accrediting one’s details in the appropriate website:
www.gate.bolognafiere.it. Each exhibitor will be sent a special password to enter the reserved area for accreditation. Such
password must be used to enter the names of the exhibiting companies, their staff and the means that will need to access the
Exhibition Centre. The Exhibitor, under his own responsibility, guarantees that the companies that will enter and work inside the
Exhibition Centre on his behalf meet all necessary technical-professional requirements. No means of transportation are allowed
inside the pavilions, with the only exception of catalytic muffler or electrical lift-trucks, as well as explicitly authorised means by the
secutity personnel inside the hall (in the event of objective lack of alternative solutions in order to unload particularly bulky and
heavy materials). Parking in the areas next to the pavilions shall be limited to the strictly necessary time for loading and unloading
goods and equipment. Any vehicles that are not used for such operations must be parked in the appropriate parking areas. In
particular, unloading and parking of containers or detachable parts of nonself-propelled vehicles is prohibited. In addition, they
may limit the access of vehicles and/or the introduce sanctions in the event of long parking of said vehicles outside the designated
areas and/or times established by the organizer. In particular, should vehicles and equipment in general be parked inside the
4 Exhibition Centre for more than two hours, the exhibitor, whose password is associated with the vehicles, shall pay a sum
amounting to € 200.00 plus Vat.
For safety reasons, Exhibitors and fitters working for them are strictly forbidden from using their own forklift trucks, selfpropelled
cranes, aerial platforms, etc. within the Fairground area. For such needs, they must rely on the Official Forwarders of
BolognaFiere to ensure the strictest observance of the safety rules.
The foregoing requirements do not apply to vehicles with a crane arm onboard which may work inside the pavilions only if duly
equipped with pipes for eliminating exhaust fumes from the engines outside said pavilions.
In special cases, properly justified requests may be applied for from the Operations Division of BolognaFiere, prior to delivery
of the suitability certificates concerning the vehicles to be used as well as their drivers. If authorization is granted, the applicants
will be charged with an amount corresponding to administrative and control costs for handling such authorization (for further
information, please apply to the Operations Division).
As to terms and conditions, please refer to the form “Application for Authorization to Use Lifting Means” to be undersigned upon
the issuance of such authorization.
In case of introduction to and use of lifting means on the fairground without prior authorization, BolognaFiere shall immediately
stop such means and require their immediate exit from the Fairground Area.
• Removal of Exhibits and Booth Furnishings. Vacating the Booth (Official Schedule on
page 3)
Access of motor vehicles to the areas and pavilions shall be regulated similarly to set-up operations (please refer to “Access to the
Exhibition Centre during Booth Set-Up”).
• Booths must be vacated, regardless of their position, by 10 pm on 13th March 2013.
Failing which, any material left in the booth shall officially be considered as waste material and sent to the appropriate
disposal sites, and the Exhibitor shall refund any direct or indirect expenses born for clearing the booth, as well as paying a €
200.00 penalty, provided no extra damage is found and subsequently claimed to the Exhibitor.
Exhibitors will be held exclusively liable for any damage or theft that might take place during the Show, the set up and after the
Show.
GENERAL PROVISIONS
• INSURANCE - Exemption, acceptance and limitations of responsibilities
During opening hours, Exhibitors - either personally or through their employees - must keep watch over their own
booth. Although BolognaFiere and the Organiser provide a general night & day surveillance service throughout the
duration of the Show and for all the days allocated to booth set-up and dismantling operations when the Centre is
closed to visitors and exhibitors, they shall be exonerated from any and all responsibility regarding any theft and/or
damages act toward by Exhibitors. We recommended that Exhibitors remove all valuable, fragile and easy to transport
objects from the stands during the hours scheduled for removing sample collections at the end of the show. Exhibitors
will be responsible, also towards BolognaFiere, for all direct or indirect damages, which may for any reasons be
attributable to them or to any staff working for them (including damages caused by set-up or system-installation
Compensation for damages due to theft or against act towards Exhibitors, occurred even beyond opening hours
(e.g. including booth set-up and dismantling days) will be carried out only through the relevant insurance coverage.
Exhibitors will benefit from the following insurance conditions taken out by BolognaFiere according with the
Organiser:
a)
All Risks coverage (including fire and theft) for immediate and material damage to booth furnishings,
structures, equipment and goods, excluding money, valuables, jewellery and similar, and excluding the software
installed on electronic processors and excluding any damage due to failure to use booth furnishings, structures,
equipment and goods during the Show: € 40.000,00 first full loss coverage (including fire and theft), with € 300.00
total deductible for each damage, which may reach € 600.00 in the event of any damage occurred after the end of the
Show, and with a damage limit of € 1,500.00 per accident, with sole reference to audiovisual equipment;
b)
Third Party Civil Liability coverage, including any damage resulting from fire: single maximum coverage of €
50,000,000.00;
c)
Exhibitor’s Civil Liability coverage with regard to employees: maximum coverage of € 3,000,000.00 per
accident with a € 2,000,000.00 per person limit;
Le coperture The above mentioned coverage values are subject to the conditions and limitations that may be
requested by the Exhibitor to the Exhibition Secretariat, and which are included in the written documents relevant to
said show. Such covers do not rule out the exhibitors’ responsibility for all the risks that they may autonomously
consider as not covered or exceeding the coverage limit stated in the previous paragraph; in that event, exhibitors
may take out any additional insurance policies as appropriate. In relation to the video-surveillance system installed, in
the event of theft, Exhibitors must provide the Insurance Company with the relevant report made to Public Authorities
5 within seven days from the end of the Show; failure to comply with this deadline may result in the loss of the right to
compensation.
In order to take out any additional policies autonomously and at their own expenses, Exhibitors may use the relevant
form inside the Exhibitor’s Manual even during the show, by referring to the Insurance Company whose offices are
within the Exhibition Centre (Assitalia - Service Centre), which will also take care of accident insurance management,
of paying off damages at the end of the show, as per the terms and conditions indicated in the abovementioned form;
the Company, as far as offered insurance coverage is concerned, renounces all compensations from all exhibitors,
the Organiser and BolognaFiere. In any case, Exhibitors must include in their additional policies the insurer’s waiver to
any compensation claim towards Exhibitors, the Organiser and BolognaFiere, failing which the former will exempt the
latter from any action initiated by the insurer and addressed to them.
The Organizer and BolognaFiere are exonerated from any responsibilities for any consequential loss, image damage,
loss of turnover, etc. The Exhibitor agrees - including as far as direct loss is concerned - that the Organizer and
BolognaFiere’s responsibilities be restricted to the limits of the above indicated insurance coverage. The Exhibitor
hereby accepts such limitations of responsibilities.
• Terms of Payment
The payment of the fees due for admission to the Show must be carried out within the limits and according to the
procedures prescribed by in the Application Form. The ‘exit pass’, which may in no case be released to Exhibitors that
have not yet provided for the final settlement of any direct or indirect debt, does not constitute receipt of payment for
any outstanding amount owed for the participation in the Show, and will therefore only be valid for the vehicle
indicated thereon.
GENERAL SERVICES
• Technical Support provided to Exhibitors
The Organiser, through the Exhibition Secretariat, will provide any technical information to Exhibitors concerning the
services available to them within the Exhibition Centre. The services listed below may be requested from the Official
Suppliers, whose names are reported in the Exhibitor’s Manual, should Exhibitors not be provided with their own
equipment or should they not be willing to use their staff:
- TRAVEL AGENCY
- INSURANCE COMPANY
- HARDWARE STORE
- ELECTRICITY SUPPLY
- WATER SUPPLY
- BOOTH CLEANING
- RESTAURANTS AND CATERING
- SHIPPING AGENCY
Please Note:
Transport services, goods loading and unloading and handling services within the Exhibition Centre may only be
managed by BolognaFiere’s Shipping Agent, should Exhibitors not make use of ‘their own means or means at their
service’.
When bringing any goods serving as samples and having a foreign origin into the Exhibition Centre, Exhibitors shall
notify BolognaFiere using the relevant form.
The following services are available within the Exhibition Centre: restaurants, self-services and, upon request,
catering for cocktail breaks and other food supplies served directly at the booth.
• Responsibility for Services
BolognaFiere and the Organiser regulate but do not organise the above-mentioned services, and therefore disclaim
any personal responsibility regarding their performance. Any claims shall be directly addressed, in written form, to
service suppliers and notified to BolognaFiere and the Organiser for their information.
6 TECHNICAL SERVICES Within the systems available, BolognaFiere can arrange for the supply of power, water and compressed air to the
individual booths as well as to their connection to the telephone landline.
• Systems
As to the plants below:
ELECTRICAL SYSTEMS
WATER SYSTEMS
AIR COMPRESSED SYSTEMS
TELEPHONE SERVICE AND CONNECTION TO THE INTERNET
TECHNICAL GAS SYSTEMS FOR WELDING, CUTTING AND SIMILAR TECHNIQUES
Kindly note that the relevant service must be requested by filling in the specific form, where terms, rate, and operating
specifications of such service are stated. Only staff of companies appointed by BolognaFiere, which will identify the
supply point, can make the connections to the network.
ALLESTIMENTI E DIVIETI
• Definition of the setting-up type
Booth setting up of any size is classified as follows:
• STANDARD setting up
• NON-STANDARD setting up
All booths presenting any of the following features shall be considered as a NON-STANDARD setting up:
• double-deck with spaces on the upper floor, even if not accessible to the public
• provisional structures in outside areas
• anchors to Bolognafiere structures
• walk-on platforms higher than 80 cm
Moreover, any outdoor structures exceeding an area of 75 sq mts shall be considered as non-standard set-up
furnishings.
Considering that the exhibiting areas within the Exhibition Centre have been declared fit for use with standard set-ups,
i.e. meeting the so-called STANDARD parameters, all exhibitors wishing to use any of the features listed above (NON
STANDARD) in their booth shall put forward the relevant project to the Organiser and to BolognaFiere in good time in
order to process the project for approval. Any non-standard set up furnishings shall pass a compulsory static test,
which may exclusively be carried out by BolognaFiere. The exhibitor shall pay for such procedure, in relation to the
type of furnishing chosen, as indicated in the appropriate form of the exhibitor manual. BolognaFiere reserves the
right not to authorise the set up of non-standard furnishings that have not been previously approved. The construction
of pylon-based (truss beam structure) framework of relevant complexity (* A complex structure indicates a structure
meeting at least one of the following conditions: total size exceeding 32 mts (including both horizontal and vertical
structures), free structural light exceeding 8 mts.) as well as double-decked booths, is in all cases only possible after
submitting the framework design to BolognaFiere, signed by an authorised professional, accompanied by a
calculation report indicating the load conditions during set-up and dismantling operations, based on the construction
method used, and by a document certifying the proper setting-up, at the end of works, signed by a qualified
professional. In any case, BolognaFiere shall be entitled to examine the projects relevant to any booth not complying
with ordinary set-up furnishing standards, based on their importance, size or dangerousness; the Exhibitor must
provide the relevant technical documents and the names of technicians in charge of the structure and of the set-up
furnishings, as well as those in charge of the various systems. Any booths located in the external areas shall comply
with similar requirements. BolognaFiere may request the Supervisory Committee’s intervention for facilities hosting
public shows.
7 • Booth Furnishing Set-Up
Exhibitors must limit their booth to the area allocated to them, marked out by either partition walls or painted lines or
adhesive tape on the floor, should there be no other limiting reference. The booth must not exceed the median plane
virtually passing through the axis of the plates at the foot of the front columns supporting the booth side walls. The
Exhibitor shall take on full civil and criminal responsibility for damage deriving from any failure to comply with or any
breaking of existing rules and of all provisions included in these Regulations and in the Safety Folder while
undertaking to exonerate BolognaFiere from any damage claims on the part of third parties. The Exhibitor shall notify
his employees as well as any companies supplying their services within the exhibition area of any provisions and
prohibitions set up in these regulations and in the Safety Folder regarding the general conditions for participating in
the Exhibition.
• Booth height
Inside the halls the high of the stand shall not exceed the standard height of m. 3.00 (including thickness
due to
raised floors, lighting fixtures, lighting fixtures of media including lattice). Only items placed inside the stand
and at a minimum distance of 1 m from the sides of the border will rise to a maximum of 4.00 m depending
on the height of the pavilion where the stand is located. Walls should also NOT deprive of light and visibility
Exhibitors adjacent nearby. It is therefore forbidden to build perimeter walls closed over 8 m in length.
Over 8 m. closed wall must be placed an open space (or constructed with transparent material), of minimum
4 m. Otherwise, the Organiser reserves the right to claim the adjustment. Any exceptions to the standard will
be subject to approval by organization to which the project must be submitted no later than 11th January
2013. Booths including any double-deck structure - which in no case may exceed a height limit of 5.50 mts shall be approved beforehand by the Organizer. The double-deck surface, even if not accessible to the
public, shall entail an additional cost for the exhibitor, based on its width, amounting to a sum as established
in the double-deck regulations, unless otherwise determined and communicated by the Organizer. Structures
whose sides face other stands should be perfectly finished and painted in a neutral color.
We remind you that only stand builders having the authorization sent by the Organizer can construct
stand higher than 3.00 mts forseen by the Technical Rules of the Show.
All exhibitors with stand higher than the maximum admitted height (3.00 mts) without authorization
will be asked to pay a fee to be settled before the beginning of the Show and are obliged to modify
the fitting, at their charge, following the above mentioned indications.
The glass walls facing visitors must comply with existing regulationsand with UNI requirements.
In pavilions 16 - 18 - 21 - 22 - 25 - 26 - 33 - 34 false ceilings may be built, provided they are made of grid or perforated
panels, ensuring proper use of the fire prevention device (Sprinkler). Exhibitors will be held solely responsible for any
issue related to the stability and the compliance of booth furnishing materials with the fire prevention legislation
currently in force, therefore BolognaFiere and the Organisers will not be liable for any damage that may be caused by
design or construction defects, including the dimensioning based on the detailed drawings of allocated areas. Any
work entailing changes to BolognaFiere’s real and movable properties (reinforcements, adjustments, excavations,
perforation of fixtures, walls, frames, columns and floors) may only be carried out upon prior written authorisation from
BolognaFiere, at the sole expense and responsibility of the participating company. Such responsibility will be valid
throughout the duration of the Show and until the booth is vacated and returned to BolognaFiere. Before the
beginning of the works, the participant shall pay to the Organiser the amount that will be necessary in order to restore
the booth to the original state, which will be taken care of by the Organiser.
• Prohibitions
Exhibitors are strictly forbidden to:
• apply loads or rest on material to the pavilion structures, to walls, lighting pillars, etc.;
• attach or hang to the above parts: posters, cables, panels, banners, stickers;
• when securing fitted carpet or similar material to the floor, it is strictly forbidden to use strong double-sided tape, any
tape with paper backing or of scarce consistency;
• damage the equipment belonging to BolognaFiere and pavilion structures;
• using their own lifting equipment, subject to expressed exemptions granted by BolognaFiere;
• leave debris and/or garbage of any kind;
• carry out any performance or entertainment initiative, whatever the type, nature and features, even within the area
covered by the booth or if aimed at presenting the products, unless this has been previously authorised by
BolognaFiere or by the Organiser.
The Exhibitor undertakes at its sole liability both civil and criminal responsibility for whatever damage it may be
caused by either the non-compliance or the breach of ruling regulations and of all requirements quoted in this
Regulation and in the Safety Exhibit, while also undertaking to waive Bolognafiere and the Organizer from any
claimed forwarded by any third party. The Exhibitor must inform its staff and those companies operating on its behalf
within the Fairground about the requirements and the prohibitions of this Regulation and Safety Exhibit on the general
terms to attend the Exhibition. The non-compliance with these rules and those on the same subject indicated in the
8 participation general terms enables BolognaFiere and the Organizer to take precautionary measures against the
company, for instance, with an irregular fire prevention status, which could even imply the charge for the related costs,
which are pre-estimated as not any less than € 300,00/module, should any supplementary measure be taken for the
overall safety conditions or also the injunction of partial or total removal of the booth and the declaration of nonaccessibility to the said booth.
SPECIAL SERVICES
• Catalogue
The catalogue will indicate the details given by Exhibitors 45 days before the Show opens and - as far as the
company name and the relevant product sector are concerned - the details thus given will be held valid according to
the procedures established by the Organiser.
• Hotel Reservation Service
The hotel reservation service is offered directly by BolognaFiere Official Hotel Reservation Supplier which Exhibitors
must directly refer to, using the relevant form, where conditions and tariffs are indicated. This service, too, is regulated
but not organized by BolognaFiere nor by the Organiser, which therefore will not be responsible for it. Any complaints
shall thus be addressed, in writing, directly to the Official Supplier, notifying BolognaFiere and the Organiser for their
information.
• Sound Emissions, Copyrights & Royalties
According to the regulations, Exhibitors may not make use of devices to play music or sounds. Any exceptions shall
be authorised in written form by the Organiser. The authorisation may be withdrawn with immediate effect at any time,
by way of a written notice. Yet, the said authorisation does not relieve the Exhibitor from the obligation to use such
devices in a way so as not to cause any disturbance to the other Exhibitors and to visitors, with special reference to
noise pollution provisions; besides, Exhibitors shall make sure to comply - at their own expenses - with the
requirements prescribed by copyright laws in force and by the provisions set forth in articles 20 of the ‘General Terms
and Conditions to Participate in the Show’. The acoustic levels will be checked with a noise meter outside, at the point
closest to the stand.
Exhibitors are subject to the following penalties:
• Upon the first offence: verbal warning
• Upon the second offence: warning in writing
• From the third offence on: interruption of the supply of electric power for 60 minutes (without the Exhibitor being
entitled to refunds or compensation whatsoever). The interruption of the supply of electric power will take place after a
10-minute advance notice.
Neither the Organiser nor BolognaFiere can be held responsible for any damages of any type sustained by
the Exhibitor and/or by the exhibited material in any of the above-stated cases.
In order to carry out the necessary actions to this end, please refer directly to S.I.A.E., Via Orfeo n. 33/a, 40124
Bologna,
Tel. +39 051/ 4290311 - 34.66.81.
In order to help Exhibitors, a branch office of S.I.A.E. may be found within the Exhibition Centre during the Show,
where individual needs may be dealt with.
SPECIAL PROVISIONS • Entry with Bags or Luggage
BolognaFiere may deny access to the Exhibition Centre or to individual halls to holders of bags, suitcases or other
containers, requiring their storage in the cloakroom.
• Entry with Dogs or Other Animals
No dogs or other animals may be admitted to the Exhibition Centre, except for guide dogs or dogs for the disabled.
• Photography, Filming and relevant Equipment Strictly Prohibited
It is forbidden to enter the Exhibition Centre with cameras, video cameras, video recorders or any other kind of filming
equipment, without prior authorisation from the Organiser and/or BolognaFiere, and it is forbidden to take pictures or
film - with any device - the area within the Exhibition Centre, the booths and the goods displayed, without prior
9 authorization from the Organiser and/or BolognaFiere and the booth owner.
• Radio-electrical Equipment
Any operators willing to use radio-electrical equipment (two-way radios, radio microphones, radio cameras, etc.) must
use standard-compliant equipment only (99/05 EC Directive – CE marking) and must obtain the relevant authorisation
(Electronic Communications Code as per art. 107), if necessary, and only operate within permitted radio bands.
BOLOGNAFIERE’S POWER OF SUPERVISION AND FACULTY OF
BolognaFiere makes sure that its regulatory provisions and the general terms and conditions prescribed in the
contracts for participation are strictly complied with, and any person within the Exhibition Centre must abide by the
rules and the provisions issued by BolognaFiere when entering and circulating within the Exhibition Centre, provided
through appropriate signs, written notices, loudspeaker announcements, as well as through the staff on duty and
through any other means. Please note that loudspeaker announcements and instructions given by staff members
prevail over any other notification.
Exhibitors should be aware that any failure to comply with or any breach of the rules may result in the immediate
removal of the booth on the part of officers or personnel acting on behalf of BolognaFiere; alternatively, entry tickets
and parking passes may be confiscated. Exhibitors will not be entitled to any refund whatsoever.
AMENDMENTS TO THESE REGULATIONS
MODIFICHE AL PRESENTE REGOLAMENTO
Should any legislative or regulatory provision alter the rules set forth in these Regulations, they will automatically and
immediately become effective, even if the Regulations have not yet been amended to reflect such changes. In
addition, BolognaFiere may introduce at any time the measures that it will deem most appropriate, and which
Exhibitors shall immediately adopt, in terms of fire prevention, health and safety, accident and damage prevention and
the safety of participants and visitors.
The above measures may be notified to Exhibitors using any means, and shall prevail over any general provisions
previously set forth.
10 Attachment 1
FASCICOLO SICUREZZA
SAFETY FILE
PREMESSA E FINALITA’ DEL DOCUMENTO
Il presente fascicolo è redatto a cura di BolognaFiere S.p.A. e
l’Organizzatore in ottemperanza ed assolvimento degli obblighi di
legge informativi e di corretto avvio degli obblighi di coordinamento
dei lavori di cui all’art. 26 D.Lgs. 81/08 e ss.mm.ii. e tutte le norme
ad esso direttamente o indirettamente collegate.
I destinatari della presente informativa sono pertanto imprese e/o
lavoratori autonomi operanti all’interno del quartiere fieristico.
La presente informativa sui rischi non si estende ai rischi propri della
attività delle imprese appaltatrici o dei singoli lavoratori autonomi
(comma 3 art. 26 D.Lgs. 81/08 e ss.mm.ii.).
La finalità del Fascicolo Sicurezza è quella di assolvere agli obblighi
informativi in materia di sicurezza previsti dal Decreto Legislativo
9 aprile 2008, n. 81 e ss.mm.ii.
A tale scopo, ciascun Espositore è obbligato a diffondere lo stesso
ai propri dipendenti e ad ogni azienda da esso stesso incaricata di
svolgere lavori di allestimento e disallestimento, o qualsiasi altro
lavoro o fornitura, all’interno del quartiere fieristico.
Per quanto espresso, l’Espositore rimane responsabile del controllo
sull’effettivo rispetto del contenuto del fascicolo da parte di tutti
coloro che operino per suo conto nel quartiere fieristico.
Infine, il Fascicolo Sicurezza non sostituisce, ma integra, disposizioni e obblighi contrattuali di erogatori e fruitori di servizi
appaltati e/o coordinati da BolognaFiere S.p.A., contenuti in
documenti quali:
Condizioni generali di partecipazione
Regolamento tecnico di manifestazione
Regolamento quartiere fieristico
Fascicolo moduli vari
Documento Unico di Valutazione dei Rischi Interferenziali
(D.U.V.R.I)
FOREWORD AND PURPOSE OF THE DOCUMENT
This file is written by BolognaFiere S.p.A. and by Organizer in
accordance with the legal obligations for information and coordination of the works referred to in art. 26 of Decree Law (D.Lgs.)
81/08 as amended.
The intended recipients of this information document are therefore companies and/or self-employed persons working inside the
exhibition centre.
This risk information document does not cover risks associated with
the activities of contractor companies or individual self-employed
workers (subsection 3 of art. 26 Decree Law 81/08 as amended).
The purpose of the Safety File is to fulfil the obligations for information on the subject of safety required by Decree Law no. 81 of
9 April 2008 as amended.
For this purpose, each Exhibitor is obliged to circulate the document amongst its employees and to all companies that it appoints
to perform stand set-up or disassembly or work of any other kind
or to provide any supplies within the exhibition centre.
For the above reasons, the Exhibitor remains responsible for ensuring that everyone working on his behalf in the exhibition centre
effectively observes the contents of the file.
The Safety File is not intended to replace but instead to supplement
the contractual provisions and obligations of providers and users
of services contracted out by and/or coordinated by BolognaFiere
S.p.A. and contained in documents such as:
General conditions of participation
Technical exhibition regulations
Exhibition centre regulations
Various forms booklet
Single Evaluation Document of Interference Risks (D.U.V.R.I)
1. EXHIBITION CENTRE EMERGENCY PLAN
1. PIANO DI EMERGENZA DEL QUARTIERE FIERISTICO
BolognaFiere è dotata di un Piano di Emergenza, atto a regolare
comportamenti e misure da adottare in caso di emergenza.
In caso di emergenza, il numero di telefono interno da chiamare
nei periodi di attività fieristica, dagli appositi apparecchi installati
nel quartiere, è:
2265 dai telefoni interni, 051.282.265 dai telefoni esterni
In caso di emergenza sanitaria (incidente, infortunio, ecc…), è
possibile chiamare direttamente il numero del Punto di Prima
Assistenza:
2275 dai telefoni interni, 051.282.275 dai telefoni esterni
In caso di emergenza, di qualsiasi natura, chi effettua le
chiamate deve specificare:
1. luogo dell’evento:
- padiglione
- area esterna
- centro servizi/uffici
BolognaFiere has an Emergency Plan which serves to regulate
behaviour and measures to be adopted in an emergency.
In an emergency, the internal telephone number to be called from
telephones in the exhibition centre during periods of trade fair
activity is:
2265 from internal telephones, 051.282.265 from external telephones
In the event of a medical emergency (accident, injury, ecc.), direct
calls can be made to the First Aid Point:
2275 from internal telephones, 051.282.275 from external telephones
In the event of an emergency
making the call must specify:
1. location of the event
- hall
- external area
- services centre/offices
of any kind, the person
2. type of emergency (fire, flood, accident, injury, sudden
illness, etc.)
2. tipo di emergenza (incendio, allagamento, incidente,
evento traumatico, malore…)
3. scale of event (damage to property or injury to persons)
3. entità dell’evento (danni a cose o persone)
4. indicate whether people are injured and if so how many
4. indicare se ci sono feriti e il loro numero
5. the caller’s name
5. il proprio nome
6. telephone number
6. eventuale numero di telefono
7. role (exhibitor, stand builder, etc.)
7. qualifica (espositore, allestitore,…)
8. altre indicazioni utili richieste al momento
8. other useful information requested by operator
In caso di incendio o sospetto principio di incendio:
Essendo BolognaFiere dotata di impianti antincendio (estintori, idranti,
ecc.) e di una propria squadra di vigilanza antincendio, presente durante i periodi di attività fieristica, al verificarsi di una situazione di pericolo,
dovrà essere data comunicazione tempestiva alla squadra tramite i
telefoni e gli avvisatori antincendio presenti nel quartiere fieristico:
SERVIZIO ANTINCENDIO DI BOLOGNAFIERE
(tel. 051.282.265)
Oltre ad avvisare gli addetti secondo le modalità di cui sopra,
ciascuna azienda dovrà assicurarsi che ogni lavoratore mantenga
la calma e segua le istruzioni del personale preposto; l’Espositore
potrà intervenire con l’estintore che deve essere disponibile in ogni
stand, come previsto dalle condizioni generali di partecipazione. Nel
caso in cui venga impartito l’ordine di evacuazione, ogni lavoratore
deve evitare di correre o di urlare, non deve servirsi degli ascensori
e deve dirigersi verso le uscite di sicurezza più vicine segnalate.
As BolognaFiere has a fire-fighting system (extinguishers,
hydrants, etc.) and its own fire-fighting team which is present
during exhibitions, in the event a hazard situation arises the fire
team must be informed immediately by means of the telephones
and fire warning devices present in the exhibition centre:
BOLOGNAFIERE FIRE SERVICE
(tel. 051.282.265)
Besides notifying the fire service personnel as described above,
each company must ensure that its workers remain calm and
follow the instructions of the appointed personnel. The Exhibitor
may use the extinguisher that must be present in every stand as
stated in the general conditions of participation. If the order to
evacuate is given, workers must refrain from running or shouting
and must make their way to the nearest marked safety exit without
using the lifts.
In the event of fire or a suspected outbreak of fire:
1
In caso di emergenza sanitaria (evento traumatico, incidente, malore, ecc…):
BolognaFiere è dotata di un Punto di Prima Assistenza in grado di
gestire le emergenze sanitarie con personale addestrato al Primo
Soccorso e, attraverso un collegamento diretto con il 118, richiedere
tempestivamente l’intervento di mezzi di soccorso esterni.
Al verificarsi di un infortunio, malore o emergenza sanitaria di qualsiasi altro genere, dovrà essere data tempestiva comunicazione al
Centro di Prima Assistenza:
PUNTO DI PRIMA ASSISTENZA (051.282.275)
Al fine di rendere l’intervento del personale e dei mezzi di Primo Soccorso più efficace possibile, è necessaria la massima collaborazione
per non intralciare le relative manovre di assistenza e non compromettere in alcun modo l’agibilità dei percorsi di emergenza.
In the case of a medical emergency (injury, accident,
sudden illness, ecc.):
BolognaFiere has a First Aid Point manned by personnel trained
in First Aid and capable of dealing with medical emergencies.
They can quickly call the external emergency services if required
via a direct 118 line.
In the event of an injury, sudden illness or a medical emergency
of any other kind, the First Aid Point must be notified immediately:
FIRST AID POINT (051.282.275)
In order to facilitate the work of the First Aid personnel and
vehicles, the utmost cooperation is required to avoid hindering the emergency operations or obstructing the emergency
routes.
2. ONERI A CARICO DELLE IMPRESE - DUVRI
Secondo quanto previsto dalla vigente normativa in materia di
sicurezza, D.Lgs. 81/08 e ss.mm.ii., viene elaborato, da parte di
BolognaFiere S.p.A, un DUVRI (Documento Unico di Valutazione
dei Rischi Interferenziali) generale della manifestazione, consultabile sul sito www.gate.bolognafiere.it.
Ad ogni Espositore, è inoltre fatto obbligo, in caso di presenza nel
proprio stand di più aziende, predisporre un DUVRI dello stand,
atto al coordinamento delle interferenze fra le attività presenti, in
ottemperanza a quanto stabilito all’’art. 26 comma 3, del succitato
Decreto o, nel caso vengano realizzati “lavori edili” ai sensi dell’art.
89 comma 1° del D.Lgs 81/2008 e ss.mm.ii., il Piano di Sicurezza
e di Coordinamento
2. EXPENSES CHARGED TO COMPANIES - DUVRI
In accordance with the provisions of applicable safety legislation,
Decree Law 81/08 as amended, BolognaFiere S.p.A. will draw up
a general DUVRI (Single Document for Evaluation of Risks of Interference) for the show, which can be referred to on the website
www.gate.bolognafiere.it.
Each Exhibitor with more than one company working on its stand
is required to prepare a DUVRI for the stand in order to coordinate
interference between the activities being performed in accordance
with the provisions of art. 26 subsection 3 of the aforesaid Decree
Law or the Safety and Coordination Plan in the event building
work is carried out pursuant to art. 89 subsection 1 of Decree Law
81/2008 as amended.
2.1. Obblighi degli espositori
L’Espositore, come ogni azienda da esso incaricata di svolgere
attività nel quartiere fieristico, è tenuto ad osservare le vigenti disposizioni in materia di sicurezza ed igiene sul lavoro ed, in particolare,
quanto previsto dal Testo Unico 81 del 9 Aprile 2008 e ss.mm.ii.
L’Espositore, nell’affidamento dei lavori di allestimento e disallestimento, o di qualsiasi altro lavoro o fornitura all’interno del quartiere
fieristico, dovrà ottemperare a quanto segue:
1. verificare, ai sensi del D.Lgs. 81/08 e ss.mm.ii. l’idoneità tecnicoprofessionale dell’impresa titolare del contratto di allestimento,
nonché di ogni impresa esecutrice e lavoratore autonomo in
subappalto. La verifica deve avvenire mediante l’acquisizione
del certificato di iscrizione alla camera di commercio, industria
e artigianato e dell’autocertificazione dell’impresa appaltatrice o
dei lavoratori autonomi, circa il possesso dei requisiti di idoneità
tecnico professionale e/o di quant’altro previsto dalla normativa
vigente. Ai sensi del citato decreto, art. 26, comma 4), l’imprenditore committente risponde in solido con l’appaltatore per il mancato pagamento delle retribuzioni e dei contributi previdenziali
e assicurativi;
2. fornire agli stessi soggetti dettagliate informazioni sui rischi specifici esistenti nell’ambiente in cui sono destinati ad operare, fornendo loro il regolamento fieristico nonché il DUVRI (Documento
Unico di Valutazione dei Rischi Interferenziali) generale della
manifestazione, prodotto da BolognaFiere S.p.A. e pubblicato
sul sito www.gate.bolognafiere.it;
3. cooperare, con i datori di lavoro delle imprese esecutrici, all’attuazione delle misure di prevenzione e protezione dai rischi sul
lavoro incidenti sull’attività lavorativa oggetto dell’appalto;
4. coordinare gli interventi di protezione e prevenzione dai rischi cui
sono esposti i lavoratori, informandosi reciprocamente anche al
fine di eliminare dei rischi dovuti alle interferenze tra i lavori delle
diverse imprese coinvolte nell’esecuzione dell’opera complessiva;
5. in applicazione dell’art. 26, comma 3, del citato decreto, attuare
quanto previsto ai punti precedenti mediante la predisposizione
del DUVRI (Documento Unico di Valutazione dei Rischi Interferenziali) dello stand ai fini di promuovere la cooperazione e
il coordinamento delle attività presenti (ad es.: opere di allestimento realizzate dalle imprese affidatarie interferenti con attività
di collocazione dei prodotti da esporre o con lavorazioni svolte
direttamente dal’espositore, tempistica degli interventi, ecc).
Il Documento Unico di Valutazione dei Rischi dovrà essere tenuto
nello stand in tutte le fasi di lavoro al fine di essere eseguito dalle
imprese affidatarie e coordinato dalla ditta espositrice;
6. esplicitare, in ogni contratto di appalto, di subappalto o di somministrazione con le imprese affidatarie, i costi previsti per la
sicurezza ai sensi dell’art. 26, comma 5.
Le Autorità di Vigilanza potranno richiedere la verifica dei contratti in caso di infortunio sul lavoro per le conseguenze dell’art.
26, comma 4;
7. in caso di presenza di proprio personale all’interno dello stand,
provvedere alla valutazione dei rischi, ai sensi dell’art. 17, comma
1, lett. a) del D.Lgs. 81/08 e ss.mm.ii.;
8. conservare i documenti di cui ai punti precedenti, firmati dal-
2.1. Exhibitors’ obligations
The Exhibitor, and likewise all companies that it appoints to carry
out work in the exhibition centre, is obliged to observed the following workplace health and safety provisions, and in particularly
those established by the Amalgamated Law 81 of 9 April 2008 as
amended.
When assigning the stand set-up and dismantling work or any other
work or supply inside the exhibition centre, the Exhibitor must:
1. Verify, in accordance with Decree Law 81/08 as amended, the
technical and professional suitability of the company to which
the stand set-up contract has been awarded and of all subcontracting firms and self-employed workers. This must be done
by requesting a certificate of registration with the chamber of
commerce, industry and artisanship and a self-certification by the
contractor company or self-employed workers that they possess
the technical and professional requirements and/or anything
else required by applicable legislation. In accordance with the
aforesaid decree law, art. 26, subsection 4), the client company
is jointly liable with the contractor in the event of failure to pay
the wages and social security and insurance contributions.
2. Provide said parties with detailed information on the specific
risks that exist in the place in which they are required to work,
forwarding to them the exhibition regulations and the general
DUVRI (Single Document for Evaluation of Risks of Interference)
for the event, produced by BolognaFiere S.p.A. and published
on the website www.gate.bolognafiere.it.
3. Cooperate with the contractor company management in implementing the measures to prevent and protect against risks of
workplace accidents connected with the working activity established in the contract.
4. Coordinate the worker risk protection and prevention actions by
sharing information for purposes that include eliminating risks
due to interference between the work of the various companies
involved in the work as a whole.
5. In accordance with art. 26, subsection 3 of the aforesaid decree,
meet the requirements of the previous points by preparing the
DUVRI (Single Document for Evaluation of Risks of Interference)
of the stand in order to promote cooperation and coordination of
the activities present (e.g. stand set-up work carried out by contractors interfering with product positioning activities, timeframes
of operations, etc.).
The single risk evaluation document must be kept at the stand
during all working stages so that it can be followed by the contractors and coordinated by the exhibiting company.
6. Clearly state the costs envisaged for safety in all contracts,
including subcontracts and supply contracts with contractors in
accordance with art. 26, subsection 5.
The Supervisory Authorities may request that the contracts be
verified in the event of a workplace accident in accordance with
art. 26, subsection 4.
7. If the Exhibitor’s own personnel are present in the stand, carry
out a risk assessment pursuant to art. 17, subsection 1, letter a)
of Decree Law 81/08 as amended.
8. Keep the aforesaid document, signed by the relevant company
2
figures, at the stand for inspection by the Supervisory Authorities
for the entire duration of the stand set-up and dismantling work.
For this purpose, on the website www.gate.bolognafiere.it the
Exhibitor may consult a document enclosed with the general
exhibition DUVRI called the EXHIBITOR MEMORANDUM, which
lists the documents that must be kept in the working areas.
In the event of failure to observe the aforesaid points,
penalties may be imposed on the employers, directors
and appointed persons in accordance with applicable
legislation.
le figure aziendali preposte, presso lo stand, a disposizione
dell’Autorità di Vigilanza, per tutta la durata degli allestimenti e
disallestimenti. A tal proposito L’Espositore può consultare, sul sito
www.gate.bolognafiere.it, un documento allegato al DUVRI generale di manifestazione, denominato MEMORANDUM ESPOSITORI, in cui sono elencati i documenti da conservare presso
le aree di lavoro.
Quanto esposto ai punti precedenti prevede, in caso di
inadempienza, sanzioni a carico dei datori di lavoro,
dirigenti e preposti, secondo la normativa vigente.
2.2. Obblighi di allestitori ed imprese affidatarie
2.2. Obligations of stand fitters and contractors
Le imprese devono:
1. provvedere alla valutazione dei rischi derivanti dall’esecuzione
delle opere previste nel suddetto contratto, ai sensi dell’art. 17,
comma 1, lett. a) del D.Lgs. 81/08 e ss.mm.ii.. Tale documento
dovrà contenere l’individuazione, l’analisi e la valutazione dei rischi per la sicurezza e la salute specifici dell’impresa e dell’opera,
rispetto all’utilizzo di attrezzature e alle modalità operative, che
potranno essere esplicate con schemi ed istruzioni per il montaggio/smontaggio dello stand, ed è completato con l’individuazione
degli eventuali dispositivi di protezione individuale;
2. verificare, secondo le modalità precedenti descritte, l’idoneità
tecnico professionale di eventuali subappaltatori;
3. rispettare le normative vigenti in materia di sicurezza ed igiene
del lavoro durante l’esecuzione delle opere;
4. trasmettere agli eventuali subappaltatori tutte le informazioni
ricevute dall’Espositore, fra cui il DUVRI;
5. stipulare l’eventuale subappalto per iscritto, facendo assumere
alla Subappaltatrice anche gli obblighi e gli oneri previsti, nel
presente documento, a proprio carico;
6. tenere a disposizione presso lo stand tutta la documentazione
di cui sopra e quella prevista per legge.
Come premesso, sul sito www.gate.bolognafiere.it, è visionabile il
Documento Unico di Valutazione dei Rischi Interferenziali (DUVRI)
generale della manifestazione contenente l’indicazione dei rischi
delle attività. Qualora l’espositore e/o un’azienda (sua) appaltatrice rilevi rischi non evidenziati in tale documento, dovrà segnalarli
secondo la metodologia indicata nel sito stesso.
The companies must:
1. Evaluate the risks associated with performance of the work
established in the aforesaid contract in accordance with art. 17,
subsection 1, letter a) of Decree Law 81/08 as amended. This
document must identify, analyse and evaluate the specific risks
to safety and health relating to the company and the work deriving from the use of equipment and the operating procedures,
which may be clarified with diagrams and instructions for setting
up/dismantling the stand, and is completed by identification of
personal protection equipment.
2. Check the technical and professional suitability of subcontractors
(if any) by means of the procedures described above.
3. Observe the workplace health and safety legislation while carrying
out work.
4. Forward all information received from the Exhibitor, including the
DUVRI, to subcontractors (if any).
5. Stipulate the subcontract in writing, passing on to the Subcontractor the obligations and expenses established in this document.
6. Keep all the documentation described above and required by law
on the stand.
As mentioned above, the general Single Evaluation Document
of Interference Risks (DUVRI) for the show with an indication of the risks of activities can be viewed on the website
www.gate.bolognafiere.it. If the exhibitor and/or a contractor observes risks that are not evidenced in this document, they must
be reported following the method described on the website.
2.3. Figure competenti in materia di sicurezza
Le figure competenti in materia di sicurezza per gli Organizzatori,
sono rinvenibili sul sito www.gate.bolognafiere.it.
Le figure competenti in materia di sicurezza, Servizio Prevenzione
e Protezione, di BolognaFiere S.p.A. sono di seguito riportate:
- Delegato per la Sicurezza con delega del Legale rappresentante
di BolognaFiere per la sicurezza, salute e ambiente;
- Responsabile del Servizio Prevenzione e Protezione;
- Responsabile Safety;
(risponde funzionalmente al delegato per la sicurezza);
- Medico competente;
- Addetti ai servizi antincendio e primo soccorso;
- Rappresentanti dei lavoratori;
- Servizi operativi che organizzano e coordinano le attività produttive di BolognaFiere.
2.3. Competent figures regarding safety
The competent figures regarding safety for the Organisers can be
viewed on the website www.gate.bolognafiere.it.
The competent figures regarding safety and the Prevention and
Protection Service for BolognaFiere S.p.A. are the following:
- Safety Delegate designated by the legal representative of BolognaFiere for safety, health and environment;
- Prevention and Protection Service Manager;
- Safety Manager (reports to the safety delegate);
- Competent doctor;
- Fire and first aid service personnel;
- Workers’ representatives;
- Operating services that organise and coordinate the production
activities of BolognaFiere.
3. ACCESSO AL QUARTIERE FIERISTICO
L’accesso al quartiere fieristico sarà consentito solo alle persone legittimamente munite del regolare titolo di ingresso, titolo che dovrà essere
conservato durante tutto il periodo di permanenza nel quartiere e che
dovrà essere esibito ad ogni richiesta del personale di servizio.
Per il pubblico, durante le manifestazioni fieristiche, tale titolo è
costituito dal biglietto di ingresso.
Durante le fasi di allestimento e disallestimento, per fornitori, espositori, allestitori e quanti altri dovessero accedere, a qualsiasi titolo,
al quartiere fieristico, l’ingresso potrà avvenire solo se in possesso
dell’apposito tesserino stampabile, previo accreditamento dei dati,
dall’apposito sito www.gate.bolognafiere.it.
In particolare, ad ogni Espositore sarà inviata una password per accedere all’area riservata per l’accreditamento. Tale password dovrà
essere utilizzata per inserire i nominativi delle aziende allestitrici, del
personale e dei mezzi che accederanno al quartiere fieristico. L’Espositore è responsabile del possesso dei requisiti tecnico-professionali
delle aziende che, in suo nome, interverranno nel quartiere fieristico.
In ogni caso, l’accesso di persone e mezzi al quartiere fieristico, si
intende regolata dalle modalità e prescrizioni di seguito riportate.
3. ACCESS TO EXHIBITION CENTRE
Access to the exhibition centre is permitted solely to persons legitimately in possession of a valid entrance document, which must be
retained for the entire period spent inside the exhibition centre and
exhibited whenever requested by the service personnel.
For the public during exhibitions, this document is the entrance
ticket.
During the stand set-up and disassembly stages, suppliers, exhibitors, stand builders and anyone else who has to enter the exhibition
centre for any reason may gain admission solely if in possession of
the dedicated pass, which can be printed following accreditation of
details from the site www.gate.bolognafiere.it.
In particular, each exhibitor will be sent a password to enter the
reserved area for accreditation. This password must be used to
submit details of the stand set-up companies, personnel and
vehicles that are to enter the exhibition centre. The Exhibitor is responsible for ensuring that the companies carrying out work in the
exhibition centre on its behalf meet the necessary requirements.
In all cases, admission of persons and vehicles to the exhibition
centre is governed by the following provisions and procedures.
3.1. Accesso di veicoli e norme per il traffico veicolare interno
L’accesso al quartiere fieristico sarà consentito, attraverso i passi
carrai abilitati, esclusivamente ai veicoli muniti di apposita autorizzazione ed alle persone che si trovino sugli stessi, purché munite del
documento di ingresso. La sosta dei veicoli all’interno del quartiere
3.1. Access to vehicles and rules for internal vehicular traffic
Access to the exhibition centre via the authorised vehicle entrances
will be permitted solely to vehicles provided with specific authorisation
and to people in said vehicles, provided they are in possession of an
admission document. Inside the exhibition centre vehicles may park
3
sarà permessa soltanto negli appositi spazi (con esposizione del
documento d’accesso) e non oltre l’orario di chiusura dello stesso.
In particolare non sono consentiti lo scarico e la sosta di contenitori
o parti staccabili di veicoli. In caso di inosservanza delle predette
disposizioni, BolognaFiere potrà allontanare il veicolo dal quartiere,
a rischio e spese del suo proprietario e/o del titolare dell’autorizzazione di accesso.
BolognaFiere potrà definire, anche ai fini della normativa sulla sicurezza del lavoro, particolari criteri di accesso al quartiere fieristico
durante i lavori di allestimento, nonché limitare l’accesso dei mezzi
e/o prevedere addebiti in caso di permanenza dei mezzi fuori dagli
spazi e/o dai tempi definiti.
Per quanto attiene l’utilizzo di automezzi o carrelli all’interno del
quartiere fieristico, le aziende devono attenersi rigorosamente alle
prescrizioni e divieti di seguito riportati:
- è vietato accedere all’interno dei padiglioni fieristici con autoveicoli senza specifica autorizzazione da parte di BolognaFiere
S.p.A.. E’ vietato accedere all’interno dei padiglioni fieristici con
autoveicoli a combustione interna; è ammesso l’accesso di
mezzi di trasporto e sollevamento purché siano di tipo elettrico
(carrelli elettrici) o dotati di marmitta catalitica e venga spento
immediatamente il motore durante il carico e lo scarico dei
materiali;
- è vietato transitare con veicoli nelle zone ad uso esclusivamente
pedonale ed in genere su tutte le pavimentazioni in lastroni di
cemento granigliato ed in grès;
- la velocità dei veicoli dovrà essere sempre inferiore a 15 km/h;
- in caso di soste prolungate con automezzi, è obbligatorio spegnere il motore;
- è obbligatorio parcheggiare unicamente negli appositi spazi;
- è vietato ostruire con la fermata del proprio mezzo, le vie dedicate
alla circolazione d’emergenza, le vie di fuga o gli accessi ai padiglioni;
- appena terminato lo scarico delle merci, ogni automezzo deve
essere allontanato dal quartiere fieristico;
only in the designated spaces (exhibiting an admission document) and
may not remain after the exhibition centre’s closure time. In particular
it is not permitted to unload and deposit containers or removable parts
of vehicles. If the above requirements are not observed, BolognaFiere
may remove the vehicle from the exhibition centre at the risk and expense of the owner and/or holder of the access authorisation.
In accordance with work safety legislation, BolognaFiere may establish specific criteria for admission to the exhibition centre during
the stand set-up work and may restrict vehicle access and/or apply
charges in the event vehicles are parked outside the spaces or for
longer than the timeframes established by the organiser.
As regards the use of vehicles or lift trucks inside the exhibition
centre, companies must strictly observe the following provisions
and prohibitions:
- It is forbidden to enter the exhibition halls with motor vehicles
without specific authorisation from BolognaFiere S.p.A.. It is
forbidden to enter the exhibition halls with internal combustion
engine vehicles; access is permitted to transport and lifting vehicles provided they are electrically powered (electric lift trucks)
or equipped with catalytic exhaust and the engine is switched
off immediately during loading and unloading operations.
- It is forbidden to operate vehicles in the exclusively pedestrian
areas and in general on all agglomerate cement slab and stoneware floors.
- The vehicles must be kept to a speed of below 15 km/hour at all
times.
- When waiting with motor vehicles for extended periods of time,
the engine must be turned off.
- Vehicles may be parked only in the designated spaces.
- It is forbidden to park vehicles in such a way as to obstruct emergency vehicle routes, escape routes or entrances to the halls.
- As soon as the goods unloading operation has been completed,
the vehicles must be removed from the exhibition centre.
4. CARATTERISTICHE DEL QUARTIERE FIERISTICO
4. CHARACTERISTICS OF THE EXHIBITION CENTRE
4.1. Caratteristiche dei padiglioni: carichi massimi ammissibili
E’ vietato sovraccaricare il pavimento dei saloni di esposizione con
carichi distribuiti superiori a 1000 Kg/m2 e, nel caso di carichi concentrati superiori, è obbligatorio adottare accorgimenti finalizzati a
ripartire il carico sui pavimenti, in modo da non superare, in nessun
punto, tale limite; E’ inoltre vietato accedere all’interno dei padiglioni
con autoveicoli gommati aventi un peso massimo complessivo, a
pieno carico, superiore a 35 q.li.
4.1. Characteristics of the halls: maximum permitted loads
on floors
It is forbidden to overload the exhibition centre floors with distributed
loads greater than 1000 kg/square metre. In the event of higher
concentrated loads, a means of spreading the load on the floor
must be adopted so that this limit is not exceeded at any point. It
is also forbidden to enter the halls with tyred motor vehicles with a
total weight fully laden in excess of 3500 kg.
4.2. Montacarichi
Per l’accesso ai padiglioni biplanari, le caratteristiche tecniche dei
montacarichi sono le seguenti:
4.2. Goods lifts
For access to the two-floor halls, the technical characteristics of the
goods lifts are the following:
Padiglione
Altezza
Larghezza
Lunghezza
Portata
Hall
Height
Width
Length
Capacity
Pad. 15
4m
2,9 m
8,5 m
12.000 kg
Hall 15
4m
2.9 m
8.5 m
12,000 kg
Pad. 18
4m
2,9 m
8,5 m
12.000 kg
Hall 18
4m
2.9 m
8.5 m
12,000 kg
Pad. 34
4m
3,0 m
7,5 m
12.000 kg
Hall 34
4m
3.0 m
7.5 m
12,000 kg
4m
2.9 m
8.5 m
12,000 kg
4m
2.5 m
4.2 m
12,000 kg
Pad. 20
frontone nord
4m
2,9 m
8,5 m
12.000 kg
Hall 20
north face
Pad. 20 lato est 4 m
2,5 m
4,2 m
12.000 kg
Hall 20 east face
4.3. Uscite di sicurezza
Dalla planimetria pubblicata sul sito www.gate.bolognafiere.it,
è desumibile lo schema delle vie di fuga e la collocazione delle
uscite di sicurezza di ogni padiglione, che devono essere sempre
mantenute libere e facilmente accessibili.
Durante la fase di allestimento/disallestimento di alcune manifestazioni, al fine di garantire la sicurezza durante le fasi di lavorazione,
viene realizzato un sistema di corsie, adeguatamente segnalate con
colore giallo, che devono essere in ogni caso mantenute libere.
4.3. Safety exits
The floor plan published on the website www.gate.bolognafiere.it
shows the layout of the escape routes and the locations of the
emergency exits from each hall, which must be kept clear and easily
accessible at all times.
In order to assure safety during the set-up/dismantling operations,
some events use a system of aisles marked in yellow that must be
kept free at all times.
4.4. Impianti e dotazioni antincendio
Tutti i padiglioni sono dotati di:
- impianto automatico di rilevazione incendi;
- impianto di segnalazione allarmi scale mobili, ascensori e montacarichi:
- impianto di segnalazione incendi a pulsante.
Nei padiglioni 14 - 15 - 16 - 18 - 21 - 22 - 25 - 26 - 33 - 34 è inoltre
istallato un impianto antincendio a pioggia (Sprinkler).
In tutti i padiglioni sono presenti cassette antincendio contenenti
estintori e/o naspi e pulsanti d’allarme, la cui collocazione è evincibile dalla planimetria pubblicata sul sito www.gate.bolognafiere.it.
4.4. Fire fighting systems and equipment
All halls are equipped with:
- automatic fire detection system
- escalator, lift and goods lift alarm signalling system
- button-operated fire signalling system.
A sprinkler fire fighting system is installed in halls 14 - 15 - 16 - 18,
21 - 22 - 25 - 26 - 33 - 34.
All halls are equipped with fire-fighting boxes containing extinguishers and/or hose reels and alarm buttons, the locations
of which are shown on the floor plan published on the website
www.gate.bolognafiere.it.
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4.5. Segnaletica di sicurezza
E’ fatto obbligo osservare e far osservare scrupolosamente i divieti,
le prescrizioni e gli avvertimenti forniti dalla cartellonistica di sicurezza; in particolare, per quanto concerne le vie di circolazione e
destinate ai servizi di emergenza, devono essere mantenute libere
sia per i veicoli che per i pedoni.
4.5. Safety signs
It is obligatory to observe, and ensure that others strictly observe,
the prohibitions, obligations and warnings shown on the safety
signs. In particular, the transport routes and the routes reserved
for the emergency services must be kept free for vehicles and for
pedestrians.
5. USO DEI MEZZI DI SOLLEVAMENTO
Impianti di sollevamento utilizzati all’interno dei padiglioni fieristici
(ed all’esterno), non manuali e con capacità di sollevamento superiore ai 200 kg devono essere verificati dagli organi di vigilanza
nei corso dell’ultimo anno e controllati per quanto attiene funi e
catene nel corso degli ultimi 3 mesi, ovvero dotati di libretto d’uso
e manutenzione con relativa marcatura dl conformità CE alle norme
europee (direttiva macchine). Il loro uso deve essere limitato all’area
di lavoro assegnata e, se ciò non risultasse possibile, occorre
delimitare temporaneamente la zona interessata al sollevamento
previa autorizzazione da parte di BolognaFiere S.p.A., impedendo
l’accesso di estranei ai lavori e sospendere la manovra nel caso
qualsiasi persona estranea si introducesse nell’area pericolosa fino
a quando sia eliminato il pericolo.
5. USE OF LIFTING EQUIPMENT
Non-manual lifting equipment used inside (and outside) the exhibition halls with a lifting capacity greater than 200 kg must have
been checked by the supervisory authorities during the last year
and the ropes and chains checked within the last 3 months. It
must be provided with an operation and maintenance manual and
must bear the CE mark for conformity with European standards
(Machinery Directive). Such equipment may be used solely in
the assigned area. If this is not possible, the area affected by the
lifting operation must be temporarily cordoned off after obtaining
authorisation from BolognaFiere S.p.A. so as to prevent access to
unauthorised persons. The operation must be halted if any unauthorised person should enter the hazard area and suspended until
the risk has been eliminated.
6. INFORMAZIONE SUI RISCHI (Art. 26 D.Lgs. 81/08 e s.mm.ii.)
Le informazioni sui rischi presenti durante le fasi di allestimento, di
disallestimento e di manifestazione, sono descritti, con le relative
norme comportamentali di prevenzione, nella Scheda 1, allegata
al presente fascicolo.
6. INFORMATION ON RISKS (Art. 26 Decree Law 81/08 as
amended)
Information on the risks present during the set-up, dismantling and
exhibition stages are described along with the prevention measures
to be adopted in Sheet 1 enclosed with this file.
7. PRINCIPALI MISURE DI PREVENZIONE, NON ESAUSTIVE,
AL FINE DI RIDURRE L’INCIDENZA DEGLI INFORTUNI NEL
CORSO DEI LAVORI DI ALLESTIMENTO E DISALLESTIMENTO
DEGLI STAND FIERISTICI
7. THE MAIN (NOT EXHAUSTIVE) PREVENTION MEASURES
FOR REDUCING INJURIES DURING THE STAND SET-UP AND
DISMANTLING OPERATIONS
PIANIFICAZIONE DELLA SICUREZZA
Secondo le vigenti disposizioni in materia di sicurezza ed igiene sul
lavoro, ciascun datore di lavoro è obbligato alla predisposizione di
un DOCUMENTO DI PIANIFICAZIONE DELLA SICUREZZA, che
comprenda tutte le fasi operative delle lavorazioni, con particolare
riguardo al PIANO DI MONTAGGIO E SMONTAGGIO DELLO
STAND.
Nei casi previsti dalla normativa, art. 88 D.Lgs. 81/08 e ss.mm.ii.,
dovrà essere redatto dal datore di lavoro, il Piano Operativo di
Sicurezza (POS).
A titolo esemplificativo si riportano di seguiti alcuni dei contenuti
minimi per la redazione di tali documenti:
1. dati identificativi dell’impresa esecutrice;
2. le specifiche mansioni svolte da ogni figura presente in cantiere;
3. l’elenco delle attrezzature e delle macchine utilizzate per il montaggio e smontaggio dello stand;
4. procedure di montaggio e smontaggio dello stand le relative
attrezzature e DPI, corredato di disegni esecutivi (layout).
Durante le fasi di allestimento e disallestimento, secondo il Decreto
Legislativo 9 aprile 2008, n. 81 e ss.mm.ii., tra i compiti del datore di
lavoro, vige l’obbligo di predisporre le misure e i dispositivi descritti
nella Scheda 2 ,allegata al presente fascicolo.
SAFETY PLANNING
According to current provisions concerning health and safety in the
workplace, each employer must prepare a SAFETY PLANNING
DOCUMENT that covers all the operational stages of work, with
particular attention to the STAND SET-UP AND DISMANTLING
PLAN.
In the cases established by art. 88 of Decree Law 81/08 as amended, the employer must draw up the Operational Safety Plan
(POS).
As an example, the following are some of the minimum contents
of these documents:
1. identification data of the contractor;
2. the specific tasks performed by each figure present on site;
3. a list of the equipment and machines used for assembly and
disassembly of the stand;
4. procedures for assembly and disassembly of the stand and the
relevant equipment and PPE, complete with executive drawings
(layouts).
During the stand set-up and disassembly stages, according to
Decree Law of 9 April 2008, no. 81 as amended, the duties of the
employer include the obligation to adopt the measures and devices
described on Sheet 2, enclosed with this file.
8. REGOLE COMPORTAMENTALI
8. RULES OF CONDUCT
Obblighi e divieti dell’Espositore
- è vietato applicare carichi alle strutture dei padiglioni, alle pareti,
alle palificazioni per illuminazione, ecc;
- è vietato di fumare all’interno dei padiglioni e, all’esterno, in
prossimità di materiali combustibili, anche durante i periodi di
montaggio e di smontaggio degli allestimenti. L’Espositore,
inoltre, deve vigilare sul rispetto del divieto di fumo all’interno
del proprio stand;
- è vietato scaricare acque di rifiuto senza apposita autorizzazione;
- è vietato sollevare le piastre di copertura dei cunicoli e/o dei
pozzetti;
- è vietato lasciare incustoditi strumenti o mezzi pericolosi;
- è vietato utilizzare propri mezzi di sollevamento, ad eccezione di
specifiche deroghe concesse da BolognaFiere;
- è vietato effettuare in proprio o tramite terzi non autorizzati da BolognaFiere, allacciamenti diretti ai servizi (acqua, energia elettrica,
aria compressa, telefono). Per quanto riguarda gli impianti elettrici,
durante le fasi di allestimento e disallestimento, si possono utilizzare
le sole prese di servizio nei limiti di potenza ivi indicate. Nel loro utilizzo particolare attenzione dovrà essere posta nel posizionamento
di eventuali prolunghe che non dovranno intralciare la percorribilità
del quartiere ed essere adeguatamente protette. Nell’utilizzo di prese
multiple si dovrà garantire, nel rispetto delle specifiche norme antinfortunistiche, l’impossibilità, senza l’uso di mezzi speciali, di venire in
contatto con le parti in tensione. Nelle fasi di disallestimento bisognerà
avere cura di verificare che si sia proceduto preventivamente al
distacco della tensione dell’impianto elettrico;
Exhibitor’s obligations and prohibitions
- It is forbidden to apply loads to the structures of the halls, walls
or light poles, ecc.
- It is forbidden to smoke either inside the halls or outside in
proximity to combustible materials, even during the periods of
stand set-up and disassembly. The Exhibitor must ensure that
the smoking ban is observed inside his stand.
- It is forbidden to discharge waste water without specific authorisation.
- It is forbidden to lift manhole covers.
- It is forbidden to leave dangerous tools or equipment unattended.
- It is forbidden to use your own lifting equipment unless otherwise
specifically authorised by BolognaFiere.
- The exhibitor may not make direct connections to the utilities (water, electrical energy, compressed air, telephone) either himself or
through third parties not authorised by BolognaFiere. As regards the
electrical system, during the stand set-up and disassembly stages,
only the service sockets within the power limits indicated may be
used. If these sockets are used, special care must be taken when
positioning extension cables, which must be adequately protected
and must not obstruct movement within the exhibition centre. In
accordance with specific safety legislation, when using multiple
sockets measures must be adopted to ensure that contact with live
parts is not possible without the use of special equipment. During the
disassembly stage, the Exhibitor must make sure that the electrical
system has first been disconnected from the power supply.
5
- è vietato manomettere i sigilli o le chiusure a chiave delle cassette
di alimentazione dell’energia elettrica;
- è vietato lasciare attivata l’alimentazione dell’energia elettrica
dell’impianto servente lo stand, nelle ore di chiusura del quartiere
fieristico, anche in fase di allestimento e di disallestimento. In
difetto, BolognaFiere S.p.A., per motivi di sicurezza e a suo
insindacabile giudizio, provvederà tramite il proprio servizio
Safety al distacco dell’energia elettrica, agendo direttamente
sul quadro elettrico dello stand. L’intervento sarà reso noto
all’espositore
mediante
l’applicazione
di
un’etichetta
informativa;
- è vietato introdurre nella sede fieristica materiali esplosivi, detonanti, asfissianti o comunque pericolosi e accendere fuochi
senza le prescritte cautele e le necessarie autorizzazioni delle
autorità competenti, nonché introdurre od usare bombole di gas
compressi o liquefatti ed innalzare palloni aerostatici;
- è vietato lasciare in esposizione macchinari o autoveicoli con
serbatoio pieno di carburante;
- è vietato abbandonare nel quartiere fieristico parte degli allestimenti
degli stand, quali moquette, cocciami o residui di qualsiasi natura;
- è vietato azionare macchinari di ogni genere che possano provocare rumori, nonché radio, video, registratori, strumenti musicali
ed ogni apparecchio di diffusione di suoni senza la preventiva
autorizzazione scritta di BolognaFiere. In ogni caso, detti apparecchi, dovranno essere azionati in modo che il livello acustico
stia nel limiti previsti dalla normativa vigente;
- è fatto obbligo a ciascun Espositore di installare nello stand, in
posizione ben visibile ed accessibile, idoneo estintore, avente
caratteristiche indicate nel modulo “Dichiarazione corretta esecuzione impianto elettrico ed allestimento”, ed addestrare il proprio
personale presente nello stand all’impiego dell’estintore stesso;
- è obbligatorio, per il personale addetto ai lavori, indossare scarpe
antinfortunistiche onde evitare il rischio di forature ai piedi, causa
la presenza di materiali di scarto quali chiodi, vetri ed anche al fine
di limitare il rischio connesso allo schiacciamento dei piedi;
- il personale addetto agli allestimenti dovrà indossare attrezzature
antinfortunistiche in funzione dei rischi associati alla specifica
attività svolta e a seconda degli utensili impiegati (elmetti, guanti
di protezione, occhiali/visiere, ecc….);
- ciascun Espositore è tenuto a consegnare, almeno 20 giorni prima
dell’inizio degli allestimenti della manifestazione, i moduli “Moduli
informativo prevenzione infortuni sul lavoro” e “Dichiarazione
impianto elettrico”, debitamente compilati e sottoscritti. I moduli
vanno comunque consegnati anche in assenza di allestimenti.
- It is forbidden to tamper with seals or locks on the electrical
energy supply boxes.
- It is forbidden to leave the electrical power supply to the stand
turned on during the hours when the exhibition centre is closed,
even during the stand set-up and disassembly stages. Failing
this, for safety reasons and in its sole discretion, BolognaFiere
S.p.A. will instruct its Safety Service to disconnect the
electricity, acting directly on the electrical cabinet at the stand.
This action will be made known to the exhibitor by sticking an
information label.
- It is forbidden to bring explosive, asphyxiating or otherwise dangerous materials into the exhibition centre, to light fires without
due precautions and the necessary authorisations from the
competent authorities, and to introduce or use compressed or
liquefied gas cylinders and to launch air balloons.
- It is forbidden to leave machinery or motor vehicles with fuel-filled
tanks on display.
- It is forbidden to abandon pieces of stand construction materials
such as carpet, fragments of glass or pottery or residues of any
kind in the exhibition centre.
- It is forbidden to operate machinery of any kind capable of generating noise or radios, video recorders, cassette players, musical
instruments or any other sound equipment without prior written
authorisation from BolognaFiere. In any case such equipment
must be operated in such a way that the sound level is within the
limits established by applicable legislation.
- Each Exhibitor is obliged to install in a clearly visible and accessible position in the stand a suitable extinguisher with characteristics as described on the form “Correct implementation of
electrical system and stand construction declaration” and to train
personnel present in the stand in the use of the extinguisher.
- Personnel performing the work must wear safety footwear in order
to avoid the risk of injury to feet due to the presence of waste
materials such as nails and glass and to reduce the crushing risk
to feet.
- The stand set-up personnel must use safety equipment appropriate to the risks associated with the specific activities and the
tools used (hard hat, protective gloves, face shields, etc.).
- Each Exhibition must submit the forms entitled “Information
forms on workplace accident prevention” and “Electrical system
declaration”, duly filled in and signed, at least 20 days before the
start of the exhibition set-up work. The forms must be submitted
even in the event of stand furnishing.
Presentazione di strutture prefabbricate, gru, ponteggi ecc.;
macchinari esposti in movimento, esposizione di macchine
Per la presentazione o l’utilizzo di strutture prefabbricate, di elevatori, di gru automontanti e simili, ponteggi, armature provvisorie
ed impalcature in genere, l’Espositore, oltre garantire la piena
applicazione di tutte le norme di sicurezza, legislative, regolamentari, di buona tecnica, nonché quelle dettate dall’esperienza e dalla
prudenza per tutto il periodo di permanenza nel quartiere fieristico,
si impegna ad osservare scrupolosamente anche le eventuali
indicazioni di BolognaFiere.
I macchinari di qualsiasi natura non possono essere azionati;
eventuali deroghe saranno concesse per iscritto dalla Divisione
Operations di BolognaFiere, purché ciò non comporti alcuna molestia od alcun rischio o pericolo per i terzi.
I macchinari non potranno essere azionati all’interno dei padiglioni
da motori a scoppio, e non dovranno comportare l’impiego di carburanti o di bombole a gas.
In ogni caso, è fatto obbligo all’espositore di dotare il macchinario e le
apparecchiature di tutti i dispositivi necessari per prevenire gli infortuni, i rumori molesti, i cattivi odori e le emissioni di gas e di liquidi.
Le macchine, gli impianti, le apparecchiature e le attrezzature da
esporre devono essere conformi alle norme antinfortunistiche e ad
ogni altra prescrizione legislativa, regolamentare e di buona tecnica,
e dovranno essere corredate dalla prescritta documentazione amministrativa delle autorità competenti. L’Espositore avrà a proprio
carico ogni responsabilità penale e civile per eventuali infortuni e/o
danni che dovessero derivare a terzi conseguentemente all’inosservanza o violazione delle norme e/o indicazioni in parola.
Presentation of prefabricated structures, cranes, scaffolding,
etc.; displayed moving machinery, displayed machinery
For the presentation or use of prefabricated structures, elevators,
self-elevating cranes and similar equipment, scaffolds, provisional
reinforcement and scaffolding in general, the Exhibitor not only
guarantees full application of all the safety and other legislation,
regulations and standards of good practice, as well as those dictated by experience and caution for the entire period of time spent in
the exhibition centre, but also undertakes to scrupulously observe
instructions given by BolognaFiere.
No machinery of any kind may be operated. Exceptions may be
granted in writing by the Operations Division of BolognaFiere
provided this does not constitute any disturbance, risk or danger
for third parties.
Machinery may not be operated inside the halls by means of
interior-combustion engines and must not require the use of fuel
or gas cylinders.
In any case, the exhibitor is obliged to provide machinery and equipment with all the necessary devices for preventing injuries, irritating
noises, unpleasant smells and emissions of gases and liquids.
Machinery, plant and equipment to be displayed must meet accident
prevention and all other legislation, regulations and standards of
good practice, and must be backed by the required administrative
documentation issued by the competent authorities. The Exhibitor
shall assume all criminal and civil liability for injury and/or damage
that may be caused to third parties due to failure to observe or
violation of the relevant regulations and/or instructions.
Aspetti connessi alla presenza simultanea di più operatori
Data la probabile presenza contemporanea di più operatori nello stesso
ambiente di lavoro, ogni azienda dovrà avere cura di non effettuare
lavorazioni che possano costituire pericolo per gli altri. In particolare:
- è vietato occupare con le proprie lavorazioni aree esterne al
proprio stand, e qualora ciò non fosse possibile per provate
esigenze tecniche, è necessario comunque sempre garantire
le vie di fuga e dovrà essere verificato, a cura dell’azienda che
utilizza gli spazi esterni a quelli del proprio stand, che ciò non
costituisca pericolo per i lavoratori delle altre aziende;
- è vietato accumulare materiale di rifiuto delle lavorazioni: man
mano che esso venga prodotto, sarà cura dell’azienda provvedere
al suo allontanamento;
6
Aspects relating to the simultaneous presence of more
than one operator
Given the likely presence of more than one operator in the same
workplace at the same time, each company is responsible for
ensuring that operations that may be dangerous to others are not
performed. In particular:
- It is forbidden to occupy space outside one’s own stand when
performing work. If this cannot be avoided due to proven technical
requirements, the escape routes must be kept clear at all times. The
company using spaces outside its own stand must ensure that this
does not constitute a hazard for workers from other companies.
- It is forbidden to accumulate processing waste material. The
company must remove waste gradually as it is produced.
- le lavorazioni di ogni azienda non devono costituire pericolo per
gli altri lavoratori;
- per quanto attiene l’utilizzo di automezzi o carrelli all’interno del
quartiere fieristico, le aziende devono attenersi rigorosamente
alle relative prescrizioni e divieti;
- The work carried out by each company must not constitute a
hazard for other workers.
- As regards the use of vehicles or lift trucks inside the exhibition
centre, companies must strictly observe the relevant provisions
and prohibitions.
- It is forbidden to obstruct the emergency routes.
- It is forbidden to leave dangerous tools or equipment unattended to avoid the risk of personal injury through contact. Tools
that due to specific requirements have to be left unattended
in stands must be disabled in such a way that they cannot
operate.
- It is forbidden to abandon stand set-up materials and/or parts
thereof in such a way that they may pose a danger to others.
It should be remembered that providing employees with personal
protection equipment in order to comply with laws regarding emissions of dust or noise may not guarantee observance of the laws
due to the simultaneous presence of workers from other companies. When setting up exhibition stands, the stand construction
companies must consider the presence of the public, so they must
adopt solutions that guarantee the safety of public and exhibitors
in accordance with applicable legislation.
- è vietato ostruire le vie dedicate alla circolazione d’emergenza;
- è vietato abbandonare strumenti o mezzi pericolosi incustoditi,
onde evitare che qualcuno ne entri in contatto. Pertanto tutti gli
strumenti, che per particolari esigenze dovessero essere
lasciati incustoditi nel proprio stand, dovranno essere
disabilitati al funzionamento;
- è vietato abbandonare allestimenti e/o parti di esso in modo
che possano costituire pericolo per altri.
Si ricorda che la fornitura ai propri dipendenti di mezzi di protezione
individuale, al fine del rispetto dei termini di legge in merito alle
emissioni di polveri o di rumore, può non costituire certezza del
rispetto della normativa, a causa della presenza contemporanea di
operatori di altre aziende. Nella realizzazione degli stand espositivi,
le aziende allestitrici dovranno considerare la presenza del pubblico,
per cui dovranno adottare soluzioni che, nel rispetto delle normative
vigenti, assicurino la sicurezza di pubblico ed espositori.
9. CRITERI PER GLI ALLESTIMENTI
9. STAND SET-UP CRITERIA
9.1. Materiali Impiegati
Al fine di assicurare la maggior efficienza possibile delle condizioni
globali di sicurezza del quartiere fieristico, gli Espositori dovranno
osservare e far osservare dagli allestitori dello stand la normativa
in materia antincendio.
In ogni caso, i materiali impiegati per gli allestimenti dovranno
rispondere ai seguenti requisiti:
a) dovrà essere usato esclusivamente materiale incombustibile,
ignifugo all’origine o ignifugato;
b) è vietato l’uso di materiali plastici anche in pannelli (ad esempio:
polistirolo espanso), che non siano di “classe 1”;
c) è vietato l’impiego di tessuto in fibra sintetica non ignifugabile,
vernice, pitture, collanti non rispondenti alla “classe 1” o alla “classe 2”, cannicci, stuoie, graticci, tende formate da listelli in legno o
analoghi;
d) l’Espositore è obbligato a procedere con gli specifici trattamenti
ignifughi sul materiale combustibile che dovesse essere introdotto
nello stand per l’allestimento dello stesso. I trattamenti ignifughi
sui materiali predetti, dovranno essere eseguiti prima della loro
posa in opera negli stand;
e) è vietato usare vernici o pitture alla nitrocellulosa o ad olio, di
conservare all’interno degli stand imballaggi vuoti, stampati o materiale pubblicitario in misura superiore al fabbisogno giornaliero,
di usare fornelli a gas compressi o liquefatti e stufe di qualsiasi
genere;
9.1. Materials used
In order to assure the greatest possible effectiveness of the
overall safety conditions in the exhibition centre, Exhibitors
must observe and ensure that the stand builders observe the
fire regulations.
In any case the materials used for stand building must meet the
following requirements:
a) solely incombustible, inherently fireproof or fireproofed materials
must be used;
b) the use of plastic materials that are not “class 1” may not be used,
even on panels (e.g. expanded polystyrene);
c) it is forbidden to use synthetic fibre fabric that cannot be rendered
fireproof, paint, coatings or adhesives that are not “class 1” or
“class 2”, wickerwork, mats, latticework or trellises formed from
laths of wood or similar materials;
d) the Exhibitor is obliged to carry out specific fireproofing treatments
on the combustible materials that are introduced into the stand
for stand construction purposes. The fireproofing treatments on
the above-mentioned materials must be performed before they
are installed in the stands;
e) it is forbidden to use nitrocellulose- or oil-based paints or
coatings, to keep empty packaging or printed or advertising
material inside the stands in a greater quantity than the daily
requirement, and to use compressed or liquefied gas stoves or
heaters of any kind.
9.2. Allacciamenti
Gli allacciamenti alla rete degli impianti fissi delle strutture di
BolognaFiere, potranno essere realizzati ad hoc ed effettuati solo
da personale delle ditte specializzate autorizzate da
BolognaFiere, che individuerà i punti di fornitura in posizione,
quantità e tipologia, a suo insindacabile giudizio.
Tali punti di fornitura potranno trovarsi anche al di fuori dell’area
di pertinenza dello stand.
9.2. Connections
Connections to the fixed systems network of the BolognaFiere
facilities must be made specifically and only by personnel of the
specialised companies authorised by BolognaFiere, who shall
have the final decision as to the position, quantity and type of
supply points required.
Said supply points may also be located outside the area
belonging to the stand.
A. ELETTRICO
Per quanto sopra detto, l’allacciamento alla rete del quartiere
fieristico sarà effettuato solo da personale delle ditte incaricate
da BolognaFiere, mentre l’Espositore dovrà provvedere a propria
cura e spese alla posa in opera del cavo di allacciamento per
tutta la lunghezza necessaria, dai punti di fornitura sopra descritti
fino ai propri quadri stand. I suddetti cavi dovranno essere i più
corti possibili e conformi a quanto prescritto dalla vigente
normativa CEI 64-8 in ordine a locali di pubblico spettacolo ed
intrattenimento ed a maggior rischio in caso d’incendio
I cavi dovranno essere perciò dimensionati e protetti dall’origine
(CEI 64-8 / 711.2.6), sia elettricamente che meccanicamente, a
cura del progettista/installatore degli impianti elettrici dello stand, in
funzione delle caratteristiche elettriche individuate nel punto di
fornitura e dei carichi complessivi dei circuiti alimentati.
In relazione a quanto sopra l’Espositore esonera espressamente
BolognaFiere da ogni responsabilità dovuta ad un errato
dimensionamento e/o protezione del cavo d’allacciamento.
A. ELECTRICITY
With reference to the above, connection to the fair district
network will be carried out only by personnel of the companies
authorised by BolognaFiere, while the Exhibitors shall be
required, at their own expense, to take care of laying the
connection cables for the entire required length, from the
above-described supply points up to the electrical boxes of
their booths. Said cables must be as short as possible and
comply with current CEI 64-8 standards on public events and
entertainment areas and places of greater risk in case of fire.
The cables must therefore be sized and protected starting
from their point of origin (CEI 64-8 / 711.2.6), both electrically
and mechanically, by the booth’s electrical system
designer/installer, according to the electrical characteristics
identified in the supply points and to the overall loads of the
powered circuits.
In relation to the above, the Exhibitor expressly releases
BolognaFiere from any liability for incorrect sizing and/or
protection of the connecting cable.
Caratteristiche della corrente elettrica
Il sistema di distribuzione è del tipo TN-S (CEI 64-8); l’alimentazione viene effettuata con corrente alternata con frequenza di rete a
50Hz.(con un margine di tolleranza +/- del 2%) e con una tensione
trifase 380 V - monofase 220 V (con un margine di tolleranza +/del 10%).
Characteristics of electrical current
The distribution system is of type TN-S (CEI 64-8). The power
supply consists of alternating current at a mains frequency of
50 Hz (with a margin of tolerance of ±2%) and a voltage of 380
Volt three-phase and 220 Volt single-phase (with a margin of
tolerance of ±10%).
7
Ai fini del dimensionamento delle apparecchiature, considerata
l’estensione degli impianti del quartiere fieristico e le conseguenti
variabili dei parametri elettrici, i valori presunti delle correnti di
guasto, all’origine dell’impianto, dovranno essere determinati a
cura del progettista/installatore degli impianti dello stand, solo su
richiesta, saranno forniti da BolognaFiere le caratteristiche specifiche dell’alimentazione nel punto di fornitura (origine impianto
temporaneo), con oneri a carico del richiedente.
BolognaFiere non potrà essere ritenuta responsabile per eventuali variazioni dei valori sopra elencati imputabili alla rete elettrica
dell’Ente Distributore.
For the purpose of sizing the system, given the extension of the
systems in the exhibition centre and the resulting variables for
electrical parameters, the expected values of the fault currents, at
the source of the system, should be determined by the designer/
installer of the systems in the stand. BolognaFiere will provide
the specific characteristics of the power supply at the supply point
(source of the temporary system) only on request, with costs
borne by the applicant.
BolognaFiere is not responsible for variations in the above-mentioned values attributable to the power grid of the power distribution
company.
Installazione degli impianti elettrici
Gli impianti devono essere realizzati a regola d’arte (legge 186
del 1/3/68 e s.m.) tenendo conto delle caratteristiche dell’ambiente di installazione (Norma CEI 64-8: 711 “Fiere, mostre e
stand”; 751 “Ambienti a maggior rischio in caso di incendio”;
752 “Impianti elettrici nei luoghi di pubblico spettacolo e di
intrattenimento”). I principali riferimenti normativi sono:
Norme IEC-CENELEC-CEI (64-8)
D.M. 37/08 del 22.1.2008 e ss.mm.ii.
Testo Unico 81 del 9 Aprile 2008 e ss.mm.ii.
Tutti i componenti dovranno essere muniti di marchio CE.
Per l’installazione degli impianti elettrici l’espositore, ai sensi dell’art.
8, D.M. 37/08, è tenuto ad affidare i lavori ad imprese abilitate ai
sensi dell’art. 3, D.M. 37/08 e secondo quanto indicato dal Testo
Unico sulla sicurezza.
Installation of the electrical systems
The electrical systems must be implemented to the highest standards (law 186 of 1/3/68 and subsequent amendments) taking
account of the characteristics of the place of installation (CEI standard 64-8: 711 “Trade fairs, exhibitions and stands”; 751 “Places
subject to greater risk in the event of fire”; 752 “Electrical systems
in public show and entertainment venues”). The main normative
references are:
IEC-CENELEC-CEI (64-8) standards
D.M. 37/08 of 22.1.2008 as amended
Amalgamated Law 81 of 9 April 2008 as amended
All components must bear CE markings.
For installation of the electrical systems, in accordance with art. 8
of Ministerial Decree (D.M.) 37/08, the exhibitor must assign the
work to authorised firms pursuant to art. 3, D.M. 37/08 and the
indications of the Amalgamated Law on safety.
Normative tecniche generali di progettazione e di sicurezza
L’uso degli impianti di ciascuna area espositiva non deve provocare
in alcun modo disturbi sulla rete di distribuzione di BolognaFiere;
l’Espositore risponde di tutti gli eventuali danni arrecati a terzi derivati
dai propri impianti. L’Espositore si obbliga a verificare la tensione
della rete di alimentazione al momento dell’allacciamento del proprio impianto, esonerando comunque BolognaFiere, il personale
e/o le ditte da essa incaricati da ogni e qualsiasi responsabilità per
i danni che potessero derivare a persone o a cose a seguito di tale
omesso controllo, nonché per qualsiasi altra causa, ed in ogni caso
gli impianti elettrici debbono essere considerati permanentemente sotto tensione anche in caso di interruzione temporanea
dell’erogazione dell’energia elettrica.
L’Espositore inoltre dovrà tener conto dell’obbligo della progettazione,
in conformità all’Art. 5 D.M. 37/08, a firma di un tecnico abilitato.
Ciascun Espositore è tenuto a consegnare a BolognaFiere i moduli
“dichiarazione di conformità dell’impianto alla regola d’arte” e “dichiarazione corretta esecuzione impianto elettrico ed allestimento”,
debitamente compilati e sottoscritti.
Per gli impianti elettrici eseguiti dalle ditte estere la verifica della
conformità delle installazioni alle vigenti Leggi e Norme IEC-CENELEC-CEI rimane a carico dell’Espositore; tale conformità dovrà
essere obbligatoriamente comprovata da una verifica di rispondenza
dell’impianto, eseguita da tecnico abilitato incaricato da BolognaFiere.
Nel caso in cui venga verificata la sussistenza di elementi difformi
alla vigente normativa, L’Espositore è obbligato a procedere all’adeguamento dell’impianto, secondo le indicazioni fornite dal tecnico
incaricato da BolognaFiere, al fine di ottenere la rispondenza degli
impianti elettrici al D.Lgs. 81/08 e ss.mm.ii. e relativa norma CEI.
Si elencano di seguito le principali indicazioni a cui ci si dovrà attenere nelle progettazioni e nella realizzazione di impianti elettrici:
General design and safety technical standards
The use of the systems in each exhibition area must not cause
disturbances in the distribution network of BolognaFiere. The
Exhibitor is liable for all damages caused to third parties by
the systems installed in its stand. The Exhibitor must check the
power supply voltage when connecting his system, releasing
BolognaFiere and the personnel and/or companies appointed
by BolognaFiere from all responsibility for personal injury or
damage that may derive from failure to do this. In any case
the electrical systems must be considered live at all
times, even in the event of a temporary interruption of
the electrical power supply.
The Exhibitor must also observe the requirement that the electrical
system be designed by an authorised technician in accordance with
Art. 5 of Ministerial Decree 37/08.
Each Exhibitor must submit to BolognaFiere the forms “declaration
of conformity of the system to the highest standards” and “declaration of correct implementation of the electrical system and stand
set-up”, duly filled in and signed.
In the case of electrical systems implemented by foreign companies,
responsibility for checking that the installations comply with applicable Laws and IEC-CENELEC-CEI Standards lies with the Exhibitor.
Such compliance must be proved by a test of compliance on the system, performed by a qualified technician appointed by BolognaFiere.
If some elements do not comply with the current regulations, the
Exhibitor is obliged to adapt its electrical system, as indicated by the
technician appointed by BolognaFiere, in accordance with Decree
Law 81/08 as amended and IEC standard.
The following are the main instructions to be followed in designing
and implementing the electrical systems:
Interruttori
A valle del punto di fornitura di BolognaFiere, dovrà essere inserito
un interruttore magnetotermico (generale onnipolare) dal quale sia
possibile togliere tensione all’impianto nella sua globalità; tale interruttore dovrà avere un potere d’interruzione non inferiore a 6kA e con
portata nominale coerente con la potenza richiesta per l’alimentazione dell’impianto, coordinata con la linea di alimentazione.
A valle dell’interruttore generale dovranno essere collocati tanti
interruttori magnetotermici onnipolari, quante saranno le linee di
distribuzione in partenza: si potranno ammettere fino a 5 circuiti in
partenza a valle di uno stesso interruttore.
La protezione differenziale deve essere garantita per tutte le partenze, deve essere ad alta sensibilità e con taratura non superiore
a 0,03 A (è ammesso, per gli impianti semplici, l’utilizzo di un unico
interruttore automatico magnetotermico differenziale).
Saranno ammessi interruttori con taratura differenziale maggiore in
conformità alle norme CEI 64-8, solo per macchine elettriche, purché
alimentate da una linea dedicata e non al servizio di altre utenze (in
ogni caso il valore di taratura non potrà superare 0,3 A selettivo.
Gli interruttori dovranno essere collocati all’interno di appositi involucri a parete o fissati ad una altezza non inferiore a 0,50 m dal
piano di calpestio, in posizione facilmente accessibile al personale
addetto alla sicurezza e, quindi, non chiusi a chiave nei ripostigli o
in altri analoghi alloggiamenti.
Le condizioni fisiche dei dispositivi di manovra e protezione do8
Circuit-breakers
Downstream of the supply point provided by BolognaFiere a
general omnipolar magneto-thermal circuit-breaker must be installed to enable power to be disconnected from the system as a
whole. This circuit-breaker must have a breaking capacity of no
less than 6 kA and a rated current carrying capacity consistent
with the power required to feed the system, coordinated with the
power supply line.
Downstream of the main switch there must be a number of omnipolar
magneto-thermal circuit-breakers equal to that of the feeder lines:
up to 5 feeders are permitted downstream of a single switch.
For all feeders, differential protection with high sensitivity and
a rating no higher than 0.03 A must be guaranteed (for simple
systems, a single automatic differential magneto-thermal circuitbreaker may be used).
In accordance with CEI 64-8 standards, circuit-breakers with a greater differential rating will be permitted only for electrical machines
fed with a separate line not supplying other users (in any case the
rating value may not exceed 0.3 A selective).
The circuit-breakers must be located inside dedicated wall-mounted
enclosures or fixed at a height no greater than 0.50 m from the
floor, in a position that is easily accessible to safety personnel and
therefore not locked away in storerooms or similar places.
The physical conditions of the controlling and protection devices
must be such as to enable the plate data to be read; if it is not
possible to read the plate data, these circuit-breakers must be
vranno essere tali da consentire la lettura dei dati di targa; nei casi
in cui, non si possa risalire ai dati di targa, tali interruttori dovranno
essere sostituiti immediatamente.
Linee e cavi
I cavi dovranno avere sezioni proporzionali al carico avendo cura di rispettare un margine di sicurezza del 30% rispetto alla portata massima
ammissibile. In ogni caso, la sezione minima utilizzabile è 2,5 mm².
Gli impianti elettrici di distribuzione dovranno essere eseguiti con
cavo doppio isolamento e/o condutture non propagante l’incendio
aventi tensione nominale non inferiore a 450/750 V , del tipo conforme alla Norma CEI per i locali di pubblico spettacolo e a maggior
rischio in caso di incendio.
I cavi fino a m. 2,50 dal piano di calpestio o a portata di mano del pubblico devono essere protetti contro il danneggiamento meccanico con
idonea protezione ( tubo rigido, guaina, protezione con canale ecc.).
Giunzioni
Ai sensi della norma CEI 64 – 8, le derivazioni devono essere realizzate
con apposite cassette di derivazione: tutte le giunzioni dei cavi debbono
essere effettuate con morsetti racchiusi in scatole ad isolamento totale.
I collegamenti dei conduttori di terra saranno realizzati con capicorda e dovranno essere garantiti contro l’allentamento.
Prese e spine
Ai sensi della Norma CEI 64-8, nei luoghi ai quali può accedere il
pubblico le prese a spina fisse devono essere del tipo con coperchio
o dotate di schermi di protezione degli alveoli e avere un dispositivo
di protezione dedicato.
Negli altri luoghi, possono essere raggruppate più prese sotto un unico
dispositivo di protezione ma in numero non superiore a 5 (cinque).
Per prese fisse per uso domestico o similare, l’asse d’inserzione
delle relative spine deve risultare orizzontale e distanziato dal piano
di calpestio almeno 17,5 cm con montaggio a parete, 7 cm se su
canalizzazioni e 4 cm se su torrette.
Le spine devono avere il conduttore di protezione a terra e garantire
l’inaccessibilità delle parti in tensione.
Le prese di corrente multiple (triple e/o adattatori e/o riduzioni) non
sono ammesse.
Le prese a spina con portata superiore a 16 A devono essere dotate
d’interblocco elettrico e meccanico.
Collegamento di apparecchi alimentati tramite cavo flessibile
Ai sensi della norma CEI 64-8, i cavi di collegamento con apparecchi
mobili devono avere la minima lunghezza possibile a tal scopo le
prese devono essere installate il più vicino possibile all’utilizzatore.
E’ consentito l’impiego di cavi “prolunga”, purché provvisti di una
presa con dispositivo d’interblocco per correnti superiori a 16 A, per
correnti inferiori a 16 A la presa a spina mobile dovrà essere fornita
di dispositivo di ritenuta che ne impedisca il distacco involontario.
Accessibilità dei punti di erogazione di energia e
posizionamento dispositivi elettrici
Ai sensi della normativa i punti di erogazione dell’energia (quadri e botole)
dovranno essere facilmente accessibili ed ispezionabili e comunque liberi
da ogni ingombro per permettere la verifica e l’allacciamento da parte
del personale preposto. In caso fosse rilevato che l’allestimento ostacola
l’accesso al punto d’allacciamento, BolognaFiere provvederà alla rimozione degli ingombri con ogni onere a carico della ditta Espositrice.
Negli ambienti nei quali è consentito l’accesso e/o la presenza di
pubblico, i dispositivi di manovra, controllo e protezione, devono
essere posti in luogo a disposizione esclusiva del personale addetto
allo stand e del personale addetto di BolognaFiere. Su richiesta
dei tecnici incaricati da BolognaFiere, la ditta Espositrice è tenuta
a lasciare libero transito di cavi e/o apparati, adeguatamente
protetti, all’interno della propria area espositiva, anche se dedicati
all’alimentazione di altri stand/impianti.
Messa a terra
Ai sensi della norma CEI 64-8, il sistema di distribuzione è del tipo TNS: tutti gli utilizzatori fissi costituenti l’arredamento dello stand, eccetto
quelli a doppio isolamento, tutte le prese, tutte le strutture metalliche
debbono essere collegate a terra sul nodo fornito da BolognaFiere
S.p.A. al momento dell’allacciamento, con l’uso di conduttore di protezione di colore giallo/verde di sezione minima 6 mm² ed eseguito
con appositi capicorda imbullonati, corallini o morsetti.
Per strutture metalliche s’intende ogni parte metallica dello stand
che può essere in contatto contemporaneamente con il pubblico e
con l’impianto elettrico.
Faretti ed apparecchi di illuminazione
Gli apparecchi illuminanti dovranno essere resistenti alla fiamma
ed all’accensione (Norma CEI) e quelli sospesi devono essere
montati in modo che il loro movimento non solleciti meccanicamente
i cavi di alimentazione degli stessi. Ai fini della sicurezza, i corpi
illuminanti dovranno essere fissati in modo stabile, come previsto
dal costruttore, ed assicurati mediante doppia sicurezza (catenella 9
replaced immediately.
Lines and cables
The sections of the cables must be in proportion to the load and
there must be a safety margin of 30% in relation to the maximum
permitted capacity. In any event, the minimum section that may be
used is 2.5 mm2.
The electrical distribution systems must use double isolation cables
and/or conductors with a nominal voltage no lower than 450/750 V
compliant with the CEI standard for public show venues and subject
to greater risks in the event of fire.
Cables up to m 2.50 from the floor level or within reach of members
of the public must be protected against mechanical damage by
suitable means (rigid tube, sheath, protective duct etc.).
Junctions
In accordance with standard CEI 64-8, shunts must be made by
means of appropriate shunt boxes. All cable junctions must be made
by means of terminals enclosed in fully insulated boxes.
The connections of earth conductors must be made by means of
clamps and must be assured against loosening.
Sockets and plugs
In accordance with standard CEI 64-8, plug and socket outlets in
areas open to the public must be of the type with a cover or must
be fitted with protective shields for the socket holes and have a
dedicated protective device.
In other places a maximum of 5 (five) sockets may be protected by
a single protective device.
For fixed sockets for domestic or similar use, the axis of insertion
for the corresponding plugs must be horizontal and at least 17.5
cm from the floor level when wall mounted, 7 cm if on ducts and
4 cm if on turrets.
The plugs must have an earth pin and prevent access to the parts
under tension.
Multiple sockets (triple and/or adaptors and/or reductions) are not
allowed.
Plug and socket outlets with a capacity in excess of 16 A must be
fitted with an electrical and mechanical interlock.
Connection of devices powered by flexible cable
In accordance with standard CEI 64-8, connecting cables for movable devices must be as short as possible and for this purpose the
sockets must be installed as close as possible to the user.
Extension cables may be used provided that they are fitted with a
socket with an interlock device for currents in excess of 16 A. For
currents below 16 A the cable coupler must be fitted with a holding
device that prevents accidental removal.
Accessibility of energy supply
points
and
positioning of electrical devices
In accordance with legislation, the supply points from which the
energy is delivered (panels and traps) must be easily accessible
and available for inspection and be free of any obstruction so that
they can be checked and the connection made by the responsible
person. If the set-up materials are found to prevent access to the
point of connection, BolognaFiere will remove them at the Exhibiting
Company’s expense.
In areas accessible to the public, the handling, monitoring and protective devices must be located in a position accessible exclusively
to the authorised stand personnel and the authorised BolognaFiere
personnel. At the request of the technicians appointed by BolognaFiere, the Exhibiting Company must allow free passage of properly
protected cables and/or systems in its exhibition area, even if they
supply power to other stands/systems.
Earthing
In accordance with standard CEI 64-8, the distribution system
is a TN-S type: all the fixed users that form part of the stand
furnishing, with the exception of those that are double insulated,
as well as all the sockets and all the metal structures, must be
earthed to the node supplied by BolognaFiere S.p.A. at the time
of connection using a yellow/green conductor with a minimum
section of 6 mm2 by means of appropriate bolted, ring or clamped terminals.
Metal structures shall be understood as any metallic part of the
stand that may come into simultaneous contact with the public and
the electrical system.
Spotlights and lighting equipment
Lighting equipment must be flame and ignition resistant (CEI standard) and suspended lamps must be mounted in such a way that
their movement does not cause mechanical stress to their power
supply cables. For the purposes of safety, lighting equipment must
be fixed in a stable fashion as prescribed by the manufacturer and
protected by a dual safety system (chain or steel wire) against
falling, either accidentally or in the event of collapse of their supports. Fixing solely by means of clamps is not sufficient.
o filo d’acciaio) contro le cadute accidentali o per cedimento del
proprio supporto a tale scopo il fissaggio realizzato esclusivamente
con le sole fascette non è sufficiente.
Le lampade non devono essere a portata di mano del pubblico e
cioè devono essere installale ad una altezza superiore a m 2,50
dal piano di calpestio.
Inoltre negli ambienti di passaggio devono essere collocate e
protette in modo che non possano essere danneggiate da urti o
da altre azioni meccaniche: tutti i fari devono essere dotati di protezione specifica antiurto e di schermo anticaduta al fine di evitare
la proiezione di materiale incandescente in caso di rottura.
Ai sensi della norma CEI 64-8 gli apparecchi di illuminazione devono essere mantenuti ad adeguata distanza dagli oggetti illuminati,
lontano da materiali combustibili come da tabella seguente:
• 0,5 m fino a 100W
• 0,8 m da 101 W a 300W
• 1 m da 301 W a 500 W
• salvo diverse indicazioni documentabili dal costruttore.
Per le strutture reticolari e simili, di supporto alle lampade, dovrà
essere fornita, a fine lavori, certificazione di corretto montaggio, a
firma di un tecnico abilitato.
Al termine di ogni giornata di allestimento, manifestazione e smontaggio, prima di lasciare lo stand, l’espositore dovrà assicurarsi di
spegnere tutti i c.ti luce all’interno della propria area espositiva.
In caso di mancato spegnimento, BolognaFiere provvederà con
proprio personale a sezionare i c.ti di alimentazione dello stand,
con ogni onere conseguente a carico dell’espositore; BolognaFiere
non potrà essere ritenuta responsabile per eventuali danni causati
agli impianti, alle merci e/o alle strutture dell’area espositiva, eventualmente causati dalle attività necessarie per il sezionamento dei
c.ti di alimentazione.
Qualora per alcune apparecchiature (es. Frigoriferi), fosse
necessario mantenere la tensione, lo stand dovrà essere dotato
di apposito circuito elettrico dedicato, differenziato da quello dei
circuiti di illuminazione.
Potenza impegnata
La constatazione della massima potenza installata verrà valutata
ad insindacabile giudizio dei tecnici incaricati da BolognaFiere,
in base alla somme di tutte le singole potenze attive degli apparecchi utilizzatori connettibili alla rete elettrica di BolognaFiere;
indipendentemente dall’utilizzo e/o dalla contemporaneità.
Prese di servizio
La rete dedicata alle prese di servizio per gli allestimenti è costituita
da una serie di prese CEE monofase e trifase installate alle parti
dei padiglioni o a bordo dei quadri nelle aree esterne.
Le prese in questione possono essere utilizzate solo nei periodi
di allestimento e smontaggio per lavori che richiedono l’uso di
piccoli utensili elettrici, in ogni caso, ai fini della sicurezza, dette
prese, come tutta l’impiantistica del quartiere fieristico, devono
essere considerate permanentemente in tensione anche nel
caso d’interruzione temporanea dell’erogazione dell’energia
elettrica.
B. IDRICO
La presa standard dell’acqua è fornita all’interno dello stand con
tubo flessibile corredato di valvole di intercettazione Ø ½”
Installazione dell’impianto idrico e sua esecuzione
I collegamenti alle prese d’acqua potranno essere effettuati solo dal
personale delle ditte incaricate da BolognaFiere per gli impianti idrici.
L’Espositore dovrà usare materiali ed apparecchiature di prima
scelta e gli impianti dovranno essere progettati e realizzati a perfetta
regola d’arte relativamente alla pressione di rete (6 bar).
L’Espositore esonera BolognaFiere e le ditte da essa incaricate per
gli impianti idrici da ogni e qualsiasi responsabilità per i danni che
potessero derivare a persone o cose da tali impianti.
C. ARIA COMPRESSA
La presa di aria compressa standard (ossia fino a 9.000 lt/h)
è fornita all’interno dello stand con tubo flessibile corredato di
valvole di intercettazione Ø ½” (pressione di erogazione fra 7
e 8 bar).
BolognaFiere si riserva la possibilità di fornire il servizio anche con
compressori individuali da collocarsi all’interno dei singoli stand.
L’Espositore per la parte di impianto di sua competenza, fra il punto
di consegna di BolognaFiere ed i punti di suo utilizzo, dovrà usare
materiali ed apparecchiature di prima scelta, e gli impianti dovranno
essere progettati e realizzati a perfetta regola d’arte relativamente
alla pressione indicata.
E’ fatto assoluto divieto all’Espositore di collegarsi al punto di con- 10
Lamps must not be within reach of the public and must
therefore be installed at a height greater than m 2.50 from the
floor.
Furthermore, in transit areas they must be located and protected in such a way that they cannot be damaged by impacts
or other mechanical actions. All spotlights must be equipped
with specific anti-shock protection and with protective screens
to prevent incandescent material from being projected in the
event of breakage.
In accordance with standard CEI 64-8, lighting equipment must
be maintained at an adequate distance from the objects being
illuminated and well clear of combustible materials as shown in
the following table:
• 0.5 metres up to 100 W
• 0.8 metres from 101 to 300 W
• 1 metre from 301 to 500 W
• unless otherwise stated by the manufacturer.
In the case of reticular and similar structures supporting the
lamps, a certificate signed by a qualified technician must be
issued upon completion of the work.
At the end of each set-up, exhibition and dismantling day,
before leaving its stand, the Exhibitor must disconnect all
lighting circuits in its exhibition area.
If the Exhibitor fails to do so, BolognaFiere will instruct its
personnel to disconnect the power supply circuits in the stand
at the exhibitor’s expense. BolognaFiere cannot be held responsible for any damage caused to equipment, goods and/or
structures in the exhibiting area by the disconnection of power
supply circuits.
Should constant power be required for some equipment (e.g.
refrigerators), the stand must be equipped with a dedicated
electrical circuit, different from that of lighting.
Engaged power
The maximum installed power will be evaluated by technicians
appointed by BolognaFiere, based on the sum of the active
power of all user devices which can be connected to the mains
power network of BolognaFiere, regardless of use and/or contemporary use.
Service sockets
The network dedicated to service sockets for set-up consists
of a series of single and three-phase EEC sockets mounted on
the walls of the halls or on board the electrical panels in outdoor
areas.
These sockets may only be used during the set-up and dismantling periods for work involving the use of small power tools.
However, for safety purposes, these sockets - as well as all the
systems located in the exhibition area - must be considered live
at all times, even in the event of a temporary interruption of the
electrical power supply.
B. WATER
A standard water outlet is provided inside the stand with a flexible
pipe equipped with Ø ½” shutoff valves.
Installation and implementation of water system
Connections to the water inlets may be made exclusively by
personnel from companies appointed by BolognaFiere for the
water systems.
The Exhibitor must use top quality materials and equipment,
and the systems must be designed and installed to the highest
standards in relation to the mains pressure (6 bar).
The Exhibitor releases BolognaFiere and the companies
appointed for the water systems from all liability for personal
injury or damage to property that may be caused by these
systems.
C. COMPRESSED AIR
A standard compressed air outlet (up to 9,000 l/h) is provided inside
the stand with a flexible pipe equipped with Ø ½” shutoff valves
(supply pressure between 7 and 8 bar).
BolognaFiere reserves the right to provide this service by means of
individual compressors located on the individual stands.
For the portion of the system for which it is responsible, between
the point of delivery by BolognaFiere and its points of use, the
Exhibitor must use top quality materials and equipment, and the
system must be designed and installed to the highest standards in
relation to the pressure indicated.
The Exhibitor is strictly forbidden to make its own connection to
the BolognaFiere delivery point or to use personnel not authorized
by BolognaFiere.
The Exhibitor releases BolognaFiere and the companies appointed
by BolognaFiere for the water systems from all liability for perso-
segna di BolognaFiere in modo diretto né utilizzando personale
non autorizzato da BolognaFiere stesso.
L’Espositore esonera BolognaFiere e le ditte da lei incaricate da
ogni e qualsiasi responsabilità per i danni che potessero derivare
a persone o cose dagli impianti eseguiti direttamente.
nal injury or damage to property that may be caused by directly
installed systems.
D. COMMUNICATION
Installation of telephone or Internet system
The connection will be made by BolognaFiere’s authorised provider,
who will deactivate the connection at the end of the Exhibition.
The Exhibitor is responsible for all activity carried out via the
Internet connection and telephone lines made available by
BolognaFiere. In particular, the Exhibitor may not transmit,
process, disseminate, store or handle in any way contents of
a child pornographic, pornographic, obscene, blasphemous or
defamatory nature or otherwise contrary to law, public order
and public morality. In any case the Exhibitor maintains legal
ownership of all information transmitted over the Internet and
assumes full responsibility in civil and criminal law for the content
of this information. BolognaFiere is expressly released from all
responsibility and from the obligation to carry out verifications
or checks in this regard.
D. COMUNICAZIONE
Installazione dell’impianto telefonico o internet
Il collegamento verrà effettuato dal fornitore autorizzato di
Bologna- Fiere, il quale provvederà - in chiusura del Salone - a
disattivare il collegamento stesso.
L’Espositore è responsabile di ogni azione svolta mediante
l’utilizzo della connettività Internet e delle linee telefoniche messe
a disposizione da BolognaFiere. L’espositore si obbliga, in
particolare, a non trasmettere, elaborare, diffondere,
memorizzare o trattare in qualunque altra forma contenuti
pedopornografici, pornografici, osceni, blasfemi, diffamatori e
comunque contrari alla legge, all’ordine pubblico ed alla pubblica
moralità. In ogni caso, l’Espositore mantiene la titolarità di tutte le
informazioni trasmesse in rete, assumendo ogni più ampia
responsabilità civile e penale in ordine al contenuto delle stesse,
con espresso esonero di BolognaFiere da ogni responsabilità ed
onere di accertamento e/o controllo al riguardo.
E. TECHNICAL GAS SYSTEMS FOR WELDING, CUTTING AND
SIMILAR TECHNIQUES
Service conditions and requirements
While individual Exhibitors and stand builders are prohibited from
bringing cylinders of compressed, liquefied, combustible or combustion-supporting gases into the Exhibition Centre, BolognaFiere has
set up a service to supply technical gases for purposes relating to
the display of mechanical operating machinery and has appointed
a specialist official supplier.
Connections to the fixed technical gas system or inert gas cylinders
provided by BolognaFiere may be made exclusively by personnel
from the BolognaFiere supplier company.
Subject to all the requirements and legislation in force in relation
to technical gases for welding, cutting and similar activities, the
Exhibitor undertakes:
- to protect the cylinders from sources of heat, to secure them to
fixed structures, to make them inaccessible to the public, and to
position them away from the electric panels;
- to install all the systems, machinery and equipment displayed and
operated for demonstrations in accordance with the highest standards and in a way that corresponds to use in the workshop;
- to ensure an adequate safety distance for the systems, so as to
ensure the safety of the public and workers.
E. IMPIANTI DI GAS TECNICI PER SALDATURA, TAGLIO E
TECNICHE AFFINI
Condizioni del servizio e prescrizioni
Permanendo il divieto per i singoli Espositori ed allestitori di introdurre nel quartiere fieristico bombole di gas compressi o liquefatti,
combustibili, o comburenti, BolognaFiere ha istituito ed affidato, ad
un fornitore autorizzato, il servizio di gas tecnici per necessità legate
ad esposizioni di macchinari per la lavorazione meccanica.
I collegamenti alle prese dei gas tecnici dell’impianto fisso o alle
bombole di gas inerti fornite da BolognaFiere, potranno essere
effettuati esclusivamente dal personale della ditta fornitrice di
BolognaFiere.
Fatte salve tutte le prescrizioni e le normative vigenti in materia
di gas tecnici per saldatura, taglio e tecniche affini, l’Espositore
s’impegna a:
- proteggere le bombole da fonti di calore, ancorarle a strutture
fisse, non renderle accessibili al pubblico, collocarle lontano da
quadri elettrici;
- installare tutti gli impianti, macchinari ed attrezzature esposte
ed attivate per dimostrazioni, a perfetta regola d’arte e nel modo
corrispondente all’impiego in officina;
- proteggere ad adeguata distanza di sicurezza gli impianti, così da
salvaguardare l’incolumità del pubblico e degli addetti ai lavori.
11
Informazione sui rischi presenti durante le fasi di allestimento e disallestimento di
padiglioni e relative norme comportamentali (Art. 26 D.Lgs. 81/08 e ss.mm.ii.).
Situazione
Rischi
Misure di prevenzione
Conduzione da parte di personale addestrato, estrema
Investimenti e urti fra persone e veicoli cautela nelle manovre, assistenza nelle segnalazioni, riAccessibilità di veicoli elettrici all’intere fra veicoli, sovraccarichi sul pavimen- spetto del limite di velocità; condurre i mezzi con la massima
no dei padiglioni
to, danneggiamenti strutturali
attenzione e prudenza in particolare per i cambi di direzione
fra gli stabili, mantenersi nelle corsie segnalate
Accessibilità di veicoli a combustione Inalazione di gas di scarico (prodotti di Divieto di accesso salvo deroghe per eventi particolari e/o
interna all’interno dei padiglioni
combustione)
specifica autorizzazione.
Accessibilità di veicoli privi di ruote
Danneggiamenti strutturali
gommate
Divieto assoluto
Applicazione di sovraccarichi e ca- Cedimenti e danneggiamenti struttuDivieto di applicazione carichi superiori ai limiti (1000
richi concentrati superiori ai limiti rali, instabilità dei mezzi e dei carichi,
kg\m2)
consentiti
danneggiamenti agli impianti
Investimento da parte di materiali, cadute
Occupazione della viabilità con maper ostacoli sulle vie di circolazione, imteriale durante le fasi di montaggio e
possibilità di immediato abbandono del
smontaggio
padiglione per portarsi in luogo sicuro
Mantenimento ed evidenziazione di una percorribilità sicura delle vie di circolazione con le attività in svolgimento.
Mantenimento delle vie e uscite di emergenza facilmente
accessibili e sgombre
Abbandono di materiale di rifiuto solido
delle lavorazioni
Inciampi, urti pericolosi, incendio, rischi Immediato allontanamento del materiale da parte del
ambientali
produttore nelle apposite discariche
Uso di macchine ed attrezzature
Rischi infortunistici in genere; rischi
igienici in genere
Uso di impianti di sollevamento
Caduta di materiali sollevati e trasp Assoluto divieto di introdurre macchine non idonee e di
ortati
sottoporre chiunque a carichi sospesi
Idoneità di macchine e attrezzature, secondo la vigente
normativa; utilizzo da parte degli operatori dei DPI previsti
dalla legge e rispetto limiti emissioni in ambiente
Microclima sfavorevole: per lavoro in Esposizioni a correnti d’aria, e a temUtilizzo di adeguati indumenti
ambienti non riscaldati
perature non confortevoli.
Utilizzo di gas compressi o liquefatti,
Scoppio, esplosione, incendio
combustibili, comburenti o inerti
Divieto di introduzione e di uso
Utilizzo di fiamme libere, accensione di
fuochi, uso di fornelli a gas compressi Incendio, esplosione
o liquefatti, uso di stufe
Assoluto divieto
Fumo di sigaretta o sigari in prossimità
Incendio
di materiali combustibili
Assoluto divieto
Spandimento di prodotti pericolosi sul Incendio, Inalazione di vapori nocivi ed
pavimento: nafta, benzina, solventi, irritanti, danneggiamenti alla pavimen- Assoluto divieto
sostanze corrosive in genere, oli.
tazione, cadute
Utilizzo di vernici e solventi, produzione
Inalazione di sostanze tossiche o no- Attenersi alle istruzioni di utilizzo descritte nelle relative
di polveri o fumi, liberazione di fibre,
cive o irritanti, incendio
schede tecniche
emanazione di cattivi odori
Elettrocuzione, intralci alla circolazione
Allacciamento ai servizi acqua, energia ed in generale relativi alla impropria ese- Obblighi e divieto di allacciamento agli impianti da parte
elettrica, aria compressa, telefono
cuzione dell’allaccio ai punti di fornitura di persone non autorizzate
e degli impianti.
Introduzione nei padiglioni di materiali
Incendio
pericolosi
Obblighi e divieto di introduzione di materiali pericolosi
nei padiglioni
Informazione sui rischi presenti durante le fasi di allestimento e disallestimento nell’
area cortiliva dei padiglioni fieristici, nei parcheggi, vie di circolazione, zone di
movimentazione merci e relative norme comportamentali (Art. 26 D.Lgs. 81/08 e
ss.mm.ii.).
Situazione
Rischi
Osservare scrupolosamente i cartelli che segnalano i limiti
di velocità nelle aree destinate alla circolazione veicolare,
condurre i mezzi con la massima attenzione e prudenza
in particolare per i cambi di direzione fra gli stabili, mantenersi nelle corsie segnalate
Circolazione di veicoli nelle zone
operative
Investimenti da parte dei veicoli
Circolazione di pedoni nelle zone
operative
Investimenti di pedoni da parte di veicoPorre attenzione durante la circolazione
li e impianti di sollevamento in uso
Per tutti i lavori svolti in altezza o che implicano solleCadute di materiali dall’alto in zone
Investimento di materiali in caduta vamento materiali in altezza, devono essere adottate
interessate al passaggio di veicoli,
dall’alto
adeguate misure di sicurezza, e perimetrata, con divieto
pedoni o visitatori
di accesso, la zona interessata
12
Lavoro all’aperto
Esposizioni a correnti d’aria, ad agenti
meteorici e temperature non confor- Utilizzo di adeguati indumenti
tevoli.
Superfici scivolose
Cadute in piano, distorsioni
Parcheggio di mezzi e deposito tempo- Impossibilità di immediata evacuazione
raneo di materiali
e di immediato soccorso
Utilizzo di calzature adeguate
Parcheggiare i veicoli nei parcheggi e negli spazi assegnati:
in ogni caso è posto assoluto divieto di parcheggiare veicoli,
mezzi o collocare materiali che ostacolino la libera circolazione
ed in particolare le vie ed uscite di emergenza e le vie destinate all’accesso di mezzi di pronto soccorso ed intervento
Informazione sui rischi presenti durante lo svolgimento delle manifestazioni fieristiche
negli stand fieristici e relative norme comportamentali (Art. 26 D.Lgs. 81/08 e ss.mm.ii.).
Durante la fase di seguito esaminata, nei padiglioni espositivi, si rileva la presenza contemporanea di stand allestiti e di possibili grandi masse
di pubblico; tutte le misure preventive comportamentali e tecniche devono essere tese a preservare la sicurezza, non solo degli operatori
fieristici, ma soprattutto del pubblico presente alla manifestazione.
Situazione
Sicurezza strutturale degli allestimenti
Rischi
Cedimenti strutturali degli stand
Sono necessari controlli periodici sugli stand per verificare
la presenza di danneggiamenti durante la manifestazione;
controllare accuratamente la presenza dei fissaggi sia per le
strutture orizzontali (controsoffitti con pannelli a griglia) sia per
le strutture verticali. E’ vietato apportare modifiche strutturali
agli allestimenti standard ed agli allestimenti fuori standard e
utilizzare le strutture in modo improprio (sovraccaricare)
Eseguire l’intervento predisponendo opere provvisionali atte
ad eliminare eventuali pericoli per terzi, in particolare per i
visitatori (es: per lavori in altezza perimetrare con divieto di
accesso la zona Interessata, per possibile sollevamento di
polveri utilizzare mezzi atti ad evitarne la dispersione. Per
interventi che richiedano l’uso di veicoli ed il loro spostamento, predisporre i necessari sbarramenti o fasi coadiuvate da
personale che manga distanti eventuali curiosi ecc.)
Sicurezza in caso di lavori necessari in
Rischi per il pubblico
presenza di pubblico
Obblighi e divieti attinenti la gestione degli spazi, a quanto
Sicurezza in caso di incendio o emer- Impossibilità di immediata evacua- segnalato dall’apposita cartellonistica d’emergenza ed, in
particolare, quella indicante vie di circolazione ed uscite
genza di altra natura
zione
di emergenza
Sicurezza degli impianti
Esplosioni, scoppi, incendio
Divieto di apportare modifiche agli impianti. Controllare gli
stessi durante tutto l’esercizio della manifestazione.
Information on the risks present during the stages of stand set-up and disassembly and
relevant behaviour (Art. 26 Decree Law 81/08 as amended).
Situation
Access to halls for electric vehicles
Risks
Prevention measures
Operation by trained personnel, extreme caution in manoCollisions between persons and ve- euvres, assistance with signalling, observance of speed
hicles and between vehicles, floor limit; driving the vehicle with the utmost attention and
overloading, structural damage
caution, particularly during changes of direction between
buildings, keeping to marked aisles
Access to halls for internal combustion Inhalation of exhaust gases (combuengine vehicles
stion products)
No access unless exceptions are made for special events
and/or specific authorisation is granted.
Access for vehicles lacking tyred
Structural damage
wheels
Strictly prohibited
Application of overloads and concen- Collapse and structural damage, inApplication of loads greater than limits (1000 kg\sq.m)
trated loads greater than the permitted stability of vehicles and loads, damage
prohibited
limits
to utilities
Impact from parts of material, falls due
Keep routes clear and marked while activities are in proOccupation of routes with material du- to obstructions of aisles, impossibility
gress. Keep the emergency routes and exits clear and
ring assembly and disassembly
of immediately leaving the hall to reach
easily accessible
a safe location
Abandoning of solid processing wa- Tripping, dangerous impacts, fire, enThe material must be disposed of immediately
ste
vironmental risks
Use of machinery and equipment
Suitability of machinery and equipment in accordance with
Risks of injury in general; health risks
applicable legislation; operators must use legally required
in general
PPE and observe atmospheric emission limits
Use of lifting equipment
Falling of hoisted and transported
material
Strictly forbidden to introduce unsuitably machinery and to
allow anyone to transit underneath suspended loads
Unfavourable microclimate due to work Exposure to air currents and uncomUse of suitable clothing
in unheated spaces
fortable temperatures
13
Use of compressed or liquefied, combustible, combustion-supporting or Explosion, fire
inert gases
Introduction and use prohibited
Use of naked flames, lighting of fires,
use of compressed or liquefied gas Fire, explosion
stoves, use of heaters
Strictly forbidden
Smoking cigarettes or cigars in proxiFire
mity to combustible materials
Strictly forbidden
Spilling dangerous products on the
Fire, inhalation of harmful and irritating
Strictly forbidden
floor: gas oil, petrol, solvents, corrosive
vapours, damage to floor, falling
substances in general, oils.
Use of paints and solvents, production
Inhalation of toxic, harmful or irritating Follow the instructions of use described on the technical
of dust or fumes, release of fibres,
substances, fire
sheets
release of unpleasant odours
Electric shock, obstacles to transit
Connection to water, electricity and and obstruction in general caused Connections to utilities may not be made by unauthorised
compressed air utilities and telephone by improper connection to the supply persons
points of utilities.
Introduction of dangerous materials
Fire
into halls
Dangerous materials may not be brought into halls
Information on the risks present during the set-up and disassembly stages in the
external areas around the exhibition halls, in the car parks, transit areas and goods
handling areas and relevant behaviour (Art. 26 Decree Law 81/08 as amended).
Situation
Transit of vehicles in operating areas
Risks
Prevention measures
Strictly observe the signs indicating the speed limits in the
vehicular traffic areas; drive with the utmost attention and
caution, particularly during changes of direction between
buildings, keeping to marked lanes
Collision with vehicles
Collision between pedestrians and
Pedestrian walking in the operating
vehicles and lifting equipment during Take care when walking
areas
operation
For all work that is conducted at a height or involves lifting
Fall of material from a height in areas
Impact from materials falling from a materials to a height, adequate safety measures must
where vehicles, pedestrians or visitors
height
be adopted and the area concerned cordoned off and
transit
access prevented
Work outdoors
Exposure to air currents, the elements
Use suitable clothing
and uncomfortable temperatures
Slippery surfaces
Falls, sprains
Parking of vehicles and temporary
storage of materials
Park vehicles in the car parks and assigned spaces: in
any case it is strictly forbidden to park vehicles or deposit
Impossibility of immediate evacuation
equipment or materials that may obstruct freedom of
and immediate rescue
movement and especially emergency routes and exits
and access ways for emergency vehicles
Use adequate footwear
Information on the risks present during exhibitions in the stands and relevant
behaviour (Art. 26 Decree Law 81/08 as amended).
During the stage examined below, in the exhibition halls there are many stands set up at the same time and potentially large numbers of
people present; all behavioural and technical measures must be adopted with a view to assuring the safety of trade fair personnel and above
all of the public present during the exhibition.
Situation
Structural safety of furnishings
Risks
Prevention measures
Structural collapse of the stands
Stands must be inspected regularly to check for damage
during the exhibition; carefully check that the mountings
are present both for the horizontal structures (false ceilings with grid panels) and for the vertical structures. It
is forbidden to make structural changes to standard and
non-standard furnishings and to make improper use of
the structures (overloading)
Safety in the case of work that has to
be performed in the presence of the Risks to the public
public
Adopt provisional measures to eliminate dangers to
third parties, particularly visitors (e.g. for work at heights
cordon off and prevent access to the area concerned). If
there is a risk of raising dust, use equipment capable of
avoiding dispersion. For work that requires the use and
movement of vehicles, prepare the necessary barriers or
obtain assistance from personnel to keep bystanders at
a suitable distance, etc.)
Safety in case of fire or other emergency
Impossibility to evacuate immediately
Obligations and prohibitions regarding the management of
spaces and the indications of the emergency signs, particularly those marking the emergency routes and exits
Safety of utilities
Explosions, fire
It is forbidden to make modifications to utilities. Check
them regularly during the exhibition.
14
Misure e dispositivi da predisporre da parte dei datori di lavoro ai fini della sicurezza
Secondo il Decreto Legislativo 9 aprile 2008, n. 81 e ss.mm.ii., tra i compiti del datore di lavoro, vige l’obbligo di predisporre le misure e
dispositivi di seguito riportati.
Simbologia
Indicazione
PERICOLO
CASCO DI PROTEZIONE
CALZATURE DI SICUREZZA
GUANTI DI PROTEZIONE
PROTEZIONE INDIVIDUALE CONTRO
LE CADUTE DALL’ALTO
Attrezzature per lavorazioni in quota
Possono essere: trabattelli, ponteggi, piattaforme autosollevanti o altre attrezzature che garantiscano analoga sicurezza contro la caduta.
La scala può essere utilizzata per piccoli interventi che non richiedano l’esercizio di una forza orizzontale o movimenti che possano mettere
in stato di precario equilibrio il lavoratore. Altre frequenti fonti di rischio sono dovute ad attrezzi per il taglio (troncatrici, seghe circolari ecc.),
alla mancanza di parapetti e protezioni contro la caduta nel vuoto dai piani di lavoro di stand e impalcati e alla mancanza o al cattivo utilizzo
di cinture di sicurezza. L’uso di mezzi non idonei comporta una violazione dell’art. 71 del D.Lgs. 81/08 e ss.mm.ii., punibile con l’arresto da
3 a 6 mesi o con ammenda da 2.000 a 10.000 euro.
Scale
Per lavori da effettuarsi oltre i 2 metri di altezza, non possono essere utilizzate scale tranne nei casi in cui non è possibile l’uso di altre attrezzature
(es. trabattelli) considerate più sicure (art. 111 comma 3 D.Lgs 81/08 e
ss.mm.ii.). In caso vengano utilizzate scale si devono osservare i requisiti
dell’art. 113 comma 6 D.Lgs 81/08 e ss.mm.ii.):
• devono essere sistemate in modo stabile
• devono poggiare su un supporto che garantisca la posizione orizzontale
dei pioli
• devono essere fissate o provviste di dispositivi antiscivolo o dotate di altre
soluzioni di pari efficacia (non collocarle sopra fogli di carta, plastica o quanto
altro possa ridurre l’aderenza)
• devono sporgere a sufficienza oltre il piano servito se non vi sono altri
dispositivi di presa
• devono essere utilizzate in modo che il lavoratore possa disporre in
qualsiasi momento di un appoggio e di una presa sicuri
• non devono avere listelli di legno inchiodati sui montanti
• devono essere adoperate da una sola persona alla volta
• non si devono collocare in prossimità di porte che si aprano verso di
esse o in luoghi di passaggio
• non si deve stare a “cavallo” della scala e non ci si deve spostare stando
sulla stessa.
Ponti su ruote – trabattelli
• Devono essere corredati del libretto d’uso fornito in dotazione dal fabbricante
•
•
•
•
•
•
e devono essere montati con tutte le parti fornite dal fabbricante
stesso
il piano di calpestio deve essere completo
il parapetto da tutti i lati deve essere di almeno m 1,00 e completo di
traversa intermedia e tavola fermapiedi
devono essere ancorati almeno ogni due piani
durante il montaggio e lo smontaggio del trabattello in quota il lavoratore
deve essere assicurato ad apposita cintura di sicurezza fissata ad un
opportuno solido sostegno
per l’accesso all’impalcato deve essere utilizzata l’apposita scala che
costituisce una componente della struttura
durante l’utilizzo del trabattello, le ruote devono essere bloccate e il
trabattello deve essere stabilizzato con i relativi stabilizzatori.
15
Carrelli elevatori
All’interno di locali chiusi, es. padiglioni fieristici, non possono essere utilizzati mezzi alimentati a diesel o altro tipo di carburante che produca
ed emani sostanze dannose tramite combustione, a meno che siano dotati di efficaci sistemi di abbattimento. Inoltre i carrelli elevatori:
• non devono essere utilizzati per il trasporto e il sollevamento di persone
• devono essere provvisti di appropriato dispositivo acustico e luminoso di segnalazione e di avvertimento, nonché di illuminazione.
Cinture di sicurezza
1 Nei lavori di allestimento che espongono a rischi di caduta dall’alto o entro cavità, quando non sia possibile disporre di impalcati di protezione o parapetti, i lavoratori addetti devono fare uso di idonee cinture di sicurezza con bretelle collegate a fune di trattenuta (norme
UNI EN 361- 354- 795- 365)
2 La lunghezza della fune di trattenuta deve essere tale da impedire la caduta realizzando un sistema di posizionamento (UNI EN 358).
Se ciò non è possibile (per motivi di mobilità della persona), considerando che l’altezza di caduta non supera i m 4,00, l’altezza di caduta
libera non deve superare i m 0,60 in modo da poter evitare l’uso di assorbitori di energia
3 Tutti i componenti del sistema anticaduta devono essere accompagnati dal libretto di istruzioni fornite dal fabbricante e dal rivenditore
(UNI EN 365)
4 Per il corretto utilizzo delle cinture di sicurezza, di rilevante importanza risulta anche l’informazione, la formazione e l’addestramento del
lavoratore con relativa verifica dello stato di apprendimento a carico del datore di lavoro.
Conduttori elettrici
Tutti i fili, spine e prese devono essere adeguatamente isolati. In particolare i cavi elettrici devono essere costituiti da doppia guaina di protezione (in buono stato di conservazione) e le spine devono avere il pressacavo. Inoltre, la disposizione dei cavi deve essere tenuta sotto
controllo in modo da evitare intralci nei passaggi e vie di transito.
Troncatrici
• devono essere provviste di cuffia di protezione conformate in modo che durante la lavorazione rimanga libero il solo tratto attivo del
disco
• l’interruttore di avviamento deve essere a pressione continua in modo che in fase di rilascio la macchina si fermi (o misura alternativa di
pari efficacia)
• un dispositivo (es. molla, contrappeso ecc.) che richiami la testa in posizione alta di riposo, con i ripari che coprano il disco
• devono essere provviste di sistema di raccolta delle polveri
• devono essere provviste di una solida cuffia registrabile atta ad evitare il contatto accidentale del lavoratore con la lama ed ad intercettare
le schegge
• devono essere provviste di coltello divisore.
Seghe circolari
• devono essere provviste di schermi messi ai due lati della lama nella parte sporgente
sotto le tavole di lavoro in modo da impedirne il contatto
• devono essere provviste di sistema di raccolta delle polveri.
Montaggio americane
• Eseguire a terra il montaggio, per quanto possibile, di circuiti ed elementi elettrici
• leggere attentamente le istruzioni per il montaggio delle strutture fornite dal costruttore. Non omettere alcun elemento e non effettuare variazioni di montaggio se non espressamente previste dal costruttore. Realizzare sempre, ove previste, le controventature della struttura
• verificare preliminarmente la consistenza e la tenuta del piano su cui deve poggiare la struttura. Qualora sia necessario interporre delle tavole per ripartire il carico. Non fare mai uso, quali appoggi per la struttura, di materiali che potrebbero rompersi sotto il peso della stessa
• verificare sempre la perfetta verticalità dei montanti (livella o filo a piombo).
• assicurarsi sempre che funi, catene, ganci od agganci previsti per il sollevamento degli elementi orizzontali siano in buono stato ed esenti
da difetti che ne possano compromettere la resistenza
• prima di iniziare il sollevamento fare allontanare le persone dall’area interessata alla movimentazione e posizionarsi sempre in modo di
rimanere fuori dell’area a rischio di schiacciamento
• iniziare il sollevamento lentamente e verificare che gli elementi sollevati si mantengano in posizione orizzontale
• non dimenticare mai, a posizionamento raggiunto, di applicare i blocchi o gli agganci di sicurezza previsti contro la caduta degli elementi
orizzontali della struttura.
CADUTA DI PERSONE DALL’ALTO
CADUTA DI ELEMENTI DURANTE IL SOLLEVAMENTO
RIBALTAMENTI DELLA STRUTTURA
SCHIACCIAMENTI
OBBLIGATORIO L’UTILIZZO DI:
16
Regolazione dei fari
È vietato camminare ed arrampicarsi sulle strutture: la regolazione dei fari
deve essere eseguita con l’uso di trabattelli. È vietato utilizzare la scala
semplice in appoggio alla struttura stessa.
Autocestelli
Leggere sempre le istruzioni d’uso date dal costruttore.
Posizionare l’autocestello su terreno non cedevole, pianeggiante e praticamente orizzontale. Bloccare il mezzo e fare scendere gli stabilizzatori interponendo, se il terreno è cedevole, delle tavole o traversine di adeguata resistenza. Tutte le manovre devono essere eseguite
dall’operatore a bordo utilizzando i comandi nel cestello. I comandi posti sull’autocarro possono essere utilizzati dall’operatore a terra solo
quando l’operatore sul cestello non sia in grado di eseguire le manovre a causa di guasti o per impossibilità fisica oppure quando si debbano
effettuare movimenti senza l’operatore a bordo. Il cestello non deve essere appoggiato a strutture fisse o mobili.
È vietato:
• salire sul cestello già sviluppato
• discendere dal cestello non ancora in posizione di riposo
• l’accesso al cestello contemporaneo di due persone (se non espressamente previsto)
• aggiungere sovrastrutture per aumentare l’altezza raggiungibile
• utilizzare l’apparecchio in presenza di forte vento
• sollecitare il braccio con sforzi laterali o utilizzarlo per sollevare pesi
(ameno che non sia espressamente previsto per il tipo di mezzo)
• spostare il mezzo con il cestello non in posizione di riposo o con l’operatore a bordo.
RISPETTARE RIGOROSAMENTE LA PORTATA INDICATA SUL CESTELLO
RISPETTARE LA DISTANZA DA LINEE ELETTRICHE AEREE
DELINEARE E SEGNALARE L’AREA SOTTOSTANTE LA ZONA OPERATIVA
DEL CESTELLO
Ponteggi a sviluppo automatico
• Leggere sempre preliminarmente all’uso le istruzioni riportate dal costruttore sull’apposito libretto di uso e manutenzione ed utilizzare il
ponteggio solo nei modi previsti
• verificare la base di appoggio: qualora sia necessario interporre delle tavole per la ripartizione dei carichi sul terreno ed effettuare il
•
•
•
•
•
•
•
•
rilevamento della base per assicurare la verticalità del ponteggio
compensare eventuali vuoti che si vengono a creare sotto le ruote per l’uso dei livellatori interponendo delle tavole in legno
bloccare le ruote
non salire o scendere mai arrampicandosi sulla struttura
non effettuare spostamenti con persone o materiali sul ponteggio
porre attenzione alla presenza di linee elettriche aeree e mantenersi sempre a distanza di sicurezza
non aggiungere altre strutture al fine di aumentare l’altezza utile;
scaricare le eventuali funi di estensione utilizzando gli appositi sistemi di bloccaggio
far sempre rientrare il ponteggio prima di ogni spostamento ed alla fine del lavoro.
CADUTA DI PERSONE DALL’ALTO
CADUTA DI MATERIALI DALL’ALTO
RIBALTAMENTI DELLA STRUTTURA
ELETTROCUZIONI
17
Measures and devices to be adopted by employers for the purposes of safety
In accordance with Decree Law of 9 April 2008, no. 81 as amended, the employer’s obligations include adopting the measures and equipment
indicated below.
Symbol
Indication
DANGER
SAFETY HELMET
SAFETY FOOTWEAAR
PROTECTIVE GLOVES
PERSONAL PROTECTION AGAINST
FALLING FROM HEIGHTS
Equipment for working at heights
This equipment may comprise rolling scaffolds, fixed scaffolding, self-elevating platforms or other equipment that guarantees similar levels
of fall safety. A ladder may be used for small-scale work that does not require the application of a horizontal force or movements that may
place the worker in a condition of precarious equilibrium. Other frequent sources of risk are associated with cutting equipment (cutting-off
machines, circular saws, etc.), the absence of guardrails or protection against falling from working platforms of stands and scaffolding and the
lack or incorrect use of safety harnesses. The use of unsuitable equipment is a violation of art. 71 of Decree Law 81/08 as amended subject
to 3 to 6 months imprisonment or a fine from 2,000 to 10,000 euro.
Ladders
For work to be performed at a height of more than 2 metres, ladders may not
be used unless it is not possible to use other equipment (e.g. rolling scaffolds)
that is considered safer (art. 111 subsection 3 Decree Law 81/08 as amended).
If ladders are used, the requirements of art. 113 subsection 6 Decree Law
81/08 as amended must be observed:
• they must be positioned in a stable manner
• they must rest on a support that guarantees the horizontal position of
the rungs
• they must be fixed or provided with non-slip devices or other solutions
of equivalent effectiveness (not positioned on sheets of paper, plastic
or anything else liable to reduce grip)
• they must project sufficiently above the landing surface if no other
securing devices are provided
• they must be used in such a way that the worker has a safe foot and
hand hold at all times
• they must not have strips of wood nailed onto uprights
• they must be used by only one person at a time
• they must not be positioned in proximity to doors that open towards
them or in passageways
• the user must not stand or sit astride the ladder and must not move the
ladder while standing on it.
Rolling scaffolds
• They must be complete with the instruction manual provided by the
•
•
•
•
•
•
manufacturer and must be mounted with all the parts provided by the
manufacturer
the working platform must be complete
the guardrail must be at least m 1.00 high on all sides and complete
with cross bracing and toeboard
they must be anchored at least every two levels
when the rolling scaffold is being assembled and disassembled at height,
the worker must be secured to a safety harness fixed to a suitable solid
support
for access to the scaffold, the dedicated access ladder which is a
component of the structure must be used
when the rolling scaffold is in use, the wheels must be locked and the
scaffold stabilised using outriggers.
18
Lift trucks
Inside closed spaces such as exhibition halls, equipment powered by diesel or other types of fuel that generate and release harmful substances
by combustion may not be used unless they are equipped with effective collection systems. Furthermore, lift trucks:
• must not be used for transporting and lifting persons
• must be equipped with appropriate acoustic and luminous signalling and warning devices and with lighting.
Safety harnesses
1 During stand set-up work in which workers are exposed to risks of falling from heights or into cavities, if it is not possible to provide
protective decking or guardrails workers must use suitable safety harnesses with upper strap connected to lanyards (UNI EN standards
361, 354, 795, 365)
2 The length of the lanyard must be such as to prevent falling by means of a work positioning system (UNI EN 358). If this is not possible
(for reasons of mobility of persons), considering that the fall height is no greater than m 4.00, the free fall height must not be greater than
m 0,60 so as to avoid the need for energy absorbers.
3 All components of the fall-prevention system must be accompanied by the instruction manual provided by the manufacturer and the dealer
(UNI EN 365)
4 For correct use of safety harnesses, it is very important for the employer to adequately inform and train workers and subsequently check
their level of training.
Electrical conductors
All wires, plugs and sockets must be adequately insulated. In particular, electric cables must consist of a double protective sheath (in good
condition) and the plugs must have a cable gland. Furthermore, the position of the cables must be constantly checked to avoid obstructing
passageways and transit routes
Cutting-off machines
• must be provided with a protective guard so that during work only the active portion of the disc remains free
• the start switch must be of the continuous pressure type in such a way that the machine stops when it is released (or alternative measures
of equivalent effectiveness adopted)
• must be equipped with a device (e.g. spring, counterweight, etc.) that recalls the head to a high rest position with guards covering the
disc
• must be equipped with a dust collection system
• must be equipped with a solid adjustable guard capable of preventing accidental contact between the worker and the blade and of intercepting chips
• must be equipped with a riving knife.
Circular saws
• must be provided with guards on both sides of the blade in the section projecting below
the work table so as to prevent contact
• must be provided with a dust collection system.
Truss systems
• Fit electrical circuits and elements as far as possible on the ground
• Carefully read the instructions for assembling the structures provided by the manufacturer. Do not omit any elements and do not make
modifications to assembly unless specifically permitted by the manufacturer. Always brace the structure where required
• Check in advance the consistency and grip of the floor on which the structure is to stand. If necessary, use planks to distribute the load.
To support the structure, never use materials liable to break under its weight
• Always check that the uprights are perfectly vertical (level or plumb line).
• Always make sure that ropes, chains, hooks or couplings to be used for lifting horizontal elements are in good condition and free of defects
liable to affect their strength
• Before commencing lifting, ensure that people move away from the operating area and stand in a position outside the area where there
is a crushing risk
• Start lifting slowly and check that the raised elements remain in a horizontal position
• On reaching the final position, do not forget to fit the safety blocks or couplings provided to prevent horizontal elements of the structure
from falling.
FALLING OF PERSONS FROM A HEIGHT
FALLING OF ELEMENTS DURING LIFTING
STRUCTURE TIPPING OVER
CRUSHING
OBLIGATORY USE OF:
19
Adjusting the spotlights
Walking or climbing on the structure is prohibited: the spotlights must be
adjusted using rolling scaffolds. Use of just a ladder resting against the
structure is prohibited.
Bucket trucks
Always read the instructions provided by the manufacturer.
Position the bucket truck on stable, flat and as far as possible horizontal ground. Block the vehicle and lower the outriggers, interposing planks
or boards of adequate strength if the ground is unstable. All operations must be performed by the operator on board using the bucket controls.
The controls on the truck may be used by the ground operator only when the operator in the bucket is unable to perform the operations due
to malfunctions or physical inability or when operations have to be performed without an operator on board. The bucket must not rest against
fixed or mobile structures.
The following are forbidden:
• climbing onto the bucket when it is already extended
• descending from the bucket before it reaches its rest position
• for two people to enter the bucket simultaneously (if not specifically
envisaged)
• adding superstructures to increase the reachable height
• using the equipment in strong wind
• applying lateral stresses to the boom or using it to raise weights (unless
specifically envisaged for the type of equipment)
• moving the vehicle when the bucket is not in its rest position or with the
operator on board.
STRICTLY OBSERVE THE LIFTING CAPACITY MARKED ON THE BUCKET
OBSERVE DISTANCES FROM OVERHEAD ELECTRICAL LINES
CORDON OFF AND MARK THE AREA BELOW THE BUCKET
OPERATING ZONE
OBLIGATORY USE OF:
Self-elevating scaffolds
• Before use be sure to read the instructions provided by the manufacturer in the instruction and maintenance manual and use the scaffold
only in the prescribed manner
• check the resting surface: if necessary, interpose planks to distribute the load on the ground and level the base to ensure that the scaffold
•
•
•
•
•
•
•
•
is vertical
compensate for gaps that are created underneath the wheels due to the use of levellers by interposing wooden planks
lock the wheels
never climb up or down on the structure
do not move the scaffold with persons or materials on it
pay attention to overhead electrical lines and always maintain a safe distance
do not add other structures to increase the useful height
release tension from extension ropes by using the dedicated locking systems
always retract the scaffold before moving it and when work is completed.
FALLING OF PERSONS FROM A HEIGHT
FALLING OF MATERIALS FROM A HEIGHT
STRUCTURE TIPPING OVER
ELECTRIC SHOCK
OBLIGATORY USE OF:
20
Attachment 2
Please note : “BolognaFiere” refers to “BolognaFiere S.p.A.”, whose registered office is situated in Bologna, Viale della Fiera, 20. “Organizer” refers to SOGECOS
spa - Via Cappuccini, 2 - Milano. The Organizer, in the fulfillment of their business carried out within the context of a competition, organizes the Cosmoprof
scheduled at the Bologna Fairground from the 8th to the 11th March 2013 or Cosmopack from the 7th to the 10th March 2013.
GENERAL CONDITIONS FOR PARTICIPATING IN THE SALON
Art. 1 - Admission to the Exhibition
The following are entitled to be admitted as Exhibitors:
a) Italian or foreign companies exhibiting their products or services falling within the range of the product sectors covered by the trade show.
Should the manufacturing companies not directly participate in the show, their dealers, agents or general and sole representatives may be admitted on their behalf.
b) such trading associations, public authorities and bodies that work institutionally for promotion, study, information and publication in the
fields concerned in the trade show.
The Organiser reserves the right to prohibit the display of the same products, samples or services in more than one booth within the same product sector.
Art. 2 - Participation in the Exhibition
In order to be accepted, applications to the show shall exclusively be submitted using the relevant Application Form duly filled in, signed and countersigned; this will
constitute an irrevocable proposal for the applicant and will imply the approval of these ‘General Conditions’ (as well as of the Exhibitor’s Manual, of the Exhibition
Technical Regulations and the file of Miscellaneous Forms, of the Exhibition Centre Regulations and of any other provisions related to the organization and the operation of
the Trade Show and of the Exhibition Centre).The outcome of the application will solely be determined by the Organiser, who must only notify the applicant of the reasons
for rejection, exclusively for applications received at least 60 days before the opening of the trade show, provided that the applicant makes a formal request within thirty days
after the Trade Show closing day. The dealers, agents or general and sole representatives shall also attach to their application form the list of firms they represent and whose
products they wish to display. The applicant must provide any further documentation required in order to evaluate his application and to verify at any time his compliance
with the conditions for participation in the Trade Show. Admission fees are indicated in the application form. Applicants must supply evidence of their membership to the
Chamber of Commerce, should the Organiser require it. If the application is accepted, exhibitors will receive the receipt for the guarantee deposit paid, which shall be kept as
a down payment confirming their participation. Exhibitors may make no changes to the printed section of the application form referring to the allocated exhibition area and
the down payment due. Acceptance of the application form shall also be subject to any existing outstanding sums due. By signing this contract, the exhibitor authorizes the
Organiser from this point henceforth to use the amount collected as a guarantee deposit first to settle the outstanding debt and then to keep any remaining sum as a down
payment for the upcoming event. The application for the new exhibition will be considered as accepted only after the deposit of the balance of the partially (or fully) down
payment set of with the exhibitor’s previous debts. However, in the absence of the down payment deposit, it is the undisputable option of the Organizer to accept application,
while confirming them in writing, by fax or email. In such a case, the Organizer reserves the right to request the full amount in case of cancellation given by the exhibitor once
the 60 days term as expired as under article 6 of this condition. The Organizer reserves the right to forward any invoice in a PDF format only by email to the address indicated
in the application as the “e-mail to send the invoice”, which you are kindly required to fill in. Acceptance of any application for participation arrived at least 60 days before
the opening of the Exhibition will be communicated at least 30 days prior to the said Exhibition opening. As for any application arrived later than such term, the
communication of acceptance will have to be received by the applicant at least on the day before the Exhibition opening. Such communication can be sent also by e-mail, tele
fax or any other appropriate means. In case of shared or collective participations, the applicant must submit to the Organizer the list of Exhibitors. Such a list cannot include
any Exhibitor which either BolognaFiere or the Organizer have informed of their non-fulfillment of regulations or obligations, even in the case of other events, and, failing to
exclude them, such applicant will be jointly and severally obliged to fulfill such regulations or obligations. Joint participation is only possible in exceptional cases, provided
the Organiser grants a written authorization; the Organizer reserves the right to ask for any documents held necessary for admitting the joint participant (hereunder referred to
as the ‘Guest’) to the Show. The Exhibitor officially entitled to the booth must submit a written request to the Exhibition Secretariat (by email, by fax or by means of a
registered letter) asking to admit the Guest, which shall necessarily be a close business and organizational partner of the Exhibitor’s.
In the event an authorization to participate in the Exhibition is granted, the Guest shall pay the entire admission fee as well as signing these General Conditions and accepting
the provisions stated in the Exhibitor’s Manual. At any rate, the Exhibitor shall be responsible with the Guest jointly and severally.
Should the Guest be hosted with no authorization from the Organiser, the latter shall be entitled to immediately terminate the contract with the exhibitor and to vacate the
booth at the exhibitor’s expenses, with no damages due.
Art. 3 - Registration Fee and Guarantee Deposit
Together with the application form, Exhibitors shall pay the admission fee plus a security deposit, whose amount is indicated in the application form. Should the application
be rejected, both the admission fee and the security deposit will be sent back. Upon approval of the application, the sum will be considered as a confirmation down-payment.
Art. 4 - Participation Rates and Terms of Payment
Participation and admission fees are indicated in the application form, which is part and parcel of this document. Participation fees refer to the area only, without any setting
up, unless differently specified in the application form or wherever a different contract has been entered into with the Organizer. Upon acceptance of their application,
Exhibitors shall pay the remaining amount, after deducting from the total (subject to 21% VAT), indicated in the application form,
the sum already paid as confirmation down-payment. The total shall be paid up no later than 11th January 2013 . In defect, the Organizer will be entitled to consider the
contract terminated for the participant’s default under article 1456 of the Civil Code, without need for warning or a Judge’s order and with the only requirement for
communication, even by fax, telegram or by email being sent to the interested entity; and the Organizer will be free from any legal bound and may allocate the relevant booth
to other applicants, as well as being entitled - as a penalty for the exhibitor – to the full payment of his admission fee and the participation rates, and of any sum due as per the
contract, after deducting any amounts already collected in that respect and without prejudice to the Organizer’s right to proceed for an indemnity to cover any greater damages
caused.
Art. 5 - Booth Allocation
Booth allocation may only be carried out by the Organiser. Any indications or special requests made by the Exhibitors shall only have a tentative nature and represent no
obligation for the Organiser, nor can they in any way bind or affect the application, and therefore shall be considered as not presented. The Organiser reserves the right to
allocate booths that are not included in the floor plan provided. In addition, the Organiser may have the faculty to shift or reduce the size of the allocated booth, as well as to
move it to a different exhibition area, without entitling the participant to any damages or compensation. Nonetheless, the Exhibitors will be notified by means of a registered
letter (or a fax or an email) at least 20 days before the opening of the Exhibition.Admission to pavilions with a special set-up and/or where admission is reserved to special
categories of visitors is at the sole Organizer’s discretion. Exhibitors, with no prejudice to all contractual obligations they have to fulfill, may not claim any damages or
compensation for their failure to be admitted to the said pavilions. The behavior to be held within such pavilions may be the object of specific rules notified by the Organizers.
Art. 6 - Right to Cancellation
Any participant that, for a legitimate and proven cause, may not take part in the Exhibition, may withdraw from the contract by providing evidence of the relevant impediment
and by notifying the Organiser via a registered letter with advice of receipt no later than 60 days prior to the opening day of the Exhibition, with right of the Organiser to keep
the registration fee and the guarantee deposit already collected and to proceed for an indemnity to cover any greater damages caused. If such notification is made later than 60
days before the beginning of the Exhibition, independent form the payment of the deposit, the participant must pay, in addition to the deposit and to the registration fee, also
the full participation rate, plus VAT, once again without prejudice to the Organizer’s right to proceed for an indemnity to cover any greater damages directly or indirectly
caused. In both cases the Organiser may freely reallocate the area concerned by the contract withdrawn.
If a notification of withdrawal is not sent at all and the Exhibitor does not set-up his booth within the terms stated in the Exhibitor’s Manual, he shall be considered to be in
breach with full effect and shall be liable not only to pay the admission fee and the full participation rate, but also to reimburse the direct and indirect damages suffered by the
Organiser. In this case, too, the Organiser may dispose of the booth, including its reallocation to a different Exhibiting Company. The Organiser at his sole discretion shall
evaluate the reasons preventing the company from participating. The Organiser may, at his sole discretion, withdraw from the contract of participation until a date two weeks
prior to the beginning of the Exhibition and, for reasons related to the organization of the event and its regular operation, until the opening day. In this case, the Organiser
shall not be liable to pay any indemnity or damages of any kind, but shall return such admission fee and participation rate as have been paid. In this case, the Organiser can
dispose of the booth, even allocating it to a new exhibitor.
Art. 7 - Booth Handover
Booths shall be available to Exhibitors starting from the day stated in the Exhibitor’s Manual. The booth set up shall be completed by the day before the Show opening; failing
which, the agreement may be disaffirmed due to the participant’s failure to comply with regulations, by the same procedures and with the same effects as stated in art. 6.
The access to the Bologna fairground is possible only after entering one's data according to the procedures that will be communicated afterwards. Each exhibitor will receive a
special password to gain access to the reserved area for registration. This password should be used to insert the names of the booth fitters, staff and transport that will enter the
fairground. The Exhibitor, as per existing legislation, is responsible for holding the technical-professional requirements of companies that, in their name, will work in the
fairground.
Art. 8 - Setting-up
We herewith refer to the provisions stated in the Exhibitor’s Manual in force for all set-up furnishings:
• no set-up may exceed the booth exhibiting area;
• BOOTH BORDER WALLS SHALL NOT EXCEED THE STANDARD HEIGHT OF 3.0 M, EXCEPT FOR ANY SPECIAL AUTHORISATIONS GRANTED BY THE
ORGANIZER IN WRITTEN FORM;
• all structures that are part of the booth set up should observe the height tolerated by the said Regulations. They should not hamper visibility or light as well as not
damage any other nearby Exhibitor. Hence, it is forbidden to build enclosed outer walls longer than 8,00 m. Outer walls should be spaced out with open spaces or
made in clear material, and measuring 4,00 m. If otherwise, the Organizer reserves the right to request an adjustment;
• walk-on platforms higher than 0,80 m are considered non-standard stand;
• all booth furnishings, including those made up of only one exhibiting unit, must comply with
the Exhibition’s top quality standards, in terms of propriety and
furniture; failing which the Organiser may demand exhibitors to comply with them;
• booth furnishings and the relevant plants must be built in compliance with professional standards and with accident and fire-prevention regulations;
• the Exhibitor shall acknowledge that the Exhibition Centre is a place for Public Entertainment and therefore he will abide by the relevant regulations and will meet all
the requirements and formal obligations stated in the Exhibitor’s Manual. BolognaFiere shall be entitled to ask for the intervention of the Supervisory Committee for
places of Public Entertainment.
• failure to provide BolognaFiere with the declarations and the documents listed in the Exhibitor’s Manual referring to responsibility for setting up, furnishings and
plants shall entitle BolognaFiere to close down the booth and to take any appropriate measures aimed at ensuring safety conditions, notwithstanding any Exhibitor’s
civil and criminal liabilities;
• any projects of furnishings relevant to booths that - for their importance, size and main features - cannot be considered as standard (provided that they have been
judged fit for the purpose of serving as exhibiting spaces), the Exhibitor must ask for the Organizer’s and the BolognaFiere Operations Division’s authorization by
supplying the technical documentation and the names of the technical professionals in charge of the overall structure, as well as of the furnishings and the plants, no
later than 120 days before the beginning of the show. The same requirements will be in force for all booths, buildings, pavilions and furnishings set-up in the external
areas;
• for all booths in free area located in the halls dedicated to the Premium perfumery (whatever the square footage) the project must be sent to the Organizer for approval.
• for all booths from 64 sqm in free area the project must be sent to the Organizer for approval
• stand building up with double deck floor, which can not exceed 5.50 m, must be approved by the Organiser. Double desk surface will be charged to the exhibitor for the
total double deck surface at its rate as stated in the Double deck regulation, except different statements communicated by the Organiser. BolognaFiere and the
Organiser may, in compliance with Health and Safety Regulations, define special access criteria to the trade show area during setting up, as well as restrict the access
of vehicles and/or require that an additional fee should be paid in the event of permanence of said vehicles outside the spaces and/or times defined by the Organiser.
BolognaFiere reserves the right to cause alterations or renovations to be made to booth designs and plants that fail to comply with the above specifications. All liability with
regard to the solidity of the booths, to the installation, execution and management of the plants and to any possible damages that may ensure to people or property of
BolognaFiere or of third parties shall be the exclusive responsibility of the Exhibitor. Any failure to comply with these Conditions and those listed in the General Conditions
for participation entitles BolognaFiere to take precautionary steps against the firm with unsatisfactory fire-prevention precautions, which may lead, if complementary
measures to improve the overall safety conditions are adopted, to the consequential expenses being debited, whose value is estimated at not less than Euro 300,00 per unit, or
to an order to dismantle either part or the whole of the booth and a statement declaring the same unfit for exhibiting purposes. Failure to comply with the safety regulations
may ensue in a notification addressed to the competent legal authorities.
Art. 9 - Vacating the Booths
Exhibitors are absolutely forbidden to remove products and materials they installed in the booth before the end of the event or before 6,30 p.m. of the last day. Exhibitors are
also forbidden to move such products away from the Fairground if they do not hold the exit pass given by the Organizer.
Booths must be dismantled by the deadline specified in the Exhibitor’s Manual. Failing this, what left in the booth will be considered as waste and destroyed, and the
Exhibitor will be fined of Euro 200,00. Moreover the Exhibitor will have to refund all the removing expenses and any possible reimbursement for major damages.
Although the Exit Pass may not be issued to Exhibitors that have not paid all debts, direct or indirect, owing to the Organizer, it shall not constitute a receipt of payment of
fees due for participation in the Exhibition and shall be valid only for the vehicle indicated on the said voucher.The participant expressly authorizes the Organizer to check
that in the vehicles and luggage of the Exhibitor and/or of his representatives there are no products and materials other than those installed in the booth and listed in the Exit
Pass, and authorizes the Organizer to stop the exit of products and materials not listed in the voucher. The Organizer and BolognaFiere will accept no responsibility for such
goods, materials and anything else which may be left by the Exhibitors without surveillance within the Exhibition Area.
Art. 10 - Access to the Exhibition Area
The Exhibition is open to trade professionals in possession of the prescribed entry document, every day in accordance with the opening time that the Organiser reserves the
right to establish and to change at his discretion, also during the course of the Exhibition.
In order to ensure free access to the Show to Exhibitors and their staff, the Organiser shall supply appropriate badges, whose use is regulated by provisions foreseen in the
Exhibitor’s Manual and implies acceptance of these General Conditions. The Exhibitor is in any case responsible to all effects for the behavior of the people to whom he
supplies entry badges, as well as for the behavior of his employees, auxiliaries and assistants in carrying out the tasks assigned to them. Within the Exhibition Area, there is a
strict prohibition against anyone undertaking any of the following types of behavior: encouraging offerings or donations to recognized institutions, begging, carrying out
political, religious or partisan propaganda and any other activity that is not related to the purpose of the Show under way.
Art. 11 - Anti-Theft Surveillance - Liability for Theft and Damages - Exemption from Responsibility for BolognaFiere – Provision on Release of Liability
During the opening hours of halls, the Exhibitor must watch their booth either directly or by their staff. The Exhibitor is the only guardian, throughout the exhibition
(including the fitting/disassembling stages) of all materials, assets and furniture at the exhibition post. As such, the exhibitor is obliged to release BolognaFiere both
substantially and legally from any liability and to indemnify them from any loss, damage, cost or expense, legal fees included, resulting from the use of the booth and the
exhibition space so assigned. Although BolognaFiere provides an overall night & day surveillance service throughout the duration of the Exhibition and for all the days
allocated to booth set-up and dismantling operations when the Centre is closed to visitors and exhibitors, they shall be exonerated from any and all responsibility regarding
any theft and/or damages suffered by Exhibitors. The Organiser shall be likewise exonerated. Exhibitors will be also responsible towards BolognaFiere, for all direct or
indirect damage, which may for any reasons be attributable to them or to any staff working for them (including any damage caused during set-up or system-installation
Art.12 - Insurance. Responsibilities and Exemptions from Responsibility
Exhibitors will benefit from the following insurance conditions taken out by BolognaFiere in agreement with the Organiser:
a) All-Risk Insurance (including fire and theft), covering material damage to furnishings, equipment and goods in the booth, except for money, valuables, jewels, and
similar items and except for the software installed on electronic processors and except for any damage due to failure to use the furnishings, equipment and goods
during the Show: € 40,000.00 limit, absolute first loss insurance (including fire and theft), with € 300.00 deductible for any damage, or € 600.00 in the event of
damage occurred after the Show ending;
b) Third Party Liability Cover for the Exhibitor, including fire and theft: € 50,000,000.00 single limit;
c) Third Party Liability Cover for the Staff: € 3,000,000.00 limit per claim - € 2,000,000.00 limit per staff person;
d) Insurer’s waiver to any compensation claim towards Exhibitors, the Organiser and BolognaFiere.
The above insurance covers are regulated by the terms and conditions and limits indicated in the appropriate form attached to the Exhibitor’s Manual.
To be returned along with the signed application form which is part and parcel
Such covers do not rule out exhibitors’ responsibility for all the risks that they may autonomously consider as not covered or exceeding the coverage limit stated in the
previous paragraph; in that event, exhibitors may take out any additional insurance policies as appropriate.
In particular, in relation to the video-surveillance system installed, Exhibitors must acknowledge that, in the event of theft, they must provide the Insurance Company with the
relevant report made to Public Authorities within seven days from the end of the Show; failure to comply with this deadline may result in the loss of the right to
compensation. The Insurance Company will also take care of accident insurance management, of paying off damages at the end of the show, as per the terms and conditions
indicated in the above-mentioned form. In any case, Exhibitors must include in their additional policies the insurer’s waiver to any compensation claim towards Exhibitors,
the Organiser and BolognaFiere, failing which the former will exempt the latter from any action initiated by the insurer and addressed to them.
Having acknowledged the above, exhibitors must in any case explicitly exonerate (for themselves and for their employees or staff appointed to work for them) the Organiser
and BolognaFiere from any responsibility due to any loss or damage that may occur for any reason within the allocated exhibiting space, during the Salon or during set-up or
dismantling operations, and to any material there located, and will be responsible for any damage caused to the exhibiting space or to any material in it, even by third parties,
not covered by the terms and conditions indicated above or initiated by exhibitors themselves.
The Organiser and BolognaFiere disclaim all responsibility for any consequential loss, image loss, economic loss, etc. As far as direct losses are concerned, the Exhibitor
acknowledges the Organizer’s and BolognaFiere’s limitation of liability within the limits of the above-mentioned insurance coverage. The Exhibitor hereby accepts such
limitations of liability.
Art. 13 - Claims
Any claim concerning the organization and realization of the Exhibition must be immediately notified in writing to the Organizer and however within seven days from the end
of the Exhibition. Successive claims will not be considered.
Art. 14 - Intellectual property
Neither the products and goods displayed nor the booths that house them may be photographed, drawn or in any way reproduced without the authorization of the respective
Exhibitors and of the Organiser.
The Organiser and BolognaFiere reserve the right, however, to photograph, film, reproduce and diffuse and authorize photography, filming, reproduction and diffusion of
overall views and detailed views, both indoor and outdoor, also permitting or effecting their sale.
Art. 15 - Temporary Import
Goods and products originating abroad may be imported temporarily for the exhibition as samples on the occasion of the Exhibition. Such temporary import shall be carried
out - at the Exhibitor’s expense - by BolognaFiere’s official shipping agent, in accordance with the stipulations provided in the Exhibitor’s Manual, whereby the official
shipping agent is exempted from all liability for his operations, also with respect to BolognaFiere and the Organiser. All liability with regard to the compliance with the
provisions of Italian Law N° 713 dated 11th October 1986 on cosmetics and subsequent amendments is the exclusive responsibility of the Exhibitor who imports the said
cosmetics.
Art. 16 - Regulations concerning Functioning Machinery on Display
Machinery on display may not be set functioning unless equipped with a specific written authorization issued by BolognaFiere Operations Division and/or by Organiser, and
then only on condition that it causes no danger or disturbance. In this case, the machinery must be equipped with the devices necessary to prevent accidents, disturbing noise,
bad smells and the emission of any gas or liquid. No machinery driven by an internal combustion engine may be set functioning inside the halls and functioning machinery
may not involve the use of fuels or of gas cylinders. In any case, such machinery shall comply with legislative rules, regulations and standards of competent mechanics; it
shall also be equipped with the relative administrative documentation issued by the competent authorities. In any case the Organiser and BolognaFiere accept no
responsibility whatsoever, even if they have granted permission for the machinery to be operated, and the Exhibitor accepts his sole and exclusive liability under civil and
criminal law for any accidents and/or damage that may derive from failure to comply with and/or violation of the standards and/or any above mentioned regulations and/or
verbal instructions. The Organiser and/or BolognaFiere have a specific right to take direct steps to order or carry out the removal from the Exhibition Area of any structures
that fail to comply with the above provisions.
Art. 17 - Technical Supplies - Services
Upon the Exhibitors’ request, and in compliance with the provisions listed in the Exhibitor’s Manual, BolognaFiere shall supply the Exhibitors with electricity both for
lighting and for drive power, a connection to the water mains and one to compressed air. Furthermore, BolognaFiere reserves the right to activate, or to subcontract or issue
exclusive agreements for, any service it may consider to be useful to participants, establishing the regulations governing its use.
In particular:
• Connections between the wiring plant or the water plant constructed by the Exhibitor and, respectively, the junction box and the water mains taps may be made
exclusively by the firms authorized by BolognaFiere, which shall ascertain compliance with the rules in the Exhibitor’s Manual.
• Sole responsibility and financial liability for the booth cleaning service shall be vested in the respective Exhibitors, who shall use their own staff or the firm
authorized for this purpose by BolognaFiere.
• Telephone equipment connections may only be made by BolognaFiere’s authorized supplier.
• For all operations of portering, transport and loading and unloading goods, should the Exhibitor not use means and staff of his own, he shall use none but BolognaFiere’s
official shipping agent. Access to the halls is permitted only to vehicles fitted with anti-pollution systems.
The Exhibitor is hereby informed that the ‘services’ (whether managed directly by BolognaFiere or in exclusive agreements) are guaranteed to be rendered regularly within
the framework of a normal use of said services made by individual users, and in any case exempts the Organiser,
BolognaFiere, the subcontractors and the sole service providers from all and any liability for any irregular provision of said services.
Art. 18 - Sound transmission – Payment of SIAE (Italian Society of Authors and Publishers) rights
Should the Exhibitor distribute audio-visual-graphic or multimedia supports containing original works or part works protected by Law 22.4.1941 no. 633, royalties for copyright must be paid in advance, as well as fees for the endorsement of supports according to art. 181/bis of the same Law. Illegal use of original works and the absence of the
SIAE stamps on these supports will be subject to penal sanction, according to art. 171 and subsequent Law 633/41. For any installation in the stand subject to the SIAE rules
and for any live music entertainment (with singers and/or music instruments) the Exhibitor will have to send a communication to the Organizer and to BolognaFiere and he
will have to pay directly the relevant authors’ rights at the competent SIAE offices located in: Via Orfeo n. 33/a, 40124 Bologna, Tel. 051/ 4290311 - 34.66.81. In any case
the installation of sound transmission equipment will have to be authorized by the Organiser in accordance with the provisions contained in art. 22 and 25 of this Regulation.
Art. 19 - Printed Material and On-line Information
The Organiser reserves the right to print the Official Catalogue and to diffuse information (even in a shorter or summed up version) contained in the Application Form,
concerning the Exhibitors, their products and/or services and whatsoever exhibited or presented during the show, by the communication means and techniques considered
most suitable, without any liability for omissions, errors or technical malfunctions.
The data contained in such communications will refer to the applications accepted no later than 45 days before the opening of the Exhibition. Notwithstanding, the Organiser
reserves the right to modify the assignments of the booths. The above mentioned also refers to any other informative form filled out by the Exhibitor or by the staff appointed
to work for him and made available by the Organiser, including computerized means.
The Organiser reserves the right to offer Exhibitors a reserved area within the official website. Each Exhibitor will receive a personal Password and Username in order to
enter its personal area and to insert, send or modify his data.
The Exhibitor is the sole person liable for the information in his personal area as well as for the Password and Username assigned and for their correct use, also by Third
Parties.
Art. 20 - Fee-Paying Advertising
Outside the exhibiting area assigned, all forms of propaganda and advertising shall be carried out exclusively through the offices of the Organiser or of the dealers appointed
by BolognaFiere and shall be subject to the payment of a fee, plus relative taxes. Any form of advertising must not offend the sense of decency and public morals. The
Organiser reserves the faculty of approving it.
Art. 21 - Parking
Admission to the parking areas will be permitted - upon availability - exclusively to the vehicles provided with a special authorization issued by the Organiser. Such vehicles
may only be parked within the specific spaces provided and only during the exhibition centre opening hours.
Failure to comply with these regulations may lead BolognaFiere and the Organiser to remove the vehicle from the Centre, at the risk and at the expense of the owner of the
vehicle and of the Exhibitor holding the entry authorization to the Centre, who will be jointly and severally responsible for the relevant costs. Each occupant of the vehicles
shall hold a valid entry document to the Exhibition Area.
As all parking places are unguarded, BolognaFiere and the Organiser are exempted from any responsibility for guarding the vehicle and will not be considered responsible for
damage or theft of any kind.
Art. 22 - Specific Prohibitions
Exhibitors are not allowed to:
• any sale with immediate and on site delivery of goods to the purchaser subject to the different rules of the Organizer and with the exception of those sectors where the
Organizer determines that this is possible: Hall 34, NailWorld, In the technical press booths, multimedia publishing products and electronic publishing, always and in
compliance and in observance of the obligations set out In the specific related law. Failure to comply with this prohibition shall result in the impossibility to take part
in future editions;
• transfer or exchange the booths as allocated, even in part;
• display prices, with the exception of pavilion 34 and Nail World;
• display any form of publicity outside one's booth and the Fair Ground, the distribution of advertising material outside one's exhibition area with the exception of
services being purchased or contracted by the exhibitor with the organizer;
• display products that do not comply with the trade sector of the booth as defined in the information given by the Exhibitor;
• display posters or samples, even of a simply indicative nature, on behalf of firms not included in the list attached with the application form and reported in the
catalogue, and therefore not represented;
• perform any show or entertaining initiative, of any kind, nature and characteristics, even if limited to the internal area of the booth or destinated to the presentation of
products, without previous authorization issued by the Organiser;
• use, within the Exhibition Fair district, of one’s lift trucks and lifting equipment, unless otherwise released by the Operations Division of BolognaFiere as regulated in the
Technical Regulations procedure;
• use amplification systems with the function of attracting visitors: amplification systems may only be used with the Organizer’s written authorization and solely as a
support for demonstrations; loudspeakers must be fixed in such a way that they cannot be moved and are pointed inwards towards the centre of the booth and not
towards the aisles, and the level of the sound emitted shall not exceed 80 decibels. In order to issue the authorization, the Organizer reserves the right to overview
and approve the project of the booths where demonstrations and shows will take place. Such booths must be based on a certain minimum number of square metres, in
order to ensure that the public attending the demonstrations may be contained within the booth, without hindering the free flow of visitors along the aisles in the halls;
• any demonstration facing the common aisles which does not include the use of at least a bikini for women and a monokini for men;
• display products or images that turn out to be counterfeits or imitations, even if declared, of any kind of item falling within the list of exhibited products in
Cosmoprof. The same prohibition is also applied if the products - copied and/or counterfeited - are not directly displayed at Cosmoprof.
• any whatever form of unfair competition among participants in the event. To that end, the exhibitor undertakes to accept all initiatives, for exhibition purposes and to
guarantee the correct carrying on of the exhibition that the Organizer can start to guarantee the immediate termination of any possible unfair competition or to protect
other exhibitors and the said Organizer.
Prohibitions of technical nature issued for reasons of safety, hygiene and pollution in general, for people and for things, or to prevent tampering with chattels and real property
belonging to the Exhibition Centre and the relative provisions as contained in the Exhibitor’s Manual, shall be construed as an integral part of these general contractual
conditions and the Exhibitor undertakes to strictly comply with them. Any exception may only be granted in writing by the Organiser and/or BolognaFiere Operations
Division. Should an Exhibitor fail to comply with even only one of the above-mentioned prohibitions, or with those listed in this article, the Organiser may apply the
provisions contained in the Exhibitor’s Manual and/or terminate the participation contract without any need to resort to a judgement at law, but simply by means of a written
communication in any form whatsoever addressed to the Exhibitor at his booth. This will result in the immediate closure of the booth and the withdrawal of the documents of
access to the Exhibition Area, without prejudice in terms of compensation due from the Exhibitor.
Art. 23 - Promotion of Exhibitions Competing with Cosmoprof
It is strictly forbidden to promote, in any way, the sale or presentation or promotion of competing exhibitions inside Cosmoprof. The Organiser is entitled to dismiss from the
Exhibition Area all competitors that should not observe this Regulations upon refund of the entrance ticket, where evidence of its payment is given. Should the promoting
activity occur inside an exhibiting space, the Organiser is entitled to close the booth and to withdraw the documents allowing the entrance to the exhibition without any
possibility for the exhibitor to obtain the refund of the sum paid.
Art. 24 - Postponing, Shortening or Cancelling the Exhibition
The Organiser reserves the discretionary and unchallengeable right to make alterations to the dates of the Exhibition, without for this reason generating any right on the part of
the Exhibitor to withdraw or in any other way terminate the contract and free himself of the commitments
made. Furthermore, the Organiser may shorten the duration of the Exhibition, or cancel it completely or in any of its sectors, without thereby becoming liable to compensate
with indemnities, penalties or damages of any kind. In any of these cases, the Organiser shall furnish notice of the alterations made in writing, by way of a registered letter,
email or fax to be sent no later than 30 days before the date originally planned for the beginning of the event.
Art. 25 - General provisions - Election of domicile - Applicable legislation - Italian Jurisdiction and Competent Court
The Exhibitor is obliged to comply with the provisions that may be stipulated by the Police Authorities and those responsible for fire prevention, accident prevention and
surveillance in spaces open to the public with regard to the Organiser and/or BolognaFiere. The Exhibitor and any third parties operating on his behalf within the Exhibition
Area shall use staff with an employee or freelance status that complies with the provisions of the law currently in force (with regard to social security, insurance, taxation
etc.). The Exhibitor elects his domicile, for all legal effects, at the registered office of BolognaFiere. Any controversy that may arise between the Organiser, BolognaFiere, the
Exhibitor and any third parties shall be exclusively subject to Italian jurisdiction. Within the framework of the said jurisdiction, any controversy raised by the Exhibitor shall
fall under the exclusive competence of the Court of Bologna, while should the controversy be raised by BolognaFiere or by the Organiser, these shall have the faculty to
select the Court that they consider to be most suitable, within the framework of the rules of competence as stipulated in the Italian Code of Civil Proceedings. The relationship
between the Organiser, BolognaFiere, the Exhibitor and any third parties shall be regulated exclusively by Italian law. In the event of any controversies that may arise with
foreign exhibitors over any translation, the Italian general conditions for participation shall be considered the authentic text.
Art. 26 - Relationships with BolognaFiere
The Exhibitor takes due note that the Exhibition shall be held in the Exhibition Area of Bologna and undertakes to comply with the provisions regularly issued by
BolognaFiere and ensure that his employees and assistants similarly comply with them.
The Exhibitor declares to have read the Ethical Code of BolognaFiere Group, available on the website www.bolognafiere.it, to share and fully accept its contents,
being aware of the possible consequences and penalties resulting from any breach to either principles or rules therein contained.
All the Exhibitor’s rights exist solely and exclusively with regard to the Organiser, while each and every obligation of behavior accepted by the Exhibitor shall be construed as
applying also by extension to BolognaFiere, which shall thus be entitled, in the event of failure to comply with such obligations, with any regulations issued by itself and with
any provisions of law, to take direct action, taking steps also by means of its own service staff in the Exhibition Area.
Art. 27 - Personal Data Processing - Notice to the Concerned Entity according to article 13 of Decree-law 196/2003 and Granting of Agreement.
Personal data you forward to the Organizer (here below, for the sake of brevity the “Company”) may be used for: (i) establishing and developing the contractual relationship
as well as the fulfillment of all the legal, tax and administrative regulations that are instrumental, functional, related and/or nevertheless useful to the establishment and
developing of the contractual relationship (including all activities required for the ordinary management of the exhibition); (ii) processing studies and statistical and market
research; (iii) organizing and carrying out of events and meetings also of a promotional nature; (iv) publishing company data in the catalog, on the website, on the map of the
Exhibition, on any print release, communication by mail and promo mails related to the Exhibition (including the performance of all activities required to manage the
publication on line and off line); (v) the forwarding of information and commercial communications, also of a promotional nature, of advertising material also related to the
editions of the years following the Exhibition, of offers of assets and services by mail, Internet, telephone, e-mail, MMS, SMS from both Italy and abroad (also from
Countries not belonging to the European Community) by the Company or physical or legal entities that cooperate in the Company’s commercial activities, by companies
specialized in telemarketing, by parent companies, subsidiaries and/or associates and by all of the Companies of the BolognaFiere Group.
Data, company stamp and authorized signature___________________________________

Exhibitor Manual

Transcription

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