May 11, 2016 - Township of South Stormont

Transcription

AGENDA
Township of South Stormont
2 Mille Roches Road Long Sault ON
Wednesday, May 11, 2016 7:00 PM
Page
1.
Call Meeting to Order and Opening Remarks
2.
The Lord's Prayer
3.
Confirmation of Agenda
a)
Additions, Deletions or Amendments:
All matters listed under Consent Agenda are considered to
be routine and will be enacted by one motion. Should a
Council member wish an alternative action from the
proposed recommendation, the Council member shall
request that this matter be moved to the appropriate section
at this time.
4.
Disclosure of Pecuniary Interest
5.
Adoption of Minutes
a)
6.
5 - 13
Delegations
a)
7.
April 27, 2016
Ontario Provincial Police
Consent Agenda
a)
Communication for Information
Action Recommended:
That Council receive and file for information purposes.
14 - 15
b)
Corporate Services Monthly Activity Summary
Action Recommended:
16 - 17
c)
Building Monthly Activity Summary
Action Recommended:
18 - 19
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8.
9.
d)
Drainage Monthly Activity Summary
Action Recommended:
20
e)
Finance Monthly Activity Summary
Action Recommended:
21 - 22
f)
Fire and Rescue Monthly Activity Summary
Action Recommended:
23 - 24
g)
Planning and Economic Development Monthly Activity
Summary
Action Recommended:
25
h)
Public Works Operations Monthly Activity Summary
Action Recommended:
26 - 27
i)
Parks and Recreation Monthly Activity Summary
Action Recommended:
28 - 29
Key Information Reports
a)
Finance - Funding From Other Levels of Government
30 - 31
b)
Planning and Development - Teeny Tiny Summit 2016
32 - 33
c)
Public Works - SD&G Joint Tender Results
34
d)
Parks and Recreation - 2016 Volunteer Appreciation Gala Review of Event Expenses
35 - 36
Action Requests
a)
Construction of Beach Volleyball Courts on Property
Adjacent to Ingleside Shopping Plaza
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37 - 38
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10.
b)
Cancellation of RFQ No. 02-2015 for the Purchase, Handling
and Removal of Scrap Metal
39 - 41
c)
Request for Crosswalks and Speed Reduction County Road
2, Ingleside
42 - 48
Committee Reports
a)
11.
Cornwall Township Historical Society
Lost Villages Historical Society
Raisin Region Conservation Authority
South Stormont Sports Hall of Fame
Volunteer Appreciation Committee
By-laws
a)
By-law No. 2016-035 A By-law to Authorize Rate
Adjustments (Cornwall Electric)
49 - 55
b)
By-law No. 2016-036 A By-law to Appoint District Chiefs for
South Stormont Fire and Rescue
56 - 57
c)
By-law No. 2016-037 A By-law to Authorize Community
Improvement Plan Agreements (Fines Real Estate Holdings
Corporation)
58 - 66
d)
By-law No. 2016-038 A By-law to Authorize Part Lot Control
(Brunet and Daze)
67 - 70
12.
Motions and Notices of Motions
13.
Miscellaneous Business
14.
Unfinished Business Summary
15.
Ratification By-law
a)
16.
2016-039 A By-law to Ratify
Closed Meeting
a)
Acquisition or Disposition of Land
Specifically: Expression of Interest No. 18-2015 and
Request for Proposal No. 19-2015
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b)
17.
Litigation or Potential Litigation
Specifically: Permitted Use (Manning Road)
Adjournment by Resolution
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April 27, 2016
THE FORTY-SECOND MEETING
April 27, 2016
_____________________________________________________________
Public and regular meetings of Council commenced at 6:00 PM at the South
Stormont Town Hall.
Public Meeting – 6:00 PM
Present:
Council: Mayor Jim Bancroft
Deputy Mayor Tammy Hart
Councillor Donna Primeau
Councillor David Smith
Councillor Richard Waldroff
Staff:
Betty de Haan, CAO
Loriann Harbers, Director of Corporate Services/Clerk
Peter Young, Director of Planning/EDO
Stephanie Morin, Planning Technician
The public meeting to consider Zoning Amendment Application Nos. Z-201602 (Fortune), Z-2016-03 (Haley) and Z-2016-04 (JC S Godard Investments)
commenced at 6:00 PM.
Application No. Z-2016-02 (Fortune)
The purpose of this zoning amendment is to rezone part of Lot C, Concession 4,
being part of Part 1 on Reference Plan 52R-3542, geographic Township of
Osnabruck, and shown on the Key Plan,
From:
To:
“Hamlet Private Services Residential - First (RH1)”
“Residential Single Services - First (RSS1)”
Additionally, the purpose of this zoning amendment is to rezone part of Lot C,
Concession 4, being part of Part 1 on Reference Plan 52R-3542, geographic
Township of Osnabruck, shown on the Key Plan,
From:
To:
“Hamlet Private Services Residential -First (RH1)”
“Hamlet Private Services Residential – First – Special
Exception – Nine (RH1-9)”
Both amendments are in anticipation of achieving consent approval for a lot
addition. Due to the proximity of municipal water for the proposed consent, the
lot addition would require the development of the entire property to be on
municipal water. The first part of the amendment would be to address the
municipal water service at 4890 SDG County Rd 14. The “9” special exception on
the second part of the amendment will allow for a reduced lot area of 2400 square
metres for the existing dwelling at 4880 SDG County Rd 14 (privately serviced).
Following the Mayor’s introduction, Stephanie Morin, Planning Technician
provided an overview of the proposed amendment and advised that notice
had been provided by first class mail in addition to being posted at the
property. The notice was also sent to the prescribed list pursuant to the
Planning Act.
Mrs. Morin also advised of the following:

Raisin Region Conservation Authority indicated that they have no
concerns regarding the zoning amendment, and that they will use the
Consent process to comment with regards to drainage nearby.
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April 27, 2016
April 27, 2016
Page 2

No comments from other agencies or the public have been received to
date.

The applicant has pre-consulted with South Nation Conservation
Authority for the septic system.
Mayor Bancroft invited those wishing to speak in opposition to the proposal to
provide their name and address to the Clerk.
The applicants, Stan and Cathy Fortune, were in attendance should questions
arise. No further comments were received from those in attendance.
Council requested clarification with regards to lot size and septic placement on
the property.
Application No. Z-2016-03 (Haley)
The purpose of this zoning amendment is to rezone Lot 2 on Registered Plan 256,
geographic Township of Osnabruck, and shown on the Key Plan,
From:
To:
“General Commercial – Special Exception - Three (CG-3)”
“General Commercial – Special Exception – Nine (CG-9)”
The special exception will add “micro-brewery” as a permitted use in addition to
the other “General Commercial (CG)” uses.
Stephanie Morin, Planning Technician provided an overview of the proposed
amendment and advised that notice had been provided by first class mail in
addition to being posted at the property. The notice was also sent to the
prescribed list pursuant to the Planning Act.

The property is in the “Commercial District” in the County Official Plan.
The micro-brewery use is currently only permitted in the “Highway
Commercial (CH)” zone.

The Ministry of Environment and Climate Change (MOECC) was
contacted regarding the micro-brewery. They have no concerns with
the development.

date.
Mayor Bancroft invited those wishing to speak in opposition to the proposal to
provide their name and address to the Clerk.
The applicant, Pierre Doucette was in attendance as the owner of Humble
Beginnings Brewing Co. and explained his plans to bring his micro-brewery
to the Ingleside plaza.
No further comments were received from those in attendance.
Application No. Z-2016-04 (JC S Godard Investments)
The purpose of this zoning amendment is to rezone Part of Lot 29, Concession 1,
former Township of Cornwall, being 16399 County Road #2, Township of South
Stormont.
The zoning amendment will be to allow the use “Office, Business or Professional”
in addition to the other uses permitted in the Residential Single Services – First
- Special Exception 7 (RSS1-7) Zone.
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April 27, 2016
Page 3
Stephanie Morin, Planning Technician provided an overview of the proposed
amendment and advised that notice had been provided by first class mail in
addition to being posted at the property. The notice was also sent to the
prescribed list pursuant to the Planning Act.

The property is in the “Commercial District” in the County Official Plan
and is located next to a “Highway Commercial (CH)” zoned property,
and one property away from the edge of South Stormont’s East
Industrial Park.

the proposed amendment will permit the former “Picket Fence Gift
Shop” building as a sales office for his proposed development:
Bentley‘s Boardwalk.

date.
The applicant, JC Godard was in attendance.
No further comments were received from those in attendance.
Mayor Bancroft expressed thanks to those in attendance. Planning Technician,
Stephanie Morin explained that Council is scheduled to make a decision with
regards to the amendments later in the meeting. If the by-law is passed, a
notice of passing will be circulated outlining the appeal process.
The public meeting adjourned at 6:17 PM.
Regular Meeting:
Present:
Council: Mayor Jim Bancroft
Deputy Mayor Tammy Hart
Councillor Donna Primeau
Councillor David Smith
Councillor Richard Waldroff
Staff:
Betty de Haan, Chief Administrative Officer
Loriann Harbers, Director of Corporate Services/Clerk
Ross Gellately, Director of Public Works
Johanna Barkley, Director of Finance/Treasurer
Gilles Crepeau, Fire Chief
Peter Young, Director of Planning/EDO
Mark Zoppas, Public Works Supervisor
Andrew Downing, Municipal Law Enforcement Officer
1. Call Meeting to Order and Opening Remarks
2. The Lord’s Prayer
3. Confirmation of Agenda
a) Additions Deletions or Amendments: All matters listed under Consent
Agenda are considered to be routine and will be enacted by one
motion. Should a Council member wish an alternative action from the
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April 27, 2016
April 27, 2016
Page 4
proposed recommendation the Council member shall request that this
matter be moved to the appropriate section at this time.
Members were advised of the following agenda additions:
1. Support for 2016 Senior of the Year Nomination
2. Addition of Prosecutor Authorization under Closed Session
Resolution No. 098/2016
Moved by Councillor Smith
Seconded by Deputy Mayor Hart
That the agenda be accepted as amended.
CARRIED
4. Disclosure of Pecuniary Interest
5. Adoption of Minutes
Moved by Councillor Waldroff
Seconded by Councillor Primeau
That the minutes of April 13, 2016, be adopted as circulated.
CARRIED
6. Delegations
Emergency Medical Services (EMS), Myles Cassidy, General Manager
Shared Services
Mr. Cassidy provided an overview of call volume and related statistics for
EMS in South Stormont.
7. Consent Agenda
Moved by Councillor Primeau
Seconded by Councillor Smith
That all items listed under the Consent Agenda section of the Agenda be
approved as recommended.
CARRIED
8. Key Information Reports
The following Key Information Reports were presented:
- 2015 Council Remuneration and Expenses; and
- Property Standards Status (4895 County Road 14).
9. Action Requests
Moved by Deputy Mayor Hart
Seconded by Councillor Waldroff
That Council supports Consent Application No. B-27/16 with the following
conditions:
1. That the applicant pay to the Township cash-in-lieu of parkland equal
to 5% of the value of the severed property based on assessed vacant
land value (minimum $300.00 Planning administration fee, maximum
$2,000.00 as per By-Law No. 2015-059).
2. That unless previously granted, the required land be dedicated to the
Township for road widening purposes to a maximum width of sixty-six
feet and provide documents to the satisfaction of the Director of Public
Works for future consideration.
CARRIED
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April 27, 2016
April 27, 2016
Page 5
That Council supports Consent Application No. B-31/16 with the following
conditions:
1. That the applicant pay to the Township cash-in-lieu of parkland equal
to 5% of the value of the severed property based on assessed vacant
land value (minimum $300.00 Planning administration fee, maximum
$2,000.00 as per By-Law No. 2015-059 as amended).
2. That the applicant successfully obtains a zoning amendment to
address the available municipal water service on the severed portion, and
the minimum lot area of the retained portion.
CARRIED
That Council awards the following sections from Tender 04-2014 to
2458862 Ontario Inc. o/a Commercial Pro:
Section
Section
Section
Section
B
D
E
G
$ 2,835.91
$ 10,755.83
$ 4,331.21
$ 2,681.22
Further, that staff prepare the necessary documentation to complete the
transaction.
CARRIED
That Council acknowledges the termination of Reduced Load Period
effective April 25, 2016 as required in By-law No. 19-1999.
CARRIED
That Council direct staff to proceed with the preparation of a Request for
Proposal (RFP) for architectural and engineering services for the design of
a new fire station in St. Andrews West namely the replacement of Station
4.
CARRIED
RECORDED VOTE:
Councillor Primeau
Councillor Smith
Councillor Waldroff
Deputy Mayor Hart
Mayor Bancroft
Yea
Nay
Yea
Yea
Yea
That Council award RFP No. 05-2016 Design-Build Long Sault Arena
Chiller and Associated Equipment to CIMCO Refrigeration, a division of
Toromont, for the proposed amount of $78,960.00 (applicable taxes
excluded), and further, the Director of Public Works be authorized to
execute the necessary documents.
CARRIED
That Council approve CIP applications CIP-2016-01 through 2016-06 and
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April 27, 2016
April 27, 2016
Page 6
further, instructs staff to prepare the necessary by-laws and agreements.
CARRIED
10. Committee Reports
Cornwall Township Historical Society
Lost Villages Historical Society
Raisin Region Conservation Authority
South Stormont Sports Hall of Fame
Volunteer Appreciation Committee
Deputy Mayor Hart advised that she had the opportunity to travel to
Toronto as a guest in attendance to a presentation by students of the
University of Toronto. The students had visited our region in recent
months in particular to learn of the history of the Lost Villages.
11. By-laws
That By-law No. 2016-027, being a by-law to enter into a Site Plan
Agreement with Fines Real Estate Holdings Corporation be read and
passed in open Council, signed and sealed this 27th day of April, 2016.
CARRIED
That By-law No. 2016-028, being a by-law to authorize the lifting of part
lot control, be read and passed in open Council, signed and sealed this
27th day of April, 2016.
CARRIED
That By-law No. 2016-029, being a by-law to delegate authority for
revisions to the Strathclyde Pharmacy Limited Site Plan at 3 Thorold
Lane, be read and passed in open Council, signed and sealed this 27th
day of April, 2016.
CARRIED
That By-law No. 2016-030, being a by-law to remove a holding
provisions pursuant to Section 36 (4) of the Planning Act, be read and
passed in open Council, signed and sealed this 27th day of April, 2016.
CARRIED
That By-law No. 2016-031, being a by-law to amend By-law No. 2011100 by rezoning lands to permit a micro-brewery, be read and passed in
open Council, signed and sealed this 27th day of April, 2016.
CARRIED
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April 27, 2016
April 27, 2016
Page 7
That By-law No. 2016-032, being a by-law to amend By-law No. 2011100 to permit an office, business or professional use, be read and passed
in open Council, signed and sealed this 27th day of April, 2016.
CARRIED
That Council defer reading the applicable amending by-law until such
time as the United Counties of Stormont, Dundas and Glengarry grants
provisional consent to Severance Application No. B-31/16.
CARRIED
That By-law No. 2016-033, being a by-law to levy and adopt the 2016
tax rates, be read and passed in open Council, signed and sealed this
CARRIED
12. Motions and Notices of Motions
Whereas human trafficking is a heinous crime that has been referred to
as modern day slavery;
And Whereas traffickers recruit, transport, harbor and control the girl
next door for sexual exploitation or forced labour;
And Whereas it is one of the fastest growing crimes that starts and stays
in Canada, targeting victims – 90 percent of which are Canadian-born and
predominantly female, averaging the age of 14;
And Whereas Ontario is a major hub of human trafficking in Canada and
victims are lured, manipulated and coerced, often over the internet from
every part of Ontario;
And Whereas human trafficking is in our neighbourhoods and our
communities;
Now therefore be it resolved that Council of the Township of South
Stormont supports Bill 158, Saving the Girl Next Door Act, 2016, and MPP
Laurie Scott’s motion for a multi-jurisdictional and coordinated task force
of law enforcement agencies, Crown prosecutors, judges, victims’
services and frontline agencies.
CARRIED
That Council of the Township of South Stormont supports the Township of
North Stormont and encourages the Ontario Energy Board to make
natural gas services available to all of Eastern Ontario.
CARRIED
Whereas the Township of South Stormont recognizes the importance of
Emergency Management in Ontario;
And whereas the goal of Emergency Preparedness Week is to raise
community awareness and the need to prepare for the possibility of an
emergency;
And whereas the safety of our community is the responsibility of each of
us; we must prepare now and learn how to secure a strong and healthy
tomorrow.
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April 27, 2016
April 27, 2016
Page 8
Stormont hereby proclaims May 1-7, 2016 as EMERGENCY
PREPAREDNESS WEEK IN SOUTH STORMONT and encourages all citizens
to participate in educational activities on emergency preparedness.
CARRIED
Whereas May is recognized as International Building Safety Month;
And Whereas the Municipalities of Ontario are encouraged to support and
recognize the critical role their Building Departments and Building Officials
play in maintaining and improving public safety;
And Whereas the Municipal Building Departments of Ontario have been
involved in extensive training upgrades to meet the new regulatory
requirements of the Ontario Building Code Act;
And Whereas the Ontario Building Officials Association has developed an
International Building Safety Month promotional poster to promote the
profession of Building Officials;
And Whereas Council deems it appropriate to recognize the dedication
and commitment of its Building Department staff;
Stormont hereby proclaims May, 2016 as International Building Safety
Month and further, acknowledges the professionalism of Building Officials
and their dedication to public safety.
CARRIED
That Council supports the nomination named in the 2016 Senior of the
Year submission form, as circulated.
CARRIED
13.
Miscellaneous Business
14.
Unfinished Business Summary
15.
Ratification By-law
That By-law No. 2016-034 to adopt, confirm and ratify matters dealt with
by resolution, be read and passed in open Council, signed and sealed this
CARRIED
16.
Closed Meeting
That Council as provided in Section 239 (2) of The Municipal Act, 2001
move into a closed meeting to address a matter pertaining to personal
matters about an identifiable individual, including municipal or local board
employees; Specifically: Fire and Rescue and litigation or potential
litigation, including matters before administrative tribunals, affecting the
municipality or local board; Specifically: Malyon Subdivision and
Prosecutor Authorization.
CARRIED
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April 27, 2016
April 27, 2016
Page 9
That Council now move out of this closed meeting at 8:50 PM.
CARRIED
That Council authorizes Robert Professional Corporation to act as the
Township’s prosecutor for the Illegal Use Order (Manning Road) file and
furthermore, authorizes the Director of Corporate Services/Clerk to sign
the necessary agreement.
CARRIED
17.
Adjournment by Resolution
That Council adjourn this meeting at 8:51 PM and return to the call of the
chair.
CARRIED
______________________
Mayor
______________________
Clerk
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COMMUNICATION FOR INFORMATION
April 22 - May 5, 2016
FROM
Friday, April 22, 2016
Nil
Monday, April 25, 2016
1. Ministry of Citizenship
Immigration and International
Trade
2. Ministry of Finance
3. Kari Stevenson
Tuesday, April 26, 2016
1. Ministry of Tourism, Culture
and Sport
2. Ministry of Municipal Affairs and
Housing
3. Kimberley Casselman
4. Municipality of South Dundas,
Brenda Brunt
5. Clearview
REFERENCE
SENT TO
Summer Experience Program
2016
OMPF
Resolution re Bill 158-Human
Trafficking
Council, DF,
CAO
Council, DF
Ontario's Culture Strategy
Infrastructure for Jobs &
Prosperity Act, 2015
Prescott, Bill 158 Resolution
Council, P&R
Council, DF,
DPW
Council
Council
RED Program
Council, DF, DP
Resolution - Bill 158 Anti-Human
Trafficking Task Force
Council
Wednesday, April 27, 2016
Nil
Thursday, April 28, 2016
1. Town of Aylmer, Nancie J.
Irving
2. Office of Laurie Scott, MPP
Haliburton-Kawartha Lakes-Brock
3. AMCTO Policy
4. Ministry of Finance
5. Premier of Ontario
Resolution - Bill 158
Council
Support for Bill 158
Council
Cycling Infrastructure Grant
Recipients
Council
Property Tax Rate Calculation
Adjustment
DF
Support for the Township of
North Stormont - Natural Gas in
Eastern Ontario
Council
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COMMUNICATION FOR INFORMATION
April 22 - May 5, 2016
6. City of Windsor, Kelly Stuart
7. City of Oshawa
8. Raisin Region Conservation
Authority
9. Township of North Stormont,
Ginette Martin-Stephan
Authority
Friday, April 29, 2016
Authority
2. City of Vaughan
3. City of Vaughan
Monday, May 2, 2016
1. Township of North Frontenac
2. Township of North Frontenac
3. City of London
Tuesday, May 3, 2016
1. Township of
Edwardsburgh/Cardinal
2. Joe Harty
Wednesday, May 4, 2016
Support for the Township of
North Stormont - Natural Gas in
Eastern Ontario
Council
Natural Gas in Eastern Ontario
Council
2016 Budget
Support Bill C-239 The Fairness
in Charitable Gifts Act
Council
Earth Day Tree Giveaway 2016
Council
Planning & Regulation Program
2016 Fees
Bill 158 - Human Trafficking
Natural Gas in Eastern Ontario
Council
Council
Council
Council
Support Resolution - Natural Gas
services
Council
Resolution - Human Trafficking Council
Support for Bill 158 - Human
Trafficking
Council
Support Resolution - Bill 158
Arena operating for April and
May
Council
Council
2. Town of Aurora
Multi-Residential Assessment
Methodology Change
Council
Support - Natural Gas in Eastern
Ontario
Council
Thursday, May 5, 2016
1. Ministry of Economic
Development, Employment and
Infrastructure
Publication, Planning Accessible
Events
1. MPAC
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Council, P&R,
FC
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Administration and Corporate Services
Director of Corporate Services/Clerk
April 2016
Work Completed:
April 1 – met with consultant re: Records Management Phase II
April 4 and 11 – Committee of the Whole
April 5 – Customer Services Representatives meeting
April 6 – hosted Property Standards training for SD&G (21 attendees)
April 7, 8, 15 and 16 – interviews for administrative student positions
April 12 – met with senior staff and EDF Solar Development representatives
April 13 and 27 – Regular and Public Council meetings
April 14 – facilitate two session of records management for staff
April 15 and 19 – facilitated two sessions of FileHold tips and tricks training for
staff
April 19 – met with senior staff and the St. Andrews West Community Centre
group
April 19 – MLEO attended SDG Court to share disclosure package re: legal
representation; follow up date scheduled.
April 20 – attended Municipal Freedom of Information and Protection of Privacy
(MFIPPS) training in Cassleman
April 21 – attended Zone 6 AMCTO meeting in Cassleman; presentations included:
MMAH updates, Public Services Health and Safety Association, “to tweet or not to
tweet” as a communication strategy, MPAC and AMCTO zone business

Although the Township’s twitter account has been operational for some time, we
have begun to actively use this effective method as part of our overall
communications strategy. Be sure to follow us on twitter; recent posts include,
Emergency Preparedness Week the Friendly Circle Seniors showcase and
promotion of our Adopt-A-Road program.

The Township’s website has an online poll component that provides an
opportunity to engage the public and gather statistical data. As of January
2016, each month a new online poll is prepared. Staff have begun to advertise
this feature via facebook and the monthly news publication. As shown below it
appears that participation is increasing as the public becomes aware of this
added communication strategy feature:
2016 Month
January
February
March
April
May

Poll
New Year’s Resolution
Stay Active! (Recreation)
How do you pay your Taxes?
Waste Management
Emergency Preparedness
No. of Entries
2
12
11
32
3 (as of May 5)
On-going information technology issues including internet coverage and
updating of service in specific locations.
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Corporate Services
Page 2



Monthly items: regular and special Council meeting preparation, correspondence
including communication for information, agreements reviews, support to
planning matters, legal matters, accounts reports review, , lottery license
processing (3) FOI requests (Douglas, Wheeler and Sabourin) and seven
wedding pre-consultation meetings.
Completion of Fire Access Route Public Awareness Campaign: 5
warnings issued.
Completion of scanner / plotter request for proposal as part of Phase II
of Records Management Project; anticipate installation early May.
Work in Progress:
 Information technology review including email server storage, fire station and
public works system maintenance.
 Set up workstations and project/objective list for administrative summer
student positions
 Records management / retention review and by-law
 Property Standards issues (County Road 18 and County Road 2: May2
compliance)
 Pounds Act review and possible program implementation
 Monthly Law Enforcement public awareness calendar to be created
 Pool enclosure awareness initiative
Municipal Law Enforcement Statistics
Inspection
-
Property Standards Inspections
Property Standards Orders/ Notice
Zoning Inspections
Zoning Notices
Parking Tickets
Parking Complaints
Miscellaneous Calls (civic number
inquiries, trees etc.)
April
2016
17
April
2015
3
1
1
1
17
3
Open Air Burning
Animal Control
Part 1 Charge
Fences
Waste Management
Business License/ Inquires
Entranceway
Entranceway Notice
Noise/ Nuisance
6
11
0
2
0
3
1
0
1
Respectfully submitted:
Loriann Harbers, CMO
Director of Corporate Services/Clerk
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13
0
4
2
21
7
11
1
2
4
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Building and Development Department
Director of Building
April 2016
Building Permit statistics report for April 2016 with a comparison
to April 2015 as follows:
Permits
Permits Issued
2016
Month
YTD
Residential
# of Units
- single
- semi
- rowhouse
- apartment
- additions/reno.
- accessory Buildings
Commercial
- add./reno./access.
Industrial
Institutional
Demolition
Pools
Other
(Farm/Tent/Solar)
Total
Same Period
2015
Month
YTD
Difference
Same Period
Month
YTD
6
16
4
14
2
2
4
1
0
0
8
2
0
0
0
0
0
0
2
1
2
10
3
0
0
16
5
0
5
0
1
0
2
7
3
6
4
0
0
0
8
5
0
2
0
1
0
0
0
3
0
14
0
0
0
17
8
0
2
0
1
0
0
2
4
1
0
1
0
0
0
(3)
0
(2)
0
(1)
0
0
2
(2)
2
(4)
3
0
0
(1)
(3)
0
3
0
0
0
2
5
(1)
5
20
58
23
49
(3)
9
Total Construction
Value
Month
YTD
$2,108,185
$5,543,620
$ 2,169,719
$ 5,557,128
YTD – Year to date
Work Completed:


April 1/16 – Ingleside WWTP Study – Review of draft report
with P. Eng. and Twp. staff.
April 5, 12 & 25/16 – Proposed Commercial/Residential
development proposal - Met with developer and Twp. staff.
Page 18 of 72
$(61,634)
$(13,508)
Back To Top












April 11/16 - Attended Committee of The Whole Council meeting.
April 13/16 – Attended OBOA Chapter meeting – Almonte, ON.
April 13/16 – Attended Council meeting.
April 15/16 – Proposed Light Industrial Business Office – Met with
proponent and Twp. Staff.
April 18/16 – Community Improvement Plan (CIP) – Attended
Committee meeting – 3 applications
April 19/16 – Attended information meeting with stakeholders re: St.
Andrews West Fire Hall.
April 27 & 28/16 – Attended OBOA “Leadership in Building Regulation”
Strategic Forum in Hockley Valley.
April 29/16 – Met with owners to review proposed development of
Rural Industrial property.
Held weekly Building Department meetings
Attend weekly Senior Management Team meetings
The department carried out 68 building inspections.
The department issued 20 building permits.
Work in Progress:








Met onsite for the second time with Bruce St. resident – drainage
issues after recent construction. Owner will expose buried tile and
grades will be taken to determine if two small catch basins can be
installed as a remedy (spring/16).
Long Sault EMS Station – Weekly meeting(s).
Survey and grading to be completed on rear lot drainage in Beaver
Glen subdivision – Onsite inspection completed. P. Eng. to prepare lot
grading plan.
Lot grading review and/or release of deposits.
Lot grading GIS layer - ongoing
Building inspections, reports, compliance, reviews & interpretations.
Ongoing meetings with several developers, contractors, agencies and
property owners to review building proposals.
Lawyer’s letters prepared for properties regarding outstanding Ontario
Building Code work orders/inspection reports.
Hilton G. Cryderman, CBCO
Director of Building/CBO
Page 19 of 72
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Drainage Monthly Activity Summary
Building and Development Department
Drainage Superintendent
April 2016
Work Completed:

Applied for Ministry/Conservation Authority work approvals for
planned drain maintenance.
Work in Progress:

Maintenance
o Requests for maintenance have been received for the
following Municipal Drains:
 Lunenburg County Drain.
 Stoney Creek Drain – level some old spoils along a
small section of the Drain.
 Stoney Creek Drain – upper section.
 Gove Branch and Extension.
 Duprau Municipal Drain.
 Osnabruck Drain.
 Quinn Drain.
 Southworth- Gallinger Drain.
The request for approvals for this year’s drain
maintenance is ongoing with repeated requests from
Fisheries and Oceans for additional information on site
conditions and photographs of the drains.

The drainage outlet for the Township’s property at Sixsmith
Drive/Richmond Road was blocked at the Lafarge Quarry on
Richmond Road. This caused flooding on Township land and
the CN tracks. This man made dam has been opened up but
requires additional investigation.
Other Drainage Updates

There has been a lot of flooding this month due to an increase in
the beaver population.

Trapping Report
o Beavers trapped this month 24
o Year to date
38
o Same period last year
15
Harry Hutchinson
Drainage Superintendent
Page 20 of 72
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Finance Monthly Activity Summary
Finance Department
Director of Finance
April 2016
Work Completed:
 April 4th – Committee of the Whole meeting.
 April 4th – Successful submission of application under MFOA
Asset Management Assistance and Group Training Program.
 April 5th, 12th, 25th – Senior Management Team meetings.
 April 11th – Assessment Review Board hearing.
 April 13th, 27th – Council meetings.
 April 19th – FileHold Tips for Efficiency training.
 April 21st – Processing 1st quarter 2015 water/sewer invoices.
Work in Progress:
 Tax sale proceedings for 1 property
 Processing of adjustments to assessment under Sec. 357/358 of
the Municipal Act, 2001.
 Financial year to date reporting.
 Implementation of Electronic Funds Transfer for Accounts Payable,
including applicable policy.
 Implementation of Vadim e3.
 Communication with accounts 3 or more years in arrears.
 Standard Operating Procedures for Budget process.
 Reserve / Reserve Fund policy.
 Vacancy Rebate policy.
 Review and expansion of Asset Management Plan.
Johanna Barkley
Director of Finance/Treasurer
Page 21 of 72
TOWNSHIP OF SOUTH STORMONT
GL5410
Date :
OVERALL ACTUAL TO BUDGET SUMMARY
Page :
1
Time : 8:29
May 06, 2016
am
Finance Monthly
Activity
Summary
For Period Ending 30-Apr-2016
BUDGET TO ACTUAL
CURRENT MONTH
YEAR TO DATE
ANNUAL
BUDGET
BUDGET
REMAINING
PERCENTAGE
REMAINING
GENERAL FUND
REVENUE
CASH INFLOWS
Total CASH INFLOWS
Total REVENUE
0.00
0.00
0.00
(381.80)
(1,030,768.82)
(162,887.95)
(92,705.16)
(31,996.59)
(182,002.27)
(124,853.89)
0.00
0.00
0.00
0.00
(288,224.00)
9,675.12
(1,323,040.08)
(226,035.85)
(93,969.42)
(14,916.26)
(269,002.58)
521,589.02
(700.30)
0.00
(5,729,220.00)
(480,781.00)
(1,305,790.00)
(304,672.00)
(3,641,822.00)
(949,246.00)
(230,561.00)
(60,354.00)
(654,979.00)
(1,292,916.00)
(1,400.00)
(361,683.00)
(5,729,220.00)
(480,781.00)
(1,017,566.00)
(314,347.12)
(2,318,781.92)
(723,210.15)
(136,591.58)
(45,437.74)
(385,976.42)
(1,814,505.02)
(699.70)
(361,683.00)
100.00
100.00
77.93
103.18
63.67
76.19
59.24
75.29
58.93
140.34
49.98
100.00
(1,625,596.48)
(1,684,624.35)
(15,013,424.00)
(13,328,799.65)
88.78
(1,625,596.48)
(1,684,624.35)
(15,013,424.00)
(13,328,799.65)
88.78
278,766.13
509,750.10
663,431.10
248,247.87
290,683.79
429,265.93
295,913.00
32,376.69
34,353.43
162,194.63
607,513.03
0.00
192,312.27
1,697,120.00
2,301,878.00
3,623,345.00
1,002,753.00
1,315,901.00
1,521,288.00
882,830.00
232,197.00
123,920.00
588,137.00
1,550,420.00
1,400.00
497,226.00
1,418,353.87
1,792,127.90
2,959,913.90
754,505.13
1,025,217.21
1,092,022.07
586,917.00
199,820.31
89,566.57
425,942.37
942,906.97
1,400.00
304,913.73
83.57
77.86
81.69
75.24
77.91
71.78
66.48
86.06
72.28
72.42
60.82
100.00
61.32
1,541,398.06
3,744,807.97
15,338,415.00
11,593,607.03
75.59
1,541,398.06
3,744,807.97
15,338,415.00
11,593,607.03
75.59
2,060,183.62
324,991.00
(1,735,192.62)
(533.92)
EXPENSE
CASH OUTFLOWS
GENERAL GOVERNMENT
PROTECTIVE SERVICES
TRANSPORTATION SERVICES
WASTE MANAGEMENT
PARKS AND RECREATION
DRAINAGE, PLANNING AND DEVELOPMENT
LONG SAULT - INGLESIDE WATER
EAMERS CORNERS - ST. ANDREWS WEST WATE
NEWINGTON WATER
LONG SAULT SEWER
INGLESIDE SEWER
EAMERS CORNERS SEWER
LOCAL IMPROVEMENTS-CAPITAL WATER PROJE
Total CASH OUTFLOWS
Total EXPENSE
Total GENERAL FUND
(4,408.68)
385,455.07
162,699.65
77,968.73
133,273.00
117,729.97
129,484.17
16,227.19
18,866.25
74,130.88
429,971.83
0.00
0.00
(84,198.42)
Page 22 of 72
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TAXATION
PAYMENTS-IN-LIEU
UNCONDITIONAL GRANTS
CONDITIONAL GRANTS
OTHER
LONG SAULT - INGLESIDE WATER
EAMERS CORNERS - ST. ANDREWS WEST WATE
NEWINGTON WATER
LONG SAULT SEWER
INGLESIDE SEWER
EAMERS CORNERS SEWER
LOCAL IMPROVEMENTS-CAPITAL WATER PROJE
Back To Top
Fire and Rescue Department
Fire Chief
April 2016
Work Completed
 Training/Prevention meeting.
 Officer’s meeting.
 Health & Safety workplace inspections – Stations 1, 2, 3 & 4.
 April 4 - Attended COTW Meeting.
 April 6 - Attended meeting in Brockville Dispatch Services.
 April 8 - Attended meeting with Cornwall Police Dispatch Services.
 April 12 - Attended meeting for Long Sault Marina development.
 April 14-15 - Records Management training.
 April 18 - Mutual Aid meeting - hosted in Long Sault.
 April 19 - Training on Filehold.
 April 20 - Meeting - Cornwall Dispatch Services.
 April 20-21 - Completed Standard Operating Guidelines (SOG) for
Smoke Alarm and CO Alarm Responses.
 April 25 – Meeting - Long Sault development.
 April 26 - Interviews for District Chiefs’ positions.
 April 28 - Completed interviews for District Chiefs’ position.
 Bunker Gear for recruits has been ordered.
 SCBA Masks have been delivered for new recruits.
 Edraulic cutters for Station 4 have been delivered.
Work In Progress
 Inspection Orders and concerns from Township citizens.
 Smoke Alarm and Carbon Monoxide Program ongoing.
 Home Safe Home Program ongoing.
 Fire Master Plan (FMP).
 Committee for FMP priorities.
 SOG for Driver Training.
 RFP for Design and Architecture of St Andrews Fire Hall.
 Dispatch Agreement Cornwall/ Brockville.
 Automatic Aid Agreement with Cornwall Fire.
 Accountability Boards for all stations being revised.
 Prevention regulating by-law - FMP.
 Captains Interviews Stations 1, 2, 3, 4 - Organizational Restructuring.
Training
Station 1
 Recruit training.
 Mutual Aid meeting.
 Pump ops.
 Ropes & knots.
Page 23 of 72
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Station 2
 Small engine operations.
 Pump ops.
Station 3
 Search & rescue training.
 Water supply.
Station 4
 Building construction.
 Recruit training - ventilation, water supply.
Fire









Prevention
Conducted Home Safe Home inspection.
Inspection of ice cream stand – Bonville.
Inspection of chip stand - Bonville.
Contacted OFMEM - training courses.
Site visit – Foodland, Ingleside.
Site visit - Quality 1, Ingleside.
Site visit - Kraft Food.
Mutual Aid meeting - Station 1.
Various inspections for the Township of South Dundas.
Incident Summary
Date
Incident
April 6
April 7
April 7
April 11
April 12
April9
April 14
April 14
April 19
April 19
April 24
April 30
April 30
April 30
April 30
Raymond Rd
Dickinson Dr
Highway 138
County Rd 18
St Lawrence St
County Rd 15
Dafoe Rd
Simcoe St
Mille Roches Rd
Losey Rd
Highway 401
Highway 138
County Rd 18
Marydale
County Rd 33
Gilles Crepeau
Fire Chief
Description
MVA
Medical Assist
MVA
Medical Assist
Rubbish Fire
Medical Assist
Barn Fire
CO Alarm
False Alarm
Brush Fire
MVA
Brush Fire
Brush Fire
Brush Fire
Brush Fire
Page 24 of 72
Total
Responders
5
4
6
5
5
4
20
4
4
6
7
4
4
4
4
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Planning and Economic Development Monthly Activity Summary
Planning/Economic Development
Director of Planning/EDO & Planning Technician
April 2016
Work Completed:
 April 1st – Meeting with Counties regarding updating of
zoning layer for GIS
 April 4th -Attended Committee of the Whole meeting
 April 6th – Met with Counties regarding Official Plan and
ongoing applications. Met with Cornwall and the Counties
Tourism regarding 2016 marketing.
 April 11th – Attended Committee of the Whole regarding
agricultural land policies
 April 13th– Attended regular Council meeting
 April 18th – Attended CIP Review Committee meeting
 April 19th – Attended Cornwall and the Counties Tourism AGM
 April 20th – Attended joint SDG County Planning/EDO working
group meetings
 April 25th – Met with CFDC board member regarding ongoing
projects
 April 27th – Attended public and regular Council meeting
 Monthly – Met with individuals regarding subdivisions (4),
condominiums (2) severances (6), official plan amendment (1)
zoning amendment (2), site plans (6) minor variance (3), solar
projects (1), CIP pre-consultation (1) and potential investors (2);
zoning and work order letters for property purchases, regular
planning and economic development inquiries.
Work in Progress:
 5-year County Official Plan Review – finalizing pre-consultation draft
 Review of agricultural land policies
 EDOWG
 Community Improvement Plan – 6 applications reviewed
 Review of Expression of Interest and RFP Process
 5-year capital plan and action items for Strategic Plan
 Site plan agreements (x4)
 Subdivision agreements/clearance of conditions
 Bill 73 implementation
 South Dundas - Reviewing opportunities to coordinate 401
signage
Peter Young, MCIP RPP
Director of Planning/EDO
Page 25 of 72
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Public Works Operations
Director of Public Works
April 2016
Work Completed:
















Monthly operations meetings with Caneau, weekly Public Works
Staff meetings, Council meetings, etc.
Interviews for student engineering positions
April 1 – EMS progress meeting
April 1 – meeting with WSP regarding Ingleside Uncommitted
Reserve Capacity Study
April 5 – on-site meeting MTO/McIntosh Perry Aultsville Rd.
closure and overpass demolition
April 6 – Eastern Ontario Road Supervisors Association meeting
April 6 – meet with Robert Laplante – progress update
Moulinette Island projects
April 6 – meeting with ERTH Corp. regarding exterior lighting
conversions at various locations
April 8 – on-site meeting Ingleside Home Hardware to review
entrance modifications with adjacent pharmacy
April 12 – GovDeals representative, list items for on-line auction
April 13 – Meeting at United Counties
o Our Lady of Good Council School upgrades – site plan
review
o Aultsville Rd. reconstruction - haul routes review
April 14 – EMS Progress meeting
April 15 – meeting with Conway Assoc. regarding Kraft/Heinz file
April 20 – RFP close - Arena Chiller
April 25 – pre-consultation meeting with developer - Bentley’s
Boardwalk
April 25 – pre-consultation meeting with developer - Anderson
Road subdivision
Work in Progress:




Kraft Canada
o Preparation and gathering of data for arbitration regarding
2012–2014 fair share payments.
o Request for information and access to site to gather
information for flow meter installation.
Ingleside Waste Water Treatment Plant noise complaint – acoustic
dampers have been installed. Required “acoustical assessment”
will be completed to indicate noise levels are within Provincial
environmental noise guidelines.
Ingleside WWTP – Plant Capacity Study.
Ingleside Sewage System – Uncommitted Reserve Capacity Study
Review.
Page 26 of 72
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
























Ingleside WWTP – Infiltration and Inflow Study. Meters installed to
determine catchment area flows.
Highway 138 EA Study – Municipal Advisory Committee.
Municipal Water By-law.
Water and Waste Water rates study.
Waste Management By-law review.
Sidewalk - Level of Service Policy.
Winter Maintenance - level of service/plow route review.
Roads Needs Study – Level of Service Policy.
Asbestos Management Program and surveys.
Ontario Federation of Snowmobile Clubs Agreement.
SD&G Joint Services Committee – waste management analysis.
Trillium Landfill – working towards Guideline B7 (Reasonable Use)
criteria.
EMS building construction.
AVL - equipment specifications.
St. Andrews West Fire Hall construction.
Heather Crescent – deficiency review/security dispute.
Scrap Metal Tender – collection dispute.
Discussions with Ministry of Tourism – acquisition of Long Sault Parkway
link to Moulinette Island.
Resolution of water meter issues.
On-line auction of surplus equipment.
Tender preparation
o Grader.
o Water and Waste Water Chemicals.
Ongoing site plan, sub-division plan and construction issue reviews.
Traffic counts.
Personnel issues including performance management program, WSIB
open files, recruitment, etc.
Capital Projects
o Moulinette Island engineering.
o Newington Fly Creek culvert engineering analysis.
o Newington Fly Creek Engineers Report updates.
o Newington Water Treatment Plant - Fairground well
telemetry upgrade - completed.
o Long Sault and Ingleside WWTP generator fuel system
upgrades.
o Maxwell St. - engineering.
o Goldfield Rd. - culvert replacement engineering.
o Wilburn Rd. – culvert replacement engineering.
Ross Gellately CET
Page 27 of 72
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Parks and Recreation
Parks and Recreation Supervisor
April 2016
Work completed:
 April 1: Ingleside Park – washroom construction meeting.
 April 2: Cornwall Speedway - banquet set-up.
 April 4: Shutdown of refrigeration plant at the Long Sault Arena.
 April 5: Open RFP for replacement of chiller at the Long Sault Arena.
 April 5: South Stormont Spring minor sports registration.
 April 8: Logistical support for Rothwell-Osnabruck craft sale.
 April 10: Interviews for seasonal student employee positions.
 April 12: Mandatory site visit for RFP 05-2016.
 April 13: Attended regular Council meeting.
 April 14: Records management training.
 April 15: South Stormont Volunteer Awards Gala.
 April 19: Closing of RFP 05-2016.
 April 19: Meeting with St. Andrews West community hall group.
 April 20: Community Hall – inspection of fire suppression system.
Weekly and monthly duties accomplished: Recreation deposits and
accounting, facility scheduling, staff scheduling, recreation employee
timesheets, coordination of community hall events, regular facility
maintenance, department meetings, etc.
Work in progress:
 Assisting with planning of 2016 Hall of Fame Induction Ceremony.
 Research and development of the 2016 capital and maintenance
projects.
 Development of recreation facilities policies and procedure manuals.
 Researching grant opportunities to complete proposed 2016 capital
projects.
 Asset Management Plan – Parks and Recreation.
 Organization of the 2016 Fun Run/Walk Event.
 Creation of a networking committee for Recreation Directors and
Supervisor in SDG.
 Spring facility rental contracts.
 Replacement of ammonia chiller at the Long Sault Arena.
 Design options for the reconstruction of the washroom/storage facility
at the Ingleside Community Park.
 Rental agreement with the Long Sault Farmer’s Market for use of
land/park.
 Interviews for seasonal student employee positions.
 Planning and operating spring minor sports programs.
Page 28 of 72
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Other PARKS AND RECREATION Updates
1. Upgrades to the office floors and desks in the Parks and
Recreation office and the facility operator office at the Long
Sault Arena are now complete.
2. Arena floor rentals for the spring/summer of 2016 started with
the South Stormont Minor Hockey Association end of season
banquet on April 24.
3. As of the registration deadline of May 1, staff is pleased to
report that a total of 73 participants are anticipated to take part
in the South Stormont Fun Run/Walk on May 7 in Ingleside.
The event starts at 9:00 a.m., staff has issued a partial road
closure notice to homes in Ingleside announcing that roads can
be used for local traffic but to be cautious of pedestrians
running/walking during the event.
4. The yellow puck board replacement project at the Long Sault
Arena is now complete.
The replacement boards were
purchased in 2015 as part of the annual maintenance budget,
facility operators installed the boards and completed the project
once the ice was removed in April, 2016.
5. Recreation facility operators are now working towards opening
outdoor recreation facilities and sports fields for the 2016
season. Tennis nets have been placed in all parks and
playground inspections are now complete. It is anticipated that
all soccer fields, ball diamonds, volleyball courts, and washroom
facilities be available to the public the week of May 16.
Kevin Amelotte, CRFS, CIT
Page 29 of 72
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Finance Department
Key Information Report
May 11, 2016
Subject
Funding From Other Levels of Government
Background
During Budget deliberations, Council had requested a summary of
funding received from other levels of government over the past five
(5) years.
Comments/Observations
Attached, please find a table summarizing the funding budgeted and
received from 2012 through 2016.
Prepared by:
Johanna Barkley
Director of Finance/Treasurer
Page 30 of 72
Funding from Other Levels of Government
From 2012 through 2016
Account No.
Operations
1-3-1000-0170
1-3-1400-0100
1-3-1400-0110
1-3-1400-0200
1-3-1500-0320
1-3-1500-0340
1-3-1500-0340
1-3-1500-0375
1-3-1500-0390
1-3-1500-0400
1-3-1500-0410
1-3-1500-0420
1-3-1500-4000
Account Name
Railway/Uliltiy Right-of-Way
Ontario Power Generation Dam
Properties - PIL
St. Lawrence Parks Commission
Acreage
Ontario Municipal Partnership Fund
JEPP Funding
RED Funding
CIP - SDG Communities Future
Development
2012
Budgeted
Actual
239,407
240,000
240,459
242,000
242,017
242,000
167,000
169,287
170,000
169,287
170,000
169,287
169,287
169,287
169,287
6,194
6,194
6,194
6,794
6,494
6,494
6,494
6,494
6,494
999,200
999,200
931,300
931,300
816,500
816,500
822,300
822,300
845,300
2,005
20,000
1,507
10,000
10,000
24,230
24,230
85,412
28,294
57,188
43,076
14,042
12,000
2,500
16,598
3,506
15,000
3,000
11,952
3,597
12,000
3,500
16,861
2,640
15,000
2,500
24,150
16,387
5,129
5,129
20,000
2,587
4,000
12,312
2,584
1,772
Certified Site Funding
MNR - Pits & Quarries
Recycling Funding
60,000
76,258
108,110
75,920
1-3-4340-0345
OSWAP Funding (Small Systems)
25,000
25,000
45,350
1,663,994
1-3-1500-0333
1-3-1500-0350
1-3-1500-0721
1-3-1500-0722
1-3-1500-0730
1-3-4310-0345
1-3-7300-0671
1-3-8020-0375
Total Funding
Federal Gas Tax
OCIF Funding - Formula Base
OSWAP 3 Funding (Pine / Maple /
Memorial Square) - Road
Trillium Funding
Canada 150 Community
Infrastructure Funding
Ontario / Municipal Cycling
Infrastructure
CIIF Funding (Arena, Splash Pad,
Pool Upgrades)
OSWAP 3 Funding (Pine / Maple /
Memorial Square) - Water
SaveONenergy Program
Funding For Drainage Works
for Capital
Total Funding
2016
Budgeted
Actual
239,000
1-3-1500-8200
1-3-3000-0330
1-3-4020-0342
Capital
1-3-1400-0230
1-3-1400-0341
2015
Budgeted
Actual
238,811
Continuous Improvement Funding
(CIF) (Recycling Initiatives)
1-3-8020-0380
Drainage Maintenance Funding
Total Funding for Operations
2014
Budgeted
Actual
236,400
OMAFRA - MIII - Asset Management
MOE - Source Protection Plan
Implementation
Provincial Student Grants
Federal Student Grants
SNCA - Well Decommissioning
2013
Budgeted
Actual
60,000
90,000
81,699
88,359
25,000
75,000
85,000
51,749
81,539
25,000
80,000
81,000
20,463
54,057
86,800
62,000
88,700
29,251
1,669,948
24,489
1,569,713
18,805
1,589,984
16,550
1,562,106
16,698
1,442,955
18,756
1,522,654
9,463
1,478,586
24,995
1,470,318
384,051
384,051
384,051
384,051
365,330
365,330
365,330
76,899
365,330
76,899
383,591
76,899
662,667
627,427
431,348
43,172
386,538
329,190
15,000
13,753
-
26,500
43,723
232,195
168,468
20,700
22,234
331,187
188,349
12,672
198,202
223,181
1,476,051
1,356,418
13,200
1,249,143
608,363
47,851
1,018,621
939,934
10,472
50,545
503,246
10,473
14,469
467,171
27,212
557,925
-
3,140,045
3,026,366
2,818,856
2,198,347
2,580,727
2,382,890
2,025,900
1,945,757
2,028,243
-
414,333
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Planning and Economic Development
Department
May 11, 2016
Subject
Teeny Tiny Summit 2016
Background
On March 30, 2016 the Township of Leeds and the Thousand Islands hosted the
Teeny Tiny Summit. The summit focused on Economic Development in teeny
tiny places. Teeny Tiny places include:
 Hamlets of less than 1,000 people
 Rural geography
 Tiny or nonexistent downtown cores
 No strong drivers of economic growth
 No economic development staff.
These types of places need creative approaches that are focused and scaled
appropriately in order to help foster economic development.
The day began with an engaging keynote address entitled: 13 Ways to Kill Your
Community, by Doug Griffiths, President, 13 Ways.
The “13 Ways to Kill Your Community“ include:
1. Don’t have good quality and quantity of water
2. Don’t attract business and/or competing businesses
3. Ignore your youth
4. Don’t assess community strengths and weaknesses
5. Shop elsewhere
6. Don’t paint
7. Don’t cooperate
8. Live in the past
9. Ignore seniors
10. Be short-sided
11. Ignore outsiders
12. Become complacent
13. Don’t take responsibility.
The main message brought through the keynote address was that success is
about attitude. A copy of the presentation is available upon request.
The day continued with a panel of economic development professionals
highlighting the OMAFRA program of First Impressions, fundraising, the
revitalization of teeny tiny places, and servicing alternatives in small
communities. The 2016 budget includes funding for a First Impressions
exchange with another Ontario community.
After a locally produced lunch, OMAFRA presented a snapshot look at the
programs that they can help provide to communities.
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The day finished with another panel that highlighted heritage, building trust
with municipal governments, enabling volunteer-run festivals, and helping
volunteers build the capacity to be successful.
The day started on an inspiring, bright note, and continued with the realization
that all rural municipalities share common challenges and all have the benefit of
having community champions. Of the material presented, below are two
applications in which South Stormont can benefit and use them to inspire
change:
1. In the keynote address, Mr. Griffiths talked of hearing about how one
municipality took challenges and turned them into successes. The
municipality gathered 7-12 people of influence (not necessarily the main
community volunteers or members of Council) and ran the exercise of
determining a list of successes and challenges, ordered smallest to largest.
The municipality posted the list of successes next to reception for residents
to see when they came in, and posted the list of challenges in the back
corner of the kitchen above the coffee machine.
Residents were surprised to see many of the successes and expressed
comments that they had taken for granted many of the positive attributes of
the Township. One resident that expressed skepticism was taken back to the
staff kitchen and shown the list of challenges which included “paint the
slide.” The resident got a friend and on a weekend, painted the slide, came
back in on Monday morning and crossed it off the list. As word got around,
one-by-one the list was crossed off, and soon enough, the bigger challenges
were getting addressed.
This exercise brought a sense of community ownership to the local
residents, and they started inspiring one another to get things
accomplished.
2. Throughout the day, the OMAFRA presenters and a few other economic
development professionals brought up how they had visited two red
Adirondack chairs in Seeley’s Bay that Parks Canada placed in locations that
highlight iconic Canadian viewpoints.
South Stormont has many iconic Upper Canada Region views that should be
appreciated more often. Bright blue Adirondack chairs to match the Upper
Canada Region signage would encourage residents and tourists to
appreciate the natural beauty South Stormont has to offer. Once the
program is established, the program could ask residents to nominate their
favourite views for consideration.
Through the evaluation forms, OMAFRA was encouraged to bring a future summit
further into the East as only South Stormont and South Glengarry participated
from SDG.
Prepared by: Stephanie Morin, Planning Technician
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Public Works - SD&G Joint Tender Results
May 11, 2016
Subject
SD&G Joint Tender Results
Background
Joint tendering for various municipal contracts are bid annually with
other municipalities in the United Counties of SD&G.
Typically, the administration of the tenders including terms of
reference, advertising and inspection, if required, are completed by
staff of United Counties.
Recently awarded contracts include:
Tendered Item
Contractor
South Stormont
Amount
Traffic Signs
Stinson/Owl-lite
$4,381
Perforated Tubing
Signoption
$1,425
Guiderail
Hughson Fencing and
Guiderail
$11,020
Tendered amounts fall within maintenance and capital budgets for
2016.
Prepared by:
Ross Gellately CET
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Parks and Recreation - 2016 Volunteer Appreciation Gala - Review of Event Expenses
May 11, 2016
Subject
2016 Volunteer Appreciation Gala - review of event expenses (un-audited).
Background
The Township of South Stormont held a Volunteer Appreciation Gala on
April 15, 2016. Following this annual event staff presents a review of the
final approved expenses.
1. The approved 2016 budget for this event was $8,500.00. The actual
(un-audited) expenses for the event are $7,254.59, representing a
potential budget savings of $1,245.41.
2. The decorating cost were higher in 2016, however the catering cost
was lower. Unlike previous years, the decorator provided the table
linens and napkin rentals as opposed to the food caterer.
Attachments:
2016 Review of Expenses – Volunteer Appreciation Gala
Prepared by:
Kevin Amelotte, CRFS
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Parks and Recreation - 2016 Volunteer Appreciation Gala - Review of Event Expenses
2016 VOLUNTEER APPRECIATION GALA
FINAL BUDGET (un-audited)
EVENT DATE: Friday, April 15, 2016
NUMBER OF RECOGNIZED COMMITTEES / ASSOCIATIONS: 24 (25 in 2015) (26 in 2014)
NUMBER OF TOTAL GUEST: 136 (132 in 2015) (146 in 2014)
EXPENSES
DESCRIPTION
Design and Design / invitations / reply cards
Printing
/ envelopes / mailing
New Plaque Engraving of plaque
SUPPLIER
2016 COST
2015 COST
2014 COST
UPS - Sauve Printing
$
98.00
$
94.67
$
38.45
Trophy Shop
$
8.50
$
8.50
$
8.50
Meal and
Wine
Entertainme
nt
Decorator
Services
Meal / Wine / Table Settings for
148 guests
Cocktail music / dinner music /
solo / after dinner music
Set-up of stage / tables /
reception table / supplies
Prestige / Knights of
Columbus
$
4,524.90
$
6,024.85
$
6,225.09
AM/FM Band
$
650.00
$
600.00
$
800.00
Tying the Knot
$
1,193.50
$
575.00
$
567.10
Supplies
Hand outs / decorations / etc..
Various
$
599.89
$
49.85
$
263.47
Gifts
Gift for Guest Speaker, etc..
Gift cards and cards
$
50.80
$
63.98
$
450.00
Best Western
$
129.00
Rentals &
Hotel
TOTAL EXPENSES
$ 7,254.59
$ 7,416.85
$ 8,352.61
$
8,500.00
$
8,500.00
$
8,500.00
TOTAL AMOUNT PER GUEST $
53.34
$
56.19
$
56.44
TOTAL APPROVED BUDGET
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Construction of Beach Volleyball Courts on Property Adjacent to Ingleside Shopping Plaza
ACTION REQUEST
To:
Date of Meeting:
Subject:
Council
May 11, 2016
Construction of Beach Volleyball Courts on
Property Adjacent to Ingleside Shopping Plaza
Recommendation:
That Council approves of Option No. ____, with regards to providing
beach volleyball courts to the property adjacent to the Ingleside
Shopping Plaza.
Executive Summary:
On March 23, at a regular meeting of Council, staff was directed to
research potential equipment that could be moved to the grassed area
on the property currently shared with the Ingleside Medical Clinic and
directly adjacent to the Ingleside Shopping Plaza. A Key Information
Report was presented to Council on April 13 indicating that staff was
prepared to move the following items currently in storage to this
location in May 2016:
- Three picnic tables;
- Two garbage cans;
- Two portable PVC soccer goal frames with meshing; and
- Two portable volleyball posts with netting
Staff was further directed to research the expenses incurred for the
construction of the volleyball courts in Long Sault to determine if
something similar could be constructed at the Ingleside location.
In order to construct a double beach (sand) volleyball court, similar to
the one built at the Arnold Bethune Park in Long Sault, it is estimated
to cost approximately $6,500.00. This would include the excavation,
proper amount of sand, post, netting, and grass seeding of
surrounding area. There is the potential to have this amount reduced
if staff is able to secure some in-kind services or donations of
materials.
Background:
1. Three new picnic tables and garbage cans were delivered to this
location the week of May 2, 2016.
2. Beach (sand) volleyball courts are included in Phase I designs for
the Ingleside Community Park. It is intended these are to be
installed in 2017, pending budget approval.
1
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Construction of Beach Volleyball Courts on Property Adjacent to Ingleside Shopping Plaza
3. The 2016 budget does not include this cost therefore, should
Council wish to proceed funds would be required from reserves.
Options and Discussion:
1. That Council direct staff to proceed with the portable equipment
that was outlined in the Key Information Report on April 13.
2. That Council direct staff to move forward with the construction of
beach (sand) volleyball courts similar to those found at the
Arnold Bethune Park in Ingleside paid for with reserve funds.
3. Other.
Prepared by:
Kevin Amelotte
Recommended By:
Reviewed & Approved By:
2
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Cancellation of RFQ No. 02-2015 for the Purchase, Handling and Removal of Scrap Metal
ACTION REQUEST
To:
Date of Meeting:
Subject:
Council
May 11, 2016
Cancellation of Tender No. 02-2015 Quotation
for the Purchase, Handling and Removal of
Scrap Metal
Recommendation:
That Council accept the proposal from 1924510 Ontario Inc. and direct
staff to cancel the existing contract with Kenyon Auto Centre and
re-issue a new Request for Quotation for the Purchase, Handling, and
Removal of Scrap Metal.
Executive Summary:
On March 25, 2015 the Township entered into a contract with Kenyon
Auto Centre for the removal of scrap metal from the landfill site and
public works garage.
Cheques received from Kenyon Auto Centre for 2015 removal were
less than the tendered amount and have since been returned by the
bank. As such, payment for scrap metal collected in 2015 remains
outstanding.
Further, required submission for WSIB clearance certificates remains
outstanding.
Background:
1. The submission from Kenyon Auto Centre for RFQ No. 02-2015,
for the purchase, handling and removal of scrap metal from the
landfill site and public works main garage was received at a price
of $ 150.00 per tonne. Insurance and Workplace Safety
Insurance Board (WSIB) proof of coverage were requirements of
the contract. A contract with Kenyon Auto Centre was authorized
by By-law No. 2015-037 On March 26, 2015.
2. From July 8 to December 22, 2015, Kenyon Auto removed 32.54
tonnes of scrap metal.
3. In February 2016, Township received 3 post-dated cheques for
$ 981.30 each, totaling $ 2,943.90. The payments equated to
14.93 tonnes at $ 150.00 and 17.61 tonnes at $ 40.00.
4. Immediately staff noticed the shortage in funds, contacted
Kenyon Auto Centre and deferred processing the payments until
verification that additional funds would be received.
1
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5.
After many unsuccessful telephone messages, emails and faxes,
the Director of Public Works and myself met with representatives
of Kenyon Auto Centre on March 29, 2016.
6. Discussion included:
 Quoted price of $ 150.00 per tonne far exceeds the market
price for scrap metal since the tender date of
March 3, 2015;
 The representative submitting the quotation did not have
authorization from the owners of Kenyon Auto to do so;
and
 Kenyon Auto was not aware of the 4-year agreement in
place with the Township.
7. Subsequent to the meeting, Kenyon Auto Centre failed to followup with a final written proposal, as requested and agreed. A
registered letter was forwarded on April 21, 2016 and the postdated cheques were processed by the Township.
8. The cheques were returned by the Township’s financial
institution stating “Funds Frozen”.
9. On April 28, 2016 the Township received a written offer via email
from 1924510 Ontario Inc. The communication stated that
Kenyon Auto Center is no longer in operation and that 1924510
Ontario Inc. operates the yard and is taking over aspects of the
Kenyon Auto Centre business. As a gesture of good faith,
1924510 Ontario Inc. would shoulder the outstanding 2015
payments at the regular market price when the materials were
collected from the landfill or public works garage. The market
price provided was from $ 40.00 – 80.00 per tonne, totaling
$ 1,973.45.
10. To date the Township has not received a clearance certificate
from WSIB.
Options:
1. That Council accept the proposal from 1924510 Ontario Inc. and
direct staff to cancel the existing contract with Kenyon Auto
Centre and re-issue a new Request for Quotation for the
Purchase, Handling, and Removal of Scrap Metal. This is the
recommended option.
2. That Council not accept the proposal from 1924510 Ontario Inc.
and proceed with further collection/legal action.
3. Other.
Financial Impact:
1. As per the contract, the Township is entitled to collect
$ 4,881.00; a difference of $ 2,907.55.
2
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2. Should the Township proceed with further collection process,
including small claims, additional cost would be incurred and
there is no guarantee the Township will be successful in collecting
the funds.
Others Consulted:
1. Ross Gellately, Director of Public Works.
2. 1924510 Ontario Inc.
Recommended By:
3
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Request for Crosswalks and Speed Reduction County Road 2, Ingleside
ACTION REQUEST
To:
Date of Meeting:
Subject:
Council
May 11, 2016
Request for Crosswalks and Speed Reduction
County Road 2, Ingleside
Recommendation:
That Council of the Township of South Stormont respectfully requests the
United Counties of SD&G to authorize the installation of a crosswalk at the
intersection of County Road 2 and Dickinson Drive, Ingleside;
and further, that the posted speed on County Road 2, from Farran’s Point
Road to Colonial Drive, Ingleside be reduced to 60 km/h from the current 70
km/h.
Executive Summary:
Councillor Waldroff has requested Council forward the following requests to
SDG Counties to “improve the level of safety” of pedestrians and cyclists in
the Ingleside area:
1. authorization for the installation of three crosswalks at the
intersections of County Road 2 and Killarney Avenue, Dickinson Drive
and Wales Drive; and
2. a speed reduction to 60 km/h on County Road 2 from Farran’s Point
Road to Colonial Drive
As a result of consideration and review, it is suggested that a single
crosswalk at the intersection of County Road 2 and Dickinson Drive be
requested and should approval be received, monitored for its effectiveness
on a trial basis.
The designation of the crosswalk would create an environment that would
then justify the necessity for the speed reduction from 70 km/h to 60 km/h.
Background:
Staff has reviewed the proposal and offers the following:
 The Municipal Act indicates that where a sidewalk is located on a
highway that falls under the jurisdiction of an upper tier municipality,
the responsibility for the construction and maintenance of the sidewalk
shall be the responsibility of the local municipality.
 United Counties of SDG Policy 2-14 for Pedestrian Crossings on County
Roads provides general conditions which include:
1. Requests for the installation of new pedestrian crossings shall be
submitted by the local municipality. The request shall be
accompanied by a resolution passed by the local municipal Council
supporting the request.
2. Requests will then be reviewed by the County to confirm its
suitability.
3. The design and installation of the pedestrian crossing will be the
responsibility of the local municipality and must meet the
1
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

requirements of applicable design manuals including the Ontario
Traffic Manual.
4. Local Municipalities will be responsible for all costs associated with
the construction and maintenance to crosswalks, including upgrades
to meet accessibility standards.
United Counties of SDG Policy 2-6 for Speed Reductions on County Roads
indicates “staff will consider the traffic engineering principles coupled with
the roadside environment”.
Recommendations for speed limit changes will be implemented only:
1. When recommended by the County Engineer and/or
2. The location is in an area where, in the opinion of the County
Engineer, a normal driver would perceive the roadside as one where
the reduced speed would be appropriate.
Options:
1. That Council send a resolution requesting permission to install a Crosswalk
at the intersection of Dickinson Drive and County Road #2 to the United
Counties of Stormont, Dundas and Glengarry.
And further, that the posted speed on County Road #2, in the area of the
proposed crosswalk be reduced to 60 km/h from the current 70 km/h.
2. That a request for three crosswalks be made to the United Counties
of Stormont, Dundas and Glengarry; and further, that the posted
speed on County Road #2, in the area of the proposed crosswalk, be
reduced to 60 km/h from the current 70 km/h.
3. Other.
Financial Impact:
Initial cost per crosswalk will be approximately $2,000 which will include
signage, and line painting.
Annual maintenance cost will be approximately $200 for line painting
Though not budgeted for in 2016, work will fall under the Safety Devices
operations account.
Others Consulted:
Benjamin de Haan – Director of Planning and Transportation SD&G
Highway Traffic Act
SDG Policy 2-06 Speed Reduction
SDG Policy 2-14 Pedestrian Crossings on County Roads
2
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3
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POLICY MANUAL
For the United Counties of
Stormont, Dundas & Glengarry
Subject: Speed Reductions
Policy No. 2-6
Effective Date: February, 2005
Department: Roads
POLICY STATEMENT
This policy establishes the approach to processing requests for speed
reductions on specific sections of County roads .
LEGISLATIVE AUTHORITY
The Highway Traffic Act, R.S .O. 1990, Section 128, as amended, states
that:
1.
No person shall drive a motor vehicle at a rate of speed greater than,
a.
50 kilometres per hour on a highway within a local municipality or
within a built-up area;
"built-up area" means a territory contiguous to a
highway .... where,
i.
not less than 50 per cent of the frontage upon one side of the
highway for a distance of not less than 200 metres is occupied
by dwellings, buildings used for business purposes, schools or
churches,
ii.
not less than 50 per cent of the frontage upon both sides of the
highway for a distance of not less than 100 metres is occupied
by dwellings, buildings used for business purposes, schools or
churches, .....
b.
despite clause (a), 80 kilometres per hour on a highway, not within a
built-up area, ... unless a by-law is passed .... prescribing a different
rate of speed."
Rate of speed by by-law
1.
The council of a municipality may, for motor vehicles driven on a highway
or portion of a highway under its jurisdiction, by by-law prescribe a rate of
speed different from the rate set out in subsection (1). R.S.O. 1990, c. H.8,
s. 128 (2); 2002, c. 17, Sched. F, Table.
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2.
The rate of speed prescribed under subsection (2) shall be 40, 50, 60, 70,
BO, 90 or 100 kilometres per hour. R.S.O . 1990, c. H.B, s. 128 (3).
Requests for Speed Reductions
From time to time, the County receives requests to reduce speed . The
assumption is that when a lower speed limit is posted , drivers will
automatically reduce speed. All research performed to date on this subject
indicates that this is not true . Our 1,000 km (out of a total 3,300 municipal
roads) carry 75% of the municipal traffic. It is estimated that most SOG
road users are familiar with the geometry of the roads they are using.
Most SOG roads are designed with sight lines and curves that are at the
posted speed plus 0 km/h; some are built to posted speed plus 10 or 20
km/h . It is doubtful that the signage would encourage drivers to slow down
without further visual clues such as a "built up" area, as defined above .
POLICY
When the County receives a request for a speed limit reduction, staff will
consider traffic Engineering principals coupled with the roadside
environment.
Speed limit changes will be recommended only when:
a.
the change is recommended by a Traffic Engineer, and/or
b.
the location is an area where, in the opinion of the County Engineer,
a normal driver would perceive the roadside as one where a reduced
speed is appropriate.
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POLICY MANUAL
Policy No. 2-14
For the United Counties of
Stormont, Dundas & Glengarry
Effective Date: December 21, 2015
Subject: Pedestrian Crossings on
County Roads
Department: Transportation &
Planning
Purpose of this Policy
This policy is intended to ensure that any Pedestrian Crossing on a County Road is
consistent and meets the Department’s primary objective of providing and maintaining a
safe road system.
Background
The United Counties of Stormont, Dundas and Glengarry, as the road authority having
jurisdiction over County Roads, may make and enforce by-laws and policies pertaining to
those items that may be placed within the road allowance. The Municipal Act, indicates
that where a sidewalk is located on a highway that falls under the jurisdiction of an uppertier municipality, the responsibility for the construction and maintenance of the sidewalk
shall be the responsibility of the local municipality.
General Conditions:
1. Requests for the installation of new pedestrian crossings shall be submitted by the
local municipality. The request shall be accompanied by a resolution passed by
the local municipal Council supporting said request.
2. Upon receipt of a request from a local municipality for authorization to install a
pedestrian crossing, the County will review the location of the crossing to confirm
its suitability.
Pedestrian crossings will generally be located at existing
intersections. In no circumstance will mid-block pedestrian crossings be permitted
within 100m of an existing intersection.
3. The design and installation of the pedestrian crossings (both controlled and
uncontrolled) will wholly be the responsibility of the local municipality.
Notwithstanding safety features recommended in applicable design manuals, at
minimum, each approved pedestrian crossing must consist of the following
elements:
- Approved Pedestrian Signs located in advance of the crossing (per the
Ontario Traffic Manual);
- White line paint markings;
- Signage indicating that “cars are not required to stop” (if the crossing is
uncontrolled).
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4. Local municipalities will be responsible for all costs associated with the
construction, maintenance and upgrades to pedestrian crossings, including
upgrades required to conform to current accessibility standards.
5. When warranted, the County shall include the installation of pedestrian crossings
at all intersections including intersections where new traffic signals will be installed.
The cost of the pedestrian crossing features will be, where feasible and practical,
apportioned to the local Municipality.
6. Courtesy crossings (i.e. crossings requesting vehicles to yield) will not be
permitted.
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By-law No. 2016-035 A By-law to Authorize Rate Adjustments (Cornwall Electric)
ACTION REQUEST
To:
Date of Meeting:
Subject:
Council
May 11, 2016
By-law No. 2016-035 Cornwall Electric Rate
Adjustment
Recommendation:
That By-law No. 2016-035, being a by-law to authorize a rate adjustment
for Cornwall Electric Company be read and passed in open Council, signed
and sealed this 11th day of May, 2016.
Executive Summary:
The Franchise Agreement between Cornwall Street Railway & Power Co.
Ltd. and the Corporation of the Township of Cornwall dated December 4,
1985 provides for amendments pertaining to rate increase.
Annually the Township of South Stormont receives correspondence from
Cornwall Electric advising of current rates, requesting the Township pass
the necessary by-law.
Background:
For the third consecutive year Cornwall Electric rates will not increase.
Schedule “A” to By-law No. 2016-035 for the July 1, 2016 to July 1, 217
rate year demonstrates this consistent rate for another year.
Cornwall Electric reports that safety of the community and workers is a
core value. Employees have received vigorous safety training and capital
spending plans include pole replacements and tree trimming. Trees along
utility owned pole lines in South Stormont were trimmed in 2015.
Others Consulted:
Cornwall Electric, a Fortis Ontario Company
Recommended By:
1
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THE CORPORATION OF THE TOWNSHIP OF SOUTH STORMONT
BY-LAW NO. 2016-035
BEING
a by-law authorizing a rate adjustment for the
Franchise Agreement with Cornwall Street
Railway Light & Power Co. Ltd. operating as
Cornwall Electric.
WHEREAS
the Municipal Act, 2001, c. 25 s. 5 (1) provides
that the powers of a municipal corporation are
to be exercised by its council;
AND WHEREAS
the Municipal Act, 2001, c. 25 s. 5 (3) provides
that the powers of every council are to be
exercised by by-law;
AND WHEREAS
the Municipal Act, 2001, c. 25, s. 11
authorizes a municipality to pass by-laws
respecting matters within the sphere of public
utilities;
AND WHEREAS
the Franchise Agreement between Cornwall
Street Railway & Power Co. Ltd. and the
Corporation of the Township of Cornwall dated
December 4, 1985 provides for amendments
pertaining to rate;
AND WHEREAS
the geographic Township of Cornwall is now
within the Township of South Stormont;
AND WHEREAS
Section 8 of Exhibit “E” to the Franchise
Agreement allows, in the event of material
changes taking place in the cost to the
Company providing electrical power as
provided for by the Agreement, adjustments of
the rates;
AND WHEREAS
this adjustment confirms existing rates for the
July 1, 2016 to June 30, 2017 year.
NOW THEREFORE
Council of the Corporation of the Township of
South Stormont enacts as follows:
1.
That the Schedule of Electric Rates attached as
Schedule “A” be the rate structure and is
effective July 1, 2016.
2.
That any by-law inconsistent to this by-law is
hereby repealed.
READ and passed in open Council, signed and sealed this 11th day of
May, 2016.
_____________________________
Mayor
_____________________________
Clerk
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By-law No. 2016-036 A By-law to Appoint District Chiefs for South Stormont Fire and Rescue
ACTION REQUEST
To:
Date of Meeting:
Subject:
Council
May 11, 2016
By-law No. 2016-036 Appoint District Chiefs
Recommendation:
That By-law No. 2016-036, being a by-law to appoint District Chiefs
for South Stormont Fire and Rescue, be read and passed in open
Council this 11th day of May, 2016.
Executive Summary:
The Township’s Fire Master Plan recommended a revised
organizational model that included “District Chiefs” replacing the
previous Deputy Chiefs. Each District Chief will have the responsibility
of overseeing all activities and functions related to the operation of
that fire station.
Background:
The District Chiefs appointed in By-law No. 2016-036 have been
interviewed by the Fire Chief and CAO for these positions. With the
Fire Chief, the District Chiefs will comprise a new South Stormont Fire
Services leadership team and proceed to implement the
recommendations of the Fire Master Plan.
Others Consulted:
Chief Administrative Officer
Recommended By:
1
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By-law No. 2016-036 A By-law to Appoint District Chiefs for South Stormont Fire and Rescue
BY-LAW No. 2016-036
BEING
a by-law to appoint District Chiefs for South
Stormont Fire and Rescue.
WHEREAS
the Municipal Act, 2001, c. 25 SS. 5 (1) provides
that the powers of a municipal corporation are to be
exercised by its council;
AND WHEREAS
the Municipal Act, 2001, c. 25 SS. 5 (3) provides
that the powers of every council are to be exercised
by by-law;
AND WHEREAS
the Fire Protection and Prevention Act, 1997, c. 4, s.
2, provides for municipal responsibilities and
methods of providing fire protection services
including the establishment of a fire department;
AND WHEREAS
Council on the 11th day of March, 2009, passed Bylaw No. 2009-28 to establish a fire department;
AND WHEREAS
the Municipal Act, 2001, c. 25 s. 227 outlines roles
for officers and employees of the municipality;
AND WHEREAS
Council deems it expedient to appoint District Chiefs
for the Township of South Stormont.
NOW THEREFORE
Council of the Corporation of the Township of South
Stormont enacts as follows:
1. That Paul McAlear be appointed the District Chief for
Station No. 1 (Long Sault).
2. That Larry Barkley be appointed District Chief for
Station No. 2 (Ingleside).
3. That Drew Cameron be appointed District Chief for
Station No. 3 (Newington).
4. That Paul Wheeler be appointed District Chief for
Station No. 4 (St. Andrews West).
5. That any other by-laws inconsistent with this by-law
are hereby repealed.
May, 2016.
Mayor
_____________________________
Clerk
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By-law No. 2016-037 A By-law to Authorize Community Improvement Plan Agreements (Fines Real Estate Holdings Corporation)
ACTION REQUEST
To:
Date of Meeting:
Subject:
Council
May 11, 2016
CIP Agreements - Fines Real Estate Holdings
Corporation
9 Thorold Lane, Ingleside
0406-006-011-90000
Recommendation:
That By-law No. 2016-037, being a by-law to enter into Community
Improvement Plan Agreements with Fines Real Estate Holdings
Corporation for improvements to 9 Thorold Lane, Ingleside, be read
and passed in open Council, signed and sealed this 11th day of May,
2016.
Executive Summary:
Fines Real Estate Holdings Corporation submitted three CIP
applications to support construction of a new lumber yard building,
parking, landscaping, renovations to the existing store, and signage.
These included:



Program 1, Stream A: Façade, Landscape and Signage
Improvement (CIP-2016-04);
Program 1, Stream B: Building Restoration, Renovation and
Improvement (CIP-2016-05); and,
Program 2 – Building Permit Fees (CIP-2016-06).
The applications were approved by Council on April 27, 2016.
Agreements are required for the two Program 1 grant/loan
applications, and the by-laws to implement Council’s decision are now
being brought forward.
Options:
1. That By-law No. 2016-037, being a by-law to enter into a
Community Improvement Plan Agreement with Fines Real Estate
Holdings Corporation for improvements to 9 Thorold Lane,
Ingleside, be read and passed in open Council, signed and sealed
this 11th day of May, 2016.
2. That Council approves any other additional amount.
3. Other.
1
Page 58 of 72
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Financial Impact:
The potential grant/loan funding of $27,500 was approved as part of
the 2016 budget.
Others Consulted:
CIP Review Committee
Recommended By:
2
Page 59 of 72
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BY-LAW NO. 2016-037
BEING
a by-law to enter into a Community Improvement Plan
(CIP) Agreement between the Township of South
Stormont and Fines Real Estate Holdings Corporation
for improvements to 9 Thorold Lane, Ingleside.
________________________________________________________
WHEREAS
the Municipal Act, 2001, c. 25 s. 5 (1) provides that
the powers of a municipal corporation are to be
exercised by its council;
AND WHEREAS
the Municipal Act, 2001, c. 25 s. 5 (3) provides that
the powers of every council are to be exercised by bylaw;
AND WHEREAS
the Planning Act, R.S.O. 1990, Section 28 (7) states
that the municipality may make grants or loans to
registered owners, assessed owners and tenants of
lands
and
buildings
within
the
community
improvement project area, and to any person to whom
such an owner or tenant has assigned the right to
receive a grant or loan, to pay for the whole or any
part of the eligible costs of the community
improvement plan;
AND WHEREAS
Council of the Township of South Stormont desires to
enter into a CIP Agreement for the purpose of carrying
out the provisions of the municipality’s CIP.
NOW THEREFORE
Council of the Corporation of the Township of South
Stormont enacts as follows:
1.
That the Township of South Stormont enter into a CIP
Agreement for Program 1, Stream A, with Fines Real
Estate Holdings Corporation, for the property described
as part of Block B, Plan 256, Geographic Township of
Osnabruck, PIN No. 60238-0117.
2.
That the Township of South Stormont enter into a CIP
Agreement for Program 1, Stream B, with Fines Real
Estate Holdings Corporation, for the property described
as part of Block B, Plan 256, Geographic Township of
Osnabruck, PIN No. 60238-0117.
3.
The Mayor and Director of Corporate Services / Clerk
of the municipality are hereby authorized and directed
on behalf of the Township of South Stormont to
execute the Agreements attached hereto as Schedules
“A” and "B" forming part of this by-law.
4.
Any other by-laws inconsistent with this by-law are
hereby repealed.
READ AND PASSED in open Council, signed and sealed this 11th day of May,
2016.
_____________________________
Mayor
_____________________________
Clerk
Page 60 of 72
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Schedule “A” to By-law No. 2016-037
THIS AGREEMENT made in duplicate this 11th day of May, 2016
BETWEEN:
FINES REAL ESTATE HOLDINGS CORPORATION
Hereinafter called the “Owners”
OF THE FIRST PART
-ANDTHE CORPORATION OF THE TOWNSHIP OF SOUTH STORMONT
Hereinafter called the “Township”
OF THE SECOND PART
WITNESSETH THAT:
WHEREAS Fines Real Estate Holdings Corporation is the Owner of the
registered property located at 9 Thorold Lane, Ingleside, being part of Block
B, Plan 256, Geographic Township of Osnabruck, PIN No. 60238-0117;
AND WHEREAS the Owners have applied for and the Township has agreed to
provide financial assistance through Program 1 – Building Improvement Grant
Program; and more specifically Stream A: Façade, Landscape and Signage
Improvement of the Township of South Stormont’s Community Improvement
Plan (CIP) as authorized by By-law No. 2013-059.
NOW THEREFORE in consideration of the mutual covenants and agreements
contained herein:
1. The Township will provide financial assistance to the Owners for the
works described within the application and attached hereto, as follows:
a) The sum of up to $7,500.00, being a matching grant of up to 50% of
Eligible Costs as defined within the CIP for Stream A, shall be paid to
the Owners in the form of a Façade, Landscape and Signage
Improvement grant disbursed as follows:
- 60 % on substantial completion;
- 40 % on final completion.
2. The Owners shall submit receipts to provide proof of payment for the
Eligible Costs of the Façade, Landscape and Signage Improvement. The
Township retains the right to limit funds based on the CIP and its
Schedule of Detailed Programs, including the right to delay, withhold or
cancel the disbursement of funds for work inconsistent with the
approved project application.
IN WITNESS WHEREOF the Parties have hereunto set their hands and seals
by their proper signing officers duly authorized on their behalf this 11th day
of May, 2016
Page 61 of 72
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Schedule “A” continued,
Agreement between Fines Real Estate Holdings Corporation and the Township
of South Stormont
The Corporation of the Township of South Stormont
Per: _________________________________________
Mayor
_________________________________________
Clerk
Fines Real Estate Holdings Corporation
Per:
________________________________________
Scott Fines
(I have authority to bind the Corporation)
Page 62 of 72
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DESCRIPTION OF THE WORKS
Program 1 – Building Improvement Grant Program; and more specifically
Stream A: Façade, Landscape and Signage Improvement
Total Cost of Works: $779,475 excluding HST (based on application, not
necessarily the lowest quote).
Grant Approved: $7,500
Proposed Works: New signage on existing and proposed buildings
Describe the existing condition of the building/site.
“2/3rds of the site is unused landscaped area. The building is in disrepair and
requires significant improvements to be a viable business”
Describe the proposed capital improvements that you envision for your project
and how will it add to the overall community vibrancy of your area.
“- The inside of the store will be completely reorganized, cleaned and
remerchandised for a better customer experience. This includes
removing and replacing the old shelving and fixtures that have been in
dismay for many years.
- The unutilized 2,000 square foot mezzanine will be completely
renovated to be a Home Design Showroom. This is not available in the
area and therefore keeps residents shopping locally.
- A drive-in lumber storage building will be erected to store building
products. This building will encompass many normal as well as
specialized building products to allow a one stop shopping experience
for building material.
- The currently unused land will be contoured and asphalted to ensure
that lumberyard creates no adverse dust or dirt results to our
neighbours.
- A decorative wooden fence and landscaping will be completed adjacent
to public streets to improve neighbours current view of the back of the
old run down steel building with outdoor storage and garage dumpsters
around the back.
- An entrance to the lumber yard will be installed on the east side of the
store. As well as the entrance, we are allowing the neighbouring
business to remove their curb and use our entrance for their deliveries.
At current use, the neighbouring business does not have full access as
they would prefer. Additionally, we are providing a painted cross walk
to the neighbouring business to improve upon the current situation of
their customers parking in our parking lot.
Additional Community Benefits
-
-
The goal of these renovations is to provide a business that will hold
residents in the area. The expansion allows both residential and
commercial projects to be completed without leaving Ingleside. With the
reorganization of the store and Garden Centre, the seasonal tourist
people in the area have no reason to leave the immediate area; this is
as well a significant benefit for the other local businesses.
At current estimate, employment is set to quadrupole from the previous
ownership within 2 years.
The work being completed for these renovations is all being done by
local contractors where applicable (approximately 90%).
The tax base for the community is going to be increased.
The currently unmaintained swale running east to Dickinson Drive will
be significantly improved to properly control water and drain to the
existing municipal drainage system.”
Page 63 of 72
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Schedule “B” to By-law No. 2016-037
THIS AGREEMENT made in duplicate this 11th day of May, 2016
BETWEEN:
FINES REAL ESTATE HOLDINGS CORPORATION
Hereinafter called the “Owners”
OF THE FIRST PART
-ANDTHE CORPORATION OF THE TOWNSHIP OF SOUTH STORMONT
Hereinafter called the “Township”
OF THE SECOND PART
WITNESSETH THAT:
WHEREAS Fines Real Estate Holdings Corporation is the Owner of the
registered property located at 9 Thorold Lane, Ingleside, being Part of Block
B, Plan 256, Geographic Township of Osnabruck, PIN No. 60238-0117;
AND WHEREAS the Owner has applied for and the Township has agreed to
provide financial assistance through Program 1 – Building Improvement Grant
Program; and more specifically Stream B: Building Restoration, Renovation
and Improvement of the Township of South Stormont’s Community
Improvement Plan (CIP) as authorized by By-law No. 2013-059.
NOW THEREFORE in consideration of the mutual covenants and agreements
contained herein:
1. The Township will provide financial assistance to the Owners for the
works described within the application and attached hereto, as follows:
a) The sum of up to $20,000.00, being the maximum grant per property
and is equivalent to a proportion of the work value on a matching
funds basis of 50% of Eligible Costs as defined within the CIP for
Stream B, shall be paid to the Owners in the form of a Building
Restoration, Renovation and Improvement grant disbursed as
follows:
- 10 % on Approval;
- 80 % on Substantial Completion;
- 10 % on Final Completion.
3. The Owners shall submit receipts to provide proof of payment for the
Eligible Costs of the Building Restoration, Renovation and Improvement.
The Township retains the right to limit funds for works not completed
based on the CIP and its Schedule of Detailed Programs, including the
right to delay, withhold or cancel the disbursement of funds for work
inconsistent with the approved project application.
2. The Building Restoration, Renovation and Improvement grant program
is intended to be a flexible interest free forgivable loan program to assist
the property owners with undertaking a long-term investment. This
grant is a secured loan, forgivable over 5-years at an annual rate of
forgiveness at 20%.
…/2
Page 64 of 72
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Schedule “B” to By-law No. 2016-037
Page 2
3. Should the property be sold or interest in the property is transferred to
another entity within the 5-year loan forgiveness period, the balance of
the grant is repayable to the Township. Year 1 of the repayment period
commences
upon
Final
Completion
of
the
project.
4. The Owners shall commence the works within 6 months of the signing
of this Agreement and the works will be completed within 18 months.
Council, at its discretion may adjust these requirements, however, it is
understood that the works should be completed within the timelines
stated or the township may deem the Agreement to be null and void.
Any funds advanced would have to be repaid within 30 days following
the voiding of this Agreement.
5. The Owners hereby covenant and agree that the Township may cause
this Agreement to be registered against the lands to which it applies
immediately following execution by the parties hereto.
6. For clarification purposes, should any provisions within this Agreement
be in conflict with any legislation and/or municipal by-laws, the
provisions of the applicable legislation and/or by-law shall apply.
IN WITNESS WHEREOF the Parties have hereunto set their hands and seals
by their proper signing officers duly authorized on their behalf this 11th day
of May, 2016
The Corporation of the Township of South Stormont
Per: _________________________________________
Mayor
_________________________________________
Clerk
Per:
________________________________________
Scott Fines
(I have authority to bind the Corporation)
Page 65 of 72
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Schedule “B” continued,
Agreement between Fines Real Estate Holdings Corporation, and the Township
of South Stormont
DESCRIPTION OF THE WORKS
Program 1 – Building Improvement Grant Program; and more specifically
Stream B: Building Restoration, Renovation and Improvement
Total Cost of Works: $779,475 excluding HST (based on application, not
necessarily the lowest quote).
Grant Approved: $20,000
Proposed Works: New building, parking, landscaping, renovations to store,
signage.
Describe the proposed capital improvements that you envision for your project
and how will it add to the overall community vibrancy of your area.
“- The inside of the store will be completely reorganized, cleaned and
remerchandised for a better customer experience. This includes
removing and replacing the old shelving and fixtures that have been in
dismay for many years.
- The unutilized 2,000 square foot mezzanine will be completely
renovated to be a Home Design Showroom. This is not available in the
area and therefore keeps residents shopping locally.
- A drive-in lumber storage building will be erected to store building
products. This building will encompass many normal as well as
specialized building products to allow a one stop shopping experience
for building material.
- The currently unused land will be contoured and asphalted to ensure
that lumberyard creates no adverse dust or dirt results to our
neighbours.
- A decorative wooden fence and landscaping will be completed adjacent
to public streets to improve neighbours current view of the back of the
old run down steel building with outdoor storage and garage dumpsters
around the back.
- An entrance to the lumber yard will be installed on the east side of the
store. As well as the entrance, we are allowing the neighbouring
business to remove their curb and use our entrance for their deliveries.
At current use, the neighbouring business does not have full access as
they would prefer. Additionally, we are providing a painted cross walk
to the neighbouring business to improve upon the current situation of
their customers parking in our parking lot.
Additional Community Benefits
-
-
The goal of these renovations is to provide a business that will hold
residents in the area. The expansion allows both residential and
commercial projects to be completed without leaving Ingleside. With the
reorganization of the store and Garden Centre, the seasonal tourist
people in the area have no reason to leave the immediate area; this is
as well a significant benefit for the other local businesses.
At current estimate, employment is set to quadrupole from the previous
ownership within 2 years.
The work being completed for these renovations is all being done by
local contractors where applicable (approximately 90%).
The tax base for the community is going to be increased.
The currently unmaintained swale running east to Dickinson Drive will
be significantly improved to properly control water and drain to the
existing municipal drainage system.”
Page 66 of 72
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By-law No. 2016-038 A By-law to Authorize Part Lot Control (Brunet and Daze)
ACTION REQUEST
To:
Date of Meeting:
Subject:
Council
May 11, 2016
By-law No. 2016-038 Part Lot Control (Brunet and Daze)
Owner – Robert Brunet and Bernard Daze
Roll No. 040600101485655
101 and 102 French Street
Geographic Township of Cornwall
Recommendation:
That By-law No. 2016-038, being a by-law to authorize the lifting of part lot
control, be read and passed in open Council, signed and sealed this 11th day
of May, 2016.
Background:
The property is located at the corner of French Avenue and Mille Roches Road
and contains a semi-detached dwelling. In order to separate ownership of the
semi-detached dwelling units, Part Lot Control exemption is required. This
approach is used because of the
difficulty the builder would have
in ensuring that the common
centre wall between two dwelling
units was constructed exactly on
the property line. Once the
foundation walls are in place, a
reference plan is prepared. From
the reference plan, accurate legal
descriptions are determined for
both property owners and the
individual lot(s) can be sold.
Part lot control falls under
Section 50 (7) of the Planning
Act.
Site Location (2014 Aerial Photos)
Prepared By:
Recommended By:
1
Page 67 of 72
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2
Page 68 of 72
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By-Law No. 2016-038
BEING
a by-law to provide that the Planning Act. R.S.O.
1990, c. P.13 S. 50 (5), as amended, does not
apply to Lot 219 on Registered Plan 228.
WHEREAS
the Municipal Act, 2001, c. 25 S. 5 (1) provides
that the powers of a municipal corporation are to
be exercised by its council;
AND WHEREAS
the Municipal Act, 2001, c. 25 S. 5 (3) provides
AND WHEREAS
the Planning Act, R.S.O. 1990, c. P.13 S. 50 (5),
as amended, provides that all lands within a plan
of subdivision are subject to part lot control;
AND WHEREAS
the Planning Act, R.S.O. 1990, c. P.13 S. 50 (7),
as amended, authorizes the Council of the
Township of South Stormont to enact by-laws
which provide that the Planning Act, R.S.O. 1990,
c. P.13 S. 50 (5), as amended, does not apply to
lands that are within a registered plan of
subdivision as are designated in the by-law;
AND WHEREAS
the matters herein set out are in conformity with
the Official Plan of the United Counties of
Stormont, Dundas and Glengarry approved and in
force at this time.
NOW THEREFORE
Council of the Township of South Stormont
hereby enacts as follows:
1.
Subject to section 2 hereof, the Planning Act,
R.S.O. 1990, c. P.13 S. 50 (5), as amended, does
not apply to the following lands:
a. Part of Lot 219 on Registered Plan 228,
designated as Part 1 on Reference Plan
52R-7925, identified as Parcel “A” for the
purpose of this by-law;
b. Part of Lot 219 on Registered Plan 228,
designated as Part 2 on Reference Plan
52R-7925, identified as Parcel “B” for the
purpose of this by-law;
all in the Township of South Stormont, in the
County of Stormont and registered in the Land
Titles Office for the Land Titles Division of
Cornwall;
2.
This By-law shall take effect upon approval
thereof by the Corporation of the United Counties
of Stormont, Dundas and Glengarry and in
compliance with the requirements of the Planning
Act, R.S.O. 1990, c. P.13 S. 50 (5), as amended.
Page 69 of 72
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By-law No. 2016-038
Page 2
3.
Further subdivision or severance of the
aforementioned Parcels “A” and “B” beyond that
permitted by paragraph 1 is prohibited.
4.
This by-law shall expire one year from the date of
final passage by the Council of the Corporation of
the Township of South Stormont.
May, 2016.
_____________________________
Mayor
_____________________________
Clerk
Page 70 of 72
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BY-LAW NO. 2016-039
BEING
a by-law of the Township of South Stormont to
adopt, confirm and ratify matters dealt with by
resolution.
____________________________________________________
WHEREAS
the Municipal Act, 2001, c. 25, s. 5 (1) provides
that the powers of a municipal corporation are
to be exercised by its council;
AND WHEREAS
the Municipal Act, 2001, c. 25, s. 5 (3) provides
AND WHEREAS
in many cases action that is taken or authorized
to be taken by the Township of South Stormont
does not lend itself to the passage of an
individual by-law.
NOW THEREFORE
Council of the Corporation of the Township of
South Stormont enacts as follows:
1.
That the minutes of the meeting of the
Township of South Stormont, held on April 27,
2016 are hereby adopted.
2.
That the actions of the Council of the Township
of South Stormont at the meeting of May 11,
2016 in respect of each motion and resolution
passed and other action taken by the Council of
the Township of South Stormont are, except
where the prior approval of the Ontario
Municipal Board or other authority is required
by law, hereby adopted, ratified and confirmed
as if all such proceedings were expressly
embodied in this by-law.
3.
That where no individual by-law has been or is
passed with respect to the taking of any action
authorized in or by the above-mentioned
minutes or with respect to the exercise of any
powers by the Township of South Stormont in
the above minutes, then this by-law shall be
deemed for all purposes to be the by-law
required for approving and authorizing and
taking of any action authorized therein and
thereby or required for the exercise of any
powers therein by the Township of South
Stormont.
4.
The Mayor and the appropriate officers of the
Township of South Stormont are hereby
authorized and directed to do all things
necessary to give effect to the actions of the
Council of the Township of South Stormont
referred to in the proceeding section.
Page 71 of 72
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By-law No. 2016-039
Page 2
5.
The Mayor, or in the absence of the Mayor, the
Deputy Mayor and the Clerk, or in the absence
of the Clerk, the Deputy Clerk, are authorized
and directed to execute all documents
necessary in that behalf and to affix thereto the
corporate seal of the Township of South
Stormont.
READ AND PASSED in open Council, signed and sealed this 11th day
of May, 2016.
_____________________________
Mayor
_____________________________
Clerk
Page 72 of 72

May 11, 2016 - Township of South Stormont

Transcription

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