AGO - Odisha Central Audit Management Portal

FINANCE DEPARTMENT
GOVERNMENT OF ODISHA
TRAINING
MANUAL
Odisha Central Audit Management Portal
http://ocamp.ipetechnologies.com
April 2014
Initiative by
A DFID UK and Government of Odisha Partnership Programme
OCAMP Home Page
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• Recommend using Mozilla Browser
• Type http://ocamp.ipetechnologies.com
in
the browser to
open OCAMP Home Page.
• Click on 'Login' to visit your Home Page.
Page
I1
1.
OCAMP: Login
•
Recommend using Mozilla Browser
•
In browser, type:
Gr
Home
W Login Ill
l
Tutorial
Member Panel Login
http://ocamp.ipetechnologies.com
•
Click on Login
. .
•
Enter User ID
•
Enter password
•
Click submit
1.1
Change Password
•
Use default password for log in
•
Prompts for change password
•
Give a new password
•
Confirm the new password
...
AN GPRD0011
• •••••
Member Panel Log i n
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A N <3 t-'KUUU 1 1
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Change Password
•
Click on change to change your
password.
•
Use new password for log in
2.
Auditor/ Officials of AG
2.1
Drafting of IR
l ~=
~
Current Password
~
New P:::t..-_..r.word
~
Confirm New Password
I
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Auditors or data entry operators shall use their login to enter into OCAMP. Based on the
role, they user can create a draft Inspection report. After the submission, Senior Audit
Officer with approver role shall review the data entered in IR form. If the approver found
the data correct, s/he can approve it to immediately communicate the IR to the intended
offices.
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I2
Figure 1: Home Screen of Auditor/Officials of AG
Dashboard
~~
~~
IR
DAN
DAP
CAG
Draft (6)
Draft(O)
Draft (O)
Draft (O)
~
The first tab (IR) indexes the IR.
~
Click on the IR icon to upload a fresh IR.
Audit Report for Financial Year
2013- 2014
Type
Standing
Settled
IR
3
3
DAN
1
1
OAP
1
0
Total
5
4
\
IR D etails
Re viewe r •
I
~
S en io r A u dit Officer, S e n i o r A udi t Offi c er
Re port Y ea r
l -
I R No .-
Period o f acco unts
a udited •
0 0-MM- YYYY
201 3 - 20 1 4
tiii!l -
C ommu n icatio n D ate "'"
fi i!l @
Au d it Type
00--MM-YYYY
- - S e lec t - -
(T o d • te )
T ime Ta k e n •
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DD--MM-YYYY
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( .,..
00- MM-YYYY
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( F r om d • t•)
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( F romda t •)
DD-MM-YYYY
(To dat•)
<> Add
Name of the Offic e Audite d - @
D epartment'""
Sche m e
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Agriculture
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D is t r ict-
A N GUL
a not h e r o ffice
[.
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- SelectDi s t ri d Agricult u re O fficer A tha m a l lik (AN GAGR 001 )
I .,.
O fficer N a m e
M o b ile
~Sta rt
Dat e
E nd Dat e
Fill the fields listed below.
1. Reviewer: Senior Audit officer in AG office, related to that particular section is the
reviewer for the Inspection Report. He is also authorized to review reply of that
paragraph. Select reviewer from the dropdown menu.
2. IR number: Each IR issued in every financial year bears a unique number. This
number is written on top of the IR title page. Enter the number in this field.
Page
I3
3. Report year: Along with the IR number, the title page also provides the report year.
Like other audit reports, IR uses financial year. Select the year using drop down
menu.
4. Communication date: Use the date picker to select the date when the IR shall be
communicated to the receiving offices.
5. Period of Accounts Audited: Use the date picker to select the date range for which
accounts audited.
6. Select audit type: Audit type may be selected from the dropdown list available.
7. Time taken for audit: In the next field, you will be asked to select the starting date
when the audit party started auditing the office and the end date of audit conclusion.
8. Name of the office Audited: An IR can be issued to various offices of the
Government of Odisha. It may be issued to Multiple Departments. Under this
heading following fields need to be selected. Please click on 'Add another office' for
sending it to multiple DDOs.
Department
District
ODO
Scheme
Deta ils of IR
Officer name
Mobile
Start Date
End Date
<D
Name of Acco unts
Au dited'
<>
No. of Maj or Para Upload of IR-
I Choose File IN...n
Max file size: 5 Mb
Add Scop e of Audit
No. of Minor Para-
r~----~
Number of Pages-
'~----~
Supported Formats: doc, docx, rtf, jpg, xsl, xslx
Annexure'
1.
0 Yes @ No
-
Details of IR: These details of IR need to be provided in this section. The following
fields need to be entered in this section. After entering all the data click on 'Next' to
enter paragraphs.
Name of Accounts Audited
Add Scope of Audit
No. of Major Para
Page
I4
No. of Minor Para
Upload of IR
Number of Pages
Annexure
Click on NEXT after filling all the details.
<D
Add Para Details
Pa r a N umber •
Pa ra Type•
I.
Major
Amount •
Para mode*
Pa ra Text•
•
B
I
Replied By •
Distri ct Ag ri cu lt u re O ffi cer Ath amallik [ANGAGROOl)
O bs e rvati on•
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Para Titl e•
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Supports Normal Paragraph w i t h out Formatti ng
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1. Add Para Details: In this section para details need to be entered. The following
fields are available in this section. After entering the para details you can click on
'Save Para' and add another para details.
Para Number
Para Title
Para Type
Replied By
Amount
Observation
Para Mode
Para Text (type in text box or right click & paste in the text box)
Click on Save Para
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I5
2.2
Revise draft IR/ Follow-up
Auditors/officials of AG will get an e-mail alert in
their registered e-mail ID, as and when the
senior audit officer returns an Inspection Reports
with some comments for revision.
Auditors/data entry operators will get an e-mail alert in their registered e-mail ID, as and
when the senior audit officer returns an Inspection Reports with some comments for
revision. They may use their log in to enter OCAMP to modify the draft IR sent back to
him by Senior Audit Officer with some remarks. Based on the role, the user can create a
draft Inspection report. After the submission, Senior Audit Officer with approver role
shall review the data entered in IR form. If the approver found the data correct, s/he can
approve it to immediately communicate the IR to the intended offices. The list of draft
IRs pending to modify can be viewed by clicking on 'Follow up' as sown in figure bellow.
List of draft IRs needs to be revised
Dashboard
Overall Summary
~~<>
i.:-0
re,
~.:o
JR
DAN
OAP
CK.
Dran(O)
Dran(O)
Dran(O)
Follow up (1)
Audit Report for Financial Year
2013 -2014
Type
Standing
Settled
IR
0
0
DAN
0
0
OAP
0
0
l Total
0
J
0
Page
I6
2.3
Drafting of Draft Audit Note/ Draft Audit Para (DAN/DAP)
Draft Audit Note/ Draft Audit Para can be by created by clicking on DAN/OAP icon in
Auditor/ DEO homepage. Create a DANDAP for is having two sections. After the
submission, Senior Audit Officer with approver role shall review the data entered in
DAN/OAP form. If the approver found the data correct, s/he can approve it to
immediately communicate the DAN/OAP to the intended offices.
<D
CREATE A DAN
L e tter D etails
Rev iewer •
Se nior Audit Omcer,Senlor Audit Offi cer
( .,..
Report Year
M e m o N o. -
Ente r D e pa rtm e nt:"
Communicat ion Date -
r
J
I-
Se l ect D epartm e nt
Det ails of DAN
Tit le*
2013 - 2014
J
DD-MM-YYYY
•
-I
~
r
Report T y p e "
<>
Add Bri ef
C ivi l
Observatio n Type
Upload o f DAN ..
-
Select O b servation Type
l•
I C hoose File I N m n
Amount
J
J
Number of Paoes •
Max file size: 5 Mb
Supported Formats: doc, docx, rtf, jpg, xsl, xshc
Annexur e •
0
Yes
@ No
if@4Mf@ii i§iil@i§.1
1. Creating DAN/OAP: After creating
2. Letter Details
DAN/OAP it can be saved as draft or
Reviewer
can be sent for review.
Link IR
Title
Memo No
Add brief
Report Year
Report Type
Communication Date
Observation Type
Enter Department Para Text
Amount
(type in text box or right click &
Upload DAN
paste in the text box)
Number of pages
Annexure
Page
I7
2.4
Revise or Follow-up draft DAN/DAP
Auditor/ data entry operator will get an e-mail
alert in his/her registered e-mail ID to Revise
or Follow-up draft DAN/OAP.
Dashboard
=o
IR
DAN
Draft(O)
OAP
CAG
Draft(O)
Draft(O)
Audit Report for Financial Year
2013-2014
Follow up (1)
I
3.
Type
Standing
Settled
IR
2
0
DAN
0
0
OAP
0
0
Total
2
0
Senior Audit Officer
In OCAMP software, Senior Audit Officer is having the authority of approving the draft
IR need to be sent to ODO and reviewing reply from the Government on the same.
c
~ Senior Audit Officer will get an e-mail alert in
his/her registered e-mail ID to Review the draft
IR/DAN/DAP.
Page
I8
3 .1
Review of Draft IR/DAN/DAP
After the submission creation of draft IR/DAN/DAP by Auditor/Data Entry Operator,
Senior Audit Officer with approver role will get an e-mail alert in their registered e-mail
ID to review the draft IR/DAN/DAP. After logging into the system , you can view
IR/DAN/DAP pending for review by clicking appropriate icon as sown in the figure
bellow. If the approver found the data correct, s/he can approve it to immediately
communicate the IR/DAN/DAP to the intended offices or send it back to Auditor/Data
Entry Operator with comments to revise the draft.
Dashboard
Overall Summary
Click on IR/DAN/DAP to review.
~ P ending Review
I n spectio n Report
IR No
1.
12 1 120 13- 2014
Tot a l : 1
TrtJe
Test
Comm.Date
7th Ma r, 2014
Status
-
1 - 1of 1
)
+
>
Click on ACTION to Review the IR
Page
I9
Para
(i) (•&MSH4'·'·1 J
IR Title: Te st
I R No :
Report: Year :
CO mm. date :
No of M ajor Para :
No or M i nor Para :
Amount :
AMi~G R.001
1 /1
1/ 1
t o.oo
Pe rfc ·n n s rt.: =
N :-t t-1~n.ti=-r: ~ ::i:.
Aud itor :
En t ered by :
Amu
Madifi~ :
1.
Pe ri o d of Aocount:S-Audited : 0 5 M u , 2014 - 05 t-h r, 2014
Ti me T aken : 2 Ds y.s
(O:S l'h r, 20 14 - 05 l'h r. 2014)
I R Document : ~
7th l'h r . 201 4
Audit Type :
Sc.heme :
I R
ODO Offi«::r :
121 / 2013 - 20 14
2013 - 2014
S= ri.brAL-~lt
o::irri: =-r
2 t im !!_.!I
L.sst m.od°ifi!! :S on 10th Mu, 20 14
Last: R e m a rks in IR R evie\ov
Reviewed by :
Remerld- :
S!! r.:io r A~i't om~ ..­
Reviewed On :
51h H sr , 2014
R.!!t L..'TTI
Para List
T o t a l P ara
S r .No
Para No
P ara Title:
Para Type:
Maj o r
o.oo
2
2
2
Mino r
0 .00
Amount
ODO
:2
Action
ANGAGROO~ ~
ANGAG ROOl~ ~
Rema rks
®(
® A pprov e
0 Return )
1. Modify IR Report: the IR title page can be modified by clicking on the 'Modify IR
Report' tab.
2. View, Edit & Delete IR Paragraph:
In the action section of this page these
actions can be taken on a particular IR paragraph.
3. Approve/ Return: An IR report may be approved by the Senior Audit Officer to
be sent to the replying officer or he may return it with comments/ Remarks to
Auditor/ DEO for further modification.
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3.2
Reply Review
Senior Audit Officer with reply approver role will get an e-mail alert in their registered email ID to review the IR/DAN/DAP reply. After logging into the system , he can view
IR/DAN/DAP replies pending for review by clicking appropriate icon as sown in the
figure bellow. A reply can be reviewed by clicking on 'review' tab of a particular
paragraph.
Dashboard
Overall Summary
II
_.
II
_.
II
_.
Audit Report for Financial Year
2014 2015
IR
DAN
DAP
C>G
Draft (O)
Draft (O)
Draft(O)
Draft (O)
IR
,..
IR
DAN
Type
Standing
Settled
IR
0
0
DAN
0
0
DAP
0
0
Total
0
0
DAP
DAP
Review
it Reply Review
Inspection Report
1.
Total: 1
All
44 / 2010 - 2011
1 · 1 of 1
1. Review: A reply can be reviewed by clicking on 'review' tab of a particular
paragraph.
Page
I 11
Approve/Reject Reply
Para Reply Revi ew
m(
@ Approve
Remarks
0
Reject
)
:
/,
[
1.
Save Review
Approve/Reject Reply: A reply can be approved/ rejected (with Comments) by
the SAO by clicking the appropriate box.
2.
Save Review: Click on save review.
SUPPORT
~ [email protected]
A. Suresh Kumar-
9861962682
Rajesh Swain-
9861079541
Spandita Kar-
9338554005
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