June 22, 2015 - Glades County Clerk of Court

GLADES COUNTY BOARD OF COUNTY COMMISSIONERS REGULAR MEETING Monday, June 22,2015 - 6:00 P.M.
CALL TO ORDER I PRAYER I PLEDGE
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AGENDA AMENDMENTS I
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Note: Unanimous Board Action is required to amend agenda for official vote.
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PRESENTATIONS I AWARDS
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PUBLIC INPUT ON AGENDA ITEMS
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PUBLIC HEARl NGS
CONSENT AGENDA
1. Approve Payment of County Warrants
2. Approve the Minutes of the June 9, 2015 Regular Meeting
3. Records Disposition Request No. 2015-2
4. Budget Transfer - Animal Control
5. South Florida Water Management District Comprehensive Annual
Financial Report
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BUSINESS AGENDA
Note: Any Public Wishing to Speak on Agenda Items Please Sign In and Complete a
Comment Card.
6.
7.
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9.
10.
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12.
13.
The Agricultural and Labor Program Board Appointment
Award Bids for SHIP Demo/Rebuild and Rehabilitation Assistance
BOMA Property Surplus
Contract Extension from the Department of Economic Development
(DEO) for the Training Center Funding
Direct Purchase Training Center
Indian Hills Fire Station Construction Funding
Indian Hills Fire Station Construction
Letter to the Florida Fish and Wildlife Conservation Commission
CONSTITUTIONAL OFFICERS
COUNTY ATTORNEY
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COUNTY MANAGER
DEPARTMENT HEADS
PUBLIC INPUT ON NON-AGENDA ITEMS
COMMISSIONERS ITEMS AND COMMENTS
ADJOURN
AGENDAITEMSU~Y
GLADES COUNTY BOARD OF COUNTY COMMISSIONERS
SUBJECT:
COUNTY WARRANTS
DEPTIDEPT REQUEST:
Clerk's Finance Office
BACKGROUNDIDET AIL OF REPORT:
County Warrants
BUDGET IMPACT: Yes I No -If Yes, how much? From where?
COORDINATION WITH:
Tiffany R. Patterson - Finance Director
ON MOTION of Commissioner Beck seconded by Commissioner Ahern the Board approved the Consent Agenda items. Motion carried by 4 - 0 vote . REQUEST BY:
Tiffany R. Patterson Meeting Date: June 22, 2015
Agenda # Consent Agenda AGENDA ITEM SUMMARY GLADES COUNTY BOARD OF COUNTY COMMISSIONERS (
SUBJECT:
Approval ofminuta ofthe.J.u ne9, l015regnlar meeting.
DEPTIDEPT REQUEST:
Clerk's Office
BACKGROUND I DETAIL OF REPORT:
A copy of the minutes is llttacl1ed.
Bl1l)GET IMPAcr~ veslNo - lIyes, how much? From where?
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None
COORJ)lNAnON WITH:
ON MOTION of Commissioner Beck seconded by Commissioner Ahern the Board
approved the Consent Agenda items.
Motion carried by 4 - 0 vote .
REQUEST BY: Sandra Brown, Clerk of
Court
Meeting Date: Joe 22, 2015
Agenda #
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C()J1sent Agenda
AGENDA ITEM SUMMARY
GLADES COUNTY BOARD OF COUNTY COMMISSIONERS
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SUBJECT:
Rteo(dt Dispotltion &quest No. 1015-2
DEPTIDEPT REQUEST;
Clerk·, otnce
BACKGROUND I DETAIL OF REPORT: A copy of the Records Disposition Document No. 1015-2 Is attached. {
BUDGET IMPACT: YeI!No -Ifycs; how much? From where?
None
COORDINATIONWITH: ON MOTION of Commissioner Beck seconded by Commissioner Ahern the Board approved the Consent Agenda items. Motion carried by 5 - 0 vote. REQUEST BY:
Court
Sandra Brown, Clerk of
Meeting Date: Julie li, 2015
Agenda t#
Consent Agenda
AGENDA ITEM SUMMARY GLADES COUNTY BOARD OF COUNTY COMMISSIONERS (
SUBJECT;
Budget Transfer -
~imal
Control
DEPTIDEPT REQUEST:
Clerk's Office
BACKGROUND I DETAIL OF REPORT:
Mr. CarUsle, County Manager, hal requested a budget transfer of 5890.00 from General Fund
Contingencies to Animal Control PrOfessional Services to cover veterinarian costs for a dog.
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BUDGETIMPACf: YeslNo-lfyes, how much? From where?
$890.00 from General Fund Contingencies
COORDINATION WITH:
TiffanyPatferson, Finanee Diredor
ON MOTION of Commissioner Beck seconded by Commissioner Ahern the Board
approved the Consent Agenda items .
Motion carried by 4 - a vote .
REQUEST BY:
Court
Sandra Br.own, C1erk of
Meedng Datto: June ll, lOIS
Agendai ##
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Consent Agenda
AGENDA ITEM SUMMARY
GLADES COUNTY BOARD OF COUNTY COMMISSIONERS
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SUBJECT!
Report .
South Florida Water Management District Comprehensive Annual Financial DEPTIDEPTREQUE8T: Clerk's Otlice BACKGJ,tOUND I DETAIL OF REPORT: South Florida Water Management District's Comprehensive Annual Fblanclal Report bas been submitted to the Clerk's Office in electronic format. The CD Is available for anyone that would like to view the report. BUDGET lMPACf: YeslNo - If yes, how much? From where?
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COORDINATION WITH:
ON MOTION of Commissioner Beck seconded by Commissioner Ahern the Board
approved the Consent Agenda items .
. Motion carried by 4 - 0 vote .
REQUEST BY:
Court
Sandra Brown, Clerk of
Meeting Date: June 22, 2015
Agenda #-
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Consent Agenda
AGENDA ITEM SUMMARY GLADES COUNTY BOARD OF COUNTY COMMISSIONERS SUBJECT~ The Agricultural' and Labor Program, Inc., (ALPI) Board Appointment
DEPTIDEPT REQUEST:
County Manager
BACKGROUND/DETAIL OF REPORT:
The Agricultural and Labor Program, Inc., (ALPI) is requesting that the Glades County
BoCe appoint a representative to serve on their Board of Directors.
The ALPI is the Community Action Agency and CSBG Provider for Polk, Highlands and
Glades Counties. In adhering to the mandated regulations of this appointment, ALPI's
Board of Directors must include elected officials or their apPointed designee form its'
service communities.
BUDGET IMPACT: Yes I No -If Yes, how much? From where?
None
COO~DINA·rlON
WITH:
County Manager and County Staff
ON MOTION of Commissioner Beck seconded by Vice Chairman Pryor the Board
appointed Commissioner Ahern to the Agricultural and Labor Program , Inc. (ALPI) Board
as a representative for Glades County.
Motion carried by 4 - 0 vote.
REQUEST BY:
Meeting Date:
PaulCartlsle, County Manager
· June~;
2015
AGENDA ITEM SUMMARY
GLADES COUNTY BOARD OF COUNTY COMMISSIONERS
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SUBJECT: Award Bids for SHIP DemolRebliild and Rehabilitation Assistance
DEPTIDEPT REQUEST:
SHIP Administrator
BACKGROUND/DETAIL OF REPORT:
The SHIP Department Is requesting approval to award the following bids:
Applicant #2015-DEM0-4 Gonzalez -Low Income, HoUsehold of 2,
Approved for Demo and Replacement Housing, up to $80,000 on 0511212015
Award Bid to only bidder Clyde Johnson Construction $105,900.00
(To be contingent upon bank financing for the remaining balance and/or contractor negotiations)
Applicant #2015-REHAB-1 Rush - Extremely Low Ihearne, Household of 1,
Approved for Rehabilitation Assistance, up to $30,000 on 05/1212015
Award Bid to
up to $30,000.00
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Applicant #2015-REHAB-2 Myers -Low Income, Household of 1,
Approved for Rehabilitation Assistance, up to $30,000 on 05112/2015
Award Bid to
l,IP to $30,000,00
BUDGET IMPACT; Yes / No ­
IfYes, how much? From where?
Yes ­ up to $140,000.00
COORDINATION WITH:
Finance I Contractor
ON MOTION of Commissioner Beck seconded by Commissioner Ahem the Board awarded
the SHIP Demo/Replacement bid to Clyde Johnson Construction in the amount of
$105 ,900.00 for Applicant #2015-0EMO-4 Gonzalez (contingent upon bank financing for
the remaining balance) and awarded the SHIP Rehabilitation Assistance bids to Dog House
Construction for Applicant #2015-REHAB-1 Rush In an amount up to $30 ,000 .00 and
Applicant #2015-REHAB-2 Myers in an amount up to $30,000.00 provided that they are
able to supply a performance bond .
Motion carried by 4 - vote.
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REQUEST BY:
Mary Ann Whitney
Meeting Date:
June 22, 2015
AGENDA ITEM SUMMARY GLADES COUNTY BOARD OF COUNTY COMMISSIONERS SUBJECT: BOMA Property Surplus
DEPTIDEPT REQUEST:
County Manager
BACKGROUND/DETAIL OF REPORT:
Discussion
BUDGET IMPACT: Yes I No -If Yes, how much? From where?
COORDINATION WITH:
ON MOTION of Commissioner Beck seconded by Commissioner Ahern the Board
authorized sending a letter to SFWMD supporting a 25 year lease of the BOMA property to
IFAS with the understanding that the property would be rolled back into the project at the
end of the lease and authorized the Vice Chairman to sign .
Motion carried by 3 - 0 vote.
Chairman Stanley abstained from the vote
REQUEST BY:
Meeting Date:
Paul Carlisle, County Manager
June 22, 2015
AGENDA ITEM SUMMARY GLADES COUNTY BOARD OF COUNTY COMMISSIONERS SUBJECT: Contract extension from the Department of Economic Development(DEO)
for the Training Center Funding
DEPT/DEPT REQUEST:
County Manager
BACKGROUNDJDETAIL OF REPORT:
The Leglslatol'& have approved the State budget and we are waiting for the Governor
to sign the budget Included in that budget is the re-appropriation of the funding for
the Training Center. The Department of Ecohomlc Opportunity (DEO) will be sending a
contract amendment to the County to extending the completion date to June 30, 2016.
They are requ.estlng this be executed as soon as possible to keep the project going
forward without delay.
Becauae this agreement will be sent to the County after this board meeting and the
next meeting Is not scheduled to be held until July 14, 2015 which would not allow for
this to be executed before the June 30, 2015 deadline.
In order to expedite the proce.s s and keep the contractors on the project and meet the
specific time frame. requested by DEO, Staff Is requesting that the BoCC authorize the
County Manager and County Attorney to negotiate the agreement for the Chair to
execute.
BUDGET IMPACT: Yes I No -If Yes, how much? From where?
State Appropriations
COORDINATION WITH:
County Manager and County Attorney
ON MOTION of Commissioner Ahern seconded by Commissioner Beck the Board
authorized the County Manager and County Attorney to negotiate the agreement
extension with DEO and authorized the Chairman to sign .
Motion carried by 4 - 0 vote.
REQUEST BY:
Meeting Date:
Paul Carlisle, County Manager
June 22, 2016
AGENDA ITEM SUMMARY GLADES COUNTY BOARD OF COUNTY COMMISSIONERS SUBJECT: Direct Purchase Training Center
DEPT/DEPT REQUEST:
County Manager
BACKGROUND/DETAIL OF REPORT:'
The Department of Economic Opportunity (DEO) Is requiring that all material
purchases must be completed and paid by June 30, 2016. We have processed all but
two that we cannot get until after the BoCC meeting. Those purchases are for the roll
up doors $32,000 and store front doors for $7,000.
Staff Is asking to allow for the payment of theae two purchases at such time as the
invoices come tn to allow for the continuation of construction and the sales tax
savings.
BUDGET IMPACT~ Yes / NO,-If Yes, how much? From where? $39,00.0 State Appropriations COORDINATION WITH: Cou nty Manager ON MOTION of Vice Chairman Pryor seconded by Commissioner Beck the Board approved payment for the overhead doors not to exceed $32,000 .00 and store front doors not to exceed $7 ,000 .00 . Motion carried by 4 - 0 vote. REQUEST BY: Meeting Date:
Paul Carlisle, County Manager
June 22, 2015
AGENDA ITEM SUMMARY GLADES COUNTY BOARD OF COUNTY COMMISSIONERS SUBJECT: Indian Hills Fire Station Construction Funding
DEPTIDEPT REQUEST:
County Manager
BACKGROUNDIDETAIL OF REPORT:
The County had encumbered $30JOOO~OO for construction of a room In the Indian Hills
Fire. station to operate as a polling facility and meeting room.
On June 4, 2015 the bids were opened and the County received one bId from Clyde
Johnson Contracting In the amount of $39,900.00.
The difference in the current fundIng and the bid amount Is $9,900.00. Staff is
requesting that the additional $9.900.00 be enc~mbered to· fund the construction of
the room at the Indian Hills Fire station from the one cent fund.
BUDGET IMPACT: Yea I No - IfYes, how much? From where?
$9,900.00 One cent funding
COORDINATION WITH:
County Manager
ON MOTION of Commissioner Beck seconded by Commissioner Ahem the Board approved the encumbrance of an additional $9 ,900 .00 from the one cent fund to cover the costs of construction at the Indian Hills Fire Station. Motion carried by 4 - 0 vote. REQUEST BY:
Meeting Date:
Paul Carlisle, County Manager
June 22, 2015
AGENDA ITEM SUMMARY GLADES COUNTY BOARD OF COUNTY COMMISSIONERS SUBJECT: Indian Hills FIre Station Construction
DEPT/DEPT REQUEST:
County Manager
BACKGROUND/DETAIL OF REPORT:
The County had encumbered $30,000.00 for construction of a room In the Indian Hills
Fire station to operate as a polling facility and meeting room.
On June 4, 2015 the bids were opened arid the County received one bid from Clyde
Johnson Contracting in the amount of $39,900.00.
BUDGET IMPACT: Yes I No -If Yes, how much? From where? One cent funding COORDINATION WITH: County Manager ON MOTION of Vice Chairman Pryor seconded by Commissioner Ahem the Board awarded Bid #06-2015 for construction of a room in the Ind ian Hills Fire Station to Clyde Johnson Construction in the amount $39,900.00. Motion carried by 4 - 0 vote . I'(Cyut:~
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Paul Carlisle, County Manager
Meeting Date:
June 22, 2015
AGENDA ITEM SUMMARY GLADES COUNTY BOARD OF COUNTY COMMISSIONERS SUBJECT: Letter to the Florida Fish and Wildlife Conservation Commission
DEPT/DEPT REQUEST:
County Manager
BACKGROUND/DETAIL OF REPORT:
At the June 9, 2015 Commission meeting, It was requested that the Commission
consider sending a letter to the FWC In support of their position paper on the
management of Panthers In Florida
BUDGET IMPACT: Yes / No - If Yes, how much? From where?
COORDINATION WITH:
County Manager
ON MOTION of Vice Chairman pryor seconded by Commissioner Ahem the Board
directed County Manager Carlisle to present Glades County's position regarding the
management of panthers based on the points made in the proposed letter to the Florida
Fish and Wildlife Conservation Commission .
Motion carried by 4 - 0 vote.
REQUEST BY:
Meeting Date:
Paul Carlisle, County Manager
June 22,2015