Tanzania Procurement Journal Tanzania Procurement Journal

Transcription

NOT FOR SALE
www.ppra.go.tz
Tanzania
Procurement Journal
February 28, 2012
ISSN: 1821 - 6021 Vol V - No. 9
Free with Daily News every Tuesday
Geita district council urged to improve on contract administration
W
eak contract administration
has been found to be among
the main reasons for councils’
failure to achieve value for money in
public procurement. The observation
was made during a five-day tailor made
training for Geita District Council’s tender board and its secretariat conducted
from 13th to 17th February 2012, TPJ
has learnt.
Opening the training on behalf of the
Regional Administrative Secretary for
Mwanza, Geita District Executive
Director, Mr. Tatala called upon all participants to concentrate on the training
PPRA has agreed to provide following
the council’s poor performance as
reported in the Value for Money audits
results released recently. Mr. Tatala said,
“I am not happy at all with this performance, and we must make sure this does
not repeat in future.” He told the participants that it was important to understand
and admit their weaknesses and they
should take the rare opportunity availed
by PPRA to increase knowledge in public procurement in general and contract
administration in particular.
Geita is one of the districts that performed poorly with an overall performance of just 50 percent established from
an assessment of ten projects. The district was particularly weak in contract
administration where it scored only 36
percent.
Delivering the training on public procurement, facilitators from PPRA, Dr.
Laurent Shirima and Ms. Hoza Hamisi
insisted on the need for good systems for
preparation of tender documents, supervision of contracts, record keeping and
cost control. Dr. Shirima said, “Looking
at the audit results, it seems the council
has no capacity to supervise works contracts. We shall therefore dedicate more
time than we had allocated earlier to discuss in more details issues relating to
contract administration where you failed
miserably.” He further said, “If you
carry out the tendering process well up
to the point of getting a contractor and
think the job is done, then you are
wrong. It is only when the contract is
A cross section of participants to the tailor-made training conducted by PPRA to Geita District
Council executives recently.
properly executed in terms of quality, time
lic Procurement Act of 2011 which will
and cost, then one can talk of value for
become operational in the near future. The
money, because this is when the actual expenrole of the Council’s Committee for Finance
diture takes place.”
and Planning and the more strict punishment
for those found guilty of breach of the Act
During the training, participants were also
were among provisions that were intensively
taken through the salient features of the Pubdiscussed.
Inadequate designs and lack of specifications rampant
in Ilala and Kinondoni projects
Ilala and Kinondoni Municipal
councils are losing the opportunity to achieve value for money
in projects due to inadequate
surveys, designs and specifications, it has been learnt. This
was disclosed in the value for
money audits conducted by
PPRA for the FY 2010/11. Failure to achieve value for money is
attributed to the need for
rescoping work items, leading to
multiple and sometimes haphazard variations and associated
costs.
Accounting officers of the two
councils were summoned by
PPRA recently to discuss about the
audit results and the way forward,
in which an almost similar pattern
of weaknesses in Local Government Authorities (LGAs) were
found. Problems in survey, design
and specifications were among the
major issues raised in audit results
of every council, thus suggesting
that there might be a serious problem that needs to be tackled by the
Ministry responsible for LGAs.
Other issues raised during the
audits surround contract administration in general, particularly, non
enforcement of contractual clauses
and councils delays in paying contractors, as well as poor quality of
INSIDE
Did you know ?
works and overpayment to contractors.
Ilala’s overall performance was 70
percent while Kinondoni scored
67 percent. However, under contract administration, Ilala and
Kinondoni scored 43 percent and
40 percent, respectively, which in
the opinion of PPRA is very low
bearing their strategic position in
Dar es Salaam and in the country.
The value for money audit report
on the two municipal councils
starts on page 5 of this edition of
TPJ.
The function of Procurement Management Unit (PMU) has been
enhanced in PPA 2011 in which it is required to prepare and submit to
the management meeting, quarterly reports on the implementation of
the annual procurement plan.
Procurement opportunities
Procurement audit reports
Awarded contracts
page ... 3
page ... 5
page ... 8
2
Tanzania
Tanzania Procurement
Procurement Journal
Journal
Tuesday,
Sept 29,
2009
Tuesday
December
February
28,28,
2012
2010
PROCUREMENT NEWS
WARAKA KWA TAASISI ZOTE ZA UNUNUZI KUHUSU KUTANGAZA ZABUNI
KWENYE JARIDA LA MANUNUZI NA TOVUTI YA MATANGAZO YA ZABUNI
Taasisi za Ununuzi zina wajibu wa kuhakikisha kwamba zinatoa fursa kwa wazabuni wengi kushiriki katika zabuni ili kuleta ushindani na
kuzingatia usawa wa wazabuni kushiriki kwenye zabuni. Wajibu huu umeainishwa chini ya kifungu 43 cha Sheria ya Ununuzi wa Umma, Sura
410.
Kamati ya Kitaalam ya Kiufundi ya Bodi ya Wakurugenzi ya Mamlaka (Technical Commettee) ya Ununuzi wa Umma katika kikao chake cha
17 cha kawaida kilichofanyika Octoba, 2011 kilijadili kwa kina ripoti za ukaguzi ambazo zilionyesha kuwa ni taasisi chache tu ambazo
zinatangaza matangazo yao ya zabuni kwenye Jarida la manunuzi (Tanzania Procurement Journal) na tovuti ya matangazo ya zabuni
(http://tender.ppra.go.tz). Kikao kiliagiza kuwa taasisi zote za Umma zipelekewe waraka kuhusu wajibu wao katika utekelezaji wa sheria na
kanuni zake hasa katika utangazaji wa zabuni kwenye tovuti na jarida la ununuzi.
Taasisi za Ununuzi zinatakiwa kwa mujibu wa Kanuni za Ununuzi wa Umma (Tangazo la Serikali Na.97 na 98 ya mwaka 2005) kuhakikisha
kwamba matangazo ya zabuni yanatangazwa katika Jarida la Manunuzi yaani “Tanzania Procurement Journal”, Tovuti ya PPRA na magazeti
ya ndani ambayo mtandao wake ni mpana. (Tafadhali rejea Kanuni ya 9(a) ya Tangazo la Serikali Na. 97 la mwaka 2005 na Kanuni 7(a) ya
Tangazo la Serikali Na 98 la mwaka 2005). Jukumu hili pia limepewa msisitizo chini ya Kanuni 65(3) ya Tangazo la Serikali Na 97 na Kanuni
ya 24 na 49(1) ya Tangazo la Serikali Na. 98.
Kanuni za Ununuzi wa Umma pia zinatoa jukumu kwa Taasisi za Ununuzi kutangaza matokeo ya zabuni kwenye Jarida la Manunuzi, Tovuti
ya Mamlaka na katika gazeti moja au mawili yenye mtandao mpana (Rejea Kanuni ya 21(3), 97(12) na 67(3) ya Matangazo ya Serikali Na.
97 na 98 ya mwaka 2005).
Hivyo basi, ili kuzingatia matakwa ya Sheria ya Ununuzi wa Umma na Kanuni zake kama yalivyoainishwa hapo juu, PPRA inatoa maelekezo uwasilishe kwake taarifa zifuatazo:
(a)
(i)
(ii)
(iii)
(iv)
(v)
(vi)
(vii)
Matangazo yote ya zabuni zitakazoitishwa na taasisi yako yakijumuisha taarifa zifuatazo:
Jina la Taasisi;
Namba ya Zabuni;
Maelezo ya Zabuni husika (Tender descriptions);
Wazabuni wataotakiwa kushiriki (Eligible tenderers);
Aina ya Ununuzi (Method of Procurement);
Anwani/Mawasiliano (Contact address); na
Tarehe na Saa ya mwisho ya kupokea zabuni (deadline for submission of tender).
Ili kuwezesha uchapishaji wa matangazo ya zabuni kwenye Jarida la Manunuzi, kila tangazo litalipiwa na Taasisi husika Shilingi 250,000/=
(Shilingi Laki Mbili na Nusu tu). Vile vile utatakiwa ulete nakala ya tangazo kwa ajili ya kuweka kwenye tovuti ya Matangazo ya Zabuni
(http://tender.ppra.go.tz).
(b)
(i)
(ii)
(iii)
(iv)
(v)
(vi)
Taarifa kuhusu matokeo ya zabuni ambazo utakuwa umeingia mikataba na wazabuni kama ifuatavyo:
Jina la Taasisi;
Namba ya mkataba;
Maelezo ya mkataba husika (Contract Descriptions);
Jina la Mzabuni aliyeshinda zabuni (Tenderer awarded the contract);
Gharama na sarafu ya mkataba (Currency and contract amount); na
Tarehe ya kutoa zabuni (Date of award).
Tafadhali kumbuka kwamba kwa mujibu wa kifungu 87 (1) (f) cha Sheria ya Ununuzi wa Umma Sura 410 ni kosa la jinai iwapo utashindwa
kutekeleza matakwa ya Sheria ya Ununuzi wa Umma na Kanuni zake. Hivyo unahimizwa kuzingatia matakwa ya sheria na kuwasilisha taarifa husika PPRA kama ulivyoelekezwa ndani ya waraka huu.
Utekelezaji wa waraka huu uliaanza kutumika rasmi tarehe 1 Novemba, 2011.
Dr. R. S. Mlinga
AFISA MTENDAJI MKUU
Tuesday February
December
28,28,
21,
2012
2010
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Tanzania
TanzaniaProcurement
ProcurementJournal
Journal
PROCUREMENT OPPORTUNITIES
This section provides summaries of open tender opportunities in Procuring Entities (PEs). More details of the tenders may be found on PPRA website www.ppra.go.tz. Prospective bidders are required to confirm the information provided hereunder or seek further details from respective PEs.
GOODS
Procuring entity: Tanzania Institute of
Accountancy
Tender No: PA/094/2011-12/G/01
Tender Name: Supply of ICT Equipment
Source of Fund: Government of Tanzania
Eligible Firms: National
Method of Procurement: NCB
Price of Bid Document: Tshs. 100,000
Contact Address: The Secretary TB, Tanzania
Institute of Accountancy, P. O. Box 9522, Dar
es Salaam
Deadline: 19th March, 2012, 14:00 hours
Accountancy
Tender No: PA/094/2011-12/G/16
Tender Name: Supply of Motor Vehicles
es Salaam
Procuring entity: Tanzania Revenue Authority
Tender No: TMP/PG/11/01
Tender Name: Supply, Installation and
Commissioning of Customized Feedback Kiosk
Solution
Revenue Authority, P.O. Box 11491, Dar es
Salaam.
WORKS
Procuring entity: Bariadi District Council
Tender No: LGA/111/2011-2012/W/26, 23
Tender Name: Works for Routine, Spot and
Emergence and Periodic Maintenance Projects
of Bariadi Roads
Method of Procurement:NCB
Contact Address: The Secretary TB, Bariadi
District Council, P.O. Box 109, Bariadi
Deadline: 20th March, 2012, 10:30hours
Procuring entity: Mvomero District Council
Tender No: LGA/081/2011-12/W/07
Tender Name: Works for Rehabilitation of
Dakawa Irrigation Scheme Pump Station, Civil
and Site Works Improvement
Tender No: ME/008/SMMRP/C/19
Contact Address: The Secretary TB, Mbeya
Tender Name: Expression of Interest for
City Council, P.O. Box 149, Mbeya
Provision of Consulting Services for
Contact Address: The Secretary TB, Mvomero
Preparation Environmental and Social
District Council, P. O. Box 663, Morogoro
Management Information System
Procuring entity: Rombo District Council
Tender No: LGA/041/BW/2011/2012/01
Eligible Firms: National and International
Procuring entity: Babati Urban Water Supply
Tender Name: Work for Construction of
Method of Procurement:NCS
and Sewerage Authority
Mortuary Building at Karume H.C
Price of Bid Document: N/A
Tender No: AE/30/2011-12/HQ/ GWND/02
Contact Address: The Secretary TB, Ministry
Tender Name: Construction of Orkesumet
of Energy and Minerals. P.O. Box 2000, Dar
Water Supply Project –Immediate Work
es Salaam
(Simanjiro District)
Contact Address: The Secretary TB, Rombo
District Council, P.O. Box 52, Rombo
NON-CONSULTANCY
Contact Address: The Secretary TB, Babati
Accountancy
Urban Water Supply and Sewerage Authority,
CONSULTANCY
Tender No: PA/094/2011-12/N/13
P.O. Box 245, Babati-Manyara
Procuring entity: Ministry of Health and Social
Tender Name: Provision of Internet Bandwidth
Deadline: 23rd March, 2012, 10:00 hours
Welfare
Services for .
Tender No: ME/007/2011-12/HQ/C/32
Lot 1: DSM Campus.
Procuring entity: Kiteto District Council
Tender Name: Provision of Consultancy
Lot 2: Mbeya Campus.
Tender No: KDC/IFB01/11/12
Services for Health Workforce Initiative Project
Lot 3: Singida Campus.
Tender Name: Works for.
on Behalf of the Workforce Coordinating Team
Lot 4: Mtwara Campus.
Lot 1: Exploratory Drilling, Air Lifting Pump
Lot 5: Mwanza Campus.
Test, Water Sample Testing and
Lot 6: Kigoma Campus
Reporting.
Method of Procurement: NCS
Price of Bid Document: N/A
Contact Address: The Secretary TB, Ministry
Lot 2: Reming, Borehole Development,
Capping and Casing of Boreholes.
of Health and Social Welfare, P.O. Box 9083,
Dar es Salaam
es Salaam
Contact Address: The Secretary TB, Kiteto
Procuring entity: Mvomero District Council
District Council, P.O. Box 98, Kibaya Kiteto,
Tender No: LGA/081/2011-12/C/08
Manyara Region
Tender Name: Conducting Environmental
Procuring entity: Same District Council
Deadline: 21st March, 2012, 10:00 hours
Impact Assessment (EIA) for Lukenge
Tender No: LGA/049/N/2011-12/06
Deadline: 19th March, 2012, 14:00 shours
Irrigation Scheme
Tender Name: Uwakala wa Ukusanyaji wa
Procuring entity: Ilala Municipal Council
Madeni na Kuuza Mali kwa Naiaba ya
Tender No: LGA/015/IMC/2011-12/W/19
Halimashauri
Tender Name: Works for
Lot 1: Transmission Line, Supply and
Price of Bid Document:
Installation of Pump, Construction of
Contact Address: The Secretary TB, Mvomero
Pump House and Fencing.
District Council, P. O. Box 663, Morogoro
Contact Address: The Secretary TB, Same
Lot 2: Distribution Network.
District Council, P.O. Box 138, Same,
Procuring entity: Road Fund Board
Kilimanjaro
Tender No: IE/02/2011-12/C/11
Tender Name: Expression of Interest for
Contact Address: The Secretary TB, Ilala
Consultancy Services to Broaden Revenue Base
Procuring entity: Same District Council
Municipal council, P.O. Box 20950, Dar es
for the Roads Fund Board
Tender No: LGA/049/N/2011-12/03
Salaam
Tender Name: Uwakala wa Kukusanya Madeni
Deadline: 23rd March, 2012, 14:30 hours
kwa Niaba ta Halimashauri
Procuring entity: Mbeya City Council
SPrice of Bid Document: N/A
Tender No: LGA/069/2011-12/MCC/W/06
Contact Address: The Secretary TB , Road
Tender Name: Works for Construction of
Fund Board, P.O. Box 12497, Dar es Salaam
Hostel - Phase Two
Deadline: 21st March, 2012, 10:00 hours
Contact Address: The Secretary TB, Same
District Council, P.O. Box 138, Same,
Procuring entity: Ministry of Energy and
Minerals
Kilimanjaro
Continues on page 4
4
Tanzania
Procurement Journal
Journal
Tuesday,
Sept 29,
2009
Tuesday
December
February
28,28,
2012
2010
PROCUREMENT OPPORTUNITIES
Continued from page 3
THE UNITED REPUBLIC OF TANZANIA
Procuring entity: Tanzania Electric Supply
Company Limited
Tender No: PA/001/11/LZN/N/003
Tender Name: Pre - Qualification of Garage for
Repair and Maintenance of Company Motor
Vehicles / Cycles at Lake Zone
Contact Address: The Secretary, Zonal Tender
Board, P.O. Box 812, Mwanza.
Procuring entity: Government Procurement
Services Agency [GPSA]
Tender No: AE/005/HQ/FA/2012/2013/NC/25,
INSTITUTIONAL SUPPORT PROJECT FOR GOOD GOVERNANCE II
TENDER NO AE/O18/2011-12/HQ/C/6 FOR THE PROVISION OF CONSULTANCY SERVICES FOR
TRAINING ON ASSET TRACING AND RECOVERY FOR INVESTIGATORS OF THE PREVENTION
AND COMBATING OF CORRUPTION BUREAU
REQUEST FOR EXPRESSION OF INTEREST
1. This Request for Expression of Interest follows the General Procurement Notice (GPN) for this project which
appeared in the UN Development Business Issue No 801 of 30th June, 2011 and in the local newspaper of The
Guardian of Tuesday 14th June 2011, the Daily News of Wednesday 15th June 2011, the Citizen of Thursday 16th
June, 2011 and East African of Monday 20th June, 2011.
26, 27, 28, 29, 30
Tender Name: Provision of
25 : Service and Maintenance of Elevators
26 : Service and Maintenance of Fire Security
System
27 : Hiring Photocopying Services Using
Vendor Management Inventory System
28 : Transport and Handling Services
29 : Service and Maintenance of Office
Equipment
30 : Service and Maintenance of Fire Fighting
Equipment
Contact Address: The Secretary TB,
Government Procurement Services Agency, P.O.
2. The Public Procurement Regulatory Authority through the Ministry of Finance (hereinafter called ‘’the Borrower’’)
has received financing from African Development fund (ADF) (hereinafter called ‘’the Bank’’) towards the cost of the
Institutional Support Project for Good Governance II and intends to apply part of the proceeds of the loan to cover
eligible payments under the Contract for the Provision of Consultancy Services for Training on Asset Tracing and
Recovery for Investigators of the Prevention and Combating of Corruption Bureau (PCCB).
3. The objective of the project is to enhance the capacity of PCCB in analyzing, investigating and prosecuting international money laundering and /or bribery cases. Most importantly, the programme will assist the Bureau in enhancing its staff to handle international requests and to succeed in cooperation with foreign jurisdictions in fighting
money laundering and repatriating stolen assets. The procedures for gathering evidence and acquiring proceeds of
corruption are fulfilled by investigators in the requesting country in collaboration with those of the requested country. It is therefore essential for investigators in Tanzania to be aware with stages and techniques to be employed in
collecting evidence and challenges arising during the process. Therefore the consultant is expected to train investigators on ways to identify, freeze, confiscate and repatriate assets acquired through money laundering.
4. The Public Procurement Regulatory Authority (PPRA) now invites eligible consulting firms to indicate their interest
in providing the services. Interested consultants must provide information indicating that they are qualified to perform the services (brochures, description of similar assignments, experience in similar conditions, availability of
appropriate skills among staff, etc.). Consultants may associate to enhance their qualifications.
Box 9150, Dar es Salaam
Deadline: 12th March, 2012, 10:00hours
Editorial Board of Tanzania
Procurement Journal
Dr. Ramadhan S Mlinga... Chairman
Dr. Laurent M. Shirima...Member
Eng. Ayub O. Kasuwi ... Member
Mr. Peter M. Shilla ...Member
Mr. Christopher E. Mwakibinga ... Member
Eng. Mary M. Swai ...Member
Eng. Eva Lupembe ... Member
Mrs. Coleta D. Mnyamani ... Secretary
Eng. H.N Ilahuka ... Editor
TPJ is published by PPRA every Tuesday
Contacts:
Public Procurement Regulatory Authority
(PPRA), PPF Tower, 8th Floor,
PO Box 49, Dar es saalam.
Tanzania
Tel: +255 22 2121236;
Fax: +255 22 2121238;
email: [email protected];
Website: www.ppra.go.tz
5. A consultant will be selected in accordance with the procedures set out in the African Development Bank’s Rules and
Procedures for the Use of Consultants.
6. Interested consultants may obtain further information to the Secretary of Tender Board, Public Procurement
Regulatory Authority, PPF Tower, Junction of Ohio/Garden Avenue, 8th Floor, Wing 801, P. O. Box 49, Dar es salaam,
Tel: +255 22 2121236, Fax: +255 22 2121238, email: [email protected] during office hours (08.30 to 15.00 hours local
time).
7. Expression of Interest must be addressed and delivered to the Secretary of PPRA Tender Board at the address indicated under para 6 above on or before 10:00 hours local time on Wednesday 29th February 2012. Letters of
Expression of Interest shall be opened immediately in public and in the presence of consultant’s representatives who
will choose to attend the opening ceremony in the Conference Room of the PPRA at the physical address indicated
below.
8. Late submitted Expression of Interest shall not be accepted for evaluation irrespective of the circumstances.
Telegraphic, telex, telefax and e-mail submitted Expression of Interest shall not be accepted.
9. Late submitted bids shall not be accepted for evaluation irrespective of the circumstance. The telegraphic, telex, telefax, and E-mail submitted bids shall not be accepted.
CHIEF EXECUTIVE OFFICER
PUBLIC PROCUREMENT REGULATORY AUTHORITY
PPF TOWER, JUNCTION OF OHIO/GARDEN STREETS, 8TH FLOOR, WING 801
P.O. BOX 49, DAR ES SALAAM, Tel: +255 22 2121236, Fax: +255 22 2121238,
Email: [email protected]
Tuesday February
December
28,28,
21,
2012
2010
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Tanzania
TanzaniaProcurement
ProcurementJournal
Journal
PROCUREMENT REPORTS
Procurement audit follow up for FY 2010/11
KINONDONI MUNICIPAL
COUNCIL
5.7 The Council should ensure that the
DE’s office is provided with adequate
quality control tools.
1. Introduction
ILALA MUNICIPAL COUNCIL
1.1 Section 7 (j)(ii) & (iii) of the Public
Procurement Act, No. 21 of 2004
(PPA 2004) gives the Public Procurement Regulatory Authority (Authority) mandate to institute contract and
performance audits during and/or
after the completion of contract in
respect of any procurement as may be
required. On the basis of this mandate,
the Authority, during the FY 2010/11,
carried out contract and performance
audits (value for money audits) in 136
construction projects/contracts in 30
entities one of them being Kinondoni
Municipal Council.
1.2 Generally, the audits sought to determine whether contracts were implemented in accordance with stipulated
contract terms and conditions and
whether value for money was
achieved in spending public funds on
selected construction projects. To that
end, the audit covered aspects related
to planning, procurement, contract
administration and quality of works
with the view to establishing whether
value for money was attained or not.
1.3 Six projects were audited including
two building projects, three road projects, and one water project. Three of
the audited projects were completed,
one suspended, and two were ongoing. The total value of the sampled
projects was Tshs. 2,412,389,820.
2. Performance
The overall performance was assessed to
be 67% signifying that the funds earmarked for selected projects were fairly
spent.
Out of the six audited projects, two performed well (above 75%), and the
remaining four performed fairly (between
50% and 75%). The performance was
evaluated in four areas whereby planning
scored 70% rated as fair; procurement
scored 92% rated as good; contract
administration scored 40% rated as poor;
and the quality of works scored 67% rated
as fair.
In order to collect information about possible symptoms of corruption in the procurements carried out by PE’s, the specially developed Red Flags checklist was
used. The average score on Red Flags
detected was 24% indicating the likelihood of corruption on the procurement of
selected projects especially on the Rehabilitation of x-ray room at Magomeni
Health Centre which scored 24%, Construction of pipe culvert and open drain at
India High Commission which also
scored 24%, Construction of five classrooms at Mbweniteta – Lot 5 (34%), and
completion of Water Supply Scheme at
Makuburi and Mwenge Mlalakua (32%).
1. Introduction
3. Directives of the Technical
Committee
3.1 On the basis of audit results, the Technical Committee of the Board of
Directors of PPRA at its 9th Ordinary
Meeting held on Tuesday 25th October 2011, discussed the findings of the
audit and was not satisfied with the
performance of Kinondoni Municipal
Council. Pursuant to section 16 of
PPA 2004, the Committee decided to
summon the Accounting Officer
before the Board of Directors of
PPRA. Purpose of the summon being
to discuss with the Accounting Officer
about the audit result and the way forward.
3.2 The Committee also directed Kinondoni Municipal Council to organize a
tailor made training for its staff on
contracts administration, cost estimation, and procurement planning to be
conducted by the Authority. Furthermore, Kinondoni Municipal Council
was directed to ensure that all weaknesses which led the organization to
score below 75% are addressed before
the next audit. Kinondoni Municipal
Council was also required to implement the specific audit recommendations and submit the status of implementation to the Authority within
three months from the date of communicating the audit results.
average time used to communicate
award decisions after approval by tender board was 25 days.
4.3 Delays in signing the contracts by the
Municipal Mayor. The average time
from communicating award decision
to contract signing was 42 days.
4.4 Unsound contract administration characterized by delays in paying the contractors and consultants, non-enforcement of contractual clauses upon
delays by contractors, incomplete
payment certificates, delays in issuing
site instructions.
4.5 Weak contract supervision resulting to
poor quality of works under the contract for pipe culvert and open drain at
India High commission, and for the
construction of 5 classrooms at
Mbwenitata.
4.6 Shortage of staff within the DE’s
office.
5. Recommendations
5.1 The DE should ensure that detailed
and complete designs and drawings
are prepared on major and new construction.
5.2 The Council should ensure that contracts are signed within contract valid
period.
3.3 The audit report together with the
decision of the Committee were communicated to Kinondoni Municipal
Council on 3rd November 2011 vide
letter
with
Ref.
No.
PPRA/LGA/017/39.
5.3 Contracts should be signed within the
stipulated time after communicating
award decisions i.e. within 28 days as
provided under Regulation 97(2) of
GN. No. 97 of 2005.
4 Key findings
5.4 Council should ensure there is a sound
contract administration in all projects.
4.1 Inadequate surveys and designs necessitating for rescoping of works items.
4.2 Awarding contracts beyond tender
validity period due to inefficiencies in
the procurement process specifically
on communicating award decisions.
For the sampled contracts, the average
time used from opening of tenders to
contract signing was 88 days. The
5.5 The DE’s office should be staffed to
an appropriate level with qualified
staff.
5.6 Staff in the PMU and user departments should attend training on procurement planning, cost estimation
and contract administration.
1.1 Section 7 (j)(ii) & (iii) of the Public
Procurement Act, No. 21 of 2004 (PPA
2004) gives the Public Procurement
Regulatory Authority (Authority) mandate to institute contract and performance audits during and/or after the
completion of contract in respect of
any procurement as may be required.
On the basis of this mandate, the
Authority, during the FY 2010/11, carried out contract and performance
audits (value for money audits) in 136
construction projects/contracts in 30
entities one of them being Ilala Municipal Council.
1.2 Generally, the audits sought to determine whether contracts were implemented in accordance with stipulated
contract terms and conditions and
whether value for money was achieved
in spending public funds on selected
construction projects. To that end, the
audit covered aspects related to planning, procurement, contract administration and quality of works with the
view to establishing whether value for
money was attained or not.
1.3 Five projects were audited including
two building projects, two road projects, and one bridge project. Three of
the audited projects were completed
while two projects were on-going. The
total value of the sampled projects was
Tshs. 3,648,664,457.15.
2. Performance
The overall performance was assessed to
be 70% signifying that the funds earmarked for selected projects were fairly
spent. Out of the five audited projects,
two performed well (above 75%), and the
remaining three performed fairly
(between 50% and 75%). The performance was evaluated in four areas whereby
planning scored 67% rated as fair; procurement scored 78% rated as good; contract administration scored 43% rated as
poor; and the quality of works scored
76% rated as good.
In order to collect information about possible symptoms of corruption in the procurements carried out by PE’s, the specially developed Red Flags checklist was
used. The average score on Red Flags
detected was 13% indicating low likelihood of corruption on the procurement of
selected projects.
3. Directives of the Technical
Committee
3.1 On the basis of audit results, the TechContinues on page 6
6
Tanzania
Procurement Journal
Journal
Tuesday,
Sept 29,
2009
Tuesday
December
February
28,28,
2012
2010
PROCUREMENT REPORTS
Procurement audit
follow up ...
PROCUREMENT AND SUPPLIES PROFESSIONALS AND
TECHNICIANS BOARD
Continued from page 5
ONYO
KUFUTWA KWENYE ORODHA YA WATAALAM WA UNUNUZI NA UGAVI
Bodi ya Wataalamu wa Ununuzi na Ugavi (PSPTB), ilianzishwa chini ya sheria namba
23 ya mwaka 2007 kuchukuwa nafasi ya iliyokuwa Bodi ya Taifa ya Usimamizi wa
Vifaa (NBMM) inawakumbusha wataalamu wake na waajiri wote kuwa kwa mujibu
wa kifungu cha 11 hadi 14, watu wote wanaofanya kazi za Ununuzi na Ugavi nchini
Tanzania ni lazima wasajiliwe na Bodi. Kifungu cha 45 na 46 cha sheria kinaeleza
kuwa ni kutenda kosa kufanya kazi na kuajiri mtu asiyesajiliwa na PSPTB kufanya kazi
za fani ya ununuzi na Ugavi nchini Tanzania.
nical Committee of the Board of Directors of PPRA at its 9th Ordinary Meeting held on Tuesday 25th October 2011,
discussed the findings of the audit and
was not satisfied with the performance
of llala Municipal Council. Pursuant to
section 16 of PPA 2004, the Committee
decided to summon the Accounting
Officer before the Board of Directors of
PPRA. Purpose of the summon being to
discuss with the Accounting Officer
about the audit result and the way forward.
3.2 The Committee directed llala Municipal Council to organize a tailor made
training for its staff on contracts administration, cost estimation, and procurement planning to be conducted by the
Authority. Furthermore, the Council
was directed to ensure that all weaknesses which led the organization to
score below 75% are addressed before
the next audit. The Council was also
required to implement the specific audit
recommendations and submit the status
of implementation to the Authority
within three months from the date of
communicating the audit results.
3.3 The audit report together with the decision of the Committee were communicated to llala Municipal Council on
22nd November 2011 vide letter with
Ref. No. PPRA/LGA/015/65.
4 Key findings
4.1 Inadequate designs for the construction of Miembeni Community roads,
and construction of box culvert at Ulongoni B along Ukonga road.
4.2 Lack of specifications for the construction of school classrooms (Msongola
Secondary School, Buyuni Secondary
School, and Ilala Secondary School).
4.3 Awarding tenders beyond tender validity period due to inefficiencies in the
procurement process e.g tender for construction of Miembeni Community
roads, and Designing of the proposed
Kivule Hospital.
4.4 Delays in signing contracts by the
Municipal Mayor. For the sampled
contracts, delays ranged from 18 days
to 179 days. The analysis shows that
the average time from communicating
award decision to contract signing was
59 days.
4.5 Weak contract administration characterized by delayed payments of contractors, inappropriate management of
advance payment and performance
guarantees e.t.c.
4.6 Poor quality of works for the construction of Ulongoni B box culverts - inadequate compaction of the approaches
and serious rusting of gabions and
handrails.
4.7 Shortage of staff within the DEs office.
5. Recommendations
In order to address the anomalies and
shortfalls observed, the following recommendations were given:
5.1 The DE should ensure that detailed and
complete designs and drawings are prepared on major and new construction.
5.2 Contracts should be signed within the
stipulated time after communicating
award decisions i.e. within 28 days as
provided under Regulation 97(2) of
GN. No. 97 of 2005.
5.3 Staff in the PMU and user departments
should attend training on procurement
planning, cost estimation, and contract
administration.
5.4 The DE’s office should be staffed to an
appropriate level with qualified staff.
5.5 The Council should ensure that the
DE’s office is provided with adequate
quality control tools.
Aidha wataalamu wote wa ununuzi na ugavi ambao wanadaiwa ada za uanachama
kuwa kusudio la kuwafuta lipo pale pale, yaani ifikapo tarehe 9 Machi 2012 wale
wote wenye malimbikizo ya madeni watafutwa. Bodi inatahadharisha kuwa
watakaokuwa wamefutwa hawataruhusiwa kufanya kazi za ununuzi na ugavi na
kwa mwajiri yeyote atakayeendelea kuajiri mtu asiyesajiliwa au amefutiwa usajili
atapewa adhabu kwa mujibu wa kifungu cha 45 (b) cha sheria namba 23 ya mwaka
2007 na kanuni ya 85 ya mwaka 2009.
Atakayekuwa amefutwa katika zoezi hili atapashwa kuomba usajili upya ikiwa ni
pamoja na kulipa deni lote na tozo (fine) kabla ya kurejeshewa usajili.
Epuka usumbufu kalipe ada yako au deni lako sasa hivi kupitia benki zifuatazo:-
1.
NBC- 011 103 017 252
Account Name: PSPTB
Branch: CORPORATE
2.
NMB- 201 350 0374
Account Name: PSPTB
Branch: BANK HOUSE
Ukishalipia tafadhali tuma hati ya malipo ya benki pamoja na fomu ama
maelezo yanayohusu malipo hayo kwa:Mkurugenzi Mtendaji,
PSPTB,
S.L.P. 5993,
DAR-ES-SALAAM,
Simu: +255-22-2865860
Nukushi: +255-22-2862138
Barua pepe: [email protected] na [email protected]
Tuesday February
December
28,28,
21,
2012
2010
7
Tanzania
TanzaniaProcurement
ProcurementJournal
Journal
PROCUREMENT REPORTS
PROCUREMENT AND SUPPLIES PROFESSIONALS AND
TECHNICIANS BOARD
JAMHURI YA MUUNGANO WA
TANZANIA
WIZARA YA FEDHA
WAKALA WA HUDUMA YA UNUNUZI SERIKALINI (GPSA)
TANGAZO
PUBLIC NOTICE
WORKSHOP ON NEW PUBLIC PROCUREMENT ACT 2011.
A. Kituo cha mafunzo: Mwanza mjini
Introduction
PSPTB has arranged one-day workshops for its professionals as one of the
Board’s CPD Programmes. The CPD hours attained will be considered during the on-going registration exercise.
Schedule:
Date
17th March, 2012
24th March, 2012
MWALIKO WA MAFUNZO JUU YA MFUMO WA UNUNUZI WA
PAMOJA WA VIFAA NA HUDUMA MTAMBUKA KWA KUTUMIA
MIKATABA MAALUM
Centre
Venue
Morogoro
EDEMA
Kilimanjaro
VETA
Mbeya
Mzumbe University
Dodoma
VETA
Mwanza
MIDLAND HOTEL
Dar es Salaam
Target group:
• NBMM registered professionals,
• Practising procurement and supplies personnel,
• Newly registered professionals,
• Professionals aspiring for registration.
Topics for discussion:
• The salient features of PPA 2011,
• Professionals’ role towards ethical procurement process.
Award: 8 CPD Hours.
SEMINAR FEE:
Tshs. 150,000/= per participant to cover for seminar materials, tea/coffee
and lunch. Payment should be done through our NBC Corporate Branch
A/C No. 0111 0301 7252 or NMB House Branch A/C No. 2013500374.
NB: Professionals are urged to attend at the nearby workshop centres.
For further details contact:
Executive Director,
PSPTB,
P.O. Box 5993,
DAR-ES-SALAAM.
Tel. No. 255-22-2865860
Fax. No. 255-22-2862138
Website: http://www.psptb.go.tz
E-mail: [email protected]
B. Tarehe ya mafunzo: Mafunzo yatafanyika kwa muda wa siku tatu
(3) kuanzia tarehe 21/3/2012 – 23/3/2012.
C. Yaliyomo katika mafunzo
i)
Sheria ya ununuzi wa umma;
ii)
Mfumo wa ununuzi wa pamoja wa vifaa na huduma mtambuka;
iii)
Namna ya kushiriki katika zabuni za vifaa na huduma mtambuka;
iv)
Matumizi ya mtandao katika mfumo.
D. Faida za mafunzo
Washiriki watapata faida zifuatazo:i)
Kuelewa matakwa ya sheria ya ununuzi wa umma juu ya
mfumo,
ii)
Kujua faida za mfumo,
iii)
Kuelewa majukumu ya Afisa masuuli, wajumbe wa bodi ya
zabuni, wakuu wa idara na watumishi katika kitengo cha
ununuzi,
iv)
Kuelewa namna ya kushiriki na ujazaji wa nyaraka za zabuni,
v)
Namna ya kupata taarifa kwa njia ya mtandao.
E. Walengwa wa mafunzo
Mafunzo yameandaliwa kwa ajili ya Afisa masuuli, wajumbe wa bodi
ya zabuni, wakuu wa idara, watumishi katika kitengo cha ununuzi,
wakuu wa vyuo, shule na taasisi za serikali, wafanyabiashara na
wote watakaopenda kushiriki ili kupata ufahamu wa mfumo huu.
F. Ada ya ushiriki na namna ya ulipaji
Kila mshiriki anatakiwa kulipia Tshs. 250,000.00. Malipo yote
yafanyike kwa fedha taslimu au hundi za benki (banker’s cheque)
kwa Mtendaji Mkuu, Wakala wa Huduma ya Ununuzi Serikalini,
S.L.P 9150, Dar es salaam katika akaunti zifuatazo:- CRDB –A/C
Na. 01J 1095100500 au NMB – A/C Na. 2011000064.
Wasiliana na Meneja wa Mkoa husika kwa ajili ya kujiandikisha kwa
kuonyesha ‘’pay in slip’’uliyolipia benki au tuma taarifa hiyo kwa njia
ya barua pepe, [email protected] au unaweza kuleta taarifa hizo
GPSA Makao Makuu eneo la viwanda, Keko Mwanga, Barabara ya
Nyerere.
WAHI UKAJIANDIKISHE MAPEMA, NAFASI NI CHACHE!
Kwa taarifa zaidi Wasiliana na:Mtendaji Mkuu,
Wakala wa Huduma ya Ununuzi Serikalini [GPSA]
S.L.P 9150,
Dar es Salaam.
Simu: +255 22 2861617/2866072
Nukushi: +255 22 2866072
8
Tanzania
Procurement Journal
Journal
Tuesday,
Sept 29,
2009
Tuesday
December
February
28,28,
2012
2010
TENDER AWARDS
Name of PE
Tender No. Tender description
Firm awarded
Medical
Store
Department
MSD/003/C- Advertisment
NC/2011/12/57 Services - Buciness
Week
Eazt African
Business Week
7,525,000.00 10/24/2011 Medical
Store
Department
MSD/003/C- Provision of
NC/2011/12/51 Advertisins services
Tanzania Standard
News Papers
7,737,350.00 10/24/2011
NC/2011/12/60 Advertisins services
The National
Medical Group
Limited
14,040,000.00 10/24/2011
MSD/003/C- Repair and mainteNC/2011/12/82 nance of motor vehicle
MSD/003/C- Repair and mainteNC/2011/12/79 nance of motor vehicle
MSD/003/C- Repair and mainteNC/2011/12/81 nance of Motor vehicle
MSD/003/C- Provision of Training
NC/2011/12/74 Services
Scania Tanzania
Limited
5 ,108,095.46
11/8/2011
Toyota Tanzania
Limited
867,623.00
11/7/2011
Scania Tanzania
Limited
9,182,221.18
11/8/2011
Resource
Development and
Management
Associates
7,000,000.00 10/25/2011
Kunduchi Bearch
Hotel and resort
US$ 16,885.80 10/25/2011
MFI Office
Solotions Limited
15,045,000.00 11/29/2011
NC/2011/12/76 Accomodation and
Conference room
MSD/003/C- Supply of toner
G/2011/12/16
MSD/003/CG/2011/12/14
Supply of Tshirts for Jec Printing General
MSD Sports Team
Supplies Limited
MSD/003/C- Supply of to Ner
G/2011/12/15
IE Supply of
009/2011/2012/ Phamaceticals
HQ/G/27
IE Supply of
HQ/G/27
IE Supply of
HQ/G/27
IE Supply of
HQ/G/27
IE Supply of
HQ/G/27
IE Supply of
HQ/G/27
IE Supply of
HQ/G/27
IE Supply Medical
009/2011/2012/
HQ/G/27
IE Supply
009/2011/2012/ Phamanceticals
HQ/G/27
IE Supply of
HQ/G/27
IE Supply of
HQ/G/27
IE Supply of
009/2011/2012/ Phamacetices
HQ/G/27
MSD/003/C- supply of toner
T/40/2010/11/12
MSD/003/C- Supply of hand pallet
T/40/2010/11/02 stacker and hand plallet truck
MSD/003/C- Supply of Toner
G/40/2011/12/1
1
MSD/003/C- Supply of Oxygen
SP/G/2011/12/3 Regulatory
7
Pioneer Tanzania
Limited
Serum Institute of
India Limited
Vital Health Care
Pvt. Limited
Medopharm
Limited
Microlab Limited
Currency and
amount
MSD/003/CNC/2011/12/55
MSD/003/CNC/2011/12/46
MSD/003/CNC/2011/12/56
26,089,800.00 11/29/2011
MSD/003/CNC/2011/12/85
USD 201,065.35
11/4/2011
MSD/003/CNC/2011/12/83
US$ 217,202.43
11/4/2011
MSD/003/CNC/2011/12/88
EURO 16,125.13
11/4/2011
US$ 23,376.00
11/4/2011
US$ 280,745.00
US$ 502,324.10
1,402,906.50
11/4/2011
11/4/2011
11/4/2011
11/2/2011
US$ 215,030.44
11/4/2011
US$ 234,246.19
11/4/2011
Shelys
Phamaceticals
US$ 332,934.36 11/28/2011
Shiji a zhuangn
Pharm Group
US$ 710,795.44 12/27/2011
Quality Trade and
Distribution
Limited
SP Stationery &
paper Supplies
Limited
Crown Health Care
NC/2011/12/58 Advertisment
Services - Gordin
NC/2011/12/59 Advertirment Service
- Nopasne
NC/2011/12/4C Advertirment Service
MSD/003/CNC/2011/12/56
Novo Nordisk A/S
MFI Office
Solutions
NC/2011/12/84 Accomodition and
conference room
Service
MSD/003/C- Installtion of Security
NC/2011/12/77 Lock System to MSD
1,675,000.00 11/29/2011
1,177,497.92
Hebei Onental
Pharm IE Corpura
hin
Harsh
Phamacenticals
Limited
Astra Phama (T)
Limited
Tender No. Tender description
MSD/003/CNC/2011/12/47
Clan's Life Sconco
Limited
Shelys
Phamaceticals
Date of Name of PE
award
31,470,600.00 10/27/2011
US$ 923,097.30 10/21/2011
2,254,100.00 10/25/2011
US$ 1320 10/21/2011
MSD/003/CNC/2011/12/91
MSD/003/CNC/2011/12/93
MSD/003/CSERV/86
E/2007/2008
MSD/003/CNC/2011/12/89
Firm awarded
Currency and
amount
Living Stone Beach
Reort
US$ 33,540.00 11/24/2011
Locking Centre
Limited
15,591,163.00 10/27/2011
Date of
award
The Gurdian
Limited
883,000.00 10/24/2011
The Gordian
Limited
7,828,300.00 10/24/2011
Mwananchi
Communications
Limited
Installation of Security Ultimate Secirity
Alam Sences
Limited
Provision of
Business Times
Advertsment Service - Limited
Business Times
Provision of
Business Times
Advertisement Service Limited
- Majira
Provision of
Puablic
Advertisment Services Procurement
Regulatory
Authority
Repair and
Sopesdoll Treler
Maintenance of SU Manufacture Co. IT
37516
Limted
Provision of
Lamada Hotels &
Conference Service Apartments
for evaluation Team
Provision of
Mwananchi
Advertiszement
Communications
Services
Limited
Repair and
Toyota Tanzania
Maintenance of Motor Limited
Vehicle Reg. No. SU
35402, SU 37431
Dotrid International
Training Institute
provision of mantance Mantrac (T)
of generator
Limited
Provision of Services Port & Raid
of warehouse equip- Equipment (T)
ment
Limited
provision of adver- Tanzania Standard
tisins services
News Papers
MSD/003/C- Provision of repair
Scania Tanzania
NC/2011/12/94 and maintancance of Limited
motovehicles
MSD/003/C- Provision repar and Diamond Motors
NC/2011/12/99 Mantainance of Motor Limited
vehicle
MSD/003/C- Provision of Training Koenig quotions
NC/2011/12/90 Services
Pvt Limited
MSD/003/C- Provision of Support Simba Tecnology
NC/2011/12/2 and Administration Limited
services
MSD/003/C- Provision of Services The Achelis
SEPV/C6.E/200 of Warehouse equip- (Tanganyika)
7/08
ment
Limited
MSD/003/C- Provision of Sanitory Rentokil initial
NC/2011/12/75 Service
Tanznaia limited
MSD/003/C- Provision of Training Advance Institute
NC/2011/12/97 facilities on best sale for management
practice
training and development
MSD/003/C- Provision of Training Crown Agents, St.
NC/2011/12/87 on Tendering and con- Nicholas House
tract management
MSD/003/C- Additional work for Drilling and Dam
W/2011/12/02 drilling of boreholes Construction
to MSD headqunters Agency
MSD/003/C- Provision of adver- Business Times
NC/2011/12/44 tisins services
Limited
MSD/003/C- Repair and mainte- Scania Tanzania
NC/2011/12/80 nance of motor vehi- Limited
cle
9,050,500.00 10/24/2011
700,000.00 10/25/2011
8,531,000.00 10/24/2011
6,562,500.00 10/24/2011
250,000.00 10/24/2011
US$ 1,886.23 11/22/2011
3,890,608.00 11/21/2011
1,790,000.00 11/21/2011
4,894,774.19
11/5/2011
US$ 4,950 12/6/2011
3,267,219.00 12/6/2011
2,190,000.00 12/2/2011
1,610,110.00 12/5/2011
5,519,685.50 12/12/2011
5,254,116.62 12/21/2011
US$ 7,360 11/30/2011
31,860,000.00 12/8/2011
29,396,000.00 12/2/2011
2,618,000.00 10/24/2011
US$ 24,000 12/16/2011
US$ 50,000 12/6/2011
20,700,000.00 12/6/2011
456,660.00 9/14/2011
19,908,406.36
11/9/2011

Tanzania Procurement Journal Tanzania Procurement Journal

Transcription

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