June 2016 Council Meeting Package

Transcription

TOWN OF HANNA
REGULAR COUNCIL MEETING
AGENDA
June 14, 2016
1
CALL TO ORDER - 6:00 P.M.
2
ADOPTION OF THE AGENDA
3
DELEGATIONS
4
PUBLIC PRESENTATION
5
ADOPTION OF MINUTES
5.1
5.2
6
FINANCE REPORTS
6.1
6.2
6.3
7
Community Services Board Minutes – May 2, 2016
Community Services Board Minutes – June 7, 2016
SENIOR ADMINISTRATIVE OFFICIALS REPORTS
8.1
8.2
8.3
8.4
9
Accounts
Statement of Revenues & Expenses – May 2016
Budget Overview – May 2016
COMMITTEE REPORTS
7.1
7.2
8
Minutes of the Regular Meeting of Council – May 10, 2016
Minutes of the Special Meeting of Council – May 25, 2016
Chief Administrative Officer
Director of Business & Communications
Director of Protective Services
Director of Public Works
BUSINESS ITEMS
9.1
9.2
9.3
9.4
9.5
9.6
9.7
9.8
June 29 Council Information Meeting
Store Front Improvement Incentive Program
Utility Policy 2016-01 Review
Hanna Dance Association – Lease Agreement
Hanna Municipal Library Board – Lease Agreement
Marigold Library System – Schedule C Rate Amendments
ATCO Electric – LED Lighting Change
World Elder Abuse Awareness Day – Proclamation
1
Regular Council Meeting Agenda – June 14, 2016
10
Page….2
BYLAWS
10.1
Bylaw 981-2016 – Tax Payment Bylaw Amendment
11
COUNCIL REPORTS & ROUNDTABLE
12
CORRESPONDENCE ITEMS
12.01 Alberta Municipal Affairs – Minister Larivee – 2016 MSI
Allocations
12.02 Alberta Seniors and Housing – Minister Sigurdson – Response to
Town of Hanna Letter – Grants in Place of Taxes
12.03 Consulate General of Japan in Calgary – Kunihiko Tanabe –
Letter of Introduction
12.04 Marigold Library System Report
12.05 Marigold Library System – 2015 Annual Report
12.06 R2R – Big Rural Marketing Workshop
12.07 Prairie Land Pride Newsletter – May 2016 Issue 3
12.08 Calgary Regional Partnership – Letter to Minister Bilous –
Alberta SuperNet
12.09 Prairie Land Regional Division # 25 – April 28, 2016
Board Highlights
12.10 Prairie Land Regional Division # 25 – April 28, 2016
Board Highlights
12.11 JC Charyk School – Thank You – Grade 9 – Ft. McMurray Auction
12.12 Hanna & District Youth Club Meeting Minutes – June 1, 2016
12.13 Hanna in Bloom Committee Meeting Minutes – April 27, 2016
12.14 Hanna in Bloom Committee Meeting Minutes – June 1, 2016
12.15 Hanna In Bloom Poster –
Communities In Bloom 2016 Judging Dates
12.16 Alberta Municipal Affairs – Minister Larivee –
2016 Federal Gas Tax Fund Allocations
12.17 Alberta Municipal Affairs – Minister Larivee –
Municipal Safety Recognition Award
13
IN CAMERA
13.1
13.2
13.3
14
Land Matter
Land Matter
Legal Matter
ADJOURNMENT
2
TOWN OF HANNA
COUNCIL AGENDA
BACKGROUND INFORMATION AND REQUEST FOR DECISION
DATE: June 14, 2016
AGENDA ITEM NO:
5.00
ITEM TITLE
Council Meeting Minutes
RECOMMENDED MOTIONS
That the Minutes of the Regular Council Meeting held May 10, 2016 be adopted as presented.
That the Minutes of the Special Council Meeting held May 25, 2016 be adopted as presented.
BACKGROUND
Administration at each Regular Council Meeting will provide Council with the minutes of any Council
meetings held since the previous regular council meeting. Council must adopt the minutes of the
meeting, either as presented or with amendments.
Council members are encouraged to ask questions or seek clarification on any item in the Minutes.
COMMUNICATIONS
1.
The Minutes of the meetings of Council are available for review at the office and on the Town
website. The highlights of the minutes may be communicated through the Town of Hanna Social
Media programs.
FINANCIAL IMPLICATIONS
Operating:
N/A
Capital Cost:
Budget Available:
Budget Available:
Unbudgeted:
Unbudgeted Costs:
Source of Funds:
Source of Funds:
w:\11 council\background information\2016\06 jun 14\5.00 meeting minutes.docx
N/A
3
TOWN OF HANNA
COUNCIL AGENDA
DATE: June 14, 2016
AGENDA ITEM NO:
5.00
POLICY AND/OR LEGISLATIVE IMPLICATIONS
As required by the Municipal Government Act, once adopted, the Minutes will be signed by the
presiding officer and a designated officer. The Minutes will then be placed in the vault for safekeeping.
ATTACHMENTS
1. Minutes of the Regular Meeting of Council – May 10, 2016.
2. Minutes of the Special Meeting of Council – May 25, 2016.
REVIEWED AND APPROVED FOR SUBMISSION TO COUNCIL
PREPARED BY:
FINANCE REVIEW:
(IF APPLICABLE)
Director of Corporate Services
w:\11 council\background information\2016\06 jun 14\5.00 meeting minutes.docx
4
Page... 025:
TOWN OF HANNA
REGULAR COUNCIL MEETING
MAY 10, 2016
Minutes of a Regular Meeting of the Council of the Town of Hanna held Tuesday,
May 10, 2016 in the Town Council Chambers at 6:00 p.m.
Council Members Present:
Mayor Chris Warwick
Councillor Gerald Campion
Councillor Richard Preston
Councillor Larry Stickel
Councillor Jerry Kruse
Councillor Jason Smith
Councillor Cathy Watts
Administration Present:
Kim Neill – Chief Administrative Officer
Rhonda Lund – Director of Corporate Services
Laurie Armstrong – Director of Business & Communication
Adrian Mohl – Director of Protective Services
Brent Olesen – Director of Public Works
1.0
CALL TO ORDER
Mayor Warwick called the meeting to order at 6:00 p.m.
2.0
070-2016
Agenda
ADOPTION OF AGENDA
Moved by Councillor Preston that the agenda for May 10, 2016 be adopted as
presented.
Motion Carried.
3.0
DELEGATIONS
3.2
Hanna RCMP – Introduction of New Member
Cpl. Kevin Charles, Acting Detachment Commander for the Hanna RCMP
detachment, introduced Council to the most recent member posted to Hanna,
Cst. Chad Salmi. Cpl. Charles advised Council that there are currently two
members from the Hanna Detachment in Fort McMurray to assist with duties
associated with the fire and evacuation efforts.
Cst. Salmi provided an overview of his prior service with the RCMP.
5
Town of Hanna
Regular Council Meeting
May 10, 2016
Page… 026:
071-2016
RCMP
Moved by Councillor Stickel that Council thank Cpl. Kevin Charles and Cst. Chad
Salmi for their attendance at the Council Meeting.
Motion Carried.
3.1
AXIA Fibrenet Presentation – Jason O’Connor
Jason O’Connor was present to provide Council with information regarding the
potential to have AXIA install fibrenet infrastructure in Hanna. Councillors asked
questions and expressed interest in receiving a Municipal Access Agreement
from AXIA for review.
072-2016
AXIA Fibrenet
Moved by Councillor Watts that Council thank Jason O’Connor for his
presentation regarding AXIA Fibrenet and their proposal to provide access to
high bandwidth fibre infrastructure in the Town of Hanna.
Motion Carried.
4.0
PUBLIC PRESENTATION
Deb Sabine spoke to Council regarding the policy that the fixed costs for Town
utility service are the responsibility of the property owner. She asked Council for
consideration to waive the service fees in her situation as the most recent tenant
left her rental property uninhabitable and yet the fixed costs are still being
charged. Mayor Warwick advised that Council would not be prepared to make a
decision on the matter this evening, but encouraged her to remain in contact with
the Chief Administrative Officer.
5.0
ADOPTION OF MINUTES
5.1
073-2016
Regular Meeting
Minutes
Minutes of the Regular Meeting of Council – April 12, 2016
Moved by Councillor Preston that the Minutes of the Regular Council Meeting
held April 12, 2016 be adopted as presented.
Motion Carried.
6
Town of Hanna
May 10, 2016
Page… 027:
6.0
FINANCE REPORTS
6.1
074-2016
Accounts Payable
Accounts Payable
Moved by Councillor Stickel that Council accepts the Accounts Payable cheque
listing for general account cheques 34261 – 34353 for information.
Motion Carried.
6.2
075-2016
Statement of
Revenue &
Expense
Moved by Councillor Smith that Council accepts the Statement of Revenue &
Expense Report for April 2016 for information.
Motion Carried.
6.3
076-2016
Budget Overview
Budget Overview – April 2016
Moved by Councillor Campion that Council accepts the Budget Overview for April
2016 for information.
Motion Carried.
7.0
COMMITTEE REPORTS
8.0
SENIOR ADMINISTRATIVE OFFICIALS REPORTS
8.1
8.2
8.3
8.4
8.5
077-2016
SAO Reports
Statement of Revenue & Expense – April 2016
Director of Community Services
Director of Business & Communications
Moved by Councillor Kruse that the Senior Administrative Officials reports 8.1 to
8.5 be accepted as presented for information.
Motion Carried.
7
Town of Hanna
May 10, 2016
Page… 028:
9.0
BUSINESS ITEMS
9.01
078-2016
2016 Budget
Adjustments
2016 Budget Adjustments
Moved by Councillor Preston that
 whereas Council approved the 2016 Operating and Capital Budget for the
Town of Hanna at the December 8, 2015 Council Meeting, and
 whereas adjustments to the adopted budget are required for various
reasons prior to setting the 2016 Tax Rates,
Therefore Council adopts the 2016 Spring Budget Adjustments as presented.
Motion Carried.
9.02
079-2016
Joint Uniform
Quality
Management Plan
Joint Uniform Quality Management Plan – Safety Codes
Moved by Councillor Smith that Council authorize the Mayor and Chief
Administrative Officer to enter into an agreement with the Palliser Regional
Municipal Services for the provision of Safety Codes Services in the disciplines of
building, electrical and plumbing for the Town of Hanna as per the Palliser
Regional Municipal Services Ltd. Joint Quality Management Plan as presented.
Motion Carried.
9.03
080-2016
Policy 2016-02
Commemorative
Benches
Moved by Councillor Stickel that Council approve Policy 2016-02 –
Commemorative Bench Program which replaces Policy 2014-05 with a more
comprehensive policy for acceptance of donations to install commemorative
benches in Town of Hanna facilities.
Motion Carried.
9.04
081-2016
Policy 2016-03
Event Hosting
Grant
Policy 2016-02 – Commemorative Benches
Policy 2016-03 – Provincial / National Event Hosting Grant
Moved by Councillor Watts that Council approve Policy 2016-03 – Provincial /
National Event Hosting Grant for the purpose of providing up to $1,000.00 “giftin-kind” support toward rental of Town owned facilities to encourage and assist
non-profit organizations to host Provincial or National events in the Town of
Hanna.
Motion Carried.
8
Town of Hanna
May 10, 2016
Page… 029:
9.05
082-2016
Appointments
Climate Change
Task Force
Moved by Councillor Campion that Council appoint Mayor Warwick and Chief
Administrative Officer Neill to represent the Town of Hanna on the Climate
Change Task Force, a partnership established in December 2015 with the Town
of Hanna, Special Areas Board and Cactus Corridor Economic Development
Corporation for the purpose of understanding the implications of the Provincial
Climate Change Policy on the region and investigating opportunities for Hanna &
area.
Motion Carried.
9.06
083-2016
Special Council
Meeting
Climate Change Task Force Appointments
Special Council Meeting Date
Moved by Councillor Kruse that Council hold a Special Council Meeting on May
25, 2016 at 8:30 a.m. in the Council Chambers at the Town Office for the
purpose of discussing and approving proposed resolutions to be presented at the
Resolution Session held during the Alberta Urban Municipalities Association
Convention scheduled for October 5 – 7, 2016 in Edmonton, Alberta.
Motion Carried.
9.07
084-2016
Sweet
Environmental
Letter of Support
Moved by Councillor Preston that Council authorize Mayor Warwick to provide a
letter of support to Sweet Environmental Inc. based on their proposal to establish
a waste to energy facility in the Hanna region.
Motion Carried.
9.08
085-2016
Town of Taber
Letter of Support
Sweet Environmental Inc. – Letter of Support
Town of Taber – Support for Funding Application
Moved by Councillor Watts that Council supports the Town of Taber’s application
for funding from the Alberta Community Partnership, Intermunicipal Collaboration
Grant (or other grants as applicable) to study the feasibility of a Material
Recovery Facility in Southern Alberta to be located in the Town of Taber, and
supports the Town of Taber as applicant and managing partner for this initiative.
Motion Carried.
9
Town of Hanna
May 10, 2016
Page… 030:
10.0
BYLAWS
10.01 Bylaw 980-2016 – 2016 Tax Rate
Bylaw 980-2016 is for the purpose of authorizing the rates of taxation to be levied
against assessable property within the Town of Hanna for the 2016 taxation year.
086-2016
Bylaw 980-2016
1st Reading
Moved by Councillor Stickel that Council give first reading to Bylaw 980-2016, the
2016 Tax Rate bylaw.
Motion Carried.
087-2016
Bylaw 980-2016
2nd Reading
Moved by Councillor Campion that Council give second reading to Bylaw 9802016, the 2016 Tax Rate bylaw.
Motion Carried.
088-2016
Bylaw 980-2016
Unanimous
Consent
DEFEATED
Moved by Councillor Preston that Council provide unanimous consent for third
reading of Bylaw 980-2016, the 2016 Tax Rate bylaw, at this meeting.
089-2016
Special Meeting
Agenda
Bylaw 980-2016
Moved by Councillor Kruse that third and final reading of Bylaw 980-2016, the
Tax Rate bylaw be added to the agenda of the May 25 Special Council Meeting.
Motion Defeated.
Motion Carried.
11.0
COUNCIL REPORTS AND ROUNDTABLE
The Mayor and Councillors provided written or verbal reports regarding meetings
and events attended since the last Council meeting.
090-2016
Council Reports
Moved by Councillor Watts that the Council Reports be accepted for information.
Motion Carried.
12.0
CORRESPONDENCE
12.01 Minister of Health – RPAP Response Letter
12.02 Partners for the Saskatchewan River Basin
– Spring 2016 Newsletter
12.03 ATCO Electric – Change to Street Light Standard
10
Town of Hanna
May 10, 2016
Page… 031:
12.04
12.05
12.06
12.07
12.08
091-2016
Correspondence
Alberta Health Service – Health Advisory Council Recruitment
Prairie Land Pride Newsletter – April 2016
AJTMA Conference Registration brochure
Minister of Municipal Affairs – 2016 Budget Highlights
Hanna Historical Society – Thank You
Moved by Councillor Watts that Correspondence items 12.01 to 12.08 be
accepted for information.
Motion Carried.
Mayor Warwick called a recess at 7:46 p.m.
Mayor Warwick called the meeting to order at 7:57 p.m.
13.0 IN CAMERA
13.01 Land Matter
13.02 Legal Matter
092-2016
In Camera Session
Moved by Councillor Campion that Council move In Camera at 7:57 p.m.
Motion Carried.
093-2016
Regular Session
Moved by Councillor Campion that Council move to Regular Session at 8:37
p.m.
Motion Carried.
14.0 ADJOURNMENT
Mayor Warwick reviewed the business of the meeting, declared all business
concluded and adjourned the meeting at 8:40 p.m.
Mayor Chris Warwick
Kim Neill
11
Page... 032:
TOWN OF HANNA
SPECIAL COUNCIL MEETING
MAY 25, 2016
Minutes of a Special Meeting of the Council of the Town of Hanna held
Wednesday, May 25, 2016 in the Town Council Chambers at 8:30 a.m.
Council Members Present:
Mayor Chris Warwick
Councillor Gerald Campion
Councillor Richard Preston
Councillor Larry Stickel
Councillor Jerry Kruse
Councillor Jason Smith
Councillor Cathy Watts
Kim Neill – Chief Administrative Officer
Rhonda Lund – Director of Corporate Services
Laurie Armstrong – Director of Business & Communication
Adrian Mohl – Director of Protective Services
Brent Olesen – Director of Public Works
1.0
CALL TO ORDER
Mayor Warwick called the meeting to order at 8:30 a.m.
2.0
094-2016
Agenda
ADOPTION OF AGENDA
Moved by Councillor Preston that the agenda for May 25, 2016 be adopted as
presented.
Motion Carried.
3.0
BUSINESS ITEMS
3.01
Bylaw 980-2016 – Tax Rate Bylaw
Bylaw 980-2016 is for the purpose of authorizing the rates of taxation to be levied
against assessable property within the Town of Hanna for the 2016 taxation year.
095-2016
Bylaw 980-2016
3rd Reading
Moved by Councillor Stickel that Council give third and final reading to Bylaw 9802016, the 2016 Tax Rate bylaw.
Motion Carried.
12
Town of Hanna
May 25, 2016
Page… 033:
3.02
096-2016
AUMA Resolution
Climate Change
AUMA Resolution – Climate Change
Moved by Councillor Watts that Council approve submission of the following Town
of Hanna Climate Change Resolution to the Alberta Urban Municipalities
Association for consideration of the AUMA membership at their Resolutions
Session during the 2016 Annual Convention to be held in Edmonton October 5 –
7, 2016;
WHEREAS – The Provincial Government in 2016 implemented the climate
leadership strategy that stated that facilities that contribute to Alberta’s
Climate Change and Emissions Management Fund that pay $20 for every
tonne over their reduction target will have to pay $30 per tonne as of January
1, 2017;
AND WHEREAS – Coal powered electricity generation may become
uneconomical after January 1, 2017, causing coal plants to close
prematurely;
AND WHEREAS – Implementing the increase in the carbon emissions levy has
caused the return of power purchase arrangements back to the Balancing
Pool;
AND WHEREAS – The closure of coal fired generating stations before securing a
reliable replacement will result in increased, and potentially volatile energy
costs to municipalities without compensation from the Government of
Alberta;
AND WHEREAS – The Federal Government, in 2012, implemented Legislation
that Coal-Fired Generating Stations would be decommissioned after 50
years of service;
AND WHEREAS – Industry in Alberta consumes more than 50% of all of the
generation, maintaining a stable base load of power secures confidence for
industry to invest in Alberta in the future.
NOW THEREFORE BE IT RESOLVED THAT: The Alberta Urban Municipalities
Association urge the Provincial Government to delay the increase of the
carbon levy for large industrial emitters until 2020 so that the province can
maintain a reliable electricity baseload until such time as new replacement
generation comes online;
AND FURTHER BE IT RESOLVED THAT: The Alberta Urban Municipalities
Association urge the Provincial Government to consider carbon-revenue
neutrality for municipalities in regard to the major fuels carbon levy;
AND FURTHER BE IT RESOLVED THAT: The Alberta Urban Municipalities
Association urge the Provincial Government to provide new, comparable jobs
to communities where jobs are lost as a result of the closure of the coal
plants.
Motion Carried.
13
Town of Hanna
May 25, 2016
Page… 034:
097-2016
Village of
Forestburg
AUMA Resolution
Support
Moved by Councillor Preston that Council support the Village of Forestburg
resolution submitted to the Alberta Urban Municipalities Association with regard to
the Shutdown of Coal Fired Power Generation Stations.
Motion Carried.
3.03
098-2016
AUMA Resolution
Education Property
Tax
AUMA Resolution – Education Property Tax
Moved by Councillor Watts that Council approve submission of the following Town
of Hanna Education Property Tax Resolution to the Alberta Urban Municipalities
Association for the consideration of the AUMA membership at their Resolutions
Session during the 2016 Annual Convention to be held in Edmonton October 5 –
7, 2016:
WHEREAS Section 351 of the Municipal Government Act (MGA) requires
Municipalities to collect the Education Property tax to be pooled into the
Alberta School Foundation Fund.
AND WHEREAS Municipalities require the amount of this tax, reported by the
Government of Alberta, before tax notices can be sent to property owners.
AND WHEREAS In 2016 the Education Property Tax amounts were not
announced until April 14th when the budget was released.
AND WHEREAS section 242 of the Municipal Government Act (MGA) requires
Municipalities to have a budget for the calendar year or adopt an interim
budget before the beginning of the calendar year.
AND WHEREAS instating a fixed date provides a mechanism for Municipalities to
schedule the release of tax notices to residents.
NOW THEREFORE BE IT RESOLVED THAT the Alberta Urban Municipalities
Association urge the provincial government to instate a deadline of no later
than February 28th annually for the release of the Education Property Tax for
municipalities as to allow municipalities to send tax notices in a timely
manner.
Motion Carried.
14
Town of Hanna
May 25, 2016
Page… 035:
4.0
ADJOURNMENT
Mayor Warwick reviewed the business of the meeting, declared all business
concluded and adjourned the meeting at 8:46 a.m.
Mayor Chris Warwick
Kim Neill
15
TOWN OF HANNA
COUNCIL AGENDA
DATE: June 14, 2016
AGENDA ITEM NO:
6.01
ITEM TITLE
Accounts Payable
RECOMMENDED MOTION
That Council accepts the Accounts Payable cheque listing for general account cheques 34354 –
34559 for information.
BACKGROUND
Administration at each regular council meeting will provide Council with a detailed listing of the
cheques processed since the previous regular council meeting for their information.
Council members are encouraged to ask questions or seek clarification on any information presented.
COMMUNICATIONS
N/A
Operating:
N/A
Capital Cost:
Budget Available:
Budget Available:
Unbudgeted:
Unbudgeted Costs:
Source of Funds:
Source of Funds:
w:\11 council\background information\2016\06 jun 14\6.01 accounts payable.docx
N/A
16
TOWN OF HANNA
COUNCIL AGENDA
DATE: June 14, 2016
AGENDA ITEM NO:
6.01
N/A
ATTACHMENTS
1. Cheque Listing – Cheques 34354 – 34559 totaling $581,141.46.
PREPARED BY:
FINANCE REVIEW:
(IF APPLICABLE)
w:\11 council\background information\2016\06 jun 14\6.01 accounts payable.docx
17
TOWN OF HANNA
COUNCIL AGENDA
DATE: June 14, 2016
AGENDA ITEM NO:
6.02
ITEM TITLE
Statement of Revenue & Expense – May 2016
RECOMMENDED MOTION
That Council accepts the Statement of Revenue and Expense Report for May 2016 for information.
BACKGROUND
Administration at each regular council meeting will provide Council with a Statement of Revenue and
Expense for the month recently concluded. This statement will reflect the position of the Town relative
to the approved budget.
The budget figures in the report are the budget figures adopted by Council at the December 8, 2015
meeting, and adjusted at the May 10, 2016 council meeting. This statement is a reflection of revenues
and expenses completed to May 31, 2016.
COMMUNICATIONS
N/A
Operating:
N/A
Capital Cost:
Budget Available:
Budget Available:
Unbudgeted:
Unbudgeted Costs:
Source of Funds:
Source of Funds:
w:\11 council\background information\2016\06 jun 14\6.02 statement of revenue & expense.docx
N/A
29
TOWN OF HANNA
COUNCIL AGENDA
DATE: June 14, 2016
AGENDA ITEM NO:
6.02
N/A
ATTACHMENTS
1. Statement of Revenue & Expense Report – May 2016
PREPARED BY:
FINANCE REVIEW:
(IF APPLICABLE)
w:\11 council\background information\2016\06 jun 14\6.02 statement of revenue & expense.docx
30
Report: M:\live\gl\glreprtx.p
Version: 020001-L58.69.00
User ID: RHONDA
Town of Hanna
Revenue and Expense (Header - Detail - Totals) Without Encumbrance - COUNCIL MEETING REV & EXP
For Fiscal Year 2016, Period 1 to 5 and Budget Cycle Final and Prd 1 to 5 Actuals
For All Revenue, Expense Accounts
Zero Balance Accounts NOT Included
Description
Page: 1 of 13
Date: 09/06/16
Time: 16:13:24
Transactions Entered From 01/01/2016
To 31/05/2016
Account
YTD Actual
YTD Budget
YTD Variance
1-01-0000-111
1-01-0000-112
1-01-0000-113
1-01-0000-114
1-01-0000-115
1-01-0000-240
1-01-0000-510
1-01-0000-540
1-01-0000-550
TOTAL GENERAL MUNICIPAL 01:
312.430.00
0.00
0.00
0.00
0.00
10,977.7588,983.112,681.26102,954.55-
2,570,401.00756,168.0055,617.001,435.00152,943.0070,240.0033,397.00260,600.0075,700.003,976,501.00-
2,570,088.57756,168.0055,617.001,435.00152,943.0070,240.0022,419.25171,616.8973,018.743,873,546.45-
ADMIN GENERAL SERVICE & SUPPLY
1-12-0000-410
ADMIN SOUVENIR
1-12-0000-419
ADMIN RENTAL & LEASE REVENUE
1-12-0000-560
ADMIN OTHER REVENUE
1-12-0000-590
ADMIN PROVINCIAL CONDITIONAL GRANT
1-12-0000-840
ADMIN SPECIAL AREAS PROV. CONDITIONA
1-12-0000-841
TOTAL GENERAL ADMINISTRATION 12:
JAPANESE STUDENT EXCHANGE PROGRAM
549.47658.865,400.00152.820.00
0.00
6,761.15-
1,800.003,500.0015,000.005,000.00134,800.00200,000.00360,100.00-
1,250.532,841.149,600.004,847.18134,800.00200,000.00353,338.85-
646.44646.44-
2,000.002,000.00-
1,353.561,353.56-
TOTAL POLICE:
6,367.226,367.22-
23,900.0023,900.00-
17,532.7817,532.78-
TOTAL FIRE:
16,382.500.00
16,382.50-
65,600.00104,900.00170,500.00-
49,217.50104,900.00154,117.50-
1-23-0200-840
FIRE - ECETP TOTAL:
30,000.0030,000.00-
30,000.0030,000.00-
0.00
0.00
1-26-0000-410
1-26-0000-520
1-26-0000-522
1-26-0000-525
1-26-0000-530
TOTAL BY-LAW ENFORCEMENT:
0.00
180.0023,200.0050.000.00
23,430.00-
3,000.00600.0021,000.00200.001,000.0025,800.00-
3,000.00420.002,200.00
150.001,000.002,370.00-
1-28-0000-526
1-28-0000-590
TOTAL DOG CONTROL:
3,690.000.00
3,690.00-
4,700.00100.004,800.00-
1,010.00100.001,110.00-
1-31-0000-410
1-31-0000-590
1-31-0000-840
TOTAL COMMON SERVICES:
705.000.00
0.00
705.00-
7,000.00300.00200,000.00207,300.00-
6,295.00300.00200,000.00206,595.00-
1-32-0000-840
TOTAL STREETS & ROADS:
0.00
0.00
590,085.00590,085.00-
590,085.00590,085.00-
1-33-0000-560
1-33-0000-590
1-33-0000-850
TOTAL AIRPORT:
4,823.8546.880.00
4,870.73-
8,500.000.00
7,700.0016,200.00-
3,676.1546.88
7,700.0011,329.27-
GENERAL MUNICIPAL
MUNICIPAL RESIDENTAL REAL PROPERTY T
COMMERCIAL REAL PROPERTY TAX
INDUSTRIAL REAL PROPERTY TAX
FARMLAND REAL PROPERTY TAX
POWER PIPELINE & CABLE T.V.
PROVINCIAL GRANTS-IN-LIEU
PENALTY & COST ON TAX
CONCESSION & FRANCHISE
RETURN ON INVESTMENTS
GENERAL ADMINISTRATION
JSEP OTHER REVENUE
1-12-0500-590
TOTAL JAPANESE STUDENT EXCHANGE PROGRAM:
POLICE
POLICE PROVINCIAL FINES
1-21-0000-530
SAFETY & RISK MANAGEMENT
FIRE
FIRE FIRE FIGHTING FEES
FIRE SPECIAL AREAS OPERATIONS GRANT
1-23-0000-410
1-23-0000-850
FIRE - ECETP
FIRE - ECETP PROVINCIAL CONDITIONAL
BY-LAW ENFORCEMENT
BY-LAW WORK BILLED TO OTHERS
BY-LAW DEVELOPMENT PERMITS
BY-LAW BUSINESS LICENSES
BYLAW COMPLIANCE CERTIFICATES
BY-LAW FINES
DOG CONTROL
DOG CONTROL - ANIMAL LICENSES
ANIMAL IMPOUND & SUSTENANCE
COMMON SERVICES
COMMON SERV WORK BILLED TO OTHER
COMMON SERV OTHER REVENUE
COMMON SERV PROVINCIAL CONDITIONAL
STREETS & ROADS
S & R PROVINCIAL CONDITIONAL GRANT
AIRPORT
AIRPORT RENTAL & LEASE REVENUE
AIRPORT OTHER REVENUE
AIRPORT LOCAL GRANT
WATER SUPPLY & DISTRIBUTION
31
Version: 020001-L58.69.00
User ID: RHONDA
Town of Hanna
Page: 2 of 13
Date: 09/06/16
Time: 16:13:24
To 31/05/2016
Description
Account
YTD Actual
YTD Budget
YTD Variance
308,217.194,421.6050.005,637.54318,326.33-
1,149,800.0028,100.00800.0087,100.001,265,800.00-
841,582.8123,678.40750.0081,462.46947,473.67-
1-41-0200-410
TOTAL WATER LINES & DISTRIBUTION:
156.00156.00-
20,000.0020,000.00-
19,844.0019,844.00-
1-42-0000-410
TOTAL SANITARY SEWERS:
85,539.1185,539.11-
270,900.00270,900.00-
185,360.89185,360.89-
1-43-0000-410
1-43-0000-590
TOTAL GARBAGE COLLECTION & DISPOSAL:
40,979.8170.0041,049.81-
121,500.000.00
121,500.00-
80,520.1970.00
80,450.19-
74,640.190.00
74,640.19-
225,100.00100.00225,200.00-
150,459.81100.00150,559.81-
TOTAL F.C.S.S.:
875.64173.19300.000.00
2,000.0047,358.0050,706.83-
2,200.00200.000.00
500.002,000.0089,800.0094,700.00-
1,324.3626.81300.00
500.000.00
42,442.0043,993.17-
1-56-0000-410
1-56-0000-590
TOTAL CEMETERY:
3,625.0034.253,659.25-
13,300.00200.0013,500.00-
9,675.00165.759,840.75-
TOURISM SALES OF GOODS AND SERVICES
1-61-0300-410
TOURISM PROVINCIAL CONDITIONAL
1-61-0300-840
TOTAL ECONOMIC DEVELOPMENT - TOURISM:
BUSINESS & COMMUNICATIONS
1,486.16267.661,753.82-
1,400.000.00
1,400.00-
86.16
267.66
353.82
BUS COM SALES OF GOODS AND SERVICES
1-61-0400-410
TOTAL BUSINESS & COMMUNICATIONS:
VISITOR INFORMATION CENTRE
600.00600.00-
0.00
0.00
600.00
600.00
VIC SALE OF GOODS
123.50
123.50
16,600.0016,600.00-
16,723.5016,723.50-
514.00290.001,604.770.00
0.00
0.00
0.00
910.0018,580.74277.00271.000.00
6,933.3045,221.451,124.200.00
0.00
0.00
1,600.005,000.006,500.007,500.0039,000.00103,000.0025,000.007,000.0050,900.002,200.005,350.00200.0011,100.0085,900.002,900.002,600.0053,500.0053,500.00-
1,086.004,710.004,895.237,500.0039,000.00103,000.0025,000.006,090.0032,319.261,923.005,079.00200.004,166.7040,678.551,775.802,600.0053,500.0053,500.00-
WATER SALE OF WATER
1-41-0000-410
WATER SALE OF BULK WATER
1-41-0000-412
WATER SERVICE CHARGES
1-41-0000-413
WATER RECOVERY FROM OPERATING - WATE
1-41-0000-963
TOTAL WATER SUPPLY & DISTRIBUTION:
WATER LINES & DISTRIBUTION
WATER LINES WORK BILLED TO OTHERS
SANITARY SEWERS
SEWER CHARGES
GARBAGE COLLECTION & DISPOSAL
GARBAGE CHARGES RESIDENTIAL
GARBAGE OTHER REVENUE
BIG COUNTRY WASTE AUTHORITY
REGIONAL WASTE SITE FEES
REGIONAL WASTE OTHER REVENUE
1-44-0000-410
1-44-0000-590
TOTAL BIG COUNTRY WASTE AUTHORITY:
F.C.S.S.
FCSS PROGRAM REVENUE
FCSS VAN RENTAL
FCSS OTHER REVENUE
FCSS DONATIONS
FCSS FEDERAL CONDITIONAL
FCSS PROVINCIAL CONDITIONAL
1-51-0000-402
1-51-0000-561
1-51-0000-590
1-51-0000-591
1-51-0000-830
1-51-0000-840
CEMETERY
CEMETERY CHARGES
CEMETERY OTHER
ECONOMIC DEVELOPMENT - TOURISM
1-62-0000-410
VISITOR INFORMATION CENTRE:
RECREATION & PARKS FACILITIES
RECREATION SALES & SERVICE
RECREATION PROGRAM REVENUE
RECREATION DONATIONS
RECREATION FEDERAL CONDITIONAL GRANT
RECREATION PROVINCIAL CONDITIONAL GR
RECREATION LOCAL GRANTS
RECREATION DRAWN FROM SURPLUS (OPERA
RECREATION WORK BILLED TO OTHERS
POOL USER FEES
POOL RETAIL SALES
POOL RENTAL REVENUE
POOL DONATIONS
ARENA ADVERTISING REV SIGNS
ARENA RENTAL REVENUE
ARENA LOBBY & CONCESSION RENTAL
ARENA DONATIONS
ARENA PROVINCIAL CONDITIONAL
ARENA DRAWN FROM SURPLUS (OPERATING
1-72-0000-410
1-72-0000-430
1-72-0000-591
1-72-0000-830
1-72-0000-840
1-72-0000-850
1-72-0000-920
1-72-0000-998
1-72-0100-410
1-72-0100-419
1-72-0100-560
1-72-0100-590
1-72-0200-410
1-72-0200-560
1-72-0200-562
1-72-0200-590
1-72-0200-840
1-72-0200-920
32
Version: 020001-L58.69.00
User ID: RHONDA
Town of Hanna
Description
Page: 3 of 13
Date: 09/06/16
Time: 16:13:24
To 31/05/2016
Account
YTD Actual
YTD Budget
YTD Variance
CURLING RINK SALE OF SERVICES
CURLING RINK RENTAL REVENUE
BALL DIAMOND REVENUE
FOX LAKE REVENUE
FOX LAKE RENTAL REVENUE
FISH STOCKING DONATIONS
TRAILER PARK RENTAL REVENUE
PLAYGROUND PROGRAM REVENUE
PLAYGROUND PROGRAM DONATIONS
SOCCER FIELDS REVENUE
1-72-0400-410
1-72-0400-560
1-72-0500-560
1-72-0700-410
1-72-0700-560
1-72-0700-591
1-72-0900-560
1-72-1000-410
1-72-1000-591
1-72-1400-560
TOTAL RECREATION & PARK FACILITIES:
REGIONAL COMMUNITY SERVICES CENTRE
0.00
3,660.000.00
200.00
6,275.5627.00780.951,940.002,500.000.00
90,709.97-
40,300.006,600.005,400.003,000.0065,400.000.00
1,000.0014,500.002,500.001,900.00603,350.00-
40,300.002,940.005,400.003,200.0059,124.4427.00
219.0512,560.000.00
1,900.00512,640.03-
RCSC RENTAL REVENUE
1-74-0800-560
RCSC LEASE AGREEMENT REVENUE
1-74-0800-561
RCSC DONATIONS / SPONSORSHIPS
1-74-0800-591
RCSC FITNESS CENTRE FEE REVENUE
1-74-0801-561
TOTAL REGIONAL COMMUNITY SERVICES CENTRE:
COMMUNITY CENTRE
4,349.300.00
0.00
16,734.1221,083.42-
15,100.0017,000.003,750.0034,900.0070,750.00-
10,750.7017,000.003,750.0018,165.8849,666.58-
COMMUNITY CENTRE SALES
COMMUNITY CENTRE RENTAL REVENUE
1-74-0900-415
1-74-0900-560
TOTAL COMMUNITY CENTRE:
1,193.2513,810.0015,003.25-
4,500.0039,900.0044,400.00-
3,306.7526,090.0029,396.75-
1-74-1000-560
LIONS HALL TOTAL:
TOTAL REVENUE:
2,000.002,000.00900,912.07-
4,800.004,800.008,160,086.00-
2,800.002,800.007,259,173.93-
2-11-0000-110
2-11-0000-130
2-11-0000-133
2-11-0000-211
2-11-0000-500
2-11-0000-990
2-11-0000-999
TOTAL COUNCIL:
33,105.29
1,904.13
26.40
5,392.84
792.19
0.00
320.86
41,541.71
84,100.00
3,200.00
700.00
17,400.00
10,300.00
1,000.00
2,000.00
118,700.00
50,994.71
1,295.87
673.60
12,007.16
9,507.81
1,000.00
1,679.14
77,158.29
2-12-0000-110
2-12-0000-111
2-12-0000-130
2-12-0000-131
2-12-0000-133
2-12-0000-200
2-12-0000-201
2-12-0000-211
2-12-0000-212
2-12-0000-215
2-12-0000-217
2-12-0000-220
2-12-0000-221
2-12-0000-230
2-12-0000-231
2-12-0000-232
2-12-0000-233
2-12-0000-250
2-12-0000-274
2-12-0000-280
2-12-0000-285
2-12-0000-500
2-12-0000-501
2-12-0000-541
2-12-0000-770
2-12-0000-810
2-12-0000-963
2-12-0000-990
2-12-0000-999
TOTAL ADMINISTRATION:
131,869.82
2,528.40
9,350.74
106.72
25,459.71
2,033.75
11,594.38
1,804.59
1,575.00
3,718.30
4,661.57
7,410.62
5,796.45
25,325.00
1,000.00
28,895.94
29,857.03
1,494.36
9,996.42
21,651.84
200.00
7,058.64
2,846.81
7,152.97
90,234.00
633.86
95.52
2,511.14
137.00
437,000.58
295,900.00
9,300.00
24,300.00
400.00
58,000.00
1,800.00
25,100.00
8,200.00
6,500.00
9,900.00
10,200.00
6,500.00
6,500.00
32,300.00
2,500.00
60,700.00
29,900.00
5,000.00
10,600.00
39,400.00
500.00
17,000.00
4,000.00
24,000.00
109,300.00
3,900.00
900.00
46,300.00
1,000.00
849,900.00
164,030.18
6,771.60
14,949.26
293.28
32,540.29
233.7513,505.62
6,395.41
4,925.00
6,181.70
5,538.43
910.62703.55
6,975.00
1,500.00
31,804.06
42.97
3,505.64
603.58
17,748.16
300.00
9,941.36
1,153.19
16,847.03
19,066.00
3,266.14
804.48
43,788.86
863.00
412,899.42
LIONS HALL
LIONS HALL RENTAL REVENUE
COUNCIL
COUNCIL WAGES
COUNCIL BENEFITS
COUNCIL NON T4 BENEFITS
COUNCIL TRAVEL & SUBSISTANCE
COUNCIL GOODS
COUNCIL OTHER (ELECTION)
COUNCIL PUBLIC RELATIONS & PROMOTION
ADMINISTRATION
ADMINISTRATION SALARIES
ADMINISTRATION CASUAL LABOUR
ADMINISTRATION EMPLOYEE BENEFITS
ADMINISTRATION CASUAL BENEFITS
ADMINISTRATION NON T4 BENEFITS
ADMINISTRATION PAYROLL COSTS
ADMINISTRATION WORKERS COMPENSATION
ADMINISTRATION TRAVEL & SUBSISTANCE
ADMINISTRATION STAFF TRAINING
ADMINISTRATION FREIGHT & POSTAGE
ADMINISTRATION TELEPHONE
ADMINISTRATION ADVERTISING & PRINTIN
ADMINISTRATION SUBSCRIPTION & MEMBER
ADMINISTRATION AUDIT
ADMINISTRATION LEGAL
ADMINISTRATION PROFESSIONAL SERVICES
ADMINISTRATION REGIONAL PLANNING SER
ADMINISTRATION CONTRACTED REPAIRS
ADMINISTRATION INSURANCE
ADMINISTRATION ASSESSOR
ADMINISTRATION LAND TITLES OFFICE
ADMINISTRATION GOODS
ADMINISTRATION GOODS - SOUVENIRS
ADMINISTRATION POWER
ADMINISTRATION GRANTS TO OTHER ORGAN
ADMINISTRATION BANK CHARGES
ADMINISTRATION GROSS REC TO OPER - W
ADMINISTRATION OTHER
ADMINISTRATION PUBLIC REC. - PROMOTI
33
Version: 020001-L58.69.00
User ID: RHONDA
Town of Hanna
Description
Page: 4 of 13
Date: 09/06/16
Time: 16:13:24
To 31/05/2016
Account
YTD Actual
YTD Budget
YTD Variance
JSEP CONTRACTED SERVICES
2-12-0500-232
JSEP GOODS
2-12-0500-500
JSEP OTHER EXPENSES
2-12-0500-990
TOTAL JAPANESE STUDENT EXCHANGE PROGRAM:
SAFETY & RISK MANAGEMENT
0.00
0.00
0.00
0.00
500.00
3,900.00
600.00
5,000.00
500.00
3,900.00
600.00
5,000.00
SAFETY & RISK MANAGEMENT TRAINING
2-22-0000-212
SAFETY & RISK MANAGEMENT CONTRACTED
2-22-0000-250
SAFETY & RISK MANAGEMENT GOODS
2-22-0000-500
TOTAL SAFETY & RISK MANAGEMENT:
FIRE
442.50
0.00
689.00
1,131.50
1,000.00
600.00
2,100.00
3,700.00
557.50
600.00
1,411.00
2,568.50
TOTAL FIRE:
7,428.34
0.00
0.00
561.00
1,230.00
4,019.48
4,549.64
90.00
2,953.51
0.00
625.00
10,984.27
1,334.57
0.00
6,809.95
0.00
5,610.29
520.47
0.00
3,578.05
3,173.80
97.84
53,566.21
14,700.00
77,300.00
1,400.00
8,600.00
4,000.00
10,500.00
7,800.00
1,200.00
8,700.00
1,000.00
700.00
28,900.00
16,000.00
1,200.00
7,200.00
600.00
24,200.00
5,900.00
2,000.00
7,100.00
8,700.00
12,500.00
250,200.00
7,271.66
77,300.00
1,400.00
8,039.00
2,770.00
6,480.52
3,250.36
1,110.00
5,746.49
1,000.00
75.00
17,915.73
14,665.43
1,200.00
390.05
600.00
18,589.71
5,379.53
2,000.00
3,521.95
5,526.20
12,402.16
196,633.79
2-23-0200-212
2-23-0200-215
2-23-0200-232
2-23-0200-500
TOTAL FIRE - ECETP:
0.00
58.61
0.00
0.00
58.61
10,000.00
500.00
19,000.00
500.00
30,000.00
10,000.00
441.39
19,000.00
500.00
29,941.39
2-24-0000-212
2-24-0000-500
2-24-0000-990
TOTAL DISASTER SERICES OTHER:
753.02
14.29
0.00
767.31
2,000.00
1,000.00
100.00
3,100.00
1,246.98
985.71
100.00
2,332.69
2-26-0000-110
2-26-0000-130
2-26-0000-133
2-26-0000-211
2-26-0000-212
2-26-0000-215
2-26-0000-217
2-26-0000-220
2-26-0000-221
2-26-0000-231
2-26-0000-232
2-26-0000-255
2-26-0000-274
2-26-0000-500
2-26-0000-521
2-26-0000-523
2-26-0000-998
TOTAL BY-LAW ENFORCEMENT:
20,968.85
2,470.17
6,645.82
2,142.54
1,447.62
443.06
369.36
0.00
60.00
0.00
1,491.57
0.00
487.57
123.00
453.05
46.43
0.00
37,149.04
47,600.00
4,500.00
9,100.00
1,900.00
1,200.00
600.00
800.00
1,300.00
200.00
1,000.00
1,500.00
400.00
500.00
1,300.00
1,900.00
300.00
3,000.00
77,100.00
26,631.15
2,029.83
2,454.18
242.54247.62156.94
430.64
1,300.00
140.00
1,000.00
8.43
400.00
12.43
1,177.00
1,446.95
253.57
3,000.00
39,950.96
JAPANESE STUDENT EXCHANGE PROGRAM
FIRE SALARIES - DIR PROTECTIVE SERVI
FIRE SALARIES - OFFICERS & FIRE FIGH
FIRE BENEFITS
FIRE BENEFITS - FIRE FIGHTERS
FIRE NON T4 BENEFITS
FIRE TRAVEL
FIRE TRAINING
FIRE FREIGHT
FIRE TELEPHONE
FIRE ADVERTISING
FIRE MEMBERSHIPS
FIRE CONTRACTED SERVICES - CHIEF & M
FIRE CONTRACTED REPAIRS
FIRE CONTRACTED VEHICLE REPAIRS
FIRE INSURANCE
FIRE PREVENTION & INVESTIGATION
FIRE GOODS
FIRE PETROLEUM PRODUCTS
FIRE VEHICLE MAINTENANCE
FIRE HEATING
FIRE POWER
FIRE GROSS RECOVERIES TO OPERATING
2-23-0000-110
2-23-0000-111
2-23-0000-130
2-23-0000-131
2-23-0000-133
2-23-0000-211
2-23-0000-212
2-23-0000-215
2-23-0000-217
2-23-0000-220
2-23-0000-221
2-23-0000-232
2-23-0000-250
2-23-0000-255
2-23-0000-274
2-23-0000-275
2-23-0000-500
2-23-0000-521
2-23-0000-523
2-23-0000-540
2-23-0000-541
2-23-0000-963
FIRE EAST CENTRAL EMERGENCY TRAINING PARTNERSHIP
FIRE - ECETP TRAINING
FIRE - ECETP FREIGHT & POSTAGE
FIRE - ECETP CONTRACTED SERVICES
FIRE - ECETP GOODS
DISASTER SERVICES
DISASTER SERVICES TRAINING
DISASTER SERVICES GOODS
DISASTER SERVICES OTHER
BY-LAW ENFORCEMENT
BYLAW SALARIES
BYLAW BENEFITS
BYLAW NON T4 BENEFITS
BYLAW STAFF TRAVEL
BYLAW STAFF TRAINING
BYLAW FREIGHT
BYLAW TELEPHONE
BYLAW ADVERTISING
BYLAW MEMBERSHIP
BYLAW LEGAL EXPENSE
BYLAW PROFESSIONAL SERVICES
BYLAW CONTRACTED VEHICLE REPAIRS
BYLAW INSURANCE
BYLAW GOODS
BYLAW PETROLEUM PRODUCTS
BYLAW VEHICLE MAINTENANCE
BYLAW WORK BILLED TO OTHERS
34
Version: 020001-L58.69.00
User ID: RHONDA
Town of Hanna
Description
Page: 5 of 13
Date: 09/06/16
Time: 16:13:24
To 31/05/2016
Account
YTD Actual
YTD Budget
YTD Variance
2-28-0000-110
2-28-0000-130
2-28-0000-133
2-28-0000-215
2-28-0000-220
2-28-0000-232
2-28-0000-500
2-28-0000-770
TOTAL DOG CONTROL:
4,838.90
0.00
0.00
360.00
0.00
1,118.68
234.08
7,500.00
14,051.66
11,000.00
1,000.00
2,100.00
1,000.00
500.00
1,400.00
1,000.00
7,500.00
25,500.00
6,161.10
1,000.00
2,100.00
640.00
500.00
281.32
765.92
0.00
11,448.34
2-31-0000-110
2-31-0000-111
2-31-0000-130
2-31-0000-131
2-31-0000-133
2-31-0000-211
2-31-0000-212
2-31-0000-215
2-31-0000-217
2-31-0000-220
2-31-0000-232
2-31-0000-250
2-31-0000-253
2-31-0000-255
2-31-0000-263
2-31-0000-274
2-31-0000-500
2-31-0000-521
2-31-0000-522
2-31-0000-523
2-31-0000-540
2-31-0000-541
2-31-0000-762
2-31-0000-963
TOTAL COMMON SERVICES:
79,501.63
0.00
7,435.48
0.00
18,604.63
0.00
740.00
761.85
1,345.36
804.00
1,836.74
240.00
664.99
685.22
8,352.48
20,516.20
3,946.79
10,832.22
3,897.09
2,045.93
2,580.74
1,563.22
0.00
95.52
166,450.09
158,900.00
5,500.00
14,400.00
400.00
27,100.00
2,100.00
1,400.00
800.00
2,800.00
1,200.00
3,600.00
4,000.00
7,000.00
4,500.00
33,400.00
24,200.00
9,000.00
42,400.00
5,700.00
10,600.00
5,500.00
4,300.00
200,000.00
700.00
569,500.00
79,398.37
5,500.00
6,964.52
400.00
8,495.37
2,100.00
660.00
38.15
1,454.64
396.00
1,763.26
3,760.00
6,335.01
3,814.78
25,047.52
3,683.80
5,053.21
31,567.78
1,802.91
8,554.07
2,919.26
2,736.78
200,000.00
604.48
403,049.91
2-32-0000-110
2-32-0000-111
2-32-0000-130
2-32-0000-131
2-32-0000-133
2-32-0000-215
2-32-0000-232
2-32-0000-250
2-32-0000-253
2-32-0000-255
2-32-0000-500
2-32-0000-522
2-32-0000-523
2-32-0000-553
2-32-0000-762
49,840.57
0.00
4,930.83
0.00
10,636.93
2,888.48
0.00
0.00
14,932.76
61.50
11,357.73
926.12
92.82
32,211.44
0.00
127,879.18
146,100.00
2,700.00
13,200.00
200.00
24,900.00
3,600.00
2,500.00
157,000.00
15,000.00
1,500.00
53,500.00
1,800.00
2,500.00
96,000.00
590,085.00
1,110,585.00
96,259.43
2,700.00
8,269.17
200.00
14,263.07
711.52
2,500.00
157,000.00
67.24
1,438.50
42,142.27
873.88
2,407.18
63,788.56
590,085.00
982,705.82
652.29
0.00
0.00
0.00
0.00
29.80
111.48
1,047.64
399.00
2,570.21
422.72
593.18
4,000.00
3,700.00
400.00
300.00
700.00
100.00
100.00
4,100.00
2,000.00
2,700.00
3,700.00
1,900.00
3,347.71
3,700.00
400.00
300.00
700.00
70.20
11.483,052.36
1,601.00
129.79
3,277.28
1,306.82
DOG CONTROL
DOG CONTROL SALARIES
DOG CONTROL BENEFITS
DOG CONTROL NON T4 BENEFITS
DOG CONTROL POSTAGE
DOG CONTROL ADVERTISING
DOG CONTROL CONTRACTED SERVICES
DOG CONTROL GOODS
DOG CONTROL GRANT TO OTHER AGENCIES
COMMON SERVICES
COMMON SERVICES SALARIES
COMMON SERVICES SEASONAL SALARIES
COMMON SERVICES EMPLOYEE BENEFITS
COMMON SERVICES SEASONAL BENEFITS
COMMON SERVICES NON T4 BENEFITS
COMMON SERVICES TRAVEL
COMMON SERVICES TRAINING
COMMON SERVICES FREIGHT
COMMON SERVICES TELEPHONE
COMMON SERVICES ADVERTISING & PRINTI
COMMON SERVICES CONTRACTED SERVICES
COMMON SERVICES CONTRACTED REPAIRS
COMMON SERV CONTRACTED EQUIPMENT REP
COMMON SERV CONTRACTED VEHICLE REPAI
COMMON SERVICES EQUIPMENT RENTAL OR
COMMON SERVICES INSURANCE
COMMON SERVICES GOODS
COMMON SERVICES PETROLEUM PRODUCTS
COMMON SERVICE EQUIPMENT MAINTENANCE
COMMON SERVICES VEHICLE MAINTENANCE
COMMON SERVICES HEATING
COMMON SERVICES POWER
COMMON SERVICES TRANSFER TO CAPITAL
COMMON SERVICES GROSS REC TO OPER- W
STREETS & ROADS
S & R SALARIES
S & R SEASONAL SALARIES
S & R BENEFITS
S & R SEASONAL BENEFITS
S & R NON T4 BENEFITS
S & R FREIGHT
S & R CONTRACTED SERVICES
S & R CONTRACTED REPAIRS
S & R EQUIPMENT MAINTENANCE
S & R VEHICLE REPAIRS
S & R GOODS
S & R EQUIPMENT GOODS
S & R VEHICLE MAINTENANCE
S & R STREET LIGHTS
S & R TRANSFER TO CAPITAL
AIRPORT
AIRPORT SALARIES
AIRPORT SEASONAL SALARIES
AIRPORT BENEFITS
AIRPORT SEASONAL BENEFITS
AIRPORT NON T-4 BENEFITS
AIRPORT FREIGHT
AIRPORT TELEPHONE / RADIO LICENSE FE
AIRPORT CONTRACTED SERVICES
AIRPORT CONTRACTED REPAIRS
AIRPORT INSURANCE
AIRPORT GOODS
AIRPORT HEATING
2-33-0000-110
2-33-0000-111
2-33-0000-130
2-33-0000-131
2-33-0000-133
2-33-0000-215
2-33-0000-217
2-33-0000-232
2-33-0000-250
2-33-0000-274
2-33-0000-500
2-33-0000-540
35
Version: 020001-L58.69.00
User ID: RHONDA
Town of Hanna
Page: 6 of 13
Date: 09/06/16
Time: 16:13:24
To 31/05/2016
Description
Account
YTD Actual
YTD Budget
YTD Variance
AIRPORT POWER
AIRPORT WATER & SEWER
2-33-0000-541
2-33-0000-542
TOTAL AIRPORT:
2,296.26
160.00
8,282.58
6,600.00
500.00
30,800.00
4,303.74
340.00
22,517.42
2-41-0100-250
2-41-0100-300
2-41-0100-541
2-41-0100-991
TOTAL WATER PLANT:
0.00
238,865.76
7,091.93
95.44245,862.25
600.00
927,600.00
21,100.00
0.00
949,300.00
600.00
688,734.24
14,008.07
95.44
703,437.75
2-41-0200-110
2-41-0200-111
2-41-0200-130
2-41-0200-131
2-41-0200-133
2-41-0200-211
2-41-0200-215
2-41-0200-220
2-41-0200-232
2-41-0200-250
2-41-0200-500
2-41-0200-764
2-41-0200-998
TOTAL WATER DISTRIBUTION:
38,064.98
0.00
1,692.08
0.00
3,883.66
1,833.26
5,671.70
0.00
1,864.47
5,574.00
8,061.31
0.00
0.00
66,645.46
106,600.00
2,700.00
10,800.00
200.00
20,400.00
4,500.00
10,200.00
1,800.00
5,500.00
19,200.00
29,800.00
50,000.00
20,000.00
281,700.00
68,535.02
2,700.00
9,107.92
200.00
16,516.34
2,666.74
4,528.30
1,800.00
3,635.53
13,626.00
21,738.69
50,000.00
20,000.00
215,054.54
2-42-0000-110
2-42-0000-130
2-42-0000-133
2-42-0000-215
2-42-0000-217
2-42-0000-250
2-42-0000-274
2-42-0000-500
2-42-0000-540
2-42-0000-541
2-42-0000-764
TOTAL SANITARY SEWERS:
19,461.22
2,156.29
5,816.41
0.00
674.90
23,375.00
1,486.43
1,171.74
546.50
2,782.79
0.00
57,471.28
57,300.00
5,300.00
10,000.00
500.00
1,800.00
50,000.00
1,500.00
8,800.00
1,000.00
9,000.00
50,000.00
195,200.00
37,838.78
3,143.71
4,183.59
500.00
1,125.10
26,625.00
13.57
7,628.26
453.50
6,217.21
50,000.00
137,728.72
2-43-0000-235
2-43-0000-500
TOTAL GARBAGE:
32,025.00
0.00
32,025.00
79,300.00
400.00
79,700.00
47,275.00
400.00
47,675.00
2-44-0000-110
2-44-0000-220
2-44-0000-235
TOTAL REGIONAL WASTE SYSTEM:
149.82
0.00
129,807.52
129,957.34
0.00
400.00
259,600.00
260,000.00
149.82400.00
129,792.48
130,042.66
11,722.82
0.00
0.00
124.41
330.00
193.40
114.41
0.00
80.00
0.00
27.50
104.80
12,697.34
32,500.00
3,200.00
6,400.00
900.00
500.00
300.00
0.00
1,300.00
400.00
200.00
2,100.00
800.00
48,600.00
20,777.18
3,200.00
6,400.00
775.59
170.00
106.60
114.411,300.00
320.00
200.00
2,072.50
695.20
35,902.66
16,613.41
985.26
33,400.00
3,500.00
16,786.59
2,514.74
WATER PLANT
WATER PLANT CONTRACTED REPAIRS
WATER PLANT CHARGES FROM COMMISSION
WATER PLANT POWER
WATER PLANT BAD DEBTS
WATER LINES & DISTRIBUTION
WATER LINES SALARIES
WATER LINES SEASONAL SALARIES
WATER LINES BENEFITS
WATER DISTRIBUTION SEASONAL BENEFITS
WATER LINES NON T4 BENEFITS
WATER LINES TRAVEL & TRAINING
WATER LINES FREIGHT & POSTAGE
WATER LINES ADVERTISING
WATER LINES PROFESSIONAL SERVICES
WATER LINES CONTRACTED REPAIRS
WATER LINES GOODS
WATER LINES ADDED TO OPERATING RESER
WATER LINES WORK BILLED TO OTHERS
SANITARY SEWERS
SEWERS SALARIES
SEWERS BENEFITS
SEWERS NON T4 BENEFITS
SEWERS FREIGHT & POSTAGE
SEWERS LIFT STATION TELEPHONES
SEWERS CONTRACTED REPAIRS
SEWERS INSURANCE
SEWERS GOODS
SEWERS HEATING
SEWERS POWER
SEWERS ADDED TO OPERATING RESERVE
GARBAGE
GARBAGE REMOVAL CONTRACT
GARBAGE GOODS
REGIONAL WASTE
REGIONAL WASTE SALARIES
REGIONAL WASTE ADVERTISING
REGIONAL WASTE BCWMC CONTRACT
FCSS
FCSS SALARIES
FCSS BENEFITS
FCSS NON T4 BENEFITS
FCSS TRAVEL
FCSS TRAINING
FCSS FREIGHT & POSTAGE
FCSS TELEPHONE
FCSS ADVERTISING
FCSS SUBSCRIPTIONS/MEMBERSHIPS
FCSS INSURANCE
FCSS GOODS
FCSS GRANT TO SENIOR CIRCLE
2-51-0100-110
2-51-0100-130
2-51-0100-133
2-51-0100-211
2-51-0100-212
2-51-0100-215
2-51-0100-217
2-51-0100-220
2-51-0100-221
2-51-0100-274
2-51-0100-500
2-51-0100-770
TOTAL FCSS:
FCSS COORDINATOR
COORDINATOR SALARIES
COORDINATOR PART TIME SALARIES
2-51-0200-110
2-51-0200-111
36
Version: 020001-L58.69.00
User ID: RHONDA
Town of Hanna
Page: 7 of 13
Date: 09/06/16
Time: 16:13:24
To 31/05/2016
Description
Account
YTD Actual
YTD Budget
YTD Variance
COORDINATOR BENEFITS
COORDINATOR PART TIME BENEFITS
COORDINATOR NON T4 BENEFITS
COORDINATOR TRAVEL
COORDINATOR TRAINING
COORDINATOR POSTAGE & FREIGHT
COORDINATOR TELEPHONE
COORDINATOR ADVERTISING
COORDINATOR SUBSCRIPTIONS/MEMBERSHIP
COORDINATOR GOODS
COORDINATOR PROGRAM EXPENSES
COORDINATOR PETROLEUM PRODUCTS
COORDINATOR OTHER
2-51-0200-130
2-51-0200-131
2-51-0200-133
2-51-0200-211
2-51-0200-212
2-51-0200-215
2-51-0200-217
2-51-0200-220
2-51-0200-221
2-51-0200-500
2-51-0200-510
2-51-0200-521
2-51-0200-990
TOTAL COORDINATOR:
1,855.54
41.38
4,912.64
0.00
624.29
180.00
257.26
200.06
115.00
38.96
26,198.24
238.10
0.00
52,260.14
6,900.00
300.00
3,900.00
1,800.00
1,300.00
300.00
400.00
3,700.00
200.00
1,200.00
59,400.00
600.00
100.00
117,000.00
5,044.46
258.62
1,012.641,800.00
675.71
120.00
142.74
3,499.94
85.00
1,161.04
33,201.76
361.90
100.00
64,739.86
COMMUNITY SERVICES SALARIES
2-51-0300-110
COMMUNITY SERVICES BENEFITS
2-51-0300-130
COMMUNITY SERVICES NON T4 BENEFITS
2-51-0300-133
COMMUNITY SERVICES ADVERTISING
2-51-0300-220
COMMUNITY SERVICES GOODS
2-51-0300-500
TOTAL COMMUNITY SERVICES BUILDING:
COMMUNITY SERVICES VANS
13,784.25
0.00
0.00
228.64
0.00
14,012.89
30,900.00
3,600.00
6,400.00
2,800.00
500.00
44,200.00
17,115.75
3,600.00
6,400.00
2,571.36
500.00
30,187.11
2-51-0500-250
2-51-0500-255
2-51-0500-274
2-51-0500-500
2-51-0500-523
TOTAL COMMUNITY SERVICES VANS:
0.00
163.60
894.54
0.00
0.00
1,058.14
200.00
600.00
900.00
100.00
800.00
2,600.00
200.00
436.40
5.46
100.00
800.00
1,541.86
2-56-0000-110
2-56-0000-111
2-56-0000-130
2-56-0000-131
2-56-0000-133
2-56-0000-220
2-56-0000-232
2-56-0000-250
2-56-0000-253
2-56-0000-274
2-56-0000-500
2-56-0000-521
TOTAL CEMETERY:
2,557.82
2,132.50
0.00
0.00
0.00
0.00
596.63
0.00
0.00
38.37
157.01
0.00
5,482.33
13,000.00
12,300.00
1,300.00
1,000.00
2,400.00
300.00
5,000.00
300.00
400.00
40.00
7,500.00
400.00
43,940.00
10,442.18
10,167.50
1,300.00
1,000.00
2,400.00
300.00
4,403.37
300.00
400.00
1.63
7,342.99
400.00
38,457.67
2-61-0300-110
2-61-0300-130
2-61-0300-133
2-61-0300-211
2-61-0300-215
2-61-0300-220
2-61-0300-221
2-61-0300-232
2-61-0300-500
TOTAL TOURISM:
7,896.58
0.00
0.00
0.00
240.22
2,337.56
1,389.96
0.00
2,400.00
14,264.32
19,000.00
1,800.00
3,300.00
100.00
800.00
4,000.00
1,400.00
100.00
3,000.00
33,500.00
11,103.42
1,800.00
3,300.00
100.00
559.78
1,662.44
10.04
100.00
600.00
19,235.68
2-61-0400-110
2-61-0400-130
2-61-0400-133
2-61-0400-211
2-61-0400-212
2-61-0400-215
2-61-0400-217
2-61-0400-220
2-61-0400-221
2-61-0400-232
2-61-0400-274
32,099.13
6,544.54
5,480.17
209.52
0.00
215.34
328.36
0.00
75.00
46,170.50
150.03
74,800.00
7,200.00
14,800.00
2,000.00
1,000.00
500.00
800.00
2,300.00
2,900.00
51,300.00
150.00
42,700.87
655.46
9,319.83
1,790.48
1,000.00
284.66
471.64
2,300.00
2,825.00
5,129.50
0.03-
COMMUNITY SERVICES BUILDING
CSD VAN CONTRACTED REPAIRS
CSD VAN CONTRACTED VEHICLE REPAIRS
CSD VAN INSURANCE
CSD VAN GOODS
CSD VAN VEHICLE MAINTENANCE
CEMETERY
CEMETERY SALARIES
CEMETERY SEASONAL SALARIES
CEMETERY BENEFITS
CEMETERY SEASONAL BENEFITS
CEMETERY NON T-4 BENEFITS
CEMETERY ADVERTISING
CEMETERY PROFESSIONAL SERVICES
CEMETERY CONTRACTED REPAIRS
CEMETERY EQUIPMENT MAINTENANCE
CEMETERY INSURANCE
CEMETERY GOODS
CEMETERY PETROLEUM PRODUCTS
TOURISM
TOURISM SALARIES
TOURISM BENEFITS
TOURISM NON T4 BENEFITS
TOURISM TRAVEL
TOURISM FREIGHT & POSTAGE
TOURISM ADVERTISING
TOURISM SUBSCRIPTIONS/MEMBERSHIPS
TOURISM CONTRACTED SERVICES
TOURISM GOODS
BUSINESS & COMMUNICATIONS
B & C SALARIES
B & C BENEFITS
B & C NON T4 BENEFIT
B & C TRAVEL
B & C TRAINING
B & C FREIGHT & POSTAGE
B & C TELEPHONES
B & C ADVERTISING & PRINTING
B & C SUBSCRIPTIONS & MEMBERSHIPS
B & C CONTRACTED PROFESSIONAL SERVIC
B & C INSURANCE
37
Version: 020001-L58.69.00
User ID: RHONDA
Town of Hanna
Page: 8 of 13
Date: 09/06/16
Time: 16:13:25
To 31/05/2016
Description
Account
YTD Actual
YTD Budget
YTD Variance
2-61-0400-500
2-61-0400-521
2-61-0400-541
TOTAL BUSINESS & COMMUNICATIONS:
724.07
0.00
800.14
92,796.80
6,300.00
500.00
3,100.00
167,650.00
5,575.93
500.00
2,299.86
74,853.20
2-62-0000-110
2-62-0000-111
2-62-0000-131
2-62-0000-211
2-62-0000-215
2-62-0000-220
2-62-0000-250
2-62-0000-274
2-62-0000-500
2-62-0000-501
2-62-0000-540
2-62-0000-541
2-62-0000-963
VISITOR INFORMATION CENTRE TOTALS:
400.39
1,869.97
14.78
960.63
0.00
15.51
805.20
957.31
1,165.03
563.20
269.06
533.43
114.64
7,669.15
2,400.00
23,500.00
1,900.00
1,000.00
100.00
900.00
1,100.00
1,000.00
1,500.00
7,500.00
1,000.00
2,100.00
3,100.00
47,100.00
1,999.61
21,630.03
1,885.22
39.37
100.00
884.49
294.80
42.69
334.97
6,936.80
730.94
1,566.57
2,985.36
39,430.85
0.00
0.00
0.00
600.00
2,500.00
3,100.00
600.00
2,500.00
3,100.00
2-72-0000-110
2-72-0000-111
2-72-0000-130
2-72-0000-131
2-72-0000-133
2-72-0000-211
2-72-0000-212
2-72-0000-215
2-72-0000-217
2-72-0000-220
2-72-0000-221
2-72-0000-232
2-72-0000-274
2-72-0000-500
2-72-0000-510
2-72-0000-521
2-72-0000-523
2-72-0000-770
2-72-0000-990
TOTAL RECREATION:
27,295.52
259.68
4,536.16
0.00
11,977.24
1,303.35
1,942.38
235.11
828.15
7,000.00
450.00
0.00
6,811.65
1,868.34
1,047.62
523.80
1,366.15
0.00
0.00
67,445.15
72,400.00
6,600.00
6,800.00
500.00
13,900.00
1,900.00
3,700.00
500.00
2,200.00
3,800.00
800.00
1,000.00
7,200.00
2,200.00
3,000.00
2,300.00
300.00
12,700.00
8,000.00
149,800.00
45,104.48
6,340.32
2,263.84
500.00
1,922.76
596.65
1,757.62
264.89
1,371.85
3,200.00350.00
1,000.00
388.35
331.66
1,952.38
1,776.20
1,066.1512,700.00
8,000.00
82,354.85
2-72-0100-110
2-72-0100-111
2-72-0100-130
2-72-0100-131
2-72-0100-133
2-72-0100-211
2-72-0100-212
2-72-0100-215
2-72-0100-217
2-72-0100-220
2-72-0100-232
2-72-0100-250
2-72-0100-274
2-72-0100-500
2-72-0100-501
2-72-0100-531
2-72-0100-540
2-72-0100-541
2-72-0100-963
4,495.82
19,118.77
0.00
391.23
0.00
0.00
0.00
251.86
0.00
71.45
991.54
3,834.43
6,270.29
6,329.91
812.00
4,572.59
1,447.22
3,131.63
102.85
51,821.59
14,700.00
104,000.00
1,500.00
8,300.00
2,700.00
600.00
2,500.00
2,100.00
1,400.00
1,700.00
1,800.00
4,500.00
6,300.00
14,000.00
1,700.00
12,500.00
10,600.00
18,400.00
3,800.00
213,100.00
10,204.18
84,881.23
1,500.00
7,908.77
2,700.00
600.00
2,500.00
1,848.14
1,400.00
1,628.55
808.46
665.57
29.71
7,670.09
888.00
7,927.41
9,152.78
15,268.37
3,697.15
161,278.41
B & C GOODS
B & C PETROLEUM PRODUCTS
B & C POWER
VISITOR INFORMATION CENTRE
VIC SALARIES
VIC SEASONAL SALARIES
VIC SEASONAL BENEFITS
VIC TRAVEL & TRAINING
VIC FREIGHT
VIC ADVERTISING & PRINTING
VIC CONTRACTED REPAIR
VIC INSURANCE
VIC GOODS
VIC RETAIL GOODS
VIC HEATING
VIC POWER
VIC WATER
COMMUNITY SERVICES BOARD
COMMUNITY SERVICES BOARD GOODS
COMMUNITY SERVICES BOARD GRANTS
2-71-0000-500
2-71-0000-770
TOTAL COMMUNITY SERVICES BOARD:
RECREATION
RECREATION SALARIES
RECREATION SEASONAL SALARIES
RECREATION BENEFITS
RECREATION SEASONAL BENEFITS
RECREATION NON T4 BENEFITS
RECREATION TRAVEL
RECREATION TRAINING
RECREATION FREIGHT & POSTAGE
RECREATION TELEPHONE
RECREATION ADVERTISING
RECREATION SUBSCRIPTIONS/MEMBERSHIPS
RECREATION PROFESSIONAL SERVICES
RECREATION INSURANCE
RECREATION GOODS
RECREATION PROGRAM EXPENSES
RECREATION PETROLEUM - CAR ALLOWANCE
RECREATION VEHICLE MAINTENANCE
RECREATION TRANSFERS (GRANTS)
RECREATION OTHER
SWIMMING & WADING POOLS
POOLS SALARIES
POOL SEASONAL SALARIES
POOLS BENEFITS
POOL SEASONAL BENEFITS
POOLS NON T-4 BENEFITS
POOLS TRAVEL
POOLS TRAINING
POOLS FREIGHT & POSTAGE
POOLS TELEPHONE
POOLS ADVERTISING
POOL CONTRACTED SERVICES
POOLS CONTRACTED REPAIRS
POOLS INSURANCE
POOLS GOODS
POOL RETAIL GOODS
POOLS CHEMICALS
POOLS HEATING
POOLS POWER
POOLS GROSS RECOVERIES TO OPERATING
TOTAL POOLS:
ARENA
38
Version: 020001-L58.69.00
User ID: RHONDA
Town of Hanna
Page: 9 of 13
Date: 09/06/16
Time: 16:13:25
To 31/05/2016
Description
Account
YTD Actual
YTD Budget
YTD Variance
ARENA SALARIES
ARENA SEASONAL SALARIES
ARENA BENEFITS
ARENA SEASONAL BENEFITS
ARENA NON T4 BENEFITS
ARENA FREIGHT & POSTAGE
ARENA TELEPHONE
ARENA ADVERTISING & PRINTING
ARENA CONTRACTED SERVICES
ARENA CONTRACTED REPAIRS
ARENA CONTRACTED EQUIPMENT REPAIRS
ARENA INSURANCE
ARENA GOODS
ARENA PETROLEUM PRODUCTS
ARENA HEATING
ARENA POWER
ARENA GROSS RECOVERIES TO OPERATING
ARENA ICE PLANT CONTRACTED REPAIRS
ARENA ICE PLANT GOODS
ARENA ICE PLANT POWER
2-72-0200-110
2-72-0200-111
2-72-0200-130
2-72-0200-131
2-72-0200-133
2-72-0200-215
2-72-0200-217
2-72-0200-220
2-72-0200-232
2-72-0200-250
2-72-0200-253
2-72-0200-274
2-72-0200-500
2-72-0200-521
2-72-0200-540
2-72-0200-541
2-72-0200-963
2-72-0201-250
2-72-0201-500
2-72-0201-541
TOTAL ARENA:
59,427.66
2,213.25
6,321.85
0.00
17,208.41
312.34
114.41
0.00
827.17
2,890.92
0.00
9,617.41
12,005.39
698.32
7,959.69
6,263.24
1,139.69
357.88
60.49
9,394.87
136,812.99
130,900.00
14,800.00
13,000.00
1,200.00
23,300.00
600.00
1,400.00
1,200.00
900.00
15,300.00
5,000.00
10,100.00
21,800.00
3,000.00
18,600.00
18,300.00
5,200.00
8,300.00
500.00
15,900.00
309,300.00
71,472.34
12,586.75
6,678.15
1,200.00
6,091.59
287.66
1,285.59
1,200.00
72.83
12,409.08
5,000.00
482.59
9,794.61
2,301.68
10,640.31
12,036.76
4,060.31
7,942.12
439.51
6,505.13
172,487.01
2-72-0300-250
2-72-0300-274
2-72-0300-500
2-72-0300-540
2-72-0300-541
2-72-0300-963
TOTAL PARKS SHOP:
468.46
1,097.20
228.53
2,785.21
1,098.78
79.28
5,757.46
1,000.00
1,100.00
1,500.00
6,200.00
3,200.00
1,600.00
14,600.00
531.54
2.80
1,271.47
3,414.79
2,101.22
1,520.72
8,842.54
2-72-0400-110
2-72-0400-111
2-72-0400-130
2-72-0400-131
2-72-0400-133
2-72-0400-250
2-72-0400-274
2-72-0400-500
2-72-0400-540
2-72-0400-541
2-72-0400-771
2-72-0400-963
2-72-0401-250
2-72-0401-500
2-72-0401-541
TOTAL CURLING RINK:
3,092.49
0.00
0.00
0.00
0.00
2,220.59
6,301.33
470.44
5,065.26
3,131.63
0.00
485.52
357.87
51.50
9,394.87
30,571.50
4,900.00
2,500.00
500.00
200.00
900.00
5,000.00
6,300.00
3,700.00
11,500.00
9,700.00
13,200.00
1,900.00
8,300.00
500.00
15,900.00
85,000.00
1,807.51
2,500.00
500.00
200.00
900.00
2,779.41
1.333,229.56
6,434.74
6,568.37
13,200.00
1,414.48
7,942.13
448.50
6,505.13
54,428.50
2-72-0500-110
2-72-0500-111
2-72-0500-130
2-72-0500-131
2-72-0500-133
2-72-0500-250
2-72-0500-500
2-72-0500-541
2-72-0500-963
TOTAL BALL DIAMONDS:
2,575.75
382.25
0.00
0.00
0.00
0.00
950.34
281.08
70.00
4,259.42
7,300.00
6,100.00
800.00
500.00
1,400.00
5,000.00
7,000.00
1,000.00
14,900.00
44,000.00
4,724.25
5,717.75
800.00
500.00
1,400.00
5,000.00
6,049.66
718.92
14,830.00
39,740.58
2-72-0600-274
TOTAL GOLF COURSE:
3,308.07
3,308.07
2,900.00
2,900.00
408.07408.07-
2-72-0700-110
2-72-0700-111
2-72-0700-130
2-72-0700-131
1,743.93
320.50
0.00
0.00
14,700.00
9,800.00
1,500.00
800.00
12,956.07
9,479.50
1,500.00
800.00
PARKS SHOP
PARKS SHOP CONTRACTED REPAIRS
PARKS SHOP INSURANCE
PARKS SHOP GOODS
PARKS SHOP HEATING
PARKS SHOP POWER
PARKS SHOP GROSS RECOVERIES TO OPERA
CURLING RINK
CURLING RINK SALARIES
CURLING RINK SEASONAL SALARIES
CURLING RINK BENEFITS
CURLING RINK SEASONAL BENEFITS
CURLING RINK NON T4 BENEFITS
CURLING RINK CONTRACTED REPAIRS
CURLING RINK INSURANCE
CURLING RINK GOODS
CURLING RINK HEATING
CURLING RINK POWER
CURLING RINK - SUBSIDY
CURLING RINK GROSS RECOV TO OPERATIN
CURLING RINK ICE PLANT REPAIRS
CURLING RINK ICE PLANT GOODS
CURLING RINK ICE PLANT POWER
BALL DIAMONDS
BALL DIAMOND SALARIES
BALL DIAMOND SEASONAL SALARIES
BALL DIAMOND BENEFITS
BALL DIAMOND SEASONAL BENEFITS
BALL DIAMONDS NON T-4 BENEFITS
BALL DIAMOND CONTRACTED REPAIRS
BALL DIAMOND GOODS
BALL DIAMOND POWER
BALL DIAMONDS GROSS RECOV FROM OPERA
GOLF COURSE
GOLF COURSE INSURANCE
FOX LAKE PARK
FOX LAKE SALARIES
FOX LAKE SEASONAL SALARIES
FOX LAKE BENEFITS
FOX LAKE SEASONAL BENEFITS
39
Version: 020001-L58.69.00
User ID: RHONDA
Town of Hanna
To 31/05/2016
Description
Account
YTD Actual
YTD Budget
YTD Variance
FOX LAKE NON T-4 BENEFITS
FOX LAKE FREIGHT
FOX LAKE ADVERTISING
FOX LAKE CONTRACTED SERVICES
FOX LAKE CONTRACTED REPAIRS
FOX LAKE INSURANCE
FOX LAKE GOODS
FOX LAKE PETROLEUM PRODUCTS
FOX LAKE HEAT
FOX LAKE POWER
FOX LAKE GROSS RECOVERIES FROM OPERA
2-72-0700-133
2-72-0700-215
2-72-0700-220
2-72-0700-232
2-72-0700-250
2-72-0700-274
2-72-0700-500
2-72-0700-521
2-72-0700-540
2-72-0700-541
2-72-0700-963
TOTAL FOX LAKE PARK:
0.00
0.00
734.26
3,143.43
338.65
313.76
689.91
0.00
164.33
988.48
0.00
8,437.25
2,700.00
600.00
1,200.00
24,600.00
9,300.00
300.00
9,500.00
600.00
600.00
6,400.00
15,200.00
97,800.00
2,700.00
600.00
465.74
21,456.57
8,961.35
13.768,810.09
600.00
435.67
5,411.52
15,200.00
89,362.75
TOTAL PARKS:
29,322.35
12,858.55
2,089.17
972.42
4,074.78
38.10
544.00
74.79
2,095.23
1,282.70
81.89
4,151.00
6,342.45
1,597.98
489.38
489.78
1,034.18
0.00
0.00
67,538.75
48,900.00
38,100.00
5,100.00
3,000.00
9,100.00
600.00
200.00
600.00
14,000.00
3,500.00
3,200.00
4,400.00
25,100.00
9,900.00
5,700.00
5,800.00
2,900.00
11,400.00
1,000.00
192,500.00
19,577.65
25,241.45
3,010.83
2,027.58
5,025.22
561.90
344.00525.21
11,904.77
2,217.30
3,118.11
249.00
18,757.55
8,302.02
5,210.62
5,310.22
1,865.82
11,400.00
1,000.00
124,961.25
2-72-0900-110
2-72-0900-111
2-72-0900-130
2-72-0900-131
2-72-0900-133
2-72-0900-220
2-72-0900-232
2-72-0900-250
2-72-0900-500
2-72-0900-541
2-72-0900-963
TOTAL TRAILER PARK:
26.84
0.00
0.00
0.00
0.00
590.00
82.50
0.00
50.00
0.00
0.00
749.34
2,400.00
3,700.00
300.00
300.00
500.00
300.00
0.00
500.00
500.00
800.00
600.00
9,900.00
2,373.16
3,700.00
300.00
300.00
500.00
290.0082.50500.00
450.00
800.00
600.00
9,150.66
PLAYGROUND PROGRAM SALARIES
2-72-1000-110
PLAYGROUND PROGRAM SEASONAL SALARIES 2-72-1000-111
PLAYGROUND PROGRAM BENEFITS
2-72-1000-130
PLAYGROUND PROGRAM SEASONAL BENEFITS 2-72-1000-131
PLAYGROUND PROGRAM TRAVEL
2-72-1000-211
PLAYGROUND PROGRAM FREIGHT & POSTAGE 2-72-1000-215
PLAYGROUND PROGRAM TELEPHONE
2-72-1000-217
PLAYGROUND PROGRAM ADVERTISING
2-72-1000-220
PLAYGROUND PROGRAM CONTRACTED SERVIC 2-72-1000-232
PLAYGROUND PROGRAM GOODS
2-72-1000-500
TOTAL PLAYGROUND PROGRAM:
COMMUNITIES IN BLOOM
29.12
2,033.20
0.00
64.48
160.00
90.00
0.00
0.00
571.43
0.00
2,948.23
2,600.00
23,100.00
500.00
1,800.00
1,100.00
100.00
100.00
1,700.00
5,000.00
5,400.00
41,400.00
2,570.88
21,066.80
500.00
1,735.52
940.00
10.00
100.00
1,700.00
4,428.57
5,400.00
38,451.77
0.00
625.00
0.00
14.29
639.29
800.00
500.00
3,000.00
700.00
5,000.00
800.00
125.003,000.00
685.71
4,360.71
PARKS
PARKS SALARIES
PARKS SEASONAL SALARIES
PARKS BENEFITS
PARKS SEASONAL BENEFITS
PARKS NON T4 BENEFITS
PARKS TRAVEL
PARKS TRAINING
PARKS FREIGHT
PARKS CONTRACTED REPAIRS
PARKS EQUIPMENT REPAIRS
PARKS CONTRACTED VEHICLE REPAIRS
PARKS INSURANCE
PARKS GOODS
PARKS PETROLEUM PRODUCTS
PARKS EQUIPMENT MAINTENANCE
PARKS VEHICLE MAINTENANCE
PARKS POWER
PARKS RECOVERIES TO OPERATING
PARKS OTHER
Page: 10 of 13
Date: 09/06/16
Time: 16:13:25
2-72-0800-110
2-72-0800-111
2-72-0800-130
2-72-0800-131
2-72-0800-133
2-72-0800-211
2-72-0800-212
2-72-0800-215
2-72-0800-250
2-72-0800-253
2-72-0800-255
2-72-0800-274
2-72-0800-500
2-72-0800-521
2-72-0800-522
2-72-0800-523
2-72-0800-541
2-72-0800-963
2-72-0800-990
MUSEUM TRAILER PARK
TRAILER PARK SALARIES
TRAILER PARK SEASONAL SALARIES
TRAILER PARK BENEFITS
TRAILER PARK SEASONAL BENEFITS
TRAILER PARK NON T-4 BENEFITS
TRAILER PARK ADVERTISING
TRAILER PARK CONTRACTED SERVICES
TRAILER PARK CONTRACTED REPAIRS
TRAILER PARK GOODS
TRAILER PARK POWER
TRAILER PARK RECOVERIES FROM OPERATI
PLAYGROUND PROGRAM
COMMUNITIES IN BLOOM TRAVEL
COMMUNITIES IN BLOOM MEMBERSHIP
COMMUNITIES IN BLOOM GOODS
COMMUNITIES IN BLOOM OTHER
2-72-1100-211
2-72-1100-221
2-72-1100-500
2-72-1100-990
TOTAL COMMUNITIES IN BLOOM:
KING HUNTER PARK
40
Version: 020001-L58.69.00
User ID: RHONDA
Town of Hanna
Page: 11 of 13
Date: 09/06/16
Time: 16:13:25
To 31/05/2016
Description
Account
YTD Actual
YTD Budget
YTD Variance
KING HUNTER PARK SALARIES
KING HUNTER PARK SEASONAL SALARIES
KING HUNTER PARK EMPLOYEE BENEFITS
KING HUNTER PARK SEASONAL EMPL BENEF
KING HUNTER PARK EMP NON T4 BENEFITS
KING HUNTER PARK REPAIRS & MAINTENAN
KING HUNTER PARK INSURANCE
KING HUNTER PARK GOODS
KING HUNTER PARK POWER
KING HUNTER PARK WATER
2-72-1300-110
2-72-1300-111
2-72-1300-130
2-72-1300-131
2-72-1300-133
2-72-1300-250
2-72-1300-274
2-72-1300-500
2-72-1300-541
2-72-1300-771
TOTAL KING HUNTER PARK:
1,653.35
1,499.00
0.00
0.00
0.00
0.00
90.26
17.99
462.99
0.00
3,723.59
4,900.00
14,800.00
500.00
1,200.00
900.00
3,000.00
100.00
8,000.00
1,500.00
4,300.00
39,200.00
3,246.65
13,301.00
500.00
1,200.00
900.00
3,000.00
9.74
7,982.01
1,037.01
4,300.00
35,476.41
2-72-1400-110
2-72-1400-111
2-72-1400-130
2-72-1400-131
2-72-1400-133
2-72-1400-500
2-72-1400-541
2-72-1400-963
TOTAL SOCCER FIELDS:
1,017.76
137.75
0.00
0.00
0.00
1,215.02
281.08
0.00
2,651.61
4,900.00
3,700.00
500.00
300.00
900.00
3,200.00
1,100.00
6,100.00
20,700.00
3,882.24
3,562.25
500.00
300.00
900.00
1,984.98
818.92
6,100.00
18,048.39
2-74-0100-110
2-74-0100-770
TOTAL MUSEUM:
67.00
5,337.52
5,404.52
0.00
9,400.00
9,400.00
67.004,062.48
3,995.48
2-74-0200-217
2-74-0200-220
2-74-0200-250
2-74-0200-274
2-74-0200-500
2-74-0200-540
2-74-0200-541
2-74-0200-770
2-74-0200-771
2-74-0200-963
TOTAL LIBRARY:
797.79
0.00
433.90
1,255.44
551.43
1,736.78
1,682.25
15,583.59
0.00
153.92
22,195.10
2,200.00
800.00
3,000.00
1,260.00
300.00
4,200.00
6,000.00
20,900.00
52,200.00
1,000.00
91,860.00
1,402.21
800.00
2,566.10
4.56
251.432,463.22
4,317.75
5,316.41
52,200.00
846.08
69,664.90
RCSC SALARIES
2-74-0800-110
RCSC SEASONAL / PART TIME STAFF
2-74-0800-111
RCSC BENEFITS
2-74-0800-130
RCSC SEASONAL / PART TIME BENEFITS
2-74-0800-131
RCSC NON T4 BENEFITS
2-74-0800-133
RCSC FREIGHT
2-74-0800-215
RCSC TELEPHONE
2-74-0800-217
RCSC ADVERTISING
2-74-0800-220
RCSC CONTRACTED PROFESSIONAL SERVICE
2-74-0800-232
RCSC CONTRACTED REPAIRS
2-74-0800-250
RCSC INSURANCE
2-74-0800-274
RCSC GOODS
2-74-0800-500
RCSC HEATING
2-74-0800-540
RCSC POWER
2-74-0800-541
RCSC ADDED TO OPERATING RESERVE
2-74-0800-764
RCSC WATER - RECOVERIES FROM OPERATI
2-74-0800-963
RCSC - HFC GRANT
2-74-0801-770
TOTAL COMMUNITY SERVICES CENTRE:
COMMUNITY CENTRE
16,120.31
16,094.67
2,992.94
168.18
6.12
180.00
374.90
0.00
3,780.98
1,503.38
2,985.42
2,827.32
3,534.08
8,106.46
0.00
134.96
0.00
58,809.72
41,100.00
42,800.00
4,600.00
3,400.00
7,100.00
800.00
3,600.00
3,100.00
5,600.00
4,000.00
3,000.00
10,500.00
7,500.00
24,000.00
6,000.00
1,000.00
2,500.00
170,600.00
24,979.69
26,705.33
1,607.06
3,231.82
7,093.88
620.00
3,225.10
3,100.00
1,819.02
2,496.62
14.58
7,672.68
3,965.92
15,893.54
6,000.00
865.04
2,500.00
111,790.28
1,491.88
0.00
0.00
0.00
0.00
180.00
355.76
0.00
4,900.00
1,200.00
500.00
100.00
900.00
600.00
1,100.00
500.00
3,408.12
1,200.00
500.00
100.00
900.00
420.00
744.24
500.00
SOCCER FIELDS
SOCCER FIELD SALARIES
SOCCER FIELD SEASONAL SALARIES
SOCCER FIELD BENEFITS
SOCCER FIELD SEASONAL BENEFITS
SOCCER FIELD NON T-4 BENEFITS
SOCCER FIELD GOODS
SOCCER FIELDS POWER
SOCCER FIELD RECOVERIES FROM OPERATI
MUSEUM
MUSEUM SALARIES
MUSEUM GRANT
LIBRARY
LIBRARY TELEPHONE
LIBRARY ADVERTISING
LIBRARY CONTRACTED REPAIRS
LIBRARY INSURANCE
LIBRARY GOODS
LIBRARY HEATING
LIBRARY POWER
LIBRARY GRANTS
LIBRARY PERSONNEL GRANTS
LIBRARY GROSS RECOVERIES TO OPERATIN
COMMUNITY SERVICES CENTRE
COMMUNITY CENTRE SALARIES
COMMUNITY CENTRE SEASONAL SALARIES
COMMUNITY CENTRE BENEFITS
COMMUNITY CENTRE SEASONAL BENEFITS
COMMUNITY CENTRE NON T4 BENEFITS
COMMUNITY CENTRE FREIGHT & POSTAGE
COMMUNITY CENTRE TELEPHONE
COMMUNITY CENTRE ADVERTISING
2-74-0900-110
2-74-0900-111
2-74-0900-130
2-74-0900-131
2-74-0900-133
2-74-0900-215
2-74-0900-217
2-74-0900-220
41
Version: 020001-L58.69.00
User ID: RHONDA
Town of Hanna
Page: 12 of 13
Date: 09/06/16
Time: 16:13:25
To 31/05/2016
Description
Account
YTD Actual
YTD Budget
YTD Variance
COMMUNITY CENTRE CONTRACTED SERVICES
COMMUNITY CENTRE CONTRACTED REPAIRS
COMMUNITY CENTRE INSURANCE
COMMUNITY CENTRE GOODS
COMMUNITY CENTRE POP
COMMUNITY CENTRE HEAT
COMMUNITY CENTRE POWER
COMMUNITY CENTRE GROSS REC TO OPERAT
2-74-0900-232
2-74-0900-250
2-74-0900-274
2-74-0900-500
2-74-0900-515
2-74-0900-540
2-74-0900-541
2-74-0900-963
TOTAL COMMUNITY CENTRE:
15,139.39
1,161.92
2,911.18
2,597.03
1,549.80
1,732.93
3,185.63
273.22
30,578.74
35,800.00
43,500.00
2,900.00
10,800.00
4,200.00
4,500.00
9,300.00
2,200.00
123,000.00
20,660.61
42,338.08
11.188,202.97
2,650.20
2,767.07
6,114.37
1,926.78
92,421.26
2-74-1000-250
2-74-1000-274
2-74-1000-540
2-74-1000-541
2-74-1000-963
TOTAL LIONS HALL:
0.00
368.46
544.30
470.90
76.96
1,460.62
1,000.00
400.00
1,200.00
1,400.00
600.00
4,600.00
1,000.00
31.54
655.70
929.10
523.04
3,139.38
GOVERNMENT REQUISITION - SCHOOL
2-77-0000-741
GOVERNMENT REQUISITION - ACADIA FOUN
2-77-0000-754
PROVISION FOR DOUBTFUL ACCOUNTS
2-77-0000-757
TOTAL GOVERNMENT REQUISITIONS:
RESERVE FOR CAPITAL
167,084.02
0.00
0.00
167,084.02
657,421.00
143,219.00
2,500.00
803,140.00
490,336.98
143,219.00
2,500.00
636,055.98
2-97-0000-764
TOTAL RESERVE FOR CAPITAL:
TOTAL EXPENDITURES:
TOTAL REVENUE & EXPENSES:
0.00
0.00
2,292,277.87
1,391,365.80
7,411.00
7,411.00
7,782,886.00
377,200.00-
7,411.00
7,411.00
5,490,608.13
1,768,565.80-
8-12-0000-620
TOTAL ADMINISTRATION:
5,176.00
5,176.00
6,000.00
6,000.00
824.00
824.00
8-23-0000-630
8-23-0000-650
TOTAL FIRE DEPARTMENT:
25,015.93
125,788.00
150,803.93
25,200.00
75,000.00
100,200.00
184.07
50,788.0050,603.93-
COMMON SERV ENGINEERING STRUCTURES
8-31-0000-610
COMMON SERVICES VEHICLES
8-31-0000-650
TOTAL COMMON SERVICES DEPARTMENT:
STREETS & ROADS
11,938.50
33,227.88
45,166.38
0.00
34,000.00
34,000.00
11,938.50772.12
11,166.38-
S & R ENGINEERING STRUCTURES
S & R MACHINES, EQUIPMENT
8-32-0000-610
8-32-0000-630
33,625.00
15,121.14
48,746.14
0.00
15,000.00
15,000.00
33,625.00121.1433,746.14-
8-42-0000-620
TOTAL SEWER DEPARTMENT:
0.00
0.00
24,000.00
24,000.00
24,000.00
24,000.00
8-61-0000-630
TOTAL ECONOMIC DEVELOPMENT:
2,070.27
2,070.27
5,000.00
5,000.00
2,929.73
2,929.73
0.00
0.00
0.00
0.00
4,343.05
0.00
4,343.05
256,305.77
256,305.77
1,647,671.57
20,000.00
85,000.00
22,000.00
6,000.00
10,000.00
50,000.00
193,000.00
377,200.00
377,200.00
0.00
20,000.00
85,000.00
22,000.00
6,000.00
5,656.95
50,000.00
188,656.95
120,894.23
120,894.23
1,647,671.57-
LIONS HALL
LIONS HALL CONTRACTED REPAIRS
LIONS HALL INSURANCE
LIONS HALL HEAT
LIONS HALL POWER
LIONS HALL WATER - RECOVERIES FROM O
GOVERNMENT REQUISITIONS
RESERVE FOR CAPITAL
CAPITAL FINANCES APPLIED (EXPNDITURES)E
ADMINISTRATION
ADMINISTRATION BUILDING ADDITIONS
FIRE DEPARTMENT
FIRE MACHINES, EQUIPMENT
FIRE VEHICLE ADDITIONS
COMMON SERVICES
SANITARY SEWERS
SEWER BUILDINGS
ECONOMIC DEVELOPMENT
ECONOMIC DEV MACHINES, EQUIPMENT
RECREATION
RECREATION POOL MACHINES & EQUIPMENT
RECREATION ARENA BUILDING
RECREATION ARENA MACHINES & EQUIPMEN
RECREATION FOX LAKE PARK ENGINEERING
FOX LAKE PARK BUILDINGS
RECREATION PARKS PLAYGROUND ENGINEER
8-72-0100-630
8-72-0200-620
8-72-0200-630
8-72-0700-610
8-72-0700-620
8-72-0800-610
TOTAL RECREATION:
TOTAL CAPITAL FINANCES APPLIED:
GRAND TOTAL OF ALL ACCOUNTS:
REPORT TOTALS:
42
Version: 020001-L58.69.00
User ID: RHONDA
Town of Hanna
Page: 13 of 13
Date: 09/06/16
Time: 16:13:25
*** End of Report ***
43
TOWN OF HANNA
COUNCIL AGENDA
DATE: June 14, 2016
AGENDA ITEM NO:
6.03
ITEM TITLE
Budget Overview – May 2016
RECOMMENDED MOTION
That Council accepts the Budget Overview for May 2016 for information.
BACKGROUND
The Budget Overview consolidates information from the Statement of Revenues & Expenses report
into categories that compares the revenue and expenses for each department of the Town. To see
the detail for each department, refer to the Statement of Revenues & Expenses.
The Budget Overview provides the adopted budget figures and the actual month end totals for each
department. The final column compares the figures between budget and actual expense.
As with the Statement of Revenues & Expenses, the budget figures are from the operating and capital
budget approved by Council on December 8, 2015 and adjusted at the meeting held May 10, 2016.
You will notice that the capital budget has been split from the operating in those areas where capital
items are in the budget.
COMMUNICATIONS
N/A
Operating:
N/A
Capital Cost:
Budget Available:
Budget Available:
Unbudgeted:
Unbudgeted Costs:
Source of Funds:
Source of Funds:
w:\11 council\background information\2016\06 jun 14\6.03 budget overview.docx
N/A
44
TOWN OF HANNA
COUNCIL AGENDA
DATE: June 14, 2016
AGENDA ITEM NO:
6.03
N/A
ATTACHMENTS
1. Budget Overview – May 2016
PREPARED BY:
FINANCE REVIEW:
(IF APPLICABLE)
w:\11 council\background information\2016\06 jun 14\6.03 budget overview.docx
45
TOWN OF HANNA
MAY 2016
Page 1
BUDGET OVERVIEW - OPERATING REVENUE & EXPENSES
Council may use the Revenue & Expense Report (06.02) to review more detailed entries for each department
2016 ADOPTED BUDGET
GENERAL MUNICIPAL
2016
2016
REVENUE
2016
2016
REVENUE
DIFFERENCE
BUDGET
BUDGET
LESS
ACTUAL
ACTUAL
LESS
BUDGET TO
REVENUES
EXPENSES
EXPENSES
REVENUES
EXPENSES
EXPENSES
ACTUAL
-3,976,501
REQUISITIONS
SURPLUS
CONTINGENCY
-102,955
-3,873,546
800,640
167,084
633,556
0
0
0
2,500
0
2,500
-3,173,361
GENERAL ADMINISTRATION
-360,100
64,129
-6,761
-353,339
COUNCIL
118,700
41,542
77,158
ADMINISTRATION
849,900
437,001
412,899
ADMINISTRATION - CAPITAL
6,000
5,176
614,500
HANNA WAKE PROGRAM
-2,000
STUDENT EXCHANGE
-646
5,000
-1,354
0
3,000
POLICE
-23,900
POLICE
FIRE - CAPITAL GRANT
5,000
-646
-6,367
0
-17,533
0
-23,900
FIRE
824
476,957
0
-6,367
-170,500
-16,383
-154,118
0
0
0
SAFETY & RISK MNGMNT
3,700
1,132
2,569
FIRE
250,200
53,566
196,634
FIRE - CAPITAL
100,200
150,804
183,600
FIRE - ECETP
-30,000
FIRE - ECETP
-30,000
30,000
0
59
0
DISASTER SERVICES
0
DISASTER SERV
0
3,100
0
767
-25,800
BYLAW
767
77,100
-2,370
37,149
-4,800
ANIMAL CONTROL
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS - CAPITAL
39,951
13,719
-3,690
25,500
-1,110
14,052
20,700
PUBLIC WORKS CAPITAL
2,333
-23,430
51,300
DOG CONTROL
29,941
-29,941
3,100
BY-LAW ENFORCEMENT
-50,604
189,119
11,448
10,362
-7,300
-705
-6,595
-200,000
0
-200,000
569,500
166,450
403,050
34,000
33,228
772
396,200
198,973
46
TOWN OF HANNA
MAY 2016
Page 2
2016 ADOPTED BUDGET
STREETS & ROADS
STREETS & ROADS CAPITAL
2016
2016
REVENUE
2016
2016
REVENUE
DIFFERENCE
BUDGET
BUDGET
LESS
ACTUAL
ACTUAL
LESS
BUDGET TO
REVENUES
EXPENSES
EXPENSES
REVENUES
EXPENSES
EXPENSES
ACTUAL
0
0
-590,085
STREETS & ROADS
S & R - CAPITAL
0
0
-590,085
1,110,585
127,879
982,706
15,000
60,685
-45,685
535,500
AIRPORT
-16,200
AIRPORT
188,564
-4,871
30,800
11,329
8,283
14,600
WATER
-1,285,800
22,517
3,412
-318,482
-967,318
TREATMENT
949,300
245,862
703,438
LINES & DISTRIBUTION
281,700
66,645
215,055
-54,800
SANITARY SEWERS
-270,900
SEWERS
SEWER - CAPITAL
-5,975
-85,539
185,361
195,200
57,471
137,729
24,000
0
24,000
-51,700
GARBAGE
-121,500
GARBAGE
-28,068
-41,050
79,700
-80,450
32,025
-41,800
REGIONAL WASTE SYSTEM
-225,200
ANNUAL CONTRACT
-74,640
260,000
-150,560
129,957
34,800
F.C.S.S.
-94,700
ADMINISTRATION
PROGRAMS
YOUTH CLUB SUPPORT
VAN OPERATIONS
-50,707
-43,993
48,600
12,697
35,903
117,000
52,260
64,740
44,200
14,013
30,187
2,600
1,058
1,542
-13,500
CEMETERY
29,322
-3,659
43,940
-9,841
5,482
30,440
TOURISM
-1,400
TOURISM
-1,754
33,500
354
14,264
0
-600
(WAS ECONOMIC DEV)
VISITOR INFORMATION
BOOTH
VIC - CAPITAL
19,236
12,511
167,650
& COMMUNICATION
38,458
1,823
32,100
BUSINESS
130,043
55,317
117,700
CEMETERY
47,675
-9,025
600
92,797
167,650
-16,600
74,853
92,197
124
47,100
-16,724
7,669
5,000
39,431
2,070
35,500
2,930
9,863
47
TOWN OF HANNA
MAY 2016
Page 3
2016 ADOPTED BUDGET
SUBDIVISION
2016
2016
REVENUE
2016
2016
REVENUE
DIFFERENCE
BUDGET
BUDGET
LESS
ACTUAL
ACTUAL
LESS
BUDGET TO
REVENUES
EXPENSES
EXPENSES
REVENUES
EXPENSES
EXPENSES
ACTUAL
0
0
0
SUBDIVISION
0
0
0
SUBDIVISION - CAPITAL
0
0
0
0
RECREATION
-194,600
CS BOARD
0
0
-3,319
-191,281
3,100
0
3,100
RECREATION
149,800
67,445
82,355
PARKS SHOP
14,600
5,757
8,843
192,500
67,539
124,961
50,000
0
50,000
5,000
639
4,361
PARKS
PARKS - CAPITAL
COMMUNITIES IN BLOOM
PIONEER PARK
39,200
3,724
259,600
SWIMMING POOLS
-58,650
POOLS
-19,129
213,100
POOLS - CAPITAL
-39,521
51,822
20,000
161,278
0
174,450
ARENA
35,476
141,785
-209,500
20,000
32,693
-53,279
-156,221
ARENA
309,300
136,813
172,487
ARENA - CAPITAL
107,000
0
107,000
206,800
CURLING RINK
-46,900
CURLING RINK
83,534
-3,660
85,000
43,240
30,572
38,100
BALL DIAMONDS
-5,400
BALL DIAMONDS
0
44,000
5,400
4,259
38,600
GOLF COURSE
0
GOLF COURSE
0
2,900
0
3,308
-68,400
97,800
FLP - CAPITAL
16,000
3,308
-62,297
8,437
-1,000
PROGRAM
11,657
6,678
-781
9,900
-219
749
8,900
SUMMER YOUTH
89,363
4,343
45,400
CAMPGROUND
-408
-6,103
FLP
MUSEUM TRAILER PARK
39,741
4,259
2,900
FOX LAKE PARK
54,429
26,912
-17,000
9,151
-32
-4,440
41,400
-12,560
2,948
24,400
38,452
-1,492
48
TOWN OF HANNA
MAY 2016
Page 4
2016 ADOPTED BUDGET
SOCCER FIELDS
2016
2016
REVENUE
2016
2016
REVENUE
DIFFERENCE
BUDGET
BUDGET
LESS
ACTUAL
ACTUAL
LESS
BUDGET TO
REVENUES
EXPENSES
EXPENSES
REVENUES
EXPENSES
EXPENSES
ACTUAL
-1,900
SOCCER FIELDS
0
20,700
-1,900
2,652
18,800
MUSEUM
0
MUSEUM
0
9,400
0
5,405
9,400
LIBRARY
0
LIBRARY
0
91,860
0
22,195
-70,750
CENTENNIAL PLACE
22,195
170,600
49,667
58,810
-44,400
CENTRE
37,726
123,000
29,397
30,579
-4,800
LIONS HALL
-2,000
4,600
2,800
1,461
0
0
0
-
7,411
TOTAL EXPENDITURES
TOTAL SURPLUS (DEFICIT)
3,139
-539
7,411
TOTAL REVENUE
92,421
15,575
-200
RESERVES
111,790
-15,003
78,600
LIONS HALL
69,665
-21,083
99,850
COMMUNITY CENTRE
3,995
5,405
91,860
CENTENNIAL PLACE
18,048
2,652
-8,160,086
7,411
0
-7,259,174
-900,912
8,160,086
5,611,502
2,548,584
0
1,647,672
49
TOWN OF HANNA
COUNCIL AGENDA
DATE:
June 14, 2016
AGENDA ITEM NO:
7.00
ITEM TITLE
Committee Reports
RECOMMENDATION
That Committee Reports 7.01 – Community Services Board Meeting Minutes for May 2, 2016 and
7.02 – Community Services Board Meeting Minutes for June 7, 2016, be accepted for information.
BACKGROUND
Committee Reports are usually in the form of minutes from the Committee meetings and provide
Council with highlights and activities of the committee. In this instance, the minutes are from the
Community Services Board, which is a board entirely composed of people appointed by Council.
The Minutes have not been approved, however they are presented for Council’s review.
COMMUNICATIONS
Highlights of the report may be communicated in the newsletter as well as on the Town web-site and
through the Town Social Media Program.
Operating:
Capital Cost:
Budget Available:
Budget Available:
Unbudgeted:
Unbudgeted Costs:
Source of Funds:
Source of Funds:
W:\11 Council\Background Information\2016\06 Jun 14\7.00 Committee Reports.docx
50
TOWN OF HANNA
COUNCIL AGENDA
DATE:
June 14, 2016
AGENDA ITEM NO:
7.00
N/A
ATTACHMENTS
1. Community Services Board Meeting Minutes – May 2, 2016
2. Community Services Board Meeting Minutes – June 7, 2016
PREPARED BY:
FINANCE REVIEW:
(IF APPLICABLE)
Director
W:\11 Council\Background Information\2016\06 Jun 14\7.00 Committee Reports.docx
51
Page …008
TOWN OF HANNA
COMMUNITY SERVICES BOARD MEETING
MAY 2, 2016
Minutes of a meeting of the Community Services Board of the Town of Hanna held Monday
May 2, 2016 in the Town Council Chambers at 7:30 p.m.
Members Present:
Chairperson Derrick Campbell
Jason Smith
Jordan Moench
Lou Lallier
Director Gwen Snell
William Warwick
Nadine Wood
Darren Jones
Programmer Angela McGillion
Guest: Jaiden Henry
1.
CALL TO ORDER
Chairperson Derrick Campbell called the meeting to order at 7:43 p.m.
2.
REVIEW & ADOPTION OF AGENDA
MOTION 2016-013:
W. Warwick – D. Jones
That the agenda be accepted as amended to include Election of Officers as item 10.5
CARRIED
3.
MINUTES FROM MARCH 14, 2016
MOTION 2016-014:
N. Wood – J. Smith
That the minutes of the Community Services Board meeting held March 14, 2016 be
adopted as circulated.
CARRIED
4.
BUSINESS ARISING FROM THE MINUTES
a. Hot water concerns for arena dressing room #4 and the pool showers are
being addressed by working with a local contractor.
b. Quick Books financial accounting program for Youth Club was discussed.
ACTION: Director Snell will review the benefits/advantages with Peggy Rehill
and Director Armstrong and report back for informational purposes.
c. Provincial/National Hosting Funding grants will be developed into a policy for
council consideration. This will allow a more streamlined process for those
hosting in our community.
d. Narrative budget overview will be provided for next meeting by Director Snell.
e. Electronic package for CSB is required for members N. Wood and J. Moench
5.
COMMUNITY COMMITTEE MINUTES
a.
Hanna in Bloom Meeting Minutes April 27, 2016
b.
Hanna and District Youth Club meeting minutes April 5, 2016
c.
Hanna and District Youth Club meeting minutes April 26, 2016
52
Town of Hanna
Community Services Board Meeting
Page …009
May 2, 2016
MOTION 2016-015:
D. Jones - N. Wood
That the Community Committee Minutes be accepted as presented for information.
CARRIED
6.
FINANCIAL OVERVIEW/UPDATE
MOTION 2016-016:
J. Moench - D. Jones
That the financial reports for April 29, 2016 be accepted as presented for information.
CARRIED
7. ARPA – PRESCRIPTION TO GET ACTIVE
Director Snell has had preliminary discussions regarding the program with medical
representatives..
-Link: http://prescriptiontogetactive.com/
Recommendations will be provided to CSB following further discussions and review by
administration.
8. REPORTS
a.
Director
 Director Gwen Snell provided verbal highlights regarding the department.
Summer employment – good compliment of staff for the season.
Fox Lake – Bluebird Close camp kitchen work underway.
Campground Manager for 2016 is Cody Hickle.
Pour ‘n place surfacing - quote was higher than anticipated, looking at
options to remain in budget and complete project.
Pool Blankets – have been ordered
Director Snell will continue to circulate her council report to CSB
b.
Programmer
 Programmer Angela McGillion provided highlights of her written report.
Poverty Simulation – outstanding event; definite impact on those that
attended
Epic Adventures – brochure completed and out to schools. Early
registrations have been received.
Coffee coupons provided to recognize volunteerism of CS members
c.
Council Report
 Councillor Jason Smith provided highlights of Town council
d.
Wake Exchange program
 Application will be reviewed by committee
 It was noted that there may be a school trip to Japan in 2017.
MOTION 2016-017:
D. Jones - J. Moench
That Reports provided be accepted as presented.
CARRIED
Unapproved Minutes
53
Town of Hanna
May 2, 2016
Page …010
CORRESPONDENCE
-None
9.
COMMUNITY CENTRE PROPOSED RENOVATIONS AND DISCUSSIONS
-Jaiden Henry is present to gather ideas to draft a plan for the Community Centre
renovations
-Director Snell stated a large federal grant for recreation faculties has just been
announced and we should submit an application for consideration.
Items to consider:
-chair storage (would like to have another option rather than out in the main hall.
-today’s standards for washrooms; what is stated in the barrier free code book; current
plumbing; # of stalls required of occupancy; accessibility circle increase; men’s
washrooms could be located where current craft room is; or use craft room for ladies
washroom and increase men’s washrooms by combining current washrooms.
-Bar location – should it move to craft room?
-Addition to south end of building?
-Suggested to draw up two plans, one with existing building foot print, one with
addition that would include a new kitchen.
-Renter’s needs?
-current kitchen is approximately 30 ft. x 20 ft. = 1500 sq. ft. so a south end addition
could extend 20 ft. to have kitchen, bar, and chair storage east of south door and not
interfere with the main power supply entrance.
Mechanical location has to be considered in plan but can be relocated if need be
-remove a bathroom by kitchen; use this additional space for cooler?
ACTION: Jaiden will proceed with a basic drawing outlining the current foot print
ACTION: Director Snell will contact Jaiden by May 16th to inquire as to progress and
clarification if required.
ACTION: set a later meeting date third week in May for further discussion if required
10.5
ELECTION OF OFFICERS
MOTION 2016-018:
W. Warwick - D. Jones
That Derrick Campbell be nominated as Chairperson for the Community Services
Board.
CARRIED
As there were no further nominations, D. Campbell was elected by acclamation.
MOTION 2016-019:
D. Campbell – N. Wood
That Will Warwick be nominated as Vice Chairperson for the Community Services
Board.
CARRIED
As there were no further nominations, W. Warwick was elected by acclamation.
Unapproved Minutes
54
Town of Hanna
May 2, 2016
Page …011
10.
ROUND TABLE



11.
D. Jones – Volunteer Appreciation noon hour BBQ was well attended. Great
to have assistance from a local volunteer resident.
J. Smith – noted that the Poverty Simulation was very enlightening. Question
of handout being detailed enough. A. McGillion responded it was intended to
be the first line of agencies to be contacted to provide further direction.
J. Moench – Kiddies Korner equipment has had gate and signs put back up in
efforts to prevent misuse over the summer.
NEXT MEETING DATES
Tuesday, June 7, Supper Meeting at 6:15 pm
12.
ADJOURNMENT
Chairperson Derrick Campbell adjourned the meeting at 10:03 pm.
Gwen Snell
Unapproved Minutes
55
Page …012
TOWN OF HANNA
COMMUNITY SERVICES BOARD MEETING
JUNE 7, 2016
Minutes of a meeting of the Community Services Board of the Town of Hanna held Tuesday
June 7, 2016 in the Town Council Chambers at 6:15 p.m.
Members Present:
Jason Smith
Jordan Moench
William Warwick
Nadine Wood
Lou Lallier
Director Gwen Snell
Regrets: Darren Jones
Guest: David Mohl
1.
CALL TO ORDER
Chairperson Derrick Campbell called the meeting to order at 7:17 p.m.
2.
REVIEW & ADOPTION OF AGENDA
MOTION 2016-020:
L. Lallier - W. Warwick
That the agenda be accepted as presented.
3.
CARRIED
MINUTES FROM MAY 2, 2016
MOTION 2016-021:
That the minutes of the Community Services Board meeting held May 2, 2016 be
adopted as circulated.
CARRIED
4.
BUSINESS ARISING FROM THE MINUTES
a. Director Snell will continue to pursue connecting with Peggy Rehill re: Youth
Club financial book keeping system
b. Provincial/National Hosting Funding grants has been approved by Council and
is now a policy.
c. Electronic package for CSB needs to be updated. Will email and then put on a
USB stick.
5.
COMMUNITY COMMITTEE MINUTES
a. Hanna in Bloom Meeting Minutes June 1, 2016
-corrections required
b. Hanna and District Youth Club meeting minutes June 1, 2016
MOTION 2016-022:
L. Lallier – J. Moench
That the Community Committee Minutes be accepted as presented, with corrections
to Hanna in Bloom minutes, for information.
CARRIED
56
Town of Hanna
Page …013
June 7, 2016
6.
MOTION 2016-023:
That the financial overview/update for May 2016 be accepted as presented for
information.
CARRIED
7.
ARPA – PRESCRIPTION TO GET ACTIVE
Director Snell has connected with the medical clinic; determined that Patrick May is a
great fit for this initiative in our community. Will roll out in the New Year.
8.
PRESENTATION – DAVID MOHL, PHANTOMS HOCKEY TEAM
-Mr. Mohl presented a brief summary of the existing situation regarding the late
practice times for the Phantoms team. He is speculating that there can be alternative
scheduling done to accommodate this request; perhaps viewing the current
scheduling he would be able to make suggestions based upon his years of experience
as a scheduler. He requests that the Town issue a directive to Minor Hockey to talk
with the Phantoms team.
-After Mr. Mohl exited, discussion amongst the Board saw a consensus to tactfully
encourage the two groups to work together.
MOTION 2016-024:
L. Lallier- J. Moench
That as per policy, Mr. Mohl seek further solutions with the Hanna Minor Hockey
Association regarding practice times for the Hanna Phantoms hockey team.
CARRIED
9.
REPORTS
a.
Director
 Director Gwen Snell provided verbal highlights regarding the department.
Director Snell will continue to circulate her council report to CSB
b.
Programmer
 Programmer Angela McGillion provided highlights of her written report.
c.
Council Report
 Councillor Jason Smith provided highlights of Town Council; commented
on success of Mayor’s Garden party.
d.
Wake Exchange program
 One student, Tyson Sabey, has been accepted for the exchange program.
Five homestay families are required for the Wake students coming.
 Further discussion held regarding recruitment for the future.
MOTION 2016-025:
L. Lallier- J. Moench
That reports provided be accepted as presented.
CARRIED
Unapproved Minutes
57
Town of Hanna
June 7, 2016
Page …014
10.
CORRESPONDENCE
a. Prairie Land Pride article – highlights the student experience at the April 21st
Poverty Simulation.
b. Thank You card – from Robin and Cathy Gall for flowers sent on behalf of CSB
for the passing of Thelma Gall, past CSB member.
11.
COMMUNITY CENTRE PROPOSED RENOVATIONS AND DISCUSSIONS
-Jaiden Henry has completed a plan with the existing building foot print
-Director Snell will apply for a ‘Canada 150’ grant using this plan, submitting an
estimate at $350/sq. ft.
-Jaiden Henry will do the plan with an addition that would include a new kitchen;
Director Snell will work with her keeping in mind the items highlighted in the Barrier
Book provided by Chairperson D. Campbell.
-An architect will be needed following this.
ACTION: Board will meet over the summer to move forward
12.
ROUND TABLE

13.
J. Moench – Mock Collision at JCC today was very well done; Fire Dept. to be
commended for involvement.
NEXT MEETING DATES
Monday, July 11, Community Centre Reno Meeting at 4:45 pm – 5:45 pm
Monday, August 15, Community Centre Reno Meeting at 4:45 pm – 5:45 pm
Monday, September 12, CSB Meeting at 7 pm
14.
ADJOURNMENT
Chairperson Derrick Campbell adjourned the meeting at 9:13 pm.
Gwen Snell
Unapproved Minutes
58
TOWN OF HANNA
COUNCIL AGENDA
DATE: June 14, 2016
AGENDA ITEM NO;
8.00
ITEM TITLE
Senior Administrative Officials Reports
RECOMMENDED MOTION
That the Senior Administrative Officials reports 8.01 – 8.04 be accepted as presented for information.
BACKGROUND
Senior Administration prepare reports on the highlights and activities of their department since the last
Council meeting for Council’s information. Council members are encouraged to ask questions or seek
clarification on any information presented.
If a written report is not submitted, members of Senior Administration attend Council meetings to
provide a verbal report.
COMMUNICATIONS
The highlights of the reports may be communicated through the Town of Hanna Social Media
programs.
Operating:
N/A
Capital Cost:
Budget Available:
Budget Available:
Unbudgeted:
Unbudgeted Costs:
Source of Funds:
Source of Funds:
N/A
W:\11 Council\Background Information\2016\06 Jun 14\8.00 Senior Administrative Officials.docx
59
TOWN OF HANNA
COUNCIL AGENDA
DATE: June 14, 2016
AGENDA ITEM NO;
8.00
N/A
ATTACHMENTS
1.
2.
3.
4.
Director of Business & Communication
PREPARED BY:
FINANCE REVIEW:
(IF APPLICABLE)
W:\11 Council\Background Information\2016\06 Jun 14\8.00 Senior Administrative Officials.docx
60
MEMORANDUM
Date:
June 14, 2016
To:
Mayor & Council
From:
Kim Neill
Re:
CAO Report – June 14, 2016 Council Meeting
1. Climate Change Task Force:
The Task Force has been meeting regularly with the last meeting on May 24th.
The Task Force has sent out Requests for Proposals for consulting services for two
projects. One project is to create a report to identify the impacts of the premature
shutdown of the generating station to the Town of Hanna and surrounding region.
This report will assist the Town and Special Areas with having our position better
understood when meeting with provincial officials as to how seriously the community
will be affected.
The second project will consist of the preparation of a report that can identify
potential new opportunities for business and industry and how the Province could
provide incentives for business and industry to set up in the Hanna area to
compensate for the potential loss of our two major industries.
It appears that there is a significant interest in these RFP’s as there have been a
number of consulting teams expressing interest and asking clarification questions.
2. Library Expansion/Renovation – Project Update:
The Library Board received news that the Special Areas Board will assist with
funding for the roof replacement portion of the project. The Town issued an RFP for
the roof replacement with the deadline for closing on June 6th. Twelve proposals
were received and administration is reviewing them with the intent to award the
project by the week of June 20th.
3. TNC Publication Update:
The TNC Publication Project is back on track for a Town of Hanna publication only
and a new sales person has solicited enough advertising for a minimum of a 16
page magazine. Administration is working on the content portion that the Town will
provide for the magazine. It is anticipated the magazine will be ready for Town
distribution in mid-summer.
1
61
4. Staffing Update:
Two full-time temporary positions have been filled in the Public Works department
with an end date of December 31, 2016. Both individuals have been told that they
will be evaluated over this period of time with the potential to have one of the
temporary positions re-classified to full-time permanent (fill the position vacated by
Clint Miller). It is anticipated that Delmar Weich will be back to work by January 1,
2017.
Gwen Snell the Director of Community Service is on short – term medical leave from
June 9th to an anticipated date of August 8th. In her absence myself, Angela
McGillion and John Henry will be picking up her duties.
5. Japanese Exchange Program:
The Japanese Exchange Program Committee has selected Mr. Tyson Sabey to
participate in the student exchange with the Town of Wake. Up to six students from
Wake will be arriving in Hanna on July 21st and return to Wake on August 2nd.
Tyson will be returning to Wake with the Japanese students on August 2nd and will
stay in Wake until August 24th.
The AJTMA Conference is coming together for the dates of June 17 – 18th. The
conference will be small with delegates from seven municipalities in Alberta in
attendance along with some dignitaries including the Mayor of Wake and the Consul
General of Japan in Calgary.
Meetings Attended:













Grade Six Class Visits – May 13th
Bye Family Library Donation Dedication – May 14th
Airport Weather Station – May 17th
BCWMC – Regional Collaboration Meeting – May 19th
Sweet Environmental – May 20th
Climate Change Task Force Meeting – May 24th
Special Council Meeting – Council Info Session – May 25th
Municipal Affairs – Regional Training Workshop – Olds – May 26th
Canadian Association of Municipal Administrators Conference –
Winnipeg – May 30th – June 2nd
AJTMA Conference Planning Committee Meeting – June 8th
Urban Systems – Climate Change Task Force RFP’s
ATCO Electric – LED Street Light Proposal
AJTMA Conference Planning Committee Meeting – June 14th
2
62
Upcoming Events:








MGA Review Consultation – June 15th
PEP Broadband Consultation – June 15th
Pick up Town of Wake Delegation – Calgary – June 16th
AJTMA Conference and AGM – June 17 – 18th
Take Wake Delegation – Calgary – June 19th
Climate Change Task Force Meeting – June 22nd
Chamber Golf Tournament – June 22nd
Staff Welcome Breakfast – June 30th
3
63
DIRECTOR OF PROTECTIVE SERVICES
COUNCIL REPORT June 14, 2016
BY-LAW ENFORCEMENT:
Complaints dealt with: May 2016 / June 2016
Animal Control
2

Garbage
1
Unsightly Traffic/Parking Grass/Weeds
1
3
16
Other
0
In an attempt to get a head start on out of town property owners who are slow to act on
maintaining their properties, I have issued 13 Orders to Remedy and 3 Notices. The vast
majority have complied within the two week remedial period and I have issued 1 notice of
entry for two properties that will probably require the Town to hire a contractor to do the
work.
DEVELOPMENT:

Development Permits Issued for April 2016 / June 2016
Permit # Type of Development
Address
$ Value
D07-16
Demolition - House
511 – 1 Street East
$5000.00
D08-16
Demolition - Garage
209 – 7 Avenue West
$2000.00
D09-16
New Garage
305 -1 Avenue West
$22,500.00
D10-16
New Garage
105 - 4 Avenue East
$20,000.00
D11-16
Storage Shed/Gazebo
709 – Centre Street
$5,000.00
D12-16
132 – Shacker Crescent
$3,000.00
D13-16
Storage Shed
Comm. Reno/Roof
Replacement
D14-16
Sign
601A – West Industrial Road
D15-16
Home Occupation
309 -4 Avenue East
$0.00
D16-16
Demolition
304A - ! Street West
$13,000.00
D17-16
Home Occupation
414- Hanna Crescent
$0.00
D18-16
Home Occupation
208 -4 Avenue West
$0.00
D19-16
New Garage
319 – 1 Avenue West
318 – 2 Avenue East
$32,000.00
$400.00
$10,000.00
Respectfully submitted: Adrian Mohl, Protective Services
W:\90 Staff Folders\Adrian\Council Meetings\2016\Council Brief June 14.doc
64
Council Report
Date: June 10, 2016
Submitted by: Laurie Armstrong, Director of Business & Communication
 Utility Newsletter
 End of June
 PRISM:
 Nothing to report
 Website
 Nothing to report
 Technology
 Seem to be experiencing some glitches in the arena, pool and centennial Place. Been working
with Netago to try to isolate.
 eRec:
 Still testing. Contracts have been developed but need customization. Testing the integration
between eRec and our accounting system. Currently looking for the best way to track donations
in kind and have it accurately write back to the accounting system.
 Youth Club Bookkeeping
 Regular monthly entries.
 Visitor Information Centre
 Opened May 20 – weekends only. Brochures have been coming in from other communities.
There has been good support on the weekends so far.
 eBilling
 Seems to be working well. As of writing there were about 5% of accounts signed up. It is slow
but people are signing up. We will begin to advertise it more and issue a press release over the
next few weeks.
 Other
 A reminder that the business directory at www.HANNA.ca lists only those businesses who hold a
business license for the Town of Hanna.
65
COUNCIL REPORT
DATE:
June 14, 2016
PRESENTED BY:
Brent Olesen, Director of Public Works

Since the last Council meeting, the public works department has been busy with a number of
items:
o The department is back up to 6 staff members. We hired two temporary staff with the
possibility of one becoming full time.
o Maintenance

We had a water main break on Sunday, May 15 on 5th Street West in front of Parkview
Manors. This break affected services to the Manors, Super A Pharmasave and the
residents of Acadia Crescent.

We are filling pothole as we find them.

Sewer flushing is finished.

Spring clean up was completed after the May long weekend (May 23 rd)

We hauled dirt into the arena for the 4H show.

The crew has been keeping up with clearing the catch basins with the storms that have
been going through.

The crew did some work on the airport lights.

We opened and closed two cremations.

We are hauling sewage from the holding tank at Fox Lake Park every Friday now that
the park is open for the season. We haul from the Special Areas Maintenance Shop
sewer tanks every three weeks as usual.
o I attended the Alberta Fire Chiefs Conference in Calgary May 29th to June 1st.
66
TOWN OF HANNA
COUNCIL AGENDA
DATE:
June 14, 2016
AGENDA ITEM NO:
9.01
ITEM TITLE
June 29 Council Information Meeting
RECOMMENDATION
That Council approves that the Regular Information Meeting of Council scheduled for June 29 be
cancelled as there are a number of Councillors unavailable to attend the meeting.
OR
That as there are a number of Councillors unavailable to attend the meeting the Regular Information
Meeting of Council scheduled for June 29, 2016, Council approves that the meeting be re-scheduled
to ___________, 2016 at __________am.
BACKGROUND
At the October 13, 2015 Organizational Council Meeting, a motion was passed to set the dates for the
Regular Information Meetings of Council. The dates generally fall on the last Wednesday of each
month.
The information sessions are attended by Council and Senior Administration. The sessions allow for
a free exchange of ideas, financial and budget items can be discussed and historical background can
be provided.
By holding the sessions on the last Wednesday of the month, staff is provided with time to prepare
documents for the following Council meeting if an item needs to be brought forward for a resolution.
Three members of Council and the Chief Administrative Officer will be unavailable for the Council
information meeting, as they will be attending the Palliser Economic Partnership Annual General
Meeting scheduled for June 29. Honorable Deron Bilous, Minister of Economic Development & Trade
will be in attendance at the PEP meeting.
If Council wishes, an alternate date and time could be selected to replace the June Council Information
Meeting.
As the sessions are set by a motion of Council, a motion is required to change the date or cancel the
meetings.
W:\11 Council\Background Information\2016\06 Jun 14\9.01 June 29 Council Information Meeting.docx
67
TOWN OF HANNA
COUNCIL AGENDA
DATE:
June 14, 2016
AGENDA ITEM NO:
9.01
COMMUNICATIONS
As the meetings are public, the cancellation of the meeting or change to meeting date will be
advertised through the Town of Hanna Social Media programs.
Operating:
N/A
Capital Cost:
Budget Available:
Budget Available:
Unbudgeted:
Unbudgeted Costs:
Source of Funds:
Source of Funds:
N/A
1. Municipal Government Act – Sections 192 – 209.
ATTACHMENTS
1. Palliser Economic Partnership – Annual General Meeting Notice – Special Guest
Honourable Deron Bilous, Minister of Alberta Economic Development & Trade
PREPARED BY:
FINANCE REVIEW:
(IF APPLICABLE)
Director
W:\11 Council\Background Information\2016\06 Jun 14\9.01 June 29 Council Information Meeting.docx
68
On behalf of Jay Slemp Chairman of
Palliser Economic Partnership
You are cordially invited to the 2016
Annual General Meeting of
Palliser Economi c Partnership Ltd on
Wednesday, June 29, 2016
Salon “D”, Medicine Hat Lodge
1051 Ross Glen Drive SE, Medicine Hat, Alberta
Registration : 11:30am – 11:55am
Lunch: 12:00pm – 1:00pm
Annual General Meeting : 1:00pm – 3:30pm
Special Guest
Honourable Deron Bilous
Minister of Alberta Economic Development and Trade
RSVP by Friday, June 24, 2016
to Trudy Bice at City Centre Communications
Phone 403.526.5777 or
Email at [email protected]
69
TOWN OF HANNA
COUNCIL AGENDA
DATE:
June 14, 2016
AGENDA ITEM NO:
9.02
ITEM TITLE
Storefront Improvement Incentive Program
RECOMMENDATION
That Council approve the Storefront Improvement Incentive Program dated June 14, 2016, for the
purpose of implementing a program and guidelines to provide financial assistance to business
owners and business tenants to make improvements to the exterior of their business to improve the
aesthetics and appearance of the community.
BACKGROUND
Over the past year administration and Council have been working on a storefront improvement
incentive program as an impetus to encourage business owners to make improvements to the exterior
of their businesses to improve the aesthetics and appearance of the community.
In the 2016 Operating Budget $20,000 was allocated for this program. Following discussions with
Council, administration has prepared the Storefront Improvement Incentive Program guidelines for
approval. The highlights of this program include:
 Provides up to 50% of the costs of eligible exterior work to maximums of $3,000 - $5,000
depending on size of property.
 All applications for funding will be considered at any time during the year but will be based on
first come – first served until funding is fully utilized.
If this program and guidelines receive Council approval, the Town of Hanna will market and implement
the program immediately.
COMMUNICATIONS
1. The program will be communicated on the Town of Hanna Web-site, through the Town social
media program, in the Town of Hanna section of the Hanna Herald and administration will
approach the Chamber of Commerce to see if they can distribute the program information to their
membership electronically.
W:\11 Council\Background Information\2016\06 Jun 14\9.02 Store Front Improvement Incentive Program.docx
70
TOWN OF HANNA
COUNCIL AGENDA
DATE:
June 14, 2016
AGENDA ITEM NO:
9.02
Operating:
$20,000
Capital Cost:
Budget Available:
Budget Available:
Unbudgeted:
Unbudgeted Costs:
Source of Funds:
Source of Funds:
N/A
N/A
ATTACHMENTS
1. Town of Hanna Storefront Improvement Incentive Program.
PREPARED BY:
FINANCE REVIEW:
(IF APPLICABLE)
Director
W:\11 Council\Background Information\2016\06 Jun 14\9.02 Store Front Improvement Incentive Program.docx
71
Storefront
Improvement
Incentive
Program
App ro ved: 14 J une 2016
72
Town of Hanna Storefront Improvement Incentive Program
1. Background
The Town of Hanna has developed a Storefront Improvement Incentive Program (SIIP) for
those businesses located within the boundaries of the Town of Hanna. The program is
managed and administered by the Business & Communications Department. The Storefront
Improvement Incentive Program provides funding for up to 50% of the eligible works up to a
maximum of:
• $3,000.00 per commercial property;
• $5,000.00 for a corner lot commercial property (two street facing facades);
• $5,000.00 for a commercial building with 4 or more storefronts, or large commercial
enterprises that are of similar size to that of 4 or more storefronts.
*Note that new construction, national franchises, government buildings, residences,
churches or other religious institutions are not eligible. An independent owner of a
national franchise may be eligible.
2. Intent
This incentive program is intended to assist property owners and business tenants to enhance
storefronts within the corporate limits of the Town of Hanna.
3. Objectives
The following is a list of objectives that outline the purpose of the program:
• To assist commercial property and business owners with improvements to their
buildings/storefronts to create a more vibrant and attractive business corridor and
downtown area;
• To encourage the economic vitality of the business corridor and downtown area in all
seasons;
• To create an attractive image of the Town of Hanna that reflects the character and culture
of the community; and
• To reinforce commercial areas within the business corridor and downtown area as places
to shop and do business to support long-term sustainability.
4. Improvement Eligibility
4.1.
4.2.
Eligible Improvements Include:
4.1.1.
Repainting, cleaning or restoration of facades
4.1.2.
Replacement or restoration of cornices, eaves, parapets and other architectural
features
4.1.3.
Replacement of windows
4.1.4.
Entranceway modifications that improve the appearance and/or access to the
commercial units.
4.1.5.
Redesign and reconstruction of the store front
4.1.6.
Installation of appropriate new signage or improvements to existing signage.
4.1.7.
Installation of canopies and/or awnings
4.1.8.
Installation of exterior lighting
4.1.9.
Restoration of historic features
4.1.10. Construct entrances for barrier free access for patrons with mobility impairments.
Ineligible Improvements Include:
4.2.1.
Building repairs or structural foundations
4.2.2.
Roof repairs not related to exterior aesthetics
Page 2 of 6
73
4.2.3.
4.2.4.
4.2.5.
4.2.6.
4.2.7.
4.2.8.
4.2.9.
4.2.10.
4.2.11.
4.3.
Interior plumbing
Security bars
Fencing
Electrical or structural upgrades including security systems
Non-permanent fixtures (e.g.: banner signs, interior window coverings, planters,
benches, etc.
Personal property or equipment
Tenant improvements not associated with a comprehensive upgrade
Sidewalks and paving not associated with improvements
Fluorescent light box signage
Program Exclusions
New construction, national franchises, government buildings, residences, churches or other
religious institutions are not eligible. Independent owners of national franchises may be eligible.
4.4.
Area of Application
The Storefront Improvement Incentive Program is available to all commercial property
owner(s) and their commercial tenant(s) within town limits. There is no cost to submit an
application for this program.
4.5.
Eligibility Requirements
4.5.1.
4.5.2.
4.5.3.
4.5.4.
4.5.5.
4.5.6.
4.5.7.
4.5.8.
4.5.9.
All applications for improvements under this program are subject to the availability
of funding. The review of any Storefront Improvement Incentive grant application will
be administered on a first come first served basis in accordance with the review
process and the limit of available funding.
Commercial properties will only be considered if the work outlined in the
application addresses the objectives of the Storefront Improvement Incentive
Program.
Town of Hanna Council may, at its discretion, specify the amount of annual
funding that will be made available each year the program is in existence. If the
total value of funding requested for all new applications in any given year exceeds
the total amount of funding available, applications will be placed on a waiting list for
future funding availability.
Ground floor commercial use(s) is the program’s priority however; two storey or
higher commercial properties are also eligible.
Commercial tenant(s) must provide written authorization from the registered property
owner(s). Tenant(s) should have a minimum of three years remaining on a lease
from the date of the application.
Storefront Improvements incentives will not be issued to any eligible applicants who
are in arrears of any municipal financial obligation.
Storefront Improvement Incentives will not be issued to correct any Building Code,
Fire Code or Property Standards orders.
No funds will be issued for works that have received incentives under any other
municipal programs.
Any work initiated before the application for the Storefront Improvement Incentive
Program is received and approved by the Town of Hanna may not be eligible for funding.
The Storefront Improvement Incentive Program may be applied retroactively to works
started prior to the commencement of this program, at the discretion of Council.
5. Program Assistance and Requirements
Page 3 of 6
74
Proposed storefront improvements within the Town of Hanna will adhere to the Storefront
Improvement Incentive Program guidelines. Guidelines can be obtained on the Town of
Hanna website.
5.2. All work must comply with municipal, provincial and federal regulations
5.3. The maximum amount of any incentive that may be issued under this Program shall be:
5.3.1.
$ 3,000.00 per commercial storefront (one municipal street address)
5.3.2.
$ 5,000.00 for commercial storefronts (one municipal street address) on corner
lots where improvements are proposed on both street facing facades.
5.3.3.
$ 5,000.00 for commercial property for a building with four or more storefronts
(four or more municipal addresses)
5.3.4.
$ 5,000.00 for a commercial property which is one municipal address but the
size of a building with four or more municipal addresses or larger
5.3.5.
The incentive shall not exceed 50% of the costs of the eligible work per
storefront or building. Up to 15% of the entire incentive may be used for soft
costs such as a consultant, design, project management services or relevant
permit fees.
5.4. Proposed signage will meet with the Town’s Sign regulations in the Land Use Bylaw
(see Part VII, Section 12 (1-12) – Town of Hanna Land Use Bylaw)
5.5. Any proposed modifications to buildings designated under the Alberta Historical
Resources Act or identified as being of historic interest by the Town of Hanna or the
Province of Alberta may be subject to additional approvals.
5.6. Assistance granted to a particular project is not transferable to another property.
5.7. The Town of Hanna reserves the right to have a Building Inspector review all completed
eligible works to ensure the monetary value of the work completed coincides with the
monetary value of the work proposed as indicated on any approved incentive
application. Should the Building Inspector deem the monetary value of work
completed does not coincide with the monetary value of the work proposed, the Town
of Hanna reserves the right to reduce the amount of the incentive accordingly.
5.8. Where construction or renovations are substantially suspended or discontinued for
more than six months, the Town may revoke any approved applications.
5.9. The applicant must provide the Town of Hanna with copies of professional invoices and
proof of payment prior to any reimbursement.
5.10. The Town of Hanna reserves the right to discontinue this program at any time.
5.1.
6. Procedures and Approvals
6.1.
6.2.
6.3.
6.4.
6.5.
6.6.
Approval of an incentive and its amount shall be subject to the availability of funding as
determined on an annual basis by Town of Hanna Council.
Potential applicants are required to submit a complete program application form,
including the required drawings, to the Business & Communications Department prior to
the submission of any sign or building permit application. The Town may specify
additional submission requirements, such as but not limited to plans, elevations and
quotations.
Complete applications will be reviewed and only those applications that meet the
program’s objectives, the Town of Hanna’s Storefront Improvement Incentive Program
Guidelines and are capable of satisfying the Town’s Land Use Bylaw and the Alberta
Building Code will be considered.
The eligibility of the proposal will be assessed based on the whole project. The
approving authority will consider all aspects of the applied improvements.
A proper design rendering or schematic (i.e. a high quality drawing) must also be
included with the grant application. The rendering must clearly and accurately depict
what the completed façade renovation will look like.
Eligible costs will be cost of materials, equipment and contracted labour. Labour
Page 4 of 6
75
provided by the applicant can be a part of the project however will not be considered
eligible expenses.
6.7. Applicants will be notified in writing if their proposed application has been accepted.
This will be followed by a Letter of Agreement that will outline additional items and
conditions of the Program and will serve as a legal commitment of both parties as to
the scope and quality of work and the amount of funds committed.
6.8. All contractors must be licensed by the Province of Alberta and within the Town of
Hanna and carry the required insurance. All construction contracts will be between the
applicant and the contractor.
6.9. Applicants are to set up the work schedule with the contractor and will have thirty
(30) days, from the date that the Town signs the Agreement to authorize the
contractor(s) to begin work. If the applicant has not authorized contractor(s) to begin
work within six (6) m o n t h s , the Town has the right to terminate the agreement.
6.10. Prior to approving the funds dispersal to the applicant for the Storefront Improvement
Incentive Program, Town staff may inspect the building to review the condition of the
façade and the proposed improvements.
6.11. Upon project completion, the Town of Hanna reserves the right to acknowledge the
participation in the Storefront Improvement Incentive Program through the Towns
Social Media outlets.
7. Reimbursement of Funds
7.1.
7.2.
Upon completion of the eligible works, the applicant must provide the Town of Hanna
with copies of professional invoices and proof of payment. Town of Hanna Staff will
conduct an inspection of the completed work, and do what is necessary to verify the
accuracy of all invoices.
Upon verification that the eligible works are complete, and invoices and proof of
payment have been verified to be accurate, the incentive funds shall be issued within
thirty (30) days of receipt in compliance with the Letter of Agreement.
8. Maintenance R equ iremen ts
By accepting Storefront Improvement Incentive funds, the applicant commits to properly
maintaining all improvements and to keep storefronts, as well as sides and backs of buildings
clean and free of graffiti for a minimum of five (5) years. Any damage to the façade is to be
repaired by the applicant so that the building or storefront remains in good condition and
positively contributes to the business area.
9. Important Dates
Applications can be submitted to the Town of Hanna starting July 1, 2016. The number of
projects awarded will be determined by funding availability. Applications will be reviewed
upon receipt, and are based on a first come, first served basis. Once funding has reached
capacity, applications will be placed on a waiting list for future funding.
10. Application Checklist
□ Applicants are strongly encouraged to review the ‘Town of Hanna Storefront
Improvement Incentive Program Guidelines’ prior to preparing their application.
□ Completed Application Form (see final page)
□ High Quality Drawing of Proposed Changes (see 12. Reference Documents & Resources)
11. Contact
Page 5 of 6
76
For more information, please contact the Director of Business & Communications by any
method listed below.
Storefront Improvement Incentive Program
Attn: Director of Business & Communications
Town of Hanna
302 – 2nd Avenue West
Box 430
Hanna, AB T0J 1P0
Phone: (403) 854-4433
Email: [email protected]
12. Reference Documents & Resources
•
•
•
Town of Hanna Storefront Improvement Incentive Program Guidelines
Town of Hanna Land Use Bylaw (Signs - Part VII, Section 15 (1-12))
http://www.Hanna.ca
To complete a high quality drawing of your proposed changes. There are a
number of free software programs you can try:
o Sherwin Williams’ Visualizer www.sherwin-williams.com/visualizer/
o SketchUp (drafting software) http://www.sketchup.com/
Page 6 of 6
77
Application Form
Applicant Name
Owner of Property
Physical Address of Storefront
Mailing Address
Phone Number
Contact Name
Email
Description Of Changes To Be Made To Storefront (attach additional page if necessary)
__ Drawing Attached
__ Other
Additional Comments
Signature of Applicant
Date
Page 7 of 6
78
TOWN OF HANNA
COUNCIL AGENDA
DATE:
June 14, 2016
AGENDA ITEM NO:
9.03
ITEM TITLE
Utility Policy 2016-01 Review
RECOMMENDATION
That Town Council thank Mrs. Sabine for her presentation to Council at the May 10, 2016 Council
Meeting and inform her that after consideration of her request to waive the fixed fees for water,
sewer, garbage collection and regional waste fees for her rental property, Council has denied the
request; and furthermore that the Town of Hanna Utility Policy 2016-01 remain unchanged.
BACKGROUND
During the public presentation portion of the May 10 Council meeting, Debra Sabine requested that
Council review the Town of Hanna Utility Policy 2016-01 that owners of rental properties are
responsible for the utility charges and must pay the fixed operating charge when the properties are
vacant. The situation in her case is that the renters damaged the property to the point that she is
unsure about the viability of renting it in the future.
Since the Utility Policy was significantly amended in 2013 to not allow property owners to have their
water shut-off in order to not have to pay the fixed charges Administration has received a few verbal
requests for Council to re-consider the policy in the past, either for rental units or for vacation
disconnection. The policy was put in place to cover operating costs for maintaining the utility system
infrastructure including water and wastewater distribution as well as costs for solid waste collection
and disposal.
In 2013 Council determined that a fixed rate charged per property would allow the Town to charge
customers the same rate per cubic meter that the Town pays to Henry Kroeger Regional Water
Services. This change was implemented to allow the Town to cover the cost of operating the utility
system regardless of the cost of treated water.
In February of 2013 Council approved major changes to the Utility Rates.
follows:
W:\11 Council\Background Information\2016\06 Jun 14\9.03 Utility Policy Review.docx
The highlights are as
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TOWN OF HANNA
COUNCIL AGENDA
DATE:
June 14, 2016
AGENDA ITEM NO:
9.03
Water Charges
Fixed Operating Charge per period
$ 20.00
Water charges per cubic meter
$ 2.30
Previously consumers were charged $63.00 per billing period
for up to 22 cubic meters of water and only charged the $2.30
per cubic meter if they used more than 22 m3.
Sewer Charge
$ 20.00
Sewer charges per cubic meter of water used over 30 cubic meters $
.30
Previously, consumers were charged $19.00 per billing period
along with a rate of $0.30 per cubic meter of water
if they used more than 22 m3.
Solid Waste
Garbage Pickup Charge per period - Residential Properties
For 3 bags of garbage per week
Previous charge was $17.00 per billing period
$ 18.00
Big Country Waste Management Commission Charge per period
Residential properties only –
Commercial properties paid at the Regional Waste Site.
$ 33.00
Vacant properties
Consumers must pay the Fixed Operating Charges whether the property is
vacated by renters or for vacations.
Previously the policy allowed for invoicing to be stopped if the property
was vacant.
In 2013 the cost of a residential utility bill for a vacant property was $91.00 per billing period ($45.50
per month).
The Fixed Operating Charges have been adjusted yearly as part of the annual budget. The 2016
rates are as follows:
Water Charges Fixed Operating Charge per period
$ 50.00
$ 2.52
Sewer Charge
$ 30.00
Sewer charges per cubic meter of water used over 30 cubic meters $
.30
Solid Waste
Garbage Pickup Charge per period - Residential Properties
Big Country Waste Management Commission Charge per period
Residential & Commercial Properties
$ 18.00
$ 28.00
In 2016 the cost of a residential utility bill for a vacant property is $126.00 per billing period ($63.00
per month).
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TOWN OF HANNA
COUNCIL AGENDA
DATE:
June 14, 2016
AGENDA ITEM NO:
9.03
The rationale for the change in 2013 to have vacant property owners pay the fixed charges regardless
of whether or not they were using the services was to recognize the cost of operating the utility
systems. The best way to describe this is that the water and sewer mains are in place and need to
be maintained on a regular basis to keep them operating effectively. In addition portions of these
mains will require replacement in the future. If you have a vacant property and are not contributing to
these costs but eventually you want to use the services it is not fair that you have access to the same
main services as your neighbor yet you haven’t been contributing to the cost of operating the system.
The fact that a property if serviced and tied into the Town water/sewer mains is more valuable than
one that is not tied into the main services.
In regards to the solid waste portion of the bill the Town of Hanna simply is spreading out the cost of
residential waste pick-up and the requisition from Big Country Regional Waste Commission to all
property owners. If the policy is changed whereby vacant properties no longer have to pay for this
service then the other users of the system will be required to pay more.
As a result administration recommends that the request be denied and the Utility Policy remain
unchanged.
COMMUNICATIONS
N/A
Operating:
N/A
Capital Cost:
Budget Available:
Budget Available:
Unbudgeted:
Unbudgeted Costs:
Source of Funds:
Source of Funds:
N/A
N/A
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TOWN OF HANNA
COUNCIL AGENDA
DATE:
June 14, 2016
AGENDA ITEM NO:
9.03
ATTACHMENTS
1. Town of Hanna Utility Policy 2016-01
2. Letter from Debra Sabine dated May 10, 2016
PREPARED BY:
FINANCE REVIEW:
(IF APPLICABLE)
Director
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TOWN OF HANNA
GENERAL POLICY
Title:
Utility Rates
Policy: 2016-01
Supercedes: 2015-01
Authority:
Council
Approval Date: January 12, 2016
Effective Date: January 1, 2016
PURPOSE: To establish rates and charges for the utility system.
POLICY STATEMENT
The Town of Hanna utility system includes the water distribution, sewer and solid waste
systems. The municipality is required to control and manage the utility system in a
fiscally responsible manner, while providing a service to the residents of the community.
Rates for service are set by resolution of Council in accordance with current bylaws,
resolutions and budget information.
RESPONSIBILITIES
Town of Hanna Administrative Services is responsible to ensure the accuracy and
currency of this policy with respect to the above.
STANDARDS & PROCEDURES
1. Billing Period
Billing periods are established as two month cycles. Invoices shall be generated
within 15 working days following each cycle. Invoices for portions of a billing period
will be pro-rated accordingly.
2. Fixed Operating Charge
The fixed operating charge is the cost to provide the service to the property,
regardless of whether the service is utilized or not. The owner will be responsible
for the fixed operating charges for the service at all times. The Town will not reduce
the fixed costs for vacant properties for sale or extended vacations.
Page……….1
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TOWN OF HANNA
GENERAL POLICY
Title:
Utility Rates
Policy: 2016-01
Supercedes: 2015-01
Authority:
Council
3. Manual Meter Read Charge
The Town of Hanna began a program in 2013 to modify or replace water meters for
Automated Meter Readings to allow meters to be read remotely. The water meters
are fitted with an Encoder Receiver Transmitter (ERT). This eliminates the need for
meter readers to enter customers’ property, reduces costs and identifies potential
theft or loss of water.
For properties where the Town has not been provided access by the customer to
install the ERT on the water meter, there will be a fee to have the meter read
manually.
Manual Meter Read Charge per billing period
$ 5.00
4. Water Charges
Fixed Operating Charge per billing period
$ 50.00
$ 2.52
5. Sewer Charges
Sewer charges - per cubic meter of water used
over 30 cubic meters
$ 30.00
$ 0.30
Commercial Water hauling Operations shall be exempt from sewer charges above
the minimum charge.
6. Solid Waste
a. Garbage Pickup - Residential Properties
Fixed Operating Charge per billing period for Residential properties
- three (3) bag per week limit
$ 18.00
b. Big Country Waste Management Commission Fee –
Residential and Commercial Properties
Page……….2
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TOWN OF HANNA
GENERAL POLICY
Title:
Utility Rates
Policy: 2016-01
Supercedes: 2015-01
Authority:
Council
$ 28.00
7. Disconnection/Reconnection Fee
When a public works employee is dispatched to disconnect and/or reconnect a utility
service a fee will be added to the account as follows:
Due to lack of payment of the utility account
The fee must be paid in addition to the arrears owing for service to
be reconnected.
$ 50.00
Upon request of the owner or contractor to perform maintenance
This includes the meter, meter reader or water lines.
Except in an emergency, the owner or contractor shall make
the request two working days prior to disconnection
$ 50.00
8. Bulk Water
Bulk water is obtained at the Henry Kroeger Regional Water Services Commission
water plant.
Per cubic meter
Key lock system available - minimum monthly charge
Security Deposit
A Security deposit of $100.00 must be paid prior to the issuance
of a bulk water key. The deposit may be in the form of cash or
signed purchase order.
$ 4.00
$ 15.00
$ 100.00
Page……….3
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TOWN OF HANNA
COUNCIL AGENDA
DATE:
June 14, 2016
AGENDA ITEM NO:
9.04
ITEM TITLE
Hanna Dance Association – Lease Agreement
RECOMMENDATION
That Council authorize the Chief Administrative Officer to enter into the Lease Agreement with the
Hanna Dance Association, as presented, which allows the Dance Association the use of the dance
studio areas designated in Centennial Place (located at 501-3st Street West) for the purpose of
teaching dance.
BACKGROUND
During the planning for the construction of Centennial Place there was discussions with the Hanna
Dance Association regarding the need for dedicated, properly equipped and furnished dance studio
space. As a result there were two dance studios constructed on the second floor of Centennial Place
that were made available for Hanna Dance Association in 2011.
There was a five year lease agreement signed between the Town of Hanna and the Hanna Dance
Association that expires as of December 31, 2016. The original agreement specified the annual lease
payment to be $2,500/year. This fee was based on the square footage equivalent that the Dance
Association were paying to the Hanna Primary School for using space in their facility. This fee is
significantly lower than the fees paid by the other lease holders of the facility and was also originally
based on the fact that the Association would only be using the facility for 3 – 4 hours a day, four days
per week. Since the move into Centennial Place, the Association membership and number of
programs has increased significantly and the Association is using the facility significantly more than
was originally anticipated.
The Dance Association provided the original funds for the specialized flooring and provided all of the
other specialized fixtures and furnishings required to serve as a dance studio. Administration has met
with the Hanna Dance Association representatives and negotiated a new five year agreement with
the highlights of the agreement identified below:
 Annual lease fee will increase to $5,000/year plus GST and increase annually by $1,000 during
the remaining term of the lease.
 Five year agreement expires as of December 31, 2020.
 This agreement provides the Association with exclusive use of the space with an exception
that the Town or a programming partner may use the space occasionally if it is not being used
by the Association or rented out to other users by the Association. The Association can rent
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TOWN OF HANNA
COUNCIL AGENDA
DATE:





June 14, 2016
AGENDA ITEM NO:
9.04
out the space at rates determined by the Association and funds from any rentals will be
considered Association funds.
The Association may not make any structural alterations to the premises without permission of
the Town.
The Association is responsible for any lease hold improvements to the leased space including
flooring, furniture and fixtures.
The Town is responsible for the utility costs (water/sewer, electricity and natural gas).
The Town is responsible for all maintenance of common areas and common building functions
(i.e. heating, electrical, structural, etc.).
The agreement can be terminated by either party by giving not less than 180 days’ notice to
the other party.
The Town of Hanna has been pleased with the working relationship between the Town and the
Association since the move into Centennial Place. The Association members and parents have been
very respectful of the facility and any issues have been worked out very amicably.
COMMUNICATIONS
N/A
Operating:
N/A
Capital Cost:
Budget Available:
Budget Available:
Unbudgeted:
Unbudgeted Costs:
Source of Funds:
Source of Funds:
N/A
N/A
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TOWN OF HANNA
COUNCIL AGENDA
DATE:
June 14, 2016
AGENDA ITEM NO:
9.04
ATTACHMENTS
1. Memorandum of Agreement between the Town of Hanna and the Hanna Dance Association for
the use of Centennial Place 2016 - 2020.
PREPARED BY:
FINANCE REVIEW:
(IF APPLICABLE)
Director
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TOWN OF HANNA
COUNCIL AGENDA
DATE:
June 14, 2016
AGENDA ITEM NO:
9.05
ITEM TITLE
Hanna Municipal Library Board – Lease Agreement
RECOMMENDATION
That the Mayor and Chief Administrative Officer be authorized to sign the Lease Agreement between
the Town of Hanna and the Hanna Municipal Library Board to allow the operation of a Public Library
on municipally owned property described as 202 – 1st Street West, for a period of 15 years.
BACKGROUND
The Town of Hanna has provided funding to the Hanna Library Board since 1958, when the library
was independent of the Town. In 1962, the Town passed a bylaw to purchase the Alliance church
building at 402 Centre Street in order to provide space for a public library. The property was
purchased in conjunction with the Hanna Lions Club and they used a portion of the building for their
club rooms.
In 1971, the Town passed Bylaw 407 to establish the Hanna Municipal Library under the Provincial
Libraries Act.
In 1973, the Town borrowed approximately $60,000 to construct a Town Hall,
Municipal Library and Fire Hall on the property at 202-1st Street West. The Library moved from the
Lions Hall to the new building in 1974, where it has operated ever since.
When the Town administration moved the their current office at 302-2nd Avenue West, the Library
Board approached the Town with a proposal that the Library expand into the space previously
occupied by Town administration and Council for the purpose of providing more programs and better
service to the residents of Hanna and area. Council approved this plan under the condition that the
Library Board raise the funds required to renovate and expand into this additional space. In the Town
of Hanna 2015 Budget Council approved a contribution of $62,500 towards the Library renovation and
expansion project.
The Board has been active looking for the necessary funds to move this project forward. Early in
2016 the Board received funding in the amount of $52,000 from the Province of Alberta through the
Community Facility Enhancement Program (CFEP). In addition the Library received a generous
donation of $100,000 from Sandy towards this project. With the funds from the Town of Hanna
together with some funding from the Special Areas Board and the amounts identified above the project
has moved forward. The Town has issued a Request for Proposals (RFP) for the roof replacement
W:\11 Council\Background Information\2016\06 Jun 14\9.05 Hanna Municipal Library Board - Lease Agreement.docx
94
TOWN OF HANNA
COUNCIL AGENDA
DATE:
June 14, 2016
AGENDA ITEM NO:
9.05
for the entire facility as step 1. This RFP has closed and in the near future the project will be awarded
to have this part of the project completed this summer.
The Library Board is currently preparing an application for funding through the Canada 150 program
and one of the requirements is that if an applicant does not own the building they are requesting
funding assistance for that they have a lease agreement for use of the building. Regardless of the
grant application it is a good idea to have a lease agreement between the two parties so that there is
an understanding of the responsibilities of each party especially with the Town of Hanna no longer
occupying space in the same building anymore.
Highlights of the Lease Agreement include:
 It is a fifteen year lease expiring December 31, 2031.
 There is no rent due.
 The Town will provide during the term of the lease, comprehensive liability insurance, including
third party liability and contents insurance.
 No alterations to the premises can be made without the written permission of the Town.
 The Town will be responsible for all utility and maintenance costs.
 The Town may terminate this lease at any time with one year’s written notice.
The attached lease is presented for Council review and approval. At this point in time the lease has
been presented to the Hanna Municipal Library Board for their review and approval.
COMMUNICATIONS
N/A
Operating:
N/A
Capital Cost:
Budget Available:
Budget Available:
Unbudgeted:
Unbudgeted Costs:
Source of Funds:
Source of Funds:
N/A
95
TOWN OF HANNA
COUNCIL AGENDA
DATE:
June 14, 2016
AGENDA ITEM NO:
9.05
1. The Libraries Act, R.S.A 2000 c.L-11
ATTACHMENTS
1. Town of Hanna - Hanna Municipal Library Board - Lease Agreement
PREPARED BY:
FINANCE REVIEW:
(IF APPLICABLE)
Director
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102
TOWN OF HANNA
COUNCIL AGENDA
DATE:
June 14, 2016
AGENDA ITEM NO:
9.06
ITEM TITLE
Marigold Library System – Schedule C Rate Amendments
RECOMMENDATION
That the Mayor be authorized to sign Schedule C of the Agreement by and between the Parties
comprising the Marigold Library System, to take effect January 1, 2017, which authorizes the per
capita contribution of $5.94 in 2017 and $6.06 in 2018.
BACKGROUND
The Town of Hanna is a participating member of the Marigold Library System. As per the Marigold Library
System Agreement any changes to the agreement (including schedules) require approval of 60% of the parties
to the Agreement, representing 60% of the population of the municipalities who are partners in the system.
The Marigold Board of Directors at their Annual General Meeting April 23, 2016 approved the Levy Rates
charged in Schedule C to the municipalities and Library Boards for 2017 and 2018. Since these rates are an
increase to the existing Levy Rates in Schedule C they require the approval of the municipalities as identified
above before they can take effect.
Schedule C contributions in the past:
 2012 $4.90/capita
 2013 $5.25/capita
 2014 $5.60/capita
 2015 $5.71/capita
 2016 $5.83/capita
Proposed amendments to Schedule C:
 2017 $5.94/capita
 2018 $6.03/capita
Administration concurs with the recommendation of the Board in regard to the minimal increases proposed to
Schedule C for the years 2017 and 2018. Based on current population figures the additional cost to the Town
of Hanna in 2017 is $294.03 and the increase in 2018 would represent an increase of $320.76 provided the
approval requirements in the agreement are met.
W:\11 Council\Background Information\2016\06 Jun 14\9.06 Marigold Library System - Schedule C Rate Amendments.docx
103
TOWN OF HANNA
COUNCIL AGENDA
DATE:
June 14, 2016
AGENDA ITEM NO:
9.06
COMMUNICATIONS
N/A
Operating:
N/A
Capital Cost:
Budget Available:
Budget Available:
Unbudgeted:
Unbudgeted Costs:
Source of Funds:
Source of Funds:
N/A
1. Marigold Library System Agreement
ATTACHMENTS
1. Marigold Library System – Schedule C Amendment Information
PREPARED BY:
FINANCE REVIEW:
(IF APPLICABLE)
Director
W:\11 Council\Background Information\2016\06 Jun 14\9.06 Marigold Library System - Schedule C Rate Amendments.docx
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115
TOWN OF HANNA
COUNCIL AGENDA
DATE:
June 14, 2016
AGENDA ITEM NO:
9.07
ITEM TITLE
ATCO Electric – LED Lighting Change
RECOMMENDATION
That Council approves the Proposal for Conversion from ATCO Electric to remove all existing LED
Roadway Lights in the Town of Hanna (24) and the planned LED Roadway Lights (13) for the 100
and 200 Blocks of 2nd Avenue West and replace them with new ATCO Electric Daylight standard LED
lights.
BACKGROUND
In 2013 the Town of Hanna replaced 8 light poles in the downtown core (100 and 200 blocks of 2 nd
Avenue West) with ATCO Electrics LED standard at the time (Roadway Light Fixtures). Since that
time the Town of Hanna has upgraded to LED fixtures whenever ATCO was required to do a pole
replacement and also when Fielding Place was constructed. Over-all there are 24 Roadway LED
lights in the Town of Hanna.
In 2016 there was funding approved in the amount of $12,000 to replace the remaining 13 Black Davit
light poles in the 100 and 200 blocks of 2nd Avenue West with LED lights. Once this project was
complete there would be a total of 37 Roadway model LED lights in the Town of Hanna.
As Council is aware ATCO Electric recently announced they would be changing their standard of light
to warm white LED and will be replacing all of the existing residential high pressure sodium (hps) lights
with this LED light as the lights burn out or stop working. These warm white LED lights will still reflect
an orange – yellow appearance as opposed to the existing white colored LED lights.
Recently ATCO Electric approached the Town of Hanna with a proposal to replace the current 24 LED
Roadway lights in the Town with the new ATCO Electric LED standard light. Eight of these in the
downtown core (100 and 200 blocks of 2nd Avenue West) would be replaced with the Day White model
and the remaining sixteen with the LED warm white model. In addition, the remaining 13 lights in the
downtown core (100 and 200 Blocks of 2nd Avenue West) that were budgeted for replacement with
LED lights in 2016 will be installed with the new ATCO Electric LED standard light (warm white) so
the downtown core blocks will be consistent. All of this work is proposed to be done at a cost saving
to the Town of $11,375.
W:\11 Council\Background Information\2016\06 Jun 14\9.07 ATCO Electric - LED Lighting Change.docx
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TOWN OF HANNA
COUNCIL AGENDA
DATE:
June 14, 2016
AGENDA ITEM NO:
9.07
The reason for this proposal is that ATCO Electric services Ft. McMurray and Ft. McMurray had
already converted all of their street lights to the Roadway LED style. Ft. McMurray is wanting to have
the lights damaged by the fire replaced with the LED Roadway style so ATCO Electric is trying to
purchase the existing LED roadway lights that they have in other communities that they service.
Hanna has 24 such lights with another 13 on order.
Administration would recommend the acceptance of the ATCO proposal as it will save the Town of
Hanna $11,375 in the 2016 Operating Budget while still providing the downtown core (21) lights with
a whiter LED Light and the remaining 16 LED lights being replaced with comparable LED lights just
more orange – yellow in color than the existing white lights.
In the future the Town may choose to use the warm white style (downtown light) on all of the light
poles on Palliser Trail, Fox Lake Trail and Pioneer Trail to give those three collector roads a different
look than the residential areas.
COMMUNICATIONS
1. The changes to the lighting will be communicated on the Town web-site and using the Town
social media account.
Operating:
N/A
Capital Cost:
Budget Available:
Budget Available:
Unbudgeted:
Unbudgeted Costs:
Source of Funds:
Source of Funds:
N/A
N/A
117
TOWN OF HANNA
COUNCIL AGENDA
DATE:
June 14, 2016
AGENDA ITEM NO:
9.07
ATTACHMENTS
1. ATCO Proposal, dated June 10, 2016.
2. Lighting color spectrum.
PREPARED BY:
FINANCE REVIEW:
(IF APPLICABLE)
Director
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TOWN OF HANNA
COUNCIL AGENDA
DATE:
June 14, 2016
AGENDA ITEM NO:
9.08
ITEM TITLE
World Elder Abuse Awareness Day - Proclamation
RECOMMENDATION
That the Mayor proclaim June 15, 2016 as World Elder Abuse Awareness Day Hanna, Alberta and
encourage all of our residents to recognize and celebrate the accomplishments of older adults.
BACKGROUND
June 15, 2016 has been designated as World Elder Abuse Awareness Day to bring awareness to
prevention and reduction of elder abuse. Preventing and reducing elder abuse starts with knowledge.
All Albertans need to be aware of the factors that contribute to elder abuse, how to recognize it and
where to go for assistance if it happens. By understanding the nature and scope of elder abuse, older
adults and their family members can take proactive steps to prevent situations where it could occur.
As a point of reference the Town of Hanna has a Proclamation Policy 96-07, which in essence allows
the Mayor to make any proclamations he/she determines appropriate without Council approval.
COMMUNICATIONS
The proclamation will be advertised through the Town of Hanna Social Media programs.
Operating:
N/A
Capital Cost:
Budget Available:
Budget Available:
Unbudgeted:
Unbudgeted Costs:
Source of Funds:
Source of Funds:
N/A
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TOWN OF HANNA
COUNCIL AGENDA
DATE:
June 14, 2016
AGENDA ITEM NO:
9.08
1. Town of Hanna Proclamation Policy 96-07
ATTACHMENTS
1. World Elder Abuse Day proclamation.
2. World Elder Abuse Awareness Day – Fact sheets.
3. Town of Hanna Proclamation Policy 96-07.
PREPARED BY:
FINANCE REVIEW:
(IF APPLICABLE)
Director
W:\11 Council\Background Information\2016\06 Jun 14\9.08 World Elder Abuse Awareness Day - Proclamation.docx
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149
TOWN OF HANNA
Title: PROCLA MA TION
Authority:
MA YOR
Policy # 96-07
Approval Date: Nov 5, 1996
Effective Date: Nov 5, 1996
Purpose:
To provide the Mayor the authority to make proclamations for various activities
without Council authorization.
Policy Statement:
That the Mayor be authorized to make Public Proclamations at the request of non profit
groups at his discretion on the following condition.
a) The group requesting the proclamation is responsible for the placement and
costs of any advertising.
150
TOWN OF HANNA
COUNCIL AGENDA
DATE:
June 14, 2016
AGENDA ITEM NO: 10.01
ITEM TITLE
Bylaw 981-2016 – Tax Payment Bylaw Amendment
RECOMMENDATION
That Council give first reading to Bylaw 981-2016, the Tax Payment Bylaw Amendment.
That Council give second reading to Bylaw 981-2016, the Tax Payment Bylaw Amendment.
That Council provide unanimous consent for third reading of Bylaw 981-2016, the Tax Payment Bylaw
Amendment, at this meeting.
That Council give third and final reading to Bylaw 981-2016, the Tax Payment Bylaw Amendment.
BACKGROUND
Tax Payment Bylaw 961-2011, to provide for payment of taxes by preauthorized installment payments
and to provide for the imposition of penalties on unpaid taxes, was adopted by Council on February
14, 2012. According to Bylaw 961-2011, taxpayers are only allowed to sign up on the preauthorized
payment plan in January each year. Administration has had requests from taxpayers to sign up later
in the year for a variety of reasons. They may have just purchased the building or their mortgage is
paid and they no longer have the bank taking monthly tax payments.
Bylaw 981-2016 will allow people to begin installment payments at any time of the year prior to August
31st, the last day to pay taxes without penalty. The taxpayer would be required to provide an initial
payment equal to the months from January 1 to the month they sign up for the plan. On a property
where the prior year taxes were $2,400.00 and the taxpayer wants to sign up in April, they would be
required to pay $800.00 at the time the application is submitted and $200.00 per month until the
current taxes are levied and the payments adjusted.
As tax notices were mailed on Friday, June 10, administration expects to have some people inquire
about the preauthorized payment plan.
If Council agrees with the amendment and would like to give the bylaw three readings at this meeting,
Council must provide unanimous consent.
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151
TOWN OF HANNA
COUNCIL AGENDA
DATE:
June 14, 2016
COMMUNICATIONS
1. Information from the Tax Payment Bylaw Amendment will be communicated on the Town
website and through the Town Social Media Program.
Operating:
N/A
Capital Cost:
Budget Available:
Budget Available:
Unbudgeted:
Unbudgeted Costs:
Source of Funds:
Source of Funds:
1. The Municipal Government Act R.S.A. c.M-26
ATTACHMENTS
1. Bylaw 981-2016 – Tax Payment Bylaw Amendment
2. Bylaw 961-2011 – Tax Payment Bylaw
3. Property Tax Monthly Payment Plan Application
PREPARED BY:
FINANCE REVIEW:
(IF APPLICABLE)
Director
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152
TOWN OF HANNA
PROVINCE OF ALBERTA
BY-LAW 981-2016
A BYLAW OF THE TOWN OF HANNA, IN THE PROVINCE OF ALBERTA,
TO PROVIDE FOR THE AMENDMENT OF BYLAW NUMBER 961-2011, THE TAX
PAYMENT BYLAW.
WHEREAS under the provisions of the Municipal Government Act, as
amended, the Council of the Town of Hanna (hereinafter called the Council) has
adopted Tax Payment Bylaw 961-2011; and
WHEREAS the Council deems it desirable to amend Tax Payment Bylaw
961-2011;
NOW THEREFORE, THE COUNCIL HEREBY AMENDS TAX PAYMENT
BYLAW NUMBER 961-2011 AS FOLLOWS:
PART l
1.
BYLAW TITLE
This bylaw shall be known as “Tax Payment Bylaw Amendment”
PART ll
1.
Part lll Section 1 (a)(II) is amended as follows:
Installments will be calculated on twelve (12) equal payments based on the
previous year current levy, including the local improvement taxes. Upon
calculation of the current year taxes, the installment amount will be adjusted
equally over the remainder of the year. Installments may begin in any
month prior to August 31st each year, provided that an initial payment equal
to the missed installments from January 1 is made upon completion of the
application for the property tax monthly payment plan.
PART lll
1.
GENERAL
ENACTMENT
This Bylaw shall take effect as of the date of final reading thereof.
READ A FIRST TIME THIS 14th DAY OF JUNE 2016.
READ A SECOND TIME THIS 14th DAY OF JUNE 2016.
Mayor Chris Warwick
Kim Neill
153
Town of Hanna
Bylaw 981-2016
Page…2
READ A THIRD TIME AND FINALLY PASSED THIS 14th DAY OF MAY 2016.
Mayor Chris Warwick
Kim Neill
154
TOWN OF HANNA
PROVINCE OF ALBERTA
BY-LAW 961-2011
A BYLAW OF THE TOWN OF HANNA, IN THE PROVINCE OF ALBERTA,
TO PROVIDE FOR PAYMENT OF TAXES BY INSTALLMENTS AND TO
PROVIDE FOR THE IMPOSITION OF PENALTIES ON UNPAID TAXES.
WHEREAS under the provisions of the Municipal Government Act, R.S.A.
Chapter M-26 and amendments thereto, the Council of the Town of Hanna
(hereinafter called the Council), is authorized to permit taxes to be paid by
installments and provide for penalties on unpaid taxes,
AND WHEREAS the Council deems it desirable to permit taxes to be paid
by installments,
AND WHEREAS the Council deems it expedient to impose penalties on
unpaid taxes.
NOW THEREFORE, THE COUNCIL OF THE TOWN OF HANNA ENACTS
AS FOLLOWS:
PART l
1.
BYLAW TITLE
This bylaw shall be known as “THE TAX PAYMENT BYLAW”:
PART ll
DEFINITIONS
In This Bylaw:
1.
“Arrears”
Means account balance which is unpaid after the end of the
year in which the taxes were levied.
2.
“Current
Levy”
Means the amount of taxes levied on land or improvements
for the current year (current assessment amount multiplied
by the appropriate tax rate) and includes local improvement
charges.
3.
“Local
Means the tax levied on a parcel of land for the cost of
Improvement” infrastructure relating to that parcel.
4.
“Tax”
Means property taxes or local improvement taxes levied
against land or improvement based on the current bylaw
which sets the rates of taxation for the Town of Hanna, and
includes any charges which may be applied under the
provisions of the Municipal Government Act.
155
Town of Hanna
Bylaw 961-2011
Page…2
PART lll
1.
2.
GENERAL
Installment payment on taxes
a)
Installments will be allowed for payment of taxes as indicated below:
i)
Monthly payments must be made by a preauthorized bank
debit.
ii)
Installments must begin in January of each year and will be
calculated on twelve (12) equal payments based on the
previous year current levy, including the local improvement
taxes. Upon calculation of the current year taxes, the
installment amount will be adjusted equally over the
remainder of the year.
iii)
In the case where there was no previous assessment and
therefore no previous current levy, the installment amount will
be calculated using the current year assessment and the
prior year mill rate.
b)
Installment payments will not be allowed on payment of taxes in
arrears.
c)
If at any time the direct debit is not available due to insufficient
funds, the right to pay by installment is cancelled for the current year
and the remaining taxes become due and payable and are subject to
applicable penalties.
d)
No penalties will be applied except in the case of Clause 2(c).
Penalties on Taxes
a)
Taxes are due and payable no later than August 31st in the year in
which they are levied.
b)
Taxes not paid by August 31st in any year in which they are levied
shall have a penalty of eight (08%) per cent imposed on them on
September 1st in that year, except for tax account paid as provided in
Clause 1.
c)
Taxes not paid by September 31st in any year in which they are
levied shall have a penalty of eight (08%) per cent imposed on them
on October 1st in that year, except for tax accounts paid as provided
in Clause 1.
d)
Any unpaid tax at December 31st shall have an additional penalty of
ten (10%) per cent imposed on them on January 1st of the
succeeding year and each year thereafter so long as the taxes
remain unpaid.
e)
If August 31, September 31 or December 31 falls on a Saturday,
Sunday or other holiday, the penalty shall not be applied until the
second business day thereafter.
156
Town of Hanna
Bylaw 961-2011
Page…3
PART IV
ENACTMENT
1.
Bylaw No 875-99 and Bylaw 910-2003 of the Town of Hanna are hereby
repealed.
2.
This Bylaw shall take effect as of the date of final reading thereof.
READ A FIRST TIME THIS 13th DAY OF DECEMBER 2011.
Mayor Mark Nikota
Geraldine Gervais
READ A SECOND TIME THIS 14th DAY OF FEBRUARY 2012.
READ A THIRD TIME AND FINALLY PASSED THIS 14th DAY OF FEBRUARY
2012.
Mayor Mark Nikota
Geraldine Gervais
157
158
159
TOWN OF HANNA
COUNCIL AGENDA
DATE: June 14, 2016
ITEM TITLE
Council Reports & Roundtable
RECOMMENDED MOTION
That the Council reports be accepted for information.
BACKGROUND
This portion of the agenda allows Council members to provide written or verbal reports to update other
members of Council with information resulting from meetings they have attended since the previous
Council meeting.
COMMUNICATIONS
The highlights of the reports may be communicated through the Town of Hanna Social Media
programs.
Operating:
N/A
Capital Cost:
Budget Available:
Budget Available:
Unbudgeted:
Unbudgeted Costs:
Source of Funds:
Source of Funds:
w:\11 council\background information\2016\06 jun 14\11.00 council reports & roundtable.docx
N/A
160
TOWN OF HANNA
COUNCIL AGENDA
DATE: June 14, 2016
N/A
ATTACHMENTS
1.
2.
3.
4.
5.
Mayor Warwick
Councillor Watts
Councillor Kruse
Councillor Campion
Councillor Preston
PREPARED BY:
FINANCE REVIEW:
(IF APPLICABLE)
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161
Mayor's Report
June 14th 2016
Meetings and Events Attended:
May 11May 13May 14May 18May 24May 25May 28May 31June 3June 6June 7-
AUMA Infrastructure and Energy Steering Committee
Ms. Kaster & Mrs. Corry's students visit to the Town office
Hanna Library Tea – acknowledged Mary Bye Donation
Hanna Golf & Country Club executive meeting
Climate Change Strategy
Council Info Session and Special Council Meeting
Greetings for the Colour Run
Coal Transition Meeting
Mayors and Reeves of S.E./S.W Joint meeting (Taber, AB)
Town Spring Barbeque
Mayor's Garden Party
As you can see the last month's agenda was very full. This time of year is a very busy
time, but there are also two of my favorite annual events. The visit from the grade 6 classes
and the Mayor's Garden Party. There is nothing that can prepare you for the questions asked
by the grade 6 students. It is great to hear the perspective of somebody that young, and
what their concerns are. I would just like to thank Mrs. Corry and Ms. Kaster for making our
young people aware of not only Federal and Provincial, but also municipal politics.
This year's Mayor's Garden Party was another huge success, and I would like to thank
Angela McGillion and the support staff who, every year work tirelessly to pull off this great
event.
Upcoming Meetings and Events:
June
June
June
June
June
June
15 – MGA Review
15 – PEP Broadband Meeting
16 – Mayor's Caucus (Olds, AB)
17, 18 – Alberta Japan Twinned Municipalities Conference
22 – Climate Change Taskforce
29 – PEP AGM (Medicine Hat, AB)
Respectfully Submitted
Chris Warwick
162
Council Date
Prepared by:
June 14, 2016
Councillor Watts
Meeting:
Location:
Date & Time:
Alberta/Japan Twinned Municipalities Association
Board Room Town of Hanna
May 17, 2016
5:00 P.M.
Meeting:
Location:
Date & Time:
Cactus Corridor
Youngstown, Alberta
May 19, 2016
Meeting:
Location:
Date and Time:
Council Info Session & Special Council Meeting
Town Office
May 25, 2016
8:30 A.M
Meeting:
Location:
Date & Time:
Medical Society
Town Office Board Room
June 1, 2016
8:30 A.M.
Meeting:
Location:
Date & Time:
AJTMA
Town Office Board Room
June 2, 2016
7:00 A.M.
Meeting:
Location:
Date & Time
Meridian Futures
Teleconference (Investment Review)
June 2, 2016
10:00 A.M
Meeting:
Location:
Date & Time:
Mayors Garden Party
Community Centre
June 7, 2016
Meeting:
Location:
Date & Time:
Tree Planting
Palliser and Fox Lake Trail
June 8, 2016
4:00 P.M
9:30 A.M
11:00 A.M
163
Council Date:
Prepared by:
May-June 2016
Councillor Kruse
Meeting:
Location:
Date and Time:
CIB Fund Raiser
Super A
May13
10:30-14:00
Meeting:
Location:
Date & Time:
Hanna Library Board
Willow Creek
May 14, 2016
Meeting:
Location:
Date & Time:
Special Council Meeting / Info Session
Chambers
May 25
08:30
Meeting:
Location:
Date & Time:
Hanna Library Board Special Meeting
Hanna Lodge
May 31, 2016
10:00
Meeting:
Location:
Date & Time:
Town Bar B Que
Community Centre
June 06
05:30
Meeting:
Location:
Date & Time:
Communities In Bloom Tree Planting
Fox Lake Trail
June 08
16:00
Meeting:
Location:
Date & Time:
Elks Convention Welcome
Community Centre
June 09
17:30
164
Council Date:
Prepared by:
June 14, 2016
Councillor Gerald “Brass” Campion
Meeting:
Location:
Date & Time:
Red Deer River Municipal Users Group - Executive Meeting
Red Deer
May 11, 2016
10:30 am
Discussed the final draft of our Quality Action Plan – not very satisfied with this report.
Meeting:
Location:
Date & Time:
Big Country Waste Management Commission –
Collaboration Meeting
Hanna Council Chambers
May 19, 2016
11:00 am
Hosted Paintearth County, Newell County, Mountainview County and Drumheller for
ways to work together on ways to deal with Alberta Environment & Parks. Very
satisfied with this meeting, now planning on doing this every 6 months. Mountainview
is hosting in October or November and increasing the footprint to include more
commissions.
Meeting:
Location:
Date & Time:
Special Council Meeting & Information Session
Council Chambers
May 25, 2016
8:30 am
Good meeting.
Meeting:
Location:
Date & Time:
Coal Transition Coalition Meeting
Community Centre
May 31, 2016
7:00 pm
This was a joke on how they plan to help coal miner’s jobs.
Meeting:
Location:
Date & Time:
Town Spring BBQ
Community Centre
June 6, 2016
6:00 pm
Kudos for a job well done and good visitation time.
165
Council Date:
Prepared by:
Page 2
June 14, 2016
Councillor Gerald “Brass” Campion
Meeting:
Location:
Date & Time:
Mayor’s Garden Party
Community Centre
June 7, 2016
11:00 am – 2:00 pm
Great turn out – many happy seniors as there was an excellent meal served.
Meeting:
Location:
Date & Time:
Red Deer River Watershed Alliance Casino
Red Deer
June 7, 2016
11:30 pm – 3:00 am
Meeting:
Location:
Date & Time:
Henry Kroeger Regional Water Services Commission
Hanna Library
June 13, 2016
7:00 pm
Will report at the Council Meeting.
Upcoming Meetings
June 15, 2016
MGA Review
Palliser Economic Partnership Broadband presentation
June 16, 2016
Red Deer River Municipal Users Group –
Executive Meeting & Regular Meeting
June 17, 2016
Big Country Waste Management Commission –
Tour Drumheller Recycling
(Requested by Big Country Recycling Society)
Food Bank / IGA BBQ fundraiser
June 23, 2016
Red Deer River Watershed Alliance –
Bus tour of the headwaters of the river –
(Meeting at Bowden Visitor Information at 7:50 am)
166
Council Date
Prepared by:
June 14, 2016
Councillor Preston
Meeting:
Location:
Date & Time:
Hanna Colour Festival
Streets of Hanna
May 28, 2016
10:00 A.M.
Meeting:
Location:
Date & Time:
Staff and Council BBQ
Community Centre
June 6, 2016
6:00 P.M.
Meeting:
Location:
Date & Time:
Mayor’s Garden Party
Community Centre
June 7, 2016
Meeting:
Location:
Date & Time:
Veterans Memorial Highway Association AGM
Viking Legion Hall
June 10, 2016
11:00 A.M
11:30 A.M
167
TOWN OF HANNA
COUNCIL AGENDA
DATE: June 14, 2016
ITEM TITLE
Correspondence
RECOMMENDED MOTION
That Correspondence items 12.01 to 12.16 be accepted for information.
BACKGROUND
Council is provided with various items of correspondence at each meeting for information.
Correspondence may be in the form of a letter, note, newsletter, report or meetings minutes. Meeting
minutes are most often from committees or boards that are affiliated with the Town, but may not have
an appointed representative (eg. Front Row Centre).
Correspondence items do not usually require a response from Council, however if there is an item
that a Councillor would like to bring forward for action, a motion can be put on the floor.
COMMUNICATIONS
The highlights of the correspondence may be communicated through the Town of Hanna Social Media
programs.
Operating:
N/A
Capital Cost:
Budget Available:
Budget Available:
Unbudgeted:
Unbudgeted Costs:
Source of Funds:
Source of Funds:
w:\11 council\background information\2016\06 jun 14\12.00 correspondence.docx
N/A
168
TOWN OF HANNA
COUNCIL AGENDA
DATE: June 14, 2016
N/A
ATTACHMENTS
12.01 Alberta Municipal Affairs – Minister Larivee – 2016 MSI Allocations
12.02 Alberta Seniors & Housing – Minister Sigurdson –
Response to Town of Hanna letter - Grants In Place of Taxes
12.03 Consulate General of Japan in Calgary – Kunihiko Tanabe – Letter of Introduction
12.04 Marigold Library System Report
12.05 Marigold Library System – 2015 Annual Report
12.06 Return to Rural – Big Rural Marketing Workshop
12.07 Prairie Land Pride Newsletter – May 2016 Issue 3
12.08 Calgary Regional Partnership – Letter to Minister Bilous – Alberta SuperNet
12.09 Prairie Land Regional Division # 25 – April 28, 2016 Board Highlights
12.10 Prairie Land Regional Division # 25 – May 26, 2016 Board Highlights
12.11 JC Charyk School – Thank You – Grade 9 Ft. McMurray Auction
12.12 Hanna & District Youth Club Meeting Minutes – June 1, 2016
12.13 Hanna In Bloom Meeting Minutes – April 27, 2016
12.14 Hanna In Bloom Meeting Minutes – June 1, 2016
12.15 Hanna In Bloom Poster – Communities In Bloom 2016 Judging Dates
12.16 Alberta Municipal Affairs – Minister Larivee – 2016 Federal Gas Tax Fund Allocations
12.17 Alberta Municipal Affairs – Minister Larivee – Municipal Safety Recognition Award
PREPARED BY:
FINANCE REVIEW:
(IF APPLICABLE)
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Page …011
HANNA AND DISTRICT YOUTH CLUB MEETING
JUNE 1, 2016
Minutes of a meeting of the Hanna and District Youth Club held June 1, 2016 in the Mezzanine
at JCC at noon.
Members Present:
President Peggy Rehill
Jaala Hill
Mareena Hein
Jian Diaz
Regrets:
Norma Boser, Jocelyn Graham
1.
Brenna McGillion
Sharanne LaClaire
Nadine Hein
Grace Curry
CALL TO ORDER
Mareena Hein called the meeting to order at 12:08 p.m.
2.
MINUTES FROM APRIL 26, 2016
MOTION 2016-15:
S. LaClaire – B. McGillion
That the minutes of the Hanna and District Youth Club meeting of April 26, 2016 be
accepted as presented.
CARRIED
3.
OLD BUSINESS
Dance was rescheduled to June 24, not June 3, due to PD Day and Handhills Rodeo.
Lori Blake is confirmed.
4.
MOTION 2016-16:
G. Curry - N. Hein
That the financial report for May 25, 2016 be accepted as presented.
CARRIED
5.
MAIL

Outdoor Movie reminder from (Audio Cine Films) ACF.
6.
MOVIE NIGHT

Breakdown of May 13th movie “Zootopia”; 127 people in attendance!

Next Movies are Dive-in Movies at the Pool; June 29 “The Pirates! Band of
Misfits” and July 22 “Atlantis – The Lost Empire”. The Youth Club is not
required to assist as the pool staff will run these.

September 17th is the Outdoor Movie.
220
Hanna and District Youth Club Meeting
June 1, 2016
Page …012
7.
DANCE

Next dance is June 24th – “Tacky Tourist” theme

Posters need to go up at schools

Able to attend: Jian, Sharanne, Mareena, Nadine, Jaala, Brenna

ACTION: Glow items will be purchased
8.
ALBERTA STUDENT LEADERSHIP CONFERENCE (ASLC) 2016

May 29 – 31 in Calgary – good conference

Brenna to send a thank you to the Ag. Society.

Next year will be in Lacombe with theme “Connected Leaders”
9.
NEW BUSINESS

Need completed Registration Packages from J. Hill and J. Graham

2016 Junior High Student Leadership Conference (JHSLC) in November;
would like to see Jaala and Jocelyn go. Peggy will talk to Ms. Campbell.

Presentation to members – Gift cards were presented to the graduating
members: Grace Curry, Jian Diaz, Sharanne LaClaire, and Brenna McGillion

Group picture was taken
10.
NEXT MEETING DATE

TBD – September? at 12 pm at Mezzanine at JCC.
11.
ADJOURNMENT
Mareena Hein adjourned the meeting at 12:35 p.m.
President Peggy Rehill
Community Services Programmer
Angela McGillion
Unapproved Minutes
221
Hanna In Bloom Council Committee
Regular Meeting
Town of Hanna Meeting Room
Wednesday April 27, 2016
Members Present: Lou Lallier, Karen Frobb, Pam Berry, Jason Smith, Patty Blocksom,
Jerry Kruse, Gwen Snell
Meeting was called to order at 6:38 p.m. by Chairperson Lou Lallier
Agenda was amended to include discussion regarding the National Communities in Bloom
judging in July.
MOTION: J. Smith – J. Kruse
That the regular minutes of March 16, 2016 be accepted as presented.
Carried.
BUSINESS ARISING:
Fund Raising BBQ
Freson Bros. now have some dates available for any groups that wish to participate.
Confirmed the following dates for Super A:
Friday May 13, 11 a.m. to 1 p.m.
Friday June 3, 11 a.m. to 1 p.m.
Fielding Place:
Director Snell indicated that she will continue to look into some possible solutions for
wild flowers in the area
ELECTION OF OFFICERS:
MOTION: J. Smith – K. Frobb
That Lou Lallier be elected as Chairperson for Hanna in Bloom.
Carried.
MOTION: L. Lallier – J. Kruse
That Jason Smith be elected as Vice Chairperson for the Hanna in Bloom.
Carried.
FINANCIAL REPORT
 Bank balance as of March 31, 2016 is $1,743.45
MOTION: P. Berry - J. Kruse
That the financial report be accepted as presented.
Carried.
222
POLINATOR GARDENS
Our committee received information on “Bees Matter” and the importance of pollinator
gardens. It was decided that Director Snell would submit a press release and the seeds
would be available for pick up from the town office. This will ensure that those who take the
seeds will have a better chance of planting the seeds.
A public location for a Pollinator Garden will be considered by the department.
ACTION: Director Snell will follow up with Jordan Moench regarding Pollinator Garden for JC
Charyk School and possible participation..
HANGING BASKET FUND RAISING EVENT:
P. Berry reported that orders were received for 33 hanging baskets. It is expected that
the additional three pots will sell once they are on site.
Good fund raiser and looking forward to seeing how the “Weekender Pots” work.
PITCH IN WEEK
Good participation from Hanna Minor Ball and Soccer. Town provided hot dogs and
cold drinks to all volunteers helping clean up for the spring.
Groups were phoned and encouraged to participate.
Need to promote more for 2017 and get people enthused about participating.
Enguard PC supplied bags.
Primary school participated on Earth Day and was busy town-wide. Utilized 60 bags.
SEEDY SATURDAY
Saturday May 14 with registration at 9:30 a.m. $10 fee includes lunch
10 a.m. to 2 p.m. at the Hanna Museum
10 registrations to date. Expect good turn out.
Will include perennial exchange as well. Kids activity to start day off.
Plants and seeds for sale on site.
Pallet Garden demo
Lunch @ noon
Q & A following formal presentation
REVIEW OF 2015 EVALUATION:
Each section was discussed with the priority for each area. The following list is viewed
as the most practical - being “doable and achievable”. The priorities were identified as
follows:
Tidiness
Dumpster bins – good they are there and being used. Just unsightly.
Window beside post office – covered in papers, many not current
Action: Contact Big Country Waste to inquire if a solution can be found to
address the unsightly look.
Action: Work with landlord to see what can be done to change
appearance of the window. What would work, as people continue to use as
community bulletin board.
223
Environmental Action
Compost (Establish one in town)
Action: Inquire if a possible location could be by the Community Garden
for the garden waste there. Would be a good start.
Heritage Conservation:
Interpretive Signs for marshland areas
Action: Contact our local Ducks Unlimited and inquire about how to obtain
an interpretive and educational sign to compliment the marsh areas such as VIC
and CN reservoir.
Urban Forestry:
Establish and promote the recommended trees and care
Action: Proposed tree bylaw to be completed in draft form by end of July.
Action: Hanna in Bloom will host a tree workshop by mid 2017.
Landscaping:
Sprinkler use and timing
Action: continue to promote and encourage watering when not heat of
day. Use of timers to limit use but still provide good coverage.
Floral Display:
Encourage more floral displays
Action: Highway signs will have planters this season
Action: Encourage more floral displays by private and business.
DIRECTOR’S REPORT:
Director Snell reported that outdoor cigarette disposal units will be purchased through
the regular budget. It was noted that the rear entrance of the Library, Legion Park and the
Community Centre appear to be the areas which require the units most.
NEXT MEETING(s) DATE:
Wednesday June 1, 2016 at 6:30 p.m.
MOTION: J. Smith
That the meeting adjourn at 8:00 p.m..
Carried.
224
Hanna In Bloom Council Committee
Regular Meeting
Town of Hanna Meeting Room
Wednesday June 1, 2016
Members Present: Jackie Hensel, Karen Frobb, Jordan Moench, Jason Smith,
Patty Blocksom, Pam Berry, Lou Lallier, Gwen Snell
Meeting was called to order at 6:32 p.m.
MOTION: J. Smith – J. Hensel
That the minutes of April 27, 2016 be accepted as circulated.
Business Arising
 Over $3,000 raised for Fort McMurray from BBQ at Super A. .
MOTION: K. Frobb – J. Moench
That financial report be accepted as presented.
Carried.
Basket Sales/ Fund Raising
Good Fund raising event. Sold 33 hanging baskets. 3 left for sale
Seedy Saturday Report
 25 people 8 children attended
 Good day – good participation
 Kids all got seeds
 Worthwhile to do again
 J. C. Charyk School seed sales went well.
 Perennial swap good.
 Checkel Greenhouse presentation and sales were also good.
Discussion: CN Dam and the Ducks Unlimited signage
 Suggested Ducks Unlimited Contact person for Hanna  (Stromesmoe?)
Action: P. Berry will contact Joe Goebel @ Hanna Learning Center regarding tree workshop
for the community in Winter 2016/17.
Report: J. C. Charyk will be planting their planters this spring.
Motion: J. Smith – W. Warwick
That Hanna In Bloom proceed with hosting “Taste of Culture” as the 2nd annual event,
with the same format as 2015.
Carried.
Motion: K. Frobb – P. Berry
That Hanna In Bloom commit up to a maximum of $1,000 for Taste of Culture.
Carried.
225
Action: L. Lallier and P. Berry will look after securing Door Prizes as part of the Taste of
Culture evening.
Canada 150 Celebration and Canada 150 tulips
Official supplier is Home Hardware. Quantity orders must be submitted before the end
of June in order to ensure that bulbs are available locally. Pricing is as follows:
Tulips Canada 150th
–
25 bulbs/pkg
47cents / bulb
–
100 bulb/pkg
41 cents / bulb
–
500 bulb/pkg
36 cents / bulb
$180.00
Suggested theme: Red and White floral for 2017
Motion: J. Smith – K. Frobb
That Hanna In Bloom purchase 2 -100 bulb packages of Canada 150th tulips.
Carried.
Attending CIB Nationals in Regina:
Jason Smith, Karen Frobb, Will Warwick, Lou Lallier, Gwen Snell- tentative
2 rooms required
Action: P. Blocksom – will pick up judges on July 27th @ airport. Alternate Will Warwick.
Action: Patty available for Friday return trip for judges.
Action: J. Smith and J. Moench will conduct the community tour with judges. An additional
person will be approached.
Action: Planting Day- Caboose Floral display Monday June 6th @ 6:30 p.m.
Round Table:
 P. Blocksom suggested that a mural honouring the Veterans on outside of Legion Hall.
 K. Frobb mentioned the Contest Canada 150th contest. She will look into it.
 J. Hensel inquired about the dumpsters and a possible fence being placed on three sides.
 G. Snell reported that there are concrete Angels on order for the cemetery.
 “Blooms to You” Awards will continue for summer 2016.
Next Meeting: July 13th, 2016 @ 6:30 p.m.
J. Smith – J. Moench
That the meeting adjourn.
Carried.
____________________
President
___________________________
Secretary
226
The Town of Hanna and
“Hanna In Bloom” Committee
need your help!
The National Communities in Bloom judges
Roger Younker & Karri Loadman
will be visiting our community on
Wednesday July 27 to Friday July 29, 2016!
-encourage your friends, neighbours and businesses to keep their properties
mowed and weeds under control
- ensure that unsightly garbage is removed from in and around residences and
businesses and taken to the appropriate landfill station
- paint your fences and buildings if they are becoming in need of paint
- pick up litter and encourage others to do the same
- continue to keep our community looking good all year long!
Thank you for taking pride in your community!
Community Judging Tour to include (but not limited to):
 Town of Hanna office to Memorial Park following
judges informal reception
 Memorial Park to Museum
 Museum to Cemetery
 Cemetery to Community Garden
 Community Garden to Triplex
 Triplex to Big Country Waste Management Depot
 Big Country Waste Depot to Fox Lake Park
 Fox Lake Park past school turf areas
 School turf area to Hector King Hunter Park
 Hector King Hunter Park to Henry Kroger Water Plant
 Water Plant to two local, private gardens/yards in the community.
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June 2016 Council Meeting Package

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