September 18, 2015

Transcription

September 18, 2015

Board of Trustees Minutes
September 24, 2015
THE QUEENS BOROUGH PUBLIC LIBRARY
BOARD OF TRUSTEES
THURSDAY, SEPTEMBER 24, 2015
MINUTES
A regular meeting of the Board of Trustees was held in the Hon. Robert T. Groh Board Room of
the Central Library, 89-11 Merrick Boulevard, Jamaica, New York, Thursday, September 24,
2015, at 8:07 p.m.
I. PRESIDED:
PRESENT:
Carl Koerner, Esq., Chairman of the Board
Hon. Augustus Agate
Martha Baker
Judy E. Bergtraum, Esq., Vice Chair
Maria Concolino
Matthew M. Gorton
James Haddad, Esq.
Jukay Hsu (arrived @ 8:55 p.m.)
Haeda Mihaltses
Michael E. Rodriguez, Esq., Treasurer
Edward Sadowsky, Esq.
Robert Santos, Esq., Secretary
Eli Shapiro, Ed.D, LCSW
Earl G. Simons, Ed.D.
Gabriel Taussig, Esq.
Mayor, Hon. Bill de Blasio, Ex-officio
Represented by: Lydon Sleeper-O’Connell
Public Advocate, Hon. Letitia James, Ex-officio
Represented by: Larry Schimmel, Esq.
Comptroller, Hon. Scott M. Stringer, Ex-officio
Represented by: Jimmy Yan
Speaker, Hon. Melissa Mark-Viverito, Ex-officio
Represented by: Eve Cho Guillergan, Esq.
Borough President, Hon. Melinda Katz, Ex-officio
Represented by: Elisa Velazquez, Esq.
Bridget Quinn-Carey
Interim President and Chief Executive Officer
EXCUSED:
Adrienne Adams
Lenore R. Gall, Ed.D.
Julissa Gutierrez
1
September 24, 2015
II.
MINUTES: BOARD OF TRUSTEES MEETING – July 23, 2015
It was moved by Judge Agate that the minutes of the Board of Trustees meeting of
July 23, 2015 be approved as submitted. The motion was seconded by Mr. Taussig.
The motion passed unanimously.
III. REPORT OF THE CHAIRMAN OF THE BOARD
The Chairman of the Board discussed a listing of projected agendas for Board and
Committee meetings during the months of September through December 2015. The
listing will be posted to BOX and will be periodically updated.
IV. COMMITTEE REPORTS
A.
ADMINISTRATIVE COMMITTEE – August 17, 2015
The Chair of the Administrative Committee referred this report to Ms. Bergtraum,
Chair of the Search Committee to present the report of the committee meeting of
August 17, 2015.
AT THE BOARD MEETING, MR. TAUSSIG, CHAIR, ADMINISTRATIVE
COMMITTEE, RECOMMENDED AND MOVED THAT THE ACTION ITEM BE
RATIFIED AS PRESENTED. THE MOTION WAS SECONDED BY MRS.
MIHALTSES. THE MOTION PASSED UNANIMOUSLY.
B.
ADMINISTRATIVE COMMITTEE – September 10, 2015
The Chair of the Administrative Committee presented the report of the committee
meeting of September 10, 2015.
AT THE BOARD MEETING, MR. TAUSSIG, CHAIR, ADMINISTRATIVE
COMMITTEE, RECOMMENDED THAT THE REPORT ITEM(S) BE ACCEPTED
AND ACTION ITEMS #1 THROUGH #6 BE APPROVED AS PRESENTED, WITH
ACTION ITEM #7 TABLED UNTIL THE NEXT MEETING OF THE
ADMINISTRATIVE COMMITTEE. THE MOTION WAS MADE BY MR. HADDAD
AND SECONDED BY MR. SANTOS. THE MOTION PASSED UNANIMOUSLY.
C.
BUILDINGS & GROUNDS COMMITTEE – SEPTEMBER 10, 2015
The Chair of the Buildings and Grounds Committee presented the report of the
committee meeting of September 10, 2015.
2
September 24, 2015
AT THE BOARD MEETING, MS. BERGTRAUM, CHAIR, BUILDINGS AND
GROUNDS COMMITTEE, RECOMMENDED AND MOVED THAT THE REPORT
ITEM(S) BE ACCEPTED AND THE ACTION ITEM(S) BE APPROVED AS
PRESENTED. THE MOTION WAS SECONDED BY MRS. MIHALTSES. THE
MOTION PASSED UNANIMOUSLY.
D.
BUILDINGS & GROUNDS COMMITTEE – SEPTEMBER 24, 2015
Note: The Building and Grounds meeting scheduled for September 24, 2015 was
cancelled.
E. FINANCE & INVESTMENTS COMMITTEE – SEPTEMBER 24, 2015
The Chair of the Finance & Investments Committee reported on the committee
meeting of September 24, 2015.
AT THE BOARD MEETING, MR. SADOWSKY, CHAIR, FINANCE & INVESTMENTS
COMMITTEE RECOMMENDED AND MOVED THAT THE REPORT ITEM(S) BE
ACCEPTED AND THE ACTION ITEM(S) BE APPROVED AS PRESENTED. THE
MOTION SECONDED MR. SIMONS. THE MOTION PASSED UNANIMOUSLY.
F.
LABOR RELATIONS COMMITTEE – SEPTEMBER 24, 2015
The Chair of the Labor Relations Committee reported on the committee meeting of
September 24, 2015.
AT THE BOARD MEETING, MR. SADOWSKY MOVED THAT THE MOTION TO
APPROVE THE RECOMMENDATIONS OF THE LABOR RELATIONS COMMITTEE
BE AMENDED TO INCLUDE THAT STAFF BEGIN THE PROCESS TO RFP FOR A
COMPREHENSIVE COMPENSATION ASSESSMENT, BUT THEN WITHDREW HIS
AMENDED MOTION.
AT THE BOARD MEETING, MR. RODRIGUEZ, CHAIR, LABOR RELATIONS
COMMITTEE RECOMMENDED THAT THE REPORT ITEM(S) BE ACCEPTED AND
THE ACTION ITEM(S) BE APPROVED AS PRESENTED. THE MOTION WAS MADE
BY MR. SANTOS AND SECONDED MR. TAUSSIG.
TRUSTEES AGATE,
CONCOLINO, HADDAD, KOERNER, RODRIGUEZ, SADOWSKY, SANTOS,
SHAPIRO AND TAUSSIG WERE IN FAVOR. TRUSTEES BAKER, BERGTRAUM,
GORTON AND MIHALTSES ABSTAINED. TRUSTEE SIMONS OPPOSED. THE
MOTION PASSED.
3
September 24, 2015
AT THE BOARD MEETING, MR. KORNER RECOMMENDED THAT STAFF BEGIN
THE PROCESS TO RFP FOR A COMPREHENSIVE COMPENSATION
ASSESSMENT FOR THE NEXT FISCAL YEAR. THE MOTION WAS MADE BY
JUDGE AGATE AND SECONDED BY MR. SADOWSKY. THE MOTION PASSED
UNANIMOUSLY.
G. COMMITTEE ON STANDARDS – SEPTEMBER 2, 2015
The Chair of the Committee on Standards reported on the committee meeting of
September 2, 2015.
H. COMMITTEE ON STANDARDS – SEPTEMBER 24, 2015
Note: The Committee on Standards meeting scheduled for September 24, 2015 was
cancelled.
V.
VI.
INTERIM PRESIDENT’S REPORT
1.
Interim President’s Report
The Interim President presented her report (see attached).
2.
External Meetings and Outreach Activities – July 16, 2015 – September
18, 2015
The Interim President presented and discussed the attached External
Meetings and Outreach Activities from July 16, 2015 – September 18, 2015.
3.
Key Performance Indicators – July and August 2015
The Interim President presented the attached reports of key performance
indicator statistics for July and August 2015.
OTHER BUSINESS
1.
Report of Minutes of the Queens Library Foundation Board of
Directors Meeting of May 7, 2015
The Interim President provided the attached minutes of the Queens Library
Foundation Board of Directors Meeting of May 7, 2015.
AT 9:07 PM, IT WAS MOVED MR. RODRIGUEZ THAT THE MEETING MOVE INTO
EXECUTIVE SESSION TO DISCUSS A PERSONNEL MATTER. THE MOTION WAS
SECONDED BY MRS. MIHALTSES. THE MOTION PASSED UNANIMOUSLY.
4
September 24, 2015
AT 10:50 PM, IT WAS MOVED BY MR. TAUSSIG THAT THE MEETING MOVE OUT
OF EXECUTIVE SESSION. THE MOTION WAS SECONDED BY MR. GORTON.
THE MOTION PASSED UNANIMOUSLY.
IT WAS MOVED BY MR. TAUSSIG THAT THE MEETING BE ADJOURNED. THE
MOTION WAS SECONDED BY JUDGE AGATE. THE MOTION PASSED
UNANIMOUSLY.
There being no further business, the meeting adjourned at 10:50 p.m.
________________________
Robert Santos, Esq.
Secretary
Attachments (9)
1) Report of the Interim President and CEO
2) External Meetings and Outreach Activities – July 16, 2015 – September 18, 2015
3) Key Performance Indicators – July and August 2015
4) Administrative Committee Report – August 17, 2015
5) Administrative Committee Report – September 10, 2015
6) Buildings and Grounds Committee Report – September 10, 2015
7) Finance & Investments Committee Report – September 24, 2015
8) Labor Relations Committee Report – September 24, 2015
9) Committee on Standards Report – September 2, 2015
5
September 24, 2015 Board Minutes
Attachment 1 - Report of the Interim President & CEO
6
7
8
Attachment 2- External Meetings and Outreach Activities
AGENDA ITEM:
INTERIM PRESIDENT’S EXTERNAL
MEETINGS AND OUTREACH ACTIVITIES
July 16, 2015 – September 18, 2015
July 20, 2015
Meeting with Oscar Gonzalez, Assistant Commissioner
DDC
July 21, 2015
Meeting with Assembly Member Braunstein to discuss
funding needs
July 22, 2015
Vicki Schnepps’ Launch Party for new Website
QNS.com at Queens Museum
July 27, 2015
Meeting and tour of Central with Jim Childress and
Mark Herter, Centerbrook Artchitects and Lisa
Oldham, Director of New Canaan Library
Commissioner Bassett of the Department of Health and
Mental Hygiene visit to Corona Library
July 28, 2015
Press Announcement at Hunters Point Construction site
with Council Member Van Bramer to announce
additional funding for Hunters Point project
Meeting with Nate Hill, Executive Director,
Metropolitan New York Library Council
July 29, 2015
Teleconference with Michael Woloz, Jeff Rodus and
Marty McLaughlin of Connelly McLaughlin & Woloz
Teleconference with Christopher DelGiudice and
Nicholas Antenucci of Wilson Elser
August 6, 2015
9
August 18, 2015
Interview with NY1 Live Segment at Peninsula Library
August 19, 2015
Photo Op with Hope Knight, Greater Jamaica
Development Corp. at Rufus King Park
Teleconference with John Hammond regarding New
York Alliance of Library Systems NYALS/NYLA
Advocacy Launch
Teleconference with Cali Kay Williams, VP of
Development, NYC Economic Development Corp.
August 25, 2015
Greetings at IMLS Project Training workshop
August 26, 2015
Greet Staff from Free Library of Philadelphia
August 27, 2015
Meeting with Assembly Member Goldfeder at district
office and Walk-Through and Photo Op at Peninsula
September 2, 2015
Press Conference with Speaker Viverito, Borough
President Katz and Council Member Richards at Far
Rockaway Library
Meeting with Senator Sanders, Jr., at District Office in
Far Rockaway
September 3, 2015
Agreement Signing “Window on Korea” at Flushing
Library
Interview with NY1 with Council Member Dromm on
IDNYC at Jackson Heights Library
10
Teleconference with Julie Sandorf, Revson Foundation
Teleconference with QLF Event Committee
September 8, 2015
NYALS Steering Committee Teleconference
Ceremonial Re-Opening of Peninsula Library
September 9, 2015
Telephone Interview with Tamar Jacoby of
Immigration Works USA
September 10, 2015
Queens Library Foundation Board Meeting
September 11, 2015
NYALS Advocacy Launch Forum, Guilderland Public
Library, Guilderland, NY
September 14, 2015
Meeting with Council Member Van Bramer
September 15, 2015
IDNYC Photo Op/Press Conference with Council
Member Dromm at Jackson Heights Library
September 16, 2015
Planning Meeting with Council Member Vallone at
Douglaston/Little Neck Library
September 17, 2015
Announcement of new Tri-Li Citizenship Legal
Assistance Project at Naturalization Ceremony,
Mayor’s Office of Immigrant Affairs and Mayor Bill de
Blasio
September 18, 2015
Photo Op with Borough President Katz for Capital
Funding Improvements at Ravenswood UPK
11
Attachment 3 - Key Performance Indicators – July 2015
Interim President’s Report – Key Performance Indicators
Queens Borough Public Library
July 1, 2015 through J u l y 3 1 , 2015
Circulation
% Change
from last
year
In person
visits
% Change
from last
year
Program
Attendance
% Change
from last
year
Reference
% Change
from last
year
Notes
Arverne
21,717
22.44 %
10,036
1.29%
592
-14.57%
556
-8.70%
4
Astoria
8,065
-0.55 %
6,516
-16.72%
712
-40.27%
1,544
-16.45%
Auburndale
13,824
-9.48 %
7,000
-8.88%
447
-56.64%
1,642
-2.20%
Baisley Park
5,357
6,277.38 %
6,577
4467.36%
943
X
2,384
X
Bayside
34,081
-19.37 %
18,069
-6.51%
1,273
-2.15%
4,500
13.21%
Bay Terrace
9,326
-13.63 %
6,175
-6.47%
1,028
-36.46%
2,399
-40.10%
Bellerose
13,956
1,048.64 %
8,910
210.89%
777
X
3,235
1896.91%
Briarwood
14,807
-14.44 %
10,898
-5.86%
1,294
-25.16%
2,284
715.71%
Broadway
21,203
-13.47 %
21,558
-10.54%
835
19.97%
959
-55.42%
Broad Channel
7,250
-19.86 %
2,078
-2.53%
112
-29.56%
0
X
Cambria Heights
7,545
-21.90 %
12,016
4.45%
1,882
127.29%
820
-56.66%
Corona
19,576
-16.08 %
21,606
-10.73%
3,236
0.90%
2,287
-5.92%
Court Square
7,571
1.03 %
5,997
-19.79%
16
-96.69%
1,071
-65.44%
Douglaston
11,282
-3.47 %
7,546
-4.47%
886
56.81%
1,414
-55.17%
East Elmhurst
5,242
-9.85 %
5,866
-1.18%
200
-66.33%
523
-49.07%
East Flushing
10,064
-8.08 %
5,912
-4.58%
608
7.99%
1,162
9.93%
Agency
2
2
12
Circulation
% Change
from last
year
In person
visits
% Change
from last
year
Program
Attendance
% Change
from last
year
Reference
% Change
from last
year
Elmhurst
26,800
-14.53 %
12,927
-11.93%
45
80.00%
2,993
1.53%
Far Rockaway
12,210
-2.04 %
16,275
-9.55%
997
-0.30%
3,490
13.64%
Forest Hills
35,030
-10.69 %
26,375
-1.67%
1,971
-12.86%
23,641
80.15%
Fresh Meadows
50,287
-12.21 %
20,718
-16.89%
2,419
14.70%
11,324
71.32%
Glen Oaks
30,987
-28.37 %
13,313
-24.08%
2,626
-12.17%
8,747
96.56%
Glendale
8,417
-0.88 %
5,459
1.15%
572
55.01%
794
-15.53%
Hillcrest
19,384
-9.42 %
10,614
0.21%
480
-10.28%
627
-61.25%
Hollis
7,763
-14.18 %
6,295
-12.92%
885
3.39%
906
40.68%
Howard Beach
12,015
-8.33 %
7,746
-6.95%
436
-15.83%
2,008
22.07%
Jackson Heights
42,678
-10.81 %
39,276
-4.80%
2,730
14.85%
12,808
135.53%
Kew Gardens
Hills
Langston Hughes
9,908
-6.09 %
8,973
-5.40%
71
-58.72%
2,425
-8.25%
8,263
-18.01 %
12,653
-9.80%
936
-51.17%
890
-68.57%
Laurelton
7,052
-18.10 %
9,965
-13.20%
1,846
92.69%
6,982
39.58%
Lefferts
13,542
-3.57 %
15,877
2.24%
4,916
206.10%
3,891
-41.28%
Lefrak City
8,896
-15.74 %
10,625
-20.58%
1,615
46.29%
1,631
44.98%
Long Island City
12,735
-6.19 %
12,546
-0.21%
5,138
34.75%
4,295
122.08%
Maspeth
18,881
-4.40 %
11,307
-1.84%
970
115.56%
3,124
47.15%
McGoldrick
17,156
-13.24 %
11,735
-10.60%
3,130
91.67%
2,983
20.72%
Middle Village
6,434
-17.14 %
4,172
-3.78%
893
327.27%
847
5.48%
Agency
Notes
2
2
13
Circulation
% Change
from last
year
In person
visits
% Change
from last
year
Program
Attendance
% Change
from last
year
Reference
% Change
from last
year
Mitchell-Linden
20,553
-2.46 %
13,052
-5.01%
2,115
37.25%
3,951
50.57%
North Forest Park
11,059
-16.16 %
7,266
-7.45%
223
X
2,277
36.35%
North Hills
11,446
-6.13 %
6,333
2.69%
655
21.52%
3,167
61.09%
Ozone Park
12,316
-22.52 %
9,548
-13.58%
1,097
9.81%
2,253
46.30%
Peninsula
2,660
-37.63 %
1,021
X
15
-88.89%
0
-100.00%
Pomonok
10,145
4.15 %
7,956
-7.59%
365
-52.54%
2,260
38.82%
Poppenhusen
8,764
-12.13 %
6,704
-11.26%
436
12.95%
1,319
-21.39%
Queensboro Hill
10,958
-6.48 %
10,886
-2.72%
855
23.20%
1,030
-46.66%
Queens Village
12,008
-19.47 %
8,350
-15.23%
986
-0.90%
1,420
-6.82%
Rego Park
17,881
-7.29 %
17,149
-8.05%
1,521
7.64%
1,556
-24.76%
Richmond Hill
14,718
-18.59 %
18,377
-1.45%
4,298
32.25%
4,998
70.58%
Ridgewood
17,139
-17.72 %
23,360
-11.82%
4,353
15.46%
5,857
41.13%
Rochdale Village
5,928
-7.38 %
9,481
4.91%
1,163
36.18%
879
-23.57%
2
Rosedale
5,642
1,331.98 %
6,804
X
1,386
4370.97%
2,273
X
2
Seaside
11,684
-32.30 %
8,857
-7.23%
1,823
10.89%
0
-100.00%
4
South Hollis
5,147
-7.08 %
5,788
-11.57%
682
100.00%
4,433
236.85%
South Jamaica
5,099
-11.87 %
9,927
2.77%
1,662
765.63%
2,286
57.11%
South Ozone
Park
St. Albans
10,845
14.30 %
6,386
-18.29%
265
-55.31%
2,368
0.17%
5,951
-20.79 %
8,487
-12.90%
1,220
8.83%
372
-45.13%
Steinway
21,082
-14.20 %
18,176
-6.19%
1,202
-62.55%
1,439
-25.75%
Agency
Notes
1,4
14
Circulation
% Change
from last
year
In person
visits
% Change
from last
year
Program
Attendance
% Change
from last
year
Reference
% Change
from last
year
Notes
Sunnyside
20,702
279.78 %
20,185
478.04%
2,154
966.34%
4,431
454.57%
2
Whitestone
12,672
-19.40 %
7,696
-12.70%
1,298
40.17%
7,413
79.45%
Windsor Park
14,616
-14.85 %
11,050
-2.43%
935
7.84%
2,624
58.07%
Woodhaven
11,975
-15.05 %
11,288
1.36%
2,193
79.02%
1,785
-50.24%
Woodside
13,630
-37.04 %
12,668
-22.41%
1,315
-39.68%
3,183
-7.28%
853,924
-8.73 %
680,406
-2.55%
81,734
21.20%
184,760
23.45%
232
-17.73 %
0
-100.00%
0
X
1,026
X
110
-38.89 %
5,110
-5.16%
1,474
X
48
X
Elmhurst Adult
Learning Center
6
200.00 %
1,469
-16.72%
585
-16.55%
227
X
Flushing Adult
Learning Center
832
2.21 %
6,499
-20.98%
846
207.64%
151
X
Peninsula Adult
Learning Center
4
X
0
0.00%
234
X
0
X
Rochdale Adult
Learning Center
60
172.73 %
0
0.00%
0
0.00%
26
X
Steinway Adult
Learning Center
125
-46.81 %
0
0.00%
567
-8.40%
69
X
1,369
-10.81 %
13,078
-35.13%
3,706
132.35%
1,547
X
Agency
Community
Libraries Total
Central Library
Adult Learning
Elmezzi LICCenter
Adult
Learning Center
Adult Learning
Center Total
6
15
Circulation
% Change
from last
year
Central Adult
Fiction
8,319
-6.11 %
Central Adult
Fiction – Ask at
Desk
Central Adult
3,057
-13.64 %
16,030
-3.27 %
9,544
-9.55 %
1,102
5.35 %
374
-24.29 %
3,066
-5.84 %
46,613
-10.98 %
5,531
-20.70 %
Central Library
Hot Picks
2,675
6.62 %
Central Library
Interloan
80
5.26 %
Central Library
Job Info Center
206
-31.79 %
7,948
-6.99 %
31,266
-3.96 %
Agency
In person
visits
% Change
from last
year
Program
Attendance
% Change
from last
year
Reference
% Change
from last
year
29,415
-10.26%
2,418
-24.56%
3,813
-50.19%
Notes
Non-Fiction
Central Adult
Non-Fiction – Ask
at
Desk
Central
International
languages
Central
International
Languages
– Ask
Central Library
at
Desk
Current
Collection
Central
Library
Fine Arts/Media
Center
Central Library
Others
Central Library
Young Adult
Room
Children’s Library
Discovery Center
16
Circulation
% Change
from last
year
In person
visits
% Change
from last
year
Program
Attendance
% Change
from last
year
Reference
% Change
from last
year
Notes
Central Total
132,388
-7.84 %
128,836
4.83%
6,025
-13.35%
33,367
-18.05%
3
Flushing
117,369
-27.45 %
2,428
-22.45 %
111
-35.09 %
Flushing Media
Center
1,347
40.46 %
Flushing Total
127,271
-26.33 %
158,292
-11.32%
2,953
-31.34%
27,314
13.42%
E-book and EMagazines
40,856
-9.33 %
Virtual Music and
Movies
31,644
32.61 %
Virtual Library
Total
72,500
5.19 %
486
-31.36 %
Queens Village
Mail-A-Book
4,841
-7.05 %
Miscellaneous
Other
733
-25.43 %
Miscellaneous
Total
46,916
-9.71 %
Agency
Flushing IRC
Flushing Job Info
Center (JIC)
Langston Hughes
Black Heritage
5
337
-66.13%
17
Circulation
% Change
from last
year
In person
visits
% Change
from last
year
Program
Attendance
% Change
from last
year
Reference
% Change
from last
year
System Total
1,193,570
-10.22 %
984,657
-3.83%
94,832
17.57%
245,441
14.44%
Website Visits
533,055
-15.88%
Wireless Use
40,724
16.19%
Computer
Sessions
255,587
-5.04%
Agency
Notes
Notes:
1 -- Library closed for renovation during a portion of the current fiscal year.
2 -- Library closed for renovation during a portion of last fiscal year.
3 -- Central Library partially closed during renovation in current fiscal year.
4 -- Closed/Partially closed due to damage from Hurricane Sandy.
5 - Formerly called All E-Content; Streaming e-content metrics started 2/2014
6 - CEL ALC moved from Annex to CEL branch starting Jan 2015 - no accurate gate count possible
18
Attachment 3 - Key Performance Indicators – August 2015
Interim President’s Report – Key Performance Indicators
Queens Borough Public Library
July 1, 2015 through A u g u s t 30, 2015
Circulation
%
Change
from last
year
In person
visits
%
Change
from last
year
Program
Attendance
% Change
from last
year
Reference
%
Change
from last
year
Notes
Arverne
43,373
17.28 %
20,252
4.68%
1,085
-6.38%
1,058
-31.43%
4
Astoria
16,140
1.83 %
12,759
-15.93%
1,656
-16.95%
3,118
-13.05%
Auburndale
27,706
-9.53 %
13,602
-10.35%
807
-66.26%
3,308
-6.34%
Baisley Park
10,318
340.94 %
12,305
214.22%
2,260
X
4,822
X
Bayside
68,701
-16.17 %
35,755
-4.76%
2,308
-1.11%
10,136
36.55%
Bay Terrace
18,027
-12.96 %
12,235
-6.09%
2,224
-21.11%
4,741
-37.12%
Bellerose
26,603
131.81 %
17,135
73.17%
1,285
X
5,688
184.97%
Briarwood
29,660
-13.89 %
21,515
-7.21%
3,160
-8.49%
4,204
1012.17%
Broadway
42,947
-11.42 %
44,035
-7.59%
1,608
6.77%
2,172
-39.57%
Broad Channel
14,141
-19.08 %
4,110
-2.88%
185
-41.82%
0
X
Cambria
Heights
15,111
-20.31 %
23,510
6.01%
3,777
148.65%
1,633
-51.28%
Corona
38,406
-17.19 %
39,863
-15.04%
5,001
-11.50%
4,336
-16.66%
Court Square
14,373
-1.79 %
12,664
-11.40%
183
-80.88%
2,039
-63.30%
Douglaston
21,719
-5.96 %
14,336
-6.92%
1,474
22.63%
2,746
-50.77%
East Elmhurst
10,283
-9.15 %
11,575
1.29%
530
-38.08%
1,119
-39.32%
Agency
2
2
19
Circulation
%
Change
from last
year
In person
visits
%
Change
from last
year
Program
Attendance
% Change
from last
year
Reference
%
Change
from last
year
East Flushing
19,246
-7.48 %
11,540
-2.06%
1,148
12.22%
2,300
9.00%
Elmhurst
55,150
-13.26 %
26,237
-12.03%
553
80.72%
5,746
7.64%
Far Rockaway
23,423
-7.33 %
32,513
-9.70%
2,027
-34.84%
6,420
9.63%
Forest Hills
70,232
-11.70 %
53,607
-3.44%
4,220
-3.17%
42,838
56.95%
Fresh Meadows
102,420
-9.77 %
41,287
-11.20%
2,975
-14.14%
21,246
68.69%
Glen Oaks
60,676
-21.91 %
25,177
-18.99%
5,349
6.96%
14,555
69.92%
Glendale
16,790
-1.73 %
10,981
1.40%
1,415
140.65%
1,314
-28.20%
Hillcrest
38,408
-5.16 %
21,154
1.17%
840
-6.35%
922
-72.86%
Hollis
14,890
-18.82 %
12,373
-15.28%
1,703
39.93%
1,912
35.22%
Howard Beach
22,982
-9.86 %
14,619
-10.55%
847
-16.63%
3,831
12.94%
Jackson
Heights
Kew Gardens
Hills
Langston
Hughes
Laurelton
85,811
-11.57 %
78,892
-4.14%
4,504
8.82%
23,645
116.61%
19,030
-9.78 %
17,592
-7.51%
187
-48.06%
4,287
-8.92%
15,633
-17.93 %
24,276
-9.55%
1,603
-55.48%
1,908
-64.20%
13,241
-21.61 %
18,677
-16.86%
3,554
83.01%
11,939
20.64%
Lefferts
27,430
60.32 %
32,709
106.97%
8,307
417.25%
8,995
35.75%
Lefrak City
18,192
-9.48 %
21,592
-12.48%
3,250
86.03%
3,506
48.25%
Agency
Notes
2
2
20
Circulation
%
Change
from last
year
In person
visits
%
Change
from last
year
Program
Attendance
% Change
from last
year
Reference
%
Change
from last
year
Long Island
City
Maspeth
25,569
-4.03 %
25,805
3.58%
8,918
38.59%
11,516
201.23%
37,564
-1.02 %
21,700
-4.16%
1,544
126.06%
7,327
67.93%
McGoldrick
32,125
-21.87 %
22,890
-19.11%
5,499
9.45%
5,215
6.62%
Middle Village
11,736
-22.97 %
7,738
-8.76%
1,398
441.86%
1,339
5.27%
Mitchell-Linden
40,426
-3.94 %
26,233
-5.56%
4,183
33.13%
7,453
22.72%
North Forest
Park
North Hills
21,857
-13.02 %
14,374
-5.56%
648
X
4,898
95.76%
22,351
-6.01 %
12,270
3.02%
1,103
31.00%
6,323
65.35%
Ozone Park
23,957
-25.72 %
18,454
-17.58%
1,311
-42.47%
3,323
12.99%
Peninsula
8,622
-0.35 %
6,508
X
230
-2.54%
0
-100.00%
Pomonok
19,266
-2.32 %
14,850
-10.91%
1,281
-36.99%
3,619
52.64%
Poppenhusen
17,080
-12.20 %
12,871
-11.08%
888
24.02%
2,725
-21.51%
Queensboro
Hill
21,666
-0.97 %
21,106
-0.63%
1,336
-10.99%
2,104
-42.15%
Queens Village
22,213
-19.79 %
15,920
-16.29%
1,967
-1.40%
2,614
-5.32%
Rego Park
34,280
-8.50 %
32,683
-7.16%
2,684
6.42%
3,548
-13.44%
Richmond Hill
28,843
-20.47 %
34,581
-3.90%
8,266
36.13%
9,559
-15.76%
Ridgewood
34,760
-15.39 %
46,362
-9.32%
9,568
26.48%
9,270
11.38%
Agency
Notes
1,4
21
Circulation
%
Change
from last
year
In person
visits
%
Change
from last
year
Program
Attendance
% Change
from last
year
Reference
%
Change
from last
year
Notes
Rochdale
Village
Rosedale
11,513
40.44 %
18,707
95.11%
2,216
112.46%
1,981
59.63%
2
10,775
1,760.97 %
13,427
X
2,660
1512.12%
4,557
X
2
Seaside
22,034
-35.47 %
18,169
-5.23%
3,215
-8.64%
0
-100.00%
4
South Hollis
10,124
-10.11 %
11,059
-10.57%
1,834
216.21%
9,418
214.46%
South Jamaica
10,021
-15.36 %
19,907
6.05%
3,987
211.73%
4,015
62.81%
South Ozone
Park
St. Albans
19,178
5.14 %
12,607
-20.16%
486
-64.76%
4,466
-6.08%
11,867
-18.03 %
16,057
-8.14%
1,805
15.26%
620
-40.33%
Steinway
41,600
-13.20 %
35,810
-4.63%
1,251
-75.24%
3,221
-6.64%
Sunnyside
41,320
71.47 %
41,252
100.31%
4,016
185.84%
9,369
143.54%
Whitestone
24,531
-17.96 %
14,681
-13.44%
1,839
2.85%
13,073
69.34%
Windsor Park
27,581
-14.59 %
20,400
-2.67%
1,640
9.04%
4,935
53.50%
Woodhaven
23,839
-13.13 %
21,546
-0.65%
4,323
72.30%
3,336
-42.43%
Woodside
27,055
-31.33 %
25,262
-14.61%
3,630
-4.67%
6,055
-3.83%
1,684,815
-8.63 %
1,342,106
-1.29%
153,751
19.73%
352,363
21.19%
Agency
Community
Libraries Total
2
22
Agency
Central Library
Adult Learning
Center
Elmezzi
LIC
Circulation
%
Change
from last
year
In person
visits
%
Change
from last
year
Program
Attendance
% Change
from last
year
Reference
%
Change
from last
year
Notes
533
21.97 %
0
-100.00%
36
X
2,514
X
6
236
-25.32 %
9,736
-8.74%
Adult Learning
ElmhurstCenter
Adult
1561
X
60
X
12
100.00 %
3,197
3.40%
Learning
FlushingCenter
Adult
1104
3.95%
487
X
1,837
28.64 %
13,170
-15.03%
Learning
PeninsulaCenter
Adult
1574
274.76%
277
X
9
80.00 %
0
0.00%
Learning
RochdaleCenter
Adult
234
X
0
X
93
102.17 %
0
0.00%
Learning
SteinwayCenter
Adult
286
X
26
X
336
-16.00 %
0
0.00%
Learning
Center
Adult Learning
1207
19.03%
174
X
3,056
15.85 %
26,103
-32.26%
6,002
70.03%
3,538
X
Central Adult
Fiction
17,046
-4.33 %
Central Adult
Fiction – Ask at
Desk
Central Adult
6,088
-8.96 %
32,171
-3.70 %
Center Total
Non-Fiction
23
Circulation
%
Change
from last
year
18,811
-9.34 %
2,294
5.37 %
705
-29.99 %
6,365
3.41 %
95,584
-10.20 %
10,892
-18.02 %
Central Library
Hot Picks
5,103
4.42 %
Central Library
Interloan
187
10.65 %
Central Library
Job Info Center
414
-25.67 %
Central Library
Young Adult
Room
Children’s
16,027
-4.30 %
61,973
0.05 %
59,424
-4.06%
3,820
-26.82%
7,059
-49.35%
266,885
-6.16 %
262,501
10.64%
11,420
-21.65%
67,263
-12.43%
Agency
Central Adult
Non-Fiction –
Ask at
Desk
Central
International
languages
Central
International
Languages
–
Central Library
Ask at
Desk
Current
Collection
Central
Library
Fine Arts/Media
Center
Central Library
In person
visits
%
Change
from last
year
Program
Attendance
% Change
from last
year
Reference
%
Change
from last
year
Notes
Others
Library
Discovery
Central
Total
Center
3
24
Circulation
%
Change
from last
year
236,651
-24.41 %
5,018
-17.93 %
217
-39.39 %
2,680
39.58 %
Flushing Total
256,289
-23.37 %
E-book and EMagazines
76,441
-14.50 %
Virtual Music
and Movies
70,771
27.03 %
Virtual Library
Total
147,212
1.45 %
Langston
Hughes Black
Heritage
948
-29.78 %
Agency
Flushing
Flushing IRC
Flushing Job
Info Center
(JIC)
Flushing Media
In person
visits
%
Change
from last
year
Program
Attendance
% Change
from last
year
Reference
%
Change
from last
year
314,965
-10.08%
6,988
-23.02%
67,619
27.86%
Notes
Center
5
25
Agency
Circulation
%
Change
from last
year
Queens Village
Mail-A-Book
9,044
-11.05 %
Miscellaneous
Other
1,392
-45.69 %
Miscellaneous
Total
87,825
-15.13 %
System Total
2,370,109
-9.70 %
Website Visits
961,852
-23.00%
Wireless Use
82,893
18.25%
Computer
Sessions
520,828
-3.25%
In person
visits
1,953,483
%
Change
from last
year
-1.99%
Program
Attendance
% Change
from last
year
941
151.60%
179,096
14.52%
Reference
%
Change
from last
year
487,270
15.32%
Notes
Notes:
1 -- Library closed for renovation during a portion of the current fiscal year.
2 -- Library closed for renovation during a portion of last fiscal year.
3 -- Central Library partially closed during renovation in current fiscal year.
4 -- Closed/Partially closed due to damage from Hurricane Sandy.
5 -- Formerly called All E-Content; Streaming e-content metrics started 2/2014
6 -- CEL ALC moved from Annex to CEL branch starting Jan 2015 - no accurate gate count possible
26
Attachment 4 – Administrative Committee Report – August 17, 2015
BOARD OF TRUSTEES
MEETING OF THE ADMINISTRATIVE COMMITTEE
August 17, 2015
REPORT
A meeting of the Administrative Committee of the Board of Trustees was held in the Hon.
Robert T. Groh Board Room of the Central Library, 89-11 Merrick Boulevard, Jamaica, New
York, on Monday, August 17, 2015 at 6:41 p.m.
PRESIDED:
Chair, Administrative Committee
PRESENT:
Judy Bergtraum, Esq.
Maria Concolino
Julissa Gutierrez
Haeda Mihaltses
Michael Rodriguez, Esq.
Carl Koerner, Esq.
Chairman of the Board, Ex-officio
Bridget Quinn-Carey
Interim President and CEO
Tracy Yogman,
Vice President, Finance & CFO
Lewis Finkelman, Esq.
General Counsel
EXCUSED:
ABSENT:
Matthew Gorton
GUESTS:
James Haddad, Esq.
Robert Santos, Esq.
27
BOARD OF TRUSTEES
August 17, 2015
REPORT
I.
Action Items(s)
Resolution to Retain Search Firm for the CEO Position
The Chair of the Administrative Committee referred the agenda item to Ms. Bergtraum,
Chair of the Search Committee.
Ms. Bergtraum reported that she spoke with New York Public Library, Brooklyn Public
Library, the Mayor’s Office and CUNY to obtain referrals for search firms they have
used. She also received a list of firms used by Queens Library. After reviewing the list
of search firms, three were selected for the committee to interview: Spencer Stuart;
Isaacson, Miller; and Bradbury Associates.
Ms. Bergtraum reported that Bradbury Associates just looks for personnel for libraries –
hiring executives, heads of libraries for higher education and libraries like ours. The firm
is located in Minnesota.
Ms. Bergtraum reported that the other two firms were used by New York Public Library
or Brooklyn Public Library and one of the firms was used by Queens Library. Ms.
Bergtraum checked with the City University of New York and Trustee Simons gave her
the name of the search firm used to hire librarians, which was Bradbury Associates.
Ms. Bergtraum reported that Isaacson Miller was the search firm used to hire both the
Chancellor of CUNY and the Chancellor of SUNY. Spencer Stuart brochures were
distributed. Both firms deal with higher education and non-profit.
All three firms were interviewed. Bradbury Associates was interviewed by phone but the
Committee felt did not have a broad enough scope.
Ms. Bergtraum reported that the difference between the two other firms is how the
Committee related to them. The cost is similar, a little less expensive with Spencer. The
Committee interviewed them for about an hour. The Committee wanted a New York
firm (Spencer) and the other firm was located in Boston (Isaacson). Spencer came out a
little ahead.
28
Fee for Spencer:
Approximately 1/3 of the annual salary
10% administrative fees with a cap of $2,500
This is their first proposal and General Counsel will review.
Spencer Stuart will provide as many candidates as the Library requests. As the
Committee spoke with Spencer, it was recommended that all board members meet with
them to discuss further, as all Committee members did not agree on what they were
looking for in a candidate. After the contract is signed, they will sit down with us to
determine the goals and help build a consensus.
The Chair of the Search Committee reported that the Interim President shared with her
that Los Angeles is advertising for the same position as ours. Both search firms told us
we have to come up with what we are looking for. All members of the board will be
invited to contribute to the discussion.
The Interim President noted that it is important to have the firm involve employees at all
levels of the organization and build a sense of investment and engagement with them.
The Committee feels confident they are recommending the best firm to match Queens
Library’s needs.
IT WAS MOVED BY MS. BERGTRAUM THAT THE ADMINISTRATIVE
COMMITTEE AUTHORIZES, ON BEHALF OF THE BOARD, THAT THE
LIBRARY ENTER INTO A CONTRACT WITH SPENCER STUART AS
FOLLOWS:
WHEREAS, Article X of the By-Laws of the Board of Trustees of the Queens
Borough Public Library (the “Library”) provides that the Administrative
Committee shall have general charge of the administration of the affairs of the
Library and authorizes the Administrative Committee to exercise the powers of
the Board during the months which there are no regularly scheduled meetings of
the Board subject to the approval of the Board when it reconvenes; and
WHEREAS, on May 21, 2015, the Board approved the establishment of a Search
Committee comprised of several Trustees for the purpose of identifying and
recommending a new President and Chief Executive Officer of the Library in an
expeditious manner; and
WHEREAS, the Search Committee, after identifying and considering numerous
qualified consulting firms, recommends the retention of Spencer Stuart, one of the
world’s leading global executive search and leadership consulting firms, to assist
in the recruitment of an individual to fill the aforementioned position at a cost not
to exceed $100,000; and
29
WHEREAS, in order to ensure that the search for a new President and Chief
Executive Officer of the Library proceeds in an expeditious manner and given the
fact that there is no regularly scheduled meeting of the Board during the month of
August 2015;
NOW, THEREFORE, BE IT
RESOLVED, that the Administrative Committee authorizes, on behalf of the
Board, that the Library enter into a contract with Spencer Stuart, in an amount not
to exceed $100,000, to assist in recruiting an individual to fill the position of
President and Chief Executive Officer of the Library. Such authorization is
subject to the ratification of the Board when it reconvenes for its regularly
scheduled meeting on September 24, 2015.
THE MOTION WAS SECONDED BY MR. SADOWSKY.
PASSED UNANIMOUSLY.
THE MOTION
IT WAS MOVED BY MRS. CONCOLINO THAT THE MEETING BE
ADJOURNED. THE MOTION WAS SECONDED BY MRS. MILHATSES. THE
______________________________
Gabriel Taussig, Esq., Chair,
Administrative Committee
30
Attachment 5 – Administrative Committee Report – September 10, 2015
BOARD OF TRUSTEES
September 10, 2015
REPORT
A regular meeting of the Administrative Committee of the Board of Trustees was held in the Hon. Robert
T. Groh Board Room of the Central Library, 89-11 Merrick Boulevard, Jamaica, New York, on Thursday,
September 10, 2015 at 7:58 p.m.
PRESIDING:
Gabriel Taussig, Esq. Chair
PRESENT:
Michael Rodriguez, Esq.
Carl Koerner, Esq.
Bridget Quinn-Carey
Lew Finkelman, Esq.
General Counsel
Tracy Yogman
Chief Financial Officer
EXCUSED:
Maria Concolino
Julissa Gutierrez
Haeda Mihaltses
ABSENT:
Matthew Gorton
GUESTS:
Robert Santos, Esq.
Represented by: Marvin Peguese
31
BOARD OF TRUSTEES
September 10, 2015
REPORT
I.
Action Item(s)
1.
FY’15 City General Fund Budget Modifications
It was moved by Mr. Sadowsky that the Administrative Committee recommend to
the Board of Trustees that the Fiscal Year 2015 City General Fund Budget be
modified as follows:
Revenues
Interest Income
Rental Income
Legal Settlements
Sundry Revenues
Total Revenue
+
+
+
+
+
$8,772
1,349
17,013
9,742
$ 36,876
Appropriations
Rentals-Land/Buildings
Maintenance & Repairs-Buildings
Total Appropriations
+
+
+
$6,000
30,876
$ 36,876
The motion was seconded by Mr. Rodriguez. The motion passed unanimously.
2.
FY’15 Workers’ Compensation Fund Budget Modifications
It was moved by Mr. Taussig that the Administrative Committee recommend to the
Board of Trustees, that the FY’15 Workers’ Compensation Fund Budget be modified as
follows:
Revenue
Interest Income
Total Revenue
++
++
$1,487
$1,487
Appropriations
Contractual Services
Workers’ Compensation Payments
P&C Insurance Premiums
++
++
++
++
$14,373
38,487
8,258
$61,118
32
3.
FY’16 State General Fund Budget Modifications
Board of Trustees, that the Fiscal Year 2016 State General Fund Budget be
Appropriations
Maintenance & Repairs - Buildings
Furniture
Equipment
+
+
+
+
$699,000
50,000
101,000
75,000
$925,000
The motion was seconded by Mr. Sadowsky. The motion passed unanimously.
4.
FY'16 Board-Designated Fund Budget Modification
Board of Trustees, that the Fiscal Year 2016 Board-Designated Fund Budget be
Appropriations
+
$100,000
$100,000
5.
State Aid for Public Library Construction
Board of Trustees, the submission of a State construction grant application in the
amount of $1,225,076 for the renovation of the Baisley Park and Richmond Hill
community libraries. The motion was seconded by Mr. Sadowsky. The motion
passed unanimously.
6.
FY 2015 Adult Literacy Grant and Family Literacy Grant
the Board of Trustees, the approval of the year two final reports for the Adult
Literacy Grant and Family Literacy Grant (attached). The motion was seconded by
Mr. Rodriguez. The motion passed unanimously.
7.
Credit Card Policy - Update
the Board of Trustees the adoption of an updated Credit Card Policy (attached). The
motion was seconded by Mr. Rodriguez. The motion passed unanimously. Marvin
Peguese, representative for the Comptroller’s Office, commented that the
Comptroller’s Office will be submitting comments regarding the Policy. He agreed
to provide the comments to the Interim President and CEO for distribution to the
Administrative Committee no later than September 17 so the comments may be
included with the next Board packet.
33
Ms. Quinn-Carey noted that the policy has been revised to reflect current practice
and document new approval procedures. The Trustees questioned how expenses,
not considered appropriate, were able to get approved in the past. Mr. Finkelman
noted the absence of a specific policy regarding meals between employees, which
has now been addressed.
II.
Report Item(s)
1.
Budget Transfer Report – April 1, 2015 to June 30, 2015
The CFO reported on the Budget Transfer Report for the period of April 1, 2015 to
June 30, 2015.
2.
Personnel Report – 6/16/15 – 7/15/15
The Interim President reported on the personnel report for the period of June 16,
2015 to July 15, 2015: Appointments, Promotions, Transfers, Leave Without Pay,
Return from Leave of Absence, Separations.
3.
Personnel Report – 7/16/15 – 8/15/15
The Interim President reported on the personnel report for the period of July 16,
2015 to August 15, 2015: Appointments, Promotions, Transfers, Leave Without
Pay, Return from Leave of Absence, Separations.
IT WAS MOVED BY MR. SADOWSKY THAT THE MEETING BE
ADJOURNED. THE MOTION WAS SECONDED BY MR. RODRIGUEZ. THE
______________________________
Gabriel Taussig, Esq., Chair
Attachments:
1. Adult Literacy Grant and Family Literacy Grant
2. Credit Card Policy Update
3. Budget Transfer Report
4. Personnel Report – June 16 – July 15, 2015
and July 16 – August 15, 2015
34
Queens Library Workforce Development Initiative Project #0340-14-4622 Year 2 (2014-2015)
Attachment to the Administrative Committee Report of September 10, 2015
Queens Library Workforce Development Initiative Project #0340-14-4622
Year 2 (2014-2015)
Synopsis (year 2)
Give a brief (1 paragraph) synopsis of the project purpose, activities, and results
The grant enabled Queens Library to create a curriculum for teaching job readiness skills to
English language learners with an interest in searching for employment. The Library developed a
curriculum and presented it to 19 different intermediate ESOL classes during Year Two of the
grant.
Need (year 2)
Briefly summarize the need for this project.
As part of Queens Library’s implementation of a Broadband Technology Opportunities Program
(BTOP) Grant, there has been a significant increase in the number of students, particularly new
immigrants with limited English Language skills (9.2%), seeking employment information.
Queens Library has incorporated the basics of job information into the English as a Second or
Other Language (ESOL) curriculum and classes, but there is little coordination between
workforce development and English Language skills that students require.
There are more than 15 organizations throughout Queens County serving the adult learner
population. Nearly 85% focus on the language skills without tying it to the employment needs of
the students or the business community. Queens Library has tried to fill the gap in certain
communities, but there has not been a holistic approach to incorporating this into lesson plans
that coordinate case management and classroom instruction with workforce development.
As part of the three-year BTOP—now known as the Job and Business Academy (JBA)— several
classes have been adjusted to provide basic digital literacy skills for ESOL students. This grant
seeks to revise the library’s current ESOL curriculum to incorporate career awareness, digital
literacy, job information and skills assessment. The ESOL curriculum, which will include
workforce development components, will combine digital literacy, skills assessment, small
business development and research skills, along with scenarios for mock interviews, as a way to
address student’s goals of finding or improving their employment status.
Queens Borough Public Library workforce curriculum will benefit 350 ESOL students. These
are students who will be at the intermediate or advanced level within the library’s ESOL
program. The first year will be a thorough needs assessment, focus group discussions and
surveys as part of the overall design. The second year will be the piloting of the workforce
component of the ESOL curriculum. The third year will be the evaluation.
35
Target Audience (year 2)
Briefly describe the target audience.
The target audience consists of current Queens Library ESOL students at the intermediate or
advanced level, who have identified as currently seeking or planning to seek employment in the
US.
Coordination with Agencies (year 2)
List the cooperating agencies in this project and identify their role(s) in the project including 1) Planning;
2) Project Activities; 3) Evaluation
Queens Library has partnered with the following organizations to provide case management
referrals, in-house workshops, information sessions and expanded programming for ESOL
students needing additional social services: CUNY Center for Higher Education--Queens
College, York College Learning Center, LaGuardia Community College, Jamaica Workforce 1,
Grow NYC, CHHAYYA CDC, Acces-VR, Queens Vet Center, Corona Senior Center,
Sunnyside Community Service, Ansob Refugee Center, NYC Commission on Human Rights,
and NYC Office Of Emergency Management. These agencies have not been involved with
project evaluation.
Accomplishments (year 2)
Using the OBJECTIVES and the ACTIVITIES as they were stated in the original project application,
describe project accomplishments.
Goal: To create a curriculum that defines the relationships of ESOL and workforce development,
creating an alignment with classroom instruction and employment goals.
Objective 1: Developed a Workforce Development Component that aligns with the goals of
ESOL students and Educators.
Program Activities:
1. Hired consultant
2. Consultant met with ESOL staff and BTOP staff; develop surveys and conduct focus group
discussions
3. Developed prototype of workforce development curriculum based on feedback from
educators, students and workforce staff.
a. The curriculum was broken down into 6 workshops
i. Understanding Work Skills
ii. Identifying Your Work Skills
iii. Work History Accomplishments and Understanding the Labor Market
iv. Creating a Strong Resume
v. Intro to Job Interviews
vi. Practice Interviews
Objective 2: Finalized Workforce Development Component for by year 2 at 10 ESOL classes
36
located in the Central Library, Flushing Community Library, and Jackson Heights Community
Library.
Program Activities:
1. Piloted program at 10 ESOL classes located at the Central Library, Flushing Community
Library, and Jackson Heights Community Library including surveys of students.
a. In the Fall 2014 semester, we held “push-in” workshops in 9 ESOL classes. We did 5
sessions with each class.
i. We conducted an intake assessment and post workshop survey with each class
b. In the Spring 2015 semester we held “push-in” workshops in 10 ESOL classes, and did 3
sessions with each class.
i. We conducted an intake assessment and post workshop survey with each class
ii. As a result of feedback from the teachers and JBA staff, students in the Spring
2015 semester participated in the first three workshops with the option to take the
subsequent workshops as electives in following semesters.
c. Sub-activities included ESOL student assessment during intake; student tracking through
the program and referrals for individual services at nearby JBA locations, where students
with employment goals were able to receive one-on-one job counseling; and curriculum
refinement.
Objective 3: 75% of ESOL students met workforce development goals based on workshop lesson
plans utilizing new workforce development curriculum, specifically on job search and skills
training for adult literacy students.
The majority of the participants who took the survey reported that they felt better prepared to talk
about their work skills, understand work-related information, present their work experience and
understand what information should be on a resume. Overall, the majority of participants
reported that they felt more confident about participating in a job interview. 48% of participants
reported that they retained their jobs and 30% reported that they received a better position or an
increase in the number of hours of employment.
Continuation (year 2)
Does the library or library system plan to continue this project after the project period is over? If the
answer is YES, how will the project be continued? Or if the answer is NO, what would you need to
continue this project?
Yes. After the project period is over, the Library’s Job and Business Academy (JBA) will
continue to provide a limited number of ESOL job readiness workshops to students. However,
with funding for a full time employment counselor specializing in ESOL, JBA could expand
services and offer classes in more locations.
Sharing Results/Publicity (year 2)
How has your library or system shared project results with others in your region and statewide?
37
The overall curriculum and program have been shared with the Mayor’s Office of Workforce
Development as part of their Career Pathways initiative and received very positive feedback.
After full implementation of integrated curriculum, we plan to participate in library, workforce
development and literacy conferences on both the State and National levels.
Problems (year 2)
Describe any problems or surprises you encountered in working toward the objectives for this project.
What would you do differently?
The students in the intermediate classes had a wide spread of skill levels, with some students
displaying more advanced abilities (and had an easier time understanding), while others were
low level intermediate (and had a harder time with the specialized vocabulary). As such, most
customers weren't yet ready for digital literacy or small business information. Library staff made
changes to the structure of the workshops to accommodate these issues and it worked well. For
example, instead of trying to do all 6 workshops in one hour each, Library staff provided the first
three workshops in longer sessions in order to improve student comprehension of the material.
In addition to student skill and comprehension issues, the Library experienced integration
challenges in terms of co-teaching with the Job & Business Academy instructors and the ESOL
teachers. After reviewing the curriculum, getting input from all parties and ensuring a smoother
registration and roll-out process in the spring semester, the co-teaching model worked very well.
Evaluation Methods (year 2)
Briefly describe evaluation methods used. Include a summary of the quantitative evaluation results and
user satisfaction data. Please attach samples of your library or system’s evaluation instruments.
The Job and Business Academy (JBA) conducted a series of job readiness skills workshops
during each of the fall 2014 and spring 2015 semesters. Program participants filled out a project
intake form prior to the first workshop and completed a feedback questionnaire after they
completed the workshop series.
During the fall 2014 semester, JBA conducted a series of 6 job readiness skills workshops for
nine classes, presenting a total of 54 one-hour job readiness skills workshops. At the end of the
workshop series, 126 participants took the outcomes survey. 65 participants reported that they
retained their jobs and 34 participants reported that they had obtained a better paying job or they
got an increment in the number of hours they work.
During the spring 2015 semester, JBA conducted a series of 3 job readiness skills workshops in
for 10 classes, presenting a total of 30 two-hour job readiness skills workshops. 190 participants
took the outcomes survey. 88 participants reported that they retained their jobs and 60
participants reported that that they had obtained a better paying job or they have gotten an
increment in the number of hours they work.
Below is a chart that summarizes the outcomes for the job readiness skills workshops presented
38
by JBA:
Semester
Number of
Participants in the
JBA workshops
Number of
Participants who
retained their Job
Number of Participants who
reported getting a better position
or increase in the number of hours
they work
Fall 2014
126
65
34
Spring 2015
190
88
60
Total =
316
153
94
The majority of the participants who took the survey during both semesters reported that they felt
better prepared to talk about their work skills, understand work-related information, how to
present their work experience, and understand what information should be on a resume. Overall,
the majority of the participants reported that they felt more confident about participating in a job
interview. In addition, the Library received excellent verbal feedback from students who reported
feeling much more confident in their job search abilities after taking the workshops as indicated
by the student testimonials below:
1. An ESOL student redid her resume as part of the Job Readiness series and met separately
with the JBA instructor to create a portfolio of her fashion designs for applications to jobs
and advanced training.
2. Patron Huazhen Zhang, approximately 40, is an English Language Learner at the library.
Mrs. Zhang participated in the ESOL Job Readiness series of classes. While in class,
Huazhen was very engaged and proactive about the topic. She was the only student to go out
and find a company that was hiring and took the application to practice. Upon completing the
series, Mrs. Zhang received individual assistance with resume writing and job searching. As
in class, she was very engaged and seemed more comfortable and confident with her skills
with each meeting. I learned that she is a mother and former business owner with extensive
work experience that she had not previously realized. She has since successfully completed
her resume and applied for two positions. With her work ethic and excellent personality, I
have no doubt Mrs. Zhang will come back to tell us of all her success.
3. Patron Seema Faheem is an English Language Learner at the library and participated in the
ESOL Job Readiness series of classes. During class Mrs. Faheem was very quiet in the first
few sessions. However, as time passed and the group opened up, Mrs. Faheem became very
open to the topic. Upon completing the series, Mrs. Faheem requested individual assistance
with resume writing, cover letter writing, job searching, and online applications. She
successfully completed her first resume and cover letter in the US. She is a passionate
educator with teaching experience from Pakistan. Mrs. Faheem has applied for two positions
since this achievement and hopes to work again as an educator or caretaker for children. We
hope to report her further successes in the near future.
Budget Changes (year 2)
39
Explain any increases/decreases in budget expenses. Describe any changes to the original project
budget, such as change in vendors, supplies, materials & equipment, etc.
Back in January 2015, Queens Library proposed and submitted a budget amendment that the
State Library approved. This amendment aligned the budget with the project’s Year Two
objectives: to engage hourly professional staff to develop the ESOL workforce curriculum and to
fund data assistants to manage the goals and outcomes of the grant. The Library reduced funding
from purchased services ($11,000), supplies and materials ($1,384), and travel expenses ($1,700)
and added funding to professional salaries ($10,000), support staff salaries ($3,030), and
employee benefits ($1,054). The Library was able to identify alternative sources of funding for
supplies, materials and conference attendance.
Additional Funds (year 2)
List additional funds used for this project and where funds were obtained. Estimate the in-kind costs
incurred by the library and cooperating agencies.



ALP Centralized Management Time (Director of Learning and Literacy, JBA Assistant
Director, and Data/Budget Coordinator) (5%) – $10,103 from NYC grant funding.
ESOL Program Coordination Time (5%) – $3,000 from NYC grant funding.
JBA Manager Administration and Additional Employment Trainer Time (15%) – $8,700
from NYC grant funding.
Project Statistics
Year 1 (FY 2014)
Year 2 (FY 2015)
A. Number of participating sites
37
4
B. Hours of service per week
0
2
C. Total number of users served
28
638
D. Number of workshops/programs
7
3
E. Total number of workshop/program
participants
28
30
F. Total number of materials circulated
0
0
G. Total number of materials distributed
0
0
40
Queens Library Summer Reading Initiative Project #0342-14-4748 Year 2 (2014-2015)
Queens Library Summer Reading Initiative Project #0342-14-4748
Year 2 (2014 – 2015)
Synopsis (year 2)
Give a brief (1 paragraph) synopsis of the project purpose, activities, and results
During the second year of the Family Literacy Grant, Queens Library conducted professional
development training for its Early Learners and Children’s Librarians, implemented the Summer
Reading Program and surveyed program participants. There were Summer Reading Programs
across Queens County in 58 libraries.
The Library’s second annual Summer Reading Program for Early Learners built off of the prior
year’s foundational efforts by successfully leveraging community partnerships to promote
outreach and participation among families. During Year One, Queens Library observed that
parents of early learners ages 0-5 expressed an interested in taking their children to other cultural
institutions. In response, during Year Two, Queens Library intentionally focused on crosspromoting summer programs with Reach Out and Read, PBS, Jumpstart, the New York City
Department of Education’s Office of Early Childhood Education, the New York City
Department of Health and Mental Hygiene, Queens Hall of Science, Queens County Farm,
Queens Museum and Queens Botanical Garden. The Library’s Summer Reading Program for
Early Learners incorporated STEM learning by introducing families to science and math
concepts such as shadows and balance through hands-on STEM activities and program
presentations.
Queens Library’s Family Summer Reading Program returned to three Queens County family
shelters in collaboration with the NYC Department of Education’s Office for Students in
Temporary Housing. The Library worked with Saratoga Residence, Hillside House and 93rd
Residence. These three sites were chosen based on the number of children who would be in
residence over the summer, as well as having the space and staff to accommodate this program.
The family shelter program had two parts: the development of book deposit collections for each
shelter location and the development and facilitation of story time and arts and crafts activities
for children and their parents that would include a short story with a multicultural theme. The
program ran for six weeks. Library staff made weekly site visits to each location in order to
encourage families to borrow books and to conduct independent story time and crafts activities.
Coordination with Agencies (year 2)
List the cooperating agencies in this project and identify their role(s) in the project including 1) Planning;
2) Project Activities; 3) Evaluation
41
As mentioned previously, partners that collaborated with the Library included Reach Out and
Read, PBS, Jumpstart, the New York City Department of Education’s Office of Early Childhood
Education, the New York City Department of Health and Mental Hygiene, Queens Hall of
Science, Queens County Farm, Queens Museum and Queens Botanical Garden. Library staff
members who were involved in the Summer Reading Program for Early Learners were effective
at leveraging partner organizations’ networks for community outreach. In one instance, librarians
visited hospitals that partner with Reach Out and Read to promote the Summer Reading Program
and encourage family participation. Moreover, Reach Out and Read and the NYC Department of
Education Office of Early Childhood Education each provided a training workshop for 52
Children’s Librarians. The Library’s partners were not involved in any evaluation activities.
Queens Library worked with two case managers from the NYC Department of Education’s
Office for Students in Temporary Housing. Both case managers were involved in all aspects of
the family shelter component of the program, including choosing the shelter locations,
facilitating the introductions to the Resident Directors, planning the arts and crafts activities, and
conducting weekly visits. The case managers used the Department of Education’s proprietary
evaluation methods and did not partner with Queens Library on program evaluation.
All other Summer Reading programs and activities were held at Queens Library’s community
libraries.
Accomplishments (year 2)
Using the OBJECTIVES and the ACTIVITIES as they were stated in the original project application,
describe project accomplishments.
Some of the objectives and activities were as follows:
OBJECTIVES
1. Increase early literacy activities and programming for preschool children during summer
reading.
2. Increase library usage, summer reading and shared reading of families experiencing
homelessness
3. Increase ability of families who spend summers abroad to participate in Queens Library’s
Summer Reading Program
ACTIVITIES
1. Increase library usage, summer reading and shared reading of families experiencing
homelessness.
2. Create book deposit collections for family shelters most inconvenient to Community
Libraries
3. Offer on-site programming for children, teens and families in temporary housing
42
Queens Library’s Summer Reading Program for Early Learners successfully rolled out early
literacy activities and programming for preschool children as part of the Library’s shift in
strategy to intentionally target children ages 0-5. Previously, the Library did not differentiate
early learners from among all children ages 0-12 in literacy activities and programming. Using
grant funding, Queens Library purchased supplies such as stickers and prizes and distributed
reading logs specifically for early learners in order to increase literacy engagement for children
in that age group. The Library also connected with organizations that work specifically with
early learners in order to increase awareness of summer reading among families with children
ages 0-5. Queens Library also provided training for Children’s Librarians who serve the early
learner age group. And as an in-kind cost for this grant, the Library hired an Early Learning
Coordinator to research, implement, and perform ongoing evaluation of the reading logs.
In all three family shelter locations, Queens Library was able to sign up children for summer
reading, encourage reading through access to books and hand out prizes to children who
achieved their reading goals. The program created deposit collections at all three locations. Both
children and adults borrowed books from the collection, one book per person at a time. Both
children and adults were excited about the opportunity to borrow and read a book—and
borrowed a total of 230 books. Another accomplishment was ensuring that any shelter resident
who wanted a library card was able to receive one. The Library waived fines and fees from the
residents’ accounts to eliminate any barriers the families had from borrowing materials. Queens
Library also informed residents about the library’s array of programs and services. 287 total
children and caregivers turned out for the story time and multicultural crafts activities at the
shelters.
Queens Library evaluated Year One activities related to increasing the ability of families who
spend summers abroad to participate in Summer Reading. 150 families participated during Year
One and received a package of summer reading materials prior to their travel. However, less than
10% of families returned their completed reading logs to collect their prizes. Anecdotal evidence
indicated that many children had forgotten to complete the reading logs during their time abroad.
In addition, many families lacked computer access abroad. Due to the disappointing results and
the difficulty in reaching traveling families during their summer abroad, the Library decided to
focus entirely during Year Two on serving the early learning and homeless family populations
because results after the initial year of the grant were significantly more promising.
43
Sharing Results/Publicity (year 2)
How was the project publicized? How effective were these methods?
Queens Library promoted the Summer Reading Program for Early Learners through the
placement of large posters at community libraries, flyers and posters at schools and school
libraries where the older siblings of early learners could learn about the program and spread the
word to their parents, emails to the NYC Early Learning Network—a network of organizations
that work with children ages 0-5—and announcements on the Library’s website. These efforts
resulted in over 2,000 children and caregivers attending the launch event.
Queens Library worked with staff members of the family shelters to make announcements and
hand out flyers door-to-door in order to ensure that all families became aware of the program.
Shelter staff announcements about the program tended to lead to a surge in attendance and
participation. At the Hillside House Family Residence, shelter staff had set up a table at the main
entrance. The prime location of this table contributed to an increase in program participation.
The Library encouraged word of mouth among participants.
The results of the program were incorporated into Queens Library’s ongoing professional
development for all librarian staff. Specifically, the Library developed a staff training on serving
homeless patrons that was informed by this project. Librarians who attended the training were
impressed with the program and there has been an increase in the number of librarians interested
in participating in Queens Library’s homeless outreach programs.
Problems (year 2)
Describe any problems or surprises you encountered in working toward the objectives for this project.
What would you do differently?
One problem the Library encountered was that the Saratoga Residence did not incorporate a
family element into the program. The Library was able to lend books and conduct crafts
activities with the children and helped Saratoga Residence organize their library. However, the
Library will be looking to work with a different location due to the lack of a family component at
this shelter.
The Library also faced book shortages with the family shelter deposit collections due to an
under-allocation of funding for books verses programming, as well as an underestimation of the
demand for certain kinds of books. The program ran out of adult books at the Hillside House and
93rd Residence shelters, and there were not enough picture and board books at the 93rd
Residence. Participation rates at these two sites exceeded Library staff’s initial estimates,
44
especially among parents and caregivers. Moreover, program participants did not return all books
that they had borrowed, which reduced the overall number of books available for circulation at
each of the sites. Another problem was that not all sites continued with the borrowing library that
the summer reading program had set up at their location. Next summer, the Library will develop
more suitable deposit collections, allocate more funding for books, and work with the sites more
closely to increase the rate of books returned and to encourage the continuation of their lending
libraries after the program.
Planning from Experience (year 2)
How has planning for the upcoming summer reading season been impacted by activities carried out
during the previous summer reading season? (Ex. Adjustment to planning and training for 2014 based on
information learned during the 2013 summer reading season.)
As previously mentioned, during Year One, Queens Library observed that parents of early
learners ages 0-5 expressed an interested in taking their children to other cultural institutions. In
response, during Year Two, Queens Library intentionally focused on cross-promoting summer
programs with various partner organizations in order to encourage wider participation among
Queens families with early learners.
Queens Library observed from the previous year’s summer reading season at the family shelters
that the participants responded well to the books, but families were less interested in attending
the craft and story time activities. The prior year’s survey indicated that the majority of
participants found access to books to be the most helpful part of the program. As a result, the
Library adjusted the budget to provide more funding for the purchase of new books for the
deposit collections and to focus less on program presenters and crafts and story time activities.
The Library worked with the shelters’ recreation directors to engage and provide parents tips on
how to encourage their children to read and gain literacy.
Family Component (year 2)
How did the family component impact the program?
Parent and family engagement is crucial in any summer reading program. Research indicates that
children will read if their parents also read. This program was designed to encourage parents to
read in order to set an example for their children.
At the family shelters, Queens Library experimented with book displays to make reading
attractive to families. In some instances, the children flocked to the table, attracted by the books.
In other instances, the adult came to the book displays first. In every instance, one person
45
borrowing a book would lead to another member of their family borrowing one. Children who
borrowed books encouraged their parents to borrow, and parents who borrowed books either
encouraged their children to borrow as well or would borrow books for each of their children.
Evaluation Methods (year 2)
You are expected to provide an Outcome-Based evaluation (OBE) of your project, involving outputs and
outcomes. (More information regarding OBE can be found at:
http://www.nysl.nysed.gov/libdev/obe/index.html) Briefly describe evaluation methods used. Include a
summary of the quantitative and qualitative evaluation results and user satisfaction data. Please provide
a minimum of two outcomes and how they were measured. Please, also, attach a minimum of two
samples of your library or system’s evaluation instruments.
Early Learner Evaluation: Last year’s summer reading season marked the first time Queens
Library was able to track its Early Learner participants (ages 0-5). The Library distributed 7,509
reading logs to families and stickers that reinforced the summer reading theme. Children could
earn a sticker to place into their reading log after completing an hour of reading. 3,818 Early
Learner participants completed their logs. In addition, 26,450 Early Learner families attended
911 programs. The Library also conducted 168 daycare visits where 3,541 Early Learner
caregivers and children attended.
Early Learner Outcomes: The Library conducted a survey for parents and caregivers of children
ages 0-5 to determine program outcomes. 82% of caregivers reported that their child’s reading
habits increased. 82% of caregivers indicated that their visits to the library increased as a result
of the program. And 86% cited an increase in their understanding of how to prepare their young
child to get ready to read.
Family Shelter Evaluation: Queens Library tracked the number of times books were “checked
out” and “checked in” from the deposit book collections at the family shelters. These records
include the level of the books that were checked out such as easy readers, picture books, chapter
books, adult books and young adult books. 357 books were ordered and a total of 286 books
were “borrowed.” The Library focused on the number of books checked out as a key metric. The
main goal of the program was to encourage the underserved target population to borrow books.
The amount of books available to circulate in later weeks was determined by the amount of
books that were returned. Books that were left after the program was completed were either
given away to participants or added to the shelters’ current libraries. Data on books borrowed
and returned at two shelters as are follows:
46
Hillside House Books
Borrowed
93rd Residence Books
Borrowed
Week 1
38
44
Week 2
18
39
Week 3
14
27
Week 4
14
12
Week 5
14
10
Week 6
N/A
N/A
Total
98
132
Book returned
39%
36%
Queens Library also tracked the number of parents and children who participated in the crafts
and story time portion of the program. Attendance data are as follows:
Saratoga Family Inn
Number Attended
Hillside House
Number Attended
93 residence
Number Attended
Week 1
36
N/A
N/A
Week 2
41
5
12
Week 3
25
10
15
Week 4
39
11
10
Week 5
N/A
9
10
Week 6
38
12
14
Total
179
47
61
47
Family Shelter Outcomes: The Library conducted a survey to determine which aspect of the
program was most useful to the program participants. 100% of those surveyed indicated that
borrowing books was the most useful part of the program.
Budget Changes (year 2)
What increases/decreases would you recommend in budget spending? Do you need to make changes to
the next year’s FS-10? Please contact Karen Balsen at 518-486-2194 or [email protected].
There was a decrease in funding for programs and supplies and an increase for purchasing books.
There were no other major changes to the budget.
Additional Funds (year 2)
List additional funds used for this project and where funds were obtained. Estimate the in-kind costs
incurred by the library and cooperating agencies.
No additional funds were used for this project. In-kind costs include the following:
Library Staff salaries for Early Learners, Children’s Services and Young Adult Coordinators.
(researching reading logs and summer materials as well as ongoing evaluation of design with
MCD):
Summer Reading Kickoff $1300
30 hours by Library graphic designer of reading log: $1200
48
Project Statistics
Year 1 (2013-2014)
Year 2 (2014-2015)
A.
Number of libraries
and/or branches in the system
that offered a summer reading
program for children and/or
teens in 2013?
54
58
Plan to offer in 2014?
59
58
54
58
Plan to use the CSLP Children’s
slogan for 2014?
59
58
C. Number of libraries and/or
branches in the system that used
the CSLP teen slogan for 2013?
54
58
Plan to use the CSLP teen slogan
for 2014?
59
58
D. TOTAL number of children
who registered for the summer
reading program in 2013
44967
42,674
E. TOTAL number of teens who
registered for the summer
reading program in 2013
24096
20,153
B. Number of libraries and/or
branches in the system that used
the CSLP children's slogan for
2013?
49
F. Reading totals for 2014:
Year 1 (2013-2014)
Year 2 (2014-2015)
For participants recording by time read:
1. TOTAL number of children
who recorded by minutes read
1037
440
2. TOTAL minutes read by these
children
873195
431,890
3. TOTAL number of teens who
recorded by minutes read
416
524
4. TOTAL minutes read by these
teens
446700
199,430
For participants recording by books read:
5. TOTAL number of children
who recorded by books read
43930
42,674
6. TOTAL number of books
children read
1190741
1,047,291
7. TOTAL number of teens who
recorded by books read
23680
20,156
8. TOTAL number of books teens
read
161293
142,290
50
G. Programs
A program is defined as one planned session conducted by a staff member, outside performer or other
programmer – it does not include informal visits to the library to report on reading, etc. Please answer
each question or type 0 where a question does not apply to your system.
Year 1 (2013-2014)
Year 2 (2014-2015)
1. How many total programs did
libraries in the system offer for
children during summer 2013?
4399
4,036
Total attendance (including
parents/caregivers)?
92639
113,106
2. How many total programs did
libraries in the system offer for
teens during summer 2013?
1485
1,768
Total attendance (including
parents/caregivers)?
22759
25,403
3. Total of 1 & 2, Programs?
5884
5,804
Total of 1 & 2, Attendance?
115398
138,509
4. How many programs listed in
#3 included parents/caregivers?
900
111
Attendance of
parents/caregivers?
8224
1,656
5. How many workshops
2
(professional development) were
offered by the system from July
1, 2013 through June 30, 2014?
4
Total attendance?
172
110
51
Final Expenditure for a Federal or State Project FS-10-F Long Form
Adult Literacy Library Services Program
52
53
54
55
56
57
58
59
60
Family Literacy Library Services Program
61
62
63
64
65
66
67
68
69
70
71
72
73
74
Credit Card Policy - Udate
POLICY & PROCEDURE MANUAL
SECTION F, #12
ISSUED: September 2015
CREDIT CARD POLICY
FINANCE DEPARTMENT
Approving Authority: Board of Trustees
POLICY
The Queens Library (“the Library”) permits the use of three types of credit cards (“Credit
Card”) and the use of Library Corporate Purchasing Cards (“Purchasing Card”) by authorized
Library employees to pay for actual and necessary expenses incurred in the performance of
work-related duties for the Library.
The Library’s authorized programs are as follows:
A. Credit Cards
1. General Purpose Credit Cards: The cards are issued in the name of the Library and the
authorized user. The Board of Trustees authorizes the establishment of general purpose
credit card programs for the Library. The President & Chief Executive Officer (CEO) and
Chief Financial Officer approve authorized users.
2. Vendor Specific Cards: Issued in the name of the Library with a list of authorized
users. The CEO, Chief Financial Officer and Vice President of Risk Management &
Purchasing shall approve the establishment of credit cards with specific vendors and
authorized users.
3. Fuel cards: The Library participates in the New York City Gas Card Program
administered by NYC Department of Citywide Administrative Services (DCAS) and is
subject to the program’s guidelines. The Logistics and Security Management fleet
manager notifies DCAS of new vehicle purchases providing the required information
about the vehicle. A gas card will be issued by DCAS and assigned to each Library
vehicle. A PIN number will be issued to authorized drivers to use the fuel program. The
Vice President of Risk Management & Purchasing authorizes employees who may drive
Library vehicles. Each driver must provide written acknowledgement to Logistics and
Security Management of receipt of the all of the rules and regulations pertaining to the
fuel program. The gas cards can only be used to purchase fuel at any of the participating
vendors’ service stations.
75
Credit Card Policy - Update
Administrative Committee Report of September 10, 2015
B. Purchasing Cards
The Board of Trustees authorizes the establishment of Purchasing Cards for the Library.
The current Purchasing Card Program (with American Express) was established to
provide a convenient means with which to make purchases and, at the same time, reduce
the costs associated with initiating and administrating the payments. Purchasing Cards
offer built-in spending controls that traditional credit cards cannot such as transaction
limits, daily limits and defined transaction types. The CEO and Chief Financial Officer
approve authorized users.
PROCEDURES
A. Authorized Uses
1. All purchases must be made in accordance with the Library’s Purchasing Policy, the
Library’s Conflicts of Interest Policy (F#3), the Library’s Business Expense Policy
(F#17) and within budget limits.
2. An employee may be eligible as an authorized user of a credit card or purchasing card
program if he or she incurs regular frequent expenses of a kind appropriately paid by
credit card. Credit limits will be established by the CEO and/or CFO based on the
business needs of the employee.
3. Credit and Purchasing Card spending limits are designated on a per transaction basis
with a monthly spending limit determined by the Chief Financial Officer based on
spending requirements. Individual spending limits shall not exceed $5,000 unless a
business need requires an exception to be made by both the CEO and Chief Financial
Officer on a case by case basis and must be documented.
4. Credit and Purchasing Cards are to be used for Library authorized purchases of goods
and services that require a credit card and do not accept other payment methods.
Business events, meals and travel expenses for approved travel in accordance with the
Library’s Business Expense Policy are acceptable purchases. The cards may also be
used as a means of expediting the acquisition of goods and services where normal
purchasing procedures might result in operational delays, as determined by CEO,
CFO or VP of Risk/Purchasing. Personal charges or non-Library related uses are
strictly prohibited, even if the cardholder intends to reimburse the Library.
5. Fuel cards are assigned to each authorized vehicle by DCAS. Authorized users are
assigned a PIN number by DCAS that records each use. A report is received and
reviewed by LSM for any discrepancies such as unauthorized fuel type or
questionable or inappropriate fueling. Fuel cards capture the mileage and gas capacity
of each vehicle and can record any entries that do not coincide with the tank’s
capacity that would exceed the fuel limit. The Program also records times of day,
locations, or repeat usage to regulate gas card usage.
76
Credit Card Policy – Update
6. Cardholders must immediately notify the Chief Financial Officer and the credit
card/purchasing card vendor in the event that the card is lost or stolen.
7. Employees must safeguard the cards at all times and the cards must only be used for
authorized purchases.
8. Authorized Library employees must submit detailed documentation, including
itemized receipts for all charges which have been incurred in connection with
Library-related business for which the Credit Card/Purchasing Card was used. The
business purpose, budget codes and user signature must be written on the detailed
documentation or the statement and submitted to Finance within 5 business days of
receipt of the statement. Failure to submit original receipts may result in the employee
incurring the charge being held personally liable for the undocumented charge.
Monthly expenses/statements must be approved by the employee’s supervisor. The
CEO will review all charges on the general purpose credit and purchasing cards and
document final approval on monthly statements. The Chairperson of the Library’s
Board of Trustees will approve credit card charges made by the CEO on a monthly
basis.
B. Unauthorized Uses
1. Cash advances will not be authorized on any Library Credit Card or Purchasing Card.
2. Purchases that are for non-library purposes, unauthorized, illegal, represent a conflict
of interest, are personal in nature, are in violation of this policy or violate the intent of
this policy may result in credit card/purchasing card revocation and appropriate
discipline, including, as warranted, termination of employment.
3. Any individual who makes an unauthorized purchase with a Library credit
card/purchasing card shall be required to reimburse the Library for the purchase.
4. The Library is a tax exempt organization. It is the responsibility of each cardholder to
provide the Library’s Sales Tax exempt certificate for any purchases made in New
York State so that sales tax is not charged to such purchase. Card holders may be held
personally responsible for sales tax charges if an exempt certificate is not used.
C. Administration:
1. The Chief Financial Officer and Vice President of Risk Management & Purchasing
shall jointly administer the Purchasing Card Program and Vendor Specific Credit
Cards. The General Credit Card Program (currently Visa) is administered by the
President & CEO. The VP of Logistics & Security Management administers the fuel
card program.
2. The Library will ensure that the relationship between the Library and the Credit
Card/Purchasing Card company is such that the Library has the right to dispute
unauthorized charges.
77
Credit Card Policy – Update
3. Finance will make payment of all charges to the credit card/purchasing card vendor
upon review of the monthly statements to ensure that appropriate documentation is
received for each charge. Payments must be made within required timeframes as to
avoid finance charges on the account.
4. All usage rewards awarded on Library credit cards are the sole property of the Library
and may not be used personally by any employee.
78
Budget Transfer Report
BUDGET TRANSFER REPORT
April 1- June 30, 2015
Transfer #
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
Fund
City
City
City
City
City
City
City
City
City
City
City
City
City
City
City
City
City
City
City
City
City
State
State
State
WC Fund
WC Fund
Transfer from
Personal Services
Personal Services
Health Insurance
Health Insurance
Disability Insurance
Disability Insurance
Social Security
Social Security
Employee Welfare Fund
Unemployment Insurance
Unemployment Insurance
General Supplies
General Supplies
Telecommunications
Maintenance & Custodial Supplies
Heat, Light & Power
Postage
Furniture
Carfare, Travel & Mileage
Pension
Pension
Transfer to
Information Systems Services
Library Materials
Workers' Compensation
Adult Literacy Program
P & C Insurance Premiums
Maintenance & Repairs - Vehicles
Rentals - Land/Buildings
Training
Library Materials
Equipment
Personal Services
Health Insurance
Personal Services
Description
Year end savings transferred for technology costs
Year end savings transferred for materials
Year end savings transferred for contractual costs
Year end savings transferred for annual workers comp funding
Year end savings transferred for lliteracy programs
Year end savings transferred for annual insurance policy premium renewals
Year end savings transferred for library fleet repairs
Year end savings transferred for rental costs
Year end savings transferred for training expenses
Year end savings transferred for annual workers comp funding
Year end savings transferred for materials
Year end savings transferred for contractual costs
Year end savings transferred for maintenance and repairs
Year end savings transferred for eqipment purchases
Year end savings transferred for annual compensated balance accrual
Year end savings transferred for program salaries
Year end savings transferred for program salaries
Year end savings transferred for worker comp salaries
Year end savings transferred for quarterly assessments
Amount
$ 1,298,000
874,000
127,000
38,000
15,000
11,000
20,000
15,000
33,000
2,000
22,000
2,000
60,000
59,000
219,000
86,000
45,000
8,000
32,000
8,000
6,000
146,000
4,000
7,000
1,000
3,000
79
Personnel Report June 16-July 15, 2015
APPOINTMENTS:
Employee Name
Job Title
Position Title
Hire Date
Alman, Nicole
Clarke, Necia
Finkelman, Lewis
Senior Librarian 1
Staff Analyst 1
Executive Agency Counsel
Children Librarian
Case Manager
General Counsel
6/28/2015
6/28/2015
7/5/2015
Rivera Jr., Wilfredo
Senior Librarian 1
International Language
Librarian
7/12/2015
Villapol, Manuel
Supervising Museum Instructor
Library Literacy Center
Manager
7/12/2015
Employee Count:5
PROMOTIONS:
Employee Name
Old Job Title
Old Position Title
New Job Title
New Position Title
Cheung, Yuk Fung
Office Aide 3
Supervising Librarian
1
Office Aide
Community Library
Manager
Office Associate 1
Jamison, Mark
Senior Museum
Instructor
Library Literacy
Specialist 2
Taylor, Brie
Senior Librarian 1
Children Librarian
Office Associate
Community Library
Manager
New Americans
Program
Coordinator
Children Librarian
Employee Count:
4
Gao, Greg
Supervising Librarian 2
Principal
Administrative
Associate 1
Senior Librarian 2
Promotion
Date
7/6/2015
5/10/2015
6/15/2015
6/23/2015
80
TRANSFERS:
Employee Name
Job Title
Position Title
Junior Library
Custodian
Junior Library
Custodian
Effective Date
Ayers, Tyrone
Jr Library Custodian
Benton, Sandra
Bracey, Clyde
Library Custodian
Library Custodian
6/22/2015
Colletti, Joseph
Library Custodian
6/22/2015
Gonzalez, Jason
Gordon, Adrian
Herrera, Baudilio
Jackson, Sharema
Library Custodian
Junior Library
Custodian
Junior Library
Custodian
Junior Library
Custodian
Junior Library
Custodian
Jacobi, Mary
Senior Librarian 2
7/12/2015
Lorenzo, Roberto
Messina, Danny
Myrtil, Joseph
Library Custodian
Children Librarian
Junior Library
Custodian
Junior Library
Custodian
Library Custodian
Passade, Richard
Library Custodian
Library Custodian
6/22/2015
Ramos, Carmen
Sabaris, Edward
Library Custodian
Junior Library
Custodian
Tamarez, Christian
Wedmore, Andrew
Staff Analyst 2
Junior Library
Custodian
Library Custodian
Junior Library
Custodian
Labor Counsel and
Director of Labor &
Employee Relations
6/22/2015
6/22/2015
6/22/2015
6/22/2015
6/22/2015
6/22/2015
6/22/2015
6/22/2015
6/22/2015
6/22/2015
6/22/2015
6/22/2015
2/24/2015
Employee Count:17
81
LEAVE WITHOUT
PAY:
Last Day
Worked
Last Day
Paid
Customer Service
Supervisor
6/12/2015
6/23/2015
Senior Librarian 2
Library Maintainer
General Librarian
Library Maintainer
6/17/2015
6/18/2015
6/18/2015
6/19/2015
Assistant Library
Custodian
Assistant Library
Custodian
6/12/2015
6/12/2015
Employee Name
Job Title
Position Title
Barnaby, Bernadet
Office Associate 2
Frowner, Sydny
Nappi, Robert
Zavaleta, Carlos
Employee Count:4
RETURN FROM LEAVE
OF ABSENCE:
Employee Name
Job Title
Position Title
Change Date
Bujupi, Flaka
Frowner, Sydny
Librarian 1
Senior Librarian 2
Young Adult Librarian
General Librarian
7/13/2015
7/6/2015
Employee Count:2
82
SEPARATIONS:
Employee Name
Job Title
Position Title
Last Day
Worked
Last Day
Paid
Date of
Hire
Years
Berger, Linda
Office Aide 3
Office Aide
6/26/2015
6/26/2015
1/16/1988
27.44
Garcia, Ingrid
Technical
Support Aide 2
Customer Service
Specialist
6/12/2015
6/12/2015
8/1/2004
10.86
Li, Chun
Office Aide 3
Customer Service
Representative
7/10/2014
8/29/2014
9/9/2007
6.83
Maher, Zarina
Office Aide 3
Customer Service
Representative
6/29/2015
6/29/2015
6/22/1985
30.02
Orengo, Sonia
Office Aide 3
Customer Service
Representative
5/20/2015
6/15/2015
2/28/1981
34.22
Rosenthal, Helen
Senior Librarian
2
Children Librarian
6/29/2015
6/29/2015
10/22/2000
14.68
Employee Count:6
83
Personnel Report July 16-August 15, 2015
APPOINTMENTS:
Employee Name
Job Title
Position Title
Hire Date
Beekharry, Amanda
Staff Analyst 1
Marketing Manager
7/19/2015
Colon, Kevin
Technical Support Aide 2
Elliott II, John
Maintenance Supervisor
Computer Associate 1,
Technical Support
Ong, Ricky
Small, Samantha
Technical Support Aide 2
Customer Service
Specialist
Facilities Manager
Desktop Support &
Operations Specialist
Customer Service
Specialist
8/9/2015
7/26/2015
8/9/2015
8/9/2015
Employee Count:5
PROMOTIONS:
Employee Name
Old Job Title
Cushnie, Kaseem
Office Aide 1
Harrison, Jasmine
Supervising
Librarian 1
Kierkosz, Lubomira
Senior Librarian 2
Miller, Gillian
Morell, Brian
Coordinating
Librarian
Supervising
Librarian 2
Old Position Title
New Job Title
New Position Title
Customer Service
Representative
Community Library
Manager
Assistant Community
Library Manager
Innovative Services
Manager
Assistant Community
Library Manager
Technical
Support Aide 2
Supervising
Librarian 2
Senior Librarian
3
Principal
Librarian
Supervising
Librarian 2
Customer Service
Specialist
Community Library
Manager
Assistant Community
Library Manager
Early Learning
Coordinator
Community Library
Manager
Promotion Date
8/3/2015
8/2/2015
8/9/2015
8/9/2015
8/10/2015
Employee Count:5
84
TRANSFERS:
Employee Name
Job Title
Abuiso, Wanda
Office Aide 3
Balfour, Travis
Junior Library
Custodian
Budhraja, Manjula
Office Aide 3
Mostak, Guerda
Office Aide 3
Position Title
Effective Date
Customer Service
Representative
Junior Library
Custodian
Customer Service
Representative
Customer Service
Representative
7/19/2015
6/22/2015
7/19/2015
8/9/2015
Employee Count:4
LEAVE WITHOUT PAY:
Employee Name
Job Title
Position Title
Last Day Worked
Last Day Paid
Blanchard, Tyhessia
Office Associate
2
Customer Service
Supervisor
7/16/2015
8/3/2015
Employee Count:1
85
RETURN FROM LEAVE
OF ABSENCE:
Employee Name
Job Title
Position Title
Change Date
Jarecki, Kacper
Nappi, Robert
Supervising Librarian 2
Library Maintainer
Community Library Manager
Library Maintainer
7/20/2015
7/20/2015
Employee Count:
2
SEPARATIONS:
Last Day
Worked
Last Day
Paid
Date of Hire
Years
Customer Service
Supervisor
7/24/2015
7/24/2015
12/23/1995
19.58
Computer Service
Technician
8/11/2015
8/11/2015
5/3/2015
0.27
Employee Name
Job Title
Position Title
Smith, Calmin
Office Associate 3
Aponte, Jose
Computer Service
Technician 1
Employee Count:2
86
Attachment 6 - Buildings & Grounds Report – September 10, 2015
BOARD OF TRUSTEES
MEETING OF THE BUILDINGS AND GROUNDS COMMITTEE
September 10, 2015
A meeting of the Buildings and Grounds Committee was held on Thursday, September 10, 2015, at 6:21 p.m.
in the Hon. Robert T. Groh Board Room, Central Library, 89-11 Merrick Boulevard, Jamaica, New York.
PRESIDING:
Judy E. Bergtraum, Esq., Chair,
Buildings and Grounds Committee
PRESENT:
Adrienne Adams
James Haddad, Esq. – via teleconference
Robert Santos, Esq.
Carl Koerner, Esq.
Chair of the Board, Ex-officio
Bridget Quinn-Carey
Dennis Verriello
Director, Facilities and Environmental Services
Kwok Yim
Director, Capital Projects
EXCUSED:
Julissa Gutierrez
GUESTS:
Michael Rodriguez
Eli Shapiro, Ed.D, LCSW – arrived at 6:47 p.m.
Represented by: Larry Schimmel, Esq. - arrived at 6:49 pm
Represented by: Marvin Peguese – arrived at 6:48 pm
87
BOARD OF TRUSTEES
MEETING OF THE BUILDINGS AND GROUNDS COMMITTEE
September 10, 2015
REPORT
Action Items(s)
1.
Contract Authorization – Owner’s Representative Services – System-Wide
It was moved by Ms. Bergtraum that the Buildings & Grounds Committee recommend to
the Board of Trustees that the Interim President be authorized to contract with Elite
Construction and SCC Construction Management Group at the rates indicated below for
owner’s representative services system-wide on an as-needed basis for a three-year term,
with the option to renew for an additional two years.
PROPOSED RATES OF CONSTRUCTION
FIRM
Elite
SCC
Project Budget
Construction
Construction
of NY
Mgmt Group
$0-500k
5.75%
7.85%
$501k-1m
5.10%
5.50%
$1m-2m
4.15%
4.15%
$2m +
3.75%
3.75%
HOURLY RATES
Principal
Straight Time
Over Time
Premium Time
Project Manager
Straight Time
Over Time
Premium Time
Field Supervisor
Straight Time
Over Time
Premium Time
Estimator
Straight Time
Over Time
Premium Time
Clerical
Straight Time
Over Time
Premium Time
Elite
$175.00
$262.50
$350.00
SCC
$165.00
$180.00
$180.00
$155.00
$232.50
$310.00
$92.00
$112.00
$135.00
$112.50
$168.75
$225.00
$90.00
$110.00
$135.00
$130.00
$195.00
$260.00
$90.00
$110.00
$135.00
$44.00
$66.00
$88.00
$60.00
$75.00
$90.00
88
The motion was seconded by Mr. Sadowsky. The motion passed unanimously.
2.
Contract Authorization – System-Wide Relocation and Storage Services
Requirements Contract
It was moved by Ms. Bergtraum that the Buildings & Grounds Committee recommend to
the Board of Trustees that the Interim President be authorized to contract with Graebel
Moving and American Interfile Library Services at the rates indicated below for systemwide relocation and storage services for a three-year term, with the option to renew for an
additional two years. The motion was seconded by Ms. Adams. The motion passed
unanimously.
(Continued on next page)
89
YEAR 1
Supervisor:
Graebel
YEAR 2
American
Interfile
Graebel
YEAR 3
American
Interfile
Graebel
YEAR 4
American
Interfile
Graebel
YEAR 5
American
Interfile
Graebel
American
Interfile
Straight Time
$
35.00
$
40.00
$
36.05
$
40.00
$
37.13
$
40.00
$
38.25
$
41.00
$
39.39
$
41.00
Over Time
$
45.50
$
40.00
$
46.87
$
40.00
$
48.27
$
40.00
$
49.72
$
41.00
$
51.21
$
41.00
Premium Time
$
45.50
$
40.00
$
46.87
$
40.00
$
48.27
$
40.00
$
49.72
$
41.00
$
51.21
$
41.00
Straight Time
$
27.00
$
28.50
$
27.81
$
28.50
$
28.64
$
28.50
$
29.50
$
29.50
$
30.39
$
29.50
Over Time
$
35.10
$
28.50
$
36.15
$
28.50
$
37.24
$
28.50
$
38.35
$
29.50
$
39.51
$
29.50
Premium Time
$
35.10
$
28.50
$
36.15
$
28.50
$
37.24
$
28.50
$
38.35
$
29.50
$
39.51
$
29.50
Straight Time
$
27.00
$
28.50
$
27.81
$
28.50
$
28.64
$
28.50
$
29.50
$
29.50
$
30.39
$
29.50
Over Time
$
35.10
$
28.50
$
36.15
$
28.50
$
37.24
$
28.50
$
38.35
$
29.50
$
39.51
$
29.50
Premium Time
$
35.10
$
28.50
$
36.15
$
28.50
$
37.24
$
28.50
$
38.35
$
29.50
$
39.51
$
29.50
Straight Time
$
57.00
$
53.50
$
58.71
$
53.50
$
60.47
$
53.50
$
62.29
$
55.50
$
64.15
$
55.50
Over Time
$
74.10
$
53.50
$
76.32
$
53.50
$
78.61
$
53.50
$
80.97
$
55.50
$
83.40
$
55.50
Premium Time
Climate Controlled
Storage Facility (per
100 sq. ft.)
$
74.10
$
53.50
$
76.32
$
53.50
$
78.61
$
53.50
$
80.97
$
55.50
$
83.40
$
55.50
$
106.00
$
250.00
$
109.00
$
250.00
$
112.00
$
250.00
$
116.00
$
260.00
$
119.00
$
270.00
Laborer:
Packer:
Driver / Truck:
Material Mark-up %
Price per pickup to
move materials for
branches under
renovation from
Central
20%
$
100.00
20%
$
80.25
20%
$
100.00
20%
$
80.25
20%
$
100.00
20%
$
80.25
20%
$
100.00
20%
$
83.25
20%
$
100.00
20%
$
83.25
90
Attachment 6 – Building and Grounds Committee Report – September 10, 2015
3.
Pass Through Contract Resolutions – Central Library Revised & Cambria
Heights – Revised
FIRST RESOLUTION CENTRAL LIBRARY:
WHEREAS, the City of New York, (the "City") proposes to enter into a construction
contract (the "Contract") with Queens Borough Public Library which provides for
building and interior alterations at the Central Library (the “Premises”) in accordance
with a scope of work to be attached as Exhibit A to the Contract (the "Contract Scope
of Work"), and
WHEREAS, the Project is expected to cost in excess of $20,090,873 and is being
funded by the City and non-City funding sources; and
WHEREAS, pursuant to the Contract, the City will contribute a sum not to exceed
$14,813,556 towards the Contract Scope of Work, (the City Contribution”), and
WHEREAS, as a condition of the City Contribution, the Contract requires that Queens
Borough Public Library agree to: (a) complete performance of the Contract Scope of
Work without cost to the City in excess of the City contribution, and, (b) have
available, until completion of the Contract Scope of Work, the sum of at least (10%) of
the City contribution for purposes of payment of any cost overruns incurred in
connection with the performance of the Contract Scope of Work;
Now, THEREFORE, be it resolved that:
1. Bridget Quinn-Carey of the Queens Borough Public Library hereby is, authorized
and directed to execute and deliver the Contract in the name of and on behalf of Queens
Borough Public Library and under the seal of Queens Borough Public Library where
appropriate;
2. In return for the City Contribution, Queens Borough Public Library agrees to:
(a) complete the performance of the Contract Scope of Work without cost to the City
in excess of the City contribution, and
(b) maintain for purposes of covering cost overruns which may occur in connection
with the Project the sum of at least (10%) of the City contribution.
It was moved by Mr. Sadowsky that further consideration of the Resolution
regarding Central Library be taken by the Buildings and Grounds Committee
before recommendation to the Board of Trustees. The motion was seconded by
Ms. Bergtraum. Trustees Adams, Bergtraum, Koerner, Sadowsky and Santos
were in favor. Trustee Taussig opposed. The motion passed.
It was requested that a Buildings and Grounds Committee meeting be scheduled
for September 24, 2015 prior to the Board of Trustees meeting.
91
The General Counsel will review the contract with the current Owner’s
Representative related to Central Library before the next Buildings and Grounds
Committee meeting on September 24, 2015.
SECOND RESOLUTION – CAMBRIA HEIGHTS LIBRARY:
WHEREAS, the City of New York, (the "City") proposes to enter into a construction
contract (the "Contract") with Queens Borough Public Library which provides
for building and interior alterations at the Cambria Heights Community Library
(the “Premises”) in accordance with a scope of work to be attached as Exhibit A
to the Contract (the "Contract Scope of Work"), and
WHEREAS, the Project is expected to cost in excess of $1,740,772 and is being
funded by the City and non-City funding sources; and
WHEREAS, pursuant to the Contract, the City will contribute a sum not to exceed
$1,246,026 towards the Contract Scope of Work, (the “City Contribution”), and
WHEREAS, as a condition of the City Contribution, the Contract requires that Queens
Borough Public Library agree to: (a) complete performance of the Contract Scope of
Work without cost to the City in excess of the City contribution, and (b) have available,
until completion of the Contract Scope of Work, the sum of at least (10%) of the City
contribution for purposes of payment of any cost overruns incurred in connection with
the performance of the Contract Scope of Work;
Now, THEREFORE, be it resolved that:
1. Bridget Quinn-Carey of the Queens Borough Public Library hereby is,
authorized and directed to execute and deliver the Contract in the name of and on
behalf of Queens Borough Public Library and under the seal of Queens Borough
Public Library where appropriate;
2. In return for the City Contribution, Queens Borough Public Library agrees to:
(a) complete the performance of the Contract Scope of Work without cost to the
City in excess of the City contribution, and
(b) maintain for purposes of covering cost overruns which may occur in
connection with the Project the sum of at least (10%) of the City
contribution.
It was moved by Ms. Bergtraum that the Buildings and Grounds Committee
recommend to the Board of Trustees that the Interim President & CEO be
authorized to execute contracts regarding Cambria Heights with the City of New
York for Pass-Through Contracts. The motion was seconded by Mr. Santos. The
motion passed unanimously.
92
Report(s)
1.
Maintenance, Repair & Renovation
Maintenance, repair or renovation purchases awarded between July 1, 2015 and
August 31, 2015 in excess of $5,000 are provided below for informational purposes.
Approved procurement procedures were executed in accordance with the Library’s
Purchasing Policy including the use of Government Requirements Contracts,
competitive quotations or in response to emergency conditions as a matter of health
and safety.
Forest Hills
The Metro Group Inc. performed an inspection of the boiler
and replaced the rear section of the boiler - $6,625.
Central
Trane performed a repair and replacement of the power
conversion device of the Trane HVAC system on the north
side of Central Library that fails routinely - $9,950.
IT WAS MOVED BY MS. BERGTRAUM THAT THE MEETING BE
ADJOURNED. THE MOTION WAS SECONDED BY MS. ADAMS. THE
___________________________
Judy Bergtraum, Esq., Chair
Buildings and Grounds Committee
93
Attachment 7 – Finance & Investments Committee Report – September 24, 2015
BOARD OF TRUSTEES
MEETING OF THE FINANCE & INVESTMENTS COMMITTEE
September 24, 2015
REPORT
A meeting of the Finance & Investments Committee of the Board of Trustees was held at 6:00
p.m., Thursday, September 24, 2015, in the Hon. Robert T. Groh Board Room of the Central
Library, 89-11 Merrick Boulevard, Jamaica, New York 11432.
PRESIDING:
Edward Sadowsky, Esq., Chairperson
PRESENT:
Maria Concolino
Jukay Hsu
Haeda Mihaltses (arrived at 6:14 pm)
Robert Santos, Esq.
Earl Simons, Ed.D.
Michael Rodriguez, Esq., Treasurer, Ex-Officio
Bridget Quinn-Carey
Tracy Yogman
Chief Financial Officer
EXCUSED:
Adrienne Adams
GUESTS:
Martha Baker (arrived at 6:13 pm)
Judy Bergtraum, Esq. (arrived at 6:10 pm)
Carl Koerner, Esq. (arrived at 6:10 pm)
Represented by: Larry Schimmel, Esq. (arrived at 6:20 pm)
Represented by: Elisa Velazquez, Esq. (arrived at 6:10 pm)
94
Board of Trustees
THE MEETING OF THE FINANCE & INVESTMENTS COMMITTEE
September 24, 2015
REPORT
Action Items:
1.
Approval of Bills for the Month of June 2015
It was moved by Mr. Sadowsky that the Finance & Investments Committee recommend
to the Board of Trustees the approval of the June 2015 bills in the aggregate sum of
$4,662,520. The motion was seconded by Mr. Santos. The motion passed unanimously.
2.
Approval of Bills for the Month of July 2015
to the Board of Trustees the approval of the July 2015 bills in the aggregate sum of
3.
Approval of Bills for the Month of August 2015
to the Board of Trustees the approval of the August 2015 bills in the aggregate sum of
4.
Acceptance of Financial Reports for the Period Ending June 30, 2015, July 31, 2015
and August 31, 2015
to the Board of Trustees that the Budget Reports for Board approved operating funds and
Balance Sheets for all funds as of June 30, 2015, July 31, 2015 and August 31, 2015 be
accepted. The motion was seconded by Mrs. Concolino. The motion passed
unanimously.
Reports:
1.
Payrolls for the Month of June 2015
The Chief Financial Officer reported on the payrolls paid during the month of June 2015
in the aggregate sum of $4,359,956 consisting of $821 in Fines & Fees Funds,
$4,142,254 in City Funds, $206,050 in Federal & State Funds, $5,491 in Boarddesignated & Private Grants Funds, and $5,340 in the Workers Compensation Reserve
Funds. All expenditures were made in accordance with Budgets and Appropriations
approved by the Board of Trustees.
95
2.
Payrolls for the Month of July 2015
The Chief Financial Officer reported on the payrolls paid during the month of July 2015
in the aggregate sum of $4,339,115 consisting of $180 in Fines & Fees Funds,
$4,137,338 in City Funds, $191,529 in Federal & State Funds, $4,728 in Boarddesignated & Private Grants Funds, and $5,340 in the Workers Compensation Reserve
Funds. All expenditures were made in accordance with Budgets and Appropriations
approved by the Board of Trustees.
3.
Payrolls for the Month of August 2015
The Chief Financial Officer reported on the payrolls paid during the month of August
2015 in the aggregate sum of $4,346,780 consisting of $4,155,993 in City Funds,
$179,689 in Federal & State Funds, $5,758 in Board-designated & Private Grants Funds,
and $5,340 in the Workers Compensation Reserve Funds. All expenditures were made in
accordance with Budgets and Appropriations approved by the Board of Trustees.
The Chair of the committee moved that the meeting be adjourned.
_______________________________
Edward Sadowsky, Esq., Chair,
Finance & Investments Committee
96
Attachment 8 – Labor Relations Committee Report – September 24, 2015
BOARD OF TRUSTEES
MEETING OF THE LABOR RELATIONS COMMITTEE
September 24, 2015
A meeting of the Labor Relations Committee of the Board of Trustees was held at 6:31
p.m. on Thursday, September 24, 2015, in the President’s Conference Room of the
Central Library, 89-11 Merrick Boulevard, Jamaica, New York.
PRESIDING:
PRESENT:
Michael E. Rodriguez, Esq.
Chairperson, Labor Relations Committee
Martha Baker
Robert Santos, Esq.
Carl Koerner, Esq.
Bridget Quinn-Carey
Jacqueline Martinez
Interim Director, Human Resources
EXCUSED:
GUESTS:
Adrienne Adams
Lenore Gall, Ed.D.
Julissa Gutierrez
Rachel Jay, Consultant – HayGroup
Hon. Augustus Agate (arrived @6:34p.m.)
Jukay Hsu
Haeda Mihaltses
Earl Simons, Ed.D.
Mayor, Hon. Bill de Blasio, Ex-officio
Represented by: Lydon Sleeper-O’Connell (arrived @6:43p.m.)
Represented by: Jimmy Yan (arrived @7:14 p.m.)
Speaker, Hon. Melissa Mark-Viverito, Ex-officio
Represented by: Eve Cho Guillergan, Esq. (arrived @6:43p.m.)
97
BOARD OF TRUSTEES
MEETING OF THE LABOR RELATIONS COMMITTEE
September 24, 2015
REPORT
1. HayGroup Presentation
Rachel Jay, Consultant for HayGroup presented a report on a review of salary
structure competitiveness.
2. Pay Grade Ranges
It was moved by Mr. Rodriguez, that the Labor Relations Committee
recommend to the Board of Trustees, that the updated 2015 Pay Grade Ranges
(attached) be implemented effective July 1, 2015. The motion was seconded by
Mr. Santos with Ms. Baker abstaining. The motion passed.
3. Merit Based Compensation Increases for FY16
It was moved by Mr. Rodriguez, that the Labor Relations Committee
recommend to the Board of Trustees, that non represented employees receive a
merit-based increase between 2.5-4% based on performance review/assessment
for FY16 retroactive to July 1, 2015. The motion was seconded by Mr. Koerner
with Ms. Baker abstaining. The motion passed.
(Note - Mr. Santos stated he thought increase should be more).
IT WAS MOVED BY MR. RODRIGUEZ THAT THE MEETING BE
ADJOURNED. THE MOTION WAS SECONDED BY MR. KOERNER.
THE MOTION PASSED UNANIMOUSLY.
Michael E. Rodriguez, Esq.
Chairperson, Labor Relations Committee
98
Salary Scale
HayGroup 2013 Grades
Exempt
NonExempt
Technical
Salary Scale
HayGroup 2015 Grades
Grade Minimum Midpoint Maximum
17
156,560
195,700
244,625
16
112,000
140,000
175,000
15
84,400
105,500
131,875
14
72,400
90,500
113,125
13
62,080
77,600
97,000
12
52,640
65,800
82,250
11
44,880
56,100
70,125
10
41,280
51,600
64,500
9
8
7
6
36,000
32,800
30,080
28,960
45,000
41,000
37,600
36,200
56,250
51,250
47,000
45,250
16T*
15T*
14T*
13T
12T
11T
10T
9T
117,600
90,400
80,640
70,400
61,600
55,440
51,200
47,280
147,000
113,000
100,800
88,000
77,000
69,300
64,000
59,100
183,750
141,250
126,000
110,000
96,250
86,625
80,000
73,875
Exempt
NonExempt
Technical
Grade Minimum Midpoint Maximum
17
158,000
197,500
246,875
16
117,600
147,000
183,750
15
88,400
110,500
138,125
14
74,400
93,000
116,250
13
64,800
81,000
101,250
12
53,760
67,200
84,000
11
46,000
57,500
71,875
10
42,000
52,500
65,625
9
8
7
6
36,800
34,400
32,400
30,800
46,000
43,000
40,500
38,500
57,500
53,750
50,625
48,125
16T*
15T*
14T*
13T
12T
11T
10T
9T
125,040
98,320
84,400
76,640
65,520
57,920
51,200
47,280
156,300
122,900
105,500
95,800
81,900
72,400
64,000
59,100
195,375
153,625
131,875
119,750
102,375
90,500
80,000
73,875
Up to 15% above the stated maximum if necessary for hard-to-fill technical positions in grades 14T – 16T
99
Attachment 9 –Committee on Standards Report – September 2, 2015
BOARD OF TRUSTEES
MEETING OF THE COMMITTEE ON STANDARDS
September 2, 2015
A meeting of the Committee on Standards of the Board of Trustees was held at 6:11 p.m. on
Wednesday, September 2, 2015, in the Hon. Robert T. Groh Conference Room of the Central
Library, 89-11 Merrick Boulevard, Jamaica, New York, 11432.
PRESIDING:
Matthew Gorton (arrived at 6:34pm)
Chair, Committee on Standards
PRESENT:
Adrienne Adams
Martha Baker
Maria Concolino
Lenore Gall, Ed.D.
Carl Koerner, Esq.
Bridget Quinn-Carey
President and Chief Executive Officer
Lewis Finkelman, Esq.
General Counsel
GUEST(S):
Hon. Augustus Agate
Judy Bergtraum, Esq. (arrived at 6:34pm)
James Haddad, Esq. (arrived at 6:47pm)
EXCUSED:
Jukay Hsu
Haeda Mihaltses
ABSENT:
100
BOARD OF TRUSTEES
MEETING OF THE COMMITTEE ON STANDARDS
September 2, 2015
REPORT
Mr. Sadowsky, as Acting Chair, began the meeting until Mr. Gorton, Committee Chair, arrived.
By-Law Revisions – Meetings
Mr. Finkelman discussed the by-laws with respect to the required state legislation and
statute of limitations. A one-page memo will be sent to all members of the Standards
Committee with regard to the required revisions.
1. Management/Staff
Outside Employment of President/CEO and Key Executive Personnel
Mr. Finkelman stated that the legislation is specific on this issue. He read the statutory
language and stated that the by-laws need to be revised to include this issue. Per state
legislative requirements, outside employment of the President/CEO and key personnel
requires approval by the Board and is limited to a maximum of 5 hours per month.
State legislation does not provide a list of key executive personnel, but this should be
identified in the by-laws. The Standards Committee identified key personnel as
President/Chief Executive Officer, Chief Financial Officer, Chief Operating Officer and
General Counsel. It was discussed that language should be included in the by-laws that
prohibits outside employment with companies conducting business with Queens Library
and that employment outside the library should be approved by the Board.
Board Role in Executive Hires and Compensation
The General Counsel stated that the legislation language is ambiguous on this issue, but the
legislation is directed to Queens Library. There was discussion that the intent of the
legislation was not for the Board to go through resumes, but for the Board to have the final
say on who is in key positions.
The Board shall adopt the by-laws regarding the hiring process and procedures, and
compensation of key personnel. The Committee agreed the Board should approve key
personnel titles and compensation.
The President/CEO has the final approval/recommendation of candidate, provided any
concerns by the Board are addressed.
Executive compensation procedures should be adopted by the Compensation Committee.
101
Financial Disclosures
Committee agrees by-laws should include provisions regarding key employees’ financial
disclosure and include other employment.
The committee consensus is to implement financial disclosures as a policy, and include a
general provision in updated by-laws. The Audit Committee will review any issues such as
conflict of interest and external employment.
Indemnification
Current by-laws include indemnification clause. The committee consensus is the
indemnification clause should be included in revised by-laws as mandatory, not
discretionary.
The by-laws will be amended by General Counsel to include mandatory indemnification
clause. Once completed, Mr. Simons requested that it be circulated to all committee
members.
2. By-Laws
Amendment Process
The amendment process was confirmed by the Standards Committee that two-thirds of the
Board must approve in order to amend current by-laws.
The Committee Chair summarized that the major topics have now been reviewed by the
Committee. This meeting covered the last topics that required discussion. The Committee
has gone over the issues raised and have completed a comprehensive review of Dan Kurtz’
draft of the by-laws, discussed it at length and are prepared to present to the Board on
September 24, 2015. The revised by-laws will be circulated, prior to the Board meeting, to
all Board members to address any issues and/or concerns. All issues and/or concerns by
the committee must be sent via email, to Mr. Gorton, copying Mr. Finkelman. Any
unresolved issues may require another committee meeting prior to the Board meeting. If
no unresolved issues are raised, then we have a short meeting on September 24 before
presenting to the Board to approve the final version.
IT WAS MOVED BY MR. SADOWSKY THAT THE MEETING BE ADJOURNED.
THE MOTION WAS SECONDED BY MS. CONCOLINO. THE MOTION PASSED
UNANIMOUSLY.
___________________________
Matthew Gorton, Chair
Committee on Standards
102

September 18, 2015

Transcription

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