PIT TIP - USA Rugby

2015 USA Rugby
Fall College Playoffs
Founders Field
Pittsburgh, PA
November 21st & 22nd 2015
VENUE
Founders Field
101 Eisele Road
Pittsburgh, PA 15024
CONTACTS
USA Rugby On-Site: Rich Cortez, 720-508-8027, [email protected]
USA Rugby Eligibility: Nicholas Bridenbaugh, 720-508-8006, [email protected]
USA Rugby Media: Alex Solomon, 720-508-8017, [email protected]
USA Rugby Competitions: James Wilber, 720-508-8011, [email protected]
Host Contact: Matt Rosemeyer, 412-657-5579, [email protected]
LODGING
Hamption Inn-Monroeville
3000 Mosside Blvd.
Monroeville, PA 15146
Please call 412-380-4000 by November 13 to make reservations
Reference Block Code Pitt Harlequins
Reservation Link: http://hamptoninn.hilton.com/en/hp/groups/personalized/P/PITMVHXPIT-20151120/index.jhtml?WT.mc_id=POG
Red Roof PLUS+ Pittsburgh East – Monroeville
2729 Mosside Blvd.
Monroeville, PA 15146
1-800-733-7663
Block Code B174HARLEQ
ELIGIBILITY
Please Contact Nicholas Bridenbaugh ([email protected]) at USA Rugby if you need
to file an eligibility waiver request or have a question about the eligibility regulations.
Step 1
Team Contact Information: Complete online form with general club and contact information.
Step 2
Team Participation Agreement (Attached): This form must be signed and dated by your team
representative, as well as an Athletics, Club/Recreational Sports, or Student Services
Department representative. This affirms that you understand what is required of you and your
team at a USA Rugby National Championship Event. Completed forms should be forwarded to
[email protected].
Step 3
*Be sure to include all eligibility waivers granted to players traveling to this event
Collegiate Player Eligibility Form: To be completed prior to the start of league competition and
competition in USA Rugby College Playoffs and Championship Events.
2015 USA Rugby
Fall College Playoffs
Founders Field
Pittsburgh, PA
November 21st & 22nd 2015
Collegiate Player Eligibility Form – Grandfather Clause: To be completed prior to league
competition and competition in USA Rugby College Playoffs and Championship Events,
specifically for players who are not eligible under the standard regulations but who are eligible
under the grandfather clause of those regulations. Completed forms should be forwarded along
with those referenced in Step 2 to [email protected].
Step 4
Participation Waiver (Required of all participants): The participation waiver is no longer
separated into adult and minor forms, but combined in a single document. A complete copy of
this form need be presented by all players at check-in. Should a minor player have completed a
waiver for participation in college rugby, please ensure that the athlete’s parent/guardian
provides the appropriate signatures on the participation waiver and that the completed U18
Participation in College Rugby Waiver is present at check-in.
Step 5
Event Media Release Agreement (Attached): This form must be signed and dated by all
members of your tour party. All members are to sign and date the form. If a player is under the
age of 18, the player and his/her parent or legal guardian must complete the form and also
complete the final page of the document.
Please use the attached Championship Checklist to confirm achievement of all five
steps. Championship paperwork may be returned to [email protected].
TRAINING SCHEDULE
Advance training time may be requested online. Please use this electronic form to secure a
training timeslot.
TEAM CHECK-IN Friday, November 20th
If there is a problem with your team’s scheduled check in time, please contact James Wilber
([email protected]) to re-arrange as soon as possible. Your team must be fully checked in at
least 1 hour prior to your kick off. All participants must be checked in.
Team Check-In Times at Founders Field Clubhouse
5:00-5:15: IUP Men/Coast Guard
5:15-5:30: IUP Women/Ferris State
5:30-5:45: Slippery Rock/Davenport
5:45-6:00: Kent State/Michigan
6:00-6:15: Towson
6:15-6:30: NY Upstate
6:30-6:45: Rowan/ Notre Dame
6:45-7:00: Eastern Kentucky/ISU
7:00-7:15: UW Lacrosse/Cincinnati
7:15-7:30: Boston College/Princeton
7:30-7:45: U Connecticut
7:45-8:00: UW Whitewater/Roger Williams
8:00-8:15: Salve Regina/Springfield
8:15-8:30: New England
8:30-9:00: Meeting
2015 USA Rugby
Fall College Playoffs
Founders Field
Pittsburgh, PA
November 21st & 22nd 2015
COACHES/CAPTAINS MEETING: 8:30PM Friday, November 20th at
Founders Field Clubhouse
You must have at least one representative from your team at this meeting! This is your
opportunity to ask any and all questions about the event, as well as to be notified of any last
minute changes.
VISITOR INFORMATION
PARKING: There will be a $10.00 parking fee per vehicle, with all proceeds benefitting the
Pittsburgh Harlequins Children’s Charities. Each team will be provided with two parking permits.
CONCESSIONS are available at the facility at reasonable rates.
TOURNAMENT T-SHIRTS are available at a 10% discount when ordered in one advance, fullteam order. Please contact Matt ([email protected]) with Adult Sizes and
Quantities for pickup at the event. Bulk orders intended for resale may be sought through the
same email address. Please inquire as soon as possible. Tournament t-shirts will otherwise be
on sale at the event venue for $20.00.
MATCH SCHEDULE
Match
Day
Time
Field
Division
1
Saturday
9:00 AM
1
WDII
2
Saturday
9:00 AM
2
WDII
3
Saturday
11:00 AM
1
WDI
4
Saturday
11:00 AM
2
WDI
5
Saturday
1:00 PM
1
MDII A
6
Saturday
1:00 PM
2
MDII A
7
Saturday
3:00 PM
1
MDII B
8
Saturday
3:00 PM
2
MDII B
9
Sunday
8:30 AM
1
WDI Consolation
10
Sunday
8:30 AM
2
WDII Consolation
11
Sunday
10:30 AM
1
WDI Victors
12
Sunday
10:30 AM
2
WDII Victors
13
Sunday
12:30 AM
1
MDII A Victors
14
Sunday
12:30 AM
2
MDII A Consolation
15
Sunday
2:30 PM
1
MDII B Victors
16
Sunday
2:30 PM
2
MDII B Consolation
2015 USA Rugby
Fall College Playoffs
Founders Field
Pittsburgh, PA
November 21st & 22nd 2015
2015 USA Rugby Fall College Playoffs
Championship paperwork may be returned to [email protected]
Form
1. Team Contact Information Form
Team Contact Information
Due Date
Format
Monday, November 16
Online
Monday, November 16
2. Team Participation Agreement
Must include signature of university representative
Email
Monday, November 16
3. Collegiate Player Eligibility Form
Collegiate Player Eligibility Form
Must include signature of university representative
Email
Check-in
Paper
4. Individual Participation Waivers
Participation Waiver (Required of all participants) Fri November 20th
Minor Players will require parent/guardian signatures on the participation waiver,
AND a completed U18 Participation in College Rugby Waiver present at check-in
Check-in
Paper
5. Event Media Release Agreement
Must include all sideline staff signatures
Fri November 20th
Must include a complete minor media waiver form for all minor participants
Documents in your Folder (received at meeting):
USA Rugby Code of Conduct
USA Rugby Inclement Weather Policy
USA Rugby Overtime Policy
USA Rugby Technical Zone & Sideline Management Guidelines
USA Rugby Tournament Information Packet
Complete
Formal Acceptance of the Team
As conditions for participation in the USA RUGBY Playoffs and Championships we affirm that:
1. The Team noted below accepts the responsibility for participation in the USA RUGBY
Playoffs and Championships in accordance with the rules, regulations, and guidelines of
USA Rugby.
2. The Team will make its best efforts to arrive at the tournament site no later than the USA
Rugby designated check in time posted to the USA Rugby web site.
a. In the event that unavoidable circumstances prevent the team from timely arrival,
the team will notify the USA Rugby designated person (see Tournament
Information Packet at www.usarugby.org) as soon as possible.
3. The Team representative will participate in all meetings and functions as designated by
USA Rugby to include the Captain’s/Manager’s Meeting.
a. In the event that unavoidable circumstances prevent the team from attending
such a meeting a team representative will notify the USA Rugby designated
person (see Tournament Information Packet at www.usarugby.org) as soon as
possible.
4. The Team will participate in all assigned matches, and be at the pitch prepared to play
no later than 15 minutes prior to kick off.
5. The Team accepts responsibility for ensuring all team members are in like uniforms, i.e.
matching socks, shorts, jerseys numbered 1-23 with players wearing numbers
appropriate to the position played, to include the wear of IRB approved protective
garments and boots.
6. The College Team uniforms will be free of any and all tobacco or alcohol sponsors, and/
or other categories as reasonably specified by USA RUGBY.
7. By virtue of its acceptance of the opportunity to play in this championship, the Team,
and any and all clubs with which it is affiliated, affirm that all team members are CIPP
registered, and have, through the execution of a CIPP registration form, confirmed that
they will have a minimum of $100,000 in medical coverage throughout the USA RUGBY
season, including this tournament, and that any member who does not have such
coverage has an affirmative responsibility to withdraw from play.
Team Rep Initial
College/University Rep Initial
Conference Rep Initial
8. The Team accepts responsibility for ensuring that all team members are eligible
to participate in the USA RUGBY Playoffs and Championships in accordance with
USA Rugby’s Eligibility Guidelines.
a. The Team accepts responsibility for ensuring o the best of their ability that all
team members have accurately represented their enrollment information and
eligibility status to USA RUGBY and have the appropriate documentation to verify
such status.
b. All team members have been informed that any member who does not meet the
USA Rugby requirements for enrollment and eligibility has an affirmative
responsibility to withdraw from play.
9. The Team accepts responsibility for informing all team members and coaching staff of
their responsibility to display sportsman-like conduct and appropriate behavior on or off
the field.
10. The Team agrees that this agreement shall be governed by and construed in
accordance with the rules, regulations and guidelines of USA Rugby.
11. The Team accepts that the failure of any player to honor this agreement may place
the player(s) and/or their team, Conference, and/or Union in jeopardy of sanctions
and disciplinary proceedings, including, but not limited to the potential for
disqualification from this event, fines to players, clubs or teams, and/or loss of a
seed in future USA Rugby sanctioned events.
Team Representative Name (Print):
Team:
Signature of Representative:
Date:
*Please include initials at bottom of Page 1
Conference Rep Name (Print):
Conference Rep Title:
Signature of Representative:
Date:
*Please include initials at bottom of Page 1
College/University Rep Name (Print):
College/University Rep Title (Print):
Signature of Representative:
Date:
Team Rep Initial
*Please include initials at bottom of Page 1
College/University Rep Initial
Conference Rep Initial
Event Media Release Agreement
We hereby authorize and give our full consent to USA RUGBY to copyright and/or publish any and all
photographs, videotapes, film, web casts/podcasts, and any other form of visual/audio communications in
which we appear (separately or together) while attending any USA Rugby Championships event. We further
agree that USA Rugby may transfer, use or cause to be used, these above mentioned communications for any
exhibitions, public displays, publications, commercials, art and advertising purposes, and television programs
without limitations or reservations.
Signature
Printed Name
Date
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
**NOTE: All players under the age of 18 MUST fill out the form signifying parental permission on the final
page of this document. If a parent/guardian signature is missing prior to the event the under-18 player will
not be allowed to participate.
Event Media Release Agreement
We hereby authorize and give our full consent to USA RUGBY to copyright and/or publish any and all
photographs, videotapes, film, web casts/podcasts, and any other form of visual/audio communications in
which we appear (separately or together) while attending any USA Rugby Championships event. We further
agree that USA Rugby may transfer, use or cause to be used, these above mentioned communications for any
exhibitions, public displays, publications, commercials, art and advertising purposes, and television programs
without limitations or reservations.
Signature
Printed Name
Date
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
**NOTE: All players under the age of 18 MUST fill out the form signifying parental permission on the final
page of this document. If a parent/guardian signature is missing prior to the event the under-18 player will
not be allowed to participate.
Event Media Release Agreement
We hereby authorize and give our full consent to USA RUGBY to copyright and/or publish any and all
photographs, videotapes, film, web casts/podcasts, and any other form of visual/audio communications in
which we appear (separately or together) while attending any USA Rugby Championships event. We further
agree that USA Rugby may transfer, use or cause to be used, these above mentioned communications for any
exhibitions, public displays, publications, commercials, art and advertising purposes, and television programs
without limitations or reservations.
Signature
Printed Name
Date
47
48
49
50
51
52
53
54
55
56
57
58
59
60
61
62
63
64
65
66
67
68
**NOTE: All players under the age of 18 MUST fill out the form signifying parental permission on the final
page of this document. If a parent/guardian signature is missing prior to the event the under-18 player will
not be allowed to participate.
2015 USA RUGBY NATIONAL CHAMPIONSHIPS
Event Media Release
Agreement
USA RUGBY MEDIA WAIVER (MINORS)
I hereby authorize and give my full consent to USA RUGBY to copyright and/or publish any and all
photographs, videotapes, film, web casts/podcasts, and any other form of visual/audio communications in
which I appear while attending any USA Rugby Championships event. I further agree that USA Rugby may
transfer, use or cause to be used, these above mentioned communications for any exhibitions, public
displays, publications, commercials, art and advertising purposes, and television programs without
limitations or reservations.
Signature
Date
Printed Name
Parent/Guardian must sign:
Signature of Parent/Guardian
Date
Printed Name of Parent/Guardian