Exhibitor Kit - North Carolina Physical Therapy Association

Exhibitor Details
THE FOLLOWING ITEMS REQUIRE YOU TO TAKE ACTION BY FRIDAY, SEPTEMBER 30TH, 2016
1
DO YOU NEED ELECTRICITY IN YOUR BOOTH?
If you require electricity at your booth, please email [email protected] NO LATER THAN
Friday, September 30th 2016 to ensure we are able to facilitate your request.
2
DO YOU NEED ACCESS TO WI-FI FOR EXHIBIT PURPOSES?
Hotel guests will have access to Wi-Fi. If you are NOT a guest of the hotel, and you will require
Wi-Fi for exhibiting purposes, please email [email protected] NO LATER THAN
Friday, September 30th 2016 to ensure we are able to facilitate your request.
3
HAVE YOU SUBMITTED YOUR HIGH-RESOLUTION LOGO TO NCPTA?
Please email your High-Resolution Logo to [email protected] NO LATER THAN
Friday, Spetember 30th 2016. As a Gold, Silver, or Bronze sponsor of the NCPTA Fall Conference 2016,
your logo will be displayed on NCPT.org If you are a Gold or Silver sponsor, your logo will also be displayed
on specific conference signage (See “NCPTA Fall Conference 2016 Sponsorship Opportunites” deck for details)
4
WHO WILL BE ATTENDING YOUR BOOTH?
Please email a list of all attendees that will attend your booth to [email protected] NO LATER THAN
Friday, September 30th 2016
HOTEL
Sheraton Greensboro Hotel at Four Seasons
Koury Convention Center, 3rd Floor (Exhibit Area)
3121 High Point Road Greensboro, NC 27407
800-242-6556
Reference “NCPTA” to receive group discount on hotel room(s) while supplies last.
Discounted rate for traditional room = $129 + tax
EXHIBITOR SPACE
Exhibitor set-up is from 5-7pm on Thursday, October 13 and 6:30-7:30am on Friday, October 14.
Exhibitor tables are 8’ x 30”, with tablecloth, skirt, and two chairs.
GIFT PRIZE OPPORTUNITIES
1 - Quiz Bowl
You are invited to attend the Quiz Bowl at 7:00pm on Thursday, October 13. Please bring a door prize.
NOTE: You are not required to bring a rehab-associated gift to the Quiz Bowl. Great gift ideas include
Gift Cards, Wine/Cheese or Spa Gift Baskets, etc.
2 - KeyNote Speaker
Before the KeyNote Speaker Luncheon at 11:30am on Saturday October 15, Exhibitor Raffle Prize
announcements will be made. If you wish to participate, you will have the opportunity to stand on stage,
introduce yourself, and announce the winner. You are responsible for gathering attendee data within
your booth for your company’s prize giveaway. After your announcement of the winner, you are
responsible for the final delivery of your prize to the winning attendee.
Exhibitor Schedule
THURSDAY, OCTOBER 13
TH
5:00pm - 7:00pm
Check-In and Set-Up Option 1
7:00pm - 8:30pm
Quiz Bowl - Exhibitors introduced and provide game prizes
(Special event option for recruiting exhibitors to network with PT Students)
FRIDAY, OCTOBER 14
TH
6:30am - 7:30am
Check-In and Set-Up Option 2
9:30am - 10:00am
Break with Exhibitors (Unopposed time)
11:30am - 1:00pm
Exhibitor Bonanza (Unopposed time with free buffet lunch, student posters along exhibitor area)
3:00pm - 3:30pm
Break with Exhibitors (Unopposed time)
7:00pm - 7:30pm
Cocktails & Dessert Reception with Exhibitors (preceding NCPTA Awards Ceremony 7:30 - 8:30pm)
8:30pm - 9:30pm
Pub Night with Special Interests Groups, Scholarship & Loan Committee, and Exhibitors
SATURDAY, OCTOBER 15
9:00am - 10:00am
TH
Breakfast with Exhibitors (Unopposed time with free breakfast buffet, student posters along exhibitor area)
11:45am - 12:00pm Exhibitor raffle winners announced by exhibitor prior to Key Note Speaker
12:00pm - 1:00pm
Exhibitor break-down and check-out
Friday - Sunday October 13 - 15
OCTOBER 13 - 15, 2016
SHERATON AT FOUR SEASONS GREENSBORO, NC
Gold
Sponsorship Opportunities
SPONSOR LEVEL
Investment: $950
Show your commitment to the Physical Therapists of North Carolina
and get maximum exposure to attendees by becoming
a sponsor of the NCPTA Fall Conference 2016!
Two (2) exhibit spaces with room for (4) representatives *
Logo on NCPT.org
Digital banner ad with link on NCPT.org duration four (4) weeks
Attendee email list
Raffle announcement preceding Key Note Luncheon
Sponsorship of Key Note Luncheon (includes signage and announcement of sponsorship)
Sponsorship of Awards Reception (includes signage, announcement of sponsorship,
and 30-min networking time with professionals)
Sponsorship of Pub Night with Special Interest Groups and Scholarship & Loan Committee
(includes signage, announcement of sponsorship, networking time with professionals)
Silver
SPONSORSHIP REGISTRATION DEADLINE:
SPONSOR LEVEL
Investment: $750
One (1) exhibit space with room for (3) representatives *
Logo on NCPT.org
Attendee email list
Sponsorship of two (2) breakfast breaks
Raffle announcement preceding Key Note Luncheon
Bronze
SPONSOR LEVEL
Investment: $550
One (1) exhibit space with room for (2) representatives *
Logo on NCPT.org
Raffle announcement preceding Key Note Luncheon
* $50 fee applies per additional representative
FRIDAY, SEPTEMBER 30TH, 2016
*Registrations received after September 30, 2016
will not have the opportunity to feature logo on
NCPT.org or on conference signage.
NCPTA 2016
3rd Floor
The Victoria Ballroom will host the
“Quiz Bowl” 7-8:30pm Thursday, October 13
and the “NCPTA-Sponsored Luncheon” with
Exhibitor Raffle prize announcements
11:30am-1:30pm Saturday, October 15
The Blue Ash Room will host the Posters and
“Cocktails & Desserts w/ Exhibitors
preceding NCPTA Awards Reception”
7-8:30pm Friday, October 14
Joseph S. Koury Convention Center / Sheraton Greensboro Hotel
Package Handling Information
3121 W Gate City Blvd.
Greensboro, NC 27407
P: 336-292-9161 F: 336-292-1407
Hotel Guests & Meeting Attendees,
Please reference the following information regarding materials shipped to and from the Joseph S. Koury Convention
Center / Sheraton Greensboro.
To ensure proper processing, please address all materials intended for guests as follows:
Attn: Guest Name (Hotel Guest)
Joseph S. Koury Convention Center / Sheraton Greensboro Hotel
3121 W Gate City Blvd.
Greensboro, NC 27407
Confirmation and room number information are not necessary, but may be included if available. Packages for meeting
attendees that are not registered guests of the hotel can also be received and stored—please indicate if possible event
name as well as recipient phone number for package arrival notification purposes.
Please note that all packages sent to the hotel or shipped from the hotel will incur a handling charge based
upon the weight of each item according to the list below:
Package Handling Fees
Inbound and Outbound* Handling Charges
Carrier Envelopes
$3.00 per item
1-10 lbs.
$6.00 per item
11-30 lbs.
$10.00 per item
31-50 lbs.
$15.00 per item
51-75 lbs.
$20.00 per item
76-100 lbs.
$40.00 per item
101+ lbs.
$0.50/lb. per item
Pallet
$75.00 per item
Charges are incurred for accepting items on the recipient's behalf and do include up to 3 days in storage as well as
delivery to the location of the recipient’s choosing within the hotel. Additional fees are incurred for all items received
more than 3 days prior to package retrieval. Please contact the hotel at the phone number above for a list of these
charges or with any questions.
*
Upon arrival to the hotel, please dial either ext. 4106 to retrieve packages and/or schedule package delivery.