Table of Contents Agenda 3 Motion to Approve

Transcription

Table of Contents
Agenda
Motion to Approve Amendment To Section 17.050, Use
Regulations, of the City of Collinsville zoning Regulations, to
Allow Hookah Bars within the City of Collinsville.
Agenda Item Report
Staff Report
Applicant's Proposal
Chairman Jerome's Memo
Ordinance Approving a Planned Development District P-BP3
Planned Business Park District (Laura Buick-GMC/Teklab)
Agenda Item Report
Ordinance
Staff Report
Ordinance Approving a Rezoning to an R1 Single Family
Residential District and a B4 Commercial District (100 Highland
Place & 936 St. Louis Road)
Agenda Item Report
Ordinance
Staff Report
Motion to Approve Payroll for the Periods Ending 01/02/15 &
01/12/15 in the Amount of $555,656.31
Agenda Item Report
Payroll Boardlist
Payroll Boardlist
Motion to Approve Payment of Bills for the Period Ending
January 16, 2015 in the Amount of $1,457,591.53
Agenda Item Report
Board List 09-01-14
Board List 10-01-14
Board List 11-01-14
Board List 12-01-14
Board List 01-09-15
Board List 01-16-15
Motion to Approve Minutes of the 1/12/15 Regular Meeting
Agenda Item Report
Minutes 01/12/15
Resolution Giving Preliminary and Final Plat Approval to
Subdivision Under Collinsville Subdivision Control Ordinance
(Highland Estates/Thomas Brothers)
Agenda Item Report
Resolution
Preliminary Plat
Final Plat
1
3
7
8
13
22
23
25
29
40
41
43
47
70
71
72
82
83
84
87
90
93
96
105
125
126
132
133
135
136
Staff Report
Ordinance Amending the Collinsville Municipal Code Title 16,
Subdivisions, Regarding Final Plat Procedures and
Performance Guarantee and Bonds
Agenda Item Report
Ordinance
Staff Memo
2
138
161
162
163
169
172
AGENDA
Regular Meeting
Of
Monday, January 26, 2015
7:30 PM
Number 15-0126
JOHN MILLER
Mayor
NANCY MOSS
MICHAEL TOGNARELLI
Councilman
Councilman
JEFF KYPTA
KAREN WOOLARD
Councilman
Councilman
SCOTT WILLIAMS
City Manager
STEVE GIACOLETTO
Corporate Counsel
KIMBERLY WASSER
City Clerk
City Council meetings are scheduled on the second and fourth Mondays of each month at 7:30 p.m.
Page 1
3
AGENDA FOR CITY COUNCIL REGULAR MEETING
Number 15-0126
TYPE:
Regular Meeting
DATE/TIME:
Monday, January 26, 2015/7:30 PM
LOCATION:
City Hall Council Chambers, 125 S. Center, Collinsville, Illinois
A.
CALL MEETING TO ORDER
B.
ROLL CALL
C.
INVOCATION
D.
PLEDGE OF ALLEGIANCE
E.
PROCLAMATIONS/RECOGNITION/PRESENTATIONS
F.
BUSINESS PRIOR TO PUBLIC INPUT
G.
1.
Motion to Approve Amendment To Section 17.050, Use Regulations,
of the City of Collinsville zoning Regulations, to Allow Hookah Bars
within the City of Collinsville.
2.
Ordinance Approving a Planned Development District P-BP3 Planned
Business Park District (Laura Buick-GMC/Teklab)
3.
Ordinance Approving a Rezoning to an R1 Single Family Residential
District and a B4 Commercial District (100 Highland Place & 936 St.
Louis Road)
SPEAKERS FROM THE FLOOR
Speakers may address the Council under the terms of Ordinance No. 4765.
Time is limited to 4 minutes per speaker. Please refer to the last page of the
agenda for specific rules governing input.
H.
COMMENTS & ANNOUNCEMENTS - MAYOR
I.
COMMENTS & ANNOUNCEMENTS - COUNCIL MEMBERS
J.
COMMENTS & ANNOUNCEMENTS - CITY STAFF
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4
K.
L.
CONSENT AGENDA
1.
Motion to Approve Payroll for the Periods Ending 01/02/15 &
01/12/15 in the Amount of $555,656.31
2.
Motion to Approve Payment of Bills for the Period Ending January
16, 2015 in the Amount of $1,457,591.53
3.
NEW BUSINESS
1.
Resolution Giving Preliminary and Final Plat Approval to Subdivision
Under Collinsville Subdivision Control Ordinance (Highland
Estates/Thomas Brothers)
2.
Ordinance Amending the Collinsville Municipal Code Title 16,
Subdivisions, Regarding Final Plat Procedures and Performance
Guarantee and Bonds
M.
OLD BUSINESS
N.
CLOSED SESSION
Discuss in accordance with 5 ILCS 120/2(c):
1. Appointment, employment, compensation, discipline or performance of employees
2. Collective bargaining
3. The selection or performance of a person in a public office
5. The purchase or lease of real property
6. The setting of a price for sale or lease of property
7. The sale or purchase of securities, investments, or investment contracts.
8. Security procedures
11. Pending or Threatened or Imminent Litigation
21. Discussion of Closed Meeting minutes
O.
ANNOUNCEMENTS
P.
ADJOURNMENT
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5
ADDRESSING THE COUNCIL DURING SPEAKERS FROM THE FLOOR
Below are the rules for input during City Council meetings as set out in Ordinance No. 4765
entitled “Ordinance Governing Speakers From the Floor During Meetings of the City Council
and the Commission, Boards, and Sub-Bodies of Collinsville, Illinois”. Speakers may address
the Council during the time designated as Speakers From the Floor on the agenda.
RULE 1: Speakers shall be allowed only during “Speakers from the Floor,” or at any other time
if requested by a member of the City Council.
RULE 2: Input must relate to a matter under the authority of the City of Collinsville.
RULE 3: Upon request by the meeting Chairman for speakers from the floor, a prospective
speaker shall express the desire to speak, be recognized by the meeting Chairman, approach the
designated podium, and state their name and general subject matter to which they will address
the City Council.
RULE 4: After establishing their identity, prospective speakers shall immediately address only
the City Council.
RULE 5: Each speaker is limited to four (4) minutes to address the City Council. No extensions
will be granted and no time shall be compensated to the speaker resulting from interruptions by
or discussion with the City Council, City Manager, or any other City officer or employee.
RULE 6: Speakers shall address only the City Council collectively or its members individually.
Speakers shall speak to issues and shall refrain from personal attacks on City appointed officials
and employees. Speakers may not address issues related to pending litigation in which the City
or its subsidiary bodies, officers, agents, employees, boards or commissions is a party.
RULE 7: Speakers shall not be permitted to advertise, solicit, request, urge, summon, or cajole
the City Council or the general public, except as otherwise provided for herein, with regard to
any products, goods, services, information, gains, losses, advantages, consequences, or any other
similar matter, notwithstanding that there may or may not be any pecuniary, monetary, financial
or property gain, loss, or benefit to the speaker or any other person or entity.
RULE 8: Speakers shall act and speak with decorum and conform to conventional social
manners in speech, writing, dress, and behavior. The audience shall refrain from conduct that
disrupts the meeting in any way such as clapping, booing, loud talking or outbursts. A speaker
may be immediately terminated at the meeting Chairman’s discretion.
RULE 9: Determination of breaches of this Ordinance shall be made by the meeting Chairman.
The meeting Chairman customarily will warn the speaker or members of the audience of
inappropriate behavior through one warning use of the gavel. Subsequent inappropriate behavior
shall result in the immediate removal of the responsible parties at the discretion of the meeting
Chairman.
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AGENDA ITEM REPORT
DATE OF MEETING:
January 26, 2015
ITEM:
Motion to Approve Amendment to Section 17.050,
Use Regulations, of the City of Collinsville Zoning
Regulations, to Allow Hookah Bars with the City of
Collinsville.
STRATEGIC PLAN GOAL:
Goal #1 –High Quality Neighborhoods
Goal #4 – Strong and Diverse Local Economy
BACKGROUND:
Tabitha Matthews has petitioned the City to amend the existing zoning regulations to
permit Hookah Bars within the City limits. Currently, no use category exists for this type
of use, effectively prohibiting the use within the City.
The Planning Commission held a public hearing on December 11, and heard from the
applicant, with no additional speakers providing testimony for or against the proposal.
The hearing was continued by the Planning Commission to the January 8th meeting so
additional information could be reviewed by the Commission. At the January 8th
Planning Commission meeting the public hearing was reopened where in the absence
of the applicant, the Commission voted unanimously to recommend denial of the
proposal thereby reinforcing the prohibition of Hookah Bars as an allowable use. Please
refer to the attached Staff Report Memo for additional details on Hookah Bars and the
memo from Chairman Jerome for details on the Commission discussion.
Since the recommendation was denial, if the Council decides to uphold the
recommendation, the motion will need to be voted down; if the Council would like to
overturn the recommendation of the Commission, then the motion will need to be voted
in the affirmative.
RECOMMENDATION: The Community Development Director recommends denial of
the Motion to Approve an Amendment to Section 17.050, Use Regulations, of the City of
Collinsville Zoning Regulations, to Allow Hookah Bars with the City of Collinsville.
ITEM SUBMITTED BY:
Mitchell Bair, AICP, Community Development Director
ATTACHMENTS:
Staff Report
Applicant’s Proposal
Chairman Jerome’s Memo
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DIRECTOR’S MEMO
TO:
PLANNING COMMISSION
FROM:
MITCHELL E. BAIR, AICP, COMMUNITY DEVELOPMENT DIRECTOR
RE:
HOOKAH BAR LAND USE AMENDMENT
DATE:
JANUARY 8, 2015
WHAT IS HOOKAH?
A hookah is a single or multi-stemmed instrument used to smoke tobacco. Shisha is the type of tobacco smoked in a
hookah. It is a very moist and sticky tobacco that is often soaked in honey or molasses, fruit, or other flavored
components. Shisha provides a pleasant aroma when heated slowly with burning charcoal and comes in a variety of
flavors including apple, strawberry, rose, mango, cappuccino, banana, peach, lemon, orange, mint, and licorice.
The shisha is heated in the bowl at the top of the hookah and the smoke is filtered through the water in the base of the
hookah, providing a cooling effect on the smoke that is inhaled. The user inhales the water filtered smoke through a tube
and mouthpiece. A typical session lasts from 45-60 minutes, but can last for several hours. Alternate names for hookahs
include: waterpipe, goza, hubble-bubble, borry, and narghile. Hookah use dates back at least 500 years, believed to have
originated in India, and is a cultural tradition across the Middle East, Persia, Afghanistan, Turkey and parts Africa.
THE HOOKAH BOOM
Prevalence data on hookah use in the U.S. is limited, but there is a clear indication of the growing popularity of hookah use
among youth and young adults. In 2011, over 18% of 12th graders reported using hookah in the past year. According to a
June 2012 study, one third of college students reported having smoked hookah. The rise in hookah smoking among young
people may be related to several factors:
Many young people mistakenly believe that hookah smoke has less nicotine and is less toxic because the
smoke is filtered through water.
Shisha tobacco is available in a variety of enticing flavors.
Hookah smoking is a social activity, and often advertised as exotic.
Shisha tobacco is often cheaper to buy than cigarettes.
Shisha tobacco can be sold online making access to this product easier for youth.
HOOKAH LOUNGES/CAFES
Hookah bars, lounges, and restaurants have become popular social gathering places for young smokers. Two-thirds of
states have hookah bars and cafes, usually near large colleges and universities. Hookah bars attract young customers
through advertising in college/university and local newspapers and on radio stations popular among young people. These
establishments also appeal to college populations by emphasizing exotic aspects of Middle Eastern culture in their décor,
furnishings, music, and displays of a variety of colorful, finely crafted hookahs. Some lounges do not serve alcohol, and
can be particularly appealing to youth under the age of 21.
MARKETING
Many businesses have developed websites to advertise and sell hookah products. Often lounges focus on flavorings,
pleasure, relaxation, product quality, and social aspects. Lounges capitalize on the exotic nature and cultural history of
hookah, promoting a variety of products within those themes. In the US, hookah use is often promoted as new, trendy, and
a safe social activity for college students in particular. A recent study determined that of 144 hookah lounge websites
sampled across the US only 4% included a tobacco-related warning on their website and information on age limits, health
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HOOKAH BAR LAND USE MEMO
JANUARY 8, 2015
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DIRECTOR’S MEMO
warnings, and involvement of tobacco in hookah smoking was limited.
MYTHS & TRUTHS ABOUT HOOKAH (THE BACCHUS NETWORK, TOP FACTS: HOOKAHS)
MYTH: Hookah smoke is filtered through water so it filters out any harmful ingredients.
TRUTH: Smoking tobacco through water does not filter out cancer-causing chemicals. Water-filtered smoke can damage
the lungs and heart as much as cigarette smoke.
MYTH: Inhaling hookah smoke does not burn the lungs, so it is not unhealthy.
TRUTH: The hookah smoke does not burn the lungs when inhaled because is cooled through the water in the base of the
hookah. Even though the smoke is cooled, it still contains carcinogens and it is still unhealthy.
MYTH: Smoking hookahs are healthier than smoking cigarettes.
TRUTH: Hookah smoke is just as dangerous as cigarette smoke. Hookahs generate smoke in different ways: cigarette
smoke is generated by burning tobacco, while hookah smoke is produced by heating tobacco in a bowl using charcoal.
The end product is the same smoke, containing carcinogens.
MYTH: Smoking a hookah is not as addictive as smoking a cigarette because there is no nicotine.
TRUTH: Just like regular tobacco, shisha contains nicotine. In fact, in a 60-minute hookah session, smokers are exposed
to 100 to 200 times the volume of smoke inhaled from a single cigarette.
MYTH: Herbal shisha is healthier than regular shisha.
TRUTH: Just like smoking herbal or “natural” cigarettes, herbal shisha exposes the smoker to tar and carcinogens.
MYTH: Shisha tobacco contains fruit, so is healthier than regular tobacco.
TRUTH: Tobacco is tobacco, no matter how you look at it. Shisha is often soaked in molasses or honey and mixed with
fruit, but it still contains cancer-causing chemicals and nicotine.
HEALTH RISKS OF HOOKAH USE
Research studies have provided ample evidence that hookah smoking is not a safe alternative to cigarette smoking:
Health risks of smoking hookahs include lung, mouth, throat, stomach and other cancers; heart disease; lung
damage; and dental disease.
Hookah smoke has been found to contain high concentrations of carbon monoxide, nicotine, tar, and heavy
metals. Very little nicotine is filtered out of hookah smoke. A study found that a less than 5% decrease in
nicotine was observed.
Heat sources like charcoal or wood cinders may increase health risks because they produce carbon
monoxide, metals, and cancer causing chemicals in addition to the tobacco.
Smoking hookah requires taking longer and harder drags, increasing levels of inhaled nicotine and cancer
causing chemicals in the lungs.
The longer the hookah session, the more nicotine and toxins one takes in.
A 45 to 60 minute hookah session exposes the smoker to approximately the same amount of tar and nicotine
as one pack of cigarettes.
Sharing mouthpieces without washing them can increase risk of spreading of colds, flu, and communicable
infections like oral herpes and mononucleousis.
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JANUARY 8, 2015
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DIRECTOR’S MEMO
Hookahs
give off very high levels of
secondhand smoke exposing even nonsmokers
to damaging levels of toxic substances in
hookah smoke.
A recent study suggests that 18-24 year olds
who use other substances, such as cigarettes,
marijuana, alcohol, or other illicit drugs smoke
hookah at a higher rate.
Hookah
smoke has the same addictive
properties as cigarettes, which can lead a
hookah user to begin using cigarettes, or
becoming a dual user of hookah and cigarettes.
CAN COLLINSVILLE REGULATE HOOKAH USE?
Fact: The Smoke Free Illinois Act prohibits smoking in
bars, restaurants and other indoor areas open to the
public.
Question: If smoking is prohibited in bars and restaurants,
why is smoking allowed inside hookah bars?
Answer: The Smoke Free Illinois Act provides the following
exemption upon which Hookah bars may operate:
“"Retail tobacco store" means a retail
establishment that derives more than 80% of
its gross revenue from the sale of loose tobacco, plants, or herbs and cigars, cigarettes, pipes,
and other smoking devices for burning tobacco and related smoking accessories and in which
the sale of other products is merely incidental. R
" etail tobacco store" includes an enclosed
workplace that manufactures, imports, or distributes tobacco or tobacco products, when, as a
necessary and integral part of the process of making, manufacturing, importing, or distributing a
tobacco product for the eventual retail sale of that tobacco or tobacco product, tobacco is
heated, burned, or smoked, or a lighted tobacco product is tested, provided that the involved
business entity: (1) maintains a specially designated area or areas within the workplace for the
purpose of the heating, burning, smoking, or lighting activities, and does not create a facility
that permits smoking throughout; (2) satisfies the 80% requirement related to gross sales; and
(3) delivers tobacco products to consumers, retail establishments, or other wholesale
establishments as part of its business. "Retail tobacco store" does not include a tobacco
department or section of a larger commercial establishment or any establishment with any type
of liquor, food, or restaurant license. Rulemaking authority to implement this amendatory Act of
the 95th General Assembly, if any, is conditioned on the rules being adopted in accordance with
all provisions of the Illinois Administrative Procedure Act and all rules and procedures of the
Joint Committee on Administrative Rules; any purported rule not so adopted, for whatever
reason, is unauthorized.
“(2) Retail tobacco stores as defined in Section 10 of this Act in operation prior to the effective
date of this amendatory Act of the 95th General Assembly. The retail tobacco store shall
annually file with the Department by January 31st an affidavit stating the percentage of its gross
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JANUARY 8, 2015
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DIRECTOR’S MEMO
income during the prior calendar year that was derived from the sale of loose tobacco, plants, or
herbs and cigars, cigarettes, pipes, or other smoking devices for smoking tobacco and related
smoking accessories. Any retail tobacco store that begins operation after the effective date of
this amendatory Act may only qualify for an exemption if located in a freestanding structure
occupied solely by the business and smoke from the business does not migrate into an enclosed
area where smoking is prohibited.”
Question: What more can the City do to regulate hookah?
Answer: State law grants “police power,” to the City of Collinsville, especially as it is a “Home Rule” City. This gives the
City the authority to adopt ordinances in the interest of “maintaining the health, welfare and public safety” of the City. The
City also has the power of land use regulation regarding Hookah bars as smoking is not a constitutionally protected right.
POTENTIAL LAND USE AND ENFORCEMENT ISSUES
Many municipalities have prohibited Hookah bars and other similar uses as they do not advance the long term planning
goals of the City. These land uses are primarily found within larger more eclectic mixed use districts such as in St. Louis,
MO on Washington Avenue and in Philadelphia, PA in the downtown district. Generally these uses, when found as stand
alone businesses, present a negative impact onto the adjoining properties and can stifle development activities in these
areas. They also present secondary impacts for enforcement of codes and public safety reasons.
The issues associated with the negative, or adverse, impacts to other properties associated with Hookah related uses is
that they typically attract younger adults between 18 and 21 years of age. While this alone is not a negative, several
municipalities in Illinois - Chicago and Peoria - have revised their Zoning Regulations to restrict Hookah uses after
negative issues surfaced. These issues included increased noise and public disturbances, underage drinking, littering, and
loitering. These issues resulted in significant calls for both code enforcement and public safety personnel.
While Hookah uses are not in and of themselves negative land uses, when located outside of eclectic mixed use districts
and in isolation they present more negative issues than not. The evidence on these uses is still limited as the use is just
gaining prevalence but one common finding is that the problems associated with these uses outweigh the benefits and
these Hookah related uses do not make a positive contribution to the proactive growth and development of an emerging
development area.
RECOMMENDATION
At this time and in consideration of the available information, it is the opinion of the Community Development Director that
an amendment not be pursued that would permit Hookah bars or lounges within the corporate limits of Collinsville.
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DIRECTOR’S MEMO
REFERENCES
1. The Bacchus Network. Top Facts: Hookahs. Available at http://www.tobaccofreeu.org/pdf/Hookah.pdf
2. Tobacco Free U/The Bacchus Network. Reducing Hookah Use, A Public Health Challenge for the 21st Century: http://
www.tobaccofreeu.org/pdf/HookahWhitePaper.pdf
3. American Lung Association - Hookah Smoking - A Growing Threat to Public Health: http://www.lung.org/stop-smoking/
tobacco-control-advocacy/reportsresources/cessation-economic-benefits/reports/hookah-policy-brief.pdf
4. Johnston LD, O’Malley PM, Bachman JG, Schulenberg, JE. Monitoring the Future, national survey results on drug
use, 1975-2011. Volume I: secondary school students, 2011. Ann Arbor (MI): Institute for Social Research, The
University of Michigan; 2012.
5. Primack, BA, et al. Waterpipe Smoking Among U.S. University Students. Nicotine and Tobacco Research.
[Epubahead of print], May 28, 2012. http://ntr.oxfordjournals.org/content/early/2012/05/22/ntr.nts076
6. Morris, DS, Fiala, SC, Pawlek, R. Opportunities for Policy Interventions to Reduce Youth Hookah Smoking in the
United States. Prev Chronic Dis 2012; 9:120082. DOI: http://dx.doi.org/10.5888/pcd9.120082
7. Chan et al. Up in Smoke: The fallacy of the harmless hookah. Chest. 2011; 139: 737-738.
8. Primack, BA, et al. U.S. hookah and tobacco smoking establishments advertised on the internet. Am J Prev Med 2012;
42(2):150-156.
9. Neergard et al. Waterpipe exposure and nicotine exposure: A review of the current evidence. Nicotine and Tobacco
Research. 2007; 9(10):987-994.
10. Dugas et al. Waterpipe smoking among North American youths. Pediatrics. 2010. 125(6):1184-1189.
11. American Cancer Society, Hookah’s are trendy, but are they safe?: http://www.cancer.org/cancer/news/expertvoices/
post/2012/05/29/hookahs-are-trendy-butare-they-safe.aspx
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There was no applicant present but we proceeded forwarded anyway and discussed the pros and cons
on modifying our Ordinances to ALLOW Hookah Bars in our area. After discussions learning more about
what a Hookah Bar was (Mike, you were not alone on this issue) as well as serious discussions regarding
the health and safety issues on allowing this form of entertainment, it was the unanimous opinion of the
Planning Commission that we NOT modify the current ordinances to allow Hookah Bars in the City of
Collinsville.
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AGENDA ITEM REPORT
DATE OF MEETING:
January 26, 2015
ITEM:
Ordinance Approving a Planned Development District
P-BP3 Planned Business Park District (Laura BuickGMC/Teklab)
BACKGROUND:
After rezoning the dealership location at 909 North Bluff Road and an associated $3
million remodel & expansion in April 2012, Laura Buick-GMC experienced a huge and
unexpected increase in sales, requiring them to expand again by purchasing another 3
acres and constructing an additional parking lot to the rear of the dealership in 2013. As
their sales have continually increased, the need for additional parking and storage for
new vehicle inventory has become necessary on a temporary basis. Laura Buick-GMC
has now leased additional acreage from Teklab near the intersection of Horseshoe Lake
Road and North Bluff and are proposing to legalize the use of that lot for parking new
vehicle inventory for a period not to exceed a total of 4 years. By the end of that period,
they feel they will have a better handle on the market and will be able to determine if
they need to purchase the property and develop it fully as a part of the dealership, or
will cease the use of it and return it to a green state to await future development.
The ordinance contains the following noteworthy provisions:
1. Laura Buick shall be the sole allowable operator; the allowance is not
transferable to another dealership or user or for another use.
2. The lot shall be used for the storage of new vehicle inventory only.
3. The current gravel surface shall be allowed for the term of the ordinance and
shall be removed at the expiration of site use by Laura Buick-GMC.
4. The allowance shall be for a term not exceeding 3 years with 1 extension of
another year available upon request and demonstration of performance.
5. During the period of use by Laura Buick-GMC and after expiration of the lease,
the property may be developed under the original BP3 zoning with all related
uses should a potential development become available and consistent with the
development regulations and code requirements of the City of Collinsville.
The Planning Commission held a public hearing on January 8th, and recommended
approval of the ordinance by unanimous vote. There is no site plan required as there
are no improvements proposed or required.
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RECOMMENDATION: The Community Development Director recommends approval of
the Ordinance Approving a Planned Development District P-BP3 Planned Business
Park District (Laura Buick-GMC/Teklab)
ITEM SUBMITTED BY:
ATTACHMENTS:
Ordinance
Staff Report
24
ORDINANCE NO.
APPROVING A PLANNED DEVELOPMENT DISTRICT
P-BP3 PLANNED BUSINESS PARK DISTRICT
LAURA BUICK GMC / TEKLAB
(Laura Buick Overflow Parking Lot-Temporary)
AN ORDINANCE AMENDING THE ZONING OF LAND WITHIN THE CITY OF COLLINSVILLE AND
REQUIRING CERTAIN CONDITIONS WITHIN SAID PLANNED DISTRICT.
WHEREAS, Jack Anderson, on behalf of Laura Buick-GMC, has filed with the City of Collinsville,
Illinois an application for temporarily amending the zoning of real estate which is owned by Teklab, Inc. and
located near the intersection of Horseshoe Lake Road and Bluff, from BP3 Business Park District to P-BP3
Planned Business Park District.
WHEREAS, prior to the presentation of this ordinance to the City Council, all hearings required to
be held took place pursuant to proper legal notice, and all petitions, documents and other necessary legal
requirements were fulfilled in compliance with the law in such cases made and provided, including Title 17
of the Collinsville Municipal Code and Section 5/11-13-14 of the Illinois Municipal Code.
NOW, THEREFORE BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF
COLLINSVILLE, ILLINOIS, as follows:
Section 1: That the following legally described land located within the City of Collinsville, Illinois,
and further described on Exhibit A, attached hereto and incorporated herein by reference, is hereby
temporarily zoned P-BP3, Planned Business Park District, to wit:
Location: unaddressed vacant land
Parcel ID #: 13-2-21-20-00-000-021
Applicant/Lessee: Laura Buick-GMC
Current Owner: Teklab, Inc.
Section 2: That no site plan has been granted nor approved for the temporary use described
herein, per Section 17.120 of the Collinsville Zoning Code and Section H of this ordinance.
Section 3: That the City Clerk is hereby authorized to note the zoning grant made by this
Ordinance upon the official zoning map of the City.
Section 4: That the authority and approval provided in this Ordinance is granted subject to all
ordinances, rules and regulations of the City of Collinsville and the following conditions:
1. PERMITTED AND SPECIAL USES
The permitted uses for the P-BP3 Planned Business Park District shall be those described in Section
17.040.210, BP3 Business Park District and Section 17.050.010, Use Table of the Collinsville Zoning Code,
with the following exception:
a. For the term of this ordinance, Laura Buick GMC shall solely be permitted the temporary use of the
site as a parking lot. Such use shall not be transferable; and shall be permitted only as described
and issued in this ordinance.
2. PERMITTED ACCESSORY STRUCTURES AND USES
No accessory structures and/or uses shall be permitted during the term of this ordinance, without approval
of the required site plan. Upon approval of a site plan accessory structures and uses shall be those
described Section 17.040.210, BP3 Business Park District and Section 17.050.010, Use Table of the
Collinsville Zoning Code.
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3. PERFORMANCE / BULK STANDARDS
Upon development and/or at the expiration of the term of this ordinance, the requirements set forth in this
P-BP3 Planned Business Park District shall be consistent with the general standards for use of land; the
use, type, bulk, design, and location of buildings; and the density for intensity of use, open space and public
facilities as set out in the underlying district regulations and other applicable sections of these regulations,
upon the approval of the required site plan.
4. CONDITIONS OF USE
Upon development and/or at the expiration of the term of this ordinance, any modification of the underlying
zoning or other regulations may be permitted, providing the design and the amenities incorporated therein
are consistent with the City’s Comprehensive Plan and the interest of the general public is served.
5. DESIGN CRITERIA
This P-BP3 Planned Business Park District shall adhere to the design criteria guidelines set forth in the
Collinsville Zoning Code, Section 17.040, except as follows:
A. Lighting & Utility Standards:
1) Lighting & Utility Standards shall be waived for the term of this ordinance.
B. Off Street Parking & Loading Standards:
1) Existing gravel shall be permitted as an acceptable parking surface for the term of this
ordinance; the gravel parking surface shall be maintained in a safe and functional manner by
the Lessee.
2) Parking stalls: number, location and design shall be waived for the term of this ordinance.
3) Said allowable parking shall be limited to new vehicle inventory only.
C. Landscaping, Screening and Buffering: The requirements of Section 17.080, Landscaping,
Screening and Buffering, shall be waived for the term of this ordinance.
D. Signage: No signage shall be allowed during the term of this ordinance.
E. Temporary Structures: No temporary structures shall be allowed during the term of this ordinance.
F. Limitations:
1) This P-BP3 Planned Business Park District shall be authorized for a period not to exceed 3
years from the date of ordinance authorization. Upon expiration of the 3-year period the
petitioner may make written request to the Community Development Director for an extension
of the term of use for a period not to exceed 1 additional year in duration. In determining the
appropriate extended term of use or whether said use should be continued, the Community
Development Director shall re-evaluate the use, considering the guidance of the
Comprehensive Plan, the Zoning Code, the performance and operational criteria of the
applicant with the requirements of this ordinance as well as any other code and ordinance
requirements, and potential or impending development in the area. Upon expiration or
abandonment of this ordinance the zoning designation of the property shall revert back to the
underlying zoning designation of BP-3 Business Park.
2) The continuation of the use(s) permitted by this ordinance shall be dependent upon the
conditions established within this ordinance. In the event of a change of conditions or noncompliance with conditions, the City Council shall have the authority to cause the revocation of
this Planned District Ordinance upon recommendation of the Community Development Director
and after affording the petitioner the right to be heard.
26
3) The conditions contained within this ordinance shall be reviewed by the Director of Community
Development at the end of the first year of operation to evaluate operating and performance
standards, as well as any violations or complaints received related to this use. Where a
problem is found to exist, the Director shall notify the petitioner who, in turn, shall propose
appropriate remediation measures. Where such measures dictate changes to the relevant
conditions of this ordinance, the Director shall recommend to the Planning Commission an
amendment to the ordinance. After affording the petitioner the right to be heard, the Planning
Commission shall make a recommendation to the City Council for consideration.
G. Ordinance Abandonment, Revocation or Expiration: Upon abandonment of this ordinance by
Laura Buick-GMC as the sole operator, revocation of this ordinance by the City of Collinsville, or
expiration of the term herein described, Laura Buick-GMC as the sole operator shall be required, at
their sole expense, to remove all temporary improvements installed on the property, including but
not limited to the gravel parking surface, and the property shall be restored to an agrarian state to
the satisfaction of the Director of Community Development. Abandonment, in the context of this
ordinance, shall mean non-use of the property per the conditions of this ordinance for a period
exceeding sixty (60) days. After sixty (60) days of non-use, the City Council may revoke this
ordinance upon recommendation of the Community Development Director, and the zoning of the
property shall revert to the zoning in place prior to the approval of this ordinance, which shall be
BP-3 Business Park District after the operator/owner has been afforded the right to be heard.
H. Site Plan Requirement: This P-BP3 Planned Business Park District shall not require a site plan,
per Section 17.120, Site Plan Review, of the Zoning Code, due to temporary nature of the
approved use and the lack of required site improvements. Consistent with the performance review
and amendment to the ordinance, a site plan shall be required when improvements of a permanent
nature are required or if/when the site is further developed or used.
I.
Appeals & Grievances: In the event of a disagreement between the owner/operator and the
Director as to whether the use of the site meets the criteria or conditions established within this
ordinance, such disagreement shall be submitted to the Community Development Director and be
forwarded to the Planning Commission for recommendation to the City Council for consideration.
Any decision made by the City Council shall be in the form of an ordinance amendment.
PASSED by the Council and Approved by the Mayor on
, 2015.
Ayes:
Nays:
Absent:
Approved:
, 2015.
John Miller, Mayor
ATTEST:
Kim Wasser, City Clerk
27
EXHIBIT A
Legal Description of the Property
Lot 1 in Kosten Acres, a subdivision in the Southeast Quarter of Section 20, Township 3 North, Range 8
West of the Third Principal Meridian, according to the plat thereof recorded in plat book 49 page 110, in
Madison County, Illinois.
Except coal, gas and other mineral rights excepted or reserved in prior conveyances.
Situated in the County of Madison, State of Illinois.
PPN: 13-2-21-20-00-000-021
28
C
C
STAFF REPORT
JANUARY 8, 2015
PLANNING COMMISSION TO:
PLANNING COMMISSION
PROPOSAL OVERVIEW:
THE
APPLICANT, JACK ANDERSON, OF LAURA BUICK-GMC, IS REQUESTING THE
REZONING UTILIZING THE PLANNED DEVELOPMENT DISTRICT OF A VACANT LOT ON
FROM:
HORSESHOE LAKE ROAD. THIS REQUEST, IF APPROVED WOULD PERMIT THE
DEPARTMENT OF COMMUNITY DEVELOPMENT
STORAGE OF AUTOMOBILES ON THE SITE . T HIS LOT IS LOCATED BETWEEN
ENNEDI AUTO SALES AND TEKLAB AND IS ILLEGALLY IMPROVED WITH A GRAVEL
K
CASE MANAGER:
MITCHELL E. BAIR, AICP, COMMUNITY SURFACE FOR PARKING PURPOSES . THIS LOT HAS BEEN THE SOURCE OF
ENFORCEMENT ACTIONS FOR SEVERAL YEARS AS BOTH THE USE FOR PARKING
DEVELOPMENT DIRECTOR
AND THE MANNER OF IMPROVEMENT (GRAVEL) FAILS TO MEET THE REGULATORY
REQUIREMENTS OF THE CITY. THE APPLICANT IS PURSUING THE UTILIZATION OF
APPLICATION NAME:
THIS LOT AS THEIR CURRENT FACILITIES ARE NOT ADEQUATE TO SERVE THEIR
LAURA BUICK-GMC
CURRENT INVENTORY NEEDS.
SUBJECT:
REZONING
TO PERMIT PARKING OF
INVENTORY VEHICLES ON UNADDRESSED LOT
ON HORSESHOE LAKE ROAD.
ACTION REQUESTED:
STAFF REQUESTS CONSIDERATION OF THE
PETITIONER’S REQUEST FOR A PLANNED
DISTRICT ORDINANCE THAT WOULD PERMIT
AUTOMOBILE STORAGE ON HORSESHOE
LAKE ROAD TO THE CITY COUNCIL.
APPLICANT/CONTACT:
JACK ANDERSON, LAURA BUICK-GMC, 903
N. BLUFF RD., COLLINSVILLE, IL 62234
OWNER:
TEKLAB, INC., 5445 HORSESHOE LAKE RD.,
COLLINSVILLE, IL 62234
PARCEL IDENTIFICATION NUMBER:
13-2-21-20-00-000-021
SITE ADDRESS:
SITE IS UNADDRESSED
EXISTING ZONING DESIGNATION:
“BP-3” (G E N E R A L O F F I C E /S M A L L
WAREHOUSING)
RECOMENDATION:
APPROVAL WITH PD CONDITIONS
29
PLANNING COMMISSION REPORT
LAURA BUICK-GMC
SITE ASSESMENT
The site is approximately 3 acres and is located on Horseshoe Lake Road and is not addressed as no structure exists on
the property. The site is located directly between Kennedi Auto Sales and Teklab. The site was previously used for
automotive purposes by Dave Croft Dodge in a manner that was not permitted per zoning. The City pursued various
enforcement actions with the property owner until the lot was sold in 2009 in an associated activity of the closing of the
Croft dealership. Laura Buick-GMC started using the site in 2012 when construction on their location at 903 N. Bluff
location was occurring. The use of the property was assumed to cease once the construction was complete; however, due
to market conditions and uncertainty the applicant has requested to use this property for automobile parking and is
requesting relief from all improvement requirements associated with this use.
FIGURE 1: SITE LOCATION AERIAL
2
LAURA BUICK-GMC STAFF REPORT
30
JANUARY 8, 2015
LAURA BUICK-GMC
EXISTING SITE DEVELOPMENT CONDITIONS
SITE ACREAGE/SF:
3.07 AC/133,805.6 SF
TOTAL STRUCTURES:
ZERO (0)
STRUCTURE SF:
ZERO (0) SF
STRUCTURE COVERAGE:
ZERO 0%
IMPERVIOUS COVERAGE:
UNKNOWN
NAICS USE:
“PARKING LOTS & GARAGES”
NAICS LAND USE CODE:
“81293”
FIGURE 2: SITE SPECIFIC AERIAL
3
31
JANUARY 8, 2015
LAURA BUICK-GMC
FIGURE 3: SITE SPECIFIC AERIALS 1995, 2003, 2006, & 2009
4
32
JANUARY 8, 2015
LAURA BUICK-GMC
5
33
JANUARY 8, 2015
LAURA BUICK-GMC
EXISTING ZONING
The area in question is zoned as commercially as “BP-3” (General Office/Small Warehousing), “CP-2” (Commercial), “B5” (Warehouse Commercial), and “B-4” (Commercial) (refer to Figure 4).
TABLE 1: ADJOINING LAND USE AND ZONING
DIRECTION:
ZONING DISTRICT:
LAND USE:
SEPARATED BY:
NORTH
“P-CP2” (PLANNED COMMERCIAL PARK)
AUTOMOBILE PARKING LOT
PROPERTY LINE
EAST
“CP-2” (COMMERCIAL)
AUTOMOBILE DEALERSHIP
PROPERTY LINE
SOUTH
“P-BP3” (PLANNED GENERAL OFFICE/SMALL WAREHOUSING)
HOSPITALITY & RECREATIONAL
HORSESHOE LAKE RD.
WEST
“BP-3” (GENERAL OFFICE/SMALL WAREHOUSING)
RESIDENTIAL
PROPERTY LINE
FIGURE 4: EXISTING ZONING
6
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JANUARY 8, 2015
LAURA BUICK-GMC
LAND USE CODE
122
163
195
320
330
420
550
TABLE 2: EXISTING LAND USE
LAND USE
CHURCH
MUNICIPAL
PARK
VACANT-COMMERCIAL
IMPROVED COMMERCIAL
VACANT-RESIDENTIAL
UTILITIES-INDUSTRIAL
FIGURE 9: EXISTING LAND USE
7
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JANUARY 8, 2015
LAURA BUICK-GMC
COMPREHENSIVE PLAN: FUTURE LAND USE PLAN
The Future Land Use Plan contained within the Comprehensive Plan establishes the future land use of the subject
property as “OFFICE-EASTPORT 2”. The request is for a land use that is commercial in nature, one that is customarily
observed as accessory to a primary use, it is found to be generally consistent with the Future Land Use Plan as contained
within the Comprehensive Plan. However, generally a request as the applicant is proposing, to use the lot in an
unimproved manner, is usually found to be not consistent with the Future Land Use recommendation of “Office”. The
offsetting point regarding this specific request is that the applicant is proposing to use the lot in an unimproved manner on
a temporary basis thus establishing the property as a placeholder land use which is customarily seen in emerging areas
undergoing development pressure from the market.
FIGURE 10: FUTURE LAND USE PLAN
8
36
JANUARY 8, 2015
LAURA BUICK-GMC
PROJECT SUMMARY
The applicant is proposing to rezone the property utilizing the “Planned Development District” coupled with a sunset clause
so that the property may be used for the purposes of parking automobiles on an unimproved site. While the lot has a
surface of gravel, it does not meet the regulatory improvement requirements of the Zoning Regulations. It is critical to
maintain focus on the request as one that is temporary. Absent this critical consideration this application would be
accompanied with an unfavorable recommendation. Therefore, the analysis is conducted in complete context of the
requested use being temporary and having an accompanying mandatory “Sunset Clause” and termination date. The
applicant has stated that the very nature of the automobile industry prevents them from making an investment in improving
this site similar to the action they took in 2013. Should the market become stable and the need for this lot become more
permanent the applicant has stated they will be willing to develop the site in a permanent manner in compliance with the
City’s development regulations.
ZONING REQUEST OVERVIEW AND ANALYSIS
As the applicant is requesting a rezoning of the “Planned Development District”, the review must start with an analysis of
the specific intent and objectives for “Planned Development Districts”, this intent is as follows:
“One of the principal objectives of the Zoning Ordinance is to provide for a compatible
arrangement of uses of land and buildings that is consistent with the requirements and welfare of
the City. To accomplish this objective, most uses are classified as permitted or special uses in
one or more of the districts established by the Zoning Ordinance. However, it is recognized that
there are certain uses that, because of their scope, location or specific characteristics, give raise
to a need for a more comprehensive consideration of their impact, both with regard to the
neighboring land and the City in general. Such uses fall within the provisions of this Section and
shall only be permitted if authorized as a planned development.
Applications for Planned Development shall specify the intended land use, complete with a
description of said use and the intended underlying zoning district or districts. The nearest
similar conventional zoning district, use regulations or other regulatory provisions shall apply
except as specifically adjusted for the particular development, such as, but not limited to,
reduced lot sizes or setbacks.”
Further, the objectives, along with a corresponding analysis of each, follows:
“The objective of the Planned District Procedure is to enable the granting of certain allowances
or modifications from the basic provisions of the Zoning Ordinance to achieve attractive and
timely development in furtherance of the City of Collinsville’s objectives and proposed land uses
as stated in the Comprehensive Plan. Through the flexibility of the planned development
process, the City seeks to achieve one or more of the following specific objectives:
1. Creation of a more desirable environment than may be possible through the strict
application of other City land use regulations. The proposed use creates a more desirable
environment than is possible through the strict application of the regulations as it permits the
property to be used in an accessory and supportive manner with a limited duration for an
expanding business.
2. Promotion of a creative approach to the use of and related physical facilities resulting in
better design and development implementation, including aesthetic amenities. No creative
approach to physical facilities or better design is being proposed with this application.
3. Combination and coordination of the character, the form and the relationship of structures
to one another. The application is proposing no structures.
9
37
JANUARY 8, 2015
LAURA BUICK-GMC
4. Preservation and enhancement of desirable site characteristics such as natural topography,
vegetation and geologic features. The existing lot will remain “as is” in an undeveloped state.
5. The beneficial use of open space. No open space is being proposed with this application.
6. Encouragement of land use or combination of uses that maintain the existing character and
property values of the City and promote the public health, safety, comfort, and general
welfare of its residents. The proposed use does maintain the existing character and is not
detrimental, in the short term, to property values. However, if the use does not terminate, then it
will have a detrimental impact on adjoining property values and repress the marketability and
development of the adjoining area.
7. Promotion of long-term planning pursuant to a site plan that will allow harmonious and
compatible land uses or combination of uses with surrounding areas. The proposed
development is short term in intent and is not intended to be the long term use of the property.
8. Promotion of economic development within the City.” The proposed use will promote the
economic vitality and development of the City by allowing an existing business adjust to an
unsure market in the short term.
SUNSET CLAUSE
As has been mentioned several times within this report, critical to the approval of this request is the inclusion of a “Sunset
Clause”. This clause would establish an expiration date for the Planned Development District ordinance and require the
site to either cease being used, or for the site to come into compliance with the City’s development regulations. This term
should be established somewhere between two (2) and five (5) years. The option for extension should also be included.
This option should be upon demonstration of good faith and should be between six (6) and twelve (12) months and should
only be permitted to be exercised one (1) time.
TRANSFERABILITY LIMITATION
As the history of the use of the lot in question began with another automobile dealer, a limitation on transferability should
also be included. This limitation is similar to how Special Use Permits are administered when authorized for residentially
zoned properties. The Planned Development District ordinance should have a clause that limits the temporary use only to
Laura Buick-GMC and is non-transferrable to other owner operators.
USE PERMISSIBILITY
The use permissibility for the property should be limited to solely that of the “BP-3” district and that of NAICS #81293,
“Parking Lots & Garages”. Further the uses should be limited to the parking and storage of new automobiles. As the
property is not being proposed to be developed in compliance with current regulatory requirements, parking permissibility
should be limited solely to that of new automobiles. The presence of new automobiles significantly reduces the adverse
impacts of the temporary use of the site on adjoining properties. Used vehicles and other items should be required to be
parked, or stored, on the property owned by Laura Buick-GMC and associated with their related proper location.
ENFORCEMENT PROVISION
The ordinance should also include a clear enforcement provision. This will eliminate the issues associated with
enforcement that have occurred over the past several months. As the applicant is requesting significant concessions and
relief from the regulatory requirements for the development and use of the site, this provision is critical to protecting the
rights of the City and adjoining property owners.
RECOMMENDATION
It is the recommendation of the Community Development Director that the application for a rezoning utilizing the Planned
10
38
JANUARY 8, 2015
LAURA BUICK-GMC
Development District to operate a parking lot for automobiles be favorably recommended to the City Council provided that
the following items are included within the ordinance:
1. A sunset clause (expiration) be included in the ordinance of not less than two (2) years and not more than five
(5) years;
2. The use of the property as a parking lot be non-transferrable to any owner operator other than Laura BuickGMC;
3. The parking and storage of automobiles shall be limited to new automobiles; and
4. An enforcement provision should be included in the ordinance.
Respectfully submitted
Mitchell E. Bair, AICP
Community Development Director
11
39
JANUARY 8, 2015
Motion to request rezoning submitted by Laura Buick for vacant property located at the corner of
Horseshoe Lake Road and Bluff.
At issue is the temporary rezoning of the subject site to allow Laura Buick to use the vacant site for
temporary storage of vehicles. The site is currently a gravel site that applicant has been using to store
the overflow of their new vehicles. Applicant is currently leasing the property with discussions of
purchasing the property if his current level of inventory remains at such a high level to require the extra
parking area.
Applicant was present and indicated that he currently has a significant increase in inventory due to his
high sales. Applicant noted that there exist questions as to whether this high level of inventory will exist
in the future or is simply a temporary anomaly.
Discussions were held by the Commission regarding the duration of this temporary rezoning. After
further discussions, it was agreed that a temporary rezoning would be acceptable for three years with a
one-year extension that could be granted by Staff.
Further limitations were placed on this temporary rezoning that requires that the rezoning be
nontransferable to any other applicant. Applicant agreed to only use this parking lot for new vehicles.
Further, for any discussions of sale or requirements of the property, the zoning will remain BP3. Finally,
applicant agreed that upon its termination of this lease, it would restore the property to its original
status.
There were no speakers in opposition to this temporary rezoning.
Temporary rezoning was passed with a vote of 9-0.
40
AGENDA ITEM REPORT
DATE OF MEETING:
January 26, 2015
ITEM:
Ordinance Approving a Rezoning to an R1 Single
Family Residential District and a B4 Commercial
District (100 Highland Place & 936 St. Louis Road)
BACKGROUND:
The Thomas’s have proposed the replatting and rezoning of several lots under their
ownership located at 100 Highland Place and 926 St. Louis Road, to facilitate the sale
of the residential structures on these lots.
Currently there are 4 lots of record (parcels), with structures built across property lines,
in both St. Clair and Madison Counties, zoned with 3 different zoning designations (R1,
R1A, and B4). The proposal, consisting of preliminary & final plats as well as a
rezoning ordinance, amalgamates through replatting the property into 2 legal lots, the
1st containing the residential property and uses and the 2nd containing the commercial
property and uses, including the “storage yard” previously used by Thomas Brothers
Automotive & Towing, but now virtually empty and unused.
On the residential lot are 4 small single family homes and one duplex, with access to all
5 residences from the partially vacated alleyway off Highland Place; this lot will be
zoned R1 Single Family Residential. The commercial lot consists of the primary
commercial structure functioning as the proper business for Thomas Brothers and the
above mentioned storage yard; this lot will be zoned B4 Commercial.
Please note that none of the existing conditions are being legalized via this rezoning
ordinance; land use, structures, and improvements that do not meet zoning
requirements shall continue as nonconforming, and no development, expansion,
rebuilding or redevelopment will be authorized without additional action through
approval of a site plan and rezoning if required.
The Planning Commission held a public hearing at the meeting of January 8th. One
neighboring resident spoke about his concern that another business may take over the
Thomas Bros. building and begin to use the rear vacant parking area for vehicles and
equipment without properly screening it. The resident was assured that would be
prevented through the use of the required site plan, and that any redevelopment or
reuse would be required to conform to current zoning standards, including screening
from neighboring residential homes. The Planning Commission then voted unanimously
to recommend the rezoning.
41
RECOMMENDATION: The Community Development Director Recommends Approval
of the Ordinance Approving a Rezoning to an R1 Single Family Residential District and
a B4 Commercial District (100 Highland Place & 936 St. Louis Road)
ITEM SUBMITTED BY:
ATTACHMENTS:
Ordinance
Staff Report
42
ORDINANCE NO.
APPROVING A REZONING TO AN R1 SINGLE FAMILY RESIDENTIAL DISTRICT
AND A B4 COMMERCIAL DISTRICT
(100 Highland Place & 936 St. Louis Road)
AN ORDINANCE AMENDING THE ZONING OF LAND WITHIN THE CITY OF COLLINSVILLE AND
REQUIRING CERTAIN CONDITIONS WITHIN SAID PLANNED DISTRICT.
WHEREAS, Wanda Lee Thomas Living Trust represents itself as the owner of the subject property,
and has filed with the City of Collinsville, Illinois an application for amending the zoning of real estate located at
100 Highland Place and 936 St. Louis Road, in both Madison and St. Clair Counties, Collinsville, Illinois, from
mixed zoning of R1 & R1A, Single Family Residential District and B4 Commercial District to R1 Single Family
Residential and B4 Commercial District.
WHEREAS, prior to the presentation of this ordinance to the City Council, all hearings required to be
held took place pursuant to proper legal notice, and all petitions, documents and other necessary legal
requirements were fulfilled in compliance with the law in such cases made and provided, including Title 17 of
the Collinsville Municipal Code and Section 5/11-13-14 of the Illinois Municipal Code.
NOW, THEREFORE BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF
COLLINSVILLE, ILLINOIS, as follows:
Section 1: That the following legally described land located within the City of Collinsville, Illinois, and
further described on Exhibit A, attached hereto and incorporated herein by reference, is hereby zoned R1
Single Residential District, to wit:
Location: 100 Highland Place (new addresses pending)
Parcel ID #: part of 13-1-21-32-20-402-004 & 03-05.0-216-001 (new plat pending)
Developer: None. Existing Property
Current Owner: Wanda Lee Thomas Living Trust
Section 2: That the following legally described land located within the City of Collinsville, Illinois, and
further described on Exhibit A, attached hereto and incorporated herein by reference, is hereby zoned B4
Commercial District, to wit:
Location: 936 St. Louis Road
Parcel ID #: part of 13-1-21-32-20-402-004 & 03-05.0-218-001 (new plat pending)
Developer: None. Existing Property
Current Owner: Wanda Lee Thomas Living Trust
The above described property shall be consolidated into one legal lot of record.
Section 3: That the site plan has been waived by the Community Development Director as this
property is already developed and is not redeveloping or expanding. No additional improvements are
proposed or required at this site.
Section 4: That the City Clerk is hereby authorized to note the zoning grant made by this Ordinance
upon the official zoning map of the City.
Section 5: That this rezoning does not legalize any current land use, structures, or improvements on
the subject property, and all land use, structures and improvements not meeting current zoning requirements
shall be considered non-conforming and shall not be expanded or rebuilt without additional zoning action and
approval per Section 17.090 of the Collinsville Zoning Code.
43
Section 6: That the authority and approval provided in this Ordinance is granted subject to all
ordinances, rules and regulations of the City of Collinsville.
Section 7: This ordinance shall apply only to the following existing structures:
A. Commercial Structure at 936 St. Louis Road, previously occupied by Thomas Brothers Automotive
and Towing, and the existing southern vacant parking area accessory to the Commercial
structure.
B. Residential Duplex, to be addressed, currently located on the parking lot of the above referenced
commercial structure, and 4 single family residential units located at 100 Highland Place.
Any expansion, future development or redevelopment shall meet the requirements of Section
17.040.050 R1 Single Family Residential District and Section 17.040.130, B4 Commercial District in their
entirety. Such approval of expansion, future development or redevelopment shall be by way of an approved
Site Plan, according to the provisions of Section 17.120, Site Plan Review.
Any expansion, future development or redevelopment that does not meet the requirements set forth in
this Ordinance shall be subject to rezoning by way of an amendment to this Ordinance, along with the approval
of the accompanying Site Plan.
Section 8: That this Ordinance shall take effect upon its passage, approval and publication in
pamphlet form, as provided by law.
, 2015.
Ayes:
Nays:
Absent:
Approved:
, 2015.
John Miller, Mayor
ATTEST:
44
EXHIBIT A
Legal Description of the Property
Subdivision Plat Pending
LOT 1 OF THE HIGHLAND ESTATES SUBDIVISION BEING PART OF THE SOUTHEAST QUARTER OF
SECTION 32 IN TOWNSHIP 3 NORTH, RANGE 8 WEST OF THE THIRD PRINCIPAL MERIDIAN, IN
MADISION COUNTY, ILLINOIS AND ALSO PART OF A TRACT OF LAND BEING PART OF LOT 2 IN
BLOCK 3 OF HIGHLAND PLACE IN SECTION 5 IN TOWNSHIP 2 NORTH, RANGE 8 WEST OF THE
THIRD PRINCIPAL MERIDIAN, IN ST. CLAIR COUNTY, ILLINOIS BEING MORE PARTICULARLY
DESCRIBED AS FOLLOWS: COMMENCING FROM A POINT INTERSECTING THE COUNTY LINE OF
MADISON AND ST. CLAIR COUNTY, ILLINOIS WITH THE EASTERLY RIGHT OF WAY LINE OF
HIGHLAND PLACE (60’W) ROAD; THENCE EAST ALONG SAID COUNTY LINE NORTH 89 DEGREES
50 MINUTES 48 SECONDS EAST, 114.27 FEET TO THE SOUTHWEST CORNER OF LOT 2 OF
HIGHLAND PLACE SUBDIVISION; THENCE CONTINUING EAST ALONG SAID COUNTY LINE AND
ALSO THE SOUTH LINE OF SAID LOT 2, NORTH 89 DEGREES 50 MINUTES 48 SECONDS EAST,
55.00 FEET TO THE SOUTHWEST CORNER OF LOT 1 AND BEING THE TRUE POINT OF BEGINNING;
THENCE NORTH 01 DEGREES 59 MINUTES 37 SECONDS EAST, 76.00 FEET; THENCE NORTH 85
DEGREES 29 MINUTES 34 SECONDS WEST, 48.00 FEET; THENCE NORTH 03 DEGREES 13
MINUTES 40 SECONDS EAST, 97.50 FEET TO THE SOUTH RIGHT OF WAY LINE OF ST. LOUIS
(VARIABLE WIDTH) ROAD; THENCE EAST ALONG SAID SOUTH RIGHT OF WAY THE FOLLOWING
THREES CALLS NORTH 76 DEGREES 37 MINUTES 56 SECONDS EAST, 76.37 FEET, THENCE
SOUTH 11 DEGREES 44 MINUTES 28 SECONDS EAST, 3.17 FEET; THENCE NORTH 76 DEGREES 56
MINUTES 24 SECONDS EAST, 45.00 FEET; THENCE LEAVING SAID RIGHT OF WAY SOUTH 11
DEGREES 05 MINUTES 23 SECONDS EAST, 205.32 FEET TO THE COUNTY LINE OF MADISON AND
ST. CLAIR COUNTY, ILLINOIS; THENCE EAST ALONG SAID COUNTY LINE NORTH 89 DEGREES 50
MINUTES 48 SECONDS EAST, 181.25 FEET; THENCE LEAVING SAID COUNTY LINE SOUTH 00
DEGREES 28 MINUTES 52 SECONDS EAST, 107.14 FEET; THENCE NORTH 85 DEGREES 03
MINUTES 42 SECONDS WEST, 260.15 FEET; THENCE NORTH 06 DEGREES 31 MINUTES 08
SECONDS EAST, 84.57 FEET TO THE COUNTY LINE; THENCE WEST ALONG SAID COUNTY LINE
SOUTH 89 DEGREES 50 MINUTES 48 SECONDS WEST, 26.63 FEET TO THE POINT OF BEGINNING.
SAID LOT 1 OF HIGHLAND ESTATES SUBDIVISION BEING LOCATED IN MADISON AND ST. CLAIR
COUNTY, ILLINOIS CONTAINING 48,545 SQUARE FEET OR 1.115 ACRES MORE OR LESS. LOT 2 OF
THE HIGHLAND ESTATES SUBDIVISION BEING PART OF THE SOUTHEAST QUARTER OF SECTION
32 IN TOWNSHIP 3 NORTH, RANGE 8 WEST OF THE THIRD PRINCIPAL MERIDIAN, IN MADISION
COUNTY, ILLINOIS AND ALSO PART OF A TRACT OF LAND BEING PART OF LOT 2 IN BLOCK 3 OF
HIGHLAND PLACE IN SECTION 5 IN TOWNSHIP 2 NORTH, RANGE 8 WEST OF THE THIRD
PRINCIPAL MERIDIAN, IN ST. CLAIR COUNTY, ILLINOIS BEING MORE PARTICULARLY DESCRIBED
AS FOLLOWS: COMMENCING FROM A POINT INTERSECTING THE COUNTY LINE OF MADISON
AND ST. CLAIR COUNTY, ILLINOIS WITH THE EASTERLY RIGHT OF WAY LINE OF HIGHLAND
PLACE (60’W) ROAD; THENCE SOUTH ALONG SAID RIGHT OF WAY LINE SOUTH 07 DEGREES 18
MINUTES 19 SECONDS WEST, 7.56 FEET TO THE TRUE POINT OF BEGINNING; THENCE NORTH 89
DEGREES 50 MINUTES 48 SECONDS EAST, 114.81 FEET; THENCE NORTH 03 DEGREES 13
MINUTES 40 SECONDS EAST, 7.51 FEET TO THE COUNTY LINE OF MADISON AND ST. CLAIR
COUNTY, ILLINOIS, THENCE NORTH 03 DEGREES 13 MINUTES 40 SECONDS EAST, 80.00 FEET;
THENCE SOUTH 85 DEGREES 29 MINUTES 34 SECONDS EAST, 48.00 FEET; THENCE 01 DEGREES
59 MINUTES 37 SECONDS EAST, 76.00 FEET TO THE COUNTY LINE OF MADISON AND ST. CLAIR
COUNTY, ILLINOIS; THENCE EAST ALONG SAID COUNTY LINE NORTH 89 DEGREES 50 MINUTES
45
48 SECONDS WEST, 26.63 FEET; THENCE LEAVING SAID COUNTY LINE SOUTH 06 DEGREES 31
MINUTES 08 SECONDS EAST, 84.57 FEET; THENCE NORTH 85 DEGREES 03 MINUTES 42
SECONDS WEST, 214.64 FEET TO THE EAST RIGHT OF WAY LINE OF HIGHLAND (60’W) PLACE;
THENCE ALONG SAID EAST RIGHT OF WAY LINE NORTH 07 DEGREES 18 MINUTES 19 SECONDS,
58.00 FEET TO THE POINT OF BEGINNING. SAID LOT 2 OF HIGHLAND ESTATES SUBDIVISION
BEING LOCATED IN MADISON AND ST. CLAIR COUNTY, ILLINOIS CONTAINING 18,111 SQUARE
FEET OR 0.423 ACRES MORE OR LESS.
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C
C
STAFF REPORT
JANUARY 8, 2015
PLANNING COMMISSION
TO:
PLANNING COMMISSION
PROPOSAL OVERVIEW:
THE
APPLICANT, MARY THOMAS, IS REQUESTING APPROVAL OF A REZONING AND
REPLATTING FOR RESIDENTIAL AND COMMERCIAL PROPERTIES LOCATED ON ST.
FROM:
L
DEPARTMENT OF COMMUNITY DEVELOPMENT OUIS ROAD AND HIGHLAND PLACE. THESE PROPERTIES HAVE BEEN OWNED AND
OPERATED FOR THE PURPOSE OF THE THOMAS FAMILY BUSINESS FOR SEVERAL
DECADES AND ARE DEVELOPED OVER AND ACROSS MULTIPLE (4) LEGAL LOTS OF
CASE MANAGER:
MITCHELL E. BAIR, AICP, COMMUNITY RECORD. THIS ACTION WOULD CONSOLIDATE THE DEVELOPMENT INTO 2 LEGAL
LOTS OF RECORD AND ASSIGN THE PROPER ZONING DESIGNATION TO EACH OF
THESE LOTS; THE FIRST BEING ZONED RESIDENTIALLY AS “R-1” AND THE SECOND
APPLICATION NAME:
BEING ZONED COMMERCIALLY AS “B-4”.
THOMAS BROTHERS
IT IS IMPORTANT TO NOTE THAT THIS SITE ALREADY EXHIBITS A SUBSTANTIAL
LEVEL
OF NONCONFORMANCE WITH THE CURRENT CODES AND REGULATIONS FOR
SUBJECT:
REZONING AND REPLATTING OF FOUR (4) DEVELOPMENT. THIS ACTION WILL REDUCE THE LEVEL OF NONCONFORMITY, AND
WHILE NONCONFORMITIES WILL STILL EXIST, ANY EXPANSION OR REDEVELOPMENT
LOTS ON ST. LOUIS ROAD
ACTIVITIES WILL BE REQUIRED TO ADHERE TO THE CURRENT CODE AND
REGULATIONS.
ACTION REQUESTED:
C ONSIDERATION OF A R EZONING ,
PRELIMINARY & FINAL PLAT FOR PROPERTY
CURRENTLY ZONED AS “R-1” (SFR), “R1A” (SFR), AND “B-4” (COMMERCIAL)
APPLICANT/CONTACT:
CHRISTINE BEASLEY, KUHLMAN DESIGN
GROUP, INC., 15 E. WASHINGTON,
BELLEVILLE, IL 62220
OWNER:
WILLIAM, WANDA, & MARY THOMAS
13-1-21-32-20-402-004, 13-1-21-32-20402-005, 03050216001, & 03050218001
SITE ADDRESS:
100 HIGHLAND PL., & 936 ST. LOUIS RD.,
“R-1A” (SFR), “R-1” (SFR), & “B4” (COMMERCIAL)
RECOMENDATION:
APPROVAL
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THOMAS BROTHERS
APPLICATION OVERVIEW AND SITE DEVELOPMENT HISTORY
The site is located at 936 St. Louis Road and 100 Highland Place. The commercial property is the location for Thomas
Brothers Automotive and the residential property has several residential structures located on it. The property is composed
of four (4) separate lots all being developed over the past 40 years. The application is for a rezoning and replatting of the
development. The replatting would consolidate the lots into two (2) separate lots. There are currently four (4) lots with
structures extending over lot lines. The replatting would bring the development into some level of conformance with current
regulatory requirements and would consolidate all of the commercially used property onto one (1) lot and the residentially
used property onto one (1) lot. The property is currently zoned with three (3) zoning designations; “R-1A” (SFR), “R1” (SFR), and “B-4” (General Commercial). The rezoning would assign one lot as “B-4” and the other as “R-1”. While there
will still be a number of nonconformities present on these lots, the action will not legalize or further protect those
nonconformities and any change in use or redevelopment or expansion activities will require compliance with current
regulatory requirements.
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THOMAS BROTHERS STAFF REPORT
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JANUARY 8, 2015
THOMAS BROTHERS
SITE ACREAGE/SF:
1.53 AC/66,656 SF
TOTAL STRUCTURES:
ONE (1), COMMERCIAL STRUCTURE, ONE (1) FOUR
(4) UNIT MFR STRUCTURE
STRUCTURE SF:
13,050 SF
STRUCTURE COVERAGE:
19.5%
NAICS USE (CITY ASSIGNED):
“AUTOMOTIVE MECHANICAL & ELECTRICAL
REPAIR & MAINTENANCE” & “DWELLING, MULTIFAMILY”
NAICS LAND USE CODE (CITY ASSIGNED):
“81111” & “1540”
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THOMAS BROTHERS
4
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THOMAS BROTHERS
FIGURE 5: LOT DATA
5
FROM
MADISON & ST. CLAIR COUNTIES
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THOMAS BROTHERS
6
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THOMAS BROTHERS
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THOMAS BROTHERS
EXISTING ZONING
The area in question is zoned as a mixture of commercial and residential land uses and zoning designations including “B4” (General Commercial), “R-3” (Multi-Family Residential), “R-1A” (Single-Family Residential), and R-1” (Single-Family
Residential).
DIRECTION:
ZONING DISTRICT:
LAND USE:
SEPARATED BY:
NORTH
“B-4” (COMMERCIAL) & “R-1” (SFR)
OFFICE AND SFR
ST. LOUIS ROAD ROW
EAST
“R-1” (SFR)
SFR
PROPERTY LINE
SOUTH
“R-1A” (SFR)
SFR
PROPERTY LINE
WEST
HOSPITALITY AND SFR
HIGHLAND PLACE ROW
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JANUARY 8, 2015
THOMAS BROTHERS
property as both “RETAIL-TRADE-COMMERCIAL” and “SINGLE FAMILY”. As the request is for both of these uses, the request is
consistent with that of the Future Land Use component of the Comprehensive Plan.
FIGURE 7: FUTURE LAND USE PLAN - COMPREHENSIVE PLAN
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REZONING REQUEST OVERVIEW
The applicant proposes to rezone the subject property from “R-1A” (SFR), “R-1” (SFR), and “B-4” (Commercial) to a
focused arrangement of “R-1” and “B-4”. The rezoning, if approved, would consolidate the zoning designations in an
organized manner based on legal lot lines and the use of each lot. The rezoning and subsequent replatting of these lots
does not permit any additional development rights for this site nor does it represent any expansion of nonconformity for the
site. Critical planning issues to consider when evaluating the merit of the rezoning request include the following:
Is the request consistent with the guidance contained
1. COMPREHENSIVE PLAN CONSISTENCY – FUTURE LAND USE:
within the City of Collinsville’s Comprehensive Plan? Yes, the request is for both a residential and commercial zoning
designation and the Future Land Use Plan establishes the future land use for the site as split between single family
and commercial.
2. ZONING REGULATIONS CONSISTENCY: Is the rezoning request consistent with the regulations contained within the City
of Collinsville's Zoning Regulations? The request represents a higher level of conformance to the Zoning Regulations
than what is currently exhibited through the reduction of lots from 4 to 2, and the consolidated zoning designations by
use across those lots. While many of the bulk requirements will not be able to be met in the current development form,
any redevelopment will be required to adhere to current codes and regulations.
3. NEIGHBORHOOD COMPATIBILITY:
Is the rezoning request consistent with the character of development and land
uses of the surrounding and adjoining neighborhoods? Yes, the request is consistent with the character of
development and land uses for the surrounding area as this area is a densely developed both residentially and
commercially. There are issues with several neighboring properties regarding the condition and history associated with
the rear storage area. The applicant made a petition to rezone this area approximately 10 years ago and this
application was recommended for denial by the Planning Commission and denied by the City Council due to the
condition of this area. The condition of this storage area should be considered when considering this request along
with potential screening approaches the applicant may potentially be able to take to mitigate the negative impacts
associated with the use of this area on the adjoining residential properties.
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ZONING REGULATION CONSISTENCY
The request is consolidate the lots and zoning designations for the property from four (4) lots and three (3) zoning
designations down to two (2) lots and two (2) zoning designations. These designations, both existing and proposed, will be
analyzed for appropriateness in the following section.
“R-1A” SINGLE FAMILY RESIDENTIAL DISTRICT - EXISTING ZONING DESIGNATION
The property in question is zoned “R-1A”, which specifically permits single family residential land uses. The specific intent
of the “R-1A” district follows:
“The R-1A District is intended only for property previously zoned R-1A. All preexisting R-1A
property shall be permitted for all lawful uses as of the effective date of these Regulations. After
the effective date of these Regulations, no additional land shall be designated or thereby rezoned
to the R-1A District. The Planned District options may be used as an alternative to the
conventional “R” zoning districts. Use of property maintaining the R-1A preexisting zoning
shall be subject to all other regulations of this Code.”
The property is currently zoned as “R-1A” and while this designation is perhaps the most appropriate when considering the
current residential use of the property (1-duplex and 4 single family structures) maintaining this designation would permit
an expanded residential use that is counter to the desire of the applicant and the direction contained in the Future Land
Use Plan. The intent is that given the high level of nonconformance on the site, the zoning designation would promote a
higher degree of conformance in the event that any redevelopment activities occur on the site.
“R-1” SINGLE FAMILY RESIDENTIAL DISTRICT - EXISTING AND REQUESTED ZONING DESIGNATION
The zoning designation that exists and is being requested is “R-1”, and the specific intent for this zoning district follows:
“The intent of this district is to provide for low-density residential development, including those
uses which reinforce residential neighborhoods, and to allow certain public facilities.”
Based on the intent of the “R-1” district and the desires of the applicant, the request is compatible with the residential
zoning designation of “R-1” on the proposed residential lot.
“B-4” GENERAL COMMERCIAL DISTRICT - EXISTING AND REQUESTED ZONING DESIGNATION
The zoning designation that exists and is being requested is “B-4”, and the specific intent for this zoning district follows:
“The “B-4” District is intended only for preexisting B-4 zoned properties and shall encourage
and permit medium density, neighborhood scale, compact pedestrian oriented-comparative
shopping facilities, restaurants, entertainment & arts establishments, limited hospitality services
and limited neighborhood scale office uses. Uses deemed inappropriate and/or incompatible with
those uses identified shall be prohibited. After the effective date of this Code, no additional
property shall be added to the City’s “B-4” zoning district. The regulations contained in this
section are the district regulations for existing areas zoned as “B-4” Commercial District. These
regulations are supplemented and qualified by additional general regulations contained
elsewhere in this ordinance and are incorporated as part of this section by reference.”
Based on the intent of the “B-4” district and the desires of the applicant, the request is compatible with the commercial
zoning designation of “B-4” on the proposed residential lot.
ZONING CONSISTENCY FINDINGS
Based on the intent and requirements for the “R-1” and “B-4” zoning districts of the Zoning Regulations, it is the finding of
the Community Development Director that the requested rezoning is consistent with the City of Collinsville’s Zoning
Regulations.
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NEIGHBORHOOD COMPATIBILITY
When considering the issue of neighborhood compatibility as associated with this application, the primary question should
be centered on impacts that the rezoning request would have upon adjacent properties. The adjacent properties are a
mixture of single family residential land uses (both 1 and 2 family uses), multi-family residential land uses (3 family uses up
to and including traditional garden apartment developments) on lots generally averaging 10,000 SF and larger, and
commercial uses. The degree of impact should also be reviewed, and as the request essentially does not change the
current use of the property, but rather limits the future use of the property as well as requiring compliance with current
regulations for any redevelopment, the proposal actually reduces the impacts to the neighborhood. When considering the
character of the neighborhood, the request does indeed fit with the established pattern, and the proposed use is consistent
with the established neighborhood character of the area.
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FIGURE 8: PROPOSED HIGHLAND ESTATES PRELIMINARY PLAT
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FIGURE 9: PROPOSED HIGHLAND ESTATES FINAL PLAT
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CONSIDERATION OF PRELIMINARY PLAT
SECTION 16.12.030, “PRELIMINARY PLAT PROCEDURES”
The following requirements are provided in the Subdivision Ordinance regarding the procedures for submittal of a
Preliminary Plat (staff review comments follow each item in bold/italic):
“Based upon input by the City and decisions reached at the time of the pre-application
conference, the subdivider shall make formal preliminary application to the Community
Development Director. Said application shall transmit twenty (20) copies of all required data
and shall include, but not necessarily be limited to:
A. General description of the location and size of the tract to be platted; Requirement met.
B. The intent as to character type and use of the property and structures to be developed;
Requirement not met, the character and use of the property is for residential and
commercial purposes; however the Preliminary Plat does not identify the use of the lots.
C. The deed restrictions proposed, if any; Requirement met, no deed restrictions are being
proposed.
D. A statement of mineral rights; Requirement met, no mineral rights are associated with the
property.
E. The extent and character of the improvements to be made by the subdivider; Requirement
not applicable as no improvements are associated with this subdivision.
F. The zone district classifications of adjacent parcels of land and parcel ID numbers;
Requirement met, zoning district classifications and parcel ID numbers are provided for
adjoining parcels of land.
G. If appropriate, a description of any unique hardship or difficulty limiting the physical
development of the property under consideration and a description of any past history of the
property under consideration which is pertinent thereto; Requirement not applicable as no
unique hardships or difficulties are present.
H. Twenty (20) copies of prints of the Preliminary Plat and other necessary documentation in
accordance with the requirements of Section 16.12.040 of this Article; Requirement met, all
documentation has been provided in a satisfactory manner.
I. An initial retainer fee of five hundred dollars ($500.00) (see Section 16.20.010);
Requirement met, all fees have been paid associated with the application.
J. A completed “Preliminary Submittal Check List” which must be signed by both the developer
and his engineer who prepared the preliminary plat and overlays; Requirement met, the
checklist has been provided.
Further, this section establishes the following review parameters for Preliminary Plats:
“The Planning Commission shall review the Preliminary Plat within forty-five (45) days from the
date of application, or the filing by the subdivider of the last item of required supporting data,
whichever date is later, provided that such date of application and/or filing is not less than thirty
(30) days prior to a regularly schedule meeting of the Planning Commission, otherwise the
Commission shall review the Preliminary Plat within sixty (60) days from the date of application
and/or filing, unless such time is extended by written mutual consent, and shall determine
whether the Preliminary Plat shall be approved as submitted; shall be approved subject to
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THOMAS BROTHERS
certain conditions or modifications; or shall be disapproved. If action is not taken by the
Planning Commission within sixty (60) days, then the application proceeds to the City Council
without a recommendation from the Planning Commission.
The City Council shall have final approval of the Preliminary Plat. The City Council shall
accept or reject said Preliminary Plat within thirty (30) days after its next regularly scheduled
meeting that follows the recommendation by the Planning Commission, unless such time is
extended by written mutual agreement of the City Council and the applicant, or such Preliminary
Plat will be deemed as approved. The City Council shall determine by resolution whether the
Preliminary Plat is approved or disapproved as submitted. If the Preliminary Plat is
disapproved, the resolution shall state the reasons for disapproval, specifying with particularity
the aspects in which the Preliminary Plat fails to comply with the City’s ordinances.
A certified copy of the resolution by the City Council shall be attached to the Preliminary Plat
and shall be filed with the City Clerk. Approval of the Preliminary Plat shall not qualify the
Preliminary Plat for recording with the County Recorder of Deeds.”
This section then establishes the rights and privileges associated with approval of the Preliminary Plat for the subdivider:
“Preliminary Plat approval shall confer upon the subdivider the following rights and privileges:
A. That the Preliminary Plat approval will remain in effect for a one-year period. The
applicant may, during this period, submit all of or part or parts of said Preliminary Plat for
final approval. In the event that the subdivision is being developed in stages, the applicant
may, by written mutual agreement with the Planning Commission, have final approval of the
last part of the Plat delayed for a period not to exceed two (2) years from the date of the
Preliminary Plat approval. Any part of a subdivision which is being developed in states
shall contain a tract of land at least one block in length.
B. That the general terms and conditions under which the Preliminary Plat approval granted
will not be changed.
The Preliminary Plat shall be drawn to a scale of one (1) inch equals twenty (20) feet, forty (40)
feet, fifty (50) feet, or one hundred (100) feet; however, the resulting drawing should be either
twenty-four (24) inches by thirty-six (36) inches or thirty (30) inches by forty-two (42) inches.
Scales or sheet sizes other than this may be approved only on a case basis by the City. Lettering
shall be 0.1 inches or larger for the sake of legibility when the record documents are archived in
microfilm by the City. Samples of the required plat overlays are included herein in Appendix A.
Detailed requirements for each document to be included in the preliminary submittal request are
set forth in paragraphs contained hereinafter.”
All of the conditions and requirements contained within Section 16.12.030, “Preliminary Plat Procedures”, have
been satisfactorily met by the applicant.
SECTION 16.12.040, “PRELIMINARY PLAT REQUIREMENTS”, OF THE LAND SUBDIVISION CONTROL REGULATIONS
The following requirements are provided in the Subdivision Ordinance regarding the requirements for the design and
review of a Preliminary Plat (staff review comments follow each item in bold/italic):
“Every Preliminary Plat shall be prepared by a land surveyor, or an engineer, registered in their
respective field in the State of Illinois. If necessary, the information required below may be
shown on separate overlay sheets (i.e., drainage and roads overlay, water and sewer main
overlay). The Preliminary Plat shall meet and include the following specifications:
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A. Name of the proposed subdivision and identification as to “Preliminary Plat”. Requirement
met.
B. Identification of the Section and 1/4 Section or Claim and Survey, Township, Range, and
County within which the proposed development is located with a small key map showing the
relation of the property to Section or U.S. survey lines. Requirement met.
C. Names, addresses and phone numbers of the owner, subdivider, and registered land surveyor
who prepared the plat. Requirement met.
D. North arrow, graphic scale, and date. Requirement met.
E. Locations and dimensions of the boundaries of the proposed subdivision. Requirement met.
F. Locations and dimensions of existing and proposed lots within the subdivision with an
identifying number for each lot. Area in square feet of every proposed lot. Requirement met.
G. Proposed and existing road rights-of-way and widths, proposed and existing pavement(s)
lines and widths, and roadway intersection angles and centerline radii. Streets and rights-ofway on and adjoining the site of the proposed subdivision showing the names and including
street roadway and right-of-way widths; proposed and existing pavement(s) lines and widths,
and roadway intersection angles and centerline radii; approximate gradients, types and
widths of pavement, curbs, sidewalks, crosswalks, planting strips and other pertinent data,
including classification of all existing or proposed streets as to function as collector, arterial
or local street or county road; accurate right-of-way lines of streets, easements and other
rights-of-way and property lines and areas of lots and other tracts, with accurate dimensions,
bearings and curve data, including radii, arcs and chords, points of tangency, and central
angles. Requirement not met; no access easements are included.
H. Locations, names, widths, and R.O.W. radii of all proposed streets. Requirement not
applicable.
I. Locations, widths, and purposes of all existing and proposed easements. Requirement not
met; no easements are included for public utilities or access purposes nor is the required
purposes, location nor dimensional information included.
J. Gross and Net Areas of the subdivision, the acreage of streets, and of any areas reserved for
green space or public and common use, and zoning of the subdivision as shown on the City’s
official zoning map. Requirement met.
K. Building setback lines and dimensions. Requirement not met; no setback lines or
dimensions are provided.
L. Location of any existing buildings and structures and their intended use, and location of any
tree masses and areas to be cleared. Requirement partially met; the dimensions are not
included for the existing structures.
M. Location and size of existing public utilities and drainageways or facilities within or
adjoining the proposed subdivision and the location and size of nearest water trunk mains,
interceptor sewer lines and other pertinent utilities. Requirement not met; the location of
neither public utilities nor drainageways is provided.
N. Topography of the tract to be subdivided as indicated by 2-ft. contours for land having slopes
of 0% to 4%; 5-ft. contours for land having slopes of 4% to 12%; and 10-ft. contours for land
having slopes >12%. Additional off-site topography may be required at the discretion of the
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City Engineer. Requirement met.
O. Locations and directions of flow of existing major waterways, ponding areas, and natural
drainageways. Requirement partially met; the location of drainageways is not provided.
P. Storm water management including layout of proposed system and locations and
approximate sizes of outlets, catch basins, and detention ponds. Approximate lengths and
sizes of storm sewer should be shown if available. Requirement not met; although
additional stormwater management is not expected to be required, no information is
included to review how stormwater on the site is currently being managed.
Q. Parcel ID# and zoning of adjacent parcels of land. Reference to recorded subdivision plats
within 300 feet of the proposed subdivision by record name, plat book and page number and
names of owners of record of adjoining un-platted land. Requirement met.
R. Recorded and proposed 100-year flood elevations. Location of any portion of property
which lies within the 100-500 year flood plain. Requirement met.
S. Whenever a large tract is intended to be developed in stages, and only a part of that tract is
to be submitted for Final Plat approval, a Preliminary Plat for subdivision of the entire tract
shall be submitted. Requirement not applicable.
T. Location and size of existing and proposed water mains including hydrants and valves.
Requirement not met; while the general location of the water lines is illustrated, no details
are provided.
U. Location and size of existing and proposed sanitary sewer mains including manholes. As an
alternate to providing plans for sanitary sewer lines as a pre-requisite to approval of a final
plat, in cases where sanitary sewers are not available and individual sewage systems are
being utilized, a written approval from Madison County shall be required indicating that they
have given general approval to the individual sewage system plan proposed by the
subdivider. Requirement not met; no details regarding the sanitary sewer system are
provided.
V. Location, type and width of existing and proposed easements for water and sewer mains.
Requirement not met.
The dimensions required in the above information may be taken from existing records, or scaled,
in the absence of field surveying. Any such approximations should be properly identified or noted
on the preliminary plat. Requirement met.
At the time of submittal of the preliminary plat to the City, the subdivider shall submit two (2)
copies of the preliminary plat to the respective utility companies providing gas, electric, and
telecommunication in the area of the proposed development. Requirement met.
SECTION 1270.56 MINIMUM STANDARDS OF PRACTICE AS PART OF THE ILLINOIS PROFESSIONAL LAND SURVEYOR ACT OF 1989
A. On all boundary surveys the completed plat shall be drawn on a stable and durable medium with a
minimum size of 8.5” by 11”. Requirement met.
B. Firm name, address and registration number. Requirement met.
C. Professional land surveyor seal, signature, date of signing, and license expiration date. Rubberstamp signatures, compute generated signatures or other reproduced signatures are prohibited.
Requirement met.
D. Client’s name. Requirement met.
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E. North arrow. Requirement met.
F. Scale-written or graphic. Requirement met.
G. Date of completion of field work. Requirement met.
H. Legal description of the property. Requirement met.
I. Legend for all symbols and abbreviations used on the plat. Requirement met.
J. Monuments or witness corners, whether set or found, intended to represent or reference corners of
the survey, shall be shown and described as to size, shape and material, and their positions noted
in relation to the survey corners. Requirement met.
K. Sufficient angles, bearings or azimuths, linear dimensions and curve data must be shown on the
plat to provide a mathematically closed figure for the exterior of the survey. Where record angular
dimensions, bearings or azimuths, linear dimensions or cure data exist, such data shall be shown
on the plat and distinguished from measured dimensions or data. Area of the survey is to be shown
on the face of the plat unless otherwise requested by the client. Requirement met.
L. Where bearing, azimuth or coordinate systems are used, the basis or proper names of the system
shall be noted on the plat. Requirement met.
M. If the survey is a parcel in a recorded subdivision, any adjacent rights or way or easements and
setback lines shown on the recorded plat that affect the subject parcel are to be shown and
dimensioned. Requirement met.
N. Visible physical evidence of possession or occupation either way from the exterior lines of the
survey shall be shown and dimensioned. Requirement met.
O. Show visible evidence of improvements, rights of way, easements, or use when requested by the
client. Requirement met.
P. Exculpatory statements that attempt to restrict the uses of boundary surveys shall not be affixed to
any plat. Requirement met.
Q. The following statement shall be placed near the professional land surveyor seal and signature:
“This professional service conforms to the current Illinois minimum standards for a boundary
survey.” Requirement met.
PRELIMINARY PLAT RECOMMENDATION
It is the finding of the Director of Community Development that the submitted Preliminary Plat for Highland Estates meets
the regulatory requirements for approval provided that a perfected Preliminary Plat be resubmitted in a manner that
satisfactorily addresses the identified deficiencies. Based on this finding it is the recommendation of the Director of
Community Development that the Preliminary Plat for Highland Estates be favorably recommended by the Planning
Commission to the City Council for final approval upon receipt of the Community Development Director of a perfected
Preliminary Plat.
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FINAL PLAT CONSIDERATION
An application was made for consideration of the Final Plat for Highland Estates. Section 16.12.140, “Final Plat
Procedures”, of the Land Subdivision Control Regulations states the following:
If there are no changes in the plat from the preliminary approval stage to the Final Plat request, the
Planning Commission need not take action on the Final Plat. The Community Development Director
will inform the Planning Commission at their regularly scheduled meetings, either orally or in writing,
of any Final Plats that will be reported to the City Council.
The Planning Commission will review and report on the Final Plat under the following conditions:
A. There has been a substantial change made from the Preliminary Plat to the Final Plat as notified to
the Commission by the Community Development Director.
B. The Mayor or City Council requests that the Planning Commission review a particular Final Plat.
C. The developer requests the Planning Commission to review the Final Plat. However, he must waive
normal time restrictions for Final Plat approval.
Given this direction regarding the procedure for a Final Plat, a review is being provided as a courtesy and companion to
the total development application package as requested by the owner of the property. No action is requested regarding the
Final Plat by the Planning Commission.
Regulatory guidance for consideration of Final Plats is found in Section 16.12.150, “Final Plat Requirements”, of the Land
Subdivision Control Regulations. These requirements follow:
A. Every final (record) plat shall be prepared by a land surveyor registered in Illinois. Requirement
met.
B. The final plat may include all or only a part of the Preliminary Plat which has received approval.
Requirement met.
C. The plans of the Final Plat shall be drawn on mylar with waterproof black ink. The scale shall be
1” equals 20’, 40’, 50’ or 100’; however, the resulting drawing should be either 24”x36” or
30”x42”. Letter shall be 0.1” or larger for the sake of legibility when the record documents are
archived by the City. Ten (10) black or blue line prints shall be provided to the City on or before
the time of the Final Plat application. Requirement met.
D. All dimensions shall be shown in feet and decimals of a foot and all angles shown to at least the
nearest minute. Requirement met.
E. Name of the proposed subdivision with Section, Township and Range numbers in which the
subdivision is located. Requirement met.
F. North arrow, graphic scale, and date. Requirement met.
G. Names, addresses and phone numbers of the owner, subdivider, and registered land surveyor who
prepared the plat (file in conjunction with the plat). Requirement met.
H. Accurate boundary lines, with dimensions and bearing or angles, which provide a survey of the
tract, closing with an error of closure of not more than one (1) foot in five thousand (5,000) feet.
Requirement met.
I. Accurate metes and bounds description or other adequate legal description of the tract to be
platted with distances and direction to the nearest established Section Corner monument and
location of monuments along with type, material and size (where discrepancies occur, both
recorded descriptions and surveyed descriptions should be included). Requirement met.
20
66
JANUARY 8, 2015
THOMAS BROTHERS
J. Number each lot or site for identification and indicate the address when assigned by the City.
Requirement met.
K. All elevations shall be referenced to the National Geodetic Vertical Datum of 1929, and the said
reference and benchmark shall be clearly stated on any plans or drawings showing such datum.
Requirement met.
L. Accurate locations of all existing and recorded streets intersecting the boundaries of the tract,
shown by heavy solid lines. Requirement met.
M. Locations, dimensions and purposes of any locatable, previously recorded or newly created
easements including the easement statements defining the use and rights conveyed with each type of
easement, as specified in Sections 16.16.340 and 16.16.350. Requirement not met; no easements
are delineated on the plat for access or utility purposes.
N. Location and purposes of any sites, other than private lots, which are dedicated or reserved.
Requirement met.
O. Location, dimension and area of all parcels reserved or used for green space or public space, and
their intended use. Requirement not applicable at this time; to be reflected at the time of Site
Plan review and approval.
P. Applicable 100-year flood elevations as determined by FEMA or as determined by the highest
applicable downstream culvert, roadway or other drainageway overflow elevation and the lowest
allowable finished floor elevations for all lots subject to said flood elevations along with references
to the nearest established USGS, FEMA or published benchmark. Requirement met.
Q. A statement to the effect that the streets and alleys delineated on this plat are not accepted by the
City. Requirement met.
R. A statement that the City, by approving the drainage plans or by requiring certain standards with
respect to drainage, accepts no responsibility for damages caused by the drainage or drainage
facilities, to the owners or occupants of real estate affected, nor does the City guarantee that the
improvements or changes in drainage will not cause damage to the owners or occupants of real
estate affected, nor does the City accept drainage facilities or improvements for maintenance. The
responsibility for change in drainage and for the maintenance of drainage facilities or
improvements remains that of the developer, subdivider or landowner or occupant. Requirement
met.
S. Names of owners and mortgages accepting said Plat with owner or owners personally signing the
Plat. Requirement met.
T. Reference to recorded subdivision plats within 300 feet of the proposed subdivision by record
name, plat book and page number and names of owners of record of adjoining un-platted land.
Requirement met.
U. Lot lines with accurate dimensions, angles or bearings and curve data including radii, arcs or
chords, points of tangency, central angles; number of each lot; and setback lines and dimensions;
and in a separate list, the area of each lot. Requirement not met; setback lines are not provided.
V. Street and other public right-of-way lines with accurate dimensions, angles or bearings and curve
data including radii, arcs or chords, points of tangency, and central angles. Requirement met.
W. Street names, right-of-way widths and other pertinent data. Requirement met.
21
67
JANUARY 8, 2015
THOMAS BROTHERS
X. Restrictions of all types which will run with the land and become covenants in the deeds for lots.
Should any or all restrictions and trusteeships be of such length as to make the lettering of same on
the Plat impracticable and thus necessitate the preparation of a separate instrument, reference to
such instrument shall be made on the Plat. Requirement met.
Y. Name of school district(s) in which the property is located. Requirement not met.
Z. Certification by a registered land surveyor and a registered professional engineer with registration
numbers and seal(s) affixed to all final documents of the Final Plat. The engineer shall also certify
that the following agencies were properly notified as required and approve the project: IHPA,
IDNR, IDNR OWR, SCS, USACE, IEPA, IDOT and USDA. These agency sign-offs shall be
submitted to the City before the City will sign the Final Plat. Requirement met.
SECTION 16.12.160, “CERTIFICATES REQUIRED”
The following certificates shall be included on the final (record plat) in language that is commonly acceptable
to the County Recorder of Deeds and in accordance with State Statutes. The final plat shall be signed by the
registered land surveyor and owner(s), and notarized prior to submittal to the City. All certificates shall be
provided prior to Final Plat submittal.
A. Owner’s certificate. Requirement met.
B. Notary Public’s certificate. Requirement met.
C. Surveyor’s certificate. Requirement met.
D. County Clerk’s certificate. Requirement met.
E. City Council’s certificate. Requirement met.
F. Undermining. Requirement not met.
G. Drainage changes. Requirement met.
H. Certificate of dedication of all public areas. Requirement met.
I. Certificate that all taxes due have been paid. Requirement met.
J. 9-1-1 Coordinator certificate. Requirement met.
K. Flood hazard areas certificate. Requirement met.
L. Stormwater facilities certificate. Requirement met.
Requirement met.
22
68
JANUARY 8, 2015
THOMAS BROTHERS
SUMMARY AND RECOMMENDATION:
It is the recommendation of the Community Development Director that the following actions should be taken by the
Planning Commission for each respective request made by the applicant:
1. Rezoning Request: Favorable recommendation to the City Council to amend the zoning designation of the
property from “R-1A”, “R-1”, and “B-4” to “R-1” for proposed Lot 2 and “B-4” for proposed Lot 1.
2. Preliminary Plat: Favorable recommendation to the City Council regarding the Preliminary Plat for Highland
Estates.
3. Final Plat: Favorable recommendation to the City Council regarding the Final Plat for Highland Estates.
23
69
JANUARY 8, 2015
Motion for request for Rezoning submitted by Thomas Brothers Automotive for property
located at 936 St. Louis Road and 100 Highland Place.
At issue was the consolidation of sites currently zoned R1A, R1, B4. It was request that Lot
1 be rezoned to R1 and Lot 2 be rezoned to B4. Currently, the sites have substantial levels
of nonconformity with current codes for any form of redevelopment of the sites. By
rezoning these into the proper specifications, it will allow the site owner to have a better
understanding of the guidelines for further development. It will also provide the Planning
Commission better direction for the intended use of these property sites.
A resident spoke out in opposition to this and pointed out that this rezoning to B4 was
attempted 10 years prior and was rejected at that time. The resident was a neighbor who
was concerned that the B4 designation could allow the introduction of a new business
without proper screening. The Planning Commission pointed out that since that time
period, code enforcement has been strengthened as well as designation of the use of proper
screening for transitional properties between commercial and residential. Resident was
satisfied that if a new business was to open at that location, we would require proper
screening to transition between commercial and residential properties.
Rezoning was passed with a vote of 9-0.
70
AGENDA ITEM REPORT
DATE OF MEETING:
January 26, 2015
ITEM:
Motion to Approve Payroll for the Periods Ending
01/02/15 & 01/12/15 in the Amount of $555,656.31
Goal # 7 – Financially Sustainable City
BACKGROUND:
Payroll amounts are as follows:
Payroll Ending 01/02/15 $547,996.23
(Regular payroll)
Payroll Ending 01/12/15 $7,660.08
(Civilian sick bonus payroll)
RECOMMENDATION:
The Director of Finance recommends approval of the Motion to Approve Payroll for the
Periods Ending 01/02/15 & 01/12/15 in the amount of $555,656.31
ITEM SUBMITTED BY:
Tamara Ammann, Director of Finance
ATTACHMENTS:
Payroll Report
71
SYS DATE 010815
PROGRAM 'PBL'
01/08/15
CITY OF COLLINSVILLE
P A Y R O L L B O A R D L I S T
E M P L O Y E E C H E C K S
PAYROLL ENDING DATE 01/02/15
SYS TIME 13:21
PAGE
1
EMPLOYEE
DATE
CHECK NO
GROSS
OT PAY HOURS
===================================================================================================================================
10KYPJE-KYPTA, JEFFREY S
01/09/15
90051832
250.00
.00
1.00
10MILJO-MILLER, JOHN V
01/09/15
90051833
300.00
.00
1.00
10MOSNA-MOSS, NANCY
01/09/15
90051834
250.00
.00
1.00
10TOGMI-TOGNARELLI, MICHAEL L 01/09/15
90051835
250.00
.00
1.00
10WOOKA-WOOLARD, KAREN M
90051836
01/09/15
Totals for Department 10P
12LIMJA-LIMERINOS, JANE C
01/09/15
90051837
12WESAL-WESEMANN, ALAN S
01/09/15
90051838
13JACJU-JACKSON, JULIE A
01/09/15
90051839
90051840
13WILMA-WILLIAMS, MALCOLM S
01/09/15
90051841
Totals for Department 13
14COTKI-COTTON-WASSER, KIMBERL01/09/15
90051842
14CARCA-CARLISLE, CARRIE
01/09/15
90051843
15FRISH-FRIERSON, SHANA
01/09/15
90051844
250.00
.00
---------- ---------- Checks:
25.00
5
.00
25.00
.00
---------- ---------- Checks:
1905.00
1.00
.00
2
80.00
2307.70
.00
---------- ---------- Checks:
80.00
577.28
.00
---------- ---------- Checks:
32.00
1923.08
.00
---------- ---------- Checks:
80.00
3
1
1
1
90051845
2423.08
.00
80.00
16MCCDA-MCCORMICK, DANIEL P
01/09/15
90051846
90051847
2307.70
.00
80.00
3
20BOEJO-BOERM, JON B
01/09/15
90051848
3379.23
.00
80.00
20EVAST-EVANS, STEPHEN R
01/09/15
90051849
90051850
3726.92
.00
80.00
20HERER-HERMAN, ERIC A
01/09/15
90051851
3632.67
253.44
84.00
20ROTDA-ROTH, DAVID J
01/09/15
90051852
3457.70
.00
80.00
20SCAGA-SCAGGS, GARY W
01/09/15
90051853
3917.79
538.56
88.50
20WITRI-WITTENAUER, RICHARD E 01/09/15
90051854
4019.56
388.99
90.00
20ZABER-ZABER, ERIC H
90051855
90051856
90051857
3379.24
.00
80.00
72
.00
6106.54
.00
2307.70
.00
577.28
.00
1923.08
.00
4730.78
.00
80.00
01/09/15
01/09/15
50.00
1.00
4201.54
.00
---------- ---------- Checks:
---------- ---------- Checks:
.00
1.00
16AHLMA-AHLVERS, MARK E
1300.00
SYS DATE 010815
PROGRAM 'PBL'
01/08/15
SYS TIME 13:21
PAGE
2
EMPLOYEE
DATE
CHECK NO
GROSS
OT PAY HOURS
===================================================================================================================================
---------- ---------Totals for Department 20
- Checks: 10
25513.11 1180.99
21AKEBR-AKERS, BRADLEY J
01/09/15
90051858
4273.66
1379.06
110.75
21BAUMI-BAUER, MICHAEL P
01/09/15
90051859
3660.79
679.16
100.00
21BELMI-BELL, MICHAEL W
01/09/15
90051860
90051861
90051862
3668.66
644.94
96.00
21BROMI-BROWN, MICHAEL G
01/09/15
90051863
90051864
90051865
3472.93
153.95
106.00
21CERJO-CERNA, JOSE A
01/09/15
90051866
4614.38
1437.62
117.00
21COOME-COOPER, MELISSA M
01/09/15
90051867
90051868
3579.14
640.26
96.00
21DANER-DANFORD, ERIC K
01/09/15
90051869
90051870
3740.64
219.36
100.00
21EDWJA-EDWARDS, JAY R
01/09/15
90051871
3522.86
627.84
100.00
21HARJA-HARRISON, JASON M
01/09/15
90051872
3746.81
912.69
102.00
21HUNJO-HUNT, JOSHUA MICHAEL 01/09/15
90051873
3996.32
756.56
111.00
21JACKE-JACKSON, KEITH A
01/09/15
90051874
3719.98
1017.42
100.00
21JERWI-JEREMIAS, WILBERT G
01/09/15
90051875
3663.00
.00
96.00
21KILPA-KILQUIST, PAUL D
01/09/15
90051876
4342.66
1311.38
157.00
21KRUMA-KRUG, MARK A
01/09/15
90051877
4441.91
1213.07
105.00
21KUEMA-KUECHLE, MARK E
01/09/15
90051878
3300.24
.00
96.00
21KUNTO-KUNZ, TODD J
01/09/15
90051879
3739.66
657.54
116.00
21KYRJE-KYROUAC, JENNIFER L
01/09/15
90051880
90051881
3538.92
622.08
96.00
21LUNSA-LUNA, SAMUEL G
01/09/15
90051882
3422.45
643.13
97.00
21MACCH-MACKIN, CHARLES E
01/09/15
90051883
90051884
3913.18
89.26
97.50
21MCEST-MCELROY, STACY J
01/09/15
90051885
4298.58
1550.10
110.00
73
SYS DATE 010815
PROGRAM 'PBL'
01/08/15
SYS TIME 13:21
PAGE
3
EMPLOYEE
DATE
CHECK NO
GROSS
OT PAY HOURS
===================================================================================================================================
21OWEER-OWEN, ERIC D
01/09/15
90051886
3541.00
355.32
88.00
21PICBR-PICKEREL, BRADLEY
01/09/15
90051887
4019.38
1121.34
108.00
21PORDA-PORTER, DANIEL T
01/09/15
90051888
90051889
3779.58
698.46
96.50
21PRISC-PRITCHETT, SCOTT M
01/09/15
90051890
4123.39
916.34
130.50
21PYRST-PYRDECK, STEVEN P
01/09/15
90051891
3516.02
629.46
96.00
21REIMI-REICHERT, MICHAEL W
01/09/15
90051892
3827.26
725.02
101.50
21ROSTR-ROSS, TRENT A
01/09/15
90051893
3863.48
1086.04
106.00
21ROWLE-ROWLAND, LELAND R
01/09/15
90051894
3465.12
.00
96.00
21TALDO-TALBOT, DOUGLAS W
01/09/15
90051895
3477.32
523.20
96.00
21TERMA-TERVEER, MARK D
01/09/15
90051896
3892.04
438.36
104.00
21TISKE-TISCH, KEVIN L
01/09/15
90051897
3571.18
604.08
102.00
21WARCH-WARREN, CHRISTOPHER
01/09/15
90051898
4115.52
1418.40
108.00
21WASTE-WASSER, TERRY J
01/09/15
90051899
21BERWI-BERGER, WILLIAM L
01/09/15
90051900
90051901
90051902
3506.88
.00
96.00
---------- ---------- Checks: 42
1600.77
.00
---------- ---------- Checks:
Totals for Department 21A
80.00
3
22BEAJA-BEAN, JACQUELYN M P
01/09/15
90051903
2666.85
240.75
158.00
22BETLA-BETTORF, LAUREN M
01/09/15
90051904
90051905
2689.74
474.66
96.00
22CHRMI-CHRISTENSEN, MICHAEL W01/09/15
90051906
2413.68
421.92
172.00
22GORSH-GORKA, SHEILA K
01/09/15
90051907
90051908
90051909
2284.52
241.08
96.00
22HARYO-HARRIS, YOLANDA R
01/09/15
90051910
2364.36
417.24
96.00
22KIRLI-KIRK, LISA G
01/09/15
90051911
2593.92
.00
96.00
22LACAL-LACQUEMENT, ALAN R
01/09/15
90051912
90051913
90051914
2852.46
499.14
176.00
74
125354.94 23071.44
1600.77
.00
SYS DATE 010815
PROGRAM 'PBL'
01/08/15
SYS TIME 13:21
PAGE
4
EMPLOYEE
DATE
CHECK NO
GROSS
OT PAY HOURS
===================================================================================================================================
22LEEKA-LEE, KATHLEEN S
01/09/15
90051915
2676.50
397.50
96.00
22LINAN-LINDAUER, ANDREA S
01/09/15
90051916
2723.40
477.00
164.00
22MAYTE-MAY, TERESA LYNN
01/09/15
90051917
90051918
1852.80
.00
80.00
22OLLCH-OLLER, CHRISTINA M
01/09/15
90051919
2182.32
380.88
176.00
22TIMKE-TIMKEN, KELSEY E
01/09/15
90051920
2228.88
200.88
160.00
22VERSH-VERSTRAETE, SHERI LYNN01/09/15
90051921
1602.40
.00
80.00
22VICMA-VICKERS, MARISSA A
90051922
90051923
2568.00
.00
96.00
01/09/15
---------- ---------- Checks: 21
22WISLO-WISE, LORI A
01/09/15
90051924
Totals for Department 22A
24LALNA-LALEMAN, NATHANIEL
01/09/15
90051925
24PARJE-PARRACK, JESSE W
01/09/15
90051926
2183.08
.00
---------- ---------- Checks:
1943.04
.00
1819.58
133.14
---------- ---------- Checks:
3751.05
2183.08
.00
3762.62
133.14
80.00
1
88.00
80.00
2
25ALLRY-ALLEN, RYLEE
01/09/15
90051927
177.84
.00
8.00
25BROMA-BROWN, MARY A
01/09/15
90051928
122.72
.00
6.50
25BUEAN-BUETTNER, ANDREW H
01/09/15
90051929
544.64
.00
24.50
25BYRMI-BYRUM, MICHELLE L
01/09/15
90051930
442.68
.00
31.00
25DIXTR-DIXON, TRACI L
01/09/15
90051931
1155.96
.00
52.00
25KOSJE-KOSTE, JENNIFER A
01/09/15
90051932
377.60
.00
20.00
25MERCO-MERSINGER, COURTNEY M 01/09/15
90051933
428.40
.00
30.00
25MICBR-MICK, BRIANNA K
01/09/15
90051934
226.56
.00
12.00
25MITCH-MITCHELL, CHRISTOPHER 01/09/15
90051935
435.54
.00
30.50
25MITJU-MITCHELL, JULIE A
01/09/15
90051936
151.04
.00
8.00
25ROBSH-ROBINSON, SHAWNA
01/09/15
90051937
644.67
.00
29.00
25WILKE-WILKE, KELLEY C
01/09/15
90051938
604.16
.00
32.00
25WOESH-WOELFEL, SHELBY
01/09/15
90051939
511.29
.00
23.00
75
33699.83
SYS DATE 010815
PROGRAM 'PBL'
01/08/15
SYS TIME 13:21
PAGE
5
EMPLOYEE
DATE
CHECK NO
GROSS
OT PAY HOURS
===================================================================================================================================
---------- ---------Totals for Department 25P
- Checks: 13
5823.10
.00
30EMEMA-EMERT, MARK A
01/09/15
90051940
3697.70
.00
80.00
30KINST-KING, STACEY S
01/09/15
90051941
1970.40
.00
80.00
30KYRDA-KYROUAC, DALE M
01/09/15
90051942
90051943
3269.23
.00
80.00
---------- ---------- Checks:
30ANDJA-ANDERSON, JAMES
01/09/15
90051944
612.16
.00
---------- ---------- Checks:
4
.00
612.16
.00
16.00
1
31ARNFR-ARNOLD, FRANK J
01/09/15
90051945
3696.93
217.13
152.58
31BADDA-BADGETT, DAVID G
01/09/15
90051946
3256.12
47.60
125.00
31BARRA-BARNETT, RANDY E
01/09/15
90051947
90051948
3760.86
198.74
131.75
31BENDA-BENNETT, DAVID A
01/09/15
90051949
3529.43
.00
124.33
31BENJO-BENKER, JOSEPH
01/09/15
90051950
3140.15
342.47
112.50
31BRIJE-BRICKEEN, JERRY T
01/09/15
90051951
3377.44
.00
100.00
31CANJO-CANULL, JOHN
01/09/15
90051952
3246.48
46.32
104.00
31CASCH-CASTENS, CHRISTOPHER A01/09/15
90051953
90051954
3520.88
373.44
132.00
31DEARO-DEADMOND, ROBERT D
01/09/15
90051955
90051956
3588.68
.00
100.00
31FRACH-FRAWLEY, CHRISTOPHER N01/09/15
90051957
4287.48
1072.56
170.50
31GAFMI-GAFFORD, MICHAEL D
01/09/15
90051958
3459.26
206.10
104.25
31GILMA-GILES, MATTHEW C
01/09/15
90051959
3456.43
106.19
178.25
31GOSJE-GOSSETT, JEREMY C
01/09/15
90051960
3773.33
468.97
133.50
31GULDA-GULLEDGE, DANIEL
01/09/15
90051961
3122.09
45.77
101.67
31HAMBR-HAMILTON, BRIAN R
01/09/15
90051962
90051963
3854.00
328.48
110.50
31HARMI-HARRIS, MICHAEL E
01/09/15
90051964
4112.65
741.49
119.25
31KATDU-KATICH, DUSTIN J
01/09/15
90051965
4355.79
509.16
116.84
76
8937.33
SYS DATE 010815
PROGRAM 'PBL'
01/08/15
SYS TIME 13:21
PAGE
6
EMPLOYEE
DATE
CHECK NO
GROSS
OT PAY HOURS
===================================================================================================================================
31KLUNI-KLUCKER, NICHOLAS L
01/09/15
90051966
3359.87
137.30
149.17
31LITKU-LITTEKEN, KURT W
01/09/15
90051967
3758.23
405.83
136.50
31LUTMI-LUTZ, MICHAEL STEVEN 01/09/15
90051968
3781.71
391.19
131.75
31MEADA-MEADOWS, DAVID C
01/09/15
90051969
3342.52
.00
92.67
31MIKMI-MIKOFF, MICHAEL L
01/09/15
90051970
3378.33
224.37
104.75
31OSBDE-OSBORN, DEREK C
01/09/15
90051971
3435.29
98.13
150.00
31RAITI-RAINEY, TIMOTHY P
01/09/15
90051972
4179.89
591.21
111.00
31REEST-REED, STEVEN J
01/09/15
90051973
3289.28
.00
128.00
31SCHER-SCHRAGE, ERIC J
01/09/15
90051974
90051975
4521.20
965.00
123.83
31SIEDA-SIENKIEWICZ, DAVID M 01/09/15
90051976
90051977
3802.15
290.47
109.75
31TATCO-TATE, COLTER R
01/09/15
90051978
3393.88
86.68
101.75
31THOJA-THOMPSON, JAMES M
01/09/15
90051979
3055.88
.00
100.00
31WARJA-WARNER, JASON
01/09/15
90051980
90051981
90051982
3362.49
.00
103.33
---------- ---------- Checks: 38
41CHERO-CHEATHAM, ROD A
01/09/15
90051983
3163.08
.00
---------- ---------- Checks:
7894.60
3163.08
.00
80.00
1
41CLADA-CLARK, DANIEL P
01/09/15
90051984
90051985
90051986
90051987
2628.71
71.91
81.50
41DELRO-DELANEY, ROBERT M
01/09/15
90051988
90051989
2404.00
.00
80.00
41GOERO-GOETTER, RONALD L
01/09/15
90051990
1969.60
.00
80.00
41JACRA-JACKSON, RANDY B
01/09/15
90051991
90051992
2404.00
.00
80.00
41KLEPA-KLEIN, PAUL J
01/09/15
90051993
90051994
90051995
2358.40
.00
80.00
77
108198.72
SYS DATE 010815
PROGRAM 'PBL'
01/08/15
SYS TIME 13:21
PAGE
7
EMPLOYEE
DATE
CHECK NO
GROSS
OT PAY HOURS
===================================================================================================================================
41MEIMA-MEIER, MATTHEW S
01/09/15
90051996
2358.40
.00
80.00
41MOTCH-MOTIEJAITIS, CHAD R
01/09/15
90051997
2380.51
22.11
80.50
41MURDA-MURPHY, DANIEL J
01/09/15
90051998
90051999
90052000
2519.17
46.37
81.00
41PROMI-PROSSER, MICHAEL J
01/09/15
90052001
90052002
2508.80
.00
80.00
41RUKJO-RUKAVINA, JON A
01/09/15
90052003
2495.98
23.18
80.50
41SHETE-SHEPHARD, TERRY A
01/09/15
90052004
2358.40
.00
80.00
41WATRO-WATT, RONALD C
01/09/15
90052005
2358.40
.00
80.00
---------- ---------- Checks: 22
41AHLCA-AHLVERS, CAMERON B
01/09/15
90052006
92.96
.00
8.00
41CRORY-CROWE, RYAN C
01/09/15
90052007
522.90
.00
45.00
41GARGE-GARCIA, GERMAN
01/09/15
90052008
464.80
.00
40.00
41JABJO-JABLONSKI, JOHN M
01/09/15
90052009
522.90
.00
45.00
41KREDE-KRESS, DENNIS S
01/09/15
90052010
557.76
.00
48.00
41PIEBR-PIERSON, BRYON D
01/09/15
90052011
488.04
.00
42.00
41SUEAN-SUESS, ANTHONY C
01/09/15
90052012
673.96
.00
---------- ---------- Checks:
7
01/09/15
90052013
90052014
1921.60
.00
80.00
43KREDE-KRESS, DENNIS
01/09/15
90052015
90052016
90052017
3163.08
.00
80.00
---------- ---------- Checks:
43CALWI-CALANDRO, WILLIAM M
5
01/09/15
90052018
2358.40
.00
80.00
43FRIRU-FRIEDERICH, RUSSELL M 01/09/15
90052019
2358.40
.00
80.00
43GRITO-GRIES, TODD A
01/09/15
90052020
90052021
2358.40
.00
80.00
43JEFMI-JEFFRIES, MICHAEL J
01/09/15
90052022
2508.80
.00
80.00
78
163.57
3323.32
.00
5084.68
.00
58.00
43GUSJA-GUSHLEFF, JANET E
28744.37
SYS DATE 010815
PROGRAM 'PBL'
01/08/15
SYS TIME 13:21
PAGE
8
EMPLOYEE
DATE
CHECK NO
GROSS
OT PAY HOURS
===================================================================================================================================
43KESDO-KESSLER, DONALD K
01/09/15
90052023
2518.40
.00
80.00
43KILAD-KILLIAN, ADAM M
01/09/15
90052024
2461.60
.00
80.00
43LUTGR-LUTKER, GREGORY J
01/09/15
90052025
2612.84
94.44
82.00
43PAYMA-PAYNE, MATTHEW JOHN
01/09/15
90052026
2358.40
.00
80.00
43STABA-STANTON, BARRY S
01/09/15
90052027
2129.60
.00
80.00
43TARDE-TARRANT, DENNIS A
01/09/15
90052028
43JULGE-JULIAN, GEORGE R
2380.80
.00
80.00
---------- ---------- Checks: 11
01/09/15
90052029
3783.84
805.68
105.00
43KAVWI-KAVALIUNAS, WILLIAM M 01/09/15
90052030
3050.25
110.25
82.00
43LIEEM-LIENARD, EMIL S
01/09/15
90052031
3795.92
1174.32
105.00
43MONDO-MONTGOMERY, DOUGLAS L 01/09/15
90052032
3653.56
402.84
105.00
43MOUST-MOULTON, STEPHEN
01/09/15
90052033
3583.28
805.68
145.00
43PICTI-PICKEL, TIMOTHY W
01/09/15
90052034
44BANST-BANKS, STEPHEN D
3831.34
805.68 122.00
---------- ---------- Checks:
6
01/09/15
90052035
90052036
90052037
2789.00
366.24
90.00
44CLACH-CLARK, CHRISTOPHER M 01/09/15
90052038
90052039
90052040
2757.32
362.76
96.00
44CLULA-CLUBB, LARRY E
01/09/15
90052041
90052042
2404.00
.00
80.00
44HOPKI-HOPKINS, KIMBERLY V
01/09/15
90052043
2404.00
.00
80.00
44KREDA-KRESS, DALE K
01/09/15
90052044
90052045
2494.15
90.15
82.00
44NAGER-NAGEL, ERIC M
01/09/15
90052046
2508.80
.00
80.00
44SCHJO-SCHAEFFER, JOHN D
01/09/15
90052047
1969.60
.00
80.00
---------- ---------- Checks: 13
44CHAMI-CHAMBLISS, MICHAEL
01/09/15
90052048
3368.36
849.96
98.00
44CRODO-CROSSLEY, DOUGLAS E
01/09/15
90052049
2747.20
.00
80.00
79
24045.64
94.44
21698.19
4104.45
17326.87
819.15
SYS DATE 010815
PROGRAM 'PBL'
01/08/15
SYS TIME 13:21
PAGE
9
EMPLOYEE
DATE
CHECK NO
GROSS
OT PAY HOURS
===================================================================================================================================
44DAVTR-DAVIS, TRACY A
01/09/15
90052050
90052051
2615.20
.00
80.00
44HILRO-HILL, ROBERT E
01/09/15
90052052
3320.56
366.24
113.00
44HUFRO-HUFFMAN, ROBERT
01/09/15
90052053
3121.00
370.20
97.00
44MOTRO-MOTIEJAITIS, RONALD A 01/09/15
90052054
3158.00
376.80
97.00
44WALJO-WALKER, JONATHAN A
90052055
90052056
3277.68
748.08
97.00
01/09/15
---------- ---------- Checks:
44HENKE-HENDERSON, KEITH W
01/09/15
90052057
534.52
.00
---------- ---------- Checks:
9
1
01/09/15
90052058
90052059
90052060
3469.23
.00
80.00
50CALAP-CALANDRO, APRIL J
01/09/15
90052061
2079.25
128.05
83.50
50DARJA-DARNELL, JAMIE J
01/09/15
90052062
2141.83
200.23
85.50
50DONNI-DONTIGNEY, NICHOLE M 01/09/15
90052063
90052064
1854.40
.00
80.00
50FUENE-FUENTES, NEYFIT
01/09/15
90052065
1941.60
.00
80.00
50GUINI-GUILE, NICOLE
01/09/15
90052066
90052067
1995.60
.00
134.00
50KEPKA-KEPLAR, KATHLEEN M
01/09/15
90052068
90052069
2033.60
.00
80.00
50LOEAN-LOEH, ANDREA
01/09/15
90052070
1947.60
.00
86.00
---------- ---------- Checks: 13
64BAIMI-BAIR, MITCHELL E
01/09/15
90052071
90052072
3163.08
.00
80.00
64CARTR-CARLSON, TRACY
01/09/15
90052073
90052074
90052075
2182.70
.00
80.00
64LAMBR-LAMB, BREANA K
01/09/15
90052076
64CLAGA-CLARK, GARY LEE
01/09/15
90052077
65JOYLE-JOYCE, LEAH B
01/09/15
90052078
1461.54
.00
---------- ---------- Checks:
80.00
270.24
.00
---------- ---------- Checks:
24.00
1831.92
80
.00
2711.28
534.52
.00
17463.11
328.28
6807.32
.00
270.24
.00
46.00
50AMMTA-AMMANN, TAMARA K
21608.00
6
1
80.00
SYS DATE 010815
PROGRAM 'PBL'
01/08/15
SYS TIME 13:21
PAGE
10
EMPLOYEE
DATE
CHECK NO
GROSS
OT PAY HOURS
===================================================================================================================================
65KENER-KENNETT, ERIKA L
01/09/15
90052079
66BOHRO-BOHNENSTIEHL, ROBERT 01/09/15
90052080
66FORMI-FORSHEE, MICHAEL O
01/09/15
90052081
66KROGE-KRODER, GEORGE T
01/09/15
90052082
71SZEKA-SZEGEDY, KAREN S
01/09/15
90052083
3163.08
.00
---------- ---------- Checks:
80.00
2817.30
.00
---------- ---------- Checks:
80.00
267.04
2
1
.00
31.00
1167.30
.00
---------- ---------- Checks:
80.00
2
1
71JACDE-JACOBER, DENNIS W
01/09/15
90052084
290.50
.00
25.00
71JONRO-JONES, RONALD
01/09/15
90052085
197.54
.00
17.00
71MESKE-MESSMER, KENT R
01/09/15
90052086
209.16
.00
18.00
71MOOWI-MOORE, WILLIAM JR
01/09/15
90052087
360.22
.00
31.00
71PERCO-PEREZ, COBBY F
01/09/15
90052088
313.74
.00
27.00
71STEDA-STELMACH, DAVID A
01/09/15
90052089
151.06
.00
13.00
71WANJA-WANAGAT, JAMES M
01/09/15
90052090
** GRAND TOTAL
259 CHECKS
---------- ---------494340.12 44252.39
81
.00
2817.30
.00
727.70
.00
1167.30
.00
1882.44
.00
8.00
460.66
.00
---------- ---------- Checks:
360.22
.00
---------- ---------- Checks:
4995.00
31.00
7
SYS DATE 011415
PROGRAM 'PBL'
01/14/15
SYS TIME 11:59
PAGE
1
EMPLOYEE
DATE
CHECK NO
GROSS
OT PAY HOURS
===================================================================================================================================
22BEAJA-BEAN, JACQUELYN M P
01/15/15
90052091
642.00
642.00
48.00
22CHRMI-CHRISTENSEN, MICHAEL W01/15/15
90052092
1687.68
1687.68
144.00
22MAYTE-MAY, TERESA LYNN
01/15/15
90052093
90052094
961.14
961.14
83.00
22VERSH-VERSTRAETE, SHERI LYNN01/15/15
90052095
24PARJE-PARRACK, JESSE W
01/15/15
** GRAND TOTAL
6 CHECKS
90052096
1442.16 1442.16 144.00
---------- ---------- Checks:
5
4732.98
4732.98
1597.68 1597.68 144.00
---------- ---------- Checks:
1
1597.68
1597.68
---------- ---------6330.66 6330.66
82
AGENDA ITEM REPORT
DATE OF MEETING:
January 26, 2015
ITEM:
Motion to Approve Payment of Bills for the Period
Ending January 16, 2015 in the Amount of
$1,457,591.53
Goal # 7 – Financially Sustainable City
BACKGROUND:
Individual check run amounts are as follows:
September 1, 2014
October 1, 2014
November 1, 2014
December 1, 2014
January 9, 2015
January 16, 2015
$275,582.62
$263,574.80
$263,574.35
$263,574.35
$212,141.45
$179,143.96
$1,457,591.53
RECOMMENDATION:
The Director of Finance recommends approval of the Motion to Approve Payment of
Bills for the Period Ending January 16, 2015 in the Amount of $1,457,591.53.
ITEM SUBMITTED BY:
Tamara Ammann, Director of Finance
ATTACHMENTS:
Board Lists
83
Board Listing
Vendor
Invoice
For Meeting Dated 11/10/14
Description
Inv. Date
Due Date
List #243
Amount
IPBC
Invoice: 09/14 INSURANCE
Generated by the Locis Software...printed 11/05/14
01-13-00-4510 09/14 HEALTH INS
01-14-00-4510 09/14 HEALTH INS
01-15-00-4510 09/14 HEALTH INS
01-16-00-4510 09/14 HEALTH INS
01-20-00-4510 09/14 HEALTH INS
01-20-10-4510 09/14 HEALTH INS
01-20-20-4510 09/14 HEALTH INS
01-20-40-4510 09/14 HEALTH INS
01-30-00-4510 09/14 HEALTH INS
01-31-00-4510 09/14 HEALTH INS
01-41-10-4510 09/14 HEALTH INS
01-66-00-4510 09/14 HEALTH INS
01-50-00-4510 09/14 HEALTH INS
01-64-00-4510 09/14 HEALTH INS
01-65-00-4510 09/14 HEALTH INS
01-71-00-4510 09/14 HEALTH INS
41-00-00-4510 09/14 HEALTH INS
41-65-00-4510 09/14 HEALTH INS
52-43-20-4510 09/14 HEALTH INS
52-43-30-4510 09/14 HEALTH INS
52-44-20-4510 09/14 HEALTH INS
52-44-30-4510 09/14 HEALTH INS
01-00-00-3849 09/14 HEALTH INS
01-13-00-4510 09/14 DENTAL INS
01-14-00-4510 09/14 DENTAL INS
01-15-00-4510 09/14 DENTAL INS
01-16-00-4510 09/14 DENTAL INS
01-20-00-4510 09/14 DENTAL INS
01-20-10-4510 09/14 DENTAL INS
01-20-20-4510 09/14 DENTAL INS
01-30-00-4510 09/14 DENTAL INS
01-41-10-4510 09/14 DENTAL INS
01-66-00-4510 09/14 DENTAL INS
01-50-00-4510 09/14 DENTAL INS
01-64-00-4510 09/14 DENTAL INS
01-65-00-4510 09/14 DENTAL INS
01-71-00-4510 09/14 DENTAL INS
41-00-00-4510 09/14 DENTAL INS
41-65-00-4510 09/14 DENTAL INS
52-43-20-4510 09/14 DENTAL INS
52-44-30-4510 09/14 DENTAL INS
01-00-00-3849 09/14 DENTAL INS
Page 1
84
09/01/14
$1,719.63
$1,716.72
$1,141.62
$3,433.44
$12,833.10
$54,312.12
$14,674.55
$2,310.90
$3,699.86
$47,002.14
$16,095.45
$1,391.16
$8,165.74
$2,872.74
$570.81
$578.01
$570.81
$578.01
$13,401.28
$7,411.25
$7,024.12
$10,904.46
$43,206.77
$116.21
$90.19
$65.96
$180.38
$657.37
$26.02
$26.02
$116.23
$65.96
$50.27
$26.02
$270.57
$32.98
$26.02
$32.98
$26.02
$45.10
$45.10
$7,207.21
09/01/14
$275,582.62
Board Listing
Vendor
Invoice
Description
01-13-00-4520 09/14 LIFE INS
01-14-00-4520 09/14 LIFE INS
01-15-00-4520 09/14 LIFE INS
01-16-00-4520 09/14 LIFE INS
01-20-00-4520 09/14 LIFE INS
01-20-10-4520 09/14 LIFE INS
01-20-20-4520 09/14 LIFE INS
01-20-40-4520 09/14 LIFE INS
01-30-00-4520 09/14 LIFE INS
01-31-00-4520 09/14 LIFE INS
01-41-10-4520 09/14 LIFE INS
01-66-00-4520 09/14 LIFE INS
01-50-00-4520 09/14 LIFE INS
01-64-00-4520 09/14 LIFE INS
01-65-00-4520 09/14 LIFE INS
01-71-00-4520 09/14 LIFE INS
41-00-00-4520 09/14 LIFE INS
41-65-00-4520 09/14 LIFE INS
52-43-20-4520 09/14 LIFE INS
52-43-30-4520 09/14 LIFE INS
52-44-20-4520 09/14 LIFE INS
52-44-30-4520 09/14 LIFE INS
01-00-00-3849 09/14 LIFE INS
01-15-00-5490 09/14 MEMBER FEE
01-15-00-5490 09/14 OVER/SHORT
Vendor Total for: IPBC
Inv. Date
$11.78
$5.89
$5.89
$11.78
$47.12
$80.79
$35.85
$4.28
$14.99
$16.74
$44.41
$.88
$28.36
$17.67
$2.95
$2.43
$2.95
$5.89
$35.05
$20.87
$22.47
$27.02
$78.98
$50.50
$10,285.78
(Fiscal YTD Payments: $2020,613.86)
Page 2
85
Due Date
List #243
Amount
$275,582.62
Board Listing
Page 3
86
List #243
Amount
GENERAL FUND
TIF DISTRICT #1
WATER & SEWER OPERATIONS
Grand Total:
Total Vendors:
$235,429.24
$1,216.66
$38,936.72
$275,582.62
1
TOTAL FOR REGULAR CHECKS:
275582.62
Board Listing
Vendor
Invoice
Description
Inv. Date
Due Date
List #247
Amount
IPBC
01-13-00-4510 10/14 HEALTH INS
01-14-00-4510 10/14 HEALTH INS
01-15-00-4510 10/14 HEALTH INS
01-16-00-4510 10/14 HEALTH INS
01-20-00-4510 10/14 HEALTH INS
01-20-10-4510 10/14 HEALTH INS
01-20-20-4510 10/14 HEALTH INS
01-20-40-4510 10/14 HEALTH INS
01-30-00-4510 10/14 HEALTH INS
01-31-00-4510 10/14 HEALTH INS
01-41-10-4510 10/14 HEALTH INS
01-66-00-4510 10/14 HEALTH INS
01-50-00-4510 10/14 HEALTH INS
01-64-00-4510 10/14 HEALTH INS
01-65-00-4510 10/14 HEALTH INS
01-71-00-4510 10/14 HEALTH INS
41-00-00-4510 10/14 HEALTH INS
41-65-00-4510 10/14 HEALTH INS
52-43-20-4510 10/14 HEALTH INS
52-43-30-4510 10/14 HEALTH INS
52-44-20-4510 10/14 HEALTH INS
52-44-30-4510 10/14 HEALTH INS
01-00-00-3849 10/14 HEALTH INS
01-13-00-4510 10/14 DENTAL INS
01-14-00-4510 10/14 DENTAL INS
01-15-00-4510 10/14 DENTAL INS
01-16-00-4510 10/14 DENTAL INS
01-20-00-4510 10/14 DENTAL INS
01-20-10-4510 10/14 DENTAL INS
01-20-20-4510 10/14 DENTAL INS
01-30-00-4510 10/14 DENTAL INS
01-41-10-4510 10/14 DENTAL INS
01-66-00-4510 10/14 DENTAL INS
01-50-00-4510 10/14 DENTAL INS
01-64-00-4510 10/14 DENTAL INS
01-65-00-4510 10/14 DENTAL INS
01-71-00-4510 10/14 DENTAL INS
41-00-00-4510 10/14 DENTAL INS
41-65-00-4510 10/14 DENTAL INS
52-43-20-4510 10/14 DENTAL INS
52-44-30-4510 10/14 DENTAL INS
01-00-00-3849 10/14 DENTAL INS
Page 1
87
10/01/14
$1,719.63
$578.01
$1,141.62
$3,433.44
$11,116.38
$52,595.40
$14,674.55
$2,310.90
$3,699.86
$46,135.52
$16,095.45
$1,391.16
$8,165.74
$2,294.73
$570.81
$578.01
$570.81
$578.01
$13,401.28
$7,411.25
$7,587.73
$10,340.85
$42,183.16
$116.21
$90.19
$65.96
$180.38
$567.18
$26.02
$26.02
$116.23
$65.96
$50.27
$26.02
$180.38
$32.98
$26.02
$32.98
$26.02
$45.10
$45.10
$7,207.21
10/01/14
$263,574.80
Board Listing
Vendor
Invoice
Description
01-13-00-4520 10/14 LIFE INS
01-14-00-4520 10/14 LIFE INS
01-15-00-4520 10/14 LIFE INS
01-16-00-4520 10/14 LIFE INS
01-20-00-4520 10/14 LIFE INS
01-20-10-4520 10/14 LIFE INS
01-20-20-4520 10/14 LIFE INS
01-20-40-4520 10/14 LIFE INS
01-30-00-4520 10/14 LIFE INS
01-31-00-4520 10/14 LIFE INS
01-41-10-4520 10/14 LIFE INS
01-66-00-4520 10/14 LIFE INS
01-50-00-4520 10/14 LIFE INS
01-64-00-4520 10/14 LIFE INS
01-65-00-4520 10/14 LIFE INS
01-71-00-4520 10/14 LIFE INS
41-00-00-4520 10/14 LIFE INS
41-65-00-4520 10/14 LIFE INS
52-43-20-4520 10/14 LIFE INS
52-43-30-4520 10/14 LIFE INS
52-44-20-4520 10/14 LIFE INS
52-44-30-4520 10/14 LIFE INS
01-00-00-3849 10/14 LIFE INS
01-15-00-5490 10/14 MEMBER FEE
01-15-00-5490 10/14 OVER/SHORT
Inv. Date
$11.78
$5.89
$5.89
$11.78
$41.23
$78.65
$35.85
$4.28
$14.99
$16.20
$44.41
$.88
$28.36
$11.78
$2.95
$2.43
$2.95
$5.89
$35.05
$20.87
$22.47
$27.02
$85.41
$50.50
$5,506.76
Page 2
88
Due Date
List #247
Amount
$263,574.80
Board Listing
Page 3
89
List #247
Amount
GENERAL FUND
TIF DISTRICT #1
Grand Total:
Total Vendors:
$223,421.42
$1,216.66
$38,936.72
$263,574.80
1
263574.80
Board Listing
Vendor
Invoice
Description
Inv. Date
Due Date
List #255
Amount
IPBC
01-13-00-4510 11/14 HEALTH INS
01-14-00-4510 11/14 HEALTH INS
01-15-00-4510 11/14 HEALTH INS
01-16-00-4510 11/14 HEALTH INS
01-20-00-4510 11/14 HEALTH INS
01-20-10-4510 11/14 HEALTH INS
01-20-20-4510 11/14 HEALTH INS
01-20-40-4510 11/14 HEALTH INS
01-30-00-4510 11/14 HEALTH INS
01-31-00-4510 11/14 HEALTH INS
01-41-10-4510 11/14 HEALTH INS
01-66-00-4510 11/14 HEALTH INS
01-50-00-4510 11/14 HEALTH INS
01-64-00-4510 11/14 HEALTH INS
01-65-00-4510 11/14 HEALTH INS
01-71-00-4510 11/14 HEALTH INS
41-00-00-4510 11/14 HEALTH INS
41-65-00-4510 11/14 HEALTH INS
52-43-20-4510 11/14 HEALTH INS
52-43-30-4510 11/14 HEALTH INS
52-44-20-4510 11/14 HEALTH INS
52-44-20-4510 11/14 HEALTH INS
01-00-00-3849 11/14 HEALTH INS
01-13-00-4510 11/14 DENTAL INS
01-14-00-4510 11/14 DENTAL INS
01-15-00-4510 11/14 DENTAL INS
01-16-00-4510 11/14 DENTAL INS
01-20-00-4510 11/14 DENTAL INS
01-20-10-4510 11/14 DENTAL INS
01-20-20-4510 11/14 DENTAL INS
01-30-00-4510 11/14 DENTAL INS
01-41-10-4510 11/14 DENTAL INS
01-66-00-4510 11/14 DENTAL INS
01-50-00-4510 11/14 DENTAL INS
01-64-00-4510 11/14 DENTAL INS
01-65-00-4510 11/14 DENTAL INS
01-71-00-4510 11/14 DENTAL INS
41-00-00-4510 11/14 DENTAL INS
41-65-00-4510 11/14 DENTAL INS
52-43-20-4510 11/14 DENTAL INS
52-44-30-4510 11/14 DENTAL INS
01-00-00-3849 11/14 DENTAL INS
Page 1
90
11/01/14
$1,719.63
$578.01
$1,141.62
$3,433.44
$11,116.38
$52,178.64
$14,674.55
$2,310.90
$3,699.86
$46,135.52
$16,095.45
$1,391.16
$7,587.73
$2,872.74
$570.81
$578.01
$570.81
$578.01
$13,401.28
$7,411.25
$7,587.73
$9,765.75
$41,852.52
$116.21
$90.19
$65.96
$180.38
$567.18
$26.02
$26.02
$116.23
$65.96
$50.27
$26.02
$206.40
$32.98
$26.02
$32.98
$26.02
$45.10
$45.10
$7,156.96
11/01/14
$263,574.35
Board Listing
Vendor
Invoice
Description
01-13-00-4520 11/14 LIFE INS
01-14-00-4520 11/14 LIFE INS
01-15-00-4520 11/14 LIFE INS
01-16-00-4520 11/14 LIFE INS
01-20-00-4520 11/14 LIFE INS
01-20-10-4520 11/14 LIFE INS
01-20-20-4520 11/14 LIFE INS
01-20-40-4520 11/14 LIFE INS
01-30-00-4520 11/14 LIFE INS
01-31-00-4520 11/14 LIFE INS
01-41-10-4520 11/14 LIFE INS
01-66-00-4520 11/14 LIFE INS
01-50-00-4520 11/14 LIFE INS
01-64-00-4520 11/14 LIFE INS
01-65-00-4520 11/14 LIFE INS
01-71-00-4520 11/14 LIFE INS
41-00-00-4520 11/14 LIFE INS
41-65-00-4520 11/14 LIFE INS
52-43-20-4520 11/14 LIFE INS
52-43-30-4520 11/14 LIFE INS
52-44-20-4520 11/14 LIFE INS
52-44-30-4520 11/14 LIFE INS
01-00-00-3849 11/14 LIFE INS
01-15-00-5490 11/14 MEMBER FEE
01-15-00-5490 11/14 OVER/SHORT
Inv. Date
$11.78
$5.89
$5.89
$11.78
$41.23
$78.65
$35.85
$4.28
$14.99
$16.20
$44.41
$.88
$28.36
$17.67
$2.95
$2.43
$2.95
$5.89
$35.05
$20.87
$22.47
$27.02
$87.23
$50.50
$6,845.33
Page 2
91
Due Date
List #255
Amount
$263,574.35
Board Listing
Page 3
92
List #255
Amount
GENERAL FUND
TIF DISTRICT #1
Grand Total:
Total Vendors:
$223,996.07
$1,216.66
$38,361.62
$263,574.35
1
263574.35
Board Listing
Vendor
Invoice
Description
Inv. Date
Due Date
List #257
Amount
IPBC
01-13-00-4510 12/14 HEALTH INS
01-14-00-4510 12/14 HEALTH INS
01-15-00-4510 12/14 HEALTH INS
01-16-00-4510 12/14 HEALTH INS
01-20-00-4510 12/14 HEALTH INS
01-20-10-4510 12/14 HEALTH INS
01-20-20-4510 12/14 HEALTH INS
01-20-40-4510 12/14 HEALTH INS
01-30-00-4510 12/14 HEALTH INS
01-31-00-4510 12/14 HEALTH INS
01-41-10-4510 12/14 HEALTH INS
01-66-00-4510 12/14 HEALTH INS
01-50-00-4510 12/14 HEALTH INS
01-64-00-4510 12/14 HEALTH INS
01-65-00-4510 12/14 HEALTH INS
01-71-00-4510 12/14 HEALTH INS
41-00-00-4510 12/14 HEALTH INS
41-65-00-4510 12/14 HEALTH INS
52-43-20-4510 12/14 HEALTH INS
52-43-30-4510 12/14 HEALTH INS
52-44-20-4510 12/14 HEALTH INS
52-44-30-4510 12/14 HEALTH INS
01-00-00-3849 12/14 HEALTH INS
01-13-00-4510 12/14 DENTAL INS
01-14-00-4510 12/14 DENTAL INS
01-15-00-4510 12/14 DENTAL INS
01-16-00-4510 12/14 DENTAL INS
01-20-00-4510 12/14 DENTAL INS
01-20-10-4510 12/14 DENTAL INS
01-20-20-4510 12/14 DENTAL INS
01-30-00-4510 12/14 DENTAL INS
01-41-10-4510 12/14 DENTAL INS
01-66-00-4510 12/14 DENTAL INS
01-50-00-4510 12/14 DENTAL INS
01-64-00-4510 12/14 DENTAL INS
01-65-00-4510 12/14 DENTAL INS
01-71-00-4510 12/14 DENTAL INS
41-00-00-4510 12/14 DENTAL INS
41-65-00-4510 12/14 DENTAL INS
52-43-20-4510 12/14 DENTAL INS
52-44-30-4510 12/14 DENTAL INS
01-00-00-3849 12/14 DENTAL INS
Page 1
93
12/01/14
$1,719.63
$578.01
$1,141.62
$3,433.44
$11,116.38
$51,419.51
$14,674.55
$2,310.90
$3,699.86
$46,135.52
$16,095.45
$1,391.16
$9,292.96
$2,872.74
$570.81
$578.01
$570.81
$578.01
$13,401.28
$7,411.25
$7,587.73
$9,765.75
$41,469.12
$116.21
$90.19
$65.96
$180.38
$567.18
$26.02
$26.02
$116.23
$65.96
$50.27
$26.02
$206.40
$32.98
$26.02
$32.98
$26.02
$45.10
$45.10
$7,042.52
12/01/14
$263,574.35
Board Listing
Vendor
Invoice
Description
01-13-00-4520 12/14 LIFE INS
01-14-00-4520 12/14 LIFE INS
01-15-00-4520 12/14 LIFE INS
01-16-00-4520 12/14 LIFE INS
01-20-00-4520 12/14 LIFE INS
01-20-10-4520 12/14 LIFE INS
01-20-20-4520 12/14 LIFE INS
01-20-40-4520 12/14 LIFE INS
01-30-00-4520 12/14 LIFE INS
01-31-00-4520 12/14 LIFE INS
01-41-10-4520 12/14 LIFE INS
01-66-00-4520 12/14 LIFE INS
01-50-00-4520 12/14 LIFE INS
01-64-00-4520 12/14 LIFE INS
01-65-00-4520 12/14 LIFE INS
01-71-00-4520 12/14 LIFE INS
41-00-00-4520 12/14 LIFE INS
41-65-00-4520 12/14 LIFE INS
52-43-20-4520 12/14 LIFE INS
52-43-30-4520 12/14 LIFE INS
52-44-20-4520 12/14 LIFE INS
52-44-30-4520 12/14 LIFE INS
01-00-00-3849 12/14 LIFE INS
01-15-00-5490 12/14 MEMBER FEE
01-15-00-5490 12/14 OVER/SHORT
Inv. Date
$11.78
$5.89
$5.89
$11.78
$41.23
$76.51
$35.85
$4.28
$14.99
$16.20
$44.41
$.88
$28.36
$17.67
$2.95
$2.43
$2.95
$5.89
$35.05
$20.87
$22.47
$27.02
$87.23
$50.50
$6,399.21
Page 2
94
Due Date
List #257
Amount
$263,574.35
Board Listing
Page 3
95
List #257
Amount
GENERAL FUND
TIF DISTRICT #1
Grand Total:
Total Vendors:
$223,996.07
$1,216.66
$38,361.62
$263,574.35
1
263574.35
Board Listing
Vendor
Invoice
Description
Inv. Date
Due Date
List #254
Amount
AMEREN IP
Invoice: 12/14
01-41-10-5710 12/14 GAS SERVICE
01-41-10-5720 12/14 GAS SERVICE
52-43-30-5710 12/14 GAS SERVICE
01-34-00-5710 12/14 GAS SERVICE
Vendor Total for: AMEREN IP
BELLEVILLE NEWS DEMOCRAT
Invoice: 1401262772
Invoice: 81648685
Invoice: 81648686
Invoice: 81650123
01-10-00-5530 PC PH NTC JOHNSON
01-31-10-6520 HEAD IMMOBILIZERS
01-31-10-6520 GAUZE
01-31-10-6520 GLOVES
01-31-10-6520 SPLINTS
01-31-10-6520 NASAL CANNULA
01-31-10-6520 GLUCS TEST STRIPS
01-31-10-6520 CATHETERS
01-31-10-6520 STERILE WATER
01-31-10-6520 COLD PACK
11/25/14
$90.27
$214.46
01/09/15
$90.27
$572.11
12/29/14
01/09/15
$502.71
12/29/14
01/09/15
$16.99
12/30/14
01/09/15
$734.36
$48.00
$109.47
$309.00
$36.24
(Fiscal YTD Payments: $.00)
01/01/15
$2,186.00
$1,826.17
01/09/15
01-31-00-6520 BULBS,ALARM,LITTR
Page 1
96
$90.27
01/09/15
$119.40
$44.70
$352.56
$55.45
$734.36
01-14-00-5360 01/15 JANITOR SRV
$214.46
12/22/14
$16.99
01-31-10-6520 BACKBOARDS
Vendor Total for: BUILDINGSTARS OPERATIONS, INC.
CARD SERVICES
Invoice: 12/14
01/09/15
Vendor Total for: BOUND TREE MEDICAL, LLC
BUILDINGSTARS OPERATIONS, INC.
Invoice: 726614
$41.40
$135.01
$20.27
$17.78
Vendor Total for: BELLEVILLE NEWS DEMOCRAT
BOUND TREE MEDICAL, LLC
Invoice: 81643868
01/05/15
12/26/14
$48.33
$2,186.00
$2,186.00
01/09/15
$378.99
Board Listing
Vendor
Invoice
Description
01-31-10-6520 CLIPPERS
01-31-00-6130 TRE PRSSR EQLIZRS
Vendor Total for: CARD SERVICES
Invoice: WORK COMP 173
Invoice: WORK COMP 174
Invoice: 31685955
Invoice: 31687889
Invoice: 31689815
$378.99
01/05/15
01/09/15
$2,671.00
01/08/15
01/09/15
$5,047.68
$1,987.73
$683.27
01-31-00-4540 RD: WORK COMP
52-43-20-4540 BS: WORK COMP
52-43-20-4540 DT: WORK COMP
$2,040.53
$2,754.96
$252.19
01-14-00-5360 12/14 RUG SERVICE
01-14-00-5360 12/14 RUG SERVICE
01-14-00-5360 12/14 RUG SERVICE
01-14-00-5360 12/14 RUG SERVICE
$7,718.68
12/04/14
01/09/15
$165.49
12/11/14
01/09/15
$165.49
12/18/14
01/09/15
$165.49
12/25/14
01/09/15
$165.49
$165.49
$165.49
$165.49
$165.49
01-65-00-5490 AD DESIGN
41-00-00-5490 PRKNG SIGN DESIGN
Vendor Total for: CORKTREE CREATIVE
FIDELITY SECURITY LIFE INS/EYEMED
Invoice: 9677284
$16.66
$314.00
01-31-00-4540 RD: WORK COMP
52-43-20-4540 BS: WORK COMP
Vendor Total for: CLEAN THE UNIFORM COMPANY HIGHLAND
CORKTREE CREATIVE
Invoice: 793
Due Date
Vendor Total for: CITY OF COLLINSVILLE
CLEAN THE UNIFORM COMPANY HIGHLAND
Invoice: 31684020
Inv. Date
01/02/15
$537.00
$275.00
$661.96
01/09/15
01-10-00-4510 VISION INSURANCE
Vendor Total for: FIDELITY SECURITY LIFE INS/EYEMED
List #254
Amount
01/01/15
$1,565.40
$812.00
$812.00
01/09/15
$1,565.40
$1,565.40
FKG OIL
Invoice: I-0059089
12/31/14
Page 2
97
01/09/15
$5,825.66
Board Listing
Vendor
Invoice
Description
01-20-10-6550 2,230.03 GAL GAS
01-20-00-6550 169.61 GAL GAS
01-20-40-6550 48.87 GAL GAS
01-20-20-6550 50.18 GAL GAS
01-64-00-6550 72.51 GAL GAS
01-66-00-6550 63.40 GAL GAS
01-30-00-6550 65.30 GAL GAS
01-31-00-6550 58.32 GAL GAS
01-65-00-6550 22.91 GAL GAS
Vendor Total for: FKG OIL
FLORISSANT PSYCHOLOGICAL SERVICES INC
Invoice: 01/15
Invoice: 1070486277
Invoice: 1070486278
Invoice: 1070486279
Invoice: 1070486280
Invoice: 1070494575
01-15-00-5340 CS: PRE EMP EVAL
01-15-00-5340 JF: PRE EMP EVAL
01-15-00-5340 HF: PRE EMP EVAL
01-15-00-5340 TS: PRE EMP EVAL
Invoice: 12/14
$4,677.72
$353.16
$108.80
$101.40
$150.29
$128.34
$132.15
$123.69
$50.11
01/02/15
$200.00
$200.00
$200.00
$200.00
$5,825.66
01/09/15
52-43-30-5930 WTR PLANT UNIFORM
52-43-20-5930 WTR LINES UNIFORM
52-44-30-5930 WW PLANT UNIFORMS
52-44-20-5930 WW LINES UNIFORMS
01-41-10-5930 UNIFORMS
$800.00
01/09/15
$55.31
11/25/14
01/09/15
$69.73
11/25/14
01/09/15
$46.20
11/25/14
01/09/15
$56.21
11/25/14
01/09/15
$65.10
12/30/14
01/09/15
$65.10
$55.31
$69.73
$46.20
$56.21
$65.10
01/09/15
-$1,000.00
01/01/15
01/09/15
$112,977.95
-$1,000.00
01-10-00-5990 12/14 HOTEL TAX
01-10-00-5990 12/14 FOOD/BEV TX
$71,771.53
$41,206.42
98
$357.65
01/01/15
01-00-00-3750 01/15 ADMIN FEE
Page 3
$800.00
11/25/14
$65.10
01-41-10-5930 UNIFORMS
Vendor Total for: G & K SERVICES - ST LOUIS
GATEWAY CENTER
Invoice: 01/15 ADMIN FEE
Due Date
Vendor Total for: FLORISSANT PSYCHOLOGICAL SERVICES INC
G & K SERVICES - ST LOUIS
Invoice: 1070486276
Inv. Date
List #254
Amount
Board Listing
Vendor
Invoice
Description
Vendor Total for: GATEWAY CENTER
GIACOLETTO LAW OFFICE, PC
Invoice: 12/14 LGL
01-10-00-5330 12/14 LEGAL
41-00-00-5330 TIF
01-10-00-5330 BENEFITS,RETAINER
REIMBURSE TUITION & BOOKS
01-20-10-5640 JH: 9 UNDRGRD HRS
01-20-10-5640 JH: TEXTBOOKS
01/09/15
12/20/14
$2,916.00
$205.71
DD COLLINS HOUSE
01-12-00-5610 1 YR MEMBERSHIP
01/06/15
$50.00
01/09/15
Vendor Total for: IPM ILLINOIS POWER MARKETING
12/02/14
$1,562.09
$634.83
$1,080.90
$14,842.62
$837.16
$170.31
$194.07
$10,525.71
$908.36
$15,733.98
$35.95
$73.67
$3,121.71
$3,121.71
01/09/15
01-20-00-5710 11/14 ELEC SRVC
01-30-00-5710 11/14 ELEC SRVC
01-41-10-5710 11/14 ELEC SRVC
01-41-10-5720 11/14 ELEC SRVC
01-14-00-5710 11/14 ELEC SRVC
01-45-00-5710 11/14 ELEC SRVC
52-43-20-5710 11/14 ELEC SRVC
52-43-30-5710 11/14 ELEC SRVC
52-44-20-5710 11/14 ELEC SRVC
52-44-30-5710 11/14 ELEC SRVC
01-34-00-5710 11/14 ELEC SRVC
41-00-00-8100 11/14 ELEC SRVC
$9,752.67
$9,752.67
Vendor Total for: IL ASSOC. OF MUSEUMS
IPM ILLINOIS POWER MARKETING
Invoice: 4395714111
01/01/15
$4,115.41
$1,875.00
$3,762.26
$111,977.95
Vendor Total for: HUNT, JOSHUA
IL ASSOC. OF MUSEUMS
Invoice: 2015 MEMBERSHIP
Due Date
Vendor Total for: GIACOLETTO LAW OFFICE, PC
HUNT, JOSHUA
Invoice: FALL QTR 14
Inv. Date
List #254
Amount
$50.00
$50.00
01/09/15
$46,599.65
$46,599.65
JOYCE, LEAH
Invoice: 08/12/14 UPTOWN
REIMBURSE UPTOWN LUNCH MEETING
Page 4
99
08/12/14
01/09/15
$26.70
Board Listing
Vendor
Invoice
Invoice: 10/29/14 UPTOWN
Invoice: 12/02/14 ROTARY
Invoice: 12/16/14 ROTARY
Description
41-65-00-5620 LJ: UPTOWN LUNCH
10/29/14
01/09/15
$22.80
REIMBURSE 12/02/14 ROTARY MEETING
12/02/14
01/09/15
$10.00
REIMBURSE 12/16/14 ROTARY MEETING
12/16/14
01/09/15
$10.00
41-65-00-5620 LJ: UPTOWN LUNCH
41-65-00-5620 LJ: ROTARY LUNCH
41-65-00-5620 LJ: ROTARY LUNCH
01-10-00-5490 DOC SERV DBLETREE
52-44-20-6120 GENERAC FUEL FLTR
TICKET #97795
52-43-20-6140 2.09T EZ STREET
01-65-00-5490 ANALYSIS, REPORT
01-65-00-5540 MAPS,RPRTS,HNDOUT
$50.00
01/09/15
12/10/14
$51.47
12/29/14
$250.80
12/29/14
$4,500.00
$304.08
01/06/15
$70.00
01/09/15
12/29/14
Page 5
100
$51.47
$51.47
01/09/15
$250.80
$250.80
01/09/15
$4,804.08
$4,804.08
01/09/15
O'REILLY AUTOMOTIVE, INC.
(788)
Invoice: 1068-104425
$50.00
$50.00
01-14-00-5630 KW: MCI SEMINAR
Vendor Total for: MUNICIPAL CLERKS OF ILLINOIS
12/16/14
$69.50
Vendor Total for: MORAN ECONOMIC DEVELOPMENT, LLC
MUNICIPAL CLERKS OF ILLINOIS
Invoice: 01/15 SEMINAR
$10.00
Vendor Total for: MACLAIR ASPHALT SALES, LLC
MORAN ECONOMIC DEVELOPMENT, LLC
Invoice: 466
$10.00
Vendor Total for: LUBY EQUIPMENT SERVICES
MACLAIR ASPHALT SALES, LLC
Invoice: 21184
$22.80
Vendor Total for: KELLERMAN INVESTIGATIONS
LUBY EQUIPMENT SERVICES
Invoice: P05380
$26.70
Due Date
REIMBURSE UPTOWN LUNCH MEETING
Vendor Total for: JOYCE, LEAH
KELLERMAN INVESTIGATIONS
Invoice: 139969
Inv. Date
List #254
Amount
$70.00
$70.00
01/09/15
$105.84
Board Listing
Vendor
Invoice
Description
Inv. Date
52-43-20-6130 #33 WET BATTERY
$105.84
Vendor Total for: O'REILLY AUTOMOTIVE, INC.
(967)
Invoice: 1068-102379
Invoice: 9141870 (15)
01-31-00-6520 LIFT SUPPORTS
ORKIN EXTERMINATING CO., INC.
Invoice: 3231175 (15)
(788)
(967)
12/17/14
$34.36
$105.84
01/09/15
01/2015-12/2015
52-43-20-5110 1 YR PEST CONTROL
01/2015-12/2015
Vendor Total for: ORKIN EXTERMINATING CO., INC.
PECKHAM, GUYTON, ALBERS & VIETS, INC
Invoice: 104067
Due Date
Vendor Total for: PECKHAM, GUYTON, ALBERS & VIETS, INC
$34.36
$34.36
12/31/14
01/09/15
$848.16
12/31/14
01/09/15
$2,019.96
$424.08
$424.08
$2,019.96
41-00-00-5490 RSEARCH,CONSULTNG
List #254
Amount
01/02/15
$1,520.24
$2,868.12
01/09/15
$1,520.24
$1,520.24
RADIO SHACK
Invoice: 036341
52-44-30-6520 CABLE, BATTERIES
Vendor Total for: RADIO SHACK
SECAP FINANCE
Invoice: 2374561-DC14
$61.84
01/09/15
12/10/14-01/10/15
01-14-00-5930 MAIL MACHINE
Vendor Total for: SECAP FINANCE
STAPLES ADVANTAGE
Invoice: 3251597524
12/30/14
12/23/14
$136.86
$61.84
01/09/15
12/17/14
52-44-20-6510 PRINTER INK
$359.97
$14.99
Page 6
101
$61.84
$136.86
$136.86
01/09/15
$387.40
Board Listing
Vendor
Invoice
Invoice: 3251656817
Invoice: 3251731022
Invoice: 3251893983
Description
52-43-30-6510 ACCORDION FILE
TECH ELECTRONICS, INC.
Invoice: I141229526
$12.44
01/09/15
$14.99
12/19/14
01/09/15
$62.94
12/20/14
01/09/15
$138.99
$62.94
52-44-20-6510 JULIE PRNTR TONER
Due Date
12/18/14
$14.99
Vendor Total for: STAPLES ADVANTAGE
Inv. Date
$138.99
01/28/15-04/27/15
01-14-00-5120 FIRE ALARM MAINT
Vendor Total for: TECH ELECTRONICS, INC.
List #254
Amount
01/06/15
$396.00
$604.32
01/09/15
$396.00
$396.00
TEKLAB INC
Invoice: 169560
Invoice: 169561
52-44-30-5490 12/14 SLUDGE SMPL
52-44-30-5490 12/14 SLUDGE SMPL
Vendor Total for: TEKLAB INC
U.S. POST OFFICE
Invoice: 01/15 PERMIT 21
Vendor Total for: VERIZON WIRELESS
VILLAGE LOCKSMITH
Invoice: 18418
01/09/15
$362.00
12/29/14
01/09/15
$362.00
$362.00
$362.00
52-43-00-5510 PERMIT 21 PRESORT
Vendor Total for: U.S. POST OFFICE
VERIZON WIRELESS
(PD)
Invoice: 9737501082
12/29/14
01/07/15
$5,000.00
$724.00
01/09/15
01-20-00-5520 11/21-12/20 CELL
01-20-10-5520 11/21-12/20 CELL
01-20-20-5520 11/21-12/20 CELL
01-20-40-5520 11/21-12/20 CELL
(PD)
12/20/14
$331.87
$451.33
$91.99
$58.76
$5,000.00
01/09/15
52-43-20-6520 GATE PADLOCK KEYS
Page 7
102
12/29/14
$4.35
$5,000.00
$933.95
$933.95
01/09/15
$4.35
Board Listing
Vendor
Invoice
(VILLAGE LOCKSMITH Cont'd)
Invoice: 48031
Description
VIVIANO HEATING & COOLING, INC.
Invoice: C02671
Invoice: C02679
$60.00
Due Date
01/09/15
01-14-00-5110 SVC CALL TRNG RM
01-14-00-5110 RPL ROLLOUT, FAN
Vendor Total for: VIVIANO HEATING & COOLING, INC.
12/01/14
01-14-00-5110 RPL 2 LOCKS
Vendor Total for: VILLAGE LOCKSMITH
Inv. Date
103
$60.00
$64.35
12/22/14
01/09/15
$226.50
12/29/14
01/09/15
$230.00
$226.50
$230.00
Page 8
List #254
Amount
$456.50
Board Listing
Page 9
104
List #254
Amount
GENERAL FUND
TIF DISTRICT #1
Grand Total:
Total Vendors:
$167,357.04
$3,813.41
$40,971.00
$212,141.45
36
TOTAL FOR DIRECT PAY VENDORS:
$163,355.80
$48,785.65
Board Listing
Vendor
Invoice
Description
Inv. Date
Due Date
List #256
Amount
ABC SUPPLY CO., INC.
Invoice: 37945228
CARD SHED
12/26/14
01/16/15
$81.89
Invoice: 38057760
CARD SHED
01/06/15
01/16/15
-$56.92
52-43-30-8200 SIDING TOOL
52-43-30-8200 RTN SIDING
Vendor Total for: ABC SUPPLY CO., INC.
B & H PHOTO-VIDEO
Invoice: 91150574
-$56.92
01-16-00-6520 CABLE TSTR,CABLES
Vendor Total for: B & H PHOTO-VIDEO
BEELMAN LOGISTICS LLC
Invoice: 419590
$81.89
12/24/14
$323.56
$24.97
01/16/15
$323.56
$323.56
CLAY STREET WATER LINE
01/02/15
01/16/15
$920.24
Invoice: 420281
BOL #551664-1
01/08/15
01/16/15
$461.76
Invoice: 420282
BOL #400012621
01/08/15
01/16/15
$445.79
41-00-00-8500 106.14T CA6B
52-44-30-6560 24T HYDRD LIME
52-43-30-6560 26.30T QUICKLIME
Vendor Total for: BEELMAN LOGISTICS LLC
BELLEVILLE NEWS DEMOCRAT
Invoice: 1401265030
01-10-00-5530 PC PH NTC ZONING
$445.79
12/23/14
$116.82
$1,827.79
01/16/15
(Fiscal YTD Payments: $90.27)
12/29/14
01-20-10-6130 #12 4 TIRES
01-20-10-6130 #17 2 TIRES
Vendor Total for: BEN TIRE DISTRIBUTORS
BIGGS BROS SERVICE CENTER
Invoice: 1628-9
$461.76
Vendor Total for: BELLEVILLE NEWS DEMOCRAT
BEN TIRE DISTRIBUTORS
Invoice: 10200197
$920.24
$449.08
$260.82
$116.82
01/16/15
12/17/14
01-31-10-5130 #1241 TESTED
01-31-10-5130 #1242 TESTED
$21.50
$21.50
Page 1
105
$116.82
$709.90
$709.90
01/16/15
$64.50
Board Listing
Vendor
Invoice
Invoice: 2629-24
Invoice: 2629-47
Invoice: 2629-49
Description
01-31-10-5130 #1244 TESTED
$21.50
01-71-00-5130 SHTTL BUS INSPCTN
01-71-00-5130 SHTTL BUS INSPCTN
52-44-20-5120 TV TRUCK TESTED
52-44-20-5130 #6 TESTED
52-44-20-5130 #9 TESTED
Vendor Total for: BIGGS BROS SERVICE CENTER
Inv. Date
Due Date
List #256
Amount
08/27/14
01/16/15
$21.50
11/25/14
01/16/15
$21.50
11/26/14
01/16/15
$64.00
$21.50
$21.50
$21.00
$21.50
$21.50
$171.50
BIO-FRESH
Invoice: 8419
Invoice: 8423
Invoice: 8429
01-20-10-5490 BIO CLEAN CELLS
01-20-10-5490 BIO CLEAN CELL
01-20-10-5490 BIO CLEAN CELL
Vendor Total for: BIO-FRESH
BLUE LINE LEARNING GROUP, LLC
Invoice: 10B9063R14
01-20-10-5630 74 BLOOD PATH CRS
01-20-10-5630 74 HAZ MATL CRS
Invoice: 727452
01-41-10-6530 SQUEEGES, HANDLES
12/30/14
01/16/15
$135.00
01/05/15
01/16/15
$135.00
$135.00
$135.00
10/29/14
$814.00
$814.00
$605.00
01/16/15
12/29/14
$120.35
01-14-00-5360 12/14 JANITOR SUP
01-20-00-6540 12/14 JANITOR SUP
01/16/15
106
$120.35
$120.35
12/31/14
01/16/15
$141.72
12/31/14
01/16/15
$291.49
$141.72
$291.49
Page 2
$1,628.00
$1,628.00
Vendor Total for: BUILDINGSTARS OPERATIONS, INC.
$335.00
Vendor Total for: BRUSKE PRODUCTS
BUILDINGSTARS OPERATIONS, INC.
Invoice: 727451
01/16/15
$335.00
Vendor Total for: BLUE LINE LEARNING GROUP, LLC
BRUSKE PRODUCTS
Invoice: 864093
12/29/14
$433.21
Board Listing
Vendor
Invoice
BUTCH ASHMANN EXCAVATING, INC.
Invoice: ORD3972-158
Description
01-34-00-5930 RENT,GARAGE & W&S
Vendor Total for: BUTCH ASHMANN EXCAVATING, INC.
BUTLER SUPPLY, INC.
Invoice: 11901363
52-44-30-6150 BREAKER HANDLES
01-20-40-5710 W&S 10/17-12/12
01-20-10-5130 #5 INSTL BATTERY
52-44-30-5510 SHIP METER, PROBE
52-44-30-6520 KEROSENE
52-44-30-6530 THREAD CUTTERS
$564.00
01/16/15
12/26/14
$172.20
12/30/14
$123.99
12/26/14
$27.91
$100.00
$240.46
01-30-00-4710 JA: JACKET
01-31-00-6530 WRNCH,CHNSW CHAIN
12/26/14
$39.99
$142.28
01/16/15
12/26/14
Page 3
107
$172.20
$172.20
01/16/15
$123.99
$123.99
01/16/15
$368.37
$368.37
01/16/15
CARD SERVICES
Invoice: 12/14
$564.00
$564.00
01/02/15
$795.00
$795.00
CARD SERVICES
Invoice: 12/14
01/16/15
Vendor Total for: C'VILLE AUTO INC.
CARD SERVICES
Invoice: 12/14
$795.00
Vendor Total for: C OF C W & S FUND
C'VILLE AUTO INC.
Invoice: 137
01/15/15
Due Date
Vendor Total for: BUTLER SUPPLY, INC.
C OF C W & S FUND
Invoice: 76640712 12/14
Inv. Date
List #256
Amount
$182.27
$182.27
01/16/15
$9.04
Board Listing
Vendor
Invoice
Description
01-20-00-5510 SHIP EVIDENCE
CARD SERVICES
Invoice: 12/14
01-20-00-5620 F/P INTRVW LUNCH
01-20-00-5620 F/P INTRVW LUNCH
01-20-00-6520 INFANT/CHILD SEAT
01-20-10-5130 CAR WASH CARDS
01-20-00-5370 SOCIAL MEDIA SRVC
01-16-00-5490 ADOBE WBSTE UPGRD
01-16-00-5490 FLUX WEBSITE LINE
01-16-00-5490 CCTV: MUSIC ONLNE
01-16-00-5490 ADOBE WEBSITE
01-16-00-5490 CCTV: WBSTE TMPLT
41-65-00-6520 LJ: IPAD KEYBOARD
01-16-00-5490 ADOBE CLOUD
01-20-10-6520 CMRA BTTRY BCKUPS
$79.40
$73.48
$62.17
$360.00
$14.99
01/16/15
12/26/14
$6.59
$49.95
$9.95
$30.00
$49.00
$67.81
$49.99
12/15/14
$312.00
01-30-00-5710 01/15 INTERNET
01-30-00-5520 01/11-02/10 PHONE
01-30-00-6520 LATE FEE
01/01/15
$55.00
$198.02
$3.78
01/16/15
12/26/14
Page 4
108
$263.29
$263.29
01/16/15
$312.00
$312.00
01/16/15
CHARTER COMMUNICATIONS
Invoice: 01/15
$590.04
$590.04
Vendor Total for: CHARTER COMMUNICATIONS
12/26/14
$9.04
Vendor Total for: CDW GOVERNMENT, INC.
Invoice: 01/15
$9.04
CDW GOVERNMENT, INC.
Invoice: RJ74497
Due Date
CARD SERVICES
Invoice: 12/14
Inv. Date
List #256
Amount
$256.80
$256.80
01/16/15
$127.36
Board Listing
Vendor
Invoice
Description
01-41-10-5520 01/04-02/03 TELE
Invoice: 01/15
Invoice: 40278565
Invoice: 40279351
52-43-20-6170 ACID BASED CLEANR
CNCL APPROVED 1/12/15, OSTLE DRIVE
52-44-20-8500 EMERGENCY REPAIRS
12/31/14
$219.05
12/18/14
$59,101.92
01-41-10-5290 MATS, MOPS, TWLS
01-20-00-5490 MATS,TWLS,BLNKTS
01-20-00-5490 MATS,TWLS,BLNKTS
01/16/15
01/16/15
Page 5
109
$59,101.92
$59,101.92
01/01/15
01/16/15
$157.60
12/31/14
01/16/15
$85.59
01/07/15
01/16/15
$174.43
$157.60
$85.59
$174.43
01/08/15
$1,343.37
$417.62
01/16/15
01-41-10-6110 WTR HTR ELEMENT
$219.05
$219.05
01-00-00-2215 12/14 RPLCMNT TAX
$75.00
$75.00
Vendor Total for: COLLINSVILLE PUBLIC LIBRARY DIST
CONNOR COMPANY
Invoice: S6441368.001
01/16/15
Vendor Total for: CLEAN THE UNIFORM COMPANY HIGHLAND
COLLINSVILLE PUBLIC LIBRARY DIST
Invoice: 12-14 REPL
$75.00
$127.36
Vendor Total for: CHRIST BROS PRODUCTS, LLC
CLEAN THE UNIFORM COMPANY HIGHLAND
Invoice: 31691671
$127.36
01/06/15
01-00-00-3840 WIFI SERVICE
Vendor Total for: CHEMCO INDUSTRIES, INC
CHRIST BROS PRODUCTS, LLC
Invoice: 1886
Due Date
CHEMCO INDUSTRIES, INC
Invoice: 68419
Inv. Date
List #256
Amount
12/18/14
$18.48
$1,343.37
$1,343.37
01/16/15
$18.48
Board Listing
Vendor
Invoice
Description
Vendor Total for: CONNOR COMPANY
CUMMINS MID-SOUTH LLC
Invoice: 026-68024
Due Date
52-43-30-5120 REP GENERATOR
Vendor Total for: CUMMINS MID-SOUTH LLC
DICTATION & PRINTERS OFFICE PRODUCTS
Invoice: 13558
Inv. Date
09/29/14
$2,604.32
$18.48
01/16/15
01/05/15
01-20-20-6520 3 HEADSETS
Vendor Total for: DICTATION & PRINTERS OFFICE PRODUCTS
$105.00
01-13-00-5620 SW: LUNCHEON
01-30-00-5620 ME: LUNCHEON
01-20-00-5620 SE: LUNCHEON
01-41-10-5620 RC: LUNCHEON
01-64-00-5620 MB: LUNCHEON
41-65-00-5620 LJ: LUNCHEON
01-13-00-5620 RG: LUNCHEON
01-13-00-5620 GP: LUNCHEON
01-13-00-5620 TBD: LUNCHEON
01-13-00-5620 TBD: LUNCHEON
11/14/14
$37.50
$37.50
$37.50
$37.50
$37.50
$37.50
$37.50
$37.50
$37.50
$37.50
01/16/15
STREETSCAPE LIGHT POLE
41-00-00-8500 INSTALL OUTLET
Vendor Total for: ELECTRICO, INC
EMPIRE FENCE & CUSTOM IRON WORKS
Invoice: 12757
01/16/15
$278.02
41-00-00-8500 REP DOG PARK FNCE
12/31/14
$1,185.00
Page 6
110
$375.00
$375.00
01/16/15
Vendor Total for: EMPIRE FENCE & CUSTOM IRON WORKS
12/31/14
$105.00
$105.00
Vendor Total for: EAST-WEST GATEWAY COUNCIL OF GOVERNMENTS(Fiscal YTD Payments: $.00)
ELECTRICO, INC
Invoice: 14582-03
$2,604.32
$2,604.32
EAST-WEST GATEWAY COUNCIL OF GOVERNMENTS
Invoice: 14 LUNCHEON
List #256
Amount
$278.02
$278.02
01/16/15
$1,185.00
$1,185.00
Board Listing
Vendor
Invoice
ERB TURF & UTILITY EQUIP, INC
Invoice: 327281
Invoice: 327307
Description
52-44-20-6120 SCAG FLTRS, SEAL
52-44-20-6120 SCAG SPARK PLUGS
Vendor Total for: ERB TURF & UTILITY EQUIP, INC
FEDDER OIL COMPANY
Invoice: 69873
Invoice: 69911
Invoice: 69912
Invoice: 69913
01-41-10-6550 117 GAL DIESEL
01-31-10-6550 276 GAL DIESEL
01-31-00-6550 251 GAL DIESEL
52-43-20-6550 25 GAL DIESEL
52-44-20-6550 243 GAL GAS
01/06/15
01/16/15
$27.14
01/07/15
01/16/15
$7.78
$27.14
$7.78
52-43-20-6550 470 GAL DIESEL
$34.92
12/24/14
01/16/15
$1,519.31
01/08/15
01/16/15
$424.28
01/08/15
01/16/15
$228.75
01/08/15
01/16/15
$916.03
$265.71
$626.80
$570.03
$56.77
$424.28
52-44-30-6550 25 GAL HYD OIL
$228.75
$916.03
01-41-10-5620 RC: 2014 FESTIVAL
01-41-10-5620 MM: 2014 FESTIVAL
01-13-00-5620 JJ: 2014 FESTIVAL
01-13-00-5620 SW: 2014 FESTIVAL
01-16-00-5620 MA: 2014 FESTIVAL
01-10-00-5620 MT: 2014 FESTIVAL
01-10-00-5620 JK: 2014 FESTIVAL
01-10-00-5620 JM: 2014 FESTIVAL
01-10-00-5620 NM: 2014 FESTIVAL
01-65-00-5620 EK: 2014 FESTIVAL
52-43-20-5620 DK: 2014 FESTIVAL
01-30-00-5620 DK: 2014 FESTIVAL
01-30-00-5620 JK: 2014 FESTIVAL
01-20-00-5620 SE: 2014 FESTIVAL
01-00-00-3840 REIMB 7 FOT GUEST
Vendor Total for: FESTIVAL OF TREES
Due Date
Vendor Total for: FEDDER OIL COMPANY
FESTIVAL OF TREES
Invoice: 12/14
Inv. Date
12/03/14
$40.00
$40.00
$40.00
$40.00
$40.00
$40.00
$40.00
$40.00
$40.00
$40.00
$40.00
$40.00
$40.00
$40.00
$280.00
Page 7
111
List #256
Amount
$3,088.37
01/16/15
$840.00
$840.00
Board Listing
Vendor
Invoice
Description
FLORISSANT VALLEY FIRE PROTECTN DISTRICT
Invoice: 3432
01-30-00-5630 ME: LEADERSHP CLS
Vendor Total for: FLORISSANT VALLEY FIRE PROTECTN DISTRICT
G & K SERVICES - ST LOUIS
Invoice: 1070496257
Invoice: 1070496258
Invoice: 1070496259
Invoice: 1070496260
HARTZ SECOND CHANCE
Invoice: 07/14
Invoice: 08/14
Invoice: 09/14
Invoice: 10/14
Invoice: 11/14
Invoice: 12/14
52-43-20-5930 WTR LINES UNIFORM
52-44-30-5930 WW PLANT UNIFORMS
52-44-20-5930 WW LINES UNIFORMS
Invoice: 01210996
01/16/15
$50.00
01/16/15
$51.53
01/06/15
01/16/15
$65.95
01/06/15
01/16/15
$46.20
01/06/15
01/16/15
$59.99
$51.53
$65.95
$46.20
$59.99
01/16/15
$1,389.25
08/01/14
01/16/15
$873.50
09/01/14
01/16/15
$844.65
10/01/14
01/16/15
$1,221.50
11/01/14
01/16/15
$533.00
12/01/14
01/16/15
$474.50
01-20-40-5490 SPAYS & NEUTERS
$873.50
$844.65
$1,221.50
$533.00
$223.67
07/01/14
$1,389.25
$474.50
01-31-10-6520 CYLINDERS
01/16/15
$107.95
12/29/14
01/16/15
$20.00
$20.00
Page 8
112
$5,336.40
12/31/14
$107.95
01-31-10-6520 OXYGEN
$50.00
01/06/15
Vendor Total for: HELGET GAS PRODUCTS, INC
$50.00
Vendor Total for: HARTZ SECOND CHANCE
HELGET GAS PRODUCTS, INC
Invoice: 00861728
01/07/15
Due Date
52-43-30-5930 WTR PLANT UNIFORM
Vendor Total for: G & K SERVICES - ST LOUIS
Inv. Date
List #256
Amount
$127.95
Board Listing
Vendor
Invoice
HEROS IN STYLE
Invoice: 135535
Invoice: 88
Invoice: 89
Description
01-20-10-4710 TW: PANTS
HOME DEPOT CREDIT SERVICES - 9016
Invoice: 01/15
Invoice: 170-3714-1
$103.98
12/29/14
01/16/15
$54.49
12/29/14
01/16/15
$36.00
$36.00
01-31-00-6520 EAR PROTECTN,WAND
01-31-00-6520 FUEL MIX
Vendor Total for: HOME DEPOT CREDIT SERVICES - 9016
HURST-ROSCHE ENGINEERS, INC
Invoice: 170-2323-15
01/16/15
$54.49
01-20-00-4710 RW: EMBROIDERY
Due Date
12/22/14
$103.98
01-20-00-4710 EH: SHIRT
Vendor Total for: HEROS IN STYLE
Inv. Date
01/05/15
$96.65
$23.84
$194.47
01/16/15
PROJECT #170-2323, ORD 4669
$120.49
01/16/15
$21,359.00
01/07/15
01/16/15
$12,000.00
$21,250.50
$60.50
$48.00
41-00-00-5320 WTR TWR DESIGN
$12,000.00
Vendor Total for: HURST-ROSCHE ENGINEERS, INC
$120.49
01/07/15
52-43-30-5320 BASIC DESIGN SRVC
52-43-30-5320 ENGINEER HOURS
52-43-30-5320 CLERICAL HOURS
PROJECT #170-3714, CLAY STREET
List #256
Amount
$33,359.00
IAHPC
Invoice: 2015 MEMBERSHIP
01-12-00-5610 1 YR IAHPC DUES
Vendor Total for: IAHPC
IL BUSINESS JOURNAL, INC
Invoice: 7481
$50.00
01/16/15
01/01/15
41-65-00-5530 01/15 AD TIF
Vendor Total for: IL BUSINESS JOURNAL, INC
IL ENVIRONMENTAL PROTECTION AGENCY
Invoice: 119428ABI (15)
01/07/15
$600.00
$50.00
01/16/15
ID # 119428ABI
12/31/14
Page 9
113
$50.00
$600.00
$600.00
01/16/15
$235.00
Board Listing
Vendor
Invoice
Description
52-44-30-5490 2015 SITE FEE
01-30-00-5610 ME: 2015 MMBRSHP
Vendor Total for: IL FIREFIGHTER'S ASSOC., INC.
IMCO UTILITY SUPPLY CO.
Invoice: 1067017-00
E CLAY ST WATER MAIN
41-00-00-8500 INSTAVALVE PLUS
52-44-20-6130 DMP TRCK MOULDING
01/08/15
$24.45
$417.00
12/30/14
$908.50
01/16/15
12/31/14
$4,837.40
01/16/15
Page 10
114
12/11/14
$24.45
$24.45
01/16/15
$417.00
$417.00
01/16/15
$908.50
$908.50
01/16/15
REIMBURSE FALL 2014 TUITION/BOOKS
$2,498.00
$2,498.00
01-20-10-6520 AMMUNITION
$95.00
$95.00
52-44-30-6110 HVAC UNIT
Vendor Total for: KIESLER'S POLICE SUPPLY, INC.
KLUCKER, NICK
Invoice: FALL 2014
12/30/14
$2,498.00
12/21/14
01-20-00-5110 REP HEATER
Vendor Total for: JOHNSTONE SUPPLY CO
KIESLER'S POLICE SUPPLY, INC.
Invoice: 0744463
01/16/15
Vendor Total for: JARRELL MECHANICAL CONTRACTORS
JOHNSTONE SUPPLY CO
Invoice: 1015561
$95.00
Vendor Total for: JACK SCHMITT FORD
JARRELL MECHANICAL CONTRACTORS
Invoice: 190904
12/15/14
$235.00
Vendor Total for: IMCO UTILITY SUPPLY CO.
JACK SCHMITT FORD
Invoice: 263482
Due Date
$235.00
Vendor Total for: IL ENVIRONMENTAL PROTECTION AGENCY
IL FIREFIGHTER'S ASSOC., INC.
Invoice: 469
Inv. Date
List #256
Amount
$4,837.40
$4,837.40
01/16/15
$183.00
Board Listing
Vendor
Invoice
Description
01-31-00-5640 NK: 1 UNDERGRD HR
01-31-00-5640 NK: TEXTBOOK
Vendor Total for: KLUCKER, NICK
Inv. Date
Due Date
List #256
Amount
$147.00
$36.00
$183.00
KONE INC
Invoice: 221651445
01-14-00-5120 01/15 ELEV MAINT
Vendor Total for: KONE INC
KUECHLE, MARK
Invoice: 12/14 CLOTHING
$272.40
01/16/15
REIMBURSE JACKET
12/21/14
01-20-10-4710 MK: JACKET
Vendor Total for: KUECHLE, MARK
LEON UNIFORM COMPANY,INC
Invoice: 335322
01/01/15
$24.81
$272.40
01/16/15
INITIAL ISSUE
12/02/14
01-20-10-4710 BP: 2 VESTS
Vendor Total for: LEON UNIFORM COMPANY,INC
$1,084.50
$272.40
$24.81
$24.81
01/16/15
$1,084.50
$1,084.50
LEXIS NEXIS
Invoice: 110335020141231
01-20-10-5490 BACKGROUND RPTS
Vendor Total for: LEXIS NEXIS
LHOIST NORTH AMERICA OF MISSOURI, INC
Invoice: 1141906319
BOL #400012621
52-43-30-6560 26.3T QUICKLIME
01/16/15
12/30/14
$4,365.80
01/07/15
$44.44
Page 11
115
$61.25
$61.25
01/16/15
52-43-20-6520 STEEL
Vendor Total for: LICKENBROCK & SONS, INC
$61.25
Vendor Total for: LHOIST NORTH AMERICA OF MISSOURI, INC
LICKENBROCK & SONS, INC
Invoice: 042812
12/31/14
$4,365.80
$4,365.80
01/16/15
$44.44
$44.44
Board Listing
Vendor
Invoice
LONDON SHOE SHOP
Invoice: 01/09/15 EN BTS
Description
52-44-20-4710 EN: BOOTS 2015
Vendor Total for: LONDON SHOE SHOP
LUBY EQUIPMENT SERVICES
Invoice: V07642
01-20-10-5120 GENERATOR MAINT
TICKET #97799, 97808
18-00-00-6140 5.04T EZ STREET
01-31-00-5610 HAZMAT DUES 2015
Invoice: 171507 (14)
Invoice: 171975
Invoice: 172024
Invoice: 172097 (15)
12/09/14
$1,179.00
01/05/15
$604.80
01/02/15
$300.00
52-44-30-6120 KUBOTA WIPER ASSY
01/02/15
$93.20
01/16/15
01-41-10-6130 PRIMR,HRDNR,PAINT
52-44-20-6130 #7 FILTERS
01/16/15
52-44-20-6130 DUMP TRCK FILTERS
Page 12
116
$604.80
$604.80
01/16/15
$300.00
$300.00
01/16/15
$93.20
$93.20
12/26/14
01/16/15
$78.62
12/29/14
01/16/15
$305.03
01/05/15
01/16/15
$21.90
01/05/15
01/16/15
$1.38
01/06/15
01/16/15
$51.21
$78.62
$305.03
$21.90
52-44-20-6130 A/C LINE CAPS
$1,179.00
$1,179.00
01-41-10-6120 VBOX SWITCHES
$142.50
$142.50
Vendor Total for: MASCOUTAH EQUIPMENT CO, INC.
MCKAY AUTO PARTS, INC
Invoice: 171308
01/16/15
Vendor Total for: MADISON CO LEPC-HMRT
MASCOUTAH EQUIPMENT CO, INC.
Invoice: T410325
$142.50
Vendor Total for: MACLAIR ASPHALT SALES, LLC
MADISON CO LEPC-HMRT
Invoice: 1-2015
01/09/15
Due Date
Vendor Total for: LUBY EQUIPMENT SERVICES
MACLAIR ASPHALT SALES, LLC
Invoice: 21189
Inv. Date
List #256
Amount
$1.38
$51.21
Board Listing
Vendor
Invoice
(MCKAY AUTO PARTS, INC Cont'd)
Invoice: 172171
Invoice: 172288
Invoice: 172396 (15)
Invoice: 172401
Invoice: 172413
Description
52-44-30-6130 MAINT TRK FILTERS
52-43-20-6530 #38 SOCKET SET
52-43-20-6130 CLEANERS
52-44-20-6120 GNRTR FUEL FLTR
52-44-20-6130 DMP TRCK RETAINER
Invoice: L-4519
Invoice: L-4520
Invoice: L-4587
Invoice: 0138952
01-20-10-5130 #19 CHANGE TIRE
01-20-10-5130 #10 CHANGE TIRE
01-20-10-5130 #12 CHANGE TIRE
01-20-10-5130 #10 CHANGE TIRE
Invoice: 219214
Invoice: 219398
E CLAY WATER MAIN
41-00-00-8500 FITTINGS, CLAMPS
52-43-20-6150 BALL VALVES
01/07/15
01/16/15
$41.99
01/08/15
01/16/15
$62.22
01/08/15
01/16/15
$1.80
01/08/15
01/16/15
$5.29
$41.99
$1.80
$5.29
$634.02
12/01/14
01/16/15
$50.00
12/15/14
01/16/15
$50.00
12/23/14
01/16/15
$50.00
12/31/14
01/16/15
$50.00
$50.00
$50.00
$50.00
$50.00
$200.00
01/09/15
01/16/15
$400.18
01/09/15
01/16/15
$580.80
$400.18
$580.80
01-15-00-5340 JR: PRE EMP PHYS
01-15-00-5340 BS: PRE EMP PHYS
01-15-00-5340 KW: VACCINE
Vendor Total for: MIDWEST OCCUPATIONAL MEDICINE
$64.58
Vendor Total for: MIDWEST MUNICIPAL SUPPLY INC
MIDWEST OCCUPATIONAL MEDICINE
Invoice: 219023
01/16/15
$64.58
Vendor Total for: MCLANAHAN TOWING INC
MIDWEST MUNICIPAL SUPPLY INC
Invoice: 0138951
Due Date
01/06/15
$62.22
Vendor Total for: MCKAY AUTO PARTS, INC
MCLANAHAN TOWING INC
Invoice: L-4501
Inv. Date
01/16/15
$107.00
01/06/15
01/16/15
$84.00
01/06/15
01/16/15
$65.00
$107.00
$84.00
117
$980.98
01/06/15
$65.00
Page 13
List #256
Amount
$256.00
Board Listing
Vendor
Invoice
Description
MIKES AUTOMOTIVE
Invoice: 29651
Invoice: 30002
01-20-00-5130 #28 LOF
01-20-00-5130 #28 RPL BATTERY
01-20-10-5130 #10 LOF
Vendor Total for: MIKES AUTOMOTIVE
Inv. Date
Due Date
List #256
Amount
12/03/14
01/16/15
$150.73
01/03/15
01/16/15
$28.74
$28.74
$121.99
$28.74
$179.47
MIKES, INC.
Invoice: 046521
52-44-20-6120 GENRTR FUEL FLTRS
Vendor Total for: MIKES, INC.
12/22/14
$46.66
01/16/15
$46.66
$46.66
MILAM RDF
Invoice: 0035455-2056-5
01-66-00-5490 515 CLINTON DEMO
Vendor Total for: MILAM RDF
MISSISSIPPI LIME COMPANY
Invoice: 1184750
Invoice: 062049
BOL #551664-1
52-44-30-6560 23.99T HYDRD LIME
01-20-10-5120 RADAR CERTIFICATN
01-20-10-5120 REP RADAR EQUPMNT
01/16/15
12/23/14
01/16/15
$525.00
12/29/14
01/16/15
$287.19
$525.00
$287.19
12/11/14
52-44-20-6150 FRAME, LID
$145.00
Page 14
118
$4,162.27
$4,162.27
Vendor Total for: NEENAH FOUNDRY COMPANY
01/02/15
$4,162.27
$3,604.47
$3,604.47
Vendor Total for: MUNICIPAL ELECTRONICS INC
NEENAH FOUNDRY COMPANY
Invoice: 810561
01/16/15
Vendor Total for: MISSISSIPPI LIME COMPANY
MUNICIPAL ELECTRONICS INC
Invoice: 062033
01/01/15
$3,604.47
$812.19
01/16/15
$145.00
$145.00
Board Listing
Vendor
Invoice
(786)
Invoice: 1068-104670
Description
01-41-10-6130 FUSE HOLDERS
(787)
Invoice: 1068-104631
Invoice: 1068-104664
Invoice: 1068-105230
Invoice: 1068-105236
Invoice: 1068-106073
Invoice: 1068-499962
Invoice: 1068-499963
ORKIN EXTERMINATING CO., INC.
Invoice: C-10174818 (15)
52-44-20-6130 #1 ANTIFREEZE
52-44-20-6130 WIPER FLUID
52-44-20-6120 RTN GASKET
(787)
$6.98
$24.89
12/30/14
01/16/15
-$8.90
01/02/15
01/16/15
$37.98
01/02/15
01/16/15
$14.94
01/06/15
01/16/15
$43.97
12/04/14
01/16/15
-$49.98
12/04/14
01/16/15
$143.68
-$8.90
$37.98
$5.99
$37.98
$143.68
52-43-20-6130 #31 PWR STG FLUID
(788)
01/02/15
$14.49
$206.58
01/16/15
03/2015-03/2016
01/01/15
$380.00
12/31/14
$132.50
Page 15
119
$14.49
$14.49
01/16/15
01-20-10-5120 TREADMILL MAINT
$6.98
01/16/15
-$49.98
52-44-20-6560 MINERAL SPIRITS
Vendor Total for: ORTHO TECH SPORTS MED EQUIP, INC.
01/16/15
12/30/14
$14.94
52-44-30-6130 MAINT TRK BTTRIES
52-44-30-6130 MAINT TRK ANTIFRZ
Vendor Total for: ORKIN EXTERMINATING CO., INC.
ORTHO TECH SPORTS MED EQUIP, INC.
Invoice: 176654
$6.98
$24.89
52-44-20-6130 RTN FUEL FILTER
12/30/14
Due Date
52-44-20-6130 #1 FILTERS
(788)
Invoice: 1068-105119
(786)
Inv. Date
List #256
Amount
$380.00
$380.00
01/16/15
$132.50
$132.50
Board Listing
Vendor
Invoice
Description
OVERHEAD DOOR CO
Invoice: 442058
52-44-30-5110 INSTL RECEIVERS
Vendor Total for: OVERHEAD DOOR CO
PATTERSON BRAKE & FRONT END SERVICE, INC
Invoice: 102341
Invoice: 102397
Invoice: 102463
Invoice: 76962
Invoice: 9050556
Invoice: 9060980
01-41-10-5120 BUCKT TRK 2 TIRES
52-44-20-5130 DMP TRK ALGNMNT
52-44-20-5130 #1 1 TIRE
$999.99
01/16/15
$991.44
01/02/15
01/16/15
$91.95
01/05/15
01/16/15
$185.50
01/02/15
01/16/15
$140.00
$991.44
$91.95
$140.00
$1,408.89
12/30/14
01/16/15
$96.84
12/30/14
01/16/15
$68.70
12/30/14
01/16/15
$14.97
$68.70
01-20-00-6510 CD STORAGE SLEEVE
$14.97
01-10-00-5610 ANNUAL DUES 2015
01/01/15
$3,350.00
$180.51
01/16/15
01-20-00-8300 RPL UPTWN CAMERAS
12/30/14
$1,250.00
Page 16
120
01/07/15
$3,350.00
$3,350.00
01/16/15
CNCL APPROVED 10/27/14, ORD 4755
$999.99
01/02/15
$96.84
01-20-00-6510 CD CASES
Vendor Total for: REVISON SYSTEMS
RICH'S RECORD EMPORIUM
Invoice: 01/07/15 TIF
01/16/15
01-20-00-6510 INK STICK
Vendor Total for: RCGA - ST. LOUIS
REVISON SYSTEMS
Invoice: 12/30/14
$999.99
$185.50
01-41-10-5120 SWEEPER 2 TIRES
Vendor Total for: QUILL CORPORATION
RCGA - ST. LOUIS
Invoice: 125044
12/31/14
Due Date
Vendor Total for: PATTERSON BRAKE & FRONT END SERVICE, INC
QUILL CORPORATION
Invoice: 9041469
Inv. Date
List #256
Amount
$1,250.00
$1,250.00
01/16/15
$456.00
Board Listing
Vendor
Invoice
Description
41-00-00-8900 TIF REIMBURSEMENT
Vendor Total for: RICH'S RECORD EMPORIUM
Inv. Date
Due Date
List #256
Amount
$456.00
$456.00
RTS, INC.
Invoice: 15900
Invoice: 15901
01-20-10-5130 #12 BALANCE TIRES
01-20-10-5130 #17 BALANCE TIRES
Vendor Total for: RTS, INC.
SCHAEFFER MFG CO
Invoice: BP2541-INV1
Invoice: S1098807.008
01/16/15
$42.00
$42.00
$269.60
CNCL APRVD 11/24/14;PRJ #EQP-577-14
$134.00
01/16/15
$269.60
01/16/15
$17,520.89
01/02/15
01/16/15
$1,084.75
$17,520.89
52-43-20-6150 WTR MAIN REPLCMNT
$1,084.75
CNCL APRVD 11/24/14;PRJ #EQP-577-14
52-43-20-6130 #32 ALUMINUM
01/07/15
$66.50
$18,605.64
01/16/15
PROJ: 1826-57
52-43-20-5320 SURVEY STRONG AVE
01/05/15
$692.00
Page 17
121
01/05/15
$113.73
$66.50
$66.50
01/16/15
52-44-20-5710 12/14 FOURNIE L/S
$269.60
12/29/14
52-43-20-6150 WTR MAIN REPLCMNT
Vendor Total for: SHERBUT-CARSON-CLAXTON, LLC
SOUTHWESTERN ELECTRIC COOP, INC
Invoice: 12/14 FOURNIE
01/05/15
Vendor Total for: SHAPIRO METAL SUPPLY CO
SHERBUT-CARSON-CLAXTON, LLC
Invoice: 8557
$92.00
01/08/15
52-44-30-6550 OIL
Vendor Total for: SCHULTE SUPPLY, INC.
SHAPIRO METAL SUPPLY CO
Invoice: 79927
01/16/15
$92.00
Vendor Total for: SCHAEFFER MFG CO
SCHULTE SUPPLY, INC.
Invoice: S1098807.007
01/02/15
$692.00
$692.00
01/16/15
$113.73
Board Listing
Vendor
Invoice
(SOUTHWESTERN ELECTRIC COOP, INC Cont'd)
Invoice: 12/14 MCDONOUGH
Invoice: 12/14 SHELTER
Description
52-44-20-5710 12/14 MCDONGH L/S
01-20-40-5710 12/1-1/1 ELECTRIC
Vendor Total for: SOUTHWESTERN ELECTRIC COOP, INC
STAPLES ADVANTAGE
Invoice: 3252751165
Due Date
01/05/15
01/16/15
$86.39
01/05/15
01/16/15
$1,219.90
$86.39
$1,219.90
52-44-20-6510 CALENDAR, PENS
52-44-20-6520 INK
Vendor Total for: STAPLES ADVANTAGE
SUPERCO SPECIALTY PRODUCTS
Invoice: 15018836
Inv. Date
01/01/15
$23.67
$13.57
$1,420.02
01/16/15
01-41-10-6560 GRAFFITI BUSTER
Vendor Total for: SUPERCO SPECIALTY PRODUCTS
List #256
Amount
12/24/14
$393.80
$37.24
$37.24
01/16/15
$393.80
$393.80
TEKLAB INC
Invoice: 169673
52-43-30-5490 12/14 WTR QUALITY
Vendor Total for: TEKLAB INC
USA BLUEBOOK
Invoice: 527562
52-43-20-6150 MARKING FLAGS
01/16/15
12/22/14
$104.81
52-43-20-6120 BORE MCHN RINGS
01/07/15
$47.11
01/16/15
12/29/14
Page 18
122
$104.81
$104.81
01/16/15
VILLAGE LOCKSMITH
Invoice: 18419
$609.50
$609.50
Vendor Total for: VERMEER OF MISSOURI & ILLINOIS
$609.50
Vendor Total for: USA BLUEBOOK
VERMEER OF MISSOURI & ILLINOIS
Invoice: P57715
01/02/15
$47.11
$47.11
01/16/15
$10.00
Board Listing
Vendor
Invoice
Description
01-14-00-5110 2 KEYS
Vendor Total for: VILLAGE LOCKSMITH
WELCOME HOMES CREDIT SERVICES
Invoice: 56531
Invoice: 2194646
01-20-10-4710 MT: EARPCE,TRSMTR
$15.00
01/16/15
12/22/14
$66.80
52-43-20-6120 #39 TAIL LIGHT
12/29/14
$127.34
01/16/15
01/16/15
123
$127.34
01/16/15
$234.00
12/18/14
01/16/15
$59.04
$59.04
Page 19
$127.34
12/17/14
$234.00
01-31-10-6520 MONITOR PAPER
$66.80
$66.80
01-31-10-6520 ELECTRODES
$15.00
$15.00
Vendor Total for: ZOLL MEDICAL CORPORATION
12/31/14
$10.00
Vendor Total for: WOODY'S MUNICIPAL SUPPLY
ZOLL MEDICAL CORPORATION
Invoice: 2194127
$10.00
01-20-20-5490 1 CREDIT REPORT
Vendor Total for: WIRELESS USA
WOODY'S MUNICIPAL SUPPLY
Invoice: 43860
Due Date
Vendor Total for: WELCOME HOMES CREDIT SERVICES
WIRELESS USA
Invoice: 229273
Inv. Date
List #256
Amount
$293.04
Board Listing
Page 20
124
List #256
Amount
GENERAL FUND
MOTOR FUEL TAX FUND
TIF DISTRICT #1
Grand Total:
Total Vendors:
$39,321.45
$604.80
$18,442.75
$120,774.96
$179,143.96
101
TOTAL FOR DIRECT PAY VENDORS:
$178,126.35
$1,017.61
AGENDA ITEM REPORT
DATE OF MEETING:
January 26, 2015
ITEM:
Motion to Approve Minutes of the 1/12/15 Regular
Meeting
Goal #6 – Customer Focused Superior Municipal
Services
RECOMMENDATION:
Approve the minutes as prepared.
ITEM SUBMITTED BY:
Kim Wasser, Administrative Coordinator
ATTACHMENTS:
Minutes
125
Collinsville City Council
Regular Meeting of 1/12/15
CALL MEETING TO ORDER
Mayor Miller called the regular meeting to order at Collinsville City Hall at 7:30 p.m.
ROLL CALL
Council members present were: Karen Woolard, Nancy Moss, Jeff Kypta, Michael Tognarelli,
John Miller, City Manager Williams, Corporate Counsel Giacoletto, and City Clerk Wasser.
INVOCATION
Pastor Avery Duff of New Mt. Zion Church delivered the invocation.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was recited.
PROCLAMATIONS/RECOGNITION/PRESENTATIONS
BUSINESS PRIOR TO PUBLIC INPUT
SPEAKERS FROM THE FLOOR
Mayor Miller referred to Ordinance 4765.
Bob DesPain spoke about the amount of public meetings held. He also mentioned the Joint
Review Board meeting he attended on December 8.
Joe Ashmann spoke about the Joint Review Board meeting. He also mentioned the water plant
project.
COMMENTS & ANNOUNCEMENTS - MAYOR
Mayor Miller announced an event scheduled to honor Dr. Martin Luther King Jr. on January 19
at 6:30pm at the First United Methodist Church with the theme being “A Call to Serve.”
COMMENTS & ANNOUNCEMENTS - COUNCIL MEMBERS
1/12/15 Regular Meeting Minutes
1
126
Councilman Tognarelli spoke of the swearing in ceremony of 4 newly hired police officers. He
mentioned these officers are replacing previously vacated positions bringing the department to
complete staff.
COMMENTS & ANNOUNCEMENTS - CITY STAFF
CONSENT AGENDA
City Clerk Wasser read the consent agenda items as follows:
1.
Motion to Approve Payroll for the Period Ending 12/05/14 and 12/19/14 in the Amount
of $1,040,287.88
2.
Motion to Approve Payment of Bills for the Period Ending December 31, 2014 in the
Amount of $4,445,268.79
3.
4.
Resolution Reappointing Member of the Collinsville Planning Commission (Wepking)
Mayor Miller asked if the Council wished to pull any items prior to a Motion. No items were
pulled. Motion by Councilman Woolard, seconded by Councilman Kypta.
Answer on roll call: Ayes – Woolard, Moss, Kypta, Tognarelli, Miller; Nays - None; Absent –
None.
NEW BUSINESS
1.
Ordinance Authorizing Stop Signs at the Intersection of Washington and N. Morrison
Motion by Councilman Tognarelli, seconded by Councilman Moss. Overview by Rod
Cheatham, Street Department Director, advised there is a substantial increase in traffic flow at
the intersection of Washington and N. Morrison due to the cul-de-sac on Keebler from the 159
expansion. The increase traffic flow has created complains of near traffic accidents. A four was
stop would improve the safety at this location.
Councilman Woolard inquired as to whether the traffic flow may decrease once the 159
construction is done. Director Cheatham said he will be monitoring the situation and may have
to re-evaluate it.
Councilman Tognarelli advised this intersection does meet all the requirements outlined in the
manual on Uniform Traffic Control Devices due to new traffic patterns and it would be a good
safety factor.
Councilman Moss advised she is in agreement with the need of stop signs at this location but
does not believe the traffic pattern will change once the construction is complete.
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Mayor Miller agreed, in that, he too does not believe the traffic pattern will change and stop
signs will help slow the traffic down. He recommended flagging the intersection to caution
motorist of the new stop signs. Director Cheatham said they will also display the information on
the electronic sign board at that location.
Councilman Woolard wished to clarify her previous comment. She was not inquiring if the signs
would need to be removed but whether they would be sufficient. Director Cheatham advised the
Council that much of the traffic has shifted due to several construction projects but assured her
he will continue to evaluate the situation.
None.
2.
Motion to Approve Payment of Bill to Christ Bros. for Emergency Road Repairs on Ostle
Dr. in the Amount of $59,101.82
Motion by Councilman Kypta, seconded by Councilman Moss. Overview by Rod Cheatham,
Street Department Director, advised on 12/9/14 there was a water main break on Ostle and then
on 12/10/14 a trench collapsed under the weight of a trash truck. He said a large cavern was
discovered on Ostle, from Rt. 157 up to Beverly. A complete reconstruction of the road was
necessary. Director Cheatham advised Christ Bros. was in the area doing work and their asphalt
plant was still open. They were readily available to do the repairs. Staff recommends approval.
Councilman Tognarelli inquired as to what fund the street repair came from. Director Cheatham
advised it will be the Enterprise Fund.
None.
3.
Ordinance Authorizing the Mayor to Execute a Quit Claim Deed Conveying Property to
the Madison County Housing Authority (Northgate Housing Development ROW)
Motion by Councilman Tognarelli, seconded by Councilman Moss. Overview by Mitch Bair,
Community Development Director, advised the deed is regarding the properties within the limits
of the project. He further stated the Madison County Housing Authority (MCHA) is in the
process of redeveloping the Northgate Homes. The development will include new infrastructure
and security measures. Director Bair informed Council the streets will become private and
MCHA will assume ownership and maintenance responsibilities. Staff recommends approval.
Councilman Tognarelli inquired if Cumberland St. was going to be blocked off or not. Director
Bair advised he believes Cumberland St. will be one of three entrances but advised the project
will be gated. Councilman Tognarelli inquired about emergency vehicle access due to the area
being gated. Director Bair ensured access will be available.
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Mayor Miller expressed his concerns regarding fire protection and suggested any plans should be
reviewed by the Fire Marshal, specifically ingress and egress. Director Bair advised plans will
have to go through site plan review and the Fire Marshal is included in that process.
None.
4.
Motion to Authorize the Purchase of Uptown Waste Receptacles From Barco Products in
the Amount of $20,546.92
Motion by Councilman Kypta, seconded by Councilman Woolard. Overview by Leah Joyce,
Uptown Coordinator, advised this would allow for the purchase of 12 additional waste
receptacles to be used in the new streetscape area, public parking lot across from City Hall and
supplement existing receptacles on Main St. She received two bids. She attempted to obtain
additional quotes but either the companies no longer carries the item or anything compatible or
was now out of business. Staff is recommending approval.
Councilman Moss asked about the cost comparison between the new receptacles to that of the
previous ones. Ms. Joyce did not know the comparison from Trash Containers.com but did say
this quote is less than that from Titan. Ms. Joyce advised Council the receptacles are compatible
in style and quality. They are fastened down, have withstood being hit by cars and are low
maintenance.
Councilman Tognarelli inquired if this expense will be funded with TIF and Ms. Joyce
confirmed.
None.
5.
Motion to Award Bid and Authorize Contract for Police Department Utility Vehicles,
Project #EQP-578-15, to Jack Schmitt Ford in the Amount of $81,896.14
Motion by Councilman Moss, seconded by Councilman Woolard. Overview by Steve Evans,
Chief of Police Department, advised Capital Project Funds is allowing them to purchase
replacement vehicles. Last year they purchased the Police Interceptor Utility Vehicle, similar to
that of a Ford Explorer, since the Crown Victoria was no longer available. The vehicle has
proven to be reliable and afforded adequate room for equipment. He informed Council bids were
opened on January 2 in which 3 bids were received (Jack Schmitt Ford, Lankmark Ford and
Reuther Ford.). Chief Evans advised that Jack Schmitt Ford came in well below the others and
the additional benefit is they are local. Staff is recommending approval.
None.
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6.
Resolution Adopting the Madison County Multi-Jurisdictional All Hazards Mitigation
Plan
Motion by Councilman Tognarelli, seconded by Councilman Moss. Overview given by Dale
Kyrouac, Assistant Fire Chief, advised the mission of the plan is to reduce the negative impacts
of natural and manmade disasters. This plan includes information regarding previous storms and
their effects, suggested activities and projects to reduce damages in the event of severe weather
conditions. Additional funding would also be available to the City in the event of disaster
damages. Asst. Chief Kyrouac informed the Council that much time and effort was given to
formulate this extensive mitigation plan and that it will ensure that the community is prepared to
proactively address natural and manmade disasters.
Councilman Tognarelli advised the plan was very informative and comprehensive. He inquired
if the Public Works Departments were given the opportunity to review the plan. Asst. Chief
Kyrouac said the plan is reviewed annually and he will make the recommendation to consult
public works.
Councilman Moss said the plan was interesting and thanked the department for taking being
proactive.
Mayor Miller advised everyone the City has their own Emergency Action Plan, as well as this
County initiative, that includes the Public Works Departments.
None.
7.
Ordinance Authorizing a Release and Settlement Agreement Between the City and
Ameren Illinois Company
Motion by Councilman Tognarelli, seconded by Councilman Kypta. Overviews by Steve
Giacoletto, Corporate Counsel, advise several months ago it was discovered Ameren failed to
collect certain utility taxes from its users from various cities and their failure to pay such taxes to
the City. A mutual agreement was reached. An audit is pending to determine the specific dollar
amount due and who owes them. Mr. Giacoletto advised for Collinsville it looks like
approximately 250 customers are involved from 2009 to present with a typical residential impact
being about $100 per account with a limit of $10 per month pay out.
Councilman Moss inquired if any commercial accounts are involved. Mr. Giacoletto advised he
Was not aware of any but the audit will determine that.
Councilman Tognarelli asked if Ameren had an explanation of how this occurred. Mr.
Giacoletto said they didn’t give an detailed explanation. Mr. Giacoletto advised other cities are
also involved (Maryville, Edwardsville, Columbia and Alton).
Councilman Woolard commented that this tax is arbitrary. She would like the City to determine
if this is viable.
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None.
OLD BUSINESS
CLOSED SESSION
Discuss in accordance with 5 ILCS 120/2(c):
11. Pending or Threatened or Imminent Litigation
Motion by Woolard, seconded by Moss.
None.
ANNOUNCEMENTS
ADJOURNMENT
Motion by Councilman Kypta, seconded by Councilman Tognarelli.
None. 8:14 p.m.
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AGENDA ITEM REPORT
DATE OF MEETING:
January 26, 2015
ITEM:
Resolution Giving Preliminary and Final Plat Approval
to Subdivision Under Collinsville Subdivision Control
Ordinance (Highland Estates/Thomas Brothers)
BACKGROUND:
The Thomas’s have proposed the replatting and rezoning of several parcels under their
ownership located at 100 Highland Place and 926 St. Louis Road, to facilitate the sale
of the residential structures on these parcels.
Currently there are 4 lots of record (parcels), with structures built across property lines,
in both St. Clair and Madison Counties, zoned with 3 different zoning designations (R1,
R1A, and B4). The proposal, consisting of preliminary & final plats as well as a
rezoning ordinance, amalgamates through replatting the property into 2 legal lots, the
1st containing the residential property and uses and the 2nd containing the commercial
property and uses, including the “storage yard” previously used by Thomas Brothers
Automotive & Towing, but now virtually empty and unused.
On the residential lot are located 4 small single family homes and one duplex, with
access to all 5 residences from the partially vacated alleyway off Highland Place. The
commercial lot consists of the primary structure housing Thomas Brothers and the
above mentioned storage yard. The Thomas’s have ceased full operation of their Auto
& Towing Business after the death of the senior Mr. Thomas, and are now using the
building on a part time much less active basis.
As all the structures are pre-existing and there are no proposed or required
improvements, the preliminary and final plats can be approved at the same time on the
same Resolution. The rezoning ordinance will be considered under “Business Prior to
Public Input” as it was the subject of a public hearing (and will have been considered by
the time this agenda item is discussed at the meeting).
the Resolution Giving Preliminary and Final Plat Approval to Subdivision Under the
Collinsville Land Subdivision Control Ordinance (Highland Estates/Thomas Brothers)
ITEM SUBMITTED BY:
ATTACHMENTS:
Resolution
Plats
Staff Report
132
RESOLUTION NO.
RESOLUTION GIVING PRELIMINARY AND FINAL PLAT APPROVAL TO SUBDIVISION
UNDER COLLINSVILLE SUBDIVISION CONTROL ORDINANCE
(Highland Estates/Thomas Brothers)
WHEREAS, Wanda Lee Thomas Living Trust, represents that it is the owner of real estate within
the City of Collinsville, Madison & St. Clair County, Illinois, as shown on a certain plats for purposes of
identification being designated as Highland Estates, said tract of land being a Part of Lot 2 in Block 3 of
“Highland Place” in Section 5, Township 2 North, Range 8 West of the Third Principal Meridian in St. Clair
County, Illinois, and a part of the Southeast Quarter of Section 32 in Township 3 North, Range 8 West, of
the Third Principal Meridian in Madison County, Illinois, all being with the City of Collinsville, Illinois.
Said preliminary and final plats are attached hereto and made a part hereof, with said plats having been
prepared by Kuhlmann Design Group, Inc., an Illinois Professional Design Firm, Christine M. Beasley, an
Illinois Licensed Professional Engineer, and
WHEREAS, said plat complies with the applicable law respecting plats, including the requirements
for final plat approval under the Collinsville Municipal Code, Chapter 16, (Subdivision Control); and
WHEREAS, said plat is presented to the Council for final approval pursuant to the Collinsville
Municipal Code, Chapter 16 (Subdivision Control);
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF COLLINSVILLE that said
preliminary and final plats be and the same is hereby given final approval pursuant to the Collinsville
Municipal Code, Chapter 16, (Subdivision Control).
BE IT FURTHER RESOLVED that the City Clerk of the City of Collinsville, Madison and St. Clair
Counties, Illinois, be and he is hereby directed to certify, in accordance with the law, that the said plat of
Highland Estates having been prepared by Kuhlmann Design Group, Inc., an Illinois Professional Design
Firm, Christine M. Beasley, an Illinois Licensed Professional Engineer, was presented to the City Council of
Collinsville, Illinois, at a regular meeting of said Council, and that said plat received final approval by this
Council as of this Resolution.
This Resolution is effective upon its passage and recording in both Madison & St. Clair Counties.
133
Ayes:
Nays:
Absent:
Approved:
, 2015.
John Miller, Mayor
ATTEST:
Recorded:
, 2015.
134
, 2015.
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136
137
C
C
STAFF REPORT
JANUARY 8, 2015
PLANNING COMMISSION
TO:
PLANNING COMMISSION
PROPOSAL OVERVIEW:
THE
APPLICANT, MARY THOMAS, IS REQUESTING APPROVAL OF A REZONING AND
REPLATTING FOR RESIDENTIAL AND COMMERCIAL PROPERTIES LOCATED ON ST.
FROM:
L
DEPARTMENT OF COMMUNITY DEVELOPMENT OUIS ROAD AND HIGHLAND PLACE. THESE PROPERTIES HAVE BEEN OWNED AND
OPERATED FOR THE PURPOSE OF THE THOMAS FAMILY BUSINESS FOR SEVERAL
DECADES AND ARE DEVELOPED OVER AND ACROSS MULTIPLE (4) LEGAL LOTS OF
CASE MANAGER:
MITCHELL E. BAIR, AICP, COMMUNITY RECORD. THIS ACTION WOULD CONSOLIDATE THE DEVELOPMENT INTO 2 LEGAL
LOTS OF RECORD AND ASSIGN THE PROPER ZONING DESIGNATION TO EACH OF
THESE LOTS; THE FIRST BEING ZONED RESIDENTIALLY AS “R-1” AND THE SECOND
APPLICATION NAME:
BEING ZONED COMMERCIALLY AS “B-4”.
THOMAS BROTHERS
IT IS IMPORTANT TO NOTE THAT THIS SITE ALREADY EXHIBITS A SUBSTANTIAL
LEVEL
OF NONCONFORMANCE WITH THE CURRENT CODES AND REGULATIONS FOR
SUBJECT:
REZONING AND REPLATTING OF FOUR (4) DEVELOPMENT. THIS ACTION WILL REDUCE THE LEVEL OF NONCONFORMITY, AND
WHILE NONCONFORMITIES WILL STILL EXIST, ANY EXPANSION OR REDEVELOPMENT
LOTS ON ST. LOUIS ROAD
ACTIVITIES WILL BE REQUIRED TO ADHERE TO THE CURRENT CODE AND
REGULATIONS.
ACTION REQUESTED:
C ONSIDERATION OF A R EZONING ,
PRELIMINARY & FINAL PLAT FOR PROPERTY
CURRENTLY ZONED AS “R-1” (SFR), “R1A” (SFR), AND “B-4” (COMMERCIAL)
APPLICANT/CONTACT:
CHRISTINE BEASLEY, KUHLMAN DESIGN
GROUP, INC., 15 E. WASHINGTON,
BELLEVILLE, IL 62220
OWNER:
WILLIAM, WANDA, & MARY THOMAS
13-1-21-32-20-402-004, 13-1-21-32-20402-005, 03050216001, & 03050218001
SITE ADDRESS:
100 HIGHLAND PL., & 936 ST. LOUIS RD.,
“R-1A” (SFR), “R-1” (SFR), & “B4” (COMMERCIAL)
RECOMENDATION:
APPROVAL
138
THOMAS BROTHERS
APPLICATION OVERVIEW AND SITE DEVELOPMENT HISTORY
The site is located at 936 St. Louis Road and 100 Highland Place. The commercial property is the location for Thomas
Brothers Automotive and the residential property has several residential structures located on it. The property is composed
of four (4) separate lots all being developed over the past 40 years. The application is for a rezoning and replatting of the
development. The replatting would consolidate the lots into two (2) separate lots. There are currently four (4) lots with
structures extending over lot lines. The replatting would bring the development into some level of conformance with current
regulatory requirements and would consolidate all of the commercially used property onto one (1) lot and the residentially
used property onto one (1) lot. The property is currently zoned with three (3) zoning designations; “R-1A” (SFR), “R1” (SFR), and “B-4” (General Commercial). The rezoning would assign one lot as “B-4” and the other as “R-1”. While there
will still be a number of nonconformities present on these lots, the action will not legalize or further protect those
nonconformities and any change in use or redevelopment or expansion activities will require compliance with current
regulatory requirements.
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JANUARY 8, 2015
THOMAS BROTHERS
SITE ACREAGE/SF:
1.53 AC/66,656 SF
TOTAL STRUCTURES:
ONE (1), COMMERCIAL STRUCTURE, ONE (1) FOUR
(4) UNIT MFR STRUCTURE
STRUCTURE SF:
13,050 SF
STRUCTURE COVERAGE:
19.5%
NAICS USE (CITY ASSIGNED):
“AUTOMOTIVE MECHANICAL & ELECTRICAL
REPAIR & MAINTENANCE” & “DWELLING, MULTIFAMILY”
NAICS LAND USE CODE (CITY ASSIGNED):
“81111” & “1540”
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JANUARY 8, 2015
THOMAS BROTHERS
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JANUARY 8, 2015
THOMAS BROTHERS
FIGURE 5: LOT DATA
5
FROM
MADISON & ST. CLAIR COUNTIES
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JANUARY 8, 2015
THOMAS BROTHERS
6
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JANUARY 8, 2015
THOMAS BROTHERS
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JANUARY 8, 2015
THOMAS BROTHERS
EXISTING ZONING
The area in question is zoned as a mixture of commercial and residential land uses and zoning designations including “B4” (General Commercial), “R-3” (Multi-Family Residential), “R-1A” (Single-Family Residential), and R-1” (Single-Family
Residential).
DIRECTION:
ZONING DISTRICT:
LAND USE:
SEPARATED BY:
NORTH
OFFICE AND SFR
ST. LOUIS ROAD ROW
EAST
“R-1” (SFR)
SFR
PROPERTY LINE
SOUTH
“R-1A” (SFR)
SFR
PROPERTY LINE
WEST
HOSPITALITY AND SFR
HIGHLAND PLACE ROW
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JANUARY 8, 2015
THOMAS BROTHERS
property as both “RETAIL-TRADE-COMMERCIAL” and “SINGLE FAMILY”. As the request is for both of these uses, the request is
consistent with that of the Future Land Use component of the Comprehensive Plan.
FIGURE 7: FUTURE LAND USE PLAN - COMPREHENSIVE PLAN
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JANUARY 8, 2015
THOMAS BROTHERS
REZONING REQUEST OVERVIEW
The applicant proposes to rezone the subject property from “R-1A” (SFR), “R-1” (SFR), and “B-4” (Commercial) to a
focused arrangement of “R-1” and “B-4”. The rezoning, if approved, would consolidate the zoning designations in an
organized manner based on legal lot lines and the use of each lot. The rezoning and subsequent replatting of these lots
does not permit any additional development rights for this site nor does it represent any expansion of nonconformity for the
site. Critical planning issues to consider when evaluating the merit of the rezoning request include the following:
Is the request consistent with the guidance contained
1. COMPREHENSIVE PLAN CONSISTENCY – FUTURE LAND USE:
within the City of Collinsville’s Comprehensive Plan? Yes, the request is for both a residential and commercial zoning
designation and the Future Land Use Plan establishes the future land use for the site as split between single family
and commercial.
2. ZONING REGULATIONS CONSISTENCY: Is the rezoning request consistent with the regulations contained within the City
of Collinsville's Zoning Regulations? The request represents a higher level of conformance to the Zoning Regulations
than what is currently exhibited through the reduction of lots from 4 to 2, and the consolidated zoning designations by
use across those lots. While many of the bulk requirements will not be able to be met in the current development form,
any redevelopment will be required to adhere to current codes and regulations.
3. NEIGHBORHOOD COMPATIBILITY:
Is the rezoning request consistent with the character of development and land
uses of the surrounding and adjoining neighborhoods? Yes, the request is consistent with the character of
development and land uses for the surrounding area as this area is a densely developed both residentially and
commercially. There are issues with several neighboring properties regarding the condition and history associated with
the rear storage area. The applicant made a petition to rezone this area approximately 10 years ago and this
application was recommended for denial by the Planning Commission and denied by the City Council due to the
condition of this area. The condition of this storage area should be considered when considering this request along
with potential screening approaches the applicant may potentially be able to take to mitigate the negative impacts
associated with the use of this area on the adjoining residential properties.
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THOMAS BROTHERS
ZONING REGULATION CONSISTENCY
The request is consolidate the lots and zoning designations for the property from four (4) lots and three (3) zoning
designations down to two (2) lots and two (2) zoning designations. These designations, both existing and proposed, will be
analyzed for appropriateness in the following section.
“R-1A” SINGLE FAMILY RESIDENTIAL DISTRICT - EXISTING ZONING DESIGNATION
The property in question is zoned “R-1A”, which specifically permits single family residential land uses. The specific intent
of the “R-1A” district follows:
“The R-1A District is intended only for property previously zoned R-1A. All preexisting R-1A
property shall be permitted for all lawful uses as of the effective date of these Regulations. After
the effective date of these Regulations, no additional land shall be designated or thereby rezoned
to the R-1A District. The Planned District options may be used as an alternative to the
conventional “R” zoning districts. Use of property maintaining the R-1A preexisting zoning
shall be subject to all other regulations of this Code.”
The property is currently zoned as “R-1A” and while this designation is perhaps the most appropriate when considering the
current residential use of the property (1-duplex and 4 single family structures) maintaining this designation would permit
an expanded residential use that is counter to the desire of the applicant and the direction contained in the Future Land
Use Plan. The intent is that given the high level of nonconformance on the site, the zoning designation would promote a
higher degree of conformance in the event that any redevelopment activities occur on the site.
“R-1” SINGLE FAMILY RESIDENTIAL DISTRICT - EXISTING AND REQUESTED ZONING DESIGNATION
The zoning designation that exists and is being requested is “R-1”, and the specific intent for this zoning district follows:
“The intent of this district is to provide for low-density residential development, including those
uses which reinforce residential neighborhoods, and to allow certain public facilities.”
Based on the intent of the “R-1” district and the desires of the applicant, the request is compatible with the residential
zoning designation of “R-1” on the proposed residential lot.
“B-4” GENERAL COMMERCIAL DISTRICT - EXISTING AND REQUESTED ZONING DESIGNATION
The zoning designation that exists and is being requested is “B-4”, and the specific intent for this zoning district follows:
“The “B-4” District is intended only for preexisting B-4 zoned properties and shall encourage
and permit medium density, neighborhood scale, compact pedestrian oriented-comparative
shopping facilities, restaurants, entertainment & arts establishments, limited hospitality services
and limited neighborhood scale office uses. Uses deemed inappropriate and/or incompatible with
those uses identified shall be prohibited. After the effective date of this Code, no additional
property shall be added to the City’s “B-4” zoning district. The regulations contained in this
section are the district regulations for existing areas zoned as “B-4” Commercial District. These
regulations are supplemented and qualified by additional general regulations contained
elsewhere in this ordinance and are incorporated as part of this section by reference.”
Based on the intent of the “B-4” district and the desires of the applicant, the request is compatible with the commercial
zoning designation of “B-4” on the proposed residential lot.
ZONING CONSISTENCY FINDINGS
Based on the intent and requirements for the “R-1” and “B-4” zoning districts of the Zoning Regulations, it is the finding of
the Community Development Director that the requested rezoning is consistent with the City of Collinsville’s Zoning
Regulations.
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THOMAS BROTHERS
NEIGHBORHOOD COMPATIBILITY
When considering the issue of neighborhood compatibility as associated with this application, the primary question should
be centered on impacts that the rezoning request would have upon adjacent properties. The adjacent properties are a
mixture of single family residential land uses (both 1 and 2 family uses), multi-family residential land uses (3 family uses up
to and including traditional garden apartment developments) on lots generally averaging 10,000 SF and larger, and
commercial uses. The degree of impact should also be reviewed, and as the request essentially does not change the
current use of the property, but rather limits the future use of the property as well as requiring compliance with current
regulations for any redevelopment, the proposal actually reduces the impacts to the neighborhood. When considering the
character of the neighborhood, the request does indeed fit with the established pattern, and the proposed use is consistent
with the established neighborhood character of the area.
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FIGURE 8: PROPOSED HIGHLAND ESTATES PRELIMINARY PLAT
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FIGURE 9: PROPOSED HIGHLAND ESTATES FINAL PLAT
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THOMAS BROTHERS
CONSIDERATION OF PRELIMINARY PLAT
SECTION 16.12.030, “PRELIMINARY PLAT PROCEDURES”
The following requirements are provided in the Subdivision Ordinance regarding the procedures for submittal of a
Preliminary Plat (staff review comments follow each item in bold/italic):
“Based upon input by the City and decisions reached at the time of the pre-application
conference, the subdivider shall make formal preliminary application to the Community
Development Director. Said application shall transmit twenty (20) copies of all required data
and shall include, but not necessarily be limited to:
A. General description of the location and size of the tract to be platted; Requirement met.
B. The intent as to character type and use of the property and structures to be developed;
Requirement not met, the character and use of the property is for residential and
commercial purposes; however the Preliminary Plat does not identify the use of the lots.
C. The deed restrictions proposed, if any; Requirement met, no deed restrictions are being
proposed.
D. A statement of mineral rights; Requirement met, no mineral rights are associated with the
property.
E. The extent and character of the improvements to be made by the subdivider; Requirement
not applicable as no improvements are associated with this subdivision.
F. The zone district classifications of adjacent parcels of land and parcel ID numbers;
Requirement met, zoning district classifications and parcel ID numbers are provided for
adjoining parcels of land.
G. If appropriate, a description of any unique hardship or difficulty limiting the physical
development of the property under consideration and a description of any past history of the
property under consideration which is pertinent thereto; Requirement not applicable as no
unique hardships or difficulties are present.
H. Twenty (20) copies of prints of the Preliminary Plat and other necessary documentation in
accordance with the requirements of Section 16.12.040 of this Article; Requirement met, all
documentation has been provided in a satisfactory manner.
I. An initial retainer fee of five hundred dollars ($500.00) (see Section 16.20.010);
Requirement met, all fees have been paid associated with the application.
J. A completed “Preliminary Submittal Check List” which must be signed by both the developer
and his engineer who prepared the preliminary plat and overlays; Requirement met, the
checklist has been provided.
Further, this section establishes the following review parameters for Preliminary Plats:
“The Planning Commission shall review the Preliminary Plat within forty-five (45) days from the
date of application, or the filing by the subdivider of the last item of required supporting data,
whichever date is later, provided that such date of application and/or filing is not less than thirty
(30) days prior to a regularly schedule meeting of the Planning Commission, otherwise the
Commission shall review the Preliminary Plat within sixty (60) days from the date of application
and/or filing, unless such time is extended by written mutual consent, and shall determine
whether the Preliminary Plat shall be approved as submitted; shall be approved subject to
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THOMAS BROTHERS
certain conditions or modifications; or shall be disapproved. If action is not taken by the
Planning Commission within sixty (60) days, then the application proceeds to the City Council
without a recommendation from the Planning Commission.
The City Council shall have final approval of the Preliminary Plat. The City Council shall
accept or reject said Preliminary Plat within thirty (30) days after its next regularly scheduled
meeting that follows the recommendation by the Planning Commission, unless such time is
extended by written mutual agreement of the City Council and the applicant, or such Preliminary
Plat will be deemed as approved. The City Council shall determine by resolution whether the
Preliminary Plat is approved or disapproved as submitted. If the Preliminary Plat is
disapproved, the resolution shall state the reasons for disapproval, specifying with particularity
the aspects in which the Preliminary Plat fails to comply with the City’s ordinances.
A certified copy of the resolution by the City Council shall be attached to the Preliminary Plat
and shall be filed with the City Clerk. Approval of the Preliminary Plat shall not qualify the
Preliminary Plat for recording with the County Recorder of Deeds.”
This section then establishes the rights and privileges associated with approval of the Preliminary Plat for the subdivider:
“Preliminary Plat approval shall confer upon the subdivider the following rights and privileges:
A. That the Preliminary Plat approval will remain in effect for a one-year period. The
applicant may, during this period, submit all of or part or parts of said Preliminary Plat for
final approval. In the event that the subdivision is being developed in stages, the applicant
may, by written mutual agreement with the Planning Commission, have final approval of the
last part of the Plat delayed for a period not to exceed two (2) years from the date of the
Preliminary Plat approval. Any part of a subdivision which is being developed in states
shall contain a tract of land at least one block in length.
B. That the general terms and conditions under which the Preliminary Plat approval granted
will not be changed.
The Preliminary Plat shall be drawn to a scale of one (1) inch equals twenty (20) feet, forty (40)
feet, fifty (50) feet, or one hundred (100) feet; however, the resulting drawing should be either
twenty-four (24) inches by thirty-six (36) inches or thirty (30) inches by forty-two (42) inches.
Scales or sheet sizes other than this may be approved only on a case basis by the City. Lettering
shall be 0.1 inches or larger for the sake of legibility when the record documents are archived in
microfilm by the City. Samples of the required plat overlays are included herein in Appendix A.
Detailed requirements for each document to be included in the preliminary submittal request are
set forth in paragraphs contained hereinafter.”
All of the conditions and requirements contained within Section 16.12.030, “Preliminary Plat Procedures”, have
been satisfactorily met by the applicant.
SECTION 16.12.040, “PRELIMINARY PLAT REQUIREMENTS”, OF THE LAND SUBDIVISION CONTROL REGULATIONS
The following requirements are provided in the Subdivision Ordinance regarding the requirements for the design and
review of a Preliminary Plat (staff review comments follow each item in bold/italic):
“Every Preliminary Plat shall be prepared by a land surveyor, or an engineer, registered in their
respective field in the State of Illinois. If necessary, the information required below may be
shown on separate overlay sheets (i.e., drainage and roads overlay, water and sewer main
overlay). The Preliminary Plat shall meet and include the following specifications:
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A. Name of the proposed subdivision and identification as to “Preliminary Plat”. Requirement
met.
B. Identification of the Section and 1/4 Section or Claim and Survey, Township, Range, and
County within which the proposed development is located with a small key map showing the
relation of the property to Section or U.S. survey lines. Requirement met.
C. Names, addresses and phone numbers of the owner, subdivider, and registered land surveyor
who prepared the plat. Requirement met.
D. North arrow, graphic scale, and date. Requirement met.
E. Locations and dimensions of the boundaries of the proposed subdivision. Requirement met.
F. Locations and dimensions of existing and proposed lots within the subdivision with an
identifying number for each lot. Area in square feet of every proposed lot. Requirement met.
G. Proposed and existing road rights-of-way and widths, proposed and existing pavement(s)
lines and widths, and roadway intersection angles and centerline radii. Streets and rights-ofway on and adjoining the site of the proposed subdivision showing the names and including
street roadway and right-of-way widths; proposed and existing pavement(s) lines and widths,
and roadway intersection angles and centerline radii; approximate gradients, types and
widths of pavement, curbs, sidewalks, crosswalks, planting strips and other pertinent data,
including classification of all existing or proposed streets as to function as collector, arterial
or local street or county road; accurate right-of-way lines of streets, easements and other
rights-of-way and property lines and areas of lots and other tracts, with accurate dimensions,
bearings and curve data, including radii, arcs and chords, points of tangency, and central
angles. Requirement not met; no access easements are included.
H. Locations, names, widths, and R.O.W. radii of all proposed streets. Requirement not
applicable.
I. Locations, widths, and purposes of all existing and proposed easements. Requirement not
met; no easements are included for public utilities or access purposes nor is the required
purposes, location nor dimensional information included.
J. Gross and Net Areas of the subdivision, the acreage of streets, and of any areas reserved for
green space or public and common use, and zoning of the subdivision as shown on the City’s
official zoning map. Requirement met.
K. Building setback lines and dimensions. Requirement not met; no setback lines or
dimensions are provided.
L. Location of any existing buildings and structures and their intended use, and location of any
tree masses and areas to be cleared. Requirement partially met; the dimensions are not
included for the existing structures.
M. Location and size of existing public utilities and drainageways or facilities within or
adjoining the proposed subdivision and the location and size of nearest water trunk mains,
interceptor sewer lines and other pertinent utilities. Requirement not met; the location of
neither public utilities nor drainageways is provided.
N. Topography of the tract to be subdivided as indicated by 2-ft. contours for land having slopes
of 0% to 4%; 5-ft. contours for land having slopes of 4% to 12%; and 10-ft. contours for land
having slopes >12%. Additional off-site topography may be required at the discretion of the
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City Engineer. Requirement met.
O. Locations and directions of flow of existing major waterways, ponding areas, and natural
drainageways. Requirement partially met; the location of drainageways is not provided.
P. Storm water management including layout of proposed system and locations and
approximate sizes of outlets, catch basins, and detention ponds. Approximate lengths and
sizes of storm sewer should be shown if available. Requirement not met; although
additional stormwater management is not expected to be required, no information is
included to review how stormwater on the site is currently being managed.
Q. Parcel ID# and zoning of adjacent parcels of land. Reference to recorded subdivision plats
within 300 feet of the proposed subdivision by record name, plat book and page number and
names of owners of record of adjoining un-platted land. Requirement met.
R. Recorded and proposed 100-year flood elevations. Location of any portion of property
which lies within the 100-500 year flood plain. Requirement met.
S. Whenever a large tract is intended to be developed in stages, and only a part of that tract is
to be submitted for Final Plat approval, a Preliminary Plat for subdivision of the entire tract
shall be submitted. Requirement not applicable.
T. Location and size of existing and proposed water mains including hydrants and valves.
Requirement not met; while the general location of the water lines is illustrated, no details
are provided.
U. Location and size of existing and proposed sanitary sewer mains including manholes. As an
alternate to providing plans for sanitary sewer lines as a pre-requisite to approval of a final
plat, in cases where sanitary sewers are not available and individual sewage systems are
being utilized, a written approval from Madison County shall be required indicating that they
have given general approval to the individual sewage system plan proposed by the
subdivider. Requirement not met; no details regarding the sanitary sewer system are
provided.
V. Location, type and width of existing and proposed easements for water and sewer mains.
Requirement not met.
The dimensions required in the above information may be taken from existing records, or scaled,
in the absence of field surveying. Any such approximations should be properly identified or noted
on the preliminary plat. Requirement met.
At the time of submittal of the preliminary plat to the City, the subdivider shall submit two (2)
copies of the preliminary plat to the respective utility companies providing gas, electric, and
telecommunication in the area of the proposed development. Requirement met.
Requirement met.
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PRELIMINARY PLAT RECOMMENDATION
It is the finding of the Director of Community Development that the submitted Preliminary Plat for Highland Estates meets
the regulatory requirements for approval provided that a perfected Preliminary Plat be resubmitted in a manner that
satisfactorily addresses the identified deficiencies. Based on this finding it is the recommendation of the Director of
Community Development that the Preliminary Plat for Highland Estates be favorably recommended by the Planning
Commission to the City Council for final approval upon receipt of the Community Development Director of a perfected
Preliminary Plat.
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FINAL PLAT CONSIDERATION
An application was made for consideration of the Final Plat for Highland Estates. Section 16.12.140, “Final Plat
Procedures”, of the Land Subdivision Control Regulations states the following:
If there are no changes in the plat from the preliminary approval stage to the Final Plat request, the
Planning Commission need not take action on the Final Plat. The Community Development Director
will inform the Planning Commission at their regularly scheduled meetings, either orally or in writing,
of any Final Plats that will be reported to the City Council.
A. There has been a substantial change made from the Preliminary Plat to the Final Plat as notified to
the Commission by the Community Development Director.
B. The Mayor or City Council requests that the Planning Commission review a particular Final Plat.
C. The developer requests the Planning Commission to review the Final Plat. However, he must waive
Given this direction regarding the procedure for a Final Plat, a review is being provided as a courtesy and companion to
the total development application package as requested by the owner of the property. No action is requested regarding the
Final Plat by the Planning Commission.
Regulatory guidance for consideration of Final Plats is found in Section 16.12.150, “Final Plat Requirements”, of the Land
Subdivision Control Regulations. These requirements follow:
A. Every final (record) plat shall be prepared by a land surveyor registered in Illinois. Requirement
met.
B. The final plat may include all or only a part of the Preliminary Plat which has received approval.
Requirement met.
C. The plans of the Final Plat shall be drawn on mylar with waterproof black ink. The scale shall be
1” equals 20’, 40’, 50’ or 100’; however, the resulting drawing should be either 24”x36” or
30”x42”. Letter shall be 0.1” or larger for the sake of legibility when the record documents are
archived by the City. Ten (10) black or blue line prints shall be provided to the City on or before
the time of the Final Plat application. Requirement met.
D. All dimensions shall be shown in feet and decimals of a foot and all angles shown to at least the
nearest minute. Requirement met.
E. Name of the proposed subdivision with Section, Township and Range numbers in which the
subdivision is located. Requirement met.
F. North arrow, graphic scale, and date. Requirement met.
G. Names, addresses and phone numbers of the owner, subdivider, and registered land surveyor who
prepared the plat (file in conjunction with the plat). Requirement met.
H. Accurate boundary lines, with dimensions and bearing or angles, which provide a survey of the
tract, closing with an error of closure of not more than one (1) foot in five thousand (5,000) feet.
Requirement met.
I. Accurate metes and bounds description or other adequate legal description of the tract to be
platted with distances and direction to the nearest established Section Corner monument and
location of monuments along with type, material and size (where discrepancies occur, both
recorded descriptions and surveyed descriptions should be included). Requirement met.
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J. Number each lot or site for identification and indicate the address when assigned by the City.
Requirement met.
K. All elevations shall be referenced to the National Geodetic Vertical Datum of 1929, and the said
reference and benchmark shall be clearly stated on any plans or drawings showing such datum.
Requirement met.
L. Accurate locations of all existing and recorded streets intersecting the boundaries of the tract,
shown by heavy solid lines. Requirement met.
M. Locations, dimensions and purposes of any locatable, previously recorded or newly created
easements including the easement statements defining the use and rights conveyed with each type of
easement, as specified in Sections 16.16.340 and 16.16.350. Requirement not met; no easements
are delineated on the plat for access or utility purposes.
N. Location and purposes of any sites, other than private lots, which are dedicated or reserved.
Requirement met.
O. Location, dimension and area of all parcels reserved or used for green space or public space, and
their intended use. Requirement not applicable at this time; to be reflected at the time of Site
Plan review and approval.
P. Applicable 100-year flood elevations as determined by FEMA or as determined by the highest
applicable downstream culvert, roadway or other drainageway overflow elevation and the lowest
allowable finished floor elevations for all lots subject to said flood elevations along with references
to the nearest established USGS, FEMA or published benchmark. Requirement met.
Q. A statement to the effect that the streets and alleys delineated on this plat are not accepted by the
City. Requirement met.
R. A statement that the City, by approving the drainage plans or by requiring certain standards with
respect to drainage, accepts no responsibility for damages caused by the drainage or drainage
facilities, to the owners or occupants of real estate affected, nor does the City guarantee that the
improvements or changes in drainage will not cause damage to the owners or occupants of real
estate affected, nor does the City accept drainage facilities or improvements for maintenance. The
responsibility for change in drainage and for the maintenance of drainage facilities or
improvements remains that of the developer, subdivider or landowner or occupant. Requirement
met.
S. Names of owners and mortgages accepting said Plat with owner or owners personally signing the
Plat. Requirement met.
T. Reference to recorded subdivision plats within 300 feet of the proposed subdivision by record
name, plat book and page number and names of owners of record of adjoining un-platted land.
Requirement met.
U. Lot lines with accurate dimensions, angles or bearings and curve data including radii, arcs or
chords, points of tangency, central angles; number of each lot; and setback lines and dimensions;
and in a separate list, the area of each lot. Requirement not met; setback lines are not provided.
V. Street and other public right-of-way lines with accurate dimensions, angles or bearings and curve
data including radii, arcs or chords, points of tangency, and central angles. Requirement met.
W. Street names, right-of-way widths and other pertinent data. Requirement met.
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X. Restrictions of all types which will run with the land and become covenants in the deeds for lots.
Should any or all restrictions and trusteeships be of such length as to make the lettering of same on
the Plat impracticable and thus necessitate the preparation of a separate instrument, reference to
such instrument shall be made on the Plat. Requirement met.
Y. Name of school district(s) in which the property is located. Requirement not met.
Z. Certification by a registered land surveyor and a registered professional engineer with registration
numbers and seal(s) affixed to all final documents of the Final Plat. The engineer shall also certify
that the following agencies were properly notified as required and approve the project: IHPA,
IDNR, IDNR OWR, SCS, USACE, IEPA, IDOT and USDA. These agency sign-offs shall be
submitted to the City before the City will sign the Final Plat. Requirement met.
SECTION 16.12.160, “CERTIFICATES REQUIRED”
The following certificates shall be included on the final (record plat) in language that is commonly acceptable
to the County Recorder of Deeds and in accordance with State Statutes. The final plat shall be signed by the
registered land surveyor and owner(s), and notarized prior to submittal to the City. All certificates shall be
provided prior to Final Plat submittal.
A. Owner’s certificate. Requirement met.
B. Notary Public’s certificate. Requirement met.
C. Surveyor’s certificate. Requirement met.
D. County Clerk’s certificate. Requirement met.
E. City Council’s certificate. Requirement met.
F. Undermining. Requirement not met.
G. Drainage changes. Requirement met.
H. Certificate of dedication of all public areas. Requirement met.
I. Certificate that all taxes due have been paid. Requirement met.
J. 9-1-1 Coordinator certificate. Requirement met.
K. Flood hazard areas certificate. Requirement met.
L. Stormwater facilities certificate. Requirement met.
Requirement met.
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SUMMARY AND RECOMMENDATION:
It is the recommendation of the Community Development Director that the following actions should be taken by the
Planning Commission for each respective request made by the applicant:
1. Rezoning Request: Favorable recommendation to the City Council to amend the zoning designation of the
property from “R-1A”, “R-1”, and “B-4” to “R-1” for proposed Lot 2 and “B-4” for proposed Lot 1.
2. Preliminary Plat: Favorable recommendation to the City Council regarding the Preliminary Plat for Highland
Estates.
3. Final Plat: Favorable recommendation to the City Council regarding the Final Plat for Highland Estates.
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Motion for request for Rezoning submitted by Thomas Brothers Automotive for property
located at 936 St. Louis Road and 100 Highland Place.
At issue was the consolidation of sites currently zoned R1A, R1, B4. It was request that Lot
1 be rezoned to R1 and Lot 2 be rezoned to B4. Currently, the sites have substantial levels
of nonconformity with current codes for any form of redevelopment of the sites. By
rezoning these into the proper specifications, it will allow the site owner to have a better
understanding of the guidelines for further development. It will also provide the Planning
Commission better direction for the intended use of these property sites.
A resident spoke out in opposition to this and pointed out that this rezoning to B4 was
attempted 10 years prior and was rejected at that time. The resident was a neighbor who
was concerned that the B4 designation could allow the introduction of a new business
without proper screening. The Planning Commission pointed out that since that time
period, code enforcement has been strengthened as well as designation of the use of proper
screening for transitional properties between commercial and residential. Resident was
satisfied that if a new business was to open at that location, we would require proper
screening to transition between commercial and residential properties.
Rezoning was passed with a vote of 9-0.
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AGENDA ITEM REPORT
DATE OF MEETING:
January 26, 2015
ITEM:
Ordinance Amending the Collinsville Municipal Code
Title 16, Subdivisions, Regarding Final Plat
Procedures and Performance Guarantee and Bonds
BACKGROUND:
Upon processing the subdivision plats and approvals for the recently approved
California Timbers subdivision, Staff discovered several problematic procedural
requirements in the Subdivision Code. These issues concerned the procedure for
approval of a Final Plat, as well as the requirements for submittal of Performance and
Warranty Bonds for the installation of public improvements and infrastructure.
The issues were discussed and the attached draft language reviewed by the Planning
Commission at the meeting on January 8, and received unanimous support to
recommend approval of the proposed amendments. The attached ordinance contains
strikethrough and yellow highlight on the proposed amendments for your information.
Please see the attached memo for a complete explanation of the issues and how each
of them is being addressed.
the Ordinance Amending the Collinsville Municipal Code Title 16, Subdivisions,
Regarding Final Plat Procedures and Performance Guarantee and Bonds
ITEM SUBMITTED BY:
ATTACHMENTS:
Ordinance
Staff Memo
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ORDINANCE NO.
AN ORDINANCE AMENDING THE COLLINSVILLE MUNICIPAL CODE
TITLE 16, SUBDIVISIONS, REGARDING FINAL PLAT PROCEDURES AND
PERFORMANCE GUARANTEE AND BONDS
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLINSVILLE as follows:
SECTION 1: That Collinsville Municipal Code Title 16 (Subdivisions), Section 16.12.140, Final Plat
Procedures, is repealed in its entirety and replaced with the following:
Section 16.12.140, “Final Plat Procedures”
Every person who proposes to subdivide any land within the City’s jurisdiction shall comply with the procedural
and substantive provisions of the subsections below; except, that said requirements shall not be applicable to
land that is specifically exempted from such requirements under subsections (b)1, (b)2, (b)3, (b)4, (b)5, (b)6, (b)7,
(b)8, and (b)9 of “An Act to Revise the Law in Relation to Plats” contained in Illinois Revised Statutes, Chapter
109, Section 1, and as the said subsections may be amended. The City specifically does not adopt the last
unnumbered paragraph of Section1 thereof that was enacted by P.A. 83-627 and P.A. 83-634 permitting
Counties to adopt 2 acres instead of 5 acres as the standard for requirement Plat approval. A “Final Plat Check
List”, as exhibited in Appendix D, shall be submitted with the final plat. As an alternate to providing plans for
sanitary sewer lines as a pre-requisite to approval of a final plat, in cases where sanitary sewers are not available
and individual sewage systems are being utilized, a written approval from Madison County shall be required
indicating that they have given general approval to the individual sewage system plan proposed by the
subdivider.
The Final Plat shall be filed with the Community Development Director. The Final Plat shall include all plans and
specifications and such other documents as may be necessary concerning the form of guarantee or performance
bond to be used.
If there are no changes in the plat from the preliminary approval stage to the Final Plat request, the Planning
Commission need not take action on the Final Plat. The Community Development Director will inform the
Planning Commission at their regularly scheduled meetings, either orally or in writing, of any Final Plats that will
be reported to the City Council.
A.
There has been a substantial change made from the Preliminary Plat to the Final Plat as notified to the
Commission by the Community Development Director.
B.
The Mayor or City Council requests that the Planning Commission review a particular Final Plat.
C.
The developer requests the Planning Commission to review the Final Plat. However, he must waive
If the Planning Commission reviews the Final Plat, it shall do so within forty-five (45) days from the date of
application, or the filing by the subdivider of the last item of required supporting data, whichever date is later,
provided that such date of application and/or filing is not less than thirty (30) days prior to a regularly scheduled
meeting of the Planning Commission, otherwise the Commission shall review the Final Plat within sixty (60) days
from the date of application and/or filing, unless such time is extended by written mutual consent, and shall
determine whether the Final Plat shall be approved as submitted; shall be approved subject to certain conditions
or modifications; or shall be disapproved. If action is not taken by the Planning Commission within sixty (60)
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days, then the application proceeds to the City Council without a recommendation from the Planning
Commission.
Where there is no change in the plat from the preliminary to the final stage, the Community Development Director
shall review the Final Plat and plans and transmit his report of findings and recommendations to the City Council
within thirty (30) days of the filing date of the Final Plat. The action of the Community Development Director,
whether approval or disapproval of the Final Plat as well as the date of said action, shall be noted in writing and
attached to the Final Plat. If the Final Plat is disapproved, the reasons why should be so stated. If the
Community Development Director fails to act within the said thirty (30) day time limit, the plat shall be deemed to
be approved by the Community Development Director.
The City Council shall take action on the Final Plat within sixty (60) days from the date of the Planning
Commission recommendation (or Community Development Director recommendation if not reviewed by the
Planning Commission) unless such time is extended by written mutual consent.
If the Final Plat is disapproved by the City Council, the reasons for such action shall be noted in writing by
resolution stating the reasons for disapproval.
If the Final Plat is approved by the City Council, the Final Plat shall be held by the City clerk until such time the
subdivider posts a performance guarantee or bond as required by Section 16.12.210, if required. Upon receipt of
said performance guarantee or bond, the Mayor shall affix his signature to the Final Plat and attach thereto a
notation that the Final Plat has received final approval of the City Council; the Clerk shall attest the signature of
the Mayor and affix his seal and attach a certified copy of the City Council’s resolution of approval to said
approved Final Plat. If such Performance Guarantee or bond is not posted by the subdivider within sixty (60) days
from the date of approval of the Final Plat by the City Council, approval of such Final Plat shall expire and
become null and void.
SECTION 2: That Collinsville Municipal Code Title 16 (Subdivisions), Section 16.12.210, Performance
Guarantee or Bond is repealed in its entirety and replaced with the following:
Section 16.12.210, “Performance Guarantee or Bond”
A performance guarantee or bond shall be posed by the subdivider with the Community Development Director
upon Final Plat approval. Such performance guarantee or bond shall be in an amount approved by the City as
equal to the estimated construction of all improvements intended to be dedicated to the City for maintenance and
operation. The developer shall submit a detailed engineer’s estimate to the City for review and approval. The
estimate shall include quantities of each individual work items and an estimated unit price. The performance
guarantee or bond shall be in the amount of the final estimate as approved by the City. Performance of work
necessary to complete construction and installation of the required improvements to be dedicated to the City shall
be within two (2) years of the date of approval of the Final Plat, unless such time is extended by written mutual
consent of the subdivider and the City. If such improvements are not satisfactorily installed within the time
constraints imposed herein, then such guarantee or bond shall be forfeited by the subdivider, and the surety shall
be used to complete and/or install such improvements in accordance with the requirements specified herein.
All developers shall post with the Community Development Director a performance guarantee in the form of a
good and sufficient cash bond or irrevocable letter of credit (or other guarantee acceptable to the city) and
deposit agreement in a form prescribed by the city (“performance guarantee”) after final plat approval but before
recording, within the time requirements set forth in Section 16.12.140 of this chapter, and before construction of
the improvements is started. Such performance guarantee shall be in an amount equal to 100% of the
Community Development Director approved estimate of cost of properly and fully completed construction and
installation of all improvements (“estimated costs”) intended to be dedicated to the city, any public entity, or public
164
or private utility for maintenance and operation and such other improvements required on the final improvements
as designated by the Community Development Director.
The performance guarantee amount shall cover expenditures including, but not limited to, reasonable inspection
fees and professional review fees of the city, installation and maintenance of improvements (including
landscaping and street trees, where applicable), storm water detention/retention, survey monumentation and soil
erosion and sediment control measures, and such other improvement obligations required herein, for a two (2)
year period after inspection, approval and acceptance by the city, if applicable, as specified by the city, as well as
engineering and inspection costs to cover the cost of failure or repair of improvements installed on the site, all to
be borne by the applicant, and necessary to conform to the requirements established and conditioned upon
completion of the requirements set forth in this chapter. As public improvements are completed, a pro rata
amount of the performance guarantee may be reduced upon approval by the Community Development Director.
Performance guarantees for development performance and maintenance may be separate. Where permanent
maintenance will be assumed by an agency or entity other than the developer, the time period of the
maintenance performance guarantee should be limited accordingly. The Community Development Director may
cause funds to be drawn from the guarantee to remedy any failure of the developer to meet the performance
guarantee obligations; provided that, except in emergencies, prior written notice shall be provided to the
developer to reasonably allow for the developer to remedy the deficiency.
In accordance with the above, the developer shall submit a detailed engineer’s estimate to the Community
Development Director for review and approval. The estimate shall include quantities of each individual work items
and an estimated unit price. Performance of work necessary to complete construction and installation of the
required improvements to be dedicated to the city shall be within two years of the date of approval of the final
plat, unless such time is extended by written mutual consent of the subdivider and the city. If such improvements
are not satisfactorily installed within the time constraints imposed herein, then such guarantee or bond shall be
forfeited by the subdivider, and the surety shall be used to complete and/or install such improvements in
accordance with the requirements specified herein.
In lieu of the performance guarantee required above, the city may at its discretion permit the developer to install
certain improvements by posting a construction guarantee in an amount of 20% of the estimated costs (but such
guarantee to be not less than $50,000) of these certain improvements to be completed and inspected to the
satisfaction of the city prior to recording of the final plat; provided that, the developer also posts the full guarantee
required for all improvements not being completed prior to recording and such guarantee includes an amount for
all maintenance and warranty obligations for all improvements as required by this section. Such specific
improvements proposed for immediate construction with a 20% construction guarantee shall be noted on the final
plat and shall be completed for inspection not later than 12 months after Council approval of the final plat. Where
the developer requests this alternative, the final plat shall not be signed by any city representative, nor may it be
recorded until the Community Development Director has caused such completed improvements to be inspected
and approved such recording in writing to the Mayor. If such improvements are not completed within the 12month period required herein, or unless such time is extended by the Council, the final plat approval shall be void
and shall provide no authorization of any kind. After Council approval, but prior to recording of the final plat, the
city shall have all rights of access, testing and inspection as it would after the final plat is recorded. Where the
subdivision is completed in multiple plats, any improvements attributable to or for the benefits of all plats shall be
completed or guaranteed as part of the first final plat.
Where a performance guarantee otherwise fully satisfying the purpose of this section is posted by the developer
with either Madison County, Illinois or St. Clair County, Illinois, the City Council may waive in whole or in part the
required placement of a performance guarantee with the city; provided that, prior to final plat approval the
developer provides to the city a performance guarantee otherwise in compliance with this chapter in the amount
165
of 20% of the estimated costs, to guarantee both completion of improvements and the warranty period. Upon
annexation of any subdivision into the city prior to completion and release of all improvements, the developer
shall transfer to the city or replace with the city the performance guarantee posted with the respective county, and
the City Council may require the developer to post a new performance guarantee to ensure that any
improvements meet the requirements of this chapter.
SECTION 3: That Collinsville Municipal Code Title 16 (Subdivisions), Section 16.12.220, Construction
Performance and Final Warranty, is repealed in its entirety and replaced with the following:
Section 16.12.220, “Construction Performance and Warranty Final Improvement Plan Requirements”
All improvements in the proposed subdivision or part thereof intended to be dedicated to the City for maintenance
and operation shall be constructed and/or installed within two (2) years of the date of Final Plat approval in
accordance with the requirements specified herein, and such improvements shall not be considered as completed
until such are officially approved and accepted by the City Council. Construction plans and specifications for
such improvements shall be provided by the subdivider at the time that the Final Plat is submitted to the City
Council. The developer shall provide a two (2) year warranty against defects in materials and workmanship for
the completed work. The term shall commence immediately after the final inspection punch list items have been
addressed by the developer and approved by the City. The original performance guarantee or bond will not be
released prior to the completion of the two-year warranty term.
All improvements in the proposed subdivision or part thereof intended to be dedicated to the city, any public
entity, or public or private utility for maintenance and operation shall be constructed and/or installed within two (2)
years of the date of final plat approval in accordance with the requirements specified herein, and such
improvements shall not be considered as completed until officially approved and accepted by the Community
Development Director conditioned on any modification required by the City Council as a part of final plat approval.
Construction plans and specifications for such improvements shall be provided by the subdivider on final
improvement plans at the time that the final plat is submitted to the City Council.
Such plans shall include improvements as required by the Community Development Director. The plans and
profiles of all streets, storm and sanitary sewers, water lines and drainage structures together with their drainage
area, shall be prepared on standard plan and profile sheets and shall bear the seal and signature of the
registered professional engineer responsible for their preparation. A cross-section of the proposed streets shall
be included showing the widths of roadways, location and width of sidewalks and the location of underground
utilities. The plans shall show the lines of all proposed sidewalks and the location of all proposed street lights.
The plans, cross-sections and specifications for the proposed improvements shall be submitted to and approved
by the Community Development Director prior to submission to the City Council with the final plat. Four black or
blue line prints of the approved documents shall be included with the final plat submission. After the completion of
the construction of the improvements, a set of reproducible cloth or polyester base film (Mylar) positives and a
digital file in a format acceptable to the city showing the as-built details and changes, if any, shall be filed with the
city.
The developer shall provide and honor a minimum two-year full warranty against defects in materials and
workmanship for the completed work. This term, upon demonstrated evidence regarding the development
conditions of the proposed site may be established for a period exceeding two-years upon recommendation by
the Community Development Director to the City Council. The term shall commence immediately after the final
inspection punch list items have been addressed by the developer and approved by the Community Development
Director. The original performance guarantee will not be released prior to the commencement of the two-year
warranty term. The warranty period shall be secured with a performance guarantee in the amount of 20% of the
estimated costs (but such guarantee to be not less than $50,000). If a separate warranty and maintenance bond
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is not provided at the time of final plat approval, the construction bond shall guarantee these obligations and any
pro rata release for each improvement shall withhold the 20% amount necessary to meet these obligations.
SECTION 4: That Collinsville Municipal Code Title 16 (Subdivisions), Section 16.12.230, Inspections and
Acceptance, shall be added as follows:
Section 16.12.230, “Inspections and Acceptance”
All public improvements proposed to be made under the provision of this chapter will be inspected during the
course of construction by the city’s duly designated representative. The developer shall inform the Community
Development Director or his or her duly authorized representative prior to the construction of, and upon the
completion of, each phase of construction of said public improvement(s). All fees and costs connected with such
inspections and tests, and in reviewing the plans and specifications for such improvements shall be paid by the
developer at a rate to be determined by the Community Development Director and as approved by the City
Council. All subdivision inspections, including plan review and all associated review, performance, and inspection
fees, shall be applicable and enforced within the city and within one and one-half miles beyond the corporate
limits.
The city reserves the right to retain outside expertise for performing special inspections. In these instances, the
city shall select the outside inspection consultant and coordinate their work. The cost for such special inspections
shall be borne by the applicant. No land, property interest or improvement dedicated to the city on a recorded
final plat shall be deemed accepted by the city for purposes of public maintenance or liability until acceptance for
such purposes shall have been specifically approved by subsequent formal written order signed and dated by the
Community Development Director and Mayor.
SECTION 5: That Collinsville Municipal Code Title 16 (Subdivisions), Section 16.12.240, Quality
Assurance, shall be added as follows:
Section 16.12.240, “Quality Assurance”
City inspections will be made periodically to ensure that the subdivision is being constructed substantially in
accordance with the approved plans on file and the city’s development regulations. The developer is responsible
for quality assurance checks on the work, to include both on-site inspection and appropriate testing. City
inspections are not to be construed as relieving the developer of any part of his or her responsibility for quality
assurance of the work.
SECTION 6: The remainder of Section 16.12 shall remain in full force and effect.
SECTION 7: This Ordinance shall be effective upon its passage and recording in the City Clerk's Office.
Ayes:
Nays:
Absent:
Approved:
, 2015.
John Miller, Mayor
167
, 2015.
ATTEST:
168
THE CITY OF COLLINSVILLE
125 SOUTH CENTER STREET
PHONE: (618) 346-5200
FAX: (618) 343-3688
TO:
CITY COUNCIL
FROM:
MITCHELL BAIR, AICP, COMMUNITY DEVELOPMENT DIRECTOR
PERFORMANCE & WARRANTY BOND REQUIREMENTS OF THE LAND SUBDIVISION CONTROL
REGULATIONS
JANUARY 21, 2015
RE:
DATE:
OVERVIEW
Through the process of administering the Land Subdivision Control Regulations several procedural requirements
have presented themselves as problematic. Primary among these issues is the requirement for both Performance
and Warranty Bonds for the installation of public improvements and infrastructure associated with the development of
a subdivision. The attached proposed amendment was presented to the Planning Commission at their January 8th
meeting where they voted unanimously to support the proposed amendment (the Planning Commission has no
statutory purview over the Land Subdivision Control Ordinance as the right to amend, in whole or part, being that of
the City Council). The remainder of this memo will outline the issues that are being recommended to be addressed
through a requested amendment to the Land Subdivision Control Regulations.
PERFORMANCE BOND OR IMPROVEMENT INSTALLATION OPTIONS
Prior to the recording of a Subdivision Final Plat a performance bond is required for 100% of the public improvement
costs. Should the developer of the subdivision wish not to secure the performance bond there is a procedural option
available that seems to permit the developer is required to install all public improvements prior to Final Plat execution.
In the event that the developer chooses to install all the improvements prior to execution of the Final Plat then the
performance bond is not required per the code.
WARRANTY BOND REQUIREMENT
Another requirement prior to the recording of the Final Plat is that the developer secure and posts a warranty bond
that essentially insures all the public improvements against defects in materials and workmanship. This warranty
bond is required to equal 100% of all public Improvement costs and must be effective for a term of 2 years from date
of Final Plat public improvement inspection approvals. The intent of the warranty bond is that it provides the City and
residents protection against “defects in materials and workmanship for the completed work”. The problem with this
requirement is that it is punitive in nature through the requirement to cover 100% of the total site improvement costs.
This requirement results in an unreasonable development cost to the developer one that is real and in some
instances will lead a developer to abandon the development project. When looking at other jurisdictions requirements
for warranty bonds they range between 10%-20% of the improvement costs and almost all cover a term of 2 years.
The one outlier is Schaumberg, IL that requires 50% cost of improvements for a term of 2 years. Given this simple
burden and problematic issue there is yet another larger issue, one more directly related to the real world of
development finance.
WHAT IS THE REAL PROBLEM?
The real problem is with both sections (performance and warranty bond) as related to the seemingly disconnectable
requirements for either or both a performance and/or a warranty bond. The current process is simply misleading to all
parties when applied in the real world of development as the current process and requirement leads one to believe
C:\Users\kwasser\AppData\Local\Temp\AgendaManager\Staff Memo.docx
169
PHONE: (618) 346-5200
FAX: (618) 343-3688
the developer can install public improvements without a performance bond and then simply secure the required
warranty bond. At the end you are required to have a warranty bond, but bond companies will not warranty the work
after the fact for any “reasonable” cost to the developer. Given this knowledge a developer will choose to secure a
performance bond upfront instead of installing the improvements prior to executing the Final Plat. One of the
problems is how the current Land Subdivision Control Ordinance is organized with the warranty bond requirement
established at the very end of the Final Plat section; at best case this is misleading and at worst case this is equal to
“sandbagging” someone in a game of cards. The simple solution is to begin with the end in mind, lay out both the
performance and bond requirements earlier in the ordinance and in the process in a connected manner. Also the
requirement of the 100% improvement costs of the warranty bond is not in alignment with contemporary practices or
with the practices of our competitors. The result of this procedural and organizational requirement puts us at a
competitive disadvantage in the market and reflects bad business practices.
WHAT IS THE SOLUTION?
Any potential solution must first protect the interests of the City and its residents and then must be fair to the
development community. These interests must be balanced for the City to remain a place where the development
community wants to invest its money in new subdivisions. The solution being recommended addresses the problem
that is immediately facing the City regarding both the process and requirements for performance and warranty bonds.
The recommended solution, in the form of the amendment before the City Council, requires, generally, the following:
 Posting of a performance bond in an amount equal to 100% of the costs of the public improvements is
established as a requirement up front in the process. The required amount may be reduced by the Community
Development Director to a minimum of 20% (but not less than $50,000) if the public improvements have been
installed by the developer (they are also required to be inspected and “as built” plans submitted, reviewed and
approved for said installed improvements).
 The critical requirement is that a performance bond is required and cannot be waived. This requirement is critical
to the process as one of the main issues is that not posting a performance bond significantly damages the ability
to obtain a warranty bond for the installed improvements.
 Another critical notation regarding this requirement is that the performance bond may also be used in place of the
warranty bond due to the revised consistency of the requirements of the 2 bonds. The required performance
bond is required to be in effect for a period of not less than 2 years from Final Plat execution.
 The warranty bond requirement is required to cover a de facto 2 year term; however, upon a finding of
development conditions on the site (undermining, etc.) the Community Development Director may recommend
the City Council require a period that exceeds the required 2 year minimum term of the bond.
 The requirement is added establishing the timeframe for the installation of said improvements and the
requirements for the improvement and “as built” plans. Currently this is loosely included in the Land Subdivision
Control Ordinance; this solidifies this requirement in an overt manner.
 The requirement for the warranty bond is clarified and language permitting the performance bond to function as
the warranty bond is included.
170
PHONE: (618) 346-5200
FAX: (618) 343-3688
 Requirements are included outlining the process and standards for the inspection and acceptance of the
improvements. Currently this process is only briefly addressed when the City is accepting the maintenance
responsibilities of these improvements.
 Requirements are included outlining the rights of the City to inspect any public improvements at any time to
ensure proper maintenance, quality, and functionality of the installed improvements.
 Critical to this amendment is the clarification throughout that the term of public improvement extends beyond
those improvements where the City is accepting maintenance responsibilities. The term public includes all of the
infrastructure and improvements for the development (stormwater, water, wastewater, streets, sidewalks,
landscaping, etc.).
SPECIFIC SECTIONS BEING RECOMMENDED FOR AMENDMENT
1. Section 16.12.140, “Final Plat Procedures” (amend)
2. Section 16.12.210, “Performance Guarantee or Bond” (amend)
3. Section 16.12.220, “Construction Performance and Final Improvement Plan Requirements” (amend)
4. Section 16.12.230, “Inspections and Acceptance” (NEW SECTION)
5. Section 16.12.240, “Quality Assurance” (NEW SECTION)
SUMMARY & RECOMMENDATION
The attached draft amendment to the Land Subdivision Control Ordinance is being recommended by the Community
Development Director for legislative adoption and approval of the City Council.
MEB
171
Staff has Amendments for the Subdivision Code relating to Performance Guarantee and Warranty of
Improvements
As Staff will point out, our current Code has created a possible conundrum for developers trying to
build Subdivisions within the City of Collinsville. Our current Code requires a Performance Guarantee (or
bond) for the improvements but then also requires a Warranty Bond. As was explained by Staff, this
duplication of Performance Guarantee/Warranty Bond could be considered confusing to possible
developers as well as untenable since a Performance Guarantee could never satisfy a Warranty Bond
which could require a developer do both even if they only wanted to provide a Performance Guarantee.
Further, Staff is recommending that the Warrantey Bond equal to 20% of the estimated costs (not less
than $50,000) instead of 100% of the estimated costs.
Requested Amendment passed with a vote of 9-0.
172

Table of Contents Agenda 3 Motion to Approve

Transcription

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