Chapter Handbook - Colorado FCCLA

Transcription

Chapter Handbook
Colorado FCCLA
9101 East Lowry Boulevard
Denver, CO 80230-6011
State Adviser:
Robert Van Dyke
Office: (720) 858-2330
Fax: (720) 858-3131
www.fccla.cccs.edu
National FCCLA
1910 Association Drive
Reston, VA 20191-1584
Office: (703) 476-4900
Fax: (703) 860-2713
www.fcclainc.org
Colorado Family, Career and Community Leaders of America
Denver, Colorado 80230
State Adviser’s Office
Office: 720-858-2330
Fax: 720-858-3131
www.fccla.cccs.edu
Dear FCCLA Chapter Adviser,
Thank you for all that you do for your members and our organization. You play a critical
role in the success of your school’s chapter of Family, Career and Community Leaders of
America (FCCLA) as well as your district’s efforts and our state organization. Thank you
for the leadership opportunities that you provide for your students and the enrichment
that you enable for your school and community.
The FCCLA Chapter Handbook is intended to serve as a resource for you as you plan and
work with your FCCLA Chapter Officers and members. Due to the nature of
communications and our fast-paced society, please do not consider this document to be
static; sections are updated on a regular basis and will contain the most up-to-date
information possible.
In an effort to keep this handbook flexible, please note that no Table of Contents is
provided, rather tabs are provided to help you navigate and find the information that you
need. Also, some of the tab fronts include an explanation about the materials behind the
tab. Sections are updated on a regular basis and will contain the most up-to-date
information possible.
A special thanks to Judy Heath, Linda Motz, Miriam Chavies, Samantha Archer, Kathy
Achziger, Malissa Sloan, and current and former state officers and many others for their
contributions to the FCCLA Chapter Handbook. Thank you again for making Colorado
FCCLA the Ultimate Leadership Experience!
Cheers,
Robert Van Dyke, M.Ed.
Assistant FACS Program Director/ Colorado State Adviser
TABLE OF CONTENTS
Section 1 Affiliation Guidelines
Section 2: District Consultant Directory
Section 3: State Officer Team Directory
Section 4: The adviser
Section 5: Colorado Comments
Section 6: Program of Work
Section 7: Ceremonies
Section 8: Planning Process
Section 9: State Officer Selection
Section 10: Colorado FCCLA Bylaws
Section 11: State Recognition
Section 12: Policies and Procedures
Section 13: Code of Conduct/ Dress Code
Section 14: Officer Team Adviser
Section 15: National Programs
Section 16: STAR Events
Section 17: Colorado Event Guidelines
Section 18: Membership Forms
Section 19: Fundraising
Section 20: Scholarships
Section 21: Chapter Information
Section 22: District Information
Section 23: Cluster Meetings
Section 24: State Leadership Conference
Section 25: National Leadership Conference
SECTION 1 – AFFILIATION FORMS
MEMBERSHIP AFFILIATION
Colorado Affiliation is processed by National FCCLA using the online registration
system.
National Affiliation Online Site Link
Contact information for the FCCLA State Office is:
Colorado FCCLA
Denver, CO 80230
(720) 858-2330
It is important to affiliate as early as possible; November 1 of each year is the
suggested date. This enables your members to receive the January/February
edition of Teen Times.
Keep your completed affiliation forms behind this tab.
Chapter Advisers
CONTENTS
Adding and Editing Chapter and Adviser Information ............................................................................................................................... 2
Logging in for the first time (Existing chapters) ................................................................................................................................... 2
How to edit a chapter’s information: ................................................................................................................................................... 2
How to view all chapter staff: ............................................................................................................................................................... 2
How to choose an existing adviser: ...................................................................................................................................................... 2
How to email all chapter staff: ............................................................................................................................................................. 2
How to add chapter staff: ..................................................................................................................................................................... 3
How to edit chapter staff: ..................................................................................................................................................................... 3
Adding, Editing and Deleting Chapter Members ....................................................................................................................................... 3
How to add student members individually: ......................................................................................................................................... 3
How to upload students as a group: ..................................................................................................................................................... 3
How to search for a chapter member:.................................................................................................................................................. 4
How to sort chapter member information: .......................................................................................................................................... 4
How to add or edit additional information to a chapter member record: .......................................................................................... 4
How to request a chapter member name change:............................................................................................................................... 4
How to delete a chapter member:........................................................................................................................................................ 4
How to submit chapter members for affiliation: ................................................................................................................................. 5
How to print the student roster: .......................................................................................................................................................... 5
How to send an e-mail to all chapter members: .................................................................................................................................. 5
How to print all membership cards: ..................................................................................................................................................... 5
How to print an individual membership card: ..................................................................................................................................... 5
Creating, Viewing and Paying Invoices ...................................................................................................................................................... 5
How to view invoices: ........................................................................................................................................................................... 6
How to pay invoices using a P.O. or credit card: .................................................................................................................................. 6
How to sort information on the invoice history screen: ...................................................................................................................... 6
How to search for an invoice: ............................................................................................................................................................... 6
ADDING AND EDITING CHAPTER AND ADVISER INFORMATION
LOGGING IN FOR THE FIRST TIME (NEW AND EXISTING CHAPTERS)
1.
For existing chapters, click on the “2014-2015 Affiliation” button. If you are creating a chapter at your school for the very
first time, click on “First Time Chapter Affiliation”.
2. Select your state from the “State” drop down menu
3. Select your school type from the “School Type” drop down menu
4. Fill in the remainder of the required fields (highlighted in red)
5. Enter chapter information on the right-hand side of the screen
Note: Click on the question mark icon for definitions of Affiliation Types
6. If the chapter and school address are the same, you may click the “Chapter Address Same As School Address” box to autocomplete the information.
7. Enter the chapter adviser information
8. Create and confirm password
9. Click “Submit” to continue OR click “Cancel” to delete information return to the welcome screen.
LOGGING IN WITH AN EXISTING ACCOUNT
1. Type your chapter ID number in the “Username” field
2. Type password in the “Password” field
3. Click on the “Login” button
Note: If you have forgotten your password, please contact your state adviser
HOW TO EDIT A CHAPTER’S INFORMATION:
1.
2.
3.
4.
Click on the “Chapter Information” tab
Make the appropriate changes to the “Chapter Information” form
To adjust address information, click on the “Addresses” link and make appropriate changes
Click on the “Save” button
HOW TO VIEW ALL CHAPTER STAFF:
1.
Click on the “Chapter Adviser(s)” tab
2. Click on the “Show All” button
HOW TO ADD AN EXISTING ADVISER TO YOUR STAFF:
1.
2.
Click on the “Choose Existing Adviser” button
3.
4.
Click on the hand “Add Adviser”
icon to add the adviser OR click on the back button to cancel
Select “primary” or “secondary” from the “Select Adviser Type” pop-up window and select “Add Adviser”
Note: Existing advisers are chapter advisers that have already been entered in the affiliation system
HOW TO EMAIL ALL CHAPTER STAFF :
1. Click on the “Chapter Adviser(s)” tab
2. Click on the “Email All” button
HOW TO ADD CHAPTER STAFF:
1. Click on the “Chapter Adviser(s)” tab
2.
3.
Click on the “Add Chapter Staff” button
Make the appropriate changes to the “User Information” fields and/or the “Address Information” fields
4. Click on the “Save” button
HOW TO EDIT CHAPTER STAFF:
1.
2.
3.
4.
Click on the “Edit”
icon located beside the chapter staff name whose information you want edit
Make the appropriate changes to the “User Information” fields and/or the “Address Information” fields
ADDING, EDITING AND DELETING CHAPTER MEMBERS
HOW TO ADD STUDENT MEMBERS INDIVIDUALLY:
1.
Sign in to the affiliation system
2.
Click on the “Members” tab and then the “Add Chapter Members” button just below it
3.
Complete all of the requested information. To select items from drop-down menus, click on the triangle icon on the right
side of the cell, and select the appropriate item
4.
Repeat until all chapter members have been added
5.
Scroll down to the bottom of the screen and click “save”
Note: Prefix, suffix, home phone and social media links are optional
An invoice will NOT be generated until you click the red “Submit Affiliation” button under the “Members” tab. However, once you
have your submitted affiliation, you will not be able to remove students. Students are not considered affiliated until payment has
been received.
HOW TO UPLOAD STUDENTS AS A GROUP:
1.
2.
3.
4.
5.
6.
7.
8.
9.
Click on the “Members” tab and then the “Add Chapter Members” button just below it
Locate the “upload students” Excel spreadsheet
Complete the spreadsheet, making sure to fill in all of the required fields
Highlight all of the chapter member information on the spreadsheet
Right-click and select “Copy” from the short-cut menu that appears
In the affiliation system, click on the top-left cell (under “prefix”)
Using your keyboard, press Ctrl+V to paste the chapter member information
Please be sure that all of the information transferred accurately
Scroll to the bottom of the screen and click “Save”
An invoice will NOT be generated until you click the red “Submit Affiliation” button under the “Members” tab. However, once you
have your submitted affiliation, you will not be able to remove students. Students are not considered affiliated until payment has
been received.
HOW TO SEARCH FOR A CHAPTER MEMBER:
1.
2.
Click on the “Members” tab
Type the appropriate search criteria in the search box:
3.
Click on the magnifying glass icon
4.
Click on the
to Search
to delete the search criteria
HOW TO SORT CHAPTER MEMBER INFORMATION:
Click on the column that you want to sort. You will see a triangle icon beside the column name which indicates that this is the
column that is being used for sorting the information. When the triangle icon is pointing up, the information is being sorted
ascending and if the triangle icon is pointing down, information is being sorted descending.
HOW TO ADD OR EDIT ADDITIONAL INFORMATION TO A CHAPTER MEMBER RECORD:
1.
2.
Locate the appropriate chapter member in the members list
3.
4.
5.
6.
7.
Click on the “Edit”
icon
Complete the “Student Information” form
Click on the “Addresses” Link
Complete the “Addresses” form
HOW TO REQUEST A CHAPTER MEMBER NAME CHANGE:
1.
2.
Locate the chapter member whose name is to be changed
3.
4.
5.
6.
Click on the “Request Change”
icon
Complete the requested information
Type the reason for name change in the “Reason For Change” field
Note: Once you return to the Members screen, “Pending” will be displayed beside the chapter member’s name until the change is
approved. Once approved or denied, you will receive an email confirming approval or denial. If the name change was approved,
it will be reflected on the Member screen.
HOW TO DELETE A CHAPTER MEMBER:
1.
2.
Locate the chapter member in the Members list
3.
4.
Click on the “Delete”
icon
Click on the “Confirm” button to delete OR click on the “Close” button to cancel the delete
Note: You will only be allowed to delete unsubmitted chapter members. Once the chapter member has been submitted for
affiliation, members cannot be deleted.
HOW TO SUBMIT CHAPTER MEMBERS FOR AFFILIATION:
1.
2.
Click on the red “Submit Affiliation” button
Note: Once you click on the “Submit Affiliation” button, it will disappear until you have added more chapter members to submit.
The Submit button will reappear once more student names have been added. You will receive an invoice via email for the chapter
members that you submitted. An invoice number will also appear next to the chapter members whose names were submitted.
Each time you submit chapter members, an invoice is generated. Additionally, a chapter member is not considered affiliated until
payment is made and received into the system. Once payment is received and posted, the affiliation date will be displayed on the
member screen as a visual indicator that the chapter member is fully affiliated for the year.
HOW TO PRINT THE STUDENT ROSTER:
1.
2.
3.
4.
Click on the “Print Student Roster” button
Select “PDF” for a PDF format or “CSV” for an Excel format
Follow the on-screen instructions carefully to view or save the student roster
Note: Only chapter members that have been fully paid will appear on the student roster
HOW TO SEND AN E-MAIL TO ALL CHAPTER MEMBERS:
1.
2.
Click on the “Email All” button
Note: Only chapter members who have an email address in their chapter member record can be emailed
HOW TO PRINT ALL MEMBERSHIP CARDS:
1.
2.
3.
4.
Click on the “Print Membership Cards” button
Check the box in the title row to select all student names
Scroll to the bottom of the page and select the “Print Membership Cards” button
Note: Only chapter members that have been fully paid will have a membership Card available for print
HOW TO PRINT AN INDIVIDUAL MEMBERSHIP CARD:
1.
2.
3.
4.
Click on the “Membership ID” number in the Member Screen
Click on the “Print Membership Card” button
Check the box to the left of the name of the student for whom you wish to create a membership card
Scroll to the bottom of the page and select the “Print Membership Cards” button
Note: Only chapter members that have been fully paid will have a membership Card available for print
CREATING, VIEWING AND PAYING INVOICES
HOW TO VIEW INVOICES:
1. Click on the “Invoice History” tab
2. Locate the invoice you would like to view and click on the “View”
3. To download a copy, click the “Download” button
button
HOW TO PAY INVOICES USING A P.O. OR CREDIT CARD:
1.
2.
3.
4.
5.
6.
Click on the “Invoice History” tab
Click on the “Pay Invoices” button
Check the box next to the invoice that you with to pay
To enter a P.O., complete the required fields under the “Pay By P.O.” section
To pay using a credit card, select “Pay by Credit Card” and complete the required fields
Once completed, click “Pay”
HOW TO SORT INFORMATION ON THE INVOICE HISTORY SCREEN :
Click on the column that you want to sort. You will see a triangle icon beside the column name which indicates that this is the
column that is being used for sorting the information. When the triangle icon is pointing up, information is being sorted ascending;
if the triangle icon is pointing down, the information is being sorted descending.
HOW TO SEARCH FOR AN INVOICE:
1.
2.
Click on the “Invoice History” tab
Type the appropriate search criteria in the search box
3.
Click on the magnifying glass icon
4.
Click on the
to Search
to delete the search criteria
SECTION 2 – DISTRICT CONSULTANTS DIRECTORY
2015 – 2016 COLORADO FCCLA
DISTRICT CONSULTANTS AND CO-CONSULTANTS
Arkansas Valley FCCLA District
Mary Sue Carroll, Consultant
Cheraw High School
110 Lakeview Ave
Cheraw, CO 81030
[email protected]
Pine Meadows FCCLA District
Amy Ketels, Co-Consultant
Adams Five Star Schools
th
1500 East 128 Ave
Thornton, CO 80241
[email protected]
Mountain Shadows FCCLA District
Nicole Kamman, Co-Consultant
Jefferson High School
2305 Pierce Street
Edgewater, CO 80214
[email protected]
Brenda Washburn, Co-Consultant
Centaurus High School
10300 South Boulder Road
Lafayette, CO 80026
[email protected]
Debbie Nelson, Co-Consultant
Jeffco Public Schools
1829 Denver West Drive #27
Golden, CO 80401
[email protected]
Mountain View FCCLA District
Arielle Bergmann, Co-Consultant
Chaparral High School
15655 Brookstone Drive
Parker, CO 80134
[email protected]
Melanie Darter, Co-Consultant
Elizabeth High School
34500 County Road 13
Elizabeth, CO 80107
[email protected]
Northeastern Plains FCCLA District
Jeanine Pope, Co-Consultant
Fort Morgan High School
709 East Riverview Avenue
Fort Morgan, CO 80701
[email protected]
Angela Smith, Co-Consultant
Fort Morgan High School
709 East Riverview Avenue
Fort Morgan, CO 80701
[email protected]
San Juan Basin FCCLA District
TBD
San Luis Valley FCCLA District
JoAnn Bagwell, Consultant
Sanford High School
755 2nd Street
Sanford, CO 81151
[email protected]
Scenic Country FCCLA District
James Hindman, Co-Consultant
Montrose High School
600 South Selig Avenue
Montrose, CO 81401
[email protected]
Linda Motz, Co-Consultant
Palisade High School
3679 G Rd.
Palisade, CO 81526-8616
970-254-4800
[email protected]
Spanish Peaks FCCLA District
Andrea Aragon, Consultant
Early College High School & Career Pathways
2115 Afton Way
Colorado Springs, CO 80909
Northern FCCLA District
Bethany Durnbaugh, Co-Consultant
Poudre High School
201 Impala Drive
Fort Collins, CO 80521
[email protected]
Kelsey Mauch, Co-Consultant
Rocky Mountain High School
1300 West Swallow Road
Fort Collins CO 80526-2412
[email protected]
[email protected]
SECTION 3 – STATE OFFICER DIRECTORY
Family, Career and Community Leaders of America
2015 – 2016 Colorado State Officer Team
President
Brooklyn Buhre
Roosevelt High School
nd
616 North 2 Street
Johnstown, CO 80534
(970) 587-6000
Adviser: Samantha Archer
[email protected]
VP of Membership
Brooklynn Bracelin
Wray High School
30074 Country Road 35
Wray, CO 80758
(970) 332-3767
Adviser: Angela DePue
[email protected]
VP of Recognition
Miguel Gomez
Northglenn High School
th
601 West 100 Place
Northglenn, CO 80260
(720) 972-4600
Adviser: Dalene Bricker
[email protected]
First Vice President
Paige Beckman
Wray High School
30074 Country Road 35
Wray, CO 80758
(970) 332-3767
Adviser: Angela DePue
[email protected]
VP of Peer Education
Kate Wall
nd
616 North 2 Street
Johnstown, CO 80534
(970) 587-6000
Adviser: Samantha Archer
[email protected]
State Representative
Kaylee Michael
Haxtun High School
201 West Powell Street
Haxtun, CO 80731
(970) 774-6111
Adviser: Barbara Gorman
[email protected]
2nd Vice President
Benjamin Lapp
Briggsdale High School
515 Leslie Street
Briggsdale, CO 80611
(970) 657-3417
Adviser: Lynn Hillard
[email protected]
VP of Occupational Programs
Ian McCullough
Bollman Technical Center
9451 Washington Street
Thornton, CO 80229
(720) 972-5820
Adviser: Mary June
[email protected]
Senior Officer
Kayelani Kirschbaum
Merino High School
315 Lee Street
Merino, CO 80741
(970) 522-7424
Adviser: Lynn Zemanek
[email protected]
Secretary
Victoria Connor
Cherry Creek High School
9300 East Union Avenue
Greenwood Village, CO 80111
(720) 554-2285
Adviser: Sasha Hartsuiker
[email protected]
VP of Programs
Casey Barretero
Jefferson Senior High School
2305 Pierce Street
Edgewater, CO 80214
(303) 237-2764
Adviser: Nicole Kamman
[email protected]
State Officer Team Advisers
VP of Events
Sydney Mayer
th
601 West 100 Place
Northglenn, CO 80260
(720) 972-4600
Adviser: Lindsey Leuenberger-Klautsch
[email protected]
VP of Public Relations
Carissa Kirschbaum
Merino High School
315 Lee Street
Merino, CO 80741
(970) 522-7424
Adviser: Lynn Zemanek
[email protected]
VP of Finance
Coalton Hostetler
Miami Yoder High School
420 South Rush Road
Rush, CO 80833
(719) 478-2206
Adviser: Alyssa Horlick
[email protected]
VP of Publications
Tatianna Medina
Centaurus High School
10300 South Boulder Road
Lafayette, CO 80026
(720) 561-7500
Adviser: Brenda Washburn
[email protected]
Samantha Archer
[email protected]
Alyssa Horlick
Miami Yoder High School
[email protected]
Rachel Young
[email protected]
Lynn Zemanek
Merino High School
[email protected]
State Adviser
Robert Van Dyke
Colorado Community College
System
[email protected]
SECTION 4 – the adviser
The adviser is a newsletter sent from the National Office to each affiliated
Chapter Adviser four times per year.
SECTION 5 – Colorado Comments
Colorado Comments is a newsletter written and produced by the
State Officer Team. The Vice President of Publications is the editor
for Colorado Comments. Colorado Comments is produced twice
during the school year; there is a fall edition and a winter edition.
Colorado Comments provides helpful tips and information about past
and upcoming Colorado FCCLA events. Keep your copies of
Colorado Comments behind this tab.
SECTION 6 – PROGRAM OF WORK
The State’s Program of Work is developed by the State Officers each
year. The officers select a theme and areas of emphasis. The
Program of Work includes suggested activities for chapters to carry
out in support the State’s theme and their own program of work.
This state program of work is included in emailed out each year and
chapters are encouraged to use the ideas and theme provided for
building their own Programs of Work.
Program of Work
Platte Valley FCCLA
August:
Summer leadership conference
Member recruitment – old members
Peach Sales
January:
Work on STAR events
Concessions
Work on FCCLA week activities
September:
Member recruitment
Elect officers
Install officers
Kersey Days – help with Fun Run
A+ Conference
Recognize athletes/cheerleaders
Peace Rug project
Host movie room/activity room
At parent teachers conference
Concessions
February:
FCCLA Week
teacher appreciation day
support staff appreciation day
parent appreciation day
athlete appreciation day
all school assembly –
co-sponsored by FFA
FBLA, FCCLA
work on STAR events
October:
Concessions
Spirit Chains – to raise money for Peach Rugs
District planning meeting
District conference
Brainstorm STAR event projects
Peace Rug project
Decorate pumpkins for children in NCMC
March:
Finalize STAR events
speeches
displays
manual
Night of the STARS
pot luck with family
present STAR events
November:
Food drive
Thanksgiving baskets
Teacher appreciation- dessert bar
Identify STAR event projects
April:
State Conference
Present STAR events
Awards meeting - pictures
December:
Serve Lions Club Sr Citizens Christmas Dinner
Christmas Angels – adopt a family
Work on STAR events
Chapter Christmas party
May:
Senior Appreciation
Member recognition
Awards night
SECTION 7 – CEREMONIES
FCCLA OPENING CEREMONY
President:
Gives a rap with the gavel signaling the officers and members to stand then begins the meeting by stating,
“We are members of the Family, Career and Community Leaders of America. Our mission is to promote
personal growth and leadership development through Family and Consumer Sciences Education.”
Officers:
Focusing on the multiple roles of family member, wage earner and community leader, members develop
skills for life through character development, creative and critical thinking, interpersonal communication,
practical knowledge, and vocational preparation.”
Members:
As we work toward the accomplishment of our goals, we learn cooperation, take responsibility, develop
leadership, and give service.”
President:
This meeting of the
Chapter of Family, Career and Community Leaders of
America is now in session. You may be seated.”
BRIEF FCCLA OPENING CEREMONY
The following is a short alternative opening ceremony.
President:
Gives a rap with the gavel signaling the officers and members to stand then begins the meeting by stating,
“We are members of Family, Career and Community Leaders of America. Our mission is to promote
personal growth and leadership development through Family and Consumer Sciences Education. Focusing
on the multiple roles of family member, wage earner and community leader, members develop skills for life
through character development, creative and critical thinking, interpersonal communication, practical
knowledge, and vocational preparation. This meeting of the
Chapter of Family,
Career and Community Leaders of America is now in session. You may be seated.”
FCCLA Closing Ceremony
President:
Members, please stand. FCCLA members, we are challenged to accept the responsibility of making
decisions that affect our lives today and the world tomorrow. Let us repeat our Creed.”
Members:
CREED
We are the Family, Career and Community Leaders of America.
We face the future with warm courage and high hope.
For we have the clear consciousness of seeking old and precious values.
For we are the builders of homes,
Homes for America’s future,
Homes where living will be the expression of everything that is good and fair,
Homes where truth and love and security and faith will be realities, not dreams.
[Repeat Creed]
President:
This meeting of the
America is now adjourned.” (Raps gavel.)
Chapter of Family, Career and Community Leaders of
Brief FCCLA Closing Ceremony
The following is a short alternative closing ceremony.
President:
Members, please stand. FCCLA members are challenged to make a difference in the world by making
decisions daily to assume responsibilities in their personal growth, family life, community involvement, and
career and technical education. This meeting of Family, Career and Community Leaders of America is now
adjourned.” (Raps gavel.)
CREED
For we have the clear consciousness of seeking old and precious values.
For we are the builders of homes,
Homes for America’s future,
Homes where living will be the expression of everything that is good and fair,
Homes where truth and love and security and faith will be realities, not dreams.
FCCLA DISTRICT Installation Ceremony
President:
The
District of Family Career and Community Leaders of America is in regular
session to install our officers and to explain to them the duties and responsibilities they are about to
assume. We have before us the light of Consumer and Family Studies—a light which radiates throughout
the world. This is the light of our ideals, our purposes which enables us to make our home, community, and
nation a happier place in which to live.
(As each purpose is read, a candle is lit from the center red candle.)
The first candle is lit to symbolize our first purpose—to provide opportunities for personal development and
preparation for adult life.
The second candle is lit to symbolize our second purpose—to strengthen the function of the family as a
basic unit of society.
The third candle is lit to symbolize our third purpose—to encourage democracy through cooperative action
in the home and community.
The fourth candle is lit to symbolize our fourth purpose—to encourage individual and group involvement in
helping achieve global cooperation and harmony.
The fifth candle is lit to symbolize our fifth purpose–to promote a greater understanding between youth and
adults.
The sixth candle is lit to symbolize our sixth purpose—to provide opportunities for making decisions and for
assuming responsibilities.
The seventh candle is lit to symbolize our seventh purpose—to prepare for the multiple roles of men and
women in today’s society.
The last candle is lit to symbolize our eighth and final purpose—to promote Family and Consumer Sciences
and related occupations.
President: The following officers have been elected to serve the
FCCLA
district for the
school term. Will the following newly elected officers please
come forward?
President:
Vice President:
Secretary:
Treasurer:
Historian:
Parliamentarian:
Reporter:
Vice President of Recreation:
Vice President of Conferences:
Senior Officers:
The officers elect must realize that the highest honors of the organization are being bestowed upon them,
and that the Family, Career and Community Leaders of America have faith and confidence in their ability to
lead the organization onward. The pledge of their office signifies their willingness to do this. You will repeat
after me: “I solemnly promise that I will, to the best of my ability, faithfully perform all the duties
belonging to the office for which I have been selected.”
President: You have heard the pledge that the officers have made. It is important that each
member assist these officers in the performance of their duties. Will the President-elect please
come forward? The office of President is one of great responsibility because the success of this
organization depends to a great extent on the attitude and skill of the presiding officer. You will
want to be pleasant, firm, impartial, considerate, and a true friend to every member of the
organization. As incoming President of the
FCCLA District,
are you familiar with your duties as stated in the constitution?
President-elect: Yes, I am familiar with my duties. They are: presiding over the district,
appointing all committees, and serving as an ex-officio member on them.
President: Will the Vice President-elect come forward? As Vice President of the
district, are you familiar with your duties as stated in the constitution?
Vice President-elect: Yes, I am familiar with my duties. They are to assist the President in all
her/his services, and in her/his absence, I will take the place as President. I will know all her/his
duties and responsibilities.
President: Will the Secretary-elect come forward? It is your duty to keep accurate records of all
proceedings of the organization. The members have indicated faith in your carefulness in
keeping these records. Are you familiar with your duties as stated in the bylaws?
Secretary-elect: Yes, my duties are to keep an accurate record of the regular meetings and of
the Executive Council meetings or any other meetings held.
President: Will the Treasurer-elect please come forward? Are you familiar with your duties?
Treasurer-elect: As the Treasurer, my duties are to keep a record of receipts and
disbursements, to report the financial status of the organization at each meeting, to compile a list
of activities by which the district can raise funds, and to serve as a member of the finance
committee.
President: Will the Reporter–elect please come forward? Are you familiar with your duties?
Reporter-elect: It is my duty to act as a publicity manager. It will be my duty to inform the public
of the activities of the
district.
President: Will the Historian–elect please come forward? Are you familiar with your duties?
Historian-elect: It is my duty to compile a scrapbook and keep an accurate history of our district
organization.
President: Will the Parliamentarian-elect please come forward? Are you familiar with your
duties as stated in the constitution?
Parliamentarian-elect: The responsibility of this office is to advise the district officers and
advisers on parliamentary law at all district meetings.
President: Will the Vice President of Recreation-elect please come forward? Are you familiar
with your duties as stated in the constitution?
Vice President of Recreation-elect: The responsibilities of this office are to plan recreational
activities for members who attend our district meetings and conferences.
President: Will the Vice President of Conferences-elect please come forward? Are you familiar
with your duties as stated in the constitution?
Vice President of Conference-elect: I am to coordinate activities and agendas for all district
conferences including workshops, STAR events, and officer training.
President: Will the Senior Officer-elect please come forward? Are you familiar with your duties
as stated in the constitution?
Senior Officer-elect: I shall serve as an ex-officio member and assist the district President in all
her/his duties.
Retiring address by the President.
President: I now relinquish the position of President to our new President, under whose
guidance our organization will make progress.
New President: Will everyone please rise and join us in reciting our Creed? (Creed is recited.)
New President: The installation Ceremony for the
adjourned. (Rap gavel.
FCCLA District is now
SECTION 8 – FCCLA PLANNING PROCESS
THE FCCLA PLANNING PROCESS FOR INDIVIDUAL AND TEAM
ACTION
The planning process is a decision-making tool that supports the organization’s overall philosophy about
youth-centered leadership and personal growth. It can be used to determine group action in a chapter or
class or to plan individual projects.
IDENTIFY CONCERNS
Symbol: The circle represents a continuous flow of ideas and has no beginning or end. As a
target, it symbolizes zeroing in on the one idea around which you would like to build a project.
Either you know what concerns you want to tackle or they are still thinking about what they want to do.
One way to identify interests and concerns is thorough brain storming.
Effective brainstormers follow these suggestions—(1) list every idea, (2) don’t discuss them, (3) don’t
judge them, (4) allow repetition and, (5) enjoy silences.
Record everyone’s ideas, then look over the list and consider—
- which ideas would work best as longer in-depth projects and which lend themselves to shorter
activity plans;
- which ideas interest you the most;
- which ideas need immediate attention and which could be saved for later.
Other ways to get at concerns might include member surveys, questionnaires, discussions, topic
investigation or open-ended sentences, such as . . .
“What I need to know about job hunting is . . .”
Once concerns are identified, select those that are most workable and can be related
SET A GOAL
Symbol: The arrow stands for deciding which direction you will take. It points toward the
goal or end result.
Establish a clear mental picture of what needs to be accomplished and make sure it is something that can
be achieved and evaluated. You may want to take on one in-depth project or several mini-activities.
FORM A PLAN
The square represents the coming together of ideas—the who, what, where, when and how
of your plan.
Decide what needs to be done, and figure out the details.
- WHO – will do what, and how will they be recognized?
- WHAT – activity/event will take place?
- WHEN – will it happen, and is the timetable realistic?
- WHERE – will it take place – in class, out of class, other location?
- HOW – will it happen? Possible barriers and alternatives?
- EVALUATION – how will the project be evaluated?
To keep members well informed, distribute copies of the completed project plan and suggest members
share it with their families. Also keep faculty, school administrators, local media, and interested people in
the community aware of your activities as the plan progresses.
List possible barriers you might face and develop plans if necessary.
ACT
Symbol: The different squares in this symbol represent the activities to be carried out to
meet your goal. It represents acting on the plan.
Carry out the plan. Use available resources, and don’t be afraid to try something new. Evaluate along
the way. If the plan isn’t working, try something else. Mistakes are part of tackling the unknown. All
projects, no matter how well-planned their activities or how involved their members, will experience both
successes and failures.
FOLLOW UP
Symbol: The broken squares suggest examining the project piece by piece. This symbol
also represents a “window” through which to review and evaluate the plan.
Through continuous evaluation, you will know if your plan is on target or if new plans are
needed. What worked? What didn’t work? Learn from failures as well as successes
Look back at what was done –
- What happened because of involvement?
- What was learned?
- What would members do differently next time?
- What would they do again?
- How could resources be used more effectively?
- What was accomplished?
If the project doesn’t succeed, discussing the problems can help relieve frustrations and pave the way for
future successes.
Follow up also includes recognition.
SECTION 8 – STATE OFFICER SELECTION
PROCEDURE
State Officer Selection Overview
2015 - 2016
District Consultant Information
• Checklist (pages 3-4)
• State Officer Nomination Form (page 5)
• Student Application for State Interview Panelist Form (page 6)
o Essay Prompt for State Interview Panelist (page 7)
• Interview Panelist Knowledge Exam
• State Officer Candidate Knowledge Exam
NOTE: Study Guides for both Interview Panelists and State Officer Candidates are also on the Scholarships &
Awards Page on the Colorado FCCLA website.
Student Candidate Information
• State Officer Candidate Guidelines, Application Steps, and Requirements (Pages 8-11)
• State Officer Candidate Application Form (Pages 12-13) (Online)
• Responsibility and Qualification Signature Sheet (Page 14)
• State Officer Candidate Study Guide (Page 15)
• Advisers and District Consultants, be sure to submit completed State Officer Candidate Application
paperwork in a 3-hole theme folder (with pockets and brads), a white label placed in the top right-hand
corner that has the candidate’s name, adviser’s name, district, and the consumer or occupational
designation. No page protectors allowed. Please return applications, exams, and essays postmarked by
February 15 in the return envelope you receive with the exams.
• Folder should include:
o Completed application form (2 pages)
o One page Resume listing candidate’s leadership qualifications, FCCLA contributions and extracurricular activities. Use 10-12 point font and do not include education, work experience or
references.
o Responsibility and Qualifications sheet with required signatures
o Three letters of recommendation
Please Note
State Officer Candidates are NOT permitted to participate in any FCCLA STAR or Colorado State Event at
State Conference.
Interview Panelist members are permitted to participate in an individual FCCLA STAR or Colorado State
Event at State Conference.
July 2015
Section 9 State Officer Selection Procedure
2
District Consultant Checklist
2015 - 2016
District Consultant Responsibilities
One District Consultant /Co-consultant and one school administrator is required to be part of the State
FCCLA Interviewing Panel for State Officer Selection. The assignment is based on the following rotation:
Year
District Consultant
Year
Administrator
2016
Arkansas Valley District
2016
Pine Meadows District
2017
Mountain Shadows District
2017
San Juan Basin District
2018
Mountain View District
2018
San Luis Valley District
2019
Northeastern Plains District
2019
Scenic Country District
2020
Northern Plains District
2020
Spanish Peaks District
2021
Pine Meadows District
2021
Arkansas Valley District
2022
San Juan Basin District
2022
Mountain Shadows District
2023
San Luis Valley District
2023
Mountain View District
2024
Scenic Country District
2024
Northeastern Plains District
2025
Spanish Peaks District
2025
Northern District
☐ Set a deadline for return of applications to you (allow sufficient time to process the applications and
schedule times for interviews).
☐ Review, check for completeness, and sign off on all necessary paperwork for State Officer
Candidates.
•
Candidate must be a current freshman, sophomore or junior
•
Candidate must have an academic grade point average of 2.5 or better
•
Candidate must be an affiliated FCCLA member
• Candidate has demonstrated a leadership role at the local, district, or community level
☐ Determine Interview Panel Members for your District Interview Panel and schedule times for
interviews. The District Interviewing Panel may consist of:
• 3 to 5 advisers representing different chapters (may be selected on a rotating basis)
• Current State Officer not applying for another term as State Officer Past State Officer
• An adult representing the business community or an administrator from a school in your district
• An upper classman who has attended at least one State Leadership Conference
☐ Schedule one-hour time frame for the exam:
•
•
•
District consultant will determine if exam will be taken online or in person by January 1
District Consultant or their designee will administer the exam at the designated time
•
All officer candidates from the district will take the exam at the same time and place and
method
The exam may be taken only one time
•
Time allotted shall be one hour (if needed more time may be allotted per IEP or 504)
•
Candidates may bring white-out, additional sheets of paper, and a dictionary for the written
portion of the exam
•
Exams are to be scanned and emailed to the FCCLA State Adviser without examination or review
July 2015
3
District Consultant Checklist Continued
2015 - 2016
☐ Communicate in advance to advisers and candidates of their time for interview and exam. At Winter
District Conference/ Meeting, each State Officer Candidate must:
• Introduce themself in front of district delegation
• Introduce themself to District Interviewing Panel and present a brief (2-3 minute) talk about
themself and qualifications for State Office
• Answer general questions asked by the District Interviewing Panel
☐ Tally District Panel’s scores and complete the State Officer Nomination Form according to Colorado
FCCLA Bylaws:
• A maximum of three candidates plus one alternate candidate from each district for FCCLA State
Office shall be forwarded to the State Adviser by February 15.
• There may be two officer candidates from each member chapter.
o The alternate candidate may be from any member chapter including those with a
candidate.
• The three nominations and alternate can be from any combination of comprehensive and
occupational chapters.
• In the event of fewer than thirty State Officer Candidates, qualified alternates will be notified
prior to the State Conference of their eligibility to be a State Officer Candidate.
☐ Administer State Officer Interview Panel Member Knowledge Exam. Candidates for the Interview
Panel can take the exam more than once, but must earn the required 80% in order to be a member
of the State Interview Panel. Each candidate for the Interview Panel must also submit a 1 – 2 page
essay from the given prompt, which will be evaluated by the State Adviser. Each District must select
only one Interview Panel Member to send on to the State Interview Panel.
☐ Send all completed officer candidate applications, knowledge exams, interview panelist application,
interview panelist application, and the State Officer Nomination Form to:
Colorado FCCLA
Denver, CO 80230
RECEIVED BY FEBRUARY 15
July 2015
4
MAIL TO:
State Officer Candidate Nomination Form
2015 - 2016
Colorado FCCLA
9101 East Lowry Blvd.
Denver, CO 80230
DEADLINE DATE: RECEIVED BY FEBRUARY 15
DISTRICT
CONSULTANT
A. STUDENTS SELECTED AS CANDIDATES FOR FCCLA STATE OFFICERS
• A maximum of three candidates plus one alternate candidate from each district for FCCLA State
Office shall be forwarded to the State Adviser by the established deadline date.
• There may be two officer candidates from each member chapter. The alternate candidate may be
from any member chapter including those with a candidate.
• The three candidates and alternate can be from any combination of comprehensive and
occupational chapters.
• In the event of fewer than thirty State Officer Candidates, qualified alternates will be notified prior
to the State Conference of their eligibility to be a State Officer Candidate.
Please print:
Candidate #1:
Name
Chapter
Comprehensive/ Occupational
Name
Chapter
Name
Chapter
Name
Chapter
Candidate #2:
Candidate #3:
Alternate:
B. DISTRICT INTERVIEW PANEL MEMBERS
C.
Name
Organization
Signature
Name
Chapter
Signature
Name
Chapter
Signature
Name
Chapter
Signature
Name
Chapter
Signature
Name
Chapter
Signature
District Consultant Signature
July 2015
Date
5
AFFILIATION (Check One):
State Interview Panelist Member Application
2015 - 2016
Comprehensive
Occupational
Name:
Present Grade in School:
Age:
Home Address:
STREET
C ITY
Z IP
School Address:
STREET
C ITY
Z IP
Cell Phone No.__________________________ Email Address: _____________________________
Chapter Adviser:
School Phone No.:
________
Number of years you have been a member of FCCLA:
ACTIVITIES - Summarize in space allowed; do not attach additional pages.
FCCLA:
School:
Community:
PERSONAL OBJECTIVE: In what way, or with what background of experience, can you best contribute to
FCCLA by serving on the panel to select State Officers?
APPLICANT SIGNATURE
D ATE
P ARENT SIGNATURE
D ATE
Do you feel that this student is ready to assume the responsibilities and obligations of being an interview
YES
NO
_______ Exam Score
panel member for FCCLA?
A DVISER SIGNATURE
YES
D ISTRICT CONSULTANT SIGNATURE
NO
D ATE
D ATE
Colorado
Family,
and Community
of America
Note: State Interviewing Panel members
cannot
be on Career
District Interviewing
Panel forLeaders
State Candidates.
July 2015
6
State Interview Panelist Member Application Essay
2015 - 2016
GUIDELINES:
• Must be written about the given prompt
• Must be typed in the box below
• Correct grammar and spelling is encouraged
PROMPT
How have you used FCCLA to make that one difference in yourself, family, and community?.
July 2015
7
State Officer Candidate Procedure
2015 - 2016
Colorado State Officer Candidate Qualifications:
1. Must be an affiliated member of a local chapter or be a prospective member submitting a promissory
commitment to become an affiliated member.
2. Must be a current freshman, sophomore or junior.
3. Must currently have and maintain an academic 2.5 GPA or better based on the last grading period.
4. Must have demonstrated a leadership role at the local, district or community level (leadership role –
chairperson of a committee, officer of a class organization, at work or in the community).
5. Must display basic knowledge about the career and technical student organization of FCCLA and Family
and Consumer Sciences (a written exam will be required at the District Winter Conference).
6. Must not be running for State Office in any other Career and Technical Student Organization.
7. Must secure support from parent/guardian(s), local adviser, school administrator, and District
Consultant.
STEP ONE
Complete the following necessary paperwork in this order and submit it to District Consultant by established
date:
1. A State Officer Candidate Application Form and one-page resume. Attach wallet-size photo to upper
right-hand corner of Application Form.
2. Responsibility and Qualifications Signature Sheet with all required signatures.
3. Three LETTERS OF RECOMMENDATION (one must be from a FCCLA Chapter Adviser).
This paperwork must be submitted and secured in a three-hole theme folder (with pockets and
brads) with a white label placed in the top right-hand corner. The label must have candidate’s
name, adviser’s name, district name, and consumer or occupational division designated. No page
protectors allowed.
STEP TWO
At District’s Winter Conference or designated time and location, candidates will be interviewed and
screened by a District Interviewing Panel and be required to complete:
1. One-minute introduction of self to attendees using a prop.
2. Individual presentation to District Interview Panel as required at State Leadership Conference.
3. Recite the FCCLA Creed.
4. Take the FCCLA Knowledge Exam and written assignment and score at least 80 percent in order to
continue. For the written assignment, candidates may bring whiteout, additional paper and a
dictionary. This assignment will be evaluated on the following points:
• Neat and legible
• Covers pertinent information
• Clearly written
• Spelling
• Correct English grammar and style
STEP THREE
Applicants must receive 80 percent or higher on their knowledge exam to be considered as an officer
candidate. Applicants will receive official notification of State Officer Candidacy and be invited to be a part
of the State Officer Selection process by March 1.
July 2015
8
State Officer Candidate Procedure Continued
2015 - 2016
STEP FOUR
Candidates selected to go on to the State Interview Panel will proceed through the interview process at the
State Leadership Conference and complete:
1. State Officer Candidate and Interview Panel Orientation
At the State Leadership Conference, State Officer Candidates and Interview Panelists will meet to go
over logistics for the officer selection procedure. This is an information-only meeting and is not part of
the selection process.
2. Voting Delegate Meet and Greet
Candidates will introduce themselves to the Voting Delegates at the Business Meeting in an informal
meet and greet. Candidates’ interactions with the Voting Delegates will be observed by the state
interview panel.
3. Introduction to Conference Delegation (Prop Speech)
Candidates will introduce themselves to the entire delegation at the Opening Session. The introduction
will be a one-minute presentation with a prop. The subject will be free choice of the candidate. If
speeches run beyond one minute, points will be deducted but candidates will be allowed to finish. The
evaluation will be based on:
A. Preparedness
B. Creativity
C. Volume and clarity
4. Interview with State Panel – time will be assigned at orientation and will include:
A. Memorization of Creed
State Officer Candidates will be required to recite the FCCLA Creed. Candidates will be evaluated on
how well they have the Creed memorized and if they speak clearly and not too fast.
B. Individual Presentation
Organize a short talk about yourself covering the topics below (two minutes minimum, three
minutes maximum). Points will be deducted if not within required time limit. This speech should be
memorized. Note cards will be allowed. Topics to include in the presentation (in any order):
• The contributions you have made to FCCLA and what you think you can contribute to the
Colorado Association as a State Officer.
• Relate why you would like to become a State FCCLA Officer.
• Describe your participation in your chapter FCCLA activities and other school or community
organizations.
• Review your qualifications to be a State Officer.
C. Oral Interview
Candidates will be asked six questions that consisting of the following:
• 1 Personality Question
• 2 Situational Questions
• 1 Parliamentary Procedure Question
• 1 Resume Based Question
• 1 Follow Up Question Based On Interview
July 2015
9
2015 - 2016
D. Group Participation
• Candidates will be assigned to a group of three (3) or four (4) to develop a team presentation.
• Candidates will be assigned to a whole group presentation/task.
• The presentation/task is up to the discretion of the interview panel.
Dress Code for State Officer Candidates
• Officer candidates are to look professional throughout the entire conference unless otherwise stated.
• During both the prop speech on stage and the interview, only business attire will be allowed, no
costumes of any sort will be acceptable.
• Business attire is classified as a business suit with slacks or skirt, jacket/blazer is required or a dress.
Exceptions will be made for male candidates who wear a dress shirt, tie and slacks without a
jacket/blazer.
• When white shirts or slacks are worn, skin tone undergarments should be worn underneath.
• For ‘’Officer Reflections” casual attire (jeans and t-shirt).
• For installation, candidates should wear a semi-formal dress or an appropriate business dress.
• No visible tattoos.
• Females are allowed three piercing in each ear and no distracting piercings on the face. All other jewelry
(i.e., bracelets or necklaces) should be tactful and kept to a minimum.
• Nail polish should be professionally manicured and coordinate with attire.
• Hair color needs to be of a natural color.
Candidates Disqualifications
1. Being late to any Officer Candidate Meeting may result in immediate disqualification. Candidates must
be aware from the onset that promptness is important!
2. Violation of Policies and Disciplinary Procedures.
STEP FIVE
New State Officers are announced at the State Leadership Conference and these officers must attend the
Installation Ceremony at the Awards Session. If a student is elected as a State Officer, as a member of the
Executive Council, they are required to attend the following:
1. State Officer Orientation: May 4, 2016
2. Summer Executive Council Planning Meeting: June 13 – 14, 2016
3. Summer CTSO Leadership Training: June 14 – 17, 2016
4. OPTIONAL – National Leadership Conference: July 2 – 8, 2016
5. Fall Officer Regroup: 1 day in August 2016
6. One “home” District Conference is required
7. Fall Leadership Conference: 2 days in October/ November 2016
8. Fall Executive Council Meeting: 2 days in October/ November 2016
9. Cluster Meeting required when in state, optional when out-of-state: 3 days, November
10. Script writing: 2 days (not all officers are involved) in January 2017
11. Spring Officer Regroup: 2 days in February 2017
12. Annual State Leadership Conference: April 4 – 8, 2017
July 2015
10
2015 - 2016
State Officer Financial Responsibilities to be assumed by:
1. State Association:
A. Reasonable expenses for room and meals while attending state-required meetings.
B. Weekly Registration and State Officer Training for the National Leadership Conference.
C. Expenses for personal use will not be approved.
2. Chapters:
A. Chapters and/or districts inviting State Officers to appear on programs may be responsible for
any expenses incurred for travel, room and/or meals.
B. Affiliation dues for the current year for the state officer.
C. Two chapter visits per officer may be covered by the State Association.
3. Individual:
A. Officers are responsible for purchase of their individual uniforms. The following are
approximate costs:
FEMALES:
MALES:
Blazer – may require $25 deposit Blazer – may require $25 deposit
Skirt – Black $50
Slacks - $40
White blouses (2) - $25 each
White shirts – (2) $20 each
FCCLA Polo - $15
FCCLA Polo - $15
Black shoes (pumps)
Black socks
Hose
Tie(s)
B. Each officer will assume expenses for the National Leadership Meeting and Cluster Meeting
(when not in Colorado.)
July 2015
11
Attach Photo Here
State Officer Candidate Application
2015 - 2016
COMPREHENSIVE
OCCUPATIONAL
Date: ___________________
INCOMPLETE APPLICATIONS WILL NOT BE ACCEPTED. The candidate must currently be a freshman,
sophomore or junior. MUST BE TYPED.
Name:
Age:
Home Address:
S TREET
C ITY
Chapter/School:
Z IP
FCCLA District:
School Address:
S TREET
C ITY
Student Home Phone:
Z IP
Student Cell Phone:
Student Email Address:
Present Grade in School:
Adviser Name:
School Phone:
Adviser Cell Phone:
SCHOLASTIC ACHIEVEMENT: Grade Point Average:
Official Signature or Stamp
C OUNSELOR OR R EGISTRAR S IGNATURE
Please attach a resume that lists your leadership qualifications, FCCLA
contributions and extracurricular activities. Use 10-12 point font and limit
resume to 1 page. You do not need to include education, work experience
or references.
November 2014
12
State Officer Candidate ___________________________________________________________________
List from 1 – 10 your order of preference of office, with 1 being your first choice.
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
List any office you are NOT interest in:
1.
2.
3.
4.
President - Shall be chairperson of the FCCLA State Officer Team, and shall appoint special committees, with the advice and consent of
the CTSO Specialist, and shall be an ex-officio member of all committees. Shall preside at State FCCLA meetings, FCCLA Officer Team
meetings and at Executive Council meetings, as designated by the CTSO Specialist. Shall contact the State Office one week prior to
meetings to review agenda items and specific responsibilities.
First Vice President – Shall perform the duties of the President during the absence or disability or on the request of the President. Shall
receive mid-year reports and final reports for the State Officer projects and prepare a summary sheet for the set of reports to be given at
the Fall Planning Meeting and the State FCCLA Leadership Conference. Shall serve as Chairperson of the Bylaws Committee.
Second Vice President – Shall assist the President, represent Colorado at the National Leadership Meeting as a voting delegate, promote
membership in the National FCCLA Alumni and Associates Association and keep a record of the current Colorado Alumni and Associates,
and shall assume the duties of any office other than President in the event of a resignation.
Secretary – Shall take and prepare minutes of all Executive Council meetings and all official meetings; turn in rough draft of these minutes
to State Office no later than two weeks after said meeting. At the end of the term of office, the Secretary shall be responsible for
collecting copies of the minutes, financial reports, and other materials deemed necessary for historical purposes.
Vice President of Events - Shall promote participation in STAR and State Events, work with the state coordinator of these events; provide
input into revision of these events and attend meetings regarding these events. Shall also serve as a host/hostess at the State Leadership
Conference. Shall serve as Chairperson of the STAR and State Events Committee. NOTE: It is recommended that the VP of Events have
participated in a STAR Event at the State Level or beyond.
Vice President of Finance - Shall keep a close communication with the State Office concerning financial records, report the financial
status of the organization at all meetings, and attend the audit committee meeting. Shall keep financial records for historical purposes
and promote any national financial program.
Vice President of Membership - Shall promote membership and report at all Executive Council meetings and to the national level on the
status of the state’s membership, promote national membership program and may serve as a voting delegate at the National Leadership
Meeting. Shall also serve as National Committee Member at the National Leadership Meeting. Shall serve as Chairperson of the Chapter
Handbook Committee.
Vice President, Occupational/Comprehensive Programs (if needed) - Shall act as liaison for the occupational/comprehensive students if
an occupational/comprehensive officer does not exist and will assist the officer team with plans for the conference and with the
promotion of the STAR and state events.
Vice President of Peer Education - Shall provide leadership in planning and implementing the organization’s peer education programs
and training throughout the state.
Vice President of Programs - Shall serve as liaison between the Colorado State organization and the National Organization to promote
national programs and projects as established by the National Office.
Vice President of Public Relations - Shall promote the Colorado Association and its Program of Work, prepare news releases relating to
conferences and organize any necessary media presentations for the State Leadership Conference. Shall serve as media relations
resource for chapters.
Vice President of Publications - Shall prepare the issues of the Colorado Comments and submit articles to Teen Times, assist in
preparation of the state publications and request a summary from districts of activities to be reported on at the State Executive Council
meetings.
Vice President of Recognition - Shall serve as a member of the screening committee for State Recognition Awards and Corporate Sponsor
Recognition, recommend revisions for procedures, and assist with the recognition of national programs.
State Representative(s) - Shall act as a liaison from their respective district and assist the State Officer Team with all of their duties
November 2014
13
Responsibility and Qualification Signature Sheet
2015 - 2016
STUDENT: If elected, I agree that FCCLA will be my number one priority and I know it is my responsibility to perform to
my very utmost and to place this obligation above school activities, keeping in mind that I must maintain a satisfactory
scholastic average. It is my responsibility to attend all required meetings. In the event that I graduate prior to
completing my term in office, I agree to put forth every effort to fulfill my duties of this office. I have also read and
understand the Colorado FCCLA Bylaws and the Policies and Disciplinary Procedures for Colorado FCCLA State Officers.
I also understand that the information that I have submitted will be shared with the State and District Interviewing
Panels.
A PPLICANT S IGNATURE
D ATE
PARENT(S): Your son or daughter is applying for State Officer consideration. It is an honor and a great responsibility
for a student to be an FCCLA State Officer. This will require your support financially, emotionally, physically, and in
general, total parental backing.
Yes, I/we am/are willing to accept these responsibilities and support my/our son or daughter for a State Office. I have
read and understand the Colorado FCCLA Bylaws and the policies and disciplinary procedures for FCCLA State Officers.
I/we also understand that the information my daughter or son has submitted will be shared with the state and District
Interviewing Panels.
P ARENT ( S ) S IGNATURE( S )
D ATE
ADVISERS: Your signature is verification of the qualifications of this candidate. Your assistance is required in
completing all duties assigned to your State Officer during her/his term of office.
Yes, I am willing to accept the responsibilities of a Local Adviser to a State Officer and will give my total support to the
student during her/his term of office, including monitoring grade eligibility prior to required meetings. I have read
and understand the Colorado FCCLA Bylaws and the Policies and Disciplinary Procedures for FCCLA State Officers.
L OCAL A DVISER S IGNATURE
D ATE
SCHOOL ADMINISTRATOR: Your signature is verification of the qualifications of this candidate and of your continued
support of this student during her/his term of office.
Currently, Colorado has a State Officer Adviser Team comprised of three female FCCLA Advisers. Should my school
district require a male chaperone for male candidates (officers), I understand my school district will be required to
cover the expenses for the male chaperone. I HAVE READ AND UNDERSTAND THE COLORADO FCCLA BYLAWS AND THE
POLICIES AND DISCIPLINARY PROCEDURES FOR FCCLA STATE OFFICERS.
S CHOOL A DMINISTRATOR S IGNATURE
D ATE
DISTRICT CONSULTANT: Your signature is verification of this candidate and that all State Officer selection procedures
have been followed. I HAVE READ AND UNDERSTAND THE COLORADO FCCLA BYLAWS AND THE POLICIES AND
DISCIPLINARY PROCEDURES FOR FCCLA STATE OFFICERS.
D ISTRICT CONSULTANT S IGNATURE
November 2014
D ATE
14
State Officer Study Guide
2015 - 2016
To be released in November 2015.
November 2014
15
STATE OFFICER CANDIDATE RATING SHEET
Colorado FCCLA Association
Name of Candidate:
Grade:
District:
GPA:
Office Preference:
1st
2nd
3rd
4th
(5)
Indicate by marking the appropriate rating for
Excellent
each criteria statement
Points
I. General Session Introduction-10 points
•
Speaks clearly and loudly
•
Prepared, memorized, creative
•
Between 50 seconds and 1 minute 10 seconds
(4)
Good
(3)
Average
(2)
Fair
(1)
Needs
Improvement
Comments
PROP SPEECH
TIME:
PROP:
II. Application (must be typed)-15 points
•
Neatness
•
Complete
•
Writing skills (Correct grammar, spelling)
•
Quality of answers
•
Support materials/recommendations
•
Leadership role(s)
III. Individual Presentation-20 points
•
Speaks clearly (not too fast)
•
Presentation organized (not confusing and
prepared)
•
Presentation covers all points
•
Presented in given time span
•
Creativity
•
Memorization of Creed
IV. Oral Interview-25 points
•
Ability to serve if elected
•
Leadership skills
•
Friendly, enthusiastic
•
Poise (attitude, self-confidence)
•
Communication skills
V. Small Group Presentation-20 points
•
Teamwork and cooperation
•
Participation
•
Leadership qualities
VI. Appearance-10 points
•
Grooming/neatness/appropriate dress
•
Poise/posture/courteous
•
Punctual (disqualified if late)
Panel Member:
Score:
/ 100
STUDENT CANDIDATES DO NOT RECEIVE THESE BACK SO WRITE ANYTHING AND EVERYTHING ON
THEM TO HELP YOU RECALL THAT CANDIDATE! USE THE BACK IF NECESSARY.
SECTION 10 – COLORADO FCCLA BYLAWS
COLORADO ASSOCIATION OF
FAMILY, CAREER, AND COMMUNITY LEADERS OF AMERICA
ARTICLE I: NAME
Section 1. State. The name of this organization shall be Colorado Association of Family, Career
and Community Leaders of America, Incorporated (FCCLA). Only the State Association and
associated chapters shall use the name; those chapters shall be chartered by the State and
National Associations. The letters “FCCLA” may be officially used to designate the association,
its associated chapters or members thereof.
ARTICLE II: MISSION STATEMENT, PURPOSES, INSIGNIA, AND CREED
Section 1. Mission Statement. The mission of the FCCLA is to promote personal growth and
leadership development through Family and Consumer Sciences education. Focusing on the
multiple roles of family member, wage earner, and community leader, members develop skills for
life through character development, creative and critical thinking, interpersonal communications,
practical knowledge, and career preparation.
Section 2. Purposes. Organized instruction relating to the mission is part of the Family and
Consumer Sciences education program in schools. The purposes of the organization shall be as
follows:
1. To provide opportunities for personal development and preparation for adult life.
2. To strengthen the function of the family as a basic unit of society.
3. To encourage democracy through cooperative action in the home and community.
4. To encourage individual and group involvement in helping achieve global cooperation
and harmony.
5. To promote greater understanding between youth and adults.
6. To provide opportunities for making decisions and for assuming responsibilities.
7. To prepare for the multiple roles of men and women in today’s society.
8. To promote Family and Consumer Sciences and related occupations.
Section 3. Official Emblem. The emblem of the Colorado Association of FCCLA shall be the
official emblem as designated by the National Association of Family, Career and Community
Leaders of America.
Section 4. Official Colors. The official colors for the Colorado Association of FCCLA shall be
the same as the National Association colors, which are red and white.
Section 5. Official Flower. The official flower for the Colorado Association of FCCLA shall be
the same as the National Association flower, which is the red rose.
Section 6. Creed. The Creed for the Colorado Association of FCCLA shall be the same as the
National Association Creed, which is:
For we have the clear consciousness of seeking
Old and precious values.
For we are the builders of homes.
FCCLA Chapter Handbook-10 Bylaws
Updated April 2015
2
Homes for America’s future.
Homes where living will be the expression of everything
That is good and fair.
Homes where truth and love and security and faith
Will be realities, not dreams.
ARTICLE III: ORGANIZATIONAL STRUCTURE AND MEMBERSHIP
Section 1. State. The Colorado Association of FCCLA is a state student leadership organization
consisting of chartered chapters.
A. This association accepts in full the provisions in the Bylaws of the National Organization
of FCCLA, the parent organization.
B. No part of these Bylaws nor any action of this organization shall be valid if it violates
higher FCCLA Bylaws or policies of the state authorizing body for Colorado Community
College System.
C. The administration of Colorado FCCLA shall be vested in the State Executive Council
comprised of the State Officer Team and the State Advisory Board.
Section 2. Districts. The State shall be divided into 10 geographic FCCLA districts. Each
FCCLA district shall operate according to its own adopted bylaws and policies.
A. The FCCLA districts shall be named as follows:
1. Arkansas Valley
2. Mountain Shadows
3. Mountain View
4. Northeastern Plains
5. Northern
6. Pine Meadows
7. San Juan Basin
8. San Luis Valley
9. Scenic Country
10. Spanish Peaks
B. A local chapter wishing to change districts shall petition the Colorado Executive Council
prior to the June meeting. A two-thirds vote of the Executive Council shall be required.
Section 3. Local Chapters.
A. High school chapters shall be shall be known as (name of school, Colorado) Chapter of
Family, Career and Community Leaders (FCCLA); although alternative names may be
used at the discretion of local and chapter advisers and chapter members.
Documentation of name will be submitted to the Career and Technical Student
Organization (CTSO) Specialist.
B. The ninth grade students may participate in Junior Division of competitive events.
C. Junior high/middle school chapters (sixth, seventh, or eighth) shall be known as (name of
school, Colorado); junior/middle high school chapter of Family, Career and Community
Leaders (FCCLA); although alternative names may be used at the discretion of local and
Updated April 2015
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chapter advisers and chapter members. Documentation of name will be submitted to the
Assistant Program Director CTSO Specialist. They may pay state and national dues.
Section 4. Membership.
A. Member Chapters
1. Local FCCLA chapters may be a member of the State Association of FCCLA in public
or private schools in which the school must have at least one approved Family and
Consumer Sciences programs through the Colorado Community College System.
2. Newly formed chapters shall be issued an official chapter charter through the State
Association upon submission of the chapter charter application and meeting the
requirements of said application.
3. If at any time during the current school term the Family and Consumer Sciences
program is terminated, said member chapter may continue to participate in state and
district functions for the remainder of school term for which membership dues were
paid.
B. Individual Membership.
1. Active: Any student in middle school, high school, or post-secondary school which as
a member chapter is entitled to active membership in FCCLA based on the following:
a. Student has made payment of state and national dues.
b. Student is now enrolled or has been enrolled in a Family and Consumer
Sciences program.
c.
Individual membership cards shall be provided annually and distributed upon
receipt of membership form and payment of dues.
d. Active high school members shall be eligible to hold office, make motions, vote,
and participate in national, state, and district activities, except when currently and
officially in violation of the Policies and Disciplinary Procedures for the Colorado
Association of FCCLA members and/or State Officers.
e. Should a student who has met membership requirements attend a school where
the FACS program is suspended or terminated, the student has the option of
joining a chapter in their FCCLA district as an active member. If the student is
physically closer to a chapter outside their district, they may join the chapter with
approval from the State Adviser.
f.
A student’s membership is good for the current school year. However, if a
student graduates early, the school district will have the authority to set eligibility
policies for participation in local, district, and state events. Upon eligibility
determination, any nationally affiliated member may participate in FCCLA
Competitive events based upon individual event eligibility criteria or continue with
district, state, or national leadership positions.
g. A home schooled or charter school student can participate in FCCLA if they have
been enrolled in an approved Family and Consumer Sciences program (6-12).
Discretion will be that of the current local FCCLA advisor/school.
2. Associate: Any student in a junior high/middle school or senior high school which
has a member chapter is eligible to be an associate local member based on the
following:
a. Associate local member shall not pay dues.
b. Student is enrolled or has been enrolled in a Family and Consumer Sciences
program.
Updated April 2015
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c.
Associate local member shall not be eligible to hold office and participate in
national, state, and district sponsored activities.
3. National Honorary Membership:
a. Criteria for National Honorary membership shall be in accordance with National
Bylaws.
b. Applications for National Honorary membership shall be obtained and returned to
the Assistant Program Director CTSO Specialist.
c.
National Honorary members have the privilege of attending all meetings of the
organization without vote.
4. State Honorary Membership: Any person who has rendered outstanding service to
the State Association of FCCLA or has helped to advance the Family and Consumer
Sciences education programs in Colorado may be nominated for State Honorary
Membership.
a. Nominations for State Honorary membership may be made by the State
Executive Council, FCCLA districts, and member chapters.
b. Applications for State Honorary membership shall be obtained from the current
Chapter Handbook.
c.
Applications for State Honorary membership shall be sent to the Assistant
Program Director CTSO Specialist at least one month prior to the State
Leadership Conference each year.
d. State Honorary memberships must be approved and awarded under the
guidance of the State Executive Council.
e. State Honorary members have the privilege of attending all state meetings of the
organization without vote.
f.
An up-to-date record of State Honorary Members will be kept at the State Office.
5. Alumni and Associates Membership: Former active members and other adults who
share the goals and purposes of FCCLA and its programs and who wish to support
the continuing development of FCCLA youth shall be eligible for Alumni and
Associates membership. Alumni members shall not vote nor hold office, but may
attend meetings of the organization.
ARTICLE IV: FISCAL
Section 1. Dues.
A. National Dues: The amount of national dues for active members shall be determined by
the National Executive Council and the National Board of Directors subject to approval of
the voting delegates at a national meeting.
B. State Dues: The amount of state dues for active members shall be determined by the
State Executive Council subject to approval of the voting delegates at a State
Conference. In addition, the dues will be increased to include the cost of mandatory
liability insurance.
C. Chapter Fee: A chapter fee may be assessed each year to cover cost of printing and
other miscellaneous items not covered by the state dues.
Section 2. Fiscal Year. The fiscal year shall be July 1 through June 30.
Section 3. Budget. The budget of the Colorado FCCLA shall be developed by the Assistant
Program Director CTSO Specialist with the approval the State Advisory Board in accordance with
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the Colorado FCCLA Financial Policies. The Budget will be in accordance with Colorado Fiscal
Rules.
Section 4. Audit. An audit of the financial statements shall be conducted annually and
presented to the State Advisory Board for review in accordance with the Colorado FCCLA
Financial Policies. The Vice President of Finance shall give an Audit Review Report at the State
Leadership Conference.
Section 5. Dissolution or Liquidation of Assets. Upon final dissolution or liquidation of the
State Association, and after the discharge or satisfaction of all outstanding obligations and
liabilities, the remaining assets shall be used by the State Executive Council for any purpose
which is consistent with the purposes of the State Association or shall be transferred to a qualified
exempt organization within the meaning of section 501(c) (3) of the Internal Revenue Code of
1954, as amended.
ARTICLE V: STATE EXECUTIVE COUNCIL
Section 1. Membership. The State Executive Council shall consist of:
A. Assistant Program Director CTSO Specialist
B. FCCLA State Officer Team
C. Senior Officer
D. Colorado National FCCLA Officer (for current year)
E. Advisers to State Officer Team
F. FCCLA State Advisory Board
G. Post-Secondary Member Representative
H. Additional members designated by the Assistant Program Director CTSO Specialist, but
who shall not have a vote
Section 2. Responsibilities. The essential function of the Executive Council shall be program
development, program implementation and public relations. The Colorado Executive Council
shall have the following responsibilities:
A. Review the aims and objectives of the State FCCLA program.
B. Recommend the establishment of programs, projects, and activities.
C. Plan the program for the State Leadership Conference and other meetings sponsored by
the State Association.
D. Conduct the official business of the organization at the State Leadership Conference.
E. Interpret and advocate the goals and program activities of FCCLA to groups and
individuals within and outside the organization.
F. Develop, review, and approve the policies of the State Association.
Section 3. Meetings. The State Executive Council shall meet at the call of the Assistant
Program Director CTSO Specialist.
A. The State FCCLA President shall preside at the business sessions as designated by the
Assistant Program Director CTSO Specialist.
B. In order to have a free response on certain issues, the State Officer Team and the State
Advisory Board may consider the same problem in separate sessions but shall make final
decisions as the State Executive Council.
C. A majority of the members of the State Executive Council shall constitute a quorum.
Updated April 2015
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D. Decisions shall be adopted by a majority vote.
E. A current conferencing technology meeting will take place for a special session. A
majority of members of the State Executive Council shall constitute a quorum. Family &
Consumer Sciences Program Director, Assistant Family and Consumer Sciences
Program Director/ FCCLA State Adviser, State FCCLA President, and/or Secretary of the
State FCCLA Advisory Board may call a special session.
Section 4. Committees. There shall be a representative of the State Officer Team and the
State Advisory Board on all committees of the State Executive Council.
Section 5. State Advisory Board. The State Advisory Board shall consist of:
A. Membership.
1. Assistant Program Director CTSO Specialist
2. Program Director for Family and Consumer Sciences
3. District Consultants representing the 10 geographic FCCLA districts
4. One Family and Consumer Sciences Teacher Educator representing Colorado State
University
5. One Family and Consumer Sciences middle school level adviser (6-8)
6. One Culinary Food Events Committee representative as determined by the committee
7. Additional persons designated by the Assistant Program Director CTSO Specialist but
who shall not have a vote
B. Meetings.
1. The position of chairperson will be the Assistant Program Director CTSO Specialist for
Colorado FCCLA. The chairperson shall be a non-voting member of the State Advisory
Board.
2. The position of vice chairperson shall be designated by the Assistant Program Director
CTSO Specialist.
3. The Secretary shall be selected yearly by State Advisory Board members. The duties of
the Secretary shall be to take and prepare written minutes of all State Advisory Board
meetings and collect all committee reports which shall be compiled into one State
Advisory Board Report for the State Executive Council.
4. A majority of the members of the State Advisory Board will constitute a quorum.
5. Decisions will be adopted by a majority vote.
Section 6. Assistant Program Director CTSO Specialist.
A. Appointment. The management team for Colorado Community College System shall
appoint the Assistant Program Director CTSO Specialist for Colorado FCCLA.
B. Duties. The Assistant Program Director CTSO Specialist shall:
1. Have the authority to take immediate disciplinary action at all state-sponsored activities or
functions.
2. Have the authority to call meetings of the State Executive Council, coordinate, and
promote the plans for statewide activities.
3. Represent Colorado State FCCLA at national meetings and participate in national
projects.
4. Assign responsibilities to delegates attending the National Leadership Meeting.
Updated April 2015
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5. Select a Senior Officer.
6. Work cooperatively with the CTSO staff for the following items:
a. Forms and applications.
b. Reports and records.
c.
Publications.
d. Financial status of the State Association.
7. Have the authority to disburse funds according to established financial policies and
procedures.
8. Appoint committees as needed and serve an ex-officio member of these committees.
9. Maintain relations with the State Officers of FCCLA. The State Officers shall work
directly under the guidance of the Assistant Program Director CTSO Specialist and State
Officer Team Adviser(s), assisted by the District Consultant and the Chapter Adviser of
each Officer.
10. With the help of the State Executive Council, develop plans for the annual meetings and
implementation of policies.
11. Preside at all meetings of the State Advisory Board.
Section 7. District Consultants.
A. Selection.
1. District Consultants shall be selected by and from the Family and Consumer
Sciences instructors/ advisers in each FCCLA district.
2. Each FCCLA district shall have only one voting District Consultant who shall serve on
the State Advisory Board.
B. Term of Office. District Consultants shall be selected by their respective districts for a
term consistent with the individual district policy.
C. Duties. The District Consultant shall:
1. Serve as a liaison between the Executive Council, the district organization, and member
chapters within their district.
2. Cooperate with the District Adviser (the local Chapter Adviser of the District President)
and the District Executive Council in planning and managing meetings and activities at
the district level.
3. Assume responsibilities for the State Leadership Conference.
4. Assume responsibilities for the Summer Leadership Conference for District Officers.
5. Utilize the District Consultant Handbook. The Handbook and resource materials should
be passed on to successor.
6. Attend the State Executive Council and State Advisory Board meetings.
Section 8. Family and Consumer Sciences Teacher Educator.
A. Selection.
1. Colorado State University shall select a representative to serve on the State Advisory
Board.
2. The Representative shall be selected from and by the Family and Consumer Sciences
Teacher Education Department at that institution.
Updated April 2015
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B. Duties. The Representative shall:
1. Serve as a liaison between the Executive Council and the Family and Consumer
Sciences Teacher Education Department.
2. Attend and participate at all State Executive Council Meetings with vote.
Section 9. Adviser(s) to State FCCLA Officer Team.
A. Selection. Adviser(s) to the FCCLA Officer Team shall be selected by the Assistant
Program Director CTSO Specialist from local interested FCCLA Family and Consumer
Sciences advisers.
B. Duties.
1. The adviser(s) to the FCCLA Officer Team shall serve on the State Executive Council
with vote.
2. Shall attend designated meetings.
3. Shall advise the State Officer Team in assuming all responsibilities.
Section 10. Postsecondary Member Representative.
A. Selection: Shall be selected by a committee of two district consultants and the Assistant
Program Director/ CTSO specialist for interested postsecondary members who have
submitted and application.
B. Duties.
1.
Serve as a liaison between the State Executive Council and postsecondary
members.
2.
Serve on the State Executive Council with vote.
3.
Shall attend designated meetings.
4.
Complete duties assigned by the State Executive Council.
ARTICLE VI:STATE OFFICER TEAM
Section 1. Membership of State Officer Team.
A. The FCCLA State Officer Team shall consist of all FCCLA State Officers. The Officer
Team shall be President, First Vice President, Second Vice President, Secretary, Vice
President of Events, Vice President of Finance, Vice President of Membership, Vice
President of Peer Education, Vice President of Programs, Vice President of Public
Relations, Vice President of Publications, Vice President of Recognition, Senior Officer,
State Representative(s) (as needed), and Occupational/Comprehensive Programs
Representative(s) (as needed.)
B. Current Colorado National Officer(s) shall serve as a member on the State Officer Team
with vote.
Section 2. Meetings.
A. The FCCLA State Officers are required to attend meetings as identified in the State
Officer Handbook.
B. A majority of the members of the State Officer Team shall constitute a quorum.
C. Decisions shall be adopted by a majority vote.
Updated April 2015
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Section 3. Duties.
A. State FCCLA Officers shall carry out the responsibilities and their individual officer
projects in accordance with the written policies and guidelines as stated in the Chapter
Handbook and these Bylaws.
B. State Officers shall be active members of their local chapters and act as liaisons with
their respective FCCLA districts.
C. The Assistant Program Director CTSO Specialist shall make decisions regarding the
removal of any State Officer not fulfilling her/his responsibilities.
D. Specific duties of the individual State Officers are as follows:
1. President - Shall be chairperson of the FCCLA State Officer Team, and shall appoint
special committees, with the advice and consent of the Assistant Program Director
CTSO Specialist, and shall be an ex-officio member of all committees. Shall preside
at State FCCLA meetings, FCCLA Officer Team meetings and at Executive Council
meetings, as designated by the Assistant Program Director CTSO Specialist. Shall
contact the State Office one week prior to meetings to review agenda items and
specific responsibilities.
2. First Vice President – Shall perform the duties of the President during the absence
or disability or on the request of the President. Shall serve as Parliamentarian and
shall receive final reports for the State Officer projects and prepare a summary sheet
for the set of reports to be given at the Fall Planning Meeting and the State FCCLA
Leadership Conference. Shall serve as Chairperson of the Bylaws Committee.
3. Second Vice President – Shall assist the President, represent Colorado at the
National Leadership Meeting as a voting delegate, promote membership in the
National FCCLA Alumni and Associates Association and keep a record of the current
Colorado Alumni and Associates, serve as a liaison on the Colorado Alumni and
Associates Board, and shall assume the duties of any office other than President in
the event of a resignation.
4. Secretary – Shall take and prepare minutes of all Executive Council meetings and all
official meetings; turn in rough draft of these minutes to State Office no later than two
weeks after said meeting. At the end of the term of office, the Secretary shall be
responsible for collecting copies of the minutes, financial reports, and other materials
deemed necessary for historical purposes. Shall serve as third voting delegate
member at National Leadership Meting. Shall serve as Chairperson of the Minutes
Review Committee.
5. Vice President of Events - Shall promote participation in STAR and State Events,
work with the state coordinator of these events; provide input into revision of these
events and attend meetings regarding these events, if possible. Shall also serve as
a host/hostess at the State Leadership Conference. Shall serve as Chairperson of
the STAR and State Events Committee. Must have competed in a STAR Event
(excluding State and Proficiency events).
6. Vice President of Finance - Shall keep a close communication with the State Office
concerning financial records, report the financial status of the organization at all
meetings, and attend the audit committee meeting. Shall keep financial records for
historical purposes and promote any national financial program.
7. Vice President of Membership - Shall promote membership and report at all
Executive Council meetings and to the national level on the status of the state’s
membership, promote national membership program and may serve as a voting
delegate at the National Leadership Meeting. Shall also serve as National
Committee Member at the National Leadership Meeting. Shall serve as Chairperson
of the Chapter Handbook Committee.
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8. Vice President of Peer Education - Shall provide leadership in planning and
implementing the organization’s peer education programs and training throughout the
state. Shall serve as Chairperson of the Youth Expo Committee. Shall serve on the
National Programs Committee.
9. Vice President of Programs - Shall serve as liaison between the Colorado State
organization and the National Organization to promote national programs and
projects as established by the National Office. Shall serve as Chairperson of the
National Programs Committee.
10. Vice President of Public Relations - Shall coordinate the state service project,
promote the Colorado Association and its Program of Work, prepare news releases
relating to conferences and organize any necessary media presentations for the
State Leadership Conference. Shall serve as media relations resource for chapters.
Shall serve as Chairperson of the State Service Committee.
11. Vice President of Publications - Shall prepare the issues of the Colorado
Comments and submit articles to Teen Times, assist in preparation of the state
publications and request a summary from districts of activities to be reported on at
the State Executive Council meetings. Shall serve as Chairperson of the Middle
School Committee.
12. Vice President of Recognition - Shall serve as a member of the screening
committee for State Recognition Awards and Corporate Sponsor Recognition,
recommend revisions for procedures, and assist with the recognition of national
programs. Shall serve as Chairperson of the Recognition Committee.
13. State Representative(s) - Shall act as a liaison from their respective district and
assist the State Officer Team with all of their duties.
14. Vice President of Occupational or Comprehensive Programs (if needed) - Shall
act as liaison for the occupational/comprehensive students if an
occupational/comprehensive officer does not exist and will assist the officer team with
plans for the conference and with the promotion of the STAR and state events.
15. Senior Officer (as qualified) - Shall attend the meetings with vote as requested by
the Assistant Program Director CTSO Specialist and in cooperation with the Assistant
Program Director CTSO Specialist, the Senior Officer shall advise and assist the
State Officer Team during Executive Council meetings and the State Conference.
Section 4. Term of Office.
A. The term of office shall be from the installation at the annual State Leadership
Conference until the next Conference, or until a successor has been installed.
B. Term of office may be interrupted by the action of the Assistant Program Director CTSO
Specialist for reasons of, but not limited to, officer violation of the Policies and
Disciplinary Procedures in the Chapter Handbook, officer moving, or upon
recommendation of an adviser and/or District Consultant. Due process will be adhered
to.
C. In the event a State Officer graduates before the end of the school year, the Officer shall
complete the term and fulfill the responsibilities of the office.
Section 5. Vacancies. In the event of a vacancy prior to Fall Planning Meeting, a successor to
a State Office shall be appointed according to the Bylaws and Policies and Procedures.
Section 6. Qualifications of State Officers.
A. Candidates for FCCLA Office from a comprehensive chapter must be an active member
of a chapter and must remain an active member throughout their term of office.
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B. Candidates for FCCLA Office from an occupational chapter must be either an active
member of a member chapter or a prospective member submitting a promissory
commitment to become an active member and fulfill the responsibilities as an active
member.
C. The State Executive Council shall determine the minimum quality standards for State
Officer selection.
Section 7. Nominations.
A. Candidates for FCCLA State Office shall be nominated on the official applications by
member chapters and sent through the District Consultant to the District Interviewing
Panel.
B. The District Interviewing Panel shall screen the applicants by the established deadline
date.
1. A maximum of three nominations plus one alternate candidate from each district for
FCCLA State Office shall be forwarded to the CCCS State FCCLA Office by the
established deadline date.
2. There may be two officer candidates from each member chapter.
3. Three nominations and alternate can be from any combination of comprehensive and
occupational chapters per district.
4. In the event of fewer than thirty State Officer Candidates, qualified alternates will be
notified prior to the State Conference of their eligibility to be a State Officer
Candidate.
C. The State Interviewing Panel at the State Leadership Conference shall interview and
determine State Officer positions.
D. The State Executive Council shall formulate the policies to be used in the interview and
selection process.
E. Except for State Representative(s) and Occupational/Comprehensive Programs
Representatives, the slate may be filled at the discretion of the State Interviewing Panel
by selecting a candidate from any FCCLA district’s officer candidates.
Section 8. Representatives.
A. At the conclusion of the state interviewing process, those districts that are not
represented by a newly-elected State Officer shall have a State Representative
appointed from that district’s State Officer Candidates by the State Interviewing Panel.
B. At the conclusion of the state interviewing process, the State Interviewing Panel shall
appoint up to two occupational/comprehensive State Officer Candidates to be a
Occupational/Comprehensive Programs Representative(s) if on the newly-elected State
Officer Team, there is not two representatives for the Occupational/Comprehensive
Programs. The representatives must be selected from the current candidates’ pool.
C. The representatives shall be a member of the State Officer Team with voting privileges,
official uniform, and State Officer project.
Section 9. State Interviewing Panel.
A. A State FCCLA Interviewing Panel shall be established for the annual selection of
FCCLA State Officers.
B. The Assistant Program Director CTSO Specialist shall appoint the Chairperson of the
State Interviewing Panel. The Chairperson shall organize, conduct, and evaluate the
interviewing process. The Chairperson and Vice-Chairperson shall serve on the panel in
a non-voting capacity.
Updated April 2015
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C. The State FCCLA Interviewing Panel shall consist of:
1. Two adults: A District Consultant or co-consultant on an alphabetical district rotation
basis and either an administrator, chapter parent, CSU teacher educator or other
adult on an alphabetical district rotation basis but not to be from the same FCCLA
district as district consultant.
2. Youth members: Each district may have one Interviewing Panel Member. Any
qualified member from a chapter except a former state officer who is less than two
years removed from his or her office may make application to serve on the State
FCCLA Division Interviewing Panel. After completing the official application contained
in the Chapter Handbook, the applicant shall be screened and selected at the District
meeting.
3. One past State FCCLA Officer or National Officer who is two years or more removed
from his/her position “after” one past state FCCLA officer or national officer.
D. Duties of the State FCCLA Interviewing Panel:
1. Receive and screen State Officer applications.
2. Interview each officer candidate.
3. Select the State Officer Team.
Section 10. Senior Officer.
A. Only past FCCLA State Officers may make application for the position of Senior Officer.
A letter of application shall be sent to the Assistant Program Director CTSO Specialist by
established date.
B. The Assistant Program Director CTSO Specialist may select a Senior Officer of FCCLA.
Section 11. National Officer.
A. Nomination. Each State Association shall have the privilege of nominating a candidate(s)
for National Office as either a regional candidate or an at-large candidate.
B. Qualifications. The National Officer Candidates shall meet the minimum quality
standards as stated in the state’s National Officer selection policies.
C. Application. Applications for National Office may be obtained from the Assistant Program
Director CTSO Specialist and shall be submitted to the State Office by established
deadline date. Applications are subject to approval by the Assistant Program Director
CTSO Specialist. Candidates will be interviewed by the current State Interviewing Panel
at the State Leadership Conference.
D. Duties:
1. National FCCLA Officer(s) from Colorado shall act as liaison between National and
State levels and report to the State Executive Council following each National
Meeting attended.
2. Shall attend State Executive meetings as stated in State Officer’s policies and State
E. Ineligibility. The incoming FCCLA State Officers are ineligible to be considered for a
National Office.
F. National Officer Candidate(s) who do not receive a National Office may apply to Colorado
State Officer Team and be selected at the discretion of the Assistant Program Director
CTSO Specialist as Senior Officer or Representative.
G. A national officer candidate NOT qualified to represent Colorado will become eligible to
become a State Officer.
Updated April 2015
13
ARTICLE VII: STATE MEETINGS
Section 1. The annual meeting of the Colorado Association of FCCLA shall be held at a time
and place designated by the Assistant Program Director CTSO Specialist.
Section 2. Attendance shall be limited to Affiliated members in grades 6-12 and postsecondary
members.
Section 3. Each chapter is entitled to two voting delegates.
Section 4. Adherence to Policies and Disciplinary Procedures for the Colorado Association of
FCCLA (Officers) (Members) while in attendance at state, regional, and national activities is
mandatory.
Section 5. Two-thirds of the voting delegates who have registered at the State Leadership
Conference shall constitute a quorum at scheduled business meetings.
ARTICLE VIII: POLICIES AND PROCEDURES
A Policies and Procedures Manual shall be maintained and updated as needed. The Colorado
FCCLA Executive Council will approve policies in the manual. Procedures may be developed or
revised by the Assistant Program Director CTSO Specialist.
ARTICLE IX:PARLIAMENTARY AUTHORITY
th
Robert’s Rules of Order, Newly Revised, 10 Edition, shall govern the business of the State
Organization of Colorado FCCLA in all cases in which they are applicable and in which they are
not inconsistent with these Bylaws, the National Bylaws, or with the laws of the State of Colorado.
ARTICLE X: AMENDMENTS
Section 1. These Bylaws may be amended by a two-thirds vote at the State Leadership
Conference.
Section 2. Amendments to be considered shall be delivered to all affiliated chapters at least 30
days prior to the scheduled business meeting.
Updated April 2015
14
SECTION 11 – STATE RECOGNITION
• Application for Outstanding Administrative Support
• Application for Outstanding Adviser
• Application for Outstanding New Adviser
• Application for Outstanding Member or Team Award
• Application for Friends of FCCLA Award
• Outstanding Legislative Support Award Information
• Colorado Honorary Membership Information
• Colorado Alumni & Associates Award Information
•
Up Membership Awards Information
•
Spirit Stick Award Information
•
State Ultimate Image Award Information
Outstanding Administrative Support Award Application
2015 - 2016
Award Overview
Without the support of school administrators, students could not take advantage of the many
opportunities offered through Colorado Family, Career and Community Leaders of America (FCCLA).
Outstanding administrators encourage chapters to take advantage of FCCLA programs and develop
leadership skills to prepare them for their multiple adult roles of family member, wage earner, and
community leader.
Evaluative Criteria
Evaluation will be based on 2 components (100 pts.): (to include completeness, support materials, etc.)
1. Application
(10 points)
2. Support Letters
(90 points)
Application Material
Each chapter may submit one entry.*
1. Complete the Candidate Information
2. Gather two letters of support that indicate the administrator’s involvement and support of
FCCLA at different levels and come from at least two of the following categories:
Member
School
Community
• Current
• Chapter Adviser
• Advisory Committee
• Alumni
Member
• CTE Director
• Community Leader
• Faculty Member
• School Board Member
• Parent
Submission Process
Email Application Material to [email protected] by March 1, 2016. Applications file name
should be titled “ApplicantsLastName_Admin”. Files formats may only be .docs, .doc, .pdf, or .rtf.
Recognition
The award will be presented during the Banquet at the 2016 State Leadership Conference. Nominators
of winning nominees will be notified by March 15, 2016.
Candidate Information
Nominee: ____________________________________________________________________________
Title: _____________________________________ School: ____________________________________
Nominating Chapter: _____________________________________ FCCLA District: _________________
Nominating Chapter Adviser: ____________________________________________________________
Cell Phone: _____________________________ Email: ________________________________________
* Previous winners will be considered after five (5) years. Their work only during that 5 year period will
be considered.
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Section 11: Recognition & Awards
August 2015
Outstanding Adviser Award Overview
2015 - 2016
Award
The Outstanding Adviser Award recognizes advisers who have been successful in: advising an affiliated
chapter for a minimum of three years, promoting the organization, operating an integrated chapter with
a balanced program of work, facilitating youth-centered activities, and keeping abreast of new
happenings within the organization.
Requirements
Any current FCCLA chapter adviser. Previous winners will be considered after five (5) years. Their work
during that five-year period can be submitted for evidence. All other applicants may use ALL past
experience when completing this form.
Who may submit this application: Adviser, advisory board member, students, parents, administrator,
State Executive Council Member, or any other person knowledgeable about advisers work.
Evaluative Criteria
1. List and Description of nominee’s work
60 Points (total from below)
a. Students
30 Points
b. School Personnel
10 Points
c. Community
10 Points
d. Family and Consumer Sciences Professionals
10 Points
2. Two (2) letters of support (20 points each)
40 Points
2. List and describe how the nominee has worked with the following groups (max four pages):
a. Students
i. FCCLA CORE Division/Occupational Division
ii. Other student organizations
iii. Family and Consumer Sciences students
b. School Personnel
c. Community Involvement
3. Submit two (2) letters of support from the following categories (one from each category):
Member
School
Community
• Current
• CTE Director
• Alumni
Member
• Faculty Member
• Parent
• Principal/ Superintendent • School Board Member
Submission Process
should be titled “ApplicantsLastName_Adviser”. Files formats may only be .docs, .doc, .pdf, or .rtf.
August 2014
3
Outstanding Adviser Award Application
2015 - 2016
Nominee: ____________________________________________________________________________
Title: _____________________________________ School: ____________________________________
Chapter Name: __________________________________________ FCCLA District: _________________
Years Teaching: __________
Years as Adviser: __________
Number Members in Chapter: _______________
Affiliation Type: ___________________
Grade Levels Taught: _______________
Nominating Person: ____________________________________________________________________
Cell Phone: _____________________________ Email: ________________________________________
Recognition
The award will be presented during the Banquet at the 2016 State Leadership Conference.
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August 2015
Outstanding New Adviser Award Overview
2015 - 2016
Award
The Outstanding New Adviser Award recognizes advisers with 1 – 5 years of experience who best
exemplifies the goals and ideals of the Colorado FCCLA organization.
Who may submit this application: Adviser, advisory board member, students, parents, administrator,
State Executive Council Member, or any other person knowledgeable about adviser’s work.
Evaluative Criteria
1. List and Description of nominee’s work
60 Points (total from below)
a. Students
30 Points
b. School Personnel
10 Points
c. Community
10 Points
10 Points
2. One (1) letters of support
40 Points
2. List and describe how the nominee has worked with the following groups (max four pages):
a. Students
i. FCCLA CORE Division/Occupational Division
ii. Other student organizations
iii. Family and Consumer Sciences students
b. School Personnel
c. Community
3. Submit one (1) letter of support from the following categories (one from each category):
Member
School
Community
• Current
• CTE Director
• Alumni
Member
• Faculty Member
• Parent
• Principal/ Superintendent • School Board Member
Submission Process
should be titled “ApplicantsLastName_NewAdviser”. Files formats may only be .docs, .doc, .pdf, or .rtf.
Recognition
The award will be presented during the Banquet at the 2016 State Leadership Conference.
August 2014
5
Outstanding New Adviser Award Application
2015 - 2016
Nominee: ____________________________________________________________________________
Title: _____________________________________ School: ____________________________________
Years Teaching: __________
Years as Adviser: __________
Number Members in Chapter: _______________
Grade Levels Taught: _______________
Cell Phone: _____________________________ Email: ________________________________________
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August 2015
Outstanding Member or Team Award Overview
2015 - 2016
Award
The intent of the Outstanding Member or Team Award is to honor Colorado FCCLA Members from
grades 9-12 who have shown great potential in supporting the mission of FCCLA. The winners of this
award should be members who have led their chapter, community, and or district with her or his
commitment and inspiration over the past year or years. The following people can nominate candidates
for this award:
• Adviser
• Fellow FCCLA Member
• District Consultant
• School Personnel
Evaluative Criteria
1. Candidate Application
20 Points
2. Two (2) letters of support (40 points each)
80 Points
• One from an adviser
• One from a fellow chapter member
1. Complete the Candidate Application
2. Submit two (2) letters of support from the following categories (one from each category):
• One from an adviser
• One from a fellow chapter member
Submission Process
should be titled “ApplicantsLastName_Member”. Files formats may only be .docs, .doc, .pdf, or .rtf.
Recognition
This award will be presented at the 2016 State Leadership Conference to three (3) individuals or teams
(consisting of 1-3 people) one from each category: Junior, Senior and Occupational.
August 2014
7
Outstanding Member or Team Award Application
2015 - 2016
Name of Nominee(s): ___________________________________________________________________
_____________________________________________________________________________________
School: _____________________________________ Adviser’s Name: ___________________________
Present Grade: __________
Years in FCCLA: __________
Relationship to Nominee(s): ______________________________________________________________
Cell Phone: _____________________________ Email: ________________________________________
Please answer the following question in complete sentences:
What has this FCCLA member or team done in their chapter, district, or community, that you think
would qualify them for the Outstanding Member Award? Please list examples as specifically as possible.
8
August 2015
Friends of FCCLA Award
2015 - 2016
Award
Any Colorado individual who has participated in activities at the local, district, or state levels can be
recognized for their outstanding participation/contribution to the FCCLA organization.
Rules
1. Current Family and Consumer Sciences instructors are not eligible for this award
2. Each chapter may submit one entry*
3. Submissions by nationally affiliated FCCLA chapters in good standing
2. One letter of recommendation from:
a. Local Chapter Adviser/President
b. Other involved individual (e.g., administrator, chapter parents/employer, chapter
members, advisory committee members)
3. Evidence List (i.e., narrative description, pictures, letters) of the following:
a. Number of years/times of active participation
b. Specific activities involved in
c. Additional contributions made to FCCLA
4. Write a short paragraph (100 words maximum) that explains who the person is and the ways
they have been involved with FCCLA. This paragraph will be utilized during the honorary
membership presentation at the annual State Leadership Conference.
Submission Process
should be titled “ApplicantsLastName_Friends”. Files formats may only be .docs, .doc, .pdf, or .rtf.
Recognition
The award will be presented during the Banquet at the 2016 State Leadership Conference. Nominators
of winning nominees will be notified by March 15, 2016.
Nominee: ____________________________________________________________________________
Title: _____________________________________ School: ____________________________________
Nominating Chapter: _____________________________________ FCCLA District: _________________
Nominating Chapter Adviser: ____________________________________________________________
Cell Phone: _____________________________ Email: ________________________________________
* Previous winners will be considered after five (5) years. Their work only during that 5 year period will
be considered.
August 2014
9
Outstanding Legislative Support Award
2015 - 2016
Award
The intent of the Outstanding Legislative Support Award is to honor a current or past legislator that has
shown outstanding support to a specific chapter, FCCLA District, or the State Association of FCCLA or has
helped to advance the Family and Consumer Sciences/Related Service occupations programs in
Colorado.
Submission Process
The Colorado FCCLA Executive Council will vote annually on a nominee based on input from members,
advisers, and community members from their respective districts that they believe is deserving on this
award.
Any person wishing to nominate a deserving individual, please contact the State Adviser.
Past Recipients
Year
Recipient
2015
Lieutenant Governor Joe Garcia
2014
Senator Linda Newell
2013
Senator Rollie Heath
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August 2015
Colorado Honorary Membership Award
2015 - 2016
Award
The intent of the Colorado FCCLA Honorary Membership Award is to honor any person who has
rendered outstanding service to the State Association of FCCLA or has helped to advance the Family and
Consumer Sciences/Related Service occupations programs in Colorado.
Submission Process
award.
Past Recipients
Year
Recipient
2015
Miriam Chavies
2014
Peggy Harrison
2013
Sharon Wilson
2012
Margie McCandless
2008
Marilyn Hagans
2006
Moira Hawks
August 2014
11
Colorado Alumni Achievement Award
2015 - 2016
Award
Any Colorado individual who is a current member of FCCLA Alumni & Associates and has participated in
activities at the local, district, or state levels can be recognized for their outstanding
participation/contribution to the FCCLA organization.
Submission Process
award.
Past Recipients
Year
Recipient
2015
Cyndi Kopetzky
2014
Emily Peake
12
August 2015
Up Membership Award
2015 - 2016
Award
The Up Membership Awards recognizes one chapter that has the largest numerical increase in
membership and one chapter that has the largest percent increase in membership for that given year
from each of the following divisions:
• Middle School
• High School
• Post-Secondary
Submission Process
Chapters must be nationally affiliated by February 15, 2015 in order to be considered for these awards.
All comparison data will be taken from the February 15, 2014 affiliation data and February 15, 2015
data. Comparison of data will be conducted by the State Adviser and verified by the Colorado FACS
Program Director and another Colorado Career and Technical Education Employee.
August 2014
13
Spirit Stick of Service Award
2015 - 2016
Award
The Spirit stick recognizes the chapter that has the largest involvement in the state service project Share
Our Strength. Chapters gain the following points for involvement”
• $100.00 = 1 point
• 100 cans = 1 point
• 100 volunteer hours = 1 point
The chapter with the most points will be award the Spirit Stick at the Banquet at the 2014 State
Submission Process
Chapters must complete the Submission Form by March 1, 2016 in order to be considered for this
award. The state will only count chapter involvement starting July 1, 2014 to March 1, 2016.
Past Recipients
Year
Recipient
2015
Wray High School
2014
Standley Lake High School
2013
2012
2011
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August 2015
Colorado Ultimate Image Award
2015 - 2016
Award
The Colorado Ultimate Image Award recognizes the chapter attending the 2016 State Leadership
Conference that exemplifies the following leadership qualities:
• Professional Attire
• Exceptional Manners
• Active Participation
• Positive Attitude
• Representation of FCCLA Brand
Submission Process
The Media Team, Alumni & Associates Board, and Youth Expo vendors will determine which chapter
best represents the Ultimate FCCLA image at the 2016 State Leadership Conference.
Past Winners
Year
Recipient
2015
Coronado High School
2014
August 2014
15
SECTION 12 – POLICIES AND PROCEDURES
PART I: INTRODUCTION
1. Policies and Disciplinary Procedures for Colorado FCCLA members are designed to ensure members will maintain a high standard of
conduct while in attendance at district, state, regional, and/or national activities.
2. The time span covered by these policies and procedures will start at the time an FCCLA member arrives at the designated activity location
and continue until the member leaves the designated activity location.
PART II: GENERAL POLICIES
1. A local chapter or school must provide a Local Adviser/sponsor to accompany FCCLA members attending district, state, regional, or
national activities on a ratio of ten members to one adviser/sponsor. For district, state, regional, or national FCCLA activities, the chapter
may designate a sponsor(s) to take the place of the Local Adviser.
2. All members must have signed and a copy of the “Code of Conduct and Verification Statement” with the Local Adviser/sponsor while
attending FCCLA activities. The local chapter or school and the Local Adviser/sponsor must have a copy, in their possession, of a
medical release form and a copy of the “Code of Conduct and Verification Statement” for all members in attendance.
3. The local chapter or school must coordinate transportation for members to all FCCLA activities. Chapters must notify the Assistant FACS
Program Director/ FCCLA State Adviser of their participation in regional or national activities.
4. Members shall inform advisers/sponsors of activities and whereabouts any time they are not under the direct supervision of said
adviser/sponsor.
5. All members will spend nights at assigned lodging and in assigned rooms. Conference hotels must be used by all members attending the
activity.
6. Members are allowed to leave assigned lodging only with designated adviser’s/sponsor’s permission and supervision.
7. Members shall adhere to the required dress code required as decided by the State FCCLA Executive Council and/or Assistant FACS
Program Director/ FCCLA State Adviser.
8. The Assistant FACS Program Director/ FCCLA State Adviser, the Local Adviser/sponsor or the District Consultant may send members
home (at member’s expense) from any official FCCLA activity for violation of the conduct policies and procedures.
9. Direct supervision includes the time the member is covered by the prescribed activity schedule. Members must have an itinerary when
their individual schedule is not covered by the prescribed activity schedule.
PART III: EXECUTIVE COUNCIL POLICY
1. State Executive Council
A. The State Executive Council shall consist of:
B. Current State Officers
C. Current Senior Officer(s)
D. Current National Officer(s)
E. District Consultants/Co-consultants
F. State Officer Team Adviser(s)
G. Assistant FACS Program Director/ FCCLA State Adviser
H. Colorado State University FACS Teacher Educator
I. Middle Adviser Representative (on a 2-year rotation going in alphabetical order of districts)
J. Culinary Arts Food Events Representative
K. Postsecondary Membership Representative
2
2. State Executive Meetings
A. The State Executive Council shall meet at a summer and fall executive planning meeting or at the call of the Assistant FACS
Program Director/ FCCLA State Adviser.
B. The State FCCLA President shall preside at the business sessions as designated by the Assistant FACS Program Director/
FCCLA State Adviser.
C. In order to have a free response on certain issues, the State Officer Team and the District Consultants(s)/Co-consultants, and
State Officer Team Adviser(s) may consider the same problem in separate sessions but shall make final decisions as the State
Executive Council.
D. A majority of the members of the State Executive Council shall constitute a quorum.
E. Decisions shall be adopted by a majority vote.
F. A current conferencing technology meeting will take place for a special session. A majority of members of the State Executive
Council shall constitute a quorum. Family & Consumer Sciences Program Director, Assistant Family and Consumer Sciences
Program Director/ FCCLA State Adviser, State FCCLA President, and/or Secretary of the State FCCLA Advisory Board may call a
special session.
3. State Executive Council Duties
A. The duties of the State Executive Council shall be to develop, implement, evaluate and approve plans for:
I. State Program of Work
II. Annual State FCCLA Leadership Conferences
III. State budget
IV. Publicity for the State Association
V. Fundraisers
VI. Bylaw changes/up-dates
VII. Policies and Procedures
VIII. Special assignments (e.g., Clusters)
PART IV: STATE OFFICER TEAM
1. Section 1: Membership
A. The FCCLA State Officer Team may consist of:
I. President
X. Vice-President of Public Relations
II. First Vice-President
XI. Vice-President of Publications
III. 2nd Vice-President
XII. Vice-President of Recognition
IV. Secretary
XIII. State Representative(s), as needed
V. Vice-President of Events
XIV. Occupational/Comprehensive Programs
VI. Vice-President of Finance
Representative, as needed
VII. Vice-President of Membership
XV. Senior Officer(s)
VIII. Vice-President of Peer Education
XVI. National Officer(s)
IX. Vice-President of Programs
2. Section 2: State Officer Candidate Process
A. Refer to the Colorado FCCLA website (Colorado FCCLA Website) for the State Officer application procedure available after
December 1 of each year.
3. Section 3: Meetings
A. The FCCLA State Officers are required to attend:
I. State Officer Orientation – late May – early June – 1-2 days.
3
II.
III.
IV.
V.
VI.
VII.
VIII.
IX.
Summer Executive Council Planning Meeting - June 2 days.
Summer CTSO Leadership Training – June 3 days.
District Officer Leadership Training Conference – July/August/September – 3 days (if two are held, one is required).
Fall Executive Council Meeting – 2 days – September/October/November.
Cluster Meeting - required when in state, optional when out-of-state – November, 3 days.
Script writing – January/February, 1 day (not all officers are involved).
Annual State Leadership Conference – April – 5 days.
One home District Conference and are encouraged to attend home district planning meetings and additional District
Conferences.
X. OPTIONAL – National Leadership Conference. This activity is held during July (approximate time, 1 week).
4. Section 4: Duties
A. FCCLA State Officers must attend all required state meetings. Sickness, death in the family, family emergency, or prior written
consent of the Assistant FACS Program Director/ FCCLA State Adviser are the only acceptable excuses for a State Officer’s
absence.
I. Assistant FACS Program Director/ FCCLA State Adviser must have a written notification postmarked at least one week in
advance or a phone call followed by written notification of an intended absence. Written notification shall be an “official
letter” from the FCCLA State Officer, with signatures of approval from the Chapter Adviser and the school administrator.
II. Any Officer with an unexcused absence shall be placed on probation for the duration of the term of office. The Officer’s
resignation from State Office shall be requested if there is one more unexcused absence.
III. All unexcused absences shall be referred to and acted upon by the Assistant FACS Program Director/ FCCLA State
Adviser.
B. State Officers are required to participate in two Community Outreach Visits, included but not limited to chapter visits, non FCCLA
conferences, digital connection and webinar
C. State FCCLA Officers shall carry out their duties and responsibilities in accordance with the Colorado State Bylaws.
D. State Officers may participate as an individual only in a STAR, online, or state event if that office in good standing with Assistant
FACS Program Director/ FCCLA State Adviser and state officer team advisers.
E. State Officers will assist local chapter adviser with accomplishing their Program of Work.
F. State Officers must project a positive image of FCCLA at all times, individually, personally, and through all communication (verbal,
written, electronic, or otherwise.)
G. State Officer Projects
I. All members of the State Officer Team will complete a State Officer project.
II. State Officers will complete a project that will benefit their chapter, school, district, community or the State Association
(reflecting the duties of their office) using the FCCLA planning process.
III. Written report of the project will be submitted at the CTSO Summer Leadership Training followed by an update at the Fall
Executive Planning Meeting.
IV. Project may be used as a workshop at the State Leadership Conference.
V. Final report of the project will be submitted two weeks prior to the State Leadership Conference to the 1st Vice President.
5. Section 5: Responsibilities
A. All State Officer Team members will complete the following:
I. Monthly State Officer Activities Report – Due the 5th of each month
II. Travel authorization – one week prior to scheduled meeting
III. Travel expense form – will not be reimbursed without travel authorization
IV. Code of Conduct and Verification Statement
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V. Authorization – Medical Release – Parent Consent Form
VI. State Officer Chapter Visit Report
VII. State Officer Project Report
VIII. State Officer Year-End Report
IX. Photo Release Form
X. Copy of driver’s license (if applicable)
XI. Verification of insurance (if applicable)
XII. Grade verification report (due January 31)
XIII. iPad User Agreement
XIV. Social Media Agreement
B. Professional Image
I. All state officers are expected to portray a professional image when in official dress. Professional image includes the
following:
II. Natural hair color
III. No distracting piercings on the face
IV. Maximum of three piercings on each ear
V. Nail polish should be professionally manicured and coordinate with professional attire
VI. No visible tattoos for females and males
VII. All concerns on attire should be addressed to the state adviser
C. Rewards/Consequences
I. Officers who complete and submit (email/mail) all forms on the required due dates will receive special rewards or
recognition at the State Conference (e.g., suite at State Conference).
II. Officers failing to submit any forms/reports by the deadline date will be sent an email reminder. If this happens a second
time, a letter will be sent to the officer with copies sent to the Officer’s parents and adviser. The third time a deadline is
missed, the Officer will be put on probation and, if any more deadlines are missed, the Officer may be asked to resign.
III. If an Officer fails to submit a travel authorization, said member will not receive mileage reimbursement and/or may be
required to pay own expenses (lodging and/or meals) for said meeting.
IV. A returning Officer Candidate’s “reporting history” will be given to the State Interviewing Panel.
V. State Officers who become grade ineligible per their school’s eligibility requirements (to be monitored by your Chapter
Adviser) will not be able to attend required meetings while ineligible and will be placed on probation.
6. Section 6: Vacancy
A. In the event of a State Officer vacancy (excluding the President) up to one week prior to CTSO training, the position will be filled
according to, but not limited to, the following guidelines:
I. Current 2nd Vice President assumes the vacant position
II. Divide vacant position responsibilities among current officer team (State Representative, Occupational/Comprehensive
Programs Representative)
B. In the event of a vacancy (excluding the President) in a State Officer position after the CTSO training and prior to Fall Planning
Meeting, the position will be filled according, but not limited to:
I. Current 2nd Vice President assumes the vacant position.
II. Divide vacant position responsibilities among current officer team (State Representative, Occupational Comprehensive
Programs Representative, national candidate not receiving an office).
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7. Section 7: Termination
Due process is of primary importance because it recognizes the right of the State Officer to have recourse within a decision-making
process. Due process assures the student of the following steps:
A. Regulations and penalties are available in writing.
B. The State Officer has the right to be informed of specific reasons for action.
C. All members are obligated to work out difficulties at the level at which they occur, if possible.
D. The State Officer has the right to present a defense against charges and to produce information in his/her parent’s presence.
E. The State Officer, administrator, and/or teacher have the right to request the presence of the parents.
F. Proper consideration should be given to the student’s right to privacy.
G. Disciplinary action shall be reasonable and related to the infraction.
H. All due process claims must:
I. Be written or delivered in person to the Assistant FACS Program Director/ FCCLA State Adviser or mailed to the FCCLA
State Office within ten (10) working days following the event.
II. Consist of a written, signed statement lodged by a person or persons believing they have evidence to substantiate the
complaint.
III. Hearing shall be interpreted as a meeting to determine disciplinary action to an official complaint.
I. The affected State Officer, Chapter Adviser/sponsor, local administrator, and parent or guardian will be notified by letter that an
official complaint has been received. Within ten (10) working days following the receipt of the written complaint, they will be
notified of the meeting date of the hearing and be requested to attend.
J. The Assistant FACS Program Director/ FCCLA State Adviser will conduct the hearing consisting of the Assistant FACS Program
Director/ FCCLA State Adviser, local administrator, and that State Officer’s District Consultant who will determine the disposition
of the complaint.
K. The following disciplinary action may be taken in response to the written complaint:
I. Case dismissed – due to lack of evidence.
II. Letter of reprimand to all involved.
III. State Officer may be placed on probation until the end of the current year.
IV. State Officer may be terminated from their office for the remainder of their term.
V. State Officer may be terminated from their office and given a suspension for 13 months.
L. The State Officer, adviser/sponsor, local administrator and parent or guardian shall be notified by certified mail, in writing, of the
decision of the FCCLA State Adviser within ten (10) working days after the hearing.
M. Within ten (10) working days after receiving the decision, the affected State Officer may appeal the decision to the FCCLA
Assistant FACS Program Director/ FCCLA State Adviser in writing.
N. Within ten (10) working days, the Assistant FACS Program Director/ FCCLA State Adviser must inform the member of the
scheduled meeting date of the appeals hearing before an unbiased board. The board will consist of three (3) individuals who are
not associated with FCCLA (e.g., college personnel, local administrator, business and industry personnel). After private
deliberation, the decision will be made at the meeting of the unbiased board.
O. The Assistant FACS Program Director/ FCCLA State Adviser will inform the State Officer, Local Adviser, local administrator, and
parent or guardian in writing the appeals hearing committee decision with ten (10) working days after the decision is made.
P. All correspondence will be sent by certified and registered mail.
8. Section 8: Senior Officer
A. Only past FCCLA State Officers may make application for the position of Senior Officer(s). A letter of application shall be sent to
the Assistant FACS Program Director/ FCCLA State Adviser by established date.
B. The Assistant FACS Program Director/ FCCLA State Adviser may select the Senior Officer.
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9. Section 9: National Officer Candidate
A. Nomination
I. Each State Association shall have the privilege of nominating two candidates for National Officer.
B. Qualification
I. Be an active member for at least one year.
II. Have a scholastic rating of 3.0 over the last three semesters.
III. Have made outstanding contributions and have already attained some leadership position within FCCLA, but does not
have to be a previous state officer.
IV. Go through the interview process at the district level and earn a test score of 80% or better on the State Officer Exam.
V. Go through the entire interview process at State Conference and at State Conference earn a score of at least 80% on a
state-developed national officer test.
VI. Have support and approval of the local chapter, Chapter Adviser, school administration, and parent/guardian.
VII. Have the approval of the State Association.
VIII. Candidate’s adviser must be willing to serve as a consultant at the National Level if candidate is elected.
C. Application
I. A National Officer Candidate must first complete the same application as state officer candidates. The application must
be submitted to the District Consultant by the established deadline.
II. National Officer Candidates must be interviewed at the District Level before being interviewed by the State Interviewing
Panel at State Leadership Conference.
III. Applications are subject to approval by the FCCLA State Adviser.
IV. Once selected to be a Colorado National Officer Candidate, applications for National Officer may be obtained from the
FCCLA State Adviser and must be submitted to the State Office by established deadline date.
D. Duties
I. National FCCLA Officer(s) from Colorado shall act as liaison between national and state level and report to the State
Executive Council following each national meeting attended.
II. Shall attend State Executive Council meetings (as stated in State Officers’ policies) and State Leadership Conference.
E. National Officer Candidate(s) who do not receive a National Office may apply to the Colorado State Officer Team and be selected
at the discretion of the Assistant FACS Program Director/ FCCLA State Adviser as Senior Officer or State Representative.
PART V: FINANCIAL POLICIES
1. Section 1: General Financial Policies
A. A Budget Committee will be formed to assist the Assistant FACS Program Director/ FCCLA State Adviser in the development of
the state budget and financial policies, to review the prepared year’s fiscal statements, and to be responsible for the audit. This
committee will be made up of three representatives from the State FCCLA Executive Council (Vice President of Finance, District
Consultant for Vice President of Finance, and another District Consultant) and will be chaired by the Vice President of Finance.
This committee will meet during the summer and fall Executive Council meetings and present a committee report to the Executive
Council.
B. Expenditure of funds is the responsibility of the Assistant FACS Program Director/ FCCLA State Adviser with approval of these
expenditures by the state FCCLA Executive Council. If requested, this information can be forwarded at more frequent intervals.
C. An annual budget will be approved by the state FCCLA Executive Council with individual budgets being developed for specific
activities and approved by the Executive Council.
D. The Vice President of Finance shall give a financial report at the State Leadership Conference.
5
E. All financial records will be maintained for a minimum of five years. These records will be stored digitally by the CTSO Accounting
Firm. Year-end reports will be maintained on file at the State Office.
F. Tax reports will be filed on an annual basis and will be maintained on file at the State Office.
G. Official minutes of all budget committee meetings will be kept on file at the State Office.
H. A three-part accounting system will be used to document control of the funds of the Colorado FCCLA. The CTSO Accounting
Firm will make all deposits of funds as they are received and will handle all financial record keeping of the State Association.
Receipts will not be written for conference registrations and payment of dues unless requested. The Assistant FACS Program
Director/ FCCLA State Adviser and/or the authorized representative at CCCS will have the authority to expend funds.
I. The CTSO Accounting Firm will provide the Assistant Program FACS Director/ FCCLA State Adviser a monthly accounting of the
receipts and disbursements by the 15th of each month. Following the close of the books on June 30th, the CTSO Accounting
Firm will provide a complete accounting of the year’s receipts and disbursements. This will be provided by August 30th of each
year. This report will be used to prepare the year-end report of the Colorado FCCLA.
J. Whenever possible, direct billing accounts will be established with businesses that impact the operation of the Colorado FCCLA.
K. A “no cash” policy is in effect for Colorado FCCLA ($50.00 or over).
L. All conference registration fees should be paid before arrival at all state-sponsored conferences. Chapters who have not paid
registration fees will not be allowed to participate in conference activities. Hotel reservations and payment is the responsibility of
the local FCCLA chapter. Late fees will be assessed for paperwork that is received after the posted deadline. A late fee of $25.00
will be assessed every 15 days after the payment deadline to late payments.
M. There will be no refunds of conference registration fees due to circumstances beyond the control of the State FCCLA.
N. Dual signatures will be required for any check in excess of $5,000. The authorized representative at CCCS will serve as the
second signature on Colorado FCCLA checks.
O. Maintaining a credit card with a small maximum balance for the Colorado FCCLA will reduce the number of checks, which must be
used when on site for State Association activities. The maximum credit limit, which can be used for FCCLA business is $10,000
without prior approval of the State Executive Council.
P. Any unencumbered money over $30,000 that is accumulated in the FCCLA student account at the end of the fiscal year cannot be
used without the prior approval of the State Executive Council.
Q. There shall be no more than $75,000 in the FCCLA savings/investment accounts without the prior approval of the State Executive
Council.
R. Colorado FCCLA has the right to refuse any donation if the donating entity does not match the mission and purpose of Colorado
FCCLA.
2. Section 2: Affiliation Dues
A. National Dues
I. The amount of national dues for active members shall be determined by the national Executive Council and the National
Board of Directors and shall be subject to approval of the voting delegates at a national meeting.
B. State Dues
I. The amount of state dues for active members shall be determined by the State Executive Council subject to approval of
voting delegates at a State Conference. In addition, the dues will be increased to meet the cost of mandatory liability
insurance.
C. Chapter Fees
I. A chapter fee may be assessed each year to cover the cost of printing and other miscellaneous items not covered by the
state dues.
6
3. Section 3: Membership
A. Membership/Affiliation Forms
I. Membership/affiliation must be completed through National FCCLA’s online registration website. Affiliation payment of
total dues shall be submitted to the National FCCLA Office. Affiliation forms should be completed by November 1 and
February 1. A copy of each chapter’s affiliation will be posted on the Colorado FCCLA website no later than March 1.
B. Deadline Dates
I. Any chapter and/or its members failing to submit payment of state and national dues by the designated deadline date may
not participate in any state activities for that school year.
II. Conference deadline dates shall be established the Assistant FACS Program Director/ FCCLA State Adviser and
communicated to member chapters. Conference deadline dates will be strictly adhered to and enforced. A late fee of $10
per person shall be enforced on any materials submitted by late registration deadline.
C. Members of Suspended or Terminated Programs.
I. The decision to allow a member to join a neighboring chapter is at the discretion of the two local school boards,
administration, and the adopting chapter adviser.
4. Section 4: State Approved Fundraisers
A. The State Executive Council shall approve fund raising companies. The State Association shall receive a percentage of the
profits from these companies that are over and above the profits of the local chapter.
B. The State Association will use the monies for specific projects and activities designated by the State Executive Council.
PART VI: CODE OF CONDUCT POLICY
1. The Code of Conduct policy was developed by the FCCLA Executive Council to set the highest standards for personal conduct at official
activities.
2. These rules will apply to all district, state, regional and/or national activities.
A. FCCLA members will not engage in the following:
B. The possession or consumption of any intoxicating beverage, narcotic drug, or illegal substance by any member is prohibited.
(This excludes member’s own prescription drugs.) Local authorities may be notified of the incident.
C. Members of the opposite sex are not allowed in sleeping rooms in hotels unless an adviser is present in the room. NO
EXCEPTIONS – even with the door open.
D. Defacing of property (including pulling fire alarms) – any damages to, or loss of furnishings located on the premise of the FCCLA
function will be paid for by the responsible individual(s). Local authorities may be notified of the incident.
E. Violation of school and/or hotel tobacco policies.
F. Violation of curfew (as stated in program).
G. Violation of dress code (as stated in the conference policies and information).
H. Violation of harassment policies.
I. Any other act that brings criticism or discredit to Colorado FCCLA and/or chapter as determined by the hotel, Assistant FACS
Program Director/ FCCLA State Adviser or Chapter Adviser/sponsor.
3. Disregarding or violating the Code of Conduct:
A. Delegates who disregard or violate this code will be subject to disciplinary action including, but not limited to, competitive event
disqualification, forfeiture of privileges to attend further events, confinement to your hotel room, and dismissal from the
conference, and being sent home at your own expense. Parents and/or guardians will be notified and FCCLA reserves the right to
notify law enforcement.
7
B. Any Code of Conduct violation must be brought to the attention of the Assistant FACS Program Director/ FCCLA State Adviser or
FCCLA State Adviser prior to the conclusion of the conference. Disciplinary decisions will be made by Chapter Adviser(s), and/or
the Assistant FACS Program Director/ FCCLA State Adviser, and/or local administrator(s).
PART VII. HARASSMENT POLICY
1. Harassment based on race, color, religion, national origin, ancestry, sex, sexual orientation, or disability will be regarded as a violation of
this policy.
2. Harassment based on race or color can include unwelcome, hostile, and offensive verbal, written, or physical conduct based on, or
directed at, the characteristics of a person’s race or color, such as nicknames emphasizing stereotypes, racial slurs, and negative
references to racial customs.
3. Harassment based on religion can include unwelcome, hostile, and offensive verbal, written, or physical conduct based on, or directed at,
the characteristics of a person’s religion or creed, such as comments regarding surnames, religious tradition, or religious clothing, as well
as religious slurs and/or graffiti.
4. Harassment based on national origin or ancestry can include unwelcome, hostile, and offensive verbal, written, or physical conduct based
on, or directed at, the characteristics of a person’s national origin, such as comments regarding surnames, manner of speaking, customs,
language, or ethnic slurs.
5. Sexual harassment of students includes unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of
sexual nature. Sexual harassment may occur whether the harassment is between people of the same or different gender. Sexual
harassment can include unwelcome oral, written, or physical conduct, directed at, or related to, a person’s gender, such as sexual gossip
or personal comments of a sexual nature, sexually suggestive or foul language, sexual jokes, whistling, spreading rumors or lies of a
sexual nature about someone, demanding sexual favors, forcing sexual activity by threat of punishment or offer of education reward,
obscene graffiti, display or sending of pornographic pictures or objects, offensive touching, pinching, grabbing, kissing or hugging, or
restraining someone’s movement in a sexual way.
6. Harassment based on sexual orientation can include unwelcome, hostile, and offensive verbal, written, or physical conduct based on, or
directed at, the characteristics of a person’s sexual orientation, such as name-calling and imitating mannerisms.
7. Harassment based on disability can include unwelcome, hostile, and offensive verbal, written, or physical conduct based on, or directed
at, the characteristics of a person’s disability condition, such as imitating manner of speech or movement; hostile or offensive acts; and/or
interference with movement or access to necessary equipment.
8. All advisers and students share the responsibility to ensure that harassment based on race, color, religion, national origin, ancestry, sex,
sexual orientation, or disability does not occur at any FCCLA activities or functions.
PART VIII. DUE PROCESS PROCEDURES
1. Due process is of primary importance because it recognizes the right of individuals to have recourse within a decision-making process.
2. Due process assures the student of the following steps:
A. Regulations and penalties are available in writing.
B. The student has the right to be informed of specific reasons for action.
C. All members are obligated to work out difficulties at the level at which they occur, if possible.
D. The student has the right to present a defense against charges and to produce information in his/her parent’s presence.
E. The student, administrator, and/or teacher have the right to request the presence of the parents.
F. Proper consideration should be given to the student’s right to privacy.
G. Disciplinary action shall be reasonable and related to the infraction.
H. All due process claims must:
8
I.
J.
K.
L.
M.
N.
O.
I. Be written or delivered in person to the Assistant FACS Program Director/ FCCLA State Adviser or mailed to the FCCLA
State Office within ten (10) working days following the event.
II. Consist of a written, signed statement lodged by a person or persons believing they have evidence to substantiate the
complaint.
III. Hearing shall be interpreted as a meeting to determine disciplinary action to an official complaint.
IV. The affected individual, Chapter Adviser/sponsor, local administrator, and parent or guardian will be notified by letter that
an official complaint has been received. Within ten (10) working days following the receipt of the written complaint, they
will be notified of the meeting date of the hearing and be requested to attend.
The Assistant FACS Program Director/ FCCLA State Adviser will conduct the hearing and will determine the disposition of the
complaint.
The following disciplinary action may be taken in response to the written complaint:
I. Case dismissed – due to lack of evidence.
II. Letter of reprimand to all involved.
III. Member(s) or adviser(s)/sponsor(s) may be placed on probation until the end of the current year.
IV. Member(s) or adviser(s)/sponsor(s) may be placed on suspension for 13 months.
The member, adviser/sponsor, local administrator and parent or guardian shall be notified by certified mail, in writing, of the
decision of the FCCLA State Adviser within ten (10) working days after the hearing.
Within ten (10) working days after receiving the decision, the affected party(s) may appeal the decision to the FCCLA Assistant
FACS Program Director/ FCCLA State Adviser in writing.
Within ten (10) working days, the Assistant FACS Program Director/ FCCLA State Adviser must inform the member of the
scheduled meeting date of the appeals hearing before an unbiased board. The board will consist of three (3) individuals who are
not associated with FCCLA (e.g., college personnel, local administrator, business and industry personnel). After private
deliberation, the decision will be made at the meeting of the unbiased board.
The Assistant FACS Program Director/ FCCLA State Adviser will inform the member, Local Adviser, local administrator, and
parent or guardian in writing the appeals hearing committee decision with ten (10) working days after the decision is made.
All correspondence will be sent by certified and registered mail.
Last Revised July 2015
9
SECTION 13 – CODE OF CONDUCT/
DRESS CODE
COLORADO FCCLA POLICIES AND DISCIPLINARY PROCEDURES
For Members While in Attendance at District, State, Regional, and National Activities
Code of Conduct and Verification Statement
I understand that if a violation of the Code of Conduct occurs, I may be subject to disciplinary action at the
discretion of the Local Adviser/sponsor and state CTSO Specialist and may be sent home at my own expense. I understand all school district policies may apply.
Causes for disciplinary action to be taken:
A. Defacing or damaging public property (including pulling fire alarms).
B. Possession, consumption or under influence of alcoholic beverages or controlled substances
(drugs), other than those prescribed by a physician.
C. Violation of school and/or hotel tobacco policies.
D. Violation of dress code as stated in the conference policies or Call to Conference.
E. Violation of curfew as stated in program.
F. Person of opposite sex in room without adviser present. NO EXCEPTIONS, even with the door
open!
G. Violation of harassment policies.
H. Other actions that bring criticism or discredit to Colorado FCCLA or violate Colorado FCCLA
Policies and Procedures.
Disregarding or Violating the Code of Conduct
Delegates who disregard or violate this code will be subject to disciplinary action including, but not limited
to, competitive event disqualification, forfeiture of privileges to attend further events, confinement to your
hotel room, dismissal from the conference, and being sent home at your own expense. Parents and/or
guardians will be notified and FCCLA reserves the right to notify law enforcement. Any Code of Conduct
violation must be brought to the attention of the State Adviser prior to the conclusion of the conference.
Disciplinary decisions will be made by Chapter Adviser(s) and/or local administrator.
This is to acknowledge I have read and understand the FCCLA Policies and Procedures, Code of Conduct
and conference Dress Code.
Student Print Name
Signature
Date
I understand that my child could be sent home at my expense should disciplinary action need to be taken.
Parent/Guardian Print Name
Signature
Home Address
Date
City
Home Phone No.
State
Zip
Cell Phone No.
Chapter Adviser Print Name
Signature
Date
Building Administrator Print Name
Signature
Date
RETURN COMPLETED FORM TO CHAPTER ADVISER
DRESS CODE
In order to maintain the positive image of our organization, the following dress code is in effect for members while
attending any district or state meeting of Colorado Family, Career, and Community Leaders of America (FCCLA).
District Conferences:
Business Casual Attire must be in good taste and consistent with what is acceptable within a business setting.
(District Consultant and District Officers can override this code when it is deemed necessary for their
conference.)
State Conference:
• Arrival, Opening Session, Keynote Speaker – Business Casual
• STAR Events Setup – Business Casual
• STAR and Colorado Events – Business Professional; only exception-STAR events costumes if applicable
• Workshops – Business Professional or Business Casual
• Awards Session – Business Professional, formal or semi-formal
• Closing Session – Business Professional
• Casual Attire is acceptable after 9:00 p.m. on conference evenings. Members not in proper dress code
will be not be admitted to conference sessions.
Business Professional Attire
No clothing should be torn, skin tight, or revealing. Females: suits, cropped pants or city shorts with coordinating
jacket, dresses, skirts that are no less than 2 inches above the knee, blazers, dress slacks, blouses, shirts,
sweaters, and dress shoes. Dark leggings (brown, black, or navy) may be worn with an appropriate top that hits
mid-thigh. Males: suits or blazers, dress pants or docker-type pants (nicely pressed and in good condition), with
dress shirts, dress shoes and socks.
Business Casual Attire
No clothing should be torn, skin tight, or revealing. No plastic-type flip flops or beach shoes. Females: Dress or
casual slacks (no blue jeans), cropped pants, sleeveless or short-sleeved dresses (no spaghetti straps or
strapless); skirts that are no less than 2 inches above the knee; blouses or collared, casual shirts, and dress
shoes or sandals. Dress or shirt straps must be no less than 3-fingers wide. Dark leggings (brown, black, or
navy) may be worn with an appropriate top that hits mid-thigh. Males: dress or casual slacks (no blue jeans and
no shorts) with oxford or polo shirt, no T-shirts, and dress shoes and socks.
Banquet Attire
No clothing should be torn, skin tight, or revealing. No denim is permitted at the banquet. Females: business
professional, formal or semi-formal. Strapless, backless, or spaghetti strap dresses require a cover-up (shawl or
shrug.) Dress or shirt bodice should not extend below the arm pit. Dark leggings (brown, black, or navy) may be
worn with an appropriate top that hits mid-thigh. Males: professional business attire, including dress shirt and
dress slacks are required.
Casual Attire
No clothing should be torn, skin tight, or revealing. Includes blue jeans (not frayed or torn), shorts and T-shirts
that are acceptable for school. Clothing that is frayed or torn or has objectionable or suggestive messages or
pictures is not allowed at any time. Pajama attire, sweats, halter-tops, spaghetti straps, skin tight clothing, skirts
that are more than 2 inches above the knee, and bared midriffs are NOT acceptable at any time.
SECTION 14 – STATE OFFICER TEAM
ADVISER
COLORADO FCCLA STATE OFFICER TEAM ADVISERS
GUIDELINES FOR FCCLA STATE OFFICER TEAM ADVISERS
The role of the State Officer Team Adviser is to analyze activities, review actions and recommend plans
of action for the State Officer Team. Team Advisers will have an active role in the improvement and
further development of leadership programs and activities of the organization.
GENERAL RESPONSIBILITIES OF THE STATE OFFICER TEAM ADVISER(S)
A. To accept leadership responsibilities and devote additional time as needed to coordinate and manage
activities pertinent to the State Officer Team and State Association.
B. To assist in the planning, conducting, coordinating, reviewing, and recommending changes of
leadership training activities of the state FCCLA organization.
C. To provide communication between state staff, the Executive Council, State FCCLA Officers, the
Family & Consumer Sciences instructors and student members in Colorado.
SPECIFIC DUTIES OF THE STATE OFFICER TEAM ADVISER(S)
A. To be willing to act professionally and represent the concerns of Colorado FCCLA.
B. To keep their local school administrators informed concerning national, regional, state and district
conferences and meetings.
C. To serve on state boards and/or adviser committees as set forth in the student organization’s Bylaws,
Policies and Procedures, and as requested by the FCCLA State Adviser.
D. To attend all meetings of:
1. State Association Executive Council
2. State FCCLA Officer Orientation meeting and/or conference
3. State Leadership Conference/convention and state competitive events
4. Regional/National State Officer Team Leadership Training Conferences
5. Others as designated by the FCCLA State Adviser
E. To advise the State Officer Team in assuming all their duties and responsibilities.
F. To assist the CTSO Specialist in planning, organizing and implementing officer leadership training
activities, state conference planning, and state competitive events.
G. To work one-on-one with the individual officers and develop at the same time a total team
atmosphere.
H. To serve as a friend, motivator, adviser, and role model to the State Officer Team.
I. To assist State Officers in preparing and submitting expense accounts/state reports and collect all
required paper work.
J. To be aware of and willing to devote the extra days required to fulfill the duties of this office.
K. To divide duties among Team Advisers when needed.
SELECTION PROCESS FOR THE STATE OFFICER ADVISER TEAM
A. The State Officer Adviser Team shall consist of up to four members. One of the advisers must be the
State President’s Adviser.
B. In the event of more than four interested applicants, an application process will be used.
C. Selection will be based on the FCCLA State Adviser’s discretion according to application and
interview.
RECOMMENDED QUALIFICATION OF CANDIDATE FOR STATE OFFICER TEAM ADVISER
A. A member of a Family & Consumer Sciences professional organization.
B. Successfully completed three years teaching in an approved CTE program.
C. Local chapter is active in local, state and national activities. Have an understanding of the state and
national organizations’ Bylaws.
D. Approval of local administrator.
STATE OFFICER TEAM ADVISER REIMBURSEMENT
A. Reimbursement to the State Officer Team Adviser(s) official activities will follow CCCS
reimbursement policies and be included within the FCCLA student organization budget.
B. State Officer Team Adviser(s) expenditures outside of normal “business” must be approved by the
FCCLA State Adviser prior to the purchase.
COLORADO FCCLA STATE OFFICER TEAM ADVISER APPLICATION
PROCESS
APPLICATION PROCESS
A. Complete cover page.
B. Submit a one-page (8 ½ x 11) typewritten letter of application expressing your interest
in, and commitment to, serving as the State Officer Team Adviser. Include experiences
which qualify you for the position.
COVER PAGE FOR COLORADO STATE OFFICER TEAM ADVISER
Name: _______________________________________________________________________
Home Address: ________________________________________________________________
______________________________________ Cell No.: ______________________________
City
State
Zip
Work Address: _______________________________________________________________
______________________________________ Work No.: _____________________________
City
State
Zip
School District/Institution: _______________________________________________________
Email Address: _______________________________________________________________
Teaching FACS Experience: _______ (years)
FCCLA Adviser Experience: _______ (years)
Years Experience as a District Consultant: __________ CATFACS Member: ____Yes ____ No
Applicant Signature
Local Administrator Signature
Date
Date
SECTION 15 – NATIONAL PROGRAMS
NATIONAL PROGRAMS
FCCLA national programs were developed to build and strengthen students’
leadership skills.
Career Connection is a program that guides youth to link their
options and skills for success in families, careers, and
communities.
FACTS—Families Acting for Community Traffic Safety is a
national peer education program through which students strive to
save lives educating adults and youth about traffic safety and
supporting enforcement of local rules and regulations regarding
community traffic safety.
Families First is a national peer education program through
which youth gain a better understanding of how families work
and learn skills to become strong family members.
Financial Fitness is a national peer education program that
involves youth teaching one another how to make, save, and
spend money wisely.
Leadership Service in Action is a program that guides students
to develop, plan, carry out, and evaluate service-learning
projects that improve the quality of life in their communities.
Power of One is a program that helps students find and use
their personal power. Members set their own goals, work to
achieve them, and enjoy the results.
STOP the Violence – Students Taking on Violence Protection
is a program that empowers youth with attitudes, skills, and
resources in order to recognize, report, and reduce youth
violence.
Student Body is a national peer education program that helps
young people learn to eat right, be fit, and make healthy choices.
SECTION 16 – COMPETITIVE EVENTS
2014-2015 STAR Events
Students Taking Action with Recognition
STAR Events (Students Taking Action with Recognition) are competitive events in which members are
recognized for proficiency and achievement in chapter and individual projects, leadership skills, and
career preparation.
National STAR Events:
 Advocacy
 Applied Math for Culinary
Management
 Career Investigation
 Chapter in Review Display
 Chapter in Review Portfolio
 Chapter Service Project
Display
 Chapter Service Project
Portfolio
 Culinary Arts
 Early Childhood Education
 Entrepreneurship












Environmental Ambassador
Fashion Construction
Fashion Design
Focus on Children
Food Innovations
Hospitality, Tourism, and
Recreation
Illustrated Talk
Interior Design
Interpersonal Communications
Job Interview
Leadership
Life Event Planning







National Programs in Action
Nutrition and Wellness
Parliamentary Procedure
Promote and Publicize FCCLA!
Recycle and Redesign
Sports Nutrition
Teach and Train
Online STAR Events:
 FCCLA Chapter Website
 Digital Stories for Change
 No Kid Hungry National
Outreach Project
To compete in National STAR Events, members must be affiliated members and participant registrations
must be submitted from state advisers to FCCLA national headquarters by the national deadline. Check
your state STAR Events participation deadlines.
Partners:
 The Culinary Institute of America,
www.ciachef.edu
 Auguste Escoffier School of Culinary Arts,
www.escoffier.edu
 Fashion Institute of Design & Merchandising,
www.fidm.edu
 Johnson and Wales University, www.jwu.edu
 Jossey-Bass, www.josseybass.com
 National Association of Parliamentarians,
www.parliamentarians.org
 The Art Institutes, www.artinstitutes.edu
 Chief Architect, www.chiefarchitect.com
State FCCLA Associations may have additional
partners and modified or additional event offerings.
Awards:
Participants will receive national recognition items including medals, certificates, and a press release for
local media. Recognition levels are— Gold Medal (highest level), Silver Medal, or Bronze Medal.
Reston, VA 20191
(703) 476-4900
(703) 860-2713 Fax
www.fcclainc.org
Complete event information can be
obtained from the 2013-2014
Competitive Events Guide, available
at www.fcclainc.org /content/
competitive-events
2014-2015
Skill Demonstration Events
Skill Demonstration Events provide opportunities for members to demonstrate
college and career-ready skills in family and consumer sciences and related
occupations. Competitions take place at National Cluster Meetings.
Consumer Math
Challenge
(Junior, Senior,
Occupational)
Culinary Food Art
(Senior, Occupational)
Culinary Knife Skills
Culinary Math Challenge
Impromptu Speaking
(Junior, Senior, Occupational)
FCCLA Creed Speaking &
Speak Out for FCCLA
(Junior,
Senior, Occupational)
Interpretation
(Junior, 1st Year Members)
Toys that Teach
(Junior, Senior, Occupational)
Fashion Sketch
Hospitality & Tourism
Challenge
The following events will be offered every other year:
Culinary Food Art and Culinary Chicken Fabrication
Fashion Sketch and Interior Design SDE (to be developed)
Toys that Teach and Technology in FACS (to be developed)
To compete in Skill Demonstration Events, members must have FCCLA national
dues paid by November 1 and must select an event when registering for Cluster
Meeting. Registrations are limited, so first-come, first-served until the event is full.
Awards:
1st, 2nd, and 3rd place event winners will each receive a trophy during the Closing
General Session of the National Cluster Meeting they are attending.
Reston, VA 20191
(703) 476-4900
(703) 860-2713 Fax
www.fcclainc.org
competitive-events
2014-2015
Family and Consumer
Sciences Knowledge Bowl
The Family and Consumer Sciences Knowledge Bowl is a three level, team
competition that challenges students’ knowledge of all aspects of Family and
Consumer Sciences.
Level I
National Cluster Meeting
Level II
National Cluster Meeting
Level III
National Leadership
Conference
40 teams per meeting site
Teams of 5 members
Single elimination,
competition buzzer rounds
Pool Play Competition
Knowledge Tests
determine 20 Level II
qualifiers
Head-to-Head Questions
Team Questions
Top 2 teams from each
Pool Advance to Finals
Top 5 teams qualify for
Level III
Single Elimination Finals
with 3rd place play-off
Six Question Categories:
 Family, Career & Community Studies (NASAFACS Areas of Study 1, 2, 3, 6, 7,
13)
 Early Childhood & Human Development (NASAFACS Areas of Study 4,12,15)
 Food Sciences, Dietetics & Nutrition (NASAFACS Areas of Study 9, 14)
 Hospitality, Tourism & Recreation (NASAFACS Areas of Study 8, 10)
 Fashion & Housing Design (NASAFACS Areas of Study 11, 16)
 FCCLA Knowledge (The Handbook to Ultimate Leadership and
www.fcclainc.org)
Awards:
1st, 2nd, and 3rd place event winners will each receive a trophy during one of the
National Leadership Conference General Sessions. Finalists are listed on the
National FCCLA Website.
Reston, VA 20191
(703) 476-4900
(703) 860-2713 Fax
www.fcclainc.org
competitive-events
SECTION 17 – COLORADO COMPETITIVE
EVENTS GUIDES
The Colorado Competitive Events Guide will be released in October 2015.
SECTION 18 – COLORADO MEMBERSHIP FORMS
COLORADO FCCLA POLICIES AND DISCIPLINARY PROCEDURES
For Members While in Attendance at District, State, Regional, and National Activities
Code of Conduct and Verification Statement
I understand that if a violation of the Code of Conduct occurs, I may be subject to disciplinary action at the
discretion of the Local Adviser/sponsor and state CTSO Specialist and may be sent home at my own expense. I understand all school district policies may apply.
Causes for disciplinary action to be taken:
A. Defacing or damaging public property (including pulling fire alarms).
B. Possession, consumption or under influence of alcoholic beverages or controlled substances
(drugs), other than those prescribed by a physician.
C. Violation of school and/or hotel tobacco policies.
D. Violation of dress code as stated in the conference policies or Call to Conference.
E. Violation of curfew as stated in program.
F. Person of opposite sex in room without adviser present. NO EXCEPTIONS, even with the door
open!
G. Violation of harassment policies.
H. Other actions that bring criticism or discredit to Colorado FCCLA or violate Colorado FCCLA
Policies and Procedures.
Disregarding or Violating the Code of Conduct
Delegates who disregard or violate this code will be subject to disciplinary action including, but not limited
to, competitive event disqualification, forfeiture of privileges to attend further events, confinement to your
hotel room, dismissal from the conference, and being sent home at your own expense. Parents and/or
guardians will be notified and FCCLA reserves the right to notify law enforcement. Any Code of Conduct
violation must be brought to the attention of the State Adviser prior to the conclusion of the conference.
Disciplinary decisions will be made by Chapter Adviser(s) and/or local administrator.
This is to acknowledge I have read and understand the FCCLA Policies and Procedures, Code of Conduct
and conference Dress Code.
Student Print Name
Signature
Date
I understand that my child could be sent home at my expense should disciplinary action need to be taken.
Signature
Home Address
Date
City
Home Phone No.
State
Zip
Cell Phone No.
Chapter Adviser Print Name
Signature
Date
Building Administrator Print Name
Signature
Date
RETURN COMPLETED FORM TO CHAPTER ADVISER
STUDENT MUTLIPLE RELEASE FORM
A separate form for each student is required at all state sponsored activities
Student Name
Adviser Name
School Name
Date of Activities: August 1, 2015 to July 31, 2016
PARTICIPATION ACKNOWLEDGEMENT
I, the Adviser, hereby certify that this student has been authorized to represent our chapter as a participant/ delegate and has
received instructions concerning the organization rules at state authorized activities.
Adviser Print Name
Signature
Date
I, the student, do hereby verify that I have received the above information.
Student Print Name
Signature
Date
MEDICAL RELEASE
I hereby authorize in advance any necessary medical treatment required for this student.
Parent/ Guardian Print Name
Signature
This student is presently under medical care.
Yes
Date
No
If yes, explain: ____________________________________________________________________________
Relationship to the student: ________________________________________________________________________________
Home Phone No.: ___________________________________
Cell Phone No.: _______________________________
Medical Insurance Co.: __________________________________________ Policy No.: _______________________________
Name of Family Physician: ________________________________________________________________________________
Any allergies, medications, etc.:
_________________________________________________________________________
FCCLA RELEASE
I agree not to hold Colorado FCCLA, the State Board for Community Colleges of Colorado, or any of its agents, liable for any
accident, illness, or injury to me during participation in any state authorized activity, including travel to and from activity sites.
Signature
Date
Student Print Name
Signature
Date
PHOTO RELEASE
I hereby consent to and authorize the use and reproduction by Colorado FCCLA, the State Board for Community Colleges of
Colorado, or any of its agents, any and all photographs/digital images/videotapes/recordings of this student taken at various
locations, for use by the Colorado Community College System, its employees, officers and agents, and the right to copyright
and/or use, reuse and/or publish, republish photographic pictures, digital images, videotapes and recordings in conjunction with
(individual’s name) I also give permission for these photographs/digital images/videotapes/recordings to be used in its entirety
and/or edited version as deemed necessary by the Colorado Community College System (to include usage of images on Career
and Technical Student Organizations websites). Furthermore, permission is also given for the
photographs/digital/images/videotapes/recordings to be used by the Colorado Community College System at any time in the
future without further clearance from me. I understand that these photographs/digital images/videotapes/recordings may be used
for marketing purposes (including websites) by the Colorado Community College System.
I have read the foregoing release, authorization and agreement, before signing below, and warrant that I fully understand the
contents thereof.
Signature
Date
Student Print Name
Signature
Date
ADULT MUTLIPLE RELEASE FORM
A separate form for each adult is required at all state sponsored activities
Adviser/Chaperone/Administrator Name
School Name
Date of Activities: August 1, 2015 to July 31, 2016
PARTICIPATION ACKNOWLEDGEMENT
I, the Adviser, hereby certify that this adult has been authorized to attend this state sponsored activity and has received
instructions concerning the organization rules at state authorized activities.
Adviser Print Name
Signature
Date
I, the adult, do hereby verify that I have received the above information.
Adviser/Chaperone/Administrator Print Name
Signature
Date
MEDICAL RELEASE
I hereby authorize in advance any necessary medical treatment required for myself.
Signature
I am currently under medical care.
No
Yes
Date
If yes, explain: ____________________________________________________________________________
Emergency Contact Person: _______________________________________________________________________________
Home Phone No.: ___________________________________
Cell Phone No.: _______________________________
Medical Insurance Co.: __________________________________________ Policy No.: _______________________________
Name of Family Physician: ________________________________________________________________________________
Any allergies, medications, etc.:
_________________________________________________________________________
FCCLA RELEASE
I agree not to hold Colorado FCCLA, the State Board for Community Colleges of Colorado, or any of its agents, liable for any
accident, illness, or injury to me during participation in any state authorized activity, including travel to and from activity sites.
Signature
Date
PHOTO RELEASE
I hereby consent to and authorize the use and reproduction by Colorado FCCLA, the State Board for Community Colleges of
Colorado, or any of its agents, any and all photographs/digital images/videotapes/recordings of me taken at various locations, for
use by the Colorado Community College System, its employees, officers and agents, and the right to copyright and/or use, reuse
and/or publish, republish photographic pictures, digital images, videotapes and recordings in conjunction with (individual’s name)
I also give permission for these photographs/digital images/videotapes/recordings to be used in its entirety and/or edited version
as deemed necessary by the Colorado Community College System (to include usage of images on Career and Technical
Student Organizations websites). Furthermore, permission is also given for the
photographs/digital/images/videotapes/recordings to be used by the Colorado Community College System at any time in the
future without further clearance from me. I understand that these photographs/digital images/videotapes/recordings may be used
for marketing purposes (including websites) by the Colorado Community College System.
I have read the foregoing release, authorization and agreement, before signing below, and warrant that I fully understand the
contents thereof.
Signature
Date
LEADERSHIP PROJECT PLANNING SHEET
Name:
Class:
FCCLA Purpose:
Approved Activity:
Time
Activity
Method
Who is Responsible
Equipment Needed:
Approved Expenses:
Total Time Needed:
Approved Activity is to be conducted on:
Date
Special Room Arrangements:
Comments:
Resources
STUDENT EVALUATOR APPLICATION
DUE DATE:
DECEMBER 15
Please type or print
Name
Grade
Email Address
School:
Address:
School Phone No.:
City:
Zip:
Event(s) Requested
Check one:
_____ Employed or have been in a related job
_____ Participated in event before
_____ Enrolled in related FACS class
Prior experience with this event:
Related experience in the event:
I understand that my chapter may not have an evaluator and participant in the same event. I also
am aware that if I am chosen as a Student Evaluator, it is imperative that I be present all day during
events.
Student Print Name
Signature
Date
Adviser Print Name
Signature
Date
SECTION 19 – FUNDRAISING
SECTION 20 – SCHOLARSHIPS
SECTION 21 – CHAPTER INFORMATION
SECTION 22 – DISTRICT INFORMATION
SECTION 23 – CLUSTER MEETINGS
SECTION 24 – STATE LEADERSHIP CONFERENCE
SECTION 25 – NATIONAL LEADERSHIP
CONFERENCE

Chapter Handbook - Colorado FCCLA

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