Janitorial Supplies Paper And Plastic Products Janitorial

Cornelio Gonzalez, Ph.D.
Executive Director
April 20, 2016
The Region One Education Service Center Child Nutrition Program-South Texas Cooperative is
accepting proposals for:
Janitorial Supplies, Paper and Plastic Products
Sealed proposals are to be mailed or hand delivered to the attention of Lori Atwood Ramos,
Purchasing Coordinator, Region One ESC, 1900 West Schunior Street, Edinburg, Texas 785412233. Please mark your envelope plainly:
Janitorial Supplies, Paper and Plastic Products RFP 16-04-16.
Sealed proposals will be accepted until 3:00 p.m. on Wednesday, May 18, 2016, at which time
they will be opened. Proposals will be opened in the Business Office of Region One ESC, 1900
West Schunior Street, Edinburg, Texas. Bidders are invited to be present at the opening of the
proposals at the above date and time. Only proposals received by the date and time specified
will be considered. Proposals received after the deadline are late and will not be considered.
Region One ESC is not responsible for proposals misplaced or mailed incorrectly. Faxed or Emailed proposals will not be accepted.
Please reply using the enclosed forms. Please submit an original of your proposal. Any
questions on this proposal should be submitted in writing to Lori Atwood Ramos, Purchasing
Coordinator via fax (956) 984-6123, mailed to his attention at 1900 West Schunior Street,
Edinburg, Texas 78541-2233 or e-mailed at [email protected].
The awarding of the proposal will take place at a public Region One ESC board meeting. The
Board of Region One ESC reserves the right to accept, reject any and/or all proposals, waive
minor technicalities, to award contracts for individual items as they may appear advantageous to
the Region One ESC and its members or to award the proposal to the most responsible offeror
which best serves the interest of the Region One ESC and its members.
Sincerely,
Dr. Cornelio Gonzalez
Executive Director
Frances Guzman
Deputy Director for Business Operations and Finance Support
Enclosure
Region One Education Service Center does not discriminate on the basis of age, race, color, national origin, gender, or disability.
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REGION ONE EDUCATION SERVICE CENTER
TABLE OF CONTENTS
JANITORIAL SUPPLIES, PAPER AND PLASTIC PRODUCTS
PROPOSAL 16-04-16
DUE: MAY 18, 2016
PAGE
A. PROPOSAL PACKAGE CHECKLIST
3
B. STANDARD TERMS AND CONDITIONS
4
C. SCOPE OF SERVICES
25
D. SPECIAL TERMS AND CONDITIONS
27
E. EVALUATION CRITERIA
31
F. REFERENCES
32
G. SIGNATURE PAGE AND DECLARATION OF COMPLIANCE
33
H. FORM W-9
34
I. VENDOR AFFIDAVITS AND CERTIFICATIONS
38
J. FELONY CONVICTION NOTIFICATION
47
K. CONFLICT OF INTEREST QUESTIONNAIRE – FORM CIQ
48
L. CERTIFICATE OF INTERESTED PARTIES – FORM 1295
50
M. VENDOR PO, RFQ AND INVOICE RECEIPT OPTIONS
51
N. DEVIATION AND EXCEPTIONS FORM
52
O. NO PROPOSAL NOTIFICATION
53
P. SPECIFICATIONS/PRICING
ATTACHMENT A
Q. COOPERATIVE MEMBER LIST
ATTACHMENT B
2
REGION ONE EDUCATION SERVICE CENTER
PROPOSAL PACKAGE CHECKLIST
JANITORIAL SUPPLIES, PAPER AND PLASTIC PRODUCTS
PROPOSAL 16-04-16
DUE: MAY 18, 2016
In order for your proposal to be considered, the following items are required to be
included in the proposal package:
DESCRIPTION OF ITEM
1.
2.
3.
4.
NO
N/A
REFERENCES
SIGNATURE PAGE/DECLARATION OF COMPLIANCE
FORM W-9
VENDOR AFFIDAVITS AND CERTIFICATIONS
i.
ii.
iii.
iv.
v.
vi.
vii.
viii.
ix.
x.
xi.
xii.
xiii.
xiv.
xv.
xvi.
xvii.
xviii.
xix.
xx.
xxi.
5.
6.
7.
8.
9.
10.
11.
12.
13.
YES
Certification of Residency
HUB Certification
Anti-trust Certification
Compliance with Texas Family Code
Breach of Contract Terms, Sanctions and Penalties
Termination for Cause or Convenience
Equal Employment Opportunity
Davis Bacon Act
Contract Workhours and Safety Standards Act
Rights to Inventions
Clean Air Act and Federal Water Pollution Control Act
Debarment and Suspension
Byrd Anti-Lobbying Amendment
Procurement of Recovered Materials
Profit as a Separate Element of Price
Employment Verification
Record Retention Requirements
Compliance with EPA Regulations
Compliance with the Energy Policy and Conservation Act
Compliance with Buy American Provision
Non-Collusion Statement
FELONY CONVICTION NOTIFICATION
FORM CIQ
FORM 1295
VENDOR PO, RFQ AND INVOICE RECEIPT OPTIONS
DEVIATION AND EXCEPTIONS FORM
ATTACHMENT A – SPECIFICATIONS/PRICING
PROOF OF INSURANCE
MATERIAL SAFETY DATA SHEETS (if applicable)
HEALTH & SAFETY CERTIFICATES/LICENSES
**FAILURE TO MANUALLY SIGN THE PROPOSAL WILL DISQUALIFY IT**
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REGION ONE EDUCATION SERVICE CENTER
STANDARD TERMS AND CONDITIONS
JANITORIAL SUPPLIES, PAPER AND PLASTIC PRODUCTS
PROPOSAL 16-04-16
DUE: MAY 18, 2016
The words “bids,” “request for proposals,” “quotes,” RFPs,” solicitation,” procurement,” and
their derivatives may be used interchangeably in these terms and conditions. These terms and
conditions apply to all bids, requests for proposals, quotes, competitive sealed quotes, and other
procurement solicitations to which they are attached. The term “vendor” means each awarded
vendor chosen by Region One Education Service Center.
These Standard Terms and Conditions are part of the final contract in each commodity and/or
service contract and are part of the terms and conditions of each purchase order or other
bid/proposal forms issued in connection with this solicitation.
Contracts awarded pursuant to this RFP comply with the Education Department General
Administrative Regulations (EDGAR), 2 C.F.R. § 200.318-326. It is the intent of Region One ESC to
comply with the most restrictive federal (EDGAR) or state (FARSG) rule or regulation, and Region
One ESC intends to conduct a cost or price analysis in connection with every procurement action
using federal funds.
This Agreement is entered into between Region One Education Service Center (Region One ESC),
on behalf of its purchasing cooperative members, and Vendor having submitted a proposal in
response to a procurement solicitation issued by Region One ESC and whose proposal has been
accepted and awarded by Region One ESC. In consideration of the mutual covenants and
conditions contained in this Agreement and other good and valuable consideration, the receipt
and sufficiency of which are hereby acknowledged, Region One ESC and Vendor, intending to be
legally bound, and subject to the terms, conditions, and provisions of this Agreement, agree as
follows:
1. PROCUREMENT METHOD: Region One ESC is utilizing the Request for Proposals (RFP) method of
procurement in accordance with Texas Education Code Section 44.031(3) Purchasing Contracts,
Request for Proposals for services other than construction services.
2. ESTIMATED QUANTITIES: The good(s) and/or service(s) to be purchased under the awarded
contract, if any, may be of indefinite delivery and indefinite quantity (IDIQ). The listed items are
commonly acquired items and prices will be used to determine best value. Region One ESC, and its
cooperative members, makes no guarantee or commitment of any kind concerning quantities that will
actually be purchased. Region One ESC, and its cooperative members, makes no guarantee or
commitment of any kind regarding usage of any contracts resulting from this solicitation. Quantities
specified are per unit of measure listed in the proposal solicitation.
3. AWARD OF CONTRACT: In accordance with applicable laws, rules, and regulations for public
procurement, award(s) will be made to the responsible Vendor(s) whose proposal(s) is/are
determined after evaluation by Region One ESC, and/or its cooperative members, to be the best
value. To qualify for evaluation, a proposal must have been submitted on time and must materially
satisfy all mandatory requirements identified in this document. Copyrighted proposals are
unacceptable and may be disqualified.
4. RIGHTS RESERVED BY REGION ONE ESC AND RESTRICTIONS ON RFP PROCESS:
a. Region One ESC reserves the right to cancel this solicitation in whole or in part by issuance
of a revised or amended Request for Proposals.
b. Conduct oral interviews/discussions or presentations necessary to select the best value
Vendor and/or to obtain competitive pricing.
c. Region One ESC reserves the right to reject any and/or all proposals, to award contracts for
individual products and/or services as may appear advantageous, and to negotiate
separately in any manner necessary to serve the best interests of Region One ESC and/or its
purchasing cooperative members.
d. Region One ESC further reserves the right to accept, reject or negotiate modifications in any
terms of a proposed vendor’s proposal or any parts thereof.
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e. Region One ESC further reserves the right to waive any formalities or technicalities if deemed
in the best interest of Region One ESC and/or its purchasing cooperative members.
f. Region One ESC also reserves the right as sole judge of quality and equality.
g. Region One ESC further reserves the right to award one or more contracts, in part or in
whole, to a single or to multiple prospective vendors or proposers. The decision to award
multiple contracts, award only one contract, or to make no awards, rests solely with Region
One ESC. Region One ESC may make multiple awards, and this fact should be taken into
consideration by each proposer.
5. FINANCIAL RESPONSIBILITY: Region One ESC assumes no financial responsibility for any costs
incurred by prospective vendors in developing and submitting a proposal or any amendments or
addenda, participating in bid conferences, participating in any negotiation sessions or discussions, or
any other costs incurred by proposers prior to award of a Contract/Agreement pursuant to this RFP.
6. AGREEMENT TERMS: The terms of this Agreement shall govern all procurements conducted
hereunder. No pre-established terms on the Vendor’s order acknowledgments, invoices, or other
forms shall have any force or effect. Further, no amendment of this Agreement shall be permitted
unless first approved in writing from Region One ESC, and no such amendments shall have any
effect unless and until a written amendment to this Agreement is executed by Region One ESC.
7. ADDENDUM: Any interpretations, corrections, additions or changes to this RFP will be
communicated to proposers by the issuance of an addendum. It is the responsibility of the proposer,
prior to submitting the proposal, to determine whether an addendum was issued. All proposers shall
comply with the requirements specified in any addendum issued by Region One ESC.
8. CLARIFICATIONS: Region One ESC may request clarification from Vendor(s) for the purpose of
eliminating minor errors, clerical errors, and/or non-substantive irregularities. Clarification does not
give a Vendor the opportunity to revise, change or modify its proposal in any way except to the extent
of correction of the error. Discussion between Region One ESC and Vendor can also take place after
the initial receipt of proposals. Region One ESC reserves the right to conduct discussions with all,
some or none of the Vendors submitting proposals. Region One ESC will not assist the Vendor in the
completion, revision or modification of its proposal.
9. ASSIGNMENT DELEGATION: Vendor may not assign this Agreement or any of its rights, duties, or
obligations hereunder without the prior written approval of Region One ESC. Any attempted
assignment of this Agreement by Vendor shall be null and void. Any purchase or work order made as
a result of this Agreement may not be transferred, assigned, subcontracted, mortgaged, pledged, or
otherwise disposed of or encumbered in any way by Vendor without the prior written approval of
Region One ESC. Vendor is required to notify Region One ESC when any material change in
operations occurs, including but not limited to, changes in distribution rights for awarded products,
bankruptcy, material changes in financial condition, change of ownership, and the like, within three (3)
business days of such change.
10. PROHIBITION AGAINST CONTACT: Vendors shall restrict all contact with Region ESC, and its
cooperative members, and direct all questions regarding this RFP to the Point of Contact specified in
this solicitation. Do not contact members of the Board of Directors, the Executive Director or
other employees of the Region One Education Service Center or any cooperative member
representative. Contact with any of these prohibited individuals after issuance of the RFP and
before execution of a contract, may result in disqualification of your Proposal.
11. CONFLICT OF INTEREST: No employee, officer, or agent may participate in the planning,
advertising, selecting, or administration of a contract supported by a Federal award if he or she has a
real or apparent conflict of interest. See 2 CFR § 200.318(c)(1). Such a conflict of interest would
arise when the employee, officer, or agent, any member of his or her family, his or her partner, or an
organization which employs or is about to employ any of the parties indicated herein, has a financial
or other interest in or a tangible personal benefit from a firm consideration for a contract. Chapter
176 of the Local Government Code requires any Vendor that does business Region One ESC, and/or
its cooperative members, to complete a Conflict of Interest Questionnaire (Form CIQ) in the following
situations:
The vendor has a business relationship with a local governmental entity and:
1. Has an employment or other business relationship with a local government officer of that local
governmental entity, or a family member of the officer;
5
2. Has given a local government officer of that local governmental entity, or a family member of the
officer, one or more gifts with an aggregate value of more than $100 in the 12-month period
(excludes food);
3. Has a family relationship with a local government officer of that local governmental entity; or
4. The amount of a contract that is either executed or under consideration between the vendor and
that local governmental entity exceeds $1 million.
The completed conflict of interest questionnaire must be filed with the Region One ESC Business
Office not later than the seventh business day after the later of:
1. The date that the vendor:
a. Begins discussions or negotiations to enter into a contract with the local governmental
entity; or
b. Submits to the local governmental entity an application, response to a request for
proposals or bids, correspondence, or another writing related to a potential contract with
the local governmental entity; or
2. The date the vendor becomes aware of:
a. An employment or other business relationship with a local government officer, or a family
member of the officer;
b. Giving one or more gifts, as defined above; or
c. A family relationship with a local government officer.
The vendor filing the questionnaire must:
1. Describe each employment or business and family relationship the vendor has with each local
government officer of the local governmental entity;
2. Identify each employment or business relationship with respect to which the local government
officer receives, or is likely to receive, taxable income, other than investment income, from the
vendor;
3. Identify each employment or business relationship with respect to which the vendor receives, or is
likely to receive, taxable income, other than investment income, that:
a. Is received from, or at the direction of, a local government officer of the local
governmental entity; and
b. Is not received from the local governmental entity; and
4. Describe each employment or business relationship with a corporation or other business entity
with respect to which a local government officer of the local governmental entity:
a. Serves as an officer or director; or
b. Holds an ownership interest of one percent or more.
If no conflict of interest exists, you must type “N/A” on Box 1 of the Form CIQ, sign it, and date it.
A vendor shall file an updated completed questionnaire with the Region One ESC Business Office not
later than the seventh business day after the date of an event that would make a statement in the
questionnaire incomplete or inaccurate.
The Region One ESC Business Office shall:
1. Maintain a list of local government officers of the local governmental entity and shall make that list
available to the public and any vendor who may be required to file a conflict of interest
questionnaire; and
2. Maintain the statements and questionnaires that are required to be filed under this chapter in
accordance with the local governmental entity's records retention schedule.
In addition, Chapter 176 of the Local Government Code requires a local government officer to file a
Conflict of Interest Disclosure (Form CIS) with respect to a Vendor if:
1. The Vendor enters into a contract with the local government entity or the local governmental
entity is considering entering into a contract with the vendor, AND
2. The Vendor has:
a. An employment or other business relationship with the local government officer or a family
member of the officer that results in the officer or family receiving taxable income, other than
investment income, that exceeds $2,500 during the 12-months preceding the date that the
officer becomes aware that:
i. A contract between the local governmental entity and Vendor has been executed; or
ii. The local governmental entity is considering entering into a contract with the Vendor;
b. Has given to the local government officer or a family member of the officer one or more gifts
that have an aggregate value of more than $100 in the 12-month period preceding the date
the officer becomes aware that:
i. A contract between the local governmental entity and Vendor has been executed; or
ii. The local governmental entity is considering entering into a contract with the Vendor; or
c. Has a family relationship with the local government officer.
6
Region One ESC current Board of Directors include: George Banda, Raul R. Chapa, Ruben
Cortez, Jr., Pete Garcia, Dr. Manuel Gomez, Jr., Ricardo Gutierrez, Linda La Mantia, Alicia
Requenez,
Region One ESC current local government officers include, but not limited to: Dr. Cornelio
Gonzalez, Dr. Eduardo Cancino, Dr. Marco Antonio Lara, Jr., Frances Guzman, Lori A.
Ramos, and Marc D. Garcia.
Failure to comply with Chapter 176 of the Local Government Code requirements is an offense:
1. Class C misdemeanor if the contract amount is less than $1 million;
2. Class B misdemeanor if the contract amount is at least $1 million but less than $5 million; or
3. Class A misdemeanor if the contract amount is at least $5 million.
The governing body of a local governmental entity may, at its discretion, declare a contract void if the
governing body determines that a violation of Chapter 176 of the Local Government Code has
occurred.
12. NON-COLLUSION: By submitting an offer, Vendor affirms that the Contractor, including its officers,
employees, or agents, has not prepared its submitted offer in collusion with any other bidder
participation in this procurement solicitation and that the contents of their submittal have not been
communicated by the offeror nor by any employee, officer or agent of the offeror to any other person
engaged in this type business prior to the official submission deadline. The vendor, by submitting this
proposal, certifies and represents to Region One ESC that the Vendor has not offered, conferred or
agreed to confer any pecuniary benefit, as defined by §1.07(a)(6) of the Texas Penal Code, or any
other thing of value, as consideration for the receipt of information or any special treatment or
advantage relating to this procurement solicitation; the Vendor also certifies and represents that
Vendor has not offered, conferred or agreed to confer any pecuniary benefit or other things of value
as consideration for the recipient's decision, opinion, recommendation, vote or other exercise of
discretion concerning this procurement solicitation; the Vendor certifies and represents that the
Vendor has neither coerced nor attempted to influence the exercise of discretion by any officer,
trustee, agent or employee of the Region One ESC, or its cooperative members, concerning this bid
on the basis of any consideration not authorized by law; the Vendor also certifies and represents that
the Vendor has not received any information not available to other Vendors so as to give the
undersigned a preferential advantage with respect to this bid; the Vendor further certifies and
represents that Vendor has not violated any state, federal or local law, regulation or ordinance
relating to bribery, improper influence, collusion or the like and that the Vendor will not in the future
offer, confer, or agree to confer any pecuniary benefit or other thing of value to any officer, trustee,
agent or employee of Region One ESC, or its cooperative members, in return for the person having
exercised the person's official discretion, power or duty with respect to this bid; the Vendor certifies
and represents that it has not now and will not in the future offer, confer, or agree to confer a
pecuniary benefit or other thing of value to any officer, trustee, agent or employee of the Region One
ESC, or its cooperative members, in connection with information regarding this procurement
solicitation, the submission of this RFP, the award of this RFP or the performance, delivery or sale
pursuant to this RFP.
13. DISQUALIFICATION: A Vendor may be disqualified before or after the proposals are opened, upon
evidence of collusion with the intent to defraud, or evidence of intent to perform other illegal activities
for the purpose of obtaining an unfair competitive advantage.
14. DEVIATIONS AND EXCEPTIONS: All proposals must include a detailed statement of exceptions
taken to any part of the request. Any deviations from this procurement solicitation must be noted on
the Deviations and Exceptions Form. Deviations or exceptions stipulated in a Vendor’s response
may result in disqualification. Any language to the effect that the Vendor does not consider this RFP
to be part of a contractual obligation may result in the Vendor’s proposal being disqualified.
15. SPECIFICATIONS: Specifications may be those developed by the Region One ESC, and/or its
cooperative members, to represent items of regularly manufactured products.
a. Region One Education Service Center specifications have been developed by the Purchasing
Department to show minimal standards as to the usage, materials, and contents based on
their needs.
b. Manufacturer's specifications, when used by the Region One Education Service Center, are
to be considered informative to give the bidder information as to the type and kind requested.
Proposals on any reputable manufacturers regularly produced product of such items similar
and substantially equivalent will be considered,
c. If any conflict exists, specification will override referenced brand.
7
Compliance with all specifications and conditions is required. All proposals must include a detailed
statement of exceptions taken to any part of the request.
16. EQUIVALENT CLAUSE: Whenever an article or material is defined in this solicitation by describing
a proprietary product, or by using the name of a manufacturer, brand name or vendor, the term “or
equal”, if not inserted, shall be implied (as applicable). The specified article or material shall be
understood as indicating type, function, minimum standard of design, efficiency and quality desired
and shall not be construed as to exclude other manufactured products or comparable quality, design
and efficiency (as applicable).
17. SAMPLES: Samples may be requested, and are to be delivered by the bidder to the attention of the
Purchasing Coordinator, 1900 West Schunior Street, Edinburg, Texas 78541-2233, or other location
designated by the Purchasing Coordinator, for examination of such samples.
a. Notification of sample delivery must be sent to the Purchasing Coordinator via email and
provide estimated delivery date, delivery tracking information, if applicable, actual delivery
date, and who signed to accept delivery.
b. Samples needed for a proposal to be evaluated properly must be delivered within ten (10)
working days from the time the vendor is notified.
c. Each sample must be clearly marked to show the bidder’s name, address, proposal title and
proposal item number for which the sample is being proposed.
d. Sample items from the successful bidder may be retained for the purpose of determining that
the quality and workmanship of the delivered items comparable to the sample.
18. RESPONSIVE PROPOSAL: Proposals shall be deemed responsive if they comply with all material
and administrative aspects of this procurement solicitation.
19. RESPONSIBLE VENDOR: A Vendor with adequate financial resources (or the ability to obtain such
resources), can comply with the delivery requirements, and is a qualified and established firm
regularly engaged in the type of business that provides the products and/or services herein, and have
an adequate number of trained personnel to ensure quality and performance and completion of
contract within the specified time period.
20. UNRESPONSIVE VENDORS: Proposals from unresponsive vendors will not be accepted. Vendors
having a history of inconsistent service and unreliability will not be considered by the Region One
ESC to be a responsible bidder.
21. PENALTIES: If Vendor is unable to provide the goods or services at the prices quoted in Vendor’s
proposal or if Vendor fails to fulfill or abide by the terms and conditions of the Agreement, Region One
ESC may take the following action(s):
a. Insist that Vendor honor the quoted price(s) specified in the Vendor’s proposal;
b. Have Vendor pay the difference between Vendor’s price and the price of the next acceptable
proposal, as determined by Region One ESC;
c. Have Vendor pay the difference between Vendor’s price and the actual purchase price of the
good or service on the open market; and/or
d. Recommend that Vendor no longer be given the opportunity to submit a proposal to Region
One ESC and/or that this Agreement be terminated.
22. RECORDS RETENTION: Vendor shall maintain its records and accounts in a manner that shall
assure a full accounting for all goods and/or services provided by Vendor to Region One ESC, and its
cooperative members, under this Agreement. These records and accounts shall be retained by
Vendor and made available for audit by Region One ESC, and its cooperative members, for a period
of not less than five (5) years from the date of completion of the services, receipt of goods, or the date
of the receipt by Region One ESC, or its cooperative members, of Vendor’s final invoice or claim for
payment in connection with this Agreement, whichever is later. If an audit has been announced,
Vendor shall retain its records and accounts until such audit has been completed.
23. RIGHT TO AUDIT: Region One ESC, upon written notice, shall have the right to audit all of Vendor’s
records and accounts relating to this Agreement. Records subject to audit shall include, but are not
limited to, records which may have a bearing on matters of interest to Region One ESC in connection
with Vendor’s work for Region One ESC and shall be open to inspection and subject to audit and/or
reproduction by Region One ESC, its cooperative members, or its authorized representative(s) to the
extent necessary to adequately permit evaluation and verification of:
8
a. Vendors compliance with this Agreement and the requirements of the solicitation;
b. Compliance with Region One ESC’s procurement policies and procedures;
c. Compliance with provisions for computing billings to Region One ESC, or its cooperative
members, and/or
d. Any other matters related to this Agreement
24. OPEN RECORDS/PUBLIC INFORMATION: Region One ESC and/or its cooperative members are
governmental entities subject to the Texas Public Information Act. Region One ESC considers all
information, documentation and other materials requested to be submitted in response to this
solicitation to be of a non-confidential and/or non-proprietary nature and therefore shall be subject to
public disclosure under the Texas Public Information Act, (Texas Government Code, Chapter
552.001, et seq.,) after a contract/agreement is awarded or the procurement terminated. Proposers
are hereby notified that Region One ESC strictly adheres to all statutes, court decisions, and opinions
of the Texas Attorney General with respect to disclosure of information. Any information deemed to
be confidential by Proposer should be clearly noted on the page(s) where confidential information is
contained, page-by-page and line-by-line the parts of the response which it believes are exempt;
however, Region One ESC cannot guarantee that it will not be compelled to disclose all or part of any
public record under the Texas Public Information Act, since information deemed to be confidential by
Proposer may not be considered confidential under Texas law, or pursuant to a Court order. Vague or
general claims to confidentiality will not be accepted. Region One ESC assumes no obligation or
responsibility relating to the disclosure or nondisclosure of information submitted by proposers.
Vendor waives any claim against and releases from liability Region One ESC, its officers, employees,
agents, and attorneys with respect to disclosure of information provided under or in the Agreement or
otherwise created, assembled, maintained, or held by Vendor and determined by Region One ESC,
the Attorney General of Texas, or a court of law to be subject to disclosure under the Texas Public
Information Act.
25. CONFIDENTIALITY: Vendor and Region One ESC agree to secure the confidentiality of all
information and records in accordance with the applicable federal and state laws, rules, and
regulations. Vendor and Region One ESC understand that the Family Educational Rights and
Privacy Act (FERPA), 20 U.S.C. § 1232g, governs the privacy and security of educational records
and information and agree to abide by FERPA rules and regulations, as applicable.
26. INSPECTION AND ACCEPTANCE: Awarded Vendor(s) shall deliver the goods or services procured
on this contract/agreement to the Region One ESC department, or cooperative member, issuing a
purchase order. If delivery cannot be made within the proper time period, the awarded vendor must
receive authorization from the issuing Region One ESC department, or cooperative member, for the
delayed delivery. Region One ESC, or its cooperative members, shall have the right to inspect the
goods at delivery before accepting them. If defective, incorrect, or items not meeting specification are
delivered, Region One ESC, or its cooperative members, may make the determination, in its sole
discretion, to return the good(s) to the vendor at no cost to Region One ESC, or its cooperative
members. The vendor shall be responsible for arranging the return of defective or incorrect good(s).
The vendor agrees to pay all shipping and handling costs for any such return shipment. If goods are
not picked up within one (1) week after notification, the good(s) will become a donation to the Region
One ESC, or its cooperative member, for disposition.
27. TITLE AND RISK OF LOSS: Whenever Region One ESC, and its cooperative members, is
purchasing (and not leasing) an item under this Agreement, title and risk of loss shall pass upon the
later of Region One ESC’s acceptance of the item or payment of the applicable invoice.
28. DELIVERIES: All deliveries under this Agreement shall be freight prepaid, Free on Board (FOB)
destination, Full Freight Allowed, Inside Delivery and shall be included in all pricing in Vendors
proposal unless otherwise clearly stated in writing in Vendor’s proposal. The Region One ESC and its
cooperative members assume no liability for goods delivered in damage or unacceptable condition.
The successful bidder will handle all claims with carriers, and in case of damaged goods, will ship
replacement goods immediately upon notification by Region One ESC and/or its cooperative
members of damage. Proposal prices will include all freight and delivery charges.
29. HOURS OF DELIVERY: Deliveries shall be made between 8:00 AM and 3:00 PM, at the designated
Region One ESC or cooperative members’ administration facility, unless prior approval for after-hours
delivery has been obtained from Region One ESC, or cooperative member. For cooperative member
9
school nutrition program locations, deliveries will only be accepted between 6:30 AM and 2:00 PM,
unless otherwise specified by the cooperative member.
30. SHIPMENTS: Vendor shall ship ordered products within seven (7) working days for available goods
and within four (4) to six (6) weeks for special-order items after the receipt of the purchase order
unless otherwise previously agreed to, in writing, by Region One ESC and/or its cooperative
members. If a product cannot be shipped within that timeframe, Vendor shall notify Region One ESC
of the reasons why the product has not shipped and shall provide an estimated shipping date, if
applicable. Region One ESC, and its cooperative members, may cancel the order if the estimated
shipping time is not acceptable to Region One ESC, and/or its cooperative member in its sole
discretion. Consistent failure of a Vendor to meet delivery promises without a valid reason is cause
for removal.
31. LEAD-TIME: Time of delivery is part of the proposal consideration and must be stated in definite
terms and must be adhered to completely. Proposals must show the number of calendar days
required to place the materials in possession of Region One ESC and/or its cooperative members.
Do not quote shipping dates. Failure to specify the lead-time may result in disqualification from
consideration. Unrealistic short or long delivery promises may cause the bid to be disregarded.
32. SHORTAGES: Vendor and/or sales agents acting on the Vendors behalf, shall give 72-hour prior
notice to the ordering entity of any anticipated shortages, back orders, and/or out-of-stock items prior
to delivery. The Vendor must keep the ordering entity informed at all times on the status of the order.
Default in promised delivery, without acceptable reason, authorizes Region One ESC and/or its
cooperative members to purchase goods elsewhere, and charge any increase in cost and handling to
the defaulting Vendor. No substitutions are accepted with our prior written approval by Region One
ESC and/or its cooperative members.
a. Vendors must notify Region One ESC of any known shortages, back orders, out-of-stock
items, etc. that could affect multiple ordering entities for any extended period.
33. FORMATION OF A CONTRACT (DECLARATION OF COMPLIANCE): A response to this
solicitation is an offer to contract/agreement with Region One ESC based upon the terms, conditions,
scope of work, and specifications contained in this procurement solicitation. A solicitation/proposal
does not become a contract/agreement unless and until it is accepted by Region One ESC after
approval by the Region One ESC Board of Directors. Policy CH (Local) requires that all contracts or
agreements shall be signed by the Region One ESC Executive Director, or the cooperative members’
Superintendent, or their designee. No other personnel are authorized to execute or enter into
contracts on behalf of the Region One ESC or the cooperative member.
34. NON-EXCLUSIVE CONTRACT: Region One ESC reserves the right to award multiple
contracts/agreements for each commodity category. Commodity categories are established at the
sole discretion of Region One ESC. Nothing in this agreement may be construed to imply that
Vendor has the exclusive right to provide products and/or services to Region One ESC, and its
cooperative members. Any contract resulting from this solicitation is non-exclusive and shall be
awarded with the understanding and agreement that it is for the sole convenience of Region One
ESC. Region One ESC is free to have multiple contracts for the awarded goods and services, and
may initiate other procurement solicitations or purchasing activity with other vendors at any time, at
Region One ESC’s sole discretion. During the term of this Agreement, Region One ESC reserves the
right to use all available resources to procure other products and/or services as needed and doing so
will not violate any rights of Vendor. Additionally, the District may have a need to purchase additional
items within this category that are not listed on the bid. Vendor is to make these items available to
Region One ESC, and its cooperative members through this Contract/Agreement at the same
discounted pricing awarded by the Board of Directors. Bids may be awarded to primary and
secondary vendors on an item by item basis or by categories. End users may go to the secondary
vendors to compare items for best value. In the event that a Vendor has an existing Region One
ESC Agreement, in the same Agreement title, upon award, the new Agreement will immediately
supersede the older contract.
35. PRICING: All prices in Vendor’s proposal should remain firm for the Term of the Agreement. Any
price changes shall be presented to Region One ESC, for acceptance or rejection by Region One
ESC, in its sole discretion, using the same format as was accepted in Vendor’s original proposal; all
price changes for goods and/or services provided under this Agreement, must be approved, in
writing, by the Region One ESC prior to taking effect. The following documentation shall be provided
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to support a request for price change: justification for change/increase using a known market
index/market condition, terms and conditions, and/or manufacturers/distributors’ impact (if any).
a. Proposal price must be submitted on units of quantity specified and extended to show total.
b. Unit price must be shown with a minimum of 4 decimal places.
c. In the event of discrepancies in extension, the unit price will govern.
d. Vendors are encouraged to provide pricing on specified items, even if no estimated
quantity is provided.
36. DISCOUNTS: Any discounts available to Region One ESC and its cooperative members for early
payment should be noted in the proposal. Vendor(s) may propose volume discounts or other
adjustments to the price for large orders. Discounts may be considered in determining low proposal.
37. CATALOG BID: Prices on this type of contract are based upon an approved price list or other
approved method as identified in the procurement solicitation. This type of contract provides for
discounts from a current manufacturer's price list, a percentage add-on to a manufacturer's
distributor/producers type price list or a custom price list. Current price list means the latest price list
in effect between the "date mailed" as shown on the RFP and the RFP opening date. Manufacturer's
price list means a price list published in some form by the manufacturer of a product and available to
and recognized by the trade. Custom price list means a price list especially prepared for a given bid.
Region One ESC shall be the sole determinate as to acceptability. Requests for price increases must
be documented with a new dated price/cost list that is the same type as the one submitted with the
RFP.
The maximum allowable increase will be determined by the following formula:
Original Price X New Mfg. Cost/ Price List = Maximum Allowable Contract Price
Original Mfg. Cost/Price List
Prices for this type of contract cannot be increased for 30 days after the contract begins unless
otherwise specified in the RFP. Price reductions shall be offered immediately upon becoming
available to a vendor at any time after award.
38. SPECIAL TOOLS AND TEST EQUIPMENT: If the price includes the cost of any special test
equipment fabricated or required by the Vendor for the purpose of filling this order, such special
tooling and/or test equipment and any related items shall become the property of Region One ESC,
and its cooperative members, and shall be identified by the Vendor as such.
39. PRICE CHANGES: During the life of a contract only industry-wide published price changes as
reflected in a manufacturer's printed price list, published documentation, or other approved method in
a proposal may be submitted to the Region One ESC for price adjustment consideration. Region
One ESC will accept or reject increases after receipt of a properly submitted request from the Vendor,
which includes documentation as to the nature of the change substantiated by, but not limited to, the
following indexes: The Food Institute Report, Urner Barry Market Indexes, Producer Price Index
(PPI), Consumer Price Index (CPI) and any other relevant commodity price indexes. Region One
ESC will respond to such requests by: 1) granting the request; 2) reassigning the item(s) to another
awarded vendor; 3) rebidding the item(s); 4) taking any other action as deemed necessary. If a
properly submitted increase is rejected, the vendor may cancel such items from the contract by giving
Region One ESC written notice. Cancellation will not go into effect for thirty (30) working days after
receipt of the written request. Old prices must be honored on orders dated up to the official date of
cancellation. Vendors are required to immediately implement any industry wide price decreases that
become available. Region One ESC must be notified in writing of any decrease for file updating
purposes and notice to cooperative members.
40. PRODUCT SUBSTITUTION: Any and all substitutions require prior written approval by Region One
ESC and/or the cooperative member. If applicable, the product substitution request must be
accompanied with CN Label or Nutritional Analysis information, and/or other product information.
Region One ESC and/or its cooperative members reserves the right to require the Vendor to offer
possible substitutes if any material or equipment becomes unobtainable during the term of the
contract. Outstanding orders are not automatically amended by an approved substitution. The
Vendor must contact the qualified ordering entity 72-hours prior to shipment of the approved
substitution.
a. If substitutions are made without prior written approval of the ordering entity, under Uniform
Commercial Code, the entity shall retain the Right to Remedy and purchase the product(s)
from another supplier, charging the difference of the bid price to the Vendor.
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41. ADDITION OF NEW GOODS AND/OR SERVICES: Region One ESC may add new goods and/or
services throughout the term of this contract. New goods and/or services must have prior written
approval from Region One ESC. Only goods and/or services not specified elsewhere in the contract
may be considered new. Pricing is subject to the terms and conditions outlined in the procurement
solicitation and shall be equivalent to the percentage discount or proposed prices for other similar
goods and/or services. Vendor may replace or add products to the contract if: the replacing products
are equal to or superior to the original products offered or discounted in a similar degree or to a
greater degree and the products meet the requirements of the RFP. Goods and/or services may not
be added to avoid competitive procurement procedures. The addition of new goods and/or services
cannot materially change the contract between Region One ESC, and/or its cooperative members,
and the Vendor. Region One ESC may reject any proposed additions, without cause, in its sole
discretion.
42. MATERIAL CHANGE: If a material change to a contract entered into between Region One ESC, and
its cooperative members, and Vendor occurs, then the contract will not be renewed upon the
conclusion of its term. Upon the expiration of the term, Region One ESC may issue a new RFP for
the goods or services procured under the previously-existing contract. Material change means a
modification that substantially exceeds and/or alters the terms of the original contract between Region
One ESC, its cooperative members, and Vendor.
43. CUSTOMER SUPPORT: Vendor shall provide timely and accurate technical advice and sales
support to Region One ESC, and its cooperative members.
44. COMPLIANCE WITH LAWS: Vendor shall comply with all federal, state and local laws, statutes,
ordinances, rules, and regulations, including, if applicable, workers’ compensation laws, minimum and
maximum salary and wage statutes and regulations, prompt payment and licensing laws and
regulations. For the entire duration of this contract/agreement, Vendor shall maintain all required
licenses, certifications, permits, and any other documentation necessary to perform this Agreement.
When required or requested by Region One ESC, Vendor shall furnish Region One ESC with
satisfactory proof of Vendor’s compliance with this provision.
45. EQUAL OPPORTUNITY: It is the policy of Region One ESC not to discriminate on the basis of race,
color, national origin, gender, limited English proficiency or handicapping conditions in its programs.
Vendor agrees not to discriminate against any employee or applicant for employment to be employed
in the performance of this Agreement, with respect to hire, tenure, terms, conditions, and privileges of
employment, or a matter directly or indirectly related to employment, because of age (except where
based on a bona fide occupational qualification) or race, color, religion, national origin, or ancestry.
Vendor further agrees that every subcontractor entered into for the performance of this Agreement
shall contain a provision requiring non-discrimination in employment herein specified, binding upon
each subcontractor. Breach of this covenant may be regarded as a material breach of the
Agreement.
46. SAFETY: Vendors, its subcontractors, and their respective employees shall comply fully with all
applicable federal, state, and local safety and health laws, ordinances, rules and regulations in the
performance of services under this Agreement, including, without limitation, those promulgated by
Region One ESC and by the Occupational Safety and Health Administration (“OSHA”). All items
must meet all applicable OSHA standards and regulations and all electrical items must bear the
appropriate listing from UL, FMRC or NEMA. In case of conflict, the most stringent safety
requirements shall govern. Vendor shall comply with all other safety guidelines and standards as
required by Region One ESC. Vendor shall indemnify and hold Region One ESC, and its cooperative
members, harmless from all claims, demands, suits, actions, judgements, fines, penalties, and liability
of every kind arising from the breach of Vendor’s obligations under this provision.
47. MATERIAL SAFETY DATA SHEETS: Vendor must provide, at no cost, at least one copy of any
applicable Manufacturer's Material Safety Data Sheet(s) (MSDS) with each shipment during the term
of the contract. If OSHA or Federal or State laws provide for additional requirements, those
requirements are in addition to the MSDS requirement.
48. RECYCLED MATERIAL: Texas state law requires that a purchasing preference be given to any
product made from recycled material if the product meets written specifications as to quality and
quantity. If a product bid on this solicitation contains recycled material, identify the item number and
report the percent of all recycled material in the product and the percent of post-consumer material
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used in the product. "Post- consumer" means material that has been recycled after sale to a
consumer as opposed to reuse of manufacturing waste material prior to sale. In addition, identify any
products that meet the criteria of "Environmentally Sensitive."
a. Send information on any products not listed in this contract that are related and available
through your company which contain recycled material along with the percent of post- and
pre-consumer content to: ATTN: PURCHASING DEPARTMENT, REGION ONE ESC, 1900
W. SCHUNIOR, EDINBURG, TX 78541-2233
b. Packing & Packaging: Use of the minimum amount of packing and packaging material
consistent with assuring no damage to product in transit. The use of recyclable and recycled
material content packing and packaging material is preferred.
c. New or Un-used: The terms shall not be interpreted to exclude the use of recycled content
materials in products supplied. Nothing in a solicitation shall be construed to preclude the
use of recycled content materials in a product regardless of any referenced specifications
such as ANSI, ASTM, or Federal specifications so long as the material meets the
performance requirements of such specifications and all required laws and regulations.
49. WORKFORCE/DRUG-FREE WORK ENVIRONMENT: Vendor shall employ only orderly and
competent workers, skilled in the performance of the services, if any, which shall be performed under
this Agreement. Vendor, its employees, subcontractors, and subcontractor’s employees may not use
or possess any firearms, alcoholic or other intoxicating beverages, illegal drugs or controlled
substances while on the job or on Region One ESC, or its cooperative members, property, nor may
such workers by intoxicated or under the influence of alcohol or drugs on Region One ESC’s, or its
cooperative members, property.
50. FORCE MAJEURE: The term Force Majeure as employed herein, shall mean acts of God, strikes,
lockout, or other industrial disturbances, network failures, energy crisis, fires, transportation
contingencies, interruptions in third-party telecommunications or Internet equipment or service, act of
public enemy, orders of any kind of government of the United States or the State of Texas or any civil
or military authority, insurrections, riots, epidemics, arrests, restraint of government and people, civil
disturbances, explosions, acts of war, other catastrophes, or any other occurrences which are
reasonably beyond such party’s control. The parties to this Agreement are required to use due
caution and preventative measures to protect against the effects of force majeure, and the burden of
proving that a force majeure event has occurred shall rest on the party seeking relief under this
provision. The party seeking relief due to force majeure is required to promptly notify the other party
in writing, citing the details of the force majeure event and relief sought, and shall resume
performance immediately after the obstacles to performance caused by a force majeure event have
been removed, provided the Agreement has not been terminated. Delay or failure of performance, by
either party to this Agreement, caused solely by a force majeure event, shall be excused for the
period of delay caused solely by the force majeure event. Neither party shall have any claim for
damages against the other resulting from delays caused solely by force majeure. Notwithstanding
any other provision of this Agreement, in the event the Vendor’s performance is delayed or stopped
by a force majeure event, Region One ESC shall have the option to terminate this Agreement. This
section shall not be interpreted as to limit or otherwise modify any of Region One ESC’s, or its
cooperative members’, contractual, legal, or equitable rights.
51. GOVERNING LAW AND VENUE: The laws of the State of Texas, without regard to its provisions on
conflicts of laws, shall govern this Agreement. Any dispute under this Agreement may be brought in
the state and federal courts located in Hidalgo County, Texas, and the parties hereby submit to the
exclusive jurisdiction of said courts.
52. PROPERTY: In the event of loss, damage, or destruction of any property owned by or loaned by
Region One ESC, or its cooperative members, that is caused by Vendor or Vendor’s representative,
agent, employee or contractor, Vendor shall indemnify Region One ESC, or its cooperative members,
and pay to Region One ESC, or its cooperative members, the full value of or the full cost of repair or
replacement of such property, whichever is greater, within thirty (30) days of the Vendor’s receipt of
written notice of Region One ESC, or its cooperative members’, determination of the amount due. If
Vendor fails to make timely payment, Region One ESC, or its cooperative members’, may obtain
such money from Vendor by any means permitted by law, including, without limitation, offset or
counterclaim against any money otherwise due to Vendor by Region One ESC, or its cooperative
members’.
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53. INDEMNIFICATION: To the fullest extent authorized by law, the Vendor agrees at all times to defend,
indemnify and hold harmless Region One ESC, and/or its cooperative members’, its board of
directors, officers, employees, and agents any and all claims for damages or injures and other losses,
liabilities, costs, suits of law or in equity, expenses, attorneys’ fees, fines, penalties, or damages
arising from the acts or omissions of Vendor, Vendor’s officials, employees, agents, subcontractors,
or volunteers in connection with this Agreement, including, without limitation, those arising from
claimed infringement of any patents, trademarks, copyright or other corresponding right(s) which is
related to any item vendor is required to deliver. Vendor’s obligations under this clause shall survive
acceptance and payment by Region One ESC, or its cooperative members’. Region One ESC,
and/or its cooperative members, shall not indemnify and hold harmless the Vendor and its agents or
employees.
54. SUBCONTRACTORS: If Vendor uses subcontractors in the performance of any part of this
Agreement, Vendor shall be fully responsible to Region One ESC, and its cooperative members, for
all acts and omissions. Nothing in this Agreement shall create for the benefit of any such
subcontractor any contractual relationship between Region One ESC, and its cooperative members,
and any such subcontractor, nor shall it create any obligation on the part of Region One ESC, and its
cooperative members, to pay or to see the payment of any moneys due to any such subcontractor
except as may otherwise be required by law.
55. INSURANCE: Vendor is required to provide Region One ESC with copies of certificates of insurance,
naming Region One ESC and/or the cooperative member as an additional insured’s for Texas
Workman’s Compensation and General Liability Insurance. Certificates of insurance, name and
address of Vendor, the limits of liability, the effective dates of each policy, and policy number shall be
delivered to Region One ESC prior to the commencement of any work under this Agreement. All
policies of insurance shall waive all rights of subrogation against Region One ESC, and its
cooperative members, its officers, employees, and agents. The insurance company insuring Vendor
shall be licensed in the State of Texas and shall be acceptable to Region One ESC and its
cooperative members. Vendor shall give Region One ESC a minimum of ten (10) days’ notice prior
to any modifications or cancellation of said Agreement to maintain coverage as specified below.
Vendor shall require all subcontractors performing any work under or relating to this Contract to
maintain coverage as specified below. Region One ESC and/or its cooperative members, as
requested, shall be named as “additional insured” on insurance policies. Region One ESC and/or its
cooperative member’s reserves the right to require additional insurance should Region One ESC
and/or its cooperative members deem additional insurance necessary, in their sole discretion. Proof
of insurance coverage must be submitted with the proposal.
Workman’s Compensation/Employer’s Liability:
Statutory Limits
$500,000 Each Accident
$500,000 Policy Limit
$500,000 Each Employee
General Liability, Bodily Injury & Property Damage:
$500,000 Combined Single Limits
$1,000,000 Aggregate
Automotive Liability:
$250,000 Each Person
Bodily Injury:
$500,000 Each Accident
Property Damage:
$250,000
56. INVOICES: Invoices shall be directed to Region One ESC’s, or its cooperative members’, Accounts
Payable Department. Vendor shall submit invoices within a timely manner during Region One ESC’s,
or its cooperative members’, fiscal year in which the good(s) and/or service(s) are purchased, and:
a. Submit separate invoices, in duplicate, on each purchase order after each delivery.
b. Invoices shall indicate the purchase order number.
c. All invoices shall be itemized to include a description of each good(s) and/or service(s)
rendered.
d. Items should be shown in numerical order and must correspond with the item numbers
shown on the purchase order.
e. Quantity, unit and price of each item must be shown. All prices should be extended on the
invoice.
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f. Total all extensions on the invoice.
g. Discount, if applicable, must be stated, extended and deducted to arrive at a Net Total for
invoice.
h. Transportation charges, if any, shall be listed separately.
i. A copy of the bill of lading, and the freight weight bill when applicable, should be attached to
the invoice.
j. Shipment date of merchandise must be shown.
k. Date of purchase order must be shown.
l. Payment shall not be due until the above instruments are submitted after delivery.
m. Vendors should keep the Accounts Payable department advised of any changes to
remittance addresses.
n. Buyer's obligation is payable only and solely from funds available for the purpose of the
purchase. Lack of funds shall render this contract null and void to the extent funds are not
available and any delivered but unpaid for goods will be returned to Seller by Buyer.
o. Do not include Federal Excise, State or City Sales Tax. The Region One ESC, or its
cooperative member, shall furnish exemption certificate, if required.
p. Each invoice should be verified by Region One ESC, and/or its cooperative members’ for
accuracy.
57. TAX-EXEMPT: Region One ESC and its cooperative members shall not pay taxes for goods and/or
services provided under this Agreement. Vendor represents and warrants that it shall pay all taxes or
similar amounts resulting from this Agreement, including, without limitation, any federal, state, or local
income, sales or excise taxes of Vendor or its employees. Region One ESC shall not be liable for
any taxes resulting from this Agreement. Taxes must not be included in the proposal. Tax exemption
certificates will be executed by the Region One ESC and/or its cooperative members and furnished
upon request.
58. TAX RESPONSIBLITIES OF VENDOR AND INDEMNIFICATION FOR TAXES: Vendor and all
subcontractor(s) of Vendor shall pay all federal, state, and local taxes applicable to their operation
and any persons employed by Vendor and all subcontractors of Vendor. Vendor shall require all
subcontractors to hold Region One ESC harmless form any responsibility for taxes, damages, and
interest. If applicable, contributions required under federal, state, and/or local laws and regulations
and any other costs including, but not limited to, transaction privilege taxes, unemployment
compensation insurance, Social Security, and Worker’s Compensation, shall be the sole
responsibility of Vendor.
59. PAYMENTS TERMS: No payments shall be made prior to the delivery of the product or service.
Texas Government Code § 2251.021 shall govern when payments are due to Vendor. In accordance
with Texas Government Code § 2251.021, payments are due to Vendor by Region One ESC and/or
its cooperative member whose governing body meets only once a month or less frequently, within
forty-five (45) days after the later of the following: (1) the date Region One ESC and/or its CNP-STC
member receives the goods under the Agreement; (2) the date the performance of the service under
the Agreement is completed; or (3) the date Region One ESC and/or its cooperative member
receives an invoice for the goods or service. For Region One ESC and/or its cooperative members
whose governing bodies meet more than once a month or more often, payments are due by those
entities within thirty (30) days after the later of the following: (1) the date the Region One ESC and/or
its cooperative members receives the goods under the Agreement; (2) the date the performance of
the service under the Agreement is completed; or (3) the date the Region One ESC and/or its
cooperative member receives an invoice for the goods or service. Vendor agrees to pay any
subcontractors, if any, the appropriate share of the payment received from Region One ESC and/or
its cooperative member not later than the tenth (10th) day after the date Vendor receives the payment
from Region One ESC and/or its cooperative member. The exceptions to payments made by Region
One ESC and/or its cooperative members, and/or Vendor listed in Texas Government Code §
2251.002 shall apply to this Agreement.
60. IRS FORM W-9: In order to receive payment under this Agreement, Vendor shall have a current
I.R.S. Form W-9 Form on file with Region One ESC and/or its cooperative members,
61. NO AGENCY OR ENDORSEMENTS: Region One ESC and Vendor are independent contractors and
have not power or authority to assume or create any obligation or responsibility on behalf of the other
party. This Agreement shall not be construed or deemed an endorsement of a specific company or
product. It is the intention of the parties that Vendor is independent of Region One ESC and is not an
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employee, agent, joint venture, or partner of Region One ESC, and nothing in this Agreement shall be
interpreted or construed as creating or establishing the relationship of employer and employee, agent,
joint venture or partner between Region One ESC and Vendor or Region One ESC and any of
Vendor’s agents. Vendor agrees that Region One ESC had no responsibility for any conduct of any
Vendor’s employees, agents, representatives, contractors or subcontractors.
62. NON-APPROPRIATION CLAUSE: Renewal of this Agreement, if any, will be in accordance with
Texas Local Government Code § 271.903 concerning non-appropriation of funds for multi-year
contracts. Notwithstanding any other provision of this Agreement or obligation imposed on Region
One ESC by this agreement, Region One ESC shall have the right to terminate this agreement
without default or liability to Vendor resulting in such termination, effective as of the expiration of each
budget period of Region One ESC if it is determined by Region One ESC, in Region One ESC’s sole
discretion, that there are insufficient funds to extend this agreement. The parties agree that this
Agreement is a commitment of Region One ESC’s, or its cooperative members’, current revenue
only.
63. TERMINATION OF CONTRACT: This Agreement shall remain in effect until (1) the Agreement
expires by its terms or (2) the Agreement is terminated by mutual agreement of Region One ESC and
Vendor. Region One ESC reserves the right to terminate the Agreement immediately in the event the
Vendor fails to:
a. Meet schedules, deadlines and/or delivery dates within the time specified in this Agreement,
the procurement solicitation and/or a purchase or work order;
b. Default in the payment of any fees;
c. Otherwise perform in accordance with this Agreement and/or the procurement solicitation
Region One ESC also reserves the right to terminate the Agreement immediately, with written notice
to Vendor, if Region One ESC believes, in its sole discretion that it is in the best interest of Region
One ESC to do so. Vendor agrees that Region One ESC shall not be liable for damages in the event
that Region One ESC declares Vendor to be in default or breach of this Agreement and/or the
procurement solicitation. Vendor further agrees that upon termination of the Agreement for any
reason, Vendor shall, in good faith and with reasonable cooperation, aid in the transition to any new
arrangement and/or Vendor. All Supplemental Contracts, purchase orders, and/or orders for goods
or services issued by Region One ESC and/or its cooperative members and accepted by Vendor
shall survive the expiration or termination of this Contract. During the term of any Supplemental
Contract entered into between Vendor and a cooperative member, all terms of this Contract shall
continue to apply to the Supplemental Contract.
64. BREACH OF CONTRACT: In the event of a breach or default of the Agreement and/or the
procurement solicitation by Vendor, Region One ESC reserves the right to enforce the performance
of the Agreement and/or procurement solicitation in any manner prescribed by law or deemed to be in
the best interest of Region One ESC and/or its cooperative members. Region One ESC and/or its
cooperative members may exercise any or all of the following rights:
a. Region One ESC and/or its cooperative members may take possession of the assigned
premises and any fees accrued or becoming due to date;
b. Region One ESC and/or its cooperative members may take possession of all goods, fixtures
and materials of successful bidder therein and may foreclose its lien against such personal
property, applying the proceeds toward fees due or thereafter becoming due.
c. Region One ESC and/or its cooperative members reserves the right to award canceled
contract to next lowest and best bidder as it deems to be in the best interest of Region One
ESC and/or its cooperative members.
d. In such event, the Region One ESC and/or its cooperative members may charge the
successful bidder the difference for any additional cost of such bid item.
65. IN THE EVENT OF DEFAULT: In the event the successful bidder shall fail to perform, keep or
observe any of the terms and conditions, Region One ESC and/or its cooperative members shall give
the successful bidder written notice of such default; and in the event said default is not remedied to
the satisfaction and approval of Region One ESC and/or its cooperative members within two (2)
working days of receipt of such notice by the successful bidder, default will be declared and all the
successful bidder’s rights shall terminate.
66. SEVERABILITY: In the event that any one or more of the provisions contained in the Agreement
shall for any reason be held to be invalid, illegal, or unenforceable in any respect such invalidity,
16
illegality, or unenforceability shall not affect any other provisions, and the Agreement shall be
construed as if such invalid, illegal, or unenforceable provision had never been contained in it.
67. REPRESENTATION: The vendor represents that the items and/or services provided by the vendor
hereunder shall conform to those represented and described in the attachments. Notwithstanding
anything to the contrary herein, if for any reason Region One ESC determines, in its sole discretion,
that part or all of such items and/or services fails to meet the expectation of Region One ESC, Region
One ESC may on ten (10) days’ notice terminate this Agreement and receive the pro-rata portion of
the contract sum paid to the vendor by Region One ESC for the unexpired term of the Agreement.
68. WAIVER: No failure on the part of either party at any time to require the performance by the other
party of any term hereof shall be taken or held to be a waiver of such term or in any way affect such
party’s right to enforce such term, and no waiver on the part of either party of any term hereof shall be
taken or held to be a waiver of any other term hereof or the breach thereof. No waiver, alternation, or
modification of any of the provisions of this Agreement shall be binding unless in writing and signed
by duly authorized representatives of the parties hereto.
69. PACKAGING/CONDITION: Unless otherwise indicated, items will be new, unused and in excellent
condition and delivered in containers suitable for damage-free shipment and storage. Region One
Education Service Center and its cooperative members will not accept “factory seconds” or otherwise
inferior goods and reserves the right to return such item(s) within thirty (30) days of receipt at
vendor’s expense. If refurbished products are being offered it must be clearly stated in proposal.
70. WARRANTY: All goods and/or services provided under this Agreement must be warranted to be free
from defects in material, workmanship, and free from such defects in design for a period of one (1)
year upon the later of Region One ESC’s, or its cooperative members, acceptance of the product
and/or service or payment of the applicable invoice. If the Vendor’s/manufacturer’s warranty is less
than the required period, the Vendor shall warrant to goods and/or services to the full extent as
provided by the Vendor/manufacturer. Region One ESC, and/or its cooperative members, will
endeavor to give the contractor written notice of the breach of warranty within thirty (30) days of the
discovery of the breach of warranty, but failure to give timely notice shall not impair Region One
ESC’s, or its cooperative member’s, rights under this section. Vendor warrants that any services
rendered by the Vendor in relation to warranty of items will be fully and timely performed in a
professional and workmanlike manner in accordance with generally accepted industry standards and
practices, the terms, conditions, and covenants of the Agreement , and all applicable Federal, State,
and local laws, rules, and regulations. Vendor warrants that all goods and/or services furnished
under this Agreement shall conform in all respects to the terms of this Agreement, including, without
limitation, those detailed in the procurement solicitation issued by Region One ESC. In addition,
Vendor warrants that goods and/or services are suitable for and will perform in accordance with the
purchases for which they are intended. Vendor shall assume all liabilities incurred within the scope of
the consequential damages and incidental expenses, as set forth in the vendor or manufacturer’s
warranty, which result from either delivery or use of product, which does not meet the specifications
within this Agreement or the procurement solicitation.
71. WARRANTY MAINTENANCE AGREEMENT: Any information regarding warranties and/or
maintenance agreements pertaining to the goods and/or services in this solicitation shall be noted.
The Vendor shall provide warranty information and/or company guarantees concerning the goods
and/or services proposed. Goods and/or services that is found to be defective shall be replaced or
fully repaired to the satisfaction of Region One ESC and/or its cooperative members before payment
is made.
72. LIMITATION OF WARRANTY: Vendor shall not limit, exclude or disclaim the foregoing warranty or
any warranty implied by law, and any attempt to do so shall be without force or effect.
73. MANUFACTURER’S GUARANTEE: A manufacturer’s total satisfaction written guarantee shall be
required, in accordance with Uniform Commercial Code (UCC), for the one year Agreement term,
with Region One ESC, and/or its cooperative members, reserving the right to have any item replaced
should the original item prove unreliable or defective as expressed or implied by verbal or written
specification. The items will then and after adequate time to remedy, be replaced without charge to
Region One ESC’s, and/or its cooperative member’s, satisfaction. This will be provided at no
additional cost to Region one ESC, and/or its cooperative members, during the term of the contract.
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74. CRIMINAL HISTORY RECORD INFORMATION REVIEW – SB 9: Prior to commencing any work
under the Agreement, if Vendor contracts with Region One ESC, or its cooperative members, to
provide services, Vendor must certify, on the form provided by the ESC or the member district, that
for each covered employee of Vendor who will have direct contact with students, Vendor has
obtained, as required by Texas Education Code Section 22.0834: (a) state criminal history record
information from a law enforcement or criminal justice agency or a private entity that is a consumer
reporting agency governed by the Fair Credit Reporting Act (15 U.S.C. Section 1681 et seq.) for each
covered employee of Vendor employed before January 1, 2008; and (b) national criminal history
record information for each employee of Vendor employed on or after January 1, 2008. Vendor must
also obtain similar certifications of compliance with Texas Education Code Chapter 22’s requirements
from any subcontractors on the form provided herein. Covered employees with disqualifying criminal
history are prohibited from serving at Region One ESC, and its cooperative members; Vendor and
any subcontracting entity may not permit a covered employee to provide services at a school if the
employee has been convicted of a felony or misdemeanor offense that would prevent a person from
being employed under Tex. Educ. Code § 22.085(a) (i.e., Title 5 felony or an offense requiring
registration as a sex offender and victim was under 18 years of age or was enrolled in a public school
at the time the offense occurred). The criminal history record information review obligation applies if
Vendor contracts with Region One ESC, or its cooperative members, to provide services; it does not
apply to a contract for the purchase of goods or real estate. Region One ESC and its cooperative
members require persons who enter on-site to first report to the front office/receptionist, and must be
prepared to present a valid driver’s license or another form of identification containing the person’s
photograph issued by a governmental entity in accordance with SB 9, for clearance through the
Region One ESC., or its cooperative members, security system. School districts could create
electronic databases to store information about visitors to campuses. This information could be used
only for school security and could not be sold or otherwise disseminated to a third party. Region One
ESC, and its cooperative members, may verify whether a visitor is a sex offender registered with the
computerized central database maintained by the Texas Department of Public Safety as provided by
Article 62.005, Code of Criminal Procedure, or any other database accessible by the Region One
ESC, and its cooperative members. Additionally, Region One ESC, and its cooperative members,
may require fingerprinting and criminal background checks for persons who enter a campus when
required by local policy.
75. MINORITY & WOMEN’S BUISINESS ENTERPRISE (MWBE), HISTORICALLY UNDERUTILIZED
BUSINESS (HUB), AND SMALL BUSINESS ENTERPRIESE (SBE) PARTICIPATION: Region One
ESC encourages the use of MWBE, HUB, and SBE both as prime and subcontractors. However,
these entities must meet the same minimum standards and requirements as the prime contractor. It
will be the responsibility of the prime contractor to pre-qualify and subcontractors offered as MWBE,
HUB, or SBE participants. Proposers shall indicate on their submitted proposals whether or not they
are a WMBE, HUB or SBE vendor and with whom they are certified, e.g. City, State, Federal.
Complete the enclosed HUB Certification and provide a copy of certificate(s) with proposal.
76. PROTEST PROCEDURES: The ESC maintains protest procedures to handle and resolve disputes
relating to procurements made with federal funds and, in all instances, discloses information
regarding the protest to TEA or other awarding agency. 2 CFR § 200.318(k). The protestor must
exhaust all administrative remedies with the ESC before pursuing a protest with a federal agency.
Reviews of protest by Region One ESC will be limited to:
• Violations of federal law or regulations and procurement standards established by federal
regulations (violations of state or local law will be under the jurisdiction of state or local
authorities)
• Violations of the Contractor’s or subcontractor’s protest procedures for failure to review a
complaint or protest
The Executive Director in the ESC is the primary office responsible for handling and coordinating any
disputes relating to procurements. In the event of a timely protest, the Purchasing Department shall
take any action reasonably necessary to resolve a protest of an aggrieved bidder/offer concerning
procurement. The Purchasing Department shall promptly issue a determination to the protester
which states the reasons for action taken, and inform the protester of the right to appeal to the Deputy
Director for the Division of Business & Operations. The Deputy Director shall promptly issue a
determination to the protester and inform the protestor of the right to appeal to the Executive Director.
The Executive Director shall promptly issue a determination to the protestor and inform the protester
of the right to appeal to the Board of Directors. The purchasing Department shall also inform the
granting agency, such as Texas Department of Education, Texas Department of Agriculture, or other
granting agency of the protest for their own review and determination.
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77. COPYRIGHT: All contracts paid from State or Federal grants administered by a State or Federal
agency must retain copyright for the State and Federal government (if a Federally funded contract)
unless otherwise negotiated in writing with the State or Federal agency Pursuant to the provisions in
2 CFR § 200.315, title to intangible property vets the Region One ESC, and its cooperative members,
as long as such property is used for authorized purposes. However, the State and Federal awarding
agency reserve a royalty-free, non-exclusive and irrevocable right to reproduce, publish, or otherwise
use the work for Federal purposes, and to authorize others to do so. The Vendor agrees to protect
the Region One ESC, and its cooperative members, from any claim involving infringement of patents
or copyrights.
78. WITHDRAWAL OF PROPOSAL: Proposals may be withdrawn prior to the specified deadline by
providing written notification to Region One ESC. All approvals shall be based upon an acceptable
written reason for the action.
79. NO BID: Vendors who do not bid are requested to notify the Region One Education Service Center
Purchasing Department in writing if they wish to receive future bids. Failure to do so may result in
their being deleted from Region One Education Service Center's vendor list. Continued submittal of
“NO BIDS” will result in vendor being removed from Region One ESC’s Centralized Master Bidders
List (CMBL). Vendors not submitting bids or submitting “no bids” may be removed without notice at
any time and must reapply for inclusion in Region One ESC's Centralized Master Bidders List
(CMBL). Region One ESC is not responsible for any errors occurring as a result of this procedure. It
is the vendor's responsibility to ensure the contact information on the Region One ESC Centralized
Master Bidders List is up to date. Vendors may report any changes/updates via email
to [email protected].
80. TIE PROPOSAL: In case of tie proposals, the award will be made in accordance with Local
Government Code 271.901 and Government Code 2252.001 - 2252.004. (NON-RESIDENT
BIDDERS). Consistent and continued tie bidding could cause rejection of the bids by Region One
ESC and/or investigation for antitrust violations.
81. GEOGRAHIC PREFERENCE: Region One ESC, and its cooperative members, may apply preference
to agricultural products produced, processed, or grown in Texas if the cost to the school district is equal
and the quality is equal; if agriculture products produced, processed, or grown in Texas are not equal
in cost and quality to other products, the school district shall give preference to agriculture products
produced, processed, or grown in other states of the United States over foreign products if the cost to
the school district is equal and quality is equal; a school district that purchases vegetation for
landscaping purposes, including plants, shall give preference to Texas vegetation if the cost to the
school district is equal and the quality is not inferior. Preferences must be explicitly claimed by Vendor
and may not be applicable in procurements and/or contracts involving federal funds unless the
procurement and/or contract involves unprocessed locally grown or locally raised agricultural products
for use by Region One ESC, and its cooperative members, in a Child Nutrition Program. See TEXAS
GOV’T. CODE §2252.001-.004; 2 C.F.R. § 200.319.
82. BUY AMERICAN PROVISION: Region One ESC, and its cooperative members, have a preference for
domestic end products and supplies for use in the United States when spending federal funds. Region
One ESC and/or cooperative members participating in the National School Lunch Program (NSLP),
School Breakfast Program (SBP), Special Milk Program for Children, Summer Food Service Program
and/or Child and Adult Care Food Programs, are required by law to use nonprofit School Nutrition
Program (SNP) funds, to the maximum extent practicable, to buy domestic commodities and products
for meals served under these programs. A “domestic commodity or product” means an agricultural
commodity that is produced in the United States and a food product that is processed in the United
States using substantial agricultural commodities that are produced in the United States. “Substantial”
means that over 51 percent (51%) of the final processed product consists of agricultural commodities
that were grown domestically. Products from Guam, American Samoa, Virgin Islands, Puerto Rico, and
the Northern Mariana Islands are allowed under this provision as territories of the United States. The
product label must designate the United States, or its territories, as the country of origin. Vendor agrees
to provide certification of the domestic content in the parts, components, and other elements contained
in the product, including specific information about the percentage of U.S. content from the supplier
(i.e., manufacturer or distributor). In the event Vendor or Vendor’s supplier(s) are unable or unwilling to
make such certification, Region One ESC and/or its cooperative members may decide not to purchase
from Vendor. Region One ESC and/or its cooperative members may also require country of origin on
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all products and invoices submitted for payment by Vendor, and Vendor agrees to comply with any
such requirement. Any exception to the Buy American Provision must be explicitly stated on the
deviations of this proposal and include the country of origin, and percent (%) of U.S. content for
each item. Exceptions to the Buy American provision should be used as a last resort; however, an
alternative or exception may be approved by Region One ESC and/or its cooperative members, upon
request. To be considered for the alternative or exception, the request must be submitting in writing to
a designated official of Region One ESC and the cooperative member, in advance of delivery; Region
One ESC and cooperative members may set a deadline for such requests to be submitted by Vendor.
The request must include:
a. alternative substitute(s) that are domestic and meet the required specifications:
i. Price of the domestic food alternative substitute(s); and
ii. Availability of the domestic alternative substitute(s) in relation to the quantity ordered.
b. reason for exception: limited/lack of availability or price (include price):
i. Price of the domestic food product; and
ii. Price of the non-domestic product that meets the required specification of the domestic
product.
See 7 C.F.R. § 210.21(d), and USDA-FNS memo SP-24-2016 Compliance with and Enforcement of
the Buy American Provision in the National School Lunch Program. The Buy American provision applies
to all purchases made with School Nutrition Program (SNP) funds.
83. EVALUATION OF PROPOSALS: A committee of Region One ESC employees, and its cooperative
members, will review and evaluate proposals and make a recommendation to the Region One ESC
Board of Directors. Region One ESC, and its cooperative members, will base a recommendation for
contract/agreement award on the published evaluation criteria. Award will be made to the best
responsive, responsible offer, price and other factors considered. To be considered for an award, a
Proposal Response must be considered “Acceptable”. The considerations to award the contract are
specified under Evaluation Criteria. Region One ESC, and its cooperative members, reserve the right
to conduct any test, evaluation, or comparisons it deems necessary to complete the evaluation
process.
84. COMPETITIVE RANGE: It may be necessary for Region One ESC and/or its cooperative members
to establish a competitive range of acceptable proposals as part of the evaluation process. Proposals
not in the competitive range are unacceptable and will not receive further award consideration.
85. SOLE SOURCE: In order to become a Sole Source Vendor, a proposer must meet the requirements
of Texas Education Code § 44.031 (j) Sole Source, as described below. Selected purchases may be
exempt from competitive procurement if they meet the established criteria for a sole source purchase:
a. Identification and confirmation that competition in providing the item or product to be
purchased is precluded by the existence of a patent, copyright, secret process or monopoly
b. Identification and confirmation that the product is a film, manuscript, book, utility service
(including electricity, gas, or water), or a captive replacement part or component for
equipment
c. Sole source does not apply to mainframe data-processing equipment and peripheral
attachments with a single item purchase price in excess of $15,000.
It is incumbent upon the Department to obtain and retain documents from the proposer which clearly
delineate the reasons that qualify the purchase to be made on a sole source basis. In order to do
business with Region One ESC as a Sole Source Vendor, Region One ESC must receive a notarized
Sole Source Affidavit along with proof of your company qualifying as a sole source.
Please mail this information to:
Region One ESC, Attn: Purchasing Department, 1900 W. Schunior, Edinburg, Texas 78541-2233
Region One ESC reserves the right to decide if your company is a qualified Sole Source Vendor.
86. CONTRACTS INVOLVING FEDERAL FUNDS: Region One ESC may be unable to determine which
of its agreements/contracts will be used by cooperative members using federal funds at the time of
the procurement process, Region One ESC intends to competitively procure each contract awarded
by Region One ESC under Section 44.031 of the Texas Education Code and intends to comply with
EDGAR for every procurement action. To comply with EDGAR, Region One ESC will make an
independent estimate of the value of goods or services in the current market before receiving bids or
proposals. After Region One ESC receives bids and proposals, but before awarding a contract,
Region One ESC will also conduct a price or cost analysis and document its findings. For contracts
at or above $150,000, cooperative members must verify that Region One ESC fulfilled its requirement
to conduct a cost or price analysis in order to benefit from the ability to purchase goods and services
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from its purchasing cooperatives directly without the need for additional procurement activities or
documentation. Region One ESC will provide its Independent Estimate Determination Form and
Determination of Cost or Price Reasonableness Form to a cooperative member upon request, but
Region One ESC recommends that when circumstances necessitate separate evaluation of lumpsum pricing, cooperative members also conduct an independent evaluation of cost or price
reasonableness tailored to the cooperative member’s specific purchases so that the cooperative
member can independently determine the reasonableness of the cost/price of the particular purchase.
Stated differently, if the cooperative member’s verification of Region One ESC’s compliance with
EDGAR reveals that the lump-sum price includes goods or services for which Region One ESC could
not have performed a cost or price analysis, the cooperative member should conduct an independent
cost or price analysis.
87. OTHER CONTRACT PROVISIONS: All Vendors (contractors and subcontractors) shall be in
compliance with the following applicable Federal provisions:
a. Intangible Property 2 CFR § 200.315: All contracts paid from State or Federal grants must
retain copyright for the State and Federal government (if a federally funded contract) unless
otherwise negotiated in writing with the State and Federal government. Pursuant to the
provisions in 2 CFR § 200.315, title to intangible property vets the Region One ESC, or its
cooperative member, as long as such property is used for authorized purposes. However,
the State and Federal awarding agency reserve a royalty-free, nonexclusive and irrevocable
right to reproduce, publish, or otherwise use the work for Federal purposes when authorized
to do so.
b. Contracts more than $150,000, the simplified acquisition threshold, which is the inflation
adjusted amount determined by the Civilian Agency Acquisition Council and the Defense
Acquisition Regulations Council (Councils) as authorized by 41 U.S.C. 1908, must address
administrative, contractual, or legal remedies in instances where contractors violate or breach
contract terms, and provide for such sanctions and penalties as appropriate.
c. All contracts in excess of $10,000 must address termination for cause and for
convenience including the manner by which it will be effected and the basis for settlement.
d. All contracts awarded in excess of $10,000 by school districts and their contractors or
subgrantees shall contain a provision requiring compliance with executive order 11246,
entitled "Equal Employment Opportunity", as amended by executive order 11375, and as
supplemented in Department of Labor Regulations (41 CFR Part 60).
e. Davis-Bacon Act, as amended (40 U.S.C. 3141-3148). When required by Federal program
legislation, all prime construction contracts in excess of $2,000 must include a provision for
compliance with the Davis-Bacon Act (40 U.S.C. 3141-3144, and 3146-3148) as
supplemented by Department of Labor regulations (29 CFR Part 5, “Labor Standards
Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”).
In accordance with the statute, contractors must be required to pay wages to laborers and
mechanics at a rate not less than the prevailing wages specified in a wage determination
made by the Secretary of Labor. In addition, contractors must be required to pay wages not
less than once a week. The non-Federal entity must place a copy of the current prevailing
wage determination issued by the Department of Labor in each solicitation. The decision to
award a contract or subcontract must be conditioned upon the acceptance of the wage
determination. The entity must report all suspected or reported violations to the Federal
awarding agency. The contracts must also include a provision for compliance with the
Copeland “Anti-Kickback” Act (40 U.S.C. 3145), as supplemented by Department of Labor
regulations (29 CFR Part 3, “Contractors and Subcontractors on Public Building or Public
Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act
provides that each contractor or subrecipient must be prohibited from inducing, by any
means, any person employed in the construction, completion, or repair of public work, to give
up any part of the compensation to which he or she is otherwise entitled. The entity must
report all suspected or reported violations to the Federal awarding agency.
f. Copeland “anti-kickback” Act (29 CFR, Part 3) regulations under section 2 of the Act of
June 13, 1934, as amended (40 U.S.C. 276c). Applies to any contract which is subject to
Federal wage standards and which is for the construction, prosecution, completion, or repair
of public buildings, public works or buildings or works financed in whole or in part by loans or
grants from the United States. Intended to aid in the enforcement of the minimum wage
provisions of the Davis-Bacon Act and the various statutes dealing with federally assisted
construction that contain similar minimum wage provisions, including those provisions which
are not subject to Reorganization Plan No. 14 (e.g., the College Housing Act of 1950, the
Federal Water Pollution Control Act, and the Housing Act of 1959), and in the enforcement of
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the overtime provisions of the Contract Work Hours Standards Act whenever they are
applicable to construction work. The Act details the obligation of contractors and
subcontractors relative to the weekly submission of statements regarding the wages paid on
work covered thereby; sets forth the circumstances and procedures governing the making of
payroll deductions from the wages of those employed on such work; and delineates the
methods of payment permissible on such work.
g. Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708). Where applicable,
all contracts awarded in excess of $100,000 that involve the employment of mechanics or
laborers must include a provision for compliance with 40 U.S.C. 3702 and 3704, as
supplemented by Department of Labor regulations (29 CFR Part 5). Under 40 U.S.C. 3702 of
the Act, each contractor must be required to compute the wages of every mechanic and
laborer on the basis of a standard work week of 40 hours. Work in excess of the standard
work week is permissible provided that the worker is compensated at a rate of not less than
one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the
work week. The requirements of 40 U.S.C. 3704 are applicable to construction work and
provide that no laborer or mechanic must be required to work in surroundings or under
working conditions which are unsanitary, hazardous or dangerous. These requirements do
not apply to the purchases of supplies or materials or articles ordinarily available on the open
market, or contracts for transportation or transmission of intelligence.
h. Rights to Inventions Made Under a Contract or Agreement. If the Federal award meets the
definition of “funding agreement” under 37 CFR §401.2 (a) and the recipient or sub recipient
wishes to enter into a contract with a small business firm or nonprofit organization regarding
the substitution of parties, assignment or performance of experimental, developmental, or
research work under that “funding agreement,” the recipient or sub recipient must comply
with the requirements of 37 CFR Part 401, “Rights to Inventions Made by Nonprofit
Organizations and Small Business Firms Under Government Grants, Contracts and
Cooperative Agreements,” and any implementing regulations issued by the awarding agency.
i. Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act (33
U.S.C. 1251-1387), as amended—Contracts and sub grants of amounts in excess of
$150,000 must contain a provision that requires the award to agree to comply with all
applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C.
7401-7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 12511387). Violations must be reported to the Federal awarding agency and the Regional Office
of the Environmental Protection Agency (EPA).
j. Contracts shall recognize mandatory standards and policies relating to energy efficiency
which are contained in the State energy conservation plan issued in compliance with the
Energy Policy and Conservation Act (P.L. 94-163).
k. Debarment and Suspension (Executive Orders 12549 and 12689)—A contract award (see
2 CFR 180.220) must not be made to parties listed on the government wide exclusions in the
System for Award Management (SAM), in accordance with the OMB guidelines at 2 CFR 180
that implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR
part 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the
names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties
declared ineligible under statutory or regulatory authority other than Executive Order 12549.
Excluded Parties can be reviewed at www.sam.gov.
l. Lobbying Certification and Disclosure of Lobbying (Byrd Anti-Lobbying Amendment (31
U.S.C. 1352)): All contractors that apply or bid for an award of $100,000 or more must file the
required Lobbying Certification that it has not and will not use any Federal funds to pay any
person or organization for influencing or attempting to influence an officer or employee of any
agency, a member of Congress, officer or employee of Congress, or an employee of a
member of Congress in connection with obtaining any Federal contract, grant or any other
award covered by 31 U.S.C. 1352. If non-Federal funds are used to lobby, the contractor
must complete the Disclosure of Lobbying to disclose any lobbying with non-Federal funds
that takes place in connection with obtaining any Federal award and forward the disclosure to
the next tier, who must forward it through each tier to the Federal awarding agency.
m. Procurement of Recovered Materials 2 CFR § 200.322. A non-Federal entity that is a state
agency or agency of a political subdivision of a state and its contractors must comply with
section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation
and Recovery Act. The requirements of Section 6002 include procuring only items designated
in guidelines of the Environmental Protection Agency (EPA) at 40 CFR part 247 that contain
the highest percentage of recovered materials practicable, consistent with maintaining a
satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the
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value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring
solid waste management services in a manner that maximizes energy and resource recovery;
and establishing an affirmative procurement program for procurement of recovered materials
identified in the EPA guidelines.
n. Employment Verification: U.S. law (FAR 22.18) requires, as applicable, a condition for the
award of any Federal contract at $150,000 or greater, for Vendor to certify they are enrolled
in, and is currently participating in, E-Verify or any other equivalent electronic verification
of work authorization program operated by the U.S. Department of Homeland Security
and does not knowingly employ any person who is an unauthorized alien in conjunction with
the contracted services. A breach in compliance with immigration laws and regulations shall be
deemed a material breach of the contract and may be subject to penalties up to and including
termination of the contract.
o. Access by Region One ESC and its cooperative members, the grantee, the subgrantee, the
Federal grantor agency, the Comptroller General of the United States, or any of their duly
authorized representatives to any books, documents, papers, and records of the contractor
which are directly pertinent to that specific contract for the purpose of making audit,
examination, excerpts, and transcriptions.
88. REGISTER FOR GOVERNMENT CONTRACTING: Follow these steps to certify your business and
obtain the registrations required to begin bidding on government proposals:
• Obtain a D-U-N-S Number: Your Company will need to obtain a Dun & Bradstreet D-U-N-S® Number. This is
a unique nine-digit identification number for each physical location of your business. The assignment of a D-UN-S Number is free for all businesses required to register for Federal contracts or grants. Visit the D-U-N-S
Request Service to register or read a quick overview here.
• Register your Business with the System of Award Management (SAM) –If your company wants to
successfully pursue a contract, it is essential that your business registers in the Federal government’s vendor
database; registration is free. The Federal government’s vendor database used to be known as CCR –
Central Contractor Registration, but on July 30, 2012, it was replaced by SAM. If your company was
registered in CCR, your company’s information migrated over to SAM. Information that has migrated into the
SAM database should be checked and updated by vendors, at least annually. This registration is sometimes
referred to as "self-certifying" your small business. Federal Acquisitions Regulations (FAR) require all
prospective vendors to be registered in SAM prior to the award of a contract, basic agreement, basic ordering
agreement, or blanket purchase agreement. Access SAM at https://www.sam.gov. Using SAM you will be able
to register your business size and socio-economic status while completing the required solicitation clauses and
certification. By completing your required solicitation clauses and certifications you certify that the information
provided about your company and its business activities are correct. The certification information that you will
be asked on SAM is explained in the Federal Acquisitions Regulations, Section 52.2123
https://www.acquisition.gov/far/current/html/52_212_213.html.
• NAICS Codes – You may also find that you need a North American Industry Classification System (NAICS)
code for administrative, contracting and tax purposes. The code classifies the economic sector, industry and
country of your business. For Region One Purchasing Cooperative Federal contracting purposes, you will need
to identify in SAM all the NAICS codes (industries) applicable to your business. Read Identifying Industry
Codes for more information.
• Obtain Past Performance Evaluations – Businesses interested in contracts should obtain an Open Ratings,
Inc. Past Performance Evaluation. Open Ratings, a Dun & Bradstreet Company, conducts an independent
audit of customer references and calculates a rating based upon a statistical analysis of various performance
data and survey responses. While some GSA Schedule solicitations contain the form to request an Open
Ratings Past Performance Evaluation, vendors may also submit an online request directly to Open Ratings.
• For assistance: Contact the Association of Procurement Technical Assistance Centers at www.aptacus.org, or call 615-268-6644.
89. ERRORS AND OMISSIONS: Due care and diligence have been used in the preparation of the
specifications and information contained in the solicitation and is believed to be sustainably correct.
However, the responsibility for determining the full extent of the exposure and the verification of all
information presented herein shall rest solely on the respondent. Region One ESC and its
representatives, and/or cooperative members, will not be responsible for any errors and omissions in
the specifications nor the failure on the part of the Vendor to determine the full extent of the
conditions, requirements and specifications before submitting a proposal. Failure to do so will be at
the Vendor’s own risk and Vendor cannot secure relief on the plea of error. Neither law nor regulation
make allowance for errors of omission or commission of the part of the Vendor.
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90. ENTIRE AGREEMENT: This Agreement, the procurement solicitation issued by Region One ESC,
and Vendor’s proposal submitted in response to Region One ESC’s procurement solicitation, and the
attached and incorporated addendum or exhibits, if any, contain the entire agreement of the parties
relative to the purpose(s) of the Agreement and supersede any other representations, agreements,
arrangements, negotiations, or understanding, oral or written, between the parties to this Agreement.
Vendor must comply with all terms and conditions contained in this procurement solicitation. Vendor
must comply with all applicable federal, state, county, and local laws concerning the goods and/or
services contained in this procurement solicitation.
91. QUESTIONS: Proposers/Offerors shall carefully examine the procurement solicitation. Should the
Vendor find discrepancies in, or omissions from, the specifications or other documents, or be in doubt
as to their meaning, the Vendor should at once notify the Region One Education Service Center and
obtain clarification by addendum prior to submitting any bid. Any questions concerning this proposal
should be addressed in writing, no less than five (5) business days before the proposals are due, to
Lori Atwood Ramos, Purchasing Coordinator, Region One Education Service Center
at [email protected] or (956) 984-6123.
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REGION ONE EDUCATION SERVICE CENTER
SCOPE OF SERVICES
JANITORIAL SUPPLIES, PAPER AND PLASTIC PRODUCTS
PROPOSAL 16-04-16
DUE: MAY 18, 2016
Region One Education Service Center is seeking to establish an agreement with one or more businesses,
public or private organizations or other entities that wish to provide products/services to the Region One
ESC Child Nutrition Program – South Texas Cooperative (CNP-STC). Region One Education Service
Center seeks sealed proposals from firms to perform a variety of services, upon request, related to the
efficient and economical operation of public organizations such as regional education service centers,
school districts, charter schools, and other governmental entities.
1. REGION ONE ESC OVERVIEW:
1.1 The Region One Education Service Center, located in South Texas on the United States/Mexico
border, is part of a state-wide system of 20 regional education service centers created by the
59th Texas Legislature to assist school districts across the state. Originally slated to work with
school districts as a media center, the role of the education service center has expanded to work
alongside school districts to carry out the three main objectives as stipulated in the TEC §8.002:
to assist school districts improve student performance, to assist school districts to operate
efficiently and economically, and to carry out the mandates of the Texas Education Agency and
the Texas Legislature.
1.2 A map of the Region is available at the following website address: http://www.esc1.net/domain/3
1.3 Region One ESC serves 37 school districts and 10 charter school campuses in the seven county
areas of Cameron County, Hidalgo County, Jim Hogg County, Starr County, Webb County,
Willacy County, and Zapata County.
1.4 The CNP-STC currently serves 67 members, which represents over 460,000 students, and
approximately 360 delivery sites. CNP-STC members are the only authorized entities to use this
contract, see Attachment B – Cooperative Member List, unless Vendor is otherwise notified
by the Region One ESC.
2. INTERLOCAL AGREEMENT: Pursuant to TEX. GOV’T. CODE Chapter 791, the Interlocal
Cooperation Act, and similar statutes of other states, as well as directives issued by the Texas
Department of Agriculture and the United States Department of Agriculture, Region One ESC, and
cooperative members participate in an Interlocal Contract to provide governmental functions and
services, including procurement services, which permits cooperative members to make purchases
using contracts procured by Region One ESC and the Purchasing Cooperatives it administer. A local
government that purchases products and services under the Interlocal Cooperation Act satisfies the
requirement of the local government to seek competitive bids for the purchase of the products and
services. TEX. GOV’T. CODE § 791.025(c). An interlocal contract between a governmental entity
and a purchasing cooperative may not be used to purchase engineering or architectural services.
TEX. GOV’T. CODE § 791.011(h).
3. PIGGYBACK: It is the intent of Region One ESC to allow its cooperative members to "piggyback"
onto any existing contract between Region One ESC and Vendor entered into pursuant to this RFP,
as contemplated in United States Department of Agriculture Memorandum SP35-2012, Procuring
Services of Purchasing Cooperatives, Group Purchasing Organizations, Group Buying Organizations,
etc., June 12, 2012 ("SP 35-2012"). Accordingly, pursuant to Region One ESC’s membership
agreements with its cooperative members (as permitted under the Interlocal Cooperation Act,
Chapter 791 of the Texas Government Code, and Chapter 271, Subchapter F of the Texas Local
Government Code, and similar statutes in other states), Region One ESC cooperative members are
authorized to enter into separate and independent contracts with Vendor that employ the same
negotiated terms and conditions contained in an existing contract(s) between Region One ESC and
Vendor.
4. NOTICE OF AWARD: A Notice of Award will be issued for each contract/agreement. Vendors
approved in the Notice of Award are hereby known as an “Approved Vendor.” Approved Vendors
should present their Notice of Award, issued by Region One ESC, to the cooperative member districts
as required by local policy before offering services. This letter is not an endorsement of the product
or service, or guarantee of service acceptance by the individual cooperative members.
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5. VENDOR SELECTION PROCESS:
5.1 Region One ESC shall award the proposal to qualified Vendors that best meet the evaluation
criteria.
5.2 Cooperative members and Vendors will be notified as to the Vendor(s), as well as the good(s)
and/or services(s), awarded under the proposal.
5.3 Cooperative members will be allowed to select an Approved Vendor and/or the products and
goods offered from the approved list.
5.4 Each cooperative member must conduct a cost or price analysis for the procurement of the
specific goods and/or services being requested within the scope of services offered with this
RFP. CNP-STC members are responsible for the selection of goods and/or services available to
meet the needs of their district.
6. DISTRICT ACCESS:
6.1 Approved Vendors are not authorized to make unsolicited contact with individual cooperative
members. If/when a member has an interest in a particular Approved Vendor product/service,
the cooperative member will make the initial contact with the Approved Vendor.
6.2 Once services are requested by the cooperative member, Approved Vendors are asked to limit
their contact with cooperative member representatives to only those times necessary to conduct
appropriate Vendor activities and/or as governed by Federal, State and local policy.
6.2.1 No cooperative member visits are to be made during the first two or last two weeks of the
school year unless otherwise requested by the cooperative member. A district school
calendar is available at each individual member district’s website or through access
via http://www.esc1.net.
6.2.2 Approved Vendors are encouraged to contact a cooperative member prior to their visit to
arrange for an appropriate time to meet with cooperative member personnel. It is the
option of the individual cooperative member personnel to determine if the Vendor will be
granted an appointment.
7. CANCELLATION OF APPROVAL: Failure to abide by these terms, guidelines and/or complaints
received from cooperative members during the contract period will result in the cancellation of the
permit, removal of the awarded company from the approved list, and prohibition from contacting
Region One ESC or cooperative member personnel.
8. ESTIMATED FEES: Submitted proposal must include the maximum rate per hour for each type of
service that is proposed. Contracts for individual delivery of service projects may be negotiated as a
fixed sum fee with the purchasing party.
9. SERVICE FEE: Vendor agrees to pay the Region One Education Service Center (ROESC), on a
quarterly basis, a service fee equivalent to one percent (1%) of the net total invoice amounts on all
services performed and, unless this proposal invitation provides otherwise, the service fee is included
in the awarded pricing. Vendor must remit the service fee to the ROESC in Edinburg, Texas,
promptly upon receipt of each service fee invoice. Vendor agrees to provide the ROESC with copies
of all purchase orders generated by or under the contract that are received directly from Cooperative
members or such other documentation regarding those purchase orders as ROESC may require, for
the purpose of allowing the ROESC to bill and collect the service fee, and for compiling required
service history. Additionally, the ROESC has the right, upon reasonable written notice, to review the
Vendor’s records pertaining to purchases under the contract with Cooperative members to verify the
accuracy of service fees payable from Vendor. Failure to pay the service fee in a timely manner may
result in Vendor breaching this Agreement and may result in the ROESC suspending or terminating
this Agreement. Vendor shall honor and pay ROESC the service fee for any sales resulting from this
Agreement that occurred within thirty (30) days of the expiration or termination of this Agreement.
10. ANNUAL REPORTING REQUIREMENT: Region One Education Service Center is required to report
to the Texas Education Agency demonstrated cost savings for school districts and charter schools as
a result of utilizing services provided by the ESC, including its purchasing cooperatives. As a result,
all awarded vendors under this contract are required to provide the following information by
September 15th of each year for each fiscal year September 1st through August 31st:
• Vendor/Company Name
• School District/Charter School Name
• Request for Proposal or Contract Number
• Total Sale Amount for each School District/Charter School (Sept. 1 – Aug. 31)
• Total Savings in Dollar Amount for each School District/Charter School
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REGION ONE EDUCATION SERVICE CENTER
SPECIAL TERMS AND CONDITIONS
JANITORIAL SUPPLIES, PAPER AND PLASTIC PRODUCTS
PROPOSAL 16-04-16
DUE: MAY 18, 2016
NOTICE TO OFFERORS
The following information is to provide the Vendor with the needed information on how to complete and
submit their proposal response. Items below apply to and become a part of terms and conditions of
proposals unless superseded by any attached terms and supplemental conditions or specifications in
which case attached conditions will prevail. Any exceptions must be in writing.
1. PURPOSE: The intent of this procurement solicitation, Janitorial Supplies, Paper and Plastic
Products, is to establish responsive and responsible Vendor(s), known as a company or firm whose
purpose is to provide cleaning and sanitizing chemicals/supplies, hair nets, disposable gloves and
aprons, trash can liners, trays, plates, cups, food containers, flatware, straws, napkins, and other
goods and/or services within the scope of this RFP. All products and services submitted for
consideration must be appropriate for Federally Funded School Nutrition Programs, and any
additional requirements mandated by the United States Department of Agriculture (USDA) and/or
Texas Department of Agriculture (TDA).
2. TYPES OF GOODS AND/OR SERVICES: The anticipated goods and/or services that will be needed
to fulfill the purpose of this proposal include for the 2016-2017 school year are outlined in the
specifications. This includes, but is not limited to: janitorial supplies, paper products, plastic goods,
and other products and/or services.
3. TERM OF CONTRACT: The contract will be effective July 1, 2016 through July 31, 2017, with the
option to extend up to three (3) additional one (1) year periods, or through July 31, 2020. Extension
will be done in writing, if all parties are in agreement.
4. TENATIVE TIMELINE: Following is a list of projected dates with respect to this proposal. These
dates are subject to change and are provide only as a reference, so Vendors are aware of the
scheduling constraints associated with this proposal.
April 20, 2016 1st Advertisement
April 27, 2016 2nd Advertisement
May 4, 2016
Pre-bid meeting (Region One ESC-PI Room at 2 PM)
May 18, 2016 Proposal submission deadline
June 21, 2016 Award Date
June 29, 2016 Post-bid meeting for awarded vendors (invitations to follow)
5. PROPOSAL SUBMISSION: A signed, submitted proposal constitutes an offer to perform work and/or
deliver the products and/or services specified in the proposal solicitation. To be eligible for
consideration, proposals must be submitted on this form only and must be received by the Region
One Education Service Center Business Office, 1900 West Schunior Street, Edinburg, Texas 785412233 not later than 3:00 PM, Wednesday, May 18, 2016. Vendor is solely responsible for selecting
the method of delivery and for assuring timely delivery of your proposal. Vendor assumes all risks of
untimely delivery or misdelivery to the wrong department. Submit one (1) original and one (1) USB
with an electronic copy of Attachment A – Specifications/Pricing in Excel, or equivalent, format in a
sealed envelope plainly marked SEALED PROPOSAL: Janitorial Supplies, Paper and Plastic
Products RFP 16-04-16, 1900 West Schunior Street, Edinburg, Texas 78541-2233. The time and
date when each proposal is received shall be written in indelible ink on the carrier envelope. Any
proposal received after the specified deadline shall also be marked “late” or “disqualified” on the
carrier envelope. All sealed proposals received after the specified deadline shall be retained sealed
and unopened until a after a final award is made. After a final award is made, the Region One
Education Service Center may open the “late” or “disqualified” proposal and retain it as a public
record which will be subject to the Texas Public Information Act. It shall be the sole responsibility of
each proposer to clearly and unequivocally identify information which it considers to be confidential
commercial or financial information or a trade secret for purposes of the Texas Public Information Act.
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6. SPECIFICATIONS: Compliance with all specifications and conditions is required. All
proposals must include a detailed statement of exceptions taken to any part of the request.
Vendors shall submit complete data on each item bid, see Attachment A – Specifications/Pricing.
7. ESTIMATED USAGE: None provided.
8. DELIVERY: Products specified are for delivery during the 2016-2017 school year at the CNP-STC
member locations. Vendors are encouraged to schedule deliveries to accommodate the CNP-STC
members. See Attachment B – Cooperative Member List. Orders and deliveries to be arranged
by CNP-STC members. School district personnel will not enter the delivery truck to move or
unload product. It is the vendor's responsibility to arrange for the unloading of products from
a delivery truck onto the CNP-STC members staging/receiving area using the vendor's
equipment (not the schools). Any vendor not able to meet the above requirements must note
an "exception" and specify it in the deviations submitted with their proposal.
8.1 Lumper Service: No lumper service is available.
8.2 Delivery Time: Deliveries will be accepted only during normal working hours, 6:30 AM to
2:00 PM, Monday through Friday at designated CNP-STC member facilities, biweekly,
weekly, bimonthly, monthly or as needed by the CNP-STC members.
8.3 Minimum Order: Single Drop Delivery – $300.00 Orders and deliveries to be established by CNPSTC members. Occasionally there may be a need for a CNP-STC member to order under
$300.00, but this is an exception and the CNP-STC will work with CNP-STC members and
distributor(s) to strive for larger single deliveries.
8.4 Shipping: F.O.B destination, freight prepaid and allowed.
8.5 Transportation: All merchandise must be delivered in marked company owned and operated
vehicles. Product delivered in personal vehicles and/or in violation of health code regulations will
not be accepted.
8.6 Temperature: All merchandise must be transported and delivered at the proper temperature and
condition and show no signs of thawing or refreezing. Dry goods should be maintained at a
temperature of 50-70 ºF, refrigerated goods should be maintained at a temperature of 41 ºF or
below, and frozen goods should be maintained at temperature of 10 ºF to (-10) ºF. Product
delivered not within the proper temperature range will not be accepted.
8.7 Pallet Size: Is configured to maximize cost efficiencies while ensuring loads are not oversized or
overweight and guarantees safety and food quality.
8.8 Key Drop Deliveries: If offered by the vendor, must be approved by the individual member and
arrangement for deliveries are the responsibility of each member and the vendor.
8.9 Receiving: CNP-STC members are responsible for ensuring product received is the
awarded item. Product that is not the awarded item, or product that is damaged, delivered
in a state not appropriate for the item or otherwise not in good condition, should be refused
at the time of delivery. In instances of damaged case goods, CNP-STC members should
accept the product that is in good condition and return the portion of the shipment that is
damaged.
8.10 Specifications: Should the vendor or CNP-STC member determine an awarded item does
not meet the specifications, contact the CNP-STC immediately. If there is an issue or
concern with the quality of a product, the CNP-STC member should retain the product
case, label intact, under appropriate storage conditions until the product is inspected by
the manufacturer.
8.11 Shortages: If shortages occur due to refusal of damaged products or otherwise at the fault
of the vendor, the vendor shall be responsible for the difference in cost between the
awarded item and the emergency purchased item.
8.12 Outs: If a CNP-STC orders product with the appropriate lead-time and the vendor will not
be able to deliver the product by the requested date, any outs must be communicated to
the CNP-STC member by 12 noon, 48 hours before the requested delivery date, MondayFriday (working hours/days).
8.13 Substitutes: Any product substitutes must be approved by the CNP-STC member prior to
delivery. No auto-fill or substitute products are allowed without CNP-STC authorization.
8.14 Fill Rates: Calculated based on case fill rate, the amount of cases shipped on the initial
shipment versus the amount of cases ordered. Product delivered on another delivery date
and/or locations should NOT be included in this calculation.
8.15 Forecasting: Vendor forecasting is not considered an order by a CNP-STC member.
8.16 Discontinued Products: Any discontinued items by the vendor and/or manufacturer must
be communicated to the CNP-STC immediately.
8.17 Lead-Time: Indicate required lead-time to deliver product for receipt of CNP-STC member
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orders to minimize outs/shortages. If no lead-time is necessary, please indicate so.
9. MINIMUMS: If minimum purchase quantities per order and/or per line item are required, proposer
must note these amounts for the line item(s) at the time of submission.
10. RIGHT TO REMEDY: If districts have to acquire an alternate like product due to Vendor inability to
provide sufficient quantities to the designated destination, the district has the right to remedy by
charging the difference of the alternate item. Exception to this clause is only allowed for Force
Majeure and/or other documented circumstances outside of the Manufacturer/Processor direct
control.
11. ADDITION OF NEW ITEMS/PRODUCTS: Region One ESC may add new products to the list of
awarded items and categories throughout the term of this contract. Products must be appropriate for
School Nutrition Programs (SNPs), with proper documentation to include, if applicable: complete
product description, Nutrition Facts, ingredient list, CN Label or Signed Product Analysis, and End
Product Data Schedule (EPDS). New products must have prior written approval from Region One
ESC. Only products not specified elsewhere in the contract may be considered new. Pricing is
subject to the terms and conditions outlined in the procurement solicitation and shall be equivalent to
the percentage discount or proposed prices for other similar products. Vendor may replace or add
products to the contract if: the replacing products are equal to or superior to the original products
offered or discounted in a similar degree or to a greater degree and the products meet the
requirements of the RFP. Products may not be added to avoid competitive procurement procedures.
The addition of new products cannot materially change the contract between Region One ESC,
and/or its cooperative members, and the Vendor. Region One ESC may reject any proposed
additions, without cause, in its sole discretion. New items may be added to the Janitorial Supplies,
Paper and Plastic Products Order Guide by Region One ESC only after approval.
12. HACCP REQUIREMENTS: Vendors are required to have, and follow, written Hazard Analysis Critical
Control Point (HACCP) program procedures, and provide a copy with proposal, if applicable
13. FOOD RECALL PROCEDURES: Vendors are required to have, and follow, written Food Recall
procedures which includes a primary and secondary point of contact, and provide a copy with
proposal, if applicable.
14. MATERIAL SAFETY DATA SHEETS: Vendors are required to provide at least one (1) Material
Safety Data Sheet (MSDS) for each item bid with proposal, if applicable.
15. HEALTH & SAFETY CERTIFICATES, LICENSING AND REGULATION: Vendors are required to
comply with all applicable local, state and federal health & safety certifications, licenses and
regulations, and include a copy with proposal.
16. TRANS FAT: Nutrition information for all food items must be provided by vendor, if applicable.
Nutrition label or manufacturer’s specifications must state zero grams of trans-fat per serving (less
than 0.5 grams per serving); this excludes naturally-occurring trans-fat.
17. CN LABEL OR SIGNED PRODUCT ANALYSIS, NUTRITION FACTS AND INGREDIENT
STATEMENT: Vendor to provide a CN Label or Signed Product Analysis, nutrition label/facts, and an
ingredient statement for each item bid, if applicable. This information may be provided by
electronic means, such as on a CD or USB and must be submitted with the proposal (preferred
over paper copies).
18. WHOLE GRAIN RICH: In accordance with NSLP and SBP regulations at 7 CFR Parts 210 and 220,
foods that qualify as whole grain-rich for the NSLP are foods that contain 100 percent whole grain or
contain a blend of whole-grain meal and/or flour and enriched meal and/or flour, of which at least fifty
percent (50%) is whole grain. Whole grain-rich products must contain at least fifty percent (50%) wholegrains and the remaining grain, if any, must be enriched. If the first ingredient is not whole grain but
there are multiple whole-grain ingredients in the product, manufacturers must complete a product
formulation statement documenting the weight of the first (refined) grain ingredient and the total weight
of the whole grains. Manufacturers should provide information on company letterhead with the
following information: product name, product code, product ingredient statement, serving size,
total weight of whole-grain ingredients in product, weight of primary ingredient in product,
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weight of primary grain ingredient, company representative signature, printed name, title, email
and date certifying all information is accurate.
19. SODIUM: Products with lower sodium are required to meet USDA Foods New Regulatory
Requirements under Final Rule, “Nutrition Standards in the National School Lunch and School
Breakfast Programs.”
Target 1: SY 2014‐15
Target 2: SY 2017‐18
Final Target: SY 2022‐23
Lunch
Breakfast
Lunch
Breakfast
Lunch
Breakfast
≤1230mg (K‐
5)
≤1360mg (6‐
8)
≤1420mg (9‐
12)
≤540mg (K‐5)
≤935mg (K‐5)
≤485mg (K‐5)
≤600mg (6‐8)
≤1035mg (6‐
8)
≤1080mg (9‐
12)
≤640mg (9‐
12)
≤430mg ( K‐5)
≤535mg (6‐8)
≤640mg (K‐
5)
≤710mg (6‐8)
≤570mg (9‐
12)
≤740mg (9‐
12)
≤500mg (9‐12)
≤470mg (6‐8)
20. USDA/TDA REGULATIONS: Every product bid must meet all USDA and TDA regulations for use in
School Nutrition Programs (SNPs), as applicable.
General Criteria (must be one of these 4):
1. Whole grain rich (50% or more whole grains by weight or first ingredient is
whole grain; or
2. Have as the first ingredient fruit, vegetable, dairy or protein (meat, beans, nuts,
eggs etc.); or
3. A combination food with at least ¼ cup fruit and/or vegetable; or
4. Contain 10% of the Daily Value of one of the four nutrients of public health
concern: calcium, potassium, vitamin D, dietary fiber,
AND/OR meet the following additional nutrient standards:
Nutrient
Standard
Entrée: ≤350 calories per item
Calories
Snack/Side Dish: ≤200 calories per item
Entrée: ≤480 mg sodium per item
Sodium
Snack/Side Dish: ≤230 mg sodium per item (≤200 mg after July 1, 2016)
Total Fat
≤35% of total calories from fat per item as packaged/served
Saturated Fat
<10% of total calories per item as packaged/served
Trans Fat
Zero (<0.5 g) grams of trans fat per por tion as packaged/ser ved
Total Sugar
≤35% of weight from total sugars per item (dried/dehydrated fruits/vegetables
exempt)
21. NONDISCRIMINATION STATEMENT: "In accordance with Federal law and the U.S. Department of
Agriculture policy, this institution is prohibited from discriminating on the basis of race, color, national
origin, sex, age, or disability. “To file a complaint of discrimination, write USDA, Director, Office of
Adjudication, 1400 Independence Avenue, SW, Washington, DC 20250-9410 or call (866) 632-9992
(toll free), (800) 877-8339 (Federal Relay Service) or (800) 845-6136 (Spanish Speaking Assistance).
USDA is an equal opportunity provider and employer.”
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REGION ONE EDUCATION SERVICE CENTER
EVALUATION CRITERIA
JANITORIAL SUPPLIES, PAPER AND PLASTIC PRODUCTS
PROPOSAL 16-04-16
DUE: MAY 18, 2016
For further information, submit questions in writing to:
Lori Atwood Ramos, Purchasing Coordinator
Region One Education Service Center
1900 West Schunior Street
Edinburg, Texas 78541-2233
Email: [email protected]
According to the Texas Education Code, Subchapter B, Section 44.031(b), in determining to whom to
award a contract, the Region One ESC CNP-STC shall consider the following:
(1) The cost to Region One ESC’s cooperative members
Formula used: Lowest proposed cost/Vendor’s cost x 60; 60 points
(2) The reputation of the vendor and of the vendor’s goods and services; 8 points
(3) The quality of the vendor’s service(s)/good(s); 8 points
(4) The extent to which the goods or services meet Region One ESC and its cooperative member’s
needs; 8 points
(5) The vendor’s past relationship with Region One ESC and/or its cooperative members, if any; 3
points
(6) The impact on Region One ESC and its member’s ability to comply with laws and rules relating to
historically underutilized businesses; 1 point
(7) The total long-term cost to Region One ESC and its cooperative members to acquire the vendor’s
service(s)/good(s); 5 points
(8) For a contract for goods and services, other than goods and services related to telecommunications
and information services, building construction and maintenance, or instructional materials, whether
the vendor’s ultimate parent company or majority owner (a) has its principal place of business in this
State, or (b) employs at least 500 persons in this State; 0 points
(NOTE: As a general rule, Region One ESC, and its cooperative members, may not apply geographic
preference for procurements involving federal funds. See 2 C.F.R. § 200.319. However, Region One ESC, and
its cooperative members, may apply an optional geographic preference in the procurement of unprocessed
locally grown or locally raised agricultural products for use in a Child Nutrition Program. See 2 C.F.R. §§ 210
(National School Lunch Program), 215 (Special Milk Program for Children), 220 (School Breakfast Program),
225 (Summer Food Service Program), 226 (Child and Adult Care Food Program).
(9) Any other relevant factor that Region One ESC or its members would consider in selecting a vendor,
including:
a. Delivery Terms
b. Minimum Order/Delivery Requirements
c. Lead time
d. Ships via Company Truck (preferred)
e. Cancellation/Return Policy
f. Proof of Insurance
g. Material Safety Data Sheets, and/or Health & Safety Certificates/Licenses, as applicable;
7 points
Maximum points: 100
The evaluation Committee may consist of the following: Frances Guzman, Lori Atwood Ramos,
Marc David Garcia, America Retana, and any individuals and/or their designated staff listed on
Attachment B - Member List. If a real or perceived conflicts exists with any of the above noted
individuals, and/or those listed in the Conflict of Interest section of this procurement solicitation,
Vendor must note such conflicts on the enclosed Form CIQ and Form 1295 and submit with the
proposal.
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REGION ONE EDUCATION SERVICE CENTER
REFERENCES
JANITORIAL SUPPLIES, PAPER AND PLASTIC PRODUCTS
PROPOSAL 16-04-16
DUE: MAY 18, 2016
For proposal response to be considered each vendor must supply a minimum of
three (3) references: two (2) current school district customers, and one (1) past
school district customer, who are also members of the Child Nutrition Program –
South Texas Cooperative. If vendor is not able to supply the references as requested,
provide two (2) current school district customers, and one (1) past school district
customer, located in Texas. If vendor is not able to supply school district references
from Texas, provide two (2) current school district customers, and one (1) past school
district customer.
Please note which references are current customers past customers, by marking
the appropriate box.
The references listed will be emailed a link to an online reference questionnaire to
complete. It is important to make sure the email address and contact information
provided is accurate. A reference questionnaire that is not responded to can negatively
impact your evaluation.
Complete all of the following information.
Entity Name
Contact Name/Title
1.
Current Customer
Past Customer
Current Customer
Past Customer
Current Customer
Past Customer
2.
3.
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Phone #
Email Address
REGION ONE EDUCATION SERVICE CENTER
SIGNATURE PAGE AND DECLARATION OF COMPLIANCE
JANITORIAL SUPPLIES, PAPER AND PLASTIC PRODUCTS
PROPOSAL 16-04-16
DUE: MAY 18, 2016
The undersigned Respondent has carefully examined all instructions, requirements, specifications, terms and
conditions of this RFP and certifies that:
The Respondent entity named below; that is authorized to sign this Proposal Form (if a Corporation then by
resolution with Certified Copy of resolution attached) for and on behalf of the entity, if any, named below, and
that (s)he is authorized to execute same for and on behalf of and bind said entity to the terms and conditions
provided for in the Proposal as required by this RFP, and has the requisite authority to execute an Agreement
on behalf of Respondent.
By signing this I have read the Request for Proposal on which our Proposal is submitted with full knowledge of
the requirements, and do hereby agree to furnish all services in full accordance with the requirements outlined
in the Request for Proposal.
By signing and executing this proposal, I further certify on behalf of my organization and represent to Region
One ESC that Respondent has not offered, conferred or agreed to confer any pecuniary benefit, as defined by
TEXAS PENAL CODE ANN.§ 218, or any other thing of value, as consideration for the receipt of information or
any special treatment or advantage relating to this proposal; the Respondent also certifies and represents that
Respondent has not offered, conferred or agreed to confer a pecuniary benefit or other things of value as
consideration for the recipient’s decision, opinion, recommendation, vote or other exercise of discretion
concerning this proposal; the Respondent certifies and represents that Respondent has neither coerced nor
attempted to influence the exercise of discretion by any officer, trustee, agent or employee of the Region One
ESC concerning this proposal on the basis of any consideration not authorized by law; the Respondent also
certifies and represents that Respondent has not received any information not available to other Respondent so
as to give the undersigned a preferential advantage with respect to this proposal; the Respondent further certifies
and represents that Respondent has not violated any state, federal or local law, regulation or ordinance relating
to bribery, improper influence, collusion or the like and that Respondent will not in the future offer, confer, or
agree to confer a pecuniary benefit or other thing of value to any officer, trustee, agent or employee of the Region
One ESC in return for the person having exercised the person’s official discretion, power or duty with respect to
this proposal; the Respondent certifies and represents that it has not nor and will not in the future offer, confer,
or agree to confer a pecuniary benefit or other thing of value to any officer, trustee, agent or employee of the
Region One ESC in connection with information regarding this proposal, the submission of this proposal, the
award of this proposal or the performance, delivery or sale pursuant to this proposal.
Corporate/Company Name:
Authorized Signature:
Printed Name:
Title:
Date:
Address:
City, State, Zip Code:
Phone #:
Fax #:
Email Address:
Corporate/Company Website:
DUNS #:
(If Respondent is a Joint Venture, an authorized signature from a representative of each party is required):
Authorized Signature:
Printed Name:
Title:
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*Please Type All Information
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REGION ONE EDUCATION SERVICE CENTER
VENDOR AFFIDAVITS AND CERTIFICATIONS
JANITORIAL SUPPLIES, PAPER AND PLASTIC PRODUCTS
PROPOSAL 16-04-16
DUE: MAY 18, 2016
CERTIFICATION OF RESIDENCY
The State of Texas has a law concerning non-resident Vendors and makes it necessary for Region One
ESC to determine the residency of its Vendors. This law can be found in Texas Government Code under
Chapter 2252, Subchapter A, http://www.statutes.legis.state.tx.us/Docs/GV/htm/GV.2252.htm. In part,
this law reads as follows:
Section 2252.001
a. A ‘nonresident bidder’ refers to a person who is not a resident.
b. A ‘resident bidder’ refers to a person whose principal place of business is in this state [Texas],
including a contractor whose ultimate parent company or majority owner has its principal place of
business in this state [Texas].
If your company’s principal location is out of state and you are claiming “Resident Bidder" status,
does your company employ 500 or more persons within the State of Texas?
Yes
No
Section 2252.002
Award of Contract to a nonresident bidder: A governmental entity may not award a governmental contract
to a nonresident bidder unless the nonresident underbids the lowest bid submitted by a responsible
resident bidder by an amount that is not less than the amount by which a resident bidder would be
required to underbid the nonresident bidder to obtain a comparable contract in:
a. the state in which the nonresident's principal place of business is located; or
b. a state in which the nonresident is a resident manufacturer.
City and state of Vendor’s principal place of business: ________________________________________
Proposer Certification (Resident Bidder):
I certify my company is a “Resident Bidder” (Initial: ______)
I certify my company is a “Nonresident Bidder” (Initial: ______)
HISTORICALLY UNDERUTILIZED BUSINESS (HUB)
Proposing companies that have been certified as Historically Underutilized Business (HUB) entities are
encouraged to indicate their HUB status when responding to this Proposal.
I certify my company is a Historically Underutilized Business (HUB) in the following
category (check all that apply) (Initial: ______):
Minority Owned Business
Women Owned Business
Small Business
Attach copy of HUB certification(s)
I certify my company is NOT a Historically Underutilized Business (HUB) (Initial: ______)
ANTITRUST CERTIFICATION STATEMENT
Pursuant to Texas Government Code § 2155.005, I affirm under penalty of perjury of the laws of the State
of Texas that:
1. I am duly authorized to execute this contract on my own behalf or on behalf of the company,
corporation, firm, partnership or individual (Company) listed below;
2. In connection with this bid, neither I nor any representatives of the Company have violated any
provision of the Texas Antitrust laws codified in Tex. Bus. & Comm. Code Chapter 15;
3. In connection with this bid, neither I nor any representative of the Company have violated any federal
antitrust law; and
4. Neither I nor any representatives of the Company have directly or indirectly communicated any of the
contents of this bid to a competitor of the Company or any other company, corporation, firm,
partnership or individual engaged in the same line of business as the Company.
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Proposer Certification (Antitrust Certification Statement):
 YES, I agree to the above. (Initial: ______)
 NO, I do NOT agree to the above. (Initial: _____)
AFFIDAVIT OF COMPLIANCE WITH TEXAS FAMILY CODE PROVISION
Pursuant to Texas Family Code, Section 231.006, a child support obligor who is more than thirty (30) days
delinquent in paying child support or a business entity in which the child support obligor is a sole proprietor,
partner, shareholder, or owner with an ownership interest of at least twenty-five percent (25%) is not eligible
to receive payments from State funds under a contract to provide property, materials, or services until all
arrearages have been paid; the obligor is in compliance with a written repayment agreement or court order
as to the existing delinquency; or a court of continuing jurisdiction over the child support order has granted
the obligor an exemption as part of a court-supervised effort to improve earnings and child support
payments. Select applicable certification:
The undersigned signatories each certify that each owns least twenty-five percent (25%) of the
business entity submitting this proposal (whether partnership, corporation or other entity) and that each of
them is not ineligible, under Section 231.006 of the Texas Family Code, to receive the payments of State
funds which may be disbursed in connection with a contract arising from this solicitation. Each of the
undersigned signatories further acknowledge that a contract resulting from this solicitation may be
terminated and payment may be withheld if the certification provided herein is found to be inaccurate.
NOTE: Owners not owning at least twenty-five percent (25%) of the business entity submitting this
proposal need not execute this certification and acknowledgement.
Ownership
Social Sec. No.
Printed Name
Signature
(by %)
The undersigned proposer certifies that he or she, is the proposing individual, or the sole proprietor of
the proposing business, and is not ineligible under Section 231.006 of the Texas Family Code, to receive
the payments of State funds which may be disbursed in connection with a contract arising from this
solicitation, The undersigned each further acknowledges that a contract resulting from this solicitation may
be terminated and payment may be withheld if the certification provided herein is found to be inaccurate.
Printed Name
Social Sec. No.
Signature
REQUIRED CONTRACT PROVISIONS FOR NON-FEDERAL ENTITY CONTRACTS
UNDER FEDERAL AWARDS – APPENDIX II TO 2 CFR PART 200
The following provisions are required and apply when federal funds are expended by Region One
ESC, and/or its cooperative members, for any contract resulting from this procurement process.
When Region One ESC and/or its cooperative members seek to procure goods and services using funds
under a federal grant or contract, specific federal laws, regulations, and requirements may apply in addition
to those under state law. This document includes, but is not limited to, the procurement standards of the
Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 CFR
200 (sometimes referred to as the “Uniform Guidance” or new “EDGAR”). All Proposers submitting
proposals must complete this EDGAR Certification Form regarding Proposer’s willingness and ability to
comply with certain requirements which may be applicable to specific purchase by Region One ESC and/or
a cooperative member using federal grant funds. This completed form will be made available to cooperative
members for their use while considering their purchasing options. Region One ESC and its cooperative
members may also require Proposers to enter into ancillary agreements, in addition to the Contract Terms
and Conditions, to address the Region One ESC and/or cooperative member’s specific contractual needs,
including contract requirements for a procurement using federal grants or contracts.
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For each of the items below, Proposer should certify Proposer’s agreement and ability to comply, where
applicable, by having Proposer’s authorized representative check and initial the applicable boxes and sign
the acknowledgment at the end of this form. If you fail to complete any item in this form, the Region
One ESC and its cooperative members will consider and may list the Proposer’s response as “NO,”
the Proposer is unable or unwilling to comply. A “NO” response to any of the items may, if applicable,
impact the ability of Region One ESC and/or its cooperative members to purchase from the Proposer using
federal funds.
(A) Violation or Breach of Contract Terms
Contracts for more than the simplified acquisition threshold currently set at $150,000, which is the
inflation adjusted amount determined by the Civilian Agency Acquisition Council and the Defense
Acquisition Regulations Council (Councils) as authorized by 41 USC 1908, must address
administrative, contractual, or legal remedies in instances where contractors violate or breach contract
terms, and provide for such sanctions and penalties as appropriate.
Provisions regarding Proposer default are included in the Contract Terms and Conditions. Any
Contract award will be subject to such Contract Terms and Conditions, as well as the Contract entered
into between the cooperative member and Proposer which must be consistent with and protect the
Cooperative member at least to the same extent as the Contract Terms and Conditions. The remedies
under the Contract are in addition to any other remedies that may be available under law or in equity.
By submitting a Proposal, you agree to the administrative, contractual, legal remedies for violation or
breach of the Agreement, and providing sanctions and penalties which are included in the Contract
Terms and Conditions.
Proposer Certification, Item A (Violation or Breach of Contract Terms):
 YES, I agree to the above. (Initial: ______)
 NO, I do NOT agree to the above. (Initial: _____)
(B) Termination for Cause or Convenience
Pursuant to Federal Rule (B) above, when federal funds are expended by Region One ESC, and/or its
cooperative members, Region One ESC, and/or its cooperative members, reserves the right to
immediately terminate any agreement in excess of $10,000 resulting from this procurement process in
the event of a breach or default of the agreement by Vendor, in the event vendor fails to: (1) meet
schedules, deadlines, and/or delivery dates within the time specified in the procurement solicitation,
contract, and/or a purchase order; (2) make any payments owed; or (3) otherwise perform in
accordance with the contract and/or the procurement solicitation. Region One ESC, and/or its
cooperative members, also reserves the right to terminate the contract immediately, with written notice
to vendor, for convenience, if Region One ESC, and/or its cooperative members, believes, in its sole
discretion that it is in the best interest of Region One ESC, and/or its cooperative members, to do so.
The vendor will be compensated for work performed and accepted and goods accepted by Region
One ESC, and/or its cooperative members, as of the termination date if the contract is terminated for
convenience of Region One ESC, and/or its cooperative members. Any award under this procurement
process is not exclusive and Region One ESC, and/or its cooperative members, reserves the right to
purchase goods and services from other vendors when it is in the best interest of Region One ESC,
and/or its cooperative members.
Proposer Certification, Item B (Termination for Cause or Convenience):
 YES, I agree to the above. (Initial: ______)
 NO, I do NOT agree to the above. (Initial: _____)
(C) Equal Employment Opportunity
Except as otherwise provided under 41 CFR Part 60, all contracts that meet the definition of “federally
assisted construction contract” in 41 CFR Part 60-1.3 must include the equal opportunity clause
provided under 41 CFR 60-1.4(b), in accordance with Executive Order 11246, “Equal Employment
Opportunity” (30 FR 12319, 12935, 3 CFR Part, 1964-1965 Comp., p. 339), as amended by Executive
Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and
implementing regulations at 41 CFR part 60, “Office of Federal Contract Compliance Programs, Equal
Employment Opportunity, Department of Labor.”
Pursuant to Federal Rule (C) above, when federal funds are expended on any federally assisted
construction contract, the equal opportunity clause is incorporated by reference herein.
Proposer Certification, Item C (Equal Employment Opportunity):
 YES, I agree to the above. (Initial: ______)
 NO, I do NOT agree to the above. (Initial: _____)
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(D) Davis-Bacon Act
As amended (40 U.S.C. 3141-3148). When required by Federal program legislation, all prime
construction contracts in excess of $2,000 awarded by non-Federal entities must include a provision
for compliance with the Davis-Bacon Act (40 U.S.C. 3141-3144, and 3146-3148) as supplemented by
Department of Labor regulations (29 CFR Part 5, “Labor Standards Provisions Applicable to Contracts
Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors
must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages
specified in a wage determination made by the Secretary of Labor. In addition, contractors must be
required to pay wages not less than once a week. The non-Federal entity must place a copy of the
current prevailing wage determination issued by the Department of Labor in each solicitation. The
decision to award a contract or subcontract must be conditioned upon the acceptance of the wage
determination. The non-Federal entity must report all suspected or reported violations to the Federal
awarding agency. The contracts must also include a provision for compliance with the Copeland “AntiKickback” Act (40 U.S.C. 3145), as supplemented by Department of Labor regulations (29 CFR Part
3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by
Loans or Grants from the United States”). The Act provides that each contractor or subrecipient must
be prohibited from inducing, by any means, any person employed in the construction, completion, or
repair of public work, to give up any part of the compensation to which he or she is otherwise entitled.
The non-Federal entity must report all suspected or reported violations to the Federal awarding
agency.
Pursuant to Federal Rule (D) above, when federal funds are expended by Region One ESC, and/or its
cooperative members, during the term of an award for all contracts and subgrants for construction or
repair, the vendor will be in compliance with all applicable Davis-Bacon Act provisions.
Proposer Certification, Item D (Davis-Bacon Act):
 YES, I agree to the above. (Initial: ______)
 NO, I do NOT agree to the above. (Initial: _____)
(E) Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708)
Where applicable, all contracts awarded by the non-Federal entity in excess of $100,000 that involve
the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. 3702
and 3704, as supplemented by Department of Labor regulations (29 CFR Part 5). Under 40 U.S.C.
3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer
on the basis of a standard work week of 40 hours. Work in excess of the standard work week is
permissible provided that the worker is compensated at a rate of not less than one and a half times the
basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40
U.S.C. 3704 are applicable to construction work and provide that no laborer or mechanic must be
required to work in surroundings or under working conditions which are unsanitary, hazardous or
dangerous. These requirements do not apply to the purchases of supplies or materials or articles
ordinarily available on the open market, or contracts for transportation or transmission of intelligence.
Pursuant to Federal Rule (E) above, when federal funds are expended by Region One ESC, and/or its
cooperative members, the vendor certifies that during the term of an award for all contracts by Region
One ESC, and/or its cooperative members, resulting from this procurement process, the vendor will be
in compliance with all applicable provisions of the Contract Work Hours and Safety Standards Act.
Proposer Certification, Item E (Contract Work Hours and Safety Standards Act):
 YES, I agree to the above. (Initial: ______)
 NO, I do NOT agree to the above. (Initial: _____)
(F) Rights to Inventions Made Under a Contract or Agreement
If the Federal award meets the definition of “funding agreement” under 37 CFR §401.2 (a) and the
recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit
organization regarding the substitution of parties, assignment or performance of experimental,
developmental, or research work under that “funding agreement,” the recipient or subrecipient must
comply with the requirements of 37 CFR Part 401, “Rights to Inventions Made by Nonprofit
Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative
Agreements,” and any implementing regulations issued by the awarding agency.
Pursuant to Federal Rule (F) above, when federal funds are expended by Region One ESC, and/or its
cooperative members, the vendor certifies that during the term of an award for all contracts by Region
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One ESC, and/or its cooperative members, resulting from this procurement process, the vendor agrees
to comply with all applicable requirements as referenced in Federal Rule (F) above.
Proposer Certification, Item F (Rights to Inventions Made Under a Contract or Agreement):
 YES, I agree to the above. (Initial: ______)
 NO, I do NOT agree to the above. (Initial: _____)
(G) Clean Air Act and Federal Water Pollution Control Act
Contracts and sub-grants of amounts in excess of $150,000 must contain a provision that requires
the non-Federal award to agree to comply with all applicable standards, orders, or regulations issued
pursuant to the Clean Air Act (42 USC 7401-7671q.) and the Federal Water Pollution Control Act, as
amended (33 USC 1251-1387). Violations must be reported to the Federal awarding agency and the
Regional Office of the Environmental Protection Agency (EPA).
To the extent that the Contract entered into as a result of this procurement exceeds the amount of
$150,000, the Provisions regarding Proposer’s obligations under these Acts are included in the
Contract Terms and Conditions. Any Contract award will be subject to such Contract Terms and
Conditions, as well as any Contract entered into between the cooperative member and Proposer
which must be consistent with these provisions of the Contract Terms and Conditions.
When required by the value of the Agreement, Proposer agrees to comply with all applicable
standards, orders, or regulations issued pursuant to the Clean Air Act and the Federal Water Pollution
Control Act.
Proposer Certification, Item G (Clean Air Act and Federal Water Pollution Control Act):
 YES, I agree to the above. (Initial: ______)
 NO, I do NOT agree to the above. (Initial: _____)
(H) Debarment and Suspension (Executive Orders 12549 and 12689)
A contract award (see 2 CFR 180.220) must not be made to parties listed on the government-wide
exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2
CFR 180 that implement Executive Orders 12549 (3 CFR Part 1966 Comp. p. 189) and 12689 (3 CFR
Part 1989 Comp. p. 235), “Debarment and Suspension.” SAM Exclusions contains the names of
parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible
under statutory or regulatory authority other than Executive Order 12549.
Proposer certifies that neither it nor its principals is currently listed on the government-wide exclusions
in SAM, is not debarred, suspended, or otherwise excluded by agencies or declared ineligible under
statutory or regulatory authority other than Executive Order 12549. Proposer further agrees to
immediately notify the Region One ESC and its cooperative members if Proposer is later listed on the
government-wide exclusions in SAM, or is debarred, suspended, or otherwise excluded by agencies
or declared ineligible under statutory or regulatory authority other than Executive Order 12549.
Supplier further certifies that it will provide immediate written notification to Region One ESC and its
cooperative members if, at any time prior to award, Proposer learns that this certification was
erroneous when submitted or has become erroneous by reason of changed circumstances.
This certification is a material representation of fact upon which reliance will be placed when the
Region One ESC and/or its cooperative member executes a purchase with regard to this Proposal. If
it is later determined that the Proposer knowingly rendered an erroneous certification, in addition to
the other remedies available to the Region One ESC and its cooperative members, the Region One
ESC and its cooperative members will be permitted to terminate the contract award for default by
Proposer.
Proposer Certification, Item H (Debarment and Suspension):
 YES, I agree to the above. (Initial: ______)
 NO, I do NOT agree to the above. (Initial: _____)
(I)
Byrd Anti-Lobbying Amendment (31 U.S.C. 1352)
All Contractors that apply or bid for an award exceeding $100,000 must file the required Lobbying
Certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated
funds to pay any person or organization for influencing or attempting to influence an officer or
employee of any agency, a member of Congress, officer or employee of Congress, or an employee
of a member of Congress in connection with obtaining any Federal contract, grant or any other award
covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non-Federal funds that
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takes place in connection with obtaining any Federal award. Such disclosures are forwarded from
tier to tier up to the non-Federal award.
Pursuant to Federal Rule (I) above, when federal funds are expended by Region One ESC, and/or its
cooperative members, the vendor certifies that during the term and after the awarded term of an award
for all contracts by Region One ESC, and/or its cooperative members, resulting from this procurement
process, the vendor certifies that it is in compliance with all applicable provisions of the Byrd AntiLobbying Amendment (31 U.S.C. 1352). The undersigned further certifies that:
(1) No Federal appropriated funds have been paid or will be paid for on behalf of the undersigned,
to any person for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of congress, or an employee of a Member of
Congress in connection with the awarding of a Federal contract, the making of a Federal grant,
the making of a Federal loan, the entering into a cooperative agreement, and the extension,
continuation, renewal, amendment, or modification of a Federal contract, grant, loan, or
cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person
for influencing or attempting to influence an officer or employee of any agency, a Member of
Congress, an officer or employee of congress, or an employee of a Member of Congress in
connection with this Federal grant or cooperative agreement, the undersigned shall complete
and submit Standard Form-LLL, “Disclosure Form to Report Lobbying”, in accordance with its
instructions: https://www.whitehouse.gov/sites/default/files/omb/grants/sflllin.pdf,
(3) The Proposer shall require that the language of this certification be included in the award
documents for all sub-awards at all tiers (including subcontracts, sub-grants, and contracts
under grants, loans, and cooperative agreements) and that all sub-recipients shall certify and
disclose accordingly.
(4) Proposer will file all certifications and disclosures required by, and otherwise comply with, the
Byrd Anti-Lobbying Amendment (31 USC 1352).
Proposer Certification, Item I (Byrd Anti-Lobbying Amendment):
 YES, I agree to the above. (Initial: ______)
 NO, I do NOT agree to the above. (Initial: _____)
(J) Procurement of Recovered Materials
For Cooperative Member purchases utilizing Federal funds, Proposer certified that it will comply with
Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and
Recovery Act where applicable and that it will provide such information and certifications as a
Cooperative Member may require confirming estimates and otherwise complying.
Section 6002, where the purchase price of the item exceeds $10,000 or the value of the quantity
acquired by the preceding fiscal year exceeded $10,000, requires procuring only items designated in
guidelines of the Environmental Protection Agency (EPA) at 40 CFR part 247 that contain the highest
percentage of recovered materials practicable, consistent with maintaining a satisfactory level of
competition; procuring solid waste management services in a manner that maximizes energy and
resource recovery; and establishing an affirmative procurement program for procurement of recovered
materials identified in the EPA guidelines.
Proposer Certification, Item J (Procurement of Recovered Materials):
 YES, I agree to the above. (Initial: ______)
 NO, I do NOT agree to the above. (Initial: _____)
(K) Profit as a Separate Element of Price
For purchases using federal funds in excess of $150,000, a Cooperative Member may be required to
negotiate profit as a separate element of the price. [See, 2 CFR 200.323(b).]
When required by a Cooperative Member, Proposer agrees and certifies that it will to provide
information and negotiate with the Cooperative Member regarding profit as a separate element of the
price for a particular purchase. However, Proposer agrees that the total price, including profit, charged
by Proposer to the Cooperative Member shall not exceed the awarded pricing, including any applicable
discount, under Proposer’s Cooperative Contract.
Proposer Certification, Item K (Profit as Separate Element of Price):
 YES, I agree to the above. (Initial: ______)
 NO, I do NOT agree to the above. (Initial: _____)
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EMPLOYMENT VERIFICATION
FAR 22.18
As applicable, and as a condition for the award of any Federal contract at $150,000 or greater, Vendor
certifies that vendor is enrolled in, and is currently participating in, E-Verify or any other equivalent
electronic verification of work authorization program operated by the U.S. Department of Homeland
Security and does not knowingly employ any person who is an unauthorized alien in conjunction with the
contracted services. A breach in compliance with immigration laws and regulations shall be deemed a
material breach of the contract and may be subject to penalties up to and including termination of the
contract.
Proposer Certification, Employment Verification:
 YES, I agree to the above. (Initial: ______)
 NO, I do NOT agree to the above. (Initial: _____)
RECORD RETENTION REQUIREMENTS FOR CONTRACTS PAID FOR WITH FEDERAL FUNDS –
2 CFR § 200.333
When federal funds are expended by Region One ESC, and/or its cooperative members, for any contract
resulting from this procurement process, the vendor certifies that it will comply with the record retention
requirements detailed in 2 CFR § 200.333. The vendor further certifies that vendor will retain all records as
required by 2 CFR § 200.333 for a period of three years after grantees or subgrantees submit final
expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are
closed.
Proposer Certification, Record Retention Requirements:
 YES, I agree to the above. (Initial: ______)
 NO, I do NOT agree to the above. (Initial: _____)
CERTIFICATION OF COMPLIANCE WITH EPA REGULATIONS
APPLICABLE TO GRANTS, SUBGRANTS, COOPERATIVE AGREEMENTS, AND CONTRACTS
IN EXCESS OF $100,000 OF FEDERAL FUNDS
When federal funds are expended by Region One ESC, and/or its cooperative members, for any contract
resulting from this procurement process in excess of $100,000, the vendor certifies that the vendor is in
compliance with all applicable standards, orders, regulations, and/or requirements issued pursuant to the
Clean Air Act of 1970, as amended (42 U.S.C. 1857(h)), Section 508 of the Clean Water Act, as amended
(33 U.S.C. 1368), Executive Order 117389 and Environmental Protection Agency Regulation, 40 CFR Part
15.
Proposer Certification, Compliance with EPA Regulations:
 YES, I agree to the above. (Initial: ______)
 NO, I do NOT agree to the above. (Initial: _____)
CERTIFICATION OF COMPLIANCE WITH THE ENERGY POLICY AND CONSERVATION ACT
When federal funds are expended by Region One ESC, or its cooperative members, for any contract
resulting from this procurement process, the vendor certifies that the vendor will be in compliance with
mandatory standards and policies relating to energy efficiency which are contained in the state energy
conservation plan issued in compliance with the Energy Policy and Conservation Act (Pub. L. 94-163, 89
Stat. 871).
Proposer Certification, Compliance with Energy Policy and Conservation Act:
 YES, I agree to the above. (Initial: ______)
 NO, I do NOT agree to the above. (Initial: _____)
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CERTIFICATION OF COMPLIANCE WITH BUY AMERICAN PROVISION
Vendor certifies that vendor is in compliance with all applicable provisions of the Buy American Act.
Purchases made in accordance with the Buy American Act must still follow the applicable procurement
rules calling for free and open competition. See 7 C.F.R. § 210.21(d), and USDA-FNS memo SP-24-2016
Compliance with and Enforcement of the Buy American Provision in the National School Lunch Program.
The Buy American provision applies to all purchases made with School Nutrition Program (SNP) funds.
Proposer Certification, Compliance with Buy American Provision:
 YES, I agree to the above. (Initial: ______)
 NO, I do NOT agree to the above. (Initial: _____)
CERTIFICATION OF NON-COLLUSION STATEMENT
Vendor certifies under penalty of perjury that its response to the procurement solicitation is in all respects
bona fide, fair, and made without collusion or fraud with any person, joint venture, partnership, corporation,
or other business or legal entity.
Proposer Certification, Compliance with Non-Collusion Statement:
 YES, I agree to the above. (Initial: ______)
 NO, I do NOT agree to the above. (Initial: _____)
Vendor agrees to comply with all federal, state, and local laws, rules, regulations and
ordinances, as applicable. It is further acknowledged that vendor certifies compliance
with all provisions, laws, acts, regulations, etc. as specifically noted above.
Corporate/Company Name: ___________________________________
Authorized Signature: ________________________________________
Printed Name:
___________
Title:
___________
Date: _____________________________________________________
Address: ___________________________________________________
City, State, Zip Code:
___________
Phone #: ___________________________________________________
Fax #: _____________________________________________________
Email Address: ______________________________________________
Corporate/Company Website: __________________________________
DUNS #: ___________________________________________________
[REQUIRED NOTARY FOR SIGNATURES ON NEXT PAGE]
[Use one notary for each signature appearing on the Vendor Affidavits and Certifications]
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ATTESTATION
STATE OF _____________ §
§
COUNTY OF ____________ §
SUBSCRIBED AND SWORN to before me by ___________________________, on this
the ___ day of ______________, 20___to certify which witness my hand and seal of office.
______________________________
Notary Public, State of ____________
ATTESTATION
STATE OF _____________ §
§
COUNTY OF ____________ §
SUBSCRIBED AND SWORN to before me by ___________________________, on this
the ___ day of ______________, 20___to certify which witness my hand and seal of office.
______________________________
Notary Public, State of ____________
ATTESTATION
STATE OF _____________ §
§
COUNTY OF ____________ §
SUBSCRIBED AND SWORN to before me by ___________________________, on this
the ___ day of ______________, 20___to certify which witness my hand and seal of office.
______________________________
Notary Public, State of ____________
ATTESTATION
STATE OF _____________ §
§
COUNTY OF ____________ §
SUBSCRIBED AND SWORN to before me by ___________________________, on this
the ___ day of ______________, 20___to certify which witness my hand and seal of office.
______________________________
Notary Public, State of ____________
46
REGION ONE EDUCATION SERVICE CENTER
FELONY CONVICTION NOTIFICATION
JANITORIAL SUPPLIES, PAPER AND PLASTIC PRODUCTS
PROPOSAL 16-04-16
DUE: MAY 18, 2016
Texas Education Code, Section 44.034, Notification of Criminal History, Subsection (a)
states “a person or business entity that enters into a contract with a school district must
give advance notice to the district if the person or an owner or operator of the business
entity has been convicted of a felony. The notice must include a general description of
the conduct resulting in the conviction of a felony.”
Subsection (b) states “a school district may terminate a contract with a person or business
entity if the district determines that the person or business entity failed to give notice as
required by Subsection (a) or misrepresented the conduct resulting in the conviction. The
district must compensate the person or business entity for services performed before the
termination of the contract.”
Subsection (c) states “this notice does not apply to a publicly held corporation.”
I, the undersigned agent for the firm named below, certify that the information concerning
notification of felony convictions has been reviewed by me and the following information
furnished is true to the best of my knowledge.
Vendor’s Name: ________________________________________________________
Company Name: _______________________________________________________
Authorized Company Official’s Name (Printed/Typed): __________________________
You must select one and sign below:
a. My firm is a publicly held corporation; therefore, this reporting requirement is not
applicable:
b. My firm is not owned nor operated by anyone who has been convicted of a
felony.
c. My firm is owned or operated by the following individual(s) who has/have been
convicted of a felony:
Name of Felon(s): __________________________________________________
Details of Conviction(s): _____________________________________________
(Attach additional pages if necessary)
Signature of Company Official: ____________________________________________
Date: ________________________________________________________________
47
REGION ONE EDUCATION SERVICE CENTER
CONFLICT OF INTEREST QUESTIONNAIRE – FORM CIQ
JANITORIAL SUPPLIES, PAPER AND PLASTIC PRODUCTS
PROPOSAL 16-04-16
DUE: MAY 18, 2016
48
49
REGION ONE EDUCATION SERVICE CENTER
CERTIFICATE OF INTERESTED PARTIES – FORM 1295
JANITORIAL SUPPLIES, PAPER AND PLASTIC PRODUCTS
PROPOSAL 16-04-16
DUE: MAY 18, 2016
Definitions and Instructions for Completing Form 1295
Region One Education Service Center is required to comply with House Bill 1295, which amended the Texas
Government Code by adding Section 2252.908, Disclosure of Interested Parties. Section 2252.908 prohibits Region
One ESC, or its cooperative members, from entering into a contract resulting from this RFP with a business entity
unless the business entity submits a Disclosure of Interested Parties – Form 1295 to Region One ESC at the time the
business entity submits the signed contract. The Texas Ethics Commission has adopted rules requiring the business
entity to file Form 1295 electronically with the Texas Ethics Commission.
As a “business entity,” all vendors must electronically complete, print, sign, notarize and submit Form 1295
with their proposals or contracts even if no interested parties exist.
Proposers must file Certificate of Interested Parties – Form 1295 with the Texas Ethics Commission using the following online
application:
https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm
•
Proposers must use the filing application on the Texas Ethics Commission’s website (see link above) to enter the required
information on Form 1295.
•
Proposers must print a copy of the completed form, which will include a certification of filing containing a unique
certification number.
•
The Form 1295 must be printed and then signed by an authorized agent of the business entity, and the form must be
notarized.
•
The completed Form 1295 with the certification of filing must be filed with Region One Education Service Center by
including a copy of the completed/notarized form with the proposal response.
•
Region One ESC must acknowledge the receipt of the filed Form 1295 by notifying the Texas Ethics Commission of the
receipt of the filed Form 1295 no later than the 30th day after the date the contract binds all parties to the contract.
•
After Region One ESC acknowledges the Form 1295, the Texas Ethics Commission will post the completed Form 1295 to
its website within seven (7) business days after receiving notice from Region One ESC.
Instructions to Vendors:
1. Read these instructions,
2. Go to the Ethics Commission
Website https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm,
3. Register and complete Form 1295 online - include the proposal number and the contract/RFP name,
4. Print a copy of the submitted Form 1295 and have it notarized - it will have a certification # in the top
right corner,
5. Include a copy of the completed, signed and notarized Form 1295 with the proposal response.
Definitions:
•
Interested Party: a person who:
1) has controlling interest in a business entity with whom Region One ESC and/or its cooperative
members contracts; or
2) actively participates in facilitating the contract or negotiating the terms of the contract, including a
broker, intermediary, adviser, or attorney for the business entity.
•
Controlling Interest means:
1) an ownership interest or participating interest in a business entity by virtue of units, percentage,
shares, stock, or otherwise that exceeds 10 percent;
2) membership on the board of directors or other governing body of a business entity of which the board
or other governing body is composed of not more than 10 members; or
3) service as an officer of a business entity that has four or fewer officers, or service as one of the four
officers most highly compensated by a business entity that has more than four officers.
•
Intermediary: a person who actively participates in the facilitation of the contract or negotiation the contract, including a
broker, advisor, attorney, or representative of or agent for the business entity who:
1) receives compensation from the business entity for the person’s participation;
2) communicates directly with the governmental entity or state agency on behalf of the business entity
regarding the contract; and
3) is not an employee of the business entity.
•
Business Entity: includes an entity through which business is conducted with a governmental entity or state agency,
regardless of whether the entity is a for-profit or nonprofit entity.
Resources:
Form 1295 Frequently Asked Questions:
•
https://www.ethics.state.tx.us/whatsnew/FAQ_Form1295.html
Instructional Video – First Time Business User:
•
https://www.ethics.state.tx.us/filinginfo/videos/Form1295/FirstLogin-Business/Form1295Login-Business.html
Instructional Video – How to Create a Certificate:
•
https://www.ethics.state.tx.us/filinginfo/videos/Form1295/CreateCertificate/CreateCertificate.html
50
REGION ONE EDUCATION SERVICE CENTER
VENDOR PURCHASE ORDER, RFQ, AND INVOICE RECEIPT OPTIONS
JANITORIAL SUPPLIES, PAPER AND PLASTIC PRODUCTS
PROPOSAL 16-04-16
DUE: MAY 18, 2016
To help us ensure you receive orders from Region One ESC and/or its cooperative members in a
timely manner, please indicate below the method of order transmission that you would prefer.
Please complete this form and return it with your Request for Proposal. Orders will be available
through one of two options:
Option 1: Internet. Vendors will need to have Internet access available to them and an e-mail
address so that notification of new orders can be sent to the Internet contact when a new
purchase order arrives.
Option 2: Fax. Vendors may choose to have a designated fax line available to receive purchase
orders.
Company: ___________________________________ Contact Name: ___________________________
Please choose the following options for receipt of purchase orders (check all that apply):
I plan to use the Internet to retrieve purchase orders.
E-mail Address: _________________________________________________________
Internet Contact: _________________________________ Phone: ________________
Alternate E-mail Address: ________________________________________________
Alternate Internet Contact: _________________________ Phone: _______________
I plan to receive purchase orders via fax.
Fax Number: ___________________________________________________________
Fax Contact: _________________________________ Phone: ___________________
Other (please specify): ___________________________________________________
Please indicate the e-mail address for receipt of RFQ (Request for Quotes):
E-mail Address: _______________________________________________________________
Alternate E-mail Address: _______________________________________________________
Please indicate the address and contact for receipt of invoices:
Mailing address: ______________________________________________ Department: _____________
City: ____________________________________State: ______________Zip Code: ________________
Contact Name:
Fax:
Phone:
Email Address:
51
REGION ONE EDUCATION SERVICE CENTER
DEVIATIONS AND EXCEPTIONS FORM
JANITORIAL SUPPLIES, PAPER AND PLASTIC PRODUCTS
PROPOSAL 16-04-16
DUE: MAY 18, 2016
If the undersigned bidder intends to deviate from any part of this procurement
solicitation, all such deviations must be listed on this page, with complete and detailed
conditions and information included or attached. Region One ESC, and its cooperative
members, will consider any deviations in its proposal award decisions, and Region One
ESC reserves the right to accept or reject any proposal based upon any deviations
indicated below or in any attachments or inclusions.
In the absence of any deviation entry on this form, the Vendor assures Region One
ESC, and its cooperative members, the Cooperative of their full compliance with the
Standard and Special Terms and Conditions, Item Specifications, and all other
information contained in this Request for Proposal.
No Deviations
Yes Deviations
List any deviations your company is submitting below:
______________________________________________________________________
PLEASE PROVIDE THE FOLLOWING INFORMATION:
1. Delivery Terms:
2. Shipping Via:
3. Payment Terms:
FOB Destination (freight included in price)
FOB Shipping Point (deviation to specs)
Common Carrier
Net 45 days
Company Truck
Net 30 days
Other: ______________
1% in 10/Net 30 days
Other: __________
4. Number of Days for Delivery (lead-time): ________After Receipt of Order (ARO)
5. Vendor Reference/Quote Number: ___________________________
6. State your return policy:
___________________________________________________________________________________
_____________________________________________________________________
7. Are electronic payments acceptable to your company:
______________________________________
Company Name
______________________________________
Signature of Authorized Company Official
52
Yes
No
REGION ONE EDUCATION SERVICE CENTER
NO PROPOSAL NOTIFICATION
JANITORIAL SUPPLIES, PAPER AND PLASTIC PRODUCTS
PROPOSAL 16-04-16
DUE: MAY 18, 2016
Region One ESC is interested in receiving competitive pricing on all items it proposals. We place
significant value on quality vendors and we also desire to keep your firm as a proposer and a supplier of
materials, equipment and/or services; therefore, it is important for us to determine why you are not
proposing on this contract item. We will analyze your response and attempt to determine if future
changes are necessary in our specification development and procedures.
I/WE DID NOT SUBMIT A PROPOSAL FOR THE FOLLOWING REASONS:
(Please place an X by one or more of the reasons listed below.)
1.
Do not supply the requested product/service.
2.
Quantities offered or scope of job is TOO SMALL to be supplied by my company.
3.
Quantities offered or scope of job is TOO LARGE to be supplied by my company.
4.
Specifications are “too tight” or appear to be written around a proprietary product.
elaborate on this item.)
5.
Time frame for proposing was too short. (Please elaborate on your primary reason for this)
6.
Other
If you DID NOT submit a proposal, please indicate:
I wish to remain on the bid list.
I do not wish to remain on the bid list.
COMPANY NAME
AUTHORIZED SIGNATURE
AUTHORIZED SIGNATURE PRINT
ADDRESS
EMAIL
CITY/STATE/ZIP
TELEPHONE NUMBER
FAX NUMBER
53
(Please
ATTACHMENT A ‐ SPECIFICATIONS/PRICING
Region One Education Service Center
Child Nutrition Program ‐ South Texas Cooperative
Janitorial Supplies, Paper and Plastic Products RFP 16‐04‐16
Effective: July 1, 2016 ‐ July 31, 2017 with three (3) one‐year extension options
Vendors MUST provide the Ready to Use (RTU) cost per gallon for cleaning products bid. For concentrate items, provide the appropriate cost per diluted RTU gallon. Unit price MUST be based on the Unit of Measure specified and extended to at least 4 decimal places. If this information is not provided, your proposal submission will be considered incomplete and may be disqualified. Pricing for an alternative item may be provided for consideration, all product information must be included for review.
RTU = Ready to use
RTD = Ready to dispense
ITEM
CODE
DESCRIPTION
800
Janitorial Supplies
801
Chemicals
801-010
MANUFACTURER
MANUFACTURER
ITEM #
DISTRIBUTOR
ORDER #
PACK SIZE EST QTY UNIT
*Must Include Ready to Use (RTU) cost per gallon for concentrate items.
General Cleaning/Sanitizing
Multi-Surface Peroxide Cleaner RTU, for use on
tables, glass, mirrors, windows, and floors. Ready
to Use (RTU) 1 qt spray bottle, packed 12/1 qt.
Betco Green Earth Peroxide Cleaner, Item#
32912-00 or equivalent.
10 cs
qt
801-012
Multi-Surface Peroxide Cleaner Concentrate , for
use on tables, glass, mirrors, windows, and floors,
meets Certified Green Seal environmental
standards for institutional hand cleaners based on
its reduced human and aquatic toxicity and
reduced smog production, packed 4/1 gal. Betco
Green Earth Peroxide Cleaner Item# 33604-00 or
equivalent.
35 cs
gal
801-015
Multi-Surface Peroxide Cleaner Concentrate 2
oz/gal, for use on tables, glass, mirrors, windows,
and floors, meets Certified Green Seal
environmental standards for institutional hand
cleaners based on its reduced human and aquatic
toxicity and reduced smog production, packed 4/2
L. Spartan Clean By Peroxy 15 item # 482002 or
equivalent.
10 cs
L
801-020
Multi-Purpose Cleaner and Disinfectant for use on
hard non-porous surfaces, Concentrate 1:32,
packed 4/1 gal. Tidal Wave item # L32-14PN or
equivalent. Specify dilution, if applicable.
12 cs
gal
Page 1 of 54
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COST ANALYSIS
Cost per
RTU gal*
Unit Price Case Price
ITEM
CODE
DESCRIPTION
MANUFACTURER
MANUFACTURER
ITEM #
DISTRIBUTOR
ORDER #
PACK SIZE EST QTY UNIT
5 cs
gal
180 cs
oz
12 cs
gal
Sanitizer for use on food and non-food contact
surfaces in dairies, and foodservice
establishments where sanitation is of prime
importance, kills E. coli bacteria, Ready to Use
(RTU) packed 12/1 qt spray bottle. Spartan SantiTyze, Item# 319503 or equivalent.
295 cs
qt
801-045
Sanitizer Concentrate .25-2 oz/gal, for use on
food and non-food contact surfaces in foodservice
establishments where sanitation is of prime
importance, packed 4/1 gal. Spartan Sani-T-10
item # 121004 or equivalent.
20 cs
gal
801-050
Natural Citrus Cleaner and Degreaser
Concentrate 1:20-1:100 with natural citrus solvent,
packed 4/1 gal. Betco Citrus Chisel item # 1670400 or equivalent.
440 cs
gal
801-055
Foaming Chlorinated Degreaser Concentrate
1:20, High caustic, removes tough fats, oils,
grease and blood stains, contains sodium
hypochlorite to whiten discolored areas, for use on
food processing floors, walls and equipment,
packed 4/1 gal. Betco HD High Foam Chlorinated
Degreaser item # 54004-00 or equivalent.
75 cs
gal
801-060
Multi-Purpose Acid Cleaner, Degreaser, Descaler
and Etcher Concentrate 1:20, for use on acid
resistant metal, concreate and cement, restores
and rejuvenates many surfaces, packed 4/1 gal.
Betco AC114 item # 11404-00 or equivalent.
16 cs
gal
801-025
Bathroom Cleaner & Disinfectant: Mild, non-acid,
for everyday use, cleans, disinfects, deodorizes
toilet bowls, urinals, and other restroom surfaces,
packed 1/5 gal. Spartan SP-7496-5 or equivalent.
801-030
Cleanser/Scouring Powder, packed 24/21 oz.
Ajax item # 14278 or equivalent.
801-035
Cleanser/Scouring Powder with Bleach, packed
3/1 gal. Comet item # 370002291 or equivalent.
801-040
Page 2 of 54
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COST ANALYSIS
Cost per
RTU gal*
Unit Price Case Price
ITEM
CODE
DESCRIPTION
MANUFACTURER
MANUFACTURER
ITEM #
DISTRIBUTOR
ORDER #
PACK SIZE EST QTY UNIT
801-065
Drain Cleaner RTU, for use on sink drains, floor
drains, carpet, upholstery, sewers, sinks, drains,
and traps, contains enzyme producing bacteria to
digest complex proteins, fats, greases, and odors,
packed 4/1 gal. Betco Push, Item# 13304-00 or
equivalent.
15 cs
gal
801-070
Stainless Steel Polish/Cleaner Aerosol, for use on
stainless steel, chrome, aluminum, and any
polished or brushed metal surface, streak free,
retards fingerprinting and resoiling, USDA
Authorized Class C1, packed 12/20 oz.
Primesource item # 75004061 or equivalent.
240 cs
oz
801-075
Oven & Grill Cleaner, Aerosol, clinging foam to
remove grease, grime and dirt, works in warm or
cold ovens, USDA authorized Class A8.
Distributors Choice: National Chemical
Laboratories, packed 12/20 oz. Primesource item
# 75004150 or equivalent.
500 cs
oz
801-080
Oven, Grill & Range Hood Cleaner RTU, for use
on fryers, electric burners, frying pans, grills,
ovens, range hoods, and stove burners, nonfuming, non-flammable, packed 4/1 gal. Betco
Oven Jell Item# 13904-00 or equivalent.
120 cs
gal
60 cs
gal
801-100
Floor Care
Tile & Grout Cleaner Concentrate 1:20, heavy
duty alkaline cleaner for removal of ingrained dirt,
oil, grease and wax for use on all unglazed
ceramic and porcelain tiles, effective grout cleaner
for all non-polished ceramics and porcelain,
packed 4/1 gal. Betco Tile Clean item # 11904-00
or equivalent.
801-110
Enzyme Floor Cleaner and Degreaser
Concentrate 2 oz/gal, no rinse, breaks down built
up grease, improving slip resistance, packed 4/1
gal. SpartanSure Step item # 765904 or
equivalent.
74 cs
gal
801-120
Enzyme Floor Cleaner and Degreaser
Concentrate 2 oz/gal, no rinse, breaks down built
up grease, improving slip resistance, packed 4/2
L. Spartan Sure Step 23 item # 480202 or
equivalent.
5 cs
L
Page 3 of 54
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COST ANALYSIS
Cost per
RTU gal*
Unit Price Case Price
ITEM
CODE
801-130
801-200
DESCRIPTION
MANUFACTURER
MANUFACTURER
ITEM #
DISTRIBUTOR
ORDER #
High Gloss Floor Cleaner Concentrate 2 oz/gal,
light duty, all purpose, neutral floor cleaner
specifically formulated for maintaining high gloss
floor finishes, phosphate free, packed 4/2 L.
Spartan Damp Mop 8 item # 4736036 or
equivalent.
Miscellaneous
Sweeping Compound, oil based, ensures smooth
and easy sweeping, absorbent, attracts and traps
dust and dirt, packed 50 lb box. Sorb All SweepEZ item # SOR50RED
PACK SIZE EST QTY UNIT
5 cs
L
75 cs
lb
oz
801-210
Gum Remover, RTU Aerosol for use on all types
of carpet, rugs and upholstery, packed 12/7 oz
cans. Betco, FiberPro GR Item# 00923-00 or
equivalent.
10 cs
801-220
Absorbent Powder: Transforms a liquid mess into
a semi-solid mass, neutralizes odor, easy
cleanup, effective for eliminating spills containing
body fluids, vomit and other challenging viscous
substances, Lemon fragrance, packed 6/16 oz.
Big D D'Vour item # 166 or equivalent.
20 cs
801-230
Antimicrobial Fruit & Vegetable Treatment: Norinse treatment, reduces 99.9% of pathogens E.
coli, Listeria, and Salmonella in wash water,
packed 1/2.5 gal. Ecolab item # 6100283 or
equal.
25 cs
gal
500 cs
L
20 cs
L
oz
801-300
801-310
RTD Chemical Management Systems: may be awarded as group with primary and alternatives.
Glass Cleaner: No ammonia or 2-butoxyethanol,
Ready to Dispense (RTD) concentrate, for use on
glass, mirrors, and windows, to be used with
dispenser for filling spray bottles, mop buckets or
automatic scrubbers, packed 4/2 L. Betco
Fastdraw Green Earth Glass Cleaner Item #
53547-00 or equivalent.
All Purpose Cleaner: made from all natural
ingredients such as oranges, coconuts, pine and
soy, Ready to Dispense (RTD) concentrate, to be
used with dispenser for filling spray bottles, mop
buckets or automatic scrubbers, packed 4/2 L.
Betco Fastdraw Green Earth Natural All Purpose
Cleaner Item # 19847-00 or equivalent.
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COST ANALYSIS
Cost per
RTU gal*
Unit Price Case Price
ITEM
CODE
DESCRIPTION
MANUFACTURER
MANUFACTURER
ITEM #
DISTRIBUTOR
ORDER #
PACK SIZE EST QTY UNIT
801-320
Restroom Cleaner: Acid free, disinfects and
cleans, Ready to Dispense (RTD) concentrate, to
be used with dispenser for filling spray bottles,
mop buckets or automatic scrubbers, packed 4/2
L. Betco Fastdraw AF79 Concentrate Item #
33147-00 or equivalent.
10 cs
L
801-330
Food Service Sanitizer: Broad Range Sanitizer
150-400 ppm, Sanitizer, Disinfectant and
Deodorizer, Ready to Dispense (RTD)
concentrate, to be used with dispenser for filling
spray bottles, mop buckets or automatic
scrubbers, packed 4/2 L. Betco Fastdraw
Simplicity Sanibet Multi-Range Item # 23747-00 or
equivalent.
10 cs
L
801-340
Citrus Degreaser: Removes oils, grease and fatty
soils from floors, walls and equipment. Contains
natural citrus solvents for cleaning and
deodorizing, Ready to Dispense (RTD)
concentrate, to be used with dispenser for filling
spray bottles, mop buckets or automatic
scrubbers, packed 4/2 L. Betco Fastdraw Citrus
Chisel Item # 16747-00 or equivalent.
10 cs
L
801-350
Heavy Duty Floor Cleaner: Ready to Dispense
(RTD) concentrate, to be used with dispenser for
filling spray bottles, mop buckets or automatic
scrubbers, packed 4/2 L. Betco Fastdraw Daily
Scrub SC Item # 18847-00 or equivalent.
10 cs
L
801-360
Dock & Dumpster Treatment: Bacterially
enhanced foaming deodorizer to combat odors
and reduce stains. Ready to Dispense (RTD)
concentrate, to be used with dispenser for filling
spray bottles, mop buckets or automatic
scrubbers, packed 4/2 L. Betco Fastdraw
Bioactive Solutions DnD Item # 29847-00 or
equivalent.
5 cs
L
800 cs
ml
650 cs
gal
801-400
801-410
Dishwashing
Dishwashing Liquid, packed 12/850 ml. ColgatePalmolive, Item # 320181 or equivalent.
Dishwashing Liquid, packed 4/1 gal. ColgatePalmolive, Item # CPC04910 or equivalent.
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Cost per
RTU gal*
Unit Price Case Price
ITEM
CODE
DESCRIPTION
MANUFACTURER
MANUFACTURER
ITEM #
DISTRIBUTOR
ORDER #
PACK SIZE EST QTY UNIT
801-415
Pot & Pan Liquid Detergent Concentrate 1:256,
for use in 3 compartment sinks and manual
foodservice dishwashing, packed 1/5 gal. Ecolab
Pantastic Item# 12971 or equivalent.
930 cs
gal
801-420
Pot & Pan Liquid Pink Lotion Detergent
Concentrate, for use in 3 compartment sinks and
manual foodservice dishwashing, packed 4/1 gal.
Spartan item # 300004 or equivalent. Specify
dilution ratio.
5cs
gal
801-425
Pot & Pan Powder Detergent Concentrate,
phosphate and phosphorus free, for use in 3
compartment sinks and manual foodservice
dishwashing, packed 2/3 lb. Ecolab Apex Item #
10362.
25 cs
lb
801-430
Liquid Dishwashing Detergent, Low-Foaming for
use in recirculating sinks (Ecolab and
Powersoak), packed 1/5 gal. Eco Lab Monsoon
item # 13505.
90 cs
gal
801-440
Dishwashing Detergent, Ready to Dispense (RTD)
concentrate for use in 3 compartment sinks and
manual foodservice dishwashing, packed 4/2 L.
Betco Citrusuds item # 210947-00 or equivalent.
5 cs
L
801-445
Integrated Systems to accurately dilute
concentrated cleaning/sanitizing products,
includes dishwashing systems. ***Attach list of
products available and pricing for each. Betco
Fastdraw, Spartan Clean on the Go, Ecolab
Oasis, Sealed Air J-Fill or equivalent.
150 ea
ea
801-450
Sanitizer Concentrate for ware washing machines,
liquid chlorine sanitizer and destainer, packed 4/1
gal. Ecolab Eco-San item # 162202 or equivalent.
150 cs
gal
801-500
Dish Machine Solid Detergent, for use in Ecolab
automatic dish machines, packed 4/9 lb. Ecolab
Solid Power XL item # 6100185.
5 cs
lb
801-510
Dish Machine Solid Detergent, for use in Ecolab
automatic dish machines, packed 4/8 lb. Ecolab,
Solid Metal Pro Item# 10751 or equivalent.
95 cs
lb
Page 6 of 54
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Cost per
RTU gal*
Unit Price Case Price
ITEM
CODE
DESCRIPTION
MANUFACTURER
MANUFACTURER
ITEM #
DISTRIBUTOR
ORDER #
PACK SIZE EST QTY UNIT
801-515
Dish Machine Liquid Detergent, Non-Chlorinated,
for use in high and low temperature dish
machines, packed 4/1 gal. Spartan item #
7650041 or equivalent.
5 cs
gal
801-520
Liquid Rinse Additive for use with automatic dish
machines, reduces spots on dishes, glasses and
utensils for soft and medium water, packed 4/1
gal. Ecolab Jet Dry Item # 11817 or equivalent.
10 cs
gal
801-525
Delimer for use with automatic dish machines,
multi-purpose lime and scale remover maximizes
dish machine performance, packed 4/1 gal.
Ecolab Lime-A-Way Item # 18700.
445 cs
gal
30 cs
gal
10 cs
gal
801-600
Hand Care: Some hand care products may be awarded as a grouping with primary and alternates
Soap, Liquid Antibacterial Ultra Mild for
Handwashing, contains 0.3% triclosan, gentle
formula with moisturizing emollients, fresh neutral
fragrance, packed 4/1 gal. Betco item # 74404-00
or equivalent.
801-610
Soap, Liquid for Handwashing, meets Certified
Green Seal environmental standards for
institutional hand cleaners based on its reduced
human and aquatic toxicity and reduced smog
production potential, packed 4/1 gal. Betco Item #
78304 or equivalent.
801-615
Soap, Antibacterial Foaming for Handwashing,
high-performance formula with moisturizer,
natural extract and skin conditioner,
fresh/light/neutral fragrance. USDA certified bio
based formula. Manual Dispensers to be
provided at NO CHARGE, packed 6/1000 ml.
Betco Clario item # 75729 or equivalent.
115 cs
ml
801-620
Instant Hand Sanitizer, Foaming, Alcohol free,
non-aerosol, free of fluorinated chemicals. Kills
99.99% of most common germs that may cause
illness, pack size 6/1000 ml. Betco Clario item #
77829 or equivalent.
50 cs
ml
Page 7 of 54
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COST ANALYSIS
Cost per
RTU gal*
Unit Price Case Price
ITEM
CODE
DESCRIPTION
MANUFACTURER
MANUFACTURER
ITEM #
DISTRIBUTOR
ORDER #
PACK SIZE EST QTY UNIT
801-620A Universal Wall Dispenser for use with foaming
hand soaps and/or sanitizers above, hands-free
battery operated dispenser. Specify color(s)
available. Betco Item # 91866, 91968, 91821,
91822 or equivalent.
10 ea
ea
10 cs
oz
17 cs
lb
75 cs
gal
1040 cs
gal
Hands Free
Manual
801-625
801-700
Instant Hand Sanitizer, kills 99.99% of germs,
contains 62% Ethyl Alcohol to kill germs without
the use of soap and water, latex glove compatible,
E-3 rated, and safe for indirect food contact use,
packed 12/8 oz. Kimberly-Clark item # 93060 or
equivalent.
Laundry Products
Laundry Detergent Powdered Concentrate, for
use on all types of fabric, cuts through grease,
and grime, fresh clean scent, phosphate free
packed 1/50 lb box. Montgomery Premier item #
4377 or equivalent.
801-710
Laundry Detergent Liquid Concentrate, for use on
all types of fabric, cuts through grease, and grime,
fresh clean scent, packed 4/1 gal. Montgomery
LDH item # 0705 or equivalent.
801-715
Chlorine Bleach Liquid Concentrate, packed
6/1gal.
802
Supplies & Equipment
10 cs
ft
802-010
Paper Towel, 1-Ply Roll, approximately 7.9" x
350' Roll, natural/brown, made from 100%
recycled fiber, minimum 40% post-consumer
fibers, Certified, EPA Compliant and
Compostable, packed 12/350 ft. Tork item #
RK350A or equivalent.
.
802-020
Paper Towel, Jumbo 2-Ply Perforated,
approximately 11"x8.8", natural/brown, EPAcompliant, made from recycled fibers, packed
12/350 ft. Décor item # 1757 or equivalent.
68 cs
ft
802-025
Paper Towel, White 2-Ply Perforated,
approximately 8.8" x 11", packed 30 ct.
10 cs
ft
Page 8 of 54
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Cost per
RTU gal*
Unit Price Case Price
ITEM
CODE
DESCRIPTION
MANUFACTURER
MANUFACTURER
ITEM #
DISTRIBUTOR
ORDER #
PACK SIZE EST QTY UNIT
802-030
Paper Towel, Single Fold, approximately
9.25"x10.25", natural/brown, EPA-compliant,
made from recycled fibers, packed 4000 ct/case.
Georgia Pacific item # 23504 or equivalent.
40 cs
ct
802-035
Hand Towel, Flat Sheet, Paper for Dispensing,
premium natural/brown roll towel, 7.5 -8"x800' for
use with hands free flat sheet paper hand towel
dispenser specified below, packed 6/800 ft.
Georgia Pacific item # 26301 or equivalent.
1055 cs
ft
802-040
Hands Free Dispenser for Flat Sheet Paper Hand
Towel proposed above, packed each. Georgia
Pacific item # 54338 or equivalent.
20 ea
ea
802-050
Pre-Moistened Disinfecting Surface Wipes, bulk
pack in portable tub, center pull for individual
dispensing, approximately 8"x7", cloth-like. Kills
most bacteria and virus in 30 seconds, packed
6/75 ct. Clorox item # 1659 or equivalent.
12 cs
ct
802-060
Toilet Tissue, 1-Ply Jumbo Roll, approximately
8"x1000' packed 12ct. Kimberly Clark/Scott item
# 01000 or equivalent.
775 cs
ft
802-065
Toilet Tissue, 2-Ply, approximately 3.75"x 4", 865
sheets/roll, green seal certified, packed 48 ct. To
fit dispenser proposed below. Baywest item #
61990 or equivalent.
345 cs
ft
802-070
Dispenser for Toilet Tissue, durable
polycarbonate, holds two toilet tissue rolls,
encloses tissue to reduce risk of germs. Must fit
toilet tissue(s) bid above.
5 ea
ea
802-080
Push Broom, wooden block size 24" with synthetic
fibers, bristle trim 2.5", with treaded handle holes
for use with standard tread utility handles, packed
1 each. *Handle is separate. ACS item # B4624
or equivalent.
45 ea
ea
802-090
Corn Blend Broom, made for heavy duty and
routine cleaning, with metal band, 5 stitches, and
brown wooden handle, total length 57.5", packed
1 each. ACS item # B404 or equivalent.
1000 ea
ea
Page 9 of 54
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COST ANALYSIS
Cost per
RTU gal*
Unit Price Case Price
ITEM
CODE
DESCRIPTION
MANUFACTURER
MANUFACTURER
ITEM #
DISTRIBUTOR
ORDER #
PACK SIZE EST QTY UNIT
802-095
100 % Natural Corn Blend Heavy Duty Broom with
red 1-Inch lacquered pine handle, 13" x 57.5" x
4.875" packed 1 each. Rubbermaid item #
FG38100 or equivalent.
250 ea
ea
802-100
Plastic Angle Broom, bristles approximately 12"
wide, handle is approximately 55" long, made of
polypropylene fibers for fine to heavy sweeping,
angled design to sweep in corners and hard to
reach places, built in grip brace, can remove
upright handle and use as whisk broom, packed 1
each. ACS item # B410A or equivalent.
700 ea
ea
802-110
Plastic Angle Lobby Broom, for use with Lobby
Dust Pan, black, synthetic bristles approximately
8" wide, handle is approximately 39" long, packed
1 each. ACS item # B441L or equivalent.
12 cs
ea
802-120
Utility Dust Pan, hand held, durable plastic, with
contoured handle, approximately 11"x15" packed
1 each. Continental item # 712 or equivalent.
5 ea
ea
802-130
Dust Pan, Lobby, Upright with Long Handle, 103/4"x12"x36-3/4", durable black plastic hopper
with vinyl coated steel handle, snap-locks in use
and releases to dump or carry, packed 1 each.
Rubbermaid item # 2531 or equivalent.
675 ea
ea
802-140
Wet Mop Head-Medium Blend of Cotton/ Rayon/
Synthetic Blend Mop with 5" Headband, heavy
duty commercial grade, loop-end, for use with
standard utility handle, packed 1 each. ASC item
# M8702 or equivalent. *Handle is separate.
775 ea
ea
802-150
Wet Mop Head, Natural Cotton with 5" Headband,
4-ply cut-end mop, packed 1 each. Wilen item #
A401116 or equivalent. *Handle is separate.
345 ea
ea
802-160
Wet Mop Head-Medium Microfiber, super
absorbent, durable, lint free productivity, with wide
head band, launderable, packed 1 each. Impact
item # 3117 or equivalent. *Handle is separate.
875 ea
ea
Page 10 of 54
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COST ANALYSIS
Cost per
RTU gal*
Unit Price Case Price
ITEM
CODE
DESCRIPTION
MANUFACTURER
MANUFACTURER
ITEM #
DISTRIBUTOR
ORDER #
PACK SIZE EST QTY UNIT
802-170
Wet Mop Head-Large Blend of Cotton/ Rayon/
Synthetic Blend Mop with 5" Headband, heavy
duty commercial grade, loop-end, for use with
standard utility handle, packed 1 each. ASC item
# M8703 or equivalent. *Handle is separate.
95 ea
ea
802-180
Wet Mop Head-Large Microfiber, Large super
absorbent, durable, lint free productivity, with wide
head band, launderable, packed 1 each. Zephyr
item # 12903 or equivalent. *Handle is separate.
5 ea
ea
802-190
60" Clamp Wet Mop Handle, Fiberglass, made for
use with mesh/head band wet mop heads, packed
1 each. ACS item # M8921 or equivalent.
960 ea
ea
802-200
60" Utility Handle, Wood, standard tread to fit
many products, 15/16"x60" packed 1 each. ACS
item # B1060 or equivalent.
5 ea
ea
802-210
54" Utility Handle, Fiberglass, durable handle for
heavy usage, standard tread to fit many products,
1"x54" packed 1 each. Zephyr item # 21805 or
equivalent.
12 ea
ea
802-220
60" Utility Handle, Fiberglass, durable handle for
heavy usage, standard tread to fit many products,
1"x60" packed 1 each. ACS item # B1460 or
equivalent.
150 ea
ea
802-230
Mop Bucket, 26/36 qt with self-draining bucket, 3"
non-marking casters and side press wringer,
includes self-draining spigot and sediment screen
drain grate, yellow durable plastic with bilingual
"caution" logo imprinted on bucket, packed 1
each. ACS item # M8000 or equivalent.
335 ea
ea
802-260
Caution Floor Sign, 26" yellow durable plastic,
multi-use with 4 separate multilingual message
centers built into a single sign, messages
imprinted in red and black, packed 1 each.
Continental, Item # 114 or equivalent.
25 ea
ea
802-265
Caution Floor Sign, 30" collapsible, made from
nylon (NOT PLASTIC), weighted base, printed in
English and Spanish, packed 1 each. EVO item #
100032 or equivalent.
5 ea
ea
Page 11 of 54
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COST ANALYSIS
Cost per
RTU gal*
Unit Price Case Price
ITEM
CODE
DESCRIPTION
MANUFACTURER
MANUFACTURER
ITEM #
DISTRIBUTOR
ORDER #
PACK SIZE EST QTY UNIT
802-270
Pail, Plastic with Pour Spout and durable steel
handle, 14 qt. capacity, white, packed 1 each.
Continental Item# 8114WH or equivalent.
5 ea
ea
802-280
Pail, Plastic with Pour Spout and durable steel
handle, 1 qt. capacity, red and labeled "sanitizer,"
list other colors available, packed 1 each.
Continental Item # 8110RDGM or equivalent.
5 ea
ea
802-290
Desk & Table Cleaning Kit: Ergonomic 16”
microfiber flat Desk-Mop with handle, microfiber
technology removes 96% of surface bacteria with
less chemicals. Dual-compartment bucket
separates clean from dirty solution, ensuring the
use of clean solution every time. Color-coded
green to prevent cross-contamination, packed 1
kit. Unger Item # CK047 or equivalent. May also
list individual components and cost.
8 ea
ea
802-300
Spray Bottle with Pump, 32 oz (1 qt), clear or
translucent plastic, packed 1 each. Continental
item # 902RW9 (red and white trigger), item #
932CG (natural plastic spray bottle) or equivalent.
450 ea
ea
802-310
Reusable Foodservice Towels, white with blue
stripe, heavy duty, non-woven, low lint, 25%
recycled fiber content, 20% post-consumer waste,
machine washable, approximately 12.5"x23.5"
packed 200 ct. Kimberly Clark item # 6053 or
equivalent.
4845 cs
ea
802-315
Reusable Foodservice Towels, white with red
stripe, heavy duty, non-woven, machine
washable, approximately 13.5"x24" packed 150
ct. Chicopee item # 8250 or equivalent.
500 cs
802-320
Reusable Foodservice Towels, blue, folded, nonwoven, approximately 13"x21.5" packed 200 ct.
MDI item # 97110 or equivalent.
970 cs
ea
802-325
Reusable Foodservice Towels, pink, folded, nonwoven, approximately 11.5"x24" packed 200 ct.
Chicopee item # 8507 or equivalent.
3700 cs
ea
802-330
Antimicrobial Wipers, white with red stripe,
Reusable, resists stains, approximately 12"x21"
packed 150 ct. Nature's Linen item # 80000 or
equivalent.
500 cs
ea
Page 12 of 54
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COST ANALYSIS
Cost per
RTU gal*
Unit Price Case Price
ITEM
CODE
DESCRIPTION
MANUFACTURER
MANUFACTURER
ITEM #
DISTRIBUTOR
ORDER #
PACK SIZE EST QTY UNIT
150 cs
ea
Cleaning Cloths, Microfiber, Green or Blue for
cleaning counter tops, metal, plastic, glass, or any
hard surface, requires little cleaning agent, leaves
surface dry and streak free, launderable,
approximately 16"x16" packed 10ct. Unger Item#
ME400 or equivalent. List other colors available.
10 cs
ea
802-360
Cleaning Cloths, Microfiber, Red to indicate use
for sanitizing, for use for cleaning counter tops,
metal, plastic, glass, or any hard surface, requires
little cleaning agent, leaves surface dry and streak
free, launderable, approximately 16"x16" packed
10 ct. Unger Item# ME40R or equivalent.
10 cs
ea
802-370
Cleaning Pad, Microfiber, multi-use, launderable,
approximately 4"x5"x1" rectangle, packed 12 ct.
Tuway, Item# MFA-4X5 or equivalent.
5 cs
ea
802-380
Cleaning Sponge and Scrubbing Pad, medium
duty, cellulose sponge with scrubber, safe to use
on most surfaces without scratching,
approximately 6"x3-3/8"x3/4" packed 8/5 ct. ASC
item # SC200 or equivalent.
135 cs
ea
802-390
Extra Heavy Duty Scouring Pad (Blue), tough poly
blend, open weave construction, approximately
3.5"x6"packed 1/20 ct. ASC item # 88-650 or
equivalent.
170 cs
ea
802-395
Heavy Duty Scouring Pad (Green), tough poly
blend, medium abrasive and general purpose
cleaning, designed for most daily cleaning jobs,
approximately 6"x9"packed 1/20 ct. ASC item #
96-601 or equivalent.
955 cs
ea
802-400
Scrubber, large, round, plastic mesh for removing
food particles on china, stainless steel, Teflon and
Silverstone surfaces, packed 6/4 ct. NO
STAINLESS STEEL. ASC item # PS700 or
equivalent.
30 cs
ea
802-335
Reinforced Towel, blue, light weight, each wiper
towel 19.8"x13.4", 130/roll, packed 6 rolls/case.
Kimberly Clark Wypall X60 item # K35431 or
equivalent.
802-350
Page 13 of 54
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COST ANALYSIS
Cost per
RTU gal*
Unit Price Case Price
ITEM
CODE
DESCRIPTION
MANUFACTURER
MANUFACTURER
ITEM #
DISTRIBUTOR
ORDER #
PACK SIZE EST QTY UNIT
5 cs
ea
Box Cutters, metal housing, full size, packed 1
each. Pacific Handy Cutter item # RZ3 or
equivalent.
20 ea
ea
802-440
Dolly to accommodate 44 gal Capacity Trash
Receptacle, packed 1 each. Continental item #
3255 or equivalent.
110 ea
ea
802-450
Micro Chlorine Test Papers/Strips, provides in-use
ppm of chlorine sanitizing solution from 10 to 200
ppm, packed 200 ct. Spartan item # SP-984900
or equivalent.
70 cs
ea
802-455
Quaternary Ammonium Sanitizer Single Roll
TEST KIT - Use with Steramine & Other
Quaternary Sanitizers 0 - 400 ppm, each carton
contains 10 kits, each consisting of a 15-foot roll
of test paper and matching color chart, packed 10
each. Micro Essential Laboratory Hydrion item #
QT-10 or equivalent.
150 cs
ea
802-460
Anti-microbial individual thermometer probe
wipes, designed to clean and sanitize your
thermometer probe and are quick and easy to
use, pack size 100 ct. Taylor item # 9999T or
equivalent.
515 cs
ea
802-465
Stainless Steel Cleaner Towels, Convenient PreMoistened Towels with citrus scent, preserves
high luster of stainless steel, prevents water
marks and corrosion, handy container dispenses
wipes one at a time for easy access, for use on
stainless steel, aluminum, chrome, copper and
brass, packed 6/30 ct. Scrubs item #
ITW91930CT or equivalent.
10 cs
ea
802-470
Disinfectant & Deodorant, Aerosol, hospital grade
disinfectant spray, bactericidal, fungicidal,
virusidal and mildew static, packed 12/20 oz can.
Primesource item # 75004033 or equivalent.
695 cs
oz
802-480
Air Freshener, Aerosol, packed 12/20 oz can.
Spartan item # 6088 or equivalent.
195 cs
oz
802-405
Grill brick, 8" x 4" x 3 1/2" removes residue and
caked-on carbon, packed 12 ct. ACS Scrubble
item # GB12-TSH or equivalent.
802-410
Page 14 of 54
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COST ANALYSIS
Cost per
RTU gal*
Unit Price Case Price
ITEM
CODE
DESCRIPTION
MANUFACTURER
MANUFACTURER
ITEM #
DISTRIBUTOR
ORDER #
PACK SIZE EST QTY UNIT
802-490
Air Fresheners, metered, packed 12/7 oz. Vectair
or equivalent. Provide List of Available Scents.
20 cs
oz
802-500
H1 food-grade lubricant for use in food-processing
environments where there is the possibility of
incidental food contact for use on meat slicers and
other food processing equipment.
5 cs
gal
802-510
Safety Belts, adjustable lower back support with
shoulder straps, adjustable elastic outer panels
for added lower back support, tapered abdominal
support panels, material: 75% polyester / 25%
elastic, sizes small - 4XL, packed 1 each.
Ironwear item # 1900 or equivalent.
A
Small (approx 25 ea)
B
Medium (approx 25 each)
C
Large (approx 25 each)
D
XL (approx 25 each)
E
2XL (approx 17 each)
F
3XL (approx 17 each)
G
4XL (approx 17 each)
802-515
Safety Belts, Small, 9" belt width, detachable
suspenders, five back stays prevent belt from
riding up and assure consistent support, front
panels with hook & loop closure offer a custom,
secure fit, nylon mesh body, packed 1 each. PIP
item # 290-440 or equivalent.
55 ea
ea
802-520
Safety Belts, Medium (Waist Size: 36" - 40"), 9"
belt width, detachable suspenders, five back stays
prevent belt from riding up and assure consistent
support, front panels with hook & loop closure
offer a custom, secure fit, nylon mesh body,
packed 1 each. PIP item # 290-440
78 ea
ea
802-530
Safety Belts, Large (Waist Size: 40" - 44"), 9" belt
width, detachable suspenders, five back stays
prevent belt from riding up and assure consistent
support, front panels with hook & loop closure
offer a custom, secure fit, nylon mesh body,
packed 1 each. PIP item # 290-440 or equivalent.
90 ea
ea
Page 15 of 54
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COST ANALYSIS
Cost per
RTU gal*
Unit Price Case Price
ITEM
CODE
DESCRIPTION
MANUFACTURER
MANUFACTURER
ITEM #
DISTRIBUTOR
ORDER #
PACK SIZE EST QTY UNIT
802-540
Safety Belts, X-Large (Waist Size: 44" - 48"), 9"
belt width, detachable suspenders, five back stays
prevent belt from riding up and assure consistent
support, front panels with hook & loop closure
offer a custom, secure fit, nylon mesh body,
packed 1 each. PIP item # 290-440 or equivalent.
100 ea
ea
802-550
Safety Belts, 2X-Large (Waist Size: 48" - 54"), 9"
belt width, detachable suspenders, five back stays
prevent belt from riding up and assure consistent
support, front panels with hook & loop closure
offer a custom, secure fit, nylon mesh body,
packed 1 each. PIP item # 290-440 or equivalent.
100 ea
ea
802-560
Safety Belts, 3X-Large, 9" belt width, detachable
suspenders, five back stays prevent belt from
riding up and assure consistent support, front
panels with hook & loop closure offer a custom,
secure fit, nylon mesh body, packed 1 each. PIP
item # 290-440 or equivalent.
20 ea
ea
802-570
Safety Belts, 4X-Large, 9" belt width, detachable
suspenders, five back stays prevent belt from
riding up and assure consistent support, front
panels with hook & loop closure offer a custom,
secure fit, nylon mesh body, packed 1 each. PIP
item # 290-440 or equivalent.
802-580
AA Alkaline Battery 24/Pack. Duracell Procell
item # PC1500 or equivalent.
5 cs
ea
802-590
D Alkaline Battery 12/Pack. Duracell Procell item
# PC1300 or equivalent.
5 cs
ea
75 cs
ea
175 cs
ea
802-550
802-570
Hair Nets
Hairnet, large, brown, honeycomb style, very fine,
lightweight, 15-denier single strand nylon with 1/4"
aperture, fire retardant. Cellucap, Item# HN-500
or equivalent.
Hairnet, 24", brown, nylon, food processing
honeycomb net with fine 1/8" aperture, fire
retardant. Royal item # RPH144LTDB or
equivalent.
Page 16 of 54
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COST ANALYSIS
Cost per
RTU gal*
Unit Price Case Price
ITEM
CODE
DESCRIPTION
802-580
Bouffant Cap, 24", white, fire retardant, packed
100 ct. Impact item # 7387 or equivalent.
802-581
Dispenser for Bouffant Cap, 24" listed above.
Clear acrylic, with front opening and hinged cover.
Can be wall mounted or used on tabletop, packed
1 each. Rack Em item # 4020 or equivalent.
802-585
Expandable Paper Chef Hats, White, packed 12
ct. Royal item # SCH9 or equivalent.
802-590
Beard Cover, white, spun-bonded, packed 100 ct.
Impact item # 7388 or equivalent.
802-600
MANUFACTURER
MANUFACTURER
ITEM #
DISTRIBUTOR
ORDER #
Gloves & Aprons: some items may be awarded as a group, such as gloves.
Gloves - Small, food handling, single use, clear,
plastic, poly textured, wrist length, packed 100 ct.
Job Select item # 104-GB2 or equivalent.
PACK SIZE EST QTY UNIT
5820 cs
ea
5 ea
ea
60 cs
ea
600 cs
ea
75 cs
ea
802-610
Gloves - Medium, food handling, single use, clear,
plastic, poly textured, wrist length, packed 100 ct.
Job Select item # 104-GB4 or equivalent.
200 cs
ea
802-620
Gloves - Large, food handling, single use, clear,
plastic, poly textured, wrist length, packed 100 ct.
Job Select item # 104-GB5 or equivalent.
2685 cs
ea
802-620
Gloves - Extra Large, food handling, single use,
clear, plastic, poly textured, wrist length, packed
100 ct. Job Select item # 104-GB6 or equivalent.
10 cs
ea
802-630
Gloves, Small, vinyl, non-powder, surgical type,
single use, poly textured, packed 1000 ct. Job
Select item # 102-212 or equivalent.
560 cs
ea
802-640
Gloves, Medium, vinyl, non-powder, surgical type,
single use, poly textured, packed 1000 ct. Job
Select item # 102-214 or equivalent.
3600 cs
ea
802-650
Gloves, Large, vinyl, non-powder, surgical type,
single use, poly textured, packed 1000 ct. Job
Select item # 102-216 or equivalent.
2215 cs
ea
Page 17 of 54
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COST ANALYSIS
Cost per
RTU gal*
Unit Price Case Price
ITEM
CODE
DESCRIPTION
MANUFACTURER
MANUFACTURER
ITEM #
DISTRIBUTOR
ORDER #
PACK SIZE EST QTY UNIT
2460 cs
ea
SafetyGrip Textured Latex Gloves - Large,
powderless, deeply embossed texture significantly
improves grip and control, soft and ultraformfitting for maximum dexterity, elastic rubber
construction forms to hand providing outstanding
comfort, superior resistance against many
chemicals, good for delicate work tasks like
slicing and chopping, packed 4/100 ct.
Foodhandler item # 100-SG16-CP or equivalent.
20 cs
ea
802-671
Gloves, Nitrile, Medium, over wrist length, powder
free, packed 1000 ct. JobSelect, Item# 103-214AP or equivalent.
5 cs
ea
802-672
Gloves, Nitrile, Large, over wrist length, powder
free, packed 1000 ct. JobSelect, Item# 103-216AP or equivalent.
5 cs
ea
802-673
Gloves, Nitrile, Extra Large, over wrist length,
powder free, packed 1000 ct. JobSelect, Item#
103-218-AP or equivalent.
5 cs
ea
802-680
Gloves, Long Sleeve (Elbow Length), Small, 22
mil nitrile, reusable., packed 12 ct. Impact item #
8225 or equivalent.
10 cs
ea
802-681
Gloves, Long Sleeve (Elbow Length), Medium, 22
mil nitrile, reusable, packed 12 ct. Impact item #
8225 or equivalent.
955 cs
ea
802-682
Gloves, Long Sleeve (Elbow Length), Large, 22
mil nitrile, reusable, packed 12 ct. Impact item #
8225 or equivalent.
345 cs
ea
802-683
Gloves, Long Sleeve (Elbow Length), Extra Large,
22 mil nitrile, reusable, packed 12 ct. Impact item
# 8225 or equivalent.
165cs
ea
802-700
Gloves, Dishwashing, 12" Below-Elbow Length,
Medium, 18 mil latex, reusable, packed 12 ct.
Impact item # 8118 or equivalent.
50 cs
ea
802-660
Gloves, Extra Large, vinyl, non-powder, surgical
type, single use, poly textured, packed 1000 ct.
Job Select item # 102-218 or equivalent.
802-670
Page 18 of 54
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COST ANALYSIS
Cost per
RTU gal*
Unit Price Case Price
ITEM
CODE
DESCRIPTION
MANUFACTURER
MANUFACTURER
ITEM #
DISTRIBUTOR
ORDER #
PACK SIZE EST QTY UNIT
5 cs
ea
12 cs
ea
Oven Mitten, 13", Tan, Teflon, one-size-fits-all,
non-stick Teflon coating, protects up to 200°F,
packed 1 pr. Best Value item # BVT811TG13 or
equivalent.
5 cs
ea
802-740
Oven Mitten, 17", Beige, Pyrotex, protects up to
200°F, packed 2 pr. Item # 2PX47BETF or
equivalent.
50 cs
ea
802-750
Oven Mitten, 24", Black, packed 1 pr. Thermotex
item # ARD2PX24-EL or equivalent.
400 cs
ea
802-760
Oven Mitten, Tan Terry Cloth, Pan Grabber with
Vapor Barrier, packed 1 each. Acemart item #
ARDCLPG1 or equivalent.
50 cs
ea
802-770
Pot Holder, Silver Silicone, 7-8", Cold Product,
packed 2 ct. Acemart item # ARDCLPHS7SL or
equivalent.
30 cs
ea
802-780
Apron, Disposable, Polyethylene, full bib, plastic,
white, approved for food handling, 28"x46"
minimum size, packed 100 ct. Foodhandler item
# 250-021 or equivalent.
4210 cs
ea
802-790
Classic Bib Apron with Pencil pocket - Red, 65%
polyester/ 35% cotton twill, finished Size
30"Wx33"L, packed 1 each. Atrex International
Inc item # APRON-RED or equivalent.
5 ea
ea
802-710
Gloves, Dishwashing, 12" Below-Elbow Length,
Large, 18 mil latex, reusable, pack size 12 ct.
Impact item # 8118 or equivalent.
802-720
Heavy-Duty Latex Pot Scrubber Gloves - XXL,
Black, 50 mil; 18" length, FDA compliant, rolled
cuff, tear and snag resistant, applications:
degreasing, cleaning, pot scrubbing, dishwashing,
and window washing, individually bagged, packed
12 ct. Impact item # 8450XXL or equivalent.
802-730
802-800
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COST ANALYSIS
Cost per
RTU gal*
Trash Receptacle Liners & Trash Receptacles: each case of product must have a label that clearly identifies product, size, mils/microns, capacity, manufacturer item # and pack size.
800 cs
ea
Trash Receptacle 20 gal capacity, 24"x24",
minimum 8 micron, high density, natural color,
thick recycled bags, packed 1000 ct. AEP item #
HD24248N or equivalent.
Page 19 of 54
Unit Price Case Price
ITEM
CODE
DESCRIPTION
MANUFACTURER
MANUFACTURER
ITEM #
DISTRIBUTOR
ORDER #
PACK SIZE EST QTY UNIT
802-805
Trash Receptacle Liner, 23 gal capacity to fit Slim
Jim, 29"x44", minimum .95 mil, clear/natural color,
packed 500 ct. Berry Plastics Right Fit item #
HR303716N or equivalent.
360cs
ea
802-810
Trash Receptacle Liner, 30 gal capacity, 30"x36",
minimum .6 mil, clear/natural color, low density,
made from hexene resins to be puncture
resistant, packed 250 ct. AEP item # 303618C or
equivalent.
3000 cs
ea
802-815
Trash Receptacle Liner, 20-30 gal capacity,
30"x36", minimum .8 mil, 75 lbs, white, low
density, packed 200 ct. AEP 303618C item # or
equivalent.
50 cs
ea
802-820
Trash Receptacle Liner, 20-30 gal capacity,
30"x36", minimum .74 mil, black color, packed
200 ct. Berry Plastics Steel Flex item #
LSR3036XB or equivalent.
50 cs
ea
802-825
Trash Receptacle Liner, 32 gal capacity, 33"x44",
minimum .62 mil, clear/natural color, packed 500
ct. Berry Plastics Right Fit item # HR344416N or
equivalent
250 cs
ea
802-830
Trash Receptacle Liner, 33 gal capacity, 33"x40",
minimum .86 mil, black color, packed 250 ct.
Berry Plastics, Right Fit item # HR334022B or
equivalent.
25 cs
ea
802-835
Trash Receptacle Liner, 33 gal capacity, 33"x39",
minimum .9 mil, clear, low density, packed 100 ct.
AEP item # 333922C or equivalent.
2415 cs
ea
802-840
Trash Receptacle Liner, 33 gal capacity, 33"x39",
minimum .39 mil, clear, low density, packed 250
ct. AEP item # 333910C or equivalent.
75 cs
ea
802-845
Trash Receptacle Liner, 44 gal capacity to fit
Brute 44, 43"x48", minimum .62 ml, clear/natural
color, packed 200 ct. Distributors Choice: Berry
Plastics, Right Fit, item # HR434816N or
equivalent.
1515 cs
ea
Page 20 of 54
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COST ANALYSIS
Cost per
RTU gal*
Unit Price Case Price
ITEM
CODE
DESCRIPTION
MANUFACTURER
MANUFACTURER
ITEM #
DISTRIBUTOR
ORDER #
PACK SIZE EST QTY UNIT
802-850
Trash Receptacle Liner, 44 gal capacity to fit
Brute 44, 40"x48", minimum .86 ml, black color,
packed 150 ct. Berry Plastics Right Fit item #
HR404822B or equivalent.
50 cs
802-855
Trash Receptacle Liner, 60 gal capacity,
approximately 38"x58", minimum .63 mil,
clear/natural color, packed 200 ct. AEP item #
385816C or equivalent.
90 cs
802-860
Trash Receptacle Liner, 55-60 gal capacity,
approximately 38"x60", minimum .86 mil,
clear/natural color, packed 150 ct. Berry Plastics
Right Fit item # HR386022N or equivalent.
802-865
ea
13385 cs
ea
Trash Receptacle Liner, 60 gal capacity,
approximately 38"x58", minimum .8 mil, white
color, packed 100 ct. AEP item # 3385822W or
equivalent.
280 cs
ea
802-870
Trash Receptacle Liner, 60 gal capacity,
approximately 38"x58", minimum 1.9 mil, grey
color, packed 100 ct.AEP item # 385848G or
equivalent.
45 cs
ea
802-875
Trash Receptacle Liner, 55-60 gal capacity,
approximately 38"x58", minimum 1.5 mil, black
color, packed 100 ct. Berry Plastics Right Fit item
# PGR3858X3B or equivalent.
19600 cs
ea
802-880
Trash Receptacle Liner, 60 gal capacity,
approximately 38"x58", minimum 2.0 mil, black
color, packed 100 ct. Berry Plastics Right Fit item
# PGR3858X5B or equivalent.
400 cs
ea
802-885
Trash Receptacle Liner, Drum capacity, 38" x 63",
minimum 2.70 mil, extra heavy duty, black color,
packed 50 ct. Berry Plastics item # LBO3863X5C
or equivalent.
165 cs
ea
802-890
Trash Receptacle, 23 gal capacity, 20"x11"x30",
gray color, packed 1 each. Rubbermaid Slim Jim,
Item# 3540 or equivalent.
5 ea
ea
802-895
Trash Receptacle Hinged Lid to fit above 23 gal
capacity trash receptacle, 21.88"x13.5"x1.25",
color black, packed 1 each. Rubbermaid Slim Jim,
Item# 2674 or equivalent.
5 ea
ea
Page 21 of 54
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COST ANALYSIS
Cost per
RTU gal*
Unit Price Case Price
ITEM
CODE
DESCRIPTION
MANUFACTURER
MANUFACTURER
ITEM #
DISTRIBUTOR
ORDER #
PACK SIZE EST QTY UNIT
5 ea
ea
Trash Receptacle, round, 32 gal capacity,
22"x27.25", gray color, packed 1 each.
Rubbermaid BRUTE, Item# 2632 or equivalent.
List other colors available.
68 ea
ea
802-910
Trash Receptacle Lid, round, to fit above 32 gal
capacity trash receptacle, 22.25"x1.63", gray
color, packed 1 each. Rubbermaid BRUTE, Item
#2631 or equivalent. List other colors available.
50 ea
ea
802-915
Trash Receptacle, round, 44 gal capacity,
24"x31.5", gray color, packed each. Rubbermaid
BRUTE, Item# 2643 or equivalent. List other
colors available.
35 ea
ea
802-920
Trash Receptacle Lid, round, to fit above 44 gal
capacity trash receptacle, gray color, packed 1
each. Rubbermaid or equivalent. List other colors
available.
10 ea
ea
802-925
Trash Receptacle, round, 55 gal capacity, round,
26.5"x33", gray color, packed 1 each.
Rubbermaid BRUTE, Item# 2655 or equivalent.
List other colors available.
50 ea
ea
802-930
Trash Receptacle Lid, round, to fit above 55 gal
capacity trash receptacle, gray color, packed 1
each. Rubbermaid or equivalent. List other colors
available.
30 ea
ea
802-900
Trash Receptacle Dolly to fit above 23 gal
capacity trash receptacle, 20.3"x8.9"x6.4",
stainless steel, packed 1 each. Rubbermaid Slim
Jim, Item# 3553 or equivalent.
802-905
900
Paper & Plastic Products
901
Foil, Clear Film, and Waxed Paper
901-010
Aluminum Foil, heavy weight, .001 gauge, 12", in
dispenser box with serrated edge, packed 1000
ft/roll. HFA item # 11203 or equivalent.
25 cs
ft
901-020
Aluminum Foil, heavy duty weight, .001 gauge,
18", in dispenser box with serrated edge, packed
500 ft/roll. HFA item # 51807 or equivalent.
4,300 cs
ft
Page 22 of 54
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COST ANALYSIS
Cost per
RTU gal*
Unit Price Case Price
ITEM
CODE
DESCRIPTION
MANUFACTURER
MANUFACTURER
ITEM #
DISTRIBUTOR
ORDER #
PACK SIZE EST QTY UNIT
20 cs
ft
Aluminum Foil, heavy weight, .001 gauge, 24", in
dispenser box with serrated edge, packed 1000
ft/roll. HFA item # 12408 or equivalent.
1365 cs
ft
901-040
Aluminum Foil, pop-up sheets, 9"x10-3/4" packed
6/500ct. HFA item # 59100 or equivalent.
4250 cs
ft
901-050
Plastic Film, 12" PVC Cling Film, in dispenser box
with serrated edge, packed 2000 ft. AEP item #
30550200 or equivalent.
2228 cs
ft
901-060
Plastic Film, 18" PVC Cling Film, in dispenser box
with serrated edge, packed 2000 ft. AEP item $
30550400 or equivalent.
1905 cs
ft
901-065
Plastic Film, 24" PVC Cling Film, in dispenser box
with serrated edge, packed 2000 ft. AEP item #
30550000 or equivalent.
195 cs
ft
901-070
Pallet Wrap, Stretch Film, 18" PVC Cling Film,
heavy duty, 80 gauge, packed 4/1500 ft. Western
Plastics item # PSF03 or equivalent.
1820 cs
ft
901-080
Waxed Paper, standard weight, 12", packed
12/250 ft. Reynolds item # 7955 or equivalent.
5 cs
ft
901-090
Parchment Baking Paper/Liner Sheet, to fit
16"x26" sheet pans, white, packed 1000 ct.
Intercon Paper item # WPL1624 or equivalent.
9410 cs
ea
901-100
Foil Cushion Wrap for Sandwiches/Burgers, no
design or logo, for food handling to resist grease
and moisture, approximately 12"x12" packed
4/500 ct. Brown Paper Goods Item # 5C1212 or
equivalent.
4375 cs
ea
901-110
Menu Tissue Paper Printed with Designs, for food
handling to resist grease and moisture,
approximately 12"x12" packed 4/1000 ct. Brown
Paper Goods item # 7B12-RC Red/White or
equivalent. Must Specify Sizes, Colors & Designs
available.
2195 cs
ea
901-025
Aluminum Foil, standard gauge, 18"x 500 ft, in
dispenser box with serrated edge, packed 500
ft/roll. HFA item # 51805 or equivalent.
901-030
Page 23 of 54
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COST ANALYSIS
Cost per
RTU gal*
Unit Price Case Price
ITEM
CODE
DESCRIPTION
MANUFACTURER
MANUFACTURER
ITEM #
DISTRIBUTOR
ORDER #
PACK SIZE EST QTY UNIT
901-120
Menu Tissue Paper, White, for food handling to
resist grease and moisture, approximately 12"x12"
packed 10/1000 ct. Intercon Paper item #
MT1212 or equivalent.
70 cs
ea
901-130
Butcher Paper, 18" x 1,000 ft. Oren item # 5994
or equivalent.
30 cs
ea
902
Trays, Plates & Food Containers
902-100
Lunch Tray, Washable, durable polypropylene
plastic with textured surface to prevent food slips,
13-13/16"W x 17-3/4"D, dishwasher safe,
stackable, packed 12 ct. Cambro item # 1418FF
250-198 or equivalent.
100 cs
ea
902-105
Lunch Tray, 5 Compartment, laminated foam,
white, 100% biodegradable, made from
polypropylene or polystyrene plastic, must
withstand heat up to 200 ⁰F, break resistant, FDA
approved, meets Food Grade HACCP
certification, packed 500 ct. Dispoz-O
Enviroware, Item# GFT5-500 or equivalent.
2525 cs
ea
902-110
Lunch Tray, 5 Compartment, laminated foam,
white, 8.25"x10.25", must withstand heat up to
200⁰F, break resistant, FDA approved, meets
Food Grade HACCP certification, packed 500 ct.
Pactiv item # YTH10500 or equivalent.
34925 cs
ea
902-115
Lunch Tray, 5 Compartment, foam, must
withstand heat up to 200 ⁰F, break resistant, FDA
approved, meets Food Grade HACCP
certification, packed 500 ct. Reyma item # FTL5
or equivalent.
2205 cs
ea
902-120
Lunch Tray, 5 Compartment, Molded Fiber,
Rectangle 10-3/8"x8-1/4"x1, made from 100%
recycled material, and 100% compostable, must
withstand heat up to 200 ⁰F, break resistant, FDA
approved, meets Food Grade HACCP
certification, packed 500 ct. Chinet Saveaday
item # 21024 or equivalent.
300 cs
ea
Page 24 of 54
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COST ANALYSIS
Cost per
RTU gal*
Unit Price Case Price
ITEM
CODE
DESCRIPTION
MANUFACTURER
MANUFACTURER
ITEM #
DISTRIBUTOR
ORDER #
PACK SIZE EST QTY UNIT
902-125
Lunch Tray & Spork Kit Combo Pack, 5
Compartment, laminate foam, white, and
individually wrapped medium weight spork, milk
straw, and 10"x10" napkin, 100% biodegradable,
made from polypropylene or polystyrene plastic,
must withstand heat up to 200 ⁰F, break resistant,
FDA approved, meets Food Grade HACCP
certification, packed 500 ct. Dispoz-O Enviroware
Item # GFT5-500-SK or equivalent.
12000 cs
ea
902-130
Lunch Tray & Spork Kit Combo Pack, 5
Compartment, laminate foam, white, and
individually wrapped medium weight spork, milk
straw, and 10"x10" napkin, must withstand heat
up to 200⁰F, break resistant, FDA approved,
meets Food Grade HACCP certification, packed
500 ct. Dispoz-O Envirofoam, Item # FT5-500-SK
or equivalent.
34340 cs
ea
902-135
Lunch Tray, 6 Compartment, laminate foam,
white, 100% biodegradable, made from
polypropylene or polystyrene plastic, must
withstand heat up to 200 ⁰F, break resistant, FDA
approved, meets Food Grade HACCP
certification. Dispoz-O Enviroware, Item# GFT6500 or equivalent.
155 cs
ea
902-140
Lunch Tray, 6 Compartment, laminate foam,
white, must withstand heat up to 200 ⁰F, break
resistant, FDA approved, meets Food Grade
HACCP certification. Packed 500 ct. Pactiv item #
OTH1060100 or equivalent.
1215 cs
ea
902-145
Breakfast/Snack Tray, Styrofoam, rectangle
shape with small lip around tray, approximately
10" x 8" x .6" packed 500 ct. Pactiv Item #
TF10085 or equivalent.
12970 cs
ea
902-150
Tray, Molded Fiber, 9"x12" rectangle,
compostable, oil and grease absorbent no
petroleum, plastic free, made from recycled pulp
fiber, packed 250 ct. Blue Wave item # TW-TOO041
75 cs
ea
902-155
Tray, Food, Paper, poly lined/coated, 1/4 lb, with
red plaid print on outside, packed 1000 ct.
Specialty Quality Packaging item # 8125 or
equivalent.
300 cs
ea
Page 25 of 54
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COST ANALYSIS
Cost per
RTU gal*
Unit Price Case Price
ITEM
CODE
DESCRIPTION
MANUFACTURER
MANUFACTURER
ITEM #
DISTRIBUTOR
ORDER #
PACK SIZE EST QTY UNIT
300 cs
ea
1,440 cs
ea
785 cs
ea
7480 cs
ea
510 cs
ea
Tray, Food, Paper, poly lined/coated, 2 lb, with red
plaid print on outside, packed 1000 ct. Specialty
Quality Packaging Item # 8702 or equivalent.
3090 cs
ea
902-190
Tray, Food, Paper, poly lined/coated, 2 lb, natural
brown, packed 1000 ct. Southern Champion Tray
Hearth Stone Item # 0564 or equivalent.
505 cs
ea
902-195
Tray, Food, Paper, poly lined/coated, 3 lb, with red
plaid print on outside, packed 500 ct Distributors
Choice: Specialty Quality Packaging Item # 8703
or equivalent.
7,500 cs
ea
902-200
Tray, Food, Paper, poly lined/coated, 3 lb, natural
brown, packed 500 ct. Southern Champion Tray
Hearth Stone Item # 0566 or equivalent.
680 cs
ea
902-205
Tray, Food, Paper, poly lined/coated, 5 lb, with red
plaid print on outside, packed 500 ct. Specialty
Quality Packaging Item # 64728705 or equivalent.
30 cs
ea
902-160
Tray, Food, Paper, poly lined/coated, 1/4 lb,
natural brown, packed 1000 ct. Southern
Champion Tray Hearth Stone Item # 0560 or
equivalent.
902-165
Tray, Food, Paper, poly lined/coated, 1/2 lb, with
red plaid print on outside, packed 1000 ct.
Specialty Quality Packaging Item # 8708 or
equivalent.
902-170
Tray, Food, Paper, poly lined/coated, 1/2 lb,
natural brown, packed 1000 ct. Southern
Champion Tray Hearth Stone Item # 0562 or
equivalent.
902-175
Tray, Food, Paper, poly lined/coated, 1 lb, with red
plaid print on outside, packed 1000 ct. Specialty
Quality Packaging Item # 8701 or equivalent.
902-180
Tray, Food, Paper, poly lined/coated, 1 lb, with
natural brown, packed 1000 ct. Southern
Champion Tray Hearth Stone Item # 0563 or
equivalent.
902-185
Page 26 of 54
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COST ANALYSIS
Cost per
RTU gal*
Unit Price Case Price
ITEM
CODE
DESCRIPTION
MANUFACTURER
MANUFACTURER
ITEM #
DISTRIBUTOR
ORDER #
PACK SIZE EST QTY UNIT
902-210
Tray, Food, Paper, poly lined/coated, 5 lb, natural
brown, packed 500 ct. Southern Champion Tray
Hearth Stone Item # 0567 or equivalent.
50 cs
ea
902-215
Tray, Food, Molded Fiber, Unbleached,
6.5"x5"x1.5" microwave and freezer safe, for hot
and cold items, soak proof, no plastic or wax
lining, handles hot liquids up to 220 Fahrenheit
(moisture forms at the bottom for hot food items),
fully compostable, sturdy and strong, meets
ASTM D-6400 standard for composability, packed
600 ct. World Centric item # TR-SC-UAR or
equivalent.
75 cs
ea
902-220
Take-Out Carton, Food, Paper, Conventional Barn
Carton, approximate size 9"x6"x6.5" poly
lined/coated, packed 250 ct. Dixie Item #
966PATH or equivalent.
215 cs
ea
902-225
Take Out Carton, Food, Kraft Paperboard with
Poly Coated Inside, 4-3/8" L x 3-1/2" W x 2-1/2" H,
tuck top locks, packed 450 ct. SCT ChampPak
Classic Kraft item # 0731 or equivalent.
40 cs
ea
902-230
Take Out Carton, Food, Kraft Paperboard with
Poly Coated Inside, 7-3/4" L x 5-1/2" W x 1-7/8" H,
tuck top locks, packed 200 ct. SCT ChampPak
Classic Kraft item # 0732 or equivalent.
20 cs
ea
902-235
6" Round Foam Plate, white, 100%
biodegradable, made from polypropylene or
polystyrene plastic, must withstand heat up to
200⁰F, break resistant, FDA approved, meets
Food Grade HACCP certification, packed 1000 ct.
Dispoz-O Enviroware Item# GFP6-1000 or
equivalent.
1505 cs
ea
902-240
6" Round Foam Plate, white, must withstand heat
up to 200⁰F, break resistant, FDA approved,
meets Food Grade HACCP certification, packed
1000 ct. Pactiv YTH1S006 or equivalent.
160 cs
ea
902-245
6" Round Clear Plastic Plate, packed 500 ct.
Royal item # PW2510 or equivalent.
40 cs
ea
Page 27 of 54
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COST ANALYSIS
Cost per
RTU gal*
Unit Price Case Price
ITEM
CODE
DESCRIPTION
MANUFACTURER
MANUFACTURER
ITEM #
DISTRIBUTOR
ORDER #
PACK SIZE EST QTY UNIT
902-250
9" Round Foam Plate, white, 100%
biodegradable, must withstand heat up to 200 ⁰F,
break resistant, FDA approved, meets Food
Grade HACCP certification, packed 500 ct.
Dispoz-O Enviroware Item # GFP9-500 or
equivalent.
3890 cs
ea
902-255
9" Round Foam Plate, white, must withstand heat
up to 200⁰F, break resistant, FDA approved,
meets Food Grade HACCP certification, packed
500 ct. Pactiv item # OTH1S009 or equivalent.
250 cs
ea
902-260
9" Round Foam Plate, 3-Compartment, white,
must withstand heat up to 200 ⁰F, break resistant,
FDA approved, meets Food Grade HACCP
certification, packed 500 ct. Pactiv item #
OTH1S0110 or equivalent.
50 cs
ea
902-265
9" Clear Plastic Plate, packed 500 ct. Solo item #
PST95-0099 or equivalent.
40 cs
ea
802-270
9"x7" Rectangle, Laminated Foam Plate/Platter,
Black, must withstand heat up to 200 ⁰F, break
resistant, FDA approved, meets Food Grade
HACCP certification, packed 500 ct. Dart/Solo
item # 9PRBQR or equivalent.
15 cs
ea
902-275
10" Round Foam Plate, 3-Compartment, white,
must withstand heat up to 200 ⁰F, break resistant,
FDA approved, meets Food Grade HACCP
certification, packed 500 ct. Pactiv item #
OTH1S044000Y or equivalent.
70cs
ea
902-280
5" Square Hinged Foam Container, 1
Compartment, white, 100% biodegradable, made
from polypropylene or polystyrene plastic, must
withstand heat up to 200 ⁰F, break resistant, FDA
approved, meets Food Grade HACCP
certification, packed 500 ct. Dispoz-O Enviroware
Item# GFHC5-500 or equivalent.
120 cs
ea
902-285
5" Square Hinged Foam Container, 1
Compartment, white, must withstand heat up to
200⁰F, break resistant, FDA approved, meets
Food Grade HACCP certification, packed 500 ct.
Pactiv item # YTH10079 or equivalent.
10 cs
ea
Page 28 of 54
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COST ANALYSIS
Cost per
RTU gal*
Unit Price Case Price
ITEM
CODE
DESCRIPTION
MANUFACTURER
MANUFACTURER
ITEM #
DISTRIBUTOR
ORDER #
PACK SIZE EST QTY UNIT
50 cs
ea
1 Compartment Hinged, Shallow-Natural Gold
bottom, clear top, plastic, perimeter seal, snap
closure, opening tabs with slip resistant grip,
8.6"x6.6"x1.66", packed 250 ct. The Bottle Box
item # COX-68-BB-GLD or equivalent.
300 cs
ea
902-300
1 Compartment Hinged, Shallow-Lime Green
bottom, clear top, plastic, perimeter seal, snap
closure, opening tabs with slip resistant grip,
8.6"x6.6"x1.66", packed 250 ct. The Bottle Box
item # COX-68-BB-LG or equivalent.
300 cs
ea
902-305
1 Compartment Hinged, Shallow-Tangerine
bottom, clear top, plastic, perimeter seal, snap
closure, opening tabs with slip resistant grip,
8.6"x6.6"x1.66", packed 250 ct. The Bottle Box
item # COX-68-BB-TG or equivalent.
300 cs
ea
902-310
8" Square Hinged Foam Container, 1
Compartment, white, must withstand heat up to
200⁰F, break resistant, FDA approved, meets
Food Grade HACCP certification, packed 150 ct.
Pactiv Item # YTD188S1 or equivalent.
160 cs
ea
902-315
Medium Shallow 1 Compartment Hinged, clear
plastic, 8-13/16"x7-9/16"x1-3/4" packed 250 ct.
Embossing available to promote school name,
mascot, logo, health or student awareness.
Atrium, Item # 29167 or equivalent.
4300 cs
ea
902-320
1 Compartment Hinged-Lime Green bottom, clear
top, plastic, perimeter seal, snap closure, opening
tabs with slip resistant grip, 8.46"x7.96"x2.88",
packed 200 ct. The Bottle Box item # COX-88-BBLG or equivalent.
250 cs
ea
902-325
1 Compartment Hinged-Tangerine bottom, clear
top, plastic, perimeter seal, snap closure, opening
tabs with slip resistant grip, 8.46"x7.96"x2.88",
packed 200 ct. The Bottle Box item # COX-88-BBTG or equivalent.
8250 cs
ea
902-290
1 Compartment Hinged, Octagon, Take-Out Food
Container, 28 oz., plastic, black, with clear lid, 7.9"
x 7.5" x 1.6" packed 100 ct. Solo item # 865612PS94 or equivalent.
902-295
Page 29 of 54
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COST ANALYSIS
Cost per
RTU gal*
Unit Price Case Price
ITEM
CODE
DESCRIPTION
MANUFACTURER
MANUFACTURER
ITEM #
DISTRIBUTOR
ORDER #
PACK SIZE EST QTY UNIT
902-330
Medium 1 Compartment Hinged, clear plastic,
perimeter seal, snap closure, opening tabs with
slip resistant grip, 8-1/4"x8-1/4"x3" packed 200 ct.
Pactiv item # YC181S20 or equivalent.
125 cs
902-335
8" Square Hinged Foam Container, 3
Compartment, white, must withstand heat up to
200⁰F, break resistant, FDA approved, meets
Food Grade HACCP certification, packed 150 ct.
Pactiv item # YTD188S3 or equivalent.
5000 cs
ea
902-340
3 Compartment Hinged-Lime Green bottom, clear
top, plastic, perimeter seal, snap closure, opening
tabs with slip resistant grip, 8.5"x8"x1.45", packed
200 ct. The Bottle Box item # COX-883C-BB-LG
or equivalent.
8250 cs
ea
902-345
3 Compartment Hinged-Tangerine bottom, clear
top, plastic, perimeter seal, snap closure, opening
tabs with slip resistant grip, 8.5"x8"x1.45", packed
250 ct. The Bottle Box item # COX-883C-BB-TG
or equivalent.
8250 cs
ea
902-350
Medium 3 Compartment Hinged, clear plastic,
perimeter seal, snap closure, opening tabs with
slip resistant grip, 8-1/4"x8-1/4"x3" packed 250 ct.
Dart item # C90PST3 or equivalent.
1385 cs
ea
902-355
Medium 2 Compartment Hinged, clear
polyethylene clamshell container, approximately
9.38" x 6.75" x 2.81" perfect container for square
sandwich & cookies, juice box & salad, lunch box
and more, packed 300 ct. Inline item # SLP42 or
equivalent.
1000 cs
ea
902-360
9" Square Hinged Foam Container, 1
Compartment, white, must withstand heat up to
200⁰F, break resistant, FDA approved, meets
Food Grade HACCP certification, packed 150 ct.
Pactiv Item # YTD19901 or equivalent.
100 cs
ea
902-365
Large 1 Compartment Hinged, clear plastic,
perimeter seal, snap closure, opening tabs with
slip resistant grip, 8-7/8"x9-3/8"x3" packed 200 ct.
Dart ClearSeal, Item # C95PST1 or equivalent.
875 cs
ea
Page 30 of 54
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COST ANALYSIS
Cost per
RTU gal*
Unit Price Case Price
ITEM
CODE
DESCRIPTION
MANUFACTURER
MANUFACTURER
ITEM #
DISTRIBUTOR
ORDER #
PACK SIZE EST QTY UNIT
902-370
9" Square Hinged Foam Container, 3
Compartment, white, must withstand heat up to
200⁰F, break resistant, FDA approved, meets
Food Grade HACCP certification packed 150 ct.
Pactiv item # YTD19903 or equivalent.
5350 cs
902-375
Large 3 Compartment Hinged, clear plastic,
perimeter seal, snap closure, opening tabs with
slip resistant grip, 8-7/8"x9-3/8"x3" packed 200 ct.
Distributors Dart ClearSeal Item # C95PST3 or
equivalent.
1385cs
902-380
12" Square Plastic Serving Platter, White,
reusable, made of durable, heavy-weight
polystyrene plastic, 12" x 12" x 1.5" size flat tray,
packed 150 ct. Distributor Choice: Fineline item #
3522-WH or equivalent.
5 cs
ea
902-385
14" Square Plastic Serving Platter, White,
reusable, made of durable, heavy-weight
polystyrene plastic, 14" x 14" x 1.5" size flat tray,
packed 150 ct. Distributor Choice: Fineline item #
3541-WH or equivalent.
5 cs
ea
902-390
Portion Cup, 1 oz Capacity, clear, plastic, durable,
crack resistant, packed 2500 ct. Dart Item #
100PC or equivalent.
800 cs
ea
902-395
Lid to fit 1 oz Portion Cup, clear, plastic, snap
closure, packed 2500 ct. Dart Item # PL1N or
equivalent.
540 cs
ea
902-400
Portion Cup, 2 oz Capacity, clear, plastic, durable,
crack resistant, packed 2500 ct. Dart Item #
200PC or equivalent.
1850 cs
ea
902-405
Portion Cup, 2 oz Capacity, clear, plastic, durable,
crack resistant, packed 2500 ct. Dart Item #
200PCBLK or equivalent.
40 cs
ea
902-410
Lid to fit 2 oz Portion Cup, clear, plastic, snap
closure, packed 2500 ct. Dart item # PL2N or
equivalent.
1765 cs
ea
902-415
Portion Cup, 3.25 oz Capacity, clear, plastic,
durable, crack resistant, packed 2500 ct. AMHIL
item # ASB325 or equivalent.
25 cs
ea
Page 31 of 54
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COST ANALYSIS
Cost per
RTU gal*
Unit Price Case Price
ITEM
CODE
DESCRIPTION
MANUFACTURER
MANUFACTURER
ITEM #
DISTRIBUTOR
ORDER #
PACK SIZE EST QTY UNIT
980 cs
ea
1975 cs
ea
10 cs
ea
Portion Cup, 5.5 oz Capacity, clear, plastic,
durable, crack resistant, packed 2500 ct. Dart
Item # 550PC or equivalent. *4 oz portion cup
lids to fit this item, see item # PL4N.
715 cs
ea
902-440
Portion Cup, 5 oz Capacity, Sundae & Parfait
Cups, Clear Translucent, Polystyrene, packed
1000 ct. Dart Item # TS5R-0090 or equivalent.
60 cs
ea
902-445
Portion Cup, 9 oz Capacity, Sundae & Parfait
Cups, Clear Translucent, Polystyrene, packed
1200 ct. Dart Item # TS9 or equivalent.
20 cs
ea
902-450
Dome Lid to fit Sundae & Parfait Cups above,
Clear Translucent, packed 2500 ct. Dart item #
DL620 or equivalent.
10 cs
ea
902-455
Portion Cup, 8 oz Capacity, Plastic Dessert Dish,
packed 1000 ct. Dixie item # DD08C or
equivalent.
35 cs
ea
902-450
Lid, Dome, Clear Plastic, No Hole/Slot, to fit
Plastic Dessert Dish above, packed 500 ct. Dixie
item # DD05DL or equivalent.
50 cs
902-455
Deli Container, 12 oz Capacity, Translucent,
Polystyrene, enhance your brand with custom
printing in up to six colors, packed 500 ct. Dart
item # MN12-0100 or equivalent.
25 cs
ea
902-460
Lid to Fit Deli Container, 12 oz Capacity,
Translucent, Polystyrene, enhance your brand
with custom printing in up to six colors, packed
500 ct. Dart item # NL8RT-7000 or equivalent.
25 cs
ea
902-420
Portion Cup, 4 oz Capacity, clear, plastic, durable,
crack resistant, packed 2500 ct Dart Item #
400PC or equivalent.
902-425
Lid to fit 4 oz Portion Cup, clear, plastic, snap
closure, packed 2500 ct. Dart item # PL4N or
equivalent.
902-430
Portion Cup - Paper Soufflé - 4 oz Capacity,
White, packed 5000 ct. Solo item # 400-2050 or
equivalent.
902-435
Page 32 of 54
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COST ANALYSIS
Cost per
RTU gal*
Unit Price Case Price
ITEM
CODE
DESCRIPTION
MANUFACTURER
MANUFACTURER
ITEM #
DISTRIBUTOR
ORDER #
PACK SIZE EST QTY UNIT
30 cs
ea
2215 cs
ea
30 cs
ea
Lid to fit above Bowls, 4 oz Capacity, Round,
translucent plastic, vented, packed 1000 ct. Dart
Item # 6JL or equivalent.
1775 cs
ea
902-485
Bowls/Food Containers, 6 oz Capacity, Round,
white laminated foam, packed 1000 ct. Dart Item
# 6B20 or equivalent.
1,965 cs
ea
902-490
Bowls/Food Containers, 6 oz Capacity, Round,
Squat, white laminated foam, packed 1000 ct.
Dart Item # 6SJ12 or equivalent. (Corresponding
lid not specified for this item).
120 cs
ea
902-495
Bowls/Food Containers, 8 oz Capacity, Round,
white laminated foam, packed 1000 ct. Dart Item
# 8B20 or equivalent.
2510 cs
ea
902-500
Bowls/Food Containers, 10 oz Capacity, Round,
white laminated foam, packed 1000 ct. Dart Item
# 10B20 or equivalent.
1660 cs
ea
902-505
Bowls/Food Containers, 12 oz Capacity, Round,
white laminated foam, packed 500 ct. Dart Item #
12SJ20 or equivalent.
615 cs
ea
902-510
Lid to fit Bowls, 6 oz, 8 oz, 10 oz, & 12 oz
Capacity, Round, clear plastic, no vent, packed
1000 ct. Dart Item # 20CLR or equivalent.
1105 cs
ea
902-515
Lid to fit Bowls, 6 oz, 8 oz, 10 oz, & 12oz
Capacity, Round, translucent, vented, packed
1000 ct. Dart Item # 20JL or equivalent.
2935 cs
ea
902-520
8 oz Bowl, round, black plastic, 4-5/8"x1-3/16"
packed 500 ct. Atrium Item # 24009 or
equivalent.
100 cs
ea
902-465
Munchie Cup Claycoat Paper Food Container,
Fold-Down Lid, 2.4 oz, packed 1000 ct. Solo item
# GF24-00645 or equivalent.
902-470
Bowls/Food Containers, 4 oz Capacity, Round,
white laminated foam, packed 1000 ct. Dart Item
# 4J6 or equivalent.
902-475
Lid to fit above Bowls, 4 oz Capacity, Round, clear
plastic, no vent, packed 1000 ct. Dart, Item #
6CLR or equivalent.
902-480
Page 33 of 54
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COST ANALYSIS
Cost per
RTU gal*
Unit Price Case Price
ITEM
CODE
DESCRIPTION
MANUFACTURER
MANUFACTURER
ITEM #
DISTRIBUTOR
ORDER #
PACK SIZE EST QTY UNIT
100 cs
ea
902-525
Lid to fit 8 oz bowl, clear plastic, flat, 4-5/8"
packed 500 ct. Atrium, Item # 24100 or
equivalent. *Lid fits Atrium items: 24009, 24013.
902-530
Dome Lid to fit Bowls, 8 oz, & 12oz Capacity, 5
1/13", Round, clear, packed 500 ct. Item # Atrium
24400 or equivalent.
90 cs
902-535
Small Salad Platter with Clear Dome Lid and
Black tray 5-3/16"x5-1/4"x2-1/8" packed 250 ct.
Atrium item # 21621 or equivalent.
10 cs
902-540
24 oz Salad Bowl, round, black plastic, 8-7/8"x15/8" packed 250 ct. Atrium, Item # 82638 or
equivalent.
80 cs
ea
902-545
Lid to fit 24oz Salad Bowl, clear plastic, 9"x3/4"
packed 250 ct. Atrium, Item # 82639 or
equivalent.
15 cs
ea
902-550
24oz Burrito Bowl, 8"x5.35"x1.57" hot or cold
application, made from unbleached plant fiber,
packed 400 ct. World Centric item # BO-SCUBBS or equivalent.
2700 cs
ea
902-555
Lid to Fit 24 oz Burrito Bowl, Clear, 8.25"x5.5"x
1.5" packed 400 ct. World Centric item # BOL-CSUBBS or equivalent.
2700 cs
ea
902-560
32 oz Bowl, Clear plastic made of OPS (Oriented
Polystyrene) 7.2"x4"x2.8" packed 252 ct. Dart
item # C32B or equivalent.
15 cs
902-565
Lid to fit 32 oz Bowl (above), Flat, clear plastic
made of OPS (Oriented Polystyrene) 7.5"x0.4"
packed 252 ct. Dart item # C64BL or equivalent.
15 cs
902-570
32 oz Bowl, black plastic, 8-7/8"x1-3/4" packed
400 ct. Atrium Item # 5D032-PB-BK or equivalent.
10 cs
ea
902-575
Lid to fit 32 oz Bowl, clear plastic, 8-7/8"x3/4"
packed 400 ct. Atrium Item # 5D200-PD or
equivalent.
10 cs
ea
13125 cs
ea
902-590
4oz OVS
4oz Offer vs Serve Shallow Tray, clear, plastic, 31/16"x3-1/16"x1", 7.5 mil, packed 2500 ct. Atrium
Item # 21821 or equivalent.
Page 34 of 54
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COST ANALYSIS
Cost per
RTU gal*
Unit Price Case Price
ITEM
CODE
DESCRIPTION
MANUFACTURER
MANUFACTURER
ITEM #
DISTRIBUTOR
ORDER #
PACK SIZE EST QTY UNIT
902-600
4oz Offer vs Serve Deep Tray, clear, plastic, 31/2"x3-1/2"x1-1/4", 7.5 mil, packed 2500 ct.
Atrium Item # 21822 or equivalent.
845 cs
ea
902-610
4oz Offer vs Serve Deep Tray, black, plastic, 31/2"x3-1/2"x1-1/4", 7.5 mil, packed 2500 ct.
Atrium Item # 21927 or equivalent.
35 cs
ea
902-620
4 oz Offer vs Serve Hinged Tray, clear, plastic, 37/8"x3-3/4"x1-3/8", 9 mil, packed 1500 ct. Atrium
Item # 21959 or equivalent.
1095 cs
ea
9560 cs
ea
902-630
6oz OVS
6 oz Offer vs Serve Tray, clear, plastic, 3-1/2"x31/2"x1-1/2", 12.5 mil, packed 2000 ct. Atrium Item
# 21835 or equivalent.
902-640
6 oz Offer vs Serve Tray, black, plastic, 3-1/2"x31/2"x1-1/2", 12.5 mil, packed 2000 ct. Atrium Item
# 21935 or equivalent.
795 cs
ea
902-650
Universal Lid to Fit Offer vs Serve Trays, clear,
plastic, 3-23/32"x3-23/32 'x9/16" packed 2500 ct.
Atrium Item # 21832 or equivalent. *This item
should fit Atrium Items: 21821, 21822, 21927,
21835, 21935 listed above.
20 cs
ea
902-660
6 oz Dessert Portion Bowl, clear, plastic, 3-7/8"x33/4"x1-1/5", 12.5 mil, packed 2000 ct. Atrium Item
# 21838 or equivalent.
10 cs
ea
902-670
6 oz Offer vs Serve Hinged Tray, clear, plastic, 37/8"x3-3/4"x1-5/8", 12.5 mil, packed 1500 ct.
Atrium Item # 21960 or equivalent.
4610 cs
ea
1085 cs
ea
902-680
8oz OVS
8 oz Offer vs Serve, clear plastic, 4-15/1"x35/16"x1-5/8", 12.5 mil, packed 1000 ct. Atrium
Item # 21878 or equivalent.
902-690
8 oz Offer vs Serve, black, 4-15/1"x3-5/16"x1-5/8",
12.5 mil, packed 1000 ct. Atrium Item # 21880 or
equivalent.
450 cs
ea
902-700
Lid to fit 8 oz offer vs serve trays above, clear
plastic, 5-1/4"x3-5/8"x9/16" packed 1000 ct.
Atrium Item # 21879 or equivalent.
255 cs
ea
Page 35 of 54
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COST ANALYSIS
Cost per
RTU gal*
Unit Price Case Price
ITEM
CODE
902-710
902-800
DESCRIPTION
MANUFACTURER
MANUFACTURER
ITEM #
DISTRIBUTOR
ORDER #
8 oz Offer vs Serve Hinged Tray, clear, plastic, 33/8"x4"x1-5/8", 12.5 mil, packed 500 ct. Atrium
Item # 21117 or equivalent.
Other
5" Sandwich Container, Hinged, 1 Compartment,
clear plastic, perimeter seal, snap closure,
opening tabs with slip resistant grip, 5-1/4"x53/8"x2-5/8" packed 500 ct. Atrium item # 29367 or
equivalent.
PACK SIZE EST QTY UNIT
1045 cs
ea
250 cs
ea
902-805
6" Sandwich Container, Hinged, 1 Compartment,
clear plastic, perimeter seal, snap closure,
opening tabs with slip resistant grip, 6"x5-3/4"x3"
packed 500 ct. Atrium item # 21257.
1845 cs
ea
902-810
Large Sandwich Wedge, Hinged, clear plastic, 61/2"x3-3/8"x3-1/8"packed 500 ct. Atrium, Item #
21508 or equal.
2465 cs
ea
902-815
Large Sandwich Wedge Container - Lime Green
plastic,7"x4.5"x3.5" packed 300 ct. The Bottle Box
item # DPI-2P-SW-LG or equivalent.
12000
ea
902-820
Lid for Large Sandwich Wedge, Clear plastic,
7"x4.75"x.75" packed 300 ct. The Bottle Box item
# DPI-2P-SW-LID or equivalent.
12000
ea
902-825
7.5" Hoagie Container, Hinged, 1 Compartment,
clear plastic, perimeter seal, snap closure,
opening tabs with slip resistant grip, 8-1/2"x4"x21/2" packed 250 ct. Pactiv Item # YC181048 or
equivalent.
1500 cs
ea
902-830
9" Submarine Sandwich Container, Hinged, clear
plastic, 10-1/4"x4-23/32"x2-7/8 packed 250 ct.
Atrium Item # 21060 or equivalent.
95 cs
ea
902-835
Pre-Portioned Serving Tray, 2 Cavity
Sandwich/Burger, 7oz/11oz capacity, clear plastic,
6-1/2"x5"x1-1/2", 17.5 mil, packed 1000 ct.
Atrium Item # 21956 or equivalent.
150 cs
ea
902-840
Pre-Portioned Serving Tray, 2 Cavity
Sandwich/Burger, 7oz/11oz capacity, black
plastic, 6-1/2"x5"x1-1/2", 17.5 mil, packed 1000 ct.
Atrium Item # 21957 or equivalent.
20 cs
ea
Page 36 of 54
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COST ANALYSIS
Cost per
RTU gal*
Unit Price Case Price
ITEM
CODE
DESCRIPTION
MANUFACTURER
MANUFACTURER
ITEM #
DISTRIBUTOR
ORDER #
PACK SIZE EST QTY UNIT
902-845
Domed Lid to fit 2 Cavity Sandwich/Burger Trays,
clear plastic, 7"x5-1/4"x1-5/16" packed 1000 ct.
Atrium, Item # 21939 or equivalent. *Lid to fit
Atrium items: 21920, 21896, 21921, 21897,
21924, 21903, 21956, 21957.
275 cs
ea
902-850
Nacho Tray Container, Hinged, 2 Cavity with 3.5
oz Cup, clear plastic, 12.5 mil, 8-8/16"x5-3/4"x31/8" packed 250 ct. Atrium Item # 29509 or
equivalent.
1150 cs
ea
902-855
Nacho Tray Container, 3 Cavity, No lid, Black
plastic, 8-9/16"x6-15/16"x1-3/16" packed 500 ct.
Atrium item # 21513 or equivalent.
25 cs
902-860
Film Sealable Products
Paper Based, Film Sealable Dual-Ovenable
Trays, 2-Compartment, 17.7 oz/ 9.5 oz,
9.625"x6.5"x1.5", for use with Oliver film sealing
equipment, packed 800 ct. Oliver Item # 72306264 or equivalent.
200 cs
ea
902-865
Paper Based, Film Sealable Dual-Ovenable
Trays, 3-Compartment, 15.5 oz/ 6.5 oz, 6.5 oz,
8.625"x6.5"x1.5", for use with Oliver film sealing
equipment, packed 800 ct. Oliver Item # 51451 or
equivalent.
200 cs
ea
902-870
Deep 3 Compartment, biodegradable,
8.625"x6.5"x1.875" packed 800 ct. Oliver item #
58103 or equivalent.
200 cs
ea
902-875
3 Compartment cold lunch tray, biodegradable,
8.75"x6.375"x2" packed 450 ct. Oliver item #
61038 or equivalent.
350 cs
ea
902-880
Film Roll, 8.57" x 487', for use with 2 and 3
compartment trays, Oliver film sealing equipment.
Oliver, Item# 59432, 1 each/roll.
300 cs
ea
902-885
3 Compartment Salad Tray, Plastic, shallow,
black, 8-7/16" L x 6-3/8" W x 1-1/2" D,
microwavable, packed 500 ct. For use with
Preferred Packaging film sealing equipment. Item
# SL8565-15-3MW or equivalent.
200 cs
ea
Page 37 of 54
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COST ANALYSIS
Cost per
RTU gal*
Unit Price Case Price
ITEM
CODE
903
903-000
DESCRIPTION
MANUFACTURER
MANUFACTURER
ITEM #
DISTRIBUTOR
ORDER #
PACK SIZE EST QTY UNIT
Cups
5 oz
Plastic Drink Cup, 5 oz Capacity, Translucent,
durable, crack resistant, packed 2500 ct. Dart
item # 5N25 or equivalent.
125 cs
903-005
6 oz
Plastic Drink Cup, 6 oz Capacity, Foam, White,
packed 1000 ct. Dart item # 6J6 or equivalent.
100 cs
ea
903-010
7 oz
Plastic Drink Cup, 7 oz Capacity, translucent,
packed 2500 ct. Dart Item # 7N25 or equivalent.
120 cs
ea
903-030
8 oz
Foam Drink Cup, 8 oz Capacity, white, packed
1000 ct. Dart Item # 8J8 or equivalent.
635 cs
ea
903-040
Lid to fit 8 oz Foam Drink Cup listed above, white,
with Sip Thru vent, packed 1000 ct. Dart Item #
8UL or equivalent.
10 cs
ea
903-050
Lid to fit 8 oz Foam Drink Cup listed above,
translucent/clear, with straw slot, packed 1000 ct.
Dart Item # 8SL or equivalent.
5 cs
ea
151 cs
ea
5 cs
ea
725 cs
ea
903-055
903-056
903-060
9 oz
Plastic Drink Cup, 9 oz Capacity, clear, squat,
packed 1000 ct. Solo Item # TP9R-0090 or
equivalent.
Lid to fit 9 oz Clear Plastic Drink Cup listed above,
clear, flat, with straw slot, packed 1000 ct. Solo
Item # 662TS-0090 or equivalent.
10 oz
Foam Drink Cup, 10 oz Capacity, white, packed
1000 ct. Dart Item # 10J10 or equivalent.
903-065
Lid to fit 10 oz Foam Drink Cup listed above,
translucent/clear, with straw slot, packed 1000 ct.
Dart Item # 10SL or equivalent.
90 cs
ea
903-070
10 oz Insulated Cups for both hot and cold
beverages, packed 300 ct. Dart Item # OFX10NJ8002 or equivalent.
250 cs
ea
Page 38 of 54
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COST ANALYSIS
Cost per
RTU gal*
Unit Price Case Price
ITEM
CODE
DESCRIPTION
MANUFACTURER
MANUFACTURER
ITEM #
DISTRIBUTOR
ORDER #
PACK SIZE EST QTY UNIT
903-075
Lid to fit 10 oz Insulated Cups above, white, Lift
up and lock tab without straw slot, packed 2000
ct. Distributors Choice: Solo Item # DLX10R00007 or equivalent.
25 cs
ea
903-090
Plastic Drink Cup, 10 oz Capacity, translucent,
packed 2500 ct. Dart tem # 10N25 or equivalent.
285 cs
ea
903-100
Lid to fit 10 oz Plastic Drink Cup,
translucent/clear, with straw slot, packed 2500 ct.
Dart Item # L10N25 or equivalent.
75 cs
ea
903-110
Plastic Drink Cup, 10 oz Capacity, clear., packed
1000 ct. Dart Item # 10C or equivalent..
50 cs
ea
903-120
Lid to fit 10 oz Plastic Drink Cup, clear with straw
slot, packed 1000 ct. Dart Item # L10C or
equivalent.
20 cs
ea
520 cs
ea
15 cs
ea
5 cs
ea
903-130
12 oz
Foam Drink Cup, 12 oz Capacity, white, packed
1000 ct. Dart, Item # 12J12 or equivalent.
903-135
Lid to fit 12 oz Foam Drink Cup listed above,
white, with Sip Thru vent, packed 1000 ct. Dart
Item # 12UL or equivalent.
903-140
Lid to fit 12 oz Foam Drink Cup listed above,
translucent/clear, with straw slot, packed 1000 ct.
Dart Item # 12SL or equivalent.
903-145
12 oz Hot/Cold Insulated Cup - Javalicious,
packed 1000 ct. WinCup item # 6409015 or
equivalent.
20 cs
ea
903-150
12 oz Hot/Cold Insulated Cup - Marquee, packed
1000 ct. WinCup item # WCP216080 or
equivalent.
20 cs
ea
903-155
12 oz Hot/Cold Insulated Cup - GraphiCup,
packed 1000 ct. Convemex item # GC112006 or
equivalent.
30 cs
ea
903-160
Lid for Hot/Cold Insulated Cups above, Black,
Pinch and Pull Lid, fits 12-24 oz, packed 1000 ct.
Convemex item # TT12P or equivalent.
30 cs
ea
Page 39 of 54
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COST ANALYSIS
Cost per
RTU gal*
Unit Price Case Price
ITEM
CODE
DESCRIPTION
MANUFACTURER
MANUFACTURER
ITEM #
DISTRIBUTOR
ORDER #
PACK SIZE EST QTY UNIT
5 cs
ea
Dome Lid to Fit 12 oz Foam Cup listed above,
Clear, packed 1000 ct. Dart item # 12HDLC or
equivalent.
100 cs
ea
903-175
Plastic Drink Cup, 12 oz Capacity, translucent,
packed 1000 ct. Dart Item # 12SN or equivalent.
115 cs
ea
903-180
Lid to fit 12 oz Plastic Drink Cup, translucent, with
straw slot, packed 1000 ct. Dart Item # L14N or
equivalent.
25 cs
ea
903-185
Plastic Drink Cup, 12 oz Capacity, clear, packed
1000 ct. Dart Item # 12P or equivalent.
350 cs
ea
903-190
Lid to fit 12 oz Plastic Drink Cup, clear with straw
slot, packed 1000 ct. Dart Item # L24C or
equivalent.
120 cs
ea
903-195
Domed Lid without Hole to fit 12 oz clear plastic
drink cup above, packed 1000 ct. Dart item #
PET24LCD or equivalent.
225 cs
ea
35 cs
ea
903-165
Coffee Jacket/Sleeve, Brown Corrugated
paperboard, fits 12-20 oz, no print, packed 1200
ct. LBP item # 6482 or equivalent.
903-170
903-220
16 oz
Foam Drink Cup, 16 oz Capacity, white, packed
1000 ct. Dart Item # 16J16 or equivalent.
903-230
Lid to fit 16 oz Foam Drink Cup listed above,
white, with Sip Thru vent, packed 1000 ct. Dart
Item # 16UL or equivalent.
5 cs
ea
903-240
Lid to fit 16 oz Foam Drink Cup listed above,
translucent/clear, with straw slot, packed 1000 ct.
Dart Item # 16SL or equivalent.
5 cs
ea
903-250
Gourmet Coffee/Cappuccino Foam Cup, 16 oz
Capacity, with uptown design, packed 1000 ct.
Dart Item # 16X16TWN or equivalent.
25 cs
ea
903-260
Lid to fit 16 oz & 20 oz Gourmet
Coffee/Cappuccino Foam Cup, black plastic,
packed 1000 ct. Dart Item # 16ELBLK or
equivalent.
25 cs
ea
Page 40 of 54
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COST ANALYSIS
Cost per
RTU gal*
Unit Price Case Price
ITEM
CODE
DESCRIPTION
MANUFACTURER
MANUFACTURER
ITEM #
DISTRIBUTOR
ORDER #
PACK SIZE EST QTY UNIT
80 cs
ea
Lid to fit 16 oz Plastic Drink Cup,
translucent/clear, with straw slot, packed 1000 ct.
Dart tem # L24TN or equivalent.
5 cs
ea
903-290
Plastic Drink Cup, 16 oz Capacity, clear, packed
1000 ct. Dart Item # 16CT or equivalent.
5 cs
ea
903-300
Lid to fit 16 oz Plastic Drink Cup, clear with straw
slot, packed 1000 ct. Dart Item # L24C or
equivalent.
5 cs
ea
903-310
Domed lid without Hole to fit 16 oz & 20 oz clear
plastic cup, clear, packed 1000 ct. Dart Item #
24LCD or equivalent.
5 cs
903-270
Plastic Drink Cup, 16 oz Capacity,
translucent/clear, packed 1000 ct. Dart Item #
16K or equivalent.
903-280
903-320
20 oz
Foam Drink Cup, 20 oz Capacity, white, packed
500 ct. Dart Item # 20J16 or equivalent.. *16 oz
foam cup lids listed above to fit this item.
5 cs
ea
5 cs
ea
903-330
Gourmet Coffee/Cappuccino Foam Cup, 20 oz
Capacity, with uptown design, packed 500 ct. Dart
Item # 20X16TWN or equivalent. *16oz black
coffee/cappuccino lids listed above to fit this item.
903-335
Lid to Fit Foam Cups and Gourmet Foam Coffee
Cups above, Black, Reclosable, packed 1000 ct.
Dart item # 16RCLBLK or equivalent.
30 cs
ea
903-340
Plastic Drink Cup, 20 oz Capacity,
translucent/clear, packed 1000 ct. Dart Item #
20N or equivalent. *16 oz. translucent lids listed
above to fit this item.
5 cs
ea
903-350
Plastic Drink Cup, 20 oz Capacity, clear, packed
1000 ct. Dart Item # 20CT or equivalent. *16 oz.
clear lids listed above to fit this item.
50 cs
ea
Page 41 of 54
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COST ANALYSIS
Cost per
RTU gal*
Unit Price Case Price
ITEM
CODE
904
DESCRIPTION
MANUFACTURER
MANUFACTURER
ITEM #
DISTRIBUTOR
ORDER #
PACK SIZE EST QTY UNIT
Flatware, Straws & Napkins
904-010
Spork Pack: individually wrapped medium weight
white spork, milk straw, and 8"x10" white napkin,
free of colorants, 100% biodegradable, made from
polypropylene or polystyrene plastic, break
resistant, FDA approved, meets Food Grade
HACCP certification, packed 100 ct. Wallace
Pack item # A2701 or equivalent.
14650 cs
ea
904-015
Spork Pack: individually wrapped medium weight
white spork, milk straw, and 10"x10" white napkin,
made from polypropylene or polystyrene plastic,
break resistant, FDA approved, meets Food
Grade HACCP certification, packed 1000 ct.
Dispozo item # PSKF12-1000 or equivalent.
48000 cs
ea
904-020
Spork Pack: individually wrapped medium weight
Black spork, milk straw, and 10"x10" white napkin,
made from polypropylene plastic, break resistant,
FDA approved, meets Food Grade HACCP
certification, packed 1000 ct. Wallace Pack item
#3600-B or equivalent.
320 cs
ea
904-025
Spork Pack: individually wrapped medium weight
white spork, milk straw, with large 13"x13" white
napkin, made from polypropylene plastic, break
resistant, FDA approved, meets Food Grade
HACCP certification, packed 1000 ct. Wallace
Pack item #3603 or equivalent.
100 cs
ea
904-030
Deluxe Spork Pack: individually wrapped heavy
weight white biodegradable spork, jumbo 7" straw,
and large 13"x17" 2-ply napkin contains recycled
product. break resistant, FDA approved, meets
Food Grade HACCP certification, packed 1000 ct.
Wallace Pack item # 6411 or equivalent.
250 cs
ea
904-035
Spoon Pack: individually wrapped medium weight
spoon, milk straw, and 10"x10" white napkin, free
of colorants, 100% biodegradable, made from
polypropylene, break resistant, FDA approved,
meets Food Grade HACCP certification, packed
1000 ct. Wallace Pack item # A-2731 or
equivalent.
25 cs
ea
Page 42 of 54
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COST ANALYSIS
Cost per
RTU gal*
Unit Price Case Price
ITEM
CODE
DESCRIPTION
MANUFACTURER
MANUFACTURER
ITEM #
DISTRIBUTOR
ORDER #
PACK SIZE EST QTY UNIT
904-040
Milk Straw Pack: individually wrapped milk straw,
and 10"x10" white napkin, free of colorants, 100%
biodegradable, made from polypropylene or
polystyrene plastic, break resistant, FDA
approved, meets Food Grade HACCP
certification, packed 1000 ct. Dispozo item #
MSP1000 or equivalent.
20cs
ea
904-045
Spork only, bulk pack, Medium Weight
Polypropylene, packed 1000 ct/cs. Wallace Pack
item # WAL-3647 or equivalent.
110 cs
ea
904-050
Fork, Full Size, Heavyweight, free of colorants,
100% biodegradable, made from polypropylene or
polystyrene plastic, break resistant, FDA
approved, meets Food Grade HACCP
certification, packed 1000 ct. Dispoz-O
Enviroware, Item# GH1001 or equivalent.
15 cs
ea
904-070
Fork, Full Size, Heavyweight, polystyrene, Black,
minimum 7", packed 1000 ct. Wallace Pack item
# 3930 or equivalent.
10 cs
ea
904-075
Fork, Medium Size, Heavyweight, polystyrene,
White, packed 1000 ct. Wallace Pack item #
3540 or equivalent.
95 cs
ea
904-080
Knife, Full Size, Heavyweight, free of colorants,
100% biodegradable, made from polypropylene or
polystyrene plastic, break resistant, FDA
approved, meets Food Grade HACCP
certification, packed 1000 ct. Dispoz-O
Enviroware, Item# GH1002 or equivalent.
5 cs
ea
904-090
Knife, Full Size, Heavyweight, polystyrene, Black,
minimum 7" packed 1000 ct. Wallace Pack item
# 3931 or equivalent.
5 cs
ea
904-095
Knife, Medium Size, Heavyweight, polystyrene,
White, paced 1000 ct. Wallace Pack item # 3641
or equivalent.
15 cs
ea
904-100
Teaspoon, Full Size, Heavyweight, free of
colorants, 100% biodegradable, made from
polypropylene or polystyrene plastic, break
resistant, FDA approved, meets Food Grade
HACCP certification, packed 1000 ct. Dispoz-O
Enviroware, Item# GH1003 or equivalent.
10 cs
ea
Page 43 of 54
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Cost per
RTU gal*
Unit Price Case Price
ITEM
CODE
DESCRIPTION
MANUFACTURER
MANUFACTURER
ITEM #
DISTRIBUTOR
ORDER #
PACK SIZE EST QTY UNIT
80 cs
ea
100 cs
ea
Soup Spoon, Full Size, Heavyweight, free of
colorants, 100% biodegradable, made from
polypropylene or polystyrene plastic, break
resistant, FDA approved, meets Food Grade
HACCP certification, packed 1000 ct. Dispoz-O
Enviroware, Item# GH1004 or equivalent.
5 cs
ea
904-130
Soup Spoon, Full Size, Heavyweight, polystyrene,
Black, minimum 7" packed 1000 ct. Wallace
Pack item # 3933 or equivalent.
5 cs
ea
904-135
Soup Spoon, Medium Size, Heavyweight,
polystyrene, White, packed 1000 ct. Item # 3643
or equivalent.
30 cs
ea
904-140
Flatware Banquet Pack: individually wrapped full
size, heavyweight fork, knife, spoon, salt & pepper
packet, and 2-ply 10"x10" white napkin, free of
colorants, 100% biodegradable, made from
polypropylene or polystyrene plastic, break
resistant, FDA approved, meets Food Grade
HACCP certification, packed 250 ct. Dispoz-O
Enviroware item # GH2503PCS or equivalent.
195 cs
ea
904-160
Flatware Banquet Pack: individually wrapped full
size, heavyweight fork, knife, spoon, and 2-ply
10"x10" white napkin, free of colorants, 100%
biodegradable, made from polypropylene or
polystyrene plastic, break resistant, FDA
approved, meets Food Grade HACCP
certification, packed 250 ct. Dispoz-O Enviroware
item # GH2503PCKIT or equivalent.
90 cs
ea
904-185
Flatware Banquet Pack: individually wrapped full
size, heavyweight fork, spoon, 5-3/4" straw, and 2ply 13"x13" white napkin, made from
polypropylene or polystyrene plastic, break
resistant, FDA approved, meets Food Grade
HACCP certification, packed 500 ct. Wallace
Pack item # 3662 or equivalent.
830 cs
ea
904-110
Teaspoon, Full Size, Heavyweight, polystyrene,
Black, minimum 7" packed 1000 ct. Wallace
Pack item # 3932 or equivalent.
904-115
Teaspoon, Medium Size, Heavyweight,
polystyrene, White, packed 1000 ct. Wallace
Pack item # 3542 or equivalent.
904-120
Page 44 of 54
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COST ANALYSIS
Cost per
RTU gal*
Unit Price Case Price
ITEM
CODE
DESCRIPTION
MANUFACTURER
MANUFACTURER
ITEM #
DISTRIBUTOR
ORDER #
PACK SIZE EST QTY UNIT
904-190
Straw, Jumbo, Individually Wrapped, 7-3/4", free
of colorants, 100% biodegradable, made from
polypropylene or polystyrene plastic, break
resistant, FDA approved, meets Food Grade
HACCP certification, packed 2000 ct. Dispoz-O
Enviroware, Item# GDSJW4-500 or equivalent.
300 cs
ea
904-210
Stirrer/Sipper, 6", free of colorants, 100%
biodegradable, made from polypropylene or
polystyrene plastic, break resistant, FDA
approved, meets Food Grade HACCP
certification, packed 10000 ct. Dispoz-O
Enviroware, Item# GST6-10-1000 or equivalent.
60 cs
ea
904-220A Dispenser Napkin, approximately 7"x13.5",
natural/brown, EPA-compliant, made from
recycled fiber, to fit dispenser below, packed
10000 ct. North River item # 52569 or equivalent.
230cs
ea
904-220B Table Top Napkin Dispenser to fit napkin above,
approximately 3.875"x4.375"x7.4" open faced,
packed 1 each. Cascades item # 12575 or
equivalent.
10 cs
ea
904-230A Dispenser Napkin, approximately 12"x13,"
natural/brown, EPA-compliant, made from
recycled fiber, to fit dispenser below, packed 6000
ct. North-River, Item# 52750 or equivalent.
40 cs
ea
904-235
Napkin, Cocktail, Fancy - Assorted, Colors,
packed 1000 ct. Georgia Pacific item # 1288238
or equivalent. Specify colors available.
10 cs
ea
904-240
Napkin, Beverage, Paper, Fancy, 2-ply, white,
approximately 10"x10" packed 4000 ct. North
River item # 2222 or equivalent.
25cs
ea
904-260
Napkin, Dinner, Paper, Fancy, 2-ply, white,
approximately 15"x17" packed 3000 ct. SCA item
# NP310A or equivalent.
30 cs
ea
904-280
Moist Towelette with Lemon Scent, individual
pack, for hand cleaning, packed 1000 ct. Royal
item # RF1MB or equivalent.
1700 cs
ea
Page 45 of 54
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COST ANALYSIS
Cost per
RTU gal*
Unit Price Case Price
ITEM
CODE
904-290
905
DESCRIPTION
MANUFACTURER
MANUFACTURER
ITEM #
DISTRIBUTOR
ORDER #
Pre-Moistened Hand Sanitizing Towelette,
individual pack, 9"x5", cloth-like, antimicrobial for
hand sanitizing to decrease bacteria on the skin,
packed 1000 ct. Gojo item # 9022-10 or
equivalent.
PACK SIZE EST QTY UNIT
250 cs
ea
Sandwich, Storage & Cooking Bags
905-010
Bags to fit sandwich/burger, clear unprinted, flip
top for easy closure, 6.5"x7", no print or logo, high
molecular & high density, must withstand heat up
to 200⁰F, double saddle, must include stand,
packed 2000 ct. Elkay item # DP567 or
equivalent.
7050 cs
ea
905-015
Bags to fit sandwich/burger, brown/natural paper,
unprinted, approximately 6.5"x1"x8", economical
choice for hot and cold applications. Bagcraft item
# 300100 or equivalent.
50 cs
ea
905-020
Bags to fit sandwich/burger, white paper with foil
lining, unprinted, approximately 7"x7", must
withstand heat up to 200 ⁰F, packed 1000 ct.
McNairn item # 321602 or equivalent.
80 cs
ea
905-025
Bags to fit sandwich/burger, Foil/Paper
Honeycomb Insulated Wrap, 13" Length x 10-1/2"
Width, Red Check, must withstand heat up to
200⁰F, packed 4/500 ct. Bagcraft item # 300827
or equivalent.
25 cs
ea
905-030
Bags to fit sandwich/burger, Foil/Paper
Honeycomb Insulated Wrap, 13" Length x 10-1/2"
Width, Yellow Check, must withstand heat up to
200⁰F, Bagcraft item # 300828 or equivalent.
75 cs
ea
905-035
Bags to fit sandwich/burger, Foil/Paper
Honeycomb Insulated Wrap, 13" Length x 10-1/2"
Width, Blue Check , must withstand heat up to
200⁰F, Bagcraft item # 300829 or equivalent.
25
ea
905-040
Bags to fit hot dog/submarine sandwich, clear,
with flop top for easy closure, 5.25"x10", no print
or logo, high molecular & high density, must
withstand heat up to 200 ⁰F, double saddle, must
include stand, packed 2000 ct. Foodhandler item
# 12-13HDCL or equivalent.
50 cs
ea
Page 46 of 54
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COST ANALYSIS
Cost per
RTU gal*
Unit Price Case Price
ITEM
CODE
DESCRIPTION
MANUFACTURER
MANUFACTURER
ITEM #
DISTRIBUTOR
ORDER #
PACK SIZE EST QTY UNIT
905-045
Bags to fit hot dog, Foil/Paper Honeycomb
Insulated Wrap, 3.5"x1.5"x8.5" with printed "Hot
Dog", must withstand heat up to 200 ⁰F, Bagcraft
item # 300517 or equivalent.
5 cs
ea
905-050
Bags to fit cookie, clear unprinted, flop top for
easy closure, 5.5"x5.5", no print or logo, high
molecular & high density, must withstand heat up
to 200⁰F, double saddle, must include stand,
packed 2000 ct. Elkay item # DP5555 or
equivalent.
1360 cs
ea
905-055
Bags to fit pickle, clear unprinted, flop top for easy
closure, 4"x4.75", no print or logo, high molecular
& high density, must withstand heat up to 200 ⁰F,
double saddle, must include stand, packed 2000
ct. Foodhandler item # 21-044 or equivalent.
20 cs
ea
905-060
Bags, for Cold Application, clear, LDEP, non-vent,
5.25"x5.25" packed 5000 ct. Ekon-O-Pac, Item#
CD59NV or equivalent.
480 cs
ea
905-065
Bags, for Cold Application, clear, LDEP, non-vent,
6"x8" packed 5000 ct. Ekon-O-Pac, Item#
CD68NV or equivalent.
1075 cs
ea
905-070
Bags, for Cold Application, clear, LDEP, non-vent,
7.5"x10" packed 5000 ct. Ekon-O-Pac, Item#
CD7510NV or equivalent.
525 cs
ea
905-080
Bags, for Cold Application, clear, LDEP, non-vent,
10"x15" packed 3000 ct. Ekon-O-Pac, Item#
CD1015NV or equivalent.
530 cs
ea
905-090
Sealing Tape, Blue, for use with cold bags above
and bagging system, to fit Ekon-O-Pac Heavy
Duty Sealer, packed 96 rolls. Ekon-O-Pac, Item#
1402B or equivalent.
370 cs
yd
905-100
Sealing Tape, Green, for use with cold bags
above and bagging system, to fit Ekon-O-Pac
Heavy Duty Sealer, packed 96 rolls. Ekon-O-Pac,
Item# 1402G or equivalent.
20 cs
yd
905-110
Sealing Tape, Red, for use with cold bags above
and bagging system, to fit Ekon-O-Pac Heavy
Duty Sealer, packed 96 rolls. Ekon-O-Pac, Item#
1402R or equivalent.
300 cs
yd
Page 47 of 54
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COST ANALYSIS
Cost per
RTU gal*
Unit Price Case Price
ITEM
CODE
DESCRIPTION
MANUFACTURER
MANUFACTURER
ITEM #
DISTRIBUTOR
ORDER #
PACK SIZE EST QTY UNIT
905-120
Sealing Tape, Taupe, for use with cold bags
above and bagging system, to fit Ekon-O-Pac
Heavy Duty Sealer, packed 96 rolls. Ekon-O-Pac,
Item# 1402T or equivalent.
205 cs
yd
905-130
Sealing Tape, White, for use with cold bags above
and bagging system, to fit Ekon-O-Pac Heavy
Duty Sealer, packed 96 rolls. Ekon-O-Pac, Item#
1402W or equivalent.
210 cs
yd
905-140
Sealing Tape, Yellow, for use with cold bags
above and bagging system, to fit Ekon-O-Pac
Heavy Duty Sealer, packed 96 rolls. Ekon-O-Pac,
Item# 1402Y or equivalent.
20 cs
yd
905-150
Bags, Ovenable for Hot Application, PET film to
withstand temperature to 450 ⁰F, micro-perforated
browning bags, 6"x8" packed 5000 ct. Ekon-OPac, Item# HS68MV or equivalent.
210 cs
ea
905-160
Bags, Ovenable for Hot Application, PET film to
withstand temperature to 450 ⁰F, micro-perforated
browning bags, 8"x10" packed 5000 ct. Ekon-OPac, Item# HS8010MV or equivalent.
5 cs
ea
905-170
Bags, Ovenable for Hot Application, PET film to
withstand temperature to 450 ⁰F, vented, 8.5"x9.5"
packed 5000 ct. Ekon-O-Pac, Item# HB8595V or
equivalent.
5 cs
ea
905-175
Bags, Ovenable for Hot Application, PET film to
withstand temperature to 450 ⁰F, vented, 7"x8"
packed 5000 ct. Ekon-O-Pac, Item# HS78VHB or
equivalent.
50 cs
ea
905-180
Bags, Ovenable for Hot Application, PET film to
withstand temperature to 450 ⁰F, vented, 5"x9.5"
packed 5000 ct. Ekon-O-Pac, Item# HS59VHB or
equivalent.
25 cs
ea
905-190
Bags, Ovenable for Hot Application, PET film to
withstand temperature to 450 ⁰F, vented, 5"x12"
packed 5000 ct. Ekon-O-Pac, Item# HS51VHB or
equivalent.
5 cs
ea
905-200
Bags, Ovenable for Hot Application, PET film to
withstand temperature to 450 ⁰F, vented,
6"x10"packed 5000 ct. Ekon-O-Pac, Item#
HS61VHB or equivalent.
50 cs
ea
Page 48 of 54
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COST ANALYSIS
Cost per
RTU gal*
Unit Price Case Price
ITEM
CODE
DESCRIPTION
MANUFACTURER
MANUFACTURER
ITEM #
DISTRIBUTOR
ORDER #
PACK SIZE EST QTY UNIT
905-210
Bags, Ovenable for Hot Application, PET film to
withstand temperature to 450 ⁰F, vented, 7.5"x10"
packed 5000 ct. Ekon-O-Pac, Item# HS711VHB
or equivalent.
5 cs
ea
905-215
Bags, Ovenable for Mid-Temp, PET film, vented,
4.5"x9.5" packed 5000 ct. Ekon-O-Pac, Item#
MD4595V or equivalent.
5 cs
ea
905-220
Sealing Tape, clear, for use with ovenable bags
above and bagging system, to fit Ekon-O-Pac
Heavy Duty Sealer, packed 96 rolls. Ekon-O-Pac,
Item# 1402H or equivalent.
145 cs
ft
905-230
Bagging System to be used with cold & hot bags
& tape listed above, includes bag stand and
sealer, packed 1 each. Econ-O-Pac, Item# QP4
or equivalent.
40 ea
ea
905-240
French Fry Bag, White, Paper, with one opening,
approx. 4-1/2"x3" packed 2000 ct. Distributors
Choice: Papercraft, Item# 00464 or equivalent.
840 cs
ea
905-245
Jr. Fry Scoop 3.5 oz - Red Plaid print, 4 x 3.75 x
3.375 x 1.938 (front) 1.5 x 1 (side), packed 10/100
ct. SQP Item # 8170 or equivalent.
15 cs
ea
905-250
Regular Fry Scoop 5.0 oz -Red Plaid print, 4.24 x
4 x 3.75 x 2.375 (front) 1.75 x 1.25 (side), packed
10/100 ct. SQP Item # 8172 or equivalent.
20 cs
ea
905-255
Bags, Food Storage, snack size bags to fit half
sandwich, recloseable, 6"x4", clear, packed 2000
ct. Elkay item # F20604 or equivalent.
325 cs
ea
905-260
Bags, Food Storage, to fit Bread, recloseable, 101/2" X 18 X 4", polyethylene, .001 gauge, clear
plastic, packed 1000 ct. Unger item # WP1018U
or equivalent.
60 cs
ea
905-270
Bags, Food Storage, 6"x6.5" recloseable, clear,
high density, packed 500 ct. Foodhandler item #
20-FH40 or equivalent.
300 cs
ea
905-280
Bags, Food Storage 7"x8" recloseable, clear, high
density, packed 500 ct. Foodhandler item # 20FH50 or equivalent.
2727 cs
ea
Page 49 of 54
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COST ANALYSIS
Cost per
RTU gal*
Unit Price Case Price
ITEM
CODE
DESCRIPTION
MANUFACTURER
MANUFACTURER
ITEM #
DISTRIBUTOR
ORDER #
PACK SIZE EST QTY UNIT
905-285
Bags, Food Storage, 10.5"x11" recloseable, clear,
high density, packed 250 ct. Foodhandler item #
20-FH60 or equivalent.
50 cs
ea
905-290
Bags, Food Storage, 13"x15", recloseable, clear,
high density, packed 100 ct. Foodhandler item #
20-FH70 or equivalent.
55 cs
ea
905-295
Bags, Food Storage, 18"x24", recloseable, clear,
high density, packed 500 ct. Elkay item # F21824
or equivalent.
25 cs
ea
905-310
Bags, Freezer Storage, 10"x14" recloseable,
clear, high molecular, high density, packed 100 ct.
Foodhandler item # ss-FS10 or equivalent.
500 cs
ea
905-320
Bags, Produce/Vegetable Bag, 11" x 14" clear
plastic, LDPE 1 MIL. The Paper Company item #
1114PB or equivalent.
250 cs
ea
905-330
Bag for Ice, clear, unprinted, drawstring closure,
poly, 10 lb capacity, packed 1000 ct. AEP item #
A10ICE or equivalent.
300 cs
ea
905-340
Bags for Sack Lunch, paper, white, with gusset,
Heavy Duty, 6 lb, packed 500 ct. Duro item #
81223 or equivalent.
400cs
ea
905-350
Bags for Sack Lunch, paper, brown/kraft, with
gusset, Heavy Duty, 6 lb. Distributors Choice:
Duro, Item# 80040.
1340 cs
ea
905-360
Bags for Sack Lunch, plastic, clear, 8"x4"x18"
packed 100 ct. Distributors Choice: Elkay item #
15G-084018 or equivalent.
45 cs
ea
905-365
Bags, Grocery, Brown Paper,8# size, packed
1000 ct. Item # GP18408 or equivalent.
20 cs
ea
905-370
Bags, Grocery, Plastic, printed "Thank You", white
plastic, 11.5" x 6.5" x 21" size packed 1000 ct.
Royal Paper Products item # RPTYB6 or
equivalent.
25 cs
ea
905-375
Bun Rack Covers, plastic, 52"x80", minimum
.0005 mil, packed 50 ct. Foodhandler item # 22SB52D or equivalent.
2740 cs
ea
Page 50 of 54
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COST ANALYSIS
Cost per
RTU gal*
Unit Price Case Price
ITEM
CODE
DESCRIPTION
MANUFACTURER
MANUFACTURER
ITEM #
DISTRIBUTOR
ORDER #
PACK SIZE EST QTY UNIT
1000 cs
ea
Cooking Bags, oven roasting bags for large ham
or turkey, disposable, clear film, any pack size,
packed 100 ct. Pansaver item # 42684 or
equivalent.
50 cs
ea
905-390
Pan Liners, White, Greaseproof Release Pan
Liner 16.38" x 24.38", White, Disposable, packed
1000 ct. Georgia Pacific Dixie Item # LO10 or
equivalent.
305 cs
ea
905-400
Pan Liner Bags, heavy weight, disposable,
25.5"x17.5" to fit bun pan/sheet, packed 100 ct.
Pansaver item # 42008 or equivalent.
3250 cs
ea
905-410
Cook Chill Bags, 1.5 gallon, 10"x24", 4.5 mil, used
for cook-chill systems, non-shrinkable, must
withstand temperatures of 0 - 225 ⁰F, packed 500
ct. Pansaver item # 42803 or equivalent.
300 cs
ea
905-415
Cook Chill Bags, 2 gallon, 10"x30", 4.5 mil, used
for cook-chill systems, non-shrinkable, must
withstand temperatures of 0 - 225 ⁰F, packed 400
ct. Pansaver item # 42791 or equivalent.
25 cs
ea
905-420
Clips for above Cook-Chill Bags, packed 25,000
ct. Tipper-Tie item # 40453 or equivalent.
10cs
ea
905-430
Tyvek Tape for Product Labeling above CookChill Bags, 5.2" label, packed 12 rolls/box.
Diagraph Item # 40455 or equivalent.
75 cs
ea
155 cs
ea
905-380
Bun Rack Covers, plastic, 27"x37", minimum
.0005 mil, packed 200 ct. Foodhandler item # 22PB27 or equivalent.
905-385
906
Specialty Items
906-020
Cake Boxes, Paper, White, to fit 1/2 sheet cake,
packed 100 ct. Southern Champion item # 987 or
equivalent.
906-025
Bakery Box with clear window, Brown, 10"L x
10"W x 1-1/2" H, 1 piece box, packed 200 ct.
Southern Champion Tray Hearth Stone item #
24236 or equivalent.
5 cs
ea
906-030
Cake Board, Paper, to fit 1/2 sheet cake, packed
50 ct. Southern Champion item # 153 or
equivalent.
5 cs
ea
Page 51 of 54
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COST ANALYSIS
Cost per
RTU gal*
Unit Price Case Price
ITEM
CODE
DESCRIPTION
MANUFACTURER
MANUFACTURER
ITEM #
DISTRIBUTOR
ORDER #
PACK SIZE EST QTY UNIT
906-050
Cake Board, Paper, to fit full sheet cake, packed
25 ct. Honeymoon item # 38470209 or
equivalent.
5 cs
ea
906-055
Box, Pizza Slice, Plain White outside/Kraft Inside,
14" x 14" x 1 7/8" - B Flute - W/K Plain Box, 50 ct
per case. Star Pizza item # S00BW5-14W1 or
equivalent.
5 cs
ea
906-060
Box, Pizza Slice, Plain White outside/Kraft Inside,
16" x 16" x 1 7/8" - B Flute - W/K Plain Box,
packed 50 ct. Star Pizza item # S00BW5-16W1
or equivalent.
5 cs
ea
906-065
Box, Pizza Wedge Slice Holder, Carton, 7.5 x 7 x
1 7.5 x 7, packed 1000 ct. Specialty Quality
Paper item # 7817 or equivalent.
30 cs
ea
906-070
12" Catering Trays with Black Base & Clear
Dome, plastic, PETE, 12.5"x3.25" packed 25 ct.
Atrium, Item# 51230-C or equivalent.
20cs
ea
906-075
16" Catering Trays with Black Base & Clear
Dome, plastic, PETE, 16.5"x4-1/8" packed 25 ct.
Atrium, Item# 51640-C or equivalent.
50 cs
ea
906-080
18" Catering Trays with Black Base & Clear
Dome, plastic, PETE, 18.5"x4-1/8" packed 25 ct.
Atrium, Item# 51840-C or equivalent .
65 cs
ea
906-085
Doilies, paper, round, to fit 6" catering trays,
packed 1000 ct. Royal item # LD6 or equivalent.
5 cs
ea
906-100
Doilies, paper, round, to fit 12" catering trays,
packed 500 ct. Royal item # LD12 or equivalent.
15 cs
ea
906-110
Doilies, paper, round, to fit 16" catering trays,
packed 1000 ct. Hoffmaster item # 500379 or
equivalent.
5 cs
ea
906-130
Table Cover, disposable paper with plastic
backing. Approximately 54"x108", packed 25 ct.
Lagasse item # BWK541008 or equivalent.
135 cs
ft
906-140
Chafing Dish Fuel, gelled, 7 oz. - 8 oz. cans,
packed 72 ct. Sterno item # HF03008S or
equivalent.
25 cs
ea
Page 52 of 54
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COST ANALYSIS
Cost per
RTU gal*
Unit Price Case Price
ITEM
CODE
DESCRIPTION
MANUFACTURER
MANUFACTURER
ITEM #
DISTRIBUTOR
ORDER #
PACK SIZE EST QTY UNIT
15 cs
ea
5 cs
ea
5 cs
ea
160 cs
ea
906-155B Lid to fit Aluminum, Disposable, Steam Table
Pans, Full Size - Deep, 346 fl. oz listed above,
packed 50 ct. HFA item # 20504550 or
equivalent.
5 cs
ea
906-160A Aluminum, 12" Serving Tray, Embossed, 80
gauge, packed 25 ct. HFA item # 4013-80-25 or
equivalent.
5 cs
ea
906-160B Dome Lid, Plastic for 12" Trays above, packed 25
ct. HFA, Item# 4012DL-25 or equivalent.
5 cs
ea
906-160A Aluminum, 16" Serving Tray, Embossed, 100
gauge, packed 25 ct. HFA item # 4013-100-25 or
equivalent.
5 cs
ea
906-160B Dome Lid, Plastic for 16" Trays above, packed 25
ct. HFA, Item# 2012DL-25 or equivalent.
5 cs
ea
906-145A Aluminum, Disposable, Steam Table Pans, Half
Size - Deep, 120 fl. Oz, packed 100 ct. HFA item
# 321-40-100 or equivalent.
906-145B Lid to fit Aluminum, Disposable, Steam Table
Pans, Half Size - Deep, 120 fl. oz listed above,
packed 100 ct. HFA item # 204930100 or
equivalent.
906-150
Aluminum, Disposable, Steam Table Pans, Full
Size, 2-1/15" Deep, packed 50 ct. HFA Item #
4020-70-50 or equivalent.
906-155A Aluminum, Disposable, Steam Table Pans, Full
Size - Deep, 346 fl. Oz, packed 50 ct. HFA Item #
2019-70-50 or equivalent.
906-180
Styrofoam Coolers/Ice Chests, 14 1/2" x 11 7/8" x
12 5/8", heavy duty, single overhead plastic
handle with 2 side locks, removable lid, holds 2412 oz cans, packed 1 each. Lifoam item # 3622
or equivalent.
2500 ea
ea
906-200
Salt Pellets, 50 lb bag, packed 50 lb. United Salt
item # 8319 or equivalent.
215 ea
lb
906-205
Tong, 6 1/4" Black Disposable Plastic Tongs,
packed 72 ct. Sabert item # UBK72STNG or
equivalent.
50 cs
ea
906-210
Utility Tong, 9 1/2", stainless steel, scalloped grip,
packed 1 each. Vollrath item # 47110
25 cs
ea
Page 53 of 54
A
W
A
R
D
COST ANALYSIS
Cost per
RTU gal*
Unit Price Case Price
ITEM
CODE
DESCRIPTION
MANUFACTURER
MANUFACTURER
ITEM #
DISTRIBUTOR
ORDER #
PACK SIZE EST QTY UNIT
906-220
Strainer, medium double mesh, 10-1/4" bowl, 9"L
handle, pan hook and flat-bottom handle, rigid
strainers are retinned, lacquered wood handle and
outer reinforcing mesh, packed 1 each. Halco
item # 8199 or equivalent.
12 cs
ea
906-225
Bio-Therm 0F to 220F Dial Pocket Thermometer,
1" Dial x 5" Stem, Polycarbonate, Stainless Steal,
packed 1 each. Universal item # TYL6092-1 or
equivalent.
12 cs
ea
906-230
Cooper-Atkins Stainless Steel Bi-Metal Oven
Thermometer, 100-600 degrees F Range , 2.24
oz, 2.375" packed 1 each. Cooper item # 24HP01-1 or equivalent.
60 cs
ea
Additional Items
% Discount off catalog or list price:
Minimum Delivery Requirements and Delivery Terms:
Are you able to deliver and provide service to all CNP-STC members?
Shipping Via:
Shipping & Handling, Fuel Surcharges, and/or Other Charges/Fees:
Average lead time for delivery once order has been placed:
Return Policy:
Additional Information:
Page 54 of 54
A
W
A
R
D
COST ANALYSIS
Cost per
RTU gal*
Unit Price Case Price
ATTACHMENT B - COOPERATIVE MEMBER LIST
Region One Education Service Center
Child Nutrition Program - South Texas Cooperative
Janitorial Supplies, Paper and Plastic Products RFP 16-04-16
Effective: July 1, 2016 - July 31, 2017 with three (3) one-year extension options
DISTRICT / ORGANIZATION
Enrollment
MAILING ADDRESS
CONTACT NAME
EMAIL
PHONE #
FAX #
48,355
1900 East Price Road
Brownsville, Texas 78521
Lorenzo Sanchez
Interim
[email protected]
(956) 548-8450
(956) 982-2898
Michael Forbes
[email protected]
(956) 544-0871
(956) 550-7219
Sharon Jimenez
[email protected]
(956) 546-4017
Raul F. Torres
[email protected]
(956) 464-1815
(956) 464-1933
Elena Garza
[email protected]
(956) 262-6005
(956) 262-3919
Jaime Perez
[email protected]
(956) 289-2575
(956) 380-8905
Judy Baker
[email protected]
(956) 427-3310
(956) 427-3944
Ambrosio Tovar
[email protected]
(956) 380-4149
(956) 381-0439
Gilbert Silva
[email protected]
(956) 383-0706
(956) 380-2588
Martha Salazar
[email protected]
(956) 318-2626
(956) 318-2629
Rey Ovalle
[email protected]
(520) 368-7597
(956) 843-3313
MaryAnn Martinez
[email protected]
Jennifer Benavides
[email protected]
Cynthia Casas
[email protected]
(956) 797-2585
(956)797-9205
Galina O. Reyes
[email protected]
(956) 323-2114
(956) 580-7083
Roberto Cuellar
[email protected]
(956) 273-1601
(956) 795-3657
Mary Cazares
[email protected]
(956) 642-5419
(956) 642-3546
Marie I. Garza
[email protected]
(956) 262-4755
(956) 262-5408
REGION 1
Brownsville ISD
964 East Harrison Street
Brownsville, Texas 78520
Cameron County Purchasing Dept.
Donna ISD
Edcouch-Elsa ISD
15,351
5,049
Edinburg CISD
34,285
Harlingen CISD
18,681
Hidalgo County Headstart Program
&
Hidalgo County Purchasing Dept.
Hidalgo ISD
IDEA Public Schools
3,690
3,261
19,227
Jim Hogg CISD
1,128
La Feria ISD
3,602
La Joya ISD
29,667
Laredo ISD
24,705
Lasara ISD
475
La Villa ISD
604
116 North 10th Street
Donna, Texas 78537
P.O. Box 127
Edcouch, Texas 78538
1313 East Schunior
Edinburg, Texas 78541
1901 N. 77 Sunshine Strip
Harlingen, Texas 78550
P.O. Box 117
Edinburg, Texas 78540
100 East Cano, 4th Floor
Edinburg, Texas, 78539
1217 East Pirate Drive
Hidalgo, Texas 78557
505 Angelita Dr. Suite 9
Weslaco, Texas 78596
210 West Lucille
Hebbronville, Texas 78361
P.O. Box 1159
La Feria, Texas 78559
7311 Ann Richards
Mission, Texas 78572
P.O. Box 2457
Laredo, Texas 78044
P.O. Box 57
Lasara, Texas 78561
P.O. Box 9
La Villa, Texas 78562
Page 1 of 4
(956) 373-8433
(956) 377-8000
(361) 527-3203
Ext. 2163
(956) 447-3796
(361) 527-4928
DISTRICT / ORGANIZATION
Los Fresnos CISD
Enrollment
10,649
Lyford CISD
1,553
McAllen ISD
24,692
Mercedes ISD
5,769
Mission CISD
15,396
Monte Alto ISD
Pharr-San Juan-Alamo ISD
1,049
32,288
Point Isabel ISD
2,505
Progreso ISD
2,031
Raymondville ISD
2,107
Rio Grande City CISD
10,905
Rio Hondo ISD
2,183
Roma ISD
6,439
San Benito CISD
11,035
San Isidro ISD
240
San Perlita ISD
281
Santa Maria ISD
719
Santa Rosa ISD
1,150
Sharyland ISD
10,280
South Texas ISD
3,376
South Texas Technologies, Inc. / Horizon
Montessori
1,125
United ISD
Valley View ISD
43,421
4,484
MAILING ADDRESS
P.O. Box 309
Los Fresnos, Texas 78566
P.O. Drawer 220
Lyford, Texas 78569
4309 Warrior Drive
McAllen, Texas 78501
P.O. Box 419
Mercedes, Texas 78570
1201 Bryce Drive
Mission, Texas 78572-4399
25149 1st Street
Monte Alto, Texas 78538
800 South Stewart Road
San Juan, Texas 78589
1702 2nd Street
Port Isabel, Texas 78578
P.O. Box 610 FM 1015
Progreso, Texas 78579
419 FM 3168
Raymondville, Texas 78580
Fort Ringgold
Rio Grande City, Texas 78582
215 West Colorado Street
Rio Hondo, Texas 78583
507 E. Bravo Blvd.
Roma, Texas 78584
240 North Crockett
San Benito, Texas 78586
P.O. Box 10
San Isidro, Texas 78588
P.O. Box 37
San Perlita, Texas, 78590
P.O. Box 448
Santa Maria, Texas 78592
P.O. Box 368
Santa Rosa, Texas 78593
1243 E. Business 83
Mission, Texas 78572
100 Med High Drive
Mercedes, Texas 78570
519 S. Texas Blvd.
Weslaco, Texas 78596
5201 Bob Bullock Loop
Laredo, Texas 78041
1300 Anaya Road Suite B
Pharr, Texas 78577
CONTACT NAME
EMAIL
PHONE #
FAX #
Jorge Metsker-Galarza
[email protected]
(956) 254-5055
(956) 233-3938
Elisa Rosas
[email protected]
(956) 347-3901
(956) 347-3921
Alexandra G. Molina
[email protected]
(956) 632-3226
(956) 618-7347
Nancy Ponce
[email protected]
(956) 825-5070
(956) 514-2039
Maria D. Woodrum (Rosy)
[email protected]
(956) 323-3800
(956) 323-8176
Vicki Perez
[email protected]
(956) 262-6115
(956) 262-1381
(956) 262-5535
Imelda Palacios
[email protected]
(956) 784-8545
(956) 354-3044
Audrey Pena
[email protected]
(956) 943-0350
(956) 943-0351
Anadelia Rodriguez
[email protected]
(956) 514-0945
Ext. 233
(956) 565-9402
Norma Cavazos
[email protected]
(956) 689-8184
(956) 689-8153
Patsy Ramirez
[email protected]
(956) 488-6206
(956) 716-6794
Henry De Luna
[email protected]
(956) 748-1046
(956) 748-1183
J.J. Trevino
[email protected]
(956) 849-3891
(956) 849-7331
Jana Landrum
[email protected]
(956) 361-6400
(956) 361-2590
Leonel Olivarez
[email protected]
(956) 481-3101
(956) 481-3597
Deborah Rodriguez
[email protected]
(956) 248-5562
(956) 248-5561
Liza Garza
[email protected]
(956) 565-6308
Ext. 4007
(956) 565-0598
Anna Gomez
[email protected]
(956) 636-9810
(956) 636-9811
Cynthia Sanchez
[email protected]
(956) 580-5200
Ext. 1085
(956) 580-5225
Ray Coody
[email protected]
(956) 514-4236
(956) 514-1977
San Juanita Reyna
[email protected]
(956) 968-0264
(956) 969-8614
Raul Ramirez
[email protected]
(956) 473-6556
(956) 473-6595
Karla L. Rodriguez
[email protected]
(956) 340-1170
(956) 787-4255
Page 2 of 4
DISTRICT / ORGANIZATION
Webb County ISD
Enrollment
323
Weslaco ISD
17,409
Zapata CISD
3,700
MAILING ADDRESS
P.O. Box 206
Bruni, Texas 78344-0206
306 North Bridge Street
Weslaco, Texas 78596
P.O. Box 158
Zapata, Texas 78076
CONTACT NAME
EMAIL
PHONE #
FAX #
Martha Gonzalez
[email protected]
(361) 747-5415
Ext. 102
(361) 747-5202
Dora Pena
[email protected]
(956) 969-6593
(956) 969-6596
Lesvia Cuellar
[email protected]
(956) 765-6858 Ext.
2420 or 2422
(956)765-5940
Shirley Vela
[email protected]
(361) 720-1606
(361) 998-2816
Leah Civis
[email protected]
(361) 387-2551 Ext.
249
(361) 387-7188
Yolanda Gonzalez
[email protected]
(361) 664-5341
(361) 668-0406
Odette Canales
[email protected]
(361) 256-3035
(361) 256-3037
David Davila
[email protected]
(361) 698-1560
(361) 698-1276
Minerva Zapata
[email protected]
Lillie Provencio
[email protected]
Gina Valdez
[email protected]
Carolyn Stanfield
[email protected]
Sharon Clifton
[email protected]
Johnny Johnson
[email protected]
(361) 294-5381
(361) 294-5718
David Braswell
[email protected]
(361) 325-2330
(361) 325-2533
Roxanne Bright
Food Service Director
[email protected]
Vicki George
[email protected]
Janie Luna
[email protected]
Kaylee Lyssy
[email protected]
Mario Monjaras
[email protected]
Renee Hillis
[email protected]
Marlene Zamora
[email protected]
REGION 2
Aqua Dulce ISD
397
Banquete ISD
912
Ben Bolt-Palito Blanco ISD
626
Benavides ISD
371
Del Mar College
12,236
Driscoll ISD
286
Dr. M L Garza Gonzalez Charter School
185
Flour Bluff ISD
Freer ISD
George West ISD
Kenedy County Wide CSD
La Gloria ISD
London ISD
Odem-Edroy ISD
5,793
778
1,133
78
118
775
1,007
Pawnee ISD
182
Pettus ISD
432
Port Aransas ISD
504
Presbyterian Pan American School
175
P. O. Box 250
Agua Dulce, Texas 78330
P. O. Box 369
Banquete, Texas 78339
Box 547
Ben Bolt, Texas 78342
Drawer P
Benavides, Texas 78341
101 Baldwin Blvd.
Corpus Christi, Texas 78404
Box 238
Driscoll, Texas 78351
4129 Greenwood Dr.
Corpus Christi, Texas 78416
2505 Waldron Road
Corpus Christi, Texas 78418
905 S. Norton
Freer, Texas 78357
913 Houston Street
George West, Texas 78022
P.O.Box 100
Sarita, TX 78385-0100
182 East CR 401
Falfurrias, Texas 78355
1306 FM 43
Corpus Christi, Texas 78415
One Owl Square
Odem, Texas 78370
Box 569
Pawnee, Texas 78145
P. O. Box D
Pettus, Texas 78146
100 S. Station Street
Port Aransas, Texas 78373
P.O. Box 1578
Kingsville, Texas 78364-1578
Page 3 of 4
(361) 387-7349
Ext. 4047
(361) 881-9988
Ext. 214
(361) 694-9050
(361) 394-6025 cell
(318) 517-4346
(361) 449-1914
Ext. 1060
(361) 855-0183
Ext. 375
(361) 855-0183
Ext. 123
(361) 368-8121
Ext. 264
(361) 456-7256
Ext. 302
(361) 375-2296
Ext. 162
(361) 749-1220 Ext.
220
(361) 592-4307
(361) 387-6088
(361) 881-9994
(361) 694-9812
(361) 394-5005
361-449-1426
(361) 855-7819
(361) 368-2222
(361) 456-7388
(361) 375-2295
(361) 749-1215
(361) 592-6126
DISTRICT / ORGANIZATION
Ramirez CSD
Enrollment
35
Ricardo ISD
681
Riviera ISD
429
Santa Gertrudis ISD
630
Sinton ISD
2,190
Taft ISD
1,110
Three Rivers ISD
West Oso ISD
717
1,987
MAILING ADDRESS
10492 School Street
Realitos, Texas 78376-2644
138 West County Road 2160
Kingsville, Texas 78363
203 Seahawk Drive
Riviera, Texas 78379
P. O. Box 592
Kingsville, Texas 78364
Box 1337
Sinton, Texas 78387
400 College Street
Taft, Texas 78390
P.O. Box 640
Three Rivers, Texas 78071-0640
5202 Bear Lane
Corpus Christi, Texas 78416
CONTACT NAME
EMAIL
PHONE #
FAX #
Lydia Leal
Superintendent
[email protected]
(361) 539-4343
(361) 539-4482
Elda Perez Shultz
[email protected]
(361) 539-4343
(361) 539-4482
Noemi Garza
[email protected]
Lupita Guerra
[email protected]
Kathy Russell
[email protected]
Gracie Garcia
[email protected]
Margie Longoria
[email protected]
Whitney Means
[email protected]
Ray N. Williams
[email protected]
(361) 806-5966
(361) 299-3116
Nicole Nguyen
[email protected]
(361) 552-5356
(361) 551-2608
Olivia Mixon
[email protected]
(361) 552-5356
(361) 551-2608
(361) 592-6465
Ext. 26
(361) 296-3101
Ext. 1004
(361) 384-5046
(#3) Ext. 3221
(361) 364-6816
(361) 528-2636
Ext. 3466
(361) 786-3603
Ext. 118
(361) 592-3101
(361) 296-3108
(361) 592-3128
(361) 364-6814
(361) 528-3440
(361) 786-3947
REGION 3
Calhoun County ISD
Total student enrollment:
4,224
115 Ash Street
Port Lavaca, Texas 77979
461,180
Student enrollment based on October PEIMS Data
*Effective 9/1/2015 San Diego ISD is no longer a member of the CNP-South Texas Cooperative
*Effective 9/1/2015 AMIKids Rio Grande Valley is no longer a member of the CNP-South Texas Cooperative
Page 4 of 4