PBMS: Using the Reports Feature

PBMS
ASCA
Using the Reports Feature
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2
Agency Report Capabilities
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Agency Report Capabilities
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My Comparative Organizations Report –
Page 1.
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My Comparative Organizations Report –
Page 2.
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My Comparative Facilities Report:
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My Comparative Organizations Report –
8
Trend Data
PBMS Dashboard provides
trend data.
Following are sample trend
charts from the PBMS
Dashboard.
http://www.asca.net/dashb
oard
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Ten System Reports
1.
2.
3.
4.
5.
6.
Monthly Facility Performance Measures Report
Monthly Organization Performance Measures
Report for DOC Facilities
Monthly Organization Performance Measures
Report for Outsource/ Non-DOC Facilities
Yearly Organization Performance Measures
Report for DOC Facilities
Organization Characteristics Report
Facility Characteristics Report
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Ten System Reports - continued
My Comparative Organizations Report
8. Key Indicator Status Report
9. Organization Administrator Facility Data Entry
Tracking Report
10. Organization Administrator User Data Entry
Tracking Report
7.
Report Notes:
•
Reports are user privilege, must give user the privilege
•
Must turn off “pop up blocks” to view the pdf reports.”
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1. Monthly Facility Performance
Measures Report


Purpose - Report of Facility Level
Performance Measures and Key Indicators
Process:



Select one Facility or all Facilities
Select Start and End Reporting Months
Format:


If all facilities are selected, the report will print
facility by facility
Format – Excel
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1. Monthly Facility Performance
Measures Report – Multi-Months
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10. Monthly Facility Performance
Measures Across Agency Report
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2. Monthly Organization
Performance Measures Report





Purpose - Organizational Level Performance
Measures and key indicators
Types of reports - Two: DOC facilities versus
one for Non-DOC facilities
Process - Select Start and End Reporting Months
If there are no Non-DOC facilities for an agency, the
system will not allow the user to select a Reporting
Month
Format: Excel report
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2/3. Monthly Organization
Performance Measures Report
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3. Yearly Organization
Performance Measures Report

Purpose - Organizational Performance
Measures that are collected on a yearly basis
- right now only recidivism

Report is for DOC facilities only

Select Start and End Reporting Years

Format - Excel
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3. Yearly Organization Performance
Measures Report
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4. Organization Characteristics
Report



Purpose - Organizational Characteristics for a
specific month
Process: Select Start and End Months
Format : Excel report
11. Facility Characteristics Report



Purpose - Facility Characteristics for a
specific month
Process: Select Start and End Months
Format : Excel report
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Organization and Facility
Characteristics Reports
Report 4: Indiana Department of Corrections
Reporting Month
January 2011 February 2011
Operational Capacity
24556
24574
Prisoners Housed By DOC
23991
23877
Prisoners Outsourced
2612
2636
Male Security Staff
2962
2954
Female Security Staff
1104
1100
Agency Facility Staff
5577
5507
Jails
No
No
Community Corrections (CBC)
No
No
Prisons
Yes
Yes
March 2011
24572
23988
2688
2979
1133
5558
No
No
Yes
Report 10: Indiana Department of Corrections – Facility Characteristics Report
Branchville Correctional Facility
Reporting Month
January 2011 February 2011
March 2011
Operational Capacity
1482
1482
1482
Prisoners Housed By Facility
1399
1440
1441
Minimum Custody Level
6.86%
7.22%
7.28%
Medium Custody Level
91.99%
91.11%
90.56%
Close Custody Level
1.14%
1.66%
2.15%
Maximum Custody Level
0.00%
0.00%
0.00%
Unclassified Custody Level
0.00%
0.00%
0.00%
Year Facility Was Opened
1982
1982
1982
One Person Cell/Room
2.02%
2.02%
2.02%
April 2011
24636
24234
2693
2938
1104
5589
No
No
Yes
April 2011
1482
1468
6.26%
91.21%
2.52%
0.00%
0.00%
1982
2.02%
May 2011
24736
23932
2707
2933
1106
5476
No
No
Yes
May 2011
1482
1458
4.38%
93.27%
2.05%
0.27%
0.00%
1982
2.02%
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6. My Comparative
Organizations Report



Purpose: Allows an agency to compare itself
organization against other organizations on a key
indicator
Options: Comparative organizations must be either
DOC on Non-DOC
Preliminary task - Generate Potential List of
Comparative Organizations to select comparative
organizations (Task under to the Menu tab.)
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My Comparative Organizations
Report

Select by:








General organization information
Region (Northeast, Midwest, South, or West)
Scope of responsibility
Sentence length statistics
Crime distribution statistics
Inmate demographics
Admission status
System will generate a list of comparative
organizations
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My Comparative Organizations
Report

Return to My Comparative Organizations Report

Select Reporting Month

Select a Key Indicator

Select DOC or Non-DOC Facilities

Click submit for the PDF report
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6. My Comparative Organizations Report –
Page 1.
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6. My Comparative Organizations Report
– Page 2.
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12. My Comparative Facilities
Report



Purpose: Allows an agency to compare facility to
facility on a key indicator
Options: Comparative facilities must be either DOC
on Non-DOC
Preliminary task - Generate Potential List of
Comparative Facilities to select comparative
organizations (Task under to the Menu tab.)
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My Comparative Facilities
Report – Select by:

Facility capacity
Prisoners Housed - range
Security Level
Custody Distribution
Age of Facility
Housing type – dorms, cells, etc.
Staff – total &/or number of security staff

Inmate Demographics








System will generate a list of comparative
facilities
Select Facilities for Comparison
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My Comparative Organizations
Report

Return to My Comparative Facilities Report

Select Reporting Month

Select a Key Indicator

Select DOC or Non-DOC Facilities

Click submit for the PDF report
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12. My Comparative Facilities Report –
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12. My Comparative Organizations
Report – Page 2.
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7. Key Indicator Status Report

Purpose: Determine which agencies have
reported data for the key indicators during a
specific month.

Process:


Select Reporting Month
Format: Excel file showing all jurisdictions
(columns) and all Key Indicators (rows).

Cells marked with an “X” indicate that data
have been entered.
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7. Key Indicator Status Report
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9. Organization Admin Facility
Data Entry Tracking Report

Purpose: Determine organization and facility-level data
entered for a specific year.

Process: Select your organization and a reporting year

Formant: Excel file showing the jurisdiction and facilities
(rows) and each month of the selected year (columns).

Cells marked with an “X” indicate that data has been entered.
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9. Organization Admin Facility
Data Entry Tracking Report
Indiana Department of Corrections
Organizational Data
Type of Data
Org Characteristics
Org Perform Indicators
Facility Level Data
2011
Jan
X
X
Feb
X
X
Mar
X
X
Apr
X
X
May
X
X
Jun
X
X
Facility Characteristics
Facility Perform Indicators
X
X
X
X
X
X
X
X
X
X
X
X
Chain OLakes Correctional
Facility
Facility Characteristics
Facility Perform Indicators
X
X
X
X
X
X
X
X
X
X
X
X
Facility Characteristics
Facility Perform Indicators
X
X
X
X
X
X
X
X
X
X
X
X
Craine House Women Work
Release
Facility Characteristics
Facility Perform Indicators
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
Branchville Correctional
Facility
Correctional Industrial
Facility
Edinburgh Correctional
Facility
Evansville VOA Work
Release-Hope Hall
Facility Characteristics
Facility Perform Indicators
Facility Characteristics
Facility Perform Indicators
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9. Organization Admin User
Data Entry Tracking Report

Purpose: Identifies who input the data entry per facility
and for the agency for each month of the year.

Process: Select your organization and a reporting year

Format: Excel file showing the jurisdiction and facilities
(rows) and each month of the selected year (columns).

Cells contain the UserID for the person who entered the data
for a particular month
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9. Organization Admin User
Data Entry Tracking Report
Kansas Department of Corrections
Type of Data
2011
Jan
Feb
Mar
Apr
May
Jun
Org Characteristics
mkelley
mkelley
mkelley
mkelley
mkelley
Org Perform Indicators
jbarclay
jbarclay
jbarclay
jbarclay
jbarclay
jbarclay
Facility Characteristics
mkelley
mkelley
mkelley
mkelley
Facility Characteristics
mkelley
mkelley
mkelley
mkelley
Facility Perform Indicators
jphillips
jphillips
jphillips
jphillips
jphillips
jphillips
Facility Characteristics
mkelley
mkelley
mkelley
mkelley
Facility Perform Indicators
lcrabb
lcrabb
lcrabb
lcrabb
rlock
rlock
Facility Characteristics
mkelley
mkelley
mkelley
mkelley
Facility Perform Indicators
mcappel
mcappel
mcappel
mcappel
mcappel
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mcappel
Organizational Data
Facility Level Data
El Dorado
Facility Perform Indicators
Ellsworth
Hutchinson
Lansing
PBMS Administrator Data
Entry Tracking Report
Jurisdiction
Type of Data
Org Characteristics
Facility Characteristics
Org Perform Indicators
Facility Perform Indicators
Jan
X
X
X
X
Feb
X
X
X
X
Mar
X
X
X
X
2011
Apr
X
X
X
X
Org Characteristics
Facility Characteristics
Org Perform Indicators
Facility Perform Indicators
X
X
X
X
X
X
X
X
X
X
X
X
LADOC
Org Characteristics
Facility Characteristics
Org Perform Indicators
Facility Perform Indicators
X
X
X
X
X
X
X
X
MADOC
Org Characteristics
Facility Characteristics
Org Perform Indicators
Facility Perform Indicators
X
X
X
X
Org Characteristics
Facility Characteristics
Org Perform Indicators
Facility Perform Indicators
X
X
X
KSDOC
KYDOC
MDDOC
MEDOC
Org Characteristics
Facility Characteristics
Org Perform Indicators
Facility Perform Indicators
May
X
Jun
Jul
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
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