Handbook M-38 — Management of Rural Delivery

Transcription

� UNITED STI.lTES
� POSTI.lL SERVICE ®
U.S. POSTAL SERVICE
Washington, DC 20260
MANAGEM ENT OF R URAL DELIVERY SERVICES
Methods Handbook. Series M-38
1
Transmittal letter 1
July 1 . 1 980
EXPLANATION
.1 This is a new publication developed to assist in the management of rural delivery service. The handbook
includes guidelines and requirements for standard operating procedures. day-to-day supervision.
administration. mail count. and inspection of rural delivery routes.
. 2 In conjunction with the Methods Handbook, Series M-3"1,"(Rural Delivery Carriers Duties and
Responsibilities), this handbook provides the basis for the fficient operation of all rural delivery services.
.
. 3 All managers with responsibility for the supervision or administration of rural delivery service must
re�iew this handbook and become thoroughly familiar with its provisions and its arrangement of
instructions.
2
DISTR I BUTIO N
One copy of the M-38 Handbook i s furnished for:
a.
b.
c.
3
Postmasters
Carrier Branch or Stations Managers
Delivery Service Managers
R EVISIONS
Changes will be published as necessary. Postmasters and managers are responsible for assuring that
handbooks are kept current.
4.
R ECISSION
The M-38 Handbook supercedes all National. Regional. and local manuals. handbooks. instructions. and
bulletios that are i» conflict with it.
Eugene C. Hagburg
Assistant Postmaster General
Delivery Services Department
Preface
Management of Rural Delivery Services
PREFACE
This handbook contains guidelines to assist management in ad
ministering and supervising rural delivery services. These guide
lines are directed specifically to managers. I nstructions for rural
carriers are in Handbook M-37, Rural Delivery Carriers Duties
and ResponsibiliTies. Managers must be familiar with the contents
of both handbooks as well as other supporting regulations and
instructions to properly manage their operations. Changes to the
handbook will be published as necessary and mllst be entered
promptly.
Prepared By
Rural Delivery Division
Delivery Services Department
Operations Group
United States Postal Service
M·38, TL· 1, 7· 1·80
Contents 430
TABLE OF CONTENTS
CHAPTE R 1
AUTHO R ITY
110
120
D ELEGATI O N OF
General
Delegation
121
122
123
Authority of District
Authority of Management Sectional
Center ( M SC)
Authority of Postmasters
CHAPTE R 2 DAY-TO-DAY
OPE R ATI O N S
210
District M anagers
Management Sectional Center
. Managers
323 Postmasters
32 1
322
330
331
332
333
340
Administration
216
217
220
Pay Records
Carrier's Stamp Stock and Fixed
Credit
Saturday Clearance of Rural Carriers
at Smaller Facilities
Processing Rural Route Changes
Supervision
344
345
350
310
320
Purpose
Responsibilities
M-38, TL-1, 7-1-80
General
Casing Equipment and U se
Labeling
Loading Vehicles
Delivery
Carrier Work M ethods-Office
35 1 Obtaining Mail
352 Withdrawing Mail
353 Casing Methods
354 Preparing for Delivery
360
221 General
222 M aintaining Daily Schedules
223 Delivery Requirement
224 Vehicle Equipment
225 Intermediate Offices
226 Roads and Approaches to Mailboxes
227 N on-Conforming Boxes
228 Daily Operations
229 Discipline
CHAPTE R 3 STA N DARD OPERATI N G
PROCE D U R ES
General
Scheduling
Utilization of Work Area and
Equipment
Carrier's Basic Work Methods
34 1
342
343
211 General
212 Type of Routes
213 File Folders
214 Completion and Review of Time and
215
Office Management Procedures
Carrier Work Methods-Route
361 General
362 Loading
363 Mail Setup
364 Serving Boxes from the Vehicle
365 Dismount Deliveries
366 Ordinary Parcel Post
367 Special Services Mail
368 Collection of Mail
CHAPTER 4
ROUTES
410
420
430
General
Criteria
Roads
EXTE N S I O N S OF RURAL
Contenta431
43 1
432
433
434
440
620
443
General
Extensions to M obile Home Sub
divisions,' Parks, and Trailer Courts
Request for Extension
Processing Requests for Extensions
45 1
452
453
454
Procedures
62 1
622
623
624
625
Extensions
44 1
442
450
General
Private Roads or Lanes
Private Driveways
Turnarounds
Measurement and Remeasurement
Length of Route is U nchanged
Length of Route is Changed
Length of Route in Dispute
Action to Correct Route Length
C H APTE R 7 LO CKED PO U C H
ALLOWA N C E S
71 0
720
Postmasters Delegated Authority to
Approve Extensions
Postmasters Not Delegated Authority
to Approve Extensions
Sectional Center Review of Form 4003
Submission to the Data Centers
Definitions
Compensation
72 1
722
723
724
72S
General
Determining the Appropriate
Allowance
Weight Change
Discontinuance of Locked Pouch
Authority
CHAPT E R 5 ROUTE .I N SPECTI ONS
AND M A I L COU NTS
C H APTE R 8
R O UTES
61 0
81 0
Annual Inspection of Routes
51 1
512
513
SI4
S1 5
516
517
520
Definition
Frequency
I nspection Report
Official Route Travel
Obtaining Data
Count of Families
Reviewing Route
523
524
525
526
527
Introduction
Special Instructions-Annual Count
or Special Count
Purpose and Def inition of Count
Annual Count-Coverage and Count
Period
Responsibility
Conducting the Annual Count
Special Mail Counts
CHAPT E R 6 MEAS U R EMENT OF
R URAL R O UTES
610
R equirement
61 1
612
Initial Measurement
Remeasurements
Criteria
Growth Areas
Permanent R elief
82 1 Types
822 Methods of Providing Relief
823 Providing Relief
824 Procedures for Providing Relief
Annual and Special Counts
52 1
522
General
81 I
8I 2
820
R EL I E F OF R U R AL
830
Temporary Relief (Auxiliary Assistance)
83 1
832
833
834
840
Authorization
Determining Type of Assistance
Determining Need
Discontinuance
Consolidation of Rural R outes
84 1
842
843
844
845
846
General
Rural Consolidation Survey
Consolidation Involving Two District
Areas or Two MSC Areas
Action by District Manager
Action by MSC Manager
Time Limit for Conducting Pre
liminary Study and Field Survey
M .-38. TL- 1 , 7- 1 - 80
847
Conversion to Highway Contract
Route Delivery
CHAPTER 9
D E LIVERY
920 CONVERSION OF HIGHWAY
CO NTRACT DEUVERY TO RU RAL
DELIVERY SERVICE
H I G HWAY C O NTRACT
910 SUPERSEDURE OF R U RAL DEUVERY
BY CONTRACT SERVICES
91 1
912
Contents 922
Requirements
Conditions
M-38. TL- 1 . 7-1-80
92 1
922
Requirements
Exceptions
Contents 1 23
CO NTENTS-Cha pter 1
D ELEGATION OF AUTHO R ITY
110
GEN ERAL
M·38. TL- 1 . 7-1-80
'20
DELEGATION
Authority of District
Authority of Management Sectional
Center ( MSC)
123 Authority of Postmasters
121
122
1 23
Management of R ura' Delivery Services
CHAPTER 1
DELEGATION OF AUTHORITY
1 1 0 G E N E R AL
The following authorities have been delegated for the
administration of rural delivery services. except
w h e re specifically reserved b y Re g i o n a l
Headq uarters.
1 20
121
D ELEGATI O N
AUTHOR ITY OF DISTRICT
121.1
Approve the:
a. Establishment of rural delivery service at a post
office not having such service.
b.
Elimination of a rural route by consolidation.
c. Transfer of territory between post offices or the
serving of customers of another office.
'
d. Transfer or relocation of a rural route from one
post office to another.
121.2
a.
Resolve:
b. Cases involving the waiver of current
requirements for rural route extensions, including
hardship cases.
122 AUTHOR ITY OF MANAG EM ENT
S ECTIONAL CENTER (MSC)
Approve:
a. Extensions. deletions.
changes to routes.
d. A driver or helper, at the expense of the carrier.
under the conditions established in Article 29.
Section 5, of the USPS-N RLCA National
Agreement.
122.2 Process all actions relating to seasonal
rural routes.
122.3 Assure that accurate measuring devices are
used in recording rural route mileage.
122.4 Delegate authority to approve extensions,
deletions, and route remeasurement changes to
offices where it has been demonstrated that the
postmaster can properly handle the processing of all
related papers and has sufficient expertise in
managing rural services.
123
Boundary disputes between two or more offices.
122.1
c. The permanent withdrawal of rural delivery ser
vice in accordance with parts 631.3 and 636.4 of the
Postal Operations Manual (POM).
and
remeasurement
b. Relief of overburdened routes. auxiliary assis
tance, and establishment of new regular and/or
auxiliary routes. Note: Regional approval is required
for relief actions that include the conversion of any
portion of rural territory to city delivery service.
AUTHORITY OF POSTMASTERS
Approve:
a. And require the use of street names and house
numbers, instead of rural box and route numbers in
accordance with Part 636 .2 ( PO M) and Part 156.52
( D M M).
b. The temporary withdrawal of rural delivery
service. in accordance with Parts 631 .3 and 636 .4
(PO M).
c: The use of a relay box at junction points of two
or more routes as a means of allowing the exchange
of mail between carriers. or a collection box where
conditions and mail volumes to be collected warrant
such service. (The installation of relay or collection
boxes must in all instances be preceded by a careful
review of the situation and the benefits likely to
accrue.)
1 23
d. The use of separations at the distribution case
for "direct mail" for customers who receive sufficient
quantities of mail to justify this procedure.
e.
And certify temporary deviations.
M-38, TL-1, 7-1-80
Contents 228
CONTENTS-Chapter 2
DAY-TO-DAY OPERATIONS
210
ADM INISTRATION
211
21 2
213
21 4
215
216
General
Type of Routes
File Folders
Completion and Review of Time and
Pay Records
Carrier's Stamp Stocks and Fixed
Credits
Saturday Clearance of Rural Carriers
at Smaller Facilities
M-3S. TL-1. 7-1-S0
2 17
220
Processing Rural Route Changes
SUPERVISION
22 1
222
223
224
225
226
227
228
229
General
Maintaining Daily Schedules
Delivery Requirement
Vehicle Equipment
Intermediate Offices
R oads and Approaches to Mailboxes
N on-Conforming Boxes
Daily Operations
Discipline
213
Management of R ural Delivery Services
CHAPTER 2
DAY-TO-DAY OPERATIONS
21 0
A DM I N I ST R AT I O N
21 1
route is not classified as mileage, heavy duty, or
auxiliary.
GEN ERAL
21 2.2
Managers at postal facilities with rural delivery
service must be familiar with all regulations and
policies pertaining to rural delivery operations. They
must manage or supervise rural operations efficiently
and effectively and in conformance with regulations
and policy guidelines.
21 2
TYPE OF R OUTES
21 2 . 1
.1 1
Regular R ural R outes
Heavy-Duty Routes
A heavy duty rural route is one based on weekly
workload evaluation and office and route time
standards. Heavy..<futy compensation is authorized
on the basis of evaluated time as determined by the
office and route time standards after subtracting any
relief time. There are three types of heavy..<futy
routes:
a.
H Route
regular carrier works six days a week.
b. J Route
other week.
regular carrier has a day off every
-
-
c. K Route
week.
-
.12
regular carrier has a day off every
Mileage Routes
An auxiliary route is one which normally evaluates
under 35 hours per week. and the carrier is
compensated for the hours actually worked.
2 1 2.3
2 1 2.4
21 3
F I LE F OLDERS
Postmasters must maintain a file folder for each rural
route at their office. (This- file is separate from the
carrier's official personnel file.) A slide fastener will
be placed on the right side of the folder to hold
material of a permanent nature. The left side of the
folder is used to hold forms and correspondence of a
temporary nature, which are disposed of in
accordance with Part 35 1 , Administrative Support
Manual (ASM). Retain the following items in the file
folder:
.1 3
(I)
M·38. TL-1 . 7-1 -80
Tri-Weekly Route
A tri-weekly route is one on which the mail volume
and requirement for service warrants delivery only
three days a week.
a.
A special route is a route where the compensation is
based on route-workload evaluated hours, but the
Seasonal Routes
A seasonal route is a route where certain boxes are
provided delivery for only a specified period of less
than one year. Normally. these routes are located in
resort or vacation areas. The seasonal period is
defined as that period in which the carrier is required
to attempt delivery and the seasonal period ends
when delivery is no longer required of the carrier.
Salary for rural carriers serving routes classified as
mileage (M) is determined under the Rural Carrier
Schedule (RCS) based on the length of the route as
determined by the official measurement.
Special Routes
Auxiliary R outes
Right Side (Retain Permanently)
Forms 4003, Offical Rural Route Description
and 4003 -A, Official Rural Route Description. Con
tinuation Sheet, with supporting data, for exten
sions. remeasurements. rearrangements. etc. (To
•
214
reduce bulk. amended Forms 4003 showing only the
lines changed may be removed when complete Forms
4003 are prepared that include these changes.)
(2)
Seasonal route data.
(3) Authorizations to use street names and house
numbers for mail addresses.
Form 4240 must be examined at the end of
each accounting period to ensure that complete,
accurate. and current information (i.e. boxes. stops,
route mileage. schedule. actual and cumulative work
hours, etc.) is shown on the front of the form; and the
form is signed by the rural carrier and the postmaster
or designated supervisor.
.12
(4)
Authorization to renumber the route.
(5)
Up-to-date route map.
Managers must review the form frequently to
insure that the carrier will not exceed 2080 actual
workhours ( Fair Labor Standards Act, Sec. 2 1 4.3)
.during the guarantee period.
(6)
Record of collection boxes.
.14
.13
b. Left Side (Temporary or Limited Time Reten
tion)
Managers may require carriers providing
auxiliary assistance or serving an auxiliary route to
use timecards and/ or time recording equipment
where available.
(I) Copies of memos to customers declining exten
sions, requesting repairs. etc.
214.2 Form 1314. Rural Carrier Time
Certificate
(2) Forms 4027, Petitionfor Change in Rural De
livery, for extensions not approved.
.21
(3)
Forms 4024, Request to Repair Road.
(4) Forms 4239, Count of Mail (Rural Route).
4239-A. Rural Route Count of Boxholder Mail.
424 1 . Rural Delivery Statistics Report and 424 1 -A,
Rural Route Evaluation.
Managers must prepare certificates of service
performed by rural carriers ( Forms 1 3 1 4) and will
report all partial failures of service due to the fault of
the carrier.
Rural carriers must check and initial the
certificate. verifying entries. unless absent from duty
on the last day of the pay period.
.22
Forms 4248 Rural Route-Annual Inspection
Report.
The completed form is submitted to the Postal
Data Center where the amount of pay d ue each
carrier will be computed and a check issued.
(6) Communications or information pertaining to
the route that is not needed on a permanent basis.
214.3 Rural Carrier Annual Workhour
Projection and Review
Note: Material on the left side ofthe folder is retained
one year. Exceptions: Mail count forms must be
retained until superseded and replaced by new
counts. Route Inspections Forms 4248 are retained
two years.
.31
(5)
,
214 COM PLETION AND R EVIEW OF TI M E
AND PAY R ECO R DS
214.1
Form 4240. Rural Carrier Trip Report
Managers must review the rural carriers'
entries and complete Items 7 through 1 2 on Form
4240 each work day. (Use Exhibit 2 1 4. 1 1 for
conversion of minutes to hundredths.)
.11
.23
General
In the event any regular rural carrier com
pensated pursuant to Fair Labor Standards Act
(FLSA) Section 7(b)(2) is required to actually work
more than 2,080 hours within the 52-consecutive
week guarantee period, such carrier shall recieve
overtime compensation as set forth in Article 30 the
USPS-NRLCA Njitional Agreement for all hours
actually worked in excess of 2.080 up to 2.240, within
the guarantee period. In addition. any regular rural
carrier compensated pursuant to FLSA Section
7(b)(2} shall receive overtime compensation for
hours actually worked in excess of twelve ( 1 2) hours
in any one work day, or in excess of fifty-six (56)
hours in any work week.
.311
M -38. Tl-1. 7-1-80
No regular rural carrier compensated
pursuant to FLSA Section 7(b)(2) is to be allowed to
actually work in excess of 2.240 hours within the
guarantee period . In the event a carrier actually
works more than 2.240 hours within the guarantee
period. provisions of the FLSA require that the
carrier be compensated at an overtime rate for all
hours actually worked in excess of 40 per week. This
will require that the carrier be paid overtime in
addition to the compensation already received for
the evaluated hours of the route.
.312
For all regular carriers compensated
pursuant to FLSA Section 7(b)(2). the fifty-two (52)
consecutive week guarantee period shall begin the
first day of the second pay period in November. and
shall end the last day of the first pay period of the
following November.
.313
Rural delivery managers must be conversant
with all provisions of Article 30 of the USPS
N R LCA National Agreement. especially those
sections which address the FLSA compensation
requirements.
21 4.3&2
the USPS-NRLCA National Agreement are
p roj ected and reviewed in accordance with Part
214.33 .
b. Taking corrective action to avoid the unneces
sary payment of FLSA overtime.
.342 The MSC Manager is responsible for the
following:
a. Reviewing the Rural Carrier Projected Annual
Work Hours printout (issued by Postal Data Centers
for PP04 . 1O . 16 . 18 . 20 , 2 1, 22. 23 . and 24)to identify
any empl oyees with potential FLSA problems.
b.
Contacting the postmasters of offices where
potential problems exist to assure they are aware of
the problem and have taken or are taking any action
necessary to avoid unnecessary FLSA payment.
.314
. 32
Purpose
To project and analyze rural workhours to
avoid the unnecessary payment of Fair Labor
Standards Act ( FLSA) overtime to carriers.
.321
To identify those carriers working in excess
of their evaluated hours in order that corrective
action be taken if warranted.
.322
.33
Frequency
The projection and review of rural work
hours must be conducted at the completion of pay
periods. 04. 10. 13. 16. 18. 20. 21. and 22.
. 331
c. Supplying assistance to postmasters to help
avoid these problems, if necessary.
d.
Notifying the district manager of any potential
FLSA problems and corrective actions being taken
as of PP 10 . 16. 18 . 20 . and 22.
.343
The district manager is responsible for the
following:
a.
Supplying assistance to MSC managers to avoid
FLSA problems. if necessary
.
b. Notifying the Region of rU,ral employees
ptojected to exceed 2 240 annual workhours as of P P
18 and 20 and the corrective actions being taken.
c.
Notifying the Region of rural employees
projected to exceed 2080 annual workhours as of P P
22 and the corrective actions being taken .
If a review reveals that an employee may
have potential F LSA problems. a projection and
review of the workl'tours of that employee must be
conducted on a pay-period by pay-period basis until
the problem is resolved.
.351
.34
tracting the Christmas overtime worked from the
total cumulative workhours to date .
.332
Responsibility
The postmaster is responsible for the
following:
.341
a. Assuring that the wor khours of all employees
compensated under the provisions of Article 30 of
M-38. TL-1. 7-1-80
.35 Projecting Annual Workhours (See
Exhibit 214.35).
.352
Determine the base workhours by sub
Determine average daily workhours by
dividing the base workhours (fro m Part 2 1 4 .35 1) by
the number of days actually worked to date in the
guarantee period.
214.313
Note: Do not include any day charged to leave of any
type or any day the employee was absent without
approved leave.
Determine the gross projected annual work
hours by multiplying the average daily workhours
(from Part 2 1 4.352) by the number of workdays
remaining in the guarantee period and then adding
the total cumulative workhours to date to that result.
Note: When computing workdays remaining in the
guarantee period. credit 12 days per pay period for
H. RCS. and Special Routes; II days per pay for J
Routes; and IO days per pay period for K Routes;
then. subtract one day for each holiday remaining in
the guarantee period.
.353
Determine the net annual workhours by
subtracting committed or approved leave from the
gross projected annual workhours.
.354
Note: Subtract only that leave covered by a signed
leave commitment or leave requested in writing and
approved on Form 397 1 , Request for, or Notifica
tion of, Absence . Do not include leave anticipated by
the carrier but not yet requested in writing and
approved by management.
.36 Analyzing Workhour Projections and
Identifying Problems
.36 1
Average Daily Workhours
b. After identifying the carriers who are working in
excess of the evaluated hours, determine the cause(s)
for the excess hours. In determining the cause(s)
consider, at least. the following items:
Carrier 's Schedule
(a) Is the carrier's schedule realistic? (See Part 332.)
(b) Is there evidence of waiting time?
carrier recording lunch
(a) Is the office and carrier equipment laid-out in
accordance with SOP guidelines'! (See Part 350.)
(b) Is the carrier using efficient loading procedures'!
(See Part 334.)
(e)
Is the carrier performing work functions in
accordance with SOP guidelines? (See Part 350.)
(d) Is the carrier required to make more than one
trip to acquire accountable mail? (See Part 333.22.)
(e) Is the carriers parking area in accordance with
Part 344?
(f) Is the route layout practical and efficient'! (See
Part 345.)
(g) Is duplication of travel and retracing kept to a
minimum?
(h) Are carrier work methods on the route
efficient'? (See Part 360.)
(3)
Carrier Work Practices
(b) Does the carrier leave the work area
unnecessarily? (Le.. excessive trips to throwback
case. to withdraw mail. to the eM U location. to the
hold mail area. to load vehicle. etc.)
(c) Does the carrier engage in frequent and/ or
unnecessary conversation?
(d) Does the carrier make unauthorized deviations
from the official line of travel?
(e) Does the carrier return promptly.to the office
after completing the route?
(f) Does the carrier spend excessive time in the
office after completing the route?
(4)
(c) Is the carrier reporting as scheduled?
(d) Is the
accurately?
SOP Procedures
(a) Does the carrier use wasteful or inefficient work
practices?
a. Compare the average daily actual workhours of
the carrier (from Part 2 1 4.352) to the average daily
evaluated workhours for the route to identify the
carriers who are working in excess of their evaluated
hours.
(1)
(2)
breaks
Route Conditions
(a) Are there conditions on the route that prohibit
the carrier from providing service within the
evaluated time? (Le .. temporary detours. adverse
M.-38, TL- 1 , 7- 1 -80
214.373
weather conditions, adverse road conditions, etc.)
If
so, can anything he done to correct these adverse
conditions'!
(h)
Are
cu stomer's
mailhoxes
erected
and
in accordance with USPS regulations?
Particular attention should he given to excessive
incidents
of temporarily blocked or obstructed
boxes which rcq uire dismount 01" exees�i\'e vehicle
maneuvcring by the carrier.
(I)
Correct items beyond the carrier's control such
office layout. route layout, scheduling, etc to the
extent practical.
as
(2)
.•
Correct items within the carrier's control by:
maintained
.362
Gross Projected Annual Workhours
a. Examine the gross projected annual workhours
for each carrier (from Part 214.353) to identify the
carriers projected to exceed 2080 or 2240 annual
workhours.
b. List those carriers projected to exceed 2080 or
2240 annual workhours and determine the cause(s)
why each route is expected to exceed the FLSA
limits, (e.g., carrier is working within evaluated
hours, however. the total workhours necessary to
complete the route will exceed 2080 annually: poor
carrier performance; poor route conditions or
layout; etc.)
.363
(a) Discussing wasteful work practices and
informing the carrier of the efficient procedures.
(b)
Retraining the carrier. if necessary.
(c) Disciplinary action. if warranted. (See Article
16. USPS-NRLCA Nati-onal Agreement.)
.372
a. The manager must contact in writing those
carriers whose gross projected annual workhours
exceed 2080 (or 2240) and meet with them to
determine their leave plans in accordance with
Article 30.I .c.6c(2) of the U SPS-NRLCA
National Agreement.
b. Those carriers projected to exceed 2080 (or 2240)
should commit in writing sufficient annual leave to
keep their actual annual workhoors under 2080
during the guarantee period.
Net Projected Annual Workhours
Examine the net projected annual workhours for
each carrier (from Part 214.354) identify the carrit:rs
who are projected to exceed 2080 or 2240 annual
workhours.
c. If a carrier refuses to commit sufficient annual
leave 01: does not have sufficient leave to reduce the
projected annual workhours below 2080, proceed as
instructed in Part 214.373.
.373
.37 Necessary Actions to Reduce Projected
Workhours
.371
Gross Projected Annual Workhours
Average Daily Workhours
a. Managers must take corrective action to reduce.
as much as possible. the average daily workhours of
carriers who exceed their evaluated daily workhours.
This applies to all carriers even those whose annual
projected workhours do not exceed 2080.
Remember. if a carrier is allowed to exceed.
unnecessarily, the evaluated hours on a route with a
low evaluation, the carrier can be expected to
experience FLSA problems when the route grows.
b. After identifying the cause(s) for a carrier
exceeding, the daily evaluated hours, the manager
must:
M-38, TL-1. 7-1-80
a.
Net Projected Annual Workhours
The manager should determine:
(I) If actions taken to reduce excessive average
daily workhours (see Part 214.361 and Part 214.371)
are sufficient to keep the actual carrier workhours
below 2080. or;
(2) If it is necessary to remove the high option
classification. thereby granting the carrier more
relief. or;
(3) If it is necessary to provide relief by adjusting
the route and removing some delivery territory, or;
(4) If it is not feasible to adjust the route. is it more
cost effective to provide auxiliary assistance or to let
the carrier work the FLSA overtime.
215
b. Once the manager has determined what action is
necessary. the action must be taken promptly and the
results must be monitored closely to assure that the
carrier workhours do not exceed 2080 during the
guarantee period.
2 1 5 CARRIER'S STAM P STOCK AND
FIXED CREDIT
Issuance or replenishment o( stock is
ordinarily accomplished at the originating office.
However, if the carrier serves customers who receive
mail through other offices on , the route. the carrier
will replenish the fixed credit at those offices in
amounts representing sales made on the route to the
customers served through such offices.
215.1
Postage stamp fixed credits will be issued to
rural carriers unless they prefer to purchase stock
"
with their own funds.
2 1 5.2
2 1 6 SATU RDAY CLEARANCE OF RURAL
CARRIERS AT S MALLER FACILITIES
2 1 6.1
Procedures
At many small offices, it has been necessary to
schedule clerical employees on Saturday afternoon
solely for the purpose of checking in the rural
carrier(s). This creates unnecessary costs; therefore.
at these offices the following procedures should be
adopted:
a. On Saturday morning. give each rural carrier a
pouch and a rotary lock. The manager must record
on each rural carrier's trip report the lock and rotary
number, and the rural carrier(s) must initial the entry
as verification.
b. When the carrier returns from the route in the
afternoon, the fixed credit. any money collected, all
accountable items, and undelivered mail must be
secured in the pouch with the rotary lock. The carrier
must secure the locked pouch in the place designated
by the manager. This place must offer the maximum
security available.
c. If a dispatch is available from the collection box
in front of the post office, the carrier will deposit
prepaid outgoing mail there. If there is no dispatch
available from the collection box, if necessary, the
carrier will deposl mail in a pouch. lock it, and place
it in the designated location.
d. On the next delivery day, the carrier and the
manager will check the lock and rotary number on
the trip report with the lock on the pouch and, if they
match, the manager will open the pouch in the
presence of the carrier and give the carrier the
contents. If the employee who served the route on
Saturday is absent on the next delivery day. the
manager must check the lock and rotary number in
the presence of the replacement carrier. If they
match. the manager will open the pouch, verify the
contents. and give them to the carrier for disposition.
( Instructions for obtai.ning rotary locks and keys
may be obtained from the Management Sectional
Center.)
e.
In the event the number on the Form 4240 and
the rotary lock do not match. open the pouch in the
presence of the carrier, and:
(I ) If it is determined that any of the contents are
missing. notify the Postal Inspector-in-Charge
immediately.
(2) If it is determined that the contents have not
been tampered with, make a notation of the facts on
Form 4240 and proceed as described in Part 2 16. 1d.
2 1 6.2
Keys
In order to implement these procedures, the rural
carrier will usually be assigned a key to the post office
on Saturday morning, and the key will be included in
the rotary pouch with the accountable mail unless it
is needed to lock the office. If it is not placed in the
pouch, the key will be turned in on the next delivery
day.
2 1 7 PROCES S I NG RURAL RO UTE
CHANG ES
2 1 7. 1
Form 4003, Official Rursl Route
Description
. 1 1 Form 4003 will be prepared for the following
actions:
a.
To extend or delete service on regular routes.
b. For changes in boxes and stops because of
substantial within area growth.
c.
Route consolidations.
M,-38, TL- 1 . 7-1 -80
217.41
d.
Route remeasurements.
e.
To authorize or discontinue salary protection.
f.
To establish or terminate lock pouch allowances.
. 1 2 In addition. Form 4003 will be prepared with
an endorsement added as indicated for the following
actions:
a. Relief to Overburdened Routes
The form must be endorsed in the upper right-hand
corner "Relief to Overburdened Route." See Exhibit
21 7. 1 2a.
b. Temporary Route Detour of More Than 30
Days
The forms must be endorsed in the upper right-hand
corner either "Temporary Change for Duration of
Detour" or "Termination of Temporary Detour."
whichever is appropriate. See Exhibits 2 1 7 . 1 2b(l)
and 2 1 7. 1 2b(2).
c. Establishment of an Auxiliary or Regular Route
The form must be endorsed either "Regular Route"
or" Auxiliary Route" in the upper right-hand corner.
Enter a check mark in the block labeled New Route.
the evaluated hours in the Base Hour Change block,
and the effective date. See Exhibits 2 1 7 . 1 2c( l ) and
2 l 7. 1 2c(2).
d. Conversion of Auxiliary Route to Regular Status
The form must be endorsed "Conversion of
Auxiliary Route to Regular Status" in the upper
right-hand corner. Enter the evaluated hours in the
Base Hour Change block and the effective date. See
Exhibit 2 l 7. 1 2d.
e. Discontinuance of a Rural Route
The form must be endorsed "Discontinuance of a
Rural Route" in the upper right-hand corner. Enter
the name. State. ZI P Code. and finance number of
your post office. In addition. enter ··discontinued" in
the space for the Name of Carrier; enter the route
number in the appropriate space; enter zeros in the
blocks marked Prior Length through Base Hour
Change; and enter the date the route is to be discon
tinued in. the Effective Date block. See Exhibit
2 1 7. l 2e.
Base hour changes may be made on Form 4003
for the following actions only with endorsements as
shown:
.1 3
M-38, TL- 1 . 7- 1 -80
a. Relief to Overburdened Routes.
The form must be endorsed as shown in Exhibit
2 1 7. 1 2a.
b. Temporary Route Deviation for More Than 30
Days .
The form must be endorsed as shown in Exhibit
2 1 7. 1 2b.
c. Seasonal Routes.
When it is necessary to increase or decrease the
evaluated hours because of the beginning or ending
of the seasonal period, check Seasonal Route block.
d. Route Consolidations.
When it is necessary to increase or decrease evaluated
hours, the forms must be endorsed in the upper right
hand corner "Route Consolidation." See Exhib it
2 1 7. 1 3d.
2 1 7.2 Form 4241 . R ural Delivery Statistics
Report
.21
Regular Routes
Complete Form 4241 as outlined in Part 526.63.
.22
Auxiliary Routes
Complete Form 424 1 as outlined in Part 526.633.
2 1 7.3
Memoranda
Use memoranda to advise the PDC of the following
actions:
a. To select the high or low option at the time of an
interim adjustment.
b. To correct errors in rural printouts and Form
4241 -A, Rural Route Evaluation, concerning
guaranteed salary, FLSA Code, option code, and
leave commitment.
To discontinue a rural route. The memorandum
must include the reason for the discontinuance and
the effective date.
c.
2 1 7.4
Submissions to the Data Centers
.41 Submit Forms 4003 and memoranda, if any, as
outlined in Part 454.
217.42
.42 For Forms 424 1 for special counts and annual
counts, see Part 526.634.
Ame nded Form 424 1 or memoranda
requesting changes in guaranteed salary, etc .. must
be submitted to the PDC by the M SC manager or
designee immediately after the irregularity or error is
discovered.
.43
220
221
S U P E RVISION
GEN ERAL
A postmaster or a designated manager
must submit any special guidelines or instructions
designed to promote efficiency or maintain discipline
to the M SC manager for , approval prior to
implementing such rules or instructions.
22 1 . 1
A manager should perform and organize
work to determine any irregularity in work schedules
and/or the flow of mail. and interact with other
postal managers to work toward correcting all
i rresuiarities.
22 1 .2
M anagers will not permit suspension or
interruption of service on rural routes because of the
absence of regular carriers or substitutes; rather. they
will assign or employ a suitable person to perform the
service temporarily.
221 .3
221 .4 M anagers may deliver mail of any class to
customers of a rural route or a non-personnel rural
unit who call for it when the office is open to the
public. Customers of an intermediate post office may
call for their mail during office hours at the post
office where it is held. This practice is to be dis
couraged if it seriously interferes with the work of the
office or causes extensive delays in the departure of
the rural carriers.
A manager or designated employee will be
on duty when the carriers return from their routes on
all service days. (See exception Part 2 1 6.)
22 1 .6
221 .6 A manager must provide or continue
training. as needed and required, for rural
employees. ( See Part 360, P-23 Handbook.
Orientation and Craft Skills Training.)
M anagers will consult with rural carriers
when significant service changes. including route
remeasurements. are proposed for the carriers'
221 .7
routes. The affected carriers will be given an
opportunity to submit written statements concerning
the changes. (These statements must be included with
management's proposals for changes if submitted for
higher level approval.)
222
MAINTAINING DAILY SCHEDULES
Managers will assure that carriers normally
leave to serve their routes no later than 20 minutes
after the scheduled departure time. (An exception
will be made when preferential mail cannot be cased
and strapped out by the end of the 20 minute leeway.
222. 1
Managers may delay departure of carriers
when the principal receipt of mail is delayed,
provided the later departure will permit the carrier to
complete deliveries and still meet the regular
dispatch schedule.
222 .2
Managers will consider changing the
schedules of carriers when receipt and dispatch
schedules are changed. (See Part 332.)
222 .3
222.4 Unless specifically exempted. collections
will be returned to the office in time for dispatch on
the day collected.
223
DELIVERY REQUI REM E NT
223. 1 Deliver all First-Class. newspapers. and
Priority mail (received at the unit prior to the
established delivery cut-off time) on the first
scheduled delive'ry.
223.2 Deliver periodicals with an authorized
delivery date on that date, provided such delivery
does not delay First-Class Mail.
Deliver other second- and third-class mail
not later than second delivery day after day of receipt
(day of receipt to begin at 12 M idnight unless the
Regional Postmaster General approves a different
time). Deliver mail received on Saturday no later
than Tuesday. Deliver circulars received on a day
preceding a holiday no later than the second delivery
day following the holiday.
223.3
223.4 Deliver all third- and fourth-class parcels
available for delivery that day. A specific cutoff time
which allows for sufficient processing time should be
established.
M.-38, TL- 1 , 7- 1 -80
226.1
224
VEHI CLE EQUIPMENT
224 . 1 Managers must assure that, when required.
rural carriers furnish a vehicle which is of sufficient
capacity to accommodate the normal mail workload
and constructed to protect mail from loss or damage.
Vehicles and their equipment. as a minimum. must
comply with the applicable Federal Motor Vehicle
Safety Standards. U . S. Department of Transporta
tion. and/ or applicable State codes pertaining to that
vehicle. Vehicles must be maintained in a high
standard of repair and mechanical operation.
224.2 Any regular rural carrier or substitute
assigned to serve a rural route, who is required by
management to furnish a vehicle for that route shall
be paid the Equipment Maintenance Allowance
(EMA) for the route served. Postal Service vehicles
may be furnished permanently or for emergency use.
In such instances, the rural carrier will not be entitled
to E M A. Long standing use of government or
contract vehicles for emergency situations must be
reported to the M S C for review.
224.3 Managers must assure that all rural carriers
(regular, substitute, and auxiliary) have a valid State
operators permit and a SF-46, U. S. Government
Motor Vehicle Operator's Identification Card, in
accordance with 2 1 4 ofthe M-52 Fleet Management
225.1
Definition
An intermediate office is any post office located on
the line of travel of the rural route that is included in
the official route description, and at which the carrier
stops (daily) to perform service.
225.2
Delivery of the Mail
Provide customers of intermediate offices and
community post offices with rural delivery service if
they request the service and erect approved rural
mailboxes along the carrier's line of travel. Deliver
on th� next delivery trip any mail intended for
customers residing on that part of the route already
traveled , but i m properly add ressed to an
intermediate office or community post office.
225.3
Supervision
Resolution of irregularities, complaints, and
administrative problems involving a route serving
intermediate office(s) is the responsibility of the
postmaster of the office from which the route
emanates.
226 ROADS AND APPROACHES TO
MAILBOXES
Managers are required to:
Handbook.
226 . 1
224.4 Managers must make periodic checks of
the carrier's vehicle to assure that:
a. Keep informed of road conditions on rural
routes,
a.
No mail is being left in vehicle.
b. It is adequate to accommodate the normal mail
workload.
c. The vehicle offers adequate protection against
loss or damage to the mail including posssible
damage due to adverse weather conditions.
d. The daily mileage recorded from the vehicle
odometer does not excessively exceed the authorized
mileage of the route.
Note: If excessive mileage is found. the manager
must determine the reason and take appropriate
corrective action. if warranted.
225
I NTE R M EDIATE OFFICES
M -38. TL- 1 . 7- 1 -80
b. Endeavor to obtain cooperation from highway
officials and from customers in keeping roads
passable and in good repair. and approaches to
boxes open. Use Form 40 24 , Request to Repair
Roads, for notification.
c. Whenever necessary, inform customers through
the use of Form 4056, Your Mailbox Needs Atten
tion, and Notice 38 ,1 Approaches to Curbside or
Rural Mailboxes, to keep the approaches to their
boxes clear by promptly removing obstructions.
including snow. which may make the delivery of mail
di fficult or impossible.
d. In areas of new construction or other problem
areas. assure that customers' mailboxes are erected in
accordance with current requirements and are
located to promote the efficient and safe delivery of
mail.
226.2
226.2 If extensive detours are necessary to effect
delivery of mail, customers should. when practical.
be requested to;
a.
Relocate their mailboxes temporarily.
b. Receive their mail through other customer
boxes. or
c. Make some other arrangements for receiving
their mail until regular service can be resumed.
227
N O N -CON FORMING BOXES
Notify customers with Form 4056. Your Mailbox
Needs Attention. of any irregularities requiring
attention. If irregularities remain uncorrected for 1 5
days, a second notice must be provided. After an
additional 1 5 days (30 days total), management may
withdraw service until corrections are inade as
specified in Part 63 1 .3 and Part 636.4, PO M.
228
DAILY OPERATIONS
22 8 . 1 Managers will require carriers to perform
their duties properly and efficiently. taking whatever
action is necessary to protect the mail and ensure
proper service.
228 .2 Managers may permit carriers to assist in
separating second-. third-, and fourth-class matter
when it is in the best interests of the Postal Service to
do so, provided it is without compensation, and is
agreeable with the carrier. Cons�der the implications
of the requirements and provisions of FLSA when
requesting or permitting this function.
228.3 M anagers must determine cutoff time(s)
for the various classes of mail and assure that all
missorted or missent mail is redistributed and is
taken out for delivery by carriers.
228.4 Managers should level the
carriers by utilizing the proper
procedures for non-preferential mail.
work mail in order o� priority and
receipt.
workload of
curtailment
Identify and
sequence of
228.5 Managers must assure that carriers account
for and remit daily to the proper persons all Postal
Service funds coming within their possession. and
make proper disposition of any money entrusted to
them as agents of the Postal Service. M oney order
and registry business records and all reports required
of the carriers must be completed before the carriers
go off duty.
228.6 Managers will make periodic checks of
carriers' work areas to determine:
a. Is carrier's route book complete and current?
(Rural carriers must maintain a roster of all
customers who are not authorized street and house
numbers as their official mailing address. either in
their route book or in a card file, Form 4232-A.
Managers will examine at least quarterly each
carrier's roster of customers and determine its
legibility and correctness.)
b. Are the entries of forwarding orders legible and
complete?
c. Are rural carriers properly maintaining Form
3982, Change of Address, and Form I564-B, Orders
to Box Section or Other Special Orders, as instructed
in H andbook M-37? These forms should be reviewed
periodically by the manager to ensure they are being
utilized properly.
d. Are Forms 3575, Change of Address Order,
being kept in or on the rural carrier's case? These
forms must be processed daily by the carrier,
forwarded to the C FS/ C M U unit, or returned for
filing as described in the M-37 H andbook .
228.7 Managers must evaluate the daily service
rendered by the employees. Observe carriers to
assure that they perform their duties as outlined in
Handbook M-37, Rural Carriers Duties and Re
sponsibilities.
228.8 Carriers may stop, not to exceed 30
minutes, for lunch during which time mail and
equipment must be protected. Managers must assure
that lunch periods are taken at approximately the
same time every day, and are of the same duration, to
avoid extreme schedule variations.
228.9 Managers must assure that carriers cover
their routes in the most efficient manner and. so far
as practical. regulate the rate of travel to reach boxes
at about the same time each day. Carriers serving
nonpersonnel rural units must be instructed to make
every effort to arrive there at or near the same time
M-38. TL- 1 . 7-1 -80
229.4
each day. They must remain at the unit to serve
customers for such time as may be necessary but. in
any event. for no less than 1 5 minutes.
229
DISCIPLI N E
2 29 . 1 In the administration o f discipline. a basic
principal is that discipline should be corrective in
nature, rather than p unitive. No employee may be
disciplined or discharged except for just cause. The
delivery manager must make a reasonable effort to
correct a situation before resorting to disciplinary
measures defined in A rticle 16 of the US PS-N R LCA
National Agreement.
229 . 2 Managers can accomplish their mission
only through the effective use of people. H ow
successful a manager is in working with people will,
to a great measure, determine whether or not the
goals of the Postal Service are attained. Getting the
j ob done through people is not an easy task, and
certain basic things are required. such as:
a.
Let employees know what is expected of them.
b. Know fully if the employees are or are not
attaining expectations; do not guess. make certain
with documented evidence.
M -38, TL-1 , 7- 1 -80
Let the employees explain their problems; listen!
If given a chance, many employees will help solve
their own problems. Draw it out from them if
needed. but get the whole story.
C.
229.3 Managers must recognize that they have an
obligation to their employees. and to the Postal
Service. when problems arise to:
a.
Find out who. what. when. where. and why.
b.
Assure that all the facts are considered.
c. Resolve as many problems as possible before
they become grievances.
d. Admit when the employee's stand has merit. and
correct the situation. Make decisions; do not pass
this reponsibility on to someone else.
229.4 The National Agreement is a contract that
governs management and employees in their dealings
with each other. H owever, it is the front-line
manager who controls management's attempt to
maintain an· atmosphere between employer and
employee which assures mutual respect of each
other's rights and responsibilities.
Exhibit 214. 1 1
T I M E CONVERS I ON TABLE
( Mi nutes
Minutes
to Hund red ths )
Hund red t h s
M i nu t e s
Hund red ths
01
02
03
04
05
02
03
05
07
08
31
32
33
34
35
52
53
55
57
58
06
07
08
09
10
10
12
13
15
17
36
37
38
39
40
60
62
63
65
67
11
12
13
14
15
18
20
22·
23
25
41
42
43
44
45
68
70
72
73
75
16
17
18
19
20
27
28
30
32
33
46
47
48
49
50
77
78
80
82
83
21
22
23
24
25
35
37
38
40
42
51
52
53
54
55
85
87
88
90
92
26
27
28
29
30
43
45
47
48
50
56
57
58
59
93
95
97
98
Exhibit 2 1 4 . 1 1
M -3S. TL-1 . 7-1 -S0
Exhibit 214.35
Step # 1
Determining Base Workhours
Cumulative wo:rkhours
Step #2
-
1 ,060
Minus:
Christmas Overtime Hours
Equals:
Base workhours
10
1 ,050
Determining Average Daily Workhours
Base workhours
1 ,050
N umber of days employee worked to date in
guarantee period. ( Do not include any day charged to leave of
any type or charged to absence without leave.)
Divided by:
Equals:
Step #3
-
Average daily workhours
1 50
7:00
Determining Gross Projected Annual Workhours
Average daily workhours.
7:00
Number of work days remaining in
the guarantee period.
Multiplied by:
Plus:
Cumulative workhours (from Step I)
\ ,060
Gross projected annual workhours
2, 1 31
Equals:
Step #4
1 ,071
Determining Net Projected Annual Workhours
Gross projected annual workhours.
Minus: Committed or approved leave
( I nclude only the leave covered by a signed leave commitment
or leave requested in writing and approved on Form 39 71 . Do not
include leave anticipated by the carrier but not yet requested
in writing and approved by management.)
Equals:
Net projected annual workhours
2, 1 3\
1 20
2,0\ 1
Exhibit 21 4.35
M.-3S. TL- 1 . 7-1-S0
Exhibit 217 .1 2b(2)
o SEASONAL ROUTE
U. S. POSTAL SERVICE
OFFICIAL RURAL ROUTE DESCRIPnON
Postmaster will complete this part:
POST OFFICE
I
Anytown
NAME OF CARRIER
John L . Doe
I SEE INSTRucnONS
STATE AND ZIP CODE
12345
USA
I ROUTE NO.
01
To be completed by Management sectional Center or Post Office :
SAl.AAY
I
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,
,
,
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PROTECOON
DATA
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HOUR
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DATE
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Overburdened Route
COMPLETION on reverse 01 Part
FIf\'ANyE �O
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NEW
AMEND·
,I , 6 , 1 ,2 14 0 ROUTE IXl ED
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MEASURED
STEP PRIOR LENGTH I NEW LENGTH 1 1 7r;AL SE'CURITY NO
OS : S :6 : 0 : 0, 0: 4: 3: 5: 0 1i 2 : 3 : 4 : 5 : 6 : 7: s i 9
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FOR
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DATE
,
Aoril
15 1980
'
Exhibit 2 1 7. 1 28
o
SEASONAL ROUTE
Temporary Change tor
OFFICIAL RURAL ROUTE DESCRIPnON Duration of Detour
POST
OFFICE
I
Anytown
NAME OF CARRIER
J . C . Doe
I
STATE AND ZIP CODE
12345
USA
IROUTE NO.
02
jSTEP
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(CHECK ONE)
NEW
AMEND·
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0 ROUTE Iil ED
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LENGTH I NEW LENGTH , 1 :tAL SECURITY NO
0 , 1 , 6 , 1 , 2, 4
PRIOR
07 0 : 3 :4 :4 : 0) 0: 4: 4: 4: 0 1: 2 : 3 : 4 : 5 : 6 : 7 : 8: 9
To be completed by Management sectional Center or Post Office:
SALARY PROTECTION
DATA
' .1
SEE INSTRUCTIONS FOR COMPLETION on reve<Se
,, ,, ,I ,, ,, ," , ,,
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APPROV
E.'M\in
DATE
Clock
SC ManaRer/Postmaster
OS. 1980
February
Exhibit 2 1 7 . 1 2b(1 )
o
SEASONAL ROUTE
OFRCIAL RURAL ROUTE DESCRIPnON
I
POST OFFICE
I
I.nytown
NAME OF CARRIER
.J .
C . Doe
12345
rOUTE
02
NO.
To be completed by Management Sectional Center or Post Office:
SALARY PROTECTION
DATA
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DATE
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APPRO�Ib
W Clock
DATE
sr.
June
Exhibit 2 1 7. 1 2b(2)
M- 38, TL- 1 , 7-1 -80
rev
(CHECK ONE)
NEW
AMEND·
RE·
,I t6 , li 2, 4 0 ROUTE IXl EO
0 MEASURED
STEP PRIOR LENGTH NEW �ENGTH I �IAL SECURITY NO
, , ,
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4 ' 1' 1 ' 7 0: 7 : 1 : 21 S: O
'
Temporary Detour
SEE INSTRucnONS FOR COMPLETION on
STATE AND ZIP CODE
USA
Termination o f
23 1980
Exhibit 217.1 2c(1)
o
SEASONAL ROUTE
I
OFFICIAL RURAL ROUTE DESCRIPTION
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NAME OF CARRIER
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SEe INSTRUCTIONS FOR COMPL E1 l0N on reverse of Pari 1
POST OFFICE
STATE AND ZIP CODE
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NEW
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NEW LENGTH SOCIAL SECURITY NO
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DATE
FI�AN9E �O
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OUTE NO.
SALARY PROTECTION
DATA
Auxiliary Route
DATE
Clock
SC Manall:er/Postmas t er
Dec emb er
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July
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Exhibit 21 7. 1 2d
M -38, TL- 1 . 7-1 -80
Exhibit 217. 13d
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OFFICIAL RURAL ROUTE DESC�IPTION
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NAME OF CARRIER
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Exhibit 2 1 7 . 1.2&
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•
--
John
Clock
-SC Mana2er /: Postmaster
June
2 , 1980
Contents 388
CONTENTS-Chapter 3
STAN DAR D O PE RATING PROCEDU R ES
31 0
320
PURPOSE
RESPO NSIBI LITIES
32 1
322
323
330
350
District Managers
Managers
Postmasters
Labeling
Loading Vehicles
Delivery
CARRI E R WORK M ETHODS-OFFICE
351
3 52
353
3 54
Obtaining Mail
Withdrawing Mail
Casing M ethods
Preparing for Delivery
Office Management Procedures
33 1
332
333
340
343
344
345
General
Scheduling
Utilization of Work Area and
Equipment
CARRI ER'S BASIC WO RK METHODS
34 1
342
General
Casing Equipment and Use
M-38. TL- 1 . 7- 1 -80
360
CARRI E R WORK M ETHO DS-ROUTE
36 1
362
363
364
365
366
367
368
General
Loading
Mail Setup
Serving Boxes from the Vehicle
Dismount Deliveries
Ordinary Parcel Post
Special Services Mail
Collection of Mail
332.1
CHAPTER 3
S TANDARD OPERATING ·
PROCEDURES
31 0
PU R PO S E
Review of delivery operations indicates that even in
well managed offices, many hidden inefficiencies are
likely to be present. These instructions are designed
to assist managers in identifying and correcting
ineffective practices. They set forth practical
standard operating procedures (SOP) which require
the least amount of effort, time, and cost. These
procedures provide sufficient flexibility for
application in all rural delivery units. The manage
ment responsibilities outlined in this chapter assure
the immediate and continuing support of managers
at all levels for the effective application of the
procedures described.
320
R ES PO N S I BI LITI ES
321
D ISTR ICT MANAG ERS
District managers are responsible for developing an
action plan to complete the implementation of the
standard operating procedures. I n addition, district
office responsibility includes establishing and
carrying out specific follow-up procedures which will
assure continuing compliance with the SOP.
and that these operating procedures and work
methods are followed daily.
323.2
Deviation
Authorization to deviate may be approved in writing
by the MSC management after review by qualified
MSC managers.
323.3 Instruction of Employees in Changed
Work Methods
E V E R Y M A N A G E R M U ST P RO M PTLY
PROVI D E DETAILED INSTRUCTIONS AND
G U I DANCE TO EM PLOYEES W H EN WORK
M ET H O DS O R P ROC E D U R E S A R E
CHANGED. ANY CHANGES M UST BE IN
CONFOR M ANCE WITH THE NATIONAL
AGREEM ENT A�D NATIONAL POLICIES
AN D PROCEDU RES. EMPLOYEES M U ST
COM PLETELY UNDERSTAND THE WORK
M ETH O DS AND I P ROCEDU R ES TH EY ARE
EXPECTED TO F9LLOW.
�
330 O FFICE
ANAGEMENT
·
PROCE D U R ES
322 MANAG EM E NT S ECTIO N AL CENTER
MANAG ERS
331
MSC managers are responsible for providing the
necessary support to postmasters charged with
implementing these instructions, for assuring that
MSC delivery and mail processing managers work
together to achieve compliance with the instructions
contained herein, and for overseeing onsite reviews
and follow-up.
I
The postmaster must plan and organize all activities
in the office to achieve the most effective and efficient
use of the physical and human resources available.
This includes planning an orderly work routine,
laying out equipment, and scheduling clerks and
carriers to coincide �ith both the timing of the mail
flow and the customer's needs.
323
332
323 . 1
POSTMASTERS
Implementation
Postmasters having rural delivery service are
responsible for assuring that the standard operating
procedures described herein are implemented fully.
M -38. TL- 1 . 7-1 -80
332 . 1
GEN ERAL
SCHEDU LIING
General I
-"
I
Proper scheduling depends upon an intimate
knowledge of operating concepts (e.g. mail flow) plus
a comp lete awareness of the o perational
332.2
characteristics of the unit. Consideration must be
given to:
a.
The receipt and availability o f mail,
b. The time required for the carrier to case all mail
and perform other office duties before leaving to
serve the route,
c. The time necessary for toe carrier to serve the
route and return to the office in time for the dispatch
of mail collected.
N ote: Proper scheduling of available manpower is a
major key to the cost effectiveness of the unit.
332.2
Management's Schedule
The Postmaster or a designee must report sufficiently
in advance of the first scheduled carrier's reporting
time to insure proper coverage of each route so that
the day's activities can be pl�lDned. Normally, the
postmaster or designee must be on duty when the
carrier returns to the office. H owever, an exception
may be made on Saturday. (See Part 2 1 6.)
332 .3
Carriers' Schedule
. 3 1 The carrier's reporting and work schedule
should be planned to prevent lost time. The work
schedule is normally determined by the office and
route standards shown on the most recent Form
4241 -A, Rural Route Evaluation. Carriers should
not be scheduled prior to the I first receipt of mail.
Example:
1 6: 1 2
Route '
27:25 I
Total
Route '
Total
43:37
Average Daily Time
Office
2:42
4:34
a. If lunch is taken, the schedule must be adjusted
accordingly, i.e. the returning and ending time must
be extended by the time taken for lunch.
b. The carrier's scheduled leaving time could vary
according to the route characteristics, i.e. a route
collecting a large number of parcels, money order
applications. etc. could require more afternoon and
less morning office time.
c. Under no circumstances should a rural carrier's
schedule require or allow that the carrier wait for
mail to be distributed during the morning or
afternoon office time.
.33 Based on personal knowledge of a particular
carrier or route, the responsible manager may adjust
the schedule based on less than the time indicated by
the route evaluation, (i.e. if the average evaluated
time indicated that 2:42 office time was needed, but
the carrier had been satisfactorily working within a
2:20 office schedule, and no significant changes had
been made to the route, a 2:20 office schedule would
be proper). This procedure is not intended to reduce
the time allowed the carrier to complete the route to
less than the total evaluated time of the route .
.34 Carriers may be scheduled to report earlier
than normal on days when the preferential mail
volume is greater than normal, if it is necessary to
maintain the regularly scheduled leaving time.
However unless o perational needs dictate, starting
times should not be prior to 0600.
332.4
Evaluated H ours as Shown on Form 424 1 -A
Office
Note:
7: 1 6
. 32 Daily schedules shall be established to
coincide with the daily evaluation of the route and
adj usted periodically as required. (Schedules should
allow time for distribution of sufficient quantity of
mail to the carrier prior to the scheduled reporting
time.)
Maintaining Schedules
.41 Carriers must be trained and motivated to
complete their office work so that they may leave the
office on time each day. The manager responsible for
carrier's schedules must be aware of the daily
workload for each route. (See Part 222.)
.42 Managers at all levels must take positive steps
to instill in every employee a sense of importance in
the need to maintain schedules daily and perform all
assigned duties within the allocated time .
333 UTILIZATION OF WOR K AREA A N D
EQU I PMENT
333 . 1
General
M -38. Tl-1 . 7- 1 -80
. 1 1 The workroom floor and parking and loading
areas must be arranged to minimize walking and to
facilitate an orderly flow of mail and equipment.
Attention must also be given to selection and layout
of authorized equipment which will be used by
carriers at intermediate offices.
. 1 2 The work area must be kept clean of
extraneous materials and items. Assure that empty
sacks and other equipment are placed in designated
locations where they will not interfere with work
activities or create safety hazards.
333.2
Workroom Floor Layout
. 2 1 Central Markup (CM U) /Computerized
Forward System (CFS)
Where practical, locate the case or deposit point on
the carrier's line of travel to the distribution case or
exit.
.22
Accountable Maii Cage
Locate the accountable mail section near the carriers.
Do not allow the carriers to make more than one stop
for accountables. An optional method for use in the
morning is to take all accountables to the carriers by
hand transfer or by using a suitable conveyance.
.23
Hold Mail
Hold mail is to be placed in a central location only
when space is not available at the carrier's case.
.24
Equipment Used Daily
Sufficient trays, straps, hampers, forms, and other
equipment needed by carriers must be readily
accessible. Equipment used daily, such as hampers.
may be marked with the route number; except when
this restricts operational effectiveness and equipment
utilization.
.25
Rarely Used Equipment
Rarely used or temporarily surplus equipment
should not be stored in prime space.
M 38. TL- 1 . 7-1 -80
...
342.2 1 3
340 CAR R I E R 'S BAS I C WO R K
MET H O DS
341
GENERAL
341 . 1 Carriers should proceed directly to their
cases, record the beginning time on Form 4240,
Rural Carrier Trip Report, and begin working.
341 . 2 Carrier offite and delivery work is based
upon the one bundle, modified one bundle (see Part
353.2), or the two bundle system.
Note: There should be no unauthorized methods in
operation that conflict with those defined in the
SOP, including case layouts, mail flow, etc .
342
CAS I NG EQU I PM ENT AND USE
342 . 1
Equipment
Management will decide the type of case, and the
number of cases and wings needed on individual
rural routes. Carrier case, Item 1 24c, has six shelves
and is one type of case used on rurar routes. Wing
cases, Items 1 43c and l 44c. may be used to
supplement Item 1 24c as described in Part 342.2.
342. 2
.21
Use
One Bundle System
. 2 1 1 Cases will be set up generally with two inch
separations and two deliveries per separation.
Managers may vary the size of the separations and
the number of deliveries per separation on specific
routes d e pend i n g l u p o n the v o l u m e a n d
characteristics of mail normally received b y those
routes.
I
. 2 1 2 When the l 24� case will not accommodate all
boxes or deliveries on the route. wing cases ( Items
143c and 1 44c). may !be used .
.2 1 3 When the use of Items 1 43c and l 44c is
necessary. continue the separations evenly into the
wing case. Begin with lthe lowest shelf and extend the
separations as necessary. Do this with the remaining
shelves and attempt to keep the separations equal in
length on all shelves pf the wing case.
342.22
.22
Modified One Bundle System
The cases and wing cases are the same as for the one
bundle system. (See Part 353.3.)
Two Bundle System
.23
I
I
.231 Cases will be set up generally with one inch
separations for letters with t�o deliveries per letter
separation. Flat separations will be approximately
ten inches in width and arranged as instructed in Part
343.24. Managers may vary the size of separations
and the number of deliveries per separation on
specific routes depending upon the volume and
characteristics of mail normally received by those
routes.
.232 On routes using the two bundle system. a
wing case must not be used for letters unless:
a.
The total boxes serviced exceeds 420; or
b. The average letter volume cased daily exceeds
2.500 letters.
I
.233 Consideration will not be given to approving
more than two deliveries perl separation unless the
number of boxes served on a route exceeds the
maximum number developed at two per separation
(to a limit of 900 per 1 24f 1 44 letter case
combination).
Note: U nder no circumstances should a shelf be
placed on the top of a letter or flat case.
I
.234 Items I43c. 144c. or a portion of the letter
case must be used for distribution of flat mail by
carriers. Wing cases must be on the right side of the
Item 1 24c case where possible. Exception: When an
Item l44c case is shared by two routes. one route will.
of course. have the flat case on the left side.
343
343 . 1
LABELING
G eneral
The postmaster or designee must assure that all cases
in the unit are labeled efficiently and uniformly.
343.2
Carrier Case Labels and Separations
.21 For the one bundle or modified one bundle
system. separations must be labeled from left to
right, beginning at the left corner ofthe top shelfand
ending at the lower shelfin the right corner. Labels
must be placed over the separations.
.22 For the two bundle system, begin at the left
corner of the lowest shelf and end at the top shelf in
right corner. Labels must be placed below the
separtions.
.23 Labeling must be in the exact line of travel for
every delivery on the rpute. Any unused space should
be at the end of the route in the upper or lower right
corner of the case, except as stated in part 342.2 13.
. 24 The postmaster or designee may authorize
removal of separators when necessary to provide
wider separations to accommodate the normal mail
volume received for a single delivery.
. 25 Reserve 1 5 spaces on the lower right side of the
bottom shelf o f the carrier case or on the bottom shelf
of the right wing case immediately adjacent to the
letter case for Undeliverable-as-Addressed mail (A-Z
separations, mark-up mail. etc.).
.26 For routes using the two bundle system. label
flat case separations to conform to the letter case.
When possible, flat cases should be labeled with a flat
separation corresponding to V2 of a letter shelf. Use
all shelves in wing case with break points established
to distribute flats equally.
.27 When additional d eliveries are added to a
route. they must be fitted into the case where they will
conform to the delivery pattern and sequence of
delivery. Except for directs. the case labels must
follow the exact line of travel.
.28 Periodically review the case for each route in
the unit to determine if the carriers are properly
maintaining them.
.29 Rural carriers are required to label or relabel
cases as necessary.
344
344.1
LOADI N G VEHICLES
General
Parking and maneuvering arrangements for rural
vehicles should be designed to minimize loading
time.
M -38, TL-1 , 7-1 -80
344.2
Procedures
.21 Assign rural carriers parking locations near
the exit from which mail is taken for loading
pursuant to Article 20 of the U S PS-N RLCA
National Agreement.
.22 Parcels should be distributed by route into
gurneys or hampers.
.23 The gurneys or hampers shall be located
convenient to the carriers.
. 24 The carrier will place the letter and flat mail for
the route in the gurney, hamper or another suitable
conveyance. with the parcels, for transport to the
vehicle. Every reasonable effort should be made to
eliminate the need for more than one trip by the
carrier to load the vehicle.
.25 If the office has a ramp. the conveyance will be
wheeled directly from the carrier case to the parking
space.
.26 During the loading process. the carrier places
the parcels in sequence of delivery in the vehicle.
Note: To be cost effective, loading whould require a
minimum of effort and time on the carrier's part.
Remember, loading must be supervised frequently
and timed periodically.
345
362.1 1
360
CAR R I ER WO R K METHOD S
OFFICE
35 1
3 5 1 . 1 Carriers will withdra w mail from
distribution cases when the mail has not been placed
on their case ledge by a clerk or mailhandler in
accordance with Part 352.2 of these instructions.
However, s.1l carriers, including those exempt from
general mail withdrawal requirements. must make a
final withdrawal of letters and preferential flats from·
the designated distribution case before leaving for
their routes.
35 1 . 2 Changes in withdrawal procedures for
nITal routes will be made in accordance with the
following:
a. M anagers may change the methods, means,
and / or personnel by which such operations are
conducted only in those pffices having both rural
and city delivery service. Note: N o change may be
made on existing routes in offices having only rural
delivery service.
b. I mprovement in efficiency at the individual
office and assurance that the withdrawal of mail (if
by an employee other than the rural carrier) normally
will not require the carrier to wait for mail must be
supplied in writing I to the Management Sectional
Center.
DELIVERY
c.
345 . 1 Maintain a current route map showing the
official line of travel of all rural routes assigned to the
office. Maps showing highways, roads, and streets
can usually be obtained from the courthouse, tax
assessor's office, or the county I city engineer's office.
OBTAINING MAIL
Assessment will i be on an office-by-office basis.
d. Normally, there should be no significant
schedule changes resulting from a change in the
method of withdra�ing mail.
352
I
WITHDRAWING MAIL
345 . 2 Review the authorized line of travel and
determine if the line of travel being used is the most
practical and efficient possible. When reviewing the
line of travel, fuel economy must be considered.
352 . 1 Withdra�al of Mail by Other Than
Rural Carrier '
345. 3 Carriers are . required to follow the
authorized line of travel out to. back from, and on
the route. Deviations approved for lunch or other
purposes on the route must not be counted as part of
the total official route mileage.
Letter mail must be I placed on the carrier case ledge,
either in trays or stacked loose, no more than one row
high. The mail must be facing to the right with
stamps down, regardless of whether it is worked
loose or worked from trays.
M-38. TL- 1 . 7- 1 -80
.1 1
Letter M ail
Management of Aural Delivery Services
362.12
.12
Flat M ail
Flat mail must be placed on. under. or near the
carrier case and stacked neatly in piles.
352 . 2
.21
Withdrawal o f Man by R ural Carriers
Morning
Upon reporting. the carrier will sweep the
distribution cases of all letter and flat mail. No more
than two additional withdraw�lls should be made in
the morning, including thel final withdraw as
required in Part 35 1 .
. 22
Afternoon
Upon returning from the route, the carrier will
obtain all letter and flat mail available from the
distribution case and place it on the carrier case ledge
or neatly in piles beside the carrier case whichever is
I
appropriate.
353
CAS I N G M ETHO DS
353. 1
General
The casing systems in use in the rural delivery service
are divided into three genera,l categories. the one
bundle system , the modified one bundle system. and
the two bundle system.
353 .2
.21
One Bundle System
General
Under the one bundle system; the carrier will case
both letter and flat mail into the letter case
separations. U nder this system, the size and number
of boxes per separation is determined by the
postmaster or supervisor after considering the
volume and mix of mail on the route. (See Part
342.22 1 .)
. 22
Casing Letters
.231 Flat mail and other odd size non-letter mail
that will fit are cased in the same separation as letter
mail. These items should generally be cased after
letter size mail. However, such items may be cased
before letter size mail when it would not result in a
delay in the redistribution of missorted mail. Flats
and other non-letter size mail that will not fit in the
separations are handled separately. (See Part
354.223d for instructions.)
.232 When the one bundle system is used. catalogs
that cannot be cased with other mail will be cased and
strapped out as a separate bundle.
353.3 Exception ( Modified One Bundle
System)
In some areas, if approved by management. flats or
letters may be sorted and strapped out separately.
using just one case. Generally letters would be sorted
and strapped out first. then the flat mail would be
handled. This system will be authorized only if it
would not result in a delay in the redistribution and
delivery of missorted preferential mail.
•
353.4 Two Bundle System
.41
General
Under the two bundle system leiter mail is casedfirst
into the letter separations. When the available letter
mail has been cased. the carrier concentrates on the
flat mail. Flats are cased into horizontal separations
which conform to the break points of the letter
separations. After flats are sorted, they are
withdrawn from the horizontal separations and
sequenced for delivery. Individually addressed
merchandise samples which are difficult to handle
when mixed with flats are handled separately.
.42
Odd Pieces
Any odd piece of mail mixed with the flat mail
(except an obvious average size letter) are to be cased
with the flat mail. The carrier should not double
handle this mail by holding it out and casing it later.
The carrier cases letters into the case separation.
.43
.23 Casing Flats and Other Non-Letter Size
Mail
.43 1 The carrier sequences letters into one-inch
separations with two addresses t'O a separation. The
Casing Letters
M.-38, TL- 1 . 7- 1 -80
3&4.221
carrier should stand in the front center of the ledge
where case labels can be read easily and any of the
letter separations can be reached without moving the
feet. With the left hand, the carrier picks up three to
four inches of mail. With the letters loaded on the
case ledge with stamps down and facing to the right,
the letters are automatically in the correct reading
position when picked up.
tion may be necessary, but work methods are very
similar.
.432 The carrier reads only the essential lines
necessary to sort the mail to the proper case
separation. If a delivery point receives a volume of
letter mail which makes sorting into the normal
separation difficult, tire manager may authorize the
removal of one or more vertical separators to provide
a suffidently wide separation. (See Part 342.2 1 1 .)
a. After all available letter mail is cased, the carrier
cases the flat mail into the same separations. (See
Part 354.22 1 .)
. 433 The manager may authorize the carrier to
sort both letters and flats to a case separation up to t o
inches wide, but this procedure should b e used only
in unusual situations (e.g. a delivery receiving a large
volume of flats and letters). If this wide separation is
justified, the carrier should handle or strap letters
and flats together in a separate bundle. In these
instances managers must consider firm hold-outs on
the distribution case if space is available.
.44 Casing Flats and Other Non-Letter Size
Mail
.441 When casing flats, the carrier stands directly
in front of the flat separations. The carrier should
hold approximately 50 pieces (6 inches) in the left
arm while distributing with the right. Carriers should
not work from a bundle of flats resting on the case
ledge.
.442 As with letter mail, the carrier should read
only the essential information in the box number or
street address line.
. 443 Odd size non-letter mail pieces are sorted
into the flat separations if they fit. If not, they are
handled separately.
354
354 . 1
PREPAR I N G FOR DELIVERY
General
After all mail has been placed in sequence of delivery,
it must' be prepared in a manner that will simplify
handling on the route. Some difference in prepara-
M -38, TL- 1 , 7-1 -80
354.2
.21
.21 1
Guidelines
Letter Mail
One Bundle System
b. W hen it will not result in a delay in the
redistribution of missorted mail, the letter mail may
be cased after the flat mail, if approved by
management.
.21 2
U se the same procedure outlined in Part 354.2 13.
.21 3
Two Bundle System
After all available letter mail is cased, the carrier
pulls mail from cast( in sequence of delivery. Mail is
pulled, placed in trays, or strapped out.
.22
.221
Flat and Other Non Letter Size Mail
One Bundle System
a. After all available letter and flat mail is cased, the
letters and flats are withdrawn beginning with the
last delivery and ending with the first. One of the
following methods �s to be used:
I
( I ) If the route is equipped with a vehicle suitable
for delivering mail directly from a tray, the carrier
should place the qIail directly into the tray upon
withdraw from the �eparation. As each tray is filled,
it is placed in the haptper or gurney. The procedure is .
repeated until all separations have been prepared for
loading.
(2) If the route is not equipped with a vehicle
suitable for working mail directly from trays, the
carrier should withdraw the mail from the
separations and assemble it in a stack on the case
ledge. When the stapk reaches a workable size bundle
(8 to 1 0 inches), strap the bundle out and place it in
the hamper or gurney. This procedure is repeated
until all separations have been prepared for delivery.
354.222
b. Do not allow carriers to place letters between the
pages or within the folds of flat mail.
c. Addressed merchandise samples and odd size
non-letter mail should be handled in accordance with
Part 354.223d.
.222
a. After all available flat I mail is cased, it is
withdrawn beginning with the last delivery and
ending with the first. The method in Part 354.221 a( I)
or Part 354.22 1 a(2) is to be used for preparing the flat
mail for loading as appropriate.
b. Addressed merchandise samples and odd-size
non-letter mail should be handled in accordance with
Part 354.223d.
.223
Two Bundle System
a. When all flats and odd size pieces are cased, one
separation is pulled, placed on case ledge, and
arranged in sequence of delivery.
!
b. To arrange in sequence of delivery, the flats are
placed to one side on the case ledge. The carrier takes
the top flat and, placing it in the middle of the case
ledge, sequences all the remaining flats to both sides
of the first flat, in the shape of a fan. If the fan shape is
not . comfortable, sequencing I can be done to both
sides of the first flat in a straight line. When this
method is used, after sequencing, the bottom flat (on
the right) is pushed to the leftluntil all of the flats on
the case ledge are stacked and I ready for strapping or
tniying. Fit caseable odd size 'pieces into the bundle
after sequencing is completed and flats are assembled
into a stack.
c. Do not return the sequenced flats back into the
case separations. Strap or tray them out and put
them into the hamper, gurney. container, sack. or
satchel, as each is completed. This procedure is
repeated until all separations have been sequenced
and prepared for loading.
d. Addressed merchandise samples can be handled
as a separate bundle or pieces as appropriate.
Unusual pieces such as odd size non-letter mail and
rolls which cannot be cased with flats will be placed
with the proper tray or bundle in delivery sequence.
.23
Directs
.231 Bundles of directs, made up by distribution
clerks, should be delivered to the carrier case. These
direct bundles do not require rehandling of
individual pieces by the carrier.
.232 H oldouts receiving a sufficient quantity of
mail will be prepared and delivered to the carrier's
case or designated area in sacks. This procedure
requires no handling of individual pieces by the
carrier. Normally, the sack should be delivered to the
customer unopened and the empty sack retrieved on
the following day.
. 24
.241
Special Instructions
Rural Route Boxholder
This type of mail (letters or flats) will normally
consist of one article for each box (or one for each
family), and will be handled as a separate bundle or
cased at the carrier's option. When more than one
mailing must be delivered on the same day, they will
be handled as a separate bundle or cased at the
carrier's option.
.242
Accountable Items
a. Accountable items are those for which the
carrier signs when obtaining them from the desig
nated employee.
b. While accountable mail handling procedures are
similar nationwide, methods of delivery to the carrier
and the distance of accountable mail section to and
from the carrier cases vary. The accountable section
should be located so carriers will not have to travel
any great distance to the cage. A carrier must be able
to obtain all accountable items for the route at one
time and one location.
c. Carriers should be called to the checkout case
individually or in small groups. Use the "paddle
system" or call individual routes one at a time to
eliminate unnecessary waiting time. No more than
one person should be in line if the operation is
properly organized.
d. An alternate method is to t�ke accountables to
the carrier. Remember, the advantages of this
M.-38, TL- 1 , 7-1 -80
36&.1
method are eliminated if the clerk has to · make
additional trips to obtain additional accountables;
therefore, all accountables must be delivered at the
same time.
.243 Multi-Delivery Unit Buildings/Use of
Apartment House Directories
a. All mail, addressed to apartments or buildings,
not having an apartment or room number is entitled
to directory service but not in the post office.
Apartments and buildings are required to provide
directories as described in Publication 1 7,
Apartment House Mail Receptacles.
b. Carriers are expected to case mail not bearing
apartment or room numbers based on their own
personal knowledge. Mail without apartment or
room numbers, and unknown to the carrier, is kept
separate from other mail for the apartment or
building. The carrier may refer to the directory in the
apartment or office building to complete delivery of
mail. (See Publication 1 7, Section D. Paragraph I.)
No directories are to be maintained in thepost office.
. 244
Markups
a.
Offices with the Central Markup-Computerized
Forwarding System. The undeliverable mail cased
into the "A" through "Z" and CM U / CFS separa
tions is to be placed in the designated location as the
carrier leaves for the route.
b.
Offices without the Central Markup/ Comput�
erized Forwarding System. The rural carrier will
process all markup and undeliverable-as-addressed
mail according to instructions in the Handbook
M-37.
360
CAR R IER WO R K METH O DS
R O UTE
361
GENERAL
It is as important for the carrier's delivery methods to
be as efficient and productive as the officefunctions.
The delivery unit manager must determine if the
carrier is following the standard operating
procedures listed below.
M -38, TL-1 , 7- 1 � 80
362
LOADI N G
The mail must b e loaded i n the vehicle i n order of
delivery,. It is essential that carriers maintain the
delivery sequence of mail in the vehicle. This permits
ready identification and retrieval of mail to be
delivered and contributes to an efficient delivery
operation. Safety is an important factor and the task
of replenishing mail or obtaining the next parcel for
delivery is only done when the vehicle is stopped.
363
MA� L SETU P
Usually, it is most efficient to place mail in trays
when withdrawn from the carrier case. Letters and
flats to be delivered first must be loaded so they are
readily available for delivery to the box by the
carrier. Parcels must be aligned in delivery sequence
in the vehicle convenient to the carrier.
364
SERVING BOXES FROM THE VEHICLE
Generally. the carrier serves mailboxes without
leaving the vehicle. Occasionally, it may be necessary
to have the carrier dismount to serve a box
temporarily blocked by snow or a parked vehicle, etc.
365
DISMOUNT DELIVER IES
365 . 1 The postmaster or designee is responsible
fo r aut h o r i z i n g d i s m o u n t d e l i very. The
establishment of dismount delivery should not be
considered unless it serves:
a. Apartment house complexes or other multiple
dwelling units which use or qualify to use apartment
house receptacles.
b.
Shopping Centers
c.
Nursing homes, schools, etc.
d. A delivery point receiving a sack of mail and/ or
parcel post daily.
e.
Single point delivery to a central location.
f. Clustered boxes or neighborhood delivery and
collection boxes.
g. Individual, groups, or clusters of boxes, located
behind the sidewalk. where solid sidewalks abutting
365.2
the curb prevent normal rural delivery service from
the vehicle. (This type of service must be approved by
the Regional Postmaster Ge�eral or his designee.)
I
365. 2 A satchel should bel used for the dismount
delivery portion of the route. Extra trips to and from
the vehicle must be avoided unless absolutely
necessary. The delivery vehicle must be closed and
locked at any time the vehicle is not in full view of the
carrier.
366
O R D I NARY PARCEL POST
If delivery of parcels too large for the mailbox cannot
be made (see Part 332 Handbook M-37). carriers
must leave Form 3849-A, I Delivery Notice or
Receipt, in the customer's mailbox (apartment house
receptacles included), unless the customer has
submitted a written statement authorizing such
parcels to be left outside the mailbox.
367
SPECIAL S ERVICES MAI L
Registered. special delivery, certified. numbered
insured, COD, customs, and Express Mail must be
delivered to the customer's residence in accordance
with instructions in H andbook M-37.
368
COLLECTIO N OF MAIL
368 . 1 Carriers must collect mail from customer
boxes when the flag is raised and from other
approved designated collection points on the route.
368 . 2 Carriers will collect mail from designated
collection boxes as scheduled.
M-38. TL- 1 , 7-1 -80
CONTENTS-Chapter 4
EXTE N SIONS OF R U RAL ROUTES
41 0
GEN ERAL
420
CRITERIA
430
ROADS
43 1
432
433
434
440
General
Private Roads or Lanes
Private Driveways
Turnarounds
EXTENSIONS
441
General
M -38. Tl- 1 . 7- 1 -80
Contents 45 4
4 4 2 Extensions to Mobile H ome
Subdivisions, Parks, and Trailer
Courts
443 Request for Extension
450 PROCES S I N G R EQU ESTS FOR
EXTENSIONS
4SI
452
453
454
Postmasters Delegated Authority to
Approve Extensions
Postmasters N ot Delegated Authority
to Approve Extensions
Sectional Center Review of Form 4003
Submission to the Data Centers
441
C HAPTER 4
EXTE N S I O N S O F R U RAL
R O UTES
GENERAL
41 0
Rural mail delivery may be extended to:
a. Customers at city delivery offices who reside
outside of a 0.25 mile radius of a postal facility· and
outside of city delivery service boundaries if such
service is requested and the other requirements are
met.
b. Customers at non-city delivery offices who
reside outside of a 0.25 mile radius of a postal
facility* if such service is requested and the other
requirements are met.
c. A letter is submitted, by the person or persons
responsible for maintaining the road. that includes
the statement; It is understood that ifthe road is not
properly maintained, rural delivery service will be
withdrawn.
A copy of the letter must accompany the
request for an extension.
Note: (1)
(2) If the extension is approved, the original letter
must be kept on file by the postmaster for as long as
service is provided over the private road or lane.
·CA G L offices outside a .50 mile radius.
d. The road or lane has no unattended gates or
obstructions that would hinder the immediate access
of carrier vehicles or personnel.
420
433
CRITERIA
PR IVATE DRIVEWAYS
Extensions should serve a n average of a t least one
family per mile of additional travel including retrace.
Consider other fa ctors. such as financial
transactions, and type and volume of mail.
433. 1 A driveway leading directly to a customer's
yard is private and should not be considered public
even though maintaiAed by a municipality.
430
R OADS
433 .2 Rural service must not be extended onto
private driveways.
431
G ENERAL
434
R oads generally should be public, must be
maintained, and must be passable for carrier vehicles
on a year-round basis. They must not be obstructed
by gates that are unattended or are not automatic.
Where there are streams crossing the road, they must
be fordable at all seasons of the year or have suitable
bridges to permit carrier vehicle travel.
432
PRIVATE ROADS OR LANES
Extensions may be approved over private roads or
lanes provided:
a.
A minimum of two families are benefited.
b. All .other requirements are met, including the
mileage/ family criteria as stated in Part 420.
M -3S. TL- 1 . 7-1 -S0
TU R NAROU NDS
W here necessary, a :suitable place that would not
constitute a hazard td pedestrian, vehicular traffic, or
the rural carrier mu�t be provided for the carrier to
turn the vehicle around within the family and mileage
criteria.
I
440
441
I
EXTENSIONS
G ENERAL
An extension should provide service to the driveway
entrance for all customers making requests, provided
each customer 1l)eets the average mileage
requirement. Customers who do not qualify under
present requirements may place boxes on the regular
line of travel of a rural route and receive service.
442
Management of Rural Delivery Service.
442 EXTENSIONS TO M O B I LE HOME SUB
DIVISIONS, PARKS, AND TRAILER COURTS
442 . 1
.11
Permanent Type Occupancy
Single Point Delivery
Delivery is made to the management office or other
convenient and suitable. designated place or
receptacle. Management mus� provide final delivery
to each resident in such maI"!ner that will preclude
persons other than the addresr!lee from having access
to the mail. Notice 34, Instructions to Management
Where Delivery of Mail isl to a Central Point,
provides detailed information on handling and
forwarding of mail.
I
.13
Delivery to Boxes in Clusters
Approved delivery centers, neighborhood delivery
and collection box units, or l clusters of approved
rural type boxes may be_ used . Any Neighborhood
Box Units, etc., installed must be approved by the
MSC manager or designee. Note: This method is
particularly suitable where patked vehicles or other
conditions preclude curbline delivery.
.15
Transient Type Occupancy
.21
G.eneral
These are developments comprlsmg recreational
vehicle parks and trailer courts where lots or spaces
are only rented. and where the occupants are
transient. The fact that a minor portion of the
occupants may reside in the park for extended
periods does not qualify it as permanent type
occupancy. Decision must be based upon the normal
occupancy.
. 22
Providing Service
Service may be provided by:
a.
Single point delivery to the management office.
b. Single point delivery to another convenient and
suitable d esignated place or receptacle if there is no
management office in the park or court. (See Part
442. 1 2.)
I
Centralized Delivery b y the Carrier
Approved apartmenHype receptacles are furnished
in a central mailroom or protected outdoor shelter
with adequate lighting (see Publication 1 7, page 5,
section B I b).
.14
442.2
General
These are developments c�msisting of managed
mobile home parks or reside�tial mobile home sub
divisions where lots are perml,lnently assigned; where
the streets are public or privately maintained for
public use; and where other c�nditions are similar or
identical to a normal residential subdivision.
Delivery options are subject to the approval of the
local postmaster and are to be ;considered in the order
listed.
.1 2
Mailboxes will be grouped at dividing property lines
to the extent practicable.
Curbline Delivery
Permissible where are conditions permit delivery
efficiency with consideration for safety of both the
residents and carrier. and where the requirements are
met for curbline extension to individual residences.
443
443. 1
R EQU EST FOR EXTENSION
Customers' Request
Customers requesting an extension of rural delivery
service should complete Form 4027, Petition for
Change in Rural Delivery (Exhibit 443. 1), in
accordance with the instructions on the form and
submit to the postmaster. A separate Form 4027
must be submitted for each extension requested.
443.2
M anagement's Responsibility
. 2 1 Upon receipt of Form 4027, management will
complete the reverse side of Form 4027, prepare
Form 4003, Official Rural Route Description, and a
sketch of the area.
.22 Form 4003 need not be prepared if the
requested extension obviously does not meet the
established criteria.
M-3S, TL- 1 , 7- 1 -S0
443 .3
Completing Form 4027
The postmaster or designee should complete Form
4027 in accordance with the instructions on the back
of the form:
a. Fill in all blocks, Items 1 thru 9. The number of
boxes and vehicle stops must be shown regardless of
the route classification.
b. If Item 6 is answered yes, or if either Item 8 or 9
are answered no, a full explanation must be provided
in I tem 10.
c. If Item 7 is answered Yes, a letter must be
submitted by the customer as outlined in Part 432c.
d. Draw a sketch of the proposed extension in Item
10. Indicate the location of a residence and the line of
travel using the color coding as prescribed on Form
4027.
e. Consult with the rural carrier and attach to Form
4027 any statement the carrier desires to make.
f.
The postmaste1" or designee must sign the form.
443 .4
Completing Form 4003
Show the official description of the route on Form
4003, and, if a continuation sheet is necessary, ilse
Form 4003-A. Completion should be as follows:
a. Enter the information required at the top of the
form.
b. Enter the number of boxes and stops regardless
of the route classification. The number of stops
cannot exceed the number of boxes.
c. Each line of travel should show a separate
direction, including retrace, if applicable (e.g., Right
443.4
the road without deviating to serve boxes. using an
automobile odometer which has been tested for
accuracy or a distance measuring device if available.
Measurement must be made by the postmaster or a
I
supervisor.
e.
Enter the total mileage in the line labeled Total
Official Route Mileage on the last page of the official
rural route description. The total mileage should also
be shown in New Length section at the top of the
form in five digits. For example. if the route
measures 50.40. show it as 05040.
f. It is not necessary to rewrite the route description
to show the entire line of travel each time an
extension is requested. To amend the route
description, it is only necessary to:
( 1 ) Complete the applicable items
portion of the form.
10
the top
(2) Show the new direction and mileage for the
lines to be changed only (see Exhibit 443.4f(2». I n
the exhibit. the line of travel o n Line 1 0 previously
read, Right on McDonald Road to Prine Road 1 .00.
The extension west on Jamestown' Road .50 and
retrace was made from the mid-point of the travel on
McDonald Road. After the amendment. travel on
McDonald Road is recorded on Lines 10 and lOb
and travel on Jamestown Road is recorded on Line
lOa. After traveling M cDonald Road as indicated on
Line lOb. the carrier I would proceed to travel Lines
II. 1 2. etc. If a line oftravel is no longer needed, enter
delete on the appro priate numbered line.
(3) Enter the new t�tal mileage in the total space at
the bottom of the form and in the New Length space
at the top portion in miles and hundredths.
g. A complete revision of Form 4003 showing the
entire line of travel should be prepared only when:
A substantial rearrangement, realignment. or
service charge is made to the route.
on Kreiner Road .50 and retrace).
(I)
Note: The use of compass points or right, left
directions on Form 4003 shall be determined by the
Regional Postmaster General or his designee.
(2) Five Forms 4003 have
amendments to the route.
d. Enter the exact mileage for each line of travel.
State distance in miles and two decimals; e.g. 5.20,
. 1 0. 1 .50. Measurements are made down the center of
(3) An amendment is made to the route. and it has
been five years since the last complete route
description was made .
M-38, TL- 1 , 7- 1 -80
been
issued
for
450
450
P R O CES S I N G R EQU ESTS FOR
EXT E N S I O N S
45 1
P O S T M A S T E R S D E L E G AT E D
AUTHORITY TO APPROVE EXTENS IONS
451 .1
Form 4027.
Keep a completed Form 4027 on file for each
separate change approved.
451 . 2
Map
M aintain on file up-to-date map(s) showing the
complete lines of travel for all rural routes and
update them as changes are implemented. Prepare a
new map(s) following a substantial service change or
realignment of route(s).
451 .3
452 POSTMASTERS NOT DELEGATED
AUTHORITY TO APPROVE EXTE NS IONS
Form 4027.
Postmasters must submit a separate Form 4027 to
the MSC manager for each change proposed . All
information requested on the form should be
furnished.
452 .2
. 21
452 .3
Form 4003
.31 A Form 4003 p roviding a new and complete
route description must be submitted to the M SC with
the Form 4027 and a sketch or map when any of the
conditions in Part 443.4g are met.
.32 When none of the conditions in Part 443.4g
apply. it is necessary to submit only an updated Form
4003 by completing the top portion and showing the
new description and mileage for only those lines to be
changed.
Form 4003
Maintain a completed Forml 4003 on file for each
rural route. For minor extensions or deletions,
complete the top portion of Form 4003 . and show the
new description and mileage for only the lines to be
changed. Distribute copies of Form 4003 in
accordance with instructions I on the bottom of the
form. Prepare a new Form 4003 providing a
complete, updated route description if any of the
conditions in Part 443.4g are met.
452.1
substantial service change is involved, or when the
proposed change borders rural delivery service from
other post office(s). All post offices must have up-to
date maps on file spowingthe complete lines of travel
for all rural routes.
Submission of Sketch or Map
Sketch
453 SECTIONAL CENTER, REVIEW O F
FORM 4003
453. 1
Regular Routes
Check for completeness and accuracy. Be sure the
total mileage figure it;: :'!ccurate. Add the mileage
columns after tYPIng to be sure all totals are in
agreement. Check the Social Security number and
the carrier's pay step. All blocks in the top portion
should be filled with numbers or zeros to:
a. Show the finance number in six digits (e.g.
0 1 6000).
b. Show the route number in two digits (e.g. 02. 03.
1 0).
Show prior length and new length in five digits
(e.g. show "59.40" as "054940").
c.
d. Show the social security number in nine digits
(e.g. 424- 1 6- 1 600 as 424 1 6 1 600).
e. Show boxes and stops in four digits (e.g show
"520 boxes" and "450 stops" as "0520" and "0450. "
; �spectively).
.•
Post office must furnish to the MSC a clear. detal'
sketch of the affected portion of the route when a
change or extension is proposed.
.22
Map
Post offices must submit an updated, well marked
map of the complete route to the MSC whenever a
f. Show the effective date in six digits (e.g. show
"January 7. 1 979" as "0 10779").
g. If Form 4003 is completed showing only an
extension. verify that five amendments have not been
M -38. TL-1 . 7-1 -80
454.4
made or that it has not been five years since the last
complete route description was made.
453 . 2
Auxiliary Routes
Changes to auxiliary routes will be made in the same
manner as those on regular routes.
453 .3
Seasonal Routes
All seasonal changes must begin and end on the first
day of a pay period in accordance with Article
3 0 . 1 C. 1 3 of t h e U S P S - N R L CA N a t ional
Agreement. ( For example. suppose a route now has a
seasonal change from Memorial Day through Labor
Day. The seasonal change would be effective with the
pay period beginning on or before M emorial Day
and would terminate with the beginning of the pay
period on or after Labor Day each year.)
453.4 Distribution of Form 4003 U pon Com
pletion of the Review
Distribution of copies of Form 4003 should be made
by the MSC in accordance with instructions on the
bottom of the form.
454 S U B M I S S I O N
CENTERS
TO
TH E
DATA
454 . 1 Forms 4003 must be submitted by the M SC
or designee to arrive at the PDC not later than 10
'calendar days before the effective date of the change.
M-3S. Tl- 1 . 7-1 - S0
.454.2 Requests for changes to rural routes are to
be avoided during the interim period between the last
day of the annual mail count and the effective date of
the result of the annual count.
4 5 4 . 3 F o r a u t h o r i z e d route exten s i o n s .
temporary detours o f more than 3 0 days. or seasonal
route changes effective during the period stated in
Part 454.2 proceed as follows:
a.
If the change was included on the Form 424 1 ,
Rural Delivery Statistics Report, submitted for the
annual count, submit a Form 4003 with the same
information (boxes, mileage, etc.) and showing the
base hour change and the effective date. This will
provide payment to the carrier for the period
between the effective date of the change and the
effective date of the mail count evaluation.
b. If the change was not included on the Form 424 1
submitted for the annual count. submit a Form 4003
with the new information and showing the base hour
change and the effective date. Because the Form 424 1
(su bmitted for the mail count) will supercede this
Form 4003. it is necessary to submit an amended
Form 424 1 with the new miles. boxes, and stops for
the route.
For extensions with an effective date during this
interim period. include a memo (Exhibit 454.3c) with
the Form 4003 submitted.
c.
454.4 Although it is not recommended. changes
can be made on a rural route in two consecutive pay
I
periods.
Exhibit 443.1 : (p, 1 )
U.S. POSTAL. SERYI.:1t
PETITION FOR CHANGE IN RURAL DELIVERY
(TO_BE COMPI./;'TI:V BY PI:'TITWNf.'RS)
I
PETnlONERS NOO'E: PropoMd extenlions ornuaI routes should ordinarily serve an average of at least one family for each additional
..... of CI1MI iDc:huUDa ntnee.\ An exteDlion or anll81 route is aenetal1y not approved by the U ,S, Postal Service when the road to be
CIaYeIed II prl¥ate or is DOt �taine4 and in ,GOd condition
When the petition .... beetl completed it should be submitted to the postmaster of the offICe from which service is desired,
(I,.cWe Oty. S"'r� tmd ZIP Code)
TO: •
Postmaster
Flag s t a f f ,
AZ
1 8 6 0 01
1
I
The Wldersigned request rural mail service from your post office. Petitioners not receiving mail on route should show complete
_ntailinR.address inlast column to insure notification of action taken,
I
NO. OF
NAME OF HEAD O F FAM,LY
MAIL R E C E I V E !)
DAII.Y
I
1
Donald E i senha :t t
Raymond ,
R""RAJ...
"au".
(AN_e)
Wal te r Ro b i nso n
Carl Johnson
DISTANCIii FROM N E A R EST
PIECES O F
Fo ste r!
N.yttWAY
c;oNTRItrCr
ROUTE
POST
O FF' IC E
O F F ICE THROUGH
WHICH SERVICE
IS NOW ReCEIVED
Flagstaff , AZ
1
2
. 25
. 75
Flag s taf f ,
AZ
1
. 50
Flagstaf f ,
AZ
3
. 35
Flagstaff , AZ
I
1
.IItICP'L.Y DCSCII •• E TH E L.OCAT.O" 0,. THE' RESIDENCES
On Ma r t i n Lane ,
.. ,.,...
...., 1919 4027
East of
Kelly Road
.
.
(Attach addmonai sheets ifneeded)
Exhibit 443 . 1 (p. 1 )
M-38. TL- 1 . 7- 1 -80
Exhibit 443.1 (p. 2)
(TO BE COMPLETED BY POSTMASTER)
INSTRUCTIONS TO POSTMASTER:
Without incurring any expense to the U.S. Postal Service, supply the information requested' below and send this
form, together with amended Form 4003 , Official Rural Route Description, and any related papers,
to
the
Management Sectional Center. USE A SEPARATE FORM 4027 FOR EACH EXTENSION OR CHANGE.
Prepare a sketch of the area; indicate the change desired in red pencil and omissions in yellow pencil. Show by
pencil dots the locations of the residences of families to be benefited and by cross-marks the locations of those
who will be inconvenienced. Write on the sketch the local names of all comers and points Involved.
See Section 1 57.22. Postal Service Manual, for instructions pertaining to box delivery highway contract route
extensions.
It is not necessary for this form to be circulated to obtain actual signatures of those who will benefit by the
change unless the customers ve served by some other post office at present. However. you should insert all the
names of the heads of the fanUlies and the other related information ,in the appropriate columns.
1. ON THE ATTACHED FORM �OO3 THE PROPOSED CHANGE IS SHOWN ON LINE(S)
(Form 4003 .....tal... I...trucllo... for 00,.,.,,"' 110...)
2. NUMBER OF FAMILIES
BENEFITED
4
I
INCONIIEN·
IENCED
0
I
3. DAI I.V MI LEAGE
.ADOEO BV THIS
CHANGE
NOT FORMER LV
1 7.
SERVED
0
S. DOES T H E REQUEST DUPLICATE SERVICE?
(If 3'", GI... detan. '" I"'m 1 0)
D VES
13 NO
PRESENT
379
1 . 50
I
�. NUMBER O F BOXES
I'ROPOSED
3 81
I'RESENT
373
ARE THE ROADS TO IE TRAVELED PRIVATE ?
B . ARE THE ROADS MAINTAINED AND IN G O O D CONDITION AND PASSABLE THROUGHOUT
THE VEAR? (If not. -II... detan. III ''''... 101
9. DO VOU RECOMMEND THAT THI; SERVICE IE PROVIDED?
(If no, Ita'" ......
.. . In ltim 101
I
5. NUl\laER OF IlEHlCU!
D VES
Il NO '
XJ VES
D NO
[Xv ES
D NO
SI"OI'B
I'ROI'05EO
375
10. REMARKS
�
�
l -!S
�,
,"15
•
.SD
Ik
1JIIIt"'f"N IJilllll•
•
l£
•
..c
�
I
CONSULT THE RURAL CARRIER CONCE RNING THIS PROPOSAL AND ATTACH ANY STATEMENT S UBMITTED.
DATE
Izr
SI
9/8/79
>"
TU
™
�, �
;;(''1000"�"'
•
D
I
I
Flagsta f f ,
EXhibit 443 . 1 (p. 2)
M-38, TL- 1 , 7- 1 -80
RURAL
CITY. STATE AND ZIP CODE
AZ
\1IOUTE NO
86001
01
Exhibit 443.4f(2) (p.1 )
o
SEASONAL ROUTE
U, S, POSTAL SERVICE
OFFICIAL RURAL ROUTE OESCRIPnON
Postmaster will complete this pari:
I
,
To be completed by Mlmagement Sectional Center or Post Office:
SALARY PROTECTION
DATA
I
I
,
,
I
,
,
I
,
I
I
,
I
,
,
,
I
,
BOXES
I
I
STOPS
I
,
I
,
0 : 2 1 8 : 9 0 : 2 : Eh
I
I
I
BRIEFLY DESCRIBE THE trNE OF TRAVEL
FROM THE POST OFFIC� AND RETURN
L
,
=
I
I
I
,
I
,
EFFECTIVE
DATE
, I I , I
0 : 5 : 1 :9: 7 : 9
L
MILES
)' 1
I".J...-. ....�
d
L "-tf?
APPROVED BY-C rai � Sml. th , Manager
Management Secti onal Center
DATE
Apr i l 2 1 .
1 97 9
SHOW ONLY ONE DIRECTION AND RETRACE
ON EACH UNE TO TWO DECIMAL PLACES
I
N
E
MILES
42
3
43
1
4
44
5
6
7
45
46
47
48
8
49
9
1lt
ut
tI
IX.
1.
"
41
1
2
10
r�p
Part
FI�AN9E �O
(CHECK ONE)
I
I
I
I
AMEND4 I 0 , 8� , 8 ,
0 NEW
ROUTE Ul EO
0 REMEASURED
P�'OR L£j'lGTH ,,\EW LE��H :iO,C'Af- S�C�RITr N?
,
,
,
0 : 8 : 8: 2 : 0 0 :8 : 9: 2 :
4 : 2 : 1: 1 : 2 : 9 : 7: 5 : 3
I
,
BASE
HOUR
CHANGE
'J
SEE INSTRUCTIONS FOR COMPLETION on reverse 01
STATE AND ZIP CODE
POST OFFICE
I
I
Union
OR 9 7 8 8 3
ROUTE NO,
NAME OF CARRIER
I
Robert Muschamp
01
R i Ght on McDonald Rd to
Jamestown Rd
1 0-A R i ght on Jamestown Rd
. 50+ retrace
1 0-B R i ght on McDonald Rd to
P rine Rd
50
. 50
51
1 . 00
53
52
54
. 50
55
16
56
17
57
18
58
19
59
20
60
21
61
22
62
23
63
24
64
25
65
26
66
27
67
28
68
29
69
30
70
31
71
32
7 :{
33
73
34
74
35
75
36
76
77
37
38
39
40
1
78
79
TOTAL OFFICIAL ROUTE MILEAGE
8 9 . 2C
PS �orm 4003
APR 1978
1 . COPY FOR POSTMASTER
Exhibit 443 .4f(2) (p. 1 )
M.·38. TL· ' . 7·' ·80
Exhibit 443.4f(2) (p.2)
INSTRUCTIONS·
Show tbe official desaipriQ1l'of ..route em FOt1lt"400.l, iDit Form'4003-a, if continuation sheet
.if. nec:cuary. Prepare.fonn.4OO1as. foUO!Ws:
a, COl1lplet.s: alt IIPplical,lle items .Q.n thejl.PBf P.!Ift �f· .\1l� Conn
b, Show entire route in the order in which it-is 5efvcd. Enter each direcrion on a separate
.
retrace: :: More . than ancline ' ";';';y be uied iC
, numberid iine, including 'any
neCessary. Sliow the distillncifrot eii:h'cm�'in the mireaae column.
c:- Indie8te bighway' ftumbers and sec;ondary-road ftUmben"llS' shown on county map, section
numbers, .local-DIlJIla.ot: points. ,oads, .streets, etc:. Show ditections and enet distances
'r.(;m,fJ;p..r.ne.LorJl:lt�r!l�ti"�J�":'p�xt djrCl;tjOIJ, �tatjft' pi�tances.iil milf;!l and decimal .frac:
tions of ill mile: Use an automobile odOmeter, which has been tested over a known distance,
tQ. mwute-distaJiccS:'Make measurements from c:eutir. of the road or normai line (,f'trave.;
'wmic:suti:leviation f�� bi5xc!S;
d.-Show the totaJ-of the-columnrilr the-spac:e-pro¥ifect' attd-itt �' I,;enstlt" spacein upper
•.
al'pliiible'
•
.. .pan oCfQl'lD..
.
.
LimiUotal lcaaUl .u) .two..decimal. � .
€ompletion-of line-of travei:-on lower- portion of' Fo;:m 4003 'will not � necessary for rurai
..routes wh�lth�J'.o11o.wiail ccwlWou.prevail:
.a. D�Ii.vc:.ry.sharac:teristiQ are silnilar t<UhQse of ci!y motori;ed. rQ:VJC$; suchJl$ .t):ps of bQmes
. ..
.
short distances between houses, and 'aty street surfaic:es;
,,: The'use of street llameS and house numben haYe. l?con authorized on the 'entire route: and
c'; RO':!tes c1asSifieC:I .hellvy dilty arelesslh,ali 35 lfI'i1e$1bna. Measure thesl! routes peritRftcaUy"1o
1IStIft eorrec:t mileage has been· recorded 8.ftd it is :1Cl!ljihllt1 35-milet-. WheJl route-exc:eeds 35
... .enter line..oC travel oa.the..bottom ..oLForm . @3.
on ltnul'ftbc:n:cHine, record
direc:tiOlt
After rural route is-dc:sc:ribed on-Form-4003 showin,u.:h
"
.
.sub�.duiDgCS as follows: . .
�.. �o�l�te. a!,-�pplicab!e it�!.lll! the QPper p!lrt PfJl'OJ"!ll ��
...
b:. l:nier new direction and mileage only for lines to.be-cQanged. If a direction entry has bee.1
eliminated without any new 'dlrection substituted" enter " delete" on appropriate numbered
line. If neW description' requires a'dditionat linest draw a 1ight ·t!ne "ttltodgh the'numbers
following the change' and add -letter(ll) after proper- itne-nltlll ber; i':.,", -Line :3 is'deleted and
cbange..involYes. three direc:tiQDL.. T.he fust line would: be "3'�. dra.w.a light .line .through
numbers !'4�' atId "i" and put in " 3fl" and." 31S" �
.
�:' Enter the'oew'fotal hI the space provided in '"thei bGttom of the'form as well as in '''New
lengtb""sr>aci: iii uPPdr pan .of ifi� form. ::
d.' Pr�pa{e � revis� Fo� 4003 showina entire route as.it I!, servt!d when:
(l-)'--Il'�ubstantial-sCrvic:e Change is involveci:(2) An eltensive rearrangerruiDt is beint e.ffeeted.
(3) Ther _h@ve. \?eelJ...fIVE previous changes m!ldii.to the FOute si� l.11t! �a�t l<ompl�e rOl,lte
d� p��n.
I .
"
.
(4). When.lt has-been fwe year.s.since.the lastconiplete route description Dr route chanle was
'
made.
'
.
!
•
.
:
I
When. deemed .. nec:essary by managem.illlt or when requested .by the rural � rier. remeasure
rural route by using a measuring device tested for accuracy. If an odometer is used, drive
" vehi..
'
1
ele over a known distance to prove accuracy of odometer. Do not make measu�ement with ·car·
rier while serving t he ro�te. Roads- must be traveled by· most' dir�ct dri�e practicable without
pulling out to mail boxes. Prepare Form 4003, covering'the remeasurement and subntit it to the
Milnegemeftf Sectional· Cenler indicating method used in remeasuring route.
•
'
Exhibit 443 .4f(2) (p. 2)
M -38. TL- 1 . 7- 1 -80
,
Management of Rural Delivery Service,
E,mibit 464.3c
UNI TED STATE S POST OFF I CE
Our Ref :
Sub j e c t :
To :
I
Ex t ens i on o f Del ivery :
Rur a l
Direc tor I
Po s tal Data C enter
U . S . Pos tal Serv i c e
Th i s att ache d ' Form 4 0 0 3 i s f o r an ext ens i on o f rural
Proc es s
del ivery effect
ive
I
immed i a t e ly .
Approved by :
(Name )
(Ti t l e)
(Off � c e)
At t achment :
cc :
Form 4 0 0 3
Po s tmas t r r Local Office
MSC Mana ger
Rural Cail' r i er
Off i c i a l , Pers onnel F o l d e r
Exhibit 454.3c
M-38. TL- 1 , 7-1 -80
Contents 527
CO NTENTS-Chapter 5
ROUTE I NSPECTI O N S AN D MAIL
COUNTS
51 0
Annual Inspection of R outes
51 1
512
513
514
515
516
517
Definition
Frequency
Inspection Report
Official Route Travel
Obtaining Data
Count of Families
Reviewing R oute
M-3S. TL- 1 . 7;. 1 -SO
520
Annual and Special Counts
52 1
522
523
524
525
526
527
Introduction
Special I nstructions-Annual
Count or Special Count
Purpose and Definition of Count
Annual Count-Coverage and Count
Period
Responsibility
Conducting the Annual Count
Special Mail Counts
516.1
CHAPTER 5
ROUTE IN S PECTIONS AN D
M AIL COUNTS
5 1 0 A N N UAL I N SPECTION O F
R O UTES
51 1
DEFI NITIO N
Inspection o f a route i s the physical observation of
the condition of the route and boxes, the adequacy
and quality of the service to the rural public, and the
character and performance of the carrier. This
inspection is to be made by the postmaster or a
designee while accompanying the carrier on the
route.
51 2
FREQU ENCY
All routes must be inspected at least once each
calendar year. An inspection must be conducted
either during or immediately preceeding the annual
count of mail and all special counts of mail.
Additional inspections may be made at other times of
the year.
51 3
INSPECTION ROUTE
Form 4248, Rural Route-Annual Inspection Re
porI (Exhibit 5 1 3) must be completed in duplicate
for each regular and auxiliary rural route. The
original of the Form 4248 will be retained in the post
office file, and the duplicate copy will be forwarded
to the M SC manager.
51 4
OFFICIAL ROUTE TRAVEL
Use the current Form 4003, Official Rural Route
Description, on the inspection trip to ensure that the
line of travel being followed is correct. While the
length of the route shown on the Form 4003 is
measured by traveling the most direct drive practical
without pulling out to serve mailboxes, make a check
of the difference in odometer miles recorded in the
carrier's vehicle and the offidal length shown on
Form 4003. Should the two mileages vary widely, the
route should be remeasured. (See Chapter 6 for
remeasurement procedures.)
M-38. TL- 1 . 7-1 -80
515
OBTAINING DATA
5 1 5. 1
Count of Boxes
Count as a box all boxes currently being served and
temporarily vacant dwellings, apartments, and
places of business with or without a box erected
which have not been vacant more than 90 days. But
do not count abandoned boxes, permanently vacant
buildings, dwellings, and apartments vacant more
than 90 days, buildings under construction. or
dwellings and businesses receiving delivery solely
through general delivery or a post office box. In
resort areas. transient trailer parks. and transient
mobile horne parks count only the boxes being
served during the inspection.
5 1 5.2
Count of Stops
. 2 1 Count the minimum number of potent ial stops
required to serve every box on the route. i.e. the
number of times a carrier must move the vehicle in
order to serve all boxes on the route as determined by
the manager.
.22 Where a group of boxes can be served without
moving the vehicle. record one vehicle stop for that
"group of boxes.
.23
etc.
Do not count stops for stoplights. stop signs.
.24 Prepare a worksheet before beginning the
inspection to facilitate tallying the boxes and stops.
Such a worksheet is shown in Exhibit 5 1 5. 2a. By
numbe ring the items on the front ofa PS Form 4056.
Your Mailbox Needs Attention (Exhibit S I 5.2b),
vou can note mailbox irregularities on the worksheet
� itl1out delaying the carrier.
51 6
5 1 6. 1
COUNT OF FAM I LIES
Definition
For Postal Service purposes, the term "family" is
considered the same as ·'household."
5 1 6 .2
516 . 2
Procedure
(I )
Is it adeq uate?
. 21 Count a single residence as a household
co nsisti ng of only one family regardless of the
n u m ber of residents or thei r relationship.
(2)
Is it properly maintained'?
c.
Accident report kit ( I tem 087- H ).
. 22 I n duplex or other mul ti-uni t residential
buildings, count each occupied separate unit as a
household consisting of only one family.
d.
Carrier supply of stamps and forms .
517
e. Carrier's S . F. 46, U. S. Government MOlOr
Vehicle Operator's Identification Card.
R EVI EWI NG ROUTE
f.
517.1
Does carrier have a valid state driv er's license?
Road Conditions
517.4
.11 Observe and note road l and traffic conditi ons
which hamper delivery service.
Carrier Performance
Review the fol lowing areas and take action to correct
any deficienci es:
. 12 Notify the appropriat� highway official of
public roads needing attention
using Form 4024,
.
Request to Repair Roads.
a. Are the carrier's work habits and q uality of
service satisfactory?
.13 S end Form 4024 to the owner of private roads
that need repair.
b. Does the carrier properly maintai n trip reports,
roster of customers. and case labels?
517.2
c. Does the carrier serve the route in accordance
with the latest official descripti on?
Mailbox Irregula rities
. 21 Note the condition of . mailboxes d uring the
route inspection for possible � rregularities.
I
. 22 Form 4056, Your Mailb.ox Needs Attention, is
designed to notify customers of any irregularities
noted. The postmaster wil l prepare a Form 4056 for
each box having an irregularity. using the inspection
worksheet as a basis.
.23 Remind carriers of their responsibility to
notify management promptly when they observe
mailbox irregularities.
d. If the route serves an intermediate office. is the
carrier's arrival time, leavi ng time, and work
performed at that offi ce satisfactory?
517.5
General
I n addi tion to the above, check, verify. and/ or
correct, as appropriate, the followi ng addi tional
items:
a. Is th e carrier's schedule proper and
observed?
is it
.24 If the irregularities . remain uncorrected.
service may be withdrawn inl accordance with Part
613 .3 and Part 636.4, POM . .
b.
Can travel be reduced?
517.3
c.
D oes the carrier transport city carrier rel ays?
Equipment
Review the foll owing items and take appropriate
action to correct any deficiencies:
a.
Casing equipment.
h.
V ehicle used on route:
d. Does the carrier transport locked pouches and is
the proper time allowance credited or monetary
al10 wance paid for it?
c.
If collection service and/ or mail exchange is
accomplished. is it warranted?
M.-38. TL-1. 7-1-80
620
A N N UAL AND SPECIAL COU NTS
521
I NTR O D U CTION
These instructions provide standardized and
uniform procedures in conducting the count of mail
on rural routes. A careful reading and complete
understanding of this material by postmasters and
supervisors will ensure the accuracy of the count
data, the prompt evaluat i o n , and co rrect
classification of rural routes. Postmasters and
supervisors must assure that mail counts are
conducted properly and that data reported is
accurate.
5 2 2 S PECIAL I N STR UCTIO N S-ANN UAL
C O U NT OR S PECIAL COU NT
At the time of the annual count, or special count, the
postmaster must arrange a meeting with each eligible
rural carrier to discuss requirements for election of a
higher classification for which the rural carrier may
qualify. The co mmitment to use sufficient annual
leave to qualify for a higher classification must be
made on Form 424 1 by the carrier to assure
management that the actual w�rk hours will not
exceed 2,080 hours during the guarantee period. The
leave commitment portion of Form 424 1 must be
signed by the carrier at the time of the annual
. or
special count.
523
PU RPOSE AND D E F I N ITION O F
COUNT
The count of mail is the physical counting
and recording at specific times of the number of
pieces of mail delivered, collected, or handled on
rural routes. The count of mail is used to assemble
data which provide the basis for the evaluation of the
individual route. These route statistics will indicate:
523.1
a.
Volume of mail handled.
b. Amount of office and route time used by the
carrier.
c.
Adequacy of service to rural customers.
d.
Efficiency and performance of the carrier.
The evaluation of a rural route is
determined by the mail volume, daily miles traveled,
523.2
M -38, TL- 1 , 7-1 -80
525 . 1 2
the number o f boxes Iserved. and ' fixed o r variable
time allowances. (See Exhibit 523.2.)
These instructions will be followed
throughout the year fior the annual and all special
mail counts.
523.3
524 A N N UAL C O UNT-COVERAGE AN D
COUNT PERIOD
Tl)e annual count of mail will be conducted
on all rural routes during the last two full weeks of
September. ( Exact dates are published yearly in the
Postal Bulletin.) Boxholder mail only will be counted
for four consecutive weeks, beginning one week prior
to the start of the annual mail count (Note: During
special counts. not coinciding with the annual count,
boxholder mail will be recorded only for the two
week count period.)
524.1
524.2 The annual count of mail will be conducted
on all rural routes.
Extensions approved during the count
period may be made effective on the first day of a pay
period beginning during the count. (Note: The
mileage and boxes, etc., for these extensions must be
included on Form 424 1 . See Part 454 for extensions
that will be effective between the last day of the count
and one pay period after the effective date of the new
·evaluation. )
I
�24.4 At those offices where central markup was
instituted and no mut�ally agreed rural mail count
period was possible, the special count may coincide
with the annual coun�.
524.3
525
525 . 1
I
R ESPO N S I B I LITY
Local Conferences
.1 1
At least 1 5 days before the start of the count
(the annual count begins with the boxholder count),
postmasters will hlold j oint conferences of
supervisors and rur�l carriers to discuss these
proced ures and instructions.
Postmasters ml,lst advise the Management
Sectional Center as spon as possible, but no later
than ten days before the start of the count. of any
major points of disagreement concerning these
instructions so they can be resolved before the count
period.
.1 2
525 . 1 3
.13 Enter the date(s) of local conferences(s) in the
appropriate section of Form 424 1 .
. 1 4 No changes i n carrierl work methods. casing
equipment. or office procedures can be made
between the date of the local conference and the mail
count unless these items were specifically discussed at
I
the confe rence.
Note:
a. It is
proposed
proposed
policy or
not necessary that the carriers agree to
changes; it is necessary only that the
changes do not : violate Postal Service
the U S PS-N R LCA National Agreement.
b. This section does not limit a manager's right to
make operational changes at1 any time other than the
period specifically stated.
525.2
Accuracy of Count
. 21 Postmasters or supervisors are responjiible for
the completeness of all mail l count information. the
accuracy of the "Total" columns entered on the
report forms. as well as the manner in which the
count of mail is conducted. The carrier must be
afforded · adequate time to review the completed
Form 424 1 before signing it.
.22 For . the Annual Count of Mail (or Special
Counts coinciding with the Annual Count). the
Form 424 1 will be available to the carrier in the office
for review two days during the 4th week of the
boxholder count. Before the carrier reviews the
Form 424 1 . all columns (except Columns D and E)
must be completed and totaled. Columns D and E
must contain week # I through week #3 entries. By the
first Tuesday after the completion of the boxholder
count. the carrier must be g�ven the opportunity to
review the Column 0 and E totals and sign the form
in order that the completed form 424 1 can be sent to
the MSC on that day.
For Special Counts (not coinciding with the
An nual Count) the Form 424 1 will be available to the
carrier one day in the office for review and signature
before the form is submitted to the MSC. This review
must be completed promptly to assure that the
completed Form 424 1 readies the MSC within the
required four days after the 1 last day of the count.
I
. 23
.24 Signatures of the postmaster and carrier are
considered verification of the validity of the count
data .
. 2 5 When the carrier disagrees with the count
data. the carrier need not sign the form. H owever. the
carrier must submit promptly written comments
explaining in detail the reasons for objecting and the
exact nature of the supposed errors or omissions.
The postmaster also must include comments in
writing concerning any questions raised by the
ca rrier. Form 424 1 . together with the letters from the
postmaster and carrier. must be forwarded to the
Management Sectional Center office. ( Where the
disagreement concerns the actual number of pieces
counted. every effort must be made to resolve the
matter immediately at the local level.)
.26 A prompt written reply to the postmaster will be
furnished by M SC offices advising of the decision.
The carrier will be promptly informed in writing by
the local management of the decision and the reasons
therefore.
526
526 . 1
C O N D U CTI N G TH E A N N U A L COUNT
General
AU classes of mail handled by each rural carrier will
bl) counted daily during the official count period.
Mail must be counted at the facility where the carrier
will case the mail. and before it is cased .
526 .2
Counting M ail
.21
During the 1 2 days of the annual mail count on
mileage ( M or R CS) routes. the carrier will count the
mail eight days and the postmaster or supervisor will
count four days ( picked at random). The postmaster
or supervisor will also count the two additional
weeks of the boxholder count. The carrier may
observe and may also count. if so desired. on the days
management makes the count .
When in the judgment of management thc
route borderlines a heavy-d uty status. the supervisor
or postmaster will make the full l 2-day count and the
complete box holder count.
.22
.23 On routes classified heavy duty, special. or
auxi liary. the postmaster or supervisor will make the
M.-38. TL- 1 . 7-1·80
count on all days during the count period, including
the two additional weeks of the boxholder count.
(This requirement is applicable where post offices are
closed on Saturday and supervisory personnel are
not normally on duty.) The rural carrier may observe
and may also count the mail. H owever, mail
delivered and collected must be counted by the
postmaster or supervisor and entered on the daily
count forms. Carriers may observe, if they wish, the
mail count on their reliefdays or on days they are in a
leave status. (Any carrier, who observes the mail
count on a relief day. or while in a leave status, must
be in a non-duty status and must not participate in
the office work activities.)
526.3
Control of Forms
Care must be exercised by the postmaster or
supervisors in controlling mail count forms in order
to assure that all entries are proper.
5 2 6 .4
Casing of Mail by Carrier
.41
The principle underlying the count is that the
same mail flow conditions prevail during the count
period that are normally in effect the rest of the year.
Postmasters and supervisors must see that all mail
available up to the normal morning cutoff time for
distribution on the day preceding the count is
delivered on that day and that all mail available up to
the normal morning cutoff time on the last day of the
count will be included in the count and delivered .
.42 Available mail is that mail distributed and
placed on carrier case ledges, in hampers, trays, or on
thefloor beneath the carrier case, and that which is in
distribution cases up to the cutofforfinal withdrawal
time prior to departure time to serve the route. It
does not include mail distributed after the scheduled
cutoff or final withdrawal time. or mail received too
late for distribution. as long as the requirements in
Part 612. 1 , Postal Operations Manual, are met.
Note: The withdrawal of mail from distribution cases
by carriers or the placing of mail at or near carrier
cases by another employee will be in accordance with
the Nationally establis hed criteria. The withdraw... :
procedure established for the count period must be
the same as that which will normally be followed the
remainder of the year.
.43
Mail will be distributed to ensure a normal
flow on the day preceding the count period and the
M-38. TL- 1 . 7- 1 -80
526.53
last day of the count. All simplified address mail
available at delivery lJnits will be distributed to rural
carriers during the cc)unt period; except that where a
commitment has been made to a mailer to deliver on
a specific date other than the count period. the
mailer's request must be honored.
The method of handling or casing box holder
mail shall be at the option of the carrier. H owever, no
time allowance will be granted under Column E of
Form 424 1 .
.44
Carriers who normally case mail upon return
to the office after completing their routes are to
continue this practice on the Saturday preceding the
count and during the count period. Carriers who do
not case mail upon return to the office after
completing their routes will not do so on the
Saturday preceding the count nor during the count
period . All mail is to be recorded on the Form 4239
for the day of the count on which it is cased.
Therefore, mail cased on the Saturday preceding the
count period will not be included in the count.
H owever. mail cased after the carrier returns from
serving the route on the last day of the count will be
credited on the same Form 4239 used earlier in the
day and will be included in the annual count.
.45
5 26 . 5
Requisitioning Mail Count Forms
Forms 4239. 4239-A, and 424 1 are available at
supply centers and will be ordered by management
sectional center post offices only.
. Each management
sectional center office will:
.51
I
a. Requisition quantities sufficient for the number
of rural routes undc;r its jurisdiction and for each
intermed iate office s�rved by these routes.
b. Distribute forms automatically to those post
offices having rural routes.
I
.52 Additional re � uirements will be ordered on
Form 7380, Requisitionfor Supplies, during regular
requisitioning cycles:
Management sectional centers are cautioned
not to over-order Forms 4239. 4239-A. and 424 1 .
Submit req uisitions for only the amount of forms
that will be required during the annual mail count
period and for special countS to be conducted during
the year.
.53
526.54
. 54 Forms 4239 and 4239�A will be supplied to
intermediate offices having rural delivery for
completion and forwarding daily to the head out office
postmaster for consolidation I on Form 424 1 . Form
424 1 will not be completed by intermediate offices.
(2) On mileage ( M or ReS) the Form 4239 will be
completed in accordance with Part 526.2 1 and Part
526.22.
526 . 6
The worksheet must be completed in accordance
with the following guidelines:
Mail Count Forms-Procedures
.61
Form 4239. Count
Route)- Exhibit 526 . 6 1
.61 1
of
Mail
(R ural
Description
a. Form 4239 is designed to function as a
com�ination daily worksheet and mail count record.
This important daily record provides the basic source
of mail volume and time data lwhich is transferred to
Form 424 1 and consolidated for the two week
period. (A separate form is used to record each day's
mail count.)
b. The postmaster. supervisor, or mileage route
carrier responsible for making the count will prepare
Form 4239 daily. The Form 4239 worksheets are to
be completed as the mail is counted. After
completion of the Form 4239 1 daily, the original will
be retained by the postmaster. and the carbon copy
will be given to the carrier.
Note: When management cQmpletes the Form 4239,
upon request it will be shown to the carrier before the
mail is trayed or strapped out,1 to allow verification of
the count data.
c. The postmaster, supervisor. or carrier who
makes the daily count must sign Form 4239 each day.
I
d. Carriers serving heavy duty. special. or auxiliary
routes will not make any entlries on Form 4239.
e. Form 4239 will be comipleted at intermediate
offices having rural deliver)l. These forms will be
forwarded daily in sealed envelopes to the headout
office postmaster for consolidation on Form 424 1 .
Form 424 1 will not be comipleted at intermediate
offices.
Note:
( I ) On presently classified heavy-duty. special. and
auxiliary routes. the Form 42'39 will be completed in
accordance with Part 526.23 :
.61 2
a.
Worksheet for Counting
Column A-Letter Size Mail
( I ) All letter size mail including ordinary letters
cards. newsletter type mail, and circulars 5 inches or
less in width which can be cased in the letter
separations of the carrier case is entered in this
column. Small magazines and small catalogs 5 inches
or less in width and ¥s inch or less in the thickness are
included in this column. Detached address labels for
sample merchandise, magazines. and catalogs are
included in the letter count.
•
(2) Do not include newspapers, boxholders. flats.
and rolls even though they may be cased with letter
mail. Each direct bundle distri buted and tied out at
mail distribution cases is counted as one parcel and
entered in Column C. Direct bundles tied out at the
carrier case are not to be counted as parcels.
Registered. certified, COD. numbered insured mail.
Express Mail. and other accountable mail are not
inlcuded in this column.
Note: For special delivery articles, see 525 .5 1 2f,
Column F.
b. · Column B-Papers.
Flats. Other Size Mail
Magazines.
Catalogs.
Newspapers. flats. magazines. catalogs. rolls. and
other non-letter size mail which can be cased for
delivery using carrier casing equipment is entered in
this column. This includes catalogs cased with other
mail or cased separately. This does not include odd
sized articles which cannot be cased with other mail
for the route and those items speficiaUy referenced in
Column C. Parcels. Exceptions: Simplified address
articles. including mail with detached labels. are to be
counted as box holder mail ::nd entered in Column D.
Each direct bundle distribted and tied out at mail
distribution cases is counted as one parcel and
entered in Column C. Direct bundles tied out at the
carrier case are not to be counted as parcels.
Registered. certified. COD. numbered insured mail.
M.-38, TL- 1 . 7-1 -80
Express Mail. and other accountable mail are not
counted in this column.
Note: For special delivery articles. see 526. 6 1 2f.
Column F.
c.
Column C-ParceJs
( I)
Enter the number of parcels of all classes which
because of their size and/ or shape cannot be cased in
the letter and flat separations ( where flat separations
are used). This includes articles which cannot be
cased and strapped out because to do so would result
in damage to the contents (Le. phonograph records.
large photographs. articles marked "Do not fold or
bend"). Parcels with detached labels will not be
entered in this column but will be counted as
boxholders in Column D. Only specifically
addressed samples too large to be cased will be
included in the parcel count.
(2) Each direct bundle distributed and tied out at
the mail distribution cases is counted as a parcel.
Direct bundles tied out at the carrier's case are not
counted as a parcel.
(3) Registered, certified. COD, numbered insured
mail. Express M ail, and other accountable mail are
not counted in this column.
Note: For special delivery articles, see 526. 6 12f,
Column F.
d.
Column D-Boxholders
See Part S26.624c(3)(b)
e.
Column E-Boxholders Strapped Out
See Part S26.624c(3)(c)
Column F-Registered, Certified. and Special
Delivery Articles, Numbered Insured Parcels, and
Express Mail
f.
The number of such articles received daily for
delivery is entered in this column. Entries in the
column preclude entries for the same items in
Columns A. B. C. or P.
Note: . Where the carrier dismounts or leaves the line
of travel to effect delivery or attempt delivery of
M -38, Tl- 1 , 7- 1 -80
526.61 2(p. 1 )
special delivery mail. the number o f special delivery
articles will be ente�ed in this column. Otherwise.
they are entered in Columns A. B. or C as
appropriate. Do not l record any articles entered in
Columns A. B. or C ' in Column F.
g. Column G-CODs and Customs Due Received
for Delivery
Enter the number of articles received daily for
delivery.
h.
Column H-Change of Address
The number of orders to change address (Form 3575.
Change of Address Qrder. or Form 3546, Notice to
Change Forwarding Order) received and entered
during the count pc;riod in route directory or on
Form 4232-A, Customer 's Name andAddress, Form
1 564-B, Orders to l!0x Section or Other Special
Orders, and/ or Form 3982, Changes ofAddress, are
entered in this column. Form 3546 initiated by the
carrier is creditable as a forwarding order, provided
it is not a duplication of previous action taken. Note:
The entry of a new or additional customer's name on
Form 1 564, Address Change Sheet, or Form 4232-A
is not to be recorded as a change ot address order.
There must be no accumulation of change of address
orders at the start of the count period.
i.
I
Column }-Marked Up
I
( 1 ) The number of pieces of all classes of mail
marked up is recorded in this column. Markups are
mail undeliverable-as-addressed which require the
carrier to endorse the mail with the new address or
with the reason for non-delivery specified in DMM
159. 1) including pieces of no obvious value and
indefinitely addressed mail.) This includes mail
deliverable from the �ame local delivery unit or other
delivery unit. Not i!ncluded are pieces for which
Forms 3579, UndlUiverable 2nd, 3rd, 4th, or
Controlled Circu!ati6n Matter, were prepared. Mail
missorted to a rou�e must not be recorded as a
markup except wherl it is deliverable from another
local delivery unit, if known. in which case it must be
endorsed with carrier initials and route number.
Missorted and missent mail is included in the original
count of mail. This ;tlso applies where routes have
been adjusted, territory changed . and the mail is
routed to the wrong ;carrier.
526.61 2(p. 2)
Where mailing addr.esses have been changed
from rural route and box nu m ber to street name and
number. credit must not be: given for a markup
whether on the same route or where the territory has
heen transferred to another route. This is considered
a handoff. and credit is given in the original count of
mail. At post offices where the Central
Markup/ Computerized ForWarding System is in
effect. markup credits will be given for the following
categories of undeliverable �ail:
(2)
(a) Mail sorted to the undeliverable-os-addressed
separations. Credit one markup for each bundle of
the following categories of mail:
(i)
(ii)
(iii)
(iv)
(v)
( vi)
A-Z separations.
M oved, Left No Addre�s.
I nsufficient Address.
Attempted, Not Known.
I
No Such Number.
U ndeliverable-as-Ad � ressed , U nable to
Forward .
(vii)
Deceased
(c)
No Mail Receptacle
(d)
Refused
The number of Forms 3579 and Forms 386! L
Carrier's Clearance Receipt, completed are entered
in this column. Forms 3579 must be kept current so
there are none on hand on the first day of the count.
No duplicate Forms 3579 will be completed or
counted during the count period. Where the Central
Markup/ Computerized Forwarding System is
implemented. only the number of Forms 3868
completed is entered . Where the Central
Markup/ Computerized Forwarding System has not
been implemented, postmasters or supervisors must
verify each Form 3579 claimed to ensure compliance
with the provisions of D M M 1 59. 1 , Exhibit 1 59 . 1 5 1
and Part 232. 1 2 of the M-37 Handbook.
k.
1.
(0 bvious va�ue third-class mail
addressed to Occupant appljes only to those rural
Vacant
routes where street and hous� numbers are used).
I
(g) Indefinitely addressed ",ail
I
(h) Undeliverable. as addr�ssed. parcel post. Do
not credit as a mark-up parc�l post endorsed only to
indicate that an attem pted delivery notice was left.
(i)
Column K-Forms 3579 and 3868 Completed
Column L-Money Order Applications
year, credit will be allowed. Postmasters or super
visors will review each application daily.
(e) Temporarily away. This endorsement is only to
be used when returning mail because the retention
period as requested by the S E N D E R has expired.
<0
j.
Be given credit for one markup.
The number of money order applications received on
the route is recorded in this column. If the rural
carrier resides on the route he/ she serves and
regularly purchases money orders throughout the
N o Obvious Value.
(b)
(iii )
I
Excess boxholders. CarFiers will:
I
(i) Place all excess boxholder mail into an
appropriate container (sack, Ihamper, tray, etc.):
I
(ii) Endorse a facing slip !n excess of Requirements, initial the slip, a�d attach it to the
container with t he excess box holder mail; and
Column M-Letters and Flats . Collected
The number of letters and flats collected on the route '
is entered in this column. If mail is received in
bundles. each bundle is to be counted as one piece.
Each piece in the bundle is not to be counted. Mail
picked upfrom a collection box is not to be included.
Actual time required to pick up mail from a
collection box is to be entered under Column R.
Other Suitable Allowance.
Column N:"" Ordinary and Insured Parcels
Collected
m.
( 1)
The number of ordinary and insured parcels
accepted on the route is entered in this column. That
is:
(a) Parcels that require the carrier to weigh, rate,
and affix postage to the article or;
(b) Parcels weighing more than two pounds on
which postage has been prepaid.
M -38, Tl-1 , 7-1 -80
&26.612Ip. 3)
( 2) Do not enter obvious letter and flat size mail,
inicuding film packs, etc, whether the carrier affixes
postage or not. Presacked parcels on which postage
has been computed are to be counted as one parcel
for each sack. Parcels that are refused by the
clIstomer or are undeliverable SH ALL NOT be
credited as a parcel collected.
n.
Column O-Registers and Certified Collected
The number of registered and certified articles
accepted on the route is recorded in this column.
Those articles returned where Form 3849-A,
Delivery Notice or Receipt, or Form 3949-B,
Delivery Reminder or Receipt, have been left for the
customer are not included in the count. Time credit
for No Response-Left Notice items is included in
the time factor for delivery.
o.
Column P-Postage Due
The number of postage due articles taken out for
delivery is entered. Postage due items are not to be
included in Columns A or B.
p.
Column Q-Loading Vehicle
The time actually" used to transfer mail from the
carrier's work area to the vehicle. inicuding placing it
in the vehicle. This includes the time to take mail
from the work area to the vehicle. and the time
necessary to return the equipment used to a
designated location. Postmasters or supervisors
must observe the loading operation daily to assure
that efficient practices are followed. The time
required to place mail in gurneys or hampers will be
included in loading time. In offices where the carrier
does not normally withdraw all mail for the route,
the required final withdraw from the designated
distribution case or other eq.J.1ipment will be
accomplished in conjunction with the loading
operation and the actual time required included in
the loading allowance. DO NOT INCLUDE THE
TI M E USED FOR THIS FUNCTION IF THE
CAR RIER R ECEIVES T H E WITH DRAWING
A L LOWANCE. Loading time in excess of 1 5
minutes must be fully explained i n the Comments
section on Form 424 1 . H owever, the loading
allowance is not to be interpreted as a minimum 1 5
minutes daily. The actual time shown for loading the
vehicle must not include time for arranging parcels in
delivery sequence as this is included in the time
allowance for those items in Column C.
M -38. TL-1 . 7-1 -80
q.
Column R- Other Suitable Allowance
( I ) A reasonable tiqle allowance may be claimed
for unusual conditions or for other services rendered
on a daily or weekly basis that are not accounted for
under the normal work functions. This does not
include time for vehicle breakdowns. Items for which
time is claimed under this heading must be
authorized by management and must be of a
recurring daily or weekly nature. Where weekly
recurring safety talks are conducted, actual time will
be recorded in Column R.
(2)
At those offices where the Central Markup
System or the Computerized Forwarding System is
installed. actual time will be allowed in Column R for
time required to place CM U / CFS mail in the
designated location.
(3)
Where no office personnel are on duty when the
carrier returns from serving the. route on Saturday.
the carrier will receive actual time allowance for
duties performed over and above normal functions
on this day and the following work day. (This does
not include time spen� counting mail or completing
count forms.)
(4)
Where a carrier serves an apartment building
with approved apartment boxes, only the actual time
requit:ed to travel from the vehicle to the boxes and
return to the vehicle ,is entered in Column R. The
standard box time allowance is mechanically granted
for each box served; therefore, time making delivery
at the box location is not included. Where a carrier is
authorized to dismount to deliver mail to other
places (businesses" hospitals, nursing homes,
schools, etc.) the dismpunt time is determined by the
same method as for apartment buildings. Time spent
at an authorized disIiJlount must not include time
spent making delivery, securing signatures for
accountable mail, or 'collecting postage due. Note:
Dismount time is not the total elapsed time, only the
actual travel time froni the vehicle to the box location
or delivery point.and the actual travel time to return
to the vehicle.
(5) Those carriers who serve a non-personnel rural
unit receive an allowance of 1 5 minutes daily for each
unit served. Boxes located in these units are not
included in the route �otals for boxes on the route as
entered on Form 424 11. Any additional time claimed
for servicing a non-personnel unit . must be
adequately justified in the Comments section.
526.62
(6) Actual time will be granted the rural carrier for
dismount time to serve an intermediate office in the
same ..nanner as described !above for serving an
apartment house if lock pouch service is not
I
provided.
I
(7) Personal time or time used for purchasing and .
checking stamp stock at the l office where the route
starts is not entered; these ar� automatically granted
I
by mechanical means.
I
(8) For those rural routes using USPS owned or
leased vehicles. actual time allowance will be granted
for those related, recurring functions such as
servicing the vehicle. where r�quired to do so, and for
vehicle inspection. Actual time shall also be given for
time required by the carrier to complete vehicle
related forms . The postmaster or supervisor must
record time under Column R. Other Suitable
Allowance. Time spent waiting for vehicle repair or
tow while on the route is not a recurring function and
shall not be granted. lf the U S PS vehicle is removed
from the route. the time granted for vehicle related
functions will be deducted. : and the route will be
adjusted to reflect the new evaluation.
(9)
All entries in Column R require justification in
Comments section.
r.
4239 and forwarded to the postmaster at the carrier's
originating office in a sealed envelope.
(3) Where a carrier purchases and checks stamp
stock at an intermediate office, the actual time
required to perform this function, not to exceed five
minutes daily, should be shown in the Other Suitable
Allowance column and explained under Comments.
The normal frequency of stamp purchases at the
intermediate office must be maintained during the
mail count period.
(4) When completing Form 4241 for the week, the
postmaster at the .office from which the route begins
will include in the proper Total columns the items
applicable to the intermediate office and will write in
above the signature line the words, Including services
performed at intermediate office. The functions or
services performed must be indicated on the form
under Comments.
u. Column Y- Weight ofLocked Pouches Carried
Daily
The weight carried in pounds ( rounded to the nearest
whole pound) of all mail to and! or from
intermediate offices is shown. Carriers serving non
personnel rural units do not receive credit for a
locked pouch;
Column S-Counting 1ime
T.he number of minutes actually used by the carrier
who is serving the route to count, observe. and / or
verify the count of mail. Record only the time used by
the carrier.
s.
Column T- Waiting 1ime
The number of minutes carrier spent waiting for mail
after the official starting time is entered.
Column X-Intermediate Offices Served Daily
Services Performed at Intermediate Offices
.62 Form 4239-A. Rural R oute Count of
Boxholder Mail-Exhibit 526.62
.62 1
Definition
Form 4239-A is designed to function as a daily
worksheet and boxholder count record. The total
count of boxholder mail and boxholder mail
strapped out for the four-week annual count of mail
period or the t\\!o-week special count period are
transferred to the Form 424 1 .
t.
I
( I ) The number of intermediate post offices served
daily is shown. Carriers who perform functions or
services at intermediate qffices for which time
allowances are provided wiII receive appropriate
time credit for these services.
(2) All functions performed or services provided at
intermediate offices will be recorded daily on Form
.622
Use of Form 4239-A for Annual Count
a. For the annual count. boxholders and box
holders strapped out will be counted for four
,:onsecutive weeks beginning one week prior to the
start of the full mail count.
b. The totals will be entered daily on Form 4239-A
and initialed by the supervisor and rural carrier
serving the route on that day.
M -38. TL- 1 . 7-1 -80
526.624
.623 Use of Form 4239-A for Special
Counts
(iii) Add ( at end of each week) box holders received
for that week.
Form 4239-A will be used for special counts except
box holders and boxholders strapped out are counted
only for the actual two weeks of the special count
period .
( iv)
( \')
.624
Rural Delivery Statistics Report.
Completion
Complete Form 4239-A for each route at y,o ur
office.
a.
b. Enter in the appropriate space at the top of the
form:
( I)
Your Post Office, State, ZIP Code
(2)
The number of the route covered by the form.
c. Proceed as follows for Annual Mail Counts and
Special Counts coinciding with Annual Count:
( I)
Begin boxholder count one week prior to the
full mail count.
(2)
Count for four (4) consecutive weeks.
(3) Enter following information as appropriate to
each column:
(a)
Date Column
Enter dates that correspond to days shown on the
form.
( b)
Column D-Boxholders
(i) Enter daily number of boxholders taken out for
delivery on route. This includes all simplified address
mail, including samples with simplified address
(D M M 122.4). When samples are received with
detached address labels, enter the total number of
samples. (See Part 526.61 2a. Column A. for
recording the label count.) The number of pieces of
boxholder mail must not exceed the number of
families on the route for each mailing. All
box holders, whether cased or not, are included in
this column.
(ii)
Enter zero (0) if no boxholders are taken out for
delivery.
M -38, TL- 1 , 7- 1 -80
Enter the total weekly box holders in the space
designated on this form.
Enter the total weekly boxholders in the
corresponding space of Column D on Form 424 1 .
(vi) Add weekly totals together at the end of the
boxholder count to determine the total boxholders
received.
(vii) Enter the total boxholders received in the
"Total Boxholders" space on this form.
( \ iii)
Enter the total boxholders received in
Columns 59-63 on Form 424 1 .
(c) Column E-Boxholders Strapped Out
(i) Enter daily the number of pieces of boxholder
mail (counted in Column D) which the carrier has
cased and strapped out for delivery. The method of
handling or casing boxholder mail shall be at the
option of the carrier. Record the data but no time
allowance is granted under this column. The
computer program has been changed to preclude
time credits.
I
(ii) Enter zero (0) if no boxholde rs are cased and
strapped out.
II
(iii) Add (at the e�d of each week) boxholders
cased and strapped �ut for that week.
(iv) Enter the weekly total in space designated on
this form.
(v) Enter the week�y total in the corresponding
space of Column E on Form 424 1 .
(vi) Add weekly totals together at the end of the
boxholder count to dI etermine the total number of
boxholders cased and strapped out.
I
Enter this total in the Total Boxholders
Strapped Out space on this form.
(vii)
(viii) Enter the total boxholders strapped out in
Columns 64-68 on Form 424 1 .
628.82&
(d)
Cross-check thefour-we�k totalfor accuracy:
(i) Add totals from weeks I" 2, 3, and 4.
(ii)
Add 24 daily entries.
(iii) Recompute form to iderhify and correct error,
if the totals from i. and ii. above do not agree.
(e) The postmaster or supervisor making the count
must verify daily the entries on this form by initialing
the Supervisor Initials column.
(1) The carrier must verify daily the entries on this
form and initial the Carrier Initials column.
I
.632
a. The totals of Columns A-V on Form 4239 are
transferred daily to the proper lines on form 424 1 .
The weekly totals of Columns D and E o n Form
4239-A are transferred weekly to the proper lines of
Form 424 1 . This information may be made available
to the carrier. Draw a circle around the day of the
week when a substitute serves the route. Typing of
Form 424 1 is not recommended.
b. At the top of the form show the name of the
MSC and its ZIP Code; the name of the post office,
State, and its ZI P Code; the name and social security
number of the carrier; and inclusive dates of the
count period.
Proceed as instructed in Part S26.622a for
Special Counts not coinciding1 with the annual count
of mail, except:
Note:
(I)
(I)
d.
Begin boxholder count on the first day of the
full mail count.
(2)
Count for only a two-week period.
Use the week I and 2 spaces on Form 4239-A
and Form 424 1 for these counts.
(3)
(4) Enter two-week totals in spaces marked Total
Boxholders and Total Boxholders Strapped Out.
(5)
Transfer above figures to columns 59-63 and
columns 64-68, respectively, on Form 424 1 .
e . The postmaster o r supervisor must sign the form
in the designated space and enter the date the form
was signed.
.625
Distribution
a. Retain original Form 4239-A with the Forms
4239. Count of Mail (Rural �oute), for the same
route and count period.
b.
Give duplicate to the carrier.
. 63
Report ( Exhibit 526.63)
. 631
For regular routes enter the assigned regular
rural carrier's name and social security, regardless of
whether the carrier is on extended leave or absent
from the route for any reason. However, if the route
is vacant, enter VA CA NT in the block provideQ for
the Name of Carrier and make no entry in the block
provided for the Social Security No.
(2) For auxiliary routes, enter the regularly
assigned auxiliary carrier's name and social security
number in the appropriate blocks.
c. Important: Each box or square at the top of the
form and on the Total lines must be filled in with a
number or a zero. Be sure the last digit of each
number appears in the box farthest to the right in
each column. Where you have a three digit number
such as 982, and there are five blank boxes on the
Total line or elsewhere on the form. use zeroes in the
boxes in front of the 982. Thus, 982 would be shown
as 009 82 in such a case. Be sure to:
Enter numbers as far to the right of each column
as possible.
(I)
�
(2)
I
(4)
Form 4241 , R ural D livery Statistics
Definition
Form 424 1 is the source document used to determine
the evaluation of all rural routes.
How to Use Form 4241
Enter only one number in each box .
(3) Beside the signatures. show the date the form
was completed .
Emphasize to carriers that their signature
certifies the accurcy of the count. Note: Be sure to
circle the day of the week the route was served by a
M.·38. TL- 1 , 7-1 ·80
526.633
substitute. including J and K days on heavy duty
routes.
. 633
a.
Completion
Complete Columns 1 -20 as follows:
( I ) Columns 1-6-Enter your Finance Number
(including the State number) in 6 digits. If your State
has a I -digit number, place a zero in the first box on
the left, i.e. for Alabama start with 0 I and for Ohio
start wth 38; then add the four digits designated for
your office. dropping the last zero.
(2) Columns 7-8-Enter Route N umbers in 2
digits. i.e. Route Number I would be shown as 0 1 .
� nter a zero i n the first box for all routes from I t o 9.
(3) Columns 9-13-The official length of the route
obtained from the latest Form 4003. official Rural
Route Description, must be shown to two decimal
places. However, do not use the decimal point on the
form. For example: A route 6 1 .38 miles in length
would be shown as 06 1 38 on the form: 45.5 miles as
04550; 1 0 1 .28 miles as 1 0 1 28.
Note: All route adjustments (deletions and/ or
extensions) which are justified and requested shall be
submitted at an appropriate date so such changes
shall be effective prior to the start of the mail count.
However, if approved extensions or deletions are
received during the count weeks, they must be
processed effective on or before t he last day of the
count at the beginning of the pay period.
route as determined by managment. Where a group
of boxes can be served without moving the vehicle.
record one vehicle stop for that group of boxes .
b.
Complete Columns 2 1 -44 as follows:
( I ) Columns 21-32-Carrier's Daily Time
Record-Show the exact time ( not he scheduled
time) the carrier reported. left. returned, ended, and
the actual lunchtime, if any, in minutes for each day
of the count period. The columns Office Time. Route
Time (less lunch). and Net Total Time must be
totaled in hours and minutes on the line Total Hours
and Minutes. Convert the hours and minutes to
minutes by multiplying the hours by 60 and adding to
this the minutes. For example: 30 hours and 1 8
minutes would be entered as such on the Total Hours
and Minutes line. On the next line, Total in Minutes,
it would be entered as 1 8 1 8 (30 hours x 60 = 1 800
minutes, plus 1 8 minutes = 1 8 1 8). Note? Include both
morning and afternoon office time in Columns 2 1 24.
(2) Columns 33-36- ln those few instances where
auxiliary assistance has been authorized pending
permnent relief, enter the daily time used IN
MINUTES in the A uxiliary Assistance Used column
and enter the total minutes for the two weeks at the
bottom of the column.
(3) Columns 37-39�Enter actual time spent daily
by the carrier waiting for mail and/ or counting mail
in the Waiting and Counting Time column. Record
the total for the two weeks in minutes at the bottom
of the column.
(4) Columns 14-1 7-Enter the number of
mailboxes on the route as ofthe last day ofthe count;
487 boxes would be shown as 0487. Count as a box
temporarily vacant dwellings. apartments, and
places of business with or without a box erected
which have not been vacant more than 90 days. But
do not include abandoned boxes, permanently
vacant buildings, dwellings, and apartments vacant
more than 90 days, buildings under construction, or
dwellings and businesses receiving delivery solely
through general delivery of a post office box. In
resort areas, transient trailer parks, and transient
mobile home parks only the boxes being served
during the mail count period are counted.
(4) Columns 4O-42-'-Enter weight of Locked
Pouch Mail. Enter the total weight in pounds
(rounded to the nearest whole pound) of all classes
including outside pieces transported to intermediate
offices. Compute the Average Daily Weight (total +
1 2) and enter this figqre in these blocks.
(5) Columns 18-20-Enter the minimum number
of vehicle stops necessary to serve all boxes on the
(6) Column 44-Wbere a carrier is required to
deliver or collect pouch mail at intermediate offices,
M-38. TL- 1 . 7-1 -80
I
(5) Column 43-W here a carrier is authorized to
withdraw all mail fro to distribution cases, enter the
figure " 1 " on the Tot(li line for this column. If an
employee other than the carrier daily withdraws mail
and places it on the carrier's case ledge, in hampers,
trays. or on the floor beneath the carrier case, enter a
zero on the Total line for that column.
&26.633
AN D DO ES N OT R EC E I V E A R EG U LA R
I .OCK E D PO U C H A L LO W ANCE. enter the figure
" ' " on the Total line for tbis column. Otherwise.
enter zero. Note: If a carrieli provides locked pouch
service to more than one intermediate office. or
makes more than one stop for locked pouch service
at a n intermediate office. sh bw the total number of
offices (or stops) served da l ly in this column. For
example. if a carrier deliver� a locked pouch to an
intermediate office in the a. � . and picks up a locked
pouch from an intermediate !office in the p.m enter
the figure 2 in this column. (See Chapter 7, Locked
.•
Pouch Allowances.)
c.
I
I
Complete Columns 45-105 as follows:
I
(Note: Before totaling the entriess for the days of the
count period on the Total li ne, verify that all figures
transferred from Forms 4239 each day or Form 4239A each week are correct.)
(I)
I
Columns 45-58-Enter the totals for the two
weeks on the Total line under each column. Do not
average these items.
I
(2) Columns 59-68-Enter�he totals for fo ur weeks
on the total line under eBich column. DO NOT
AVERAGE THESE ITEMS.
(Note: (a) For special counts, not coinciding with
(c) Actual time (not to exceed 5 minutes) spent in
purchasing and checking stamp stock at an
intermediate office. Do not include checking stamp
stock at office from which route emanates. personal
time. or delivered lock pouch since a flat allowance is
automatically provided for these items.
d.
Complete Additional Information Section as
follows:
(I)
Line A-Enter number of families served.
(2) Line B-Enter number of apartment buildings
served.
(3) Line C-Enter the total authorized dismount
deliveries.
(4) Line D-REPOR T TYPE-Enter appropriate
code to indicate if report is Annual = A, Special = S,
Amended = C. Note: When amending an annual or
special count, enter the count data as it appeared on
the original Form 424 I , except enter the correct data
in lieu of the erroneous entry(s).
(5) Line E-Enter "A" if route is currently
classified as an auxiliary or enter "S" if route is
currently classified as a special route, otherwise leave
blank.
the regular count, enter on�y the two week totals.
(b) For Columns 64-68 be sure that only those box
holders cased and strapped �out are included.)
(6) Line F, Tri-weekly routes-Enter .oM" if
schedule is M onday-Wednesday-Friday; Enter "T" if
schedule is Tuesday-Thursday-Saturday. Leave
blank if the route is not a tri-weekly route.
(3) Columns 69-I05-Enter the totals for the two
weeks on the total line unde� each column. DO NOT
AVERAGE T H E S E ITEMS.
(7) Lines G-M -Check the appropriate box ( Yes or
(4) Columns l OO-102-Enter the actual loading
time used in minutes.
I
G - Is the route currently under the Central Markup
System?
Columns 103- 105-ln ithe space provided for
Other Suitable Allowance, enter the total minutes
used daily and for the I two weeks. Detailed
j ustification must be shown under Comments below.
H - Is the route subject to seasonal adjustment?
I
(5)
I
I
Examples of Allowable Time items:
(a) Collecting mail from collection boxes on
routes.
(b)
Delivering city carrier relay(s).
No) for each of the following:
I - Is it a new route? (See Part 6 1 1 .)
J
Is this route to be discontinued?
K - Is a U S PS vehicle regularly assigned to this
route?
Does the carrier choose to elect the higher route
L
classification?
M -38. TL- 1 . 7-1 -80
626.834
M - Has the carrier made the necessary annual leave
commitment?
(c) Use Care- Remember the importance of the
data submitted.
Nole: Any rural carrier. whose route may be
classified in more than one heavy-duty classification.
may elect the higher route classification if:
(2)
(a) The requirements of the U S PS-NR LCA
National Agreement. Article 30. 1 .C.6 are met. and
(b) Lines L and M of the Additional lriformation
Section of Form 4241 is checked Yes and
(c) The leave commitment statement in the
Comments Section of Form 4241 is signed by the
carrier. Signing this statement fulfills the
requirements of Article 30. l .C.6a(2} of the U S PS
N R LCA National Agreement.
(8)
Line N-Enter the date of the local conference.
.634
4241
a.
(I)
Submission and Disposition of Forms
(a) General-Mail the original and the first carbon
copy of Form 424 1 , so they will be received at the
MSC office in accordance with the schedule outlined
in the Postal Bulletin' each year. Retain the second
carbon copy. After the MSC office review. the first
copy will be returned to you with needed corrections
clearly marked. Compare it with your copy. make all
necessary corrections, and promptly give one copy to
the rural carrier. Retain the other in your files.
(b) Signature Requirements- The postmaster
normally signs Form 424 1 . H owever. in order not to
delay their scheduled submission to the MSC office.
any postmaster who will be absent on leave (annual.
sick, convention) will designate an employee to sign
the forms. When it is necessary for someone (other
than an assistant or assistant to the postmaster) to
sign the forms for the postmaster, it should be done
in the following manner:
Postmaster 's Actions
John Doe, Postmaster
Review of Forms 4239. 4239-A, and 4241
(a) Errors-Each year errors are detected on . the
forms used for rural mail counts which reflect
careless preparation of the forms. These errors result
in processing delays at the MSC or PDC. and/ or
improper classification of rural carriers. Particular
attention should be given to Form 424 1 to assure that
the entries for columns 2 1 -32 have been converted
from Hours and Minutes (space above blocks) to a
Total in Minutes only in the blocks provided; and
also, that entries in blocks provided for columns 4042 reflect the A verage Daily Weight based on the
two-week total weight entered in the space above
these blocks. Postmasters must review and double
check all data recorded on these forms before
submission to management sectional centers.
(b) Central Markup System-At offices where
Central Markup System is installed. be especially
alert in reviewing Columns J and K on Form 4239
and Columns 77-80 and 8 1 -83 on Form 424 1 to
assure that entries only reflect markup work actually
performed by carriers. Continue to record Forms
3868 in Column K.
M ·38, TL- 1 , 7·1 ·80
Submission to MSC
by
b.
(Title)
Management Sectional Center Actions
( 1 ) Management Sectional Center Review ofForm
4241
Installation heads at Imanagement sectional centers
are responsible for reviewing all Forms 4241 for
accuracy, completeness, and compliance with
instructions before ; transmitting them to the
respective Postal Data Center (PDC) for processing.
The following are points requiring especially careful
attention:
(a) Verify that all. routes have been counted.
(Establish a check list.)
(b) Verify the correctness of the post office finance
number and route number.
(c) Check for the correctness of the official length
of the route.
&28.834
(d) M ake sure that each bpx or square is filled in
with a number or zero. Columns 1 8-20 must have the
actual number of vehicle stops.
I
(e) Check loading entries for reasonableness in
relation to mail volume, es ecially parcel post.
(f)
�
I
Disallow entries under I Other Suitable Allow
ance which appear unreasonable, are insufficiently
explained in the Comments Section, or are other
wise provided for by automatic time allowances.
Disallow all extra time 'claimed for weather,
flat tires, and similar non-recurring factors.
Strapping out time is automatically computed and
shown on Form 4241 -A, Rural Route Evaluation.
The postmaster of the office submitting the forms
must be advised in writing l of the reason why any
I
entry was disallowed.
(g) Ensure that the total tjme, hours and minutes
and minutes only, are correctly shown where
required.
(h) Check the lockedpouch column to ensure that a
time allowance is not claimed for a carrier who
receives a monetary locked I pouch allowance. (See
the Form 4248 covering the annual route inspection
for verification.)
(2)
Submission of Forms 4241 to Data Centers
After carefully reviewing and making all necessary
corrections, the M SC manager or designee must
submit one copy of Form 424 1 for the annual or
special mail count coincidiflg with the annual mail
count to the P OC in accordance with the schedule
outlined in the Postal Bulletin each year. These
counts include the 4-week boxholder count. Return
one copy of the Form 424 1 to the postmaster. Forms
424 \ for special mail counts which do not coincide
with the annual mail count (2�week boxholder count)
must be submitted to the· P OC no later than 10
calendar days before the date the Special Mail Count
is effective.
c.
(1)
Review of Evaluation
PDC Actions
After the evaluation of Form 424 1 is completed. the
POC will send to the MSC the following forms and
listings:
(a)
Form 424 1 , Rural Delivery Statistics Report
(b) Form 424 I-A, Rural Route
(Exhibit 526.634c( I )(b».
Evaluation
(c) Rural Route Evaluations, Before and After
Listing
(d) Rural Route Evaluations, Standard-Actual
Time Variation and Special Items
(2) MSC Actions
Upon receipt, the M SC will review carefully these
forms and listings as follows:
(a) Select several routes and manually evaluate the
Form 4241 to ensure that the PDC evaluation on
Form 4241 -A is correct. Use Rural Carrier Time
Standards (Exhibit 523.2) and follow the procedure
outlined in part 526.7. If any errors are noted.
immediately advise the POC by memorandum. If a
change in the evaluated hours results. prepare an
amended Form 4241 . On Form 4241 , write Amended
across the top of the form and correct the erroneous
entry. Submit amended Form 424 1 to the POC
immediately along with Forms 424 1-A and a
memorandum.
(b) Place one copy of Forms 4241 and 424 1 -A, in
the rural service file for the route involved.
(c) Send two copies of Form 424 1 -A t6 the
postmaster from which the route emanates. Also
advise the postmaster of any corrections made.
(d) Send one copy of each Rural Route Evaluation
Listing to the district office.
(e) Make a post audit to determine the reasons for
large variances (more than three hours over or under)
between the evaluated route time and the actual work
hours of the carrier. Request a report from each
postmaster with such routes. (See Exhibit
526.634c(2)(e).) Appropriate attention must be given
to ensure that corrective action is taken by
postmasters where warranted.
(3) Postmasters Responsibility
(a) Upon receipt of Form 424 1 -A. review for
accuracy.
M -38, TL- 1 , 7-1 �80
526.732
(b) Check the Form 424 I -A to determine the route
classification. The classification symbol will precede
the route number.
The material needed is as follows:
a.
Exhibit 523.2
(c) If the route has changed classification, it may be
necessary for the postmaster to provide reliefday(s)
b.
Completed Form 424 1
c.
Form 424 1 -A
or in some cases to eliminate relief day(s) by the
effective date of the new evaluation . When relief
day(s) are authorized on heavy duty routes, they will
be provided on Saturday unless another day is
mutually agreeable to the carrier and postmaster.
Provide a substitute rural carrier to serve the route
on relief day(s).
(d) Notify the MSC and POC by memorandum of
the relief day(s) assigned the carrier and route. The
relief day will be the same day either weekly or
biweekly, as appropriate, until the result of the next
annual or special mail count is known. If it becomes
necessary to permanently change the relief day(s)
before the next mail count, notify the M SC and
POc.
(e) Each carrier eligible to elect a higher
classification for which hel she may qualify is
required by the N ational Agreement to make their
selection at the time of the annual or special mail
count. A change in the original option selected by the
carrier as indicated on the form normally is not
considered . H owever, postmasters or M S C
managers may, for good and sufficient reasons,
approve a carrier's option change and submit the
request direct to the P OC by memo. The request
must be in the P OC no later than one week after the
effective date of the new evaluation.
(f) Give the carrier a copy of Form 424 I-A and file
one copy in the employee's folder.
(g) Place the route copy of Form 424 1 -A in the
official route book.
.72
Verification
"
Verify all totals and other information on Form 424 1
.73
Completion of Form 4241 -A
.731
Li nes 1 , 2, and 3 .
U sing the formula o n Exhibit 523.2 compute the
allowable time for each rural activity and list it in the
proper column of Form 4241 -A. Figures used in this
computation are those shown on the Form 424 1 in
Exhibit 526.63. Allow 30 minutes each for personal
time and purchasing stamps. Allow 30 minutes each
for withdrawing mail and locked . pouch where
applicable. To compute strapping out time. add
Columns 45-49 and 50-54 of Form 424 1 . and subtract
Columns 77-80. Apply the resulting figure to the
formula on the revised schedule 14 for strapping out.
When you have completed lines I . 2, and 3, you will
then be ready to finalize the evaluation by
completing line 4.
.732
a.
line 4
Standards
Office Time-Add all entries in lines I and 2.
divide by 60. and convert from hundredths to
minutes.
(1)
(2) Route Time Ad d all entries in line 3, divide by
60, and convert from hundredths to minutes.
-
(h) If Form 4241-A indicates that the carrier's
performance varied more than three hours between
the standard hours and the actual hours, submit a
report to the MSC manager giving the cause and the
corrective action taken.
526.7
.71
Manual Evaluation of a Route
Materials needed
M-38, Tl-1 , 7- 1 - 80
(3)
I
Total Time-Add office time and route time
(4) Actual Time Take from Form 424 1 . Columns
2 1 -24, 25-28, and 29-32. Divide total minutes for
each by 2, and convert to hours and minutes to
determine actual office time, route time. and net total
time.
-
526.732
b.
Box Factor
527
( I ) The box factor which aPAears on line 4 of Form
424 1 -A is the amount of time �l1owed to serve each
box on a rural route for one [week. The volume of
mail handled during the two week period is directly
reflected in this box factor.
(2) The box factor is needed 1 when additions to or
deletions from a route are I being planned. The
number of boxes to be added or deleted. multiplied
by the box factor. equals the time to be added to or
subtracted from the present �valuated hours. The
mileage must then be multiplied by 12 and the time
applied to the evaluated hours. as necessary.
(3) To compute the box factor for the route which
the Form 424 I -A in Exhibit 526.634c( I )(b} describes:
1
(a) Convert the evaluated h qurs
and minutes (47:39) to minut�s
2,859.00
I
(b) Subtract Mileage x 1 2 (60;35)
-724.20
(c)
Sub-total
2 1 34.80
(d)
Subtract the total of the following:
Purchasing Stamps
1
30.00
Personal Time
. 1
30.00
Withdrawing Mail, if applicable . . . . . 00.00
Lock Pouch, if applicable
00.00
Time Allowed for "Other," as
obtained from Form 424 1 . . . . . . . . . 8.00
TOTAL
68.00
. . . . . • • • • • • •
. . . . . .
. .
• • • • • • • • • • •
.
. . . • . • . . .
. . . . . . . . . . . . . • . . . .
(e)
• • • •
. . . . . . . -
TOTAL TIME (in minutes) . . . . . . 2066.80
(0 Divide the results by number of boxes on route:
2066.80 � 45 1 = 4.6 box factor.
.733
Lines 5 and 6
a. Line 5 can be completed by transferring the
information from corresponding entry on Form
424 1 .
1
Special Mail Counts
527 . 1
Requirements
Special counts will be conducted only under the
following three circumstances:
a. Substantial route adjustments involving a
service change of four hours or more.
b. Routes changed by the addition or deletion of
territory as a result of a consolidation.
c. When unusual circumstances have negated the
validity of the annual count (Le. implementation of
CMU, etc.)
Note: Prints out AAQ1 20P2 Rural Route Evalua
tion . . . Forms 4241. 4003. and Changes are
sent to MSC offices each pay period ( Exhibit 527. l c).
This printout shows all rural transactions for the
period and must be reviewed thoroughly for
accuracy upon receipt.
527.2
Special Count-Coverage And Count
Periods
.21
Special counts will be for two weeks and will
be made at the initiative of the employer or in
response to a justifiable request from the carrier on
the affected route.
.22 The special mail count based on provisions
above. must be made during the last two full weeks of
the first month following the effective date of the
interim adjustments except during the months of
August and December. If a holiday occurs within the
last two full weeks of a count month, the count shall
be moved to the same period ofthe following month.
.23 Special two week mail counts based on
unusual circumstances will be made during the first
mutually agreeable average volume period.
.24 Managers will furnish all necessary forms to be
used in conducting the special mail count.
b. Line 6 is used to record the results of the route
evaluation as it relates to carrier compensation.
527.3
c. Lines 5 and 6 contain route information only and
are not necessary to manually evaluate the route.
. 3 1 Special mail counts will be conducted in
accordance with the instructions for the annual
Special Count I nstructions
M - 3B. TL-1 . 7- 1 -BO
count. For special counts not coinciding with the
annual count, boxholders and box holders strapped
out will be counted only for the two weeks of the full
count period.
.32 For special counts, other than those coinciding
with the annual count, the postmaster or designee
must submit the completed Form 424 1 to the M SC
not later than 4 days after the last day of the special
mail count, along with a memorandum indicating the
effective date of the count.
M -38, TL- 1 , 7 - 1 -80
627.42
527.4
Effective Date
.41 The effective date of the Special Mail Count
must be the beginning of the second pay period in the
calendar month following the count.
.42 The effective date of the special mail count
must be entered in the Remarks Section of Form
424 1 .
Management o f Rural Delivery Services
Exhibit 513 (p. 1 1
U.
S. POSTAl!. SER V I C E
RURAL ROUTE - ANNUA � INSPECTION REPORT
DATI
POST O F FI C E (S,al'" ""d ZIP Co"") '
21122
Pasadena . MD
02
523
ROuTt. CLA ••• I"I£O ""AVO; OUT,.
f] Y ES
CAIIIIII.." .
56 : 25
O NO
539
I
Nickolas Ryan
OJ
OH
l!J K
25 yrs .
D YES
O NO
.....
Postmaster
LATI.ST WEEII,.,Y itV-.L.UATION (Fa"" 4241-AJ
.T"HD..IID
NOU"':
512
SCf4EDULED WE",":" DAY ',. .J oa
ItOuTI.
ACTUAL
0 '
" ·· :5 4 : 01
I' SEA'ONAL .OuT!., SHOW "ILIlA&,.
'V SEA.ON
54 : 18
...
Saturday
LENGT", 0" .'''YICE LENc;."M 0" .EIII V IC� 0.. 1III 0uTE
T
I
A
�::E� :!��L-:;:,:�I::QD�:::::�::·s��."T,.� ;:::? ('7f1'rJb:S·��'Y�:J'·
Dr.SC.'.' CA. . ..: ..•.
NO. '1ItHleLI.
,TO'"
C.... RIER
r;;
.....a:
A.'.' '.,PI.T,OtI
9-8-79
HO. _0_1.5
5£"vED
28
IF " Y ES'" CHECK TY PE:
�"
ROUTE DATA
NO • •U�I1t1E'S
,taYED
I
Complete in dupl;,atc (or each r"llular and
auxiliary ruute. Take corrective actiun on any irrCBularitirs. File
"rigi",,1 and send cupy to the MSC I'ostm••ter.
. .
INSI'ECTION DATt; 0' _',"Oln
9-8-79
I
OUT! NO. O",.ICIAL
NO. r"'M'LIES
LENGTH
SERVED
(2 d"cimalsj
.
of
IIIISTR UCTIONS:
C..... ,E . ....s. til-AT "�.SON"L
"' ....ItA.A.CI KJ vES O NO
25 yrs .
DOES CAR''''. NAVI. GOGD "M"SICAL CONDITt.ff. " '''.''' . AND MEA."••?
01 UNO. .. d"s",,/Hf tIi/mm')
I&l Y ES
O NO
£ftAL. .CPUTAT'ON. III&Cii UL..... ITy 0" PEltSO ..AI. .CRVICE. AND QuAL''' ... .,. $ItRyICE Oil ROuTE.
Mr . Ryan is a good employee .
He is punctual and conducts himself in a businesslike
manner .
""PI. 0' JIIOUTING CASI. USED (0«4 one)
O ' T EM 125 - 100 SEPS.
o " T EM 12.G - 201 SEPS.
o WING. I T EM 140
EQUIPMENT AND SUPPLIES
•
�
Kl
D
. .
iJ
O/b!.;!;'l",)
�
.
. . .
.
C
UATE (I, '·NO. " stat. tlCtiOfl
�':,hi�ft �;:'��ip,;.��j Q
7
. .
D . . . ITEM t 2.
D . . . ITEM ' 43
D . . . 'TEM ' 44
O
O
E
0
:�:::� ..::�I:�::�� :,� ::�A�!I � :O��T �::�::s rllJIJ1H.,!,s::at�c r.
CO""(",;",, a("lion 10 /Hf 1""-"",)
[!J YES
O NO
:d:�';:,.:£:,T ;'N :A;:;"::,.jTORT 011'£ •• 1'1115 CONDITION (II
b
[!J YES
V r.HICLE (MAIU:)
Chevrolet
tu::/ion
,'''''''
or 10
[!J YES
2
''fI.A'.,
" ODT Tv"C)
1979
Stat ion Wagon
/Hf 1""-_)
O NO
C ARFUER POSSESSES A V A L.ID MOTOR VIEHIC,LE.
.
O_ENATOR'S IDENTIFICATION CARD, SF '"
[!] Y ES
O NO
O NO
OFFICE WORK AND SCHEDULE
AT WMAT TIME AND ""OM WM... T SOUllcEI (SR. RPO,
HPO. Etr:.) I. TME PIlHIII C IM", MAIL Dut:. AT PO."
0"''':: 1. ''
0500 HCR 21011
,«.Un
eXplll1n APPIAIlANCE 0,. VI-MICLE IS Gil-.E.ALL.Y SATISP'ACTORT a/ uNO, fit �""IIIi"
O NO
C ARRIER MAINT AINS AN ACC'DE .... y SUPPLY
KIT IN HIS V EH I C L E
!Jil v ES
-tvU.
O NO
IiJ YES
AVERAGE NO. OF NAMES OR
ADDRESSES PER SEpARATION
to ,II.
ADEQUATE SUPPL.Y OF STAMPS.
MONEY ORDI:. ..S. REGISTIIt ... ANO
INSURANf;E RECEIPT BOOKS,
ETC. I. e ... .., ... ED
AT WMAT TIME AND .Y
D .....TCH MADE'!
",T WMAT TIME .RE DAILy PA"EIItS
IIECI;.IY�D AT "0$1' O""U:I?
0600
D NO
� Y ES
1800
HCR
WMAT ROuTUIC IS TNt PRINCIPAL
21074
SCNt-DULt 0" CA".'III
.�.O.TS AT;
0600
LItAYES TO
SEW,VE ROUTE AT;
IS THIS SCHEDULE ""OPE.? rtf ··NU,
Gil YlES
'I'
RETU""S YO
0930
"OST O.. ,.'CI. ... T:
state cD"�iw IICtion talt.rn. }
[!] Y ES
O NO
TR •• "I:"ORT. AND ROSiTEIt 0" CLlSTOMEfU� CUR"E ..,. "C:("'.&1E AND NItAT
•
� VES
O NO
1450
I..NDS AT:
1500
CA"RIEIIII CA.E NtAT. LAeELID ....O ..IE .. LT . ...0 ,.REI: 0" PER.O.AL ITIMS
O NO
CA.lllle. ,s ...... , ... .... . 1"'''' A..O o •• I: ..ve. JltG ULATIONS ..NO
SCHEDULE (II ··NO. $tGl� correctiw action ta4en.. )
0"'" I: 'AI..
fit
[!l y E'
O NO
PS F_ 4248
Jan. 1 978
Exhibit 5 1 3 (p. 1 )
M -38, TL- 1 , 7- 1 -80
Exhibit 6 1 3 (p. 2,
IlOUTI WORK
THE "OUTe ,. naYED ,. "......A.n w,?" LAnaT orp'.'AL Due,,,,.., ,o.
u.8flflctiJ:>It mp -' do",* "'11$1 "'"' it_ 0/ r,.".L)
(I/ "NO," Ii", J.vitllicns -.I• ... _&) (Omy o/fici. u.mptiolJ OIl
YES
WI Le_ 0" Ill.Yl-O 1I0AD ON •• UTE
I
48
�'LEa or �OAo o. "ouTe ALL-WCATH••
aUT NOT ""YED
..... ro_.. 40&4, ItIlQUCIT TO RIPA'. R..OI. 'Clt.. ICNT TO ROAD ,U"C."'.D'" AND ,.0
CuIToM':•• REslDINe ALO.. I TilE llOADI IIIlID ••• A,.1'«"",.", (lJ ·"Va fI" ..en tatl
with ....' readt?)
t!D YES
D NO
c ials , road repairs were made promptly.
CA.. TUVI-L Ie .CDUC.CD ICeAWIE OF VACANT RIlI.DEllel:. tlO LO..,&_
(l/ ''Yss. '' sUbmit FOffIfI 40:17, -...llfli
.d Fo"" 41103,
... .suppom.., fHllliIf's df/!.cribinK a.rlllilllll...' .-erukd.)
"nu,•••• n"YI."
0
....UL. AflY "IITIOW ... lOUT" •• O"" TTIO '.CAd"
... .GAO ."T.VCT IO". ... aAD C••DIY•••'
On May 30 , 1979 , Form. 4024 was sent to county offi-
D VES
M'l,.e. ... DIR" IIOAD ON aOUTE
8
(II
''YES,'' ....t /0_ 40Zl ... ...... PooIrI 4II01.
with � p.pilf'. u.m•.., v6y cr-,. ill
_tiriJ"tl. )
D y ES
Ii] NO
, .. ACTUAL a.UTI: TIMI. VAIlIEI ..ltOM ..VALUATED 1'1...& IY MORC TtIIt.• • IIOU••
,.
...... WillI:, aMc:t1l' .."... .1• •
OVER.
iJ NO
MOu .a
UNDER:
CITY CARRIER RELAYS
CA''''' ,R T••NS ".T• • 11.A"S po. CITY c.... ,,,••
D YES
IiJ NO
A.t: TM&Rk '"TC"WI:DIATI o""lcea ON
"
T•• "Oun? (l/ ''YEs;. '' lisl
np, )
D vES
HOW MAN" IIIELAY IIIO.MTS'
INTERMEDIATE OfFICES
ANM�
o,.,.tC&
,., the
""&'.
LItMI'\'1I.or;
WO." 1JI1l1IP'.WU
10 NO
", •• ,.O_T
DOla CA".I'ft "
...u ..... .
to
I
HOW _MY ULAYa'
LOCal:D
Dc,...aTUIII I: TrMI
,.IItOM
(I/ ''YES, '' Ii., pt>IU:h"s
TO
.unttVAL T.wt:
the riPI.)
!iJ YES
D NO
CA.'UI. Ra:CIIUV". LOCKED POliCH AL.L.DWAIICE'f
!:l VES
D NO
if
.".. ""....",J
(I/ "YE,t II •••
COLLECTION SERVICE AND MAIL IXCHANGE
"',..: TMEa, Aft' COLI.CCTIM .01:1:. 0111 THI:. ROuTlt'
locatCNi')
D YES
(I/ ·�E.t " ..__
ROUTE AND A.OY ....'
D NO
[ins
DOCS TME .MOUNT 0" WAH. COLLIlCT.D W••"A..T THIEUIl COIITI.UAllce"
"NO. " espillin .... ..bmil
to Y Ell
.S "NE.I: A 1lA1I1J.-TO HAll. CaCitA"at: 0" MAIL aCTWa..:" C,.•• ,IE. 0.. TH'.
D No
�...dati_)
(II
(l/ "YEs;. " ".".1.... ,.". /0, "'""'-1/&)
D No
I
IW:J�'t.'iR�':..�g�=.o'.t'. \':t\�i'1·tl�·'J��"tt.I'�."SC.;rREl'E�';.°J'..f.""'t.tl.
.
SHOWN ON .Ox.
D YE:'
D NO
... ,. NO" ..ve CU8TOWI•• 81:C" IIOT'P'ID or MO..C.O"FOfIMANCe. TO aTA••'"
,,"D. ay rD... 4110.,
D VEs
D No
(SItfI SectiOlll 3'3. 324 P$M.)
IF I'OAM ..010. "OTIC': 'TO CU.TON'. 0" ••"I.I., ....",TY .N ItU.AL MA.l. lOX, w•• a'IIT TO cuaTOMI•• , WHIN "liD WITH WMAT RaULTa'
Irregularities corrected promptly.
.. DUPLICATION OF SERVICE
I
'" ANT RMDa .10.1: RETRACED. OR ,,. TNII""" 'S DU..... C;...TI011111 WITM COIITRACT ROuTh " OTH&II .U.AL ROUT"., CAM T,.,. ... AVO.DIltD WIT"OUT I,.PA'''M'IIT .,.
u.Y,....
(1/ "yss." submil Fomt I(I)Zl, _flffli_ FOffIfI 4003 ... s:uppom.., pap",s tIt!.cribing fulfy tU:tiIm � to IIlimirunll duplict:ttilm 0/
"t..... ... .
(USII bltlnlc Pf!I:PiIf' for IIIIJy IIdtiitiotltll ,.."".,..,, )
StmAe&)
D'VES
Ii] NO
I
Exhibit 5 1 3 (p. 2)
M -38. TL- 1 . 7-1 -80
Exhibit 515.2a
I
Numb e r Numbe Irregularity
of
of
Code
S� o p s
Boxes
Br i e f D e s c r i p t i o n ( f1rom Form 4 0 0 3 )
II
2. Right on Dykes Rd 50 & Retrace
2-
..:J
,
'lJU 1
'I
1111
.JII JIll II
3 . Right to Kelly Rd
I
.IIII .IIIf
4 . Left on Kelly Rd to Foster Lane
,7--
--!II I
..3
.IIfI .JlllJIII
IS'
I
B.
Right on Kelly Rd to Fore Way
I
�
-
.l1li JJII .lIII.JII
..."
J
/"
-- ""'"
Exhibit 6 1 6 . 28
I � tr"
I ""
IS'O
,
'I'''
�f�
U
JIlL/III
JIll'
',
I�.
1.:1
.JIll . JIll IN
-.....
I """ ......
"
/ ':t fJ
,J.
f
,
.lilt l1li H'
7 . Right on Smith ' s Lane , & Retrace
,1/
ifJ
,
.JIIf III
JIll III
6. Right on Kelly Rd to Smith Lane
"
r:L
�
/II
5 . Right on Foster Lane & Retrace
Number
.J
Jd_
1 . Right from PO to Dykes Rd ( Begin Service )
Box
,I'
't
"'
,
'\
�
-
./
/'
-
"'
Exhibit 61 6.2b
Your Mail Box Needs
Attention
(D ate)
M
_
_
_
_
_
_
_
_
__
Postal regulatio ns require customers to provide and erect at their own
expense rural mail boxes which meet official standards.
tion disclosed the irregularities checked below.
I
)..
"
4-
5
,
1
e
'I
YO U R BOX IS NOT AN APPROVED
BOX
/0
/I
THE D O O R N E E DS ATTENTION
T H E SIG N A L. FL.Aw N E EDS
ATT E N T I O N
Y O U R BOX IS TOO N E A R T H E
ROAD
Y D U R BOX IS TOO F A R F R O M
BOX M U ST B E LOCATED SO
C A R R I E R C A N S E R V E IT W I THO UT L E AV I N G V E H I C LE
12-
THE R O A D
Y O U R BOX 1 5 NOT W AT E RPROO F
IJ
ROAO
14-
Y O U R BOX S H O U LD BE R A ISED
I N C H ES
Y O U R BOX S HO U L.D BE I.O W E R E D
I N C H ES
Y O U R BOX SHO U LD B E O N T H E
RIGHT-HAND S I D E O F T H E R O A D AS
T R A V E I.E D B Y T H E C A R R I E R
THE APPROACH TO YOUR BOX SHOULD
BE FlLJ.ED AND PROPERLY GRADED
Be KEPT UNOBSTRUCTED AT ALI. TIMES
T H E APPROACH TO Y O U R BOX
SHOULD BE K EPT CI.EAR OF SNOW .
VEHICLES. AND OTHER OBJECTS
IS"
/1
/8
A recent inspec
Y O U R BOX SHO U L.D FACE T H E
YOUR BOX SHOULD 8E SECUREL.Y
FAST E N E D TO ITS SUPPORT
YOUR BOX SHOULD BE LEVELED.
AND THE POST FIRMLY PLANTED
A N EW POST F O R �O U R BOX
SHO U LD BE PROV I D E D
E
R
BOX VISIBLE TO THE CARRIER AS H E REGULARLY
APPROACHES IT OR ON THE ,000 A IF THE BOXES
ARE GROUPED,
��:s�';;AMNug�:�r:C ��;�� N,.U:e S��E
Y O U R BOX S H O U L.D B E P A I N T E D
TO P R E V E N T R U STING
DTHER I R R E G U LA R I T I ES
/ '1
1
Please help your carrier provide you with better service by c:;Orrecting the
1
irregularities noted above. If the deficiencies are not corrected by .i..
delivery service will be suspended until the re uired stand
ards llre met. Your cooperation in the interest of improved postal service is
appreciated.
�
_______ I
If you have any questions please see
PS Form
Mar. 1 979
your carrier or contact me.
(Potrtmaster)
4056
Exhibit 5 1 5 . 2b
I
_
_
_
__
Exhibit 521.2
RURAL CARRIER TIME STANDAlWS
C0!VERTED TO A liij.:EKLY ALLOWANCE FOR 6...DAY AND TRI-wEEKLY ROUTES
Item
1
Official Route
2
Boxes
30
Wee
carrier
(b)
carrier
(c) Additional time granted
(d) See 525 . 12 q of the M-37
Total
x
1.5
Weekly Total
x
. 04
:i��----�---"
does
t recetve a locked pouch
regularly withdraws own mail from distr ibution cases .
under certain condi tions .
Handbook.
Exhibit 52 3 .2
M -38. Tl- 1 . 7- 1 -80
3:
W
!IO
�
u.s. POSTAL
..
:I
..
COUNT OF MA I L
imtmctionsoll reverse before
....
r;-
...
FL.ATS, C A T A L O G S A H D
A
a
00
o
a
So
ROLLS
3� 8
SI)..
I ��
I
i
N EWSPAPERS. M A G A Z I N E S
LETTER S I Z E
':"
...
rg
:II
I:
!.
o
!!.
IDb
Sl..
i·
/ 2MARKED UP
FORMS J51t AND )II.
CDMPLE TED
MONEV ORDE"
A"�IC" T'CNS
LE.TTERS AND FLATS
COLLECTED
L
M
K
8
�
:r
s:
;:;"
U'I
N
C»
c"
...
REGISTERED A N D
CERTIFiEO
/
0
N
/
1$ 8
,"OSTA G E
WAiTING
DUES
TIME
SERVED DAILY
o
p
T
x
o
/
COLLECTED
R-
cg
I
13
B
ORDINARY AND
tNSu"ED P"RCELS
COLLECTED
o
<
en
CD
�
(Ii"
CD
10
o
l>,.s"' �"Nr 1fT ,M1I�/t:. IPIlL 7)1I1t.bIAJ 6-
I certify that the above is correct.
4239
ISOII
�
..
g:
;
�
Exhibit 526.62
U.S. POSTAL SERVICE
RURAL ROUTE COUNT OF BOXHOLDER MAil
I "V;""; 2 1 80
"'OSTO""CE:
V/E.NN4
8011HOLoa:JIIS
DAY
OAn
;;
i
THURSDAY
'I,/1
'J I.!"
FRIDAY
SATURDAY
WEEK 11 TOTAL
'1,'1
MONDAY
i
WEDNESDAY
THURSDAY
'/Z/ ,
'JLz�
FRIDAV
SATURDAY
WEEK IZ TOTAL
tjJ�
MONDAY
.."
..
i
9/�8
'lIz'
FRIDAY
SATURDAY
WEEK I3 TOTAL
ItJ"
MONDAY
...
'"
tAl
3:
Ill/S"
IDIII
�IOAY
SATURDAY
WEEK ,.TOTAL
TOTALBOXHOLOEIIS
.ENTER KIllE AND ON
fOIIIM.Ql1 COL'"
RlMAftf(S
0
"
0
f)
0
/42. 8
"
e
41'
0
"
0
....
qS'�
F
()
0
47'
.",,,,
-.
�
lu�
�
: ..MN2
I�
0
0
0
t!':I
tJ
9�
(!)
"
0
! .un.r.J
I�
Il.MNtn
,..
I
I
SeGNATURE OJ P'OSl"MASTa 0fI SUPPV1SOIII
�-;:;r
Exhibit 526 . 62
M-3S. Tl- 1 . 7- 1 -S0
I
I
�L
I
T£ SIGNED
ill/ff/7!
�
[0.-
Ii
'--
at
IW
fIE'
lJlf
W
�
IS'
•
I
Ii
Ii
I"
'""
�
f'D
-msIJ.YL
IJ1t
..
.. ...0
TOTAL 10lCHOL__
aUf lNTER H�E ANDON
FORM 4241 COL .....
I
CERTIFIED TO BE CORRECT
A..r'7L
' JvIu")
I,JmII"J
I, ...IV'tIrl
0
D
4t.Bi
: LJAnAn
I J4t:::7
CJ
(J
"
I�
I
w.s:
..
..a.t:7
t/)
�
a;;
�
lIS!
I�
l..wwJ
0
�
�
:.MU'3
�
I)
CARlnER
INITIALS
il.JAtW1
�
�
.MI'W:J
0
4'1'
/D'3
/0 '4
WEDNESDAY
THURSDAY
0
0
ItI) 2
TUESDAy
'5 2
1�"'•.I"'t
0
4?1.
()
..ww:l.
0
4?"
91CZ'
'/..r?
THURSDAY
0
0
til�S'
TUESDAY
WEDNESDAY
0
0
4",
....
1�M'IU"'J
� UI'IU':J
0
0
....
AZ2
�
0
"i 'lf.
., ,, ("
4
SUI'ERVl$OR
INITIALS
0
0
91t,
9/1'1
f/:t.tJ
TUESDAY
.."
..
0
9J 1/
9J 1:l.
9, /a
WEONESOAY
.
eOXHOlDERS STRAPPED OuT
0
9J 10/7,
MONDAY
TUESDAY
ROUTE NO
Exhibit 528.83
I
.
......
,
�
recto I
I.
v:;
. ' I ":,, -:.::;=1 ",,\ , lz\' \D\"" ol7 1 0 1 L 1 .1"' l o\.., \s' , 13' 10
.....
.... _ ..
.... ,' - 1()/"/1'I
...."
..
"., I ·� � .......
A:::.:: � !- :.::.
AU.........
. .
" ... ..
�
1 -.
--. -
_, 2'''1
o
.
::::
.
.
..
..
...
c•.,•....a..
....&0.....
W_. '
.
. .. . .
,4ztJ
...:..
.;-
'M
....:. Ic....... "f......,
.
. ,
0
... . .
.... .
o
.....
I :':'
is':
.
..
..,.. ....
..
Mt......
.
"
WOO• • •
.. '
..
o
�=
c:...
::: ....... ...�:-... l OT..."
:: 0"«
:::::. I ...a.ow
1 -"
" ._.
r!"_
1O....
......_
.
() ! ClI '3
1 ", , 01 _
""'.... • • ,/II
....c••• • •
,
.,I ' ]4IVI-1'
I ......
R: .1.
1:'
'M'
,1"1 1lj ,,13
()
1'101'
I ..
hi,,,,.,.,,, 1J_.,an> »" ", . ..""" (tnow- FIf�
1II ''II "...r '/11 " '''''1 p,.".",.--r
1>n . ... .....D iii"'''
OF
eMU /ItJt,1. ,'"
Ii
.
.....
loi
I ...
, M_ O.....
IIIII '.. ....'
" ."-'i . .... ......... .... /ll
...... '.... ....lftctU... . .... '. ...
........
. . _.... ..... ....... ... ......
-....
"'
,
.. ...... ..
..... ., ..... ......
_rill .....
... wlif mit _.... ,... ..".,.
.. ......
..
..,
.
""
Exhibit 526.63
M,-38. TL- 1 . 7· 1 -80
Management of Rural Delivery SeNices
MSC
An�.'
194 -
Count
SouthRstern
PA
!IIO$T cw-a S''''E &toIOI'. COOl:
DQ)'lestown,
!
,...
""
,
1
I
�
....
..,
2
,...
""
3
I ::
, .101
! :';:
; .107
...
I ""
, J07
� i :,t
4
,...
...
•
,
,""
�
...
I
', .J07
,
...
..
�lntM
31 2.88
!
40.20
--
!
447.38
.:n' u:
L.
31 .97
......
.."",-��rOt
Duf
1�:5
1 .00
......
u,
-
Trautlllc1 n
:� S
T��a':;ur!:��
�
' ,""re;"tb'.
_ NC
....,...,. D&,l¥I!illlO
lE
I
3 1 . 50
!
I
3.00
-
TO'AL
:
... ..
--
J=�)o
--'."Y.
180327038
9.00
724.20
!
!
28':321
0_'
DlI.IVtIiMfS
.. ;.: �.
I
! 71
!
,
I
1
511"
i
I
I
"-'
-
141 . 75
i
.......
.�H7t
'Or...
. 75
30.00
"'
.. ....
Exhibit 626 . 634c( 1 )(b)
M-3S. TL- 1 , 7-1 -S0
I
"
.�:.. '. '7;" ."
.... I
14.60 1
5600 I ;
!
315
I
I
,
, IIINltl"'tt'l
.oc:.
OOUC>4S !
01
$Al.AM'f
.l .,,
ellrrent rOul,
I
....
IllltUCI_c
J
, 1 1 /09179
... "'''''rd
'' .
on ll_ t 2, .nd 3 ,_...., the nu...- 01 m,nutes .IIOWlble .."., !he ""•
(Se/IIcMe 14) P'O,KIIId tor • """ _k ""noel "'_ m,""'n ..... __ 'rom !he ml.l count dill on For.... 4241 W\'IICI1
you "'MlIhId the RegiOnal Office earher 1.1'" 1 and 2
C)tfIC' "1'IMt. Line 3 repreHnlf tOUtl tllne: Ind Standllrds
1011:' m Lin_ .. II the COfnpotlt. o. Lines 1 2. and 3 it . monetlry lOCked pouch altowance fa authonnd. tnf time ShOwn tOl'
Lodctld PoUCh Dehvery Oft Line 3 IS not Incfudec:J �" me S.ancMrd Time snown on Lme 4.. Lift. 5 �.I
.,a.
IIItCt from rM Form 4241 submitted Line 6 represents ttM: carntr·. ....." ,nformaIJon,
represent
!
rOT� 'tW '... ....... jr.� ••"'''
_..
�.A�r
W"l' '' C�T
USIO
.J44
�
....-
_.-,
4$:41
...11
i
'..
30.00
""'-
....
.....
..
...
- , .... -
thru '
.0
........CAfICM
--
902.00
....
12 , 20.681 ! 8
1979
06, 1979
12.00
-
1 1 . 50
�''''''' nMi .HOLII'tS MIIO -.,ft"
Qf'CE
"""..
18108
47�3S
I
\ ��" ' 0«5
�1n
:�:+�::-
Oct
---. � -,-
.-
j
I
....
2.00
7.SO
!
-
.-.so
-
..,,;.r� �:
a cPTII"IfD
U :42i
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_ACTO!'
Effectlye
U1 POSTAL SERVICE
RURAL ROUTE EVALUAnON
_ ............
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' J07
PA 18901
Exhibit 526.634c(1)(b)
Exhibit 526.634c(Z)(e)
UNITED STATES POSTAL SERVICE
OUR REF:
1I&ECf:
TO:
Rural Route Evaluations
Postma s ter
Summerv i l le � PA
DATE:
November 6 , 1 9 7 9
1 5864
The lates t evaluat ion o f the rural routes under your
management , : based on the annual ma il count , have been
rece ived here .
You will have or have received Forms
4 2 41A showing the new evalua t ions of those routes .
Please ' pay c lose attention to the evaluated hours and
If
the route ciass i f icat ion on Line 6 of Form 4 2 41A.
the rou te has changed .clas s i f ication , pl ease make sure
that the ru al carrier is not i f ied and that rel i ef days
are granted , where appropr iate .
t
I
A rev i ew of l the actual hours used ag a inst the standard
hours dur ing the annual count of ma ils indicates that
the carrier i serv ing Route 1 worked four hours in excess ,
of the s tandard hours .
Postal Operat ions Manual 6 3 3 . 234
instructs pOs tmas ters to cons ider correct ive act ion if
actual weekiy t ime requ ired to serve a route consistently
varies more than three hours , e i ther below or in excess
o f evalua ted t ime , making some al lowance and exception
for carrier $ 55 years or more of age or wi th twenty-f ive
years or mo re conti nuous service.
l
It is reque s ted that you care ful ly examine Fo rms 4240 and
4 2 41 , and analyze the performance of the carrier serv i ng
Route 1 to determine the cause for the var iance .
Take
correct ive act ion or prov ide re-train ing to the carrier
that wil l resul t in sa tisfactory performance .
At the
conclus ion, make a report to this of f ic e as to the action
taken .
(1 /1 f1J,'d�
�
er
Management Sec t ional Center
Exhibit 526 .634c(2)(e)
M-38. TL-1 . 7-1 -80
3:
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Cal
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USPS
REPORT
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RURAl ROUTE EVALUATION
...lIOPI
DISTRICT - 'ST
CD
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S S
NUHBER
EHPLOYEE NAHE
99-4815
65&-&1-9778 E . F . Caub1on
DESIG 71
... POST OFFICE
99 -4 855
545-66-1297 C . J . Led1110
IUAR 17. SI' DESIS 71
m
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iT
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01
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545-06-2802 J . G .Mart1n
IUAR 17.529 DESIS 71
_ POST OFFICE
99 -4 8 35
854- 26-9528 M . P . Hunter
IUD 17.S'6 DESIS 7 1
S
A
STEP SALARY V
TX
-Midwest
RTE 0 V
TYPE P A
B O X
NTE NO
T e STOP ND . FloC
" I L E S
BASE
PAY
9999&
EVAL RCS
HOURS �HD EquIP
HR HN HRS HAINT
EFFECTIVE
DATE
21 .031
22 . 023
H 01 H
H 01 H
241
241
145 4.5 12'.15 II'
243 4.8 1 26 . 15 12'
45 . 0 7 45 E 28 . 98 BEFORE PAID
45.59 46 E30 . 24 1 1 - 1 7 79 4241
,
LATUSCO
TX 9999 3
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12
12·
10 . 247
20 .518
" 04 H
11 04 "
166
164
184 5 . 0 126.65 127
190 5 . 1 126 .65 117
4 2 . 40
4S.03
12
12
2 0 . 636
2 0 .907
\'1 05 "
" OS "
151
141
167 4 . 5 140.50 140
158 5 . 0 140.50 140
4 2 . 0 7 41 ES2 . 20 BEFORE PAID
42 . 55 43 E 3 3 . 6 0 11-17-79 4241
T)(9999.2
•••
258 5 . 0 122 . 15 122
262 5 . 0 122 . 15 1 2 2
47 . 24 43 E 28 . 06 BEFORE PAID
4 7 . 58 44 E29 . 28 1 1 - 1 7-79 4241
SUMMERS
12
12
1 9 . 6 98
2 0 . 681
J 01 H
J 01 H
233
255
43
43
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12
12
RUN ON . 7/.22/80
PAGE
945
FORItS 4141 . 4 0 0 3 AND CHANGES
• tlST SECTIONAL CENTER - 793
_ POST OFFICE
CUAIr1" .'
-�-
REHARKS
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Contents 625
CO NTE NTS-Chapter 6
M EAS U R E M ENT O F R U R AL R O UTES
610
Requirement
61 1
612
Initial Measurement
Remeasurements
M -38. TL- 1 . 7-1 -80
620
Procedures
62 1
622
623
624
625
Measurement and Remeasurement
Length 0f Route is Unchanged
Length (!)f Route is Changed
Length af Route in Dispute
Action to Correct Route Length
Management of Rural Delivery Servicea
625 . 1
C HAPTER 6
M EAS U R E M ENT O F R U RAL.
R O UTES
. 61 0
R EQU I R E M ENT
61 1
INITIAL M EASU R EM ENT
All newly established routes must be officially
measured. New routes include any route established:
an odometer is used. driv.e the vehicle over a known
distance to prove the accuracy of the odometer. Do
not make the measurement with the carrier while
serving the route. Start and end the measurement at
the authorized loading and unloading area of the
route. The roads must be traveled by the most direct
line practical without pulling in and out to service
mailboxes.
a.
To serve areas where no previous delivery service
b.
To relieve overburdened routes.
c.
As a result of adjustment of routes,
If i t i s determined thal the route's length before and
after remeasurement is the same, place a
d.
By a consolidation of routes.
of the measurement. the method used. and the
e.
By conversion of highway contract routes.
was offered.
822
memorandum in the route folder indicating the date
finding.
823
612
REM EASUREMENTS
Existing rural routes will be remeasured when:
a.
Line of travel is affected.
b.
Adjustments are made to the rural routes of an
LENGTH OF R O UTE IS U NCHANGED
LENGTH OF ROUTE IS CHAN G E D
I f the correct length i s longer or shorter and there
is no dispute, complete Form 400 3 , Of
ficial Rural
Route Description. �covering the remeasurement)
and a memorandum documenting the date of the
remeasurement and the method used.
office.
624
c.
If the length ofthe route is in dispute. complete Form
4003 . and memorandum as outlined in Part 623.
The mileage recorded during the inspection of a
route varies with that recorded on Form 4003 ,
Official Rural Route Description.
d.
It is requested by the rural carrier.
e.
It is deemed necessary by management.
620
PROC E D U R ES
621 M EAS U R EMENT AN D R EMEASU R E
M ENT
The postmaster or designee will remeasure the rural
route using a measuring device tested for accuracy. If
M·38. TL·1 . 7-1 -80
LENGTH O F R OUTE I N DI SPUTE
Inlcude in the memorandum an outline of the nature
of the dispute.
626 ACTION TO · COR R ECT ROUTE
LENGTH
626 . 1
Effective Date
When the correct length has been determined.
whether longer or shorter. establish the effective date
on Form 4003 at the beginning of the next pay
period. Process Form 4003 as outlined in Chapter 4.
Extensions of Rural Routes.
625.2
625 .2
Pay Provisions
If the Postal Service's recor�s are in error in the
length of rural routes and these errors are not
clerical, the carrier may be paid only on the basis of
mileage shown on the Postal Service's records. Any
correction or adjustment to the Postal Service's
records on rural c� rrier mileages may not be paid
retroactively.
M -3S. TL-1 . 7- 1 -S0
Conlants 725
CO NTENTS-Chapter 7
LOCKED PO U C H ALLOWANCES
710
Definitions
720
Compensation
72 1
General
M-38. TL- 1 . 7- 1 -80
722
723
724
725
Determining the Appropriate
Allowance
Weight Change
Discontinuance of Locked Pouch
Authority
722.31
Management of Rural Oelivery Services
CHAPTER 7
LOC K E D P O U C H
ALLOWA N C ES
71 0
71 1
D E FI N ITI O N S
722 DETERMINING TH E APPROPRIATE
ALLOWANCE
The term locked pouch a s used i n these
instructions refers to that mail which a rural carrier
transports either to or from a post office when
providing receipt and/ or dispatch for that office.
mail
Pouch
service
does
not
include
the
transportation of equipment. supplies. empty sacks.
etc.
71 2
722 . 1
General
The average daily weight of pouch mail for each stop
is obtained during the annual Or special counts of
mail. After the results of the count are received, a
determination must be made as to the type of
allowance (time or monetary) that shall be granted.
The term stop as used in these instructions
refers to the act of providing either receipt and/ or
dispatch to an office; and during the count of mail.
these stops are not added to the stop count entered in
Columns 1 8·20 of Form 424 1 .
722.2 Rural Carriers Paid Under the Mileage
(RCS) Schedule
.21
RCS carriers and their replacements are
entitled to additional monetary compensation for
carrying pouch mail to offices provided the average
720
721
721 . 1
C O M P E N SATIO N
GEN ERAL
Rural carriers who provide lock pouch
service may be authorized compensation for this
function. (See National Agreement. Section 30. 1 . 1.)
Compensation may be either in the form of a
monetary allowance or by the addition of a time
allowance to the annual or special evaluation.
Carriers are not to receive both a monetary and time
allowance credit for the offices so served.
721 .2
Rural carriers do not have the option of
choosing between monetary or time allowances. This
is governed by pouch weight and / or if the carrier is
serving a heavy duty or evaluated rural route.
721 .3
daily weight for each stop. including outside pieces, is
50 pounds or more.
.22
If the average daily weight of pouch mail for
each stop is less than 50 pounds. a five minute daily
(30 minutes weekly) time allowance for each stop at
an office is included in the evaluated route time.
.23
If the averag� pouch weight is more than 50
pounds, the carrier is entitled to a monetary
allowance for each stop (at an office) based upon the
average weight of the pouch according to the
schedule shown in Exhibit 722.23 1 . A memoran
dum must be prepared to establish the monetary
pouch allowance (Exhibit 722.232) and. if the current
evaluation of the route includes 30 minutes for each
stop, a base hour change should be made on Form
4003. Official Rural Route Description. reducing the
evaluation 30 minules weekly for each stop.
Where a rural carrier serves more than one
office with a locked pouch. the mail for each stop will
be weighed separately to determine the average
pouch weight for the individual office. When supply
and dispatch are provided at the same time, the two
will be considered as one stop.
M-3S. TL- 1 . 7-1 -S0
722 .3 Rural Carriers Paid Under the Heavy
Duty or Special Pay Schedule
.31
Heavy duty and special carriers and their
replacements are entitled to a five minute daily (30
722.31
minute weekly) time allowance for each locked
pouch stop at an office if the average daily weight of
the pouch mail, including outside pieces, is less than
SO pounds. No monetary allowance will be granted .
. 32
If the average weight ofthe pouch is SO pounds
time
allowance
change should be made on Form 4003 . If the carrier
is receiving a monetary allowance, a memorandum
indicating the discontinuance should be prepared
according to Exhibit 722.232 and the appropriate
items checked .
When
or more, the heavy duty carrier is entitled to either a
724.2
whichever
another
will
or
monetary
provide
the
compensation.
greater
annual
compensation. If the 30 minute allowance does not
place the heavy duty carrier into the next pay hour.
the monetary allowance should be granted for
pouches averaging
SO pounds or more and the base
hours should be reduced accordingly. See Exhibits
route,
carrier
is
receiving
a
regard-less
of
the
reason,
a
monetary pouch allowance. When a rural carrier is
assigned to a route that has been authorized a
monetary pouch allowance, a memorandum should
be prepared to aq,vise the Postal Data Center of the
allowance.
723
72&
If the average weight of the pouch appears to have
rural
memorandum must be prepared discontinuing the
722.23 1 . 722.232. and 722.32.
W EIGHT CHANG E ;
a
monetary pouch allowance and is reassigned to
AUTHOR ITY
MSC Managers will process locked pouch actions
changed substantially, and the carrier is receiving a
for their own office and for all associate offices
period and adjust the allowance accordingly, using
authority to selected postmasters.
monetary allowance, weigh the pouch for a two-week
Exhibit 722.23 1 .
except where the M SC manager has delegated this
724 DISCONTI N UAN C E O F LOCKED
POUCH
724. 1
If a locked pouch is discontinued and the
carrier is receiving a time allowance, a base hour
M -38, TL- 1 . 7- 1 -80
......
...
.. of ..... Dill
.rw ""'111
�A8L1
'ound.
50
51
52
53
54
55
56
57
58
5'
60
61
62
63
6.
65
"
"
68
"
70
71
72
73
74
75
76
77
78
7'
80
81
82
83
84
85
86
87
88
It
'0
t1
92
n
'4
ts
'6
t7
98
"
100
Exhibit 722.231
OF MONETARY
LOCKE D POUCH ALLOWANCES
Allow.nce
•
16
78
80
83
••
86
8.
It
'1
93
'5
97
"
101
103
105
107
10'
Ul
112
U'
116
U'
120
122
124
125
127
12'
UO
Ul
1 33
134
136
1 37
138
160
141
143
144
146
147
148
150
151
153
154
1 56
157
15'
100
Effec tive July 2 1 , 1978
Exhibit 722.231
M·38. TL-1 . 7·1-10
Pounds
101
102
103
104
105
106
107
108
·10 9
110
111
112
113
1 14
115
116
117
118
119
120
121
122
1"2 3
124
125
126
127
128
129
130
131
132
133
134
135
136
137
138
139
140
14 1
142
143
14 4
145
146
147
148
149
150
Allowa nce
$ 160
161
161
162
162
163
163
164
164
165
165
166
166
167
167
168
168
169
169
170
170
171
171
172
172
172
173
173
174
174
175
175
176
176
177
177
178
178
179
179
1 80
180
181
181
1 82
182
183
1 83
1 84
1 84
Exhibit 722. 232
DATE:
OUR lIEF:
-..:cT:
Correct ion for Lock Pouch Al l owances
10:
Director
Postal Data Ce nter
u . S. Postal Service
San Brun o , CA 9 4 0 97
Attent ion :
9141
The information submitted on th is memorandum wil l serve
as notice to affec t the foll ow i ng � pouch change :
Pos t Of f ice
a�
m�o�
e�l�
A�
s�
S�
n�
�
n�
; ____
Fi nance Numbe r :
__
__
__
__
__
__
__
__
___
0 5-6726
State and Z ip Code :
Cali forni a
9 4 9 60
W . Spybuck
Name of Carrie r :
��
---------------2�
1�
�
Salary Step :
Soc i al Secu r i ty Numbe r :
123-4 5-67 69
01
Rural Route Number :
----��---------------------
Purpose of Ac tion :
( Check One )
X
Es tabl ish LP Al lowance a t
91
pe r annum .
$
Ad j ust from $
per annum .
$
to
D i scontinue LP Allowance
E f fective Date :
Appr oved by :
1-2 5-7 6
_-6
;;;t.;.&s!!t!:2lllL
L.-,t2�;.,i.�
��'2I·�C'�4-::)�
: _
Manage r , Manageme n t Se ct ional Center
San Rafael , Cal ifornia
*Attachme nt :
cc :
Form 4 0 0 3 ( Ba se Hour Change )
Pos �as ter Local Off ice
MSC Manager
Rural Ca rrier
Of f i c ial Personnel Folder
Exhibit 722 .232
M -38, TL- 1 . 7- 1 -80
o
exhibit 722.32
SEASONAL ROUTE
I SEE INSTRUCTIONS COMPI.ETlON
POST OFFICE
sTATE AND ZIP
1CHECK ONE)
FI�
r 1 : / : 0 � :] AMEND- 0 RE·
Sa n Anselmo
CA 94960
ED
MEASURED
O 5 6 7 2 61
J
LEf'IG'fH '1EW,�� I�'"
AOUI� '
NAME OF CAAflIER
�W,"'I .
�,
I O� r;� 1 0 : 5 :6 :4 : 5j I1 0: 5: 6 : 41 5 1 : 2 : 3 : 4 : 5 : 6 :7: 8:9
APPROVED 8V t:.
BASE EFFECTIVE
SALARV DATA
PR<iTECTION BOXES STOPS CHANGE
HOUR
DATE
11
, DAI�
d � rb 0 ' 4 '6 ' 2 4 '2' 5 '9 1 ' 2 ' 2 '9, 7' 9
1 211 3179
BRI
E
FLY
DESCIIIB
E
THE
LI'IE
OF
SHO
ONLY
�
W
MILES
MILES
FROM THE POST OFFICE
ON EolCH LINE DIRECTION AND RETRACE
�
OFFICIAL RURAL ROUTE DESCRIPTION Chang�d due to LP Al l owa nce
FOR
on _ 01 PwI 1 .
CODE
NO.
I
w.
To be completed by Management Sectional Center
I
I
I
I
� .
or
Post Office:
1iI".
...
I
I
,
I
I
I
I
I
I
I
I
I
I
1
1
I
I
I
,
I
I
I
'
I
,
I
I
,
,
I
I
,
I
TRAVEL
AND RETURN
1
4
5
6
7
8
I
f
,
'
,
I
Ba�p
hour chanaI'! onl v,
Moneta rv Lockl'!d Pouch
Al l owa ncl'! authori2pd i n l ieu 0
t i ml'! a l l owa n�p,
L
ONE
TO
,
N
E
TWO DECIMAL PLACES
42
44
45
46
47
48
9
49
50
51
12
52
13
53
14
54
15
55
16
17
18
57
19
59
20
60
21
61
22
62
23
63
56
58
24
64
25
65
26
66
27
67
28
68
29
69
30
70
31
71
32
72
33
73
34
74
35
75
36
76
37
77
38
78
39
79
40
Cl'!nter
43
10
11
..
•••
I
41
2
3
I
I
I
TOTAL OFFICIAL ROUTE MILEAGE
PS Form 4003
_ '978
11> ';
4 ';
1. COpy FOR POS'rMASTER
Exhibit 722.32
M -38, TL-1 , 7-1 -80
Con1lln1l M7
CONTENTS-Chapter 8
REUEF OF R U RAL ROUTES
81 0
General
81 1
812
820
Criteria
Growth Areas
Permanent Relief
82 1 Types
822 Methods of Providing Relief
823 Providing Relief
824 Procedures for Providing Relief
830
Temporary Relief (Auxiliary Assistance,
83 1
832
Authorization
Determining Type of Assistance
M -38. TL- 1 . 7- 1 -80
833
834
840
Determining Need
Discontinuance
Consolidation of Rural Routes
84 1
842
843
General
Rural Consolidation Survey
Consolidation Involving Two District
Areas or Two MSC Areas
844 Action by L>istrict Manager
845 Action by MSC Manager
846 Time Limit for Conducting Pre
liminary Study and Field Survey
847 Conversion to Highway Contract
Route Delivery
822A1
CHAPTER 8
R E LI E F O F R U RAL ROUTES
81 0
G E N E RAL
81 1
C R ITE R IA
Relief of rural routes shall be accomplished when:
a.
Management determines it is warranted,
b.
The evaluated hours of the route exceed 55:47,
c. The regular rural carrier who is assigned to the
route does not or is not expected to meet the
requirement to stay within the annual guarantee
(2080 workhours) for the route, or.
d. The regular carrier is unable to return from the
route in sufficient . time to allow for the processing
and dispatch of mail collected on the route or
adequate service cannot be provided because of the
time of delivery.
822
822 . 1 Transfer of Territory between
Existing R ural Routes
Attempts should be made to transfer territory to
other rural routes at the office, provided this does not
result in over-burdening the other routes. Except in
unusual circumstances or where the intermediate
office concept can be used, transfer to rural routes
emanating from other offices should be avoided to
alleviate unnecessary ZIP Code changes.
822.2
G R OWTH AREAS
In rapidly growing areas, relief should be afforded
r o u tes t o p revent them from becoming
overburdened.
820
821
P E R M AN E NT R E LI EF
TYPES
Permanent relief to rural routes may be provided by:
a. Transfer to territory between existing rural
routes.
b.
Establishment of new regular rural routes.
c.
Establishment of auxiliary rural routes.
d.
Conversion of rural to city delivery.
e.
A combination of one or more of the above.
M-38. TL- 1 , 7- 1 -80
Regular Rural Routes
Establish additional regular routes if possible.
Regular rural routes will be co�sidered if the
proposed evaluation is 35 hours or more per week.
Do not establish a regular route until the exact
evaluation is determined by a mail count.
I
822.3
812
METHO DS OF PROVIDING R E LIEF
Auxiliary Rural Routes
I
Auxiliary routes will be established when there is
insufficient work to justify a regular route. Auxiliary
routes are operated in the same manner as a regular
route except auxiliary rural carriers are'compensated
for the hours actually worked. Payment for the
vehicle will be based upon the current rate as
provided for in the National Agreement. All new
rural routes must b� established first as auxiliary
routes until the exad evaluation is determined by a
mail count.
822.4
Conversion to City Delivery
.41 As a general rule. conversions from rural to
city delivery shall be ' considered only to:
I
a. Provide relief for overburdened rural routes
when all other alternatives are impractical.
b. Establish clear-cut boundaries between rural
and city delivery territory and eliminate overlapping
and commingling of service.
822 ..1
c. Provide adequate service to highly ind ustrial
areas or apartment house complexes on rurttl routes.
d. Provide service to areas where city delivery
service will be more cost effective. ( Regional review is
required when cost is the basis for conversion.)
. 42 Areas considered for conversion must meet all
the basic requirements for ', an extension of city
delivery and must be contiguous to existing city
delivery service. However. the fact that a given area is
fully developed and adjacent to city delivery does
not. of itself, constitute sufficient justification for
conversion.
.43 All or a part of a rural route may be converted
to city delivery service.
823
823 . 1
and house numbers have been assigned . If street
addresses are available but not in use. this would be
an appropriate time to make the change. If there is a
possibility that cQunty or other local officials may
plan to assign street addresses. the appropriate
official should be contacted as soon as possible so
that your efforts can be coordinated to assure only
one change of address for customers .
823.2
Specific
.21 When proposing a change on other than a
vacant route, the regular rural carrier affected must
be consulted and given an opportunity to comment
or submit a written statement .
.22 In planning the adj ustments, all justified
service extensions must be included.
PROVIDING R ELIEF
.23
General
Eliminate and avoid duplication of travel.
. 1 1 When providing relief to one or more routes in
an . office, all rural routes in that unit should be
adjusted simultaneously.
.24 Locate the new route(s) in growth areas. Try to
make the new route(s) initially light enough to
a b s o rb fu ture growth with out b e c o m i n g
overburdened .
. 1 2 When considering rural route relief in a
delivery unit, every effort , should be made to
eliminate relief days for all rural routes in that unit.
.25
.1 3 Generally, it is desirable to retain heavy duty
routes at an evaluated time no lower than 42 hours
per week. H owever, in some cases this may be
impractical. There is no prohiibition against reducing
a route below 42 hours per . week. However,
documentation must be furnished as to why it is not
practical to adjust the route to 42 hours.
Complete an Interim Rural Route Evaluation
Worksheet for each route affected. If the compu
tation results in an interim evaluation of more
than 44 hours, further adjustments should be
considered.
. 26 All relief proposals must be documented on
Form(s) 3993, Delivery Services Comparative Cost
Analysis; 500, Survey of Rural Delivery Service;
and 40 12, Brief of Rural Route Changes.
. 1 4 Attempt to retain stable. built-up areas on
existing routes. This will reduce the need for future
adjustments.
.27 Proposals to convert to city delivery must
include a properly completed Form 697, Extension of
City Delivery Service, in addition to the documenta
tion required in Part 823.26.
. 1 5 When possible, restrict route adjustments to
routes emanating from the same delivery unit.
824 PROCEDURES FOR PROVIDING
R ELIEF
. 1 6 Establish definite boundaries between routes
to facilitate distribution and provide a more orderly
rural delivery area.
824 . 1
.17
I
Keep address changes to a minimum.
.1 1
a.
Determining Need for Relief
The MSC manager must:
Review the latest MSC Pay Period Rural Route
Listing.
. 1 8 If it is necessary to change addresses, consider
using street addresses in areas where street names
b.
Determine what routes are in need of relief.
M -38, TL- 1 . 7- 1 -80
c.
.1 2
824.2
Additional boxes (2 t) times box factor
(4.0, taken from the Form 4,24 1-A,
Exhibit 824.2c) . . . . . . . . . . . . . . . . . . 84.0 minutes
Establish a priority list.
The postmaster must:
a. Upon receiving instructions from the MSC
manager, prepare a plan for adjusting routes. Note:
Where a postmaster is aware of the need for rural
route adjustments at an office, the postmaster should
not wait for instruction from the M SC. but should
start a plan immediately.
b. Obtain assistance and guidance, as needed, from
'
the M SC.
824.2
Developing Relief Plan
In developing a plan, the postmaster and staff should
take the following actions:
a. Consult with the rural carriers. informing them
that one or more of the routes is overburdened or
that it has been determined that adjustment is
necessary and that all routes will be relieved to as
near 42 hours as practicable. Provide the regular
rural carriers the opportunity to comment on the
proposal and present their recommendations in
writing. Their comments will be considered before a
final decision is reached.
b. On a copy of the current route description, have
the carriers show, on each line of travel, the number
of boxes served.
c. Determine the approximate number of boxes
and mileage to be removed from each rural route to
reduce it to the desired evaluated time, using the
following method. (This example is based on Form
424 I-A, Rural Route Evaluation, E xhibit 824.2c.)
Proceed as follows:
( I ) Find the adjusted mileage, number of boxes,
and evaluated hours if the route has changed since
the last evaluation. For example, suppose the total
evaluated time from the latest Form 424 I-A is 59:08.
Extensions totaling 2.45 miles have ,been approved
and 2 1 boxes have been added since this Form 424 1 A became effective. Use the following formula:
Evaluation from latest Form 424 1-A
(59:08) changed to minutes
3548 minutes
. . . . •
.
•
Additional daily mileage
(2.45) time 12 minutes per week . . . . 29.4 minute
M -38. TL- 1 . 7-1 -80
TOTAL M I N UTES 366 1.4 or 366 1
Total minutes converted into adj usted
evaluated hours (366 1 + 60) .
.
. . .
. 6 1 :0 I
(2) The targeted evaluation for this route is 42:00
hours. Therefore, the route must be relieved to the
extent of 1 9:0 1 hours (6 1 :0 1 42:00 = 1 9:0 1 ).
(3) Arrive at a minutes per box for relief purposes
by using the adjusted figures, when changes have
occurred, and by dividing the evaluated hours,
reduced to minutes, by the total number of boxes.
For example, using tbe information from the Form
424 1 -A shown in Exhibit 824.2c the adjusted
evaluated hours (61 :O!I ) converted to minutes (3661 )
divided by the adjusted box count (636) equals the
minutes per box (5.76).
(4) To find the approximate number of boxes
needed for relief, convert the relief hours ( 1 9:0 1 ) to
minutes ( 1 1 4 1 ) and divide by the minutes per box
figure (5.76). The results of this computation will
reveal a need for 1 98 boxes to be taken off the route
to provide the necessary relief. Since the route
averages slightly less than eight boxes per mile (636
boxes + · 83.80 route miles = 8 boxes per mile), it can
be seen that relieving 1 98 boxes should reduce
mileage by approximately 24.75. ( 198 + 8 = 24.75 .)
(5) N ote fro m the w orks heet in Exhibit
824.2c(5)(a) that, on this. particular route, relief of
1 98 boxes will reduce the evaluated hours close to the
42:00 hours desired, This is because the mileage
changes correspond , very closely with the average
boxes per mile for the entire route as figured in the
preceding example. However, this is not always the
case, and in many irtstances further changes will be
necessary in order to: arrive at the needed relief. For
example, if a route nFeding relief has a considerable
amount of deadhea4ing from the office to the first
box served and/ or from the last box served to the
office, consideration must be given to this fact when
arriving at the minutes per box for relief purposes.
Example: The route which was adjusted in the
previous example ha� four miles deadheading to the
first box and three miles deadheading from the last
box to the office. Instead of arriving at 5.76 minutes
824.2
per box by dividing total evaluated minutes by the '
total boxes, it is necessary to reduce the evaluated
minutes by the time allowed for deadheading (3 + 4 =:
7 miles x 1 2 minutes = 84 minutes) to arrive at a
realistic minutes per box figure. In this instance, the
366 1 total evaluated minutesl will be reduced by the
84 minutes of deadheading fpr a new total of 3577.
Divide this by the 636 boxe� for a new minutes per
box figure of 5 .62. Taking the deadheading factor
into account will provide rc:;sults very close to the
targeted relief, as may be seen from the worksheet
shown in Exhibit 824.2d(5)(b). Though the actual
time difference shown between the two worksheets is
only 28 minutes, it must be remembered that only
seven miles deadheading were involved. Had the
deadheading been 20 miles or more, the time
difference would have been substantial.
d. Study the consolidated map and make a physical
visit to the area in question to prepare a route
rearrangement that will result in routes of the proper
evaluation and will minimiie the impact on mail
distribution.
e. Include all justified extensions at this time.
( Failure to do so will result in, inflated routes within a
short period of time.)
f. Rid.� the line of travel of all routes; verify the
count of boxes and stops.
g. The tentative plan of new routes should
accomplish the relief of all overburdened routes and
result in all routes operating on a six-day basis.
824.3
Submission of Relief Plan
.31 Complete an INTE R I M R U R AL ROUTE
EVALU ATION worksheet for each route. (Exhibit
824.3 1 ) If the resulting evaluation is not within the 42
hour guidelines, making app'ropriate adjustments if
possible.
.32 When the plans for adjusted routes appear
satisfactory, make an overlay map with the same
color code showing the line of travel of each of the
adjusted and new routes.
.33 Prepare Form 500 (Exhibit 824.33 1 ), and
Form 40 1 2. ( Exhibit 824.332).
.34 Complete a new Form 4003 for each route
involved in the adj ustments including all j ustified
extensions.
.35 Prepare Form 4027 for each extension of rural
service.
.36 Complete Form 3993 (Exhibit 824.36), in all
city delivery conversion cases.
.37 Complete Form 697, Extension of City De·
livery Service, (Exhibit 824.37), if. any conversion
to city delivery is involved.
.38 Send the complete file containing the map,
overlays, appropriate worksheets, and completed
forms to the M S C manager with a recommendation,
suggested effective date. and any necessary
explanation.
.39 Review equipment needs and prepare Forms
7373 as necessary.
824.4
Action by the M SC
.41 A postmaster may be able to provide relief for
rural routes without assistance. However. if it
appears that local management cannot resolve the
relief problem, a member of the M SC staff should be
assigned to render. assistance.
.42 If, after thorough review, the recommendation
of the postmaster appears appropriate, the MSC
manager should consult with the postmaster and
select the effective date. Be sure that necessary casing
equipment will be available before the effective date
of the change .
. 43 Authorize the plan for relief to be placed into
effect, using a memorandum such as Exhibit 824.43 1 .
The m e m o r a nd u m s h ould auth orize t he
establishment of any necessary auxiliary or regular
routes, and require a special count of mail on any
rural route which has a substantial adjustment (4
hours or more). It should advise the postmaster to
notify affected customers of any box relocations
needed and address changes, and to notify publishers
of address changes by use of Form 3577, Co"ection
of Error in Address Becawe of Postal Service Ad·
justment (Exhibit 824.432). It should also order
the discontinuance of auxiliary assistance.
M ·38, TL· 1 , 7·1 ·80
841 .42
. 44 Relief plans containing actions converting
rural deliveries to city delivery service must be
approved by the Region.
833.2 Where either the actual or evaluated hours
are below 57:36 per week, no auxiliary assistance is
afforded.
830 TE M PO RARY R ELI E F (AUXI LIARY
ASS I STAN C E )
834
831
Discontinue auxiliary assistance on the date the relief
proposals are implemented.
AUTHOR IZATION
On rural routes where the carrier frequently is
making late deliveries, or failing to connect with
dispatches. or is working excessive weekly hours.
auxiliary assistance may be authorized temporarily
until permanent relief can be provided. Exhibit 83 1 . 1
is an example of a memorandum which may be used
for authorizing auxiliary assistance and ordering the
formulation of a plan for relief of overburdened
routes. Note: Immediate relief by use of auxiliary
assistance must be provided a carrier when the
evaluation or actual time (whichever is lower)
exceeds 57:36. See Part 833.
832 DETER M INING TYPE OF
ASSISTANC E
Auxiliary casing and/ or route assistance may be
granted the route. Preference should be given to
office assistance.
833
DETE R M I N I N G N E ED
When determining the need for auxiliary assistance
for overburdened routes, both the actual and
evaluated hours must be considered. The lesser ofthe
two will be used to arrive at the amount of assistance
to be authorized. Auxiliary assistance is provided for
the difference between evaluated hours or actual
hours (whichever is less) and 57:36.
Examples:
DISCONTIN UAN CE
840 C O N S O LI DATION O F R U RAL
ROUTES
841
'G E N E R AL
841 . 1
Definition
A consolidation of rural and/ or highway contract
routes ( H C R) is the combining of territories from
two or more routes which results in the elimination of
one or more of those routes.
841 .2
Purpose
The purpose of cons qlidation actions is to reduce the
operational and administrative costs associated with
rural delivery and/ or highway contract service.
841 .3
I
Responsibilities
.31 The Region must review proposals involving
the consolidation of encumbered routes.
.32 The district will make the final determination
on filling a route vacancy or eliminating the vacancy
by consolidation. On' encumbered routes, the district
manager will transmit the entire proposal to the
Region along with the district recommend�tion.
a. Route I is evaluated at 65:45 but the actual hours
are 62:35. The difference between 62:35 and 57:36 is
five hours; auxiliary assistance may be authorized for
that amount.
.33 MSC managers will conduct consolidation
surveys upon request of the district manager.
b. Route 2 is evaluated at 62: 19 but the actual hours
are 64:47. In this instance. the evaluated hours must
be used in the computation. and the auxiliary
assistance to be authorized is five hours (62: 19 -57:36
is 4:43).
.41
M -38. TL- 1 . 7-1 - 80
841 .4
i
Routes El gible for Consolidation
All vacant routes.
.42 Encumbered rural routes evaluating to less
than 32 hours per week. (See Article 30.6.c U S PS
NR LCA National Agreement.)
.•
841 A2
841 . 5
Ma nagement
Prohibitions
Routes described in Part 841 .4 cannot be
consolidated if one of the following conditions would
result:
a. Any route involved wpuld have an interim
evaluation of more than 55 hours 47 minutes weekly.
Note: To assure complianc� with this feature. an
interim evaluation sheet must be submitted for each
route involved in a consolidation proposal. (Exhibit
84 1 .5 . )
b. Customers would be required t o change their
addresses to that of a post office not located in the
State in which they reside .
841 . 6
N otice of Vacancy
When a rural route vacancy takes place or it is known
that a vacancy will occur because of retirement.
transfer. etc.. the postmaster at the office must
immediately advise the M SC manager by
memorandum. The MSC manager will send a memo
through the district to the Region. The memo must
include the date the vacancy occurred or will· occur,
the reason for the vacancy, the carrier's name and the
vacant route number. A list of all rural routes within
the office, their evaluations, and their mileage must
be included.
841 .7 R eview of Vacant and/or
Substandard Routes
. 71 Upon receipt of a copy hfa vacancy notice, the
District Manager must make �
' preliminary study to
determine whether consolidation is feasible. Forms
424 1 -A or the printout of the annual count of mails
must be reviewed to help in this determination.
.72 Upon receipt of the printout containing the
results of the annual or a special count of mail. the
district manager must conduct a review of the
substandard routes to determine if any consolidation
actions are feasible. This review should be conducted
in conj u nction with adjacent districts as
consolidation of rural route actions may extend
beyond district boundaries.
of Rural Delivery Service.
841 .8 Decision Not to Prepare a Con
solidation Proposal
.81 If the district decides that no consolidation
action is feasible, the district manager will submit a
report to the Regional office with an explanation of
what action was considered and why it was not
feasible.
.82 On vacant routes where consolidation is not
feasible. and there is no reason to hold a vacancy for
rural carrieres) who have been surplused as a result of
consolidating encumbered T(�utes. the district
manager will notify the MSC manager by
memorandum to fill the rural carrier vacancy in
accordance with existing personnel policies and
proced ures.
841 .9 Decision to Pursue Consolidation
Proposal
If the preliminary study referred to in Part 84 1 .7
indicates the possibility of consolidation, the district
manager will advise the MSC manager by
memorandum to conduct a consolidation survey.
842
R URAL CONSOLI DATION S URVEY
842 . 1
Pre-Survey Preparation
. 1 1 Identify the routes to be considered for
consolidation.
. 1 2 Notify the postmaster(s) and carrier(s) that
may be affected of the possibility of a consolidation
action.
. 1 3 Obtain from the postmaster or postmasters
involved. a map(s) showing the rural service of their
offices. Also. obtain copies of the current rural route
descriptions ( Forms 4003).
. 1 4 Assure that the concerned N RLCA steward is
notified in writing of the U SPS intent to conduct a
survey and of the possibility that the route may be
consolidated and, therefore, not posted.
842 .2
.21
Conducting the Survey
Study the maps and compare with Forms
4003. Give particular attention to:
M-38, TL- 1 . 7- 1 -80
842.2&
a. Unnecessary travel. duplication of travel. or
service by other rural routes or highway contract
routes ( H CRs)-Can it be eliminated?
b.
Poor layout of route.
.22 Inspect all routes and prepare detailed
information on the box count, number of families.
number of stops. and mileage for each line entry on
Form 4003.
.23 Consider the following items before preparing
the layout of proposed service:
a. When a rural route at one post office is absorbed
by consolidation with a rural route or routes of
another post office. will it be necessary to designate
the losing post office as an intermediate post office
on one of the rural routes?
b. Minimizing changes in the mailing addresses of
customers to the extent possible in the adjustment of
rural routes incident to rural route consolidations.
c. The provisions of Article 30.6.C.d of the U S PS
NRLCA National Agreement.
d. The time remaining for the highway contract
and/ or the cost of discontinuing or modifying the
contract of any H CR affected.
e. If carriers are not meeting work standards
(performing service within evaluated time) determine
the cause and take corrective action. Most common
causes are as follows:
( I ) I mproper scheduling;
(2) Lack of endeavor;
(3) I mproper recording of beginning. ending,
and / or lunch time:
(4) Route growth;
(S) Physical impairment;
(6) Conditions on the routes;
(7) Crowded conditions in the office;
(8) Inadequate or improper case equipment;
(9) Too much case equipment.
.24 Consolidation should be' pursued giving
consideration to the following: (Note: It is not
mandatory that the items be considered in the order
listed.)
M -38. TL- 1 . 7-1 -80
a. Consolidation of routes within an office where
the vacancy exists.
b. Consolidation of routes within an · office
adjacent to the office with the vacancy.
c. Consolidation of the route at the vacancy office
with a route from an adjoining office(s) and
eliminating the route at the vacancy office.
d. Consolidation of rural routes between two or
more offices using the intermediate office concept. if
it is feasible to do so.
.25 When preparing a layout of proposed service.
proceed as follows:
a. Postmasters and rural carriers concerned may be
able to provide valuable assistance and should be
requested to do so.
b. Attempt to eliminate retraces. duplication, and
non-productive travel whenever possible. When
carriers are to be routed over roads not presently
traveled . be sure the roads are passable the year
round.
c.
Prepare the following forms:
( I ) Form 500', Survey of Rural Delivery Service
( Exhibit 842.2Sc( I ) to include:
(a) Statements from the carriers and postmasters
involved. or a notation that they dec,lined to furnish a
statement.
(b) The date(s) that the postmasters and regular
carriers were consulted.
(c) All other specific information required on the
form.
I
Note: Prepare two copies for district. one copy for
M SC� one copy fOIi each office involved. and one
copy for each carrier. See U S PS-N RLCA National
Agreement. Article 30.6.C.e.
(2) Form 40 1 2. Brief of Rural Route Changes
( Exhibit 842.2Sc(2} to include:
(a) Complete details concerning the number of
families either benefited or inconvenienced and the
reasons therefore. I
842.28
(b) Present and proposed evaluations of all routes
involved.
appropriate rebuttal should be offered . In addition
include:
(c) The proposed effective date of the consolidation
under A CTION.
a. Information as to whether or not the present
carriers are performing service within the evaluated
time, and if they are not, the reasons and actions
being taken to correct the problem.
(d) On encumbered routes, which carrier will be
su rplused and known details concerning the carriers...
intentions.
(e) If it will be necessary to change customers post
office address or if the intermediate office concept
will be used.
b.
(I)
(f) Any information which you feel is peninent to
the case and that is not covered elsewhere on the
Forms 40 1 2 and 500. Use the reverse of Form 40 1 2 if
additional space is needed.
(g) All other specific information required on the
form.
Note:
(2)
If transfer of a carrier is proposed, state:
Distance by suitable road from:
(a)
Residence to present post office.
(b)
Residence to proposed post office.
(c)
Present post office to proposed post office.
Whether the carrier will be required to relocate.
(3) Carriers views concerning transfer. Objec
tions should be clearly explained.
Prepare three copies.
(3) Form 3993, Delivery Services Comparative
Cost Analysis (3 copies each route).
(4) Form 4003, Official Rural Route Description,
in their entirety for all routes involved. (No panial
descriptions; complete one set for each route.)
(5) Form 7373, if additional equipment is required.
(State if any equipment will be surplused .)
d. Prepare an interim evaluation sheet ( Exhibit
84 1 .5) for each route involved in the consolidation
proposal. The latest Form 424 1 -A must be used as
the source for Items I and 2 on the interim evaluation
sheet (3 copies for each route).
e. Prepare maps showing the delivery territory
before and after the proposed consolidation.
f. Prepare an overlay for each route that shows the
new travel in red and omitted travel in yellow.
Include notes in the �argi!n to indicate where
territory is being transferred to or from.
.26 Prepare a narrative description of your basic
proposal, its effect on the quality of postal service in
the area. and your recommendation. If carriers or
postmasters object to consolidation proposal.
c. If the consolidation involves encumbered routes,
state whether the surplused carrier has indicated a
preference for reassignment to any known regular
rural route vacancy.
842.3 Submission of Report by MSC
Manager
.31 The MSC manager will submit a detailed
report of the field study, complete with
recommendation and supporting forms, to the
district manager.
.32 The report on the investigation must include
the following:
a.
Form 500 (3 copies);
b.
Form 40 1 2 (3 copies);
c. Interim Evaluation Worksheet (3 copies for each
route);
d.
Form 3993 (3 copies for each route);
e. Present and proposed Form 4003 ( 1 set for each
route);
f. Maps showing present and proposed lines of
travel complete with overlays;
M.-38. TL- 1 . 7- 1 -80
g. Narrative of action as described in Part 842.26;
and
h.
Copy of HCR Contract, if applicable.
If at any time during the survey it is determined
that a consolidation is not possible, a report to this
effect must be submitted to the district manager. The
report must include the various consolidation
proposals considered and the reason(s) for the
negative recommendation. No action is to be taken
by the M SC manager to fill the vacancy until advised
by the district manager.
. 33
843 CONSO LIDATION I NVOLVING TWO
DISTR ICT AR EAS OR TWO MSC AR EAS
When a consolidation is being considered involving
more than one M SC area. or more than one district
area, the district M anager having jurisdiction over
the office with the vacancy, or in the case of
encumbered routes, the larger route, will determine
who will conduct the field survey. If district lines are
crossed. the district manager with jurisdiction will
coordinate efforts with the other manager(s)
concerned.
844
ACTION BY DISTRICT MANAGER
844 . 1
General
84&. 1
b. One copy to M SC manager as authority to
implement consolidation. Also, return Forms 4003,
county maps, and overlays.
c. One copy with Form 500 to the Regional office
for statistical purposes.
d. Equipment-approve Forms 7373 for any
additional equipment needed. If the authority is
delegated to M SC managers, return forms to the
MSC with the case file.
.22 Encumbered R ural R outes and Highway
Contract R outes
.221 When encumbered rural routes are involved,
follow the procedures in Part 844.2 1 after Regional
approval is received.
.222 When highway contract routes are involved,
the Regional Delivery Services Division must
coordinate with the Regional Logistics Division.
Upon concurrence, follow the procedures in Part
844.2 1 .
844.3
Notify the M SC manager by memorandum to fill the
vacant position in accordance with present personnel
policies and procedures.
844 .4
District Managers will approve or disapprove all
proposed consolidations where a vacant route is
involved. Where encumbered rural routes or
highway contract routes are being recommended for
consolidation, the district manager must submit the
entire file to the Region with comments and
recommendation.
844.2
Disapproval
I
Further Review
If a certain item(s) needs correction or clarification,
request the M SC manager to give further attention to
the specific item(s) before deciding to approve or
disapprove the proposal.
845 ACTION BY MSC MANAGER (UPO N
R ECEIPT O F APPROVED FOR M 401 2)
Approval
Prepare and issue a letter of instructions to
the postmaster(s) as appropriate covering the items
listed below which are applicable to the
consolidation:
845 . 1
.21
Vacant R outes
District managers' will
signify approval on Forms
4011 and make the following distribution when a
vacancy is involved:
a. Original to district file with Form 500 and the
MSC manager's narrative report.
M -38. TL- 1 . 7- 1 -80
a. Effective date of consolidation and note route(s)
to be discontinued.
b.
Review Forms 4003 for accuracy.
841.1
c. Each postmaster will advise affected customers
of their complete new mailing address where changes
are required . Include new route and box number. if
appropriate.
845.2 Copies of the letter of instructions must be
submitted to:
a.
District managers
d. Advise customers about
procedures for their mail.
b.
Postal Data Center- Manual Payroll
e.
the
forwarding
Rearrangement of box numbers.
f.
State revised carrier schedules.
g.
Reassignment and posting procedures.
h.
Separate substitute rural carrier.
i. Update county maps;
necessary.
order new maps if
j. Give duplicate copy of letter to all postmasters
involved in consolidation.
k. If applicable, take necessary action to
discontinue or modify effected HCR contract(s).
846 TIME LI M IT FOR CON DUCTING PRE
LI M I NARY STUDY AN D FIELD SU RVEY
District offices will complete preliminary study and
action within ten days after receipt of notification of
a vacancy. The MSC manager will submit field
survey report and recommendation to district office
within 3S days following receipt ofthe authorization
to conduct a survey.
847 CONVERSION TO HIGHWAY
CO NTRACT R O UTE DELIVERY
Where consolidation is not possible and where the
vacant route serves an average of less than one family
per mile, consideration must be given by the district
manager to converting to box delivery highway
contract route. Compare the current cost of serving
the route with the projected cost of serving the route
by highway contract service. (See Part 9 1 0).
M-38, TL- 1 , 7-1 -80
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BOx
FACTOR
4.0
19 . 85
NOTE:
The figures shown on lines
" 2. and 3 represent the number of minutes allowable under the daily time standards
(Schedule 14) projected for a one week period. These minutes were developed from the mail count data on Forms 4241 which
1 and 2 represent office time; Line 3 represents route time, and Standards
1 . 2, and 3. If a monetary locked pouch allowance is authorized, the time shown for
Locked Pouch Delivery on Line 3 is not included in the Standard Time shown on Line 4. line 5 represents c u rrent route stat
istics from the Form 4241 submitted. Line 6 represents the carrier's salary information.
you furnished the Regional Office earlier. Lines
lotal in Line 4 is the composite of Lines
PS Form
Mat. '919
4241-A
m
�
iT
;:;'
;
�
Exhibit
824.2c(5)(a'
R Du t e :
01
A d j u s t ed E va l u a t i o n
•
•
N e c e s s a ry � e l i e f ( 6 1 : 0 1
- 4 2 : 00 )
6 1 :01
( 3 6 6 1 mi n . )
19 : 0 1
(1141 min.)
A d j u s t ed Boxes ( 6 1 5 , 2 1 )
636
Ad j u s t ed mi l e s ( 8 1 . 35 + 2 . 45 )
8 3 . 80
S . 76
H i nutes P e r B o x ( 3 6 6 1 t 6 3 6 )
B o x e s to be R e l i eved
(1 1 4 1
ill
f 5 . 76 )
8 (-)
Boxes P e r Mi l e ( 6 3 6 • 83 . 80 )
H i l e s t o b e R e l i eved
24.7S
( 1 98 f 8 )
1 98 boxes x 4 . 0 b o x f a c t o r .
7 92 . 0 Ill i n .
2 4 . 7 5 mi l es x 1 2 . 0 mi n/mi l e
P rDjected R e I i e f
•
•
•
•
•
•
•
•
•
•
1 08 7 . 0 m i n .
•
Ad j u s t ed E va l u a t i o n
. 36 6 1
•
. 1 089
Hi nus P rojected R e I i ef
2572 mi n .
42 :52
(2572 • 60)
P ro j e c t ed E va l u a t i on
Exhibit 824.2c(5)(a}
Rout e :
01
Adju sted E va l ua t i o n
•
•
6 1 :01
(3661
.:....J!!
Mi n u s D e a d h e a d
mi n . )
mi n.
3577 min.
A d j u s ted mi l es
� 1 . ��
'Ii n u s Deadhead
..l.J!!1.
•
7 6 . 80
Mi nutes P e r 80x
(3577 t 636)
Boxes to b . R e l i eved
( 11 4 1
M i l es to be R e I ieved
t 5 . 62 6 )
7 5 . �0 )
Boxes P e r M i l . ( 0 3 6 •
( 2 03 •
5 . 62
•
•
•
•
m
•
8+
11 )
?S.38
'
2 0 3 boxes x 4 . 0 b o x f a c t o r
•
2 5 . 38 mil o s x 1 Z . O m ; n/mi l e
P rojected R e l i ef
•
•
•
3 1 ? . � <o i " .
..1Q!",� mi n .
1 1 1 6 . 6 mi n .
Ad j u s t ed [ v a l u a t i o n .
.
3661
l1..!l
M i n u s P ro j e c t ed R e l i ef
2 5 44 mi n .
P rojected E va l u a t i o n
•
•
( 2 544 t 6 0 )
•
•
•
•
•
•
4 2 : 24
Exhibit 824.2c(5}(b}
M-38. Tl- 1 . 7-1 -80
Exhibit 824.31
& Z i p Code
Pos t Of f ice
Ru ral Route No .
Da te Prepared :
INTERIM ADJUSTMENT OF RURAL ROUT E EVALUATION
NOTE :
Exte nd m i n u te e n tr ie s on L i ne s 1 , 2 , and 3 to two
Convert L i ne 4 to the neare s t whole
decimal pl ace s .
numbe r before d i v id i ng by 6 0 .
1.
La te s t We ekly Evalua t ion
2.
M i l e age before
(t )
t
mi n .
Change
M i l e age Af ter Change
D i f fe r e nce
3.
mi n .
x 12
( t ) Ch ange
Boxes Be fore
Boxe s Af te r Change
*
x Box Fac to r
D i f fe re nce
mi n .
mi n .
or minus L i ne s 2 and 3
4.
L i ne 1 pl us
5.
I n te r im Eva l u a t ion L i ne 4
�
60
t " Be fo re" da ta for i n te r im eval uation purpose s i s tha t wh i c h
e x i s ted at the t ime of the l a te s t ma i l c ou n t ( ob tai n from
l a te s t Form 4 2 4 l - A ) and wh ich wa s use d in deve l op i!ng the
l a te s t we ekly eva l ua tion s hown in L i ne 1 - or i f any ad d i t ions
or de l e t ions we re made they mu s t be incorpora ted i n th i s l a te s t
we ekly ev alua tion f ig ure .
*The box fac tor to be used whe n comp u t i ng the i n te r im adj u s tme n t
fo rms for rou te s hav i ng any te rri tory ( boxe s ) added i s the box
fac tor of the rou te or rou tes from wh ich the te r r :L tory ( boxe s )
i s be ing remove d .
Prepared by :
Da te
T i tl e
Exhibit 824.31
M -38. TL- 1 . 7- 1 -80
I
Exhibit 824.33 1
U.S. POSTAL. SERYIC:E.
CASE NO.
SURVEY OF RURAL DELIVERY SERVICE
I
IIDaT O fr P I C IE
Lewiston
RS
COUNTY
t L.....
CAG-E Nez Perce
ID
TIM. OF' ."... IYAL 0'" MAIL.
''''OW R E L A T I V E .MPO .. TANCE BY SV".OLS: H - H E A V Y ; M-MEDIUM: L·LI�HTI
(DIENOTE O ....... Y PAPER. BY -.
A . ...
POST O "' I' I C E IS .UPPL.IEO WI TH .... ,L. By
rog.e,
14 :20 L
n7 · t.,\ M*
nA · t. ,\ T.
,.,al
Truck
P . ...
06 : 05 H*
I
S T A T E.
....... •I.e.)
ZI P COOE
74501
(itollfD'" ' ._
HOUR. OP D.SP A T C H OF ,. .. INC .. ..AL "AIL
15 : 20 Heavy
16 : 25 Medium
LAST NAIL DiSP A T C H E D AT
17 : 45
�.un:
NO.
TYPE·
MILEACE
OR HEAVY
NOW OBSERVED
DUTY
03
04
1 09
1 05*"
11*"
HD
HD
HD
Aux
Aux
PORTION O F YEAR
CARRIERS· SCH EDUL.ES
�E.IN
LIEAVE
LU,.CH
� ETU"N
ENe>
a.&:C;IN
LUNCH
L £ A. V E
: 30 5 : 30 L.i: 40 0.6 : 10 09 : 10
: 10 4 : 50 5 : 00 06: 25 09 : 15
: 1 5 .5 � 20 L5 : 30 06 : 40 0 9 : 1 5
06 ! 40 D9 � 15
08 l tO 08 : 45
5 : 40 0 ' 00
5 : 40 09 : 30
)6 : 00 09: 30
MOTOR VEHICLE
CAN BE USED
PROPOSED
ENO
"ETU"N
: 30 13 : 30
: 10 13 : 40
: � 15 114 � 00
: 15 H � 35
: 00 11 0 : 00
ON EACH ROUTE
13 : 45.
13 : 0
Entire
Entire
Entire
Entire
Entire
14 ' LO
1 3 ' .5
ItO � l O
PROPOSED ROUTES AND CHAHGES IN E XISTING RURAL ROUTES
ROUT II'
O F FICE
pR liSEN T
03
04
09
05**
NO. OF FAMILIES
LENGTH
57 . 50
60 . 20
47 . 72
"' ..OPOSE O
11**
CDS
43 . 10
49 . 00
40 . 78
23 . 54
14 , 26
2 . 85
SII'RVED
P"'ESENT
637
579
588
::S�O
423
4 11
448
366
11 6
40
B E N EFlTED
0
0
0
0
0
I NCONII IE ...
I itN c: EO
N O. O F
Bt)XEI SERVED
PRDENT
0
0
0
0
0
579
526
535
P ..O·
PO SlED
385
376
408
333
STOPS
P"IESEN
521
473
482
103
40
IN C .... E OF' CON .. DER".LE ItXTENSJON TO. ROUTE INCI DEN T 'to CONSOLIDA TIONS. STATE VI EWS OF' CARR.E
:O��O
346
337
367
300
93
40
ROADS
.
..L.L.
WIEA·
T H E..
All
All
NOT
AL.L.
1 :::-"
All
All
All
All
.. ...s 1'0 WHETHIILft
HIE CAN
P • • FO ..... IE"'F'IC'II£N r SERVICE ON PROPOSEQ EX TENSION OR C:: ONSOLI D A TION. IF' NOT, ST4TE HIS "E"'_ONa ..-uL L.. Y
**
Proposed new route�
80 customers will be required to change their address .
31 customers will be required to relocate their mailboxes .
WIE ... THIE PO.,... ... T .... CON.U L.TEO'
DO PO. ,...... TE .... CONCU .. IN RECO_IENDA TI DN.'
Yes
Yes
WIE"IE THE C ... .. ..,E... CON.UL.TED?
I I' ..O.,....... T
O
00
Yes
.... 0.. C ......,ER. DO NOT CONCU...
..TE 0" SU""I1"
March 11, 1980
I
., .....
C ... ....,E ..S CONCU" IN "ECO_ENDATIONSf
$IIIE DET .. I L..
Yes
TU.E ..NO T I T L. IE
James Nas s , Manager , Delivery and Co11eciton
Exhibit 824.331
M.-38. TL- 1 . 7- 1 -80
Exhibit 124.332
j
u . &. POSTAL .lEftVIC It
C"; ,
o
I
BRIEF OF RURAL ROUTE CHANGES
APP�OP�I A T E sox
o
E U " . '- ' SHMI:N T
IE
CONSO'- ' D A T 'ON
POST O�"ICE. COI.lNT'Y • • T A T IE AND Zip COOl;
HE"VY OUTV
o
"I£'-'EI'
D A T E:
l Qfln
March 11
\
'NI:"I£".I£ 'N ""I£QUEN C T
Lewiston . Nez Perce County , ID 83501
""UTE NO..
CI
EN C U M e C R EZ O
3
�T.
OF" ICE
&.. EHGT ...
5 7 . 50
PRES ENT
P
NO.
s T IE '" L.IEWGTH
Lewiston
Aux
Aux
CDS
03
04
09
12
12
9
COST
5 7 . 50 30 ;557
60 . 20 30 , 4 27
47 . 7 2 29 , 267
sT E
12
9
6
4
-
EVALUATED
TI M E
"" ESI£NT
cosT
2 3 . 5� 16250
14 . 2E
7775
2 . 8 e; 1664
-
366
116
40
-
61: 17
5 7 : 24
09
5 5 : 36
57 : 50
54 : 36
54 : 20
Aux 05
Aux 11
-
CDS
-
-
aItNE-
....��.;
423
411
448
922I6
03
04
,,'TED
NO. OF
'NCONYEN..
'EN"'''''
5
s1965
""ItSENT
5 79
526
535
HEAVY DUTY
CLASSI F I CATION
374
408
333
103
40
-
-
PROPOSED
48K
48K
48K
P�OPOSEO
EVALUATION
�:-.o,;�
355
1640
(Houra .and H, J , o r K) .
1643
STOPS
HOURS A F T E �
CHANGES
P R ES E N T
PROPOSED
42H
42H
44H
4 2 : 12
42 : 28
43 : 39
521
473
482
346
337
367
-
Aux
33 : 57
-
300
-
Aux
12 : 12
-
: 37
-
93
40
!
NET SAVINGS: S
"EMA"KS
.. C Tl ON
80 customers will be required to change
their addresses .
31 customers will be
required to move their mailboxes .
5 customers benefited by extension of service .
Recommend approval .
Salary protect ion does not apply to any
carrier because of this change .
P RO P O S E D
E F F EC T I V E
DATE
5 / 17 / S0
Exhibit 824.332
M-38, TL- 1 , 7- 1 -80
87
SOXIES SERVED
-
I
NET COST:
!)!I: 30
NO. 0"" ""MILlIE'
637
579
588
ACTUAL
TIME
4 8K
(11.1. 0''9
A C T U .... TtME
SI!.RVIED
PRESENT
Lewiston
HIlS. AUTH·D
0"
HtA V V DUTY
43 . lC 21983
49 . 0C 22134
4 0 . 7 � 22410
90 , 251
ROU T E
N U M BE �
liD
L.£NGTH
IF MIEAVY \)UTY:
M''-I:''GE
PROPQSED
12
05
11
OF FICE
o
Exhibit
824.36(p. 1)
u. S. "OSTAL SERVICE
DE LIVERY SERVICES COMPARATIVE COST ANALYSIS
ION, S P E C I A L O E U Y E FtV
TOT.. L
COOT
co• .,.
......
D E L ' " "' '' ''
6,-__ D.,i..riU)
7=
2",
(LI... 7D . --:.,
19 790 . 00
'I
.Qur......IIII T .....N TIEHANCIE
AL LOW. N e E
II
4
14
A U X I L I .. .. V .S.flTANeE
11
,,"OC'urD .,.OUCH A L LOWANCE
(HQ'II.r�
Pe,. .,..... ___ • 52
.
____
""' '''
.OX .. ".. DAY
4 . 117 . 36
3 , 642 . 60
30
486
Pr•••,aI Bou. --T'I!7'""-- )
COOT
3 , 787 . 50
Rue)
TOTAL "UtlilAL COl"
..
3 , 939 . 00
(L4t. 17 . ProllO". a"zeo
) . 303 days
. 36
0 . 191
49 . 00
COaT
0" ........... T (L••
27 220 . 10
0 . 185
4 6 . 15
1111)
D,p'KilENel:
Exhibit 824.36(p. 1 )
M ·3B, TL· 1 , 7·' ·80
Exhibit 824.38(p. 2'
INSTRUCTIONS
TIIi. IoroI •••• be co.pl..... by "'. po••_...., .b.. . .....1 rou•• or
poni.'>� of . ....I ...... i.o bei., "'opo.... 10. colIW.,.Io. "I city deli....,.
.er.ace.
I.
CITY DELIVERY
po
Selecc a 1011111 wi•• •ilDi", c:Ilarac••ri.dc• •• me are. bei_,
couid.red 10. c......
. . io•• E•••• i. tbe .pac •• provided (,1)
•• 01·
Ii.. . .CI... sad ZIP Code; (b) ro.... ...ber; (cJ .....k -.k lor loal
•• lIOeo."'" _'•• (ti) .be.k ••rk lat ....ul.. or •••iIi•.,. _••• (e)
"'e MPD Ia• •be ollice or deliv." _i. lor "'e period •• Iec.'" (:t...
i.,,'...Clioou: for UNE 1 ".,_).
COLUIlN A - 110 ...
Li•• I.
Liae 2.
Selec.'" Imm ...lete .......I", I_unll", period for com·
...- (Do nor _ ,...,l1li6 J. P. 10. II or 1Z) lad mow
die period number In die apace provided. Sbaw oU .mrilht
4.
....11
... 1 ..111""1
Li.. 15.
Eatet rile ••d�'" ..reel ,�.t. relay, coll.clio. a"
.. 1104
O....i. fro. Fo.. 4'70 a. Fo
.IId "•••r .he
.....icl. boor. ..... oa "'" ro.... 101 "'• ••• ire period. i.·
c.adioa ••d_ted elM 'or IMlay. collection , parcel poa,
.... _ri.1 Hli...".
COLUIlN 8 - a.,.
Enter the Rai..1 houri, rite for .raiaht time hours 011 IiMS 1 add 1
_net the re.ional owenime 'ale on LiM l. limer lM.1 u.1 houri)' tale for
","Onlfacl vmbkie!i and/or _he "cutretll tOlte ror .ype 01 \'Chkk ,.sed
1..111_ 111' .he P"""I 0.", C._ far _1_ ..hi<I...
Show .h• ••I.IY '.1 :th. ,...,,1.. cruti... if "'e ..... i. ..
cI•• sili.d •• "eavy dulY. (II lb. ".."" i. _ aow '"
Lille 14�
dA,.. l1li4 nh!r .r
Enler dae wee kly boUI of ••• istaDee au.moriaecl i& ..
.p."e provid.d. Muhiply tbi. by S2 ...10• •IId ..... ,i•••
the bourly a.te paid the: ,enOD: petfona.ia, dae •••i.aulC:«.
LillI!' 1'_ Obtain tbe locked pouch .Uo_ace from die lalel' Fa..
1303•
Lie. 17. To••I Ii.". lo - n . Col....n A• •ad .ore• •, 17A.
LiDe 18. EGlet in the spaces provided tbe preseac aad proposed
a........ of be.c. a. .... rou'•. Di.id. Li •• 17 A by "'"
boxes prcseDtly 00 the fORte .Dd cheD divide cbi. re....
by 303 days. E.,er .b. ....It •• 18A.
Ea'.' "'. 1."8th of .he '0.... fro.. lb. lit.., Fo
Ea.e, the pr.....' ..... 1 dc live.,. "0" f_ Li... 17A.
COLUloIN B - P ropo .ed
Li... 10.
Li ... 6.
Enlor lh" uniform oUOWInce build 011
perioel.
Li.c 7.
T0..1 U••• 1 "'ra....
$11.15 fo, I a.-doy
by .he ......., 01 d.,.. i.. "'. pe.iod ..01 ft.e,
che .".,... COlt of ro,ue pe, day.
Li•• 7.
Divid. 7C
Line 8.
Elue, the lIIalllbe , of posiiblc deli••ries 'ro.. For. 162l
for the ,OlUe for period selected i, space ptowided, di"ide
Lio. 7D by lbl'se deli"••••• , aM eililer the co•• per de
li.,er, per day at 80.
Liae 9.
Enter Ihe ft"GI'ber 01 clcliy.tiel to be co•.,.rted i.. space
prc;t.,icled • •"hiply Ih.t I"aabe, hy 80. aad eou:r Ihe daily
COlt of deli ....... to he co....enecl at 9D.
COLUMN E - A....I Cos.
Li•• 7.
Mllltipl,. 7D (A....,..
...
daily
che AIl....l c;Oll •• 1E.
Li•• 9.
M.hiply 9D
cost 01 """,e) by
303 o.d ••••,
(avrra", daily cost 01 deli ....,;".. /0 "" ""'"
IJf!rIfItiJ by 303 .ad .a••• the ••0•• 1 COli al d.li ••,i .. '0
be co••• ne••
EOler ia Ibe .pacee provi6ed (a) pose offace, folAle, and ZIP
Code � (b) fC)",e n\l..ber, (e) c;heck ..ark U" show whetber the rou.lc II
",cael; (d) step of re,.I .r cauier ($I.tOl' ."itt." I il lhr· Mfllt!' ;$ I14CfiWJI
N",rJI"ss ol lb, ..,.." ol tb, ....bst;tu' .. ....n·;"II 'h.. ,"canl IOute.)
COLUMN A - P re••••
Show «be'S.lary of Ihe rCllula, cani.:or if Ihe rllral rou,.: is
cl.slihed as heavy it..C)' . (ll lbe- 'UtllC' IS VClcanl. shoUl the
_,unl
..
, ./ury jn, SI""
LI,IIi•• 13
Uo. "' . pto.,.,.... .iI•••• nd follow .b. i.o.ru�.io•• lor
....pl... ia• •1 Li... 12A.
.-n!4��.i ::- procedure ..s O\ltliaed for CO.plel.,
4
LiDe 1 5 .
Unle •• the propo$al will ,esuh in elimination 01 ....
locked pouch .h. �o •• sho"ld be .... .... .. UA.
Litle 16.
DelcfmlAce" if • ••ved salary r.'Cf.' is wartu..ed. If io ......1.
relet to chI' Employee Relations Divisioe.
Li.« 17 • •• To••1 Li ••• 1011 .hru 15B ..h•• 00 s••ed .... il I..
I
vol'fcd.
Lines I2P thru 168 when sa.ed, rate i. in
b. Totl.
yo lved.
LieI' 18. Divide Line 171:l tty «he boxes propol«,d co ".ain OD me
rOue e and 'Chen diy,dle Iht:.; resuh by �O} cta,s. Eatef die
resu.l t at 188.
Lint' 19..
Li.. 20.
Enl"" the ptoposed len.th
Show the differen« belw"".. 20B o..d 21 A. If 20B
is sr,.'er show Ih. diff.,en". lS .n inc,.... (+). lf 2 I A
is ......e ' show Ih. diffe'Ofte. .. I d.e..... (-).
Allthori••d employ•• •ompl�lin. 'he form must sil". enter lUll
h.r poIlllon lill•• a"d do.e in .he sp ••• provided.
I. )
MOTE: Wh...
�
0" .ntir. ru,ol ou te i. p.opo .... for conYe,.ion ..
,••,,10,_ ."blnit comple.e form to the Diltrict Mona..,'.
Offl.,. or Sectional C... .., Focillt,. Post_at•• I .. ac
cordance with re, ionol .,.,ating procedur •••
Exhibit 824.36(p. 2 )
M ·38. TL·1 . 7-1 -80
()( the roale.
Eillcr .he .0•• 1 of /-i ••• 9E ..d 178.
Line n.
II. aUaAL DELIVEaY
LieI' 10.
E.,.r ,b. pre,CD• ••d p!Opond ....kly ..... _IIdonl
bo._ in lhe .paces provided. Uae the fonaul.
dev.loped 1o, projec';B, .h . ....kly ..,k .,.ad.rd bOD'••
II it i. 4••crmi.ed ,"'at .b. roure ..,iII ..ill ....nly o. Itea.,
du.ty, ftlet the appropriAte aDlllual •• Ia" at lOB.
Liae 11. Eatet the appropriate annu.al ••lary if the rou,le i. aot 10
be cl� ..ilied .. he• ." dury.
Li.. 12.
, .ad CD'.'.
COLUIlN D - A......, Dail,. Coo,
.. 400).
Li•• 19.
Liae 2 1 .
Multiply .b. ho••• ca,••ed i. C.I... A by "'e ••v"ral ,..... i.
CoI_. B .IId ••'e, o. "'" .PPlOp.Ia•• Liae i. Col_. C.
Eater tbe publ i c u...ponadon coat Or coal to Ina_poi.
carrierr co anel 'rom roue fo, cadre period if . fOOl carrier
rou.re i. "ICd. for eo.,.ri.oe.
12A.)
Ea.e. .... .,.p ot die ........... "",,1 canier Ie dI• •_
,...,wid.c1. Fto. lb. II•••, Fa.. 130) d.eral•• "'. 11_•
01 b.o., dacy ...dioriud aIId .Iao U "'e _. i. .. J" •••
c1.y 011 ••,," atber ...k. o. "It". 0•• da, all udI ....k.
Reier to ,b" corre•• Icbedul•• 01 eiMOpea••tiOIl .IId da·
lerame tile appropriate daily rate for Ihe ."b.d",... .....ti...
ply "'" <I.ily ,It. by 26 days lor "J" ...,•• or '2 da,.
for UK" roUles aDd enler lhe relu.h a' 13-A.
COLUMN C - T...ol
Lia. 5.
for lSI.." L )
Li• • 12. • • H...y dUly - multiply Ih. d.Uy r••• shOWII o n lalell
Form 1303. Salary Chan._ Nolie•• by 303 day. .....
enler r.1U11 al 12A.
b. Non·h••vy dulY - m.ltiply .h. daily pay mil.. of Ih.
route by current equipment maintenance allowance
mU.... .at • •nd multiply this relUll by 303 da,.. and
.nter a. 12A. (il l'flgtl/." ,..,.." ",u'" NffItIa . "'''''''
dflOy equipment .U"....,.". ",,,Iltply tit" "'h! ,.,. !OJ
tim. ho..... Inel.dln, I.XUIuy ..utlnce. for Ihe enllre
penod (From Frmn JPf1 or I'SDS ....r.. out).
lpe.W _lin" "0... lor .... ...i.. perioel. (Por p.c'"
/10$1 ... "" llY ...... tlivi. lb. ....,.. 11::1" .... '"'''',,''
[lOSt -'" "" tbf! -"'" 01 foot _... tbf! ptrrc'" fIOs'
_", ._J
Li•• ).
E.... .... _rei.. ..0.... ...... 10. "'. "••ire period.
Li...
Lie.. II.
Exhibit 824.37(p. "
STATE AND ZIP CODE
Lewiston, ID
83501
.
�.
MSC Manager
Spokane , WA
Attn :
99201
Director , Customer Services
TOTAL
POSSIBLE
DELIVERIES
BUSINESS
DELIVERIES
4
36
o FOOT CAIIRIEII
o MOTORIZED CARRIER
40
o
PARK a LOOP
VACANT
loOTS
36
4
o
OTHER
12
(£JqIiIII1t)
4Q
••
IF AESID ENTS AAE NOWSEAVED BY RURAL DELIVERY, WII.L EXTENSION OF CITY DELIVEAY SERVICE INVOLVE
CHANGE IN FlUFIAL AOUTES? (I
f10, $MII""t CO""'"t, HI of"mended delCTiplion on Form 4003. O/flcilll RW'IlI Roul. Deu:rip.
tion, fOl' ""ch fOul. ll/1t!Cted togeihe, wilh mtlP QT '�'tch ofthe fllldl fOUt" 01' fOUter btflOllled rMWill6 l11!'W ,,.••1 of tht .""/,,,
OT
0IlI'I'ien.)
2 : 45 p . m.
11 : 0 0 a.m.
Exhibit 824.37(p. ' )
M ·38, Tl- ' , 7· ' ·80
Exhibit 824.37(P.
12.
,....
�IDENT8 01' THIS TE .... ITO..V NOW ..ECEIVE MAIL .V
'fHI of11171t:rJ)
13.
Rural Route
:�ACENT TE ....ITO..V WITHIN DE LIVE ..V LI MITS IS S...VEC
OflOOT CA .... I E ..
:§MOTO.. IZ.D CA....I ...
111. CUSTOME ..' IN ADJANCENT TE .... ITO.. V .. ECEIVE DELIVE ..V IN
o OTHER (Eqlldll)
1••
300
1011:0
-IIIIIT (OoII OIIt Ollll IIDt .",..",.)
LOCATED AT:
o CENT ..AL
��:.':� � �� ::��x.r.��B�� I:::��I:'��:�� 17. ADDITIONAL DISTANC. TO IE T.. AVELED OAILV IV CA..
•
RIERS TO IE.. VE THE NIW TE .... ITO.. V (11111,. .tn/if!lt lINt t/tI.
I
E I
CENT THERETO.
!ltrES
11.
� CURB
"� t_tory.' �"V
DISTANCE I' ..OM NEA..UT !'OINT 01' ....E.ENT D
LIMITS (If''''' 11111'",.,.,.."
/JaerlptIi1iI of IImIIIIrIDIII II NqUII'IN(
_ from -. mil, or boWl! bl#clr _",..,.",)
1 : 30
O NO
MI LE� (C1oIt OIIt OM IIOt fl/lllJllt:tlbk
SUIMIT ANV AODITIONAL PE ..TINENT DATA ..EGARDING TERRITORV. CH",RACTER. AND VOLUME 0' MAIL TO I. DELIVE"ED. ETC•• THAT WOULD BE OF VALUE IN REACHING A DECIlION.
Relief of overburdened Rural Route 3 , this office.
1•• ATTACH
A sHEIT SHOWING A DIAGRAM D" SKITCH 01' THE TERRITORV IN QUUTIDN OR. II' I'EAlIILE, D ..AW THI 01 011.·
G ..AM.UNDER ITEM 21. INDICATE ON THE SKETCH BV DOTS C., THE HOUS.S AND IUlINEII I'LACEI TO IE IE .. VED AND
SHOW TH. VACANT LOTS IV C..OIISES 'x •. ALSO, INDICAT. ON THE SKETCH, WITH COLOR.D C..AVONI. THE NEA..EST
POINT 01' .... ESENT DELIVE ..V SE ..VICE AND THE " ..UENT AND I'ROI'OIED LIND 01' CAR .. IE .. TRAVEL, EXERCIIING CA..E
TO SHOW NAMES OF ALL STREETS ON WHICH IT IS ....O..OSED TO EXTENDITHE SE .. VICE, AI WELL AI THE CRoaa STRIETS
IN EACH INSTANCE. IN EACH CASE WHERE A HOUSE OCCUPIES MORE THAN ONE LOT THIS IHOULD .. 10 INDICATED.
"AUlD, INDICATE THE HOUlE NUMBE .. ING SVSTEM THAT WILL BE USED."
20. 00 VOU "ECOMMEND THE EXTENSION? (11 -. np
AlTI"
II
U NO
MANAGEMENT aCTlONAL CENTER
Cl DISA......OVED
Cl A.... "OVED
SIGNATURE
Cl APP ..OVED
SIGNATURE .
DISTRICT
1��
o DISA..,.ROVED
'
Cl ""'ROVED
SIGNATU..E
TITLE
TITLE
TITLE
DATE
DATE
DATE
21.
sERVICE EXTENDED ON (EJct�"Iib" mode ill .ecordGm:e with !JS2,l!J!J, Prnu.l Srlice MIfUMIlJ
TO: -
Postmaster
Lewiston . ID
I
I
83501
I
Exhibit 824.37(p. 2)
M-38. TL- ' , 7·' ·80
_
RIGION
Cl DIIA.... "OVED
2)
Exhibit 824A31
Spokane , WA
9 0 21 0
Re l i e f of Rural Rou tes
Pos tm a s te r
Lew i s ton , ID
83 501
As d i scussed wi th you on Apr i l 4 , 1 9 80 , your pl a n for
re l ie f of ove rburde ned rural routes has bee n approved .
Please proceed to comple te Forms 4 0 0 3 for e ac h route
a f fec ted and arrange to place the pl a n i n to e f fe c t on
May 17 , 1 9 80 .
T h i s wi l l serve as your au thor i ty to e s tab l i sh Aux i l i ary
Aux i l i ary Rou te 0 3 w i l l evalu a te
Rural Rou tes 0 3 and 11 .
at approx ima tely 3 1 hours we eklY J Auyi l i ary Rou te 11 wi l l
eval ua �e 1 2 hours weekly .
Fill i ng the tw o aux i l i ary
rou tes I s hould be i n accord wi th the National Agreeme n t .
Please , notify all cus tome rs who wi l l be required to
reloca te the ir ma ilboxe s , s t a t i ng the need for the Postal
Se rv ice ad j u s tme n t .
Also , cus tome rs whose addre s se s wi l l
be changed should be asked to not i fy the ir correspond e n ts
PS Form 3 557 s hould be prepared
as soon as possible .
promptly to adv i se pub l i shers of the addres s change s .
E f fe c tive wi th th is ad j u s tme n t o f the rural rou te s ,
aux i l i ary assistance be ing prov i de d to Rou te 0 3 i s
d i scontinued .
All rural , routes affec ted by the change , inc lud i ng regular
and aux il i ary rou te s , should receive a s pe c i al cou n t of ma il
dur i ng the pe r iod June 14-2 7 , 1 9 80 .
PS Forms 4 23 9 and 4 2 41
needed f o r the special count a r e e nclosed .
As soon a s the
spe c i al count has been comple ted , pl e ase forward Forms 4 2 41
to th is of f ice in the normal ma n ne r .
If you have any further que s tions or problems inc i�e n t
to the impleme ntation o f thi s pl a n , pl e ase correspond or
cal l this of f ice directly .
��1I1uJ�
Manageme nt Sectional Center
Enclosures
Exhibit 824.431
M.-38, TL- 1 , 7-1 -80
exhibit 8Z4AU
e_moll OF
--. _
(Cill. _ .." 'ZIP CallI)
Lewiston, ID
TO:
u • •� ..-TAL ..n.clI
_01 III ADDIESS IECAUSE OF POSTAL SlIVICE ADJUSTMENIS
I
83501
DAft
lune 11 , 1980
•
The Wall Street Journal
200 Barnett Road
Chicopee , Hass
01021
Senice adjUlluaeaea at tIIia office .ake it aece••ary
0'
oebe, .ailia,. coftecced pro.pdy
-
(..... .... Jru)
••
I
__ ON AIIIClI
Lewiston. m
Sealer. I.. E.
Lewiston . m
Kobus, v. M.
(I._ 'ZIP CallI)
B.t. 5, Box 17
. Lewiston, m 83501
83501
Rt . 5, Box 35
3, Box 253
83501
Lewiston, m
83501
Rt . 5, Box 125
Lewiston, ID 83501
83501
Rt • l!l. , Box 3
Lewiston, ID 83501
9, Box 35
Lewiston. ID 83501
Rt . 11 , Box 11
Lewiston, ID 83501
Rt. 4, Box 12
Lewiston, m
Rt .
Ortega. A. A.
CIIo\NGa ADOIIII '10
3. Box 234
Perkins . E. R.
Rt .
bye tbe addleaaea oa yollt pablic.cioa
11'1 -
(I"" ZIP C"""')
Rt .
eo
iadic.ted below .
9. Box 27
Lewiston, ID
Rt .
Young . R. L.
I
I
_'MAS-
To " "
,s ,_
,.,.. 1971
VA M t e ...
IY (
,.".,.;;� fM
3577
Exhibit 824.432
M-38, TL- ' , 7-' -80
)
83501
Exhibit 831 .1
Spokane , WA
99210
GUll MF:
DAlE:
1UNiCT:
Overburdened Rural Routes
Auxiliary As s is tance
10:
Postmaster
Lewiston , ID
83501
The following auxiliary assis tance is authorized as a
temporary means of relief .
Because of the limited numb er
of hours authorized , thi s as sis tance should be used in the
office .
The as sis tance should b e used only as needed to
permit the regular carrier to work within the evaluated
workweek .
Weekly Hours
Effective
Route No .
03
3
3/22/80
The workhours of the as sis tant will be recorded on PS Form
1234.
If the rural substitute is us ed , pay will be at Grade
5 , Rate S chedule Code B , at his a ttained step ; a non-postal
as sis tant would be paid at Grade 5- 1 .
Employ the assis tant
by use of PS Form 50 .
Please prepare a preliminary p lan to adj ust all heavy duty
routes a t your office to approximately 42 hours per week .
The
adj usted routes should be so organized that they can absorb
growth for a sub stantial period of time without becoming
overburdened .
New auxili ary routes , if proposed, should be
placed in the fastest growing area , leaving the more stab le
area for the regular routes .
Do not prepare Forms 4003 for
each route until your preliminary p lans have been approved
by this office .
If your p lans include convers ion from rural to city delivery ,
please complete Forms 69 7 and 3993 (copies enclosed) .
Complete only the top portion of Form 3993 , us ing the rates
inserted by this offic e .
Th e bottom portion of the form
will be completed here .
If additional , cas ing equipment will
be needed as a result of this relie f , also submit a completed
Form 7373 .
For guidance in preparing your plan , please refer to Chapter
8 , Rural Delivery Management Handb ook . When your preliminary
plan has been completed , please transmi t a summary tog.e ther
wi th completed Forms 500 , 40 1 2 , 69 7 , and 3993 to this offi ce .
After review , we will schedule a mee ting to dis cus s and develop
your plan more ful ly .
Manager
Enclosures
Exhibit 831 . 1
M -38. TL- 1 , 7- 1 -80
Exhibit 84 1.5
Post O f f ice & Z ip Code
Rural Route No .
Da te Prepared :
Consol i , NJ
08888
01
May 23 , 1 9 7 9
INTERIM ADJUSTMENT OF RURAL ROUTE EVALUATION
NOTE:
Exte nd minute e n tr ies on L i ne s 1, 2, and 3 to two
dec imal place s .
Conve r t L i ne 4 to the neares t whole
numbe r before d i v id i ng by 6 0 .
1.
Late s t we ekly Evalua t ion t
2.
Mileage be fore
(I )
Change
4 8 . 00
�
�
M i le age Af ter Change
D i f fe r e nce
3.
Boxe s Be fore
1011 . 0 0 mi n .
16 : 51
6 0 3 . 0 0 min .
x l2
-.!.Q.!L
( t ) Change
-ill-
Boxe s Af ter Change
D i f ference
� x Box Factor 4 . 5*
5 4 9 . 00 mi n .
4.
L i ne 1 plus or minus L i nes 2 a nd 3
lill.
5.
I n te r im Eval u a t ion L i ne 4
36 : 0 3 mi n .
T
60
mi n .
t -Before- da ta for i n te r im eval u a t ion purpose s i s that wh ich
e x i s ted a t the time of the l a te s t ma il cou n t ( obtain from
la te s t Form 4 24 l-A ) and wh ich was used i n deve l op i ng the
la te s t weekly eval ua t ion shown in L i ne 1 - or i f any add i t ions
or de l e t ions we re made they mus t be incorporated in th is late s t
---we ekly evalua tion f igure .
*The box factor to be used whe n computing the inte r im ad j u s tme nt
forms for routes hav i ng any te rri tory ( b oxe s ) added is the box
fac tor of the rou te or routes ---from wh ich th� te rr i tory ( boxe s )
i s be ing removed .
Prepared by :
Date
T l tle
Exhibit 841 .5
M-38. TL- 1 . 7-1 -80
Exhibit 842.25c(1)
U.S. POITAL ••,.VIC'E
COUNTY
POST OJl'(lltI C£
I
<
a
3*,
TlME OF ARRIV.L.
OF MAIL.
POliT
.SHOW REL.AT'VIE
IMPORTANCE
(DENOTE
DAILY PAPIERs
BY SYMBOLS: H-HEAVY:P......M....ED.UM: L.L..IGHTJ "".'e.
A. M.
"OU".
SURVEY OF RURAL DELIVERY SI!RVICE
..
Consoli
-,I
IllS
N.J.
Date
0""1«:1£ .1
,..,.., lINd..
.v
C.SE NO.
.TATE
I fJ6lfffE
SUPPL'ED MAIL BY
OF PR.NCIPAL MAIL
(RoIJI'DfMI., .....
WITH
ac.. )
Star Route 08887
0,. DISPATC'H
1640
1640
0800
�A'T MAlt., D'SPATC"IED AT
J
640
�UTE
NO.
TVPE..
MILEAGE
OR H EAVV
DUTV
1.
2
3
Mil .
Mil .
Mil .
CARRI ERS' SCI'IEDUL.ES
PORTION OF VEAR
NOW OBSERVED
PROPOSED
.IEG'N L.EAVE LUNCH fRETURN END B.EGIN LEAVE LUNCH RETUIIN I<NO
0815
0815
0815
0915
0920
0920
1235
1250
1235
1245
1300
1245
0815 0915
0815 · 0915
1420
1420
1410
1410
\
MOTOR VEHICLE
CAN BE USED
ON EACH ROUTE
All
All
PROPOSED ROUTES AND CHANGES IN E XISTING RURAL ROUTES
O F FICE
ROUTE
NO. O F FAMI�IES
�ENGTH
SERVED
P":ESENT "'''01001 P'OES£NT po"s�o
.. 0
Conso1i , NJ
1
2
3
48 . 00
84 .. 35
68 . 10
98 . 25
99 . 95
-
200 : 45 198 : 20
141
234
152
527
240
287
NO. OF
INCON·
BENE
PRO- "'''IESIEN
FITED.. IENCItD
....hIENT POSED
BOXES SERVED
STOPS
YE ....
100
193
153
-
527
446
:O':.�O
196
202
-
91
172
140
---
-
--
446
403
398
222
224
-
ROADS
NOT
WIEALL.... I :!:-.
THlEft
•
..... ...
All
All
All
INPERFORM
CASE OFEFf&'CONSIOERABLE
ON TO ROUTE
TO CONSOLI
DATIII ,OIFN I,NOT,STATESTAT.:v'E OFRa;;CA""IEfli
AS TO WHI:THIER HE CAN
t CIEN :SERVICEEXTENSI
ON PROPOSED
EXTe:INCIDENT
NSIC)N OR CON.OLI
DATIOIJI
A�OfIIIS FULLY
••
HIS
r
DO POSTMASTERS CONCU" IN RECOMMENDATIONS'
WERE THE POSTMASTER' CON.ULTED'
DO CARfll:IE... CONCU" IN .n!C:OMMENDATIONS?
£ THE C;:ARRIIlltRS CONSULTED!
IF PO,TM.STER. OR CAIIAIERS DO HOT CONCUR. GPIll': DETAILS
no
yes
wa ..
Both carriers oppos ed .
yes
If the route vacancy is to be filled , he intends
Postmaster objects on personal reason s .
The postmaster is the only other career "erp.ployee at the
to apply for the position .
The rural carriers object because the longer day would result in less time for
office.
working their form.s .
DATIE Oil' SURVEY
,S.GN4TU'Ui: AND TITLE
Silmature of SCF
�
If ..... "p- " _tied,
11. ""'_
Exhibit 842.25c( 1 )
M-38. TL- 1 . 7- 1 -80
Exhibit 842.25c(2)
u
....; ,
o
....
APPROPRIATE _OX
12!1
IE.T4.LI'HM�T
,
�
Consol i , Date , N . J . 08888
ENCUMe£Rgo
.
RT.
NO
OFFICE
1
2
3
Consol i
Consoli
Oonso1i
iL
Est . �
L
ST""
1
2
1
o
co..SOl.'OATION
lItoa;T O""'ICII.. COUN TV • • 'fAT. AND ZIP. CODE
0
\ DATE
POSTAL .C:lll vtC.
J une 14 , 1 979
BRIEF OF RURAL ROUTE OtAHGES
�O
T E NO.
1
,
E
NG
TH
I
I.ENGT"
PRESENT
COlT
IT.,.
LPGT"
1
-
ROU T E
N U M BE R
EVALUATED
TI M E
jeonsoli ,
!consoli,
)(j
-,,"any
�ihow
... .J
o
,,,•••
,,
o"
"KAV " DUn
-
1 2 , 243
12 , 373
....n":.':"n"
24, 616
.ENa...
II'I T&O
NO. 0'
...CON..
VC.N.
I "ON""'''
ItOXES IERVED
....I:NT
.
240
287
�..!".C:;n
201
245
100
193
153
446
527
44 6
e only �alary (Step 1) ani E&H A lowal1 lo'Ie
PROPOSED
16 : 5 1
25 . 09
Mileage
Mi l eage
N.J.
2
29 : 4 1
31 . 36
Mileage
Mileage
N.J.
3
2 2 : 34
27 . 3 7
Mileage
PROPOSED
EVA ..UATION
HOU"S AFTER
CHANGES
-
NET SAVIN OI!
NET COST: '
STOPS
P R ESENT
P ROPOSED
36 : 03
91
190
35 : 01
172
202
140
-
' 6 ,602 .
AC TION
Discontinue Route 3 by consolidation via
Routes 1 and 2 .
We propose to place this consolidation in
effect July 2 6 , 1980 .
(In selecting proposed date of consolidation
allow at least 30 days after submission
report to District Manager , keeping in mind
that this date must be on the first day of
a pay period . )
P ROPOsEO EFFEC T i v E D A T E
Exhibit 842.25c(2)
M -38, TL- 1 , 7-1 -80 .
or"
-
141
234
152
527
(110411''' .,.d H. J, 0-, lC)
information you feel is pertinent
o the case and not covered elsewhere on
orms 4012 and 500 .
The reverse side of
his form may be used if addit ional space
s needed .
•. AUTH·D (R.I.
NO. OF '"MILIIES
H EAVY DUTY
CL ASSI FICATION
ACTUAL
TIME
"
ACTUAL TIMI£
"", ••"N
1
F
"
SERVED
coaT
INC_••S" IN "'''"0\lCNCY
'f' KEAVY DUTY:
ID 00
PRESENT
Consoli , N . J .
CJ
..... &P
PROPOSED
48 . 00 8 , 994.
1 98 . 25
84 . 35 11,333.
1 99 . 95
68 • 1 10. 291L�
200 . 4;, 30 , 618.
� 98 : 20
24,616.
6 , 002.
600 .
& SL e aved
6 , 602
Route ost fig res inc1u
OFF'CE
"
HI:AYV DUTY
CONTENTS-Chapter 9
HIG HWAY CONTRACT DELIVERY
91 0
Supersedure of Rural Delivery by
Contract Services
91 1
912
Requirements
Conditions
M -38, TL- 1 . 7- 1 -80
Contenta 922
920
Conversion of Highway Contract
Delivery to R ural Delivery Service
92 1
922
Requirements
Exceptions
922
CH APTER 9
HIGHWAY CONTRACT
DELIVERY
91 0
S U PE R S E D U R E OF R U RAL
D ELIVERY BY CO NTR ACT S ERVICES
91 1
R EQ U I REM ENTS
Contract service may be established or extended to
provide for delivery and collection service to postal
customers served by a rural route under the following
conditions:
a. When a rural route becomes vacant and does not
serve a minimum of one family per mile, it may be
converted to contract delivery.
serves less than one family per mile. The survey may
be conducted either when it is learned that the route
will become vacant or when it actually becomes
vacant. Include in the family count all businesses
which receive mail on that route but are not operated
out of a family-resided residential property.
9 1 2.2 Once completed . the survey determining
the actual family count must be used as a conversion
.
predicate within a rea sonable period of time.
9 1 2.3 Conversion of rural delivery to HeR
normally will not be considered unless a cost
reduction would result.
b. Parts of rural routes may be converted to
contract service to remove duplication of service.
c. In cases where segments of rural routes become
detached from the rural routes so that it is
impractical for the carrier to serve these segments,
the segments may be converted to contract service.
Detached means a physical separation, such as the
construction of a dam, separating a rural route from
a portion of its territory. In these cases, delivery will
be established to the detached portion of the route as
determined by management.
d. If it is determined to conduct a survey (See Part
9 1 2. 1 ) relative to supersedure of rural delivery by
HCR service, notify the concerned N R LCA steward
in writing of the U S PS intent to conduct a survey and
of the possibility that the route may be superseded
and, therefore, not posted.
920 CONVERSION OF H I G HWAY
CO NTR ACT D E LIVERY TO R U RAL
D E LIVERY S E RVICES
921
921 . 1 A contract route will not be superseded by
rural delivery service during the contract period
unless the contractor consents in writing or there is a
worthwhile improvement in service.
921 .2 A contract route will not be superseded by
rural delivery service at the end of the contract period
unless there will be a worthwhile service
improvement or a reasonable cost reduction.
922
91 2
R EQU I R EM ENTS
EXCEPTIONS
CON DITIONS
9 1 2.1 As required in Part 9 1 1a. a physical survey
of the route must be made to determine if the route
M -38. TL- 1 . 7-1 -80
Exceptions may be made when post offices on routes
are discontinued making it impracticable to continue
highway contract service.
"" U . S .
GOVERNMENT
P R I NT I NG
OFF I C E ,
1 9 8 0-3 1 1 ' 6 3 8 / 5 4 7

Handbook M-38 — Management of Rural Delivery

Transcription

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