dochomewood-flossmoor community high school district 233 statement
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homewood-flossmoor community high school district 233 statement
HOMEWOOD-FLOSSMOOR COMMUNITY HIGH SCHOOL DISTRICT 233 STATEMENT OF POLICY INDEX Administration Administration of School System ........................................................................................................ Policy 2120 ............................................................................................................................................ Procedure 2120 .................................................................................................................. Administrative Regulation 2120 Administrator Ethics ............................................................................................................................ Policy 2115 Affirmative Action ............................................................................................................................... Policy 2000 Collection, Use, Disclosure and Protection of ..................................................................................... Policy 2220 Individuals' Social Security Numbers Drug Free Schools................................................................................................................................ Policy 2523 ............................................................................................................................................ Procedure 2523 Employing Superintendent................................................................................................................... Policy 2110 Expenses .............................................................................................................................................. Policy 2420 Family & Medical Leave ..................................................................................................................... Policy 2412 Merit Pay.............................................................................................................................................. Policy 2415 Personnel .............................................................................................................................................. Policy 2200 ............................................................................................................................................ Procedure 2200 Physical Examinations ......................................................................................................................... Policy 2411 Sexual Harassment ............................................................................................................................... Policy 2325 Staff Benefits ....................................................................................................................................... Policy 2413 ............................................................................................................................................ Procedure 2413 Board of Education Board of Education Advisory Committees ......................................................................................................................Bylaws Board Committees ...........................................................................................................................Bylaws Board Representatives .....................................................................................................................Bylaws Meetings ...........................................................................................................................................Bylaws Members ..........................................................................................................................................Bylaws Officers ............................................................................................................................................Bylaws Policy Book ......................................................................................................................................Bylaws Board of Education Goals ........................................................................................................ Statement of Policy Guiding Principles ................................................................................................................... Statement of Policy Vision, Mission, Goals............................................................................................................. Statement of Policy Business (Fiscal Control) Annual Audits ...................................................................................................................................... Policy 3030 Annual Operating Budget .................................................................................................................... Policy 3010 ............................................................................................................................................ Procedure 3010 Authorization for Disbursements ......................................................................................................... Policy 3060 Automated External Defibrillator: Medical Emergencies ................................................................... Policy 3710 Bad Checks .......................................................................................................................................... Policy 3670 Bidding – Purchasing ........................................................................................................................... Policy 3120 ............................................................................................................................................ Procedure 3120 Bloom Township Trustees of Schools Investment Policy ................................................................... Policy 3025 College Savings Plan ........................................................................................................................... Policy 3135 Conservation of Natural and Material Resources ................................................................................ Policy 3620 Emergency Evacuation of Schools ...................................................................................................... Policy 3700 Employee Fidelity Insurance ............................................................................................................... Policy 3150 - 1- Business (Fiscal Control) - continued Fair Labor Standards Act (“FLSA”) and Illinois Minimum Wage Law ............................................. Policy 3650 Financial Reports ................................................................................................................................. Policy 3220 General Student Accident Insurance .................................................................................................... Policy 3420 H-F High School Foundation ............................................................................................................... Policy 3605 ............................................................................................................................................ Procedure 3605 Imprest & Club Activity Funds ........................................................................................................... Policy 3040 Internal Controls .................................................................................................................................. Policy 3140 Long-Term Planning ............................................................................................................................ Policy 3160 Operating Reserves .............................................................................................................................. Policy 3165 Payroll .................................................................................................................................................. Policy 3130 Pest Management Program .................................................................................................................. Policy 3075 Procedures & Authorization for Disbursements .................................................................................. Policy 3110 ............................................................................................................................................ Procedure 3110 Property Inventory ............................................................................................................................... Policy 3610 Purchasing of Cleaning Products Green Cleaning Policy.................................................................... Policy 3630 Recycled Paper and Solid Waste Management ................................................................................... Policy 3125 Safety Program..................................................................................................................................... Policy 3070 Sale & Disposition of Property ............................................................................................................ Policy 3230 Sale of Instructional Materials & Supplies .......................................................................................... Policy 3430 Student Fees ......................................................................................................................................... Policy 3410 ........................................................................................................................................ Procedure 3410-B Tax Abatement ..................................................................................................................................... Policy 3680 Tax Levy .............................................................................................................................................. Policy 3100 Township Treasurer ............................................................................................................................. Policy 3020 Transportation ...................................................................................................................................... Policy 3200 Use of Credit Cards .............................................................................................................................. Policy 3660 Working Cash Fund Bonds .................................................................................................................. Policy 3170 Certificated Staff Affirmative Action ............................................................................................................................... Policy 4000 Annuities .............................................................................................................................................. Policy 4530 Compensation for Substitute Teaching ................................................................................................ Policy 4350 ............................................................................................................................................ Procedure 4350 Computer Equipment & Network Policy............................................................................................. Policy 4835 Decoration Policy................................................................................................................................. Policy 4005 .................................................................................................................. Administrative Regulation 4005 Drug Free Schools................................................................................................................................ Policy 4523 ............................................................................................................................................ Procedure 4523 .................................................................................................................. Administrative Regulation 4523 Extra Responsibilities .......................................................................................................................... Policy 4222 Family & Medical Leave ..................................................................................................................... Policy 4412 General Salary Policy .......................................................................................................................... Policy 4330 Performance Evaluations ............................................................................................... Procedure 4330-A Professional Growth & Degrees .................................................................................... Procedure 4330-B .................................................................................................................. Administrative Regulation 4330 Infectious Disease & Attendance ......................................................................................................... Policy 4415 Leave for Advanced Study, Travel or Health ...................................................................................... Policy 4436 .................................................................................................................. Administrative Regulation 4436 Leave for Teaching in a Foreign Country or under Special Conditions .............................................. Policy 4430 Negotiated Agreements ........................................................................................................................ Policy 4100 - 2- Certificated Staff - continued Personal Interest in Books or Equipment............................................................................................. Policy 4610 Professional Responsibility.................................................................................................................. Policy 4220 Release From Contract ......................................................................................................................... Policy 4707 Reporting an Abused & Neglected Child ............................................................................................ Policy 4425 ............................................................................................................................................ Procedure 4425 .................................................................................................................. Administrative Regulation 4425 Sale of Software ................................................................................................................................... Policy 4615 Sexual Harassment ............................................................................................................................... Policy 4325 ............................................................................................................................................ Procedure 4325 Sick Leave ............................................................................................................................................ Policy 4410 ............................................................................................................................................ Procedure 4410 Student Supervision and Welfare......................................................................................................... Policy 4440 Student Teachers .................................................................................................................................. Policy 4830 Teacher Suspension ............................................................................................................................. Policy 4420 ............................................................................................................................................ Procedure 4420 Tuition Reimbursement ....................................................................................................................... Policy 4450 Tutoring Ethics..................................................................................................................................... Policy 4422 Community Community Organizations ................................................................................................................... Policy 1410 Compliance with the Americans with Disabilities Act ............................................................. Resolution 121702 Ethics Policy ........................................................................................................................................ Policy 1300 Freedom of Information Act ................................................................................................................ Policy 1600 ............................................................................................................................................ Procedure 1600 General Procedure ................................................................................................................................ Policy 1110 Gifts or Donations to the District ......................................................................................................... Policy 1311 Golden Card Club ................................................................................................................................ Policy 1240 Meeting with Community Groups ....................................................................................................... Policy 1150 Parents’ Association............................................................................................................................. Policy 1210 Physical Fitness Facility – Emergency Medical Preparedness ............................................................ Policy 1710 Plaques ................................................................................................................................................. Policy 1130 Public Meetings ................................................................................................................................... Policy 1000 Public Suggestions Complaints or Grievances .................................................................................... Policy 1800 Tobacco Prohibition ............................................................................................................................. Policy 1705 ............................................................................................................................................ Procedure 1705 Verbatim Record of Closed Meetings.................................................................................................. Policy 1605 Volunteers ............................................................................................................................................ Policy 1230 ............................................................................................................................................ Procedure 1230 .................................................................................................................. Administrative Regulation 1230 Instruction Acceptable Use .................................................................................................................................... Policy 7580 Alternative School Programs ............................................................................................................... Policy 7560 ............................................................................................................................................ Procedure 7560 .................................................................................................................. Administrative Regulation 7560 Class Size ............................................................................................................................................. Policy 7310 Controversial Issues ............................................................................................................................. Policy 7410 Curriculum Guides ............................................................................................................................... Policy 7220 Curriculum (Levels) ............................................................................................................................. Policy 7210 Curriculum Rationale ........................................................................................................................... Policy 7200 - 3- Instruction - continued Curriculum Research ........................................................................................................................... Policy 7331 Guidance Program ............................................................................................................................... Policy 7240 Homework............................................................................................................................................ Policy 7320 Innovation & Experimentation ............................................................................................................ Policy 7330 Minimum Course Enrollment .............................................................................................................. Policy 7311 Objection to Material ........................................................................................................................... Policy 7620 ............................................................................................................................................ Procedure 7620 Plagiarism ............................................................................................................................................ Policy 7610 .................................................................................................................. Administrative Regulation 7610 Proficiency Examinations .................................................................................................................... Policy 7360 Courses in the Curriculum ............................................................................................. Procedure 7360-A .............................................................................................................. Administrative Regulation 7360-A World Language Courses Not in Curriculum ................................................................ Procedure 7360-B School Calendar ................................................................................................................................... Policy 7110 School Day ........................................................................................................................................... Policy 7120 Special Education................................................................................................................................. Policy 7710 Summer School .................................................................................................................................... Policy 7540 .................................................................................................................. Administrative Regulation 7540 Textbooks & Materials ........................................................................................................................ Policy 7230 ............................................................................................................................................ Procedure 7230 Miscellaneous/General Uniform Grievance ........................................................................................................................ Procedure 8110 Students Activity Funds ...................................................................................................................................... Policy 6430 Administration of Medication to Students ........................................................................................... Policy 6512 ............................................................................................................................................ Procedure 6512 Alternate Credit .................................................................................................................................... Policy 6736 Assignment to Alternative School ....................................................................................................... Policy 6242 ............................................................................................................................................ Procedure 6242 Attendance and Truancy ...................................................................................................................... Policy 6238 Attendance of Physician & Availability of Ambulance at Games ...................................................... Policy 6520 Attendance for Pregnant Students ........................................................................................................ Policy 6511 Behavior Intervention Policy ............................................................................................................... Policy 6235 Bullying and Aggressive Behavior ...................................................................................................... Policy 6237 Certificate of Attendance ..................................................................................................................... Policy 6722 ............................................................................................................................................ Procedure 6722 Concussions and Head Injuries: Students and Student Athletes .......................................................... Policy 6521 Credits through Transfer ...................................................................................................................... Policy 6735 Diplomas .............................................................................................................................................. Policy 6723 Drug Free Schools................................................................................................................................ Policy 6523 Expulsions ............................................................................................................................................ Policy 6241 ............................................................................................................................................ Procedure 6241 .................................................................................................................. Administrative Regulation 6241 Extra-Curricular Athletics .................................................................................................................... Policy 6323 Graduation Requirements .................................................................................................................... Policy 6721 ............................................................................................................ Procedure 6721-A, 6721-B, 6721-C Homeless Students ............................................................................................................................... Policy 6225 ................................................................................................................... Administrative Procedure 6225 - 4- Students - continued Infectious Disease & Attendance ......................................................................................................... Policy 6415 ............................................................................................................................................ Procedure 6415 .................................................................................................................. Administrative Regulation 6415 Interscholastic Athletic Eligibility – Drug Testing .............................................................................. Policy 6525 ............................................................................................................................................ Procedure 6525 Interscholastic Eligibility ..................................................................................................................... Policy 6320 Internet/Computer Acceptable Use and Safety .................................................................................... Policy 6342 Media Material ..................................................................................................................................... Policy 6343 Multicultural ........................................................................................................................................ Policy 6112 Non-Resident Students, Tuition ........................................................................................................... Policy 6220 .................................................................................................................. Administrative Regulation 6220 Parent-Teacher Advisory Committee on Pupil Discipline................................................................... Policy 6230 Participation in Graduation Ceremony or Other Social Events ........................................................... Policy 6725 Participation of Disabled Students in Graduation Ceremony .............................................................. Policy 6724 Pass/Fail Option ................................................................................................................................... Policy 6731 ............................................................................................................................................ Procedure 6731 Physical Examination of Students Participating in Athletics .............................................................. Policy 6515 Prevention and Management of Life-Threatening Allergic Reactions ................................................ Policy 6509 Publications .......................................................................................................................................... Policy 6340 ............................................................................................................................................ Procedure 6340 Radio Station WHFH ........................................................................................................................... Policy 6350 Recommendation for Psychotropic/Psychostimulant Medication ....................................................... Policy 6513 Religious Observances ......................................................................................................................... Policy 6815 .................................................................................................................. Administrative Regulation 6815 Required Physical Examinations ......................................................................................................... Policy 6510 Resident Students ................................................................................................................................. Policy 6210 School Admission ................................................................................................................................ Policy 6205 School Choice Option .......................................................................................................................... Policy 6200 School Sponsored Publications and Web Sites.................................................................................... Policy 6341 Search & Seizure.................................................................................................................................. Policy 6113 Secret Societies/Gangs ......................................................................................................................... Policy 6300 Sex Equity ............................................................................................................................................ Policy 6115 Grievance Procedure .......................................................................................................... Procedure 6115 Sexual Harassment ............................................................................................................................... Policy 6325 Social and Emotional Development..................................................................................................... Policy 6417 ............................................................................................................................................ Procedure 6417 Social Promotion.................................................................................................................................. Policy 6700 Special Education................................................................................................................................. Policy 6227 Student Discipline ................................................................................................................................ Policy 6239 Student Honors..................................................................................................................................... Policy 6600 .................................................................................................................. Administrative Regulation 6600 Student Meetings ................................................................................................................................. Policy 6360 School Sponsored Groups .............................................................................................. Procedure 6360-A Non-School Sponsored Groups...................................................................................... Procedure 6360-B Student Records ................................................................................................................................... Policy 6120 ............................................................................................................................................ Procedure 6120 Student Rights ...................................................................................................................................... Policy 6110 Student Trips ........................................................................................................................................ Policy 6310 ............................................................................................................................................ Procedure 6310 - 5- Students - continued Suicide.................................................................................................................................................. Policy 6420 ............................................................................................................................................ Procedure 6420 .................................................................................................................. Administrative Regulation 6420 Suspensions .......................................................................................................................................... Policy 6240 ............................................................................................................................................ Procedure 6240 .................................................................................................................. Administrative Regulation 6240 Teen Dating Violence .......................................................................................................................... Policy 6327 Transfer Students with Suspension or Expulsion ................................................................................ Policy 6207 Weighting of Grades ............................................................................................................................ Policy 6730 Support Staff Advancement/Evaluation of Support Staff Members .......................................................................... Policy 5050 Annuities .............................................................................................................................................. Policy 5140 Employment of Support Staff .............................................................................................................. Policy 5000 Computer Equipment & Network Policy............................................................................................. Policy 5220 Decoration Policy................................................................................................................................. Policy 5020 ............................................................................................................... Administrative Regulation 5020.1 Deferred Compensation ....................................................................................................................... Policy 5150 Drug Free Schools................................................................................................................................ Policy 5130 ......................................................................................................................................... Procedure 5130.1 ............................................................................................................... Administrative Regulation 5130.2 Employment Eligibility........................................................................................................................ Policy 5245 Family & Medical Leave ..................................................................................................................... Policy 5100 Infectious Disease & Attendance ......................................................................................................... Policy 5110 Military Service ................................................................................................................................... Policy 5240 Negotiated Agreements ........................................................................................................................ Policy 5030 Personal Interest in Books or Equipment............................................................................................. Policy 5200 Physical Examination........................................................................................................................... Policy 5230 Prohibited Activity ............................................................................................................................... Policy 5260 Sale of Software ................................................................................................................................... Policy 5210 Sexual Harassment ............................................................................................................................... Policy 5040 Staff Discipline .................................................................................................................................... Policy 5120 Student Supervision and Welfare......................................................................................................... Policy 5250 - 6- HOMEWOOD-FLOSSMOOR COMMUNITY HIGH SCHOOL VISION STATEMENT Let here prevail the greatest expectations in academics, civil responsibility, and personal growth within a diverse community. MISSION STATEMENT The quality of each student's life improves through the educational experience at Homewood-Flossmoor Community High School. The institution upholds the highest standards of intellectual growth, and ethical, aesthetic, occupational, emotional, social, and physical development in an expanding global society. With belief in the fundamental worth and dignity of all individuals and recognition of diversity of backgrounds, abilities, interests, and aspirations, individuals will learn to respect the rights of others. GOALS with benchmarks listed below each goal 1. To provide the means for every student to be a creative problem solver through active and inquisitive learning. a) Maximize each student's individual performance on tests such as ACT, SAT I, SAT II, ISAT, and Advanced Placement. b) Increase participation of students taking tests such as ACT, SAT I, SAT II, and Advanced Placement. 2. To embrace and respect diversity. a) Train all members of the Homewood-Flossmoor Community High School population to value a diverse society. 3. To encourage the unique ways students learn. a) Train all staff to be proficient in teaching strategies, learning styles, and multiple intelligences. b) Provide a diverse curriculum that meets the needs of all of our students. c) Continuously monitor and evaluate the new academic structure and direction of flexible scheduling. d) Investigate and infuse more interdisciplinary work within the curriculum. 4. To enable students to realize their greatest potential. a) Encourage all students to participate in a club, activity, or sport. b) Implement mandatory programs for identified students. 5. To cultivate continued professional growth. a) Maintain a continuous staff development program. b) Execute a recruitment and a new staff orientation process. 6. To provide a technologically rich learning environment. a) Continuously update One and Five Year Technology Plan. 7. To promote communications and collaboration between school, home and community. a) Recognize achievements of students, staff, and administration. b) Bridge the gap between real work experience and education in the classroom. c) Provide a safe, secure environment that promotes learning. d) Devise additional ways and means to involve parents in academics. 3/99 2/17/09 HOMEWOOD-FLOSSMOOR HIGH SCHOOL DISTRICT 233 STATEMENT OF POLICY Guiding Principles With the authority granted to this Board of Education to raise funds through taxes, acquire facilities and staff, and then to educate the high school age youth of this district comes the responsibility to do far more than transmit information and develop skills; namely, this institution must take its youth as they are and advance them as far and as fast toward responsible adulthood as individual student attitudes, individual teacher insights, and the overall administrative and community support will permit and sustain. It must prepare each student for whatever next step he aspires to take: college or university, commerce or labor, arts or services. It must be a human institution in which the highest possible standards of performance, character, integrity and moral values are inspired. The ultimate measure of its success will be the extra share that its graduates contribute to a free society. Recognizing that the district and all of its programs are but a segment of each student’s life, those programs and the actions of the administrative and teaching staff in general will reflect a constant awareness of the role of the family, the authority and activities of other governmental bodies, and the religious affiliation of any individual who comes into contact with the district. Recognizing that education of its youth is a never-ending responsibility, the Board will act to assure through sound fiscal and educational planning that the resources used to meet current needs are expended within the perspective of the best possible estimate of the long range needs of the district. With these as our guiding principles, we set forth the following policy statements: I – Legal Process We believe in the Constitutions of the United States of America and the State of Illinois, will adhere to all laws as required by statute, and will make all reasonable efforts to insure that the spirit of those laws becomes the guiding principle upon which our decisions are based. Fair and equitable treatment will be given to all persons. We will, to the best of our ability, reason in a logical, dispassionate manner utilizing all factual information available to us. II – Environment We will provide a safe, attractive, and pleasant environment in which all activities may achieve their maximum effectiveness and usefulness. We will establish sufficient guidelines and regulations to provide an atmosphere in which distractions are minimized. Regulation and control will be exercised only to prevent the different interests of students from conflicting and thus doing harm to the rights of the student body as a whole to study and work together in an atmosphere conducive to maximum learning, while fostering an environment which promotes mutual respect, productivity and teamwork among people who are diverse in ethnicity, race, age, gender, sexual orientation, religious belief, physical abilities and other perceived differences. III – Student Program We will provide an educational program based upon the teaching of fundamental knowledge and skills such as reading, writing, speaking, listening, mathematics, science, social science, and physical education. Further, to the extent feasible both financially and in terms of student population, we will offer the broadest possible program of electives to provide both the content and level of challenge desired by the student body and the community, and an extensive extra-curricular program to provide significantly different opportunities for student participation and growth. In addition, recognizing that the educational environment of the student ought not to be limited by the physical boundaries of our campus we will encourage wherever possible the wise use of the resources of the community and beyond for furtherance of student growth and learning. The total program will stress equally the importance of effort and excellence and wherever feasible will be tailored to the needs of each individual student. IV – Excellence We are committed to a goal of educational excellence and that level of support necessary to make such a goal meaningful and attainable. We shall encourage the students, faculty, classified staff and administration to perform to their fullest capacity in all school endeavors, and shall provide an atmosphere in which individual strengths, talents and interests can be recognized, nurtured and rewarded. We recognize the essential role of the teacher in the educational process and will insist upon high teaching standards. We will provide a high level of teacher support in the form of facilities, professional activities and the furtherance of formal education. V – Participation We will encourage maximum participation of the community, parents, students, faculty, classified staff and administration in the decision-making process to insure that the everchanging attitudes and opinions of our constituents are reflected in our operations. We will assume the primary role in establishing proper communication channels to facilitate this participation and to provide ease of access to all relevant information about our schools and their operation. We will encourage as many volunteer efforts as can be supported by the students, faculty, classified staff and administration and do not conflict with our basic goals and objectives. VI – Community Service Recognizing that the program for the high school students takes precedence, we will where feasible provide services to the community at large that are in the best interests of all concerned. We will endeavor to provide educational programs to meet the needs of the adult members of the community. We will support those community efforts to overall student growth and enrichment. We will act as a responsible member of the community and carry our fair share of meeting community problems with the resources available to us. VII – Implementation We give to the administrative staff the responsibility of implementing programs and procedures to meet the commitments made by the Board of Education in the foregoing statements, and we pledge ourselves to support them with all possible tools at our disposal. We expect them to provide leadership in the affairs of the district, and we look to them to set an example of excellence for the school community and for the community at large while diligently protecting the guardianship of the education of our youth which we have placed in their hands. To guide and direct the administrative staff and to make public for all to know the principles and practices that are the basis of operation of this district, the Board of Education establishes the following policies. 9/1/92 2/17/09 Board of Education Goals Goal 1: Develop and Implement a coherent curriculum. Objectives: 1. Ensure that the District Curriculum Rationale serves as a frame of reference for all curriculum works. 2. Develop departmental goals that give direction to course goals. 3. Establish goals for all courses. 4. Generate measurable objectives for each of the course goals. 5. Develop assessments that can be used to evaluate progress toward course goals and objectives. 6. Review departmental curricula to ensure appropriate scope and sequence. 7. Establish a process with feeder schools to articulate the curriculum. Goal 2: Improve student learning and achievement. Objectives: 1. As required by No Child Left Behind law, review all sub sets of student test scores. 2. Improve student results on external measures of student achievement (i.e. ACT, SAT, AP, and Prairie State Achievement Exam). 3. Establish that all students can improve and achieve high expectations and continue working on closing the achievement gap. 4. Maximize instructional time by improving attendance, reducing tardies, limiting time students are excused from class, and engaging students in active learning. Goal 3: Increase coordinated professional development activities. Objectives: 1. Provide training for faculty on the effective use of classroom time. 2. Review all teacher observation post conference forms to ascertain professional develop needs. 3. Examine results of standardized measures to determine student learning goals and the professional development necessary to achieve them. 4. Support a comprehensive professional development plan that is tied to improved student achievement. Maintenance Goal: Recruit, select, and retain highly competent, dedicated faculty. Objectives: 1. Identify staffing needs for each school year. 2. Recruit applicants for open positions. 3. Provide professional development for new faculty, department chairs and administration. Board of Education 6/21/05 2/17/09 OUTLINE OF BYLAWS I. Organization A. B. Members 1. Authority 2. Ethics 3. Nepotism 4. Resignation 5. Removal from Board Membership 6. Filling of Vacancies Officers 1. Type 2. Nominations 3. Voting 4. Duties a. b. C. President Vice-President/Secretary 5. Length of Term 6. Resignation 7. Removal from Office 8. Filling of Vacancies Board Committees 1. Standing Committees 2. Ad Hoc Committees 3. Duties and Limitations a. b. 4. Membership a. b. 5. II. General Specific Appointment and Length of Term Removal of a Committee Member Meetings D. Advisory Committees E. Board Representatives 1. Special Education Districts 2. Legislative Affairs Meetings A. B. Types 1. Organizational Meeting 2. Regular Meetings 3. Special Meetings Arrangements 1. Time and Place of Meetings 2. Agenda a. b. c. Preparation Format Dissemination 3. Quorum 4. Rules of Order 5. Items of Business Not On Agenda 6. Minutes a. b. c. d. C. III. IV. Preparation Format Approval Dissemination 7. Closed Meetings 8. Hearings 9. Adjournment Voting Policy Book A. Description B. Additions or Amendments C. Suspension of Policies or ByLaws D. Public Inspection Miscellaneous A. Reimbursement for Expenses B. Memberships and Publications C. Insured Against Claims D. Attendance at Conferences, Conventions, Workshops Board of Education 4/13/76 2/17/09 HOMEWOOD-FLOSSMOOR HIGH SCHOOL BYLAWS I. Organization A. Members 1. Authority Board members have authority only when acting as a body legally in session. Individual members or groups of members have no authority to act or speak for the board and should make no commitments for the board as a whole unless directed to do so. The board shall not be bound in any way by any statement or action on the part of any individual board member except when such statement or action is pursuant to special instructions by the board. 2. Ethics Members will represent all school district constituents honestly and equally and refuse to surrender their responsibilities to special interest or partisan political groups. Members will avoid any conflict of interest or the appearance of impropriety that could result from their position, and should not use their board membership for personal gain or publicity. Members will take no private action that might compromise the board or administration and will respect the confidentiality of privileged information. Members will abide by majority decisions of the board, while retaining the right to seek changes in such decisions through ethical and constructive channels. Members will encourage and respect the free expression of opinion by fellow board members and others who seek a hearing before the board. Members will be involved and knowledgeable about not only local educational concerns, but also about state and national issues. Members will be mindful of policy 1300 governing political activities and the solicitation and acceptance of gifts. 3. Resignations A member may resign from the Board of Education by filing his resignation in writing with the Secretary of the Board. The board requests as early as possible notification of intent to resign so that the board may plan appropriately for this exigency. 4. Removal from Board Membership The Superintendent of the Educational Service Region may be requested to remove a school board member from the board for willful failure to perform his/her official duties (See: School Code, 5/3-15.5). Any request for such action by the board will require the unanimous vote of the other board members. 5. Board Vacancy Whenever a vacancy occurs, the remaining members shall fill the vacancy until the next election (See: School Code 5/10-10). The vacancy will be filled within 45 days after it occurs. In filling a vacancy, the board shall publish a notice one time in a newspaper having general circulation in the school district stating that the vacancy has occurred and that it will be filled by appointment by the board not sooner than 15 days after the date of the publication. Persons wishing to be considered for appointment must file a written resume with the Secretary of the Board and must, upon request, submit to an interview by the board or a committee thereof appointed for the purpose. B. Officers 1. Type The officers of the Board of Education shall be a president and a vicepresident/secretary. 2. Nominations Officers shall be nominated and elected at the organizational meeting following the election in the odd-numbered years. There are three ways a board member may be nominated for an office. a. A board member's name may be placed in nomination for a board office without that person's prior consent if the name is submitted, in writing, to the superintendent, or b. A member wishing to be considered for an office of the board must submit a personal letter of intent including background information to the superintendent. c. Letters of nomination using process a or b must be received by the superintendent no later than the Friday prior to the board organizational meeting in the odd-numbered years. The superintendent will then include those documents in the board folder for the meeting. d. 3. If there are no nominations for an office through process a or b, nominations will be accepted from the floor during that portion of the meeting. Voting Voting will be a roll call vote. If there are more than two nominees and none receives a majority of the votes after two attempts, the nominee receiving the least number of votes will be removed from consideration prior to the next vote. In the event of a tie for the least number of votes, a coin flip will determine who is removed from consideration. 4. Duties a. President The president shall preside at all meetings and shall perform such duties as are imposed upon him/her by law or by action of the Board of Education (See: School Code, 5/10-13). The President shall appoint the chairperson and members of all committees of the board; shall decide questions of order subject to overrule by the board; and shall sign official district documents that require the signature of the Board president. The president shall be the focal point for board action both in and out of meetings; shall act as spokesperson for the board; and shall represent the board at all district functions. Duties in this paragraph may be delegated to other board members or to the superintendent. b. Vice-President/Secretary. The vice-president/Secretary shall perform the duties of the president if there is a vacancy in the office of the president or in case of the president's absence or inability to act, and other duties imposed by the rules of the board or assigned by the Board. The vice-president/secretary shall sign official district documents that require the signature of the office; shall perform such duties as are imposed by law or by action of the Board of Education; and shall perform such other duties as may be assigned by the president. In addition, the secretary shall be responsible for the upkeep of the board policy book, serve as the board parliamentarian and interpreter of policy, subject to overrule by the board. 5. Length of Term Each officer shall serve for two years. 6. Resignation An officer may resign his office by submitting his/her resignation to the board president. 7. Filling of Vacancies The board shall fill vacancies in offices occurring during the term and those elected shall serve out the remainder of the term as defined above. C. Board Committees 1. Standing Committees The standing committees of the board shall be the finance committee, the personnel committee, and the planning committee. 2. Ad Hoc Committees The president may appoint special ad hoc committees of the board for any purpose approved by the board. 3. Duties and Limitations a. General The functions of board committees shall ordinarily be fact-finding, deliberative, and advisory, and their report shall be made to the board for discussion and action. Committees have no power to take action or to commit the board or district to any course of action. b. Specific A listing of the specific functions of the standing committees is appended as a supplement to and is hereby made a part of these bylaws. However, these lists are not subject to the normal rules for amending bylaws and may be amended by simple board action. The specific functions of ad hoc committees shall be stated at the time the committees are created. 4. Membership a. Appointment and Length of Term At the earliest opportunity after his/her election the president shall appoint the standing committees to serve for no longer than 12 months. Committee appointments shall be made each April. Members may be reappointed. An ad hoc committee shall be considered dissolved when its final report is made and accepted, or the board may dissolve it at any time. b. Removal of a Committee Member A member may be removed from a committee by the president with the approval of the board. 5. Meetings All committees of the board will hold periodic meetings that insofar as possible will be announced at meetings of the board. If members of the committee cannot attend that meeting, an expression at the board meeting would be beneficial so that another member of the board could attend the meeting in a non-voting capacity. Only committee members shall have the right to vote. A quorum of a committee of the board shall be a majority of those members of the committee. Meetings of committees are subject to the provisions of the Open Meetings Act. D. Advisory Committees The board may appoint advisory committees, which may include board members, members of the school staff, students or members of the public. Such committees shall be formed by the board at such times and for such specific purposes as the board deems necessary. They shall be considered dissolved when their assigned goal has been accomplished or may be dissolved by the board at any time. Once activated, the committee shall report periodically to the board, keeping it informed of progress and problems. The board may designate the intervals at which it will hear from the committee, but any significant developments shall be reported as they occur. No announcement may be made by any committee or its members to the public or press until such release has been cleared with the board president or his designee. The board shall provide advisory committees with a suitable meeting place and other required facilities. Advisory committees have no power to take action or to commit the board or district to any course of action. Meetings of advisory committees are subject to the provisions of the Open Meetings Act. E. Board Representatives 1. Special Education District One board member shall be appointed to represent the board on the special education district with which the board is associated. 2. Legislative Affairs One board member shall be appointed to represent the board in all associations with which the board is associated and to keep the board informed of pertinent legislative information. 3. Technology One board member shall be appointed to represent the board on the Technology Committee. II. Meetings A. Types 1. Organizational Meetings The organizational meeting shall be the first meeting after the official canvass which shall be within twenty eight (28)days of the election. (See: School Code, 5/10-16). It will be held on the same day as the meeting in which the votes are canvassed and immediately following the adjournment of such meeting. Unless altered by a two-thirds vote of those board members present, the agenda shall be as follows Call to Order Roll Call Election of Officers Setting time and place of regular meetings Adoption of Policy Book and Proceedings General comments by those in attendance Old Business New Business Adjournment The superintendent shall preside until the election of the President. 2. Regular Meetings Regular meetings are the usual official legal action meetings held once a month at the time and place fixed during the organizational meeting. The agenda shall be as follows: call to order, roll call, approval of minutes of previous meetings, general comments by those in attendance, old business, new business, adjournment. An agenda for each regular meeting shall be posted at the principal office of the District and at the local where the meeting is to be held at least 48 hours in advance of the meeting. Public notice of the schedule of regular meetings shall be published at the beginning of each fiscal year and shall be placed on the District website. 3. Special Meetings Special meetings are official legal action meetings called between the scheduled regular meetings. Special meetings may be called by the president or by any three members of the board by giving notice thereof in writing stating the time, place and purpose of the meeting. Board members shall be given proper notice of the call of any special meeting. Such notice may be served by mail 48 hours before such meeting or by personal service 24 hours before each meeting. Public notice of such meeting must also be given as prescribed by law (from 10-16). The notice of the special meeting must contain a statement of the purpose or purposes for which the meeting is being called and an agenda for the special meeting. The board may at a special meeting act only on matters related to the purpose or purposes for which the meeting was called as they appear in the written notice delivered to the members and agenda. The agenda for special meetings shall be as follows: call to order; roll call; general comments by those in attendance; items for which the meeting was called; adjournment. B. Arrangements 1. Time and Place of Meetings Regular meetings will be held on the third Tuesday of each month at 7:30 p.m. in the Library of the South Building unless otherwise altered by board action with proper notification to all members and public notice as required by law. The time and place for special meetings will be indicated in the call for the meeting. 2. Agenda a. Preparation The superintendent, in consultation with the president, shall prepare all agendas for meetings of the board. Any board member, staff member, student, or citizen of the district may suggest items of business. Such items shall be submitted in writing and received by the superintendent at least four days before the meeting. b. Format Insofar as possible, for each individual item of business on the agenda, the superintendent shall include a recommended motion pertinent to that item. Motions approving or authorizing the expenditures of funds for the purchase of a bid item or services shall either include language identifying the vendor as low bidder or explain why a different vendor has been recommended for award of the contract. As deemed appropriate, informational paragraphs may also be included in the agenda. c. Dissemination The agenda, together with supporting materials, shall be distributed to board members at least four days prior to the board meeting if at all possible. Among the items to be included with the supporting materials are the following: (1) A list of bills for which the recommended payment will be considered. On the board's approval, the president and secretary will authorize payment of the bills listed by signing a standard form provided for that purpose. (2) For each motion authorizing the expenditure of funds for the purchase of a bid item or service, a list of all bidders on the item or service. The agenda and appropriate agenda materials as determined by the superintendent or board shall be made available to the press, to representatives of community, staff, and student organizations; and to others upon request. 3. Quorum A majority of the full membership of the Board of Education shall constitute a quorum (from 5/10-12). A quorum is required to take any action except to announce the time and place of the next meeting or to adjourn. If a quorum of the Board is physically present at the location of an open or closed meeting, absent members may attend, participate in and vote at open or closed meetings through the use of telephone conference calls or other electronic means in accord with and under those circumstances described in the rules of the Board for participation in meetings by telephone conference call or other electronic means. These rules are set forth in Supplement 3 hereto. 4. Rules of Order It is the desire of the board that meetings shall be formal enough for orderly procedure but informal enough to encourage free discussion, and to promote group thinking and action. Except as otherwise provided by law, by regulation, or by the board, meetings of the board shall be conducted in accordance with Roberts Rules of Order, Revised. 5. Items of Business Not on Agenda Items of business not on the agenda of a regular meeting may be discussed if a majority of the board agrees to consider them. However, no final action may be taken on any such item unless action is required as the result of an emergency. Visitors requesting an opportunity to address the board will be accommodated under the agenda item entitled "Comments." Those visitors who request permission in advance of the meeting will be asked to limit a presentation to ten minutes' duration. Those who do not have a prior arrangement will be asked to limit a presentation to five minutes. Presentation of repetitious material is not permitted. Presentations of one or more groups will be made by a representative of each group respectively. In the interest of conducting the business listed on the agenda, the board may take controversial and involved questions and requests under consideration to be discussed and answered in a subsequent meeting. 6. Minutes a. Preparation For each meeting, the superintendent shall designate a recording secretary to keep the record of the meeting and to prepare the minutes. b. Format The format and style of the minutes should follow the pattern of the agenda for the meeting. The minutes shall include: (1) the date, time and place of the meeting; (2) the members of the Board recorded as either present or absent and whether the members were physically present or present by means of video or audio conference; and (3) a summary of discussion on all matters proposed, deliberated, or decided, and a record of any votes taken. The minutes should be as brief as possible but may also include: (1) Reports and documents relating to a formal motion referred to and identified by title and date; (2) A record of all matters which the board considered but did not act on. The recording secretary and the superintendent are permitted to make a judgmental synopsis of the items brought up during the "Comments" section of the agenda but not deliberated upon or decided by the Board. c. Approval Copies of the minutes shall be made available to all board members before the meeting at which the minutes are to be approved. Corrections in the minutes may be made at the meeting at which they are to be approved and otherwise when necessary and appropriate. After approval, the minutes shall be signed by the president and the secretary. d. Dissemination A complete file of board meeting folios, and records of all meetings shall be maintained at the school. These records shall include all supporting material presented to board members at each meeting as well as the official minutes of each meeting. The minutes of meetings open to the public shall be made available for public inspection within seven (7) days of the approval of the minutes by the Board. 7. Closed Meetings The board reserves the right, within the constraints of state law, to sit in a closed meeting. The superintendent or his/her designee shall attend all closed meetings except those which pertain to the superintendent's employment. The board may invite staff members or others to attend such meetings at its discretion. The vote to conduct a closed meeting shall be recorded in the minutes of the regular meeting along with the vote of each member on the question of holding a closed meeting and a reference to the specific exception contained in the Illinois Open Meetings Act which authorizes the closed meeting. Board members and other persons attending the meeting are honor-bound not to disclose the topic or details of the discussions at closed meetings. Minutes taken at such meetings shall remain confidential only so long as necessary to protect the public interest or the privacy of an individual. No official final action shall be taken at closed meetings except such as may be permitted by law. Final action is taken only in an open meeting. A current legal opinion as to what business may be conducted or action taken in a closed meeting will be kept in the "Legal references" section of the Policy Book. 8. Hearings Hearings are special proceedings conducted as part of regular or special board meetings for the purpose of hearing evidence and receiving information prior to a formal ruling or decision by the board. Hearings may be requested by the superintendent for any purpose, or by any other person or persons to appeal a decision or action of the superintendent. Procedures for the conduct of formal hearings, including those for expulsion hearings, are appended as a supplement to these bylaws. Board members arriving during a hearing must abstain on the roll call for that student. 9. Adjournment The board may adjourn a regular or a special meeting to reconvene on a specific date, at a specific time, and place, but not beyond the next regular meeting. C. Voting The following rules shall govern voting at all board meetings. 1. All action of the board must be by formal motion. 2. A resolution, which is a form written expression of decision, opinion, will, or intent, can be adopted by motion. 3. On all questions involving the expenditure of money, a roll call vote must be recorded in the minutes (School Code 5/10- 7). 4. Unless otherwise required by law, action shall be by voice vote; but at the request of any member, the board shall be polled and the vote of each member upon any question shall be recorded. 5. No action of the board shall be reconsidered or rescinded at a subsequent meeting in the same board term of office except by vote of a majority of all of the members of the board. 6. Unless otherwise required, when a vote is taken upon any measure before the board, a quorum being present, a majority of the votes of the members voting on the measure shall determine the outcome thereof (from 5/10-12). 7. Motions contrary to board policy or bylaws are out of order. 8. Items that require two readings must be considered at two separate regular meetings provided that the board may waive first reading. At the first meeting at which the item appears on the agenda, a motion should be made to "discuss the item". At a meeting at which an item appears on the agenda for second reading, a motion should be made to "adopt the item". If amendments to the item under consideration are adopted which the president believes substantially alter the meaning of the item, the president may rule, subject to overrule by the board, that the motion to adopt the item as amended is out of order. III. Policy Book A. Description The policy book will contain a Main Body of board-generated policies and procedures, and an Appendix of board-approved related material which supplements the Main Body. The Main Body will consist of the following sections: Statement of Policy The Statement of Policy provides the guiding principles and the broad general policies under which the district will operate. This section is expected to contain whatever philosophical statements the board wishes to make. Policies This section contains the specific policies by which the board guides and directs the administrative staff. Individual policies should be as brief as possible and devoid of extraneous philosophical content and may not be in conflict with the Statement of Policy. It is not the intent of the board to cover every area of school activity by policies. Policies are required only when the board seeks to direct or limit the actions of the superintendent or when mandated by law. Accordingly, policies may not repeat subject matter already covered by law, by contracts, or by other sources which are binding on the board or the administration. Policy shall not include procedure. A policy may require the superintendent to establish a procedure to implement the policy and when so established procedures are deemed to be regulations of the District. ByLaws This section contains the procedures under which the board conducts its business. The Appendix will contain the following sections: Procedures for Board Approval This section contains those procedures, plans, or other items which must be approved by the board according to specific policies. Each procedure will carry the same number as the policy which requires it. B. Additions or Amendments Additions or amendments to the Main Body of the policy book (Statement of Policy, Policies, ByLaws) will normally require two readings provided that the board may waive first reading. Procedures for revising items in the Appendix are covered elsewhere. C. Suspension of Policies or ByLaws Policies and ByLaws may be suspended by the board when deemed necessary for the efficient operation of the district. D. Public Inspection The policy book shall be open to public inspection in the district office during normal office hours. It shall be posted on the District website. IV. Miscellaneous A. Reimbursement for Expenses Members of the Board of Education shall be reimbursed for expenses relating to Board of Education business in accord with applicable law (School Code: 5/1022.32). For reimbursement, Board members shall submit an itemized verified expense voucher showing the amount of actual expenses. Receipts shall be attached where possible. B. Memberships and Publications Payment is authorized for annual dues in various professional organizations which the board deems it advisable to join and for subscriptions to such educational journals as seem desirable by the board. C. Insured against Claims Members shall be insured against any claims or suits brought against them or the board during the period of their service. Further, to the maximum extent permitted by law, board members shall be indemnified and protected against all claims and suits brought against them for any act or failure to act in their capacity as members of the Board of Education. D. Attendance at Conferences, Conventions, Workshops 1. Board members may attend as many state/national conventions as deemed necessary. 2. There will be no limitation on the number of board members who may attend each conference, convention or workshop. 3. There will be no limitation for each board member on the number of conferences, conventions, or workshops attended in a given year or during their term of office. 4. The budget should determine the expense reimbursement limits. 5. Based upon the number of board members attending a given function, reimbursement could be full or simply the number of members attending divided into the money available. 6. There shall be no separate budget category for national expenses as opposed to state and local expenses. 7. Expense reimbursement of individual board members invited by the sponsoring agency to participate in the program would be dealt with as an exception. 8. Board members in the last six months of their term will be discouraged from attending national meetings. 9. Board members would be expected to provide a written report of the conference, convention or workshop upon their return. Board Education Rev. 12/2/03 2/17/09 BYLAWS -APPENDIX - COMMITTEE FUNCTIONS FINANCE COMMITTEE The Board of Education Finance Committee will be a continuing board committee consisting of a minimum of one board member to a maximum of three board members including the school superintendent and the school business manager. A board member will be chairman of the Finance Committee. Functions 1. To review and report to the board, annually, that the business and accounting functions and procedures employed by the school administration are adequate to: a. b. c. d. 2. assure safeguarding of funds. assure compliance with all legal and school code requirements. assure accurate and timely reporting. assure that there are sufficient controls within the system to comply with applicable board policies. (See Supplement 1) To guide and review the preparation and presentation of the following reports: a. b. c. d. e. f. annual tentative and final budget annual tax levy annual five-year projections annual budget report of actual vs. budget items on an annual basis a list of current major capital items, their useful life expectancy, and anticipated replacement cost, to be adopted by the board at the annual budget hearing and appended to the annual budget (Policy 3165) other established reports 3. To assure that audits are made of all funds, annually, and to approve the scope and specifications of those audits. 4. To review and propose changes to applicable board policies which relate to the business and financial aspects of the school and submit these to the Board Policy Committee for action. 5. To encourage and guide the Township Treasurer in the efficient investing of funds and to approve all incurrence of short or long-term indebtedness. Investments shall be made in accordance with the District Investment Policy or the Investment Policy of Township Treasurer which shall be in accord with the applicable provisions of the Illinois Public Funds Investment Act. 6. 7. To assure that all reporting from the business office, or this committee, is clear and understandable. To conduct an annual new board member orientation presentation. (See Supplement 2) 8. To approve the revenue calculation used for the annual budget. 9. To aid in preparing special reports. 10. To review annually and to recommend changes, if any, to improve or change our accounting methods, and to select one of the following methods available: a. cash method, b. accrual method, c. modified cash or accrual method. 11. To encourage improvements in planning, efficiency, controls, and reporting (i.e., the cost accounting approach). 12. The Chairman of the Finance Committee will act as direct liaison with the administration in all applicable instances where it is deemed not necessary to obtain full committee recommendations. 13. To provide periodic reports to the board on the Committee's activities. 14. To review and recommend support or defeat of applicable pending legislation to the board. 15. To make recommendations to the board on appropriate fiscal matters. 16. To complete other short-range tasks assigned by the board president. Board of Education Rev. 7/20/99 2/17/09 Functions of Finance Committee (Supplement 1) Function 1 -Detail (How to assure) 1. a. By audit of activity and imprest funds with control letter. b. By audit of all other funds with control letter. c. By review, update and understanding of Township Treasurer functions performed for us. d. By review, update and understanding of all significant control procedures and legal requirements. e. By verifying there are written business and accounting procedures including an organization chart and a review of these. f. By approving the revenue calculation used for the annual budget. g. By developing and reviewing periodic reports which indicate budget vs. actual variances and other data thus indicating problems or concerns to react to. h. By aiding in the annual evaluation of the business manager. i. By verifying compliance to applicable board policies. j. By recommending additional policies and/or procedures in order to provide better control. The above is a description of "how" to achieve Function #1 and is, at this time, an integral part of the functions of the Board of Education Finance Committee, District 233. Functions of Finance Committee (Supplement 2) Function 7- Content of New Board Member Presentation 1. Items to be Distributed a. "Functions of Finance Committee" b. Copies of key reports: 1. 2. 3. 4. 2. Tentative and final budget Annual levy 5- Year projections with assumptions Annual budget vs. actual reports c. Copies of applicable board policy (or reference to these in policy book). d. Special report (to be developed -contents should be pertinent financial data for past several years). e. A write-up of the Township Treasurer's function. f. Minutes of prior finance committee meetings will be referred to only, not distributed. Presentation Presentation to be conducted by finance committee chair, or his/her designate, and the school business manager. (Estimated time of presentation - 1/2 hour to 1-1/2 hours.) Each of the above items will be discussed and explained separately. The above is a description of the items and subjects to be considered in complying with function #7, and at this time is an integral part of the functions of the Board of Education Finance Committee, District 233. BYLAWS – APPENDIX – COMMITTEE FUNCTIONS PERSONNEL COMMITTEE A. B. With respect to the Administrative Staff: 1. At proper time during the year, review with the Board the procedure by which the Superintendent is to be evaluated, and obtain Board agreement as to criteria to be used. 2. Conduct the evaluation of the superintendent. 3. Review the superintendent's (and other) evaluations of the administrative staff. Insure that the evaluations are responsive to the criteria set up in the job descriptions and classifications. 4. Review the superintendent's requests for administrative salaries and generate committee recommendations to the board. Work with the superintendent to arrive at recommendations which are most "agreeable." 5. Determine the proper salary range for the job of superintendent and recommend to the board the proper salary for the incumbent. 6. Review changes in the organizational structure of the administration requested by the superintendent and formulate recommendations to the board. 7. Review superintendent's requests for approval of specific candidates for administrative positions and formulate recommendations to the board. 8. Act as search and screening committee for a new superintendent as necessary. With respect to the certificated staff (teachers): 1. At the proper time during the year, review the teachers' contract with the administration, generate proposed demands for contract modifications, and present these to the board for approval. 2. At the proper time during the year, review the report of the previous year's negotiations, and recommend to the board any desired changes in procedure or tactics. 3. During negotiations, act as liaison between the negotiators and the full board. If deemed desirable (see 2), act as negotiators for the board. The committee must keep the board informed as to possible alternatives for settlement, make every effort to secure an understanding of what the board would accept for settlement, and direct and consult with the negotiators as necessary. C. D. E. 4. After negotiations receive and evaluate a report prepared by the administration concerning the conduct of the negotiations, and report thereon to the board (see 2). 5. Review superintendent's recommendation for the dismissal of certificated employees. With respect to support staff 1. Receive and evaluate administration proposals for changes in written contracts, and present them to the board with appropriate recommendations. 2. During negotiations act as liaison between the board and the negotiators. 3. Review superintendent's requests for salaries for non-bargaining groups and make appropriate recommendations to the board. With respect to the board 1. Generate proposed policies for board approval in those areas pertinent to the committee. 2. Review and modify, if necessary, proposed policies referred by the board to the committee, and present them back to the board with suitable recommendations. 3. Review other proposals, motions, etc., referred by the board to the committee, and present them back to the board with suitable recommendations. General 1. Review superintendent's requests to add additional personnel beyond normal adjustments. 2. Review superintendent's requests for the creation of positions carrying stipends for certificated and classified staffs. 3. Review other items as requested by the superintendent. BYLAWS - APPENDIX - COMMITTEE FUNCTIONS PLANNING COMMITTEE Description of general functions: The Planning Committee will assist the president of the board in planning long and short-range objectives for the board agenda for both regular and special meetings throughout the year. Special concerns, interests, and questions generated by board members, community, or staff will be channeled through the Planning Committee in order that they might be placed on the agenda, if indicated, or referred to the proper place for resolution. The Planning Committee will work with other board committees appointed by the president to set goals and work out a timetable for implementation. The Planning Committee will work with the administration to expedite administration planning where board input and action is indicated. BYLAWS – APPENDIX EXPULSION HEARING The Board of Education president will act as chair and conduct the expulsion hearing. The special meeting will be convened and roll call taken. The president will then determine if either party wishes to have the board conduct the hearing in a closed meeting. If so, it should be moved by a member of the board. The president will ask all those present who wish to testify to raise their right hands and will administer the oath en masse. The president will have the discretion to determine which individuals may attend the executive session, beyond those already indicating a desire to testify. The technical rules of evidence shall not apply to expulsion proceedings. The school administration will proceed first and then the student and/or parents will respond. All witnesses shall be subject to inquiry by both parties. No more than five witnesses may be called by either party. If either the school administration or student believes that it is necessary to present more than five witnesses, the Board president shall consider the issue and with Board approval may allow additional witnesses. Once the hearing has been concluded, the president may ask all individuals to leave, except the members of the Board of Education and the superintendent, while the board conducts its deliberations on the matter in closed session. It is then necessary to move back to an open session before the board may take any official final action. A motion on the matter by a member of the board is then in order, and a vote taken. Adjournment. Following the action of the board, the superintendent shall immediately notify in writing the parents or guardian of the student of the action taken by the board. Such action shall be sent by certified mail, return receipt requested. COMMUNITY 1000 Public Meetings 1110 General Procedure 1130 Plaques 1150 Meeting with Community Groups 1210 Parents’ Association 1230 Volunteers Procedure 1230 Administrative Regulation 1230 1240 Golden Card Club 1300 Ethics Policy 1311 Gifts or Donations to the District 1410 Community Organizations 1600 Freedom of Information Act Procedure 1600 1605 Verbatim Record of Closed Meetings 1705 Tobacco Prohibition Procedure 1705 1710 Physical Fitness Facility – Emergency Medical Preparedness Resolution 121702 – Compliance with the Americans with Disabilities Act 1800 Public Suggestions Complaints or Grievances POLICY 1000 PUBLIC MEETINGS All meetings of the Board of Education and all meetings of Board Committees shall be open to the public provided that the Board may conduct a closed meeting in accord with the provisions of the Illinois Open Meetings Act in those limited circumstances where the public interest would be endangered or the personal privacy or guaranteed rights of individuals would be in danger of invasion. Public notice of all meetings shall be given as required by the provisions of the Open Meetings Act. All meetings required to be public shall be conducted at specified times and places which are convenient and open to the public. No closed meeting will be conducted except upon a roll call vote on a motion duly made reciting the exception that permits the closed meeting. No final action will be taken in any closed meeting. A verbatim record of each closed meeting is made pursuant to the provisions of policy 1605. The Board desires to keep closed meetings to an absolute minimum. Legal Ref: 5 ILCS 120/1 et seq. Board of Education 3/17/75 2/17/09 POLICY 1110 PUBLIC INFORMATION The Board of Education shall make every effort to keep the public informed of various board actions. Approved minutes of all open board meetings are available for public inspection in the district office. Copies of the minutes will be furnished to the press upon request. Minutes of public board meetings shall be posted on the District web site within seven (7) days of their approval. The Board shall make available to any person for inspection or copying all public records, except as otherwise provided in the applicable provisions of the Illinois Freedom of Information Act (FOIA). Guidelines developed by the Superintendent to implement this provision are set forth in the FOIA Guidelines. These Guidelines shall be available to the public at the District Offices. The provisions of Policy 1600 further implement the Freedom of Information Act. Legal Ref: 5 ILCS 120/2.06 5 ILCS 140/1 et seq. Board of Education 1/6/76 2/17/09 POLICY 1130 PLAQUES Memorial plaques designed to conform to established school standards will be hung in the school in memory of Homewood-Flossmoor High School students who have lost their lives in the military service of this country. Contributions from interested community organizations will be accepted to help finance this memorial. Prior approval by the decedent’s family shall be solicited wherever possible. Board of Education 3/17/75 2/17/09 POLICY 1150 MEETING WITH COMMUNITY GROUPS The Board of Education encourages and its members or representatives will endeavor to attend meetings of community groups, both formal and informal, for the purpose of communicating information regarding the school and its program. Board of Education 1/6/76 2/17/09 POLICY 1210 PARENTS’ ASSOCIATION The Board of Education recognizes the organization of the Homewood-Flossmoor High School Parents’ Association and will work cooperatively with the organization on educational problems of mutual concern. Board of Education 3/17/75 2/17/09 POLICY 1230 VOLUNTEERS A volunteer is a person rendering services for us on behalf of the District who does not receive compensation in excess of reimbursement for expenses. The Board of Education welcomes talented individuals with skills, knowledge, services and time to share with district students and endorses a volunteer program in the schools. Appropriate recognition of volunteer services will be made annually. The assignment of volunteers will be made by the Superintendent or his/her designee. A preservice orientation program and regular in-service training will be provided by the Superintendent or his/her designee. Volunteers provide significant services to students by supplementing the work of paid professional and para-professional staff but are not substitutes for paid staff. Board of Education 4/27/93 2/17/09 PROCEDURE 1230 VOLUNTEERS I. II. Qualifications and Requirements A. All volunteers who will work with students on a regular basis will be subject to a criminal background check. If the background check reveals evidence of convictions as identified in "B" (below) or other concerns regarding past behavior, the candidate will not serve as a volunteer. The district shall inform volunteers when their services are to begin. B. The volunteer will be required to disclose whether he/she has been: 1. Convicted of any crime against persons. 2. Found to have sexually assaulted or abused or exploited any minor or to have physically abused any minor. C. A volunteer assisting the coach of an interscholastic athletic team shall complete an IHSA approved coach training program and be approved by the IHSA. Volunteer assistant coaches must be at least 19 years of age, and must comply with IHSA regulations as they may be amended from time to time. D. No volunteer shall use their position as a volunteer or the access gained to students by virtue of their volunteer participation to solicit student interest in or to promote student participation in any non-school activity or venture with which the volunteer is associated or affiliated, regardless of whether that activity or venture is of a commercial or a non-commercial nature. Selection and Assignment A. Volunteer selection shall be made based on the qualifications and availability of the volunteer. B. Volunteers shall be assigned only to those teachers who have requested volunteer assistance. Staff should request volunteers through administrative channels for selected activities and as resource persons. C. Volunteers shall not be used to usurp, diminish or replace the position or function(s) of salaried/paid professional or para-professional employees. D. Volunteers shall be interviewed by and their assignment shall be made by the superintendent or his designee. III. E. Volunteers shall be provided appropriate training at the building level consistent with their tasks and existing district standards. This training shall be developed under the leadership of the principal. Exceptions would be district-wide programs established by the administration whereby general volunteer programs would be defined. F. A volunteer may be asked to terminate his/her services when circumstances which in the judgment of the superintendent and/or his designee necessitates termination. Duties and Responsibilities A. Assignment shall be limited to assisting staff members with duties. B. Assignment shall be limited to situations which may be supervised by a certificated staff person. C. Volunteers with special talents, hobbies, or experiences may share those with students on a scheduled basis in a suitable educational setting. D. Volunteers will not discuss the performance or actions of students except with the student's teacher, counselor or principal. E. Volunteers will refer to a regular staff member for final solution of any student problems which arise, whether of an instructional, medical or operational nature. F. All volunteers must sign in and out each time they work in a building. These records are to be kept on file for insurance purposes. Board of Education 4/27/93 2/17/09 ADMINISTRATIVE REGULATION 1230 VOLUNTEER EXPECTATIONS As a volunteer for Homewood-Flossmoor High School, I agree to abide by the following conditions: 1. Be familiar with all policies and regulations pertaining to the activity in which I am assisting as a volunteer. 2. Attend all meetings, practices and/or contests of the activity unless excused by the chief activity sponsor/head coach. 3. Work cooperatively with the activity sponsor/head coach/coaches. 4. Dress appropriately at all meetings and/or contests pertaining to the activity. 5. Practice acceptable personal conduct and behavior toward all individuals involved in the activity including student participants, officials and spectators. 6. Display enthusiasm and vitality. 7. Provide leadership that builds positive attitudes by participants. 8. Display fair and impartial treatment of all student participants. 9. Volunteers shall refer all problems that appear to require the discipline of a student participant to the teacher supervising the activity. 10. Display ability to motivate student participants. 11. Possess knowledge of the sport/activity and the ability to transfer that knowledge to the student participants. 12. Promote good community public relations. 13. Promote and teach only appropriate behavior in the activity while stressing good sportsmanship at all times. 14. Keep the safety and welfare of the student participants as the utmost in importance. 15. Be willing to contribute a full measure of time, effort, thought and energy to the activity. 16. While supervising an activity, there must always be a paid teacher sponsor/coach present. 17. The actions of the volunteer should always reflect confidence and respect for Homewood-Flossmoor High School and the department relating to the activity. 18. I will refrain from using my position as a volunteer to solicit student interest or promote student participation in any non-school activity or venture with which I am affiliated or associated, regardless of whether such activity or venture is of a commercial or non-commercial nature. 19. I understand that I may be dismissed as a volunteer if I do not comply with the above-stated standards and I agree that the only appeal available to me upon notice of dismissal is to the Athletic Director (for coaching/activity volunteer) or to the principal. Failure to adhere to one or more of these conditions will constitute reason why the volunteer should be removed from the activity at Homewood-Flossmoor High School ______________________________ Volunteer Name Address Phone Number Board of Education 4/27/93 11/21/06 2/17/09 _________ Activity _______ Date ___________ ________ Administrator Date POLICY 1240 GOLDEN CARD CLUB The Board of Education shall establish a Golden Card Club, its membership to be extended only to persons 62 years of age and older who are residents of the district and who, under regulations established by the Superintendent and by virtue of their membership in the Golden Card Club, will be invited to attend and participate in public events, such as athletic contests, plays and musical productions, with the stipulation that, in fairness to other residents of the district, such attendance and participation result in little or no additional costs to the district. Board of Education 8/5/75 2/17/09 __ POLICY 1300 DISTRICT ETHICS POLICY All units of local government and school districts are required to adopt regulations governing political activities, and the solicitation and acceptance of gifts of public officers and employees that are "no less restrictive" than those contained in State Officials and Employees Ethics Act. In accord with the provisions of that Act, the Board adopts the following policy. DEFINITIONS Section 1-1. For purposes of this Policy, the following terms shall be given these definitions: “Campaign for elective office” means any activity in furtherance of an effort to influence the selection, nomination, election, or appointment of any individual to any federal State, or local public office or office in a political organization, or the selection, nomination, or election of Presidential or Vice-Presidential electors, but does not include activities (i) relating to the support or opposition of any executive, legislative, or administrative action, (ii) relating to collective bargaining, or (iii) that are otherwise in furtherance of the person’s official duties. “Candidate” means a person who has filed nominating papers or petitions for nomination or election to an elected office, or who has been appointed to fill a vacancy in nomination, and who remains eligible for placement on the ballot at a regular election, as defined in section 1-3 of the Election Code (10 ILCS 5/1-3). “Collective bargaining” has the same meaning as that term is defined in Section 3 of the Illinois Public Labor Relations Act (5 ILCS 315/3). “Compensated time” means, with respect to an employee, any time worked by or credited to the employee that counts toward any minimum work time requirement imposed as a condition of his or her employment, but for purposes of this Policy does not include any designated holidays, vacation periods, personal time, compensatory time off or any period when the employee is on a leave of absence. With respect to officers or employees whose hours are not fixed, “compensated time” includes any period of time when the officer is on premises under the control of the employer and any other time when the officer or employee is executing his or her official duties, regardless of location. “Compensatory time off” means authorized time off earned by or awarded to an employee to compensate in whole or in part for time worked in excess of the minimum work time required of that employee as a condition of his or her employment. “Contribution” has the same meaning as that term is defined in section 9-1.4 of the Election Code (10 ILCS 5/9-1.4). “Employee” means a person employed by the Board of Education, whether on a full time or parttime basis or pursuant to a contract, whose duties are subject to the direction and control of the employer with regard to the material details of how the work is to be performed, but does not include an independent contractor. “Employer” means the Board of Education of School District Number 233, Cook County, Illinois. “Gift” means any gratuity, discount, entertainment, hospitality, loan, forbearance, or other tangible or intangible item having monetary value including, but not limited to, cash, food and drink, and honoraria for speaking engagements related to or attributable to government employment or the official position of an officer or employee. “Leave of absence” means any period during which an employee does not receive (i) compensation for employment, (ii) service credit towards pension benefits, and (iii) health insurance benefits paid for by the employer. “Officer” means a person who holds, by election or appointment, an office created by statute, regardless of whether the officer is compensated for service in his or her official capacity. “Political activity” means any activity in support of or in connection with any campaign for elective office or any political organization, but does not include activities (i) relating to the support or opposition of any executive, legislative, or administrative action, (ii) relating to collective bargaining, or (iii) that are otherwise in furtherance of the person’s official duties. “Political organization” means a party, committee, association, fund, or other organization (whether or not incorporated) that is required to file a statement of organization with the State Board of Elections or a county clerk under Section 9-3 of the Election Code (10 ILCS 5/9-3), but only with regard to those activities that require filing with the State Board of Elections or a county clerk. “Prohibited political activity” means: (1) Preparing for, organizing, or participating in any political meeting, political rally, political demonstration, or other political event. (2) Soliciting contributions, including but not limited to the purchase of, selling, distributing, or receiving payment for tickets for any political fundraiser, political meeting, or other political event. (3) Soliciting, planning the solicitation of, or preparing any document or report regarding anything of value intended as a campaign contribution. (4) Planning, conducting, or participating in a public opinion poll in connection with a campaign for elective office or on behalf of a political organization for political purposes or for or against any referendum question. (5) Surveying or gathering information from potential or actual voters in an election to determine probable vote outcome in connection with a campaign for elective office or on behalf of a political organization for political purposes or for or against any referendum question. (6) Assisting at the polls on election day on behalf of any political organization or candidate for elective office or for or against any referendum question. 2 (7) Soliciting votes on behalf of a candidate for elective office or a political organization or for or against any referendum question or helping in an effort to get voters to the polls. (8) Initiating for circulation, preparing, circulating, reviewing, or filing any petition on behalf of a candidate for elective office or for or against any referendum questions. (9) Making contributions on behalf of any candidate for elective office in that capacity or in connection with a campaign for elective office. (10) Preparing or reviewing responses to candidate questionnaires. (11) Distributing, preparing for distribution, or mailing campaign literature, campaign signs, or other campaign material on behalf of any candidate for elective office or for or against any referendum question. (12) Campaigning for any elective office or for or against any referendum question. (13) Managing or working on a campaign for elective office or for or against any referendum question. (14) Serving as a delegate, alternate, or proxy to a political party convention. (15) Participating in any recount or challenge to the outcome of any election. “Prohibited source” means any person or entity who: (1) is seeking official action (i) by an officer or (ii) by an employee, or by the officer or another employee directing that employee; (2) does business or seeks to do business (i) with the officer or (ii) with an employee, or with the officer or another employee directing that employee; (3) conducts activities regulated (i) by the officer or (ii) by an employee, or by the officer or another employee directing that employee; or (4) has interests that may be substantially affected by the performance or non-performance of the official duties of the officer or employee. PROHIBITED POLITICAL ACTIVITIES Section 2-1. Prohibited political activities. (a) No officer or employee shall intentionally perform any prohibited political activity during any compensated time, as defined herein. No officer or employee shall intentionally use any property or resources of the Board of Education in connection with any prohibited political activity. (b) At no time shall any officer or employee intentionally require any other officer or employee to perform any prohibited political activity (i) as part of that officer or employee’s duties, (ii) as a condition of employment, or (iii) during any compensated time off (such as holidays, vacation or personal time off). 3 (c) No officer or employee shall be required at any time to participate in any prohibited political activity in consideration for that officer or employee being awarded additional compensation or any benefit, whether in the form of a salary adjustment, bonus, compensatory time off, continued employment or otherwise, nor shall any officer or employee be awarded additional compensation or any benefit in consideration for his or her participation in any prohibited political activity. (d) Nothing in this Section prohibits activities that are permissible for an officer or employee to engage in as part of his or her official duties, or activities that are undertaken by an officer or employee on a voluntary basis which are not prohibited by this Policy. (e) No person either (i) in a position that is subject to recognized merit principles of public employment or (ii) in a position the salary for which is paid in whole or in part by federal funds and that is subject to the Federal Standards for a Merit System of Personnel Administration applicable to grant-in-aid programs, shall be denied or deprived of employment or tenure solely because he or she is a member of an officer of a political committee, of a political party, or of a political organization or club. GIFT BAN Section 3-1. Gift ban. Except as permitted by this Article, no officer or employee, and no spouse of or immediate family member living with any officer or employee (collectively referred to herein as “recipients”), shall intentionally solicit or accept any gift from any prohibited source, as defined herein, or which is otherwise prohibited by law or policy. No prohibited source shall intentionally offer or make a gift that violates this Section. Section 3-2. Exceptions. Section 3-1 is not applicable to the following: (1) Opportunities, benefits, and services that are available on the same conditions as for the general public. (2) Anything for which the officer or employee, or his or her spouse or immediate family member, pays the fair market value. (3) Any (i) contribution that is lawfully made under the Election Code or (ii) activities associated with a fundraising event in support of a political organization or candidate. (4) Educational materials and missions. (5) Travel expenses for a meeting to discuss business. (6) A gift from a relative, meaning those people related to the individual as father, mother, son, daughter, brother, sister, uncle, aunt, great aunt, great uncle, first cousin, nephew, niece, husband, wife, grandfather, grandmother, grandson, granddaughter, father-in-law, mother-in-law, son-in-law, daughter-in-law, brother-in-law, sister-in-law, stepfather, stepmother, stepson, stepdaughter, stepbrother, stepsister, half brother, half sister, and including the father, mother, grandfather, or grandmother of the individual’s spouse and the individual’s fiancé or fiancée. 4 (7) Anything provided by an individual on the basis of a personal friendship unless the recipient has reason to believe that, under the circumstances, the gift was provided because of the official position or employment of the recipient or his or her spouse or immediate family member and not because of the personal friendship. In determining whether a gift is provided on the basis of personal friendship, the recipient shall consider the circumstances under which the gift was offered, such as: (i) the history of the relationship between the individual giving the gift and the recipient of the gift, including any previous exchange of gifts between those individuals; (ii) whether to the actual knowledge of the recipient the individual who gave the gift personally paid for the gift or sought a tax deduction or business reimbursement for the gift; and (iii) whether to the actual knowledge of the recipient the individual who gave the gift also at the same time gave the same or similar gifts to other officers or employees, or their spouses or immediate family members. (8) Food or refreshments not exceeding $75 per person in value on a single calendar day; provided that the food or refreshments are (i) consumed on the premises from which they were purchased or prepared or (ii) catered. For the purposes of this Section, “catered” means food or refreshments that are purchased ready to consume which are delivered by any means. (9) Food, refreshments, lodging, transportation, and other benefits resulting from outside business or employment activities (or outside activities that are not connected to the official duties of an officer or employee), if the benefits have not been offered or enhanced because of the official position or employment of the officer or employee, and are customarily provided to others in similar circumstances. (10) Intra-governmental and inter-governmental gifts. For the purpose of this Act, “intragovernmental gift” means any gift given to an officer or employee from another officer or employees, and “inter-governmental gift” means any gift given to an officer or employee by an officer or employee of another governmental entity. (11) Bequests, inheritances, and other transfers at death. (12) Any item or items from any one prohibited source during any calendar year having a cumulative total value of less than $100. Each of the exceptions listed in this Section is mutually exclusive and independent of every other. Section 3-3. Disposition of gifts. An officer or employee, his or her spouse or an immediate family member living with the officer or employee, does not violate this Policy if the recipient promptly takes reasonable action to return a gift from a prohibited source to its source or gives the gift or an amount equal to its value to an appropriate charity that is exempt from income taxation under Section 501 (c)(3) of the Internal Revenue Code of 1986, as now or hereafter amended, renumbered, or succeeded. ETHICS ADVISOR Section 4.1 The Superintendent shall designate or he/she shall act as an ethics advisor to provide guidance to board members and employees concerning interpretations of this 5 policy and state ethics laws. The ethics advisor may consult with the District’s attorney in fulfilling this duty. ENFORCEMENT AND PENALTIES Section 5-1. Any alleged violations of this Policy shall be referred to the States’ Attorney. Section 5-2. The penalties for violations of this Policy shall be those as determined applicable and provided by law. In addition, any employee who violates this Policy shall be subject to appropriate discipline by the Board up to dismissal. Board of Education 5/18/04 2/17/09 6 POLICY 1310 GIFTS TO EMPLOYEES Students and parents, individually, shall be discouraged from the presentation of gifts to district employees. The Board shall consider as always appropriate the writing of letters to staff members expressing gratitude or appreciation. Tokens of appreciation to sponsors or coaches from authorized clubs or teams shall not be in violation of this policy. Furthermore, all employees are instructed to refuse to accept gifts from individual students, parents or vendors. Board of Education 3/17/75 7/30/85 2/17/09 POLICY 1311 GIFTS OR DONATIONS TO THE DISTRICT Gifts or donations which may serve to enhance and extend the work of the school may be received by the district. It shall be the general policy of the district to direct those who desire to make a contribution to consider equipment or services that are not likely to be acquired from public fund expenditures. A. Individuals, organizations, companies, or firms desiring to contribute supplies or equipment will consult with school officials regarding the acceptability of such contributions in advance. B. Contributions of equipment or services that may involve major costs for installation or maintenance or initial or continuing financial commitments from school district funds shall be presented by the Superintendent for board consideration and approval. C. Items contributed to the school become the property of the district and are subject to the same controls and regulations that govern the use of other school owned property. D. If the donor wishes to have a name attached to the gift acknowledging the source, and if it will be displayed permanently the Board of Education must approve the location and size of the sign. Board of Education 7/10/79 2/17/09 POLICY 1410 COMMUNITY ORGANIZATIONS Community organizations may be allowed to use school facilities for worthwhile purposes when such will not interfere with school sponsored activities and events, provided they shall meet the following criteria: a. shall be based within the high school district, but may be a local chapter or subdivision of a larger organization. b. shall be non-profit by nature as documented through a State charter or other comparable evidence. c. shall submit, upon request, the constitution or ByLaws of the organization and a list of its officers. The use of school facilities by such organizations for fund-raising or where an admission charge is made to attend the activities must be approved by the Board of Education. In seeking such approval, the organization shall disclose the amount of such admission charge and whether or not a solicitation of funds will be made. Such organizations may be charged a rental fee and, in addition, a charge for extraordinary expenses incurred by the school (i.e., custodial help, police protection, utility costs, and supervision) may be charged. Authorization for use of school facilities shall not be considered as an endorsement of, approval of, or liability for the activity or organization or the purposes they represent. The District reserves the right to refuse the use of school facilities to any group if the use is deemed contrary to the interests or mission of the District. Board of Education 2/16/82 2/17/09 POLICY 1600 FREEDOM OF INFORMATION ACT It is the policy of the Board of Education to permit access to any copying of public records in accordance with the Illinois Freedom of Information Act (the “Act”). The District shall disclose non-exempt records to requesters in an expedient and efficient manner. The Superintendent is hereby authorized and directed to do the following in regard to compliance with the Act: A. Establish rules to guide the School District in complying with the Act. The rules shall include, but not be limited to; permitting only School District employees to search for and reproduce requested documents, the time and place where records shall be made available, and the person(s) from whom records may be obtained. The Guidelines so established shall be posted on the District’s web site. B. In the absence of a designation by the Board, to act as and/or to designate one or more Freedom of Information Officers of the District. C. Establish the Office of the Superintendent as the location for the central file of all letters denying access to any District records. D. Prepare and arrange for the display of the information directory and records list as required by the Act. E. Recommend, from time to time for adoption by the Board of Education, fees for reproducing and certifying documents, and to waive or reduce such fees in accord with the applicable provisions of the Act. Board of Education 7/3/84 2/17/09 Rev. 1/19/10 PROCEDURE 1600 FREEDOM OF INFORMATION ACT Requests for records shall be made in accordance with the provisions of the Guidelines developed by the Superintendent . The Guidelines are set forth in the FOIA Guidelines Generally, any person requesting records of Homewood-Flossmoor Community High School District 233 may make such a request in person, orally or in writing at the office of the Superintendent in Homewood-Flossmoor High School, 999 Kedzie Avenue, Flossmoor. Alternatively any person may mail a written request to the Superintendent specifying in particular the records requested to be disclosed and copied. All written requests should be addressed to the district office at the above address. If any records are to be certified, the writer must stipulate in the letter which records are to be certified. The fees, based on actual cost to the district, for copies of records shall be as determined by the Board from time to time. Board of Education 7/3/84 11/6/01 2/17/09 POLICY 1605 VERBATIM RECORD OF CLOSED MEETINGS The following policy is to implement the provisions of the Open Meetings Act that require public bodies to keep a verbatim record of all of their closed meetings. This policy applies to the Board of Education, and all committees and subcommittees of the Board (hereinafter referred to in the aggregate as “Public Body” or “Public Bodies”). Section 1. A verbatim record of all closed sessions of meetings shall be kept in the form of an audio recording. Section 2. The Board shall provide and make available a recording device for use during closed meetings and only one recording device will be allowed. Individuals shall not be allowed to bring their own recording device to closed meetings. Section 3. The Board Secretary or his or her designee will be responsible for operating the recording device for all closed meetings of the Board of Education. Each committee or subcommittee of the Board shall designate the person(s) responsible for recording closed meetings and submit such designation(s) in writing to the Board Secretary. Section 4. Prior to the commencement of a closed meeting, the person responsible for operating the recording device shall test it and advise the person presiding whether the recording device is operating properly. Upon being advised that the recording device is operating properly, the person presiding at the closed meeting shall call the meeting to order and request a roll call. After the roll call, all other persons allowed to be present shall state their names, and positions or reason for their presence. The person presiding shall then proceed to conduct the closed meeting. Section 5. The person responsible for operating the recording device shall maintain the audiotape in a safe and secure location under lock and key. That person shall properly label each tape and prepare and maintain a written index of the tapes. A copy of all indexes of tapes and their location shall be given to and also maintained by the Board Secretary. Section 6. Access to non-released tapes shall be limited to the Board Secretary, his or her designee, or other person(s) designated as responsible for recording closed meetings, the attorney(s) for the District, the public body that conducted the closed meeting, and such others as are given prior written consent by the public body. Any person(s) given written consent for access by the public body shall sign a log indicating the date and time he or she listened to a particular tape, and shall listen to a tape only under supervision. No copies of any non-released tape shall be made. Section 7. The verbatim record of a closed meeting may be destroyed eighteen (18) months after the completion of the closed meeting if the Public Body conducting the closed meeting approves the destruction of the particular recording and if it approves minutes of the closed meeting that are in accord with the written minutes requirements of Section 2.06(a) of the Open Meetings Act. Section 8. Unless the Public Body that conducted the closed meeting has determined that a recording no longer requires confidential treatment, or otherwise consents to disclosure, the verbatim recordings of closed meetings shall not be open for public inspection or subject to discovery in any administrative proceeding except when and to the extent it is available to the court for in camera examination as provided by law. Legal Ref: 5 ILCS 120/2.06 Board of Education 11/18/03 2/17/09 POLICY 1705 TOBACCO PROHIBITION Section 10-20.5b of the Illinois School code states “each school board shall prohibit the use of tobacco on school property when such property is being used for any school purposes.” “School purposes” include but are not limited to all events or activities or other use of school property that the school board or school officials authorize or permit on school property, including without limitation all interscholastic or extracurricular athletic, academic, or other events sponsored by the school board or in which pupils of the district participate. Tobacco shall mean “cigarette, cigar or tobacco in any other form, including smokeless tobacco which is any loose cut, shredded, ground, powdered, compressed or leaf tobacco that is intended to be placed in the mouth without being smoked.” Legal Ref: 105 ILCS 5/10-20.5b Board of Education 2/6/90 11/6/01 2/17/09 PROCEDURE 1705 TOBACCO PROHIBITION In accordance with law, the buildings and grounds of District 233 shall be smoke free twentyfour (24) hours per day. Board of Education 2/20/90 3/31/92 9/20/94 11/6/01 2/17/09 POLICY 1710 PHYSICAL FITNESS FACILITY – EMERGENCY MEDICAL PREPAREDNESS Automatic External Defibrillators and medical emergency plan In accordance with the provisions of the Physical Fitness Facility Medical Emergency Preparedness Act 1, the District will provide an automatic external defibrillator (AED) at each District physical fitness facility and otherwise as may be required by law. A physical fitness facility is defined as any indoor facility that is used primarily for the purpose of cardiovascular exertion and for which the District employs at least one staff member for the purpose of supervision. The District will be prepared to respond appropriately to a medical emergency at such facility with the AED, as appropriate. The District hereby authorizes and directs the Superintendent, or his/her designee, to facilitate the development of a medical emergency plan. The medical emergency plan shall be a written plan for responding to medical emergencies that occur at the facility during the time that the facility is open for use by its members or by the public. The plan is to comply with the provisions of the Act and rules adopted by the Department of Public Health to implement this Act. The District will file a copy of the plan with the Department. Ref: 210 ILCS 74/1 et. seq. Public Act 093-0910 Board of Education 4/4/06 2/17/09 HOMEWOOD-FLOSSMOOR COMMUNITY HIGH SCHOOL RESOLUTION COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT WHEREAS, the Congress of the United States has recognized the rights of individuals with disabilities, and stated that it shall be a policy of the United States to have full participation in society by individuals with disabilities; WHEREAS, the Congress of the United States has adopted the Americans with Disabilities Act of 1990 (Public Law 101-336) for the purpose of eliminating discrimination against individuals with disabilities; WHEREAS, the Americans With Disabilities Act prohibits discrimination on the basis of disability by all units of state and local government, including school districts, as of January 26, 1992; WHEREAS, the rule implementing the Act was published July 26, 1991 (28 CFR Part 35) by the Department of Justice; WHEREAS, the rule requires that HOMEWOOD-FLOSSMOOR COMMUNITY HIGH SCHOOL, District 233, shall make information concerning the Act and its application to services, programs, and activities available to applicants, participants, beneficiaries and other interested persons; NOW THEREFORE BE IT RESOLVED by the President and Board of Education of Homewood-Flossmoor Community High School, District 233, Cook County, Illinois as follows: 1) HOMEWOOD-FLOSSMOOR COMMUNITY HIGH SCHOOL, District 233, is committed to preventing discrimination on the basis of a disability against any student, employee, or member of the public served by the School District, and is furthermore committed to providing programs, services and activities in compliance with the requirements of the American with Disabilities Act. 2) HOMEWOOD-FLOSSMOOR COMMUNITY HIGH SCHOOL, District 233, shall evaluate its current services, policies and practices to identify barriers in the environment and in service provision which may result in the exclusion of qualified individuals with disabilities, the denial of the benefits of services, programs, or activities, or to subject a qualified individual to discrimination. 3) HOMEWOOD-FLOSSMOOR COMMUNITY HIGH SCHOOL, District 233, designates the Assistant Principal, North Building, as the person responsible for the coordination of compliance with the Act and to investigate any complaint against HOMEWOOD-FLOSSMOOR COMMUNITY HIGH SCHOOL, District 233, alleging noncompliance with the Act. The Assistant Principal can be reached by writing HOMEWOOD-FLOSSMOOR COMMUNITY HIGH SCHOOL, District 233, 999 Kedzie Avenue, Flossmoor, Illinois 60422. 4) A procedure for the prompt resolution of complaints against HOMEWOOD-FLOSSMOOR COMMUNITY HIGH SCHOOL, District 233, alleging non-compliance with the Act shall be adopted by HOMEWOOD-FLOSSMOOR COMMUNITY HIGH SCHOOL, District 233. A description of the procedure shall be published for the information of the general public. This Resolution shall be effective after its adoption. ADOPTED by HOMEWOOD-FLOSSMOOR COMMUNITY HIGH SCHOOL HOMEWOOD-FLOSSMOOR COMMUNITY HIGH SCHOOL DISTRICT 233, COOK COUNTY, ILLINOIS By_____________________________________________ President _____________________________________________ Vice-President/Secretary Board of Education 12/17/02 2/17/09 POLICY 1800 PUBLIC SUGGESTIONS COMPLAINTS OR GRIEVANCES Any person having a legitimate interest in the operations of this District shall have the right to present a SUGGESTION. A suggestion may be submitted in writing to the Superintendent by delivery to the Superintendent’s office or by mail. The Board believes that it is best and often possible to resolve misunderstandings by direct informal discussion among the interested parties. It is only when such an informal meeting fails to resolve the matter that a more formal procedure is needed. Any member of the public who has a complaint or grievance concerning a District employee or the operations of the District shall process that complaint or grievance in accord with the procedures applicable to the particular matter as may be provided in other District policy. However, if there is not a specific grievance procedure provided by policy for the particular concern, a complaint or grievance may be processed as set forth below. If any person has a complaint or grievance regarding a staff member or the operation of the District that is not resolved by direct informal communication with the staff member or if a complaint or grievance is presented directly to a board member or school administrator, the complaint or grievance shall be summarized in writing and delivered to the Superintendent. In the event that the complaint relates to the content of any instructional materials, the complaining party shall provide the following information: 1. Class using the material; 2. Title or other description of material; 3. Author 4. Publisher 5. Sections or parts objected to by page number (s) 6. Reasons for the objection Upon receipt of the complaint, the Superintendent shall proceed as deemed appropriate in the following manner: Step 1. When deemed appropriate to do so, the Superintendent will direct the complaining party to the appropriate staff member (s) to discuss the matter. If the matter is not resolved to the satisfaction of the complaining party at step 1, the Superintendent shall be notified in writing by the staff member (s) and the matter will proceed to step 2. Step 2. The Superintendent or designee shall schedule a meeting with the complaining party to discuss the matter. If necessary, the meeting may be continued to allow for the presence of other persons with necessary information or for the assembly of facts and information necessary for a proper understanding of the issue. If the step 2 meeting is not conducted by the Superintendent, the staff member conducting the meeting will report the results to the Superintendent in writing and if the matter was not resolved, the Superintendent may either meet with the complaining party in an attempt to resolve the matter or notify the party that upon the party’s request, the matter may proceed to Step 3. If the Superintendent conducted the step 2 meeting and the matter was not resolved, it may proceed to step 3 upon the request of the complaining party. Step 3. The Superintendent will present the matter to the Board of Education. Upon due consideration, the Board shall provide a written decision/response to the complaining party. If it deems necessary to do so, the Board may conduct a hearing or request additional information regarding the issue. Board of Education 2/17/09 ADMINISTRATION 2000 Affirmative Action 2110 Employing Superintendent 2115 Administrator Ethics 2120 Administration of School System Procedure 2120 Administrative Regulation 2120 2200 Administration – Personnel Procedure 2200 2220 Collection, Use, Disclosure and Protection of Individuals’ Social Security Numbers 2325 Sexual Harassment 2411 Physical Examinations 2412 Family and Medical Leave 2413 Staff Benefits Procedure 2413 2415 Merit Pay 2420 Expenses 2523 Drug Free Schools Procedure 2523 POLICY 2000 AFFIRMATIVE ACTION It is the goal of this district to provide, through a positive and effective affirmative action policy, equal opportunities for recruitment, employment, and retention of all qualified people regardless of race, color, religion, national or ethnic origin, physical, mental or other disability, age, sex, marital status, or unfavorable discharge from military service. The purpose of this policy is to accomplish the following: 1. To provide all students with an opportunity to relate to and learn with members of diverse backgrounds and to increase knowledge and enhance intercultural understanding. 2. To recruit and hire qualified minority certified and classified staff who typify the diverse backgrounds of the student body. 3. To insure fair and equitable treatment in the employment, dismissal and transfer of all persons. This Board encourages all personnel to assist in the accomplishment of this program through their personal commitment to the concept of equal opportunity for all people and the prohibition against unlawful discrimination. Therefore, this Board establishes a policy of affirmative action in order to insure that all personnel policies relevant to recruitment, employment and retention of employees will provide equal opportunities for all persons in order to achieve these purposes. Board of Education 11/7/78 1/15/91 10/5/93 2/17/09 POLICY 2110 EMPLOYING SUPERINTENDENT Duties and Authority The Superintendent is the District's chief executive officer and is responsible for the administration and management of the District schools in accordance with School Board policies and directives, and State and federal law. The superintendent shall make recommendations to the board concerning the budget, building plans, the selection, retention and dismissal of teachers and all other employees, the selection of textbooks, instructional material and courses of study. The Superintendent is authorized to develop administrative procedures and take other action as needed to implement Board policy and otherwise fulfill his or her responsibilities. Qualifications The Superintendent must be of good character and of unquestionable morals and integrity. The Superintendent shall have the experience and the skills necessary to work effectively with the School Board, District employees, students, and the community. The Superintendent shall have a valid administrative certificate and superintendent's endorsement issued by the State Certification Board. Evaluation The School Board or a designated committee or designee will, at least annually, formally evaluate the Superintendent's performance and effectiveness, using standards and objectives developed by the Superintendent and Board that are consistent with the Board’s policies and the Superintendent’s contract. A specific time should be designated for a formal evaluation session with the Personnel Committee of the Board. The evaluation should include a discussion of professional strengths as well as performance areas needing improvement. The Superintendent shall annually present evidence of professional growth through attendance at educational conferences, in-service training, or similar continuing education pursuits. Compensation and Benefits The School Board and the Superintendent shall enter into an employment agreement that conforms to Board policy and State law. This contract shall govern the employment relationship between the School Board and the Superintendent. The terms of the Superintendent’s employment agreement, when in conflict with this policy, will control. The Superintendent shall have a salary review prior to the second regular board meeting in February each year; and shall normally be offered a contract extension prior to December 31 of the contractual year during which his/her contract expires. LEGAL REF.: 105 ILCS 5/10-16.7 105 ILCS 5/10-21.4, 105 ILCS 5/10-23.8, 105 ILCS 5/21-7.1, 105 ILCS 5/24-11, and 105 ILCS 5/24A-3 Board of Education 1/6/76 2/17/09 POLICY 2120 ADMINISTRATION OF SCHOOL SYSTEM The Superintendent shall be responsible for the administration of all aspects of the school system, and, except as limited by the Board Policy Book, shall have the authority to take any action required to meet this responsibility. The Superintendent shall serve as chief executive officer of the Board and as professional head of the system; and shall be responsible for and have authority over the actions of students, employees, visitors, and persons hired to perform special tasks. The Superintendent shall define and recommend those administrative positions, organizational changes, and any program modifications deemed necessary to implement and operate the educational program of the District. All administrative positions are to be approved by the Board. LEGAL REF: 105 ILCS 5/10-21.4, Board of Education 1/20/76 2/17/09 PROCEDURE 2120 ADMINISTRATION OF THE SCHOOL SYSTEM Establishment of a Student Government There shall hereby be established a Student Government. The Superintendent encourages students to participate actively in the deliberations and activities of the Student Government. Proposals to initiate or to change policies and rules of the school may be considered by the appropriate bodies of the student government and, if approved by such bodies, may be communicated to the Superintendent, or his/her designee, for consideration. At his/her discretion and acting under the policies of the Board of Education, the Superintendent or designee may approve, modify and return for further consideration, or disapprove the proposals, giving reasons to the student government for the decision. As the Superintendent deems necessary and desirable, he/she may refer student government proposals to the Board of Education with recommendations for action. If a proposal is disapproved by the Superintendent or designee, and if the Superintendent declines to submit the proposal to the Board of Education, the student government will review and consider alternatives suggested and the reasons for disapproval of a proposal. After such review and consideration, the Student Government Representative Body by a two-third’s vote, may request the Superintendent to provide for the appearance at a future Board of Education meeting of up to four students selected by the student government to speak for the proposal. Such appearance shall take place within thirty days of the request. Board of Education 1976 2/17/09 ADMINISTRATIVE REGULATION 2120 ADMINISTRATION OF THE SCHOOL SYSTEM Advertising at Homewood-Flossmoor High School Definition: An “Outside Agency” is hereby defined as any organization, profit or non-profit, private or commercial, charitable or non-charitable, that is not recognized as an official school sponsored club or activity by the District 233 Board of Education. a) Neither the facilities, the name, the staff, the students, or any part of the school system shall be employed in any manner for advertising or otherwise promoting the interests of any outside agency without the expressed consent of the Superintendent or his designated representative. b) No outside agency will be allowed to advertise its existence in any manner within the property boundaries of Homewood-Flossmoor High School without the permission of the Superintendent or designated representative. c) The school district shall not accept any advertisement in the school sponsored media (example: newspaper, yearbook, radio station) that encourages common social vices as defined by the Superintendent. Such common social vices might include advertisement for liquor, tobacco products, or sex. d) Members or leaders of outside agencies will be prohibited from addressing the entire student body without prior administrative approval from the Superintendent, or designated representative. Refer to policy and procedure 6360. The school district may with the approval of the Superintendent, or designated representative: a) Cooperate in furthering the work of any non-profit, community-wide social service agency, provided that such cooperation does not restrict or impair the educational program of the school. b) Participate in radio or television programs under acceptable commercial sponsorship when such participation is beneficial to any facet of the school program. c) Publicize any and all community events deemed to have particular educational merit. d) Cooperate with any governmental agency in promoting activities deemed to be in the general public interests. Board of Education 3/76 2/17/09 ADMINISTRATIVE REGULATION 2120 ADMINISTRATION OF THE SCHOOL SYSTEM Meetings and Payment of Expenses The Superintendent will approve those meetings for which employees may be released and for which reasonable expenses may be paid. Current mileage will be reimbursed at the rate established by the Internal Revenue Services. Leaves Leaves for Personal Business Except as otherwise provided in an applicable collective bargaining agreement, at the discretion of the Superintendent or designee, each employee is permitted up to 3 days of leave per year without accumulation for reasons other than sickness. Personal leave days are defined generally as days during which the employee must conduct personal business that cannot be done at times other than during the workday. The request must start with the employee’s immediate supervisor, contain the specific reason, must be reviewed and carry a recommendation from the supervisor and the principal and have the approval of the Superintendent or designee in advance of the day requested. Summer School Teachers – Sick Leave Each teacher employed to teach the full summer term is permitted up to two days of sick leave per summer without accumulation. Parental Leave Applications for parental leave will be reviewed as they are received by the Superintendent. Approval by the Board of Education is required for all parental leaves in excess of 12 workweeks as provided for in Policy 2412. Jury Duty Absences for jury duty will be allowed. There will be no reduction ion the employee’s regular salary during this period. Military Leave Military leave shall be granted in accord with applicable law. Legal Reference: 105 ILCS 5/24-6 105 ILCS 5/10-20.7 105 ILCS 5/10-20.7(b) Board of Education 1/22/88 6/1/93 2/17/09 ADMINISTRATIVE REGULATION 2120 ADMINISTRATION OF THE SCHOOL SYSTEM Temporary Administrative Arrangements If the Superintendent is unavailable, the responsibility and the authority to act for the district shall fall to the principal and then, in the absence of the principal, to the business manager or to the administrator designated by the Superintendent. If the principal is unavailable or acting in the superintendent’s absence, the principal will designate an assistant principal as a replacement and notify the superintendent. It is the responsibility of each individual listed to notify the next person who will be in charge. Board of Education 11/7/88 2/17/09 ADMINISTRATIVE REGULATION 2120 ADMINISTRATION OF THE SCHOOL SYSTEM Parent Clubs Parent Clubs are those groups that have adult memberships whose affinity relationship to this school is because of their children’s participation in a special performing activity or through interest in the further development or improvement of a performing activity. Examples include the following, but are not limited to: POPS (Parents’ Organization to Promote Sports) Band Parents Choir Parents HFPA (Parents’ Association) A unique relationship exists between the Parent club, the school and the students. Therefore, the Superintendent or the designated representative, normally the Director of Student Activities, or the Director of Athletics, must be satisfied that there is no detrimental effect on the students or the school. Any fund raising activity of a parent group on school premises or involving students must be approved in advance by the Superintendent. Official recognition status for parent clubs may be granted by the Superintendent provided the following guidelines are adhered to: 1. Each active parent club must have on file a current charter, constitution, or similar organizational document that identified the purpose or purposes of the club. This document must be filed with the appropriate administrator. 2. The club’s file must be updated annually by October 15th to include all of the information listed below. • • A list of all parent club officers elected to serve for the year. A schedule of all planned fund raising activities to be engaged in during the year. In this area specific dates and types of promotional activities must be identified. 3. The name of the school or its nickname (Vikings), emblems, insignias, or the name of any club, class, or organization affiliated with the school may not be used without the permission of the Superintendent or the designated representative. 4. By September 1 each parent club must submit to the appropriate administrator a copy of a financial statement for the previous school year and the number of paid members. Extensions of the aforementioned deadlines may be granted by the appropriate administrator. PROCEDURE 2120 ADMINISTRATION OF THE SCHOOL SYSTEM Relationships – Employees or Employee Groups The Superintendent, as chief executive officer of the Board as well as professional head of the system, is to receive all recommendations and communications to the Board from professional organizations, groups, or employees. The Superintendent at his/her discretion acting under policies of the Board, may deal directly with the issues set forth in such communications or refer them to the Board with recommendations for action. If an organization, group, or employee is dissatisfied or in disagreement with the recommendation to be proposed to the Board by the Superintendent, or if the Superintendent declines to submit a proposed recommendation to the Board, the officers of such group or organization or the employee may request the Superintendent in writing to provide for an appearance at a future meeting of the Board, and such appearance shall take place within thirty days of the request. Contests for Students Participation in contests is optional. While there is no intent to refuse to cooperate with agencies sponsoring worthwhile contests, there is very definitely a desire to keep such cooperation within reasonable bounds. Participation in any contest must be approved by the Superintendent or the Principal. The following statements shall be a guide for determining participation in contests: 1. The primary educational aims of the school and the needs and interests of our students must receive the utmost consideration at all times. 2. The school shall not be used to promote private or commercial interests. Under no circumstances can private or commercial interests advertise either in the daily announcements or by using the walls or bulletin boards of the school without administrative permission. 3. The school shall not be used for direct sales promotion of individual competitive goods or services. 4. All material or activities initiated by private sources shall be judged on the grounds of their direct contribution to educational values, factual accuracy, and good taste. 5. Consideration shall be given in all cases to protecting students and teachers against unreasonable added work and responsibilities. 6. Outside private or commercial interests will be discouraged from approaching student groups or clubs to obtain school sponsorship for their cause. POLICY 2200 ADMINISTRATION - PERSONNEL All contractual certificated staff members will be employed, retained, or dismissed only on recommendation of the Superintendent. The Superintendent shall assure him/herself and the Board that persons nominated for employment shall meet all qualifications established by law and by the Board. The Superintendent is authorized to employ non-certified employees for positions approved by the Board or the Personnel Committee. Board of Education 1/20/76 2/17/09 PROCEDURE 2200 ADMINISTRATION - PERSONNEL Administration - Personnel Filing of Applications, Reports of Physical Examinations and Transcripts Prior to employment, each individual must file with the Superintendent: 1. An application form and personal references. 2. A report on an examination by a physician, indicating fitness for type of employment. The fee for such examination will be paid by the district, up to a maximum to be determined from time to time by the Superintendent. 3. Evidence of freedom from tuberculosis, unless specifically included in physical examination report, or exempted by law. Support staff shall provide the Superintendent with evidence of freedom from tuberculosis as may be required from time to time. 4. Transcripts of all college undergraduate and graduate work for all certificated employees, as required by law. Teachers shall file transcripts of any college or university graduate work taken subsequent to employment. Board of Education 5/4/76 2/17/09 PROCEDURE 2200 ADMINISTRATION - PERSONNEL Personnel Records The school administration shall maintain a personnel file in the office of the Superintendent for each employee. The personnel file shall include any or all of the following: 1. All complaints against and commendations of the employee, written suggestions for corrections and improvements, and appraisal reports made by the administration plus any action taken by the Board of Education regarding the teacher and any correspondence. 2. All transcripts of both undergraduate and graduate work taken by the employee. According to Section 24-23 of the School Code all transcripts should be on file and are to be updated each July 1. This section shall also contain the teacher’s certificate issued by the State of Illinois plus any requests for Professional Growth Units and an analysis of all transcripts on file. 3. The application and resume, 4. A separate section containing all medical records, including but not limited to,TB report, xrays, and physical exams. 5. A separate section to contain the confidential file from the colleges and universities attended by the teacher and individual letters of recommendation supplied by the teacher from other sources. In addition, it may contain notes of various administrators who participate in interviewing the teacher as a candidate and any letters of recommendation written by staff members in support of the teacher. 6. All pertinent information about any extra-responsibility activities of the teacher. Additions to the file No commendation, complaint, suggestion, or appraisal may be placed in the personnel file unless it meets the following requirements: 1. The comment is signed by the person making the complaint, commendation, suggestion, or appraisal. 2. The comment is made known to the person whose file shall contain such comment. Employee may offer a denial or explanation of the complaint, commendation, suggestion, or appraisal, and any such denial or explanation shall become part of the employee’s file. PROCEDURE 2200 ADMINISTRATION - PERSONNEL General Access to the Employee’s Personnel File The following persons are authorized to have access to an employee’s personnel file without the consent of the employee: 1. The Superintendent 2. Director of Human Resources 2. Principals/Assistant Principals 3. Business Manager 4. Employee's supervisor 5. A school board member, if it relates to his or her duties or responsibilities as a board member. No other person may have access to an employee’s personnel file except under the following circumstances: 1. When an employee gives written consent to the release of his/her records. The written consent must specify the records to be released and to whom they are to be released. Each request for consent must be handled separately. Blanket permission for release of information shall not be accepted. 2. When subpoenaed or under court order. Employee’s Access to His/Her Personnel File An employee or person designated in writing by the employee to do so may have access to his/her personnel file at all reasonable times; i.e., during the regular school hours. The right to access includes the right to make copies and the right to make written objections to any information contained in the file. The employee must sign any written objection, and it shall become part of the employee’s file. The employee may not have access to his/her references unless the university furnishing such confidential papers specifically indicates that the references can be reviewed. Records Management The Superintendent shall have overall responsibility for preserving the confidentiality of employee personnel files. The Superintendent is responsible for granting or denying access to records on the basis of these procedures. Board of Education 7/76 2/17/09 POLICY 2220 HOMEWOOD-FLOSSMOOR COMMUNITY HIGH SCHOOL DIST. 233 Policy with Regard to the Collection, Use, Disclosure and Protection of Individuals' Social Security Numbers This Board of Education Policy with Regard to the Collection, Use, Disclosure and Protection of Individuals’ Social Security Numbers is intended to comply with Public Act 96-0874 of the State of Illinois, cited as the Identity Protection Act, 5 ILCS 199/1 et seq. 1. 2. Definitions: A. “Policy” means this District Policy with Regard to the Collection, Use, Disclosure and Protection of Individuals’ Social Security Numbers. B. “Act” means the Identity Protection Act created by Public Act 96-0874. C. "Board” means the Board of Education of Community High School District No. 233, Cook County, Illinois. Prohibited Activities: A. No officer or employee of the Board shall do any of the following: (1) Intentionally communicate or otherwise intentionally make available to the general public, in any manner, an individual's social security number. (2) Print an individual's social security number on any card required for the individual to access products or services provided by the Board. (3) Require an individual to transmit his or her social security number over the Internet, unless the connection is secure or the social security number is encrypted. (4) Print an individual's social security number on any materials that are mailed to the individual, through the U.S. Postal Service, any private mail service, and electronic mail or any similar method of delivery, unless State or federal law requires the social security number to be on the document to be mailed. Notwithstanding any provision in this subsection to the contrary, social security numbers may be included in applications and forms sent by mail, including, but not limited to, any material mailed in connection with the administration of the Unemployment Insurance Act, any material mailed in connection with any tax administered by the Illinois Department of Revenue, and documents sent as part of an application or enrollment process or to establish, amend or terminate an account, contract or policy or to confirm the accuracy of the social security number. A social security number that may permissibly be mailed under this subsection may not be printed, in whole or in part, on a postcard or other mailer that does not require an envelope, or be visible on an envelope without the envelope having been opened. B. Except as otherwise provided in this Policy, no officer or employee of the Board shall do any of the following: (1) C. Collect, use or disclose a social security number from an individual, unless: (i) required to do so under State or federal law, rules or regulations, or the collection, use or disclosure of the social security number is otherwise necessary for the performance of that officer’s or employee’s duties and responsibilities; (ii) the need and purpose for the social security number is documented before collection of the social security number; and (iii) the social security number collected is relevant to the documented need and purpose. (2) Require an individual to use his or her social security number to access an Internet website. (3) Use the social security number of an individual for any purpose other than the purpose for which it was collected. The prohibitions in subsection B. above do not apply in the following circumstances: (1) The disclosure of social security numbers to agents, employees, contractors or subcontractors of the Board, or disclosure to another governmental entity or its agents, employees, contractors or subcontractors, if disclosure is necessary in order for the Board to perform its duties and responsibilities; and, if disclosing to a contractor or subcontractor, prior to such disclosure, the officer or employee of the Board must first receive from the contractor or subcontractor a copy of the contractor’s or subcontractor’s policy that sets forth how the requirements imposed under this Policy on the Board, to protect an individual’s social security number, will be achieved. (2) The disclosure of social security numbers pursuant to a court order, warrant or subpoena. (3) D. The collection, use or disclosure of social security numbers in order to ensure the safety of: (i) Board employees; (ii) Students; (iii) wards of the State; and (iv) all persons working in or visiting a Board facility. (4) The collection, use or disclosure of social security numbers for internal verification or administrative purposes. (5) The collection or use of social security numbers to investigate or prevent fraud, to conduct background checks, to collect a debt, to obtain a credit report from a consumer reporting agency under the federal Fair Credit Reporting Act, to undertake any permissible purpose that is enumerated under the federal Gramm Leach Bliley Act, or to locate a missing person, a lost relative or a person who is due a benefit, such as a pension benefit or an unclaimed property benefit. Any previously adopted standards of the Board, for the collection, use or disclosure of social security numbers, that are stricter than the standards under this Policy with respect to the protection of those social security numbers, shall, in the event of any conflict with the provisions of this Policy, control. 3. Public Inspection and Copying of Documents: 4. Notwithstanding any other provision of this Policy to the contrary, all officers and employees of the Board must comply with the provisions of any other State law with respect to allowing the public inspection and copying of information or documents containing all or any portion of an individual’s social security number. All officers and employees of the Board must redact social security numbers from the information or documents before allowing the public inspection or copying of the information or documents, as such information is exempt from disclosure under the Freedom of Information Act, pursuant to 5 ILCS 140/7(1)(b) as “private information, “ as defined by 5 ILCS 140/2(c-5). Applicability: A. This Policy does not apply to the collection, use or disclosure of a social security number as required by State or federal law, rule or regulation. B. This Policy does not apply to documents that are required to be open to the public under any State or federal law, rule or regulation, applicable case law, Supreme Court Rule or the Constitution of the State of Illinois. 5. Compliance with Federal Law: If a federal law takes effect requiring any federal agency to establish a national unique patient health identifier program, the Board’s compliance with said program shall not be deemed a violation of this Policy or the Act. 6. Embedded Social Security Numbers: No officer or employee of the Board may encode or embed a social security number in or on a card or document, including, but not limited to, using a bar code, chip, magnetic strip, RFID technology or other technology, in place of removing the social security number as required by this Policy. 7. Identity-Protection Requirements: A. All officers and employees of the Board, identified as having access to social security numbers in the course of performing their duties, shall receive training in regard to protecting the confidentiality of social security numbers. Said training shall include instructions on the proper handling of information that contains social security numbers from the time of collection through the destruction of the information. B. Only officers and employees of the Board who are required to use or handle information or documents that contain social security numbers shall have access to such information or documents. C. Social security numbers requested from an individual shall be provided in a manner that makes the social security number easily redacted if required to be released as part of a public records request. D. When collecting a social security number, or upon request by the individual providing the social security number, a statement of the purpose or purposes for which the Board is collecting and using the social security number shall be provided. E. A written copy of this Policy, and any amendments thereto, shall be filed with the Board Council within thirty (30) days after approval of this Policy or any amendments thereto. F. The Board Administrator shall make sure that all officers and employees of the Board are aware of the existence of this Policy, and shall make a copy of this Policy available to each officer and employee. If the Board amends this Policy, then the Board Administrator shall advise all officers and employees of the Board of the existence of the amended Policy, and shall make a copy of the amended Policy available to each officer and employee of the Board. G. 8. The Board shall make this Policy available to any member of the public, upon request. Violation: Any person who intentionally violates the prohibitions in Section 10 of the Act (which are set forth in Sections 2.A. and 2.B. of this Policy) shall, pursuant to the Act, be guilty of a Class B misdemeanor. 9. This Policy does not supersede any more restrictive law, rule or regulation regarding the collection, use or disclosure of social security numbers. Board of Education 8/17/10 POLICY 2325 SEXUAL HARASSMENT Employees and students are prohibited from sexually harassing other employees or students. Sexual harassment can involve the behavior of persons of either gender to persons of the same or opposite gender. A. In the case of sexual harassment of an employee by another employee, sexual harassment means any: 1. 2. 3. B. In the case of sexual harassment of a student by an employee, sexual harassment means: 1. 2. 3. 4. C. Unwelcome sexual advances, or Request for sexual favors, or Any conduct of a sexual nature when (i) submission to such conduct is made either explicitly or implicitly a term or condition of an individual's employment, or (ii) submission to or rejection of such conduct by an individual is used as the basis for employment decisions affecting such individual, or (iii) such conduct has the purpose or effect of substantially interfering with an individual's work performance or creating an intimidating, hostile or offensive working environment. Any sexual advance by an employee toward a student. Any request by an employee to a student for sexual favors. Any acceptance by an employee of a sexual advance or request for sexual favors from a student. Any conduct of a sexual nature by an employee directed toward a student when (i) the student's submission to or rejection of such conduct is either explicitly or implicitly a term or condition of the student's grade or the student's participation in any school-sponsored activity, or (ii) such conduct has the purpose, or effect on a student of reasonable sensibilities, or creating an intimidating, hostile or offensive school environment for the student. Sexual harassment prohibited by this policy includes verbal or physical conduct. The terms intimidating, hostile or offensive as used above include conduct which has the effect of humiliation, embarrassment or discomfort. Examples of such conduct include but are not limited to off color jokes and the display or transmittal of sexually explicit or suggestive pictures. Complaints alleging a violation of this policy are solicited and must be brought to the attention of the appropriate school officials informally or through the appropriate grievance procedure. Timelines for reporting are the same for either the informal or formal process. Caution must be exercised, however, to accurately state the facts giving rise to the complaint and to avoid groundless complaints. The violation of this policy may result in discipline of employees, including discharge. Nothing in this policy shall prohibit a complainant from pursuing a complaint with the appropriate state or federal agency. A complainant may receive further information or assistance by contacting: Illinois Department of Human Rights 100 West Randolph Street Suite 10-100 Chicago, Illinois 60601 (312) 814-6200 Federal Equal Employment Opportunity Commission 536 South Clark Street 9th Floor Chicago, Illinois 60605 (312) 353-2713 LEGAL REFERENCE 23 Ill. Admin. Code Part 200 42 U.S.C. 2000e et seq. 20 U.S.C. 1681 et seq. 42 U.S.C. 1983 Board of Education 7/5/88 2/17/09 POLICY 2411 PHYSICAL EXAMINATIONS The Board of Education shall require and pay for physical examinations for members of the administration on the following basis: Age 30 to 40 – once every three years Age 40 to 50 – once every two years Age 50 and above - annually Board of Education 1/20/76 2/17/09 POLICY 2412 FAMILY AND MEDICAL LEAVE In addition to any other leave that may be available to employees through the policies of the Board, all eligible employees are entitled to certain minimum unpaid leave days for medical and family purposes pursuant to the provisions of the Family and Medical Leave Act of 1993. Eligible employees are those who have been employed by the District for at least 12 months and who have worked for at least 1,250 hours during the 12-month period preceding the leave. Eligible employees are entitled to a minimum of 12 workweeks of unpaid leave during any 12month period for one or more of the following: A. Because of the birth of a son or daughter of the employee and in order to care for such son or daughter. B. Because of the placement of a son or daughter with the employee for adoption or foster care. C. In order to care for the spouse, or a son, daughter, or parent, of the employee, if such spouse, son, daughter, or parent has a serious health condition. D. Because of a serious health condition that makes the employee unable to perform the functions of the position of such employee. E. Because of any qualifying exigency as defined by applicable federal law, arising out of the fact that the spouse, or a son, daughter, or parent of the employee is on active duty (or has been notified of an impending call or order to active duty) in the Armed Forces in support of a contingency operation. Eligible employees who have any accrued paid vacation or personal leave must substitute such paid leave as a part of the 12 weeks of unpaid leave available under this policy for any of the purposes stated in subparagraphs A, B, C and E above. Eligible employees who have any accrued paid sick leave, vacation leave or personal leave must substitute such paid leave as part of the 12 weeks of unpaid leave available under this policy for any of the purposes stated in subparagraphs C and D above. Eligible employees may not take leave intermittently or on a reduced hour schedule for any of the purposes stated in subparagraphs A and B above and any leave taken under those subparagraphs must be taken within the 12-month period beginning on the date of birth or placement for adoption. Eligible employee may take leave under this policy intermittently or on reduced hour schedule for any of those purposes stated in subparagraphs C and D above, provided that it is medically necessary to do so. Eligible employee may take leave under this policy intermittently or on reduced hour schedule for the purposes stated in subparagraphs E, provided it is necessary to do so. Eligible employees must give at least 30 days' notice to the District of Intention to take leave under this policy unless the reason for the requested leave prohibits such notice in which case the employee must notify the District as soon as practicable. The District, through the Superintendent, may require proper certification from a health care provider for any leave requested for the purposes stated in subparagraphs C and D above. During any of the 12 workweeks of leave provided under this policy, the District shall maintain the employee's group health insurance coverage at the level and under the same terms and conditions as such coverage would have been provided if the employee had continued at work provided that if the employee fails to return to work for reasons not based upon circumstances beyond the control of the employee, the District may recover from this employee the cost, if any, of such continued coverage. Upon return from any leave provided under this policy, the employee shall maintain all seniority and benefits accrued as of the commencement of the leave. The employee shall be reinstated to the position the employee held at the commencement of the leave or an equivalent position provided, however, that an employee on leave under this policy shall be subject to lay-off or dismissal on the same terms and conditions as are applicable to employees who are not on leave. When any instructional employee requests leave under this policy for any of the purposes stated in subparagraphs A and B above, within the last 5 weeks of an academic term, the District reserves the option to limit the use of the leave in a accord with the provisions of the Family and Medical Leave Act of 1993 as from time to time amended. Legal Reference: 29 U.S.C. 2601 et. seq 29 C.F.R. Part 825 Board of Education 6/1/93 2/17/09 POLICY 2413 STAFF BENEFITS The Superintendent shall recommend for Board approval suitable non-salary benefits for the administrative staff which include the Superintendent,, Principal, Assistant Principals, Business Manager, Director of Human Resources, Director of Athletics and Student Activities, Director of Curriculum and Instruction, and Director of Special Education. Legal Ref: 105 ILCS 5/2-3.103 105 ILCS 5/10-22.3a 105 ILCS 5/10-22.3f Board of Education 1/20/76 6/18/02 2/17/09 PROCEDURE 2413 ADMINISTRATIVE STAFF BENEFITS Upon recommendation of the Superintendent, the Board of Education will establish fringe benefits for administrators as follows: 1. Health Insurance (Individual) The Board of Education will pay the entire cost of administrator coverage HMO or PPO under the group health insurance plans selected by the Board from time to time. 2. Health Insurance (Dependent) The Board of Education will pay full family insurance coverage HMO or PPO for eligible dependents under the group health insurance plans selected by the Board from time to time. 3. Life Insurance The Board of Education agrees to secure double indemnity term life insurance for each administrator in the amount of $250,000 or equal to gross total TRS earnings, whichever is greater. 4. Disability Benefits The Board of Education agrees to carry a supplementary long-term disability insurance policy, which in conjunction with benefits available from the Teachers Retirement System, shall provide the administrator with at least 70% of the last gross salary earned from the District, under the terms and conditions of the existing policy. A sixty (60) day waiting period is applicable. The long-term disability insurance program will be provided until age 65. 5. Liability Insurance For cases in defense of possible claims of negligence in the performance of schoolrelated duties, subject to standard policy exclusions, an individual is covered up to $10,000,000. If a claim is of negligence and falls under the realm of "civil rights violations," coverage is provided up to $3,000,000. This benefit is provided by and is subject to the terms and conditions of the District’s insurance policy as it exists from time to time. 6. Sick Leave Each administrator will be granted 15 days sick leave per year up to a maximum of 340 days. 7. Physical Exams Under Board Policy 2411 the Board of Education shall pay $350 for physical exams for members of the administrative staff. 8. Organization Dues Annual dues for each administrator for one national organization and one state organization in the area of their job responsibility as approved by the superintendent shall be paid for by the Board of Education. The superintendent will receive up to an additional $100 annually for dues to other organizations. 9. Advanced Study The Board of Education agrees to make available to each administrator a sum not to exceed $5,000 to be used for additional training to improve their skills. Such training may be in the form of workshops, institutes, seminars, conferences, conventions and graduate study. Full tuition shall be paid for graduate study taken during the school year, limited to six classes (18 academic hours). 10. Vacations Each administrator on a 12-month contract shall be entitled to 20 days of paid vacation per school year. Up to 10 days may be carried into the next fiscal year and up to five (5) days may be bought back prior to the end of each year. An administrator who elects to buy back vacation must elect to do so between June 1 and June 10 of the school year and he/she shall receive his/her per diem rate of pay for each day with the payment to be made on or before June 30. The per diem rate shall be calculated based upon a 260 day work year. Upon completion of services each administrator shall be granted payment for up to four weeks of unused vacation time if authorized by the superintendent. 11. Holidays All legal Illinois school holidays shall be observed as paid holidays for salaried administrators, plus the following local holidays: Yom Kippur Day After Thanksgiving Two days during Spring Break Christmas Eve Day New Year's Eve Day Two days during Winter Break At least one administrator will be designated by the Superintendent to staff the building each day during winter and spring break when the building is open. Compensation for all paid holidays is included in the annual salary of all administrators. 12. Leave for Personal Business Upon the approval of the superintendent, each administrator is permitted up to five days per year without accumulation for reasons other than sickness. Such reason shall be given in advance of approval except in cases of emergency. 13. Reimbursement for Expenses Upon verification of expenses and approval by the superintendent, administrators will be reimbursed for all expenses incurred in the performance of their duties. Automobile mileage will be reimbursed at the rate established by the Internal Revenue Service. When the trip is made by automobile and the mileage accumulated exceeds the cost of other suitable transportation, the latter shall be the reimbursable amount. 14. Annuities/529 Plans The Board shall contribute $400.00 per month to either a tax sheltered annuity or 529 Plan selected by the administrator. In addition, the district shall withhold deductions for the purchase of tax-sheltered annuities or 529 plans when so requested by an employee. Such insurance or benefits may be contracted for only with an insurance company authorized to do business in the State of Illinois. 15. Deferred Compensation In accordance with applicable law, the district shall withhold deductions for deferred compensation programs when so requested by an employee (existing Board policy). 16. Dental Insurance - Employee The Board of Education will pay the entire cost of administrator dental insurance coverage under the terms and conditions of the dental insurance plan selected by the Board from time to time. 17. Dental Insurance - Dependent The Board of Education will pay the entire cost of family dental coverage for eligible dependents under the terms and conditions of the dental insurance plan selected by the Board from time to time. 18 Teacher Retirement System Contribution The Board of Education agrees to pay the required Teacher Retirement System contribution for each administrator and the TRS (THIS) health insurance contribution. 19. Retirement Benefits A. Early Retirement Contribution—The Board shall pay on behalf of the employee the one time employee contribution required for early retirement in accordance with the provision of Section 16-133.2 of the "Illinois Pension Code". B. Retirement Benefit Administrators who elect to retire and are eligible for retirement benefits from the Illinois Teachers' Retirement System (ITRS) or Illinois Municipal Retirement Fund (IMRF) and who have been employed by the District for a minimum of five (5) full years as of the end of the school year in which they retire shall receive the following benefits: 1. The Board of Education shall pick up and pay any contributions for the 2.2 upgrade required to be paid by the administrator under the applicable provisions of the Pension Code. 2. An administrator may elect to retire effective at the end of a specified school year by giving an irrevocable written notice of retirement to Board. This notice may be given by February 1 of the year of retirement or by February 1 of any of the three years preceding the year of retirement. If the notice is given, the Board shall provide a six (6) percent salary increase for each of the administrator’s final years of employment up to a maximum of four years. It is understood that the salary increase to be given to a retiring administrator for his/her final years of employment is that amount that will cause his/her TRS creditable earnings for that year to increase by no more than 6 percent of his/her prior year’s TRS creditable earnings. C. Insurance 1. The Board shall pay the Administrator’s premium cost for participation in the TRIPP retiree health insurance plan selected by the administrator, single or dependent coverage, to age 65. 2. The Board shall pay the premium for term life insurance equal to the base salary of the last year of employment up to age sixty-five (65). Board of Education: Amended 2/20/90 Amended 2/21/91 Amended 2/16/93 Amended 7/09/01 Amended 6/18/02 Amended 2/17/09 Amended 3/15/16 POLICY 2415 EMPLOYEE MERIT PAY PLAN The Board of Education believes that outstanding work performance merits additional recognition and compensation. The Board extends this benefit to eligible employees to inspire them to exceed position description expectations and continually enhance the educational opportunities and environment for students. Ultimately, the District benefits from a compensation plan that recognizes and rewards exemplary employee performance. The following conditions shall apply: Eligible Employees: All Building and Central Office Administrators, the Superintendent’s Administrative Assistant, the Director of Recruitment and Public Relations, the Director of Information Technology, and the Director of Operations and Maintenance. Evaluation Criteria: Each eligible employee will develop a work plan in cooperation with his or her immediate supervisor. This plan along with the employee’s position description becomes the basis for evaluation, recognition and compensation under this policy. The Superintendent or the Superintendent’s designee will meet several times during the year to evaluate the employee’s performance relative to these performance expectations. The Superintendent or the Superintendent’s designee will forward a summary of these evaluations to the Board of Education for review prior to the end of the spring semester. Plan Year: July 1 to June 30. Pay Computation: As determined by the Board of Education. Method and Time of Payment: Designated employees will receive additional compensation in a lump sum within 30 days of the Board of Education’s final action. If the eligible employee meets the criteria for receiving additional compensation as determined by the District, such payment shall be made from available funds. This additional compensation plan may be changed in any way deemed advisable by the Board of Education in its sole discretion at any time; however, any such change shall not become effective until the plan year following the plan year in which the change is made. Further, this additional compensation plan may be terminated, again, in the sole discretion of the Board of Education at any time, but again, the termination shall not be effective until the end of the plan year in which the decision is made (i.e. additional compensation shall be paid in accordance with the plan year in which the decision to terminate is made). Legal Reference 105 ILCS 5/2-3.103 Board of Education 3/7/00 2/17/09 POLICY 2420 EXPENSES Payment is authorized of dues and expenses, as approved by the Superintendent, for membership and participation in community organizations judged to have value to the district. Board of Education 1/20/76 2/17/09 POLICY 2523 DRUG FREE SCHOOLS In accordance with the Federal Drug-Free Schools and Communities Act of 1989, employees shall not possess, use or distribute illicit drugs or alcohol on school premises or as a part of any school-related activity and shall comply with all other school district policies and rules concerning drugs and alcohol. Sanctions for violation of this policy extend to and include termination of employment and referral for prosecution consistent with applicable local, state and federal law. The Superintendent shall take appropriate measures to inform employees of this policy, including a statement that compliance with this policy is mandatory. Board of Education 10/16/90 2/17/09 PROCEDURE 2523 DRUG AND ALCOHOL-FREE WORKPLACE It is the policy of the Board of Education that Homewood-Flossmoor Community High School be a drug and alcohol-free workplace in order to ensure that employees can perform their duties without endangering themselves, students, other employees or the public. District employees are expected to be drug and alcohol free at all times that they are in the workplace. This means that no measurable amount of illegal drug or of an alcoholic beverage shall be present in the employee's system while on the job, either during the regularly scheduled workday or any other time or emergency work. Employees must realize that many legal and illegal drugs used for recreational purposes may remain in the system for several days, and that residual amounts of legal and illegal drugs discovered in the system are included in this policy. Any employee who is taking prescription or non-prescription medicine shall notify his or her immediate supervisor of the medication prescribed when product information or doctor or pharmacist warnings indicate that the substance may be reasonably expected to impair the employee's performance. The nature of the illness or injury, and any precautions that should be taken as a result of the drug's use; i.e., should not drive or operate equipment, should avoid exposure to the sun, etc., shall be furnished to the supervisor as well. No employee shall distribute, dispense, possess, use or be under the influence of any alcoholic beverage, malt beverage or fortified wine or other intoxicating liquor or unlawfully manufacture, distribute, dispense, possess or use or be under the influence of any narcotic drug, hallucinogenic drug, amphetamine, barbiturate, marijuana, anabolic steroid or any other controlled substance, as defined in schedules I through V of section 202 of the Controlled Substances Act (21 U.S.C. 812) and as further defined by regulation at 21 C.F.R. 1300.11 through 1300.15, before, during or after school hours at school or in any other School District location as defined below. “School District location” means in any school building or on any school premises; or any school-owned vehicle or in any other school-approved vehicle used to transport students to and from school or school activities; off school property at any school-sponsored or school-approved activity, event or function, such as a field trip or athletic event, where students are under the jurisdiction of the School District; or during any period of time such employee is supervising students on behalf of the School District or otherwise engaged in School District business. Current employees of the District shall be required to submit to a test for the presence of drugs, narcotics or alcohol if: 1. There is evidence that an employee is impaired or incapable of performing his or her assigned duties. "Evidence" shall include reduced productivity, excessive accidents involving district vehicles or district equipment, a single accident inflicting serious personal injury requiring medical attention, damage to district property or equipment of more than $250.00, high absenteeism or other behavior inconsistent with previous performance, including long term or sudden physical or personality traits indicative of the usage of drugs or alcohol. An employee must be interviewed by the immediate supervisor before a test is required under this paragraph. Evidence shall always be documented by the immediate supervisor with notes recounting the immediate supervisor's interview with the employee. Such notes shall include the immediate supervisor's observations of the employee's demeanor, personality traits and physical appearance, plus all other relevant observations regarding the employee's ability to perform his or her job duties. The contents of this documentation shall be available to the employee upon request. The immediate supervisor shall order a drug or alcohol test in the following cases: a. When there is reasonable suspicion of the use, distribution, possession or sale of alcohol, drugs or narcotics on the job or preceding reporting to work or at any School District location; or b. When the employee exhibits an unnecessary use of force of other irrational behavior; or c. When there is serious on-duty injury to the employee or another person; or d. When there is damage to district property or equipment in excess of $250.00 No such test shall be ordered until a written report containing the facts which triggered the mandatory test has been completed by the immediate supervisor. Test results reporting a presence of illegal drugs or narcotics, the use of prescription drugs without a prescription, the abuse of any over-the-counter drug or the presence of alcohol will be submitted as part of a complaint by the immediate supervisor to the Principal and District Superintendent for immediate action. Confirmed test results reporting a presence of illegal drugs or narcotics, the use of prescription drugs without a prescription, the abuse of any over-the-counter drug or the presence of alcohol (hereinafter "positive test") will ordinarily result in the employee's entry into the employee disciplinary process. The use of discipline will be progressive except where the employee's conduct is deemed irremediable. Where an employee's conduct is deemed irremediable, a notice of dismissal will be issued by the Board without resort to efforts at rehabilitation, and this regulation shall not be construed to hinder the Board's rights to dismiss employees for irremediable misconduct. When the employee's conduct is not deemed irremediable, the disciplinary process shall be initiated concurrently with the processes commencing at the step demonstrated appropriate under the facts and circumstances revealed by an examination of the employee by a qualified and impartial psychologist or substance abuse counselor. Step 1. WHERE NO DEPENDENCY IS PRESENT: The employee shall receive a Notice to Remedy. The employee shall receive a course of instruction in the biological and psychological effects of drugs and alcohol. On the successful completion of this course of instruction, the Notice to Remedy shall be rescinded by the Board. Refusal to participate in the course of instruction or failure to successfully complete the course of instruction shall result in dismissal. Step 2. WHERE MINOR DEPENDENCY IS PRESENT: The employee shall receive a Notice to Remedy. The employee shall successfully complete an out-patient program of treatment designed to eliminate the dependency problem. When the program is successfully completed, the Notice to Remedy shall be rescinded by the Board. Refusal to participate in the program of treatment or failure to successfully complete the program shall result in dismissal. Step 3. WHERE MAJOR DEPENDENCY IS PRESENT: The employee shall receive a Notice to Remedy. The employee shall enter and successfully complete an inpatient program of treatment designed to eliminate the dependency problem, and shall successfully complete any outpatient care. When the inpatient program is successfully completed and the employee presents satisfactory documentation that he or she has continued to participate as required in the outpatient program, the Notice to Remedy shall be rescinded by the Board. The rescission of the Notice to Remedy shall take place no less than twelve months nor more than 14 months after the date of the employee's discharge from the inpatient program, except that the Notice to Remedy shall not be rescinded before the employee has presented satisfactory evidence of completion or continued participation in the outpatient program as stated above. Failure of an employee to fulfill the requirements of this paragraph shall result in dismissal. REPEAT CONTACTS WITH THE PROGRAM: Any employee who receives a positive test and who had previously received assistance under this program at Step 1 must enter the program at no lower step than Step 2. Any employee who receives a positive test and who has previously received assistance under this program at Step 2 must enter the program at no lower step than Step 3. Any employee who receives a positive test and who has previously received assistance under this program at Step 3 shall be dismissed for irremediable misconduct. EFFECT OF OTHER BOARD PROCEDURES: This regulation shall not affect or hinder the Board's rights and abilities to discipline or dismiss tenured teachers under applicable law. This regulation shall not be construed to prevent the Board from deciding not to re-employ a probationary teacher nor shall it be construed to prevent the Board from honorably dismissing any teacher under applicable law. All tests conducted under this policy shall include a split sample and the option for the employee to conduct a test of the split sample at the employee’s own expense. Any testing laboratory used by the District shall follow testing procedures approved by the District and shall maintain a record of each employee’s sample which shall be made available to the employee affected upon request. Legal Reference: 105 ILCS 5/10-27.1(b) 41 U.S.C. 701 et. seq 20 U.S.C. 3224A Board of Education 3/28/91 2/17/09 POLICY 2115 ADMINISTRATOR ETHICS The Board requires its administrators to serve with integrity, high ideals, and human understanding. Administrators are expected to respect the dignity of all persons with whom they interact in the performance of their duties; to act at all times to protect the safety and wellbeing of all students and staff; to maintain confidentiality, to apply the knowledge and ability they possess to their utmost in the performance of all duties; to assist the Board in the development of policy, goals, and procedures; to make decisions based upon their best judgment and accept nothing of value offered by another for the purpose of influencing their judgment; and to act to avoid even the appearance of impropriety. Board of Education 2/17/09 FISCAL CONTROL AND OPERATIONS 3010 Annual Operating Budget Procedure 3010 3020 Township Treasurer 3025 Bloom Township Trustees of Schools Investment Policy 3030 Annual Audits 3040 Imprest and Club Activity Funds 3060 Authorization for Disbursements 3070 Safety Program 3075 Pest Management Program 3100 Tax Levy 3110 Procedures and Authorization for Disbursements Procedure 3110 3120 Bidding – Purchasing Procedure 3120 3125 Recycled Paper and Solid Waste Management 3130 Payroll 3135 College Savings Plan 3140 Internal Controls 3150 Employee Fidelity Insurance 3160 Long-Term Planning 3165 Operating Reserves 3170 Working Cash Fund Bonds 3200 Transportation 3220 Financial reports 3230 Sale and Disposition of Property 3410 Student Fees Procedure 3410-B Fiscal Control – continued 3420 Insurance 3430 Sale of Instructional Materials and Supplies 3605 H-F H.S. Foundation Procedure 4605 3610 Property Inventory 3620 Conservation of Natural and Material Resources 3630 Purchasing of Cleaning Products Green Cleaning Policy 3650 Fair Labor Standards Act (“FLSA”) and Illinois Minimum Wage Law 3660 Use of Credit Cards 3670 Bad Checks 3680 Tax Abatement 3700 Emergency Evacuation of Schools 3710 Automated External Defibrillator: Medical Emergencies POLICY 3010 FISCAL CONTROL Annual Operating Budget The fiscal year of the District is July 1 through June 30. Within or before the first quarter of each fiscal year, the Board of Education will adopt and file with the State Board of Education an annual balanced budget which it deems necessary to defray all necessary expenses and liabilities of the District and shall specify the objects and purposes of each item and the amount needed for each object or purpose. The budget shall be entered upon a School District Budget form prepared and provided by the State Board of Education. The budget shall contain a statement of the cash on hand at the beginning of the fiscal year, an estimate of the cash expected to be received during such fiscal year from all sources, an estimate of the expenditures contemplated for such fiscal year, and a statement of the estimated cash expected to be on hand at the end of such year. Budget Preparation and Adoption The annual budget shall be prepared in tentative form by the District’s Business Manager under the direction of the Superintendent. The Business Manager shall establish each year a schedule for the preparation of the tentative budget and its review by the Board. The budget in such tentative form shall be made conveniently available to public inspection for at least 30 days prior to final action thereon by the Board of Education. At least 1 public hearing shall be held as to the tentative budget prior to final action thereon by the Board. Notice of availability for public inspection and of the public hearing shall be given by publication in a newspaper published in such district, at least 30 days prior to the time of such hearing. At the public hearing, the budget shall be reviewed and the public shall be invited to comment upon and ask questions regarding the proposed budget. At the board meeting when the hearing date is set for the budget, the Superintendent and the Business Manager shall present to the Board for its approval an estimate of the working budget revenue which reflects the then best available, realistic information concerning assessments, collection costs, loss experience, and all other relevant factors. Subsequent to the public hearing, the Board shall adopt the budget by roll call vote. Upon adoption, the District’s Business Manager under direction of the Superintendent shall: 1. Within 30 days of the date of its adoption, file a certified copy of the budget with the County Clerk. 2. Arrange for the budget to be posted on the District’s web site. 3. Give notice by appropriate means to parents and community members that the budget is posted on the District’s web site such notice to include the District’s website address. Implementation The District’s Business Manager, under the direction of the Superintendent, shall implement the District’s budget. The budget shall be considered a controlled spending plan for the fiscal year. The Business Manager, under the direction of the Superintendent is authorized to make expenditures and commitments in accordance with the budget. If it should be necessary to amend certain budget amounts during the school year, the Board of Education may make transfers between the various items in the budget of any fund, in amounts not exceeding in the aggregate of 10 percent of the total budget of that fund. The Board of Education shall act upon any and all interfund loans or transfers. If it should be found necessary to make a transfer that exceeds the 10 percent limitation, or if the total expenditures of any fund are to exceed the budgeted total of that fund, the Board may amend the budget by the same procedure as that used in the original adoption. Legal Ref: 105 ILCS 5/17-1 105 ILCS 5/10-22.33 105 ILCS 5/17-2A 105 ILCS 5/20-5 105 ILCS 5/2-3.27 105 ILCS 5/2-3.28 Board of Education 4/13/76 2/17/09 PROCEDURE 3010 Capital Expenditures I. II. Capital expenditure projects estimated to be in excess of $20,000 for an equipment item, or $50,000 or more for construction work, may be brought before the Board for discussion in general terms. The Board will indicate its interest in the project by voting on a motion to direct the Superintendent to prepare a formal proposal. The same motion should include a “not to exceed” authorization for the Superintendent to spend money to prepare the proposal. A. “Construction” is site improvement, erection of new buildings, additions to, or the remodeling of, existing buildings. B. “Equipment” items are furniture, furnishings, machinery, vehicles, and so forth, which are not integral parts of a building. The Superintendent should submit to the Board a formal proposal for each major capital expenditure project. These proposals shall be discussed by the Finance Committee. A typical proposal should normally contain, at least, the following parts: A. General description of project. B. Financial considerations 1. 2. 3. 4. C. Estimated capital cost. Estimated construction or delivery schedule (from date of Board approval). Estimated operating costs (budget impact) over the first five years of operation (including additional personnel, supplies, maintenance, interest, and so forth). Estimated offsetting financial benefits (budget impact), if any, over first five years of operation (including reductions in personnel, supplies, maintenance, interest, and so forth). Educational impact statement (student-oriented) 1. If project is approved: a. b. c. 2. Specific quantifiable educational benefits, including source of data. General assumed educational benefits, including discussion of the basis of the assumptions. Estimated number of students affected beneficially and, if any, those affected adversely. If project is not approved: a. Specific quantifiable deterioration of educational program, including source of data. b. c. General assumed deterioration of education program, including discussion of the basis of the assumptions. Estimated number of students affected adversely and, if any, those affected beneficially. Note: This section should be concerned only with negative effects on the current program, and not with “lack of improvement.” (For example, if the proposal is to build an observatory, there is no adverse effect if it is not approved, since we do not have one now. However, if the proposal is to put in a new boiler because the old one goes out every third day . . .) D. E. Discussion of potential benefits or detriments other than financial or educational (discuss only those that apply). 1. Personnel benefits (e.g., faculty recruiting and retention, administrative efficiency, and so forth). 2. Community benefits (e.g., adult education, entertainment, beautification, and so forth). 3. Legal benefits (e.g., meeting OSHA requirements, and so forth). 4. Others. Analysis of proposal (cost versus benefit) and recommendation, with reasons. (Note: It is anticipated that the Superintendent might, on occasion, be directed by the Board to prepare a proposal on a project which he/she does not want. Thus, recommendations might be for or against.) III. The Board will determine what projects are accepted or rejected for the budget year. No other proposals for that budget year should be forthcoming unless of an emergency nature. If such occurs, it should be brought to the Board’s attention by the Superintendent following, to the extent reasonably possible, the above procedure. The means to finance the emergency proposal should also be included with the proposal. IV. The final approval for the project comes only when the Board, by specific motion, authorizes the money to be spent on the project and all applicable requirements of bidding have been met. Board of Education 7/76 2/17/09 POLICY 3020 TOWNSHIP TREASURER The Township Treasurer acts as custodian of the District operating funds in accord with the provisions of Article 8 of the Illinois School Code. Board of Education 4/13/76 2/17/09 POLICY 3025 BLOOM TOWNSHIP TRUSTEES OF SCHOOLS INVESTMENT POLICY I. Purpose/Scope The purpose of this Investment Policy is to establish a clear understanding between the Bloom Township Trustees of Schools and financial institutions regarding investment objectives, goals and guidelines for the Trustees of Schools, to comply with Section 2.5 of the Public Funds Investment Act, 30 ILCS 235/2.5, and to obtain a maximized return within the confines of low risk tolerance. In this context, funds should be managed in a prudent manner as it relates to such issues as rates of return, investment vehicles and diversification among individual investments. 1. Pooling of Funds. Except for cash in certain restricted and special funds, the Trustees of Schools will consolidate balances from all funds to maximize investment earnings and diversification for all funds held for the benefit of any school district or other entity serviced by the Trustees of Schools. Investment income will be allocated to the various entities based on their respective participation and in accordance with generally accepted accounting principles. II. General Objectives The primary objectives, in priority order, of investment activities shall be safety, liquidity and yield: 1. Safety. Safety of principal is the foremost objective of the investment program. Investments shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. The objective will be to mitigate credit risk and interest rate risk. a. Credit Risk. Credit risk is the risk of loss due to the failure of the security issuer or backer. The Trustee of Schools will minimize credit risk by: · · · Limiting investments to the safest types of securities/financial instruments; Pre-qualifying the financial institutions, broker/dealers, intermediaries, and advisers with which the Trustees of Schools will do business; and Diversifying the investment portfolio so that potential losses on individual securities will be minimized. b. Interest Rate Risk. The Trustees of Schools will minimize the risk that the market value of securities in the portfolio will fall due to changes in general interest rates, by: · · Structuring the investment portfolio so that a significant portion of the securities either meet cash requirements for ongoing operations or have active secondary or resale markets; and Investing operating funds primarily in shorter-term securities, money market mutual funds, or similar investment pools. 2. Liquidity. The investment portfolio shall remain sufficiently liquid to meet all operating requirements that may be reasonably anticipated. This is accomplished by structuring the portfolio so that 1) the securities/financial instruments mature concurrent with cash needs to meet anticipated demands (static liquidity) or 2) a large portion of the portfolio has active secondary or resale markets (dynamic liquidity). A portion of the portfolio also may be placed in money market mutual funds or local government investment pools that offer same-day liquidity for short-term funds. 3. Yield. The investment portfolio shall be designed with the objective of attaining a market rate of return throughout budgetary and economic cycles, taking into account the investment risk constraints and liquidity needs. Return on investment is of secondary importance compared to the safety and liquidity objectives described above. The core of investments are limited to relatively low risk securities in anticipation of earning a fair return relative to the risk being assumed. The goal of investment is to exceed the inflation rate as measured by the consumer price index (CPI) on an annualized basis. III. Standards of Care 1. Prudence. The standard of prudence to be used by the Trustees of Schools’ treasurer shall be the “prudent person” standard and shall be applied in the context of managing an overall portfolio. The Treasurer acting in accordance with written procedures and this investment policy and exercising due diligence shall be relieved of personal responsibility for an individual security’s credit risk or market price changes provided deviations from expectations are reported in a timely fashion and the liquidity and the sale of securities are carried out in accordance with the terms of this policy. Investments shall be made with judgment and care, under circumstances then prevailing, which persons of prudence, discretion and intelligence exercise in the management of their own affairs, not for speculation, but for investment, considering the probable safety of their capital as well as the probable income to be derived. 2. Ethics and Conflicts of Interest. The treasurer, the Board of Trustees or any employee having influence on the Trustees of Schools’ investment decisions shall refrain from any personal business activity that knowingly would adversely affect the performance of the investment program. In addition, these parties shall not: · · Have any material interest in any investments of which the Trustees of Schools have purchased or sold. Receive, in any manner, compensation of any kind from any investments of which the Trustees of Schools have purchased or sold. 3. Delegation of Authority. The Board of Trustees of Schools holds the ultimate responsibility for the funds and the appropriateness of its investment policy and execution. The Board of Trustees: -2- · · · · Defines investment policy, objectives and guidelines for the investments including risk tolerance; Reviews adequacy or need for change of this policy; Meets and reviews reports concerning asset management and performance; and Selects institutions authorized to accept fund assets. Authority to manage the investment program is hereby granted by the Board of Trustees to the Trustees of Schools’ treasurer. Responsibility for the operation of the investment program is hereby delegated to the treasurer, who shall act in accordance with established written procedures and internal controls for the operation f the investment program consistent with this investment policy. Procedures should include references to: safekeeping, delivery vs. payment, investment accounting, repurchase agreements as permitted under 30ILCS 235/2(g) wire transfer agreements, and collateral/depository agreements. No person may engage in an investment transaction except as provided under the terms of this policy and the procedures established by the treasurer. The treasurer shall: · · · · · · · · Be responsible for all transactions undertaken; Establish a system of controls to regulate the activities of subordinate officials and employees; Have full discretion of the management of the investments subject to the overall investment guidelines set by the Bloom Township Trustees of Schools and state law; Serve as fiduciary responsible for specific security decisions; Ensure that all cash is productively employed at all times; Meet, as required with the Board of Trustees and provide reports relative to the status of the investments; Assist the Board of Trustees in developing investment policy guidelines; and Follow all legal and statutory requirements regarding investments. IV. Safekeeping and Custody 1. Authorized Financial Institutions. Qualified and licensed financial institutions shall be selected which qualify as depositories/custodians under Illinois law. In making these selections, the Board of Trustees shall consider financial stability and strength of the institution and availability of financial data regarding the institution. A list will be maintained of the financial institutions authorized to provide investment services. 2. Authorized Investment Advisors. The treasurer, with the approval of the Board of Trustees may appoint investment advisors. The investment advisor shall be a fiduciary with respect to the security decisions and shall be one of the following: · · · An investment advisor registered under the Federal Investment Advisors Act of 1940 (15 U.S.C. Section 80b-1 et seq.) and the Illinois Securities Law of 1953; A bank or trust company authorized to conduct a trust business in Illinois: A life insurance company authorized to transact business in Illinois; or -3- · An investment company as defined and registered under the Federal Investment Company Act of 1940 (15 U.S.C. Section 80A-1 et seq.) and registered under the Illinois Securities Law of 1953. The investment advisor shall be a person who: · · · Has the power to manage, acquire, or dispose of any security; Has knowledge in writing that he or she is a fiduciary with respect to the Trustees of School’s securities; and Is at least one of the following: (i) registered as an investment advisor under the Federal Investment Advisors Act of 1940 (15 U.S.C. 80b-1 et seq.); (ii) registered as an investment advisor under the Illinois Securities Law of 1953; (iii) a bank, as defined in the Investment Advisors Act of 1940; or (iv) an insurance company authorized to transact business in this Illinois. All investment advice and services provided by an investment advisor so appointed shall be rendered pursuant to a written contract between the investment advisor and the Trustees of Schools; and in accordance with the Trustees of Schools’ investment policy. The contract shall include all of the following: · · · · Acknowledgement in writing by the investment advisor that he or she is a fiduciary with respect to the Trustees of Schools’ securities; The Trustees of Schools’ investment policy; Full disclosure of direct and indirect fees, commission, penalties, and any other compensation that may be received by the investment advisor, including reimbursement for expenses; and A requirement that the investment advisor shall submit periodic written reports, on at least a quarterly basis, for the Board of Trustees’ regularly scheduled meetings. All returns on investments shall be reported as net returns after payments of all fees, commissions, and any other compensation. 3. Internal Controls. The treasurer is responsible for establishing and maintaining an internal control structure designed to ensure that the assets of the Trustees of Schools are protected from loss, theft or misuse. The internal control structure shall be designed to provide reasonable assurance that these objectives are met. The concept of reasonable assurance recognizes that (1) the cost of a control should not exceed the benefits likely to be derived and (2) the valuation of costs and benefits require estimates and judgments by management. Accordingly, the chief investment officer shall establish a process for an annual independent review by an external auditor to assure compliance with policies and procedures. The internal controls shall address the following: · · · · · · Control of collusion; Separation of transaction authority from accounting and record keeping; Custodial safekeeping; Avoidance of physical delivery securities; Clear delegation of authority to subordinate staff members; Written confirmation of transactions for investment and wire transfers; and -4- · Development of a wire transfer agreement with the lead bank and third party custodian. All investments shall be clearly held and accounted for to indicate ownership by the Trustee of Schools. Funds invested in institutions insured by the FDIC including CDs may be fully collateralized. V. Suitable and Authorized Investments 1. Investment Types. The following investments will be permitted by this policy and as limited by the Public Funds Investment Act, 30 ILCS 235/2, where applicable: · · · · · · · · · · Interest bearing U.S. government bonds, notes, certificates of indebtedness, treasury bills or other securities now or hereafter issued; U.S. government obligations and U.S. government agency obligations in the form of bonds, notes, debentures or other similar obligations; Interest-bearing savings accounts, certificates of deposit, time deposits or any other investments constituting direct obligations of any bank as defined by the Illinois Banking Act; U.S. corporations obligations with assets exceeding $500,000,000 if (i) such obligations are rated at the time of purchase at one of the 3 highest classifications established by at least 2 standard rating services and which mature not later than 180 days from the date of purchase, (ii) such purchases do not exceed 10% of the corporation’s outstanding obligations and (iii) no more than one-third of the Bloom Township Trustees of School’s funds may be invested in such short term obligations; Money market mutual funds registered under the Investment Company Act of 1940; Interest bearing county, township, city, village, incorporated town, and school district bonds; FDIC insured banks, short term discount obligations of the Federal National Mortgage Association, securities issuable by savings banks or savings and loan associations insured by the FDIC: insured dividend-bearing share accounts or class or share accounts of a credit union chartered under the laws of Illinois or the United States but having the principal office located within Illinois; Public Treasurers’ Investment Pool created under Section 17 of the State Treasurer Act, funds managed, operated and administered by a bank, subsidiary of a bank, or subsidiary of a bank holding company; Illinois School District Liquid Asset Fund; and Repurchase Agreements as defined below. 2. Repurchase Agreements. The Trustees of Schools may purchase or invest in repurchase agreements of government securities having the same meaning set out in the Government Securities Act of 1986, subject to the provisions of the Act and the regulations issued thereunder. The government securities, unless registered or inscribed in the name of the Trustees of Schools, shall be purchased through banks or trust companies authorized to do business in Illinois. Except for such -5- repurchase agreements, the Trustees of Schools may not purchase or invest in instruments that constitute repurchase agreements unless the instrument and transaction meet the requirements set forth in 30 ILCS 235/2(h)(1)-(11). 3. Collateralization. Collateralization of funds through pledging of appropriate securities by depositories is the only way to fully guarantee the safety of deposits. Collateralization of assets insured by the FDIC should be in writing; executed by the depository and any person claiming an adverse interest, contemporaneously with the acquisition of the asset by a depository; approved by the board of directors of the depository; and kept continuously from the tie of execution as an official record of the depository. 4. Investment Restrictions. The Board of Trustees determines the following actions to be inappropriate and prohibited: · · · · Any margin (borrowing) of investments; Purchase or sale of commodities or options; Purchase of common or preferred stock; Any investment that would jeopardize the integrity of the funds or cause trustees to violate their fiduciary duties; and Any investment that would violate Illinois law. · VI. Investment Parameters 1. Diversification. The investments shall be diversified by: · Limiting investments to avoid over concentration in securities from a specific issuer or business sector (excluding U.S. government and U.S. government agency securities); Limiting investment in securities that have higher credit risks; Investing in securities with varying maturities; and Continuously investing a portion of the portfolio in readily available funds such as IPTIP, ISDLAF+ or money market funds, to ensure that appropriate liquidity is maintained in order to meet ongoing obligations. · · · VII. Reporting 1. Methods. The treasurer shall prepare an investment report at least quarterly, including a management summary that provides an analysis of the status of the current investment portfolio; transactions made over the last quarter, and a statement of the market value of the portfolio at the end of that quarter. This management summary will be prepared in a manner that will allow the Trustees of Schools to ascertain whether investment activities during the reporting period have conformed to the investment policy. The report shall be provided to the Board of Trustees. The report will include the following: · · Listing of individual securities held at the end of the reporting period. Realized and unrealized gains or losses resulting from appreciation or depreciation by listing the cost and market value of securities over one-year duration that are not intended to be held until maturity (in accordance with Governmental Accounting Standards Board (GASB) requirements). -6- · · · Average weighted yield to maturity of portfolio on investments as compared to applicable benchmarks. Listing of investment by maturity date. Percentage of the total portfolio which each type of investment represents. 2. Performance Standards. The investment portfolio will be managed in accordance with the parameters specified within this policy. The portfolio should obtain a market average rate of return during a market/economic environment of stable interest rates. A series of appropriate benchmarks shall be established against which portfolio performance shall be compared on a regular basis. VIII. Policy Considerations 1. Exemption. Any investment currently held that does not meet the guidelines of this policy shall be exempted from the requirements of this policy. At maturity or liquidation, such moneys shall be reinvested only as provided by this policy. 2. Amendments. This policy shall be reviewed by the treasurer on an annual basis. Any changes must be approved by the Board of Trustees. The treasurer will notify the Board of Trustees at the annual meeting that the Board is in compliance with applicable law and that there have been no major changes or amendments to the applicable law within the foregoing year that would affect such compliance. A copy of the Trustees of Schools’ Investment Policy shall be kept on file in the Trustees of Schools’ ex-officio clerk’s office and made available to the public during normal business hours. Board of Education 12/21/99 2/17/009 -7- POLICY 3030 ANNUAL AUDITS The books and accounts of the District shall be audited annually by an independent Certified Public Accountant in accord with the requirements of law. The Business Manager shall annually submit or cause to be submitted an original and one copy of the audit to the Regional Superintendent of Schools within the time provided by law. The books and accounts of the District’s Clubs and Activities’ funds and imprest fund shall be audited annually by an independent Certified Public Accountant selected by the Board. Board of Education 4/13/76 2/17/09 POLICY 3040 IMPREST AND CLUB ACTIVITY FUNDS The Board authorizes the establishment of an Imprest Fund for use of minor expenditures. It is to be reimbursed monthly. The board authorizes the establishment of student clubs, student government and student activity funds to be governed by procedures established by the Business Manager and in accord with the applicable provisions of the Illinois Administrative Code. Each activity fund covered by this policy must be recognized by the Board of Education before monies can be collected or disbursed in the name of said activity. The Business Manager is directed to obtain annually a list and brief description of the objectives, activities, and limitations of each fund prior to the start of the new fiscal year. The Board also appoints a treasurer for said funds. The Board of Education or its designated representative shall transfer monies lying dormant (inactive for twelve months) in the account of a class, organization, or club to any other class, organization, club, the District’s Educational Fund or the H.F.H.S. Foundation. Legal Ref: 105 ILCS 5/10-20.19(3) 105 ILCS 5/2-3.27 23 Ill. Admin Code 100.80 Board of Education 4/13/76 8/16/83 2/17/09 POLICY 3060 AUTHORIZATION FOR DISBURSEMENTS Bills will be listed for distribution to the Board with the agenda for the meeting at which the recommended payment will be considered. On the Board’s approval, the President and Secretary will authorize payment of the bills listed by signing a standard form provided for that purpose. Board of Education 4/13/76 2/17/09 POLICY 3070 SAFETY PROGRAM The Board of Education’s goal is to provide a safe school environment. To detect certain types of potential hazards, trained professionals shall perform periodic inspections. Equally important are the inspections performed by school personnel. All employees are asked to share in the responsibility for observing and reporting hazardous conditions that develop within the building or on the grounds. The Superintendent or designee is authorized to close the schools in the event of hazardous weather or any other emergency that threatens the safety of students, staff members, or school property. Board of Education 11/12/91 2/17/09 POLICY 3075 INTEGRATED PEST MANAGEMENT PROGRAM Policy It is the policy of this school district to implement reasonable and economically feasible Integrated Pest Management procedures to control structural and landscape pests and minimize exposure of children, faculty, and staff to pesticides. The Superintendent or designee shall establish such procedures as may be necessary to carry out this policy to include: · · · · Non-chemical prevention of pest populations using such methods as sanitation and exclusion. Selecting the least hazardous methods and materials effective for control of targeted pests. Precision targeting of pesticides to areas not contacted or accessible to the children, faculty, and staff. Application of pesticides only “as needed” to correct verified problems. Board of Education 10/17/00 2/17/09 POLICY 3100 TAX LEVY The Superintendent shall recommend for Board approval the annual tax levy amounts for each fund. The annual levy shall be adopted by the Board and certified to the county clerk as required by applicable law. Board of Education 4/13/76 2/17/09 POLICY 3110 FISCAL CONTROL Tax Levy The Superintendent shall recommend for Board approval the annual tax levy amounts for each fund. The annual levy shall be adopted by the Board and certified to the county clerk as required by applicable law. Procedures and Authorization for Disbursements The Superintendent shall recommend for Board approval the annual tax levy amounts for each fund. The annual levy shall be adopted by the Board and certified to the county clerk as required by applicable law. The Superintendent shall set up or cause to be set up financial procedures for receiving and accounting for supplies, materials, and equipment used or consumed in operation of the school system. Board of Education 3/17/75 2/17/09 PROCEDURE 3110 ACCOUNTS PAYABLE PAYMENT OF CLAIMS The Board of Education directs the prompt payment of legitimate claims by suppliers of goods and services to the School District. Each bill or obligation of this Board must be itemized, and verified before a warrant can be drawn for its payment. All payments shall be submitted for Board review in the form of a listing that includes the vendor name; the number and amount of the check; and the description of the item. The procedures shall be as established by the Business Manager and approved by the Superintendent.. Board of Education 2/77 2/17/09 POLICY 3120 BIDDING-PURCHASING The Superintendent shall obtain Board approval prior to issuing a purchase order or commitment of district funds in excess of $ $25,000 for supplies, materials or work, or $ 50,0000 for repair, maintenance, renovation or construction. The Superintendent is authorized to make emergency purchases, without prior approval, of those goods and/or services needed to keep the schools in operation. Such purchases shall be brought to the Board's attention at the next regular meeting. BIDDING Except as otherwise provided by law, all contracts for purchase of supplies, materials or work or contracts with private carriers for transportation of pupils involving an expenditure in excess of $ $25,000 ($50,000 for repair, remodeling, maintenance or renovation ) shall be awarded to the lowest responsible bidder, considering conformity with specifications, terms of delivery, quality and serviceability, after due advertisement. All competitive bids for contracts involving an expenditure in excess of $ $25,000 must be sealed by the bidder and must be opened by a member or employee of the school board at a public bid opening at which the contents of the bids are to be announced. Each bidder is to receive at least 3 days' notice of the time and place of the bid opening. Due advertisement includes, but is not limited to, at least one public notice at least 10 days before the bid date in a newspaper published in the district, or if no newspaper is published in the district, in a newspaper of general circulation in the area of the district. State master contracts and certified education purchasing contracts, as defined in Article 28A of the School Code, are not subject to the bidding requirements of this policy. When a contract requires public bidding, the Business Manager shall prepare appropriate bid specifications that are to include that bidders must submit all necessary certifications that are required by law. All contracts with the School District that involve an employee or agent of the contractor having direct contact with a student including, but not limited to, food service workers, school bus drivers and other transportation employees shall include a requirement that the contractor obtain a fingerprint based criminal background investigation of any employee before sending that employee to the school and that no employee shall be sent to the school or school property if that employee would be prohibited from employment by the District under the provisions of Section 10-21.9 of the School Code. Board of Education 2/16/82 4/7/92 2/17/09 PROCEDURE 3120 BIDDING-PURCHASING Purchase Orders – Maximum Authorization $0 - .$25,000 Over $ 25,000 may be signed by the Business Manager, the Superintendent or the t Principal in the absence of the Superintendent must have Board approval in advance Purchase orders that reflect board action, regardless of amount, may be signed by the Business Manager. Solicitation of formal bids or quotations from a variety of sources is strongly encouraged for items under the $ $ $25,000 legal limit, even though they are not required by board policy or law. Purchase orders sent to the Superintendent for signature should include the background on the competitive pricing where appropriate. “String purchasing” must be avoided. Board of Education 2/17/82 2/17/09 POLICY 3125 RECYCLED PAPER AND SOLID WASTE MANAGEMENT It is the policy of the Board for the district to seek out products and supplies that contain recycled materials and to ensure that purchased products and supplies are reusable, durable, or made from recycled materials, if economically and practically feasible. In selecting products and supplies that contain recycled material, preference is to be given to products and supplies that contain the highest amount of recycled material and that are consistent with the effective use of the product or supply, if economically and practically feasible. It is the goal of the District to reduce solid waste. The District will periodically review its procedures on solid waste reduction regarding the management of solid waste generated by academic, administrative, and other institutional functions. Waste reduction procedures are to be designed to, when economically and practically feasible, recycle the school district's waste stream, including without limitation landscape waste, computer paper, and white office paper. Waist procedures are to provide for the investigation of potential markets for other recyclable materials that are present in the school district's waste stream. The waste reduction procedures must be designed to achieve, before July 1, 2020, at least a 50% reduction in the amount of solid waste that is generated by the school district. The Business Manager shall establish procedures to implement this policy. Those procedures and specifications are to be modified from time to time as necessary. Board of Education 2/17/09 POLICY 3130 PAYROLL The most substantial payment of public funds for the operation of the School District is that which is made to the employees of the Board of Education for services rendered. To ensure that each person so compensated is validly employed by this District, employment of all District personnel whether by the year, term, month, week, day, or hour in contract, temporary, or as a substitute, must be approved by the Board except for day-by-day substitutes employed to fill a short term absence of a district employee. Each motion of the Board to employ or reemploy a staff member shall include the name of the individual, the position title, and the compensation to be paid as prescribed in a negotiated, collective-bargained agreement, or determined by a wage guideline. The President and Secretary of the Board are authorized to sign payment orders, in advance of their approval by the Board, for the salaries of teachers and other regular employees of this District, where the amount is fixed by a schedule previously approved by this Board and is a regularly recurring item of expense of this District, provided that a summary of such orders shall thereafter be presented to this Board for approval and ratification. Nothing herein shall require the comprehensive detail of individual teachers’ and employees’ salaries to be submitted in the Board folios more often than once each calendar quarter. A breakdown of total salaries by categories will suffice at all other times. However, the comprehensive detail previously described shall be made available to Board members who desire to inspect it. Board of Education 4/13/76 2/17/09 POLICY 3135 COLLEGE SAVINGS PLAN A qualified tuition program which is hereinafter referred to as a Section 529 Plan is allowed by Illinois law and it is hereby declared the policy of this Board of Education to allow employees of District 233 to take advantage of such a plan by authorizing appropriate payroll deductions into the plan. Accordingly, the administration is hereby authorized to make such payroll deductions as are from time to time authorized by any employee of District 233, and to enter into appropriate arrangements where such deducted amounts are transmitted to state approved financial institutions which operate and maintain such Section 529 Plans and which have been designated to receive such payroll deduction amounts by the employee whose wages have been withheld. The administration, however, shall take no active role in the operation and/or maintenance of any such Section 529 Plan nor give any advice regarding any investments made under such plans. THE SCHOOL DISTRICT’S ROLE IS LIMITED SOLELY TO PROVIDING THE MECHANICS FOR AN EMPLOYEE REQUESTED PAYROLL DEDUCTION. No Section 529 Plan will be given exclusive status – each individual employee wishing to make contributions to a plan shall select the specific plan to which his/her contributions are to be sent and such employee shall make all investment decisions. Board of Education 12/18/01 2/17/09 POLICY 3140 INTERNAL CONTROLS The Superintendent will establish and maintain adequate controls within the operating systems of the District in order to provide assurances of timely and accurate reporting of information and safeguarding of District funds. A review and report on these controls, and their effectiveness, will be prepared annually as part of the District’s annual audit. Board of Education 4/13/76 2/17/09 POLICY 3150 EMPLOYEE FIDELITY INSURANCE The school Business Manager and the Superintendent shall each be bonded in amounts sufficient to satisfy the liabilities of their financial responsibilities in the District. A blanket bond may cover all other employees of the School District required to be bonded. Board of Education 4/13/76 2/17/09 POLICY 3160 LONG-TERM PLANNING The superintendent shall submit annually a 5-year long-range plan based on educational objectives and showing the funds required to attain those objectives. Criteria used in the plan will be included in the report. Board of Education 4/13/76 2/17/09 POLICY 3165 OPERATING RESERVES The School Board endeavors and intends to maintain reserves sufficient to meet operating expenditures for a period of not less than ten months or 300 days. Operating expenditures are computed by dividing the total expenditures of the Education, Operations and Maintenance, and Transportation Funds by 360 days to obtain an average per day. Board of Education 6/18/13 POLICY 3170 WORKING CASH FUND BONDS The School Board may issue working cash fund bonds in accord with the provisions of Article 20 of the Illinois School Code. Money in the working cash fund is not regarded as current assets available for school purposes but may be used by the School Board for any and all school purposes as permitted by law. It is the intent of the Board to issue working cash fund bonds only when it is necessary due to capital projects. Board of Education 6/18/13 POLICY 3200 TRANSPORTATION The District will provide free bus transportation for pupils residing a distance of one and one half (1½) miles or more from the school in accordance with State Law and the rules and regulations of the State Board of Education. Free transportation may be provided for any pupil residing within one and one half (1½) miles from the school where, in the judgment of the Board of Education, conditions are such that walking constitutes a serious hazard to the safety of students due to vehicular traffic. The Board of Education shall determine whether a serious hazard does exist in accordance with the guidelines promulgated by the Illinois Department of Transportation. Subject to review from time to time, the District may provide bus transportation to those students living within one and one-half miles of the school upon payment of a fee. The specific fee shall be established by Board action. Bus transportation may be provided to summer school students for a fee. All school buses and student-transportation vehicles, whether purchased, leased, or contracted for shall comply with specifications defined in applicable Federal and State law. Each operator of a school vehicle used by the District shall be licensed for the purpose for which the vehicle is being used and shall operate the vehicles in accordance with Federal and State laws. The Board designates the Director of Business Services to communicate with the District’s bus contractor as necessary to better ensure that all laws and regulations affecting safe pupil transportation are adhered to. It is a privilege for students to ride a District vehicle and this privilege may be revoked and other appropriate discipline imposed if the student’s conduct on the bus or other vehicle is in violation of applicable student discipline rules. To enhance student safety and well being, The Board authorizes the installation and operation of video/audio cameras in buses used to transport students for visual and/or audio recording in any format of the interior of any school bus while the school bus is being used in the transportation of students. The Superintendent shall establish administrative procedures to provide notice of this recording policy to parents and students. Notice of the recording is to be posted on the door and interior of school buses. Transportation of eligible special education children between their home areas and schools outside the District shall be arranged through the use of District-owned vehicles, through cooperation with other districts, through commercial carriers, and/or by other means in the most efficient and economical manner. Special transportation services required because of a child’s disability or the location of the special education program or related service shall be provided in accord with the student’s individual education plan and all applicable rules and regulations of the State Board of Education. POLICY 3200 Nothing in this policy is intended to create any rights in third parties nor shall anything in this policy or any administrative procedures to implement it, be construed to alter any immunity provided by law or in any way increase the responsibility of the School District or any of its employees for the safety of others. Homeless students shall be transported in accordance with the provisions of law. The Superintendent or designee may establish administrative procedures to govern the provisions of this Transportation Policy. These administrative procedures shall include provisions for the maintenance of a map of bus routes, a record of emergency drills, and provisions for bus safety including the conduct of students on school buses. 105 ILCS 5/29-1 et. seq. 23 Ill. Admin. Code 275 Board of Education 4/13/76 10/16/07 2/17/09 POLICY 3220 FINANCIAL REPORTS The Board shall receive monthly financial statements showing the financial condition of the School District as of the last day of the preceding month. Board of Education 4/13/76 2/17/09 POLICY 3230 SALE AND DISPOSITION OF PROPERTY The Board must approve the sale, or disposition, of all real and personal property. The Superintendent shall establish procedures for the sale or disposition of personal property no longer useful to the District. The Superintendent is hereby authorized to dispose of any item of personal property valued at less than $200 and no longer deemed useful to the District. Board of Education 4/13/76 2/17/09 POLICY 3410 STUDENT FEES The Superintendent shall prepare annually for Board approval a schedule showing the fees to be charged students for each of the required and optional services and materials available to them in the coming school year. Student fees shall not exceed the purchase cost of the item to the District including costs for distribution and handling. School fees must be paid in advance for each school term at the time of initial registration or initial enrollment. However, the School District shall waive all fees assessed by the District for students whose parent(s) or guardian are unable to afford them. The Superintendent shall establish procedures to supplement this policy where appropriate and for submitting fee waiver requests. Board of Education 4/13/76 1/7/92 2/17/09 PROCEDURE 3410-B STUDENT FEES A. Definition of "Fees" For the purposes of this policy, "school fees" or "fees" means any monetary charge collected by the District from a student or the parent(s) or guardian of a student as a prerequisite for the student's participation in any curricular or extracurricular program of the District. 1. "School fees" include, but are not limited to, the following: a. b. c. d. e. f. g. h. i. j. 2. "School fees" do not include: a. b. c. d. e. B. All charges for required textbooks and instructional materials. All charges and deposits collected by a school for use of school property (e.g., locks, towels, laboratory equipment). Charges for field trips made during school hours or made after school hours if the field trip is a required or customary part of a class or extracurricular activity. Charges or deposits for uniforms or equipment related to varsity and intramural sports, or to fine arts programs. Charges to participate in extracurricular activities. Charges for supplies required for a particular class. Graduation fees. School records fees. School health services fees. Driver's education fee assessed pursuant to Section 27 -23 of the Illinois School Code. Library fines and other charges made for the loss, misuse or destruction of school property. Charges for the purchase of class rings, yearbooks, pictures, diploma covers or similar items. Charges for optional travel undertaken by a school club or group of students outside of school hours. Charges for admission to school dances, athletic events or other social events. Optional community service programs for which fees are charged (e.g., preschool, before and after-school child care, recreation programs). Eligibility Standards Students eligible for a waiver of school fees include, but are not limited to the following: 1. Students who qualify for free lunches under "An Act authorizing school boards and welfare Centers to sponsor community school lunch programs and free lunch programs and authorizing and requiring free school lunch programs, providing for State reimbursement" (Community School Lunch Program, 105 ILCS 125/0.01 et seq.). C. 2. Students whose families have suffered very significant losses of income due to severe illness or injury in the family or unusual expenses such as fire, flood or storm damage. 3. Other similar emergency situations. Notification to Parents 1. 2. This policy shall be communicated in writing to the parent(s) or guardians of all students enrolling in the District for the first time. The first bill or notice sent to parents or guardians who owe fees shall state: a. b. D. The District waives fees for persons unable to afford them in accordance with its policy; and The procedure for applying for a fee waiver, or the name, address and telephone number of the person to contact for information concerning a fee waiver. Procedures for Resolution of Disputes 1. A parent(s) or guardian who cannot pay school fees may write a letter requesting a waiver of fees to the Business Manager. The letter must contain the following: a. b. c. d. e. f. Name(s) of student(s) Name(s) of parent(s) or guardian(s) Address of parent(s) or guardian(s) Phone number of parent(s) or guardian(s) School where child(ren) attend(s) Reason for request for waiver of fees The Business Manager shall have the authority to review the waiver request and make a decision on the request. 2. If the Business Manager denies a request for fee waiver, then a copy of the decision shall be mailed to the parent(s) or guardian(s) within thirty(30) calendar days of receipt of the request. The decision shall state the reason for the denial and shall inform the parent(s) or guardian(s) of the right to appeal, including the process and timeliness for that action. The denial notice shall also include a statement informing the parent(s) or guardian that reapplication may be made for a waiver any time during the school year, if circumstances change. 3. An appeal of the Business Manager's decision must be made to the Principal within seven (7) days after receipt of the decision. An appeal shall be decided within thirty (30) calendar days of the receipt of the parent's or guardian's request for an appeal. The parent(s) or guardian(s) shall have the right, if requested in writing, to meet with the Principal in order to explain why the fee waiver should be granted. 4. No fee shall be collected from any parent(s) or guardian(s) who is seeking a fee waiver in accordance with the District's policy until the District has acted on the initial request or appeal (if any is made), and the parent(s) or guardian(s) have been notified of the decision. E. Discrimination/Punishment No discrimination or punishment of any kind, including the lowering of grades or exclusion from classes, may be exercised against a student whose parent(s) or guardian(s) are unable to purchase required textbooks or instructional materials or pay required fees. Board of Education 1/7/92 7/7/98 2/17/09 POLICY 3420 INSURANCE GENERAL The Superintendent or designee shall annually recommend an insurance program that provides the broadest and most complete coverage available at the most economical cost, consistent with sound insurance principles. The insurance program shall include: 1. Liability coverage to insure against any loss or liability of the School District, School Board members, employees, volunteer personnel authorized in 105 ILCS 5/10-22.34, 5/1022.34a, and 5/10-22.34b, and student teachers by reason of civil rights damage claims and suits, constitutional rights damage claims and suits, and death and bodily injury and property damage claims and suits, including defense costs, when damages are sought for negligent or wrongful acts allegedly committed during the scope of employment or under the direction of the School Board. 2. Comprehensive property insurance covering a broad range of causes of loss involving building and personal property. The coverage amount shall normally be for the replacement cost or the insurable value. STUDENT INSURANCE 1. Group accident insurance may be made available for students by the Board and further coverage may be offered to all students at their own expense. 2. Students participating in athletic programs shall be required to submit a completed insurance waiver or purchase student accident insurance. Additional premiums required for accident insurance for specified athletic programs will be the responsibility of the student participant if a waiver is not provided. Legal Ref: 105 ILCS 5/10-22.3, 5/10-22.3a, 5/10-22.34, 215 ILCS 5/1 et seq. Board of Education 3/9/81 11/6/01 2/17/09 POLICY 3430 SALE OF INSTRUCTIONAL MATERIALS AND SUPPLIES As an aid to the instructional program and as a service to students, certain materials of instruction such as gym suits, textbooks and paperback books, pencils, paper, and laboratory and shop supplies, may be sold to students under regulations established by the superintendent at a price not to exceed cost to the district for the items and their handling and distribution. Board of Education 3/17/75 2/17/09 POLICY 3500 POLICY 3605 H.F.H.S. FOUNDATION Section 16-1 of The School Code of Illinois provides that any tangible gifts or monetary donations made directly to the School District shall be held, managed, invested or disposed of by the School Board. The Board acknowledges the Homewood-Flossmoor High School Foundation. The Foundation receives, manages, invests and disposes of gifts and/or donations given to it for the benefit of the School District. Board of Education 8/16/83 7/31/84 2/17/09 POLICY 3610 PROPERTY INVENTORY The Board of Education recognizes that efficient management and replacement upon loss requires accurate inventory and properly maintained property records. The Board shall maintain a continuous inventory of District owned property and equipment. It shall be the duty of the Business Manager to ensure that inventories are recorded systematically and accurately and property records of equipment are updated and adjusted annually by reference to purchase orders and withdrawal reports. Board of Education 2/17/09 POLICY 3620 CONSERVATION OF NATURAL AND MATERIAL RESOURCES The increasing costs of natural energy resources as well as the desirability of the conservation of all resources is such that the District shall endeavor to conserve all forms of energy used and as appropriate, provide for the recycling of reusable materials and the use of recycled paper. The Board of Education directs the Superintendent or designee to develop and implement appropriate plans to meet these concerns. It expects that the administrative guidelines and procedures established will be properly observed by all members of the staff and strongly supported both in the educational program and in staff interactions with students. Board of Education 2/17/09 POLICY 3630 PURCHASING OF CLEANING PRODUCTS GREEN CLEANING POLICY As provided by law, the District is required to purchase and use environmentally-sensitive cleaning products pursuant to the guidelines and specifications established by the Illinois Green Government Coordinating Council (“IGGCC”) unless it is not economically feasible to do so. The District will use its existing cleaning and maintenance supply stocks in its possession prior to the effective date of the regulations, May 9, 2008. After all existing supplies are depleted, the District will purchase and use cleaning products that comply with the Green Cleaning Schools Act and regulations. This policy is in effect unless the District determines that it is not economically feasible to comply with the Act and provides annual written notice of such determination to IGGCC on the form prepared by IGGCC and available on its website, http://www.standingupforillinois.org/green. PURCHASING OF CLEANING PRODUCTS All of the following types of cleaners must be environmentally-sensitive in accordance with Illinois Green Government Coordinating Council (“IGGCC”) regulations: 1. 2. 3. 4. 5. 6. bathroom cleaners; carpet cleaners; general purpose and hard floor surface cleaners; glass, window and mirror cleaners; hand cleaners and hand soaps; and paper products. Items from the list above must be environmentally-sensitive and will be deemed to be in compliance if they are: 1. Certified by Green Seal, 1001 Connecticut Ave., NW, Suite 827, Washington D.C., 20036-5525, 202/872-6400, 202/872-4324(fax), www.greanseal.org 2. Certified by Environmental Choice EcoLogo Program, 107 Sparks St., 2nd Floor, Ottawa, Ontario, Canada KIA OH3, www.ecologo.org 3. For chemicals: Recognized by the U.S. Environmental Protection Agency Design for the Environment (DFE) Formulator Program, Office of Pollution Prevention and toxics, USEPA, 1200 Pennsylvania Ave., NW, mail code 7406-M, Washington D.C., 20460, www.epa.gov/dfe/contact.htm 4. For paper products: In compliance with the U.S. Environmental Protection Agency Comprehensive Procurement Guidelines for Commercial and Industrial Sanitary Tissue (40 C.F.R. 247, 2007, no later amendment or editions), www.epa.gov/cpg.htm All products must be used in conformance with the manufacturer and certifier’s guidelines. For all chemical products, each school will use a concentrated version of a product, if available. All products must either be on the list of prequalified products found at the IGGCC website, http://www.standingupforillinois.org/green, or be approved by alternative qualification by providing independent documentation in accordance with the tests required by IGGCC. If approved, the alternative qualification must be renewed as required by IGGCC. PROCESS FOR DETERMINING THAT PURCHASE OF GREEN CLEANING PRODUCTS IS NOT ECONOMICALLY FEASIBLE If a school within the District believes that the purchase and use of environmentallysensitive cleaning supplies is not economically feasible, it must complete an exemption form, found on the website for the Illinois Green Government Coordinating Council (“IGGCC”), http://www.standingupforillinois.org/green. The school must provide the following information: 1. 2. 3. 4. the price of the current cleaning supply; if applicable, the dilution factor for the current cleaning supply in use; the prices of three comparable green cleaning supplies; and if applicable, the dilution factors of those three comparable green cleaning supplies. The school will maintain all documentation used to support the completion of the form. Each type of cleaning product that is deemed economically infeasible must be listed separately. If the form establishes that it is not economically feasible, the school will provide written notification to the IGGCC by submitting the completed form. A school must renew the form annually until such time as green cleaning becomes economically feasible for the product or products listed on the previous form. Board of Education 2/17/09 POLICY 3650 FAIR LABOR STANDARDS ACT (“FLSA”) AND ILLINOIS MINIMUM WAGE LAW Statement of Policy It is the policy of the District to comply with the applicable provisions of the federal Fair Labor Standards Act of 1938 and the provisions of the Illinois Minimum Wage Law. Overtime for hourly non-exempt employees shall be paid at a rate of one and one-half times the employee’s regular rate of pay for each hour actually worked in a workweek in excess forty (40) hours. The regular workweek for hourly employees is Sunday through Saturday. Overtime may be authorized only by a supervisor and will be used primarily to address circumstances of an emergency or temporary nature. Non-exempt employees who work overtime without prior approval from a supervisor are subject to disciplinary. A non-exempt employee may elect to have earned overtime credited to a compensatory time-off account rather than to be paid for such overtime. No employee shall be allowed to accumulate over 20 hours of compensatory time. Compensatory time shall be paid at the rate of one and one-half hours for each overtime hour worked. Compensatory time may be taken at such times and in such blocks as are mutually agreed upon between the employee and the appropriate supervisor. An employee may turn in accumulated compensatory time in such blocks as are mutually agreed upon between the employee and the Business Manager and in return the employee shall receive pay for each hour turned in at the employee’s current regular hourly rate. Legal Ref: 820 ILCS 105/1 et seq. Board of Education 2/17/09 POLICY 3660 USE OF CREDIT CARDS The Board of Education recognizes the value of an efficient method of payment and recordkeeping for certain expenses. The Board, therefore, authorizes the use of District credit cards. The Superintendent shall develop administrative guidelines that specify those authorized to use credit cards, the types of expenses that can be paid by credit card, and their proper supervision and use. Board of Education 2/17/09 POLICY 3670 BAD CHECKS When the District receives a check from a parent or guardian that, when deposited, is returned marked "insufficient funds", the Business Manager shall provide an opportunity for the person drawing the check to make proper payment or to arrange for a satisfactory payment schedule. If payment is not received within 15 days, the payment schedule is not adhered to, or the monies do not appear to be collectable, the Board of Education authorizes the Business Manager to remove the fee or charge from the District's Accounts Receivable and to take appropriate action against the parents/guardians. Board of Education 2/17/09 POLICY 3680 TAX ABATEMENT 1. The Board may consider requests for tax abatement. The Minimum Criteria for Tax Abatement Requests are: a. Consideration will only be given to new commercial and/or industrial developments. b. Individual commercial development projects (where the end user is a single commercial enterprise) must have a final total projected market value in excess of $3,000,000. Multiple user commercial developments (where end users are multiple commercial enterprises) must have a final total aggregate market value over $6,000,000 comprised of individual commercial development projects each having a projected market value in excess of $500,000. c. The amount of the requests must not exceed 50% of the projected taxes in any given year. The abatement shall not exceed a period of ten (10) years and the aggregate amount of abated taxes for all taxing districts combined shall not exceed $3,000,000, or such other sum as may be provided by applicable law. d. Each request will be considered on its own merit; the Board may accept or reject any or all such requests without explanation. 2. Items Required to Consider Tax Abatement Request a. A common and legal description of the property, including surveys, Sidwell maps and the like; b. A description of the business (i.e., type of business, owners, etc.); c. Projected building schedule; d. Projected market value of property/business upon completion of construction; e. Current tax bills of the subject premises; f. A list of all governmental bodies who are being requested to abate taxes and the amounts/percentages of each; g. Copies of appraisals of the property and of the project as built; h. Commitment and/or information from representatives to establish that the development will be properly financed. 3. Other Requirements a. All requests for abatement of taxes should be received at least 90 days prior to when a decision is expected. b. The requesting organization shall make a formal presentation to the Board and administration, and provide access to all revenue data, experts and advisors of the requestors. c. Any other provisions of an Abatement Agreement as advised by legal counsel and approved by the Board. d. Each business receiving an abatement must agree that if the method for assessing real estate or the method for equalizing the assessment of real estate is altered so as to adversely impact revenue received by the District, the abatements shall continue, but the business and the District shall develop any appropriate adjustment in the method of calculating the abatements as necessary to reduce such abatements in the same proportionate amount as the reduction in revenue received by the District. Legal Ref. 35 ILCS 200/18-165 Board of Education 2/17/09 POLICY 3700 EMERGENCY EVACUATION OF SCHOOLS For the better protection of the safety of students from possible natural and man-made disasters, the Board authorizes a system of emergency preparedness which shall better ensure that: 1. the health and safety of students and staff are safeguarded; 2. the time necessary for instructional purposes is not unduly diverted; 3. minimum disruption to the educational program occurs; 4. students are helped to learn self-reliance and trained to respond sensibly to emergency situations. All threats to the safety of District facilities shall be identified by appropriate personnel and responded to promptly in accordance with the plan for emergency preparedness. The Superintendent or designee shall establish appropriate emergency procedures and provide for safety drills as required by law. Board of Education 2/17/09 POLICY 3710 AUTOMATED EXTERNAL DEFIBRILLATOR: MEDICAL EMERGENCIES The Board of Education understands that medical emergencies may arise that may require the use of an automated external defibrillator (“AED”). The Board authorizes the acquisition and use of these medical devices in accordance with the requirements of law. The District will implement and maintain a written Medical Emergency Plan in accordance with State statute and implementing regulations for all indoor physical fitness facilities. The Plan will detail how to respond to medical emergencies occurring at the indoor physical fitness facilities (as defined by law) during the hours the facility is open for use by the public and is to be updated from time to time to comply the requirements of law. Board of Education 2/17/09 CERTIFICATED STAFF 4000 Affirmative Action 4005 Decoration Policy Administrative Regulation 4005 4100 Negotiated Agreements 4220 Professional Responsibility 4222 Extra Responsibilities 4325 Sexual Harassment Procedure 4325 4330 General Salary Policy Procedure 4330-A – Performance Evaluations Procedure 4330-B – Professional Growth & Degrees Administrative Regulation 4330 4350 Compensation for Substitute Teaching Procedure 4350 4410 Sick Leave Procedure 4410 4412 Family and Medical Leave 4415 Infectious Disease and Attendance 4420 Teacher Suspension Procedure 4420 4422 Tutoring Ethics 4425 Reporting an Abused and Neglected Child Procedure 4425 Administrative Regulation 4425 4430 Leave for Teaching in a Foreign Country or under Special Conditions of Benefit to the Teacher and School Certificated Staff – continued 4436 Leave for Advanced Study, Travel or Health Administrative Regulation 4436 4440 Student Supervision and Welfare 4450 Tuition Reimbursement 4523 Drug Free Schools Procedure 4523 Administrative Regulation 4523 4530 Annuities 4610 Personal Interest in Books or Equipment 4615 Sale of Software 4707 Release from Contract 4830 Student Teachers 4835 Computer Equipment and Network Policy POLICY 4000 AFFIRMATIVE ACTION It is the goal of this district to provide, through a positive and effective affirmative action policy, equal opportunities for recruitment, employment, and retention of all qualified people regardless of race, color, religion, national or ethnic origin, physical or mental handicap, age, sex, marital status, or unfavorable discharge from military service. The purpose of this policy is to accomplish the following: 1. To provide all students with an opportunity to relate to and learn with members of diverse backgrounds and to increase knowledge and enhance intercultural understanding. 2. To recruit and hire qualified minority certified and classified staff who typify the diverse backgrounds of the student body. 3. To insure fair and equitable treatment in the employment, dismissal and transfer of all persons. This Board encourages all personnel to assist in the accomplishment of this program through their personal commitment to the concept of equal opportunity and non-discrimination for all people. Therefore, this Board establishes a policy of affirmative action in order to insure that all personnel policies relevant to recruitment, employment and retention of employees will provide equal opportunities for all persons in order to achieve these purposes. Board of Education 11/7/78 1/15/91 2/17/09 POLICY 4005 DECORATION POLICY School Ceremonies, Activities, and Performances Homewood-Flossmoor High School District 233 conducts a variety of school ceremonies and activities and participates in a number of holiday observances. School holiday observances and ceremonies frequently relate to matters of culture and religion, and District 233 encourages all students, faculty and staff to appreciate, value, and develop respect for the variety of cultural and religious heritages represented in our high school. Observance of Legal and Religious Holidays Homewood-Flossmoor High School observes the several legal school holidays throughout the year that have a religious and a secular basis and are enumerated in Section 24-2 of The School Code of Illinois. Homewood-Flossmoor High School’s calendar of activities is prepared in a manner that minimizes conflicts with religious holidays celebrated by members of the school community. Activities in the high school in conjunction with religious holidays should neither advance nor inhibit any religion. The totality of holiday-related observances should reflect balance among a variety of cultures. No student or staff member should be compelled to recognize or observe any holiday in ways contrary to personal religious beliefs. Decorations and Displays Decorations and displays that recognize legal and secular holidays should reflect balance and sensitivity to the variety of cultural traditions, which exist in the school community. To ensure that the school operates in a consistent manner in displaying decorations, the Principal shall confer and consult with the Superintendent prior to displaying seasonal decorations that will be reviewed on a district-wide basis. The Principal should address any questions relative to the appropriateness of decorations or displays to the Superintendent well in advance of holiday observances. School Performances The purpose of school-sponsored performances must be secular and may not serve to advance or inhibit any religion. Student performances, including instrumental and vocal concerts, may be dedicated exclusively to public and secular holidays; however, student performances may not be dedicated exclusively to religious holidays. Components may be associated with religious holidays, provided the overall program demonstrates sensitivity to the various beliefs of the school community. Music, art, literature, and drama having religious themes or bases are permitted as part of the curriculum for schoolsponsored activities and programs if presented in a prudent and objective manner and as a traditional part of the cultural and religious heritage of a particular holiday. The Principal should address any questions relative to the appropriateness of the content of student performances to the Superintendent prior to the beginning of student rehearsals for the performance. Board of Education 5/7/02 2/17/09 ADMINISTRATIVE REGULATION 4005 DECORATION POLICY INSTRUCTION School Ceremonies, Activities, and Observances School holidays include: January 1 – New Year’s Day Third Monday in January – Birthday of Dr. Martin Luther King, Jr. February – President’s Day or Lincoln’s Birthday First Monday in March – Birthday of Casimir Pulaski Memorial Day Independence Day Labor Day – First Monday in September Columbus Day – Second Monday in October November 11 – Veteran’s Day Thanksgiving Day Decorations and Displays The high school may display decorations that represent a variety of cultural and religious heritages. Any school decorations or displays presented as a part of holiday observances should meet the following criteria: 1. 2. 3. Decorations will be displayed on a temporary basis. Decorations will be displayed in a manner that represents neither endorsement, nor promotion of a single religion or religious belief. Decorations may include non-secular as well as secular symbols. Individual room and office decorations may include only secular symbols. Individual student participation in the preparation of holiday decorations or displays is strictly voluntary. If the display is a class activity, students who do not wish to participate may be given an alternative assignment or activity. The Principal shall be responsible for communicating the district policy and administrative regulations relative to school ceremonies, activities, and observances to all faculty and staff at the beginning of each school year or as appropriate. Faculty, staff, parent, or student questions relative to the appropriateness of decorations or display should be addressed to the Principal. School Performances Student performances should demonstrate sensitivity to the variety of cultures represented in the school community and should be designed to encourage students, staff members, parents, and members of the community to value and appreciate a variety of cultural and religious points of view. Individual faculty members and the Principal shall be responsible to the Superintendent for the appropriateness of the content of student performances. Board of Education 5/7/02 2/17/09 POLICY 4100 NEGOTIATED AGREEMENTS It is the policy of the Board of Education to adhere to both the letter and spirit of all negotiated contracts with district personnel. In the event of any conflict between the express provisions of any collective bargaining agreement and any policy, the provision of the collective bargaining agreement shall prevail. The Superintendent may, as deemed necessary, establish procedures for the implementation of the provisions of any collective bargaining agreement.. Board of Education 3/17/75 2/17/09 POLICY 4220 PROFESSIONAL RESPONSIBLITY Professional responsibility includes, in addition to normal assignments, such duties as informal instruction of pupils before and after school, sponsoring of clubs, conducting trips, chaperoning pupil activities, participation in activities involving parents and parent organizations, and such other assignments as may be required by the Superintendent from time to time for the good of the school. Assigned extra responsibility for a group of pupils who meet outside the usual school day for a period of time approximately equivalent to one hour per day for the entire school year will command extra compensation. The Superintendent will provide a list of extra responsibility types of activities for board approval. Board of Education 1/20/76 2/17/09 POLICY 4222 EXTRA RESPONSIBILITY As a general policy certificated employees, if needed, shall be assigned to, and shall perform the normal duties related to one interscholastic sport or activity in a school year. Certain exceptions to this policy may be allowed at the discretion of the Superintendent, including less than one, or more than one, sport or activity based on the welfare and needs of the district. Board of Education 2/3/76 2/17/09 POLICY 4325 SEXUAL HARASSMENT Employees and students are prohibited from sexually harassing other employees or students. Sexual harassment can involve the behavior of persons of either gender to persons of the same or opposite gender. A. In the case of sexual harassment of an employee by another employee, sexual harassment means any: 1. 2. 3. B. Unwelcome sexual advances, or Request for sexual favors, or Any conduct of a sexual nature when (i) submission to such conduct is made either explicitly or implicitly a term or condition of an individual’s employment, or (ii) submission to or rejection of such conduct by an individual is used as the basis for employment decisions affecting such individual, or (iii) such conduct has the purpose or effect of substantially interfering with an individual’s work performance or creating an intimidating, hostile or offensive working environment. In the case of sexual harassment of a student by an employee, sexual harassment means: 1. 2. 3. 4. Any sexual advance by an employee toward a student. Any request by an employee to a student for sexual favors. Any acceptance by an employee of a sexual advance or request for sexual favors from a student. Any conduct of a sexual nature by an employee directed toward a student when (i) the student’s submission to or rejection of such conduct is either explicitly or implicitly a term or condition of the student’s grade or the student’s participation in any school-sponsored activity, or (ii) such conduct has the purpose, or effect on a student of reasonable sensibilities, or creating an intimidating, hostile or offensive school environment for the student. C. Sexual harassment prohibited by this policy includes verbal or physical conduct. The terms intimidating, hostile or offensive as used above include conduct which has the effect of humiliation, embarrassment or discomfort. Examples of such conduct include but are not limited to: unwelcome verbal expressions of a sexual nature about a person’s dress, body appearance or activity; inappropriate touching, patting, or obscene gestures; unwelcome use of sexual jokes or innuendos communicated in any manner; and the display of sexually suggestive pictures. D. Not all behavior with sexual connotations constitutes unlawful sexual harassment. Conduct must be sufficiently severe, pervasive, and persistent such that it adversely affects an individual’s employment or education or such that it creates a hostile or abusive employment or educational environment. Complaints alleging a violation of this policy are solicited and must be brought to the attention of the appropriate school officials informally or through the appropriate grievance procedure, including through the provisions of Procedure 4325, Sexual and Anti Harassment Complaint Procedure. Timelines for reporting are the same for either the informal or formal process. Caution must be exercised, however, to accurately state the facts giving rise to the complaint and to avoid groundless complaints. The violation of this policy may result in discipline of employees, including discharge. Nothing in this policy shall prohibit a complainant from pursuing a complaint with the appropriate state or federal agency. A complainant may receive further information or assistance by contacting: Illinois Department of Human Rights 100 West Randolph Street Suite 10-100 Chicago, Illinois 60601 (312) 814-6200 Federal Equal Employment Opportunity Commission 536 South Clark Street 9th Floor Chicago, Illinois 60605 (312) 353-2713 Board of Education 7/5/88 2/17/09 PROCEDURE 4325 SEXUAL AND ANTI- HARASSMENT COMPLAINT PROCEDURE The educational and work environment is to be free from all unlawful harassment including sexual harassment. The Board prohibits unlawful harassment based upon sex, race, religion, disability, sexual preference, or any other unlawful basis. Any person who believes that he/she has been or is the victim of unlawful harassment within the school or during any school related activity wherever located is encouraged to report the incident to a school administrator or other District official so that appropriate action may be taken. Complaints may be filed in the principal’s office. A complaint of unlawful harassment made by a student against another student (s) shall be directed initially to and be investigated by the appropriate Dean of Students. If the Dean cannot resolve such a complaint or if the Dean judges it advisable to do so, the Dean will refer the complaint to a harassment complaint coordinator. All other complaints of harassment shall be directed to an anti-harassment complaint coordinator. Any staff member who receives a complaint of harassment shall notify the principal’s office of the complaint and refer the complaining party to the principal’s office. The complaint will then be assigned to a complaint coordinator for investigation and resolution. The Superintendent or designee shall annually appoint an administrator(s) to serve as a complaint coordinator(s). Upon receipt of a complaint of harassment, the harassment complaint coordinator shall proceed as follows: 1. A meeting with the complainant will be scheduled and the complainant will be requested to put the complaint in writing or the coordinator shall prepare a written summary of the complaint from the interview meeting. To the extent possible, the written complaint shall include the identity of the person(s) alleged to have engaged in the harassing behavior, a detailed description of the facts of the incident(s), a list of any witnesses, and the remedy requested by the complaining party. 2. Upon completion of the interview, the complaint coordinator will judge whether it may be appropriate to resolve the matter through informal procedures rather than by formal procedures and if so, will ask the complaining party whether he/she wishes to proceed formally or informally. The complaint coordinator will prepare a written summary of the complaint and initial interview and deliver a copy to the Superintendent and to the Principal. The complaint coordinator will also determine whether the complaint is of a nature as to require a report to law enforcement or other state agency and if so, make any required report. If the complaint involves a minor student, the complaint coordinator will notify the student’s parents/guardian of the complaint. 3. If the complainant so requests and the circumstances are such that an informal resolution is deemed appropriate by the complaint coordinator, the complaint coordinator may proceed with informal procedures to resolve the matter. These procedures may include: a. b. Complaint coordinator discusses with complainant how to advise the alleged harasser that the conduct is unwelcome and is to stop. Complaint coordinator facilitates a meeting with the parties to discuss the situation and work out a mutual resolution. 4. If a complaint is not resolved through the informal procedures, the complaint coordinator will proceed with formal procedures as follows: a. b. c. The complaint coordinator shall promptly advise the alleged harasser of the complaint and immediately schedule a meeting at which the complaint will be reviewed and the alleged harasser will be asked to submit a written response to the complaint within three business days. The complaint coordinator will interview any witnesses who may have information and conduct such further investigation as is deemed necessary. Upon completion of the investigation, the complaint will schedule a meeting with the parties to review the investigation, ask any remaining questions, and advise the parties that a report of the investigation will be completed and sent to the Superintendent for a final decision. 5. Upon receiving the report of the complaint coordinator, the Superintendent shall either make a final decision as to whether the alleged harasser engaged in unlawful harassment, or request further investigation. The decision of the Superintendent made after review of the investigation report or after further investigation shall be final and a copy of the decision will be provided to the complainant and the person accused of the harassment. Board of Education 4/9/92 2/17/09 POLICY 4330 GENERAL SALARY POLICY The Superintendent shall establish procedures for board approval for the placement of personnel not covered by collective bargaining agreements in salary classifications. Board of Education 1/20/76 2/17/09 PROCEDURE 4330 ADVANCEMENT THROUGH PERFORMANCE EVALUATION Most teachers are expected to progress annually from step to step within the earned classifications until the maximum salary is reached. Such increase will not be automatic, but may occur after careful evaluation of the teacher’s effectiveness by the administrative staff, based on any of the criteria set forth below: Staff Evaluation A basic assumption when a teacher is selected is that he/she possesses the background of education, training and experience necessary to teach and lead high school pupils toward intellectual maturity, and that additional experience and education will enhance the teacher’s instruction in depth, variety, technique and inspiration to the pupil. Therefore, evaluation of a teacher’s effectiveness shall be made in consideration of both his/her own experience and preparation and the abilities and backgrounds of his/her pupils. The emphasis of the staff evaluation program will be on assistance to and reinforcement of each teacher’s efforts in teaching and working with pupils. Of course, the ultimate criterion of teaching is how well the pupils learn. Evaluation shall be in accord with the provisions of the District’s evaluation plan established pursuant to the provisions of Article 24A of the School Code. Generally, the term effectiveness – effectiveness of teaching and the consequent pupil learning – shall mean and include: Excellence in instruction, class preparation, methods and techniques of instruction, measurement of results, and the reactions and progress of pupils. Excellence in counseling, with particular reference to successful contacts with both pupils and parents and with colleagues. Acceptance of professional obligations, with special reference to recognition of educational problems and goals; demonstrated ability to cooperate with colleagues, the elementary schools, colleges, employers, and other educational endeavors; and contributions to the teaching profession through participation in professional societies and associations and their projects and publications. Contribution to school objectives through demonstrated adaptability to the school organization and through participation in its curricular and extra curricular activities. Less Than A Full Year’s Service A teacher may receive credit for a full year of service if he/she starts teaching at HomewoodFlossmoor prior to December 1. He/she may receive credit for a half-year of service if he/she starts teaching after December 1 and before March 15. Any teacher who starts teaching after March 15 shall receive no credit for the remainder of that year. Exceptions Exceptions to placement or to increases shown in this procedure may be made under special circumstances as approved by the Board upon recommendation of the Superintendent. Board of Education 2/3/76 2/17/09 PROCEDURE 4330-B ADVANCEMENT THROUGH THE ACCUMULATION OF PROFESSIONAL GROWTH UNITS AND EARNED DEGREES Teachers may progress from class to class by accumulating professional growth units or earning advanced degrees. The program for accumulating professional growth units must be approved by the Superintendent and may be earned two ways: 1. Graduate Study Graduate study in an accredited college or university will be recognized on the basis of one professional growth unit for each successfully completed semester hour. Pre-approval of graduate study will not be necessary when such study is the current teaching field or assignment of the teacher. Pre-approval for professional growth unit credit will be required to enroll in undergraduate courses or; courses outside the current teaching field or assignment of the faculty members; or courses offered under the auspices of an accredited college or university scheduled to meet for less than the institution’s normal academic credit period. Requests for such pre-approval will be submitted to the Superintendent or designee. Verification of graduate study must be submitted by an official transcript from the college or university. 2. Summer Projects, Workshops and Non-Credit Study Participation in summer projects, workshops or non-credit study will be recognized on the basis of one professional growth unit per week of work where no financial remuneration is involved. Participation in these projects, workshops or non-credit study programs will most likely result in professional growth by the staff members, and is recommended by the Superintendent and approved by the Board for a specific number of weeks. Non-credit study programs must be offered under the auspices of a recognized cultural or educational agency and be pre-approved by the Superintendent. For on-site workshops, compensation may be paid at the current rate as an alternative to earning professional growth units. Travel shall not be considered for professional growth units. Professional growth units are only applicable beyond a Master’s degree. Accumulated professional growth units and earned degrees will qualify teachers for classification as follows: Class I: The earned Bachelor’s Degree is required for Class I. Class IA: Completion of 15 graduate semester hours at an institution accredited by the North Central Association or its counterpart is required for Class IA. Professional growth units in this category may be earned only through graduate study beyond the Bachelor’s Degree. Class II: The earned Master’s Degree is required for Class II. Class III, Class IV, or Class V: Completion of 15 professional growth units in addition to the requirements for an attained Master’s Degree for Class III, 30 professional growth units for Class IV, or 45 professional growth units for Class V. Doctor’s Degree: An earned Doctor’s Degree from an institution accredited by the North Central Association or its counterpart is required for this Class. Board of Education 2/3/76 6/17/86 6/1/93 2/17/09 ADMINISTRATIVE REGULATION 4330 GENERAL SALARY POLICY Initial Salary Placement Education and experience are the major factors considered in evaluating the probable effectiveness of the teacher joining the staff. Education will usually determine the classification in the salary guide. The step on which the teacher is placed within a classification will depend largely, but not entirely, upon the number of years of teaching and/or other pertinent experience. The Superintendent will evaluate both education and experience for salary purposes. With rare exceptions, teachers first joining the staff will be placed not higher than the eleventh step on the salary guide. Board of Education 3/10/76 5/10/93 2/17/09 POLICY 4350 COMPENSATION FOR SUBSTITUTE TEACHING The Superintendent shall establish a program for Board approval for compensation for substitute teaching. Board of Education 3/17/75 2/17/09 PROCEDURE 4350 COMPENSATION FOR SUBSTITUTE TEACHING The salary scale for substitutes shall be established from time to time by the Board based upon the recommendation of the Superintendent.. Long-Term Substitutes When approved in advance by the Superintendent and the substituting assignment exceeds twenty consecutive school days, the per diem salary shall be equal to one one hundred-eightyfifth (1/185) of the BA, Step One classification on the salary guide. Board of Education 11/14/87 10/2/90 7/20/93 8/20/96 5/19/98 6/20/00 2/17/09 POLICY 4410 SICK LEAVES If sickness extends a teacher’s incapacity beyond the number of days of accumulated sick leave, possible extension may be considered by the Board as recommended by the Superintendent. Any employee who is unable to return to work within one year from the date of any illness or incapacity shall be terminated. Board of Education 2/77 2/17/09 PROCEDURE 4410 SICK LEAVES A certificated staff member shall be eligible for an extension of sick leave if the person has: 1. Completed one school year of full-time service at Homewood-Flossmoor High School. The school year is two semesters excluding summer school. 2. Been judged satisfactory or higher on the most recent appraisal. 3. Used all accumulated sick leave days. 4. Exceeded the yearly allotment of sick days no more than twice in the last four years previous to the year in which extended sick leave is requested, or, in the case of less than four year’s service, exceeded the yearly allotment of sick days no more than once previous to the year in which extended sick leave is requested. 5. Presented a doctor’s statement verifying the illness. Additional Guidelines 1. A person may only be eligible for such an extension once during the school year. 2. The number of days of eligible extension will be equal to the number of years of full-time service in the district, times four. Joint Agreement PSC/Administration 2/8/77 Board of Education 2/17/09 POLICY 4412 FAMILY AND MEDICAL LEAVE In addition to any other leave that may be available to employees through the policies of the Board, all eligible employees are entitled to certain minimum unpaid leave days for medical and family purposes pursuant to the provisions of the Family and Medical Leave Act of 1993. Eligible employees are those who have been employed by the District for at least 12 months and who have worked for at least 1,250 hours during the 12-month period preceding the leave. Eligible employees are entitled to a minimum of 12 workweeks of unpaid leave during any 12month period for one or more of the following: A. Because of the birth of a son or daughter of the employee and in order to care for such son or daughter. B. Because of the placement of a son or daughter with the employee for adoption or foster care. C. In order to care for the spouse, or a son, daughter, or parent, of the employee, if such spouse, son, daughter, or parent has a serious health condition. D. Because of a serious health condition that makes the employee unable to perform the functions of the position of such employee. E. Because of any qualifying exigency (as the Secretary shall, by regulation, determine) arising out of the fact that the spouse, or a son, daughter, or parent of the employee is on active duty (or has been notified of an impending call or order to active duty) in the Armed Forces in support of a contingency operation. Eligible employees who have any accrued paid vacation or personal leave must substitute such paid leave as a part of the 12 weeks of unpaid leave available under this policy for any of the purposes stated in subparagraphs A, B and C above. Eligible employees who have any accrued paid sick leave, vacation leave or personal leave must substitute such paid leave as part of the 12 weeks of unpaid leave available under this policy for any of the purposes stated in subparagraphs C and D above. Eligible employees may not take leave intermittently or on a reduced hour schedule for any of the purposes stated in subparagraphs A and B above and any leave taken under those subparagraphs must be taken within the 12-month period beginning on the date of birth or placement for adoption. Eligible employee may take leave under this policy intermittently or on reduced hour schedule for any of those purposes stated in subparagraphs C and D above, provided that it is medically necessary to do so. Eligible employees must give at least 30 days’ notice to the District of Intention to take leave under this policy unless the reason for the requested leave prohibits such notice in which case the employee must notify the District as soon as practicable. The District, through the Superintendent, may require proper certification from a health care provider for any leave requested for the purposes state din subparagraphs C and D above. During any of the 12 workweeks of leave provided under this policy, the District shall maintain the employee’s group health insurance coverage at the level and under the same terms and conditions as such coverage would have been provided if the employee had continued at work provided that if the employee fails to return to work for reasons not based upon circumstances beyond the control of the employee, the District may recover from this employee the cost, if any, of such continued coverage. Upon return from any leave provided under this policy, the employee shall maintain all seniority and benefits accrued as of the commencement of the leave. The employee shall be reinstated to the position the employee held at the commencement of the leave or an equivalent position provided, however, that an employee on leave under this policy shall be subject to lay-off or dismissal on the same terms and conditions as are applicable to employees who are not on leave. When any instructional employee requests leave under this policy for any of the purposes stated in subparagraphs A and B above, within the last 5 weeks of an academic term, the District reserves the option to limit the use of the leave in accord with the provisions of the Family and Medical Leave Act of 1993 as from time to time amended. Board of Education 6/1/93 2/17/09 POLICY 4415 INFECTIOUS DISEASE AND ATTENDANCE A. Employees Infected With the AIDS Virus or Exposed to a Person With AIDS. 1. 2. 3. Reporting Procedures a. Any report that an employee has ARC or AIDS or has tested positive to the presence of HTLV-III antibodies shall be made or forwarded in confidence to the Principal. b. The identity of an employee who has or is believed to have ARC, AIDS or a positive antibody blood test shall not be revealed by any employee or official to anyone except as is authorized herein or as is necessary to implement the procedures referred to herein. c. The Health Services Coordinator shall notify the Department of Public Health if an employee has a condition for which reporting is required by said Department’s regulations. Review Procedures a. If the Superintendent has reasonable grounds to believe that an employee has ARC or AIDS or has tested positive to the presence of HTLV-III antibodies, the Superintendent shall immediately contact the employee and require a letter from a physician indicating that the employee does not have a communicable disease. The opinion of the employee’s physician will be considered but not controlling. The Superintendent may require that the employee submit to an examination with specified tests by a physician selected by the Superintendent at district expense. b. If the Superintendent determines that the employee is not able to perform the regular duties without endangering individuals, then the employee shall be removed from said duties in accordance with any applicable procedures. Employee Immunization for Hepatitis B a. The district will pay the employee’s cost of a Hepatitis B screening and/or immunization for an individual who works directly with a student who is a carrier of Hepatitis B. b. An employee must indicate in writing his/her wish to be screened and/or immunized to the Principal/Designee. c. The Principal/Designee will approve or deny the screening and/or immunization and respond to employee in writing with a copy to the Business Office. d. Board of Education 7/15/86 2/17/09 Upon completion of the screening and/or immunization, a receipt of payment must be submitted to the Business Office in order to receive the cost reimbursement. HFHS will pay for the actual cost of the screening and/or immunization not covered by the district’s insurance plan but not for related costs such as travel to the doctor’s office, etc. POLICY 4420 TEACHER SUSPENSION A teacher may be suspended with or without pay by the Board of Education for a period of up to 10 school days for each violation of any policy, procedure or directive of the Board of Education or any of the provisions of the faculty handbook or a directive of an administrator of the Board of Education, or any incident of incompetency, cruelty, negligence, immorality, or other sufficient cause or whenever in the opinion of the Board of Education the interests of the school require such suspension. Emergency Situations The Superintendent may suspend a teacher with or without pay in emergency situations pending board review of the matter, but the suspension cannot exceed three school days. Emergencies are defined as situations where the continuing presence of the teacher endangers the physical safety of employees or other persons in that school or at school sponsored activities, endangers school property or interferes with the educational process. The total number of days a teacher can be suspended, including emergency suspension by the Superintendent, is ten school days for each incident. Suspension in Exceptional Circumstances Circumstances involving a teacher may arise on occasions which are largely undefinable, unforeseeable, and unpredictable, but which substantially interfere with or reflect adversely on the educational process or place the teacher in a position that such teacher is not an acceptable presence or influence within the educational system on a temporary basis. Such circumstances may include, but are not limited to, arrest or indictment for a felony, an infamous crime, a crime involving moral turpitude or other alleged misconduct so truly gross as to be infamous in nature. In such an event, the Board may suspend such a teacher with or without pay as the best interest of the district may require for a period as may be required in the judgment of the Board. Nothing contained in the policy limits the right of the Board of Education to dismiss or otherwise discipline, rather than first suspend a teacher, for any act of misconduct or to suspend a teacher pending dismissal. Due Process The Superintendent shall establish a procedure for board approval delineating the due process rights to be afforded the teacher under this policy. Joint Agreement HFEO/PSC/Administration 7/21/81 Board of Education 8/18/81 2/17/09 PROCEDURE 4420 A. B. Pre-Suspension Procedures 1. Prior to the Board (or the Superintendent in case of emergencies) suspending any teacher, the Superintendent, or other designee of the Board, shall meet with the teacher, explain the nature of the alleged misconduct, allow the teacher to admit, deny, or explain the incident or conduct in question, and advise of the teacher’s right to appear in person before the Board for review of any suspension. 2. A written report of this meeting shall be prepared and forwarded to the Board by the Superintendent or other designee. Upon review of the report, the Board may suspend the teacher or take whatever other disciplinary action it deems appropriate. 3. If the teacher is suspended by the Superintendent or the Board, the teacher, within a reasonable time of the suspension, shall be given a written notice advising of the suspension, stating the reasons therefore, the duration thereof, and the teacher’s right to appear in person before the Board for review of the suspension. Post-Suspension Procedures 1. Suspended teachers may request a review of their suspension before the Board of Education. Requests for a review must be made in writing by personal service or by certified mail, return receipt requested, to the Superintendent, Secretary or President of the Board no later than five school days after the beginning of the suspension. 2. If the teacher requests a hearing before the Board, the procedures which will usually be followed are set forth below. Departure from the procedure set forth below shall not, however, invalidate the suspension or the hearing. a. The teacher will be allowed to first either admit, deny, or explain the incident or conduct in question, or remain silent. b. The teacher may be represented by counsel. c. The hearing shall be informal and technical rules of evidence shall not be applicable. d. A teacher shall have the right to cross-examine witnesses and to introduce evidence. e. Up to five witnesses may be called by either the Superintendent or by the teacher. If either party would like to exceed that number of witnesses, a request must be approved by the Board of Education in advance of the hearing. f. Either party may record the proceedings at his/her own expense. g. The hearing shall be held in executive session. h. Absent good cause shown, the failure of a teacher to request a review or to appear at a review, once requested, shall constitute a waiver of the right to a review. i. The Board’s decision shall be final. j. If the suspension is reversed, the teacher shall be reimbursed for lost salary and any reference to the suspension shall be expunged from the teacher’s personnel file. Joint Agreement HFEO/PSC/Administration 7/21/81 Board of Education 8/18/81 2/17/09 POLICY 4422 TUTORING – FACULTY ETHICS In keeping with the high standards of the teaching profession, teachers are to avoid even the appearance of impropriety in their relationships with students. It is the position of the Board of Education that a potential conflict of interest, as well as a potential threat to the fair and impartial grading and evaluation of a student’s academic performance, exists whenever a teacher employed by the District tutors or instructs a student who is listed concurrently on the teacher’s class roster and accepts payment for such tutoring or instruction from anyone other than the Board of Education. Accordingly, unless otherwise specifically approved by the Superintendent or designee, all teachers employed by the District are prohibited from accepting any payment from anyone other than the District for tutoring, instructing, or rendering any teaching service during the regular or summer school term to any student who is listed concurrently on the teacher’s class roster. Nothing in this policy shall prohibit a teacher from accepting appropriate part-time employment outside the District in: (1) any adult evening school program conducted by a recognized private or public school; (2) any community college; (3) any public or private institution of higher education; (4) Governmental Agency, such as a Park District; or (5) in programs approved by the Board of Education or Superintendent. Joint Agreement HFEO/PSC/Administration 6/11/81 Board of Education 8/18/81 2/17/09 POLICY 4425 REPORTING AN ABUSED AND NEGLECTED CHILD All board of education members, teachers, administrators, counselors, deans, nurses, social workers, psychologists and school personnel with similar responsibilities in a professional or official capacity shall report to the Department of Children and Family Services suspected cases of abused or neglected children where a reasonable cause to believe abuse or neglect exists. Employees listed previously shall also cooperate in the investigation of such cases. It is the obligation and responsibility of said employees to report all such cases of suspected abuse and neglect; state law mandates such a report. The Superintendent shall develop a procedure for Board approval that sets forth the conditions for implementation of this policy. Board of Education 3/10/87 2/17/09 Rev. 6/15/10 PROCEDURE 4425 REPORTING AN ABUSED AND NEGLECTED CHILD I. REPORTING REQUIREMENTS Reporting suspected cases of abused or neglected children shall be done in the following manner: A. Educational personnel including volunteers and support staff who have a reasonable cause to believe abuse or neglect has occurred to children known to him or her in a professional or official capacity shall: 1. 2. B. The reporting educational personnel's name shall not be disclosed to the parent or guardian and his or her name shall not be generally divulged within the school system. C. The Principal shall assist educational personnel in further compliance with these Procedures if requested to do so. D. Educational personnel shall make initial reports to the DCFS, Child Protective Service Unit, either: 1. 2. II. Immediately report to the Department of Children and Family Services (DCFS) that he or she believes that a child may be abused or neglected; and Notify the Principal that a report has been made. In person; or By telephone. E. A written confirmation of the oral report shall be filed by the educational personnel making the initial report with DCFS either by letter or on forms approved by DCFS within forty-eight (48) hours of the initial report. That report shall be mailed to the local DCFS office with a copy to the State Central Register, DCFS. A copy of the report shall also be furnished to the Principal as a confidential record for the Principal's memory use and not as a school record. A copy of the report shall not be placed in the student's file. F. If the child is dead and there is reasonable cause to believe the death was caused by abuse or neglect, the initial report, in addition to being sent to DCFS, shall be sent to the appropriate Medical Examiner or Coroner. COOPERATION IN THE INVESTIGATION AND PROSECUTION OF CHILD ABUSE AND NEGLECT Educational personnel shall cooperate with DCFS in identification and treatment of child abuse or neglect. A. B. Interviews 1. An authorized DCFS employee or local law enforcement officer may ask the Principal or designee for permission to interview a student suspected of being abused or neglected. 2. An interview may be allowed if the Principal or designee believes that there is a reasonable explanation of why the interview is being conducted in school. 3. An interview shall be allowed upon either (a) presentation of a court order, or (b) the investigator's taking temporary protective custody of the child. 4. The Principal or designee mayor may not be present during the interview at the discretion of the investigator. 5. The Principal or designee may notify the parent or guardian after the interview of the fact of the interview, but may not divulge any information about the interview. 6. All persons interviewing a student in school shall complete the appropriate form provided by the Principal or designee. Photographs and Examinations If DCFS employees or law enforcement officials seek to physically examine or photograph a child suspected of being abused or neglected, they shall make a request to do so to the Principal or designee. 1. The Principal shall grant such request whenever the DCFS employee or the local enforcement officer presents a court order authorizing the examination or takes temporary protective custody of the student. 2. The Principal or designee may grant such request without court order or temporary custody if the Principal believes there is good reason for conducting the examination in school and believes that it will be conducted in a reasonable manner. The Principal's determination of reasonableness shall take into consideration the sex of the child and of the examiner, the age, maturity and sensitivities of the child, the location of the trauma and its seriousness. 3. If the Principal denies the request for examination or to photograph the child, he/she shall inform the DCFS employee or the local law enforcement officials that he/she is willing to permit an examination and photo- graph if an appropriate court order is issued, or the child is taken into temporary protective custody. 4. The Principal or designee may be present during the examination or photographing session at the discretion of the investigator. C. III. 5. The Principal or designee may notify the parent or guardian of the fact of the examination or photographic session, but shall not otherwise divulge information about the occurrence. 6. Release forms shall be executed as is appropriate. Educational personnel shall testify fully in any judicial proceeding resulting from a report of abuse or negligence, and they shall comply with all court orders and subpoenas. DISSEMINATION OF INFORMATION TO EDUCATIONAL PERSONNEL The Principal shall annually inform all employees under his or her charge of the legal requirements and protections enumerated in Abuse and Neglected Child Reporting Act (ANCRA). The information to be furnished should include: IV. A. The legal responsibility to report suspected cases of child abuse or neglect to the DCFS; B. The responsibility for cooperation with the DCFS; C. The duty to maintain confidentiality with respect to reports made and follow-up measures taken on suspected child abuse and neglect cases. D. Immunity 1. Educational personnel participating in good faith in the making of a report, or in the investigation of a report, have statutory immunity from any civil or criminal liability or any other type of claim that may be made against them. 2. Good faith is presumed when educational personnel make a report of an abused or neglected child. DEFINITIONS A. Abused Child An "Abused child" means a child whose parent or immediate family member, or any person responsible for the child's welfare, or any individual residing in the same home as the child, or a paramour of the child's parent: 1. inflicts, causes to be inflicted, or allows to be inflicted upon such child physical injury, by other than accidental means, which causes death, disfigurement, impairment of physical or emotional health, or loss or impairment of any bodily function; 2. creates a substantial risk of physical injury to such child by other than accidental means which would be likely to cause death, disfigurement, impairment of physical or emotional health, or loss or impairment of any bodily function; 3. commits or allows to be committed any sex offense against such child, as such sex offenses are defined in the Criminal Code of 1961, as amended [720 ILCS 5/1-1 et seq.], and extending those definitions of sex offenses to include children under 18 years of age; 4. commits or allows to be committed an act or acts of torture upon such child; 5 inflicts excessive corporal punishment; 6 commits or allows to be committed the offense of female genital mutilation, as defined in Section 12-34 of the Criminal Code of 1961 [720 ILCS 5/12-34], against the child; or 7. causes to be sold, transferred, distributed, or given to such child under 18 years of age, a controlled substance as defined in Section 102 of the Illinois Controlled Substances Act [720 ILCS 570/102] in violation of Article IV of the Illinois Controlled Substances Act [720 ILCS 570/401 et seq.] or in violation of the Methamphetamine Control and Community Protection Act [720 ILCS 646/1 et seq.], except for controlled substances that are prescribed in accordance with Article III of the Illinois Controlled Substances Act [720 ILCS 570/301 et seq.] and are dispensed to such child in a manner that substantially complies with the prescription. A child shall not be considered abused for the sole reason that the child has been relinquished in accordance with the Abandoned Newborn Infant Protection Act [325 ILCS 2/1 et seq.]. C. Neglected Child "Neglected child" means any child who is not receiving the proper or necessary nourishment or medically indicated treatment including food or care not provided solely on the basis of the present or anticipated mental or physical impairment as determined by a physician acting alone or in consultation with other physicians or otherwise is not receiving the proper or necessary support or medical or other remedial care recognized under State law as necessary for a child's well-being, or other care necessary for his or her well-being, including adequate food, clothing and shelter; or who is abandoned by his or her parents or other person responsible for the child's welfare without a proper plan of care; or who has been provided with interim crisis intervention services under Section 3-5 of the Juvenile Court Act of 1987 [705 ILCS 405/3-5] and whose parent, guardian, or custodian refuses to permit the child to return home and no other living arrangement agreeable to the parent, guardian, or custodian can be made, and the parent, guardian, or custodian has not made any other appropriate living arrangement for the child; or who is a newborn infant whose blood, urine, or meconium contains any amount of a controlled substance as defined in subsection (f) of Section 102 of the Illinois Controlled Substances Act [720 ILCS 570/102] or a metabolite thereof, with the exception of a controlled substance or metabolite thereof whose presence in the newborn infant is the result of medical treatment administered to the mother or the newborn infant. A child shall not be considered neglected for the sole reason that the child's parent or other person responsible for his or her welfare has left the child in the care of an adult relative for any period of time. A child shall not be considered neglected for the sole reason that the child has been relinquished in accordance with the Abandoned Newborn Infant Protection Act [325 ILCS 2/1 et seq.]. A child shall not be considered neglected or abused for the sole reason that such child's parent or other person responsible for his or her welfare depends upon spiritual means through prayer alone for the treatment or cure of disease or remedial care as provided under Section 4 of this Act [325 ILCS 5/4]. A child shall not be considered neglected or abused solely because the child is not attending school in accordance with the requirements of Article 26 of The School Code, as amended [105 ILCS 5/26-1 et seq.]. D. Child Protective Service Unit "Child Protective Service Unit" means certain specialized state employees of the Department of Children and Family Services (DCFS) assigned by the Director to perform the duties and responsibilities under the ANCRA. E. Temporary Custody 1. "Temporary custody" is authorized removal of the child from the person responsible for the child's welfare without court order or consent of the person responsible for the child's welfare by: (a) (b) (c) 2. Board of Education 3/10/87 12/1/87 2/17/09 a local law enforcement agency; a designated employee of DFCS; or a treating physician. Temporary custody may be granted if: (a) There is a reason to believe that the circumstances or conditions of the child are such that continuing in his or her place of residence or in the care and custody of the person responsible for the child's welfare presents an imminent danger to that child's life or health; and (b) The person responsible for the child's welfare is unavailable or has been asked and does not consent to the child's removal from his/her custody; and (c) There is not time to apply for a court order under the Juvenile Court Act for temporary custody of the child. (d) The person taking or retaining a child in temporary protective custody has made, upon taking temporary custodian immediate and reasonable effort to notify the person responsible for the child's welfare of the temporary custody and has also immediately notified the DCFS of taking temporary custody of the child. ADMINISTRATIVE REGULATION 4425 ABUSED OR NEGLECTED CHILDREN Any school or educational personnel, including teachers, counselors, deans, administrators, nurses, social workers and psychologist, volunteers or support staff who have reasonable cause to believe a child, known to them in their professional or official or volunteer capacity, may be an abused or neglected child are required by law to immediately report the case to the Department of Child and Family Services (DCFS). Definitions An "abused child" is one whose parent, or immediate family member, or other person responsible for the child's welfare, or any individual residing in the same home, or a paramour of the child's parent, inflicts upon or creates a substantial risk of physical or emotional injury to the child, commits a sex offense against the child, or commits torture or inflicts excessive corporal punishment upon the child. A "neglected child" is one whose parent or other person responsible for the child's welfare fails to provide the child with the necessary care and support, such as nourishment, medical care, education as required by law, clothing and shelter, or who is abandoned. A child may not be considered abused or neglected solely because a parent or guardian, in good faith, depends upon spiritual prayer along for the treatment of disease. Reporting Procedures -- Homewood-Flossmoor 1. A report of suspected child abuse or neglect should be reported to the social worker. The social worker will then assist in answering questions as the report is prepared. 2. The report of suspected child abuse or neglect must then be made orally by the professional, official or educational staff to the DCFS either by calling the statewide 24hour child abuse hotline number (1-800-252-2873) or by contacting the nearest DCFS office by telephone or in person. 3. The oral report must be confirmed in writing by the professional, official or educational staff to the appropriate Child Protective Service Unit within 48 hours. 4. Professional, official or educational personnel should inform the school principal that they have reported a suspected abuse or neglect case to the DCFS. 5. Any professional, official or educational staff may wish to seek the assistance of the Health Services Coordinator. When making a report to the DCFS, the following information is required, if known: 1. The name and address of the child and his or her parents or guardian. 2. The child's age, sex and race. 3. The nature and extent of the abuse or neglect. 4. Any evidence of previous injuries. 5. The names of persons apparently responsible for the abuse or neglect. 6. The family's composition, including the names, ages, sexes, and races of other children. 7. The reporter's name, occupation, and a place where he or she may be reached. 8. The actions taken by the reporter. 9. Any other information the reporter believes may be helpful. 10. Any professional, official or educational personnel suspecting abuse or neglect may wish to ask for the assistance of the Health Services Coordinator. Legal Guidelines Any professional, official or educational personnel who report a suspected case of child abuse or neglect has complete legal immunity if the report was made in good faith. The name of the reporter is kept confidential. Any professional, official or educational personnel who willfully fails to report a case of abuse or neglect to the DCFS are guilty of a Class A misdemeanor and subject to a $1,000.00 fine or up to one year in prison, or both. Any professional, official or educational personnel who knowingly transmit a false report to the DCFS are guilty of disorderly conduct and may be fined up to and including $3,000.00. Board of Education 1/10/87 12/1/87 Revised (Compliance with P.A. 84-1318; SB 1491) 2/17/09 POLICY 4430 LEAVE FOR TEACHING IN A FOREIGN COUNTRY OR UNDER SPECIAL CONDITIONS OF BENEFIT TO THE TEACHER AND TO THE SCHOOL A teacher who has achieved tenure status may, upon recommendation of the Superintendent, be granted leave for a period of up to two years for the purpose of teaching in a foreign country or in a special situation such as an inner-city school, either on an exchange or a one-way basis. Supplemental benefits will not be maintained during such leave. Board of Education 1/20/76 2/17/09 POLICY 4436 LEAVE OF ABSENCE Applications for special leave of absence such as, but not limited to, advanced study, travel, or health, may be reviewed on the merits of each application as recommended by the Superintendent. PSC/Administration Joint Agreement 5/25/82 Board of Education 7/27/82 2/17/09 ADMINISTRATIVE REGULATION 4436 LEAVE FOR ADVANCED STUDY, TRAVEL OR HEALTH Notification to the district in writing is required by January 15th of the year in which the leave is in effect as to whether or not the faculty member will be returning for the following school year. Board of Education 2/17/09 POLICY 4450 TUITION REIMBURSEMENT If the Superintendent requires any member of the faculty to enroll in a graduate course because it is in the best interest of the district, the Board of Education will pay the tuition. Joint Agreement HFEO/PSC/Administration 8/13/81 Board of Education 9/1/81 2/17/09 POLICY 4523 DRUG FREE SCHOOLS In accordance with the Federal Drug-Free Schools and Communities Act of 1989, employees shall not possess, use or distribute illicit drugs or alcohol on school premises or as a part of any school-related activity and shall comply with all other school district policies and rules concerning drugs and alcohol. Sanctions for violation of this policy extend to and include termination of employment and referral for prosecution consistent with applicable local, state and federal law. The Superintendent shall take appropriate measures to inform employees of this policy, including a statement that compliance with this policy is mandatory. Board of Education 10/16/90 2/17/09 PROCEDURE 4523 DRUG FREE SCHOOLS In keeping with the Board of Education's commitment to provide a safe and healthful work environment, and in accordance with the Drug-Free Schools and Community Act of 1986 and the Drug-Free Workplace Act of 1988, the following procedure is hereby adopted and shall become effective on December 1, 1991. A. CONTEXT The Board finds and determines that the use of illicit drugs and the unlawful possession and use of alcohol is wrong and harmful. The Board of Education policy prohibits any drugs and alcohol and/or being under the influence of drugs or alcohol on property of the School District or as part of any of its activities. For the purposes of this policy, drugs are defined as any drug which is not legally obtainable and/or any drug which is legally obtainable, such as a prescription drug, but which is not legally obtained, is not being used for prescription purposes, and/or is not being taken according to prescribed dosages. B. NOTICE OF CONVICTIONS Any employee who is convicted of violating any federal or state criminal drug statute on property of the School District must notify the Superintendent within five (5) days of such conviction. For the purpose of this notice requirement, a conviction includes finding of guilt and/or an imposition of sentence by any judicial body for any violation of a criminal statute involving the unlawful manufacture, distribution, dispensation, possession or use of drugs in the workplace. C. PENALTIES FOR VIOLATION Compliance with this policy and procedure are a condition of continued employment. Consequently, a violation of any aspect of this policy and procedure will render employees subject .to disciplinary action up to and including termination and referral for prosecution. Alternatively, if deemed appropriate, in its discretion, by the Board of Education under the particular circumstances, an employee who violates this policy and procedure may be required to participate in and complete a drug and alcohol abuse assistance or rehabilitation program to the satisfaction of the Board of Education, and if such employee refuses to participate in the program, or commences participation in but then ceases to complete the program, then the employee shall be subject to disciplinary action for the original violations and the employee's failure to complete the program or refusal to participate in the program that is required by the Board of Education. D. DISSEMINATION OF INFORMATION Employees shall be provided information about any available drug and alcohol counseling and rehabilitation and re-entry programs which are available in the area to employees. Employees shall be notified at least each school year of the standards of conduct required by this policy and procedure, that compliance with those standards is mandatory and of the sanctions set forth in this policy and procedure. Employees shall be given a copy of this policy and procedure each school year. The failure to give such notice and a copy of this policy and procedure each school year shall not affect the validity of this policy and procedure, nor shall it affect the validity of any disciplinary action taken hereunder. E. REVIEW The Board of Education and administration shall conduct a biennial review of this policy and procedure to: 1. 2. determine its effectiveness and implement changes to this policy and procedure, if necessary, and ensure that the sanctions required by the policy/procedure are consistently enforced. Failure to conduct such review shall not affect the validly of this policy and procedure, nor shall it affect the validity of any disciplinary action taken hereunder. Board of Education 11/12/91 2/17/09 ADMINISTRATIVE REGULATION 4523 DRUG AND ALCOHOL-FREE WORKPLACE It is the policy of the Board of Education that Homewood-Flossmoor Community High School be a drug and alcohol-free workplace in order to ensure that employees can perform their duties without endangering themselves, students, other employees or the public. District employees are expected to be drug and alcohol free at all times that they are in the workplace. This means that no measurable amount of illegal drug or of an alcoholic beverage shall be present in the employee's system while on the job, either during the regularly scheduled workday or any other time or emergency work. Employees must realize that many legal and illegal drugs used for recreational purposes may remain in the system for several days, and that residual amounts of legal and illegal drugs discovered in the system are included in this policy. Any employee who is taking prescription or non-prescription medicine shall notify his or her immediate supervisor of the medication prescribed when product information or doctor or pharmacist warnings indicate that the substance may be reasonably expected to impair the employee's performance. The nature of the illness or injury, and any precautions that should be taken as a result of the drug's use; i.e., should not drive or operate equipment, should avoid exposure to the sun, etc., shall be furnished to the supervisor as well. No employee shall distribute, dispense, possess, use or be under the influence of any alcoholic beverage, malt beverage or fortified wine or other intoxicating liquor or unlawfully manufacture, distribute, dispense, possess or use or be under the influence of any narcotic drug, hallucinogenic drug, amphetamine, barbiturate, marijuana, anabolic steroid or any other controlled substance, as defined in schedules I through V of section 202 of the Controlled Substances Act (21 U.S.C. 812) and as further defined by regulation at 21 C.F .R. 1300.11 through 1300.15, before, during or after school hours at school or in any other School District location as defined below. “School District location” means in any school building or on any school premises; or any school-owned vehicle or in any other school-approved vehicle used to transport students to and from school or school activities; off school property at any school-sponsored or school-approved activity, event or function, such as a field trip or athletic event, where students are under the jurisdiction of the School District; or during any period of time such employee is supervising students on behalf of the School District or otherwise engaged in School District business. Current employees of the District shall be required to submit to a test for the presence of drugs, narcotics or alcohol if: 1. There is evidence that an employee is impaired or incapable of performing his or her assigned duties. "Evidence" shall include reduced productivity, excessive accidents involving district vehicles or district equipment, a single accident inflicting serious personal injury requiring medical attention, damage to district property or equipment of more than $250.00, high absenteeism or other behavior inconsistent with previous performance, including long term or sudden physical or personality traits indicative of the usage of drugs or alcohol. An employee must be interviewed by the immediate supervisor before a test is required under this paragraph. Evidence shall always be documented by the immediate supervisor with notes recounting the immediate supervisor's interview with the employee. Such notes shall include the immediate supervisor's observations of the employee's demeanor, personality traits and physical appearance, plus all other relevant observations regarding the employee's ability to perform his or her job duties. The contents of this documentation shall be available to the employee upon request. The immediate supervisor shall order a drug or alcohol test in the following cases: a. When there is reasonable suspicion of the use, distribution, possession or sale of alcohol, drugs or narcotics on the job or preceding reporting to work or at any School District location; or b. When the employee exhibits an unnecessary use of force of other irrational behavior; or c. When there is serious on-duty injury to the employee or another person; or d. When there is damage to district property or equipment in excess of $250.00. No such test shall be ordered until a written report containing the facts which triggered the mandatory test has been completed by the immediate supervisor. Test results reporting a presence of illegal drugs or narcotics, the use of prescription drugs without a prescription, the abuse of any over-the-counter drug or the presence of alcohol will be submitted as part of a complaint by the immediate supervisor to the Principal and District Superintendent for immediate action. Confirmed test results reporting a presence of illegal drugs or narcotics, the use of prescription drugs without a prescription, the abuse of any over-the-counter drug or the presence of alcohol (hereinafter "positive test") will ordinarily result in the employee's entry into the employee disciplinary process. The use of discipline will be progressive except where the employee's conduct is deemed irremediable. The conduct shall be deemed irremediable if it results in physical harm to any person, or when the employee is in possession of any illegal drug, or under the influence of any illegal drug or alcohol while at work or when supervising students at any location. Where an employee's conduct is deemed irremediable, a notice of dismissal will be issued by the Board without resort to efforts at rehabilitation, and this regulation shall not be construed to hinder the Board's rights to dismiss employees for irremediable misconduct. When the employee's conduct is not deemed irremediable, the disciplinary process shall be initiated concurrently with the processes commencing at the step demonstrated appropriate under the facts and circumstances revealed by an examination of the employee by a qualified and impartial psychologist or substance abuse counselor. Step 1. WHERE NO DEPENDENCY IS PRESENT: The employee shall receive a Notice to Remedy. The employee shall receive a course of instruction in the biological and psychological effects of drugs and alcohol. On the successful completion of this course of instruction, the Notice to Remedy shall be rescinded by the Board. Refusal to participate in the course of instruction or failure to successfully complete the course of instruction shall result in dismissal. Step 2. WHERE MINOR DEPENDENCY IS PRESENT: The employee shall receive a Notice to Remedy. The employee shall successfully complete an out- patient program of treatment designed to eliminate the dependency problem. When the program is successfully completed, the Notice to Remedy shall be rescinded by the Board. Refusal to participate in the program of treatment or failure to successfully complete the program shall result in dismissal. Step 3. WHERE MAJOR DEPENDENCY IS PRESENT: The employee shall receive a Notice to Remedy. The employee shall enter and successfully complete an inpatient program of treatment designed to eliminate the dependency problem, and shall successfully complete any outpatient care. When the inpatient program is successfully completed and the employee presents satisfactory documentation that he or she has continued to participate as required in the outpatient program, the Notice to Remedy shall be rescinded by the Board. The rescission of the Notice to Remedy shall take place no less than twelve months nor more than 14 months after the date of the employee's discharge from the inpatient program, except that the Notice to Remedy shall not be rescinded before the employee has presented satisfactory evidence of completion or continued participation in the outpatient program as stated above. Failure of an employee to fulfill the requirements of this paragraph shall result in dismissal. REPEAT CONTACTS WITH THE PROGRAM: Any employee who receives a positive test and who had previously received assistance under this program at Step 1 must enter the program at no lower step than Step 2. Any employee who receives a positive test and who has previously received assistance under this program at Step 2 must enter the program at no lower step than Step 3. Any employee who receives a positive test and who has previously received assistance under this program at Step 3 shall be dismissed for irremediable misconduct. EFFECT OF OTHER BOARD PROCEDURES: This regulation shall not affect or hinder the Board's rights and abilities to discipline or dismiss tenured teachers under applicable law. This regulation shall not be construed to prevent the Board from deciding not to re-employ a probationary teacher nor shall it be construed to prevent the Board from honorably dismissing any teacher under applicable law. All tests conducted under this policy shall include a split sample and the option for the employee to conduct a test of the split sample at the employee’s own expense. Any testing laboratory used by the District shall follow testing procedures approved by the District and shall maintain a record of each employee’s sample which shall be made available to the employee affected upon request. Board of Education 3/28/91 2/17/09 POLICY 4530 ANNUITIES In accordance with the Section 10-22.3.a. of the Illinois School Code, the district shall withhold deductions for the purchase of tax-sheltered annuities when so requested by an employee. Such insurance or benefits may be contracted for only with an insurance company authorized to do business in the State of Illinois. For withholding, the District reserves the right to limit the number of annuities available to employees for district . Board of Education 1/20/76 2/17/09 POLICY 4610 PERSONAL INTEREST IN BOOKS OR EQUIPMENT No member of the staff shall be interested in the sale, proceeds, or profits of any book, apparatus, furniture or services used or to be used in any school with which he may be connected, except as permitted by the applicable provisions of the School Code. . Board of Education 3/17/75 2/17/09 POLICY 4615 SALE OF SOFTWARE A staff member who has directly used district working time or property to develop a computer software program, upon realizing there is a market value for this work, shall develop an agreement with the Superintendent to be approved by the Board of Education for sharing the proceeds from the sale or marketing of any program developed. The employee shall be obligated to provide the district with a copy of the computer program free of charge. HFEO/PSC/Administration Joint Agreement 7/26/83 Board of Education 8/16/83 2/17/09 POLICY 4707 RELEASE FROM CONTRACT A teacher who has entered upon contractual continued service may resign at any time by obtaining the concurrence of the Board of Education or by serving at least 30 days’ written notice upon the secretary of the Board. However, no teacher may resign during the school term, without the concurrence of the Board, in order to accept another teaching assignment. The Board, as a general rule, may agree to accept a resignation during the school term only when the efficiency and operation of the school system will not be adversely affected. The Board shall treat each request for a resignation during the school term as an individual case and in determining whether to agree to such requested termination will take into account and consider elements such as follows, among others that may appear relevant to the Board from time to time or in any given case: 1. 2. 3. 4. 5. The reason for the request and the circumstances surrounding such. Whether the request is made as a result of factors beyond the teacher’s apparent control. The effect of granting such request on the operation of the schools in this district including but not limited to the effect on the education of the present students of the teacher during the remainder of the school term. The subject matter or matters taught by the teacher and the importance of continuity therein as provided by a single person performing continuous teaching duties during the school term. The availability of a replacement acceptable to the administration and the Board of similar or higher qualifications than the person requesting the termination. Administration/PSC Joint Agreement 10/22/81 Board of Education 11/17/81 2/17/09 In the event that the request for termination of services of a teacher during the aforesaid period is not agreed to by the Board and the teacher without agreement terminates his/her services, the teacher shall pay the school district four (4) percent of contract salary as liquidated damages for breach of employment contract. Reference to this policy shall be made in all certificated employee contracts and/or notices of continuance of employment. Board of Education 7/27/82 2/17/09 POLICY 4830 STUDENT TEACHERS School facilities and staff may be made available to colleges and universities in their student teaching programs. The Superintendent or designee shall make the final placement of student teachers. The student teacher’s institution shall provide adequate support and supervision throughout the student teaching experience. The institution making the assignment shall provide the District with a criminal background check on the candidate prior to the placement or the District may do so. Board of Education 3/17/75 2/17/09 POLICY 4835 COMPUTER EQUIPMENT and NETWORK USE PROCEDURES for HOMEWOOD-FLOSSMOOR COMMUNITY HIGH SCHOOL DISTRICT 233 EMPLOYEES Homewood-Flossmoor Community High School District 233 provides computer and network resources for the purpose of advancing the educational mission of the District. These resources are provided and maintained at the District’s expense, and are to be used by employees with respect for the public trust through which they have been provided. These Computer Equipment and Network Use Procedures provide details regarding the appropriate and inappropriate use of District resources. The procedures do not attempt to articulate all required or proscribed behavior by users. The District reserves the right to create, modify and interpret the procedures. Employees who have questions regarding whether any particular use is acceptable should obtain guidance from the Principal. The procedures described herein apply to all District employees, covering all District equipment, software, and/or networks (including access to the Internet). APPROPRIATE USE GENERAL The District expects users to exercise good judgment and to use District equipment, software, and/or networks (including access to the Internet) in a legal and professional manner. Use of District equipment, software, and/or networks (including access to the Internet) is expected to be related to the education of students and/or conducting District business. The District recognizes, however, that personal use is inevitable. Personal use is permitted so long as it occurs on personal time, does not interfere with District business, and is not otherwise prohibited by District policy or procedure. Appropriate use includes but is not limited to the following guidelines or examples. The District reserves the right to create, modify and interpret the guidelines. Do not use other’s passwords or share your password with others. Exercise good judgment. Respect District property and be responsible in the use of the equipment. Do not destroy, modify or abuse the hardware or software in any way. Do not delete or add software to District computers or engage in practices that may threaten the network (such as accessing files that may contain viruses). 6. Do not use District computers for illegal, harassing, vandalizing, inappropriate or indecent purposes, or for personal gain. 7. Do not use the Internet to access or process pornographic or otherwise inappropriate material. 8. Be ethical and courteous. Do not send hateful, harassing or obscene messages, discriminatory remarks, or demonstrate other antisocial behaviors. 9. Do not assume that because something is on the Internet that you can copy it. Respect copyrights. 10. Do not use District equipment, software, and/or networks (including access to the Internet) for commercial activity. 11. Do not store music or any other non-academic items in your network storage area. 1. 2. 3. 4. 5. SOFTWARE District software is licensed to the District and may have specific license restrictions regarding copying or use. Users of District software must obtain permission form the Director of Information Services prior to copying or loading District software onto any computer, whether privately owned or District property. Loading non-District software onto District computers is forbidden, unless authorized by the Director of Information Services. Employees who wish to install software for the purposes of evaluating its educational value may do so after receiving authorization from the Director of Information Services. All software must be legally licensed prior to loading onto District equipment. The unauthorized use of and/or copying of software is illegal. Unauthorized use of software is regarded as a serious matter and such use may result in loss of privileges, disciplinary action, and/or appropriate legal action. E-MAIL The electronic mail system, FirstClass, is owned and controlled by the District. E-mail is provided to employees as an aid in advancing the educational mission of the District. The District recognizes, however, that personal use is inevitable. Incidental personal use is permitted so long as it occurs on personal time, does not interfere with District business, and is not otherwise prohibited by District policy or procedure. Incidental personal use means use by an individual for occasional personal communications. Appropriate use of E-mail includes but is not limited to the following guidelines or examples. The District reserves the right to create, modify and interpret the guidelines. 1. 2. 3. 4. The content of an E-mail message, including attachments, is similar to a letter or official memo – its contents can be preserved by the sender, recipient, any parties to whom it is forwarded, or by the Email system itself. It is, therefore, subject to the same legalities as hard copy correspondences (e.g. required documentation, subpoena, or Freedom of Information requests). Be cautious about what you send and to whom. Do not say anything in an E-mail that you would not want to see published or reported in the public news media. Do not use words that defame another individual or disparage another individual or institution, upload or download or re-send copyrighted, pornographic, or sexually explicit material, use E-mail to harass or discriminate against someone, or send private information or data about someone. Be careful of sending attachments. If the recipient is using a different E-mail system they may arrive illegible. Attachments may spread a virus, or be so large that they dramatically slow down or temporarily clog the E-mail system. If you do not know the sender of the E-mail, do not open an attachment, and do not open attachments ending in “.exe”, “.bat” or “.com”. INTERNET The Internet is provided for the purpose of advancing the educational mission of the District. The District recognizes, however, that personal use is inevitable. Personal use is permitted so long as it occurs on personal time, does not interfere with District business, and is not otherwise prohibited by District policy or procedure. Appropriate use of the Internet includes but is not limited to the following guidelines or examples. The District reserves the right to create, modify and interpret the guidelines. 1. 2. 3. Be cautious about where you go and what you do. Do not visit any site or download or share any material that might cause anyone to question your professionalism. Do not assume that just because something is on the Internet you can copy it. As a general rule, assume the opposite unless there is a notice on the site stating that you may do so. Do not use words that defame another individual or disparage another individual or institution, upload or download or re-send copyrighted, sexually explicit, or pornographic material, use E-mail to harass or discriminate against someone, or send private information or data about someone. WEB PUBLISHING Copyright law prohibits the republishing of text or graphics on the Internet or on the District web site without written permission of the originator. All information published on the District web site must be directly related to District activities. The District web site is not to be used for commercial activity. No student work or photographic images of students are to be posted without written permission from each student’s parent(s)/guardian(s) [see Internet Publishing Release form], and students are never to be identified by name. Descriptions of the work or activity in a photograph is allowed. Information published on the District website will be reviewed by the Web Master to verify compliance with District policy. EQUIPMENT Employees are expected to respect the District’s property and be responsible in using equipment. Users may be held responsible for any damage caused by intentional or negligent acts in caring for District equipment. The District is responsible for any routine maintenance or repairs to District equipment. Users are expected to notify the Computer Services Department of any need for service. PRIVACY and RESPONSIBILITY While the District respects the privacy of its employees, District equipment, software (including E-Mail), and/or networks (including access to the Internet) are NOT inherently secure or private. The District reserves the right to monitor and review any information stored or accessed by employees using District equipment, software, and/or networks (including access to the Internet) in order to analyze the use of systems, evaluate compliance with policies and procedures, and insure compliance with the Children’s Internet Protection Act. Employees are advised to protect their privacy by not storing sensitive or personal information on District equipment, software, and/or networks. The District reserves the right to disclose any electronic messages, images, or work produced, sent, received or stored on District equipment, software, and/or networks to law enforcement officials. Under some circumstances, disclosure of such electronic materials may be required in response to a document production request made in a lawsuit involving the District, or by a third party against the user, or pursuant to a Freedom of Information request. Students are responsible for their conduct while using District equipment, software, and/or networks (including access to the Internet); however, employees who oversee student activity are responsible to monitor and ensure that students comply with the student Acceptable Use Policy (Board Policy 7580). Board of Education 5/7/02 2/17/09 INTERNET PUBLISHING RELEASE for Homewood-Flossmoor Community High School District 233 Name of Student __________________________________________________________________________ Name of Parent/Guardian(s)_________________________________________________________________ I/We understand that our student’s work (graphic, written, electronic) and/or photograph is under consideration for publication on the Internet. In the event anyone requests such permission, those requests will be forwarded to us as parents/guardians. No name, home address or telephone number will appear with such work or photographs. I/We grant permission for the internet publication of our student’s work (graphic, written, electronic) and/or photograph as described below for an indefinite period or until removal is requested in writing. Signature _____________________________________________________________ Date ______________ Printed name _______________________________ Relationship _____________________ Signature _____________________________________________________________ Date _____________ Printed name _______________________________ Relationship _____________________ I, the student, also give my permission for such publishing. Signature _____________________________________________________________ Date _____________ Description of work to be published (use back if necessary) ___________________________________________________________________________________________ ___________________________________________________________________________________________ ___________________________________________________________________________________________ ___________________________________________________________________________________________ ___________________________________________________________________________________________ ___________________________________________________________________________________________ ___________________________________________________________________________________________ ___________________________________________________________________________________________ POLICY 4440 STUDENT SUPERVISION AND WELFARE Each professional staff member shall maintain a standard of care for the supervision, control, and protection of students appropriate with their assigned duties and responsibilities. The following standards are expected: A professional staff member shall immediately report to a building administrator any accident, safety hazard, or other potentially harmful condition or situation she/he detects. A professional staff member shall provide proper instruction in safety matters as presented in assigned course guides. Each professional staff member shall immediately report to a building administrator knowledge of threats of violence by students. A professional staff member shall not send students on any personal errands. A professional staff member shall not associate inappropriately with students at any time in a manner which may give the appearance of impropriety, including, but not limited to, the creation or participation in any situation or activity which could be considered abusive or sexually suggestive or involve drugs, alcohol or tobacco. Any sexual or other inappropriate conduct with a student by any staff member will subject the offender to potential criminal liability and discipline up to and including termination of employment. The Superintendent may establish such procedures as may be deemed necessary or desirable to implement the above policy. Board of Education 2/17/09 SUPPORT STAFF 5000 Employment of Support Staff 5010 Affirmative Action 5020 Decoration Policy Administrative Regulation 5020.1 5030 Negotiated Agreements 5040 Sexual Harassment 5050 Advancement/Evaluation of Support Staff Members 5100 Family and Medical Leave 5110 Infectious Disease and Attendance 5120 Staff Discipline 5130 Drug Free Schools Procedure 5130.1 Administrative Regulation 5130.2 5140 Annuities 5150 Deferred Compensation 5200 Personal Interest in Books or Equipment 5210 Sale of Software 5220 Computer Equipment and Network Policy 5230 Physical Examination 5240 Military Service 5245 Employment Eligibility 5250 Student Supervision and Welfare 5260 Prohibited Activity POLICY 5000 SUPPORT STAFF Unless otherwise specifically provided, District employment is at will, meaning that employment may be terminated by the district or the employee at any time, for any reason or no reason at all. A dismissal for reduction in force requires 30 days notice before the employee is removed or dismissed. For the purposes of reduction in force, educational support personnel are granted seniority and recall rights within their respective categories of position. Nothing in this Policy is intended or should be construed as altering the employment-at-will relationship. Legal Reference: 105 ILCS 5/10-22.34 105 ILCS 5/10-22.35 Board of Education 2/17/09 PROCEDURE 5000.1 CLASSIFIED STAFF EMPLOYMENT The following compensation and benefits may be granted to workers who are employed in positions and who fulfill the requirements necessary to obtain such benefits. The compensation and benefits of employees covered by collective bargaining agreements are as set forth in those agreements. In the event of a conflict between any provision of a collective bargaining agreement and any provision of this procedure, the provision of the collective bargaining agreement applies. COMPENSATION Subject to approval, placement within a salary range may be related to the years of service, performance evaluation, and/or prior experience of the employee. FRINGE BENEFITS To be eligible for fringe benefits, employees must work a minimum of twenty hours per week, each week. Employees are eligible for fringe benefits as of the date they are hired. 1. Health Insurance The Board of Education agrees to pay the premium cost per month, per employee, except as provided in Section 8, for single coverage health insurance under the plans selected by the Board and that exist from time to time. 2. Life Insurance The Board of Education agrees to secure $40,000 in term life insurance. 3. Dental Insurance The Board of Education agrees to pay the cost per month per employee for dental insurance coverage under the plan selected from time to time by the Board, and $4.55 per month toward dependent dental coverage for those with eligible dependents. 4. Sick Leave Sick leave is cumulative to 240 days including the leave of the current year. Sick leave is defined as personal illness or serious illness or death in the immediate family or household. "Immediate family" includes parents, spouse, brothers, sisters, children, grandparents, grandchildren, parents-in-law, brother-in-law, sister-in-law, and legal guardians. Each new classified employee will earn sick leave days at the rate of one per month for the first year of employment. At the end of the first year of employment, the total number of sick leave days will be assigned on July 1 of each fiscal year. Unpaid sick leave may be available pursuant to Policy 5412 (Family and Medical Leave Act). 5. Personal Days With written pre-approval, each full-time employee is permitted up to three personal days of leave per year, without accumulation. 6. Holidays Employees shall not be required to report to work on legal school holidays and the following local holidays, when such holidays occur on a regularly scheduled work day. If a legal school holiday falls on a non-work day or simultaneously with another legal holiday which causes the employee to lose a paid holiday, such day will be granted at another time, but must be taken with 30 days of the actual holiday or it will be lost. Legal school holidays are: New Years Day Martin Luther King Jr's Birthday Lincoln's Birthday Casmir Pulaski's Birthday Memorial Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day Local holidays are: Friday after Thanksgiving Yom Kippur Christmas Eve New Years Eve Good Friday 7. ID Card All permanent classified staff members may receive a photo ID card from the Dean’s Office which entitles them and one guest to all Homewood-Flossmoor events including family swim, plays, musicals and athletic events, free of charge. A guest must be a member of the immediate family. 8. Annuities The District shall cooperate in the purchase of tax sheltered annuities when so requested by an employee. The employee will designate the amount of salary to be applied and the insurance company or tax-sheltered annuity company through which such annuity is to be purchased. If an employee elects not to be covered by the District's major medical plan for individual coverage and can verify other coverage, an amount equal to the District's cost of such coverage will be deposited in an annuity of the person's choice. If an employee wishes to replace the Board-paid tax-sheltered annuity with the medical coverage at a future time, the employee will be required to undergo a physical exam to prove insurability. Based on the results of this exam, it is possible that the employee WILL NOT be eligible for the district's medical insurance coverage. 9. Tuition Reimbursement Classified employees will be eligible for tuition reimbursement for courses taken to improve their skills in their respective positions if the courses are pre-approved by their immediate supervisor and the Superintendent. The annual limit for reimbursement is $300 per calendar year. EMPLOYMENT - TWELVE MONTHS A full-time twelve month employee is one who is employed twelve months per year, a minimum of twenty hours per week, each week. Fringe Benefits 1. Family Health Insurance The Board of Education agrees to pay $60 per month toward family health insurance for those support staff members who have eligible dependents. 2. Sick Leave Each full-time member is permitted up to 15 days per year. Unpaid sick leave may be available pursuant to Policy 5412 (Family and Medical Leave Act). 3. Holidays The additional legal holiday provided is 4th of July. 4. Vacation Vacation shall be provided for all full-time employees in recognition of faithful service, as follows: Less than 1 year. . . . . . . . . . . . . . . 1 - 3 years employment. . . . . . . . 1 day per month 12 days per year 4 - 6 years employment. . . . . . . . 7 - 10 years employment . . . . . . . Beginning 11th year . . . . . . . . . . . 15 days per year 18 days per year 20 days per year These days will be assigned at the start of each fiscal year to be used within that fiscal year. Unused days will be lost. Employees will not be compensated for vacation days which are not used. An employee may not receive additional pay in lieu of vacation. New employees shall accrue vacation at the rate of 1 day per month from the date of hiring or employment in a twelvemonth position. Five vacation days from the previous year may be carried over to be used by August 15th, pending the supervisor’s approval. Written request for vacation will be made to the immediate supervisor. A combination of seniority, length of notification and supervisor's approval will be considered in the final approval by the Superintendent. Vacation time that has not been earned cannot be used. If a legal holiday falls within the employee's vacation period, an additional day of vacation shall be added. Upon termination of employment, the employee will receive compensation for unused vacation days. This compensation will be prorated based on the percentage of days worked for that fiscal year. The rate of compensation for each day of vacation shall be equal to the employee's regular daily salary. A year is the District’s fiscal year, July 1, through June 30. EMPLOYMENT - TEN MONTHS A full-time ten month employee is one who is employed ten months per year, a minimum of twenty hours per week, each week. Fringe Benefits 1. Family Health Insurance The Board of Education agrees to pay $30 per month toward family dependent coverage for those employees who have eligible dependents. 2. Sick Leave Each full-time member is permitted up to 12 days per year. Unpaid sick leave may be available pursuant to Policy 5412 (Family and Medical Leave Act). Times of work Employees will begin work approximately one week before the teacher workshops begin and end approximately one week after the end of the school year (approximately August 15 through June 14, depending upon the school calendar for any given year.) Actual date will be set by the Superintendent in June each year. EMPLOYMENT - 185 DAYS A full-time ten month employee is one who is employed 185 days per year, a minimum of twenty hours per week, each week. Sick Leave Each full-time member is permitted up to 12 days per year. Unpaid sick leave may be available pursuant to Policy 5412 (Family and Medical Leave Act). Times of Work Employees will begin work with the first day of pre-school workshop for returning teachers and will end with the last day of the school year when teachers are present. Certain exceptions to this may be made at the request of the supervisor. Employees will work each day when teachers are present -- regular class days when students are in attendance and on institute days. If it should prove to be necessary for an employee to work during a recess period, it can only be done at the request of the individual's immediate supervisor and will be compensated for at the regular per diem rate of pay. 11/21/91 6/1/93 1/17/95 3/19/96 7/22/97 6/18/02 8/31/04 1/2008 2/17/09 POLICY 5010 AFFIRMATIVE ACTION It is the goal of this district to provide, through a positive and effective affirmative action policy, equal opportunities for recruitment, employment, and retention of all qualified people regardless of race, color, religion, national or ethnic origin, physical or mental handicap, age, sex, marital status, or unfavorable discharge from military service. The purpose of this policy is to accomplish the following: 1. To provide all students with an opportunity to relate to and learn with members of diverse backgrounds and to increase knowledge and enhance intercultural understanding. 2. To recruit and hire qualified minority certified and classified staff who typify the diverse backgrounds of the student body. 3. To insure fair and equitable treatment in the employment, dismissal and transfer of all persons. This Board encourages all personnel to assist in the accomplishment of this program through their personal commitment to the concept of equal opportunity and non-discrimination for all people. Therefore, this Board establishes a policy of affirmative action in order to insure that all personnel policies relevant to recruitment, employment and retention of employees will provide equal opportunities for all persons in order to achieve these purposes. Legal Ref: 105 ILCS 5/10-23.5 Board of Education 11/7/78 1/15/91 01/2008 2/17/09 POLICY 5020 DECORATION POLICY School Ceremonies, Activities, and Performances Homewood-Flossmoor High School District 233 conducts a variety of school ceremonies and activities and participates in a number of holiday observances. School holiday observances and ceremonies frequently relate to matters of culture and religion, and District 233 encourages all students, faculty and staff to appreciate, value, and develop respect for the variety of cultural and religious heritages represented in our high school. Observance of Legal and Religious Holidays Homewood-Flossmoor High School observes the several legal school holidays throughout the year that have a religious and a secular basis and are enumerated in Section 24-2 of The School Code of Illinois. Homewood-Flossmoor High School’s calendar of activities is prepared in a manner that minimizes conflicts with religious holidays celebrated by members of the school community. Activities in the high school in conjunction with religious holidays should neither advance nor inhibit any religion. The totality of holiday-related observances should reflect balance among a variety of cultures. No student or staff member should be compelled to recognize or observe any holiday in ways contrary to personal religious beliefs. Decorations and Displays Decorations and displays that recognize legal and secular holidays should reflect balance and sensitivity to the variety of cultural traditions, which exist in the school community. To ensure that the school operates in a consistent manner in displaying decorations, the Principal shall confer and consult with the Superintendent prior to displaying seasonal decorations that will be reviewed on a district-wide basis. The Principal should address any questions relative to the appropriateness of decorations or displays to the Superintendent well in advance of holiday observances. School Performances The purpose of school-sponsored performances must be secular and may not serve to advance or inhibit any religion. Student performances, including instrumental and vocal concerts, may be dedicated exclusively to public and secular holidays; however, student performances may not be dedicated exclusively to religious holidays. Components may be associated with religious holidays, provided the overall program demonstrates sensitivity to the various beliefs of the school community. Music, art, literature, and drama having religious themes or bases are permitted as part of the curriculum for school-sponsored activities and programs if presented in a prudent and objective manner and as a traditional part of the cultural and religious heritage of a particular holiday. The Principal should address any questions relative to the appropriateness of the content of student performances to the Superintendent prior to the beginning of student rehearsals for the performance. Board of Education 5/7/02 2/17/09 ADMINISTRATIVE REGULATION5020.1 DECORATION POLICY INSTRUCTION School Ceremonies, Activities, and Observances School holidays include: January 1 – New Year’s Day Third Monday in January – Birthday of Dr. Martin Luther King, Jr. February – President’s Day or Lincoln’s Birthday First Monday in March – Birthday of Casimir Pulaski Memorial Day Independence Day Labor Day – First Monday in September Columbus Day – Second Monday in October November 11 – Veteran’s Day Thanksgiving Day Decorations and Displays The high school may display decorations that represent a variety of cultural and religious heritages. Any school decorations or displays presented as a part of holiday observances should meet the following criteria: 1. 2. 3. Decorations will be displayed on a temporary basis. Decorations will be displayed in a manner that represents neither endorsement, nor promotion of a single religion or religious belief. Decorations may include non-secular as well as secular symbols. Individual room and office decorations may include only secular symbols. Individual student participation in the preparation of holiday decorations or displays is strictly voluntary. If the display is a class activity, students who do not wish to participate may be given an alternative assignment or activity. The Principal shall be responsible for communicating the district policy and administrative regulations relative to school ceremonies, activities, and observances to all faculty and staff at the beginning of each school year or as appropriate. Faculty, staff, parent, or student questions relative to the appropriateness of decorations or display should be addressed to the Principal. School Performances Student performances should demonstrate sensitivity to the variety of cultures represented in the school community and should be designed to encourage students, staff members, parents, and members of the community to value and appreciate a variety of cultural and religious points of view. Individual faculty members and the Principal shall be responsible to the Superintendent for the appropriateness of the content of student performances. Board of Education 5/7/02 2/17/09 POLICY 5030 NEGOTIATED AGREEMENTS It is the policy of the Board of Education to adhere to both the letter and spirit of all negotiated contracts with district personnel. In the event of any conflict between the express provisions of any collective bargaining agreement and any policy, the provision of the collective bargaining agreement shall prevail. The Superintendent may, as deemed necessary, establish procedures for the implementation of the provisions of these contracts. Board of Education 3/17/75 2/17/09 POLICY 5040 SEXUAL HARASSMENT The Board of Education recognizes that a support staff member has the right to work in an environment untainted by sexual or other forms of harassment or discrimination. Offensive conduct which has the purpose or effect of unreasonably interfering with work performance or creating an intimidating, hostile, discriminatory or offensive working environment, disrupts the educational process and impedes the legitimate pedagogical concerns of the district. Employees and students are prohibited from sexually harassing other employees or students. A. In the case of sexual harassment of an employee by another employee, sexual harassment means any: 1. 2. 3. B. In the case of sexual harassment of a student by an employee, sexual harassment means: 1. 2. 3. 4. C. Unwelcome sexual advances, or Request for sexual favors, or Any conduct of a sexual nature when (i) submission to such conduct is made either explicitly or implicitly a term or condition of an individual’s employment, or (ii) submission to or rejection of such conduct by an individual is used as the basis for employment decisions affecting such individual, or (iii) such conduct has the purpose or effect of substantially interfering with an individual’s work performance or creating an intimidating, hostile or offensive working environment. Any sexual advance by an employee toward a student. Any request by an employee to a student for sexual favors. Any acceptance by an employee of a sexual advance or request for sexual favors from a student. Any conduct of a sexual nature by an employee directed toward a student when (i) the student’s submission to or rejection of such conduct is either explicitly or implicitly a term or condition of the student’s grade or the student’s participation in any school-sponsored activity, or (ii) such conduct has the purpose, or effect on a student of reasonable sensibilities, or creating an intimidating, hostile or offensive school environment for the student. Sexual harassment prohibited by this policy includes verbal or physical conduct. The terms intimidating, hostile or offensive as used above include conduct which has the effect of humiliation, embarrassment or discomfort. Examples of such conduct include but are not limited to: unwelcome expressions of a sexual nature about a person’s dress, body appearance or activity; inappropriate touching, patting or obscene gestures; unwelcome use of sexual jokes or innuendos communicated in any manner; and the display of sexually suggestive pictures. D. Not all behavior with sexual connotations constitutes unlawful sexual harassment. Conduct must be sufficiently severe, pervasive, and persistent such that it adversely affects an individual’s employment or education or such that it creates a hostile or abusive employment or educational environment. Complaints alleging a violation of this policy are solicited and must be brought to the attention of the appropriate school officials informally or through the appropriate grievance procedure, Procedure 4325. Timelines for reporting are the same for either the informal or formal process. Caution must be exercised, however, to accurately state the facts giving rise to the complaint and to avoid groundless complaints. The violation of this policy may result in discipline of employees, including discharge. Nothing in this policy shall prohibit a complainant from pursuing a complaint with the appropriate state or federal agency. A complainant may receive further information or assistance by contacting: Illinois Department of Human Rights 100 West Randolph Street Suite 10-100 Chicago, Illinois 60601 (312) 814-6200 Federal Equal Employment Opportunity Commission 536 South Clark Street 9th Floor Chicago, Illinois 60605 (312) 353-2713 Legal Reference: 775 ILCS 5/2-102(D) 23 Ill.Adm.Code 200.40-50 29 C.F.R.§1604.11 42 U.S.C. 2000(e) et. seq. Board of Education 7/5/88 2/17/09 STUDENTS 6110 Student Rights 6112 Multicultural 6113 Search and Seizure 6115 Sex Equity Procedure 6115 – Grievance Procedure 6120 Student Records Procedure 6120 6200 School Choice Option 6205 School Admission 6207 Transfer Students with Suspension or Expulsion 6210 Resident Students 6220 Non-Resident Students, Tuition Administrative Regulation 6225 Homeless Students Procedure 6225 6227 Special Education 6230 Parent/Teacher Advisory Committee on Pupil Discipline 6235 Behavior Intervention Policy 6237 Aggressive Behavior Policy 6238 Attendance and Truancy 6239 Student Discipline 6240 Suspensions Procedure 6240 Suspension Hearing Procedure 6241 Expulsions Procedure 6241 Expulsion Hearing Procedure Students – continued 6242 Assignment to Alternative School Procedure 6242 6300 Secret Societies/Gangs 6305 Bullying and Aggressive Behavior 6310 Student Trips Procedure 6310 6320 Interscholastic Eligibility 6323 Extra-Curricular Athletics 6325 Sexual Harassment 6327 Teen Dating Violence 6340 Publications Procedure 6340 6341 School Sponsored Publications and Web Sites 6342 Internet/Computer Acceptable Use and Safety 6343 Media Material 6350 Radio Station WHFH 6360 Student Meetings Procedure 6360-A – School Sponsored Student Groups Procedure 6360-B – Non-School Sponsored Student Groups 6415 Infectious Disease and Attendance Procedure 6415 Administrative Regulation 6415 6417 Social and Emotional Development Procedure 6417 6420 Suicide Procedure 6420 Administrative Regulation 6430 Activity Funds 6509 Prevention & Management of Life-Threatening Allergic Reactions 6510 Required Physical Examinations Students - continued 6511 Attendance for Pregnant Students 6512 Administration of Medication to Students Procedure 6512 6513 Recommendation for Psychotropic/Psychostimulant Medication 6515 Physical Examination of Students Participating in Athletics 6520 Attendance of Physician and Availability of Ambulance at Games 6521 Concussions and Head Injuries: Students and Student Athletes 6523 Drug Free Schools 6525 Interscholastic Athletic Eligibility – Drug Testing Procedure 6525 6600 Student Honors Administrative Regulation 6600 6700 Social Promotion 6721 Graduation Requirements Procedure 6721-A Procedure 6721-B Procedure 6721-C 6722 Certificate of Attendance Procedure 6722 6723 Diplomas 6724 Participation of Disabled Students in Graduation Ceremony 6725 Participation in Graduation Ceremony or Other Social Events 6730 Weighting of Grades 6731 Pass/Fail Option Procedure 6731 6735 Credits through Transfer 6736 Alternate Credit 6815 Religious Observances Administrative Regulation 6815 [updated 10/16/07] POLICY 6110 STUDENT RIGHTS 1. The rights and limits of students respecting freedom of speech press, and assembly shall be in accord with existing laws and opinions set forth by courts of law having jurisdiction over this district. For example, students may wear or display buttons, armbands, flags, decals, or other badges of symbolic expression where the manner of expression does not materially intrude upon the orderly process of the school, does not violate the rights of others, is not obscene or libelous, does not constitute a threat, or does not advocate racial or religious prejudices. 2. Course grades shall only be awarded on the basis of performance and achievement within that course. Behavior traits are not to be reflected in the course grade. 3. Students shall not be subjected to unreasonable or excessive punishment. The corporal punishment of students is prohibited and no teacher, administrator, student teacher, or other employee of the District shall impose corporal punishment upon any student. Corporal punishment is defined as any physical punishment including striking, slapping, paddling or prolonged maintenance of a student in a physically painful position, or any other intentional infliction of bodily harm. Corporal punishment does not include, and any school employee is permitted to use, reasonable force as needed to maintain the safety of the student, other persons or for the purpose of self-defense or the defense of property. 4. Every eligible student has the right to vote and hold office in the Student Government. 5. Under the direction of a teacher students are free to examine objectively and discuss significant issues and the diverse points of view concerning these issues however controversial the issues or points of view may be so long as they do not materially intrude upon the orderly process of the school. 6. Access to both permanent and temporary student record files is limited to the student, his parents, or legal guardian, a person designated in writing by a parent or guardian, and to school personnel or the courts when subpoenaed. The release of student records is governed by the provisions of the Illinois School Student Records Act.. 7. Any action taken by an employee that affects an individual student may be appealed to the employee’s immediate supervisor. Further redress may be sought through the administrative structure and ultimately the Board of Education. 8. In matters involving controversies or grievances arising under the School Code of Illinois further appeal beyond the Board of Education rests with the Cook County Educational Service Region and the Illinois Office of Education. 9. No student shall be subject to unlawful discrimination by reason of sex, religion, race, creed, color, national origin or other unlawful basis.. Board of Education 11/18/03 7/20/76 2/17/09 POLICY 6112 MULTICULTURAL POLICY Homewood-Flossmoor Community High School District 233 is committed to multiculturalism, and views the diversity of its community as a valuable resource. Multiculturalism is defined as a confluence of knowledge, values and aesthetic views of all cultures that comprise our society. To provide all students with knowledge, values and interpersonal skills to be productive members of society, the district encourages maximum participation by all students in all academic and extracurricular activities appropriate to their age, abilities and interests. Neither the Board of Education nor agent or employee of the school district shall deny to any student fair and equitable treatment on the basis of race, color, ancestry, national origin, religion, creed, gender, sexual preference, or disability. The administration shall establish procedures for implementation of this policy. Board of Education 3/7/95 2/17/09 POLICY 6113 SEARCH AND SEIZURE The Board recognizes its responsibility to maintain order and security in the schools. Accordingly, school authorities are authorized to conduct searches of students and their personal effects, as well as the property of the district, in accordance with this policy. A. Students, Their Personal Effects and Searches of the Person School authorities (certified employees and school administrators) may search a student and/or the student’s personal effects (e.g., purses, wallets, knapsacks, book bags, lunch boxes, etc.) when there are reasonable grounds for suspecting that the search will produce evidence the student has violated or is violating either the law or the district’s rules. In addition, the reasonable grounds must be accompanied by particularized suspicion with respect to the individual to be searched. The search itself must be conducted in a manner which is reasonably related to the objectives of the search and not excessively intrusive in light of the age and sex of the student and the nature of the infraction. When feasible, the search should be conducted as follows: 1. 2. 3. outside the view of others, including students; by a certified employee or administrator of the same sex; in the presence of an adult witness of the same sex. Searches of the person of a student which requires the removal of undergarments next to the body shall be referred to a law enforcement officer. Immediately following the referral to a law enforcement officer, the building Principal, Superintendent and parents/guardian of the student referred will be notified as soon as possible. B. School Property School property, including but not limited to desks and lockers, is owned and controlled by the district and the district may make reasonable regulations regarding its use. All storage places remain District property that is subject to search at any time, with or without notice. School authorities may inspect and search places and areas such as lockers, desks, parking lots, and other school property and equipment owned or controlled by the school, as well as personal effects left in those places and areas by students, including any vehicle located on school property, without notice to or the consent of the student, and without a search warrant. Students shall have no reasonable expectation of privacy in these places and areas or in their personal effects left in these places and areas. School authorities may request the assistance of law enforcement officials for the purpose of conducting inspections and searches of lockers, desks, parking lots, and other school property and equipment owned or controlled by the school for illegal drugs, weapons or other illegal or dangerous materials C. Use of Dogs The Board authorizes the use of specially-trained dogs to detect the presence of drugs and devices such as bombs on school property under the following conditions: D.. 1. The presence of the dogs on school property is authorized in advance by the Superintendent or is pursuant to a court order or warrant. 2. The dog must be handled by a law enforcement officer or certified organization specially trained to safely and competently work with the dog. 3. The dog is represented by the Sheriff or Chief of the law enforcement agency providing the service as capable of accurately detecting drugs and/or devices. 4. The dog may be allowed to examine school property such as lockers as permitted by the building principal. Any limitation as to areas of school property to be examined by the dog shall be established by the Superintendent at the time the use of dogs is authorized. Seizure of Property If a search conducted in accordance with this policy produces evidence that the student has violated or is violating the law or the district’s rules, such evidence may be seized and impounded by school authorities, and disciplinary action may be taken. When appropriate, such evidence may be transferred to law enforcement authorities. Board of Education 7/5/88 2/17/09 POLICY 6115 SEX EQUITY It is the policy of the Board to prohibit unlawful discrimination against students on the basis of sex in the provision of programs, activities, services or benefits. The School District guarantees to both sexes appropriate equal access to educational and extra-curricular programs and activities, except as modified in Policy 6323. The prohibition against discrimination on account of sex is also intended to bar sexual harassment in any form as defined in Board Policy 6325 on sexual harassment. At least once every four years, the Superintendent or designee shall assess student athletics interest by administering a written survey to all students. Such surveys shall be conducted in accordance with the specifications set forth in 23 ILL. Admin Code Part 200. The Superintendent shall establish a procedure for board approval setting forth a grievance sequence. Board of Education 7/5/88 2/17/09 PROCEDURE 6115 GRIEVANCE PROCEDURE: ALLEGED DISCRIMINATION BASED ON SEX Step 1. Anyone wishing to present an allegation of discrimination against any student on account of sex in educational programs or activities in violation of Board of Education Policy 6115 shall present a complaint in writing to the principal. Complaints should be presented promptly and within thirty (30) days of the occurrence of the event giving rise to the complaint. Within ten (10) working days of receipt of the complaint, the principal will respond in writing to the complaint and will forward copies of the decision to both the complainant and the Superintendent. Step 2. If complainant is not satisfied with the principal’s decision, the complainant may request that the Superintendent respond to the complaint. The request must be submitted to the Superintendent within ten (10) working days of the date of receipt of the principal’s decision. The Superintendent shall review the complaint and the decision of the principal, and conduct such further investigation as determined appropriate. The Superintendent shall render a written decision within twenty (20) working days of receipt of the complaint. Copies of the decision shall be forwarded to the complainant and to the principal. Step 3. If the complainant is not satisfied with the decision rendered by the Superintendent, the decision may be appealed to the Board of Education. Notice of intent to appeal to the Board must be submitted to the Superintendent within ten (10) working days of the receipt of the Superintendent’s decision. Upon receipt from the complainant of written notice of intent to appeal to the Board, copies of the complaint and the decisions at each prior level of review shall be forwarded by the Superintendent to the Board. The Board shall review all of the relevant documents no later than at its next regular meeting after the receipt of the notice of intent to appeal. The Board may continue the matter for further consideration to a date not later than its next regular meeting and it shall render its written decision within ten (10) working days of the date upon which the review is concluded. Step 4. If the complainant is not satisfied with the Board’s disposition of the complaint, the Sex Equity Rules of the Illinois State Board of Education provide for further appeal of complaint of sex discrimination to the Educational Service Region Superintendent under Section 3-10 of the Illinois School Code and thereafter to the Illinois State Superintendent of Education under Section 2-3.8 of School Code. NOTICE: Complainants are entitled to confidentiality and respect and shall not be subjected to harassment or retaliation as a result of having filed a complaint or appealed a decision. Failure of the complainant to present or advance a complainant on time may be a basis for denial of the complaint. Failure of school district officials to respond on time to a complaint will permit the complainant to proceed to the next step of the complaint procedure. The School District has designated an administrative staff member as the Equity Coordinator. The Equity Coordinator shall be available to provide reasonable assistance to the complainant, in the preparation and the processing of the complaint and the appeal of decisions. The Equity Coordinator for Homewood-Flossmoor High School may be contacted through the Superintendent’s Office. Board of Education 7/5/88 2/17/09 POLICY 6120 STUDENT RECORDS The District shall comply with federal and state law regarding student records. The Superintendent shall establish a procedure for Board approval setting forth the implementation of the Federal Family Educational Rights and Privacy Act and the State Student Records Act. Board of Education 1/6/76 2/17/09 PROCEDURE 6120 STUDENT RECORDS "School Student Record" means any writing or other recorded information concerning a student and by which a student may be individually identified, maintained by the school or at its direction or by an employee of the school, regardless of how or where the information is stored. The following are not be deemed school student records: writings or other recorded information maintained by an employee of the school or other person at the direction of the school for his or her exclusive use; provided that all such writings and other recorded information are destroyed not later than the student's graduation or permanent withdrawal from the school; and provided further that no such records or recorded information may be released or disclosed to any person except a person designated by the school as a substitute. School student records do not include information maintained by law enforcement professionals working in the school. The following shall govern access to and release of information from the records of students. All students are considered to be dependents which mean their parents or guardians are providing more than one-half of their financial support. As long as this relationship continues, the parents retain their rights of access to their son’s or daughter’s records. Once a student has reached the age of 18, the student may exclude the parent’s or guardian’s access to his/her records if appropriate forms are filed in the Guidance Department which stipulate “Parents or guardians and student agree he/she is no longer a dependent.” The district intends to communicate directly with the parents* on all matters pertaining to: 1. 2. 3. 4. graduation suspension expulsion attendance 5. progress reports 6. reporting grades 7. financial obligations *Divorced parents both have access to a student’s information unless the school receives a copy of a court order prohibiting release to a parent. The non-custodial parent must submit a request in writing to the Department Chair of Guidance requesting copies of student information. Upon the initial enrollment or transfer of a student to the school, the school shall notify the student and the parent/guardian of their rights related to permanent record and temporary files. Such information shall be included in the Parent/Student Handbook. (Section 375.30) STUDENT PERMANENT RECORD “Student permanent record” shall consist of: (A) basic identifying information, including students’ and parents’ names and addresses, birth date and the place, and gender; (B) academic transcript, including grades, class rank, graduation date, grade level achieved and scores on college entrance examinations; (C) attendance records; (D) accident reports and health records; and (E) record of release of permanent record information. The record may also consist of: honors and awards received, information concerning participation in school-sponsored activities or athletics, or offices held in school-sponsored organizations. No other information shall be placed in the student permanent record (Section 375.10). Student permanent records and the information contained therein shall be maintained for not less than 60 years after the student has transferred, graduated or otherwise permanently withdrawn from the school. STUDENT TEMPORARY RECORD “Student temporary file” shall include a record of release of temporary file information, and all information not required to be in the student permanent record, which may include: (A) family background information; (B) intelligence test scores, group and individual; (C) aptitude test scores; (D) reports of psychological evaluations including information on intelligence, personality and academic information obtained through test administration, observation or interviews; (E) elementary and secondary achievement level test result; (F) participation in extracurricular activities including any offices held in school-sponsored clubs or organizations; (G) honors and awards received; (H) teacher anecdotal records; (I) disciplinary information; (J) special education files including the report of the multi-disciplinary staffing on which placement or non-placement was based, and all records and tape recordings relating to special education placement hearings and appeals; (K) any verified reports or information from non-educational persons, agencies or organizations; (L) other verified information of clear relevance to the education of the student. The District shall maintain student temporary records and the information contained in those records for not less than 5 years after the student has transferred, graduated, or otherwise withdrawn from the school. A. Parents or students 18 years of age or older 1. Right to inspect and review Upon written request filed with the District Superintendent or designee, the parents of any student under the age of 18 years of age, or student 18 years of age or older, shall have the right to inspect and review those records, files, documents, and other material identified hereinafter collectively by the term “record,” which contain information directly related t the student and area maintained by the District or by a person acting for the District, except as otherwise provided herein. Parents or students 18 years of age or older shall have the right to inspect and challenge the information contained in a student’s record prior to the transfer of the record to another school district. If the parent or eligible student requests copies of records, the expense of the copies shall be borne by the parent or student but such expense shall not exceed $0.35 per page. No parent or student 18 years of age or older shall be denied a requested copy of school student records due to inability to bear the cost of such copying . If any material or document in the education record of a student includes information on more than one student, the parents of such student shall have the right to inspect and review only such material or documents as relate to such student or to be informed of specific information contained therein. Once a written request has been filed by a parent or eligible student seeking inspection of the student’s educational records, the parents or eligible students shall be granted access to the contents of the records within a reasonable period of time but in no case more than 15 calendar days after the request has been made. In the event that the records include information or data which require professional interpretation, the District may make available to the parents or eligible student qualified personnel to interpret or explain the contents of the file. 2. 3. The following records are not subject to review or inspection under the provisions of this policy: a. The private notes and other materials created by school personnel which are in the sole possession of the maker thereof and which are not accessible or revealed to anyone except the maker’s substitute. b. The law enforcement records of a law enforcement unit associated with the District if its personnel are not allowed access to a student’s educational records and if its records on a student are used solely for law enforcement purposes and are only available to other law enforcement officers of the same jurisdiction. c. Records on a student who is 18 years of age or older which are created or maintained by a physician, psychologist, psychiatrist or other recognized professional or paraprofessional acting in a professional or paraprofessional capacity or assisting in that capacity and which are created, maintained or used only in connection with the profession or treatment to the student and are not available to anyone other than persons providing such treatment; provided, however, that such records can be personally reviewed by physicians or other appropriate professionals of the student’s choice. d. Information pertaining to a person who has not been in attendance at the School District, such as an individual who has forwarded information to the District with the intention of transferring to the District but who has not in fact transferred to the District. e. Records of students who are employed by the School District but who are not in attendance at the School District, provided that such records are made and maintained in the normal course of business which relate exclusively to the person in that person’s capacity as an employee and are not available for use for any other purpose. Right to a Hearing Parents or students 18 years of age or older shall have the opportunity for a hearing to challenge the contents of the student’s records exclusive of grades to insure that the records are not inaccurate, misleading or otherwise in violation of the privacy or other rights of students and to provide an opportunity for the correction or deletion of any such inaccurate, misleading or otherwise inappropriate data. Parents or students 18 years of age or older who desire a hearing must submit their request to the District Superintendent in writing and shall contain notice of the specific entry or entries to be challenged and the basis of the challenge . The parents shall also have the right to insert into such records a written explanation respecting the contents of such records. B. Release of Information to Third Parties With and Without Written Consent Subject to the exceptions listed below, educational records or personally identifiable information (information which may be identified as relating to a specific student) contained therein of students shall not be released or disseminated without the written consent of a parent or guardian: 1. To a parent or student or person specifically designated as a representative by a parent, as provided in paragraph (a) of Section 5 of the Illinois School Code [105 ILCS 10/5]; 2. To an employee or official of the school or school district or State Board with current demonstrable educational or administrative interest in the student, in furtherance of such interest; .3. To the official records custodian of another school within Illinois or an official with similar responsibilities of a school outside Illinois, in which the student has enrolled, or intends to enroll, upon the request of such official or student; 4. To any person for the purpose of research, statistical reporting or planning, provided that no student or parent can be identified from the information released and the person to whom the information is released signs an affidavit agreeing to comply with all applicable statutes and rules pertaining to school student records; 5. Pursuant to a court order, provided that the parent shall be given prompt written notice upon receipt of such order of the terms of the order, the nature and substance of the information proposed to be released in compliance with such order and an opportunity to inspect and copy the school student records and to challenge their contents pursuant to Section 7 [105 ILCS 10/7]; 6. To any person as specifically required by State or federal law; 6.5. To juvenile authorities when necessary for the discharge of their official duties who request information prior to adjudication of the student and who certify in writing that the information will not be disclosed to any other party except as provided under law or order of court. For purposes of this Section "juvenile authorities" means: (i) a judge of the circuit court and members of the staff of the court designated by the judge; (ii) parties to the proceedings under the Juvenile Court Act of 1987 [705 ILCS 405/1-1 et seq.] and their attorneys; (iii) probation officers and court appointed advocates for the juvenile authorized by the judge hearing the case; (iv) any individual, public or private agency having custody of the child pursuant to court order; (v) any individual, public or private agency providing education, medical or mental health service to the child when the requested information is needed to determine the appropriate service or treatment for the minor; (vi) any potential placement provider when such release is authorized by the court for the limited purpose of determining the appropriateness of the potential placement; (vii) law enforcement officers and prosecutors; (viii) adult and juvenile prisoner review boards; (ix) authorized military personnel; (x) individuals authorized by court; 7). Subject to regulations of the State Board, in connection with an emergency, to appropriate persons if the knowledge of such information is necessary to protect the health or safety of the student or other persons; 8. To any person, with the prior specific dated written consent of the parent designating the person to whom the records may be released, provided that at the time any such consent is requested or obtained, the parent shall be advised in writing that he has the right to inspect and copy such records in accordance with Section 5 [105 ILCS 10/5], to challenge their contents in accordance with Section 7 [105 ILCS 10/7] and to limit any such consent to designated records or designated portions of the information contained therein; 9. To a governmental agency, or social service agency contracted by a governmental agency, in furtherance of an investigation of a student's school attendance pursuant to the compulsory student attendance laws of this State, provided that the records are released to the employee or agent designated by the agency; 10. To those SHOCAP committee members who fall within the meaning of "state and local officials and authorities", as those terms are used within the meaning of the federal Family Educational Rights and Privacy Act, for the purposes of identifying serious habitual juvenile offenders and matching those offenders with community resources pursuant to Section 5-145 of the Juvenile Court Act of 1987 [705 ILCS 405/5-145], but only to the extent that the release, transfer, disclosure, or dissemination is consistent with the Family Educational Rights and Privacy Act [20 U.S.C. 1221 et seq.]; or 11. To the Department of Healthcare and Family Services in furtherance of the requirements of Section 2-3.131, 3-14.29, 10-28, or 34-18.26 of the School Code [105 ILCS 5/2-3.131, 105 ILCS 5/3-14.29, 105 ILCS 5/10-28, 105 ILCS 5/3418.26] or Section 10 of the School Breakfast and Lunch Program Act [105 ILCS 125/10]. No information may be released pursuant to subparagraphs (3) or (6) of paragraph B of this Policy unless the parent receives prior written notice of the nature and substance of the information proposed to be released, and an opportunity to inspect and copy such records in accordance with law and to challenge their contents in accordance with Section 7 [105 ILCS 10/7]. Provided, however, that such notice shall be sufficient if published in a local newspaper of general circulation or other publication directed generally to the parents involved where the proposed release of information is pursuant to subparagraph 6 of paragraph (a) in this Section 6 and relates to more than 25 students. C. Consent 1. Directory Information – If the School District intends to make public “directory information,” it shall give notice of the categories of information which it has designed as such information with respect to each student attending the school, and the School District shall allow a reasonable period of time after notice has been given for a parent to inform the school that any and all of the information designated should not be released without the parents’ prior consent. The term “directory information” is limited to: Student’s name, address, gender, grade level, date and place of birth, parents’ names and addresses, major field of study (Section 375.80), participation in officially recognized activities and sports, dates of attendance, and awards received, and photograph or video image(s). 2. Information other than directory information – Other than directory information and those exceptions set forth in Paragraph B above, no personally identifiable information in educational records is permitted to be released or disseminated unless: D. a. There is written consent from the student’s parents specifying the records to be released, the reasons for such release and to whom and with a copy of the records to be released to the student’s parents and the student if desired by the parents; or b. There is an emergency situation where the release of the information is deemed necessary to protect the health and safety of the student. Further School District Obligations E. 1. The School District shall maintain a record kept with the educational records of each student which will indicate all individuals (other than those indicated in Paragraph B, 1. of this procedure), agencies or organizations which have requested or obtained access to a student’s educational records and which will indicate specifically the legitimate interest that each such person, agency or organization has in obtaining this information. This record of access shall be available only to parents, to the school officials and to assistants who are responsible for the custody of such records and to persons or organizations authorized in and under Paragraph B, 1. and 3. of this procedure. 2. Personal information shall only be transferred to a third party on the condition that such party will not permit any other party to have access to such information without written consent of the parents. 3. The District shall inform the parents of students annually of the rights accorded them by the Family Educational Rights and Privacy Act and the Student Records Act. Records Custodian The Superintendent shall designate an official records custodian who is responsible for the maintenance, care and security of all school student records, whether or not such records are in his personal custody or control. F. Records Hearing If a parent or eligible student wishes to challenge any information contained in the student’s record, he/she shall notify the principal in writing of the information challenged and the reason for it. The principal shall promptly schedule a meeting with parent/student to review the issue. If the matter is not resolved by this informal meeting, the parent/student may request a hearing before a records hearing officer. If the parents/eligible students request a Records Hearing, the Superintendent shall: 1. designate a Records Hearing Officer (who may be an official of the District who does not have a direct interest in the outcome of the hearing and has had no prior involvement with the student. 2. The Records Hearing Officer shall arrange a hearing with the parents/eligible students within fifteen (15) school days from the date of the hearing request or at a mutually agreed time. The Records hearing Officer shall conduct an orderly hearing. The parent/eligible student shall be given the opportunity to present evidence and testimony regarding the challenged record. The School administration shall be given the opportunity to present evidence and testimony regarding the issue. A verbatim transcript of the hearing shall be made by recording device. Upon conclusion of the hearing, the Records Hearing officer shall, within ten (10) business days render a written decision. A copy of which shall be sent to the parent/student and to the Superintendent. Board of Education 2/10/79 7/17/90 2/17/09 POLICY 6200 SCHOOL CHOICE OPTION General: It is the policy of the District to comply with all requirements of law regarding school choice. The District operates only one attendance center and accordingly, there is no available option for students to transfer between attendance centers (schools) within the District. Adequate Yearly Progress: In the event that the Homewood-Flossmoor High School should fail to make Adequate Yearly Progress for two consecutive years during which it received Title I funds, the District will make reasonable effort to enter into an appropriate cooperative agreement with another district in the area to provide the opportunity for school choice. Should such an intergovernmental cooperative agreement not be feasible, the District will make supplemental educational services available in accordance with the requirement of applicable law. Persistently Dangerous School: The Homewood-Flossmoor High School has not, under any criteria, ever been identified as a persistently dangerous school. In the event that it is in the future ever so identified under the criteria set forth in the Illinois School Code, the District will make a reasonable effort to enter into an appropriate cooperative agreement with another district in the area to provide school choice. Development of Further Procedures: When, if ever, it should become necessary to do so, the Superintendent or designee(s) shall develop any further procedures necessary to implement this policy including: 1. Development of student capacity figure for each attendance center based upon the Health and Life Safety Code of Illinois. 2. Development and maintenance of a list of the lowest achieving students in rank order, from low income families who are attending each school in the District on improvement or corrective status and a list in rank order of achievement level of all other students attending each such school. 3. Development of a Notice letter tot he parents of all students attending a school in the District in improvement or corrective status to inform them of the school choice option available under the provisions of this policy and applicable law. This notice letter is to include notice of the obligation of the parent to elect the choice option within 30 days of the date of the letter, and information regarding the obligation of the District to provide transportation. 4. Development of procedures to assure that the Notice letter referred to in item 3 above is, to the extent practicable, in a language the parents can understand, and sent out in a timely fashion, when possible, not later than June 1st of each successive school term. Board of Education 9/20/05, 2/17/09 POLICY 6205 SCHOOL ADMISSION The only students to be admitted to full standing in the 9th grade, in addition to our obligation under the law, are students who are 8th grade graduates. Based on extenuating circumstances the Superintendent may allow exceptions to this policy. Board of Education 1/20/76 2/17/09 POLICY 6207 TRANSFER STUDENTS CURRENTLY SERVING A SUSPENSION OR EXPULSION No student who is, or becomes, a resident of this School District, and is serving a suspension or expulsion for any reason from any public or private school in this or any other state, shall be admitted into this School District until the student has completed the entire term of the suspension or expulsion. For a student transferring from an out-of-state public or private school, the Superintendent, or his/her designee, is hereby authorized to take reasonable steps to verify the written certification from the parent(s) that the student is not currently serving a suspension or expulsion imposed by the school from which the student is transferring. As a condition of enrollment in this District, the parent(s) of any such out-of-state student may be required to sign a written consent to the release and forwarding of any current or relevant student discipline record information and/or communications regarding the student’s discipline record with the student’s prior school. If this District subsequently receives information from the prior school that the transferring student is currently serving a suspension or expulsion, the student shall be removed from school and immediately be required to complete the remainder of such suspension or expulsion. The District reserves the right to determine, in its sole discretion, whether to place such an expelled or suspended student in an alternative school program established under Article 13A of the Illinois School Code for some or all of the remaining period of the suspension or expulsion. This does not create any right to attend such an alternative school for any student currently serving a suspension or expulsion. Board of Education: 10/16/01 2/17/09 POLICY 6210 RESIDENT STUDENTS With the exception of eligible homeless children, only students who are residents of the District shall be entitled to attend school in the District. All children who have a bone fide residence within the District shall be entitled to attend Homewood-Flossmoor High School. The residence of a person who has legal custody of the pupil is deemed to be the residence of the pupil in accord with the provisions of Section 10-20.12b of the School Code. Students who are bona fide residents at the beginning of the term and become non-residents during the school term shall not be charged tuition for the remainder of the school term; provided, however, that if a student lives in the District at the beginning of the school term for less than two (2) weeks, and the primary purpose for living in the District was to acquire tuition-free, non-resident status for the remainder of the term, then that student shall be required to pay tuition in order to continue attendance. If a pupil's change of residence from the District is due to the military service obligation of a person who has legal custody of the pupil, then, upon the written request of the person having legal custody of the pupil, the residence of the pupil is deemed for all purposes relating to enrollment (including tuition, fees, and costs), for the duration of the custodian's military service obligation, to be the same as the residence of the pupil immediately before the change of residence caused by the military service obligation. The district is not responsible for providing transportation to or from school for a pupil whose residence is determined under this provision as provided in Section 10-20.12b of the School Code. The District shall facilitate re-enrollment when necessary to comply with this provision. Board of Education 1/6/76 2/2/93 1/18/00 2/17/09 Rev. 8/17/10 POLICY 6220 NON-RESIDENT STUDENTS As it is the responsibility and purpose of the District to provide appropriate educational opportunity for the residents of the District, attendance shall be limited to those students who are bona fide residents of the District. 1. Resident students who become non-residents during the school term shall not be charged tuition for the remainder of the school term in which they become non-resident students. 2. A student whose family intends to move into and become bona fide residents of the District prior to November 1 of a school term, may be permitted to enroll by paying tuition on a monthly basis in advance for each month of enrollment. Provided that legal residency in the District has been established on or before November 1, up to thirty (30) days of tuition shall be refunded so that tuition will be charged only for the days of attendance during which the student was a non-resident of the District. 3. When the residency of a student is in question, the issue shall be determined in accordance with the provisions of Administrative Regulation 6220 and applicable law. Board of Education: 10/4/77 12/19/89 2/2/93 5/21/96 1/18/00 2/17/09 ADMINISTRATIVE REGULATION 6220 STUDENT RESIDENCY The following administrative procedures further implement Policy 6220. Under the provisions of Section 10-20.12a of the School Code, the Board of Education has the duty to charge tuition to any non-resident student permitted to attend the schools of the District. A. General. Information that a student seeking to enroll or a student currently in attendance is not a resident of the School District shall be reported immediately to the principal or assistant principal. No such student shall be enrolled without the permission of the principal or his or her designee. No such student who is already enrolled shall be disenrolled without permission of the Superintendent or his/her designee. B. Initial Enrollment. In order to enroll as a student for the first time in the District, the person enrolling the student must: 1. Provide a certified copy of the student’s birth certificate or, if a certified copy of a birth certificate cannot be provided, an affidavit explaining the inability to produce a birth certificate along with other reliable proof of the student’s identity and age such as a passport, visa or other governmental documentation of the child’s identity; and 2. Complete and sign the District’s “Certificate of Residency for Enrollment” document. In addition to the above two requirements, the person enrolling the student must submit with the Certificate of Residency for Enrollment document a current utility (gas, electric, water, phone) bill and two or more other forms of identification such as: (1) as voter’s registration card; (2) driver’s license; (3) passport; (4) State I.D. card; (5) visa; or (6) other identification document. C. Students Currently in Attendance. Whenever the residency of a student currently in attendance is in question, the person who enrolled or registered the student and/or the student may be required to complete a Certification of Residency form, produce proofs of residency and complete such other affidavits or questionnaires as may be appropriate to the situation. D. Principal/Assistant Principal. Upon receipt of information that a student may not be a resident, the principal/assistant principal shall promptly review the student’s records for any relevant information concerning residence or living arrangements of the student. As deemed necessary, the principal/assistant principal may conduct an initial review with the student, the parents or other person with whom the student lives. The principal/assistant principal may request additional information or documentation from the parent or other persons involved and conduct such further investigation as deemed reasonable and appropriate. If the principal/assistant principal determines that the student is a resident of the School District, the student may be enrolled or remain enrolled without further action. In accord with Section 5/10-20.12b of the School Code, the residence of a person with legal custody of a pupil is deemed to be the residence of the pupil. E. Superintendent. If a question regarding the residency of a student is referred to the Superintendent, the Superintendent or his or her designee shall conduct such further investigation as he or she may deem necessary or desirable. This further investigation may include but need not be limited to interviews, observation of the claimed residence, and the request for additional information. As to any student seeking initial enrollment in the District, the Superintendent will render a decision on the issue of the student’s residency. If the person seeking to enroll the student disagrees with this decision, he or she may request that the decision be reviewed by the Board of Education. The Board will review the decision no later than its next regular meeting and thereafter, promptly notify the person who seeks to enroll the student of its decision. F. If the Superintendent determines that a student who is attending school in the District on a tuition-free basis is a non-resident of the District, he or she shall, on behalf of the Board notify the person who enrolled the student of the amount of the tuition due calculated pursuant to 105 ILCSS 5/10-20.12a. The notice shall be given by certified mail, return receipt requested. Within ten days after receipt of the notice, the person who enrolled the student may request a hearing to review the decision of the School Board. The request must be sent by certified mail, return receipt requested, to the Superintendent. Within ten days after receipt of this request for review, the School Board shall notify, by certified mail, return receipt requested, the person requesting the hearing of the time and place of the hearing, which shall be held not less than ten nor more than twenty days after the notice of hearing is given. The School Board or a hearing officer designated by the School Board shall conduct the hearing. The School Board and the person who enrolled the student may be represented at the hearing by representatives of their choice. At the hearing, the person who enrolled the student shall have the burden of going forward with evidence concerning the student’s residency. If the hearing is conducted by a hearing officer, the hearing officer, within five (5) days after the conclusion of the hearing, shall send a written report of his or her findings by certified mail, return receipt requested, to the School Board and to the person who enrolled the student. The person who enrolled the student may, within five (5) days after receiving the findings, file written objections to the findings with the School Board by sending the objections by certified mail, return receipt requested, addressed to the Superintendent. Whether the hearing is conducted by the School Board or a hearing officer, the School Board shall, within fifteen (15) days after the conclusion of the hearing, decide whether or not the student is a resident of the District and the amount of any tuition required to be charged pursuant to 105 ILCS 5/10-20.12a. The School Board shall send a copy of its decision to the person who enrolled the student, and the decision of the School Board shall be final. If a hearing is requested, the student may, at the request of a person who enrolled the student, continue attendance in the schools of the District pending a final decision of the School Board following the hearing. However, attendance of that student in the schools of the District shall not relieve any person who enrolled the student of the obligation to pay tuition charged for that attendance under 105 ILCS 5/10-20.12a if the final decision of the School Board is that the student is a nonresident of the District. Board of Education: 10/4/77 12/19/89 2/2/93 5/21/96 1/18/00 2/17/09 DISTRICT LETTERHEAD Date: Name Address of Parent/Person who enrolled student Dear (name): This notice is sent to you on behalf of the Board of Education of School District Number 233, Cook County, IL, in accordance with Section 105 ILCS 5/10-20.12b of the School Code of the State of Illinois. You are hereby notified of the determination that (student name) is a non-resident of School District Number 233. Because (student name) is not a resident of the District, (student name) is not entitled to attend school in the District without payment of tuition. You are hereby further notified that the amount of tuition that you owe the District for the time in which (student name) attended school in the District as a non-resident is ($amount) as of the end of the school day (month/date/year). You must pay this sum by check payable to “Homewood-Flossmoor High School District 233” and send it to the attention of the Business Manager. As the parent/guardian of/or person who enrolled (student name), you are entitled to request a hearing on the issue of whether your child is a resident of School District Number 233. If you do not request a hearing within ten (10) days of your receipt of this letter, the determination that your child is not a resident of School District Number 233 will become final. If you choose to request a hearing, you must do so by certified mail, return receipt requested, directed to the Superintendent. PLEASE NOTE: A request for a hearing must be made within ten (10) days of your receipt of this letter. If you request a hearing, you will receive a written notice of the time and place for the hearing. If you do choose to request a hearing, (student name) may continue to attend school in the District until the hearing is concluded. However, if the hearing results in a finding of non-residency, tuition will be assessed for these days of continued attendance. If you have questions regarding this notice, please call the Superintendent at 799-3000, extension 1116. Very Truly Yours, BOARD OF EDUCATION By: ____________________ Superintendent CERTIFICATION OF RESIDENCY FOR ENROLLMENT I, ___________________________________ desire to enroll ___________________________, (name of person with legal custody) (name of student) a minor, age _______, as a student in _______________________________________________, (insert age) (insert name of school) I understand that only students who are residents in the School District may attend school tuition-free. I submit the following information regarding the residency of the student for the purpose of enabling the student to attend ___________________________________ without (insert name of school) payment of tuition. 1. I have legal custody of the student. My relationship to the student is ________________. *NOTE: Definition of Legal Custody is attached. 2. I reside in the School District at _____________________________________________ (insert address) 3. The student does/does not (circle one) live with me at the above stated address. If the student does not live with you at the above address, please explain. Date ___________________ Signature_________________________________ NOTE: Pursuant to 105 ILCS 5/10-20.12b, “a person who knowingly or willfully presents to any school district any false information regarding the residency of a pupil for the purpose of enabling that pupil to attend school in the district without payment of a nonresident tuition charge shall be guilty to a Class C misdemeanor.” Official School Use Only: Reviewed by:__________________________ Date:____________________ ________ Accepted ___________ Further Information Needed 105 ILCS 5/10-20.12b Residency; payment of tuition; hearing; criminal penalty (2) “Legal custody” means one of the following: (i) Custody exercised by a natural or adoptive parent with whom the pupil resides. (ii) Custody granted by order of a court of competent jurisdiction to a person with whom the pupil resides for reasons other than to have access to the educational programs of the district. (iii) Custody exercised under a statutory short-term guardianship, provided that within 60 days of the pupil’s enrollment a court order is entered that establishes a permanent guardianship and grants custody to a person with whom the pupil resides for reasons other than to have access to the educational programs of the district. (iv) Custody exercised by an adult caretaker relative who is receiving aid under the Illinois Public Aid Code [305 ILCS 5/1-1 et. seq.] for the pupil who resides with that adult caretaker relative for purposes other than to have access to the educational programs of the district. (v) Custody exercised by an adult who demonstrates that, in fact, he or she has assumed and exercises legal responsibility for the pupil and provides the pupil with a regular fixed nighttime abode for purposes other than to have access to the educational programs of the district. POLICY 6225 HOMELESS STUDENTS Children who are homeless, as defined by applicable state and federal law, will be provided a free public education in the same manner as all other students of the District and will not be stigmatized or segregated on the basis of their status as homeless. No homeless student will be denied enrollment based on a lack of proof of residency. No Board policy, administrative guideline, or practice will be interpreted or applied in such a way as to inhibit the enrollment, attendance, or school success of homeless children. Homeless students will be provided services comparable to other students in the District. The District will cooperate in efforts to coordinate transportation for a student when the student’s school of origin is in a different school district. The Superintendent will designate a District ombudsperson to resolve disputes , and to provide resource information regarding the rights of homeless students to the parent/guardian of any homeless student and the student as appropriate. In the event of a dispute about school placement for a homeless student, the student will be enrolled pending resolution of the dispute, and will be provided with written notice of the availability of the ombudsperson appointed by the regional superintendent of schools to resolve disputes, of free or low cost legal assistance and community advocacy services. The District ombudsperson shall act so as to better insure that homeless students are identified and that: 1. Homeless students are enrolled and have an equal opportunity to succeed in school. 2. Homeless students receive all educational services for which they are eligible, including transportation. 3. Parents and guardians are provided with the opportunity to participate in the education of their students. 4. Appropriate public notice of the educational rights of homeless students is provided. 5. In the event of any dispute regarding enrollment or transportation, a meeting of all parties involved is, within five (5) school days of notice of the dispute, called to attempt to resolve the dispute. The Superintendent is hereby authorized and directed to develop guidelines or procedures for the District, as may be deemed needed, to comply with its obligations to homeless students under state and federal law. Board of Education 5/17/05 2/17/09 ADMINISTRATIVE PROCEDURE 6225 HOMELESS STUDENTS Homeless youths shall be afforded equal access to appropriate secondary education opportunities, as provided to other children within the public school system. Homeless youths who meet the relevant eligibility criteria shall be entitled to participate in school programs. The contact person and local liaison for homeless services at Homewood-Flossmoor High School is a designated social worker. The designated social worker may be reached at 708-335-5554. The district administrative liaison is a designated assistant Principal. To the extent practical and as required by law, the district will work with homeless students and their families to provide stability in school attendance. It is the intent of District #233 that barriers to the enrollment of homeless youth shall be removed, and that those eligible shall be provided with educational opportunity. The Board of Education recognizes that homelessness alone is not sufficient reason for separation of a student from the mainstream educational environment. In accordance with that fact, students defined as homeless shall be admitted to Homewood-Flossmoor High School and transportation furnished when said transportation is necessary for the student to access the educational programs of the district. DISTRICT GUIDELINES Process: "School of origin" means the school that the child attended when permanently housed or the school in which the child was last enrolled. The Assistant Principal in charge of residency shall notify the Assistant Principal for Special Services of students who allege homelessness. The parent/guardian of said student shall be required to complete district forms noted below. Immediate enrollment shall be afforded the child; in the event of a dispute, the child is entitled to attend school pending the outcome of a homelessness dispute hearing. The Assistant Principal for Special Services shall note the name of the homeless child, and then refer the student to the assigned Social Worker for follow-up and monitoring. The Social Worker assigned as local liaison/ contact person for the district will be the outreach person for students who are homeless: • Arrange to meet with the student • Contact the parent/guardian; establish whether or not the family lost housing • Provide agency listings and other helpful information • Refer parent/guardian to free/low cost physicals or immunizations if needed • Establish if transportation is needed for school attendance. • If transportation assistance is necessary, refer the student to the Assistant Principal for Special Services for follow-up. • If after the local hearing, there is an unresolved dispute with the District regarding enrollment or transportation, provide the parent/student with a written description of the facts of the dispute and refer the parent/student to the ombudsperson appointed by the regional superintendent of schools. Forms: Recent forms developed and adopted include: • Student Residency Affidavit • Caregiver's Authorization Affidavit ADMINISTRATIVE PROCEDURE 6225 Page 2 Forms: (con’t.) These forms are to be completed by the parent/guardian of the student who is homeless, and submitted to the Assistant Principal in charge of Residency and the Assistant Principal for Special Services. Transportation: The local liaison/contact person for the district shall notify the Assistant Principal for Special Services in the event that transportation is necessary for the child to attend school. Transportation arrangements will be facilitated by the Assistant Principal for Special Services as follows: • The parent/guardian will be fully informed of transportation options. • Explore possibility of inclusion on regular bus route. • Schedule " route bus " through Juanita Russo • Contact Marlon Cab Company (private) • Arrange for other cab service if the above options cannot be utilized. Disputes: Disputes will be handled at the district level via an informal hearing that allows the full participation of the parent/guardian. • • • • In the event of a dispute, the parent/guardian will request a homelessness hearing. The local liaison/ contact person (Social Worker) shall notify the Assistant Principal for Special Services of the issues at hand. The above individuals will convene a meeting to discuss the dispute. The administrative liaison for the district (Assistant Principal for Special Services) will summarize the hearing and present written follow-up, along with recommendations, to the Superintendent and Board of Education. Guideline: It is recommended that the district institute a thirty-day waiver on proof of residency when homelessness is alleged, in order to allow time for district exploration and investigation of the alleged homelessness. Note: No information may be given regarding a student unless it is to a parent or an individual who has guardianship of that student, and can verify that guardianship through court documents or other official documentation. Board of Education 5/17/05 2/17/09 POLICY 6227 SPECIAL EDUCATION The District is a member of the SPEED cooperative and adheres to the policies and procedures of the cooperative to provide a comprehensive program of special education for students with disabilities through 21 years of age and who are resident in the district. Through the District or the Cooperative, comprehensive services are provided through instructional programs, resource programs and related services to meet the needs of exceptional children. Through the policies and procedures of the Cooperative supplemented by such other appropriate administrative procedures as may developed by the District’s Special Education Department, the District shall address and meet the requirements for: 1) the provision of a free appropriate public education; 2) child find; 3) evaluation and determination of eligibility; 4) Individualized Education Programs; 5) students' participation in assessments; 6) serving students in the least restrictive environment; 7) the provision of extended school year services; 8) transition of children served under Part C of the Individuals with Disabilities Education Act into preschool programs; 9) serving students who attend nonpublic schools; 10) procedural safeguards; 11) establishing the goal of full educational opportunity; 12) confidentiality of personally identifiable information; and 13) the use of federal matching funds under the Medicaid (Title XIX) or Children's Health Insurance (KidCare; Title XXI) program to supplement special education programs and services (if the district is participating in one or more of those federal programs). Board of Education 2/17/09 POLICY 6230 PARENT/TEACHER ADVISORY COMMITTEE ON PUPIL DISCIPLINE In accordance with ByLaw I.D., the Board of Education maintains a parent/teacher advisory committee of five parents and five teachers to develop with the Board of Education a written policy on pupil discipline including school searches, guidelines for a reciprocal reporting system between the school district and local law enforcement agencies regarding criminal offenses committed by students, and guidelines for school bus safety procedures. The President will recommend for Board approval a list of committee members by December 1 of each year. Once the Committee has completed its charge or by June 30 after the initial appointment, it will be dissolved. Board of Education 1/21/86 2/17/09 POLICY 6235 BEHAVIOR INTERENTIONS POLICY FOR STUDENTS WITH DISABILITIES Homewood-Flossmoor Community High School District 233 Statement of Intent It is the intent of Homewood-Flossmoor High School District #233 that appropriate individualized behavioral interventions shall be used with students with disabilities when such students are unable to conform to the regular school rules as a result of their disability. Procedures for the implementation of these behavioral interventions have been developed with the advice of parents, teachers, administrators, advocates, and persons with expertise in this area. In the development of these procedures, the State Board of Education behavioral intervention guidelines were reviewed and considered. A copy of the full State Board of Education document may be obtained from the following address: Illinois State Board of Education 100 North First Street Springfield, IL 62777 Board of Education 12/12/95 2/17/09 POLICY 6237 BULLYING AND AGGRESSIVE BEHAVIOR POLICY The Board of Education concurs with the finding of the General Assembly that bullying causes physical, psychological, and emotional harm to students and interferes with students' ability to learn and participate in school activities. Bullying is contrary to state law and the policy of this School District. Bullying will not be tolerated in the Homewood-Flossmoor School Community and students who engage in bullying behavior will be subject to serious discipline up to suspension or expulsion from school. When deemed appropriate by the district administration, restorative measures rather than exclusionary discipline may be taken to address bullying behavior. Further, the Board of Education believes in the early identification of students who are at risk for aggressive behavior so that it may better be prevented. No student shall be subjected to bullying: (1) during any school-sponsored education program or activity; (2) while in school, on school property, on school buses or other school vehicles, at designated school bus stops waiting for the school bus, or at school-sponsored or school-sanctioned events or activities; (3) through the transmission of information from a school computer, a school computer network, or other similar electronic school equipment; or (4) through the transmission of information from a computer that is accessed at a nonschool-related location, activity, function, or program or from the use of technology or an electronic device that is not owned, leased, or used by a school district or school if the bullying causes a substantial disruption to the educational process or orderly operation of a school. This item (4) applies only in cases in which a school administrator or teacher receives a report that bullying through this means has occurred and does not require a district or school to staff or monitor any nonschool-related activity, function, or program. “Bullying,” includes cyber-bullying and is defined as: any severe or pervasive physical or verbal act or conduct, including communications made in writing or electronically, directed toward a student or students that has or can be reasonably predicted to have the effect of one or more of the following: (1) placing the student or students in reasonable fear of harm to the student’s person or property; (2) causing a substantially detrimental effect on the student’s physical or mental health; (3) substantially interfering with the student’s academic performance; or (4) substantially interfering with the student’s ability to participate in or benefit from the services, activities, or privileges provided by a school. Bullying, as defined herein, may take various forms, including but not limited to harassment, threats, intimidation, stalking, physical violence, sexual harassment, sexual violence, theft, public humiliation, destruction of property, or retaliation for asserting or alleging an act of bullying. This list is meant to be illustrative and non-exhaustive. “Cyber-bullying” means bullying through the use of technology or any electronic communication, including without limitation any transfer of signs, signals, writing, images, sounds, data, or intelligence of any nature transmitted in whole or in part by a wire, radio, electromagnetic system, photoelectronic system, or photooptical system, including without limitation electronic mail, Internet communications, instant messages, or facsimile communications. “Cyber-bullying” includes the creation of a webpage or weblog in which the creator assumes the identity of another person or the knowing impersonation of another person as the author of posted content or messages if the creation or impersonation creates any of the effects enumerated in the definition of bullying in this Section. “Cyber-bullying” also includes the distribution by electronic means of a communication to more than one person or the posting of material on an electronic medium that may be accessed by one or more persons if the distribution or posting creates any of the effects enumerated in the definition of bullying in this Section. Bullying on the basis of actual or perceived race, color, religion, sex, national origin, ancestry, age, marital status, physical or mental disability, military status, sexual orientation, gender-related identity or expression, unfavorable discharge from military service, association with a person or group with one or more of the aforementioned actual or perceived characteristics, or any other distinguishing characteristic is prohibited in the school district. Bullying will not be permitted or tolerated during any school-sponsored education program or activity; while in school, on school property, on school buses or other school vehicles, at designated school bus stops waiting for the school bus, or at school-sponsored or school-sanctioned events or activities; or through the transmission of information from a school computer, a school computer network, or other similar electronic school equipment. The Superintendent shall establish procedures for: (1) The prompt reporting of bullying that shall include the identification of, the email address and phone number of the staff person or persons responsible for receiving the reports and a procedure for anonymous reporting. (2) Promptly informing the parents/guardians of all students involved in an alleged incident of bullying and as may be appropriate, of the availability of social work, counseling or other services to address the issue. (3) The prompt investigation of reports of bullying that are to include the goal of completing the investigation within 10 days whenever possible, the involvement of appropriate staff members in the investigatory process, and consistent with state and federal privacy laws the opportunity of the parents/guardians of the students involved to meet with the school principal or his designee to discuss the results of the investigation and any actions taken to address the incident. (4) The review and evaluation of this policy and its procedures not less often than every two years to assess the effectiveness and outcomes of the policy. This review shall be conducted by appropriate staff, students, and other stakeholders designated by the Superintendent or his designee. The review is to consider appropriate information including but not necessarily limited to, the number of cases, the types of bullying, the area within the school that bullying occurs, the effectiveness of discipline and restorative measures, and bystander intervention. The results of this review shall be made available on the District’s web site. There shall be no reprisal or retaliation against anyone who reports an act of bullying and any student who retaliates against a reporter shall be subject to discipline up to and including suspension or expulsion from school. Likewise, any student who is found to have falsely accused another of bullying shall be subject to appropriate discipline including possible suspension or expulsion from school. AGGRESSIVE BEHAVIOR Students who are identified by faculty and/or staff as having demonstrated a pattern of aggressive behavior shall be referred to the Dean’s Office. The Dean’s Office shall promptly notify the student and student’s parent/guardian and attempt to schedule a conference to discuss the referral and to recommend appropriate consequences and available intervention procedures, if necessary. The Principal will establish procedures and a designated committee to discuss and consider students who have severe or numerous violations of the discipline policy. Upon review by the committee, the committee will decide if the nature and degree of severity of offense(s) by the student warrants further intervention assistance and/or increased consequences. The Principal is to take those steps deemed necessary to notify students, parents and staff of this policy on an annual basis. Board of Education 6/4/02 2/17/09 9/21/10 9/24/12 11/18/14 POLICY 6238 ATTENDANCE AND TRUANCY The Board of Education is required to enforce the regular attendance of students. The Board believes that presence in the classroom is essential so that the student participates in instruction, class discussions, and all related activities. Attendance is required of all District students, except those exempted by State law, during the days and hours that the school is in session and at those times during a school day as the student may be directed to be present by a teacher. The Superintendent/designee shall require, from the parent of each student or from an adult student who has been absent for any reason, a written statement and/or confirmation of the cause for the absence. The Board reserves the right to verify such statements and to investigate the cause of any absence. The Superintendent shall develop procedures to identify chronic truants and students with excessive unexcused absences. These procedures shall provide for a review of the possible causes of the truant behavior and identify appropriate supportive services and other available resources to address the truant behavior. Board of Education 3/15/16 POLICY 6239 Student Discipline Note: School Code Requires STUDENT DISCIPLINE The Board requires each student of this District to adhere to the Code of Conduct promulgated by the administration and to submit to such disciplinary measures as are appropriately assigned for infraction of school disciplinary rules. A parent-teacher advisory committee on student discipline and school bus safety is maintained under the direction of the Superintendent to review, develop and make recommendations to the Board regarding the provisions of the Student Discipline Code/Code of Conduct including school searches. Such rules shall be designed to require that students: 1. respect the person and property of others; 2. preserve the degree of order necessary to the educational program in which they are engaged; 3 respect the rights of others; and 4. obey constituted authority The Student Discipline Code shall designate sanctions, excluding corporal punishment, for the infractions of rules which shall relate in kind and degree to the infraction, and help the student learn to take responsibility for his/her actions. A teacher, other certificated employee, and any other person, whether or not a certificated employee, providing a related service for or with respect to a student may use reasonable force as needed to maintain safety for the other students, school personnel or persons or for the purpose of self defense or the defense of property. A teacher may remove a student from the classroom for disruptive behavior in accord with procedures established by the Superintendent. A copy of the Code of Conduct shall be provided to the parents or guardian of each student within fifteen (15) days after the start of the school term, or within fifteen (15) days after starting classes for a student who transfers into the District during the school term. Board of Education 2/17/09 POLICY 6240 SUSPENSIONS The Superintendent shall establish a procedure for Board approval for the handling of student suspensions. Hearing Officer. The Board of Education shall appoint a hearing officer who shall conduct a review of all cases of suspension for which a review has been requested by the parents, guardian, student, or duly appointed counsel involved in the case. A report of each review shall be delivered to the Board of Education for final disposition. Board of Education 3/17/75 2/17/09 PROCEDURE 6240 SUSPENSION The Superindendent, principal, associate/assistant principal or each dean may suspend students up to 10 days from all school attendance, bus service and/or activities for violation of school rules, misconduct on the school bus, or gross misconduct or gross disobedience when, in his/her judgment, such suspension is necessary for the good of the student or in the interest of the school community. The Superintendent or Principal may, upon review, increase any suspension of less than 10 days to a ten days suspension with a recommendation for possible expulsion. All suspensions shall be in accordance with the provisions of the Illinois School Code. Right to a Review In accordance with the Illinois School Code, Section 10-22.6, a written notice of suspension containing the information required by the law shall be sent to the parent, guardian, or duly appointed counsel, or each student suspended. This notice shall be sent by the end of the school day following the suspension. The notice shall contain information that a review of the suspension may be requested by a parent, guardian, or duly appointed counsel, and that such a request must be in writing and delivered to the Superintendent within 10 days from the effective date of the suspension. A copy of the suspension notice will be sent to the Board President. Suspension Procedure A. The suspending school official shall give the student oral or written notice of the charges and evidence to support the charges. B. If the student denies the charges, an opportunity shall be given to the student to present an explanation in a conference with the suspending school official. School officials shall then inform the student whether or not the suspension is to be imposed. C. The student’s parents must be notified immediately by the dean, associate/assistant principal or principal of the reason(s) for the suspension, including a copy of the rules and regulations allegedly violated, the number of days of suspension, and the right to appeal the suspension to the Board of Education through its Hearing Officer. D. At the hearing, the student has the right to legal counsel at his/her own expense, the right to question the person who made the decision to suspend, the right o present and question witnesses, and the right to make a statement on his/her own behalf. E. If requested by the student, the parent, or their representative, a transcript may be kept of the proceedings. F. The Hearing Officer will then transmit a report of the proceedings to the Superintendent. The Superintendent shall then either overrule the suspension based upon the evidence gathered by the Hearing Officer or recommend to the Board that the suspension be upheld. The Board will take action at a regularly scheduled meeting within forty-five (45) days of the hearing. The report shall contain a written summary of the evidence heard at the review. If any aggrieved party wishes to appeal the decision made by the Superintendent to overrule the suspension, he/she may do so to the Board of Education. G. If the suspension decision is reversed, all references in the student’s records shall be removed and the school shall afford whatever assistance is necessary to the student to make up school work missed. Board of Education 2/20/79; 7/26/83; 11/26/91; 9/1/92; 1/19/93; 7/20/93; 2/17/09; 8/18/15 ADMINISTRATIVE REGULATION 6240 SUSPENSION HEARING PROCEDURE The Hearing Officer begins the hearing by stating: “Repeat after me . . .” “I swear that the statements I am about to make are the truth, the whole truth, and nothing but the truth, so help me God.” The Hearing Officer explains the following guidelines: 1. The school administration will proceed first and the student and parents will then respond. 2. All witnesses shall be subject to inquiry by both parties. 3. Either party may record the proceedings at his/her own expense. 4. Findings shall not imply a position statement, but simply a verification of facts, evidence, or statements made in reference to the case including any judgment regarding the credibility of any witness. 5. The Hearing Officer will then transmit a report of the proceedings to the Superintendent. The Superintendent shall then decide if the matter should be recommended to the Board for review. The Board will take action at a regularly scheduled meeting within forty-five (45) days of the hearing. The report shall contain a written summary of the evidence heard at the review. If any aggrieved party wishes to appeal the decision made by the Superintendent to overrule the suspension, he/she may do so to the Board of Education. 6. A draft copy will be provided to the parents and dean for final review before it is sent to the Board of Education. Any additional statements will be attached to the report. 7. Action by the Board of Education on the suspension is taken at a public meeting. You are permitted to attend, but no statements may be made relating to this hearing at the Board of Education meeting. 8. If the suspension decision is reversed, all references in the student’s record shall be removed and the school shall afford whatever assistance is necessary to the student to make up school work missed. Board of Education 1/21/94 2/17/09 POLICY 6241 EXPULSIONS All expulsions shall be in accordance with the provisions of the Illinois School Code, and as required by Section 10-22.6 of the School Code only the Board of Education may expel a student. The Superintendent and Principals are hereby authorized to recommend to the Board of Education that a student be expelled from school for gross disobedience, gross misconduct, or gross disregard of rules. Prior to any expulsion the parents will be requested to appear at a meeting of the Board to discuss the proposed expulsion. Such request shall be made by the Superintendent by registered or certified mail and shall state the time, place, and purpose of the meeting. The Board at such meeting shall state the reasons for dismissal and the date on which the expulsion is to become effective. Prior to meeting with the Board the student, parent, guardian, or duly appointed counsel of the student, upon written request to the Superintendent, shall be permitted at reasonable times, places, and under reasonable conditions to examine any school records that would enable the student to prepare for the hearing. After examination of any such records, the person examining them shall sign a statement in a form prepared by the Superintendent indicating that the person was allowed to examine the record. Copies of school records, not considered to be confidential, and directly relating to the expulsion recommendation in the judgment of the Superintendent, shall be provided to the student, his parents, or guardian or legal counsel upon written request of the student, his parents or guardian and upon payment in advance of reasonable charges of reproduction thereof. Following the action of the Board, the Superintendent shall immediately notify in writing the parents or guardian of the student of the action taken by the Board. Such notice shall be sent by certified mail, return receipt requested. The Superintendent shall establish a procedure for board approval for expulsions. Board of Education 1/6/76 2/17/09 PROCEDURE 6241 EXPULSION PROCEDURE A. The student and the parents shall be provided with a copy of the rules and regulations allegedly violated. B. At the hearing by the School Board, the student has the right to counsel at his/her own expense, the right to question the person who made the recommendation to expel, the right to question and present witnesses or other evidence, and the right to make a statement on his/her own behalf. If a student is going to have an attorney present, the Superintendent must be notified forty-eight (48) hours in advance. C. Each side, the administration and the student, will have a maximum time of one hour to present their case. This includes cross-examination. D. The School Board will hear each case. Board of Education 2/17/04 2/17/09 ADMINISTRATIVE REGULATION 6241 EXPULSION HEARING PROCEDURE The Board of Education President will act as Chairperson and conduct the expulsion hearing. The special meeting will be convened and roll call taken. The President will then determine if either party wishes to have the Board conduct the meeting in a closed meeting. If so, it should be moved and seconded by members of the Board. A roll call vote is required. The President will ask all those present who wish to testify to raise their right hands and then administer the oath en masse. “Repeat after me . . . “ “I swear that the statements I am about to give are the truth, the whole truth, and nothing but the truth, so help me God.” The President will have the discretion to determine which individuals may attend the closed meeting beyond those already indicating a desire to testify. The school administration will proceed first and then the student and/or parents will respond. All witnesses shall be subject to inquiry by both parties. Once the hearing has been concluded, the President may ask all individuals to leave, except the members of the Board of Education and the Superintendent, while the Board conducts its deliberations on the matter in the closed meeting. It is then necessary to move back to an open meeting before the Board may take any official action. A motion and a second on the matter by members of the Board is then in order. A roll call vote will be taken. Adjournment. Following the action of the Board, the Superintendent shall immediately notify in writing and by certified mail the parents or guardian of the student of the action taken by the Board. 12/82 EJR Board of education 2/17/09 POLICY 6242 ASSIGNMENT TO ALTERNATIVE SCHOOL The Board of Education believes that it cannot provide the students of the District with the education they deserve unless the school environment is conducive to learning. The school environment must be such to assure that all students, teachers and staff are respected and free from violence, threats, harassment, intimidation, and inappropriate behaviors that disrupt the educational process. The Board believes that in certain cases the transfer and assignment of disruptive students to an alternative school is a better option than long term out of school suspensions or expulsions. Accordingly, in lieu of suspension or a recommendation to the Board of Education for possible expulsion from school, the Board authorizes the administration to offer to the parent/guardian of a student who the administration has found has engaged in serious misconduct the option to transfer and be assigned to an alternative school recommended in the discretion of the administration. Alternative schools include, but are not necessarily limited to, the District’s Delta Program, Ombudsman, and Rise. The terms, conditions, and procedures for the administrative transfer and assignment of a student to an alternative school shall be as established by the Superintendent in Procedures. Board of Education 8/18/15 Procedure 6242 ASSIGNMENT TO ALTERNATIVE SCHOOL A student who has engaged in gross misconduct or a constant pattern of misconduct may be recommended for transfer/assignment to an alternative school in lieu of a recommendation to the Board for a possible expulsion from school. Prior to the assignment, the Principal or designee shall meet with the student’s parent/guardian. At this meeting the parent/guardian shall be informed of: 1. The reason(s) for the proposed assignment. 2. The proposed alternative school and its program. 3. The expected duration of the proposed assignment. 4. The conditions that must be satisfied for the student’s return to the regular school program. 5. The transition procedure for return to the regular school program which may include summer school attendance or a period of time in the School’s DELTA program prior to return to the regular program. 6. The option to reject the alternative school assignment and instead proceed to an expulsion hearing before the Board of Education. If the student’s parent/ guardian elect to accept the alternative school assignment, he/she shall be required to sign an election form as follows: ELECTION TO ACCEPT ALTERNATIVE SCHOOL PLACEMENT I/We the parent(s)/legal guardian(s) of ____________________, in lieu of a recommendation to the Board of Education for the possible expulsion of our son/daughter from school, elect to accept the recommendation of the school administration that ____________________ be assigned to the _______________ alternative school. The reasons for the recommended assignment and the alternative school program have been explained to us. We understand that the expected duration of the alternative school placement is _________ semesters, and that in order to return to the regular school program our son/daughter must be successful in the alternative school program and transition back to the regular education program by either successfully completing H-F summer school or a semester in the District’s DELTA program. Dated: ____________, _______ _________________________ Parent/Guardian Board of Education 8/18/15 POLICY 6300 SECRET SOCIETIES/GANGS Membership in the organization or operation of any high school fraternity, sorority, or any other secret society as prohibited by law is prohibited throughout the School District. In particular, the Board does not tolerate any type of gang or gang-related activity to occur on District property, while students are traveling to and from school or at any school related activity. Board of Education 2/17/09 POLICY 6305 BULLYING AND AGGRESSIVE BEHAVIOR The Board of Education knows that students must be safe and secure in order to learn at optimal levels. Bullying or other aggressive behavior is not acceptable. Any student who believes s/he has been or is currently the victim of bullying or other aggressive behavior should immediately report the situation to the building principal or assistant principal, or the Superintendent. The student may also report concerns to a teacher or counselor, who will be responsible for notifying the appropriate administrator or Board official. Board of Education 2/17/09 POLICY 6310 STUDENT TRIPS While student trips can have significant educational value, the Board shall approve limited categories for student trips. The Superintendent shall establish procedures regarding student trips. Board of Education 1/6/76 2/2/99 2/17/09 PROCEDURE 6310 STUDENT TRIPS Student trips must be pre-approved and fall into one of four categories listed below: Category 1. Educational student trips relating to specific courses and not more than one day in length shall be approved by the building Principal. Category 2. Extra-curricular student trips relating to groups such as the Illinois High School Association and South Inter-Conference Association conference contests shall be approved by the designated administrator. Competitions must be within the State of Illinois or Lake County, Indiana. These trips may include provision for overnight accommodations if necessary. Category 3. 1. 2. Out of state trips to be sponsored by the District are subject to Board of Education approval. If extenuating circumstances exist, the Superintendent and the Chairman of the Planning Committee shall be empowered to give such approval, subject to ratification of the Board at the next regularly scheduled Board meeting or a meeting of the Board as a Committee-of-the-Whole, whichever occurs first. Out of state trips to be sponsored by the District shall only be approved for: a. Travel to competitions or to performances where the group sponsoring the competition or performance requires that the competitor(s) or performer(s) be affiliated with the District, or b. Travel to receive awards or recognition as a result of student(s) participation in school sponsored activities. Category 4. Non-school sponsored trips conducted by staff personnel must follow the procedures below: 1. The sponsor needs to have each and every student and their parent sign a waiver that states they understand it is a non-school sponsored trip. In addition to this, there will be a letter that the Superintendent will send to the staff-sponsor of the trip stating it is not a school sponsored trip and what their liabilities are. 2. A staff member can distribute a brochure in class by having it available on a desk. 3. No school time can be used to discuss a trip. 4. The monies for these non-school sponsored trips cannot be in any school account. They must be placed in an account outside of District 233. 5. A staff member cannot work on the trip during school time. They cannot use their release time or any time between 7:30 a.m. to 3:15 p.m. to work on the trip. 6. Use of school letterhead, envelopes, or postage meter is prohibited. 7. We will strongly suggest that a sponsor buy liability insurance. 8. Any fund-raisers conducted on school property must be approved by the Director of Student Activities and a disclaimer about the fund raisers must be prominently displayed that states this fundraiser is for a non-sponsored school activity. 9. The students participating in the non-sponsored trip cannot wear a uniform with H-F insignia. Board of Education 9/1/81 9/6/94 8/18/98 2/2/99 11/16/04 2/17/09 Model Notification to Trip Sponsor: ON SCHOOL DISTRICT LETTERHEAD Name and Address Of Trip Sponsor Dear Mr./Ms. ____________: As you are aware, the Board of Education is not sponsoring your _____________ trip planned for ________. So that parents and students understand this trip is not sponsored by the District, it is imperative that you understand and follow the District’s policy and procedures. Importantly, a liability notification, which will officially inform parents and students that the trip to ______ is not sponsored by the District, must be mailed to all students. I have attached a form you are to use in making this notification. You are required to obtain signed parental acknowledgement forms from every trip participant and to submit them to the Principal at least 10 days before the trip. Further, you should be aware that because the District has disclaimed sponsorship, your supervision of the trip is not a part of your duties as an employee of the District. Because you will be acting outside the scope of your official duties during the trip, you will not be indemnified from liability by Section 10-20.20 of the School Code of Illinois, and will therefore be personally liable for any claims that may arise against you. In addition, should you sustain any injuries on the trip, you will not be covered by workers’ compensation. A copy of the District’s policy and procedures regarding non-school sponsored trips is attached. Should you have other questions or concerns regarding this matter, please do not hesitate to contact me. Sincerely, Superintendent Model Notification to Parents: ON SCHOOL DISTRICT LETTERHEAD Name and Address Parent or Guardian Dear Parent/Guardian: This letter is to officially inform you that Homewood-Flossmoor High School District 233 is not sponsoring the (insert name of excursion) trip planned by (insert name of staff member). The trip is scheduled to begin ________ and will conclude __________. Because the District is not in any way connected with this trip, it assumes no liability relating to or arising from your student’s preparation for or participation in the trip. Please sign and date the acknowledgement below, which indicates that you have read and understand the contents of this notice, and return it to the Principal’s Office by __________. Sincerely, ______________ Sponsor of Trip _________________ Superintendent -------------------------------------------------------------------------------------------------------------------I, ______________________, parent/guardian of ________________________, acknowledge that I have read the above notice, and understand that Homewood-Flossmoor High School District 233 is not sponsoring the ______________ trip, and assumes no liability relating to or arising from my child’s preparation for or participation in the _____________ trip. ____________________________ Signature of Parent ________________________ Date ____________________________ Signature of Student ________________________ Date POLICY 6320 INTERSCHOLASTIC ELIGIBILITY To be eligible for participation in interscholastic contests or activities, a student must have earned 2.5 credits during the previous semester. Up to 1.0 credits of earned summer school credits may be applied to the prior spring semester total to qualify for first semester eligibility. Application of credits earned in summer school may not be duplicated. Correspondence classes may not be used towards athletic eligibility. Per IHSA, passed 1/8/13, a student-athlete is required to complete his or her eligibility within four years of enrolling in ninth grade. Interscholastic contests or activities shall include the following: band (SWSC), chess, choir (SWSC), contest play, debate, Distributive Education Clubs of America (DECA), Expressions dance club, fencing, EDDA (literary magazine), group interpretation, inspirational voices, mathletes, mock trial, national honor society, Odin (yearbook-SWSC), pom pons, scholastic bowl, science Olympiad, Skills USA, speech, steppers, student council, visual arts (SWSC), Vocational Industrial Clubs of America (VICA), and Voyager (newspaper – SWSC). Board of Education: 6/18/02 3/20/01 Reconfirmed 9/1/98 3/25/86 4/3/85 8/16/83 1/6/76 2/17/09 Rev. 3/17/15 POLICY 6323 PARTICIPATION IN EXTRA-CURRICULAR ATHLETICS It is the policy of the Board of Education to endeavor to accommodate the interests and abilities of student athletes with the goal of maximizing interscholastic athletic opportunities for the greatest number of participants within reasonable financing and program limits. No student shall be subjected to unlawful discrimination on the basis of sex in any of the extra-curricular programs or activities of this District. The District follows IHSA by-laws. Board of Education 7/5/88 11/20/01 2/17/09 POLICY 6325 SEXUAL HARASSMENT Students are prohibited from sexually harassing other students or any school employee. Sexual harassment can involve the behavior of persons of either gender to persons of the same or opposite gender. A. In the case of sexual harassment of a student by another student or a student to a staff member sexual harassment means any: 1. 2. 3. B. Unwelcome sexual advances, or Request for sexual favors, or Any conduct of a sexual nature when such conduct has the purpose or effect of substantially interfering with an individual’s academic performance or work or creating an intimidating, hostile or offensive academic environment. Sexual harassment prohibited by this policy includes verbal or physical conduct. The terms intimidating, hostile or offensive as used above include conduct which has the effect of humiliation, embarrassment or discomfort. Complaints alleging a violation of this policy are solicited and must be brought to the attention of the appropriate school officials informally or through the grievance procedure, Procedure 4325. Timelines for reporting are the same for either the informal or formal process. Caution must be exercised, however, to accurately state the facts giving rise to the complaint and to avoid groundless complaints. The violation of this policy may result in discipline of students, including possible suspension or expulsion from school. Board of Education 7/5/88 2/17/09 POLICY 6327 TEEN DATING VIOLENCE Each student has the right to a safe learning environment. Accordingly, teen dating violence is unacceptable and is prohibited, at school, on school grounds, during school-sponsored activities, or in any school provided transportation. "Teen dating violence" means: 1. A pattern of behavior in which a person uses or threatens to use physical, mental, or emotional abuse to control another person who is in a dating relationship with the person, where one or both persons are 13 to 19 years of age, or 2. Behavior by which a person uses or threatens to use sexual violence against another person who is in a dating relationship with the person, where one or both persons are 13 to 19 years of age. For purposes of this policy, "dating" or "dating relationship" means an ongoing social relationship of a romantic or intimate nature between two persons; it does not include a casual relationship or ordinary fraternization between two persons in a business or social context. All employees of the District shall report incidents of teen dating violence that occur in school, on school grounds, during a school-sponsored activity, or in any school provided transportation to the Superintendent as soon as possible. The Superintendent, or other administrator designated by the Superintendent, will coordinate an investigation into the incident and recommend or take appropriate disciplinary action, and shall seek supportive resources for the victim of teen dating violence if necessary. The Administration shall incorporate age-appropriate education about teen dating violence into its curriculum for students and into its employee training programs, as recommended by the Superintendent. Parents and students will be initially notified of the existence of this policy upon its formal approval by the Board of Education by posting on website and newsletter to parents. Thereafter, notice of this policy shall be provided as part of the parent/student handbook. The Superintendent shall establish procedures deemed necessary to implement this policy to include a designated staff member(s) to receive any report of dating violence and take appropriate action. Reference: Board of Education 3/15/16 105 ILCS 110/3; 105 ILCS 110/3.10 POLICY 6340 PUBLICATIONS A student newspaper will be produced and published regularly during the school year, the major costs of which will be covered by sale to students and income from advertising sold by the newspaper staff. Production of at least one creative writing booklet will be encouraged every school term, with the major portion of cost to be met by sale to students and interested adults. A yearbook will be produced and published annually, the major costs of which will be covered by sale to students and income from advertising sold by the yearbook staff. Additional publications that generate income from advertising, such as, but not limited to: playbills, debate invite programs and sports almanacs must be approved by the Superintendent. Standards of acceptability of materials to be included in the various publications may be established as necessary by the Superintendent with the aid and advice of such faculty committees as the Superintendent may appoint. The District retains and may exercise editorial control over the style and content of all school sponsored publications. Board of Education 1/6/76 2/17/09 Rev. 8/17/10 PROCEDURE 6340 PUBLICATIONS Restrictions 1. No comments which are degrading to any ethnic, religious or social group. 2. No advocacy of any position with is anti-ethnic, anti-religious, or anti-social. 3. No overt sexual references or descriptions. 4. No words expressing anyone’s legitimacy or illegitimacy. 5. No words traditionally considered to be using God’s name in vain. 6. No plagiarism. 7. No defamation of character. 8. No lewd, vulgar or plainly offensive language. Board of Education 6/8/76 2/17/09 POLICY 6341 PUBLICATIONS – SCHOOL-SPONSORED PUBLICATIONS AND WEB SITES School-sponsored publications in any format, productions, and web sites are part of the curriculum and are not a public forum for general student use. School authorities may edit or delete material that is inconsistent with the District’s educational mission. All school-sponsored communications shall comply with the ethics and rules of responsible journalism. Text that is libelous, obscene, vulgar, and lewd, invades the privacy of others, conflicts with the basic educational mission of the school, is socially inappropriate, is inappropriate due to the maturity of the students, is a serious unequivocal threat to cause harm or is otherwise materially disruptive to the educational process is not allowed. Non-School-Sponsored Publications and Web Sites Students are prohibited from distributing at school and from accessing any written, pictorial, graphic or electronic material, including material from the Internet: 1. that will cause substantial disruption of the proper and orderly operation and discipline of the school or school activities; 2. that violates the rights of others, including material that is libelous, invades the privacy of others, is by intent or obviously racially inflammatory, or infringes on a copyright; 3. that is socially inappropriate or inappropriate due to maturity level of the students, including but not limited to material that is obscene, pornographic, or pervasively lewd and vulgar, or contains indecent and vulgar language, or advertises the use of alcohol, tobacco or drugs; or 4. that is primarily intended for the immediate solicitation of funds from students. Any distribution of non-school-sponsored written, pictorial, or graphic material by students shall occur at a time and place and in a manner that will not cause disruption to the educational process, or result in the perception that the distribution or the material is endorsed by the School District. The Principal shall designate the times and places where non-school-sponsored material may be distributed. Distribution shall not be allowed in school hallways, on the walking paths, or in the school parking lots, during passing periods or in school classrooms during any instructional periods. Any non-school sponsored written, pictorial, or graphic material to be distributed must contain the name of the person or organization responsible for the distribution of the material. Prior to any distribution, the person or organization responsible for the distribution shall obtain from the Principal’s Office the times, places, and manner of distribution that is allowed. Accessing or distributing “at school” includes accessing or distribution in school, on school property or at school-related activities. A student engages in gross disobedience and misconduct and may be appropriately disciplined for knowingly (1) accessing or distributing forbidden material, or (2) for writing, creating, or publishing such material intending for it to be accessed or distributed at school. Students are prohibited from threatening, bullying, intimidating or demeaning other students in any publication including through email or on web pages or chat rooms. LEGAL REF.: Hazelwood v. Kuhlmeier, 108 S.Ct.562 (1988). Nelson v. Moline School District No. 40 C. (725 F.Supp. 965, 1989) Board of Education 11/21/06, 2/17/09 POLICY 6342 HOMEWOOD-FLOSSMOOR DISTRICT 233 Internet/Computer ACCEPTABLE USE AND INTERNET SAFETY POLICY Homewood-Flossmoor High School District 233 provides computer and Internet access for the purpose of promoting the use of telecommunication and networking technology as a tool to enhance classroom teaching and learning. All use of the network must be consistent with this purpose and be in accordance with this policy. The purpose of this policy is to ensure that those using the information resources will do so with respect for the public trust and in accordance with Homewood Flossmoor High School's mission and educational goals and the policy and regulations established from time to time by state and/or federal agencies, and to comply with the Children’s Internet Protection Act (CIPA). The Internet links computer networks around the world and provides access to a wide variety of computer and information resources. It is essential for each user on the network to recognize his/her responsibility in having access to vast services, sites, systems and people. Sites accessible via the Internet may contain material that is objectionable, adult-oriented or otherwise inappropriate. The user is responsible for his/her actions and may not access, download, or print from these sites. Access to the network is a privilege which requires that each user adhere to the responsibility of acceptable use. Violation of this policy, abuse of the network and/or illegal conduct such as, but not limited to, any form of vandalism to equipment or information, including uploading or creation of computer viruses, will result in disciplinary action including possible expulsion from school, suspension or revocation of access privileges, and/or appropriate legal action. Transmission of material in violation of any state or federal regulation is prohibited. This prohibition extends to, but is not limited to: copyrighted material, threatening, obscene or any unlawful material, and material protected by trade secret. Use of the network for commercial activities, product advertisement, or political lobbying is prohibited. Use of the network for any illegal activities is prohibited. Internet Safety: Access to Inappropriate Material To the extent practical, technology protection measures (or “Internet filters”) shall be used to block or filter Internet, or other forms of electronic communications, access to inappropriate information. Specifically, as required by the Children’s Internet Protection Act, blocking shall be applied to visual depictions of material deemed obscene or child pornography, or to any material deemed harmful to minors. Subject to staff supervision, technology protection measures may be disabled or, in the case of minors, minimized only for bona fide research or other lawful purposes. Inappropriate Network Usage To the extent practical, steps shall be taken to promote the safety and security of users of the Homewood-Flossmoor High School online computer network(s) when using the school’s network(s). Specifically, as required by the Children’s Internet Protection Act, prevention of inappropriate network usage includes: (a) unauthorized access, including so-called ‘hacking,’ and other unlawful activities; and (b) unauthorized disclosure, use, and dissemination of personal identification information regarding minors. Education, Supervision and Monitoring It shall be the responsibility of all members of the Homewood-Flossmoor High School staff to supervise and monitor usage of the online computer network and access to the Internet in accordance with this policy and the Children’s Internet protection Act. Procedures for the disabling or otherwise modifying any technology protection measures shall be the responsibility of H-F’s Computer Services Department or designated representatives. Homewood-Flossmoor High School will provide the resources necessary to educate students regarding appropriate on-line behavior including interaction with other individuals on social network sites and regarding cyber-bulling awareness and response. Guidelines for Acceptable Use: Computers and technology in the district are for academic purposes only. Do not store copyrighted materials, music, games, videos or any other non-academic items in your network storage area. Never share your password with any other person. Do not use offensive or inappropriate language, or language that would promote violence or hatred, and do not respond to such. Do not reveal your (or other's) personal information including address, phone number or credit card information. Do not misrepresent yourself or your age. Do not use the network in such a way as to disrupt use of the network by others or abuse access time. Do not harass anyone by sending uninvited communication. Do not send electronic information from accounts that do not belong to you without the owner's authorization. Do not access unauthorized or inappropriate areas on the network. Do not make unauthorized copies of software or information. Bypassing network filters and security by the use of proxy servers or any other means is prohibited. Do not charge a personal device on school property without the consent of school personnel. Recording in a classroom or within the school setting (audio and/or video [still and motion]) is strictly prohibited without verbal/written consent from the instructor or administration. Homewood-Flossmoor High School makes no warranties of any kind, whether expressed or implied, for the service it is providing. Homewood-Flossmoor High School reserves the right to modify the Acceptable Use Policy at any time. It is the responsibility of the user to check for policy changes. An online version will be made available to all users on the Homewood-Flossmoor home page. Teachers and /or administrators will determine what is inappropriate use. Personal Device Use: Users of personal electronic devices in the school setting must adhere to the guidelines described in “Guidelines for Acceptable Use”. Internet Use Agreement I acknowledge that I have read the Acceptable Use Policy (AUP) of this school district. This document is (are) legally binding and the party (parties) who read the AUP has (have) read the terms and conditions of said policy carefully, understand(s) their significance and agree(s) to abide by all provisions of said policy. User: I understand and will abide by the Acceptable Use Policy of Homewood-Flossmoor Community High School District 233 relating to the use of the Internet and will abide by this Internet Use Agreement. Homewood-Flossmoor High School is not liable for lost, damaged or unavailable information due to technical or other difficulties; and is not responsible for what users do or the information they access. I acknowledge that the majority of such information is generated outside of Homewood-Flossmoor High School. I further understand that any violation of the Acceptable Use Policy and/or this Internet Use Agreement may jeopardize my access privileges and certain such violations may constitute criminal offenses. Should I commit any violation, my access privileges may be suspended or revoked, disciplinary action, including my being dropped from class and academic dishonesty penalties up to and including possible expulsion may result, and in some cases appropriate legal action may be taken against me during my tenure at Homewood Flossmoor High School. Parent/Guardian: As the parent or guardian of this student, I have read the Internet Use Agreement for Homewood-Flossmoor High School. I understand that this access is designed for educational purposes. I will not hold the school responsible for materials acquired on the network. I hereby give permission for my child to use the Internet for educational purposes. I recognize that it is impossible for Homewood-Flossmoor High School to restrict and prevent access to controversial materials and I will not hold the District responsible for materials acquired on the network. I understand that there is information on the network that I otherwise might not want to have available to this student. Further, I accept full responsibility for my student's action on the network in school as well as at other locations. Waiver of Usage If you do not want your student to have Internet and/or computer network access, you must notify Compuer Services in writing. Board of Education 3/5/96; 2/17/09 5/15/12 6343 MEDIA MATERIAL Teachers are encouraged to limit the use of supplemental media material to only that which will enhance, or otherwise illustrate, the subjects being taught. All supplemental media material must be age-appropriate. No email pictures of students may be sent to anyone but the students’ parents. Additionally, no R-rated movie shall be shown to students unless prior approval is received from the building principal, and no NC-17 movie shall be shown under any circumstances. Board of Education 6/19/07 2/17/09 POLICY 6350 RADIO STATION WHFH The high school may operate FM Radio Station WHFH at 88.5 megacycles as specified by license number 286, file number BLED-466, under the authority and regulations of the Federal Communications Commission, the Board of Education and the Superintendent. Board of Education 1/6/76 2/17/09 POLICY 6360 STUDENT MEETINGS All regularly constituted and recognized student organizations may hold meetings on school property or in school buildings, such meetings to be determined by its members in accordance with guidelines established by the Superintendent or appointed delegate in consultation with the student government and/or the Superintendent’s student advisory council. It shall be understood that the regular academic program shall have prior claim on all school property and buildings Any other organized and responsible student group will be granted permission to meet on school property or in a school building after normal school hours for the purpose of discussion of any educational topic. . The District shall comply with the provisions of the federal Equal Access Rights Act. All meetings sponsored by ad hoc and informal groups of students with the purpose of inviting (a) students outside the Homewood-Flossmoor High School student body, or (b) persons from community-wide or extradistrict groups, will require the Superintendent’s approval. The Superintendent shall establish a procedure for Board Approval for the handling of student meetings. Board of Education 1/6/76 2/17/09 PROCEDURE 6360-A SCHOOL SPONSORED STUDENT GROUPS The Superintendent or designee will be satisfied that each meeting will meet the following criteria: (a) The meeting will be open and expressly for Homewood-Flossmoor High School students; (b) The students responsible for the meeting will give satisfactory assurance that the meeting will provide open discussion or presentation in orderly fashion; (c) The meeting will give promise of advancing educational goals; (d) The students sponsoring the meeting will accept reasonable directions from the Superintendent or designee for the maintenance of orderly discussion; (e) In addition to Homewood-Flossmoor High School students and faculty, only invited speakers, panelists, and resource persons will appear at student-sponsored meetings; (f) Persons mentioned in (e) will be willing to give assurances to the student sponsors that their participation as speakers, panelists, etc., will be restricted to efforts consonant with an educational meeting; (g) Each ad hoc group will secure a volunteer faculty member to be present at the proposed meeting; (h) No admission charge should be made, no donations solicited, no funds raised, unless prior approval of the Board is given. In the event that students or groups and the Superintendent cannot agree to ground rules for meetings, petitioning student sponsors may appeal to the Board for review of the petition, provided such petition be placed before the Board at a regular meeting at least ten days before the scheduled event. Board of Education 1/6/76 1/7/86 2/17/09 PROCEDURE 6360-B NON-SCHOOL SPONSORED STUDENT GROUPS (Equal Access) Non-school sponsored student groups may meet immediately after student classes end each day to conduct meetings for the purpose of discussion of educational, religious, political or philosophical matters. Such meetings shall be subject to the following conditions: (a) All meetings must be voluntary and student initiated; (b) Neither the group nor a meeting may be sponsored by the School District or school district employees; (c) A faculty member must be present at a meeting only in a supervisory, non-participatory capacity. Each ad hoc group will secure a volunteer faculty member to be present at the proposed meeting. Such faculty member, however, shall not participate in the meeting except to the extent necessary to maintain discipline, protect school property and enforce the policy; (d) The meeting may not materially and substantially interfere, or threaten to interfere, with the orderly conduct of other school activities, the protection of school property or the safety of persons on school premises; (e) Non-school persons may not direct, conduct, control or regularly attend activities of student groups; (f) All meetings sponsored by ad hoc and informal groups of students with the purpose of inviting (a) students outside the Homewood-Flossmoor High School student body, or (b) persons from community-wide or extra-district groups, will require the Superintendent’s approval; (g) No admission charge shall be made, no donations solicited, no funds raised, unless prior approval of the Board is given; (h) All groups conducting meetings under Policy #6360 shall be entitled to conduct such meetings for an equal length of time. In addition, rooms for meeting purposes under this policy shall be made available on a n equal basis to all non-curriculum related student groups and rooms must be reserved in advance. It shall not be the policy of the School District to: • Influence the form or context of any prayer or other religious activity conducted at a meeting; • Require participation in prayer or other religious activity by any person; • Expend public funds beyond any incidental cost of providing the space for student initiated meetings; • Compel any school district employee to attend a meeting if the content of the speech at the meeting is contrary to the employee’s beliefs; • Sanction meetings that are otherwise unlawful; • Treat a non-school sponsored student group differently in any manner than the District treats school-sponsored student groups. Board of Education 10/7/86; 2/1/7/09 POLICY 6415 STUDENT COMMUNICABLE DISEASE A. General Statement The primary purposes of this policy are to minimize the transmission of communicable diseases in the schools and to balance the interest of a student with a communicable disease in continuing to attend school and the interest of other students and employees not to be subject to an unreasonable risk of contracting a communicable disease from the student. For purposes of this policy, communicable diseases are diseases designated as chronic infectious diseases by the Illinois State Board of Education and the Illinois Department of Public Health in their publication “Management of Chronic Infectious Diseases in the Illinois Department of Public Health in its Rules and Regulations for the Control of Communicable Diseases (IDPH Rules), as amended from time to time. As of the adoption of this policy, chronic infectious diseases so designated are AIDS, Herpes Simplex, Cytomegalovirus, Hepatitis B and Congenital Rubella Syndrome. AIDS includes infection with the Human Immunodeficiency Virus (HIV) and diseases resulting from HIC. It is generally the policy of the Board of Education that: 1. Each communicable disease case be handled on an individualized basis; 2. The confidentiality interests of the student with a communicable disease be protected to the extent consistent with efforts to minimize the health risks to other students and employees; and with any applicable legal requirements; 3. Absence from school be minimized; 4. Appropriate alternate educational programs be provided for students absent from school due to a communicable disease; 5. Short-term removal from school or placement in a restrictive setting be permitted where appropriate for assessment of the health of the student and the risks of transmission of a communicable disease to employees and other students; 6. A student who is reasonably believed to have a chronic infectious disease not be removed from school or be placed in a restrictive setting if, in the discretion of the Superintendent or Principal, the health risks to employees and other students are insignificant, the risk of loss of confidentiality due to removal or a more restrictive setting is substantial and appropriate interim protective health measures are instituted; 7. Students with communicable diseases for which removal from school or placement in a restrictive setting is required by IDPH rules, or appropriate due to significant health risks, be removed or placed in a restrictive setting only for so long as required for the protection of the health of employees and other students. B. Educational Activities The Superintendent shall periodically provide for educational activities and information for students with respect to communicable diseases, including hygienic practices, to minimize the risk of transmission. C. Additional Rules/Actions The Superintendent may establish additional rules and take appropriate action to implement this policy, provide for the protection of the health of students and employees, and recognize any due process and special education interests of students who have, or are suspected of having, a communicable disease. The Superintendent’s rules shall provide an appeal procedure which ends with the Board of Education and includes an appeal to the Board within 10 working days of a final decision of the Superintendent regarding any student with a communicable disease. The Superintendent shall also take reasonable measures to inform parents and the school community of this policy and the Superintendent’s rules regarding communicable diseases. D. Procedure The Superintendent shall establish a procedure for Board approval. Board of Education 6/2/92 2/17/09 PROCEDURE 6415 PROCEDURES ON STUDENT COMMUNICABLE DISEASE A. If the Principal has reason to believe that a student may have a communicable disease as defined in the Board of Education policy on student communicable diseases, the following steps must be taken as soon as reasonably possible: 1. The student isolated, when appropriate, from other students in school; the Superintendent informed; and the parent or guardian of the student contacted to discuss the basis for the belief that the student may have a communicable disease. 2. If the Principal continues to believe that the student may have a communicable disease after consultation with the student’s parent or guardian, the Principal shall immediately: a. Attempt to reach agreement with the parent or guardian for removal from school, a restricted setting or continuation in the student’s current placement with appropriate protective measures, given that the communicable disease in question is a chronic infectious disease or a communicable disease for which isolation is required under IDPH Rules. If the communicable disease is not a chronic infectious disease or one for which isolation is required, agreement shall be sought with respect to appropriate measures to minimize risk of transmission of the disease to others at school; or b. If agreement is not reached, notify the Superintendent and, with the Superintendent’s approval: 1) remove the student from attendance at school; 2) place the student in a restricted educational setting; or 3) allow attendance at school in the student’s current placement, provided the health risks to employees and other students are insignificant, the risk of loss of confidentiality due to removal or a more restricted setting is substantial, and appropriate protective health measures are instituted; and c. Initiate an appropriate medical review. (1) The medical review shall be conducted in cooperation with the student’s parent or guardian, the student’s physician and the health services coordinator. The medical review may include a physician selected, and paid for, by the District. The review will include the analysis of blood, appropriate tests of bodily fluids, products and tissues. The Principal may also request appropriate public health agencies to participate in the medical review. The medical review shall be completed as quickly as reasonably possible. (2) Pending completion of the medical review, the student shall be provided with appropriate educational services, and not penalized for any days of absence. (3) Upon completion of the medical review, the Principal shall consult with the parent and determine whether the student may return to school, or remain in school and, if so, under what conditions. The Principal’s determination shall be primarily based on the medical review and consultation with up to four staff members. The Principal shall promptly communicate a decision in writing to the parent or guardian, and develop and implement comprehensive written guidelines as provided below. d. Comprehensive written guidelines shall be developed for all chronic infectious disease cases and for other communicable disease cases in which a student is permitted to return to school while there is some minimal risk of transmission of the disease to others in the school setting. Among other relevant matters, the guidelines shall identify the health and safety precautions and restrictions to be followed by the District and the student, the persons who are to be notified of the case, the method for reporting and monitoring the student’s condition, and the additional or alternative educational benefits, if any, to be provided to the student. The guidelines shall be periodically reviewed and modified by the Principal as appropriate. Modification may include removal of the student from school, or, if reasonably warranted, placement in a more restrictive setting. 3. If a student with a communicable disease is permitted to return to, or remain in, school while there is some minimal rise of transmission to others in school, and in all chronic infectious disease cases, the Principal shall inform the Superintendent and, as necessary, the following persons of the identity of the student and the nature of the communicable disease: the health services coordinator, those persons required by state or federal law to decide the placement or educational program of the students, and those teachers with direct supervisory responsibility over the student. 4. Except in an AIDS case, the Principal may inform others as appropriate to the nature of the case. In an AIDS case, the Principal may inform others, as appropriate, of the existence of the case, but not of the identity of the student, unless otherwise required or permitted by law. In emergencies, the identity of a student with AIDS may be disclosed on a strictly limited basis if clearly necessary for the protection of the health of the student or others directly at risk if not immediately so informed. Examples are: fire officials, police officials and paramedics. B. The Principal’s decision, including any conditions established for attendance, may be appealed by the parent or guardian to the Superintendent and then to the Board of Education. The appeal shall be processed as quickly as reasonably possible but in any event, the appeal shall be heard by the Superintendent within 10 working days of receipt of the appeal from the Principal’s decision and by the Board within 10 working days from receipt of the appeal from the Superintendent’s decision. Pending any appeal, the student shall remain out of school if the decision of the Principal is not to admit the student. If permitted to attend school, the student shall be subject to any conditions established by the Principal, pending disposition of the appeal of those conditions. Reporting of Communicable Disease Cases A. Any student who has been diagnosed as having a communicable disease, or the parent of such a student, shall immediately report the diagnosis to the Principal. The Principal shall determine whether to initiate the evaluation procedures provided for under these regulations. B. Any employee who has reason to believe that a student has a communicable disease shall immediately report the basis for such belief to the Principal, who shall determine whether to not to initiate the procedures provided for under these regulations. Board of Education 6/2/92 2/17/09 ADMINISTRATIVE REGULATION 6415 Students Infected With the Acquired Immune Deficiency Syndrome (AIDS) Virus 1. Reporting Procedures a. Any report that a student of HFHS has AIDS related complex (ARC) or AIDS or has tested positive to the presence of Human T-Cell Lymphotropic Virus Type III (HTLV0III) antibodies shall be made or forwarded in confidence to the Principal. b. The identity of a student who has or is believed to have ARC, AIDS, or a positive antibody blood test shall not be revealed by a district employee or official to anyone including other district employees except as is authorized in writing by the Principal/Designee. c. The Health Services Coordinator shall notify the Department of Public Health if any student of HFHS has a condition for which reporting is required by said Department. 2. Review Procedures Decisions regarding the type of educational and care setting for HTLV-III infected children should be based on the behavior, neurologic development, and physical condition of the child and the expected type of interaction with others in that setting. These decisions are best made using the team approach including the child’s physician, the child’s parents or legal guardians, school personnel, and public health personnel. In each case, risks and benefits to both the child and others in the setting should be weighed. a. If the Principal/Designee has reasonable grounds to believe that a student has ARC or AIDS or has tested positive to the presence of HTLV-III antibodies, the Principal/Designee shall immediately take the following action: (i) Contact the parent or guardian of the student and require that a letter from the student’s physician be submitted indicating that the student does not have a communicable disease. The opinion of the student’s physician will be considered but will not be controlling. (ii) Convene a meeting of a Review Committee which shall consist of the Principal/Designee, Superintendent or Designee, a physician retained by HFHS, the administrator supervising health services, and any other such persons, if any, as the Principal may designate. (iii)The Review Committee shall maintain a protocol file for case management purposes, which file shall not become a part of the student’s permanent record, except upon review and decision of the Principal after consultation with legal counsel. The file shall contain all recommendations, reports to the Review Committee and any conclusions or decisions of the Committee. The file shall also contain a list identifying any and all individuals who have been made aware of the identity of a student who has or who is believed to have ARC, AIDS, or a positive antibody blood test. b. The Review Committee shall investigate the student’s case and shall make an initial determination whether or not the student should be permitted to continue in his current educational program. This determination shall be based on the following considerations: (i) the student’s physical condition; (ii) the student’s ability to control bodily secretions; (iii)the student’s behavior. c. If the Committee finds at any point that the health and safety of the student or others would be endangered by the student’s continued presence in his current educational program, the Principal may direct a temporary exclusion or an interim alternative placement pending the completion of these procedures. d. If the Committee determines that a change in the student’s current educational placement is warranted, a case study evaluation of the student shall be commenced and an individualized education program developed in accordance with the Rules and Regulations of the Illinois State Board of Education. Participation in the case study evaluation shall be made on a “need to know” basis. e. If the Review Committee determines that no change is warranted in the student’s educational program, the Principal/Designee shall so advise the student’s parent or guardian. The Review Committee may designate a person to monitor the student’s condition and behavior and to inform the student’s parent or guardian in the event there is an outbreak of infectious disease in the school population. The Review Committee may re-evaluate the student’s case at any time but not less than once every six (6) months. Students Who Are Carriers of Hepatitis B 1. Reporting Procedures a. Any report that a student of HFHS is a carrier of Hepatitis B shall be referred to the Health Services Coordinator who shall forward to the Principal/Designee the identity of any students suspected to be carriers. The Health Services Coordinator shall notify the Department of Public Health as required. b. The Principal/Designee shall disclose the identities of students who are carriers to those individuals who have direct contact with the infected students. These may include, but are not limited to, substitute teachers and aides, volunteers and bus drivers. c. The Principal/Designee may suspend a student from the program for the following reasons which may include but are not limited to: (i) open lesions (that are continually reopened, or that cannot be covered) until the lesion is completely healed; (ii) any noted bleeding (i.e., bleeding gums, rectal bleeding); (iii)excessive drooling, nasal mucous, items or hand continually in mouth; (iv) biting, scratching and spitting; (v) continuous diarrhea. 2. Classroom Management Procedures Classroom alternatives may be implemented within the classroom setting to reduce or eliminate the risk of transmission of the infection to the other students and staff. Classroom alternatives may include a separate work area away from other students, providing instructional materials to be used only by the infected students, time-out procedures for aggressive behavior, sending a student to the Health Services Coordinator when there is a discharge of mucous and/or blood. (The Health Services Coordinator will determine if the student should be sent home because of a physical condition.) After the classroom alternatives have been exhausted, or at the discretion of the Principal/Designee, a Multidisciplinary Conference (MBC) will be convened to consider other educational placements. Cleanup Procedures for Areas and Materials That Are Used by Students Who Are Carriers of Infectious Disease(s) Care will be taken by staff members involved in the cleanup of an infected student’s body fluids and/or excrement. Staff will be in-serviced on the ways infectious disease(s) are transmitted and also on the hygienic precautions that will be utilized when interacting or cleaning up after an infectious student. Board of Education 6/3/92 2/17/09 POLICY 6417 SOCIAL AND EMOTIONAL DEVELOPMENT The emotional health and social development of all students, as well as their safety and wellbeing, is an integral part of student learning. The following are elements of the educational programming to promote these interests: 1. Classroom instruction based upon the Illinois Learning Standards in this area, including the goal of reduction or prevention of problematic behaviors. 2. Properly trained and qualified teaching and administrative staff. 3. Appropriate evaluation and screening mechanisms to identify students at-risk for social, emotional or mental health problems that impact their learning, along with school-based services and supports to respond to such concerns. 4. Parent involvement along with referral to or utilization of available community agencies or resources. The Superintendent, or his/her designee, shall develop procedures or practices to implement such educational programming, including a standard procedure or protocol for responding to students with social or emotional problems that adversely impact learning. Ref: Illinois Children’s Mental Health Act of 2003, P.A. 93-0495 Individuals With Disabilities Education Act, 20 USC 1400 et seq.; 34 CFR 300.1 et seq. Illinois School Code, 105 ILCS 5/14-1.01 et seq.; 23 Il. Ad. Code 226 Section 504 of the Rehabilitation Act of 1973 Board of Education 8/17/04: 2/17/09 PROCEDURE 6417 REFERRAL PROCESS FOR STUDENTS AT-RISK OF SOCIAL, EMOTIONAL OR MENTAL HEALTH PROBLEMS All certified and administrative staff who suspect a student is experiencing, or is at significant risk of experiencing social, emotional or mental health problems, that impact the student’s learning, shall refer the student to the [Student Support Team (“SST”) or other person, entity or team that regularly receives and responds to requests for screenings or possible evaluations regarding special education issues]. The SST will process the referral and consider the existing information available regarding the student’s circumstances, including, as appropriate, student record information, teacher feedback and parent input. Additional information shall be gathered or sought, as needed, to reasonably inform the SST about the student’s current concerns. Based upon the information available, the SST shall consider what, if any further action, is warranted. The SST can recommend appropriate follow-up steps, which can include, among other options, regular education strategies or supports, referrals to community resources, consultation to teachers or parents, monitoring, or consideration of further evaluations for special education purposes or outside referrals. Board of Education 8/17/04; 2/17/09 POLICY 6420 SUICIDE Dealing with the subject of suicide is an extremely delicate and serious matter. There are four levels of concern. I. Student Exhibiting High Risk Behavior Recognition of any such behavior by a student or an employee shall be reported to a school counselor or social worker. Employees of the school district must not permit the issue of confidentiality to interfere with the necessary action in cases of a life-threatening nature. Student must be informed of this position. II. Attempted Suicide It is even more important for employees to be diligent regarding observations of any circumstances that may lead them to believe that a student has attempted suicide. III. Suicide Occurring Away From the Campus If an employee is aware of a student suicide away from the campus, the staff member who has the information will inform the building principal who will then validate the report and inform the superintendent. At the earliest time possible the principal will inform the appropriate staff members. In consultation with the school district counselor or social worker, the principal will determine what announcements, if any, shall be made to the student population. IV. Suicide The superintendent will develop procedures for Board of Education approval dealing with the dissemination of information on a suicide and appropriate actions to be carried out on the campus. The specific procedures for implementing this policy shall be developed by the superintendent for approval by the Board of Education. Board of Education 4/19/88 2/17/09 PROCEDURE 6420 SUICIDE A. Student Exhibiting High Risk Behavior Whenever an employee determines that there is a high level of risk for a student on our campus, he or she will: 1. When possible, insure that a responsible adult is with the student at all times. 2. Consult with the student’s counselor and/or a district social worker. 3. In conjunction with the student’s counselor or a social worker, notify a parent or designee and assist in referring the child to an appropriate agency or physician or psychiatrist or appropriate mental health personnel for treatment. 4. Refer the student to an appropriate agency to intervene on the student’s behalf if the student is in serious need of professional intervention and the parent or designee cannot be reached and the student’s counselor, a social worker and principal have been consulted. 5. Strongly encourage the student who has threatened suicide to have a meeting with the student’s counselor or a district social worker. B. An Attempted Suicide In the event of a student attempting to commit suicide on the campus, the following procedures will be followed: 1. Employees who observe or are contacted about such action shall immediately call the school health services coordinator for first aid service. The health services coordinator will request paramedic services if there is any question regarding a life-threatening situation and then notify a parent or designee. 2. Employees will notify the principal who will inform the superintendent. The principal will contact the student’s counselor and a social worker who will report to the parent or designee depending on the immediacy of the situation. The counselor should call the emergency number listed on the school information card in an attempt to contact any school-age siblings if a parent or designee is unavailable. 3. Employees will remain with the student at all times or if the student is taken to an emergency room, the health services coordinator, counselor or social worker will accompany the student. 4. The principal will meet with the student’s counselor and a social worker to determine what announcement, if any, will be made to the student population. 5. A student who has made an overt suicide attempt in school will be readmitted when the attending physician or psychiatrist considers it appropriate. Instruction will be provided at home in the interim if requested by the physician or psychiatrist. The returning student should not be treated any differently than any other student who has been absent due to illness. 6. Teachers and other school personnel should be encouraged to discuss their concerns, no matter how minimal, with the appropriate staff. 7. Periodic checks should be made by the counselor with the student’s teachers. Also, attendance records and academic grade reports should be reviewed periodically in order to assess and evaluate the student’s overall adjustment. 8. Contact with the student’s parent or designee will be maintained in order to extend support and encourage parental involvement and to report progress. C. Attempted Suicide on a School Bus 1. The bus driver will communicate the attempted suicide by radio to the base station and specify the location of the bus. The district coordinator of transportation will notify the appropriate paramedics and then the principal. 2. The principal will notify the parent or designee, the superintendent and the student’s counselor and a social worker as soon as possible. 3. The principal will approve plans for handling the other students on the bus who witnessed the event. 4. The principal will meet with the student’s counselor and a social worker and follow steps B.4 through B.8. D. Classroom Teachers in Dealing with Students after a Suicide In dealing with a group of students following a suicide, the suggested guidelines are as follows: 1. Review the known facts to dispel rumors. 2. Demythologize the act. This is not heroism. 3. Inform students of additional support services such as a crisis center of small group or individual arrangements made through student services. Board of Education 4/19/88 2/17/09 ADMINISTRATIVE REGULATION 6420 SUICIDE I. II. Student Exhibiting High Risk Behavior or Making a Suicide Attempt A. All suicide attempts, suicidal comments, notes or conversations will be treated as legitimate concerns and students will be considered “at risk.” B. On a yearly basis, the health teachers will instruct students on warning signs of suicidal behavior. Students should also be instructed to report such concerns to the school counselor or social worker, not allowing issues of confidentiality to interfere with the necessity to report. C. On a yearly basis, the principal shall review the warning signs with the staff. D. A designated team consisting of a social worker, school psychologist, counselor, and student assistance coordinator will be trained to intervene with the student and family, and to implement district procedures for handling students identified as high risk or for those who have attempted suicide. E. Parents of students at high risk as determined by the intervention team or having attempted suicide will be notified by the counselor or social worker that the youth must be evaluated by a qualified mental health professional to determine the most appropriate treatment/intervention. Failure to do so may be cause for the student’s suspension from all school classes and activities until such evaluation is scheduled, but not to exceed 10 days. F. When a student returns to school, he/she will meet with the counselor who will assist in the transition back into school. Teachers should be informed prior to the student’s re-entry and should make contact with the counselor if they have questions or concerns. Suggestions for Handling a Class after a Student Dies Nearly every teacher involved with a death in the classroom or the school community needs help in handling his or her class. The following strategies may help: A. Don’t be impassive about a student’s death; share your reactions with the class if comfortable doing so. B. Let the students talk and listen to whatever they have to say. Never shut off discussion. C. Don’t force a “regular day” upon grieving students; but, at the same time, don’t allow the class to be totally unstructured. Offer choices of activities such as letters, journals, and discussions or referral to the counselors, social workers, or school psychologist. D. Suggest to the students that they might want to write personal sympathy notes to the family. III. E. Older students may want to plan more concrete expressions of concern. Individual students may want to arrange a schedule for making food, such as casseroles and desserts. Other means of expressing sympathy could be discussed, such as donating to charities or planting memorial trees. F. Make sure that the wake/funeral/visitation times are well publicized. Students may have questions and/or concerns about attending the wake or funeral. G. Explain how students should treat a bereaved student who is returning to school. Emphasize that trying to avoid or being overtly solicitous to the student will not help. Point out the need to resume normal relationships. H. Your class may remain quiet and/or depressed for some time afterwards (perhaps even a month). Some students may begin to act out noisily and physically as a way of affirming that they are still alive. Be prepared for these types of reactions, and be ready to keep communications open so that students can discuss their feelings. General A. EJR 7/5/88 2/17/09 The principal shall publicize the wake/funeral/visitation times. Students who wish to attend should be excused from school to do so. POLICY 6430 ACTIVITY FUNDS Student activity funds are normally generated from authorized class projects and/or properly established school clubs. Funds derived from the student body as a whole shall be expended for legitimate purposes as determined by the members of the Class or Club, their sponsors or advisors, and the designated administrator responsible for the Student Activity Fund. Projects for raising funds for extra-curricular activities shall in general contribute to the educational experience of pupils and shall in no way conflict with the instructional program. In all other cases, funds derived from the student body as a whole must be expended so as to benefit the student body as a whole. Board of Education 1/6/76 2/17/09 POLICY 6509 PREVENTION & MANAGEMENT OF LIFE-THREATENING ALLERGIC REACTIONS Parents of students with life-threatening allergies shall notify the Superintendent or his or her designee of the student’s allergy as soon as a diagnosis has been made, or if the student already has a life-threatening allergy, at the beginning of the school year, so that appropriate school personnel may develop and implement an Emergency Action Plain (EAP), an individualized health care plan (HCP) and/or a 504 Plan for students with life-threatening allergies and protocols to prevent exposure to such allergens. Multi-disciplinary Team Involvement If a student has a 504 Plan and/or an Individual Health Care Plan (IHCP), a multi-disciplinary team must be assembled to manage the individual student’s health needs. The 504 Coordinator and/or the school nurse/Designated School Personnel (DSP) must bring together a team that includes a variety of school staff. The team may include, but is not limited to: • Administrative representative(s) • Coaches and physical education teachers • Custodial staff • Food service director/staff • Local EMS • Parent/Guardian of student with food allergies • Recess supervisors • School counselor/Social worker/Guidance counselor(s) • School health professional • Student with food allergy (if age-appropriate) • Teachers and specialists (i.e., art, music, science, computer, family and consumer sciences) • Transportation staff • Other learning support staff and aides, based on the student’s curriculum and activities Developing an Emergency Action Plan, 504 Plan or Individual Health Care Plan (IHCP) When a school receives notice that a student has a life-threatening allergy, it shall perform an investigation by gathering certain documents, information, and medications from the parent/guardian of the student in order to develop and implement the Emergency Action Plan, 504 Plan or the IHCP. The parent/guardian will provide the school with the information and completed forms listed below. Additional information may be required by the school. • Emergency Action Plan (Appendix A) • Parent or guardian’s signed consent to share information with other school staff. • A minimum of one up-to-date epinephrine auto-injector; however, two or more epinephrine auto-injectors are suggested based on the student’s activities and movement/travel throughout the school day. • All other necessary medications for the student during the school day, including antihistamine and asthma medications. • Description of the student’s past allergic reactions, including triggers and warning signs. (Appendix B) • A description of the student’s emotional response to the condition and the need for intervention. • Age-appropriate ways to include the student in planning for care/implementing the plan. District Training for all school personnel and school bus drivers as necessary shall occur biennially and shall include the following: 1. Ways to address life-threatening allergic reaction prevention in all classrooms, food services/cafeterias, classroom projects, crafts, outdoor activity areas, on school buses, during field trips, before- and after-school activities and in all instructional areas. 2. Ways to adapt curriculum, awards, rewards or prizes by substituting allergen-free food or non-food item(s) in rooms where students having an Emergency Action Plan (EAP) are or may be present. 3. Ways to limit food related to fundraising, birthday celebrations, PTA functions to cafeteria or another designated areas; incorporate non-allergenic foods or non-food items. 4. Procedures for establishing cleaning for common areas (i.e., libraries, computer labs, music, art room and hallways, etc.). 5. Avoidance of using food products as displays or components of displays in hallways. 6. The development of protocols for appropriate cleaning methods following events held at the school that involve food. 7. A method for determining who should be familiar with the student's 504 Plan and/or IHCP. 8. Teaching all faculty and staff about the signs and symptoms of possible anaphylaxis. This training should include: • How to recognize symptoms of an allergic reaction. • Review of high-risk areas. • Steps to take to prevent exposure to allergens. • How to respond to an emergency. • How to administer an epinephrine auto-injector. • How to respond to a student with a known allergy as well as a student with a previously unknown allergy. 9. Conducting a medical emergency response drill twice a year. For district schools participating in a federally-funded school nutrition program, USDA regulations 7 CFR Part 15b require substitutions or modifications in school meals for students whose disabilities restrict their diets. A student with a disability must be provided substitutions in foods when that need is supported by a statement signed by a licensed physician. The physician’s statement must identify: • The student’s disability; • An explanation of why the disability restricts the student’s diet; • The major life-activity affected by the disability; • The food or foods to be omitted from the student’s diet; and • The food or choice of foods that must be substituted. The Illinois school code (105 ILCS 5/22-30) allows for self-administration of medication by a student with asthma or the use of an epinephrine auto-injector by a student, provided that the parent/guardian of the student provide to the school written authorization for the selfadministration of medication or use of an epinephrine auto-injector and a written statement from the student’s medical provider. Accordingly, students should be permitted to do so in accordance with this policy, as well as policy 500.13, Administration of Medication. Legal References: Public Act 96-0349; 105 ILCS 5/22-30; 105 ILCS 5/10-22.39; USDA regulations 7 CFR Part 15b; 105 ILCS 5/29-3 and 23 Ill.Admin. Code § 1.510 (a) Board of Education 3/15/16 POLICY 6510 POLICY 6515 HEALTH AND WELFARE 6510 Required Physical Examinations and Immunizations Physical examinations and immunizations shall be required of all students immediately prior to or upon their entrance into ninth grade, as provided in Article 27-8 and 27-8.1 of the School Code; and, irrespective of grade, immediately prior to or upon entrance to this high school, if such pupil has not previously been examined in accordance with said Article prior to or upon entrance into another public school in Illinois. 6515 Physical Examination of Students Participating in Athletics The Superintendent is authorized to arrange for physical examinations at school expense of students who indicate their intentions of participating in interscholastic athletics. Board of Education 12/2/80 2/17/09 POLICY 6511 ATTENDANCE FOR PREGNANT STUDENTS The School Board affirms the right of a pregnant student to continue her participation in the public school program. The expectant student may be excused from school when, in her doctor’s opinion, her physical and/or emotional well-being warrants that such measures be taken. In such instances, the District shall provide for instruction during her absence from school. The District may provide home instruction, correspondence courses, or instruction at an alternative education site for pupils who are unable to attend school because of pregnancy. The means of instruction provided shall be at the discretion of the District. Such instruction shall be provided to the pupil (1) before the birth of the child when the pupil’s physician has indicated to the District, in writing, that the pupil is medically unable to attend regular classroom instruction and (2) for up to 3 months following the birth of the child or a miscarriage. The instructional course shall be designed to offer educational experiences that are equivalent to those given to pupils at the same grade level in the District and that are designed to enable the pupil to return to the classroom. The rights of a pregnant student do not exclude her responsibility for observing the student rules and regulations established by the District and do not exempt her from disciplinary measures imposed for breaking District rules. Board of Education 12/18/01 2/17/09 POLICY 6512 ADMINISTRATION OF MEDICATION TO STUDENTS According to the Illinois School Code Section 10-22.21b., teachers or other non-administrative school employees shall not be required to administer medication to students. The law does permit districts to make exceptions and to adopt guidelines for administration of medication to students. To offer this option, the Superintendent shall establish a procedure for Board approval for administration of medication to students. Board of Education 6/2/92 2/17/09 PROCEDURE 6512 ADMINISTRATION OF MEDICATION TO STUDENTS A. The physician shall provide written orders detailing the name of the student, the type of disease or illness involved, the name of the medication, dosage, time interval in which the medication is to be taken, the necessity for the medication during the day, the desired benefits of the medication, the common or likely side effects, other medication the student is receiving and an emergency number where the physician can be reached. No standing orders shall be accepted. B. A physician’s revised order would be required prior to any change in dosage or duration. C. The Health Services Coordinator shall document administration of any medication in the student health file. Any knowledge of students on medication shall be recorded in the student file and referenced on a confidential report provided to the Administration. The Health Services Coordinator shall use professional standards to monitor administration of any medication and will file a report in the student file. Students who require medication to remain in school and are capable of doing so shall be allowed to self administer the medication. Students with asthma may possess and self administer necessary medication provided the District has received the necessary written authorization from the student’s parent along with a written statement from the student’s physician or health provider as provided in Section 22-30 of the Illinois School Code. D. Medication to be administered by the Health Services Coordinator shall be brought to school in a container appropriately labeled by the manufacturer/pharmacy or physician and delivered by parent/guardian or designee. The medication shall then be stored in a locked space. E. The parent/guardian or designee shall remove unused medication from the school. F. A parent/guardian/or parent designee shall accompany a student on a field trip to administer such medication. Board of Education 6/2/92 7/20/93 2/17/09 POLICY 6513 RECOMMENDATION FOR PSYCHOTROPIC/PSYCHOSTIMULANT MEDICATION The School Board recognizes the right of parents to refuse a recommendation for the administration of a psychotropic or psychostimulant medication to their child. Any disciplinary action within the District will not be based, either totally or in part, on the refusal of a student’s parent to consent to the administration of a psychotropic or psychostimulant medication to their child. At least once every two years, the District shall conduct inservice training of certified school personnel and administrators on current best practices regarding the identification and treatment of attention deficit disorder and attention deficit hyperactivity disorder, the application of nonaversive behavioral interventions in the school environment, and the use of psychotropic or psychostimulant medication for school-age children. Board of Education 12/17/02 2/17/09 POLICY 6520 ATTENDANCE OF PHYSICIAN AND AVAILABILITY OF AMBULANCE AT GAMES Every reasonable effort should be made to have a physician or athletic trainer attend major athletic contests and to have an ambulance available at all home varsity football games. Board of Education 1/6/76 2/17/09 POLICY 6521 CONCUSSIONS AND HEAD INJURIES: STUDENTS AND STUDENT ATHLETES Any student who is suspected of having suffered a concussion or head injury during a physical education class or any recreational athletic activity of the school shall be removed from the activity and referred to the school nurse or other certified emergency medical personnel. The school nurse or other certified medical personnel or designated school personnel shall notify the student’s parent/guardian and take such further action as deemed necessary. A “student athlete” is any student who tries out for or participates on any athletic team sponsored by the District. Any student athlete who is suspected of sustaining a concussion or head injury shall be removed from participation or competition at that time. When so removed from an interscholastic or other competition including any practice session, a student athlete may not return to the contest or the practice unless cleared by a physician licensed in Illinois to practice medicine in all of its branches or a certified athletic trainer. If not so cleared to return to that contest or practice, a student athlete cannot return to play or practice until the student has provided the school with a written clearance from a physician licensed in Illinois to practice medicine in all of its branches or a certified athletic trainer working in conjunction with a physician licensed in Illinois to practice medicine in all of its branches. Information regarding this policy and concussion information shall be made available to student athletes and their parents/guardians before the student athlete is allowed to participate in any interscholastic athlete activity or practice for any athletic team. The Athletic Director shall take such steps as are necessary and establish a procedure to assure that student athletes and their parents/guardians have signed for the receipt of information regarding this policy and concussions. The Athletic Director shall provide educational materials made available by the Illinois High School Association to educate coaches, student athletes, parents/guardians of student athletes and all physical education teachers about the nature and risks of concussions and head injuries including the consequences of continuing to play after a concussion or head injury. Board of Education 9/20/11 POLICY 6523 DRUG FREE SCHOOLS In accordance with the Federal Drug-Free Schools and Communities Act of 1989, students shall not possess, use or distribute illicit drugs or alcohol on school premises or as a part of any school-related activity and shall comply with all other school district policies and rules concerning drugs and alcohol. Sanctions for violation of this policy extend to and include expulsion and referral for prosecution consistent with applicable local, state and federal law. The Superintendent shall take appropriate measures to inform students and their parents of this policy, including a statement that compliance with this policy is mandatory and that the use of illicit drugs and the unlawful possession and use of alcohol is wrong and harmful. Board of Education 10/16/90 2/17/09 POLICY 6525 INTERSCHOLASTIC ATHLETIC ELIGIBILITY – DRUG TESTING The Board of Education believes that the use of alcohol or drugs by students who participate in interscholastic athletics presents a particular hazard to the health, safety and welfare of the student athlete and to those who compete with the student. The Board encourages students to participate in interscholastic athletics, but believes the opportunity to try-out and participate in school-sponsored interscholastic athletics is not an absolute right. Rather, it is a privilege offered to eligible students on an equal opportunity basis. To be eligible to try-out for, or to participate in, any school-sponsored interscholastic athletic program students must agree to submit to testing for the use of drugs, if selected, in accordance with this policy. Upon the recommendation of the Superintendent, the Board may apply the provisions of this policy to participation in other designated extracurricular activities. The purpose of this policy is to protect the health, welfare and safety of students engaged in interscholastic athletics. It is to better assure the student athlete’s health and physical fitness to participate in athletics and not to provide a means which the district may use to punish a student athlete other than by disqualification from participation in interscholastic athletics. Accordingly, the results of any drug test administered under this policy shall be used only for determination of eligibility to try-out for, participate in interscholastic athletics and for no other disciplinary purpose. The superintendent shall establish a procedure for Board approval for drug testing of students participating in interscholastic athletic competition. Board of Education 9/19/89 2/17/09 PROCEDURE 6525 INTERSCHOLASTIC ATHLETIC ELIGIBILITY – DRUG TESTING Definitions A. Interscholastic Athletics: Any interscholastic athletic competition representing HFHS sponsored or conducted by the District for students who participate voluntarily and for which no academic credit or grades are awarded. B. Student Athlete: Any student who is trying out for or participating in any schoolsponsored interscholastic athletic competition. C. Alcohol: Any liquor, wine, beer, or other drink containing alcohol. D. Drugs: Amphetamines, barbituates, benzodiazepines, cocaine metabolite, marijuana metabolite, methadone, methaqualone, opiates, phencyclidine, propoxyphene, and anabolic steroids, except when taken pursuant to a legal prescription issued by a licensed physician. E. Under the Influence: The existence of 40 nanograms of alcohol or of an illegal drug in the bloodstream. Prohibited Conduct Student athletes shall not at any time during the season use, possess, sell, distribute, .or be under the influence of any illegal drug, anabolic steroid, or alcohol while a member of any schoolsponsored interscholastic athletic team. Consent Form To try-out for or to participate in any school-sponsored interscholastic athletic competition, the student athlete must read this policy and sign a consent form by which the student athlete agrees that as a condition of participation in school interscholastic athletics, he/she will be eligible for the drug, alcohol, and steroid testing program outlined in this procedure. This consent form must also be signed by the student's parents or guardians in advance of the tryouts for a specific sport. The consent form will be valid for the current school year, including the following summer, and must be renewed annually. Non-Compliance If the student athlete, his/her parents or guardians refuse to sign the consent form, the student will not be permitted to be a member of a team. Also, if during the season the student athlete refuses to be tested, or is in school on the day to be tested but does not show up at the scheduled time, the athlete will be dropped from the team. At the student athlete's option, after the conclusion of the season during which he/she was dropped from the team for non-compliance, the student may voluntarily ask to be tested at the family's expense. If the test results are negative, the student athlete will again be eligible. Confidentiality The results of any test administered under the terms of this policy shall be kept confidential and disclosed only to the student athlete, his/her parents or guardians, and school officials designated by the Superintendent. The results of the testing shall not be used as a basis for any disciplinary action other than disqualification as provided for in this policy and procedure. The test results will not be part of the student athlete's permanent record but will be kept in a secure file in the Athletic Director's office. Random Selection of Athletes for Testing At the beginning of each sport's season each student athlete shall be assigned a number by the Superintendent or his/her designee. The drawing of the numbers will be witnessed by at least one head coach whose team members are subject to selection. Numbers will be placed on uniformsized pieces of paper. The numbers will be drawn the night before so that the numbers can be posted by 7:30 a.m. the following morning. Random selection of numbers will not occur on the same day each week. Five percent (5%) of the number of participants will be selected each week for drug and alcohol testing during the season that school-sponsored interscholastic competition takes place. Each week on a random basis, two athletes selected for testing will also be tested for anabolic steroids. Notification of Athlete Selected There will be an announcement on the day the numbers will be posted. The athletes' numbers will be posted on the athletic director's window. Athletes will be responsible for checking the numbers on the window and proceeding to the test site at the designated time. If an athlete has not been tested by noon, the Athletic Director or designee will determine if the athlete is absent from school. If the absence is unexcused, the athlete will be ineligible for practice or competition until the next testing date and then will automatically be tested on that date. If the absence is excused, the athlete will remain eligible for practice and competition but will automatically be tested the next date. If an athlete has a second excused absence, he/she will then be declared ineligible until the next test date at which time the athlete will be tested. Testing Procedures A licensed medical facility selected by the Superintendent shall take every reasonable precaution to collect an unadulterated specimen during the collection process and will provide an accurate chain of custody for each and every specimen. Testing Negative The parents or guardians of a student athlete who tests negative will be notified by mail within five (5) days of the district's receipt of the information. Testing Positive If the test results are positive, the athlete must complete an assessment interview with a qualified chemical dependency counselor within 48 hours. The chemical dependency counselor will secure the necessary release of information and make recommendations to the parents or guardians and the district Student Assistance Coordinator regarding the athlete's chemical dependency assessment and treatment recommendations. If the recommendations indicate that the student is not chemically dependent and does not require treatment, the athlete will be permitted to remain on the team and will be retested in thirty (30) days. If it is concluded that the athlete is chemically dependent and does require treatment, the athlete will not be permitted to practice or compete for thirty (30) days after which time the student will be retested. The Student Assistance Coordinator will notify the Athletic Director as soon as possible regarding the status of the athlete. If the parents or guardians and athlete refuse to go for an assessment interview, it will be considered a first violation and a minimum two (2) week suspension from the athletic program will be imposed. If, at the end of two (2) weeks, the athlete has still not completed an assessment interview, the suspension will continue for the next four (4) weeks. If, at the end of four (4) weeks, the athlete has not completed the assessment phase, he/she will be suspended from the athletic program for one (1) year from that date. At the assessment interview, if the chemical dependency counselor recommends in-patient or out-patient treatment and the athlete and his/her parents or guardians choose not to take the recommendation, then there will be a four (4) week suspension from the athletic program. At the end of four (4) weeks, there must be a conference. The invited participants will be the athlete, the Athletic Director, the district Student Assistance Coordinator, and the parents or guardians. During this conference, a decision will be made concerning the remainder of the student's eligibility; i.e., whether the athlete will be retested or whether the suspension will continue. Re-Testing The student athlete will have an opportunity within twenty-four (24) hours of the notification of the first positive test results to have the specimen tested in a laboratory of the family's choice and at its expense. The Athletic Director may consult with medical professionals to evaluate the results of the re-test, taking into consideration any evidence offered by the student. Should the test be confirmed as positive, and there is not a satisfactory explanation for the positive results, the student athlete will have twenty-four (24) hours to complete an assessment interview. Enforcement Nothing contained in this policy shall prohibit or limit the application of the District's regular student disciplinary rules and regulations to student athletes. The provisions of this policy are considered an addition to all other rules and regulations governing student conduct and discipline. Hearing Rights The parents or guardians of a student athlete charged with a violation of the rules of this policy and procedure shall be given an opportunity for a hearing before the Superintendent or his/her designee. The designated administrator shall present the evidence of the alleged violation to the student and give the student an opportunity to respond to the charge. The Superintendent or his/her designee will determine that the student shall receive the appropriate eligibility penalty set forth in this procedure. Expenses Funding for this program may include soliciting contributions from individuals, corporations, parent groups, foundations and civic organizations. If contributions fall short of expenses, the superintendent is directed to place $1.00 from each adult admission ticket for any district sponsored interscholastic athletic event in a special account to fund the expenses of the drug testing program established by this policy and procedure. Implementation January 16, 1990, Winter Sports Athletes Board of Education 11/14/89 2/17/09 POLICY 6600 STUDENT HONORS A program for recognizing and honoring outstanding or special achievement by students in as many fields of endeavor as feasible shall be established by the Superintendent. Board of Education 3/17/75 2/17/09 ADMINISTRATIVE REGULATION 6600 DISTINGUISHED SCHOLAR AWARD The Superintendent is authorized to establish an award granted by the Board of Education to students achieving a weighted grade point average of 5.0 or 13.0 or greater each semester, which is the value of the Honors “B” in Board Policy #6730; and each student shall be presented a certificate entitled a “Distinguished Scholar Award.” Board of Education 11/7/78 2/17/09 POLICY 6700 STUDENTS – SOCIAL PROMOTION Promotion in Homewood-Flossmoor High School District 233 shall be defined as graduation from high school after a student successfully completes the graduation requirements defined in Board Policy 6721. District 233 students shall not be promoted from high school on the basis of age or for any other social reason. Classification of Students A student’s grade level classification shall be based on the number of credits earned as follows: Freshman—A student with less than 5.5 credits Sophomore—A students with a minimum of 5.5 credits Junior—A student with a minimum of 11 credits Senior—A student with a minimum of 16.5 credits For standardized testing purposes, students will be classified according to their original graduation year cohort. Board of Education: 11/6/01 2/17/09 2/21/12 POLICY 6721 GRADUATION REQUIREMENTS Applicable to students prior to the Class of 2020: A minimum of 22 units of credit is required for graduation from Homewood-Flossmoor Community High School District 233. One-half unit of credit is earned upon completion of a subject that meets each day scheduled for one semester. The successful completion of a course that meets each day scheduled for a year will be worth one unit of credit. Students are expected to take an average of 5.5 units per year. At the end of four years, students would have earned a minimum of 22 units required for graduation. Of the 22 units of credit required for graduation, 18 must come from the areas listed below: English………………………………………………………………….. Mathematics……………………………………………………………. Science…………………………………………………………………. Social Science………………………………………………………….. Physical Education, Health & Driver Education………………………. Applied Academics, Fine Arts, World Language……………………… 4 units 3 units 3 units 3 units 4 units 1 unit Federal and State Requirements: Each student must pass an examination on the Federal and State Constitutions, Declaration of Independence, and the proper use and display of the American Flag. Applicable to the Class of 2020 and beyond: A minimum of 22 units of credit is required for graduation from Homewood-Flossmoor Community High School District 233. One-half unit of credit is earned upon completion of a subject that meets each day scheduled for one semester. The successful completion of a course that meets each day scheduled for a year will be worth one unit of credit. Students are expected to take 5.5 – 6.0 units per year. At the end of four years, students would have earned a minimum of 22 units required for graduation. Of the 22 units of credit required for graduation, 18.5 must come from the areas listed below: English………………………………………………………………….. Mathematics……………………………………………………………. Science…………………………………………………………………. Social Science………………………………………………………….. Physical Education, Health & Driver Education………………………. Applied Academics, Fine Arts, World Language……………………… 4 units 3 units 3 units 3.5 units 4 units 1 unit Federal and State Requirements: Each student must pass an examination on the Federal and State Constitutions, Declaration of Independence, and the proper use and display of the American Flag. Board of Education 6/15/04, 2/17/09, 2/16/16 PROCEDURE 6721-A INSTRUCTION Graduation Requirements Applicable to students prior to the Class of 2020: English 4 units One unit of English I, one unit of English II, one unit of English III (selection among strand options), and one unit of English IV (selection among strand options). Students who score below the 41st national percentiles on a standardized reading test as entering freshmen, sophomores or transfer students will be required to complete a reading course. Entering juniors and seniors who score at or below the 23rd national percentile on a standardized reading test will be required to complete a reading course. See Procedure 6721-C. Mathematics 3 units This requirement must be met by earning credit in Algebra 1, Geometry, and Algebra 2/Trigonometry, or courses whose prerequisites include these courses. P.E., Health & Driver Ed. 4 units Physical Education: A student must be enrolled in Physical Education each semester he or she is enrolled in school. Enrollment in Health and Driver Education is considered enrollment in Physical Education Health: The required Health course fulfills .5 unit of the 4-unit Physical Education requirement. The Health course must be taken during the freshman or sophomore year and includes all topics mandated by the School Code of Illinois. Driver Education: The classroom phase of Driver Education is required of all students. Safety education is a part of the instruction. Driver Education fulfills .5 unit of the 4 unit Physical Education requirement. The State of Illinois requires that students have passed eight (8) courses (four units of credit) during the previous two semesters prior to taking Driver Education. For Physical Education Exemption, see Procedure 6721-B. Science 3 units This requirement must be met by earning credit in Biology, Chemistry, and Physics. Social Science 3 units This requirement includes one unit of World History, one unit of United States History, and one unit of Economics. The consumer education requirement is fulfilled by successfully completing Economics. Graduation Requirements Applicable to the Class of 2020 and beyond: English 4 units One unit of English I, one unit of English II, one unit of English III (selection among strand options), and one unit of English IV (selection among strand options). Students who score below the 41st national percentiles on a standardized reading test as entering freshmen, sophomores or transfer students will be required to complete a reading course. Entering juniors and seniors who score at or below the 23rd national percentile on a standardized reading test will be required to complete a reading course. See Procedure 6721-C. Mathematics 3 units This requirement must be met by earning credit in Algebra 1, Geometry, and Algebra 2/Trigonometry, or courses whose prerequisites include these courses. P.E., Health & Driver Ed. 4 units Physical Education: A student must be enrolled in Physical Education each semester he or she is enrolled in school. Enrollment in Health and Driver Education is considered enrollment in Physical Education Health: The required Health course fulfills .5 unit of the 4-unit Physical Education requirement. The Health course must be taken during the freshman or sophomore year and includes all topics mandated by the School Code of Illinois. Driver Education: The classroom phase of Driver Education is required of all students. Safety education is a part of the instruction. Driver Education fulfills .5 unit of the 4 unit Physical Education requirement. The State of Illinois requires that students have passed eight (8) courses (four units of credit) during the previous two semesters prior to taking Driver Education. For Physical Education Exemption, see Procedure 6721-B. Science 3 units This requirement must be met by earning credit in Biology, Chemistry, and Physics. Social Science 3.5 units This requirement includes one unit of World History, one unit of United States History, .5 unit of Civics, and one unit of Economics. The consumer education requirement is fulfilled by successfully completing Economics. Transfer Students When a student transfers to District 233, a request will be made for an official transcript of all previously earned units of credit. The Superintendent or designee shall evaluate the units of credit with respect to District 233 graduation requirements. The Superintendent or designee shall approve any exceptions to District 233 requirements. A student having received instruction in a non-recognized or non-accredited school who enrolls in the District will be assigned to a grade level and placed in appropriate classes according to academic proficiency testing and evaluation. Academic credits will be recognized by the District if the student demonstrates appropriate academic proficiency to the school administration. Any portion of a student’s transcript relating to instruction in a non-recognized or non-accredited school will not be considered for computation in class rank or District honor awards. Board of Education 8/17/04 10/16/07 2/17/09 12/20/11 2/16/16 PHYSICAL EDUCATION EXEMPTION PROCEDURE 6721-B The following terms and conditions shall describe the additional provisions under the Board of Education physical education exemption policy. To be eligible for an exemption under options 1, 2 or 3, students must have earned 2.0 credits in the combination of physical education, health and driver education. Only junior and senior students who have enrolled in a minimum of 3.0 credits each semester may apply for an exemption under this policy. If a student takes health during the summer, the physical education exemption does not apply. Participation in an interscholastic athletic program shall be defined as those teams that are under the supervision of the Athletic Director engaging in activities regulated by SWSC and IHSA. These activities do not include pon poms, marching band, twirlers, pep band, flag girls, mascot, managers and statisticians. All students participating in interscholastic sports must earn 2.5 credits to remain eligible for participation in athletics. Athletic exemptions are for a semester. Students wishing to take the second semester of a year-long course must satisfy exemption requirements to do so. All physical education exemption requests must be received by the counselor by the end of the first week in March following the course selection period, or upon completion of a schedule with assigned counselor and approval of the Principal. A student will not receive credit for physical education during the time he/she is exempted. The student would still need a total of 22.0 credits to graduate. There are three options to pursue for a Physical Education Exemption. 1. Interscholastic Athletic Program (excluding spring sports) - If a student plans to try out for an interscholastic athletic program, he or she may register for a semester course during the registration process and submit a Physical Education Exemption form to their counselor. 2. Academic Exemption - In either the junior or senior year students enrolled in a minimum of 3.0 credits and applying for an exemption under Option 2 will be required to show evidence of intent to attend a university or college by submitting the following: a. The university's or college's course catalog showing selected high school courses are required for admission to a specific institution of higher learning and exceed departmental requirements in Policy 6721 to include: a fifth credit in English, a fourth credit in Math, a fourth credit in Social Science, a fourth credit in Science, a fifth credit in Physical Education/Health, a second credit of Applied Academics, Fine Arts, World Language, or Performing Arts at the honors or AP level. b. A statement signed by the student and a parent or guardian that such application will be submitted. c. Students who enroll in a minimum of 3.0 core academic credits may receive a PE waiver to enroll in Advanced Placement or Honors Classes as approved by the Principal. Under Option 2, students must continue to carry 3.0 credits each semester. 3. Graduation Make-up Credit - Option 3 is available to students for the purpose of repeating a required course because of failure and who would therefore be prevented from graduating. In this case, the student would not be allowed a physical education exemption if a non-required course could be dropped from the schedule to provide the time to make up the failed required course. If a student on an exemption drops a course or is released from an athletic team, he or she must return to physical education immediately. If a student on an exemption drops or is released from an athletic team, he or she must return to physical education immediately receiving no credit for the days missed without make-up work completed to be determined by the Department Chair and Principal. Students cannot be assigned at any time as a student assistant, classroom aide or office runner and maintain a P.E. waiver. In addition to the exemptions listed above, the District can excuse students from participation in physical education on an individual basis consistent with the Illinois School Code provision that addresses physical education waivers. 105 ILCS 5/27-6. Examples of these exemptions include 1. Special education eligible students who must utilize the time set aside for physical education to receive special education supports and services; 2. Special education eligible students who are participating in an adaptive athletic program outside of the school setting; 3. Students enrolled in a Reserve Officer’s Training Corps (ROTC) program sponsored by the District. Board of Education 12/17/85; 1/6/87; 6/20/89; 11/20/90; 9/3/91; 12/17/02; 12/17/02; 2/17/09; 11/19/13 Procedure 6721-C LITERACY REQUIREMENTS FOR GRADUATION 1. All students entering Homewood-Flossmoor High School must take a placement exam. 2. All students attending Homewood-Flossmoor High School will take a yearly reading exam. 3. Any student earning a reading composite score below the 41st national percentile has the opportunity for a retest. 4. All freshmen students earning a reading composite score below the 41st national percentile are required to complete one of the two courses listed below. a. Students earning a reading composite score between the 24th and 40th national percentile must pass a one year course entitled Strategic Secondary Reading (CP), for 1.0 units of credit, or have an I. E. P. to remedy. b. Students earning a reading composite score between the 1st and 23rd national percentile must pass a one year course entitled Strategic Secondary Reading (AC), for 1.0 units of credit, or have an I.E.P. to remedy. 5. All students entering their second year of high school who earn a reading composite score below the 41st national percentile are required to complete one of the two courses listed below. a. Students earning a reading composite score between the 24th and 40th national percentile must pass a one year course entitled Introduction to Strategic College Reading (CP), for 1.0 units of credit, or have an I. E. P. to remedy. b. Students earning a reading composite score between the 1st and 23rd national percentile must pass a one year course entitled Introduction to Strategic College Reading (AC), for 1.0 units of credit, or have an I.E.P. to remedy. 6. All students entering their third year of high school who earn a reading composite score between the 1st and 23rd national percentile must pass a one-year course entitled Strategic College Reading (AC), for 1.0 units of credit, or have an I.E.P. to remedy. 7. All students entering their fourth year of high school who earn a reading composite score between the 1st and 23rd national percentile, even if they have completed one year of Strategic College Reading (AC), must pass an additional year of Strategic College Reading (AC), for 1.0 units of credit or have an I.E.P. to remedy. 8. Transfer students will be required to meet the above criteria. 9. Based on the principal’s analysis of individual student needs, additional students may be required to complete the above courses. Board of Education 12/16/03 2/17/09 12/20/11 04/14/15 POLICY 6722 6723 6722 CERTIFICATE OF ATTENDANCE Upon recommendation of the Superintendent, a Certificate of Attendance may be awarded to certain pupils who are unable to complete graduation requirements because of disabilities but who have faithfully attended classes suitable for their continued development for a period of not less than four years. 6723 DIPLOMAS Graduates of Homewood-Flossmoor High School will receive diplomas. Board of Education 3/17/75 2/17/09 PROCEDURE 6722 CERTIFICATE OF ATTENDANCE 1. Students who due to disabilities cannot complete the requirements for a high school diploma, may be awarded a certificate of attendance. 2. All final grades will be recorded on the permanent record. 3. Students who receive a Certificate of Attendance may participate in graduation ceremonies. Board of Education 8/28/78 2/17/09 POLICY 6724 PARTICIPATION OF DISABLED STUDENTS IN GRADUATION CEREMONY Disabled students are allowed to participate in the graduation ceremony that follows their fourth year of high school. The disabled student can receive a certificate of completion at that time, and the student’s special education eligibility will not terminate, if the student’s individualized education program includes special education, transition planning, transition services, or related services extending beyond the student’s fourth year of high school. The Superintendent, or her/his designee, shall develop guidelines to ensure adequate prior written notice of this policy is given to disabled students or their parents. Board of Education: 3/15/05 2/17/09 POLICY 6725 PARTICIPATION IN GRADUATION CEREMONY OR OTHER SOCIAL EVENTS It is the policy of the Board of Education that students who have unpaid financial obligations to the District (other than the non-payment of school fees as school fees are defined in the rules and regulations of the Illinois State Board of Education) shall not be allowed to participate in graduation ceremonies, homecoming dance/events, or proms unless a payment agreement satisfactory to the District’s Superintendent is in place and any payments due under the agreement are up to date. Financial obligations that will result in non-participation include but are not limited to: fines or other charges for the loss, misuse, or destruction of school property; charges for class rings, yearbooks or pictures; charges for school dances, athletic events or other social events; and non-resident tuition. The Business office is to give written notice to parents/guardians of this policy and the balance of any sum due the District not less than twice each school year. Any parent/guardian who contests the financial obligation (s) due must request a hearing before the Superintendent or his designee within ten days of receipt of the first written notice of the amount due. Board of Education 8/18/2015 POLICY 6730 WEIGHTING OF GRADES A 4 tier grade weighting system recognizes and reports differences in course rigor, encouraging students to take classes that challenge them to their highest potential. A AP/IB Honors College Prep Academic Core 7 6 5 4 4 TIER WEIGHTING B C D F 6 5 4 3 5 4 3 2 2 2 2 1 0 0 0 0 These values are used to calculate a weighted grade average. Rank in class is determined from the rank-order list of these averages with the highest average ranking first in the class. In the event of a tie, the student with the highest number of successfully completed semester units of credit will rank ahead of the other student(s). The Superintendent will make appropriate adjustments in this policy for the handling of transfer students. Board of Education 6/2/77 1/4/94 2/17/09 12/15/09 Rev. 5/20/14 POLICY 6731 PASS/FAIL AND AUDIT OPTIONS The Board of Education supports the concept of taking an elective course pass/fail or auditing a course that will meet the following objectives: 1. To permit and encourage students to take courses to explore offerings more widely without jeopardizing their grade point average and class ranking. 2. To develop mature responsibility and judgment on the part of the student. Eligibility All students may elect to take the equivalent of one (1.0) credit on a pass/fail basis, or audit one (1.0) course for no credit per school calendar year. Course Selection A maximum of 4.0 credits can be obtained on the pass/fail option. No more than 1.0 credit may be earned in any one year under this plan. Prerequisites for courses taken with either the pass/fail or audit option must be completed. Due to the special nature of our leveling program, only regular level (i.e. college prep) elective courses may be taken pass/fail. Any regular level elective course listed as available to students may be chosen for the pass/fail option. However, in order to aid in reaching the objective of diversification and exploration, no more than 2.0 courses within one subject area may be taken pass/fail or audit, nor may any Board of Education graduation requirement be selected. General subject areas are: Applied Academics, Driver Education, English, Fine Arts, Mathematics, Physical Education, Science, Social Science, and World Language. Expectations Students taking a course pass/fail or audit are expected to complete all of the course assignments and assessments. Failure to do so may result in the student being dropped from the course. Board of Education 10/5/82 1/6/87 2/17/09 1/19/16 PROCEDURE 6731 PASS/FAIL OPTION The Board of Education supports the concept of Pass/Fail that will meet the following objectives. Registration The student will select any regular level course, with the exception of core graduation requirement courses, he/she wishes to take under this option at the time of his/her registration. Written parental permission to participate is required, or the age of majority. The final deadline by which this selection is to be made will be the tenth day of the semester course, and by the second day of class in the summer session. Once this grading option has been selected, the student will be required to complete the entire credit period (semester) and will not be able to change back to the conventional grading method during that time. Grading Teachers are expected to continue to use their own method of determining which work is too low to deserve a passing grade. Teachers will know which students in their classes have elected this grading option and may, if they wish, continue making entries in their grade books, which will delineate the degree to which a student has exceeded or fallen short of the passing mark. However, the grade reported to the Registrar, and in turn sent home with the grade report, shall list on the designation P (pass) or F (failure) as is appropriate. In neither case, however, will the grade or credit be used in computing the grade point average. For the sake of clarity, only courses which are graded under the conventional method will be used in computing the grade point average. Credit Credit earned under this program will count towards the minimum number of credits required for graduation as stated in Policy #6721. Drops If a student withdraws from the course elected or is dropped for truancy, he/she will forfeit the option for that quarter or semester and lose up to the amount of semester periods of credit eligible to be earned in that quarter or semester, and that is deducted from the maximum ten (10) semester periods of credit to be earned during that school calendar year. Board of Education 3/8/77 2/17/09 POLICY 6735 CREDITS THROUGH TRANSFER Credits for courses taken to be applied toward graduation will be accepted if the sending institution meets any of the following criteria: a. Accredited by the North Central Association or similar regional branch, or b. Approved by the Illinois State Board of Education or its counterpart in another state. Resident students who enroll, but have attended a high school that does not qualify under any of the criteria listed above, and wish to earn credits toward graduation, must earn course credits under Policy #7360, Procedure A. In these cases Sections 3, 8, 9, 10, 14 and 15 will not apply. Only courses listed on Administrative Regulation 7360-A.3, will be available for credit. Board of Education 11/19/79 5/7/02 2/17/09 POLICY 6736 ALTERNATIVE CREDIT A student may enroll in a maximum of two (2) alternative units of credit that may be counted toward the requirements for graduation from Homewood-Flossmoor High School as recommended by the Superintendent or designee. A student enrolled in recommended online courses, correspondence courses, college courses and courses delivered from other high schools may receive high school credit toward graduation for work completed, provided: 1. The student is enrolled in District 233 or is a high-school aged resident of District 233; 2. The course is accredited by the North Central Association of Schools or a related accrediting association; 3. Generally, the student must have received prior approval to register in the course by the Guidance Department Chair; 4. The student assumes all responsibility for the payment of fees; 5. A transcript indicating successful course completion is forwarded to the Guidance Department Chair/Registrar; 6. The Guidance Department Chair may determine if course credit should be applied toward graduation. The exact amount of credit granted will be based upon an assessment relative to the academic integrity of the course as indicated in part by the time necessary to complete the course and the quality of the course work that has been completed. The Guidance Department Chair, prior to enrollment in the course, will complete this assessment. The Guidance Department Chair will also determine if the course is to be taken for a grade or on a pass-fail basis. Alternative credit will not apply to grade point average or class rank; 7. A student may be required to pass a District 233 final examination at the end of an alternative credit course if the Guidance Department Chair believes that such an examination is necessary to validate the academic integrity of the work completed; 8. A high school student who is a resident of District 233 who wishes to enroll in an Illinois Virtual High School course must meet the same criteria outlined above. The Illinois Virtual High School courses are generally available for enhancement or enrichment purposes, not to make up deficits. In addition, however, the student must formally request that the Guidance Department Chair serve as the Illinois Virtual High School building registrar and be provided an Illinois Virtual High School (IVHS) technology support contact and an Illinois Virtual High School (IVHS) student services contact. The Guidance Department Chair is responsible for ensuring that the conditions necessary to sustain a student in an IVHS course are maintained. Generally, students who wish to take advantage of Illinois Virtual High School courses or AP Examination reviews may do so after school. 9. This provision is not intended to enable students to duplicate or replace a District 233 course. Board of Education 5/7/02; 2/17/09 POLICY 6815 RELIGIOUS OBSERVANCES Religious observances shall be a valid reason for absence from school. Students shall not be academically or behaviorally penalized for such observances/absences. Annually, before each school year, the Superintendent shall prepare a list of religious observances that cover the entire school day. The list will not be all-inclusive. It will, however, give faculty members an opportunity to prepare for any modifications necessary in the instructional program. It shall be the responsibility of the teaching staff to assist students who wish to make up work missed because of a religious observance. No assignments, papers, or tests shall be required of students the day after their return from such n observance nor shall assignments, papers, or tests be required prior to the absence should the due date fall on the date of the religious observance. On occasions when students may fulfill their religious obligations outside the school day, they shall be required to do so unless a parent or legal guardian requests an exception in advance of the absence. When students attend religious observances that conflict with scheduled classes, they shall be excused from classes only for the time necessary to fulfill their religious obligation and travel time back to school. Attendance is required by the beginning of the next period unless a parent or guardian specifically requests a modification in advance. Board of Education 10/21/86 2/17/09 ADMINISTRATIVE REGULATION 6815 6815 Religious Observances This list is not all-inclusive. Rosh Hashanah Ramadan Yom Kippur Sukkot Shemini Atzeret & Simchat Torah Feast of the Immaculate Conception Hanukkah Kwanzaa Feast of the Epiphany Ash Wednesday First Day of Lent (Eastern Orthodox) Purim Passover Good Friday Shavuot Ascension Day Even though some of these holy days are not on school days, the impact of an evening observance needs to be recognized as a possible conflict. Furthermore, some of these observances can be accomplished without missing school hours. We would hope parents would guide their children to the observances that do not conflict with the school day, but we can only encourage that practice. 7/05 [7/06] 2/17/09 INSTRUCTION 7110 School Calendar 7120 School Day 7200 Curriculum Rationale 7210 Curriculum (Levels) 7220 Curriculum Guides 7230 Textbooks and Materials Procedure 7230 7240 Guidance Program 7310 Class Size 7311 Minimum Course Enrollment 7320 Homework 7330 Innovation and Experimentation 7331 Curriculum Research 7360 Proficiency Examinations Procedure 7360-A – Courses in the Curriculum Administrative Regulation 7360-A Procedure 7360-B – Language Courses Not in Curriculum 7410 Controversial Issues 7540 Summer School Administrative Regulation 7540 7560 Alternative School Programs Procedure 7560 Administrative Regulation 7560 7580 Acceptable Use 7610 Plagiarism Procedure 7610 Instruction – continued 7620 Objection to Material Procedure 7620 7710 Special Education POLICY 7110 SCHOOL CALENDAR The Superintendent shall develop a procedure for Board approval establishing the format for the annual school calendar. The board shall annually approve a calendar for the school term, specifying the opening and closing dates and providing a minimum term of at least 185 days to insure 176 days of actual pupil attendance, computable under Section 18-8.05 of the School Code. The calendar for the school term and any changes shall be submitted to the regional superintendent of schools. Board of Education 2/3/81 2/17/09 POLICY 7120 SCHOOL DAY As frequently as the Superintendent deems necessary, recommendations shall be made for board approval to modifications for the subsequent school term in length of the school day, the time of daily opening and closing of school, or in the number and length of class periods. Board of Education 3/17/75 2/17/09 POLICY 7200 HOMEWOOD-FLOSSMOOR CURRICULUM RATIONALE At Homewood-Flossmoor High School, we view curriculum as a plan for providing learning opportunities for all students. We believe our curriculum should be aligned with, but not be restricted by, state standards, professional organization standards, and national goals. In addition to these alignments, our curriculum should be based on credible research, local professional expertise, and the needs of our students and community. Our curriculum should be designed to facilitate and support: Higher level thinking, critical thinking, and problem-solving, Multiple paths to learning, Challenges that foster and stimulate a desire for learning, The construction of knowledge, An optimal scope of learning, A sequence of learning within and across courses, Multiple forms of assessment, A range of learning styles, Self-motivated, independent learning, Integrated and interdisciplinary learning, and Programs that meet the needs of diverse and changing populations. We believe that curriculum planning is a dynamic process that can respond to the rapid rate of change in the greater society. The collaborative efforts of the professional staff are needed to make a dynamic curriculum our reality. Board of Education 11/21/00 2/17/09 POLICY 7210 CURRICULUM/COURSE LEVELS Courses are assigned levels based on the demands of content, intellect, and time placed on students. These descriptions serve as guidelines for academic challenge and identify the motivation necessary to meet course expectations. Students should consult the H-F Course Description Book for prerequisites, course expectations, and additional requirements. As part of the course selection process, students should meet with their guidance counselors to consider the results of standardized tests, prior academic performance, teacher recommendations, and career aspirations. Students should challenge themselves to reach their highest level of academic achievement and success. Academic Core These courses provide a systematic approach to acquiring knowledge and skills necessary for more advanced study. Students engage in guided analysis and structured discussion as well as the application of specialized knowledge. Students participate in sequential reasoning activities to solve problems and make decisions. College Preparation Students engage in extensive reading, writing, research, problem solving and critical thinking assignments in preparation for advanced study at the post-secondary level. These courses feature analysis and discussion coupled with guided inquiry. Courses require students to think abstractly and to apply knowledge to new situations. Honors Students with high academic goals, a history of academic achievement, and heightened personal motivation are encouraged to enroll in honors classes. Students are expected to compose indepth reports and projects. As a general rule, students in honors classes study additional materials beyond the college preparation level at an accelerated pace and in greater depth. Students engage in inferential reasoning and use their inquisitive natures to maximize acquisition of course content. Advanced Placement These classes replicate university entry-level courses using curriculum specified by the College Board. Students possessing keen analytical ability and a desire for self-motivated inquiry are encouraged to enroll. Each course culminates with an Advanced Placement exam in which students may earn college credit and/or advanced placement in college programs. International Baccalaureate The IB Diploma Programme curriculum provides upper-level (junior and senior) high school students with an academically challenging and balanced program of study. IB courses promote students’ critical thinking, research, writing, and oral communication skills. End-of-course assessments provide IB students the opportunity to earn college credit and/or advanced placement in college programs Board of Education 12/16/75 12/7/99 2/17/09 Rev. 5/20/14 POLICY 7220 CURRICULUM GUIDES The Superintendent shall cause to be prepared as directed by need curriculum guides which shall list all courses, their objectives, descriptions, levels and other such information as deemed necessary for the information and guidance of the faculty, the study body, and their parents. Board of Education 3/17/75 2/17/09 POLICY 7230 TEXTBOOKS AND MATERIALS The Board of Education of District 233 shall adopt all basic textbooks used in the schools. The Superintendent shall develop criteria for textbook selection, and submit specific texts for adoption. Textbook recommendations must be based on the best and most current materials available. New editions of textbooks shall be resubmitted for approval. Text materials shall be made available for inspection by the Board and the public for a period of not less than ten (10) days prior to adoption. Supplemental materials purchased in quantities of more than 15 must also be submitted to the Board of Education for approval. These materials must be used in the classroom as adopted with no changes made to delete or add to the text. All new editions of supplemental materials used in quantities of 15 or more shall be resubmitted for approval. Any member of the public may inspect all textbooks and instructional material used in the school. The Superintendent may establish procedures regarding such inspections. Board of Education 6/4/02 2/17/09 PROCEDURE 7230 Homewood-Flossmoor High School Textbook Adoption Submission Date________________ Course______________________________ Department____________________ Course # (s)__________________________ Levels________________________ RECOMMENDED TEXT SUPPLEMENTARY MATERIAL PRESENT TEXT Paper SUPPLEMENTARY MATERIAL ___________________________________ Title ________________________________ Title (use complete Title) ___________________________________ Author ________________________________ Author ______________ Copyright Date _________________ Cost ______________ _________________ Copyright Date Cost ______________ Paper _________________ Hard Cover ______________ _________________ Paper Hard Cover (Indicate if text needs to be sent to a bindery for hard bounding prior to use.) ______________ Date Adopted _________________ Years Used ___________________________________ Publisher ______________ _________________ # Copies Needed Book Cost + Shipping = Total Cost ___________________________________ Publisher ___________________________________ ISBN ___________________________________ ISBN ___________________________________ Disposition (Discard, Classroom Sets, etc.) ___________________________________ Supplementary Materials Needed—Describe # of Teacher Manuals/Materials (Attach additional documentation as needed.) ____________________________________ ____________________________________ Selection Committee Chair Department Chair Date ____________________________________ Director of Curriculum and Instruction Date ____________________________________ Board Action Date Date ____________________________________ Superintendent ____________________________________ Board President Date TEXTBOOK ADOPTION TIMELINE June 1st October 1st March 15th April May Department Chairs identify textbooks due for revision/adoption. Department Chairs form committees for the examination of specific textbooks. Department Chairs review books the department would like to evaluate. Committees begin the evaluation process. Department Chairs submit a Textbook Selection and Adoption form for each newrevised textbooks and supporting material. A copy of the textbook must accompany the request. Director of Curriculum and Instruction will recommend to the Superintendent that the textbooks and supporting materials be presented to the Board for review and approval. Textbooks and supporting material are ordered and funds are allocated to the textbook budget for their purchase. Other Textbooks Examined for Adoption: ____________________________________________________________________________________ Title Publisher Copyright ____________________________________________________________________________________ Title Publisher Copyright ____________________________________________________________________________________ Title Publisher Copyright ____________________________________________________________________________________ Title Publisher Copyright SUMMARY STATEMENT Based upon the criteria and the ratings the team has given to this textbook package, please explain why you have selected this particular text as the best vehicle to meet the needs of H-F students. Signatures of Faculty Team: ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ CHECKLIST FOR EVALUATING INSTRUCTIONAL MATERIALS DIRECTIONS: Please respond to each statement in the checklist. If the statement does not apply, please write in “N/A.” After completing the checklist, review it by carefully analyzing the significance of each “no” response. Please synthesize your analysis in the summary sections. Submit additional summary pages if necessary. If appropriate and feasible, individual checklists can be used as the basis for group discussion and evaluation of different texts and materials. MATCHING THE CURRICULUM YES NO Does the content reflect what you believe are essential concepts in the course? YES NO Do these materials meet our school and state standards? YES NO Are the main concepts accurate, objective, and well developed? YES NO Do main concepts fit into your well-planned sequence of instruction? YES NO If the planned sequence of instruction is different from the sequence in the text, can the text be used in this “out-of-sequence” fashion? YES NO Are concepts at the level of the students who will be using the text—stimulating and challenging, yet not frustrating? YES NO Are specific suggestions and directions provided for differentiating instruction to meet the needs of students of varying abilities? YES NO Do the materials contain assessment techniques that measure student achievement of the goals and objectives suggested? YES NO Does the material suggest methods for interpreting and using the results of such assessments? YES NO Is the information up-to-date? YES NO Does the content, including illustrations and examples, appropriately present ethnic and gender diversity? SUMMARY Please provide your overall evaluation of this text in the area of “Matching the Curriculum.” PRE-READING Activating Prior Knowledge YES NO Does the introduction to the chapter help students recall information previously learned about the subject? YES NO Does the introduction attempt to help students relate their own experiences to the topic? YES NO Does the author build on the student’s prior knowledge within the chapter Sub-sections? Setting the Purpose for Learning YES NO Does the chapter begin with a list of objectives, statements, or questions that indicates what students will learn in this chapter? YES NO Do titles of sections within the chapter indicate the main idea of each section? YES NO Are section headings specific enough that the students can convert them to focused questions that direct their reading? SUMMARY Please provide your overall evaluation of this text in the area of “Pre-reading.” ACTIVE READING Identifying the Main Idea YES NO Is the main idea clearly stated for each paragraph? YES NO Will the main idea be obvious and easy for students to understand? YES NO Is the main idea (topic sentence) usually located at the beginning of the paragraph? YES NO Does the rest of the paragraph clearly explain the main idea? (Remember the students’ limited knowledge base.) Supporting and Reinforcing the Main Idea YES NO Are the supporting details clear and sufficient in number? YES NO Do charts, pictures, and other graphics support the main ideas? YES NO Are graphics appropriately placed within or near the text they illustrate? YES NO Are there special appendices to provide students with additional reference materials? Organizing the Information YES NO Is there a logical arrangement of text so students can easily take notes? YES NO Are signal words provided to indicate how ideas in the section are related to one another? YES NO Is the presentation of main ideas and details consistent in each chapter? Vocabulary Development YES NO Are important words/concepts highlighted in the text? YES NO Are important words/concepts clearly defined or explained within the reading? YES NO Does the author provide more than just a definition? (e.g., pictures, examples, analogies, etc.) YES NO Is the number of highlighted vocabulary terms appropriate for the concepts being explained? Does the text avoid too much jargon? SUMMARY Please provide your overall rating/evaluation of this text in the area of “Active Reading.” POST READING/THINKING ACTIVITIES Metacognition YES NO Are there questions within the chapter to help students check their understanding as they read? YES NO Does the summary accurately reflect the main ideas and key supporting information within the chapter? YES NO Do the end-of-chapter questions correlate with the chapter objectives? YES NO Do the questions at the end of the chapter encourage higher order thinking skills? YES NO Are there questions within or at the end of a chapter to promote class or small group discussion or writing? SUMMARY Please provide your overall rating/evaluation of this text in the area of “Post Reading/Thinking Activities.” READABILITY YES NO Is the reading level realistic for the students who will be using the text? Readability of text_____________________________ Publisher’s Estimate or Lexile, Fry Scale or Dale-Chall Scale attached) Formula(s) used_______________________________ SUMMARY Please provide your overall rating/evaluation of this text’s “Readability.” TECHNOLOGY, INSTRUCTIONAL AIDS AND RELATED RESOURCES YES NO Does the textbook package include a reference list of contemporary resources that explains how they can be used with the text, or software and/or current website? YES NO Does the textbook package include suitable and useful materials and resources to accompany the basic textbook? YES NO Does the textbook package provide appropriate and varied assessment strategies to accompany the basic textbook? YES NO Does the textbook package suggest varied enrichment activities appropriate for the various learning needs of students? YES NO Does the textbook package provide or suggest various interdisciplinary activities? SUMMARY Please provide your overall rating/evaluation of this text in the area of “Technology, Instructional Aids and Related Resources.” ETHNICITY, GENDER, DIVERSITY SENSITIVITY YES NO Does the textbook package address the diversity of our nation and handle this subject with sensitivity? YES NO Does the textbook package acknowledge contributions of women as well as men in the context of its subject? SUMMARY Please provide your overall rating/evaluation of this text in the area of “Ethnicity, Gender & Diversity”. POLICY 7240 GUIDANCE PROGRAM A guidance program shall be established primarily to provide data, information, and counsel to the students in order to aid and encourage them to make their own decisions regarding their academic program and future education plans.. Where applicable, or necessary, counselors shall direct students in the decision-making process. In those instances where student and counselor cannot agree, the parent shall make the final decision. Board of Education 4/13/76 2/17/09 POLICY 7310 CLASS SIZE Size of classes shall be limited generally to twenty-eight in most academic courses to include lab and shop classes and to thirty-five in physical education classes. The Superintendent is authorized, however, to exceed or reduce these sizes in particular subjects or situations as is necessary and financially feasible in his/her judgment for the most effective instruction and learning. Board of Education 3/17/75 2/17/09 POLICY 7311 MINIMUM COURSE ENROLLMENT The offering of any course which on the basis of pre-registration enrollment that has over 18 prospective students should have the approval of the Principal. The offering of any course which on the basis of pre-registration enrollment has been 15 and 18 prospective students must have the approval of the Superintendent. The offering of any except the specially funded courses which on the basis of pre-enrollment has 14 or fewer prospective students must have the approval of the Board of Education. Board of Education 12/16/75 11/15/94 12/6/94 10/17/95 11/14/95 2/17/09 POLICY 7320 HOMEWORK The Board authorizes and encourages teachers to assign homework to the full extent that they consider beneficial to the students’ learning experiences. The teacher may consider the completion of such homework in the grades the students receive. Board of Education 2/17/76 2/17/09 POLICY 7330 INNOVATION AND EXPERIMENTATION Innovation and experimentation with instructional arrangements, processes, materials, or programs should in the judgment of the Superintendent and faculty offer no less than what the student would receive under the normal or conventional programs, and have at least a reasonable possibility of significant improvement. Before any innovation or experimentation is implemented, a procedure for evaluating its effectiveness should be developed. After implementation, evaluation should be accomplished in the shortest possible time. Board of Education 12/16/75 2/17/09 POLICY 7331 CURRICULUM RESEARCH All departments are eligible to submit proposals for creative and innovative projects in accordance with administrative procedures. Such proposals must include plans for evaluation of the projects. Board of Education 12/16/75 2/17/09 POLICY 7360 PROFICIENCY EXAMINATIONS Courses Offered in our Curriculum The Superintendent shall establish procedures wherein students may be permitted to earn credit for courses in our curriculum through successful completion of approved examinations to allow the opportunity for accelerated learning. Board of Education 4/13/76 2/17/09 PROCEDURE 7360-A PROFICIENCY EXAMINATIONS General Guidelines for Courses in the Curriculum 1. Students must be enrolled in six (6) courses to be eligible to take a proficiency exam. 2. A student may attempt a proficiency exam in a particular course no more than two times and those attempts may not occur within the same semester. 3. Not more than 4 credits may be achieved through the proficiency examination program. A list of courses for which examinations may be attempted will be published and made generally available to students. 4. The examination may be written, or oral, or both, or based on a physical demonstration of competency. 5. A departmental examination committee shall determine standards of performance on the test that will be accepted as evidence of satisfactory completion of course requirements. 6. A student may not attempt an examination for a sequential course below the level at which the student has been or is enrolled. (i.e., a student may not attempt an examination for Consumer Mathematics if the student is taking or has taken Algebra.) 7. A student may not attempt a proficiency examination for a course while he is enrolled in that course. 8. A student who has failed a course in a classroom situation will not be permitted to take a proficiency examination in that course, unless approved by the Superintendent. 9. If a course has a prerequisite, no student may apply for a proficiency examination in that course until the prerequisite has been successfully completed, or waived, by the Department Chair for that department. 10. A student who has audited a course will not be allowed to take a proficiency examination in that course. 11. Teachers are not expected to tutor or assist students in their preparation for this examination. A student should be independently capable of achieving success in this process. 12. Results of the proficiency examination will be recorded on the student’s permanent record as “credit” (P) or as “no credit” (F). The credit will not count towards the student’s total rank points. 13. Credits earned will be counted towards the units of credit needed for graduation. 14. Proficiency examinations will not be allowed in courses dropped for absence or disciplinary reasons. 15. Examinations may only be taken between the months of October and May inclusive. Procedure for Courses in our Curriculum 1. The student initiates the request with the appropriate Department Chair. The student obtains the form from the Department Chair. The student takes the form home for parent signature. The student takes the form to the counselor for a signature. The counselor sends the form to the Department Chair for a signature and further processing. 2. The Department Chair will provide a course of study that the written and/or oral examinations will cover and explain to the student any other requirements that must be met in order to gain credit. 3. The Department Chair on the original request form should record results of the examination. The original should be sent to the Registrar who will enter the course and credit on the permanent record. 4. The results of the proficiency examination will appear on the student’s grade report immediately following completion of the examination. 5. Exception. To process a waiver as permitted in paragraph 8. of the policy, file the regular form and print “EXCEPTION” at the top. It is also required that the teacher of the failed course, counselor, department chair, and principal all state their recommendation before the superintendent reviews the request. The recommendations should be attached to the form. Board of Education 6/1/76 7/26/83 5/7/02 2/17/09 ADMINISTRATIVE REGULATION 7360-A PROFICIENCY EXAMINATIONS A. Courses in our Curriculum 1. The student initiates the request with the appropriate department chair. The student obtains the form from the department chair. The student takes the form home for parent signature. The student takes the form to the counselor for a signature. The counselor sends the form to the department chair for a signature and further processing. 2. The department chair will provide a course of study which the written and oral examinations will cover and explain to the student any other requirements he must meet in order to gain credit. 3. Results of the examination should be recorded by the department chair on the original request form. The original should be sent to the guidance department where it will be entered on the permanent record. 4. The results of the proficiency examination will appear on the student’s grade report immediately following completion of the examination. 5. Exception. To process a waiver as permitted in paragraph 8. of the policy, file the regular form and print “EXCEPTION” at the top. It is also required that the teacher of the failed course, counselor, department chair, and principal all state their recommendation before the superintendent reviews the request. The recommendations should be attached to the form. Board of Education 7/76 2/17/09 PROCEDURE 7360-B PROFICIENCY EXAMINATIONS World Language Courses Not in our Curriculum 1. A student may attempt a proficiency examination for a course no more than two times, and these attempts may not occur within the same semester. 2. Transcript recognition is limited to the first and second semester of the first year of each language. 3. An examination may be written, or oral, or both. 4. A departmental examination committee shall determine standards of performance on the tests that will be accepted as evidence of satisfactory completion of course requirements. 5. Teachers are not expected to tutor or assist students in their preparation for this examination. A student should be independently capable of achieving success in this process. 6. The results of each examination will be recorded on the student’s permanent record by listing the language, units of credit, and a grade of pass or fail. Credit earned under this program will count towards the minimum number of credits required for graduation as stated in Policy 6721, but neither the grade or credit will be used in computing the grade point average. 7. The number of units of credit used under this program will reduce, by the same number, those units of credit available under Policy 6731. 8. Examinations may only be taken between the months of October through May, inclusive. Board of Education 11/18/80 5/7/02 2/17/09 POLICY 7410 CONTROVERSIAL ISSUES The Board encourages the open classroom discussion of all approved subject matter in the curriculum, recognizing that certain aspects might be considered controversial. Controversy considered to be disruptive will be resolved by administrative action. The teacher’s responsibility should be to show objectivity in order that various sides of controversial issues are given. The Board recognizes that exposure to information concerning religions and religious beliefs is an important aspect of many areas of the curriculum, but teachers shall not advocate, openly or covertly or by subtlety, a particular religion or religious belief. It is the obligation of students and employees of this school district to refrain from any act or statement which would tend to instill or encourage racial, religious, sexual, or ethnic prejudice or discrimination. Board of Education 12/16/75 2/17/09 POLICY 7540 SUMMER SCHOOL In order to provide additional educational opportunities for students, the Board of Education authorizes the establishment of a summer session. The length of the day and summer session will be submitted to the Board of Education for its approval in the spring preceding a particular summer session. The Superintendent will set further guidelines for the operation of summer school. ELIGIBILITY An individual must be an 8th grade graduate to be eligible to enroll in credit courses in the summer school. REQUIRED SUMMER SCHOOL The Board may authorize a summer school program for those resident students identified by the administration as being academically at risk in such critical subject areas as language arts (reading and writing) and mathematics who will be entering any of the district's grades for the next school term and to require attendance at such program by such students who have not been identified as disabled under Article 14, but who meet criteria established by the Superintendent. Summer school programs so established shall be designed to raise the level of achievement and improve opportunities for success in subsequent grade levels of those students required to attend. The parent or guardian of any student required to attend summer school shall be given written notice from the school district requiring attendance not later than the close of the school term which immediately precedes the required summer school program. TUITION AND FEES It is the intent of the Board of Education that the summer school program be entirely selfsupporting and therefore a tuition charge shall be established. The Superintendent shall establish procedures for board approval for the tuition and fees to be charged. Board of Education 6/7/83 2/17/09 ADMINISTRATIVE REGULATION 7540 SUMMER SCHOOL Regulations regarding the operations of summer school will be published the preceding spring when the dates are announced. An administrator will be designated as the Summer School Principal. Bus Fee A summer school bus fee per semester, in an amount as is determined from time to time, shall be charged to students using bus service. Teacher Work Day The teacher work day during summer school shall be established each year. School Day During summer school, class shall be in session as established each year and approved by the Superintendent. Sick Leave Days Each certified employee in summer school will be granted up to and including two sick leave days with no loss in salary. These days are non-cumulative. Field Trips Teachers wishing to take their students on a field trip during summer school should first obtain permission from the summer school principal or designee. Such requests should be made at least one week prior to the intended date of the field trip. 1/24/79 1/30/91 2/17/09 POLICY 7560 ALTERNATIVE SCHOOL PROGRAMS The Superintendent is authorized to develop programs for special groups which offer the opportunity for students to gain credit in other than the regular day school program. For each program developed, the Superintendent shall establish procedures for board approval that cover such topics as eligibility for enrollment, instructional design or programs offered, maximum number of courses to be carried, and how credit and/or grades will be recognized. Board of Education 12/16/75 2/17/09 PROCEDURE 7560-III ALTERNATIVE SCHOOL PROGRAMS III. Earning High School Credit while Enrolled in a Junior High School A. Eligibility Students enrolled in a junior high school program of Algebra 1 Honors, Geometry Honors, Spanish 1, or French 1 may opt to receive Homewood-Flossmoor High School credit. B. To Earn Homewood-Flossmoor High School Credit Algebra 1 Honors and Geometry Honors 1. The student must pass either Algebra 1 Honors or Geometry Honors both semesters with a “C” or above. 2. The student will take all H-F quizzes and unit exams, as well as the Semester 1 and Semester 2 H-F Algebra 1 Honors or Geometry Honors final exams. 3. Grades will be determined by weighing all H-F quizzes and unit exams as 75% of each marking period’s grade and by weighing each the H-F semester final exam as 20% of the each final semester grade. 4. The student will earn .5 H-F graduation credits for each semester passed. 5. Credits earned will be counted towards the minimum H-F graduation requirements, but they will not be included in the accumulation of rank points. 6. Credits earned through this program will be recorded on the student’s permanent record as “pass” (P). Spanish or French: 2-year course 1. When Homewood-Flossmoor High School’s Spanish 1 Honors or French 1 Honors curriculum is taught over 7th and 8th grade, the 7th grade course consists of the 1st semester’s curriculum, while the 8th grade course consists of the 2nd semester’s curriculum. 2. The student must pass Spanish or French in both the 7th and 8th grades. 3. At the end of 7th grade, students will take the 1st semester exam for H-F Spanish 1 Honors or H-F French 1 Honors and pass with a “C” or above. At the end of 8th grade, students will take the 2nd semester exam for H-F Spanish 2 Honors or H-F French 2 Honors and pass with a “C” or above. 4. The grade earned in the 7th grade will be determined by weighing the 1st and 2nd quarter grades 40%, the 3rd and 4th quarter grades 40%, and the final exam grade 20%. The grade earned in the 8th grade will be determined by weighing the 1st and 2nd quarter grades 40%, the 3rd and 4th quarter grades 40%, and the final exam grade 20%. 5. The student will earn 1 H-F graduation credit for passing both years. 6. Credits earned will be counted towards the minimum H-F graduation requirements, but they will not be included in the accumulation of rank points. 7. Credits earned through this program will be recorded on the student’s permanent record as “pass” (P). Spanish or French: 1-year course 1. When Homewood-Flossmoor High School’s Spanish 1 Honors, French 1 Honors, Spanish 2 Honors, or French 2 Honors curriculum is taught in 8th grade, the entire curriculum is taught over the course of that school year. 2. Students will take the semester 1 and semester 2 exams for H-F Spanish 1 Honors, French 1 Honors, Spanish 2 Honors, or French 2 Honors and pass both exams with a “C” or above. 3. The 1st semester grade will be determined by weighing the 1st and 2nd quarter grades 40%, the 3rd and 4th quarter grades 40%, and the final exam grade 20%. 4. The student will earn 1 H-F graduation credit for passing both years. 5. Credits earned will be counted towards the minimum H-F graduation requirements, but they will not be included in the accumulation of rank points. 6. Credits earned through this program will be recorded on the student’s permanent record as “pass” (P). C. Placement Upon completion of the course and final exam at the junior high school, the H-F guidance counselor will place the student in the appropriate course and level at Homewood-Flossmoor High School. Students who transfer into Homewood-Flossmoor High School must provide a transcript with the final grade posted to apply to receive credit and to be placed in the appropriate course and level. Board of Education 6/1/76 7/15/86 3/19/91 6/18/91 2/17/09 8/25/09 Rev. 5/6/14 ADMINISTRATIVE REGULATION 7560-III ALTERNATIVE SCHOOL PROGRAMS III. Earning High School Credit While Enrolled in a Junior High School Algebra 1 (Honors)/Geometry (Honors) 1. A minimum grade point average of 1.0 (A = 4.0) must be earned to successfully pass each semester. 2. The student will receive .5 credits for each semester passed. 3. Each semester grade will be determined by weighting the exam between 1/5 and 1/3 of the final grade with the weighting to be as determined by the Superintendent. World Language 1. The student must pass both the 7th and 8th grades. 2. The student’s grade point average at the end of 7th grade must be 1.0 or above (A = 4.0) to advance to 8th grade. 3. The grade earned in the 7th grade and the grade earned in the 8th grade will be determined by weighting the 1st and 2nd quarter grades 1/3, 3rd and 4th quarter 1/3, and the final exam 1/3. 4. No 2 of the 3 grades earned each semester of the 8th grade (the 2 quarter grades and the examination grade) can be F’s. 5. The student will receive 1 junior high World Language credit. Board of Education 6/4/76 7/16/86 6/18/91 2/17/09 POLICY 7580 HOMEWOOD-FLOSSMOOR DISTRICT 233 Internet/Computer ACCEPTABLE USE AND INTERNET SAFETY POLICY Homewood-Flossmoor High School District 233 provides computer and Internet access for the purpose of promoting the use of telecommunication and networking technology as a tool to enhance classroom teaching and learning. All use of the network must be consistent with this purpose and be in accordance with this policy. The purpose of this policy is to ensure that those using the information resources will do so with respect for the public trust and in accordance with Homewood Flossmoor High School's mission and educational goals and the policy and regulations established from time to time by state and/or federal agencies, and to comply with the Children’s Internet Protection Act (CIPA). The Internet links computer networks around the world and provides access to a wide variety of computer and information resources. It is essential for each user on the network to recognize his/her responsibility in having access to vast services, sites, systems and people. Sites accessible via the Internet may contain material that is objectionable, adult-oriented or otherwise inappropriate. The user is responsible for his/her actions and may not access, download, or print from these sites. Access to the network is a privilege which requires that each user adhere to the responsibility of acceptable use. Violation of this policy, abuse of the network and/or illegal conduct such as, but not limited to, any form of vandalism to equipment or information, including uploading or creation of computer viruses, will result in disciplinary action including possible expulsion from school, suspension or revocation of access privileges, and/or appropriate legal action. Transmission of material in violation of any state or federal regulation is prohibited. This prohibition extends to, but is not limited to: copyrighted material, threatening, obscene or any unlawful material, and material protected by trade secret. Use of the network for commercial activities, product advertisement, or political lobbying is prohibited. Use of the network for any illegal activities is prohibited. Internet Safety: Access to Inappropriate Material To the extent practical, technology protection measures (or “Internet filters”) shall be used to block or filter Internet, or other forms of electronic communications, access to inappropriate information. Specifically, as required by the Children’s Internet Protection Act, blocking shall be applied to visual depictions of material deemed obscene or child pornography, or to any material deemed harmful to minors. Subject to staff supervision, technology protection measures may be disabled or, in the case of minors, minimized only for bona fide research or other lawful purposes. Inappropriate Network Usage To the extent practical, steps shall be taken to promote the safety and security of users of the Homewood-Flossmoor High School online computer network(s) when using the school’s network(s). Specifically, as required by the Children’s Internet Protection Act, prevention of inappropriate network usage includes: (a) unauthorized access, including so-called ‘hacking,’ and other unlawful activities; and (b) unauthorized disclosure, use, and dissemination of personal identification information regarding minors. Education, Supervision and Monitoring It shall be the responsibility of all members of the Homewood-Flossmoor High School staff to supervise and monitor usage of the online computer network and access to the Internet in accordance with this policy and the Children’s Internet protection Act. Procedures for the disabling or otherwise modifying any technology protection measures shall be the responsibility of H-F’s Computer Services Department or designated representatives. Homewood-Flossmoor High School will provide the resources necessary to educate students regarding appropriate on-line behavior including interaction with other individuals on social network sites and regarding cyber-bulling awareness and response. Guidelines for Acceptable Use: Computers and technology in the district are for academic purposes only. Do not store copyrighted materials, music, games, videos or any other non-academic items in your network storage area. Never share your password with any other person. Do not use offensive or inappropriate language, or language that would promote violence or hatred, and do not respond to such. Do not reveal your (or other's) personal information including address, phone number or credit card information. Do not misrepresent yourself or your age. Do not use the network in such a way as to disrupt use of the network by others or abuse access time. Do not harass anyone by sending uninvited communication. Do not send electronic information from accounts that do not belong to you without the owner's authorization. Do not access unauthorized or inappropriate areas on the network. Do not make unauthorized copies of software or information. Bypassing network filters and security by the use of proxy servers or any other means is prohibited. Do not charge a personal device on school property without the consent of school personnel. Recording in a classroom or within the school setting (audio and/or video [still and motion]) is strictly prohibited without verbal/written consent from the instructor or administration. Homewood-Flossmoor High School makes no warranties of any kind, whether expressed or implied, for the service it is providing. Homewood-Flossmoor High School reserves the right to modify the Acceptable Use Policy at any time. It is the responsibility of the user to check for policy changes. An online version will be made available to all users on the Homewood-Flossmoor home page. Teachers and /or administrators will determine what is inappropriate use. Personal Device Use: Users of personal electronic devices in the school setting must adhere to the guidelines described in “Guidelines for Acceptable Use”. Internet Use Agreement I acknowledge that I have read the Acceptable Use Policy (AUP) of this school district. This document is (are) legally binding and the party (parties) who read the AUP has (have) read the terms and conditions of said policy carefully, understand(s) their significance and agree(s) to abide by all provisions of said policy. User: I understand and will abide by the Acceptable Use Policy of Homewood-Flossmoor Community High School District 233 relating to the use of the Internet and will abide by this Internet Use Agreement. Homewood-Flossmoor High School is not liable for lost, damaged or unavailable information due to technical or other difficulties; and is not responsible for what users do or the information they access. I acknowledge that the majority of such information is generated outside of Homewood-Flossmoor High School. I further understand that any violation of the Acceptable Use Policy and/or this Internet Use Agreement may jeopardize my access privileges and certain such violations may constitute criminal offenses. Should I commit any violation, my access privileges may be suspended or revoked, disciplinary action, including my being dropped from class and academic dishonesty penalties up to and including possible expulsion may result, and in some cases appropriate legal action may be taken against me during my tenure at Homewood Flossmoor High School. Parent/Guardian: As the parent or guardian of this student, I have read the Internet Use Agreement for Homewood-Flossmoor High School. I understand that this access is designed for educational purposes. I will not hold the school responsible for materials acquired on the network. I hereby give permission for my child to use the Internet for educational purposes. I recognize that it is impossible for Homewood-Flossmoor High School to restrict and prevent access to controversial materials and I will not hold the District responsible for materials acquired on the network. I understand that there is information on the network that I otherwise might not want to have available to this student. Further, I accept full responsibility for my student's action on the network in school as well as at other locations. Waiver of Usage If you do not want your student to have Internet and/or computer network access, you must notify Computer Services in writing. Board of Education 3/5/96; 2/17/09 5/15/12 POLICY 7610 PLAGIARISM The student must be actively involved in the learning process, acquiring for himself/herself as much knowledge as possible. Plagiarism, where other’s work is substituted for one’s own, therefore, harms the student and compromises the integrity of the academic process. For this reason, plagiarism cannot be tolerated at Homewood-Flossmoor High School. Plagiarism will be defined as follows: “Plagiarism: The act of appropriating the literary composition of another, or parts or passages of his writings, or the ideas or language of the same, and passing them off as the product of one’s own mind. To be liable for plagiarism, it is not necessary to exactly duplicate another’s literary work, it being sufficient if unfair use of such work is made by lifting of substantial portion thereof.” Black’s Law Dictionary Plagiarism is most frequently committed in the following ways: 1. Word-for-word copying of phrases and sentences without acknowledging the source. 2. Paraphrasing, substituting approximately equivalent terms from another’s work. 3. Lifting selected phrases from another’s work and inserting them into one’s own writing, even if they are changed into new patterns. Board of Education 6/8/82 2/17/09 ADMINISTRATIVE REGULATION 7610 PLAGIARISM 1. In courses where applicable, teachers should obtain, at the beginning of each course, a short writing sample which establishes a norm for handwriting, style, logic, etc. This sample should be retained by the teacher. 2. If a teacher suspects that a piece of writing is not the student’s own work, no grade should be assigned to the paper. 3. The teacher may utilize electronic resources or consult with other teachers if they recognize the content which could have come from outside sources – essays, parts of books, etc. The confidentiality of the student must be protected. 4. The teacher should then have a conference with the student, indicating the problem, showing the evidence for belief of plagiarism. Teachers should not return the sole copy of the paper to the student. 5. If the plagiarism is verified and a zero is assigned, it should be made clear that the zero is for that particular assignment only. If the zero has a major impact upon the quarter or semester grade, this information should be given to the student. If plagiarism is strongly in evidence but not verified, an alternative assignment may be given to the student without credit to the original paper. 6. At no time should the teacher inform the student what the grade might have been if plagiarism had not occurred. 7. If the student and/or the parents indicate that the teacher’s decision is going to be questioned or disputed, the appropriate department chairperson should be notified immediately. 8. If needed, an ad hoc committee will be established including the present teacher, other teachers, and the appropriate department coordinator. 9. It is strongly suggested that the teacher maintain an anecdotal, sequential record. Board of Education 6/8/82 2/17/09 POLICY 7620 OBJECTION TO MATERIAL The Board supports the need for and rightful access to a collection of materials that will enrich and support the curriculum and meet the needs of students and faculty. The Board respects the right of students and faculty to have access to materials presenting varied points of view concerning problems and issues of society. In no case should materials which adhere to sound selection criteria, support the curriculum, and meet the needs of faculty and students be excluded because of the race or nationality or the social, political, or religious views of the authors.1 Censorship of materials should be challenged by this Board, whose function is to provide instructional materials that reflect the diversity of a democratic society. Any complaint or objection regarding school materials must be submitted in writing (“Request for Reconsideration of Instructional Materials” form) to the appropriate department chairperson and signed by a member of the community. If no resolution is reached, the objection shall be submitted to the District Superintendent who will appoint a committee in the appropriate field of study. This committee will review the material and submit its findings to the Superintendent, who will communicate the results to the complainant. Appeal from the committee’s decision may be made in writing through the Superintendent to the Board, with whom the final decision will rest. The Superintendent shall establish a procedure for Board approval of the form titled “Request for Reconsideration of Instructional Materials.” Complaints or objections may be processed through the procedures of (hereinsert the number of new policy of tab 2 if approved) 1 ”School Library Bill of Rights” Board of Education 6/8/82 [6/9/82] 2/17/09 PROCEDURE 7620 REQUEST FOR RECONSIDERATION OF INSTRUCTION MATERIALS Title book_____ periodical_____ other_____ Author Publisher Request initiated by Address City State Zip Do you represent: Yourself_____ An organization (name) Telephone Other group (name) To what material do you object? Please be specific; cite pages. Did you review the entire work? Yes No If not, what parts? What do you feel might be the result of being exposed to this work? For what age group would you recommend this work? Have you spoken to the teacher/librarian concerning this material? Yes No What do you believe is the teacher’s/librarian’s purpose in including this material? What prompted you to object to this work? Are you aware of evaluations of this work by diverse critics? Identify the source and author of the literary criticisms considered: Yes No What action would you suggest your library/school take concerning this work? Assign an alternative work to my child. Yes No Return it to the staff selection committee/department for reevaluation. Other. Explain Signature Date Yes No POLICY 7710 SPECIAL EDUCATION It is the goal of the Board of Education that Homewood-Flossmoor Community High School Students requiring Special Education services will: Be provided appropriate programming commensurate with their abilities and individual needs. Be educated with the use of supplemental aids and services to the maximum extend appropriate, within regular department classrooms in the District. Have available a continuum of alternative placements to meet their abilities and individual needs. The District is a member of the SPEED cooperative and adheres to the policies and procedures of the cooperative to provide a comprehensive program of special education for students with disabilities through 21 years of age and who are resident in the district. Through the District or the Cooperative, comprehensive services are provided through instructional programs, resource programs and related services to meet the needs of exceptional children. The Superintendent or the Superintendent’s designee shall develop such procedures as may be necessary to ensure the appropriate identification, evaluation and placement of Homewood-Flossmoor Community High School students requiring Special Education services. Board of Education 2/15/94 2/17/09 MISCELLANEOUS/GENERAL 8110 Uniform Grievance Procedure PROCEDURE 8110 UNIFORM GRIEVANCE PROCEDURE This uniform grievance procedure may be utilized as an alternative to any other Complaint procedure provided for by Board Policy or Administrative Procedure or whenever there is no grievance procedure provided for a specific type of Complaint. Students, parents/guardians, employees, or members of the community who believe that the School District or any of its employees or agents have violated any of their rights as guaranteed by the federal or state Constitutions, federal or state Statutes or Board policy, including but not limited to any Complaint of unlawful discrimination, may file a written complaint with a District Complaint Manager. The Complaint Manager will attempt to resolve complaints without resorting to this grievance procedure and, if a complaint is filed, to address the complaint promptly and equitably. The right of a person to prompt an equitable resolution of a complaint filed hereunder shall not be limited by the person’s pursuit of other remedies. Use of this grievance procedure is not a prerequisite to the pursuit of other remedies and use of this grievance procedure does not extend any filing deadline related to the pursuit of other remedies. 1. Filing a Complaint A person (hereinafter Complainant) who wishes to use this grievance procedure may do so by filing a complaint with a District Complaint Manager. If the complaint is verbally presented, the Complaint Manager may request the Complainant to provide a written statement regarding the nature of the complaint or require a meeting with the parent(s)/guardian(s) of a student. The Complaint Manager shall assist the Complainant as needed. 2. Investigation The Complaint Manager will investigate the complaint or appoint a qualified person to undertake the investigation on his or her behalf. If the Complainant is a minor student, the Complaint Manger will notify his or her parent(s)/guardian(s) that they may attend any investigatory meetings in which their child is required to be present. The complaint and identity of the Complainant will not be disclosed except (1) as required by law or this policy, or (2) as necessary to fully and fairly investigate the complaint, or (3) as authorized by the Complainant. Within 10 school days of the date the complaint was filed, the Complaint Manager shall file a written report of his or her findings with the Superintendent. The Complaint Manager may request an extension of time. However, if the complaint contains allegations involving against Superintendent, the written report shall be filed with the President of the Board of Education, who will make a decision in accordance with Section 3 of this policy. The Superintendent will keep the Board informed of all complaints. 3. Decision and Appeal Within 5 school days after receiving the Complaint Manager’s report, the Superintendent shall deliver his or her written decision to the Complainant and Complaint Manager, or send it to the Complainant by U.S. mail, first class, with a copy to the Complaint Manager or, if deemed necessary, direct such further investigation as deemed appropriate. Within 5 school days after receiving the Superintendent’s decision, the Complainant may appeal the decision to the Board of Education by making a written request to the Complaint Manager. The written request shall contain a brief statement of the reasons for the appeal. The Complaint Manager shall promptly forward all materials relative to the complaint and appeal to the Board of Education. Within 20 school days, the Board of Education shall affirm, reverse, or amend the Superintendent’s decision or direct the Superintendent to gather additional information for the Board. Within 5 school days of the Board’s decision the Superintendent shall inform the Complainant of the Board’s action. This grievance procedure shall not be construed to create an independent right to a Board of Education hearing. The failure to strictly follow the timelines in this grievance procedure shall not prejudice any party. Appointing Complaint Managers From time to time, the Superintendent shall appoint at least two Complaint Managers, one of each gender. The District’s Nondiscrimination Coordinator, if any, may be appointed a Complaint Manager. Board of Education 8/25/09
