Annual Report 2011-2012

 Annual Report
2011-2012
Prepared by:
Carrie Grogan, Coordinator
Courtney Tubbs, Executive Assistant
Annual Report
2011-2012
MISSION STATEMENT
By encouraging boundless expression, the University Program Board strives to enhance
the overall JMU experience by providing a variety of creative, educational and
entertaining programs that appeal to diverse audiences. We actively seek and encourage
input while dedicating and challenging ourselves to incorporate the needs and desires of
the JMU community.
COMMITTEE DESCRIPTIONS
Center Stage
Center Stage searches for big name national acts for concerts that will interest the JMU
community. This committee participates in researching, planning and promoting one to
two large-scale concerts a semester.
Film
Film chooses the movies to bring to JMU’s Grafton-Stovall Theater. This committee
assists in the maintenance and workings of the theater, promoting the weekly movie
series, and planning other film related events on campus. This committee also is
responsible for the box office and lobby during movie showings several times a week.
Special Events
Special Events is responsible for bringing cultural and entertainment programs to
campus. This committee seeks to bring awareness and educational programs and
entertainment events that might include novelty acts, comedy, and more.
Spirit & Traditions
Spirit & Traditions brings programming series events such as Funny Freakin’ Fridays
and Late Night Breakfast. This committee also seeks ways to assist in campus traditions
such as Homecoming, Parents Weekend, and more.
Spotlight Sounds
Spotlight Sounds is responsible for programming small-venue musical acts and seeking
out student musicians to showcase their talent to the student body. This committee
brings regional music as well as up-and-coming national touring acts to campus.
P.I.T. CREW
P.I.T. Crew (programmers in training) offers students the opportunity to learn all facets
of the University Program Board. During the training, students experience general body
meetings, attend committee meetings, contribute to marketing efforts, assist in staffing
events, and upon completion, join a committee.
2 Annual Report
2011-2012
EXECUTIVE COUNCIL
Public Relations Director, Natalie Hamlin President, Emily Grochowski VP of Marketing, Aqeel Akbar Graphic Design Director, Amber Sherman Finance Director, Marc Fernandes Interactive Promotions Director, Maggie Moran Executive Assistant, Courtney Tubbs Center Stage Director, Audrey Redford VP of Membership Development, Luke Blum Film Director, Matt Corbett VP of Programming, Shahana Islam Special Events Director, Matt Schoner Spirit & Traditions Director, Megan Chandler Spotlight Sounds Director, Laura Phipps (fall) & Karlyn Doyle (spring) 3 Annual Report
2011-2012
CONFERENCE ATTENDANCE
NACA (National Association for Campus Activities)
University Program Board won the Social Media Award at the South Region fall
conference for outstanding use of social media to promote the programming board’s
initiatives and events.
Luke Blum and Carrie Grogan presented an education session on Embracing External
Members.
Programming Board Jam (PBJ)
Both committee chairs and members of the executive council attended this conference
for schools from the Virginia, Maryland, New Jersey region at Catholic University of
America.
JMU delegates presented four education sessions: 1) Out of the Box Marketing (Maggie
Moran, Natalie Hamlin, and Megan Chandler), 2) Having Difficult Conversations (Brad
Kovalcik), 3) Professional Development Snapshot (Carrie Grogan), and 4) Gain
Recognition on Your Campus (Aqeel Akbar and Amber Sherman)
GOALS
Goal
Result
•
90% of fall PIT Crew graduates return
to UPB for the 2012/2013 year
ü 53 of 58 members of the fall 2011 PIT
Crew plan to return for 2012/2013
(91% retention)
•
50,000 total attendance for the 20112012 year
 48,010 total attendance for the 20112012 year
ü Attendance at Funny Freakin’ Friday,
Spotlight Series, Late Night Breakfast,
and Matinees grew from 7,350 to
10,337; an increase of 71%
-Increase series attendance by 5% from
the 2010-2011 year
•
Create and execute two new home
grown events per semester
ü Created seven home grown events
•
50% of co-sponsorships will be with
different organizations than the 20102011 year
ü Six of ten co-sponsorships were with
different organizations than the 20102011 year
•
Increase number of leadership
applications for 2012-2013 to 65
ü Received 79 applications for
leadership positions
4 Annual Report
2011-2012
NUMBER OF PROGRAMS PER COMMITTEE
Fall 2011
Committee
August
September
October
November
December
TOTAL
Center Stage
0
0
1
0
1
2
1
20
19
13
8
61
Special Events
0
1
2
2
1
6
Spirit & Traditions
0
2
4
2
1
9
Spotlight Sounds
0
3
2
3
1
9
Co-Sponsorships
4
0
0
0
0
4
TOTAL
5
26
28
20
12
91
Film
*one night at
Grafton = one program
Spring 2012
Committee
January
February
March
April
May
TOTAL
Center Stage
0
0
2
1
0
3
13
19
15
19
0
66
Special Events
1
1
2
2
0
6
Spirit & Traditions
2
3
2
3
0
10
Spotlight Sounds
1
3
1
2
0
7
Co-Sponsorships
1
1
2
2
0
6
TOTAL
18
27
24
29
0
98
Film
*one night at
Grafton = one program
Total Number of Programs in 2011-2012: 189
5 Annual Report
2011-2012
PROGRAM ATTENDEE NUMBERS
Fall 2011
Committee
August
September
October
November
December
TOTAL
Center Stage
0
0
1,289
0
1,063
2,352
Film
132
3,443
4,242
1,772
459
10,048
Special Events
0
35
240
956
200
1,431
Spirit & Traditions
0
1,373
1,563
880
130
3,946
Spotlight Sounds
0
184
150
450
165
949
Co-Sponsorships
2,300
0
0
0
0
2,300
TOTAL
2,432
5,035
7,484
4,058
2,017
21,026
Spring 2012
Committee
January
February
March
April
May
TOTAL
Center Stage
0
0
207
800
0
1,007
Film
1,983
1,603
2,329
1,508
0
7,423
Special Events
310
47
1,523
590
0
2,470
Spirit & Traditions
1,940
975
970
2,376
0
6,261
Spotlight Sounds
160
254
238
100
0
752
Co-Sponsorships
800
30
841
7,400
0
9,071
TOTAL
5,193
2,909
6,108
12,774
0
26,984
Total Number of Attendees in 2011-2012: 48,010
6 Annual Report
2011-2012
PROGRAM DAYS OF THE WEEK
25!
Sunday!
20!
Monday!
15!
Tuesday!
Wednesday!
10!
Thursday!
5!
Friday!
Saturday!
0!
FALL 2011!
25!
Sunday!
20!
Monday!
15!
Tuesday!
Wednesday!
10!
Thursday!
5!
Friday!
0!
Saturday!
SPRING 2012!
7 Annual Report
2011-2012
PROGRAMS PER COMMITTEE
Special Events
Event
Date
Number of
Attendees
Dr. Joe Martin
King’s Dominion Bus Trip
Cupcake Wars
Randy Montana Concert
Dave Coulier
Relaxation Station
UPB Presents… Naked Dating
International Night at D-Hall
So You Think You’re Funny?
DC Bus Trip
Jay Pharoah
9/20/11
10/22/11
10/26/11
11/3/11
11/11/11
12/9/11
1/24/12
3/19/12
3/30/12
4/21/12
4/26/12
35
90
150
316
640
200
300
1,248
275
50
540
Spirit & Traditions
Event
Date
Number of
Attendees
Funny Freakin’ Friday: Adam Cayton-Holland
Homecoming Late Night Breakfast
Funny Freakin’ Friday: Erin Jackson
Harry Potter Late Night Breakfast
Family Weekend Glow Golf
Nightmare at UREC
Funny Freakin’ Friday: Mal Hall
90’s Late Night Breakfast
Funny Freakin’ Friday: Ace Guillen
Funny Freakin’ Friday: Josh Rabinowitz
Willy Wonka Late Night Breakfast (with SON)
Funny Freakin’ Friday: Eric Nieves
Mardi Gras Late Night Breakfast
Movie Under the Stars: 10 Things I Hate About
You
Funny Freakin’ Friday: Paul Varghese
Space Jam Late Night Breakfast
Funny Freakin’ Friday: Leighann Lord
Life’s A Beach w/ CHOICES
UPBreakfast
9/2/11
9/29/11
10/7/11
10/13/11
10/14/11
10/29/11
11/4/11
11/10/11
12/2/11
1/13/12
1/19/12
2/3/12
2/9/12
90
1,283
130
1,000
183
250
180
700
130
140
1,800
175
600
2/14/12
200
3/16/12
3/22/12
4/6/12
4/16/12
4/26/12
170
800
176
1,000
1,200
8 Annual Report
2011-2012
Film
Event
Date
Number of
Attendees
August Movies
September Movies
Hangover 2 Matinee
Movie on the Lawn: Anchorman
October Movies
Cars 2 Matinee
Harry Potter and The Deathly Hallows, pt. 2
Matinee
November Movies
Friends with Benefits Matinee
Throwback Shows & Cheerios
December Movies
Contagion Matinee
January Movies
Footloose Matinee
February Movies
Breaking Dawn Matinee
Dinner & A Movie
March Movies
Sherlock Holmes 2 Matinee
Advanced Screening: American Reunion
April Movies
Star Trek & Laser Tag
Film Trivia
The Vow Matinee
8/31/10
9/1/11 – 9/30/11
9/11/11
9/15/11
10/1/11 – 10/29/11
10/9/11
132
3,146
20
68
3,773
66
10/23/11
145
11/2/11 – 11/30/11
11/6/11
11/10/11
12/1/11 – 12/10/11
12/4/11
1/11/12 – 1/28/12
1/22/12
2/1/12 – 2/29/12
2/5/12
2/29/12
3/1/12 – 3/31/12
3/18/12
3/20/12
4/4/12 – 4/28/12
4/9/12
4/17/12
4/22/12
1,364
131
60
459
21
1,854
129
1,502
71
30
1,844
27
458
1,225
150
51
82
Center Stage
Event
Date
Number of
Attendees
Chiddy Bang feat. Chris Webby
Ingrid Michaelson feat. Andrew Rohlk
Headphone Disco
Camp Out for Convo
Passion Pit
10/6/11
12/2/11
3/1/12
3/29/12
4/19/12
1,289
1,063
100
107
800
9 Annual Report
2011-2012
Spotlight Sounds
Event
Date
Number of
Attendees
Spotlight Series: Money Cannot Be Eaten
Generationals
Spotlight Series: Everyone’s Heart
Spotlight Series: Elizabeth & The Catapult
Spotlight Series: The Will to Survive
Spotlight Series: Big Creek Revival & The
Lumineers
90s At Nite
Rumble Down Under
Spotlight Series: Steve Moakler & Micah
Spotlight Series: Annie Lawrence
Spotlight Series: The Lighthouse & The Whaler
The Cool Aid Show feat. DJ Baio (Vampire
Weekend) Set
Spotlight Series: Iron Lion
Spotlight Series: Bison
Spotlight Series: Bandits & Beggars and Crash
Boom Bang
Spotlight Series: The Broadcast
9/7/11
9/14/11
9/21/11
10/5/11
10/19/11
56
80
48
100
50
11/2/11
90
11/9/11
11/16/11
12/7/11
1/25/12
2/8/12
200
160
165
65
89
2/17/12
85
2/22/12
3/21/12
70
238
4/4/12
40
4/18/12
60
Co-Sponsorships
Event
Date
Number of
Attendees
Movie: Bridesmaids (Tuesday)
Movie: Bridesmaids (Thursday)
Movie: Thor
Carnival Late Night Breakfast
3rd Annual Coalescence
UREC Life Cycles Movie
Relay for Life Casino Night
Chinese Student Assoc. Culture Show
Delta Sigma Theta Annual Fashion
Show
Madipalooza
8/23/11
8/25/11
8/26/11
8/26/11
1/28/12
2/7/12
3/29/12
3/31/12
536
114
150
1,500
800
30
115
726
4/13/12
400
4/14/12
7,000
10 Organization
1787
1787
1787
1787
Mozaic
UREC
Relay
CSA
Delta Sigma
Theta
Madipalooza