minutes february 2, 2016 brazos county commissioners court regular

MINUTES
FEBRUARY 2, 2016
BRAZOS COUNTY COMMISSIONERS COURT
REGULAR MEETING
A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the
Brazos County Commissioners Courtroom in the Administration Building, 200 South
Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on Tuesday,
February 2, 2016 with the following members of the Court present:
Duane Peters, County Judge, Presiding;
Lloyd Wassermann, Commissioner of Precinct 1;
Sammy Catalena, Commissioner of Precinct 2;
Kenny Mallard, Commissioner of Precinct 3;
Irma Cauley, Commissioner of Precinct 4;
Karen McQueen, County Clerk.
The attached sheets contain the names of the citizens and officials that were in
attendance.
1.
Invocation and Pledge of Allegiance
U.S. and Texas Flag - Chaplain G.H. Jones and Commissioner Catalena
2.
Call for Citizen input and/or concerns
There was no citizen's input.
Consider and take action on agenda items 3-19:
3.
Re-appointment of the following Fire Commissioners for the Emergency Services
District #1; term of appointment is 01/01/2016 thru 12/31/2017:
a. Charlie Robertson
b. Dave Kissel
c. Scott Armstrong
Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by
Commissioner Irma Cauley. Passed. 5-0. Members voting Ayes: Catalena, Cauley,
Mallard, Peters, Wassermann
4.
Request authorization to wire transfer funds in the amount of $100,000.00 from Hotel
Occupancy Tax Fund division 11002500, account 73040000 (Brazos Valley Fair &
Rodeo) to the Bank & Trust, Brazos Valley Fair & Rodeo account per approved FY
2016 budget and contract agreement for the payment and use of Brazos County HOT
Funds by and between Brazos Valley Fair & Rodeo and Brazos County, Texas.
Judge Peters announced that the Court would skip Item 4 to consider Item 5 first, and
then return to Item 4.
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by
Commissioner Irma Cauley. Passed. 5-0. Members voting Ayes: Catalena, Cauley,
Mallard, Peters, Wassermann
5.
Consider and take action on an agreement for the payment and use of Brazos County
funds by and between Brazos Valley Fair Rodeo and Brazos County, Texas.
After voting on Item 5 the Court returned to Item 4.
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by
Commissioner LLoyd Wassermann. Passed. 5-0. Members voting Ayes: Catalena,
Cauley, Mallard, Peters, Wassermann
6.
Approval of Lincoln Life Insurance Renewal.
A copy of the renewal of policy is attached.
Motion: Approve, Moved by Commissioner Kenny Mallard, Seconded by Commissioner
Irma Cauley. Passed. 5-0. Members voting Ayes: Catalena, Cauley, Mallard, Peters,
Wassermann
7.
Request for approval of amendment of renewal extension with Texas DMV for lease of
additional RTS (Registration and Title System) workstations.
A copy of the renewal agreement is attached.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Sammy Catalena. Passed. 5-0. Members voting Ayes: Catalena, Cauley, Mallard, Peters,
Wassermann
8.
Request approval of funding agreement with Health For All, Inc. for FY 2016.
A copy of the funding agreement is attached.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
LLoyd Wassermann. Passed. 5-0. Members voting Ayes: Catalena, Cauley, Mallard,
Peters, Wassermann
9.
Interlocal Agreement between the City of College Station and Brazos County for work
being done on Greens Prairie Road.
Commissioner Wassermann commented that this agreement is necessary because the
City of College Station annexed the intersection near the railroad tracks. This agreement
will allow Brazos County to work on the east side of FM 2154.
A copy of the agreement is attached.
Motion: Approve, Moved by Commissioner Kenny Mallard, Seconded by Commissioner
Irma Cauley. Passed. 5-0. Members voting Ayes: Catalena, Cauley, Mallard, Peters,
Wassermann
10. Interlocal Agreement with City of College Station for a quiet zone at Greens Prairie Trail
and Drake Drive.
Commissioner Wassermann stated that the first meeting with Union Pacific took place
on November 14, 2014 and a request was made at that time for a quiet zone. Union
Pacific agreed to the quiet zone and it is in the approval process at this time.
Commissioner Wassermann also noted that this is the only quiet zone in Brazos County.
The nearest one is located in Caldwell, Texas.
Judge Peters commented that the closing of Straub Road and Wade Road made it
possible to request the quiet zone. Judge Peters said he appreciated all Commissioner
Wassermann's efforts with this project.
A copy of the agreement is attached.
Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by
Commissioner Sammy Catalena. Passed. 5-0. Members voting Ayes: Catalena, Cauley,
Mallard, Peters, Wassermann
11. Renewal of contract #2016-157R Motor Grader Blades with Valk Manufacturing
Company.
A copy of the renewal of contract is attached.
Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by
Commissioner Sammy Catalena. Passed. 5-0. Members voting Ayes: Catalena, Cauley,
Mallard, Peters, Wassermann
12. Approval of contract #2016-161 for Courthouse freight elevator jack replacement and
approval to use Courthouse construction funds for unexpected cost to repair elevator.
Judge Peters commented that a cylinder failed on the remodeled freight elevator
located at the Courthouse.
A copy of the contract is attached.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
LLoyd Wassermann. Passed. 5-0. Members voting Ayes: Catalena, Cauley, Mallard,
Peters, Wassermann
13. Consider and take action on the Final Plat of Indian Lakes Subdivision, Phase XV (15);
Lots 1-2, Block 26; 5.030 Acres; J.M. Barrera Survey, A-69; (College Station ETJ)
Brazos County, Texas. Site is located in Precinct 1.
Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by
Commissioner Sammy Catalena. Passed. 5-0. Members voting Ayes: Catalena, Cauley,
Mallard, Peters, Wassermann
14. Tax Refund Applications for the following:
a. Heidi Amestoy-overpayment-$97.92
b. Thompson Creek Cemetery-overpayment-$11.37
c. Betty Norcom-overpayment-$136.29
d. Milton & Regina Newberry-overpayment-$145.80
e. Mingli Zhang-overpayment-$136.29
f. Laura Hancock-overpayment-$10.99
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by
Commissioner Irma Cauley. Passed. 5-0. Members voting Ayes: Catalena, Cauley,
Mallard, Peters, Wassermann
15. Budget Amendments.
Budget Amendments FY 15/16 19.1 - 19.6.
Judge Peters noted that the division number on Budget Amendment 19.5 should be
corrected from 6300700 to 63000500. Commissioner Catalena made the correction
part of his motion, Commissioner Wassermann seconded and the item passed
unanimously.
19.1 To record local provider participation mandatory payments for Rock Prairie
Behavioral Health.
19.2 Reallocate funds for County Clerk - Election Services.
19.3 Reallocate funds for Capital Improvements - Jail.
19.4 Reallocate funds for Capital Improvements - Sheriff's Office.
19.5 Transfer of funds from Capital Improvements to Courthouse Renovation.
19.6 Transfer of funds from Capital Improvements to Constable, Precinct 2.
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by
Commissioner LLoyd Wassermann. Passed. 5-0. Members voting Ayes: Catalena,
Cauley, Mallard, Peters, Wassermann
16. Personnel Change of Status.
Personnel Action Forms
A copy of the Personnel Change of Status requests is attached.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
LLoyd Wassermann. Passed. 5-0. Members voting Ayes: Catalena, Cauley, Mallard,
Peters, Wassermann
17. Payment of Claims.
Claims 7140954 - 7141157
Motion: Approve w/ Conditions, Moved by Commissioner Sammy Catalena, Seconded
by Commissioner Irma Cauley. Passed. 5-0. Members voting Ayes: Catalena, Cauley,
Mallard, Peters, Wassermann
18. Convene into the following executive sessions:
a. Executive Session pursuant to Texas Government Code 551.074 to discuss the
appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of the position of Risk Manager.
b. Executive Session pursuant to Texas Government Code 551.0785 for
deliberations involving medical or psychiatric records of a county employee.
At this point, the County Judge announced the Court would consider items 20 through
23 then return to convene into Executive Session.
Having considered the previously noted agenda items, at 10:19 a.m. the County Judge
stated that the Court would convene into Executive Session to deliberate pursuant to
Sections 551.074 and Section 551.0785 as stated above.
The following individuals were asked to stay for the meeting for both Executive
Sessions:
Candy Gallego, Executive Assistant
Bill Ballard, Civil Counsel
Kendra Suhling, Civil Counsel
Jennifer Salazar, Human Resources Director
19. Consider and possible action on Executive Sessions.
At 10:59 a.m. the County Judge announced the meeting open to the public and no action
would be taken on Executive Session (a). On Executive Session (b) a motion was
offered by Commissioner Cauley, seconded by Commissioner Catalena, the Court
voted unanimously to approve a specific medical procedure for a certain employee.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Sammy Catalena. Passed. 5-0. Members voting Ayes: Catalena, Cauley, Mallard, Peters,
Wassermann
20. Acknowledgement of Investment Report for quarter ending 12/31/15.
The Court acknowledged receipt of the Quarterly Investment Report ending December
31, 2015.
21. Sheriff's report on inmate population.
Sheriff Chris Kirk stated there were 630 inmates in jail, 61 have electronic monitors and
21 are pending for monitors.
22. Announcement of interest items and possible future agenda topics.
There were no announcements.
23. Call for Citizen input and/or concerns
Steve Aldrich stated that he would like to thank the Court on behalf of the City of College
Station for the approval of Item #9 and Item #10.
24. Adjourn.