February 6, 2014 Council Meeting Book

Transcription

COUNCIL MEETING
AGENDA
3:00 P.M.
February 6, 2014
City Hall Council Chamber
1. INVOCATION: Pastor Hayes of New Day Community Church
2. MINUTES
3. UNFINISHED BUSINESS
4. PRESENTATIONS: To recognize Councilmember Anderson for receiving the
Certificate of Distinction from the Georgia Municipal Association (GMA).
5. PLANNING AND ZONING:
5-1-0. REZONING PETITION #2014-001-H. A rezoning petition has been submitted
by the City of Hinesville to rezone a combined area of 15.9 acres of land, more or less,
from O-I (Office Institutional District) to C-2 (General Commercial District) for the
Hospital Authority of Liberty County at 462 E.G. Miles Parkway, 455 South Main Street,
and other properties. These five (5) properties are further described as LCTM-Parcels
057A-092, 057A-093, 057A-099. 057A-102 and 057A-103.
Action Item
5-2-0. PROPOSED ORDINANCE #2013-09: Regulations for Recreational Vehicle
Park in the City of Hinesville.
Informational Item
6. CH2MHILL/OMI: A bid opening was held on February 4, 2014 for Yard Waste
Grinding at JV Road.
Action Item
7. P.C. SIMONTON & ASSOCIATES: A bid opening was held on January 24, 2014 for
the Central Avenue Realignment Project which is Phase IV of the Memorial Drive
Realignment.
Action Item
8. GEORGIA DEPARTMENT OF TRANSPORTATION UTILITY AID
AGREEMENT
Action Item
COUNCIL MEETING
AGENDA
3:00 P.M.
February 6, 2014
9. QUARTERLY CONSTRUCTION PROJECT STATUS REPORTS: The reports
reveal the status on each of the City’s construction projects presented by Paul Simonton.
Informational Item
10. QUARTERLY ALCOHOL CONSUMPTION ON PREMISES REPORTS: October
2013 through December 2013 Alcoholic Beverage Consumption on Premises.
10-1-0. Fire and Police Department’s Report
Informational Item
10-2-0. Quarterly Alcohol & Food Sales Reports for Class I, II & IV Alcoholic
Beverage License Holders.
Informational Item
11. HINESVILLE MILITARY AFFAIRS COMMITTEE (HMAC) PROPOSED
BYLAWS
Action Item
12. DRUG FREE WORKPLACE POLICY #2014-01
Informational Item
13. PUBLIC COMMENT
14. MAYOR’S REPORT
14-1-0. Report
15. COUNCILMEMBER SHAW’S REPORT
15-1-0. Report
16. COUNCILMEMBER JENKINS’ REPORT
16-1-0. Report
17. COUNCILMEMBER ANDERSON’S REPORT
17-1-0. Report
18. COUNCILMEMBER FLOYD’S REPORT
18-1-0. Monthly Business License Report: List of business license applications
received January 1 - 31, 2014.
COUNCIL MEETING
AGENDA
3:00 P.M.
February 6, 2014
19. MAYOR PRO TEM FRASIER’S REPORT
19-1-0. Report
20. CITY MANAGER’S REPORT
21. EXECUTIVE SESSION: To discuss a matter of litigation.
22. ADJOURN
City of Hinesville, Georgia Council Meeting
Date: February 6, 2014
Agenda Item: 04-1-0 Councilmember Anderson
Prepared by: Rose M. Kenner
Presented by: Mayor Thomas
PURPOSE: To recognize Councilmember Anderson for receiving the Certificate of
Distinction from the Georgia Municipal Association (GMA).
BACKGROUND: Councilmember Anderson received the Certificate of Distinction
which required 204 hours of training, including the Newly Elected Officials Institute,
twelve (12) courses from the required list and the Leadership Institute for Municipal
Elected Officials. Councilmember Anderson received his certificate during the GMA
2014 Mayor’s Day Conference.
FUNDING:
RECOMMENDATION:
ATTACHMENTS:
PREVIOUS COUNCIL DISCUSSION:
Date:
February 6, 2014
Agenda Item: 05-0-0 LCPC Items
Prepared by:
Gabriele Hartage
Presented by: Jeff Ricketson/Joey Patenaude
Action Item:
05-1-0 REZONING PETITION 2014-001-H. A Rezoning Petition has been
submitted by the City of Hinesville to rezone a combined area of 15.9 acres of land,
more or less, from O-I (Office Institutional District) to C-2 (General Commercial
District) for the Hospital Authority of Liberty County at 462 EG Miles Pkwy, 455 S
Main Street, and other properties; these five adjoining properties are further
described as LCTM-Parcels 057A-092, 057A-093, 057A-099, 057A-102, and 057A103.
Informational Item:
05-2-0 Ordinance No. 2013-09. Regulations for RV park living in Hinesville - FYI
Date:
February 6, 2014
Agenda Item: 05-1-0 Rezoning Petition 2014-001-H
Prepared by:
Gabriele Hartage
Presented by: Joey Patenaude
PURPOSE:
Petition to rezone 15.9 acres of land, more or less, from O-I (Office Institutional) to C-2 (General
Commercial) on behalf of the Hospital Authority of Liberty County.
BACKGROUND:
Rezoning is for five properties abutting either EG Miles Pkwy or S Main Street. New construction had
been under way for the Liberty Regional Medical Center to add a new emergency wing and give a
façade improvement to the building. Also, additional parking was added, and storm water
improvements had been made. Moving forward, rezoning to C-2 will facilitate the implementation of
more planning objectives.
FUNDING: N/A
RECOMMENDATION: January 21, 2014.
proposed Ordinance with standard conditions.
ATTACHMENTS:
05-1-1 General Information
05-1-2 Legal Ad
05-1-3 Aerial
05-1-4 Zoning Map
05-1-5 Zoning Analysis
05-1-6 LCPC Recommendation
None
LCPC Board Recommendation:
APPROVAL of
05-1-1
Rezoning Petition 2014-001-H
A rezoning petition has been submitted by the City of
Hinesville to rezone a combined area of 15.9 acres of land,
more or less, from O-I (Office Institutional District) to C-2
(General Commercial District) for the Hospital Authority of
Liberty County. The five (5) properties to be rezoned are
described as LCTM-Parcels 057A-092, 057A-093, 057A-099,
057A-102, and 057A-103.
A new emergency room wing was added to the Liberty
County Regional Center, additional parking was installed,
storm water facilities were improved, and the entire
building has undergone façade improvements.
05-1-2
Public Notification
05-1-3
Aerial Map
05-1-4
Zoning Map
05-1-5 #1
Zoning Analysis
1.
•
Does the property have reasonable economic value as
currently zoned?
Yes.
2.
Does the proposed use conform to the Fort Stewart Joint
Land Use Study (JLUS)?
• Property is not within 3,000 ft off of Ft. Stewart.
3.
Does the proposed use conform to the Liberty
Consolidated Comprehensive Plan?
• Yes. It is located within the Commercial/Activity Center.
According to the 2030 Consolidated Comprehensive Plan,
uses in this area consist of: neighborhood commercial
centers, hospitals, post offices, libraries, and colleges.
05-1-5 #2
Zoning Analysis
4.
Will there be an adverse effect on the value and usability
of nearby properties?
• No.
5.
Is the proposed use suitable in view of nearby uses?
• Yes
6. Will the proposed use create a burden on streets,
schools, utilities, or the provision of public safety?
• No.
05-1-5 #3
Zoning Analysis
7.
Would this allow a short term gain at the expense of
our local long term goals?
• No.
8.
Would this change cause a “domino effect” and
encourage sprawl?
• No.
9.
Are there unique historical sites which may be
adversely impacted by this zoning?
• No.
05-1-5 #4
Zoning Analysis
10. Is this parcel in a Flood Hazard Area?
• No.
11. Is it spot zoning and unrelated to the existing pattern of
development?
• No.
12. If allowed, does this allow rights that are denied to others in
this area?
• No.
13. Are there unique conditions which support approval or denial?
• None.
05-1-6 #1
LCPC Recommendation
Approval:
Rezoning 2014-001-H to rezone 15.9 acres
of land, more or less, from O-I (Office
Institutional District) to C-2 (General
Commercial District)
Conditions:
Standard
05-1-6 #2
Standard Conditions
1. The applicant must obtain all required local, state
and federal licenses and permits prior to the
commencement of any construction.
2. All plans, documents, materials and statements
contained or implied in this application are
considered to be a condition of this action.
3. No change or deviation from the conditions of
approval are allowed without prior notification and
approval of the Director of the Liberty Consolidated
Planning Commission or the Planning Commission,
and the approving governmental authority.
Liberty Consolidated Planning
Commission
Date:
February 6, 2014
Agenda Item: 05-2-0 RV Ordinance 2013-09
Prepared by:
Gabriele Hartage
Presented by: Jeff Ricketson
PURPOSE:
Request by LCPC Commissioners and City of Hinesville Mayor & Council to come up with an RV
Ordinance.
BACKGROUND:
This request was expressed in connection with Special Permit Use 2013-025-H which allowed
Happy Acres, LLC, to convert a section of the Happy Acres Manufactured Home Park to be
converted into RV Living spaces (total of 34 lots).
FUNDING: N/A
RECOMMENDATION: October 15, 2013.
proposed Ordinance with standard conditions.
LCPC Board Recommendation:
APPROVAL of
ATTACHMENTS:
05-2-1 Background
05-2-2 Ordinance Summary
05-2-3 Redlined Version (red after meeting with applicant, brown City Attorneys proposed changes)
None
05-2-1
RV Ordinance 2013-09
BACKGROUND:
During the special permit use request by Happy Acres, LLC,
to allow for a portion of the Happy Acres Manufactured
Home Park to be set aside for recreational vehicles to be able
to accommodate temporary workers and visitors to the City
of Hinesville, the Liberty Consolidated Planning
Commission as well as the Hinesville Mayor & Council
requested that LCPC staff come up with regulations
pertaining to the location, installment, and other
requirements for recreational vehicles.
RV parks are added in Manufactured Home Park Districts
and in C-3 (Highway Commercial Districts).
05-2-2
RV Ordinance 2013-09
RV regulations have been added to the Zoning Ordinance
under Section 507, MH manufactured home park district.
Regulations pertain to
• density, dimensions of individual RV lots
• dimensions of parking area for RV and parking area for
vehicle setbacks
• connection to utilities
• permitted duration of stay
• registration requirements
• required licenses
• and required green space.
05-2-3
Sec. 302. - Definitions.
…….…..Recreational vehicle. A vehicular type portable structure without a permanent foundation,
which can be towed, hauled or drawn and is primarily designed as temporary living accommodation
for recreational camping and travel use. and, This including includes, but is not limited to, travel
trailers, truck campers, camping trailers and self propelled motor homes.
Recreational vehicle park or RV park. A unified development on any lot, tract, or
parcel of land upon which accommodation is provided for two or more recreational
vehicles used as temporary living and sleeping quarters……..
Recreational vehicle site or RV site. That part of a lot or area in a recreational
vehicle park or RV park that has been reserved for the placement of one recreational
vehicle.
Sec. 507. - MH, manufactured home park district.
The intent of this district is to provide a sound and healthy residential area sufficient
to meet the unique need of inhabitants living in manufactured homes and RV parks, to
protect manufactured home parks and RV parks from encroachment by incompatible uses,
to encourage the consolidation of manufactured homes in parks and RVs in parks, to
enhance property values in the community by providing distinctive areas for manufactured
home parks and RV parks. It is intended that all manufactured home parks be desirable
living areas, providing adequate open space, and that RV parks be desirable temporary
stayingliving areas, providing adequate open space..
(A)
Use regulations. The following uses shall be permitted in any MH,
manufactured home park district:
(1)
Manufactured home parks and RV parks (see article III, Definitions)
(2)
Parks and playgrounds; [and]
(3)
Laundromats.
(B)
Special permit uses. The following uses may be permitted in accordance with
provisions contained in article IX section 905, and if additional conditions
which may be required are met, such as: manufactured home park offices; u.
Uses which are in keeping with the intent of this district, and which will serve
exclusively the residents of that particular MH district.
(C)
Height regulations. No building shall exceed 35 feet in height.
(D)
Area regulations for manufactured home parks . Unless otherwise specified
in the ordinance, uses permitted in the MH, manufactured homes parks
district, shall conform to the following requirements:
(1)
Density is limited to eight manufactured homes per acre.
(2)
Minimum lot area for a manufactured home park developed after the
date of the adoption of this appendix is five acres of net area. A
manufactured home park may expand, but the proposed expansion
must consist of an area of not less than five acres of net area, and
the proposed expansion and the original park must conform to the
requirements in this appendix for a manufactured home park district.
(3)
Each manufactured home shall be located on a space having an area
of at least 3,600 square feet.
(4)
Each manufactured home park shall be graded and drained so that
rainwater will not stand in pools or puddles.
(5)
The minimum distance required for the separation of a manufactured
home from any other manufactured home shall be: 15 feet from side
to side, 20 feet from side to rear, and ten feet from rear to rear:
setback from driveways shall be at least ten feet.
(6)
No manufactured home shall be located closer than 30 feet from the
edge of the private access street or public right-of-way lines and not
closer than 20 feet from property lines. Exception: When abutting an
arterial or collector street the setback shall be 35 feet.
(7)
Each manufactured home park shall have a minimum area of 16,000
square feet set aside for common open space; in the cases of
manufactured home parks larger than the minimum five acres, or in
case of expansion of existing parks, 400 square feet of common open
space shall be added for each additional manufactured home space.
(8)
All manufactured home spaces shall abut a paved interior
manufactured home park street of which shall have access to a public
street; all manufactured home spaces shall have all-weather
walkways, leading from the entry of the manufactured home to the
parking pad of not less than three feet in width.
(9)
All manufactured (mobile) homes shall be secured to an approved
foundation by tie-downs and be fitted with a foundation type wall or
skirt around the entire base of the unit. Such wall or skirt shall extend
from the bottom (floor level) of the unit to the ground so that no open
space remains between the unit and surface of the ground. Tiedowns, foundations, foundation walls and skirting shall comply with
the City of Hinesville Building Codes and other related codes and
ordinances.
(10)
Paved streets shall be required in all manufactured home parks.
Paving shall conform to the article VI, Subdivision Regulations.
(11)
Manufactured home uses within this district shall conform to the
requirements listed in article VI, section 602 of this appendix.
(12)
Off-street parking shall be in accordance with article VII of this
appendix.
(E)
Area Regulations for RV Parks. Unless otherwise specified in the
ordinance, uses permitted in RV Parks shall conform to the following:
[A1](1)
Standards and Requirements
(a) Inspections. It shall be unlawful for any person to operate
any RV park within the city limits unless the applicant
holds a valid permit issued by the local Health Department,
pending an approval by the Building Official[A2] and the
Director of LCPC, and a business license from the City of
Hinesville. To ensure compliance with this Article and/or
other Hinesville Code of Ordinances, the Building Official
is hereby authorized to make inspections whenever deemed
necessary.
(b) RV Park Area and Density. The minimum area to be set
aside for an RV park shall be a minimum of three (3) acres
and not more than (5) five acres; The maximum density of
RV spaces shall not exceed eight (8) RVs per acre;
(c) Individual RV Lots. Each space within an RV Park shall be
a minimum of thirty (30) feet wide and seventy (70) feet
long. Each space shall be directly accessible from an
approved internal private road and there shall be no direct
access from any external public or private street. All areas
within the park shall be well-drained, grassed or hardsurfaced and dust-free. The only structures or vehicles
which may be placed in an RV space are one (1) RV and
one (1) motor vehicle. All RV spaces shall be clearly
marked identifying the space number.
(d) Individual Parking Area. Within each 30 ft x 70 ft RV
space, there shall be a concrete parking pad which is at
least ten (10) feet wide and thirty (30) feet in length. The
remainder of the space, with the exception of the parking
pad, must either be grassed or covered with a mulching
material.
(e) Setbacks. Within an RV park, minimum setbacks shall be
provided as follows: RVs shall be located at least twentyfive (20) feet
[A3]from
any boundary of the RV park and at
least thirty (30) feet from the edge of a public right-of-way.
Service buildings, service areas and recreation areas shall
be located at least ten (10) feet from any private road or RV
space.[A4]
(f) Utilities. If public sanitation service is available to all
trailer/RV spaces, service station(s) shall not be required.
If public sanitation service is not available to all RV spaces,
then a sanitary station shall be provided in the ratio of one
(1) for every one hundred (100) RV spaces or fraction
thereof and/or meet the most current Georgia Health
Regulations, whichever is more restrictive.
(g) Duration of Stay. No RV shall remain in an RV park for a
period of more than six (6) months within a calendar year.
The owner of an RV park shall keep a chronological RV lot
guest register showing the arrival and departure dates of
each vehicle. This register shall be open for review to the
City of Hinesville and shall be submitted to the City semiannually.
(h) Registration office and staff. Each RV park shall have an
office on the premises which shall be open during normal
business hours Monday through Friday. Each RV park
shall require at least one staff member to live on site in the
event of weekend or evening arrivals and/or emergencies. A
responsible caretaker, owner, or manager shall be placed in
charge of any RV park to keep all grounds, facilities and
equipment in a clean, orderly, and sanitary condition, and
shall be answerable to the owner or the City of Hinesville
for any violation of the provisions of this or any other
ordinance(s).
(i) State and County Licenses. All RVs must have all licenses
appropriate to the state and county of origin, and in no case
shall such vehicles be considered real property;
(j) Green space and recreational area. A minimum of twenty
percent (20%) of the total land area of the RV park shall be
devoted to green space; at least one (1) recreation area
which consists of a minimum of ten percent (10%) gross
acreage of the recreational vehicle park parcel (e.g.
community centers, swimming pools, playgrounds and/or
other recreational equipment and sites) shall be provided.
Such recreational areas shall be shown on a site plan to be
approved by the LCPC, and the City of Hinesville Building,
and Health Departments.
(k) Accessory Uses. Permitted accessory uses of a commercial
service nature and parking areas serving such accessory
uses shall not occupy more than five percent (5%) of the
gross area of the RV park, and shall be sized, laid out and
designed to serve the frequent trade or service needs of
travelers patronizing the RV park. [A5]
(l) Non-permitted uses. No part of any RV park may be used
for the parking or storage of any heavy equipment or
trucks being used for commercial distribution, towing, or
other commercial-related activities.[A6]
No structural
addition to any RV or manufactured home shall be
permitted;
(m)Refuse. All refuse containers shall have animal-proof lids
and shall be maintained in a clean and sanitary condition.
Garbage and refuse shall be disposed of in such a manner
as to control flies, rodents and odors;
(2)
Layout and Design Specifications
(a) Perimeter Buffer. The following layout and design
specifications shall apply to any RV park. A 6 foot privacy
fence shall be installed against all neighboring properties
consisting of an opaque material as described in Chapter 17 of
the City of Hinesville’s Code of Ordinances in connection with
a retained landscape/tree buffer or planted buffer of
evergreen shrubs or trees at least twenty (20) feet in width.
(b) Traffic and Roadways. Each RV park shall have access to a
public street. Each RV Park shall be so designed as to
provide for a proper flow of traffic. Each RV space shall
have sufficient unobstructed access to an RV park road, so
as to permit the necessary maneuvering of RVs. All RV
park roads shall be surfaced with asphalt or concrete. The
entrance off of the public right-of-way shall have a
pavement width of at least thirty (30) feet with an adequate
curb radius. The major thoroughfare shall have a
pavement width
of twenty-four (24) feet in accordance
with city standards. Each emergency access lane shall have
a clear unobstructed width of twenty-four (24) feet (fifteen
(15) feet if one-way) and shall have a turning area and
radii[A7] with a minimum of sixty (60) feet to permit free
movement of emergency vehicles and RVs. Dead-end
streets shall not be permitted.
(c) Lighting. All roads, walkways, grouped-bay parking and
service areas shall be provided with lighting adequate to
ensure the safety of vehicular and pedestrian traffic. All
lighting shall be arranged as far away as possible to reflect
away from RV spaces.
Sec. 514. - C-3, highway commercial district.
This district establishes a heavy commercial zone to provide a wide variety of
commercial facilities, areas for wholesaling and distribution uses, commercial uses needing
access to major highways, and commercial uses utilizing large sites. In addition, RV parks
could also take advantage of being located adjacent to major highways. Temporary
residential uses requiring access to major highways, such as RV parks, shall also be
permitted in the highway commercial district. Encroachment by residential, industrial or
other uses considered capable of adversely affecting the commercial character of the district
will be discouraged.
(A)
Use regulations. Buildings and property shall be used for the following
purposes:
(1)
All uses permitted in the C-1 and C-2 districts;
(2)
Shopping center; provided, that they meet the standards and
requirements of section 622
(3)
Auto and truck repair shops;
(4)
Restaurants, drive-in restaurants, and diners;
(5)
Motels, hotels, inns;
(6)
Recreational Vehicle Park (RV Park); provided that they meet the
standards of Article VI. Additional Regulations
(7)
Theaters, drive-in theaters;
(7)(8)
Bowling alley, skating rink (ice or roller), golf driving range, putt-putt
course, tennis courts, skateboard park;
(8)(9)
Commercial greenhouse and plant nursery;
(9)(10)
Auto, marina, and heavy equipment sales;
(1011)
Fruit and/or vegetable and/or produce structures;
(1112)
Building supply store;
(1213)
Accessory uses and structures incidental to the above uses; [and]
(1314)
Any other use which the Director of Inspections determines to be
compatible with the intent of this zone.
Section 625 RV Park Regulations
Standards and Requirements
Inspections. It shall be unlawful for any person to operate any RV park within
the city limits unless the applicant holds a valid permit issued by the local
Health Department, pending an approval by the Building Official and the
LCPC Director and a business license from the City of Hinesville.
To ensure compliance with this Article and/or other Hinesville Code of
Ordinances, the building official is hereby authorized to make inspections
whenever deemed necessary.
RV Park Area and Density. The minimum area to be set aside for an RV park
shall be a minimum of three (3) acres and not more than (5) five acres; The
maximum density of RV spaces shall not exceed eight (8) RVs per acre;
Individual RV lots. Each space within an RV Park shall be a minimum of 30
feet wide and 70 feet long. Each space shall be directly accessible from an
approved internal private road and there shall be no direct access from any
external public or private street. All areas within the park shall be welldrained, grassed or hard-surfaced and dust-free. The only structures or
vehicles which may be placed in an RV space are one (1) RV and one (1)
motor vehicle. All RV spaces shall be clearly marked identifying the space
number.
Individual Parking Area. Within each 30 ft x 70 ft RV space, there shall be a
concrete parking pad which is at least 10 feet wide and 30 feet in length. The
remainder of the space, with the exception of the parking pad, must either be
grassed or covered with a mulching material.
Setbacks.
Within an RV park, minimum setbacks shall be provided as
follows: RVs shall be located at least twenty-five (20) feet from any boundary
of the RV park and at least thirty (30) feet from the edge of a public right-ofway. Service buildings, service areas and recreation areas shall be located at
least ten (10) feet from any private road or RV space.
Utilities. If public sewer is available to all trailer/RV spaces, service station(s)
shall not be required. If public sewer is not available to all trailer/RV spaces,
then a sanitary station shall be provided in the ratio of one (1) for every one
hundred (100) trailer spaces or fraction thereof and/or meet the most current
Georgia Health Regulations whichever is more restrictive.
Duration of Stay. No RV shall remain in an RV park for a period of more than
six (6) months within a calendar year; the owner shall keep a chronological
RV lot guest register showing the arrival and departure dates; this register
shall be open for review to the City of Hinesville and shall be submitted after
each six months period.
Registration office and staff. Each RV park shall have an office on the
premises which shall be open during normal business hours Monday through
Friday; additionally at least one personnel has to live on site in case of
weekend or evening arrivals and in case of emergencies. A responsible
caretaker, owner, or manager shall be placed in charge of any RV park to keep
all grounds, facilities and equipment in a clean, orderly, and sanitary
condition, and shall be answerable to the owner or the City of Hinesville for
any violation of the provisions of this or any other ordinance(s);
State and County Licenses. All RVs must have all licenses appropriate to the
state and county of origin, and in no case shall such vehicles be considered
real property;
Green space and recreational area. A minimum of 20 percent of the total land
area of the development shall be devoted to green space; at least one (1)
recreation area which is made up by a minimum of 10% of gross acreage of
the recreational vehicle park parcel (e.g. community centers, swimming pools,
playgrounds and/or other recreational equipment and sites) shall be provided.
Such recreational areas shall be shown on a site plan to be approved by the
LCPC, Building, and Health Department.
Accessory Uses. Permitted accessory uses of a commercial service nature and
parking areas serving such accessory uses shall not occupy more than five (5)
percent of the gross area of the RV park, and shall be sized, laid out and
designed to serve the frequent trade or service needs of travelers patronizing
the RV park.
Non-permitted uses. No part of any RV park shall be used for the parking or
storage of any heavy equipment or trucks being used for commercial
distribution, towing, or other commercial-related activities.
No structural
addition to any RV or manufactured home shall be permitted;
Refuse. All refuse containers shall have an animal-proof lid and shall be
maintained in a clean and sanitary condition. Garbage and refuse shall be
disposed of in such a manner to control flies, rodents and odors;
Layout and Design Specifications.
Perimeter Buffer. The following layout and design specifications shall apply
to any RV park: a.A 6 ft privacy fence shall
be installed against all
neighboring properties consisting of an opaque material
as described in
Chapter 17 of Hinesville’s Code of Ordinances in connection with a retained
landscape/tree buffer or planted buffer of evergreen shrubs or trees at least 20
ft in width.
Traffic and Roadways. Each RV park shall have access to a public street.
Each RV Park shall be so designed as to provide for a proper flow of traffic.
Each RV space shall have sufficient unobstructed access to an RV park road,
so as to permit the maneuvering of RVs like turning, backing, and parking..
All RV park roads shall be surfaced with asphalt or concrete.
The entrance
off of the public right-of-way shall have a pavement width of at least thirty
(30) feet with an adequate curb radius. The major thoroughfare shall have a
pavement width (concrete or asphalt) of twenty-four (24) feet in accordance
with city standards. Each emergency access lane shall have a clear
unobstructed width of twenty-four (24) feet - fifteen (15) feet if one-way - and
shall have a turning area and radii with a minimum of sixty (60) feet to permit
free movement of emergency vehicles and RVs. Dead-end streets are not
allowed.
Lighting. All roads, walkways, grouped-bay parking and service areas shall
be provided with lighting adequate to ensure the safety of vehicular and
pedestrian traffic; and all lighting shall be arranged as far away as possible to
reflect away from RV spaces.
Agenda Item: 06-1-0 CH2MHILL/OMI Bid Opening
Prepared by: Bobby Ryon
Presented by: Billy Edwards
PURPOSE: Approval for the Contracting of the Grinding of Yard Waste located on
J.V. Road for the Sanitation Department
BACKGROUND: Bid Opening: February 4, 2014
FUNDING: $25,000 ($500.00 per hour/ 50 hours of Grinding) $100,000.00 budgeted
RECOMMENDATION:
Valdosta, Georgia
Approve To Low Bidder, Langdale Forest Products,
ATTACHMENTS:
06-1-1 Bid Tabulation Sheet
PREVIOUS COUNCIL DISCUSSION: N/A
BID TABULATION SHEET
DATE:
February 4, 2014
_______
_____
FOR: ____Yard Waste Grinding/ J.V. Road Storage Area_______
DEPARTMENT: _Sanitation/ Dry Trash
___
AMOUNT BUDGETED: _____$100,000.00___
_______
COMPANY NAME
Langdale Forest Products/
Valdosta Ga.
PRODUCT OR TYPE
50 Hours of Yard Waste
Grinding/ Vermeer HG8000
BID AMOUNT
$500.00 per Hour/ $25,000
Agenda Item: 07-1-0 Memorial Drive Realignment
Phase IV (Contract A)
Prepared by: Ferrin Ackermann
Presented by: Matthew Barrow
PURPOSE: To present bid results, and make a recommendation of contract award.
BACKGROUND: A bid opening was held on January 23, 2014 and two bids were
received. The low bid was submitted by McLendon Enterprises, Inc. for the amount
of $893,612.16. The bid submitted by McLendon Enterprises, Inc. included a
complete DBE submittal showing that the 10% DBE goal will be accomplished.
FUNDING: GDOT State Aid, GDOT LMIG, SPLOST (City and County)
RECOMMENDATION: Award contract to McLendon Enterprises, Inc. for the
amount of $893,612.16.
ATTACHMENTS: 07-1-1 Bid Tabulation Sheet
Agenda Item: 08-1-0 Georgia Department of
Transportation Utility Aid Agreement
Prepared by: Billy Edwards
PURPOSE: To obtain authorization from Mayor and Council to enter into MOU for
utility aid for water, sewer and NPRL facility relocation necessary for the Airport Road
widening project.
BACKGROUND: The City of Hinesville has to relocate water, sewer and NPRL
facilities to make way for the Airport Road widening project which is scheduled to be
let in June of this year. The estimated cost associated with the relocation of these
facilities is approximately $1,778,000. If we agree to the terms established in the
MOU GDOT will assume the financial responsibility for the construction project to
relocate these utilities.
FUNDING: None if approved
RECOMMENDATION: Approve
ATTACHMENTS:
08-1-1 Liberty UA Approval Letter
08-1-2 MOU Letter
08-1-3 Utility Aid MOU
Page 1 of 3
Memorandum of Understanding
STP00-0004-00(917), PI No. 0004917, Liberty County
SR 119 From SR 38/US 84 to SR 196
UTILITY AID
MEMORANDUM OF UNDERSTANDING
between the
Georgia Department of Transportation (hereafter called the DEPARTMENT)
and
City of Hinesville (hereafter called the OWNER)
Whereas the DEPARTMENT proposes to undertake a project to perform Widening and
Reconstruction of SR 119 From SR 38/US 84 to SR 196 in Liberty County by contract through
competitive bidding, and:
Whereas the OWNER has the following utility facilities which must be adjusted and/or
relocated as a result of the proposed project: various size water mains and appurtenances and
various size sanitary sewer mains and appurtenances; and,
Whereas the OWNER has requested that the DEPARTMENT fund the costs associated
with these adjustments and/or relocations and the DEPARTMENT has agreed to this request and
one of the conditions of the approval is to have this work included in the contract to be let by the
DEPARTMENT; and, now therefore:
The following is hereby mutually agreed to and understood by both parties:
1. The preliminary engineering, including preparation of detailed plans and contract
estimate for the required water and sewer items will be accomplished by the
OWNER’S Consultant, the cost of which will be the responsibility of the OWNER.
The plans shall provide for adjustment or relocation of the OWNER’S facilities in
accordance with the OWNER’S customary practices, standards, and details subject to
conformance with the DEPARTMENT’S standard pay items and procedures for
including such items in the project contract. In cases of discrepancy, the governing
descending order will be as follows: (1) Special Provisions, (2) Project Plans
(prepared by OWNER’S Consultant) including Special Plan Details, (3)
Supplemental Specifications, (4) Standard Plans including DEPARTMENT’S
Standard Construction Details, (5) Standard Specifications. The OWNER’S standard
details should be labeled as “Special Plan Details” and included immediately in
sequence behind the OWNER’S plans to avoid confusion with the DEPARTMENT’s
Page 2 of 3
Standard Plans and Standard Construction Details. The OWNER shall provide plans
using the DEPARTMENT’S title block design and in Microstation file format.
2. The plans and estimate shall be subject to approval by both the DEPARTMENT and
OWNER prior to advertising for bids.
3. All work necessary for the adjustment or relocation of the described facilities in
accordance with the final plans when approved shall be included in the highway
contract and let to bid by the DEPARTMENT except as follows:
If necessary, the Owner will provide additional temporary and permanent
easements, at its own expense, for any work outside of the acquisition limits
shown on the project right of way plans, and shall certify possession in
accordance with DEPARTMENT requirements prior to the Certification
deadline for the project.
4. All construction engineering (layout, inspection) and contract supervision shall be the
responsibility of the DEPARTMENT and the DEPARTMENT shall be responsible to
assure that all utility work is accomplished in accordance with plans and
specifications and to consult with the OWNER before authorizing any changes or
deviations which might affect the OWNER’S facility. Engineering for plan revisions
for the OWNER’S facilities shall be the responsibility of the OWNER and
OWNER’S Consultant.
5. The OWNER and OWNER’S Consultant shall have the right to visit and inspect the
work at any time and advise the DEPARTMENT’S Engineer of any observed
discrepancies or potential problems. The cost of any OWNER or OWNER’S
Consultant’s visits or inspections will be the responsibility of the OWNER. For
certain products, assemblies and materials certification, the OWNER and OWNER’S
Consultant shall provide the DEPARTMENT assistance at no cost to the
DEPARTMENT for certification of the work. The DEPARTMENT agrees to notify
the OWNER when all utility work is complete and ready for final inspection and
invite the OWNER to attend the final inspection or provide a corrections list to the
DEPARTMENT prior to the final inspection.
6. After award of the highway contract, the OWNER will continue to maintain its
facilities until adjustment or relocation begins on any segment of the facilities. Once
adjustment or relocation begins on a segment of the facilities, the DEPARTMENT or
its contractor will be responsible for the maintenance of the adjusted or relocated
facilities until maintenance acceptance or final acceptance is made for the work.
7. Upon maintenance acceptance or final acceptance of the work and upon certification
by the DEPARTMENT’S Engineer and the OWNER that the work has been
completed in accordance with the plans and specifications, the OWNER will accept
Page 3 of 3
the adjusted or relocated facilities and will thereafter operate and maintain said
facilities without further cost to the DEPARTMENT and its contractor.
8. A determination of payment due the DEPARTMENT shall be in accordance with a
separate contract item agreement to be executed prior to award of the highway
project.
9. The DEPARTMENT and OWNER agree that all matters will be governed by the
DEPARTMENT’S Utility Accommodation Policy and Standards. It is contemplated
by the DEPARTMENT and OWNER that a Contract Item Agreement will be
executed by both parties that will supersede this memorandum.
APPROVED FOR THE OWNER BY:
(Signature)
(Date)
(Title)
APPROVED FOR THE DEPARTMENT BY:
(Signature)
(Date)
(Title)
Contract Item Agreement to be required? No
Preliminary Engineering Agreement to be required?
No
Agenda Item: 09-1-0 Quarterly Construction Project
Status Reports
Presented by: Paul Simonton
PURPOSE:
To update Mayor and Council on the status of each of the City’s
construction projects.
BACKGROUND: Two (2) projects are underway during the quarter that requires a
status report: (1) Veterans Parkway Widening utility Relocation (2) Shaw Road Well
Upgrade.
FUNDING:
RECOMMENDATION:
ATTACHMENTS:
09-1-1 Project Status Quarterly Report Clarification
Project Status Quarterly Report Clarification
January – March, 2014
Project: Hinesville/Ft Stewart WWTP Emergency Generator Replacement
Fund: GEFA
Original project estimate: $400,000.00
Original contract amount: $312,135.63 (equipment Purchase)
$58.000.00 (equipment installation)
Net total of change orders: $0.00
Current contract amount: $312,135.63 + $58,000.00 = $370,135.63
Notice to proceed issued: Equipment Ordered:
Installation precon:
Construction days in contract: N/A
Scheduled completion date: December 18, 2013
Percent complete: 100%
Estimated completion date: December 18, 2013
September 4, 2013
November 18, 2013
Project: Veterans Parkway Widening Utility Relocation
Fund: GEFA
Original project estimate:
Original contract amount: $979,646.26
Net total of change orders: $3,152.00
Current contract amount: $982,798.26
Notice to proceed issued: April 25, 2013
Construction days in contract: 120
Scheduled completion date: August 23, 2013
Estimated completion date: Probably March, 2014
Notes: The project had been delayed for several reasons to include the removal by the
church of entry sign/flag pole. In addition one additional sewer manhole is in conflict
with future drainage pipes and one additional water main will require adjustment and
reconnection.
Project: Shaw Road Well Upgrade
Fund: City of Hinesville
Original project estimate:
Original contract amount: $93,200.00
Net total of change orders:
Current contract amount: $93,200.00
Notice to proceed issued: August 19, 2013
Construction days in contract: 90
Scheduled completion date: November 16 2013
Estimated completion date: February, 2014
Notes: Some issues were discovered during construction that delayed final completion.
Agenda Item: 10-1-0. Quarterly Alcohol
Consumption on Premises Report
Prepared by: Jan Leverett & Sandra Santana
PURPOSE: Report quarterly activity at establishments selling alcohol on premises
BACKGROUND: Quarterly activity from fire reports and PD log
FUNDING: NA
RECOMMENDATION: NA
ATTACHMENTS:
10-1-1. Quarterly Alcohol Consumption on Premises Report Jul – Sept 2013 FD
10-1-2. Quarterly Alcohol Consumption on Premises Report Jul – Sept 2013 PD
PREVIOUS COUNCIL DISCUSSION: NA
Alcoholic Beverage License for Consumption on Premises Renewal:
Incident Reporting Form (Fire Department)
Page 1
Establishment
Incident
10/1/2012
12/31/2012
1/1/2013
3/31/2013
4/1/2013
6/30/2013
7/1/2013
9/30/2013
10/1/2013
12/31/2013
0
1
0
1
0
0
1
1
American Legion Post 168
Big Apple
Big Cheesy
Gata's
Medical Assist
Public Service Assistance
Assist Police
Smoke scare, odor of smoke
Vehicle Accident
Cancelled en route
TOTAL
Medical Assist
Vehicle Accident
Emergency Medical Call
Cancelled en route
TOTAL
Medical Assist
Vehicle Accident
Cancelled en route
TOTAL
Medical Assist
Vehicle Accident
Cancelled en route
TOTAL
1
1
1
0
0
1
0
1
0
0
1
1
0
1
0
1
1
0
2
1
1
2
TOTAL
0
0
0
0
0
Vehicle Accident
Cancelled en route
Medical Assist
TOTAL
0
0
0
0
0
2
2
Cherokee Rose Enterprises
Doodles
Dug-Out Sports Bar and Grill
Medical Assist
No incident found on arrival
Dispatched and cancelled en route
Vehicle Accident
TOTAL
2
1
0
3
2
0
2
0
0
0
El Cazador
Star Lounge
Medical Assist
Cooking fire, confined to container
TOTAL
Motor Vehicle accident with injuries
Accident, potential
Medical Assist
Cancelled en route
Gasoline/other flammable liquid spill
TOTAL
1
0
1
1
1
0
1
1
0
0
1
0
0
0
0
0
0
1
0
0
Gilly's Country Western
Vehicle Accident
Medical Assist
Motor Vehicle/Pedestrian Accident
TOTAL
Vehicle Accident
Vehicle Fire
Medical Assist
TOTAL
1
Kyoto GA Inc
1
Revolutions
Cancelled en route
Medical Assist
Vehicle Accident with injuries
Woods Fire
Assist Police
TOTAL
0
0
1
3
1
Alarm system activation, no fire
Medical Assist
TOTAL
0
0
0
0
0
0
0
0
0
1
3
1
Rodeo Mexican Restaurant
Rosen Hof
Ruby Tuesday
Building Fire
Gas Leak
Medical Assist
Chemical Hazard (no spill)
TOTAL
Grass Fire
Medical Assist
1
1
1
Page 2
TOTAL
0
1
0
0
0
Motor vehicle accident, no injuries
TOTAL
0
0
0
0
0
TOTAL
0
0
0
0
0
Sushi House
Island Vybez
Page 3
Chili's Grill & Bar
Cancelled en route
Gas Leak
Sprinkler Activation, no fire
Cooking fire contained
Medical Assist
Arcing, shorted electical equipment
Chemical Spill or Leak
TOTAL
2
1
1
1
2
0
1
1
2
4
5
2
1
3
4
Pizza Hut
Medical Assist
Cancelled en route
Gasoline/other flammable liquid spill
HazMat Call
TOTAL
1
1
0
0
0
2
TOTAL
GRAND TOTAL
0
4
0
11
0
12
0
6
0
14
1
1
D & M Hispanic Restaurant
07/01/13-09/30/13-3
CRIME/INCIDENT
01/01/13-03/31/13 -2
ESTABLISHMENT
AMERICAN LEGION POST 168
01/01/13-03/31/13 -1
Alcoholic Beverage License for Consumption on Premises Renewal
Incident Reporting Form (Police Department)
Assist citizen
Criminal trespass
Direct patrol
Direct traffic
Entering an auto
Escort
Investigate suspicious act
1
Investigate suspicious person
Investigate suspicious vehicle
Misdemeanor assault/battery
Other calls for service
Suicide
Suspicious person
Terroristic threats/acts
Theft by taking
Walk & talk
TOTAL
0
0
1
TOTAL
0
0
0
FRI NIGHT/SAT MORNING INCIDENTS (2200-0500 HRS)
AMERICAN LEGION POST 168
Assist citizen
BIG APPLE
Aggravated assault
Assist citizen
Assist motorist
Assist other agency
2
Criminal trespass
City code violations
Criminal damage to property
Direct patrol
Disorderly conduct
1
Drug violations
Drunk adult (no arrest made)
DUI
1
Entering an auto
1
Fight (arrest made)
Fight (no arrest made)
Page 1 of 11
2
1
3
BIG APPLE
07/01/13-09/30/13-3
CRIME/INCIDENT
01/01/13-03/31/13 -2
ESTABLISHMENT
01/01/13-03/31/13 -1
1
Other violations
Public drunk
Robbery, p/lot
Robbery, strong arm, commercial
Theft by taking fm auto
Theft by taking over $500
Theft - under $500
Verbal dispute
1
Walk & talk
1
TOTAL
7
3
2
8
BIG APPLE
Assist citizen
Assist other agency
Direct patrol
Disorderly conduct
Drug violations
1
DUI
1
1
Other violations
Public drunk
Verbal dispute
2
TOTAL
CHILI'S
0
0
Abusive/obscene language
Aggravated assault
Animal problem
Assist citizen
Assist motorist
Assist other agency
1
Criminal trespass
Disorderly conduct
Drug violations
Page 2 of 11
2
1
4
CHILI'S
07/01/13-09/30/13-3
CRIME/INCIDENT
01/01/13-03/31/13 -2
ESTABLISHMENT
01/01/13-03/31/13 -1
DUI
Escort
Fight/affray (arrest made)
1
1
2
Loud music/party (etc)
1
Security check
Theft by taking under $500
1
Verbal dispute
1
1
Walk & talk
TOTAL
6
2
4
TOTAL
0
0
0
1
2
CHILI'S
Assist motorist
Drug violations
DOODLES
Accidental damage
Assist citizen
Assist motorist
Assist other agency
Criminal trespass
Direct patrol
Direct traffic
Disorderly conduct
1
Drug violations
Drunk juvenile (no arrest made)
DUI
Escort
Fight (arrest made)
Page 3 of 11
5
3
DOODLES
07/01/13-09/30/13-3
CRIME/INCIDENT
01/01/13-03/31/13 -2
ESTABLISHMENT
01/01/13-03/31/13 -1
Juvenile problem
1
Obstruction of an officer
Other violations
Robbery with firearm commercial
Theft by taking
1
Verbal dispute
1
Walk & Talk
TOTAL
0
8
7
DOODLES
Assist citizen
Assist other agency
Criminal trespass
2
Direct patrol
Disorderly conduct
1
Drug violations
Drunk juvenile (no arrest made)
1
Robbery with firearm commercial
Theft by taking
Verbal dispute
TOTAL
DUG-OUT SPORTS BAR & GRILL
0
1
3
Assist citizen
1
4
2
Assist motorist
1
8
7
Accidental damage
Assist other agency
Civil matter
Criminal trespass
Direct patrol
5
Disorderly conduct
2
Disturbance
Drug violations
Page 4 of 11
07/01/13-09/30/13-3
CRIME/INCIDENT
01/01/13-03/31/13 -2
ESTABLISHMENT
01/01/13-03/31/13 -1
1
DUI
Entering auto
2
6
2
3
3
1
1
2
1
Other violations
3
1
Public drunk
Robbery other weapon
1
Sexual assault
Shots fired
Theft by taking-under $500
Theft by taking-over $500
Verbal dispute
2
1
1
24
18
19
1
2
Walk & Talk
Weapon - concealed
TOTAL
Aggravated Assault
Assist citizen
Assist motorist
Direct patrol
1
DUI
Entering auto
1
1
Verbal dispute
Walk & Talk
TOTAL
Page 5 of 11
0
1
5
Assist citizen
07/01/13-09/30/13-3
EL CAZADOR/DURANGO'S
CRIME/INCIDENT
01/01/13-03/31/13 -2
ESTABLISHMENT
01/01/13-03/31/13 -1
1
1
Juvenile problem
TOTAL
0
1
1
TOTAL
0
0
0
2
2
1
EL CAZADOR/DURANGO'S
GATA'S (FKA BUFFALO'S RESTAURANT)
Accidental damage
Assist citizen
Assist other agency
Criminal trespass
1
Direct patrol
2
1
Direct traffic
Disorderly conduct
1
Disturbance
Disturbing the peach
1
Domestic problem/violence
1
Drug violations
DUI
Entering auto
1
Indecent exposure
1
1
3
1
2
1
1
2
Liquor law violation - possession
Loud music/party (etc.)
Misdemeanor assault & battery
2
1
Other violations
1
1
Public drunk
1
1
1
1
1
1
1
17
9
Unattended juvenile
Verbal dispute
Walk & Talk
TOTAL
Page 6 of 11
11
07/01/13-09/30/13-3
CRIME/INCIDENT
01/01/13-03/31/13 -2
ESTABLISHMENT
01/01/13-03/31/13 -1
GATA'S (FKA BUFFALO'S RESTAURANT)
Assist citizen
Assist other agency
Disorderly conduct
Domestic problem/violence
1
1
1
1
1
Loud music/party (etc.)
Misdemeanor assault & battery
1
1
1
2
5
2
Verbal dispute
TOTAL
ISLAND VYBEZ
3
Assist Citizen
1
Verbal dispute
1
KYOTO GA
Verbal dispute
PIZZA HUT
Assist citizen
TOTAL
0
0
2
TOTAL
0
0
0
1
Disorderly conduct
Other violations
Robbery with firearm
Verbal dispute
Walk & talk
1
TOTAL
0
1
1
TOTAL
0
0
0
PIZZA HUT
REVOLUTION NITE CLUB
Aggravated assault w/other weapon
Assist citizen
Assist motorist
Page 7 of 11
1
1
Assist other agency
07/01/13-09/30/13-3
CRIME/INCIDENT
01/01/13-03/31/13 -2
ESTABLISHMENT
01/01/13-03/31/13 -1
3
Criminal trespass
Curfew violation
Direct patrol
1
1
Disorderly conduct
Entering auto
2
Fire
1
2
1
1
1
1
1
Public drunk
1
1
4
10
1
Shots fired
Verbal dispute
Walk & talk
Weapon - other
TOTAL
6
Assist citizen
Assist other agency
2
Criminal trespass
Direct patrol
1
Disorderly conduct
Entering auto
1
Page 8 of 11
1
2
1
07/01/13-09/30/13-3
CRIME/INCIDENT
01/01/13-03/31/13 -2
ESTABLISHMENT
01/01/13-03/31/13 -1
1
Public drunk
Shots fired
Verbal dispute
Weapon - other
TOTAL
RODEO MEXICAN RESTAURANT
3
3
3
Animal problem
Assist citizen
1
Assist motorist
Assist other agency
Criminal trespass
Drug violations
DUI
1
1
Other violations
Security check
Verbal dispute
1
TOTAL
0
2
2
Inv suspicious act
Verbal dispute
1
TOTAL
RUBY TUESDAY
0
0
1
1
Accidental damage
Assist citizen
Assist motorist
Assist other agency
Criminal trespass
Direct patrol
Disorderly conduct
Drug violations
Escort
Page 9 of 11
1
07/01/13-09/30/13-3
RUBY TUESDAY
01/01/13-03/31/13 -2
ESTABLISHMENT
01/01/13-03/31/13 -1
TOTAL
3
1
0
TOTAL
0
0
0
CRIME/INCIDENT
2
Other violations
Public drunk
Stalking
Verbal dispute
RUBY TUESDAY
Assist citizen
Criminal trespass
Other violations
Stalking
STAR LOUNGE fka FOUR SEASONS
Accidental damage
Assist citizen
1
Assist other agency
Burglary
City ordinance violation
Criminal trespass
Direct patrol
2
Terroristic threat/acts
Verbal dispute
1
TOTAL
0
0
4
STAR LOUNGE fka FOUR SEASONS
Assist citizen
1
City ordinance violation
Terroristic threat/acts
1
Verbal dispute
TOTAL
Page 10 of 11
0
0
2
07/01/13-09/30/13-3
SUSHI HOUSE
CRIME/INCIDENT
01/01/13-03/31/13 -2
ESTABLISHMENT
01/01/13-03/31/13 -1
0
0
0
Burglary forcible entry
TOTAL
WINGSTOP
Verbal dispute
1
TOTAL
ZUM ROSEN HOF
1
0
0
0
0
Assist citizen
Assist other agency
1
Unruly juvenile
Walk & Talk
TOTAL
Page 11 of 11
1
Agenda Item: 10-2-0 Alcoholic Beverage & Food
Sales Quarterly Report for Class I, II and IV
Prepared by: Pam Coleman
PURPOSE: To inform Mayor and Council of the status of the Alcoholic Beverage
and Food Sales Quarterly Report for Class I, II and IV.
BACKGROUND: All Class I, II and IV alcoholic beverage establishments must
complete an alcohol beverage and food sales quarterly report. This report is due on
or before the 20th day of the month following the end of each calendar quarter. Only
one establishment did not turn in the 4th quarter report, which was due on or before
January 20, 2014.
FUNDING: N/A
RECOMMENDATION:
ATTACHMENTS:
10-2-1 Alcoholic Beverage and Food Sales Quarterly Report Spreadsheet
2013 Quarterly Alcohol Food & Sales Report
Date From:
Organization
Type
Address
1/1/2013
Date To: 12/31/2013
Owner
1st Qtr
2nd Qtr
3rd Qtr
JOHN JAMES
MURPHY
Margaret BergeltMgr
WU NI
F - 99.47%
A - .53%
F - 99.52%
A - .48%
F - 99.59%
A - .41%
F - 99.61%
A - .39%
F - 99.55%
A - .45%
F - 92%
A - 8%
F - 94%
A - 6%
F - 93%
A - 7%
F - 93%
A - 7%
F - 93%
A - 7%
4th Qtr
YTD%
Date Received
Class 1 - Restaurant with full kitchen no bar (90% food)
PIZZA HUT OF AMERICA INC
B
730 E OGLETHORPE
HWY
B, W
229L W GENERAL
SCREVEN WAY
DBA: PIZZA HUT 316218
SUSHI HOUSE INC
DBA: SUSHI HOUSE INC
1st - 4/18/2013
2nd - 7/9/2013
3rd - 10/14/2013
4th - 1/16/2014
1st - 4/12/2013
2nd - 7/15/2013
3rd - 10/14/2013
4th - 1/17/2014
Class 2 - Restaurant with full kitchen and a bar (60% food)
BRG BEVERAGES LLC
B, W, L
623 W OGLETHORPE
HWY
GREGORY J
CYRIER Ashley
Linville - Mgr
F - 89.19%
A - 10.77%
R - .04%
F - 88.84%
A - 11.15%
R - .01%
F - 88.92%
A - 11.07%
R - .01%
F - 87.24%
A - 12.75%
R - .01%
F - 88.59%
A - 11.38%
R - .03%
B, W, L
809 WILLOWBROOK
DR STE 114
BERNARDINO
JAMIE LUCIA V
LINVILLE - Mgr
F - 90.97%
A - 9.03%
F - 90.77%
A - 9.23%
F - 87.96%
A - 12.04%
F - 87.88%
A - 12.12%
F - 89.40%
A - 10.60%
B, W, L
103 B MIDWAY ST
ANKA HINZE
F - 80.5%
A - 19.5%
F - 80%
A - 20%
F - 78%
A - 22%
F - 78%
A - 22%
F - 79%
A - 21%
B, W, L
726 E OGLETHORPE
HWY
N/A
213 W OGLETHORPE
HWY
F - 89%
A - 11%
F - 66%
A - 24%
R - 10%
F - 89%
A - 11%
F - 55.5%
A - 26.1%
R - 18.4%
F - 90%
A - 10%
N/A
B, W, L
AARON WHYTE
HORTORDO
WILSON
WU NI
F - 92%
A - 8%
F - 67.4%
A - 50.3%
R - 12.3%
F - 90%
A - 10%
B, W, L
304 W OGLETHORPE
HWY
LEONIDES
ESCALERA
F - 90%
A - 10%
F - 91%
A - 9%
F - 90%
A - 10%
F - 89%
A - 11%
F - 90%
A - 10%
B, W, L
543 W OGLETHORPE
HWY
CHRISTINA
JOHNSON-MGR
F - 91%
A - 9%
F - 91%
A - 9%
F - 89%
A - 11%
F - 90%
A - 10%
F - 90%
A - 10%
B, W, L
811 ELMA G MILES
PKWY
FARID
GHARACHORLOO
F - 57%
A - 43%
F - 65%
A - 35%
F - 67%
A - 33%
F - 65%
A - 35%
F - 63%
A - 37%
DBA: CHILIS GRILL AND BAR
EL CAZADOR MEXICAN RESTAURANT
2 INC
DBA: EL CAZADOR MEXICAN
RESTAURANT 2
HINZE ENTERPRISES LLC
DBA: ZUM ROSENHOF GERMAN
RESTAURANT
ISLAND VYBEZ
DBA: ISLAND VYBEZ
KYOTO GA INC
DBA: KYOTO GA INC
DBA: RODEO MEXICAN RESTAURANT
RUBY TUESDAY INC
DBA: RUBY TUESDAY 3415
SEPID, LLC
DBA: GATA'S SPORTS BAR & GRILL
2/3/2014 9:29:18 AM
1st - 4/19/2013
2nd - 7/19/2013
3rd - 10/21/2013
4th - 1/16/2014
1st - 4/17/2013
2nd - 7/19/2013
3rd - 10/15/2013
4th - 1/15/2014
1st - 4/10/2013
2nd - 7/12/2013
3rd - 10/15/2013
4th - 1/10/2014
2nd - 7/30/2013
3rd - 10/25/2013
1st - 4/12/2013
2nd - 7/15/2013
3rd - 10/15/2013
4th - 1/17/2014
1st - 4/16/2013
2nd - 7/19/2013
3rd - 10/18/2013
4th - 1/16/2014
1st - 4/16/2013
2nd - 7/19/2013
3rd - 10/20/2018
4th - 1/16/2014
1st - 4/15/2013
2nd - 7/15/2013
3rd - 10/14/2013
4th - 1/15/2014
Page 1 of 2
Organization
SOUTHERN WINGS
Type
Address
Owner
1st Qtr
2nd Qtr
3rd Qtr
4th Qtr
YTD%
B, W, L
207 GENERAL
SCREVEN WAY
RICHARD
CONNOLLY SR
DESIREE OTTEN MGR
N/A
N/A
F - 99.6%
A - .04%
F - 99.2%
A - .08%
F - 99.5%
A - .5%
3rd - 1/7/2014
4th - 1/7/2014
F - 29.06%
A - 34.94%
R - 36.00%
C - 65.06%
F - 29.22%
A - 34.62%
R - 36.16%
C - 65.38%
F - 25.29%
A - 34.43%
R - 40.28%
C - 65.57%
1st - 4/22/2013
2nd - 7/19/2013
3rd - 10/18/2013
4th - 1/17/2014
DBA: WINGSTOP
Date Received
Class 4 - Bowling Alley, Pool Room (60% food and billards or bowling with a minimum of 15% being food alone
BIG C INVESTMENTS INC
DBA: DOODLES
2/3/2014 9:29:18 AM
B, L
105 W GENERAL
SCREVEN WAY
CLAYTON T
ANDERSON
SHAWN CHAPELL
F - 15.37%
A - 34.05%
R - 50.58%
C - 65.95%
F - 22.19%
A - 33.76%
R - 40.35%
C - 62.54%
Page 2 of 2
Agenda Item: 11-1-0 Hinesville Military Affairs
Committee Bylaws
PURPOSE: To present the Hinesville Military Affairs Committee (HMAC) Bylaws
and proposed Resolution #2014-02 for discussion/adoption.
BACKGROUND:
FUNDING:
RECOMMENDATION:
ATTACHMENTS:
11-1-1 HMAC Bylaws (Redline)
11-1-2 HMAC Bylaws (Draft)
11-1-3 Proposed Resolution #2014-02
Bylaws of the Hinesville Military Affairs Committee
Article I (Name)ARTICLE 1 – NAME
This Committee shall be known as The Hinesville Military Affairs Committee. This
committee (HMAC) is a private, non-profit organization established under the laws of the State
of Georgia.
The legal name of the non-profit organization shall be known as the Hinesville Military Affairs
Committee. Hinesville Military Affairs Committee (HMAC) is a private, non-profit organization
established under the laws of the State of Georgia, and shall herein be referred to as “HMAC.”
Article II (Purpose)ARTICLE 2 – PURPOSE
The general purposes for which HMAC has been established are as follows:
HMAC shall enhance the relationship and provide a liaison between the leadership of
Fort Stewart and the City of Hinesville.
HMAC shall continue a tradition of strong support to the soldiers and their families while
they are stationed here and during the Marne Division’s deployment schedule.
HMAC shall support the City of Hinesville’s initiatives for Fort Stewart, local veterans
and their families.
Article III (Membership) ARTICLE 3 – MEMBERSHIP
Any person who regularly attends the monthly meeting, (and states they wants to be a
member of the committee) is considered a member of HMAC. They shall have voting rights. All
voting will be done by voice vote, and the consent of a majority vote of those present is required.
Article IV (Officers and Committee Chairs)) ARTICLE 4 – OFFICERS AND
COMMITTEE CHAIRS
The Executive Board is made up of an appointed City elected official; an appointed secretary, as well
as, an appointed City of Hinesville Department Head, and four committee chairpersons, all of who
comprise the Executive Board. This Committee is chaired by the appointed City elected official.
Page 1 of 4
HMAC has no officers. This Committee is chaired by an elected official and an appointed
secretary and one of Hinesville’s Departments Heads of the City of Hinesville and supported by
four committees. These individuals constitute the executive board.
Duties:
a. Chairperson. The HMAC Chairperson shall have general supervision and charge of the
affairs of the Committee. The Chairperson shall give such aid and direction to the
Executive Board, (Sub-Committee Chairpersons), as may be necessary to carry out the
plans and policies of the Committee. The Committee Chairperson shall require from the
Executive Board such reports as may be necessary to the affairs of the Committee.
b. CommitteeSub-Chairpersons. The Committee Sub-Chairpersons shall assist and aid the
Chairperson in carrying out the duties and responsibilities of the organization. One of the
Committee Sub-chairpersons may be asked to carry out the duties of Chair when
required, and shall perform such other task as may be assigned by the Chair.
Article V (Committees) ARTICLE 5 – COMMITTEES
Communications Press and Publicity Committee – The purpose of the Communications
Press and Publicity Committee shall be to promote public awareness and media content consistent
with the fundamental goals of HMAC.
Community Coordination Committee – The purpose of the Community Coordination
Committee shall be to enlist the support of Community, Military and Veterans Organization on
concerns that affects HMAC and the Military Community.
Hospitality Committee – The purpose of the Hospitality Committee shall be to organize
support between HMAC and the Fort Stewart Community, to recruit and organize volunteers for
events that HMAC sponsors; to ensure yellow bows and/or red, white and blue bows are made
and displayed.
Fort Stewart Coordination Committee – The purpose of the Fort Stewart Coordination
Committee shall be to serve as a liaison between HMAC and Fort Stewart to coordinate events
for Fort Stewart’s soldiers and their families.
Article VII (Meetings) ARTICLE 6-MEETINGS
HMAC shall meet monthly on the fourth Monday of each month. Whenever a change or
an additional meeting is needed a date will be made by a majority vote or by the Executive
Board.
The order of business at all meeting shall be as follows:
a. Moment of mMeditation or pPrayer
Page 2 of 4
b.
c.
d.
e.
f.
g.
h.
i.
j.
Welcome
Reading of Minutes
Treasurer’s Report
Chairperson Report
Committees Reports:
Communications, Press and Publicity Committee
Community Coordination Committee
Hospitality Committee
Fort Stewart Coordination Committee
Unfinished Business
New Business
Good to the Order
Adjournment
Article VIII (Executive Board) ARTICLE 7 – EXECUTIVE BOARD
The Executive Board shall consist of the Chairperson, the Secretary, one of Hinesville’s
Department Heads, and the Sub-Committee Chairs.
Article IX VIII (Operational and Overhead Expenses) ARTICLE 8 – OPERATIONAL
AND OVERHEAD EXPENSES
All payments for operations and overhead expenses shall be in accordance with Article
II2. -Purpose. HMAC may seek sources of funding for programs and activities which are
consistent with Article II. Purpose. Expenditures are to be approved by a majority vote of the
membership; however a majority vote of the Executive Board may approve a necessary
expenditure up to one hundred dollars ( $100.00) between meetings and shall report the same at
the next committee meeting. All withdrawals from the account must be sign by the chairperson
and secretary.
Article X (Amending the By-Laws)
ARTICLE 9 – AMENDING THE BYLAWS
The bylaws may be altered, amended, repealed or replaced by a majority vote of the Mayor and City
Council of Hinesville.
Revised and updated on January 15, 2014
Page 3 of 4
Any changes to the By-Laws can be addressed by the members present at any monthly
meeting. A change shall be in effect once a proposed change is properly motioned and said
change is approved by a two-thirds majority of those members present.
Revised and updated on July 22, 2013
Page 4 of 4
ARTICLE 1 – NAME
ARTICLE 2 – PURPOSE
HMAC shall enhance the relationship and provide a liaison between the leadership of Fort Stewart
and the City of Hinesville.
HMAC shall continue a tradition of strong support to the soldiers and their families while they are
stationed here and during the Marne Division’s deployment schedule.
HMAC shall support the City of Hinesville’s initiatives for Fort Stewart, local veterans and their
families.
ARTICLE 3 – MEMBERSHIP
Any person who regularly attends the monthly meeting, (and states they wants to be a member of
the committee) is considered a member of HMAC. They shall have voting rights. All voting will be
done by voice vote, and the consent of a majority vote of those present is required.
ARTICLE 4 – OFFICERS AND COMMITTEE CHAIRS
Duties:
affairs of the Committee. The Chairperson shall give such aid and direction to the Executive
Board, (Committee Chairpersons), as may be necessary to carry out the plans and policies of
the Committee. The Committee Chairperson shall require from the Executive Board such
reports as may be necessary for the affairs of the Committee.
b. Committee Chairpersons. The Committee Chairpersons shall assist and aid the Chairperson
in carrying out the duties and responsibilities of the organization. One of the Committee
Page 1 of 3
chairpersons may be asked to carry out the duties of Chair when required, and shall perform
such other tasks as may be assigned by the Chair.
ARTICLE 5 – COMMITTEES
Communications Press and Publicity Committee – The purpose of the Communications Press and
Publicity Committee shall be to promote public awareness and media content consistent with the
fundamental goals of HMAC.
Community Coordination Committee – The purpose of the Community Coordination Committee
shall be to enlist the support of Community, Military and Veterans Organization on concerns that
affects HMAC and the military community.
Hospitality Committee – The purpose of the Hospitality Committee shall be to organize support
between HMAC and the Fort Stewart community, to recruit and organize volunteers for events that
HMAC sponsors; to ensure yellow bows and/or red, white and blue bows are made and displayed.
Fort Stewart Coordination Committee – The purpose of the Fort Stewart Coordination Committee
shall be to serve as a liaison between HMAC and Fort Stewart to coordinate events for Fort
Stewart’s soldiers and their families.
ARTICLE 6-MEETINGS
HMAC shall meet monthly on the fourth Monday of each month. Whenever a change or an
additional meeting is needed a date will be made by a majority vote or by the Executive Board.
a.
b.
c.
d.
e.
f.
Moment of Meditation or Prayer
Welcome
Reading of Minutes
Chairperson Report
Committee Reports:
g. Unfinished Business
h. New Business
i. Good to the Order
j. Adjournment
Page 2 of 3
ARTICLE 7 – EXECUTIVE BOARD
The Executive Board shall consist of the Chairperson, the Secretary, one of the City of Hinesville’s
Department Heads, and the four Committee Chairpersons.
ARTICLE 8 – OPERATIONAL AND OVERHEAD EXPENSES
All payments for operations and overhead expenses shall be in accordance with Article 2.-Purpose.
HMAC may seek sources of funding for programs and activities which are consistent with Article 2.
Expenditures are to be approved by a majority vote of the membership; however a majority vote of
the Executive Board may approve a necessary expenditure up to one hundred dollars ($100.00)
between meetings and shall report the same at the next committee meeting. All withdrawals from
the account must be signed by the chairperson and the secretary.
Page 3 of 3
Resolution Number: 2014--02
A RESOLUTION
A RESOLUTION OF THE CITY OF HINESVILLE, GEORGIA REQUESTING THE
ADOPTION OF THE BYLAWS OF THE HINESVILLE MILITARY AFFAIRS
COMMITTEE(HMAC), FOR THE PURPOSE OF REGULATING AND MANAGING THE
AFFAIRS OF THE HINESVILLE MILITARY AFFAIRS COMMITTEE.
WITNESSETH:
WHEREAS, the duly elected governing authority of the City of Hinesville, Georgia is
authorized under Article 9, Section 2, of the Constitution of the State of Georgia to enact reasonable
ordinances to protect the health, safety, and quiet enjoyment of its citizenry;
WHEREAS, the duly elected governing authority of the City of Hinesville, Georgia is the
Mayor and City Council thereof;
WHEREAS, the Hinesville Military Affairs Committee (HMAC) will enhance the
relationship and provide a liaison between the leadership of Fort Stewart and the City of Hinesville;
WHEREAS, the HMAC will provide the tradition of strong support to the soldiers and
their families while stationed in the City of Hinesville and during times of deployment;
WHEREAS, the HMAC will support the City of Hinesville’s initiatives for Fort Stewart,
local veterans and their families; and
WHEREAS, the Mayor and Council’s intent with HMAC is to bring the civilian and
military communities together, and nurture that relationship by working as a team with the City of
Hinesville, Fort Stewart, and surrounding communities.
NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the City of Hinesville,
and it is hereby resolved by the authority of the same, that the Bylaws of the Hinesville Military
Affairs Committee and its subsequent amendments is hereby adopted by the Mayor and City
Council and shall remain in full force and effect until further resolution, hereafter, be amended to
read as follows:
ARTICLE 1 – NAME
Page 1 of 5
ARTICLE 2 – PURPOSE
HMAC shall enhance the relationship and provide a liaison between the leadership of Fort Stewart
and the City of Hinesville.
HMAC shall continue a tradition of strong support to the soldiers and their families while they are
stationed here and during the Marne Division’s deployment schedule.
HMAC shall support the City of Hinesville’s initiatives for Fort Stewart, local veterans and their
families.
ARTICLE 3 – MEMBERSHIP
Any person who regularly attends the monthly meeting, (and states they wants to be a member of
the committee) is considered a member of HMAC. They shall have voting rights. All voting will be
done by voice vote, and the consent of a majority vote of those present is required.
ARTICLE 4 – OFFICERS AND COMMITTEE CHAIRS
Duties:
affairs of the Committee. The Chairperson shall give such aid and direction to the Executive
Board, (Committee Chairpersons), as may be necessary to carry out the plans and policies of
the Committee. The Committee Chairperson shall require from the Executive Board such
reports as may be necessary for the affairs of the Committee.
b. Committee Chairpersons. The Committee Chairpersons shall assist and aid the Chairperson
in carrying out the duties and responsibilities of the organization. One of the Committee
chairpersons may be asked to carry out the duties of Chair when required, and shall perform
such other tasks as may be assigned by the Chair.
ARTICLE 5 – COMMITTEES
Communications Press and Publicity Committee – The purpose of the Communications Press and
Publicity Committee shall be to promote public awareness and media content consistent with the
fundamental goals of HMAC.
Page 2 of 5
Community Coordination Committee – The purpose of the Community Coordination Committee
shall be to enlist the support of Community, Military and Veterans Organization on concerns that
affects HMAC and the military community.
Hospitality Committee – The purpose of the Hospitality Committee shall be to organize support
between HMAC and the Fort Stewart community, to recruit and organize volunteers for events that
HMAC sponsors; to ensure yellow bows and/or red, white and blue bows are made and displayed.
Fort Stewart Coordination Committee – The purpose of the Fort Stewart Coordination Committee
shall be to serve as a liaison between HMAC and Fort Stewart to coordinate events for Fort
Stewart’s soldiers and their families.
ARTICLE 6-MEETINGS
HMAC shall meet monthly on the fourth Monday of each month. Whenever a change or an
additional meeting is needed a date will be made by a majority vote or by the Executive Board.
a.
b.
c.
d.
e.
f.
Moment of Meditation or Prayer
Welcome
Reading of Minutes
Chairperson Report
Committee Reports:
g. Unfinished Business
h. New Business
i. Good to the Order
j. Adjournment
ARTICLE 7 – EXECUTIVE BOARD
The Executive Board shall consist of the Chairperson, the Secretary, one of the City of Hinesville’s
Department Heads, and the four Committee Chairpersons.
Page 3 of 5
ARTICLE 8 – OPERATIONAL AND OVERHEAD EXPENSES
All payments for operations and overhead expenses shall be in accordance with Article II.-Purpose.
HMAC may seek sources of funding for programs and activities which are consistent with Article II.
Expenditures are to be approved by a majority vote of the membership; however a majority vote of
the Executive Board may approve a necessary expenditure up to one hundred dollars ($100.00)
between meetings and shall report the same at the next committee meeting. All withdrawals from
the account must be signed by the chairperson and the secretary.
Page 4 of 5
APPROVED AND ADOPTED BY THE MAYOR AND COUNCIL OF THE CITY
OF HINESVILLE at a regular meeting of the Mayor and Council on the _____ day of
______________, 2014:
CITY OF HINESVILLE, GEORGIA:
____________________________________
James Thomas, Jr., Mayor
____________________________________
Charles Frasier, Mayor Pro Tem
____________________________________
Jason Floyd, Council Member
____________________________________
David Anderson, Sr., Council Member
____________________________________
Keith Jenkins, Council Member
____________________________________
Kenneth Shaw, Council Member
ATTEST:
___________________________________
Sarah R. Lumpkin, City Clerk
Page 5 of 5
Agenda Item: 12-1-0 Drug Free Workplace Policy
Prepared by: Holly Stevens
PURPOSE:
The purpose of the City of Hinesville Drug-Free Workplace Policy is to achieve
and maintain a drug-free workplace. By implementing this policy, the City of
Hinesville will be promoting a safe and secure work environment for City
employees, and the City will fulfill its obligation to provide the citizens of
Hinesville with safe and efficient public services.
BACKGROUND:
None
FUNDING:
None
RECOMMENDATION:
Review
ATTACHMENTS:
12-1-1 Drug Free Workplace Policy #2014-01
None
City of Hinesville
Drug and Alcohol-Free Workplace Policy
I.
Introduction and Policy Statement
a. The City of Hinesville (hereinafter, the City) has a vital interest in maintaining a
safe, healthy and efficient working environment free from the adverse effects of
employee drug and alcohol abuse. Employee drug and alcohol abuse poses a
significant threat to this goal as well as serious safety and health risks to the user
and to those who work or come in contact with him or her in the workplace.
b. Accordingly, the City does not and will not tolerate any employee’s consumption,
unlawful manufacture, possession, sale, distribution, or presence in the body of
illegal drugs and/or alcoholic beverages while on City property and/or on City
work time. Adherence to this Drug and Alcohol-Free Workplace Policy
(hereinafter, the Policy) is a condition of employment with the City.
c. In order to ensure compliance with this Policy, the City will conduct testing for
the presence of illegal drugs and/or alcoholic beverages upon offers of
employment, upon transfer/promotion into a safety-sensitive position, postaccident, after completion of drug and/or alcohol rehabilitation, upon reasonable
suspicion, and randomly (safety-sensitive employees only). Violations of this
Policy, including a confirmed positive drug and/or alcohol test, will result in
disciplinary action, up to and including termination of employment.
d. The City expresses its intent, through this Policy, to comply with all applicable
Federal and State laws and regulations relating to the maintenance of a workplace
free of illegal drugs and alcoholic beverages, including O.C.G.A. §§ 34-9-411
through 34-9-421.
II.
Definitions
For the purposes of this Policy, the following definitions apply:
a. Adulterated Specimen – A specimen that contains a substance not expected to be
present in human urine, or which contains a substance expected to be present but
which is at a concentration so high that it is not consistent with human urine.
b. Alcoholic Beverage (or Alcohol)- Any beverage or substance containing alcohol,
ethyl alcohol, or other low molecular weight alcohol, including, but not limited to,
beer, wine and distilled spirits, from whatever source and by whatever process
produced.
c. Chain of Custody – The methodology of tracking specified materials, specimens,
or substances for the purpose of maintaining control and accountability from
initial collection to final disposition for all such materials, specimens, or
substances and providing for accountability at each stage in handling, testing, and
storing materials, specimens, or substances and reporting test results.
d. Confirmation test – A second analytical procedure used to identify the presence of
a specific drug or metabolite in a specimen. The confirmation test is capable of
providing the requisite specificity, sensitivity, and quantitative accuracy, but is
different in scientific principle from that of the initial test procedure.
e. Illegal Drugs (or Drugs) - Any drug or substance which individuals are prohibited
from manufacturing, dispensing, using, consuming, possessing, distributing,
purchasing, selling, or otherwise transferring by Federal or State law. This
includes, but is not limited to, any measurable amount of any drugs or controlled
substances such as amphetamines, cannabinoids, cocaine, phencyclidine (PCP),
methadone, methaqualone, opiates, barbituates, benzodiazepines, propoxyphene,
metabolites of any such substances, “look-alikes” or “designer drugs” having the
same or similar psychotropic effects, marijuana, hallucinogens (whether natural or
synthetic), inhalants, and the consumption of medication legally prescribed by a
licensed physician by anyone other than the individual for which it was
prescribed, or in any manner or dosage other than that in which it was prescribed.
f. Impairment – A reduced ability to exercise due care and judgment in the
performance of one’s day-to-day activities.
g. Medical Review Officer (MRO) – A licensed physician (medical doctor or doctor
of osteopathy) responsible for reviewing laboratory results from testing pursuant
to this Policy. The MRO shall have knowledge of substance abuse disorders,
adulteration and substituted specimens, and shall have appropriate medical
training to interpret and evaluate an individual’s positive test result together with
his or her medical history and any other relevant biomedical information.
h. Reasonable Suspicion Testing – Substance abuse testing based on a belief that an
employee is using or has used drugs or alcohol in violation of the City’s Policy,
drawn from specific objective and articulable facts and reasonable inferences
drawn from those facts in light of experience.
i. Rehabilitation Program – An established program, approved through the
Employee Assistance Program, capable of providing expert identification,
assessment, and resolution of employee drug or alcohol abuse in a confidential
and timely manner. Such programs shall in all cases be provided by persons
licensed or appropriately certified as health professionals to provide drug or
alcohol rehabilitative service.
j. Safety-Sensitive Employee – Safety-sensitive employees are those employees
performing jobs where inattention to duty or errors in judgment while on duty
poses significant risk of harm to the employee, other employees, or the general
public. Specifically, safety-sensitive employees are those who perform any of the
following tasks or duties, or have the following qualifications/job requirements:
i. Certified Law Enforcement Officers;
ii. Firefighters;
iii. Employees who mix chemicals with water;
iv. Employees who maintain, repair, or install traffic control markers, signs or
devices, to include painting lane markers or directional indicators;
v. Employees whose job responsibilities include working with or supervising
minor children (children ages 17 and under);
vi. Employees who are authorized to drive City of Hinesville vehicles,
whether or not a commercial endorsement or Commercial Driver License
(CDL) is required;
vii. First line supervisors of anyone listed above if their job duties require they
perform the listed functions;
viii. Carrying a firearm.
k. Specimen – Tissue, blood, breath, urine or other product of the human body
capable of revealing the presence of drugs or their metabolites or alcohol.
l. Substituted Specimen – A specimen with creatine and specific gravity values that
are so diminished that they are not consistent with normal human urine.
III.
Scope of the Policy
This Policy applies to all City employees, elected officials and interns. For
purposes of this Policy only, all such persons shall be referred to herein as City
employees. This Policy also applies to job applicants who have received an offer
of employment from the City.
IV.
Employee Assistance Program
a. The Employee Assistance Program (EAP) is a program designed to assist the City
in addressing employee productivity issues and to assist employees in the
identification and resolution of job performance problems associated with health,
marital, family, financial, alcohol, drug, legal, emotional, stress or other personal
issues that may affect job performance.
b. More detailed information about the EAP, including how to access available
services and the policies and procedures regarding access to and utilization of the
EAP, can be obtained through the Human Resources Department.
V.
Prohibited Behaviors
a. The consumption, unlawful manufacture, possession, sale, distribution, or
presence in the body of illegal drugs or alcoholic beverages while on City
property and/or on City work time is strictly prohibited.
b. The consumption of medication legally prescribed by a licensed physician, by
anyone other than the individual for which it was prescribed, or in any manner or
dosage other than that in which it was prescribed, is strictly prohibited.
c. The use of City property or facilities to store, conceal, transport or manufacture
illegal drugs and/or alcoholic beverages is strictly prohibited.
VI.
Duty to Inform
The following situations require notification as follows:
a. The consumption of legally prescribed or over-the-counter medications which
may interfere with the employee’s safe performance of his or her job requires
notification of the employee’s direct supervisor. Notification must be made prior
to reporting for duty.
b. Any employee charged with a criminal drug offense must notify the City in
writing of the charge within five (5) calendar days.
c. Any employee convicted of a criminal drug violation must notify the City in
writing within thirty (30) calendar days of the conviction.
d. Any safety-sensitive employee who tests positive for illegal drugs on a test not
administered by the City, but while employed by the City, must notify the City of
the positive result prior to the employee’s next scheduled shift.
e. Any employee who is not on on-call status, but who is called during non-working
hours and who is impaired or believes himself/herself to be impaired must inform
the caller that he or she cannot respond to the request. No disciplinary action shall
be taken against an employee for his or her inability to respond in this situation.
f. Any illegal drugs, drug paraphernalia, or alcoholic beverages found on City
property or in City facilities require notification of the City of Hinesville Police
Department.
VII.
When Testing is Required
Testing is required for the following individuals at the following times:
a. Upon receipt of an offer of employment:
Applicants extended an offer of employment must submit to testing for
illegal drugs prior to becoming employees of the City. Such testing must be
completed within twenty-four (24) hours after the applicant is instructed to
submit to testing.
b. Upon transfer/promotion into a safety-sensitive position:
Any employee who transfers or is promoted into a safety-sensitive position
will be required to submit to testing for illegal drugs prior to assuming the
duties of the position.
c. Post-accident:
i. Any employee involved in an accident or incident in the course and scope
of employment, involving a City-owned vehicle and which results in
property damage, injury to the employee, or injury to another person shall
be required to submit to testing for the presence of alcoholic beverages
and illegal drugs. Any employee who causes or contributes to an on-thejob injury shall be required to submit to testing for the presence of
alcoholic beverages and illegal drugs.
ii. Any employee involved in an accident or incident while driving a Cityowned motor vehicle, whether or not the employee is on duty at the time
of the accident, that results in a fatality will be required to submit to
testing for the presence of alcoholic beverages and illegal drugs.
iii. Any employee who receives medical treatment for an occupational
exposure (i.e., exposure to disease, blood-borne pathogen) only will not be
required to submit to testing for the presence of alcoholic beverages and
illegal drugs.
iv. Employees shall be tested as soon as possible after an accident occurs but
not more than twenty-four (24) hours after the accident. If a test has been
required by law enforcement and the City cannot test the employee within
the given time limit, the City may request a copy of the test results from
the law enforcement agency.
d. Return to duty and follow-up:
i. Employees who have successfully completed a rehabilitation program,
whether mandated or voluntary, will be required to submit to testing for
the presence of alcoholic beverages and/or illegal drugs prior to their
return to duty.
ii. Employees who have successfully returned to duty shall be tested at least
one (1) time per year for two (2) years after completion of the
rehabilitation program. Advance notice of the testing dates shall not be
given.
e. Reasonable Suspicion Testing
i. Any employee may be required to submit to testing for the presence of
alcoholic beverages and/or illegal drugs when, based on specific,
contemporaneous, articulable observations and inferences concerning the
appearance, behavior, speech or body odors of an employee, it is
determined that there is reasonable suspicion that the employee is in
violation of this Policy. Such observations and inferences may be based
upon:
1. Observable phenomena while at work such as direct observation of
substance abuse or of the physical symptoms or manifestations of
being impaired due to substance abuse;
2. Abnormal conduct or erratic behavior while at work or a
significant deterioration in work performance;
3. A report of substance abuse provided by a reliable and credible
source;
4. Evidence that an individual has tampered with any substance abuse
test during his or her employment with the City, whether or not the
test was administered by the City;
5. Information that an employee has caused or contributed to an
accident while at work; or
6. Evidence that an employee has used, possessed, sold, solicited, or
transferred drugs while working or while on City premises or while
operating a City vehicle, machinery, or equipment.
ii. Employees who are injured in the course of their employment and refuse
medical treatment, where the injury is of such gravity as to obviously
require medical attention, may be tested for the presence of alcoholic
beverages and/or illegal drugs on the grounds of reasonable suspicion.
iii. When testing is conducted on the basis of reasonable suspicion, the
employee’s immediate supervisor shall promptly detail, in writing, the
circumstances which formed the basis of the determination that reasonable
suspicion existed to warrant the testing. A copy of this documentation will
be given to the employee upon request and the original documentation
shall be kept confidential by the City pursuant to the confidentiality
provision in Section XIV, below. The City will retain such documentation
in the employee’s personnel file for a period of at least one (1) year.
f. Random testing
i. Employees in safety-sensitive positions shall be subject to random testing
for illegal drugs. A safety-sensitive employee may be randomly tested up
to once per month.
ii. Employees that are not considered to be safety-sensitive employees shall
not be subject to random drug testing.
VIII. Testing Procedures
a. Drugs
i. Urine and/or blood tests may be used for the detection of illegal drugs.
ii. Every urine and/ or blood specimen will, at a minimum, be tested for one
or more of the following illegal drugs: cannibinoids, cocaine, opiates,
phencyclidine (PCP) and amphetamines, methadone, methaqualene,
barbiturates, benzodiazepines, propoxyphene, or a metabolite of any of
these substances.
b. Alcohol
i. Breath and/or blood tests may be used for the detection of alcohol.
ii. A blood alcohol content of .05 or above shall be considered a positive
result.
IX.
Refusal to Submit to Testing
a. Refusal to submit a urine, breath and/or blood sample for alcohol or drug testing
when required under this Policy will be considered a positive test result and shall
be subject to the consequences of a confirmed positive test. See Section XI(b).
b. Refusal can include, but is not limited to, the following:
i. Failure to appear for any test within the time frame specified by the City;
ii. Failure to remain at the collection site until the collection process is
complete;
iii. Failure to provide a breath or urine specimen for any alcohol or drug test;
iv. Failure to permit a testing employee of the same sex to observe or monitor
the provision of any specimen;
v. Failure to provide a sufficient urine specimen without a valid medical
reason, as verified by the MRO;
vi. Failure or refusal to take a second alcohol or drug test as directed by the
City or the testing agency;
vii. Failure to undergo a medical examination or evaluation, as directed by the
MRO as part of the verification process;
viii. Failure to cooperate in any way with any part of the testing process.
X.
Tampering, Adulteration and Substitution
a. Any employee suspected of providing false information in connection with a test,
or who is suspected of falsifying test results through tampering or providing an
adulterated or substituted specimen, shall be required to undergo an observed
specimen collection.
b. Confirmation of tampering, adulteration or substitution will be considered as a
positive test result and shall be subject to the consequences of a confirmed
positive test. See Section XI(b).
XI.
Testing Positive for Alcoholic Beverage or Illegal Drug Use
a. Procedure
i. Once a specimen has been tested as positive on an initial screening, a
confirmation test will be conducted prior to the laboratory’s reporting the
specimen as a positive result.
ii. Once confirmed, the laboratory will report the results, with appropriate
chain of custody documentation, to the Medical Review Officer (MRO),
through the City’s Human Resources Department.
iii. The MRO will verify all positive test results by first reviewing laboratory
reports and confirming that a proper chain of custody was followed.
iv. The MRO will contact the employee or job applicant, by phone or in
person, to discuss the positive result. If verification of legally prescribed
prescription drug use is required in connection with the MRO’s
investigation of a positive result, the MRO shall meet personally with the
employee or job applicant.
v. If the MRO finds that a valid medical reason explains the positive result,
the MRO will report the test results to Human Resources as negative.
vi. If the MRO is unable to find a valid medical reason for a positive result,
the result will be reported to Human Resources as positive.
vii. A test shall not be deemed positive for the purposes of disciplinary action
or termination until ruled positive by the MRO.
viii. Within five (5) working days after receipt of a positive confirmed test
result from the MRO, the City will inform the employee or job applicant
in writing of the positive test result, the consequences of such a result, and
the options available to the employee or job applicant.
ix. Upon request, the City shall provide the employee or job applicant with a
copy of the test results.
x. An employee or job applicant who receives a confirmed positive test result
may contest or explain the result to the City within five (5) working days
after receiving written notification of the positive result.
b. Consequences
i. Safety-sensitive employees
1. Any safety-sensitive employee whose alcohol and/or drug test is
reported positive by the MRO or who is otherwise found to have
used an illegal drug shall be subject to any and all disciplinary
procedures available, up to and including termination of
employment with the City, pursuant to the City’s administrative
hearing process.
2. Any safety-sensitive employee who refuses to submit a urine,
breath and/or blood sample for alcohol or drug testing pursuant to
this Policy shall be subject to any and all disciplinary procedures
available, up to and including termination of employment with the
City, pursuant to the City’s administrative hearing process.
ii. Other employees
1. Any other employee whose alcohol and/or drug test is reported
positive by the MRO or who refuses to submit to testing for the
presence of alcoholic beverages and/or illegal drugs pursuant to
this Policy shall be subject to disciplined, up to and including
termination of his or her employment with the City. All discipline
shall be implemented in accordance with the City’s administrative
hearing process.
2. Any other employee who tests positive on an alcohol and/or drug
test administered pursuant to this Policy/or who refuses to submit
to testing for the presence of alcoholic beverages and/or illegal
drugs pursuant to this Policy and whose employment is not
terminated shall be:
a. Immediately suspended from duty without pay; use of
accrued vacation and/or sick time shall not be allowed;
b. Referred to a substance abuse professional approved by the
Employee Assistance Program for assessment and
rehabilitation;
c. Required to successfully complete recommended substance
abuse rehabilitation, including continuing care;
d. Required to pass a return-to-duty alcohol and/or illegal
drug test;
e. Required to sign a return-to-work agreement;
f. Subject to ongoing and unannounced follow-up testing for
a period of two (2) years;
g. Terminated immediately if:
i. He or she fails to enter and/or successfully complete
the recommended substance abuse rehabilitation
program;
ii. He or she tests positive a second time;
iii. He or she violates the return-to-work agreement.
iii. Job applicants
1. A job applicant whose alcohol and/or drug test is reported positive
by the MRO will have his or her offer of employment with the City
withdrawn.
2. Refusal of an applicant to submit to testing or to complete testing
within the time allotted will result in withdrawal of his or her offer
of employment.
XII.
Self-Reporting and Rehabilitation
a. When any employee comes forward prior to notification of random testing,
reasonable-suspicion testing, or prior to an accident and/or injury, seeking help
with a substance abuse problem, such employee shall be afforded no more than
two opportunities for rehabilitation after self-reporting, as follows:
i. A self-reporting employee, whether or not in a safety-sensitive position,
shall not be subject to immediate termination of his or her employment
with the City.
ii. The employee must participate in a rehabilitation program approved
through the Employee Assistance Program at his or her own expense.
iii. The employee shall be allowed to use accrued sick or vacation time during
his or her absence from work for such treatment. If no leave time is
available, the self-reporting employee shall be placed on leave without
pay.
iv. Prior to the employee’s return to work, he or she shall submit written
proof of completion of an approved rehabilitation program and
competence to return to work to the City’s Human Resources Department.
v. The employee shall be required to pass a return-to-duty alcohol and/or
illegal drug test.
b. Employees who have completed rehabilitation after self-reporting for a second
time shall not be afforded any further opportunity by the City to re-enter the
program.
c. Employees who test positive on any alcohol or drug test after completing
rehabilitation after self-reporting for a second time shall be subject to termination
of their employment with the City, pursuant to the City’s administrative hearing
process.
XIII. Drug-Free Awareness Program
a. First year of Policy implementation
i. New employees, whether full-time or part-time, are required to attend an
orientation program prior to beginning their normal work schedule. The
orientation will include a program for drug awareness, the effects of drug
and alcohol abuse, and a briefing on this Policy.
ii. All employees in supervisory positions must attend two (2) hours of
supervisor training on this Policy. At a minimum, supervisors will be
trained in the following areas: recognizing signs of employee substance
abuse; documenting and corroborating signs of employee substance abuse;
and referring substance abusing employees to the proper treatment
providers.
iii. All employees must attend two (2) semiannual education programs on
substance abuse and its effects on the workplace. At a minimum, the
employees will be educated on: the disease model of addiction for
alcoholic beverages and illegal drugs; the effects and dangers of
commonly abused substances in the workplace; the City’s Policy
regarding substance abuse in the workplace; and the treatment and
rehabilitation options available to employees through the EAP.
b. All subsequent years
i. New employees, whether full-time or part-time, are required to attend an
orientation program prior to beginning their normal work schedule. The
orientation will include a program for drug awareness, the effects of drug
and alcohol abuse, and a briefing on this Policy.
ii. All employees in supervisory positions must attend one (1) hour of
supervisor training on this Policy.
iii. All employees are required to attend an annual education program on the
effects of drug and alcohol abuse.
XIV. Confidentiality
a. Any information, interviews, reports, statements, memoranda and test results,
written or otherwise, received through the Drug-Free Workplace Program, are
confidential communications. Access to this information is limited to those who
have a legitimate need to know, in compliance with relevant laws and the City’s
management policies.
b. Pursuant to law, the release of information, interviews, reports, statements,
memoranda and test results, written or otherwise, received through the Drug-Free
Workplace program may be compelled by an agency of the State, a court of
competent jurisdiction, or if deemed appropriate by a professional or occupational
licensing board in a related disciplinary proceeding. Such information may also be
used or received in evidence, obtained in discovery, or disclosed in any civil or
administrative proceeding.
c. Information on test results will not be released or used in any criminal proceeding
against a tested employee or job applicant. Such information shall be inadmissible
as evidence in any such criminal proceeding.
d. Release of any information, interviews, reports, statements, memoranda and test
results, written or otherwise, received through the Drug-Free Workplace Program
in any circumstances than those detailed above in subsection (b) may only be
pursuant to a written consent form signed voluntarily by the employee or
applicant tested.
Agenda Item: 13-1-0 Public Comment
PURPOSE:
To allow citizens to address Mayor and Council.
BACKGROUND:
FUNDING:
RECOMMENDATION:
ATTACHMENTS:
Agenda Item: 14-0-0 Mayor Thomas
ACTION ITEMS:
None
INFORMATIONAL ITEMS:
None
Agenda Item: 15-0-0. Councilmember Kenneth
Shaw’s Report
Prepared by: Sandra Adams
Presented by: Councilmember Kenneth Shaw
ACTION ITEMS:
None
None
Agenda Item: 16-0-0 Councilmember Jenkins’ Report
Prepared by: Linda Smith
Presented by: Councilmember Jenkins
ACTION ITEMS:
None
None
Agenda Item: 17-0-0 Council Member Anderson
Prepared by: Jan Leverett
Presented by: Council Member Anderson
ACTION ITEMS:
None
None
Agenda Item: 18-0-0 Councilmember Floyd’s Report
Presented by: Councilmember Floyd
ACTION ITEMS:
None
18-1-0 Monthly Business License Report for January 1-31, 2014.
Agenda Item: 18-1-0 Business License update
Prepared by: Pam Coleman
Presented by: Pamela Coleman
PURPOSE: To inform Mayor and Council of new Business License Applications
received January 1, 2014 thru January 31, 2014.
BACKGROUND: The attached list shows all Business License Applications
processed from January 1, 2014 thru January 31, 2014. The list includes businesses
that have started and/or completed the process to obtain a City of Hinesville
Business License. The report includes eleven (11) businesses: ten (10) new and only
one (1) change of ownership.
FUNDING: N/A
RECOMMENDATION: N/A
ATTACHMENTS:
18-1-1 Business License Report
Monthly Business License Report
completed and/or pending Business License Applications
Status
Start Date
Trade Name
BL Address
Nature of Business
P
1/2/2014
TAX EXPRESS AND MORE
735 B ELMA G MILES PKWY
541213 - 541213 TAX SERVICE
C
1/6/2014
NEW DIRECTION LAWN CARE
2565 ZACHARY CT
561730 - 561730 LAWN CARE
1/7/2014
GENUINE PARTS COMPANY
100 TECHWOOD DR
423990 - 423120 AUTO PARTS
1/7/2014
GENUINE PARTS COMPANY
840 ELMA G MILES PKWY
441310 - 441310 AUTO PARTS RETAIL
C
1/9/2014
CIRCLE M CONSTRUCTION INC
223 S MAPLE DR
C
236115 - 236115 GENERAL
CONTRACTOR
1/9/2014
SKILLS ACADEMY TECHNOLOGY
LLC
192 SEQUOIA CIR
624190 - 624190 YOUTH SERVICES
P
1/13/2014
MOLLY MAXINE ENTERPRISES
110B ML KING JR DR
448120 - 448120 WOMENS RETAIL
C
1/15/2014
TINY TOTS FAMILY DAYCARE
502 WELLINGTON WAY
P
624110 - 624110 IN HOME DAYCARE NO MORE THAN SIX (6)
1/24/2014
CELEBRATIONS AND MORE
445 E G MILES PKWY STE 205
452990 - 452990 PARTY SUPPLIES AND
CLOTHING
C
1/27/2014
MOODY APPRAISAL SERVICE
128 E. ML KING JR DR
531390 - 531390 REAL ESTATE
APPRAISAL
C
1/27/2014
RC-RC PHOTO 2
800 SAGEWOOD DR
541921 - 541921 PHOTOGRAPHY
P
P
Eleven (11) Total: 10 new and 1 change of ownership
Monday, February 03, 2014
Page 1 of 1
Agenda Item: 19-0-0 Mayor Pro-Tem Charles Frasier
Prepared by: Darlene Parker
Presented by: Mayor Pro-Tem Charles Frasier
ACTION ITEMS:
None
None
Agenda Item: 20-0-0 City Manager’s Report
ACTION ITEMS:
None
None
Agenda Item: 21-1-0 Executive Session
PURPOSE:
To hold an Executive Session to discuss a matter of litigation.
BACKGROUND:
FUNDING:
RECOMMENDATION:
ATTACHMENTS:

February 6, 2014 Council Meeting Book

Transcription

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