International Trips Handbook
Transcription
International Trips Handbook
International Trips Program 2014-2015 Our Mission Stratford Hall educates students to the highest global standards, through the programs of the International Baccalaureate. Excellence and confidence are developed through a challenging academic curriculum with further emphasis on creativity, action and service. We foster a strong pluralistic community built on integrity and respect. Our Vision Stratford Hall strives to be a global leader in the IB community. Our students will gain a deep understanding of the world around them, and they will act on their connections to the outside community. They will excel to the best of their abilities, and graduates will be equipped to achieve their chosen goals. This is accomplished by acquiring and retaining the best teachers and by a commitment to a balanced and enriched curriculum. The success of Stratford Hall is deeply rooted in the establishment of a supportive, knowledgeable and committed community. Internationalism at Stratford Hall At Stratford Hall, we agree global citizenship is an integral part of education. To be a global citizen is to understand and promote basic human rights, to know the nature of our physical and social world and to be aware that our actions impact others and the planet. This goal is best accomplished by knowing ourselves and knowing our place in the world through the cultural backgrounds of all members of our community. Through this knowledge, we strive for a level of empathy that will direct our actions. IB Mission Statement The International Baccalaureate Organization aims to develop inquiring, knowledgeable and caring young people who help to create a better and more peaceful world through intercultural understanding and respect. To this end the IBO works works with schools, governments and international organizations to develop challenging programmes of international education and rigorous assessment. These programmes encourage students across the world to become active, compassionate and lifelong learners who understand that other people, with their differences, can also be right. Goals of the International Trips Program To foster global mindedness and intercultural understanding To foster personal growth To foster language development To be an extension of the classroom To provide unique and meaningful opportunities for service learning Stratford Hall 2014-2015 International Program Overview NOVEMBER BREAK 2014 Trip Overview Who is eligible? Tentative dates JAPAN • • • • Location: Tokyo and surrounding areas. Lodging: Homestay families, Grade 8 hotels students Exploration: Culture, language and IB exchange Service providers: TopTour, Tamagawa IB academy, Stratford Hall Thursday November 6th to Saturday November 15th. Exchange visit from Tamagawa to Vancouver in October 2014. Estimated cost and payment $2900-3200 • 1st installment: $1000 Monday April 7th • 2nd installment: $1500 Monday May 5th. • 3rd installment: $TBD Monday June 2nd. (By cheque to front desk) NEXT STEPS Application deadline, March 2013. New students to Stratford Hall are still eligible to apply. Limit of 16 students. Contact [email protected] for any information. Trip chaperones: Mr. Bobby Nishi, Ms. Gillian Louie 1. GERMANY/POLAND • • • • Location: Berlin and Karakow Lodging: Hotel Exploration: urban culture, art and WWII history Service providers: Prométour and Stratford Hall. Grade 12 students Friday, November 7th to Friday, November 14th. $3200-3500 • 1st installment: $1000 by Monday May 5th. (By cheque to front desk) • 2nd and 3rd installments paid online to Prométour website. 2. Submit 1st installment payment of $1000 to DP building front desk Scan copy of current passport and email to Ms. Iacchelli. Contact [email protected] for any information. Trip chaperones: Mr. Brad Smith and Ms. Courtney McFadyen MARCH BREAK 2015 Trip Overview Who is eligible? PANAMA • Location: Panama City and surrounding areas. • Lodging: Homestay and hotel. • Exploration: urban/rural culture, Grade 9 Spanish language and IB school exchange. • Service Provider: Metropolitan School of Panama, Stratford Hall Tentative dates Spring break 2015 or 2017. Estimated cost and payment NEXT STEPS Before May 19th: Send email to [email protected] to confirm interest in trip. Scan copy of current passport and attach to email NOTE: This trip has not been confirmed. We are currently in the very early stages of exploring possibilities of an exchange relationship with MET school in Panama. COSTA RICA • • • • • Location: Monteverde and the Nicoya Penninsula Lodging: Three-day homestay, seven-day biololgical reserve cabins Grade 10 Service learning: Environmental students stewardship Exploration: language and culture exchange, surfing, hiking, zip-lining. Service Provider: Lattitude International 1. Monday, March 15th -Wednesday, March 25th. $3200-3800 • 1st installment: $2000 by Monday, June 2nd, 2014. • 2rd installment of $TBD by Monday, October 6th, 2014. (By cheque to front desk) 2. Before May 19th: Send email to [email protected] to confirm interest in trip. Scan copy of current passport and attach to email Submit 1st installment payment of $2000 to DP building front desk by Monday, June 2nd to confirm attendance. Trip chaperones: TBD MARCH BREAK 2015 Trip Overview Who is eligible? Tentative dates Estimated cost and payment NEXT STEPS KENYA 1. • • • • • Location: Mombasa and rural Kenya Lodging: Aga Khan Academy IB School Service learning: Kipevu Primary School Exploration: Cultural exchange and safari Service providers: SH, Aga Khan Academy and Hamed Mukui Grade 11 Wednesday, March 11th -Wednesday, March 25th $5000-5300 • 1st installment: $2500 by Monday June 2nd. • 2nd installment of $TBD by Monday, October 6th, 2014. (By cheque to front desk) 2. Before May 19th: Send email to [email protected] to confirm interest in trip. Scan copy of current passport and attach to email Submit 1st installment payment of $2500 to DP building front desk by Monday, June 2nd to confirm attendance. Trip chaperones: TBD MARCH BREAK 2016 Trip Overview Who is eligible? Tentative dates Estimated cost and payment NEXT STEPS FRANCE • • • • Location: Lille and Paris Lodging: 6 day homestay, 3 day hotel Exploration: urban cultural and IB school language exchange Service Provider: EABJM School, Prométour and Stratford Hall. Spring break 2016 Grade 9 Exchange visit from French students in April 2016. $2900-3200 Please note that this trip runs every other year and will not be offered in the 2014-15 school year. It will be offered in March 2016. *Please note that the current program coordinator Stefania Iacchelli will be on maternity leave from July 1st, 2014-September 2015. Please contact Michael McGuire and trip chaperones if any communications need to be made during that time. Trip Registration 1. 2. 3. 4. 5. EMAIL: Send an email to the trip contact confirming your son/daughter is interested in attending the trip along with scanned copy of student’s current passport. PASSPORT • Please be aware that all passports that expire within three months AFTER the departure date of the trip will need to be renewed. Start renewal ASAP. • The Kenya trip will require physical passports for visa purposes. CONFIRM REGISTRATION BY SUBMITTING FIRST INSTALLMENT • cheque payable to Stratford Hall School (include: First and last name of student, Name of trip) to front desk BEFORE DEADLINE. PAY ATTENTION- Check your email, weekly newsletter (Thursdays at 4:00pm), morning student announcements and Edmodo page regularly for updates on individual trip meetings. Have your son/ daughter join the Edmodo International trips page using the group code: 8sw8cp PAY second installment before deadline. (Please mark your calendars!) • 2nd and 3rd installment payments for the Berlin and France trips will be made directly to tour provider Prométour on their website. Withdrawal & Refunds • • • If you need to withdraw your child from a trip, please email the trip contact to explain the reason for withdrawal. ALL INSTALLMENTS ARE NON-REFUNDABLE. Please consider attendance and plan family vacations carefully. Trip fees and airline fares are based on number of students, therefore your commitment to the trip right from the beginning is necessary for planning. Refunds on installments will be refunded ONLY if a trip is cancelled completely due to lack of participation or other extraneous circumstances, which will be dealt with in a case-by-case manner. Roles & Responsibilities Coordinator of International Programming Michael McGuire • • • Program vision, forging new partnerships and mentoring trip leaders Oversee Kipevu Primary School Projects Coordinator of Risk Management Coordinator of International Trips Stefania Iacchelli • • • • • Communications, recruitment and registration Coordinating pre-trip logistics (finance, flight/tour bookings, visas) Supporting trip supervisors in trip planning Point of contact for general inquiries Developing communication materials and trip handbooks Trip Supervisors (Two chaperone teachers) • • • • • Trip chaperones Host trip meetings and prepare students for travel Manage pre/post-trip activities, paperwork and consent forms Communication with tour guides Point of contact for individual trip details Students • • • • Attend all trip meetings and pay attention to school announcements Relay communication to parents Language practice and trip preparation Following rules/expectations set out prior to trip Parents • • • • Pay attention to weekly announcements and emails for trip updates/ info Attend general and individual trip info sessions Support child in trip preparation Make installment payments on time Risk Management Supervision The number of supervisors (Stratford Hall teachers) depends on the nature of the trip, the number and qualifications of guides and hosts, the age of the students and the number of participants. In all cases there will be at least two Stratford Hall staff assigned to any international trip, and they will be responsible for all supervision. Where possible, one of the supervising teachers will have participated in the trip previously. The cost for the supervising teachers is included in the overall trip cost. Service Providers All international trips are approved by the Board of Governors. All service providers have been pre-screened and carefully selected by the international trips planning committee and school administration. They all have experience in hosting groups of high school students and all well-reputed in the educational tour industry in Vancouver. Accomodation Accommodations range depending on the trip, and range from school dormitories, to 2 star hostels, to rustic cabin style accommodation. All accommodations maintain a high standard of cleanliness and comfort for students, even those with little travel experience. Ground Transportation Ground transportation is organized by tour providers using well-reputed chartered buses and drivers in combination with public transportation. Homestays In trips involving homestays, students are housed in same-sex pairs. Homestay families are screened, in advance, by tour providers and are provided with a list of expectations, guidelines and rules related to hosting a Canadian student. Oftentimes, the host-families work regularly with the same tour provider each year to establish trust and forge relationships over the long-term. Families must sign a homestay contract that outlines parameters, rules, and guidelines for hosting an international student. Informed Consent Each trip handbook contains a comprehensive informed consent form which details all of the potential risks of any activities students are engaging while on an international trip. Families always have the option to opt out of certain activities, particularly those relating to “adventure travel” activities such as zip lining or surfing etc. Our job is to highlight what those risks are so that families and students can make informed decisions about whether to attend or not. Student Preparation Trip groups will meet regularly with individual trip coordinators in the months and weeks leading up to the trip. During this time, the coordinators will discuss the itinerary in detail and provide comprehensive packing lists to ensure students have adequate clothing and equipment to be safe and comfortable in the environments they are travelling. Students will get sufficient notice for any immunizations or visas that are necessary for travel to the country. Communication Systems Parents will be provided with a list of contact numbers so that students can be reached in a case of emergency. Teacher chaperones will carry a list of up-to-date emergency contacts for each student in a case where we must contact parents/guardians during travel. Emergency Medical Services Each tour provider must supply the school with a safety plan that details access to first aid and Emergency medical services in the country of travel. Staff Training Before chaperoning a trip, staff must read the International trips teacher manual and attend regular meetings with the Risk Management coordinator to highlight the risks associated with international travel with high school students and learn the lines of communication in place in the case of emergency. Best Practices and Standards Stratford Hall adheres to the best practices and follows guidelines outlined by the Independent school association, St. John’s Ambulance, The Canadian Red Cross and Country Travel Advice and Advisories from the Government of Canada. In the case where an activity or travel does not align with these guidelines, it will be cancelled immediately. HOMESTAY CONTRACT Student will: • Make a strong effort to communicate in French with their host family (Even if the family speaks English). • Keep their bedroom/sleeping area tidy and clean up after themselves if they use the bathroom/kitchen • Abide by homestay and school curfews • Show respect to all family members, their belongings, and house rules • Reimburse homestay family if he/she causes any damage to property • Participate in family chores and offer to help prepare dinner, set table, clean dishes • Be polite during meal time and try all food and finish all the food on their plate • Participate in all family activities and meals • Leave their bedroom door open unless they are changing or sleeping. • Use the bathroom respectfully by limiting shower time to no more than 10 minutes and cleaning up after use. • Call the trip leader’s cell phone if they are having problems and misunderstandings that cannot be resolved through communication with host family. • Always be accompanied by host family member when leaving the household. • Abide by any rules set by the homestay AND families in Canada. Homestay family parent(s) will: • provide a clean well-supervised environment • provide clean bed linens and towels • provide three meals daily- breakfast, bagged lunch, dinner and snacks including family meals • respect any food allergies , dietary restrictions and medical needs of the student • provide a selection of nutritional, wellbalanced meals. • provide reasonable use of the entire home and utilities and instruction for their use • provide rules that are reasonable and age appropriate in conjunction with the school • provide a private bedroom with a bed and bedding. • Provide space, time and opportunity to study and complete any school assignments • Provide assistance where possible with any assignments • Provide guidance or direct transportation to and from school. • Ensure student is always accompanied by a family member when leaving the household • Contact the trip leaders by cell phone if there is an emergency, communication issues or suspected breach of school/household rules. • Provide transportation to a hospital or doctor in an emergency situation. The student will not: • take food or drink into bedroom without permission from the homestay • spend extensive periods of time in your room with your Stratford Hall homestay partner • leave the household without permission from host family and trip leaders • use alcohol/drugs or smoke cigarettes • engage in sexual activity, vandalism or theft. • Engage in any other activities deemed unprincipled by Stratford Hall staff. I have read and understood the above guidelines. I understand that any unreasonable deviation from these guidelines or breach of school/household rules will result in immediate contact home, and possible loss of privilege during the remainder of the trip. If there is any misconduct on the part of the student or host family, the student will be withdrawn from the homestay and appropriate consequences will be discussed with Stratford Hall and EABJM administration in conjunction with trip supervisors and Prométour. Depending on the nature of the student misconduct, this consequence may result in a return to Vancouver at the parents’ expense. Host family parent name/signature:______________________________ _______________________________ Student name/signature: _______________________________ _______________________________ Tokyo, Japan Trip Overview This cultural exchange experience in Japan was born from a 4 year long partnership between Stratford Hall and the Tamagawa Academy. Each year a group of Japanese students from Tamagawa take up residence at their offshore 84 acre campus on Vancouver Island. They visit Stratford hall and host our grade 8 students in an IB environmental summit. Grade 8 students will now have the opportunity to visit these same students in Japan. This program includes a 5 day language and cultural immersion where students live with local Japanese families and attend school activities at Tamagawa academy. This is followed by 3 days of sightseeing in and around Tokyo City, where students will get to experience the vibrant urban landscape of Japan. Tour Provider: Top Tour Japan http://www.toptour.com/en/ , Stratford Hall, Tamagawa IB Academy http:// www.tamagawa.jp/academy/ib_e/ Proposed Itinerary: Thursday, Nov 6th Departure from Vancouver International Airport Friday, Nov 7th Arrival to Japan Narita Aiport, Tranportation to Hotel Morino at Shin-Yurigaoka by chartered coach (hotel is close to Tamagawa Academy). Saturday, Nov 8th Breakfast at hotel and meeting ceremony with host families. Travel to homestay family home and activities with family. Sunday, Nov 9th Activities with homestay family Mon-Wed, Nov 12th Breakfast with homestay family. Activities at Tamagawa Academy. Traditional packed lunch from homestay family. Return to homestay for dinner and evening activities. Thursday, Nov 13th Breakfast with homestay family. Farewell Ceremony at Tamagawa Academy. Sightseeing in Tokyo City (Tokyo skytree, Asakusa, Odaiba Era, Imperial Palace). Dinner at Monjayaki (famous local food). Evening at the Palm and Fountain Terrace Hotel. Friday, Nov 14th Breakfast at hotel restaurant. Travel to nearby attractions in and around Tokyo. Lunch and dinner in Tokyo. Return to Palm and Fountain Terrace Hotel. Saturday, Nov 15th Breakfast at hotel restaurant. Transport to Airport. Departure to Vancouver. Lodging: Hotel Morino at ShinYurigaoka, homestay families Food: Homestay family breakfast, bagged lunch, dinner, traditional Japanese restaurants in Tokyo Transportation: Chartered coach Berlin, Germany and Krakow, Poland Trip Overview The urban tour has been specially designed to expose students to the rich WWII and Cold War history, culture and art of Europe. Many of the places visited on this trip will help illuminate the IB history and visual arts curriculum. During the visit, students will be able to forge a deeper connection with the content of the subjects they are studying with the help of expert local guides. Some of the highlights of the trip include a visit to the Reichstag Building, the graffiti filled East Side Gallery of the Berlin Wall, a sleeper train journey to Krakow and an unforgettable visit to the Auschwitz-Birkenau Museum and Memorial. Tour Provider: Prométour, http://www.Prométour.com/ home.html Proposed Itinerary: Day 1 Overnight transatlantic flight to Berlin, Germany. Transfer to Hotel in Berlin. Day 2 Discover Berlin during a guided walking tour. Visit the 105 graffiti paintings of the East Side Gallery 1.3km long section of the Berlin Wall. Dinner at Bavarian restaurant. Day 3 Visit to Chekpoint Charlie Museum and afternoon tour of the Reighstag building. Evening performance at the Berlin Philharmonic. Day 4 Independent exploration of Museum Island followed by a cruise on the Spree River. Walking tour through and East Berlin neighbourhood followed by an evening Jazz performance. Day 5 Structured free time followed by visit to local market to pick up food for the overnight journey on sleeper train to Krakow, Poland. Day 6 Arrive in Krakow. Walking tour of the city. Visit to Wawel Castle and dinner and a show in the Jewish Quarter. Day 7 Travel by motor coach to the Auschwitz-Birkenau Museum and Memorial. Return to Krakow for last night celebrations and reflections. Day 8 Check-out of hotel and transportation back to Vancouver. Lodging: Hotel in Berlin and Krakow, overnight sleeper train Food: Breakfast at hotel, self-paid lunch at local markets/deli’s/food courts, evening dinner Tranportation: Foot, public transport (Berlin U/S- Bahn buses and subway), motor coach, train Lille and Paris, France (Runs in 2016) Trip Overview The France trip is designed as a French language acquisition and cultural exchange where students get the opportunity to live with a French family and attend school near Lille in Northern France as well as visit the cultural icons of Paris, Versailles and Vimy Ridge. The partnership between Stratford Hall and EABJM IB School in Lille will offer students an opportunity to French culture, immerse themselves in the French and use language to make meaningful connections with French students. In addition, students will gain international travel experience and develop international mindedness. French Student Exchange In April of 2016, French students will have a guided visit of Vancouver, attend classes at Stratford Hall, and be billeted by Stratford Hall families (there is an expectation that participating students will house two students from France). Tour Provider: Prométour, http://www.prometour.com/home.html, EABJM Lille Faculty Proposed Itinerary: Day 1 Travel from Vancouver to Paris Day 2 Transfer from Paris to host families in Lille Days 3 to 6 Exchange program with students at Ecole Active Bilingue Jeannine Manuel (IB Diploma school) in Lille School based activities and cultural exchange Day 7 Day trip to WWI Memorial at Vimy Ridge. Transport back to Paris hotel. Afternoon sightseeing in Paris (Cathedrale Notre-Dame). Overnight at Paris hotel. Day 8 Train trip to Versailles to visit Chateau de Versailles. Return to Paris for afternoon sighseeing (Voie Triomphale, Place de la Concorde, Champs-Elysees, Arc de Triophe). Overnight at Paris Hotel. Day 9 Guided tour of the Musee d’Orsay, Opera Garnier and Montmartre’s Sacre-Coeur. Day 10 Guided tour of the Louvre, Quartier Latin, Eiffel Torwer and boat cruise on the Seine. Day 11 Travel from Paris to Vancouver Lodging: Four night billeting in pairs with host families in Lille. Four nights accommodation in a Paris hotel. Food: All traditional French meals included in cost except for four lunches on the Paris sightseeing days Transportation: Airplane, train, private motor coach, car/ school bus Costa Rica Trip Overview The Stratford hall Trip to Costa Rica has been uniquely designed and structured in collaboration with teachers to provide students with a variety of experiences that will allow exploration of the unique ecology and geography of the country as well as provide the opportunity for interactions with local people, culture and language. Students will be immersed in a hands-on, interdisciplinary program with a focus on tropical environments and biological diversity; current issues in conservation; and Costa Rican geography and culture and leisure. Students will be exposed to the excitement of exploring these spectacular and increasingly threatened ecosystems. The program will offer students a rigorous international field experience and fostering the development of a global perspective through both environments, cultures and adventure. Tour Provider and Partners: Lattitude International http://www.lattitudecanada.org/ in partnership with Stratford Hall and Drs. Diana and Milton Lieberman Proposed Itinerary: Day 1 Flight from Vancouver YVR to San Jose Juan Santamaria International Airport. Transfer to hotel. Day 2 Travel from San Jose to Monteverde, Terra Viva farm bed and breakfast. Selva Tura Canopy zipline or canopy bridge walk tour through a cloud forest. Overnight at Terra Viva farm. Day 3 Travel from Monteverde to the San Gerardo Biological Station in the Children’s International Rain Forest. Hike into biological reserve. Enjoy vistas of Mt. Arenal Volcano followed by night hike in tropical forest. Day 4 Explore the flora and fauna of San Gerardo. Tropical forest scavenger hunt. Arrival of students from San Luis for cultural and language exchange. Social time in evening with Costa Rican students. Day 5 Travel from San Gerardo to homestay families in the San Luis valley. Evening and overnight at homestay family. Day 6 Day activities with homestay family. Late afternoon gathering at local community Center. Dinner and social time and overnight at homestay. Day 7 Bus and ferry transportation from San Luis to the Cabo Blanco Absolute reserve on the pacific coast of the Nicoya peninsula. Hike into coastal biological station. Arrival of local students from nearby town of Cobano. Service activity followed by social time with local students. Day 8 Snorkelling in nearshore lagoon. Ecological field study. Evening bonfire. Day 9 Hike from San Miguel to nearby surf town of Malpais. Check into Malpais Surf Camp accomodations. Morning surf lessons (or optional boat excursion) followed by pool party. After diner social time. Day 10 Bus travel from Malpais to San Jose. Check into hotel in San Jose. Day 11 Transfer to airport for departure to Vancouver. Lodging: While at biological stations, students will sleep in rustic but comfortable cabin-style dorms with running water, showers and flush toilets. At homestays, students pairs will get their own room in a traditional rural costa rican home. Food: Traditional costa Rican food, base of rice, beans, vegetables and protein. Transportation: Chartered bus, hiking. Mombasa, Kenya Trip Overview The Kenya experience is an excellent opportunity to develop international mindedness. This trip was initiated by our connection to the Kipevu Primary School. Since 2006, we have assisted in educational development and infrastructure improvements of this school and have sent groups to visit since 2011. This trip is organized to give students three significant experiences: reside at the Aga Khan Academy in Mombasa (AKAM) and share CAS opportunities with the IB students there, do service work and share a week with the Kipevu Primary School students, and then to go on a three day safari. Visits to the old town of Mombasa and nearby beaches will take place during the weekend. This trip qualifies students to earn their residential program component of the Gold Level in the Duke of Edinborough Award. Tour Provider: Stratford Hall, Aga Khan Academy and Hamed Mukui, http://www.agakhanacademies.org/mombasa Proposed Itinerary: Days 1 to 3 (Wednesday to Friday) Travel from Vancouver International Airport to Aga Khan Academy in Mombasa Kenya. Day 4 (Saturday) Rest day at Aga Khan Academy Day 5 (Sunday) Weekend visit to the old town of Mombasa and White Sands beach resort Days 6-10 (Monday to Friday) Service work at Kipevu Primary School. Activities vary each year depending on student initiatives, but could include teaching English, playing soccer, school building maintenance and painting, garden work, mentoring students, microfinance initiatives, luna-pad initiative, curriculum development, group presentation. Days 11 to 13 (Saturday to Monday) Three-day Safari to Voi Wildlife Lodge, Tsavo East; Ngulia Safari Lodge, Tsavo West; and Oltukailodge, Amboseli Park. Day 14 (Tuesday) Travel to hotel in Nairobi for rest and packing. Return flight to Vancouver YVR. Food: Traditional Kenyan breakfast and dinner at the AKAM. Lunches at Kipevu. Western food on safari. Transportation: Hired drivers with small buses or vans. Trained safari driver. Lodging: First week in student dorms at the AKAM. Second week on safari it is in excellent three to four star lodges. Evolution of the International Trip Program We are very excited about our growing program and look forward to many global opportunities and partnerships for years to come. Mombassa, Kenya 2010 2011 2012 Berlin, Germany 2011 2012 2012 2012 2013 2011 2012 Costa Rica 2010 Barcelona, Spain 2009 2014 2014 2014 2013 2013 2013 2014 2014 2014 2014 2014 Lille and Paris, France 2014 3000 Commercial Drive, Vancouver, B.C. Canada V5N 4E2 Tel. (604) 436-0608 Fax. (604) 436-0616