PMINB AGM Business Meeting, May 13, 2015, with Meeting Minutes

Making project
management
indispensable for
business results.
PMI New Brunswick:
Annual General Meeting
May 13, 2015 - Moncton, New Brunswick
AGM May 13, 2015
Agenda: (Don Moore Chaired the AGM as
President of PMI New Brunswick)

Welcome and Thank You to Our Sponsors (2014 – 2015)

Report on Highlights and Challenges

Financial Updates

Sponsors and Partners (2015 – 2016)

Thank You to Outgoing Directors & Special Recognitions

Election of New Board of Directors

Other Business Items

Final Thoughts of President

Officially Close the Meeting

Welcome to the New President of PMI New Brunswick
Motion to Accept Agenda (Don Moore then Warren Long, Motion Carried)
AGM May 13, 2015
Page 2
Sponsors & Partners (2014 – 2015 ):
AGM May 13, 2015
Challenges of the Past Year:
Resignations from the Board of Directors


All 4 Vice-Presidents & 1 Director

CRA Audit & Tax Returns

Cancelled Professional Development Courses & Events





Project Management 101
Agile Project Management 101
Hospitality & Tourism Project Management
Project Scheduling Essentials
Golf Tournament
Lunch & Learn Program Attendance



Fredericton Improving
Saint John needs help!
AGM May 13, 2015
Page 4
Highlights of the Past Year:
PMP / CAPM Study Groups




42 participants from Fredericton, Moncton, & Saint John
Raised prices to account for Upgrade of Material from RMC Project
Rebate Program ($150 returned for passing by Feb 28, 2015)
Lunch & Learn Programs




Moncton: 9 Events (most recent event had 58 attendees)
Fredericton: 6 Events
Saint John: 5 Events
Professional Development Courses




Introduction to Microsoft Office Project Management
IT Project Management
SelfGrowth Professional Development Days
AGM May 13, 2015
Page 5
Highlights of the Past Year:

Free Networking Sessions in the Summer (Fredericton,
Moncton, & Saint John)

Project World Atlantic Canada Partnership – Nov 2014


Provided Speakers and Volunteers
Significant Presence at the Event

Miramichi Discussions

PEI Discussions and Planning

French Pocket Guide to the PMBOK

PMI Region 3 Meetings in Ottawa – May 2014

PMI Leadership Institute Meetings in Phoenix – Oct 2014
AGM May 13, 2015
Page 6
Highlights of the Past Year:

Sponsorship Program

PMI Chapter Awards Submission

Website Updates for www.PMINB.ca






Upgraded Content
Calendar of Events Available
Presentations and Articles
PMI New Brunswick History Information
Job Listing for PM Positions within New Brunswick
Service Menu

Email Communications System

Increased Social Media Presence

Membership now up to 395
AGM May 13, 2015
Page 7
Social Media Presence:
• Facebook (PMI New Brunswick)
– www.facebook.com/PMINewBrunswick
• LinkedIn (PMI New Brunswick)
– www.linkedin.com/groups?home=&gid=7445835
• Twitter (PMI NB Chapter)
– www.twitter.com/pminb
AGM May 13, 2015
Page 8
Financial Review from 2014:
2014
Actuals
2014
Budget
REVENUE
$
$
$
$
22 659.07
41 372.67
28 198.95
92 230.69
$18 700.00
$48 759.74
$20 799.99
$88 259.73
TOTAL EXPENSE
$
$
$
$
$
$
24 976.11
29 136.22
9 284.61
14 484.09
4 733.96
82 614.99
$27 330.00
$36 259.74
$14 600.00
$ 5 450.00
$ 1 800.00
$85 439.74
NET INCOME
$
9 615.70
$ 2 819.99
Total General/Sponsorship Revenue
Total Event Revenue
Total Study Group Revenue
TOTAL REVENUE
EXPENSE
Total General & Admin. Expenses
Total Event Expenses
Total Travel
Total Study Group Expenses
Total Infrastructure/WEB
AGM May 13, 2015
Page 9
PMI New Brunswick Budget 2015:
REVENUE
Total General/Sponsorship Revenue
Total Event Revenue
$27 125.00
Total Study Group Revenue
$19 200.00
TOTAL REVENUE
$89 700.00
EXPENSE
Total General & Admin. Expenses
Total Event Expenses
Total Travel
Total Study Group Expenses
Total Infrastructure/WEB
$43 375.00
$28 650.00
$26 878.25
$15 000.00
$15 160.00
$ 3 500.00
Total Other Expenses
$
TOTAL EXPENSE
$89 588.25
NET INCOME
$
AGM May 13, 2015
400.00
111.75
Page 10
Current Financial Position:
(May 10, 2015)

Banking: $42 599.49


Investments: $24 758.36


Includes Most PD Day Registrations
Emergency Funds
Owing: $545.59

Does not include Most PD Day Expenses
AGM May 13, 2015
Page 11
Sponsors & Partners (2015 – 2016 ):
AGM May 13, 2015
Resignations of BOD Members
(During their Term):

Brenda Gillis

Timothy Brown-Jackson

Jon Lenton

Darcy Grant
AGM May 13, 2015
Page 13
Outgoing BOD Members:
Warren Long


Past President
Alan Hudson


Director of Web Content
Cheryl Logan


Director of Strategic Initiatives
David Whelbourn


Director of Study Group Fredericton
AGM May 13, 2015
Page 14
Special Recognitions:
Paula Brinston (Director of Professional Development)




Project Manager of the SelfGrowth PD Days
Leader of a Strong Group of Volunteers
Plan to make SelfGrowth PD Days Annual
Warren Long



Outstanding Service to the Organization
Highlights Include during his time as President:

Sponsorship Program Developed

Website Upgrade / Refresh

Professional Development Program Enhanced

Strategic Initiatives and Value Proposition Program Started
AGM May 13, 2015
Page 15
List of New PMPs within PMI NB:
Mark Stiles
Peter Mabey
Marco Ouellette
Kathleen Riecken
Tracy Allen
Pat Scouten
Scott Chamberlain
Patricia Briggs
Richard Harten
Timothy Calvert
Chantal Milot
Tugcan Sahin
Kyle Mathers
Daniel Shereck
Farhad Ahmed Chowdhury
Dietmar Staack
Megan Calvert
Amit Tamrakar
Evelyn Hatfield
Elizabeth Reynolds
Nicole Waters
Andrew Arcesi
Marc Kranat
Dahlia Ghosh
Steve Hart
Johan Libert
Conrad Richard
Melissa Cheraz
David Boudreau
AGM May 13, 2015
Page 16
List of New Other Certifications:
CAPM:
PMI-ACP:
Serge Cormier
Scott Underwood
Sarah Kane
Thomas Raithby
Jessica Smith
Claude Gallant
Sakthi Gnanasekar
Afsana Shuchi
Punyasloka Paikray
Sophia Sampath
Marc Martin
Amanda Earle
AGM May 13, 2015
Page 17
Executive Positions (Automatic):

Don Moore to move from President to Past President

Marc-André Alary to move from President Elect to
President

Sébastien Viel to continue as VP Finance (2nd Term)

Thomas George to continue as VP Communications (2nd
Term)
Declaration made by the Past President
AGM May 13, 2015
Page 18
Executive Positions (Open):
President Elect

Nomination: Yves Gagnon (Withdrawn by Yves Gagnon)

Nomination: Paula Brinston (Nominated by Reg Wilson, Accepted by Paula Brinston)
Paula Brinston Declared President Elect

VP Service Delivery

Nomination: Reg Wilson
Reg Wilson Declared VP Service Delivery

VP Strategy


Nomination: Paula Brinston (Withdrawn by Warren Long as Paula Brinston is now
President Elect)
Nomination: Cheryl Logan (Nominated by Don Moore, Accepted by Cheryl Logan)
Cheryl Logan Declared VP Strategy

AGM May 13, 2015
Page 19
Director Positions (Automatic for 2nd
Term in same role):

Farhad Chowdhury

Michelle Siscoe

Judy Griggs

Marc Levesque

Darren Brown

Brendan Bates

Melissa Akerley Meadows

Jessica Smith

Rodney Robinson
Declaration made by the Past President
AGM May 13, 2015
Page 20
Director Positions (Approval
Required):

Janet Reid

Scott Chamberlain

Michel Landry

Stephen Nordstrom

Lenny Qian

Dalhia Ghosh

Terry Nikkel

Don Dickson

Georges Leger

Shyam Maheshwari

Kari Gilbert
No objections, no additions, Declaration made by the Past President
AGM May 13, 2015
Page 21
Other Business Items:

General Question & Answer Session

The floor is open.

The Chapter Manager will be taking notes and imbed
questions and answers.
David Whelbourn has asked that PMI New Brunswick investigate donating Project
Management books to the New Brunswick Library System, as was done in the past;
Don Moore declared that this is something the Board of Directors will investigate.
No additional items from the floor.
AGM May 13, 2015
Page 22
Final Thoughts from the President:

General Reflection and Comments

Thoughts on the future of PMI New Brunswick

How should we measure success as a PMI Chapter?

Officially Close the Meeting
Motion to close the meeting (Don Moore then Melissa Akerley
Meadows, Motion Carried)

Introduction of the New President of PMI New Brunswick
(Marc-André Alary)
AGM May 13, 2015
Page 23