User Documenation – Uniflow Software System

User Documenation – Uniflow System
Ben Whorton
Information Technology @ BSC
Title: Uniflow Documentation
Subtitle: Copier Login via the console and Use
Author: Ben Whorton
Date: 7/29/2013
The purpose of this document is to demonstrate the methods for accessing the copiers on campus via
swipe card or PIN code. Once authentication has occurred, this document will also show how to access
the different features of the copier and finally, how to log out.
Accessing via card swipe (BSC ID card):
1. The magnetic stripe reader on each copier is located on the top right corner of the machine,
near the back edge.
The
The magnetic stripe on your card
should face the writing on the swipe
point.
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User Documenation – Uniflow System
Ben Whorton
Information Technology @ BSC
2. The copier login console gives you two options: 1) swipe your card or 2) manually enter your PIN
code.
PIN code button for manual entry
3. If you do not have your card, but know your BSC ID number, you can manually enter it. Press
the PIN code button in the lower right corner as shown above and press the Login button as
shown below. (Note: If you do not have your card or do not know your BSC ID number, send an
email to [email protected] and your reply will include your full PIN code for copier use.
Alternatively if your BSC ID card doesn’t work or you’ve misplaced it, please visit the office of
Student Accounts for a new card. Note: some older cards have proven not to be compatible with
this new system.)
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User Documenation – Uniflow System
Ben Whorton
Information Technology @ BSC
4. Upon a successful card swipe or PIN code entry, you will be presented with the following 3
options:
Option 1- Copy – Allows access to the copier functions. Load your document, press Copy,
choose finishing options to your liking, and press the Green Start button.
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User Documenation – Uniflow System
Ben Whorton
Information Technology @ BSC
Option 2 - Scan and Send – Allows you to scan documents directly to your email account as a
pdf (the default), tiff, or jpg. You can then forward or share scanned items with others as
needed. Load your document, press Scan and Send, press the ScanToMyself button, press OK,
and press the Green Start button on the copier. (Options will be presented. Adjust those as
needed.)
1. Press “ScanToMyself”.
2. Press the OK button.
3. Select options such as
2 sided scan
4.
Finally, press the
Green Start button to
email the document.
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User Documenation – Uniflow System
Ben Whorton
Information Technology @ BSC
Option 3-Secure Print – This is a new feature that allows you to print directly to the copier’s
secure print queue, thus allowing you to release your print job from ANY copier on campus.
Options (middle choice at the bottom of the screen) may be used with these items before
printing such as stapling, 2 sided, etc before choosing to Print+Delete. To print to the secure
print area from your office or a campus computer, choose the RPS copier print selection in
your print menu of choices with Word, PowerPoint, or other software before clicking to print.
At the copier, Pick Secure Print from the three copier options and select your
document/options – for finishing and then Print+Delete.
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User Documenation – Uniflow System
Ben Whorton
Information Technology @ BSC
Another new feature is Mobile and Wireless Printing. Any email sent or forwarded from your
BSC email account (from any device) to the address [email protected] will appear in your Secure
Print Queue(this third option). The email body and any attachments will appear as individual
files in your secure print queue.
Make a selection of a job in your secure print queue (by pressing the file name) then:






Press the Print+Delete button (lower left – this prints the file and then removes it from
the queue).
Press Delete if you no longer wish to print it.
Press Options to pick finishing (such as stapling in upper left) for your document. Then
press Print+Delete
Choose the Select All button to highlight all the files in the queue and print them by
then pressing Print+Delete.
If you are expecting a print job but it does not appear onscreen, you may press the
Refresh button until your file appears.
Please note the following conditions with Secure Print:
o Print Jobs will be held in the queue for 10 hours before being purged. Please
arrange to have your jobs printed prior to that expiration or plan your printing
to occur within that window of time.
o Only print jobs sent from your BSC email account will be visible. You will not be
able to view jobs sent from another account.
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User Documenation – Uniflow System
Ben Whorton
Information Technology @ BSC
At any time and from within any context, you may Press the Main Menu/Cancel button to return to the
main screen of three options.
Finally, you must log out when you are done with your tasks. Simply press the ID button on the console
screen to end your session and logout.
If you log in to a copier and are ever idle for more than 2 minutes, you will automatically be logged
out and have to log in again. This is also a protection for your account should you forget to log off
after copying or retrieving print jobs.
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