Page 11 - City of Karratha

Transcription

ORDINARY COUNCIL MEETING
AGENDA
NOTICE IS HEREBY GIVEN that an
Ordinary Meeting of Council will be held
At the Peninsula Palms, Dampier,
on 16 May 2011 at 6.30pm
________________________
Collene Longmore
CHIEF EXECUTIVE OFFICER
No responsibility whatsoever is implied or accepted by the
Shire of Roebourne for any act, omission or statement or
intimation occurring during Council or Committee Meetings.
The Shire of Roebourne disclaims any liability for any loss
whatsoever and howsoever caused arising out of reliance by
any person or legal entity on any such act, omission or
statement or intimation occurring during Council or Committee
Meetings.
Any person or legal entity who acts or fails to act in reliance
upon any statement, act or omission made in a Council or
Committee Meeting does so at that persons or legal entity‘s
own risk.
In particular and without derogating in any way from the broad
disclaimer above, in any discussion regarding any planning
application or application for a license, any statement or
intimation of approval made by any member or Officer of the
Shire of Roebourne during the course of any meeting is not
intended to be and is not taken as notice of approval from the
Shire of Roebourne.
The Shire of Roebourne warns that anyone who has any
application lodged with the Shire of Roebourne must obtain
and should only rely on
WRITTEN CONFIRMATION
of the outcome of the application, and any conditions attaching
to the decision made by the Shire of Roebourne in respect of
the application.
Signed: _________________________
Ms C Longmore –Chief Executive Officer
DECLARATION OF INTERESTS (NOTES FOR YOUR GUIDANCE) (updated 13 March 2000)
A member who has a Financial Interest in any matter to be discussed at a Council or Committee Meeting, which will be
attended by the member, must disclose the nature of the interest:
(a)
In a written notice given to the Chief Executive Officer before the Meeting or;
(b)
At the Meeting, immediately before the matter is discussed.
A member, who makes a disclosure in respect to an interest, must not:
(c)
Preside at the part of the Meeting, relating to the matter or;
(d)
Participate in, or be present during any discussion or decision-making procedure relative to the matter, unless to
the extent that the disclosing member is allowed to do so under Section 5.68 or Section 5.69 of the Local Government Act
1995.
NOTES ON FINANCIAL INTEREST (FOR YOUR GUIDANCE)
The following notes are a basic guide for Councillors when they are considering whether they have a Financial Interest in
a matter. I intend to include these notes in each agenda for the time being so that Councillors may refresh their memory.
1.
A Financial Interest requiring disclosure occurs when a Council decision might advantageously or detrimentally affect
the Councillor or a person closely associated with the Councillor and is capable of being measure in money terms.
There are exceptions in the Local Government Act 1995 but they should not be relied on without advice, unless the
situation is very clear.
2.
If a Councillor is a member of an Association (which is a Body Corporate) with not less than 10 members i.e. sporting,
social, religious etc), and the Councillor is not a holder of office of profit or a guarantor, and has not leased land to or
from the club, i.e., if the Councillor is an ordinary member of the Association, the Councillor has a common and not a
financial interest in any matter to that Association.
3.
If an interest is shared in common with a significant number of electors or ratepayers, then the obligation to disclose
that interest does not arise. Each case needs to be considered.
4.
If in doubt declare.
5.
As stated in (b) above, if written notice disclosing the interest has not been given to the Chief Executive Officer before
the meeting, then it MUST be given when the matter arises in the Agenda, and immediately before the matter is
discussed.
6.
Ordinarily the disclosing Councillor must leave the meeting room before discussion commences.
exceptions are:
The only
6.1 Where the Councillor discloses the extent of the interest, and Council carries a motion under s.5.68(1)(b)(ii) or
the Local Government Act; or
6.2 Where the Minister allows the Councillor to participate under s.5.69(3) of the Local Government Act, with or
without conditions.
INTERESTS AFFECTING IMPARTIALITY
DEFINITION: An interest that would give rise to a reasonable belief that the impartiality of the person having the interest
would be adversely affected, but does not include an interest as referred to in Section 5.60 of the ‘Act’.
A member who has an Interest Affecting Impartiality in any matter to be discussed at a Council or Committee Meeting,
which will be attended by the member, must disclose the nature of the interest;
(a)
in a written notice given to the Chief Executive Officer before the Meeting; or
(b)
at the Meeting, immediately before the matter is discussed.
IMPACT OF AN IMPARTIALITY CLOSURE
There are very different outcomes resulting from disclosing an interest affecting impartiality compared to that of a financial
interest. With the declaration of a financial interest, an elected member leaves the room and does not vote.
With the declaration of this new type of interest, the elected member stays in the room, participates in the debate and
votes. In effect then, following disclosure of an interest affecting impartiality, the member’s involvement in the Meeting
continues as if no interest existed.
Ordinary Council Meeting 16 May 2011 – Agenda
TABLE OF CONTENTS
ITEM
SUBJECT
PAGE NO
1
OFFICIAL OPENING ................................................................................................ 5
2
PUBLIC QUESTION TIME ........................................................................................ 5
3
RECORD OF ATTENDANCES / APOLOGIES / LEAVE OF ABSENCE .................. 5
4
DECLARATIONS OF INTEREST ............................................................................. 5
5
PETITIONS/DEPUTATIONS/PRESENTATIONS ...................................................... 5
6
CONFIRMATION OF MINUTES AND BUSINESS ARISING FROM MINUTES OF
PREVIOUS MEETINGS ............................................................................................ 6
7
ANNOUNCEMENTS BY PERSON PRESIDING WITHOUT DISCUSSION .............. 6
8
COUNCILLORS‟ REPORTS ..................................................................................... 7
9
CHIEF EXECUTIVE OFFICER & EXECUTIVE SERVICES ...................................... 9
9.1
AUDIT & ORGANISATIONAL RISK COMMITTEE MEETING – 27 APRIL 2011 ....... 9
9.2
COMMUNITY NEEDS AND SATISFACTION SURVEY – MARCH 14 TO APRIL 1,
2011
................................................................................................................. 20
10
FINANCIAL SERVICES .......................................................................................... 53
10.1
10.2
LIST OF ACCOUNTS APRIL 2011.......................................................................... 53
FINANCIAL STATEMENT FOR PERIOD ENDING 31 MARCH 2011 ...................... 67
11
COMMUNITY AND CORPORATE SERVICES ....................................................... 85
11.1
11.2
11.3
11.4
11.5
BAYNTON FAMILY CENTRE - CHILDCARE TENDER G14 - 10/11 ....................... 85
ANNUAL COMMUNITY ASSOCIATION DEVELOPMENT SCHEME ...................... 88
KARRATHA YOUTH AND FAMILY CENTRE - NAMING COMPETITION ............. 123
ANNUAL COMMUNITY SPONSORSHIP 2011 / 2012 .......................................... 126
WALKINGTON THEATRE OPERATIONS ............................................................ 137
12
INFRASTRUCTURE SERVICES .......................................................................... 145
12.1
JOHNS CREEK BOAT HARBOUR CAR PARK AND BOAT RAMP. ..................... 145
12.2
12.3
12.4
REVIEW OF PUBLIC OPEN SPACE IN KARRATHA............................................ 157
SHIRE OF ROEBOURNE SUBDIVISIONAL GUIDELINES AND OUTSTANDING
WORKS BONDING POLICY. ................................................................................ 170
SHIRE OF ROEBOURNE VERGE BONDING POLICY......................................... 184
13
DEVELOPMENT AND REGULATORY SERVICES .............................................. 192
13.1
APPLICATION FOR PLANNING APPROVAL P2484 - PROPOSED EXTENSION
TO AN EXISTING TRANSIENT WORKFORCE ACCOMMODATION FACILITY LOTS 1072 & 1073 CHERRATTA ROAD, KARRATHA INDUSTRIAL ESTATE .... 192
Page 3
13.2
13.3
13.9
NOMINATION OF COUNCILLORS TO DEVELOPMENT ASSESSMENT PANEL 212
OBJECTION TO APPLICATION FOR MISCELLANEOUS LICENCE 47/407
AFFECTING DEVELOPMENT AREA 17 IN PROPOSED SCHEME AMENDMENT
21 .......................................................................................................................... 224
PROPOSED ADDITIONS AND ALTERATIONS TO EXISTING BRISTOW
HELICOPTER TERMINAL - LEASE AREAS (LOTS) 27 AND 29 AND LOT 1,
KARASEK WAY, KARRATHA INTERNATIONAL AIRPORT ................................. 229
PROPOSED EXTENSIONS TO EXISTING WORKSHOP - LOT 18 BAYLY
AVENUE , KARRATHA INTERNATIONAL AIRPORT ........................................... 245
REQUEST TO EXCISE PORTION OF SHIRE DRAINAGE RESERVE 41119 TO
ENABLE ITS CONTINUED OCCUPATION ........................................................... 254
PROPOSED TRANSIENT WORKFORCE ACCOMMODATION FACILITY AND
COMMERCIAL BUILDINGS - LOT 564 HALL STREET , ROEBOURNE .............. 260
PROPOSED TWA FACILITY - LOT 520 MADIGAN ROAD, GAP RIDGE ............ 280
14
STRATEGIC PROJECTS ..................................................................................... 290
14.1
14.2
14.3
14.4
REQUEST TO CALL TENDERS - INDOOR PLAY SPACE EQUIPMENT
KARRATHA YOUTH AND FAMILY CENTRE ....................................................... 290
DAMPIER HIGHWAY STREETSCAPING ............................................................. 293
ROEBOURNE COMMUNITY AQUATIC CENTRE REDEVELOPMENT ............... 298
VARIATION TO OPERATING HOURS - WASTE FACILITIES ............................. 351
15
ITEMS FOR INFORMATION ONLY ...................................................................... 354
16
MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN .......................... 367
17
QUESTIONS BY MEMBERS OF WHICH DUE NOTICE HAS BEEN GIVEN ....... 367
18
URGENT BUSINESS APPROVED BY THE PERSON PRESIDING OR BY
DECISION............................................................................................................. 367
19
MATTERS BEHIND CLOSED DOORS ................................................................ 368
19.1
USE OF RESERVE 45496 FOR SALE OF PERSONAL AND COMMERCIAL
GOODS ................................................................................................................ 368
20
CLOSURE & DATE OF NEXT MEETING ............................................................. 373
13.4
13.5
13.6
13.8
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AGENDA
1
OFFICIAL OPENING
Cr Lockwood acknowledged the traditions of the Ngarluma people, on whose land
we are gathered here today.
2
PUBLIC QUESTION TIME
3
RECORD OF ATTENDANCES / APOLOGIES / LEAVE OF
ABSENCE
Councillors:
Cr Nicole Lockwood [President]
Cr John Lally [Deputy President]
Cr Garry Bailey
Cr Fay Cechner
Cr Harry Hipworth
Cr Ben Lewis
Cr Joanne Pritchard
Cr Evette Smeathers
Cr Sharon Vertigan
Cr Fiona White-Hartig
Staff:
Collene Longmore
Ray McDermott
Ron Van Welie
David Pentz
Simon Kot
Apologies:
Chief Executive Officer
Executive
Manager
Corporate
Services
Executive Manager Infrastructure
Services
Director Development & Regulatory
Services
Director Strategic Projects
Andrew Ward
Director
Community and Corporate Services
Absent:
Leave of Absence:
Members of Public:
Members of Media:
4
DECLARATIONS OF INTEREST
5
PETITIONS/DEPUTATIONS/PRESENTATIONS
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6
CONFIRMATION OF MINUTES AND BUSINESS
ARISING FROM MINUTES OF PREVIOUS MEETINGS
OFFICER RECOMMENDATION
That the Minutes of the Ordinary Meeting of Council held on 18 April 2011, be
confirmed as a true and correct record of proceedings.
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ANNOUNCEMENTS
BY
WITHOUT DISCUSSION
PERSON
PRESIDING
4/4/11
Nicole Lockwood, Small Business Breakfast Briefing
4/4/11
Pilbara Dialogue Meeting, Port Hedland
4/4/11
PDC Dinner, Port Hedland
5/4/11
PDC Meeting, Port Hedland
6/4/11
Meeting with Mike Hollett and ANZ
12/4/11
Pilbara Regional Council meeting, Perth
12/4/11
Meeting with Penny Bird, Perth
13/4/11
Meeting with Matt Keogh
13/4/11
Meeting with API
13/4/11
Civic Reception for the US Ambassador
15/4/11
Citizenship Ceremony
17/4/11
Anzac Day Ceremony, Whim Creek
19/4/11
Meeting with Brian Pontifex, Perth
28/4/11
PRC Teleconference
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8
COUNCILLORS’ REPORTS
Nil
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9
CHIEF EXECUTIVE OFFICER & EXECUTIVE SERVICES
9.1
AUDIT & ORGANISATIONAL RISK COMMITTEE MEETING – 27 APRIL 2011
File No:
FM1
Attachment(s)
Minutes of the Audit and Organisation Risk Committee
Meeting 27 April 2011
Responsible Officer:
Author Name:
Manager Corporate Compliance
Disclosure of Interest:
Nil
Report Purpose
To receive the minutes and consider the recommendations of the Audit & Organisational
Risk Committee held on 27 April 2011.
Background
At the Ordinary Council meeting of 18 April 2011, Council resolved:
Res No : 151603
MOVED : Cr Hipworth
SECONDED : Cr Lewis
That Council:
1.
Adopt the following budget amendment which will have nil impact on the estimated budget
surplus/deficit for 2010/11.
Acc No
Job No
460506
946014
460506
946007
460506
946004
Account
Description
2010 / 2011
Budget
Inc/(Dec)
Water
Infrastructure
upgrades
LV Power
Upgrade
Karratha Airport
Car Park
(2,000,000)
1,000,000
New
Budget
Total
(1,000,000)
(2,000,000)
572,747
(1,427,253)
(4,680,000)
(1,572,747)
(6,252,747)
Total
(8,680,000)
0
(8,680,000)
Reason
Car Park upgrade and
associated works with design
modifications, provisional sum items for paid
parking, fencing, lighting installation and works
associated with completion of the temporary car
park requires a budget variation to reflect the
revised project budget.
2.
Instruct the Chief Executive Officer to engage an independent audit consultant to investigate
the process and financial management of the Karratha Airport Car Park Project;
3.
Delegate authority to the Audit and Organisational Risk Committee to:
a)
Approve the consultant‗s scope of works;
b)
The appointment of the independent consultant;
c)
Assist in the audit process;
d)
Receive the financial audit report and report back to Council its findings;
4.
Amend its 2010/11 Budget in accordance with section 6.8 of the Local Government Act 1995
to include a provision of $10,000 to undertake the independent audit investigation within
Governance function 12060090 ―Projects – Executive Services”.
CARRIED
FOR : Cr Lockwood, Cr Lally, Cr Bailey, Cr Cechner, Cr Hipworth, Cr Lewis, Cr Pritchard,
Cr Smeathers, Cr Vertigan, Cr White-Hartig
AGAINST : Nil
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The Audit & Organisational Risk Committee met to consider the appointment of an external
consultant to review internal controls and processes related to the Karratha Airport Car
Park project.
The Committee have reviewed the Consultant‘s scope of works and have approached six
(6) consultants seeking quotes to undertake the task at hand. A further meeting will be held
with the Audit Committee prior to the May Ordinary Council Meeting to appoint the
consultant.
Issues
The Audit & Organisational Risk Committee discussed the project and scope of works
required.
The Committee also identified a short list of potential independent consultants suitable to
carrying out the prescribed works. A report will be forwarded to the next Audit Committee
for consideration of a consultant and their appointment.
Options
Council has the following options available:
1. Accept the Staff Recommendation; or
2. Not accept the Staff Recommendation
Policy Implications
There are no policy implications pertaining to this matter. The Committee is acting within its
delegated powers as referred by the Council in undertaking this task.
Legislative Implications
The CEO is obliged as part of their function (Section 5.41 of the LGA) to ensure
responsible financial management and proper internal controls are in place to ensure good
governance exists.
Section 2.7 of the Act refers to the responsibilities of Council:
2.7.
(1)
(2)
Role of council
The council —
(a)
governs the local government‘s affairs; and
(b)
is responsible for the performance of the local government‘s functions.
Without limiting subsection (1), the council is to —
(a)
oversee the allocation of the local government‘s finances and resources; and
(b)
determine the local government‘s policies.
Regulation 5 of the Local Government (Financial Management) Regulations 1996 provides:
(1)
Efficient systems and procedures are to be established by the CEO of a local government —
(a)
for the proper collection of all money owing to the local government;
(b)
for the safe custody and security of all money collected or held by the local government;
(c)
for the proper maintenance and security of the financial records of the local government
(whether maintained in written form or by electronic or other means or process);
(d)
to ensure proper accounting for municipal or trust —
(i)
revenue received or receivable;
(ii)
expenses paid or payable; and
(iii)
assets and liabilities;
(e)
to ensure proper authorisation for the incurring of liabilities and the making of payments;
(f)
for the maintenance of payroll, stock control and costing records; and
(g)
to assist in the preparation of budgets, budget reviews, accounts and reports required by the
Act or these regulations.
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(2)
The CEO is to —
(a)
(b)
(c)
ensure that the resources of the local government are effectively and efficiently managed;
assist the council to undertake reviews of fees and charges regularly (and not less than
once in every financial year); and
undertake reviews of the appropriateness and effectiveness of the financial management
systems and procedures of the local government regularly (and not less than once in every
4 financial years) and report to the local government the results of those reviews.
Financial Implications
To undertake the independent audit, funding of $10,000 has been allocated within the
current 2010/11 budget to facilitate this exercise.
Conclusion
The Committee have followed through with the request of Council to select and appoint a
suitable consultant to examine the affairs of the Karratha Airport Car Park Project with the
view to a finalised report being presented to Council prior to the June Council Meeting.
Voting Requirements
Simple Majority.
That Council receive the Minutes of the Audit & Organisational Risk Committee
meeting dated 27 April 2011.
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ATTACHMENT 1 – MINUTES OF THE AUDIT & ORGANISATIONAL RISK COMMITTEE
MEETING – 27 APRIL 2011
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9.2
COMMUNITY NEEDS AND SATISFACTION SURVEY – MARCH 14 TO APRIL 1,
2011
File No:
CS.98
Attachment(s)
1.
Author Name:
Senior Communications Advisor Compliance
Nil
Shire of Roebourne – Community Needs and
Satisfaction Survey
Report Purpose
To receive the report (attached) and consider the conclusions of the Shire of Roebourne
Community Needs and Satisfaction Survey – May 2011.
Background
In 2009, the Shire of Roebourne resolved to develop an annual community survey to
engage the community and to ascertain the community‘s perception of the Shire‘s
performance.
The survey, which was run during the period March 14 to April 1, should have been
undertaken late in 2010. However, an important reform process was underway at this time,
including the development of a Draft Strategic Community Plan (Draft SCP). The Draft SCP
had to be completed before the Community Survey to allow the results of the survey to
inform the Draft SCP.
The Shire approached three (3) consultants seeking quotes to undertake the task at hand.
Consultant Geografia was engaged.
Overview
The web-based survey was designed to capture the community‘s thoughts and aspirations
relating to the immediate and future service needs in the Shire of Roebourne. Fly-in/fly-out
workers were also targeted. An employee was also engaged, via a local labour hire
company, to survey shoppers at Centro Karratha and at Karratha Airport. Two (2) focus
group sessions were also run to test the findings of the main survey.
In developing the survey, consideration was given to measuring how the community rates
the importance of particular services; their perception of the Shire‘s performance in
delivering services; and, more broadly, their thoughts on the vision for the future and
priority areas.
The survey format was designed to:
Provide a cost-effective online survey format;
Maximise online responses through a short survey with straightforward answers;
Allow comparisons with previous Community Satisfaction Surveys;
Provide the Shire of Roebourne with a means to rate their performance and
prioritise their human and capital resource investments; and
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Document the most likely way to attract and retain residents.
The survey was developed collaboratively by the Shire of Roebourne and
Geografia. The Shire provided an initial set of questions which where then revised
and modified into an online format. It was piloted in-house and then final
adjustments made.
The survey was designed in two parts. The first part focused on residents of the
Shire of Roebourne; the second, fly-in/fly-out workers (FIFO). The FIFO component
was more succinct and centred on improvements that would entice workers to
become permanent residents of the Shire.
The survey URL link was posted on the Shire‘s website and promoted through
advertisements, emails, Facebook and press releases. Some local organisations
and companies also facilitated the distribution of the survey to employees via email.
Hard copy versions were also made available. A prize was also included to
encourage people to participate.
In addition, a surveyor was stationed at the Centro Karratha shopping centre and
Karratha Airport. The person approached potential respondents with hard copy
version of the survey, which were entered online at a later date. 243 surveys were
collect via this method.
In parallel, two (2) facilitated focus group sessions were held with youth and
businesses. Questions were aligned to the main survey but were more opened
ended to allow participants to expand on particular issues. The focus groups
helped temper the demographic skew in the main survey.
Report Outcomes
Importance and Performance
When comparing respondents‘ rating of importance against assessment of
performance, significant relationships were found for just under half of the issues.
Streetscapes and verges, town planning and building and recreation and sport
facilities had the strongest relationship between how a respondent rated the
performance of Council and their view of its importance.
Of all of the issues, only cultural and community events had a positive correlation.
This means that, of those who think the issue is important, the majority approve of
the Council‘s performance in providing the service.
Tracking Change
In the 2009 survey, 26% of respondents rated the Shire‘s performance as good and 7% as
excellent. In 2011 these figures were 32% and 2% respectively.
Intention to Stay
Of the 421 residents who answered the question, almost half (48%) said they
intended to leave within 5 years.
Close to one third (31%) don‘t know how long they will stay.
Data for the actual length of residency suggests many of the ‗Don‘t Knows‘ may
stay for between 3-5 years or longer.
The 2008 Karratha 2020 Survey reported similar figures for the intention to stay
question. The most striking difference was in the number of people intending to stay
for 10+ years.
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Fly-in, fly-out
Over 70% of FIFO workers surveyed had been doing so for less than 2 years, with
only 6% having worked for more than 10 years. This reflects other data that
indicates turnover is higher in FIFO workers compared to resident employees.
Very few FIFO workers (12 or 10% of respondents) had been permanent residents
of the Shire. Of these, 8 had been FIFO workers for more than 6 years.
Youth Focus Group
Youth awareness of future plans are limited and is more likely amongst youth
already engaged in other Council processes. Generally most had seen works
underway, but were unsure of what was actually occurring.
Most youth felt that there was not enough to do in the Shire and that a cinema,
bowling alley, dirt bike facilities or games centre would go part of the way towards
addressing this.
Youth felt that existing facilities were in need of an upgrade. Suggested
improvements included shade, lighting, more water fountains, better access to
beaches, more concerts/events, better public transport and playgrounds/park
improvements.
Expanded retail opportunities were also considered a priority by youth and efforts
should focus on expanding tourism opportunities (e.g. Museum).
Businesses
Generally aware of the Karratha: City of the North project and supportive of its
objectives but concerned about implementation and funding. Need to ensure the
momentum behind current plans to improve Karratha‘s amenity is maintained so
that the future vision is fully realised.
Businesses are of the belief that the Shire is a supporter of local business and
economic development, but feels there is limited information about how local
businesses can get involved in or benefit from future plans for Karratha.
A local content policy for Shire tenders should be established.
Overall Conclusions
Overall, the Shire‘s performance has improved since 2009.
As with previous surveys the community‘s biggest concerns are health and the
costs of living - largely areas that the Shire of Roebourne does not have direct
responsibility for.
Leisure and entertainment was the third biggest concern – an area that the Shire
does have responsibility. Females thought this need would best be met through
cafes/restaurants, while males felt it was boating and camping amenity. Other
priority areas include community safety and events/activities.
More generally youth services, leisure/entertainment, footpaths and cycle ways,
parking and streetscapes were areas of poorest performance. Affordability,
safety/security, sense of community and health services were areas that had gotten
so bad for 10% or more of the community that now may consider leaving.
General satisfaction for the City of North vision is high and in keeping with the
finding from the Karratha 2020 Vision survey that residents would like to see
Karratha grow with expanded services and facilities.
Nearly a third of residents don‘t know how long they intend to stay, suggesting that
the Shire‘s efforts to improve quality of life can influence future decisions. Of note is
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that there has been a decline since 2008 in the number of people who intend to
stay for 10 years or more.
Addressing the costs of living, followed by investments in local amenity (particularly
health services) are the most likely ways to entice FIFO workers, with Dampier and
the Karratha CBD the preferred place of residence.
Continuing to advocate for improved medical services, being innovative in working
to reduce the cost of living and continued investments in improved amenity are
obvious Shire priorities.
Options
1.
2.
Accept the Staff Recommendation; or
Not accept the Staff Recommendation
Policy Implications
The Shire already has a Regional Price Preference Policy (CF5). The details of this policy
should be communicated to the business community.
There are no policy implications pertaining to this matter.
The financial implications of the report are unable to be determined until Council can
review the conclusions of the report and determine what actions to undertake. In summary,
the report indicates that since the 2009 Community Survey, most areas which are both
important to the community and in which the Shire of Roebourne has underperformed have
remained the same since the 2009 Community Survey, when they were first identified as
‗Weighted Top Priorities‘. Significant funding was allocated by the Shire of Roebourne its
2010-2011 Annual Budget to address these ‗Weighted Top Priorities‘ including $66 million
in strategic community well-being projects. As a result, it is anticipated that this report will
have minimal financial implications for the Shire of Roebourne.
Conclusion
The report (attached) indicates that the overall, the Shire‘s performance has improved
since 2009, but due to the lack of community well-being projects being completed at the
time of this most recent survey, ‗Weighted Top Priorities‘ first identified by the 2009
Community Survey should remain as such.
Voting Requirements
Simple Majority.
1.
That Council receive and endorse the attached report – Shire of Roebourne
Community Needs and Satisfaction Survey May 2011.
2.
That Council instructs the CEO to alter the Draft Strategic Community Plan to
incorporate key outcomes of the 2011 Community Needs and Satisfaction
Survey.
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ATTACHMENT 1-SHIRE OF ROEBOURNE COMMUNITY NEEDS AND SATISFACTION SURVEY DRAFT REPORT
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10
FINANCIAL SERVICES
10.1
LIST OF ACCOUNTS APRIL 2011
File No:
APR11
Attachment(s)
Nil
Executive Manager Corporate Services
Author Name:
Creditors Officer
Nil
REPORT PURPOSE
To advise Council of payments made since the previous Ordinary Council Meeting.
Background
Council has given delegated authority that allows the Chief Executive Officer to approve
payments from Council‘s bank accounts either via cheque or electronic lodgement.
Issues
None.
Options
1.
2.
3.
To adopt the report as is
To adopt the report with amendments
Not to adopt the report
Policy Implications
There are no relevant policy implications pertaining to this matter.
There are no relevant legislative implications pertaining to this matter.
There are no financial implications from this report.
Conclusion
None.
Voting Requirements
Simple.
That Trust Vouchers 64 - 70 (Inclusive), Cheque Vouchers 73768 - 73875 (Inclusive) ,
Direct Debits 13465.1, 13468.1, 13481.1, 13486.1 and EFT10223 - EFT10561 (Inclusive)
and Payroll Cheques, totalling $7,422,488.40 submitted and checked with vouchers,
be accepted.
Page 53
Chq/EFT
64
Date
13.04.11
Name
Annika Moore
65
21.04.2011
Karratha
House
21.04.2011
21.04.2011
Banjyma
Corporation
Phil Davies
68
21.04.2011
Karratha &
Senior
Association
69
70
EFT10223
21.04.2011
21.04.2011
31.03.11
EFT10224
66
67
Description
Cancelled Cheque
Amount
-250.00
Community
Bond Refund Hall Hire
500.00
Aboriginal
Cash Bond Release - PA1996 Plus Interest
250.00
26,036.63
Districts
Soccer
150.00
Lankester
Planning
Services
Annika Moore
Paintball Eruption
Bond Refund PA1873
Hall Hire Bond Refund
50% Deposit Paintball
13,013.47
250.00
11,110.00
01.04.2011
Dept Of Housing &
Works - Douglas Rent
Payroll Deductions
250.00
EFT10225
01.04.2011
Dept Of Housing &
Works - Hughes Rent
Payroll Deductions
840.00
EFT10226
01.04.2011
Shire of Roebourne
Social Club
Payroll Deductions
1,446.00
EFT10227
01.04.2011
EFT10228
EFT10229
01.04.2011
01.04.2011
EFT10230
EFT10231
06.04.2011
06.04.2011
WA
Local
Govt
Superannuation Plan
K
Christensen
Mortgage
T Swetman
Australian
Taxation
Office
Child Support Agency
EFT10232
EFT10233
EFT10234
06.04.2011
06.04.2011
06.04.2011
British
American
Tobacco Australia Ltd
Woolworths (WA) Ltd
Beverley White
EFT10235
06.04.2011
EFT10236
EFT10237
06.04.2011
06.04.2011
Allied
Pickfords
Accounts Payable
Aerodrome
Management Services
Pty Ltd
Avis Australia Car Hire
EFT10238
EFT10239
06.04.2011
06.04.2011
EFT10240
EFT10241
EFT10242
EFT10243
EFT10244
EFT10245
Superannuation Contributions
267,287.73
Home Ownership Allowance
572.00
555.00
Payroll Deductions
Payroll Deductions
163,340.20
290.01
TTI Cigarettes
TTI & KEC Kiosk Stock
Catering
2,264.21
897.67
2,580.00
Freight For Office Furniture
209.04
Karratha Airport - Aerodrome Annual Technical
Inspection
Employee Car Hire
6,358.00
501.53
Austral
Mercantile
Collections Pty Ltd
Chefmaster Australia
Debt Collection Fees
Binliners 80L
994.35
1,113.50
06.04.2011
06.04.2011
06.04.2011
06.04.2011
06.04.2011
06.04.2011
Corporate
Express
Australia Limited
Transpacific Cleanaway
Chandler Macleod
K Coombes
C Davey
Drake Australia Pty Ltd
Stationery
Karratha Airport & Wickham Library Bin Services
Waste Management Labour Hire
Refund of Overpayment of Power Usage
Reimbursement - Power Usage
TTI Casual Staff
3,685.29
1,820.49
47,627.67
267.99
150.00
4,516.72
EFT10246
06.04.2011
Davis
Langdon
Australia Pty Ltd
KELT Project Management
Management Services
17,686.01
EFT10247
06.04.2011
Educational Experience
Pty Limited
EFT10248
EFT10249
EFT10250
EFT10251
EFT10252
EFT10253
06.04.2011
06.04.2011
06.04.2011
06.04.2011
06.04.2011
06.04.2011
J Fox
Harvey World Travel
O Hayward
ITVision
Just Spectacles
Karratha Florist
EFT10254
06.04.2011
Karratha Newsagency
Services,
Cost
KEC - Supplies For School Holiday Program
Conference
Expenses,
Reimbursement
for
Stationery
Rebooking Fee
Reimbursement For Working With Children Check
Synergysoft Tech Support
Employee Prescription Safety Glasses
TTI Flowers
Dampier
Library
Magazine
&
Newspaper
Subscriptions
Page 54
169.40
505.21
110.00
50.00
20,933.00
363.50
360.00
53.70
EFT10255
EFT10256
EFT10257
EFT10258
EFT10259
EFT10260
06.04.2011
06.04.2011
06.04.2011
06.04.2011
06.04.2011
06.04.2011
EFT10261
EFT10262
EFT10263
Karratha Earthmoving &
Sand Supplies
Karratha Tavern
LRW'S Electrical
Mercure Hotel - Perth
Midalia Steel
Woodbrook Road - Hire of Semi Tipper
TTI Alcohol
Battery
Cancelled Cheque
Councillors Accommodation
Flat Bar Mild Steel, Steel Angles
06.04.2011
06.04.2011
06.04.2011
Market Creations Pty
Ltd
WALGA (Marketforce)
P McClure
Cossack Art Awards 2011 Set Up Online Entry
Form And Invitations, SSL Web Server Certificate
Advertising
Meeting Expenses
EFT10264
EFT10265
06.04.2011
06.04.2011
McLernons Supply &
Demand - Welshpool
New Wave Caterers
Planning - Corner Workstation For Staff
Catering
EFT10266
EFT10267
EFT10268
06.04.2011
06.04.2011
06.04.2011
Water2Water
Parry's Merchants
Perth Irrigation Centre
Wickham Transfer Station - Service And Repair
Water Filtration, KEC Water Cooler Rental
TTI Kiosk Stock
3M Gel Joiners
EFT10269
06.04.2011
Risk
Management
Technologies
Chem Alert Licence Renewal - 09/04/11-09/04/12
EFT10270
06.04.2011
St Lukes College
Hall Hire for Pilbara Multi Cultural Association
Harmony Day 19.03.11
EFT10271
EFT10272
06.04.2011
06.04.2011
Signswest Stick With Us
Sign Studio
Stihl Shop Redcliffe
Shire Signage
Brush Cutter Cord, Sprocket Sleeve, Fuel Pump
7,578.00
761.51
EFT10273
06.04.2011
Technical
Imports
Supply of Signal Two Wire Transcoders
2,922.43
EFT10274
EFT10275
06.04.2011
06.04.2011
The Royal Life Saving
Society Australia
TNT Express
KAC Oxi-Boot Oxygen Resuscitator, Extrication
Collar
Freight
1,787.80
604.22
EFT10276
EFT10277
06.04.2011
06.04.2011
Truck Centre (WA) Pty
Ltd
The Retic Shop
Battery Isolator Switch
Bermad Coil 2.2 Watt, Reticulation Supplies
213.27
6,357.23
EFT10278
EFT10279
06.04.2011
06.04.2011
Landmark
Limited
C Watts
EFT10280
06.04.2011
Atom Supply
06.04.2011
Blackwoods
Carlyle Ltd)
EFT10281
1,567.50
11,573.22
89.95
724.00
142.23
2,167.00
2,963.78
433.70
680.00
960.00
465.05
16,093.25
590.40
5,745.30
264.00
Irrigation
Operations
Quickbayt 2kg Fly Bait
Reimbursement - Catering For Contractor Briefing
Riggers Gloves, Disposable Overalls, Plastic
Containers
464.51
89.00
Tool Box, Gloves
665.65
103.90
168.61
610.29
(Atkins
EFT10282
EFT10283
06.04.2011
06.04.2011
Airservices Australia
Auslec
ERSA Loose Leaf with RDS - 12 Month Amendment
Services Only
Cossack - Replacement Antennae
EFT10284
EFT10285
EFT10286
EFT10287
EFT10288
EFT10289
EFT10290
06.04.2011
06.04.2011
06.04.2011
06.04.2011
06.04.2011
06.04.2011
06.04.2011
Airport
Lighting
Specialists Pty Ltd
Protector Alsafe
SGS Australia Pty Ltd
Avdata Australia
BOC Limited
Bunzl Ltd
Beaurepaires
Karratha Airport - Repairs to the AFRU PAL
Safety Equipment
7 Mile Landfill Effluent Pond & Groundwater Testing
KTA Avdata Charges
Argoshield Universal, Oxygen
Toilet Tissue, Foam Soap
Replace & Repair Tyres, Wheel Alignments
3,936.90
2,527.91
3,956.70
3,357.14
459.54
1,498.64
11,786.21
EFT10291
06.04.2011
Millars Well Pavilion - Make 8 Padlocks, KTA Airport
Cam Lock, Key Cutting
2,300.21
EFT10292
EFT10293
06.04.2011
06.04.2011
BC Lock & Key
Wickham
Service
Station
P Bommer
EFT10294
06.04.2011
BT Equipment Pty Ltd
Battery, Pole Clamps, Battery Holder, Fuse Holder,
Washers, Nuts
06.04.2011
Bright
Technologies
Enable Recruit Licences
EFT10295
Fuel
Reimbursement for Catering
755.39
138.34
1,540.78
People
Page 55
990.00
EFT10296
06.04.2011
Blue
Star
(Victoria)
Group
Book - BSB Numbers in Australia
38.50
EFT10297
06.04.2011
CJD Equipment
Supply & Fit New Front Diff Sensor, Lug Nuts,
Refund of Overpayment
EFT10298
EFT10299
EFT10300
EFT10301
06.04.2011
06.04.2011
06.04.2011
06.04.2011
Centurion Transport Co
Pty Ltd
Coates Hire Operations
Coventrys
Chemform
Freight
KAC - Hire of Diesel Drive Unit Pump
UHF Radio, Battery, Safety Equipment
Powdered Destainer & Cleaner, Cleaning Supplies
756.33
655.26
1,516.20
935.78
EFT10302
06.04.2011
Cutting
Edges
Equipment Parts
Grader Blades
1,809.50
EFT10303
06.04.2011
Caltex Energy WA (Link
Energy Pty Ltd)
Fuel
3,681.98
EFT10304
EFT10305
06.04.2011
06.04.2011
Shell
Company
Australia
Reliance Petroleum
Fuel
Fuel
8,547.57
86,337.91
EFT10306
06.04.2011
Cabcharge Australia Pty
Ltd
Cabcharge Vouchers
190.20
28,201.25
592.56
Of
1,350.36
EFT10307
EFT10308
06.04.2011
06.04.2011
Design Interaction
DuroTank
Cossack Stock The Outback Travellers Guide - The
Pilbara Series 3 No 3
1500L Durotanker Fuel Trailer
EFT10309
EFT10310
EFT10311
06.04.2011
06.04.2011
06.04.2011
Donna Duque
C D'Ascenzo
E & MJ Rosher Pty Ltd
Reimbursement - Jewellery Making Supplies for
Make A Move Youth Plan
Air Filter, Tyres, Bearings, Shim, Lift Pump, Gasket
449.08
53.03
1,717.70
06.04.2011
Scottish
Pacific
Business Finance P/L
(Eyres Safety Optics)
Safety Glasses
2,005.47
EFT10313
EFT10314
EFT10315
06.04.2011
06.04.2011
06.04.2011
Farinosi and Sons (Rtl)
Pty Ltd
Grace Removals Group
Globe Australia Pty Ltd
Dunlite Diesel Generator, Fan, Tape Measure,
Concrete, Air Compressor
Relocation Expenses
Spray Nozzles
6,321.68
3,480.92
44.00
EFT10316
06.04.2011
Gemini Medical Centre Karratha
Workcover Audio Assessments
EFT10317
EFT10318
EFT10319
06.04.2011
06.04.2011
06.04.2011
EFT10312
EFT10320
06.04.2011
Geoff Ninnes Fong &
Partners Pty Ltd
132.00
Home Hardware
KELT Tender - Stage 1 Aquatic Design &
Specifications
Cancelled Cheque
KAC - Cable Ties, Oil, Fuel Filters
Hitachi
Construction
Machinery
Bucket Teeth, Filters Clip Assembly
2,751.86
3,971.00
29,392.00
161.35
EFT10321
06.04.2011
Handy Hands Pty Ltd
Shire Office & Aged Persons Homes Garden
Maintenance
EFT10322
EFT10323
06.04.2011
06.04.2011
Haines Norton (WA) Pty
Ltd
Hisco
Financial & Management Accounting Workshop
S.B Pacific Muslin
2,640.00
534.96
EFT10324
06.04.2011
Hatch Trans T/A Allied
Pickfords
Relocation Expenses
8,000.00
EFT10325
06.04.2011
Insight
Services
After Hours Call Centre Services
1,583.01
EFT10326
06.04.2011
EFT10327
EFT10328
06.04.2011
06.04.2011
Callcentre
Jeff Sykes & Associates
P/L
Karratha
Smash
Repairs
KEC - Rowing Monitor Repair
Replace Windscreen, Chip
Excess
Keyspot Services
Cossack - Keys For Accommodation Rooms, Name
Badges
840.50
1,441.92
11,766.91
1,394.80
26.40
Repair,
Insurance
EFT10329
06.04.2011
Karratha Auto Electrics
Rubbish Truck - Repair Air Conditioner, Install
Radio & Trip Meter, Battery Isolator Switch
EFT10330
EFT10331
06.04.2011
06.04.2011
Karratha Country Club
Inc
Kott Gunning
Electricity Usage, Catering Indoor Cricket Facility
Opening
Legal Advice
Page 56
1,013.35
06.04.2011
Landgate
Consultancy Services - Indicative Valuations for
Strategic Industry and TWA Assessments
21,280.34
EFT10333
EFT10334
EFT10335
EFT10336
EFT10337
EFT10338
06.04.2011
06.04.2011
06.04.2011
06.04.2011
06.04.2011
06.04.2011
Macdonald
Johnston
Engineering
Moxham Motors
Momar Australia
Mcintosh & Son
B Moxham
S Mclennan
Hydraulic Oil Cooler Assembly, Solenoid,
Thermostat
Filters
25L Drum of TAG
Washers, Nuts, Bolts & Blower Assembly
Conference Expenses
Reimbursement Miscellaneous Goods
4,840.68
784.85
709.50
1,066.07
317.30
470.10
EFT10339
06.04.2011
Northwest Copier & Fax
Services
Karratha Airport - Replacement Colour Printer,
Toner
1,483.70
EFT10332
EFT10341
06.04.2011
North
West
Services
Amgrow Pty
Nuturf)
EFT10342
EFT10343
EFT10344
EFT10345
EFT10346
06.04.2011
06.04.2011
06.04.2011
06.04.2011
06.04.2011
Neverfail
Springwater
Pty Ltd
Orica Australia Pty Ltd
Pilbara Distributors
Pirtek
Pilbara Tafe
Hire of Freestanding HC Water Cooler and Water
Bottle Replacement
RAC & KAC Gas
KAC Kiosk Stock
Replace Leaking Fuel Hoses, Hose Assemblies
Walkington Theatre Contributions
EFT10347
06.04.2011
Department Of The
Premier And Cabinet
Printing Government Gazette
4,454.10
EFT10348
EFT10349
06.04.2011
06.04.2011
Pilbara Newspapers Pty
Ltd (Pilbara Echo)
Powervac Pty Ltd
50 x Copies Annual Report 2009/10, Advertising
Depot - Cleaning Goods
3,431.69
1,652.53
EFT10350
EFT10351
06.04.2011
06.04.2011
Pan Pacific Perth
Public Libraries We Inc
KELT - Accommodation, Meeting
Multimedia Equipment
Inaugural Biennial PLWA Conference
EFT10352
EFT10353
06.04.2011
06.04.2011
Quarrian Pty Ltd T/As G
& S Transport
QANTAS Airways Ltd
Hire Prime Mover & Tipper
EFT10354
06.04.2011
EFT10355
06.04.2011
Ralph
&
Beattie
Bosworth Pty Ltd
Holcim (Australia) Pty
Ltd
EFT10356
06.04.2011
Roebourne Dingo Hire
Class A MRWA Road Base - 200 Tonnes
Dodd Court Excavate and Remove Rubbish from
Drain
06.04.2011
RENE
Services
Repair Hydraulic Oil Cooler
EFT10340
EFT10357
06.04.2011
Tree
Shire Tree Pruning & Removal
Ltd
62,997.00
(
Biaquatic 360 20L
646.80
Room
41.75
2,563.87
2,100.56
1,537.43
126,420.61
&
KELT Cost Management / Quantity Surveying
Consultancy Services
2,920.45
280.00
5,280.00
498.96
15,125.00
9,507.55
2,640.00
Engineering
140.80
EFT10358
06.04.2011
RPS Planning
Preparation of Internal Project Management
Documents - Planning Compliance Project
EFT10359
EFT10360
06.04.2011
06.04.2011
Amcap
(Formerly
Skipper Truck Parts)
Statewide Bearings
Shoe W/Lining, Plate, Clutches, Bolts, Nuts, Brake
Parts
Bearings, Flat Base, Jockey Wheel, Cylinder
6,685.97
1,435.63
EFT10361
EFT10362
06.04.2011
06.04.2011
Kmart Karratha
Slater-Gartrell Sports
Roebourne & Dampier Libraries DVD's and Books,
KEC High Chairs, Prams & Batteries
KEC - Tennis Posts With Winder
1,477.60
1,680.80
EFT10363
EFT10364
EFT10365
EFT10366
EFT10367
06.04.2011
06.04.2011
06.04.2011
06.04.2011
06.04.2011
EFT10368
EFT10369
EFT10370
EFT10371
EFT10372
Sunny Sign Company
Pty Ltd
3,300.00
Statewide Turf Services
Temporary Warning Signs
Cancelled Cheque
Nortel IP Phone, Cache Battery
Cancelled Cheque
Shire Mowing
53,996.45
06.04.2011
06.04.2011
Swoon Design Studio
Steel Cap Recruitment
Design and Compilation of Annual Report
2009/2010, Strategic Community Plan Artwork
Waste Management, TTI & Admin Labour Hire
9,603.00
11,018.55
06.04.2011
06.04.2011
06.04.2011
Shire Of Wyndham-East
Kimberley
Corne Snellenburg
Tudor House
Councillor Registration Fees - Zone Forum
Refund Swimming Lessons
Banners In The Terrace 2011
Stott & Hoare
Page 57
104.50
3,806.00
600.00
160.00
1,234.20
EFT10373
EFT10374
EFT10375
06.04.2011
06.04.2011
06.04.2011
Telford Industries
Think Security
T-Quip
Chem-Chlor 10Kg
Roebourne Library - Repair Alarm System
Drive Belts, Filter, Bolt, Washer
EFT10376
06.04.2011
EFT10377
EFT10378
06.04.2011
06.04.2011
Tox Free (Karratha) Pty
Ltd
Tennant Australia Pty
Ltd
Testo Pty Ltd
EFT10379
06.04.2011
UDLA
TTI - Collection and Disposal of Cooking Oil
771.41
330.00
486.65
1,322.00
Compressor & Fan Belts
Set Testo 174-H Humidity Data Logger - Unit
Cattrall Park Upgrade - Consultancy Fees & Travel
Costs
5,358.50
Building
06.04.2011
Versatile
Products
Hollow Wall Anchor, Screws, Clip Pipe, Steel
Bracket
216.83
EFT10381
06.04.2011
Westrac Equipment Pty
Ltd
Service Repairs, Filters, Edge Cutting, Screw,
Locknut, Glass
4,923.54
EFT10382
EFT10383
EFT10384
EFT10385
06.04.2011
06.04.2011
06.04.2011
06.04.2011
Wormald Australia Pty
Ltd
WA Library Supplies
Wurth Australia Pty Ltd
Webset Security
KTA Airport Fire System Testing Hydrants and
Pumps, Shire Fire Panel Testing
Wickham Library - Stationery
Workshop Consumables
Karratha Airport Security Services
1,245.40
282.75
325.11
18,881.50
EFT10386
EFT10387
06.04.2011
06.04.2011
EFT10388
EFT10389
EFT10390
06.04.2011
06.04.2011
06.04.2011
World's Best Products
Pty Ltd
A Ward
Western
Australian
Local
Government
Association
Olivia Whelehan
Yakka Pty Ltd
EFT10391
08.04.2011
British
American
EFT10392
08.04.2011
Commander
Limited
EFT10393
08.04.2011
Ispx
EFT10380
EFT10394
08.04.2011
Karratha
Pty Ltd
EFT10395
12.04.2011
Griffin Civil
Anti Graffiti Safe Wipes
Conference Expenses
Executive Assistant Course
Uniforms
TTI Cigarettes
242.22
648.34
2,817.10
108.65
869.00
160.00
33,290.35
3,524.82
Australia
Network Charges
Public Internet Charges for Libraries, Domain
Charges
Contracting
EFT10396
EFT10397
12.04.2011
12.04.2011
EFT10398
EFT10399
20.04.2011
20.04.2011
EFT10400
14.04.2011
Scott Mcphail Painter &
Decorators
Siemens Ltd
Australian
Taxation
Office
Child Support Agency
K
Christensen
Mortgage
EFT10401
14.04.2011
EFT10402
EFT10403
158.00
542.55
KTA Airport - Andover BMS Service & Repairs,
Wickham Daycare Plasterboard Replacement,
Lighting Tower Repairs, 7 Mile Install Cold Storage
Tank, Erect Shade Umbrellas, Install Seepage
Drains, Air Conditioner Maintenance, General
Repairs
Karratha Airport Car Park Expansion Payment
Claim 10
429,913.00
Dampier Pavilion, Roebourne Basketball Courts,
Roebourne Community Hall - Paint Brick Work With
Anti-Graffiti Paint, Roebourne Library Verandah
Sanding & Sealing
KTA Airport - Checked Baggage Handling System
48,290.00
16,966.36
Payroll Deductions
Payroll Deductions
50,391.86
160,534.39
290.01
572.00
Dept Of Housing &
Payroll Deductions
250.00
14.04.2011
14.04.2011
Dept Of Housing &
Works - Hughes Rent
T Swetman
Payroll Deductions
490.00
555.00
EFT10404
15.04.2011
Australian
Office
FBT - 4th Quarter 2011
EFT10405
EFT10406
15.04.2011
15.04.2011
British
American
Philip Morris Limited
TTI Cigarettes
TTI Cigarettes
EFT10407
15.04.2011
Decorators
Roebourne Community Hall - Paint Walls And
Doors
Taxation
Page 58
118,154.00
1,242.93
1,836.88
15,400.00
EFT10408
15.04.2011
Karratha
Pty Ltd
EFT10409
EFT10410
15.04.2011
18.04.2011
Roebourne
Volunteer
Fire & Rescue
WALGA (Marketforce)
907 Walcott Way - Renovation Of Bathroom And
Laundry Replace Oven And Reseal Kitchen
Benches
Housing
Renovations,
Air
Conditioner
Replacements, Bulgarra WWP Major Electrical
Board Upgrade, 7 Mile Effluent Ponds Repairs &
Modifications to Men's Toilet, Lighting Repairs,
Shade Structure Repairs, Repair Roof Leak,
General Repairs
WALGA Social Media Workshop, Advertising
EFT10411
18.04.2011
Shell
Company
Australia
Fuel
18.04.2011
Decorators
Shire Graffiti Removal
Woolworths (WA) Ltd
Beverley White
Alcohol For Civic Reception, TTI Kiosk Stock,
Cossack Cleaning Products
Catering
EFT10412
Contracting
154,599.57
8,001.70
552.00
Of
8,745.34
19,444.00
EFT10413
EFT10414
18.04.2011
18.04.2011
EFT10415
18.04.2011
EFT10416
EFT10417
18.04.2011
18.04.2011
Dept Of Housing &
Works - Hughes Rent
Allied
PickfordsKarratha
Baker's Temptation
EFT10418
EFT10419
18.04.2011
18.04.2011
Karratha First National
Real Estate
B Lewis
25 Marsh Way Bond Top Up
Reimbursement For Pan Pacific Hotel Charges
EFT10420
18.04.2011
Jenni Brown
Development of Management Plan for Karratha
Leisure Centre - Instalment 2 15% Of Total Cost
EFT10421
EFT10422
18.04.2011
18.04.2011
Corporate
Express
Australia Limited
Chandler Macleod
7 Mile Desk, Stationery
Waste Management Labour Hire
2,378.49
28,499.59
EFT10423
18.04.2011
Forte
Management
Airside Upgrade - Design of RPT & GA Apron East
Expansion, water Infrastructure Upgrades
29,741.25
16,624.69
368.28
3,470.41
432.30
225.00
10,002.70
Airport
Payroll Deductions
Relocation Expenses
TTI Kiosk Stock
1,596.51
1,600.00
350.00
6,397.09
2,776.60
500.00
364.89
3,927.00
EFT10424
EFT10425
EFT10426
EFT10427
EFT10428
18.04.2011
18.04.2011
18.04.2011
18.04.2011
18.04.2011
GHD Pty Ltd
Garrards Pty Ltd
ITVision
Just Spectacles
Karratha Florist
Schematic Design Review Of The Tenderer For The
Bulgarra Community Centre, Management of
Capital Works Projects
Hardi Spray Gun
ITVision Project Incidentals
Employee Prescription Safety Glasses
TTI Flowers
EFT10429
18.04.2011
Karratha & Districts
Chamber Of Commerce
Contribution for the 2010/2011 KDCCI Business
and Community Directory
EFT10430
18.04.2011
Karratha
Hotel
Small Business Breakfast Briefing
2,150.00
EFT10431
18.04.2011
Hire Of Semi Tipper
6,600.00
EFT10432
EFT10433
18.04.2011
18.04.2011
EFT10434
18.04.2011
Karratha Earthmoving &
Sand Supplies
Karratha
City
Real
Estate
Karratha Tavern
Lil's
Retravision
Karratha
EFT10435
EFT10436
EFT10437
EFT10438
18.04.2011
18.04.2011
18.04.2011
18.04.2011
Leisure Institute Of WA
Aquatics (Inc)
J Lally
M Joyce Crane Hire
Poolmart Karratha
EFT10439
EFT10440
EFT10441
EFT10442
18.04.2011
18.04.2011
18.04.2011
18.04.2011
Pilbara Iron Company
(Services) Pty Ltd
Pilbara Real Estate
Parry's Merchants
Pilbara Holiday Park
EFT10443
EFT10444
18.04.2011
18.04.2011
International
Sulcon Pty Ltd
Shire Housing Water Consumption
TTI Alcohol
Cossack - Fridge, Shire Housing - Fridge, Gift
Voucher
2011 North West Aquatics Seminar Registration
Reimbursement for Mileage 19.04.10 - 20.12.10
Crane Hire to Lift Bobcat from Ditch
8 Knight Place Pool Maintenance
Shire Electricity & Water Consumption
Refund of Duplicate Payment of Invoice
TTI Kiosk Stock
Accommodation for Andrew Booth
Rates Refund Ror Assessment A42087 3 Badock
Place
Cancelled Cheque
Page 59
62.55
19,672.97
3,145.00
180.00
3,114.95
278.77
539.50
8,468.40
121.00
14,420.25
260.00
766.41
EFT10445
EFT10446
18.04.2011
18.04.2011
The Royal Life Saving
Society Australia
TNT Express
EFT10447
EFT10448
18.04.2011
18.04.2011
EFT10449
1,320.00
2,508.77
Red Book
The Retic Shop
Pool Lifeguard Re-Qualifications
Freight
Web Fleetmaster Subscription April 2011 - March
2012
Reticulation Suppliers
18.04.2011
West Pilbara Junior
Cricket Association
Light Token Reimbursement
1,867.20
EFT10450
EFT10451
18.04.2011
18.04.2011
Landmark
Limited
A Wright
SST Enviro Dye Blue 5L
Conference Expenses
825.66
271.25
EFT10452
EFT10453
18.04.2011
18.04.2011
Airport
Lighting
Specialists Pty Ltd
Protector Alsafe
KTA Airport - Supply AFRU Plus PAL Unit
Safety Equipment
100.00
476.11
EFT10454
EFT10455
EFT10456
18.04.2011
18.04.2011
18.04.2011
Abberfield
Industries
Pty Ltd
BOC Limited
Bunzl Ltd
Karratha Bowling Club - Floodlight Control Unit
Shire Gas
Toilet Tissue
EFT10457
18.04.2011
BC Lock & Key
EFT10458
18.04.2011
P Bommer
22b Frinderstein Way - Replace Front Screen Lock
& Cut Key, Key Cutting
Reimbursement for QANTAS Booking For R
Mitchell
1,100.00
2,125.86
Operations
7,342.28
438.39
1,966.15
381.03
581.69
EFT10459
EFT10460
EFT10461
18.04.2011
18.04.2011
18.04.2011
BEST Consultants
BT Equipment Pty Ltd
CJD Equipment
Contract Administration For Bulgarra Oval Electrical
Upgrade And Floodlighting Project
Control Air Con, Tapped Plates, Battery, Nut
Oil Sample Bottle Filters, Tank Breather
EFT10462
18.04.2011
Centurion Transport Co
Pty Ltd
Freight
18.04.2011
Coates Hire Operations
7 Mile Equipment Hire, Local History Portable Office
Hire
16,288.78
EFT10464
18.04.2011
Coca-Cola
(Holdings) Ltd
TTI, KEC, RAC & KAC Kiosk Stock
20,511.41
EFT10465
18.04.2011
Coventrys
Duraled Combination Lamp, Filter, Safety Triangle,
Radio Handpiece
404.19
EFT10466
18.04.2011
Cable Logic
KTA Airport - Additional Cabling And Identification
Works On FIDS System
2,900.94
23,949.23
1,650.00
80.00
208.10
3,120.50
EFT10463
9,889.75
2,093.07
1,818.29
555.48
Amatil
EFT10467
EFT10468
EFT10469
EFT10470
EFT10471
18.04.2011
18.04.2011
18.04.2011
18.04.2011
18.04.2011
Coda Studio Pty Ltd
CBT Corp Pty Ltd
Megan Cherry
E & MJ Rosher Pty Ltd
Extreme Marquees
Baynton West Family Centre - Contract
Administration & Flight Reimbursements
12 Month Subscription To govjobs.com.au
Refund Of Swimming Lessons
Axle, Castor Wheel
Marquees Final Payment
EFT10472
18.04.2011
Farinosi and Sons (Rtl)
Pty Ltd
7 Mile - Timber Handled Square Mouth Shovel
EFT10473
18.04.2011
Fortesque Bus Service
Pty Ltd
Sunday Bus Service 01.03.11 - 31.03.11
3,343.70
1,709.40
880.55
109.38
8,463.40
EFT10474
EFT10475
EFT10476
18.04.2011
18.04.2011
18.04.2011
Gas City Pest Control
Globe Australia Pty Ltd
Greenline AG Pty Ltd
Millars Well Child Health Clinic - Install Chemical
Termite Protective Zone
S-Methoprene Sand Granules 20Kg
Transmission Belt
EFT10477
18.04.2011
GES Consulting
Karratha Leisure Complex Project Management
Services - Tender Evaluation Stage 1
EFT10478
EFT10479
18.04.2011
18.04.2011
C Gunson
Home Hardware
EFT10480
18.04.2011
97.10
Hydramet
Reimbursement For Purchase Of Gift Vouchers For
OHS Initiative Awards
Rope Supersilver, Garden Hose Kit, Paint
Bulgarra And Gap Ridge WWTP Annual Service
Contract
23,857.32
1,000.00
472.67
EFT10481
18.04.2011
Ian Lush & Associates
Bulgarra Community Centre - BCA Assessment &
Compliance Advice of Tender Document
EFT10482
18.04.2011
Karratha Auto Electrics
7 Mile Waste - Investigate Fault In Electro Magnet,
Hardwire Electric Bulk Fuel Pump
Page 60
60.00
512.36
EFT10483
EFT10484
18.04.2011
18.04.2011
Karratha Country Club
Inc
Kott Gunning
Indoor Cricket Electrical Testing And Inspection
Lease for Yaandina Family Centre
EFT10485
18.04.2011
Komatsu Australia Pty
Ltd
End Bit, Filters
EFT10486
EFT10487
EFT10488
18.04.2011
18.04.2011
18.04.2011
Kids Activity And Safety
Guide
Landgate
Steven John La Puma
Advertising In Kids Activity And Safety Guide For
Nickol Bay Hospital
Interim Valuation Schedules & Land Enquiries
Rates refund for assessment A88314 14 Curlew St
EFT10489
18.04.2011
Metalcom
EFT10490
EFT10491
EFT10492
18.04.2011
18.04.2011
18.04.2011
Emerge Associates
Mcintosh & Son
C Meehan
Wickham Transfer Station - Wet Hire of Hook Truck
05/04/11 6hrs
Playground Permanent Play Structures Progress
Claim
Chute Deck, Shear Pins, Filters
Reimbursement For Bags & Folders
EFT10493
18.04.2011
Redwave Media Ltd
Radio Sponsorship - Cyclone Awareness Segment,
Advertising
3,272.50
EFT10494
18.04.2011
Broadcast Australia Pty
Ltd
Facilities Leasing - SBS Mt Welcome Power
Recovery
376.19
18.04.2011
North
West
Services
Blackwood Crescent - Trim And Remove Various
Trees
2,535.50
Karratha Leisure Centre Funding Application Partnership Proposal
5,445.00
Hire of Freestanding HC Cooler and Water Bottle
Replacement
28.25
EFT10495
Tree
6,127.00
211.86
917.52
544.50
1,424.86
685.83
1,188.00
2,200.00
366.79
154.46
EFT10496
18.04.2011
NS Projects
EFT10497
18.04.2011
Neverfail
Pty Ltd
EFT10498
EFT10499
EFT10500
18.04.2011
18.04.2011
18.04.2011
O'Donnell Griffin
Pirtek
Pilbara Motor Group
EFT10501
18.04.2011
Pilbara Copy Service
Bulgarra Sporting Precinct - Electrical And
Floodlighting Upgrade - 2nd Progress Claim
Hydraulic Filter Assembly And Element
Air Filters
7 Mile Waste & KTA Airport Photocopier Usage
Charges
EFT10502
18.04.2011
Pilbara Newspapers Pty
Ltd (Pilbara Echo)
Full Page Advert In Secrets of Pilbara 2011
EFT10503
18.04.2011
Pindan Pty Ltd
Construction of The Baynton West Family Centre Progress Claim 2
EFT10504
18.04.2011
Porter
Engineers
EFT10505
18.04.2011
Powervac Pty Ltd
Review And Draft Shire Of Roebourne Bonding
Policies
KTA Airport - Tennant 50cm Vac Burnisher, Floor
Pads
EFT10506
EFT10507
EFT10508
18.04.2011
18.04.2011
18.04.2011
Paintball Eruption
D Pentz
Roy Galvin & Co Pty Ltd
Final 50% Payment To Paintball Eruption - Make A
Move Youth Plan
Directors Utility Subsidy
PVC Blue Pressure Pipe
11,391.44
1,309.58
212.76
EFT10509
18.04.2011
RoMe
Energy
Environment Pty Ltd
Karratha Leisure Complex - Consultancy On Tender
Buildings And Design
2,475.00
5,335.00
Springwater
Consulting
&
183,725.50
1,033.09
498.70
257.69
1,950.00
1,032,698.93
4,665.21
3,895.00
18.04.2011
RPS Planning
Town Planning Services - Development Application
Assessment - Project NP40034.00
EFT10511
EFT10512
EFT10513
EFT10514
EFT10515
18.04.2011
18.04.2011
18.04.2011
18.04.2011
18.04.2011
Amcap
(Formerly
Skipper Truck Parts)
Statewide Bearings
Kmart Karratha
Statewide Turf Services
Steel Cap Recruitment
Master Cylinder, Thrust Bearing, Filter
Fan Belts, Bearing
Household Goods For Transient House
Balmoral Road - Mow Verges And Tree Lines
TTI & Depot Labour Hire
EFT10516
18.04.2011
Shire Of Wyndham-East
Kimberley
Registration For Zone Forum Perth 23.03.11 24.03.11 - Cr Hipworth
300.00
EFT10517
EFT10518
EFT10519
18.04.2011
18.04.2011
18.04.2011
Schneider
Electric
Buildings Aust. Pty Ltd
Tru Blu Australia Group
Timebadge Pty Ltd
SOR Admin - Door and Swipe Card System Repairs
Hire 2.5T Twin Drum Roller
KTA Airport - 2000 x TD-1 Day Badges
896.06
629.75
1,224.74
EFT10520
18.04.2011
UDLA
Cattrall Park Redevelopment Stage 4 - Landscape
Works Administration And Disbursements
1,946.00
EFT10510
Page 61
528.63
147.33
504.00
16,901.33
7,931.40
EFT10521
18.04.2011
Versatile
Products
Building
EFT10522
18.04.2011
EFT10523
18.04.2011
Westrac Equipment Pty
Ltd
Wormald Australia Pty
Ltd
EFT10524
EFT10525
EFT10526
EFT10527
18.04.2011
18.04.2011
18.04.2011
19.04.2011
Downer Edi Works Pty
Ltd
A Ward
Yakka Pty Ltd
Amnet It Services
EFT10528
19.04.2011
ABC Containers Pty Ltd
EFT10529
19.04.2011
EFT10530
EFT10531
EFT10532
EFT10533
EFT10534
EFT10535
19.04.2011
19.04.2011
19.04.2011
19.04.2011
19.04.2011
19.04.2011
Real Estate
Karratha
City
Real
Estate
Jacquie Lymbery
North West Realty
Pilbara Real Estate
Ray White Real Estate
LJ Hooker Karratha
EFT10536
EFT10537
EFT10538
EFT10539
EFT10540
EFT10541
EFT10542
Shire Housing Repair Items, Cossack Hasp &
Staple Decor
Front Windscreen, Cutting Edge
Administration Building Monthly Testing Of Fire
Panels
752.91
194.91
7 Mile - Wet Hire Of Dozer 24.02.11 - 26.02.11 Cyclone Clean Up
Directors Utility Subsidy
Uniforms
Email Broadband 2+ 9/4/2011 - 9/5/2011
7 Mile - Supply Build and Deliver 5 x 20 ft Sea
Containers
27,225.00
Shire Rental Housing Payments
31,135.00
5,214.29
7,691.42
24,602.74
17,163.69
24,373.05
5,633.33
19.04.2011
20.04.2011
20.04.2011
20.04.2011
20.04.2011
21.04.2011
Peter Hunt Architect
Superannuation Fund
No 2
AEC Group Ltd
R McDermott
Pilbara News
Beverley White
Artistic Merit
HR Office Rental Payment
Shire Library Services Review
Utilities Reimbursement
Advertising
Catering
Walkington Theatre Review - Consultancy Service
2,711.03
14,740.00
1,001.97
5,725.72
700.00
8,958.40
21.04.2011
I Chapman
Reimbursement Flight Change Costs Re Slabs and
Footings Course
860.00
8,098.20
114.40
217.30
133.03
10,407.50
EFT10543
EFT10544
EFT10545
21.04.2011
21.04.2011
21.04.2011
Karratha Comlec
C Meehan
D Pentz
KTA Airport - Relocate Skywest From Temporary
Check-In To Permanent Office
Conference Expenses
Conference Expenses - Perth Meetings
EFT10546
EFT10547
21.04.2011
21.04.2011
Woolworths (WA) Ltd
Pindan Pty Ltd
Council Refreshments for Electoral Commissioners
Meeting, Citizenship Ceremony Catering
Bond Refund PA1950 Plus Interest
EFT10548
28.04.2011
Real Estate
Shire Housing Water Consumption
EFT10549
28.04.2011
British
American
EFT10550
EFT10551
28.04.2011
28.04.2011
Griffin Civil
Woolworths (WA) Ltd
EFT10552
28.04.2011
EFT10553
28.04.2011
Karratha
Contracting
Pty Ltd
K
Christensen
Mortgage
EFT10554
28.04.2011
EFT10555
EFT10556
811.88
7,942.00
171.29
708.29
79.00
64.90
TTI Cigarettes
Karratha Airport Car Park Expansion Progress
Claim 11
TTI & RAC Kiosk Stock
1,911.11
889,038.18
912.57
Roebourne Community Hall - Refurbishment - Third
Progress Claim, KAC - Remove Old Rigging &
Shade Sails From Pool, Shire Housing
Renovations, 7 Mile Container Relocations,
Bulgarra Oval - Design & Construction of Storage
Shed, Indoor Cricket Final Payment Electrical &
Lighting, KTA Airport Fire hydrant Relocation &
Grey
Water
Pump
Hire,
Air-conditioning
Maintenance, General Building Repairs
210,337.65
572.00
Dept Of Housing &
Payroll Deductions
250.00
28.04.2011
Dept Of Housing &
Works - Hughes Rent
Payroll Deductions
920.00
28.04.2011
Shire of Roebourne
Social Club
Payroll Deductions
948.00
Page 62
EFT10557
28.04.2011
T Swetman
EFT10558
EFT10559
29.04.2011
29.04.2011
WA
Local
Govt
Superannuation Plan
WALGA (Marketforce)
Advertising
EFT10560
EFT10561
73768
73769
73770
29.04.2011
29.04.2011
01.04.2011
01.04.2011
01.04.2011
Tania Lindau
Woolworths (WA) Ltd
Shire Of Roebourne
Westscheme
Rest Superannuation
Refund of Excess Cossack Art Entry Fee Processed
Via Bpoint
TTI Kiosk Stock
Payroll Deductions
297.00
699.91
1,996.15
2,962.01
771.64
73771
73772
01.04.2011
01.04.2011
Navigator
Australia
Limited
(Aviva
Investment Services)
MLC Nominees Pty Ltd
1,487.03
809.88
73773
73774
73775
01.04.2011
01.04.2011
01.04.2011
Payroll Deductions
305.39
130.50
859.14
73776
73777
73778
73779
73780
01.04.2011
01.04.2011
01.04.2011
01.04.2011
01.04.2011
Mtaa
Superannuation
Fund
Lgrceu
LG Super
HostPlus
Superannuation
Health Super
Bt Super For Life
Axa Australia
Amp Life Limited
1,183.48
978.99
811.97
832.65
804.72
73781
73782
01.04.2011
01.04.2011
Australian
Services
Union (Asu/Meu Div.)
Shire Of Roebourne
73783
73784
73785
73786
73787
73788
73789
73790
73791
01.04.2011
01.04.2011
06.04.2011
06.04.11
06.04.2011
06.04.11
06.04.2011
06.04.11
06.04.11
73792
06.04.2011
73793
06.04.2011
73794
Colonial First State
Firstchoice Super
Australian Super
Telstra
Horizon Power
Water Corporation
Payroll Deductions
Payroll Deductions
Shire Telephone Charges
Cancelled Cheque
Shire Electricity Charges
Cancelled Cheque
Shire Water Charges
Cancelled Cheque
Cancelled Cheque
555.00
169,462.67
1,888.05
531.90
755.00
970.37
4,287.01
1,002.18
59,046.65
15,758.65
Alpha First Aid Supplies
Pty Ltd
Emergency Response First Aid Kit, First Aid
Supplies
06.04.2011
Dampier
Community
Association
Lil's
Retravision
Karratha
Annual Community Assoc Development Scheme
2010/2011- Progress Payment 1
Cossack - Fridge 560L, Strategic Projects Digital
Camera
06.04.2011
Department Of Racing
Gaming & Liquor
TTI Liquor License - K Cameron Duty Manager
140.00
73796
06.04.2011
Shenton Enterprises Pty
Ltd
Drive Tracks Belts For Ultramax Automatic Cleaner
407.00
73797
06.04.2011
Woodside
Limited
Vehicle Crossover Subsidy - A41155 8 Dalton St
Karratha
387.75
73798
73799
06.04.2011
06.04.2011
Angus And Robertson
Karratha
Australian Tax College
Dampier Library - Books
FBT Conference 02.02.11
496.25
396.00
73800
06.04.2011
T Anderson
Reimbursement For Completion of RSA And Liquor
Licence Training
295.00
750.76
73795
Energy
443.20
38,507.70
1,898.00
73801
06.04.2011
Oleksandra Babych
Vehicle Crossover Subsidy - A87848 42 Yirrawarri
Street Karratha
73802
06.04.2011
Mark Blewett
Vehicle Crossover Subsidy - A78841 403 Ridge
Elbow Karratha
383.63
06.04.2011
Calibre
Pty Ltd
Vehicle Crossover Subsidy - A69777 - 4520 Crane
Circle Karratha
280.50
73803
Constructions
Page 63
73804
06.04.2011
Terence
Cronin
&
Eleanor
Rates refund for assessment A70221 20 Bruce Way
Point Samson 6720
646.83
73805
73806
06.04.2011
06.04.2011
Phillip G Eckford
Harvey Norman
73807
73808
06.04.2011
06.04.2011
Hendry Group Pty Ltd
Jason Signmakers
Vehicle Crossover Subsidy - A88269 161 Wallaby
Street Karratha
Cossack - Simpson Front Loader
Contractor - Building Surveying Services B
Cameron
HR - OHS Posters
73809
73810
06.04.2011
06.04.2011
McLeods
&
Co
Barristers And Solicitors
Tamara Mertens
Legal Advice
73811
73812
73813
06.04.2011
06.04.2011
06.04.2011
Mercure Inn Continental
Broome
Norwest Craft Supplies
Natural Choice Karratha
Accommodation I Chapman 13 .03.11 - 15.03.11
KEC - Holiday Program Supplies
KEC Kiosk Stock - Protein Bars / Shakes
252.00
53.65
84.00
73814
73815
06.04.2011
06.04.2011
Dept Of Planning &
Infrastructure - Plates
Kristine Pearce
SOR Plates 1968R - C Hine
Refund of KAC Swimming Lessons (8 x Lessons)
150.00
80.00
73816
73817
06.04.2011
06.04.2011
Paul Napier Rio Tinto
Raeco
Refund Of Plan Search Fee For 181 Thyssen
Crescent Dampier
Wickham Library - Stationery
66.00
253.43
73818
06.04.2011
Saving Animals From
Euthanasia
SAFE - Annual Community Sponsorship Final Claim
2010/2011
12,546.60
73819
73820
73821
73822
06.04.2011
06.04.2011
06.04.2011
06.04.2011
Saipen
Leighton
Consortium
Darren Sloper
Triangle Filtration
Wattleup Tractors
Refund Planning Fee - Applicant Withdrew P2476
Exchange Piston And Spacer Bolt Valve
3-Way Manifold, Pressure Regulator
135.00
80.00
1,190.20
895.90
73823
73824
73825
73826
73827
08.04.2011
14.04.2011
14.04.2011
15.04.2011
18.04.2011
D-Link
(DGS-1008D)
8
Port
10/100/1000
Unmanaged Switch, Multi Card Reader
Payroll Deductions
Payroll Deductions
Australia Post Postage - March 2011
303.90
1,996.15
2,719.37
1,653.37
1,127.73
73828
73829
73830
73831
18.04.2011
18.04.2011
18.04.11
18.04.2011
Harvey Norman
Shire Of Roebourne
Shire Of Roebourne
Australia Post
Telstra
3
Hutchison
Telecommunications
Aust.
Horizon Power
357.23
485.00
3,735.98
458.81
1,868.35
80.00
180.71
118,130.04
Water Corporation
SES Messaging Service - 26/02/11 - 25/03/11
Cancelled Cheque
Shire Water Charges
Building
And
Construction
Industry
Training Fund (BCITF)
BCITF Receipts - February 2011
111,006.98
18.04.2011
Eaton Building
Vehicle Crossover Subsidy - A88330 - Lot 427
Nyumari Street Baynton West
379.50
73834
18.04.2011
Karratha
Bedding
Tea Trolley For Council Kitchen
259.00
73835
18.04.2011
Angus And Robertson
Karratha
Books - Gifts For New Australian Citizens
836.79
73836
18.04.2011
Phillip Adams
Vehicle Crossover Subsidy - A79203 - Lot 500 Loft
Lane Nickol West
247.50
73837
73838
73839
73840
18.04.2011
18.04.2011
18.04.2011
18.04.2011
Builders
Registration
Board of WA
Dongara Air Charters
DCCM Pty Ltd
Wayne Evans
BRB Receipts - March 2011
Refund Of Duplicate Payment On Inv 58318
Refund Of Overpayment Of Building Licence
Refund - R Code Variation Not Required P2486
73841
18.04.2011
Fire & Safety WA
Pt Samson VBFB - 1 x Packet Of Yellow Cyalume
Sticks
59.18
73842
18.04.2011
Aimee Foan
Vehicle Crossover Subsidy - A87923 - Lot 279
Gardugarli Drive Baynton West
379.50
73832
73833
18.04.2011
Furniture
35,740.25
&
Page 64
3,325.00
22.00
818.18
135.00
18.04.2011
Wilfred Hicks
Vehicle Crossover Subsidy - A1200 - Lot 778 Sholl
Street Roebourne
73844
18.04.2011
McLeods
&
Co
Barristers And Solicitors
Legal Advice
73845
18.04.2011
Matthew Lord
Rates refund for assessment A14942 86 Berkley
Crescent Dampier 6713
73846
18.04.2011
Dept Of Planning &
Infrastructure - Plates
Plate Number 8655R - Peta Mott
18.04.2011
Lisa Righton
Early Learning Specialist Scholarship Program Incentive Payment For 50% Completion
1,000.00
73848
73849
18.04.2011
18.04.2011
Tangent Nominees Pty
Ltd
Wilsons Sign Solutions
Overpayment Of Building Licence Fees
Cossack Signs
325.78
7,183.00
73850
73851
73852
73853
73854
73855
73856
73857
73858
73859
19.04.2011
20.04.2011
20.04.2011
20.04.11
20.04.2011
21.04.2011
21.04.2011
21.04.2011
28.04.2011
28.04.2011
73860
73861
73862
28.04.2011
28.04.2011
29.04.2011
73863
73864
73865
73866
73867
29.04.2011
29.04.2011
29.04.2011
29.04.2011
29.04.2011
73868
73869
29.04.2011
29.04.2011
Colonial First State
Firstchoice Super
Amp Life Limited
Axa Australia
Bt Super For Life
Health Super
HostPlus
Superannuation
LG Super
73870
73871
29.04.2011
29.04.2011
Mtaa
Superannuation
Fund
MLC Nominees Pty Ltd
73872
73873
73874
73875
29.04.2011
29.04.2011
29.04.2011
29.04.2011
Navigator
Australia
Limited
(Aviva
Investment Services)
Rest Superannuation
Westscheme
Telstra
DD13465.1
21.04.2011
DD13468.1
DD13481.1
73843
73847
DD13486.1
495.00
3,754.30
12.62
170.00
Shire Of Roebourne
Shire Of Roebourne
Horizon Power
Water Corporation
Shire Of Roebourne
Shire Of Roebourne
Bucks for Bags Initiative - 16/03/11 Care Donation
to Presidents Flood Appeal
Cancelled Cheque
Petty Cash Reimbursement
Shire Presidents Flood Appeal - SOR Contribution
Shire Water Charges
Payroll Deductions
Payroll Deductions
Australian
Services
Union (Asu/Meu Div.)
Lgrceu
Australian Super
Payroll Deductions
Payroll Deductions
354.60
87.00
2,653.45
1,033.22
536.48
555.10
543.58
919.81
594.77
572.76
105.65
581.29
Shire Of Roebourne
Telstra
Horizon Power
4,182.00
91.01
3,437.61
1,264.35
10,000.00
32,302.42
18,466.45
1,996.15
819.90
Western
Australian
Treasury Corp
Loan No. 91 Admin Building Renovations & Loan
No. 95 Staff Housing Repayments - Principal &
Interest
355,295.16
21.04.2011
Western
Australian
Treasury Corp
Loan No. 96 Cossack Infrastructure Repayment Principal & Interest
66,493.71
28.02.2011
Westpac
Corporate
Credit Cards
Shire Corporate
February 2011
17,833.17
08.04.2011
Westpac
Corporate
Credit Cards
Shire Corporate Credit Card Repayments - March
2011
Credit
Card
Repayments
1,253.65
558.86
1,994.17
554.91
-
17,824.92
6,498,985.80
04.04.2011
04.04.2011
07.04.2011
Shire of Roebourne
Shire Of Roebourne
Shire Of Roebourne
Wages
Wages
Wages
Page 65
3,517.01
375.75
2,896.60
07.04.2011
08.04.2011
08.04.2011
11.04.2011
12.04.2011
14.04.2011
18.04.2011
18.04.2011
28.04.2011
Shire Of Roebourne
Shire Of Roebourne
Shire Of Roebourne
Shire Of Roebourne
Shire Of Roebourne
Shire Of Roebourne
Shire Of Roebourne
Shire Of Roebourne
Shire Of Roebourne
Wages
Wages
Wages
Wages
Wages
Payroll F/E13.04.11
Wages
Wages
Payroll F/E27.04.11
Total Payments
Page 66
2,487.06
3,278.77
2,287.92
1,194.56
1,860.40
445,786.08
2,024.14
5,300.37
452,493.94
923,502.60
7,422,488.40
10.2
FINANCIAL STATEMENT FOR PERIOD ENDING 31 MARCH 2011
File No:
APR11
Attachment(s)
Nil
Author Name:
Management Accountant
Nil
REPORT PURPOSE
To provide Council with a summary of the financial position as at the specified period.
Background
In accordance with the Local Government Act 1995 and Local Government (Financial
Management) Regulations 1996, a Statement of Financial Activity is required to be
presented to Council as a minimum requirement.
In accordance with the regulations, a report must be compiled on variances greater than
the materiality threshold adopted by Council of $10,000.
With this report being composed at programme level, only a general comment can be
made regarding the variances.
The Act states that a statement of financial activity, and accompanying documents, are to
be;
1) presented to the Council;
(a)
At the next ordinary meeting of council following the end of the month to
which the statement relates; or
(b)
If the statement is not prepared in time to present it to the meeting referred
to in (a) above, to the next meeting of Council after that meeting; and
2) Recorded in the minutes of the meeting at which it is presented.
The following table is a summary of the Financial Activity Statement Report compared to
the Budget as at 31st March 2011:
Year to Date
Budget
Actual 1 July to
31 March 2011
Variance
Operating Expense
Current
Amended
Budget
(64,019,589)
(37,214,780)
(29,813,107)
7,401,673
Operating Revenue
87,511,591
72,257,422
74,648,440
2,391,018
(86,423,694)
(53,328,179)
(39,885,823)
13,442,356
52,415,886
37,413,764
6,196,944
(31,216,820)
10,053,806
4,465,486
3,395,463
(1,070,023)
404,914
404,914
404,914
0
Non Operating
Exp
Non Operating
Rev
Non Cash
Items Included
Restricted
Surplus
Page 67
BFWD 09/10
Surplus/(Deficit) 10/11
57,086
23,998,627
14,946,832
The financial statements for the reporting period are submitted in the form of:
- Financial Activity Statement Report
- Operating and Capital Variance Commentary by Programme Area
- Net Current Asset Position
- Balance Sheet
- Cash and Cash Equivalent Note
- Schedule of Divisional Financial Activity
Options
1) To adopt the report as is
2) To adopt the report with amendments
3) Not to adopt the report
Policy Implications
As per section 34 of the Local Government (Financial Management) Regulations 1996.
The report represents the financial position of the Council at the end of March 2011 with
the current budget in deficit to the amount of $57,086.
Conclusion
None
Voting Requirements
Simple.
That the Financial reports for the period ending 31 March 2011 be received.
Page 68
Shire Of Roebourne
Statement Of Financial Activity
for the period 1 July 2010 to 31 March 2011
Original
Budget
Amended
Budget
Year to Date
Amended
Budget
Year To Date
Actual
$10,000 or
more
$
$
$
$
$
Rate Setting Statement
Operating
Revenues (Sources)
General Purpose Funding
Rates)
Governance
Law, Order And Public Safety
Health
Education and Welfare
Housing
Community Amenities
(excluding
Recreation And Culture
Transport
Economic Services
Other Property And Services
4,415,287
94,283
251,007
80,532
150,337
3,837,429
12,000,193
5,083,610
328,357
267,689
94,578
150,337
3,839,442
10,752,678
3,810,043
273,859
235,803
83,338
112,935
1,847,691
8,428,546
4,377,655
172,937
133,389
56,495
64,477
1,573,731
9,617,294
(567,612)
100,922
102,414
26,843
48,459
273,960
(1,188,748)
9,895,765
23,512,455
20,380,533
21,953,548
(1,573,015)
22,640,687
1,294,988
60,100
23,071,304
1,555,579
197,363
16,610,988
1,233,951
178,510
16,507,108
1,242,966
492,838
103,880
(314,328)
54,720,608
68,853,392
53,196,197
56,192,436
(2,996,239)
(502,566)
(2,249,738)
(1,753,954)
(1,122,073)
(379,193)
(2,942,214)
(9,708,738)
(19,279,423)
(16,037,913)
(12,083,023)
792,620
(502,566)
(2,797,278)
(1,796,314)
(1,056,965)
(395,193)
(3,001,650)
(9,427,377)
(17,135,541)
(16,037,162)
(12,404,360)
534,817
(383,215)
(1,703,204)
(1,384,909)
(830,026)
(304,194)
(2,333,155)
(7,406,716)
(12,360,431)
(9,597,905)
(1,238,720)
327,695
(388,430)
(1,261,260)
(1,183,811)
(629,474)
(220,887)
(740,149)
(6,217,266)
(9,831,837)
(7,812,970)
(1,337,564)
(189,459)
-
(65,266,215)
(64,019,589)
(37,214,780)
(29,813,107)
(7,401,673)
Expenses (Applications)
Governance
Law, Order And Public Safety
Health
Housing
Community Amenities
Recreation And Culture
Transport
Economic Services
Other Property And Services
Capital
Revenue
Proceeds From Disposal Of Assets
Tsf From Aerodrome Reserve
Tsf From Air conditioning Reserve
Tsf From MSIS Reserve
Tsf From Walkington Theatre Reserve
Tsf From Royalties for Regions Reserve
Tsf From Plant Replacement Reserve
Tsf From Dampier Drainage Reserve
Tsf From Infrastructure Reserve
Tsf From Waste Management Res
Tsf From Housing Reserve
Tsf From Parks, Ovals & Rec Facilities
Tsf From Information Technology Res
Tsf From Public Open Space Reserve
New Loans Raised
Tsf From Restricted Cash Unspent
Grants/Contributions
Repayments Of Self Supporting Loans
(441,944)
(201,098)
(200,552)
(83,307)
(1,593,006)
(1,189,450)
(2,528,594)
(1,784,935)
98,844
517,154
5,926,756
6,033,850
3,634,597
2,585,176
1,049,421
5,173,492
0
0
0
18,066,500
745,977
0
7,751,338
1,302,865
1,604,135
0
0
1,198,000
19,521,304
4,359,188
0
0
0
18,066,500
745,977
0
6,177,090
2,015,446
1,604,135
0
0
1,421,931
17,918,482
4,050,619
0
0
0
11,210,070
0
0
3,030,182
1,302,865
1,604,135
0
0
0
16,110,640
991,498
0
0
0
582,965
0
0
2,757,473
0
0
0
0
325,453
0
3,059,121
10,627,105
272,709
1,302,865
1,604,135
(325,453)
16,110,640
0
5,601
0
5,601
0
5,601
1,434,380
5,523
(1,434,380)
-
Page 69
Repayments Of Interest Free Loans To
Local Groups
101,536
101,536
99,652
99,652
-
61,397,504
58,449,736
41,048,361
8,782,120
32,266,241
Shire Of Roebourne
for the period 1 July 2010 to 31 March 2011
Expenses
Purchase Of Assets - Land
Purchase of Assets - Artwork
Purchase Of Assets - Buildings
Purchase Of Assets - Equipment
Purchase Of Assets - Furniture & Equip
Purchase Of Assets - Plant
Purchase Of Assets - Infrastructure
Loan Principal Repayments
Tsf To Aerodrome Reserve
Tsf To Air conditioning Reserve
Tsf To Dampier Drainage Reserve
Tsf To Plant Replacement Reserve
Tsf To Walkington Theatre Reserve
Tsf To Royalties for Regions Reserve
Tsf To Workers Compensation Res
Tsf To Infrastructure Reserve
Tsf To Waste Management Reserve
Tsf To Housing Reserve
Tsf To Parks, Ovals & Rec Facilities Res
Tsf To Aged Persons Home Reserve
Tsf To Information Technology Reserve
Tsf To Junior Sport Reserve
Tsf To Public Open Space Reserve
Tsf To Mosquito Control Reserve
Tsf To History & Cultural Publications
Reserve
Tsf To Underground Power Reserve
Tsf To Medical Services Assistance
Package Reserve
Interest Free Loan Principal
Tsf of Unbudgeted Muni Restricted Cash
Original
Budget
Amended
Budget
Year to Date
Amended
Budget
Year To Date
Actual
$10,000 or
more
$
$
$
$
$
(2,389,000)
0
(32,680,244)
(536,890)
(616,570)
(5,588,351)
(22,197,855)
(1,835,380)
(287,295)
0
(732)
(41,356)
(98)
(400,000)
(24,128)
(918,136)
(407,623)
(1,488,162)
0
(1,345)
0
(1,542)
(12,355)
(537)
(2,389,000)
0
(27,994,973)
(296,668)
(620,620)
(5,438,135)
(20,918,878)
(1,835,380)
(287,295)
0
(732)
(41,356)
(98)
(16,700,000)
(24,128)
(3,928,800)
(449,601)
(1,488,162)
0
(1,345)
0
(1,542)
(12,355)
(537)
(2,389,000)
0
(12,995,194)
(289,171)
(604,412)
(3,696,135)
(15,103,500)
(1,374,032)
(215,469)
0
(549)
(31,014)
(72)
(16,353,331)
(18,099)
0
(91,557)
(148,626)
(126)
(1,008)
0
(1,161)
(9,135)
(27)
(1,385,556)
0
(7,134,047)
(98,621)
(330,615)
(2,437,727)
(8,015,110)
(1,374,034)
(413,662)
0
(654)
(40,476)
(124)
(16,548,340)
(30,540)
(340,915)
(192,267)
(41,425)
0
(2,000)
0
(2,280)
(54,878)
(60)
(1,003,444)
(5,861,147)
(190,550)
(273,798)
(1,258,408)
(7,088,390)
198,193
195,009
12,441
340,915
100,710
(107,201)
45,743
-
(1,090)
(3,985,345)
(1,090)
(3,985,345)
(819)
0
(1,380)
0
-
(7,654)
0
0
(1,286,227)
(7,654)
0
0
(1,286,227)
(5,742)
0
0
(1,286,227)
(6,732)
0
(1,434,380)
(892,381)
1,434,380
(393,846)
(74,707,915)
(87,709,921)
(54,614,406)
(40,778,204)
(13,836,202)
Depreciation
Amounts Set Aside To Provisions
7,798,569
(200,000)
7,798,569
(200,000)
2,479,095
0
1,816,166
0
Accrued Loan Interest
(234,685)
(234,685)
(234,685)
(234,685)
Accrued Salary & Wages
(269,410)
(269,410)
(269,410)
(269,410)
0
(3,506,519)
0
(3,578,613)
0
(1,648,206)
11,441
(1,411,166)
3,587,955
3,515,861
326,794
(87,654)
2,195,236
2,195,236
2,195,236
2,195,236
Income Set Aside As Restricted Funds
Adjustment For Non Cash Items
Movement in Deferred Rates
(Profit) / Loss On Disposal Of Assets
Surplus Brought Forward 1 July
Page 70
Amount Raised From Rates
Surplus / (Deficit)
18,477,741
18,658,199
404,914
(57,086)
19,061,225
23,998,627
18,456,004
605,221
14,946,832
This statement is to be read in conjunction with the accompanying notes.
Operating revenue is above the year to date budget by $2,996,239 which represents a positive
variance of 5.63%.
Operating Expenditure is under the year to date budget by $7,401,673 which represents a negative
variance of 19.89%.
In accordance with the materiality threshold adopted by Council for the reporting of variances by
programme in the Statement of Financial Activity, the following comments are made to provide an
explanation of the above variances.
Revenue
Revenue up of 14.90% ($567,612) due to additional interest on reserves Term Deposits brought to
account to March 2011 due to cash flow requirements on major projects $667,010. Interim rates &
Instalment notices issued $75,818 higher revenue than budgeted YTD less Excess rates adjustment
brought forward of $174,482. Lower than expected Interest on Municipal Investments due to lower
interest rates YTD $50,489. Lower than Budget Ex Gratia rates contribution invoiced YTD $60,000.
Expenditure
Expenditure is showing a variance up of 1.36% ($5,215) which is an immaterial variance to report.
Governance
Revenue
Revenue is down 36.85% ($100,922) which is due to actual variance on Income from Pilbara to
Parliament & lower interest on Debtors required to be charged YTD.
Expenditure
Expenditure is down 25.95% ($441,944) which is due to:
1) $304,694 down on Executive Services Office & Project Expenses, still to be completed.
2) $246,631 down on IT Software, Network Expenses, and Main Computer System upgrade due to
work still to be completed in 4th quarter 2011 orders had been placed end 2010.
3) $76,768 down on Karratha Admin Building costs planned in Budget
4) $76,555 up on Employment Costs Corporate Services
5) $62,508 down on Employment Costs Executive due to vacancies, Exec PA, OHS Officer
6) $59,273 down on Office Expenses Corporate Services – Budget Increased in Budget Review
7) $54,361 down on Election & Council members meeting expenses YTD unspent
8) $31,670 down on Employment Costs Strategic Projects, due to Project Manager vacancy
9) $27,969 down on YTD interest repayments on admin building loan due to 30 June 2010 accrual
10) $11,837 down on Leased office & plant expenses for corporate services
11) $392,628 up on Administration costs allocated less Depreciation not yet posted YTD
Law, Order and Public Safety
Revenue
Revenue is down by 43.43% ($102.414) which is due to RTO funding for Community Safety Officer
$120,000 not yet received as Budgeted for Sep & Jan agreement has been drafted and invoice
raised less $35,940 fees received year to date unbudgeted for Temporary WAPOL Vehicle storage
contract.
1) $156,838 down on Anti Graffiti Initiatives & Community Safety Budget spread evenly over the
year commenced Qtr 2
2) $29,378 down on Animal control costs & admin allocated, Off-road vehicle signage & education
Page 71
3) $12,175 down on Depreciation
4) $30,265 up on Cyclone Preparation Costs due to increased requirements for clean-up
Health
Revenue
Revenue is down by 32.21% ($26,843) which is due to contribution to medical services package not
received from contributors.
Expenditure
1) $14,207 down on Office Expenses Health Department
2) $16,131 down on MSIS Employment– position was vacant
3) $ 12,504 down on MSIS Retention Payments
4) $118,221 down on Compliance Auditing & Inspections to occurred in third quarter
Revenue
Revenue is showing a variance of down 42.91% ($48,459) which was due to Freemasons Aged
person unit reimbursement not yet received ($17,966). Also YTD contribution under budget for Early
Learning Specialist Scholarship ($29,311) Pilbara Iron made first contribution in November.
Expenditure
Expenditure is showing a variance of down 27.39% ($83,307) which is due to:
1) $35,051 down on Early Learning Specialist Scholarship expenses as not commenced til 2nd qtr
2) $14,431 down on Aged Person‘s Homes Contribution YTD
3) $10,197 down on Schools Maintenance Assistance
4) $21,082 down on Depreciation & Building Mtce YTD on Day-care Centres
Housing
Revenue
Revenue is showing a variance down of 14.83% ($273,960) due to Profit not yet realised in asset
register on sale of staff housing $ 279,702 less additional rent on staff housing $5,741 year to date.
Expenditure
Expenditure is down 68.28% ($1,593,006) which is due to:
1) $103,013 up on Leased Housing due to paid one month in advance
2) $33,522 down on Interest expense on Staff Housing Loans due to 09/10 accrual
3) $49,536 down YTD on expenses budgeted for property management outsourcing
4) $138,838 down on Staff Housing Op & Mtce Costs Year to Date
5) $136,197 down on Depreciation year to date
6) $1,354,538 down on allocation of Staff Housing costs to be offset against Department Budgets
Community Amenities
Revenue
Revenue has a variance up of 14.10% ($1,188,748) mainly due to:
1) $24,008 up on Domestic Refuse Collection Fees.
2) $33,197 up on Subdivision Clearance Fees
3) $120,626 up on Town Planning Fees
4) $1,350,178 up on budgeted Grants and Contributions ($1.1m received from Finbar towards
community projects & $250k from Pilbara Iron towards Planning Compliance Officer funded
position)
5) $57,933 down on Industrial/Commercial Refuse disposal Fees (due to closures & volume)
6) $84,615 down on Hazardous Waste disposal fees
7) $37,552 down on Income from Recycling
8) $36,000 down on Litter Initiatives Funding
9) $28,804 down on Industrial/Commercial Refuse collection Fees
10) $10,000 down on Contributions Economic Development from RDA
Expenditure
Page 72
Expenditure is showing a variance down of 16.06% ($1,189,450). The main variances are as
follows:
1) $ 236,169 down on Litter Control – reduced staff numbers
2) $118,272 down on Drainage Maintenance Costs
3) $79,721 down on Economic Development Employment Costs – To recode from Community
4) $42,358 down on Domestic Refuse Collection – vacant positions in this area
5) $65,668 down on Depreciation not yet posted for waste collection & landfill ops
6) $407,271 down on Refuse Site Maintenance & Refuse Site 7 Mile & Equipment Replacement
7) $201,121 down on Recycling – staff & plant insufficient to undertake
8) $32,810 down on Support Services Planning expenses
9) $19,306 down on Public toilet maintenance costs
10) $40,331 down on Strategic Planning Projects & Development – revised in Budget review
11) $109,179 up on Wickham Transfer station costs – to reallocate costing to 7Mile incorrectly
coded
12) $142,516 up on Planning Services Department employment costs year to date
Recreation and Culture
Revenue
Revenue has a variance up of 7.72% ($1,573,015). The variance is due to:
1) $1,547,958 up on Grants and Contributions – (Invoiced earlier than expected; $2M Landcorp
contribution for community projects to be revised and projects agreed upon)
2) $116,000 up on Cossack Art Awards Contribution – Invoiced Rio Tinto in advance for 2011
3) $65,684 up on Contribution – St Luke‘s Oval monies returned for project under budget
4) $46,426 up on Lease fees from Telstra towers received.
5) $32,396 up on KEC Programme Income – Attendance has been better than expected.
6) $20,000 up on new grants received Unbudgeted for Dry Season Assistance Scheme
7) $18,514 up on KAC Income YTD despite Pool Closures
8) $120,000 down on Cossack Annual Grant Income not yet received from Heritage Council
9) $54,340 down on Dept Education contribution to Ovals YTD Invoiced Jan-11 lower opex 09/10
10) $37,590 down on Conservation of Cultural Heritage grant expected in 2011
11) $33,269 down on Special Youth Projects Income commenced October
12) $28,500 down on Walkington Theatre lottery west grant not yet invoiced
13) $15,000 down on Community Bus (Public Transport Project) income
14) $17,007 down on Roebourne Pool Income year to date
Expenditure
Expenditure has a variance of down 20.46% ($2,528,594). The main variances are as follows:
1) $239,379 down on Oval Mtce – occurs in end financial year season
2) $999,289 down on $1m Contribution to Roebourne Youth Centre as budgeted for Dec-10
3) $159,825 down on Parks & Gardens Mtce – due to staff shortages
4) $195,707 down on Karratha Entertainment Centre Expenses
5) $118,379 down on Cossack Operating Expenses – Jan-March Closure
6) $171,666 down on Playground Maintenance
7) $187,922 down on Effluent Tank Mtce – further works pending
8) $169,511 down on Karratha Education Leisure & Training Centre expenses
9) $50,000 down on Roebourne Pool Contrib. to Building Assets
10) $130,959 down on Open Space/ Drain Reserve Mtce
11) $103,000 down on Walking Paths Network expenses to undertake
12) $88,943 down on Depreciation not yet posted YTD on recreation assets
13) $74,270 down on pavilion & halls building costs
14) $50,937 down on Community Bus (Public Transport Project)
15) $65,044 down on providing Community Cultural Schemes expense lower than expected
16) $62,754 down on Special Youth Projects Expense – Reviewed down in Budget Review
17) $45,000 down on Contribution to St Luke‘s Oval
18) $13,400 down on Karratha Library Operations Review costs, due in March.
19) $31,417 down on Roebourne Aquatic Centre Expenses
20) $16,317 down on Conservation of Cultural Heritage Grant, to appoint consultant in October and
complete by Feb-11.
Page 73
21) $15,751 down on Cultural Planning & Development
22) $11,409 down on Interest on Loan repayments Cossack Infrastructure – due to 09/10 Accrual
Reversal
23) $20,055 down on Junior Sport Development.
24) $369,796 up on Employment Costs Recreation, Community Development, and History Officers
25) $67,887 up on Employment Costs – KEC – Increased Programme Income
26) $65,572 up on KAC Bldg Mtce – due to closures and tornado expenses
27) $55,396 up on Karratha Bowling /Golf facility expenses Year to Date
28) $18,804 up on Contribution to Walkington Theatre YTD
29) $14,814 up on NAIDOC week expenses – remaining wont be expended til June-11
Transport
Revenue
Revenue shows a variance down of 0.63% ($103,880). The main variances are as follows:
1) $432,911 down on Karratha Airport & Terminal income (revised in Budget Review due to
carpark)
2) $254,453 down on Local Govt Road Grants budgeted to be received earlier
3) $79,633 up on Road to Recovery Project Grants Year To Date
4) $331,246 up on Airport Reimbursement Income for additional income raised on contract
changes
5) $342,515 up on Tien Tsin Inne income
Expenditure
Expenditure has a variance of down 18.60% ($1,784,935) the main variances are due to
depreciation on infrastructure assets not yet applied and as follows:
1) $12,697 down on Karratha Terminal Building Mtce
2) $266,000 down on Contributions to Bridge works waiting on main Roads to complete & invoice
3) $159,019 down on Interest on Loan – Karratha Airport – due to reversal of 09/10 year 30 June
Interest Accrual YTD
4) $287,787 down on Footpath Mtce
5) $162,431 down on Airside Mtce
6) $141,722 down on Traffic Signs & Control costs
7) $121,880 down on Pastoral Access Rd Mtce
8) $158,180 down on Street Cleaning & Sign Mtce
9) $69,172 down on TTI Kiosk Expenses – due to different purchasing of alcohol range
10) $down on Airport office expenses
11) $19,582 down on Other Roads Expenses
12) $52,780 down on planned Greening of Main Streets Costs
13) $36,950 down on Crossover Contributions
14) $12,130 down on Karratha Drainage Study
15) $25,000 down on Annual Contribution to WAPOL for Narcotic Dog Detection not yet paid
16) $11,250 down on Flight display system maintenance
17) $11,239 down on Depot Maintenance expenses YTD
18) $29,103 down on Airport Security Costs
19) $12,590 down on Roebourne Depot Maintenance
20) $30,259 up on Airport Employment costs
21) $29,590 up on Landside Mtce
22) $55,297 up on TTI Employment costs & Bar Expenses
Economic Services
Revenue
Revenue has a variance up of 0.73% ($9,015). Building Licence fees lower than budget year to date
$19,626 less increased Camping Fees at 40 Mile Beach has been received year to date.
Expenditure
Expenditure has a variance up of 7.98% ($98,844) due to Tourist Centre Contributions not yet
brought to Account by March of $34,257 as Budgeted less Overrun in employment costs & office
Page 74
expenses Building $8,522.
expended.
Also Apache Energy $145k contribution to 40 Mile Beach not yet
Other Property and Services
Revenue
Revenue has a variance up of 176.08% ($314,328) which is mainly due to additional unbudgeted
revenue from supervision charge of subdivisions of $261,286 plus increased Diesel Fuel Rebate
received $17,971 & Workers compensation claims above budgeted Income of $40,824.
Expenditure
Expenditure has a variance down of 157.82% ($517,154). This is mainly due to:
1) $622,783 up on plant costs & ABC allocations – over allocated as per Plant Reserves transfer.
2) $40,641 up on Workers Compensation Claims expenses (offset by claims Income)
3) $58,170 down on Infrastructure Employment costs due to vacancies in Waste, Tech & Works
4) $100,344 down on Tech Serv & Waste Management – Design & Investigations
5) $79,962 down on Works Office Expenses
6) $24,352 down on Workshop Cleaning & Mtce costs Budget Year to Date.
Capital
Revenue
Capital Revenue shows a variance down of 78.61% ($32,266,241) - Transfers from Reserves Year
to Date under Budget of $16,861,874 (Royalties for Regions & Infrastructure) Entries recorded to
March 2011 below expected due to delay on Capital projects. This has been offset by 09/10
Unspent Restricted Cash brought in. Proceeds from disposal of assets are down by $1,049,421
Year to Date against Budget. New Loan for Underground power $16,110,640 not yet raised as
expected 10/11.
Capital
Expenditure
Capital expenditure shows a variance of down 25.33% ($13,836,202). This is mainly due to variances in
the following areas:
1) $1,003,444 down on Land purchases as forecast – Council Resolved not to approve BayntonWest
lots
2) $3,090,023 down on New Staff Housing Baynton West - $5m order has been placed for construction.
3) $1,072,224 down on Baynton West & Bulgarra Family Centre Buildings – Reforecast in budget
review.
4) $2,851,257 down on Airport LV Power & Water Infrastructure upgrade projects behind budget YTD
5) $1,094,993 on Playground Structures against Budgeted Expenditure Months revised to occur in Apr
6) $706,251 Parks – Infrastructure – Cattrall Park Upgrade $2.2m has commenced (architecture only
year to date, yet budget spread evenly over the year)
7) $698,950 down on Karratha Youth Centre Building Upgrade revised in Budget Review
8) $1,037,244 Landfill Operations– 7 Mile Liquid Waste Pond Redevelopment under YTD, Litter fencing,
Road works 7 Mile & Weighbridge budgeted evenly over the year.
9) $528,390 on various Public Toilets & Recreation Projects –underspent ytd on Portable toilet blocks &
Bulgarra Precinct-Electrical Upgrade, Softball Diamonds
10) $651,184 down on new Shire Portable Admin Building project now commenced
11) $581,983 down on Bulgarra Oval upgrade projects – forecast spend aligned in Budget Review
12) $469,114 down on Various Plant & Equip/vehicle Purchases planned for October – Orders now
placed, Tech Services, Day care Centres, Executive & Admin, Town planning, Health & Safety
13) $339,895 Community Safety – Infrastructure – CCTV & Security purchases to be scoped & tendered
14) $361,312 Beaches – Infrastructure – John‘s Creek boat ramp car park extension
15) $301,000 down on Roebourne Old Shire office improvements Project budgeted to occur Feb-11
16) $144,294 Furniture & Equipment Purchases – Computers Equipment Ordered arriving Jan-11
17) $223,284 Community Safety – Entry Statement Projects – Tendered & commenced
18) $118,703 Footpaths & Roads & Streets– Infrastructure
19) $147,895 Roebourne Hall aesthetic works to be completed – Orders placed & commenced
20) $111,000 Child Health Clinics – Millar‘s Well & Karratha Clinic Improvements not yet occurred
21) $64,639 down on Bulgarra Day care Centre upgrade
22) $118,391 down on Waste Bldg Improvements & Equipment purchases at 7 Mile
Page 75
23)
24)
25)
26)
$342,428 down on Airport Equipment purchases
$34,571 down on Upgrade Effluent Systems
$51,622 down on Plant & Equipment Purchases – KAC, KEC & RAC orders placed YTD
$224,128 up on Karratha Airport Baggage Handling System & Check-In Building Projects due to
timing difference on expenditure. The baggage handling project capital has been completed in the
first part of 10/11 Year. Internal Buildings Projects now commenced to cope with growth.
27) $56,925 Town Beautification projects – Pt Samson Entry Statement ahead of budget ytd
28) $228,862 up on Karratha Aquatic Centre Improvements YTD vs Budgeted Monthly Expenditure
29) $466,002 up on Transfer to Reserves for 09/10 Interest Reversal & Interest brought to account YTD
Rates
Variance shown is $605,221 down YTD after Annual Rates Notices & Budget Review Amendment.
Page 76
Shire Of Roebourne
for the period ending 31 March 2011
Note 1. Net Current Assets
Note
Year To Date
Actual
Brought
Forward
1 July
$
$
Current Assets
Cash and Cash Equivalents - Unrestricted
7,732,023
(855,230)
Net Trust Liabilities in Muni
Trust - ATM Floats
47,472
(70,071)
(0)
0
Trust - Medical Services Incentive Services
Cash and Cash Equivalents - Restricted - LSL & R4R
13,389
355,806
0
344,007
Cash and Cash Equivalents - Restricted - Reserves
Cash - Restricted Unspent Grants/Contributions
2
1
76,449,313
1,283,642
63,430,970
1,283,642
Cash - Restricted Unspent Loans
Trade and Other Receivables
1
3
942,220
7,414,052
942,220
9,286,635
0
367,309
217,625
300,542
94,535,155
74,950,411
Trade and Other Payables
Bank Overdraft
1,852,783
0
5,998,043
2,546,615
Current Portion of Long Term Borrowings
Current Portion of Provisions
447,556
2,125,167
1,821,589
2,125,167
4,425,506
12,491,414
90,109,649
62,458,997
(76,449,313)
(63,430,970)
(1,283,642)
Take Out Fully Restricted Cash (Loans)
Take Out Restricted Cash (LSL)
(942,220)
(344,007)
(942,220)
(344,007)
Add Back Non Cash Provisions
Add Back Current Borrowings
2,125,167
447,556
2,125,167
1,821,589
14,946,832
404,914
Land held for Resale - Development Costs
Inventories
Total Current Assets
Current Liabilities
Total Current Liabilities
Net Current Assets
Plus (Minus) Items To Be Excluded
Take Out Reserve Funds
Take Out Fully Restricted Cash (Grants/Contributions)
Net Current Asset Position
Note Explanation:
1)
Includes amounts received for:
- unspent loan monies
942,220
- PDC Hydrology Grant
40,000
- Waterways Grant-St Luke's Oval
45,455
- Roebourne Enhancement Scheme
331,950
- Roebourne Community Recreation Assoc inc
Page 77
23,024
1,382,649
Page 78
Shire Of Roebourne
Statement Of Financial Activity (con‟t)
2)
Reserves, Long Service Leave and Royalties for Regions (R4R – Karratha Leisure Centre) are Cash
Backed
3)
Includes Outstanding amounts invoiced for:
- Alliance Airlines Pty Ltd
112,159
- Airlink Pty Ltd
194,629
- Aurora Algae Pty Ltd
28,326
- Bristow Helicopters Australia
73,409
- Carr Civil Contracting
25,485
- Department of Education
249,726
- Karratha Flying Services
20,350
- Landcorp
2,475,000
- Lyons & Peirce
305,011
- Pilbara Iron Services
302,260
- Skywest Airlines Pty Ltd
204,934
- Tox Free (Karratha) Pty Ltd
243,294
- Transpacific Cleanaway
444,389
- Transpacific Industrial Solutions
62,979
- Wa Police
40,945
- Ziggy Contracting
23,445
Total Trade and Other Receivables (incl above)
6,150,011
Total Rates Debtors Outstanding
1,264,041
Page 79
Shire Of Roebourne
Balance Sheet
2010/11
$
Note 2: Balance Sheet
Current Assets
Cash On Hand
Cash and Cash Equivalents - Unrestricted
Cash and Cash Equivalents - Restricted (Trust)
Cash and Cash Equivalents - Restricted
Inventories
Total Current Assets
89,840
9,868,046
1,299,666
76,805,119
7,408,478
367,309
95,838,457
Non Current Assets
Infrastructure
Property, Plant And Equipment
Total Non Current Assets
91,731
71,562,722
82,089,515
153,743,968
Total Assets
249,582,426
Current Liabilities
Bank Overdrafts
Trade and Other Payables
Trust Liabilities
Short Term Borrowings
Short Term Provisions
Total Current Liabilities
0
1,852,783
1,308,875
447,556
2,125,167
5,734,381
Non Current Liabilities
Long Term Borrowings
Long Term Provisions
Total Non Current Liabilities
16,367,024
167,490
16,534,514
Total Liabilities
22,268,894
Net Assets
227,313,532
Equity
Accumulated Surplus
Asset Revaluation Reserve
Reserves
139,183,209
11,681,010
76,449,313
Total Equity
227,313,532
Page 80
Shire Of Roebourne
Note 3: Cash and Cash Equivalents
$
Municipal Fund Bank
Cash On Hand
Westpac on call
Term deposits – Westpac / WATC
Reserves Fund Bank
Westpac on call & Term Deposits
Westpac -Maxi Reserve
Total Cash
89,840
2,738,895
8,428,816
11,257,551
76,449,313
355,806
76,805,119
88,062,670
Page 81
Shire Of Roebourne
by Divisions by Activities
Note 4
2010/2011
Budget
2010/2011
Amended
2010/2011
Year To Date
Amended
Budget
2010/2011
Actual To
Date
$
$
$
$
Note: Material Variance is Year to Date Amended Budget to Year to Date Actual ( => 10% or => $10,000)
CORPORATE & EXECUTIVE SERVICES
Net (Cost) Revenue to Council for Rates
Net (Cost) Revenue to Council for General Revenue
Net (Cost) Revenue to Council for Corporate Services
Net (Cost) Revenue to Council for Project Management
Net (Cost) Revenue to Council for Information Services
Net (Cost) Revenue to Council for Television & Radio Services
Net (Cost) Revenue to Council for Members of Council
Net (Cost) Revenue to Council for Emergency Services
Net (Cost) Revenue to Council for Cossack Infrastructure Project
Net (Cost) Revenue to Council for Executive Admin
Net (Cost) Revenue to Council for Vehicle Storage Temporary
Contract
Net (Cost) Revenue to Council for Human Resources
Net (Cost) Revenue to Council for Public Affairs
Net (Cost) Revenue to Council for Corporate Compliance Services
Net (Cost) Revenue to Council for Transformational Process
Net (Cost) Revenue to Council for Staff Housing
COMMUNITY SERVICES
18,303,399
1,981,744
1,290,826
(111,850)
(536,389)
(19,690)
(458,706)
31,666
(1)
(1,852,577)
18,888,006
(864,746)
1,189,359
(43,147)
(592,814)
(19,690)
(523,025)
11,666
(1)
(1,703,444)
19,366,295
2,351,542
15,217,651
(42,612)
(489,864)
(16,607)
(475,529)
7,567
(66,494)
(1,267,716)
18,691,408
2,186,213
488,996
(31,080)
(230,978)
(13,632)
(416,179)
708
(55,085)
(980,584)
0
0
0
0
0
(3,046,529)
0
0
(27,569)
0
(170,000)
(2,744,823)
0
0
(25,358)
0
0
3,144,569
35,940
(5,623)
(30,829)
(9,488)
0
(161,322)
Net (Cost) Revenue to Council for Cossack Art Awards
Net (Cost) Revenue to Council for Tourism/Visitors Centres
Net (Cost) Revenue to Council for Aged Persons Housing
Net (Cost) Revenue to Council for Youth Development
Net (Cost) Revenue to Council for Other Culture
Net (Cost) Revenue to Council for Community Development
Net (Cost) Revenue to Council for Walkington Theatre
Net (Cost) Revenue to Council for Community Sponsorship
Net (Cost) Revenue to Council for Daycare Centres
Net (Cost) Revenue to Council for Child Health Clinics
Net (Cost) Revenue to Council for Karratha Entertainment Centre
Net (Cost) Revenue to Council for Karratha Aquatic Centre
Net (Cost) Revenue to Council for Roebourne Aquatic Centre
Net (Cost) Revenue to Council for Libraries
Net (Cost) Revenue to Council for Cossack Operations
Net (Cost) Revenue to Council for Ovals & Hardcourts
Net (Cost) Revenue to Council for Karratha Bowling & Golf
Net (Cost) Revenue to Council for Pavilions & Halls
Net (Cost) Revenue to Council for Recreation Projects
Net (Cost) Revenue to Council for Playgrounds
Net (Cost) Revenue to Council for Medical Services
Net (Cost) Revenue to Council for Other Buildings
Net (Cost) Revenue to Council for Youth Centres
(54,493)
(499,139)
(62,168)
(169,250)
(163,919)
(848,311)
(354,777)
(650,211)
(80,781)
(201,032)
(1,457,533)
(859,140)
(186,505)
(1,219,486)
(494,211)
376,147
(352,745)
(721,670)
(2,417,762)
(254,434)
(105,930)
(288,353)
0
(79,713)
(499,139)
(62,168)
(149,250)
(148,819)
(765,085)
(354,777)
(657,771)
(71,881)
(203,432)
(1,342,493)
(865,687)
(246,786)
(1,231,486)
(517,211)
(256,493)
(352,745)
2,200,467
(1,834,882)
(64,434)
(105,930)
(188,353)
(52,068)
(37,425)
(379,352)
(43,179)
(100,840)
(98,306)
(615,476)
(278,082)
(220,826)
(158,091)
(179,752)
(1,121,554)
(1,423,417)
(198,410)
(908,617)
(388,621)
378,757
(279,197)
(918,504)
(1,115,881)
(1,569,161)
(79,295)
(482,852)
1,161,590
65,472
(336,573)
(25,588)
(57,004)
(64,257)
(836,445)
(325,386)
(158,758)
(79,877)
(52,213)
(924,442)
(661,295)
(117,293)
(874,000)
(372,728)
(183,651)
(330,822)
2,546,397
(652,468)
(137,232)
(66,807)
3,074
(10,877)
Page 82
Net (Cost) Revenue to Council for Leisure & Learning Precinct
259,975
(230,025)
632,730
(300,829)
Shire Of Roebourne
Statement Of Financial Activity (con‟t)
by Divisions by Activities
2010/2011
Budget
2010/2011
Amended
2010/2011
Year To Date
Amended
Budget
2010/2011
Actual To
Date
$
$
$
$
COMMUNITY SERVICES (con‟t)
Net (Cost) Revenue to Council for Baynton West Family Centre
Net (Cost) Revenue to Council for Economic Development
0
(228,838)
0
(228,838)
0
(177,732)
0
(56,896)
399,417
(565,612)
(1,297,372)
190,640
(588,212)
(1,078,540)
114,588
(425,540)
(823,910)
89,816
(397,861)
612,030
Net (Cost) Revenue to Council for Strategic Planning
0
(226,000)
(143,250)
(126,483)
Net (Cost) Revenue to Council for Community Safety
(419,905)
(392,810)
(6,663)
(131,007)
(1,399,565)
(1,445,627)
(1,135,853)
(1,175,784)
30,090
175,090
328,000
187,533
(1,208,429)
2,954,795
0
(287,186)
2,872,365
(3,707,301)
(2,325,140)
(285,843)
(417,805)
(543,975)
(55,176)
(436,010)
(91,007)
(633,343)
1,726,223
0
(312,979)
2,795,644
(3,636,415)
(2,333,901)
(285,843)
(417,805)
(543,975)
(55,176)
(443,010)
(91,007)
576,387
792,373
22,210
(255,163)
1,797,116
(2,601,114)
(674,912)
(211,886)
(639,712)
(891,105)
(41,728)
(390,136)
(443,643)
475,429
2,265,897
707,330
(310,718)
(47,088)
(2,462,747)
(723,003)
(76,007)
(100,701)
(229,713)
(40,798)
(260,478)
(67,235)
0
(1,482,125)
0
(1,482,125)
0
(1,339,985)
0
(1,017,968)
1,589
0
0
3,734,595
375,284
(17,011)
248,784
(624,784)
4,589
0
0
4,150,757
(24,716)
(17,011)
199,345
(584,784)
5,448
(59,441)
(4,908)
1,333,795
(30,119)
(14,609)
110,736
(430,423)
(4,729)
800,955
672,595
1,966,608
324,058
(2,602)
(2,363,794)
(371,955)
DEVELOPMENT & REGULATORY SERVICES
Net (Cost) Revenue to Council for Building Control
Net (Cost) Revenue to Council for Health Services
Net (Cost) Revenue to Council for Town Planning
Net (Cost) Revenue to Council for Ranger Services
Net (Cost) Revenue to Council for Camping Grounds
INFRASTRUCTURE SERVICES
Net (Cost) Revenue to Council for Waste Collection
Net (Cost) Revenue to Council for Landfill Operations
Net (Cost) Revenue to Council for Waste Overheads
Net (Cost) Revenue to Council for Depots
Net (Cost) Revenue to Council for Vehicles & Plant
Net (Cost) Revenue to Council for Roads & Streets
Net (Cost) Revenue to Council for Parks & Gardens
Net (Cost) Revenue to Council for Drainage
Net (Cost) Revenue to Council for Footpaths & Bike Paths
Net (Cost) Revenue to Council for Effluent Re-Use Scheme
Net (Cost) Revenue to Council for Cemeteries
Net (Cost) Revenue to Council for Public Toilets
Net (Cost) Revenue to Council for Beaches, Boat Ramps, Jetties
Net (Cost) Revenue to Council for Roebourne Enhancement
Scheme
Net (Cost) Revenue to Council for Town Beautification
Net (Cost) Revenue to Council for Private Works &
Reinstatements
Net (Cost) Revenue to Council for Works Overheads
Net (Cost) Revenue to Council for Parks & Gardens Overheads
Net (Cost) Revenue to Council for Karratha Airport
Net (Cost) Revenue to Council for Tien Tsin Inne
Net (Cost) Revenue to Council for Other Airports
Net (Cost) Revenue to Council for Tech Services
Net (Cost) Revenue to Council for Tech Services Overheads
Page 83
Page 84
11
COMMUNITY AND CORPORATE SERVICES
11.1
BAYNTON FAMILY CENTRE - CHILDCARE TENDER G14 - 10/11
File No:
CM.43
Attachment(s)
Nil
Director Community and Corporate Services
Author Name:
Manager Community Facilities
Nil
REPORT PURPOSE
To consider options regarding the tenancy of the Baynton Family Centre Childcare Module,
following a formal Tender process.
Background
At the Ordinary Council Meeting of November 2010 Council resolved under resolution
number 151396 to;
“4. Approve criteria as detailed in the report for selecting a commercial
operator to lease the Childcare Module (Non Retail Lease) for a lease term of
5 years & 5 years; .....
7. Delegate authority to the Chief Executive Officer to negotiate lease fees
with potential tenants in order to obtain an optimal balance of cost recovery
and community benefit, with a further report presented to Council once
negotiations have been finalized by the CEO;....”
As the projected gross income for the childcare module and the proposed lease fee were
both in excess of $100,000, the Local Government Act states a formal Tender process is
required. Officers proceeded with the Tender process and the documents were released to
the market on the 8th March 2011 and the submission closed on the 20th April 2011.
The proposed Lease fee for the childcare module was derived through vigorous market
analysis, both nationally for childcare services and locally regarding semi commercial
operations. Officer based the fee on 100% of projected annual maintenance and 50% of
annual infrastructure costs.
Issues
The Tender documents were requested by the following organisations.
Organisation
Childrens Services Support Unit Inc
YMCA
Mission Australia
Child Inclusive Learning and Development
Australia Inc.
Date Collected
8th March 2011
9th March 2011
11th March 2011
17th March 2011
Following the Tenders formally closing on the 20th April 2011, no Tender submissions were
received.
Page 85
Officers have since made contact with the organisations that requested the Tender
documents and requested feedback regarding why they did not choose to submit and if
they are willing to negotiate with Council regarding the management of the premises. This
feedback is detailed in the table below;
Organisation
Reason not to submit
Childrens
Services Not a Viable option due to:
Support Unit Inc.
- Only a 50 place
facility
- Housing Costs
- Projected pricing
would be
unsustainable
- No Need for facility
YMCA
Current facility (Tambrey
only at 60%)
Cost of Housing and ability
to attract staff
Mission Australia
Size of the Centre is not
financially viable.
Ability to attract staff and
housing
Felt the risk to the
organisation
given
the
above comments is too
significant to undertake.
Child Inclusive Learning Staffing/Accommodation
and
Development costs and availability
Australia Inc.
Willing to negotiate with SoR
Yes
Yes
Possibly
(admitted there was a huge
need)
Yes
As no submissions were received through formal Tender process Council now has the
ability, under Section 3.58 of the Local Government Act, to negotiate with the market.
Officers suggest further negotiations with the wider market should be explored for Council
to quantify the long daycare need within the community, occasional care, after school
hour‘s care and possibly additional playgroups.
Additionally Council may wish to consider utilising the facility for alternative purposes for a
short term period, for example additional Not for Profit Office Space.
The purpose of the facility is ―family‖ orientated, and due to funding commitments and
obligations, it would be pertinent to ensure whatever purpose is selected the ―family‖
orientated rationale continues.
Options
1. Direct the Chief Executive Officer to investigate and quantify the long daycare need
within the community, occasional care, after school hour‘s care, additional
playgroups and Not-For-Profit office space and report back to Council.
AND
Page 86
2. Direct the Chief Executive Officer to commence negotiations with the wider market
regarding the original purpose of child care, and report back to Council with findings
and recommendation in July 2011.
OR
3. To reject all recommendations and provide alternative direction through the Chief
Executive Officer.
Policy Implications
Nil.
Section 3.58 of the Local Government Act
Council should note that the conditions originally set out during the Tender process relating
to financial responsibilities are unlikely to be retained if Council consider negotiations.
Conclusion
The management and operation of the Baynton Family Centre – Childcare module was
formally Tendered through the months of March and April 2011. Four (4) organisations
collected the Tender documents; however no submission were received by the Shire.
Council now has the ability through the Local Government Act to act on a variety of
options. Officers would suggest negotiating with the market initially to retain the intent for
child care type services.
That Council:
1. Direct the Chief Executive Officer to investigate and quantify the long daycare
need within the community, occasional care, after school hour‟s care,
additional playgroups and Not-For-Profit office space and report back to
Council.
AND
2. Direct the Chief Executive Officer to commence negotiations with the wider
market regarding the original purpose of child care, and report back to
Council with findings and recommendation in July 2011
Page 87
11.2
ANNUAL COMMUNITY ASSOCIATION DEVELOPMENT SCHEME
File No:
GS.41
Attachment(s)
Annual Community Association Development Scheme –
Karratha Community Association
Director Community & Corporate Services
Author Name:
Community Development Coordinator
Nil
REPORT PURPOSE
For Council to endorse applications for financial assistance received from the Dampier
Community Association, Karratha Community Association, Roebourne Advisory
Committee, Wickham Community Association; and the Point Samson Community
Association for the Annual Community Association Development Scheme.
Background
In recognition of the important role that Community Associations play and their ability to
forge communities through a variety of events and projects, Council has committed to the
provision of support and assistance through the Annual Community Association
Development Scheme.
Council will allocate funds on an annual basis for the purpose of contributing to named
Community Associations. Community Associations are required to present a detailed
project brief to Council, depicting project intent, benefit and costing. Funds will be allocated
to Associations through a set payment plan detailed in the project proposal.
The intention of the funding is to offer financial assistance to facilitate Community
Associations in coordinating and delivering strategic, high quality community programs,
events and/or services which provide direct benefit to their community.
All projects should endeavour to be self sustaining with limited ongoing cost to the Shire
(e.g. maintenance). If future costs are required, the Community Association must provide
the Shire with a life cycle cost plan and demonstrate how these costs will be met.
Issues
The Community Development team have liaised with each of the Community Associations
to offer support and assistance in completing the applications. However, the application
due date was extended twice as each of the Community Associations struggled to submit
their applications within the required timeframe for varying reasons.
An application is yet to be received from Roebourne Advisory Committee due to Chairman
Garry Bailey‘s absence and the Roebourne Advisory Committee has not had a quorum for
the April and May meetings. Costing would need to be sought and confirmed for the
proposed projects prioritised at the March Roebourne Advisory Committee meeting.
Page 88
Annual Community Association Development Scheme 2011/2012
Applicant
Project
Funding
Category
Total
Funding
Cost
of Requested
Project
Additional
Funding
Secured
1.
Dampier
Community
Association
- Hampton Oval lighting
- Jurat Park upgrade
Windy
Ridge
Playground
Dampier
Sports Club upgrade
- Relocate and upgrade
Hampton
Beach
Playground
including
fencing
- Completion of Dampier
Lookout upgrade with
tourist information map
- Relocate CDA notice
board and upgrade to
lockable cabinet.
No ongoing costs have
been
proposed
to
council
Various
$200 000
$200 000
In kind from Rio
Tinto in the form of
labour
and
equipment support
2.
Karratha
Community
Association
Annual
Karratha
Community Fun Walk
2012
Community
Event
$34 550
$18 875
$15 675
3.
Roebourne
Advisory
Committee
- Public Toilets in
Century
Park,
Roe
Street
Community
Events/Projects
and
Lights On Project
- Early years playground
on the school oval
- War memorial
been
proposed
to
council
Various
$100 000
$100 000
Nil
4.
Wickham
Community
Association
Purchase
of
digital
projection
equipment
and new seating for
Wickham picture garden
theatre
Facility
Development
$100 000
$100 000
Nil
5.
Point
Samson
Community
Association
Community
Hall
maintenance
and
enhancement project
been
proposed
to
council
Facility
Development
$53 511
$53 511
Nil
Options
Page 89
a) Approve the applications received from Roebourne Advisory Committee and
Wickham, Point Samson, Dampier and Karratha Community Associations.
b) Approve the applications subject to modifications as deemed by Council
c) Reject the applications
Policy Implications
Policy number CS19 titled Annual Community Association Development Scheme is
relevant to this matter.
The expenditure is to be factored in to the 2011/12 draft budget process.
Conclusion
The objectives of the funding is to
Assist Community Associations to maximise their development in partnership with
the Shire of Roebourne.
Provide an equitable means by which Community Associations can access Council
funds for their future development.
Establish mutually beneficial partnerships between the Shire of Roebourne and the
community.
Applications shall be considered based on how well they meet the Shire‘s following
strategic objectives:
o
o
o
o
o
Creating aesthetically attractive and vibrant towns
Facilitating inclusive and engaged communities
Building capacity, capability and partnerships across the community
Encouraging the building of stable and diverse communities
Providing a range of appropriate facilities that reflect the demography of the
communities
Voting Requirements
Simple.
Page 90
That the Council list for the 2011/12 budget consideration the following grants:
Annual Community Association Development Scheme 2011/2012
Applicant
Project
Funding
Category
Total
Funding
Cost
of Requested
Project
Additional
Funding
Secured
1.
Dampier
Community
Association
- Hampton Oval lighting
- Jurat Park upgrade
- Windy Ridge Playground
Dampier Sports Club upgrade
- Relocate and upgrade
Hampton Beach Playground
including fencing
- Completion of Dampier
Lookout upgrade with tourist
information map
- Relocate CDA notice board
and upgrade to lockable
cabinet.
No ongoing costs have been
proposed to council
Various
$200 000
$200 000
In kind from Rio Tinto in
the form of labour and
equipment support
2.
Karratha
Community
Association
Annual Karratha Community
Fun Walk 2012
Community Event
$34 550
$18 875
$15 675
3. Roebourne
Advisory
Committee
- Public Toilets in Century
Park, Roe Street
- Community Events/Projects
and Lights On Project
- Early years playground on
the school oval
- War memorial
proposed to council
Various
$100 000
$100 000
Nil
4.
Wickham
Community
Association
Purchase of digital projection
equipment and new seating for
Wickham
picture
garden
theatre
Facility
Development
$100 000
$100 000
Nil
5.
Point Samson
Community
Association
Community Hall maintenance
and enhancement project
proposed to council
Facility
Development
$53 511
$53 511
Nil
Page 91
ATTACHMENT 1 - ANNUAL COMMUNITY ASSOCIATION DEVELOPMENT SCHEME –
KARRATHA COMMUNITY ASSOCIATION
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11.3
KARRATHA YOUTH AND FAMILY CENTRE - NAMING COMPETITION
File No:
CP.99
Attachment(s)
Nil
Author Name:
Manager Community Facilities
Nil
Report Purpose
To consider submissions from community members to officially name the facility currently
known as ―The Karratha Youth and Family Centre‖ located on reserve 36458 Hillview Road
Karratha.
Background
Council Officers presented a report to Council at the Ordinary Meeting of Council on the 14
February 2011, requesting Council Policy CS9 - Naming of Parks, Reserves and Buildings
be waived in relation to the Karratha Youth and Family Centre. The justification for this
request was to allow the youth of Karratha to become engaged in the initial stages of the
project and sparking youth interest and ownership of the facility. At the February OCM,
Council resolved under resolution number 151509:
―That Council instruct the CEO to undertake community consultation in relation to
the naming of the Karratha Leisure Complex and the Karratha Youth and Family
Centre and waive the applicable selection criteria under Council policy (CS9), with a
future report to be presented to Council for consideration and selection of
appropriate names for the facilities.”
Following this resolution, Officers proceeded with a community competition, advertising in
local media and amongst the education institutions. The competition ran for 7 weeks, all
submissions were submitted via email.
Issues
Following the closure of the nomination period on the 30th of April, officers received 7
suggestions. These suggestions, comments and details are presented in the table below;
Proposed Name
PLAY Town (come, PLAY, connect)
Fun World
Everyone‘s Place
Exhilaration
Ada (Iranui) Foster Centre
Comments from applicant.
In keeping with the new
centres relaxed, playful and
welcoming atmosphere I
believe that the name should
be simple, easy to remember
and fun.
nil
nil
nil
Ada Foster worked in the
Pilbara for over 16 yrs, in the
fields of Child Protection
Services,
Volunteer
Page 123
Applicant
Hunter Greensill
Jaimee Hunter
Jaimee Hunter
Jaimee Hunter
Janice Hassack
Jaburara Junction
The Youth Shed
Ambulance
Officer,
and
Suicide
bereavement
councillor. Ada was killed in
a vehicle accident last year
whilst on duty.
This name incorporates the Jen Chandler
Aboriginal tribe who resided
in the Pilbara.
―saying to your friends – Chelsea Barth
meet you at the Shed – (11yrs old)
sounds cool‖
Council may wish to manipulate current suggestions to create a different option. Officers
suggest Council consider the option of altering ―The Youth Shed‖ option to simply ―The
Shed‖ as the facility is not solely for the Youth in its present format. Council should further
note future projects and potential duplication of names (i.e. the proposed Mens Sheds).
For this reason and the lack of interest from the community in naming this facility, officers
recommended the facility be named the Karratha Youth and Family Centre for a period of
12 months and a naming competition run in house once the centre is operational.
Options
1. To select a name from the below list to officially name the facility located on reserve
36458 Hillview Road Karratha;
i. Play Town
ii. Fun World
iii. Everyone‘s Place
iv. Exhilaration
v. Ada (Iranui) Foster Centre
vi. Jaburara Junction
vii. The Youth Shed, or
OR
2. To select an alternative name for the facility located on reserve 36458 Hillview
Road Karratha.
OR
3. To name the facility located on reserve 36458 Hillview Road Karratha ―The
Karratha Youth and Family Centre‖ for a period of 12 months and an alternative
naming competition be coordinated during early 2012, with a subsequent report
present to Council in April 2012 recommending a permanent name.
OR
4. To reject all naming options and provide the Chief Executive Officer with further
direction towards the naming of the facility located on reserve 36458 Hillview Road
Karratha.
Policy Implications
Page 124
Council Policy CS9 (Naming of Parks, Reserves and Buildings) was waived under
resolution number 151509 at the OCM of February 2011.
Nil
A $400 gift was promoted as a prize to the winning applicant. Officers recommend this is
not allocated.
Conclusion
Officers coordinated a 7 week naming competition in relation to the facility currently known
as the ―Karratha Youth and Family Centre‖. All submission have been collated and
included in this report for Council‘s consideration.
Voting Requirements
Simple.
That Council name the facility located on reserve 36458 Hillview Road Karratha “The
Karratha Youth and Family Centre” for a period of 12 months and an alternative
naming competition is coordinated during early 2012, with a subsequent report
present to Council in April 2012 recommending a permanent name.
Page 125
11.4
ANNUAL COMMUNITY SPONSORSHIP 2011 / 2012
File No:
GS.41
Attachment(s)
NIL
Author Name:
Community Development Officer
Nil
REPORT PURPOSE
Council‘s endorsement of the Officer‘s recommendations regarding the applications
received for the Annual Community Sponsorship program.
Background
Council currently administers the Annual Community Sponsorship as per its Donations,
Sponsorships and Community Funding Policy.
Applications for the 2011 / 2012 Annual Community Sponsorship were recently advertised
with applications closing on Wednesday, 27th April 2011. The Community Funding
Reference Group has met and discussed the applications in detail.
Issues
The Community Reference Group received a total of 30 Annual Community Sponsorship
applications, with a total request amount of $524,963.00. Officers have included a draft
budget allocation of $200,000.00 in the 2011/2012 draft budget. The 2010 / 2011 total
amount for recommended annual funding applications was $152,961.00.
The following table lists the applications received, what the monies were requested for, the
amount requested and the recommendation of the Community Funding Reference Group.
Page 126
Annual Community Sponsorship 2011/2012
APPLICANT
Request
Amount
Requested
Amount
Recommend
ed
Priority
Reference
Comments
Dance
Karratha
#01
SoR to cover the
costs of 20 dance
scholarships for
families who are
experiencing
financial hardship.
Dance
Kix
is
recognised
as
one of Karratha‘s
most
prominent
dance
schools.
With over four
hundred students
and only three
teachers,
the
demand is very
high
and
continually
growing.
SoR to cover the
costs
of
purchasing new
equipment such
as first aid kits,
Generators
for
emergency
lighting situations,
traffic
management and
navigation
equipment.
The
Roebourne
District SES unit
play a vital role in
supporting other
emergency
services and also
providing services
themselves.
$7480.00 (20
participants @
$374.00
per
year)
$7480.00
2 = MEDIUM
Recommended to approve.
First time application.
Conditions of approval will
require Dance Kix to submit
criteria
that
has
been
adopted
to
demonstrate
students are experiencing
financial hardship.
$5,000.00
$5000.00
1 = HIGH
Kix
Roebourne
District SES
Unit
#02
Page 127
Group
Pilbara
Community
Legal Service
#03
SoR to cover
costs associated
with facilitating a
domestic violence
rally
and
workshops.
Pilbara
Community Legal
Service are a
NFP organisation
who deliver a
range
of
free
services including
financial and legal
advice as well as
housing support
and
domestic
violence
advocacy.
SoR to cover the
costs of building
insurances
to
keep costs down
to benefit NFP
organisations etc.
SoR to cover the
costs of erecting a
shade sail at the
rear of the centre
so children can
utilise the outside
space.
$4,000.00
$4000.00
1 = HIGH
Please note: funds were
approved in the 2010/2011
round and had to be forfeited
due to staffing issues.
$5,540.02
$5540.02
2 = MEDIUM
Please note: funds were
approved in 2010/2011 and
have been fully acquitted.
$2,750.00
$2750.00
1 = HIGH
Nor
West
Jockey Club
#06
SoR to contribute
towards the costs
of Family Day,
running
costs
including bar staff
hire, repairs and
maintenance, tip
fees,
general
prize money and
Harding Cup prize
money.
$39,665.00
$13,665.00
2 = MEDIUM
Karratha
&
Districts
Chamber of
Commerce
and Industry
Inc.
#07
SoR to cover
costs associated
with coordinating
the
Business
Excellence
Awards.
$2,500.00
$2,500.00
1 = HIGH
Prize money of $10,000.00
for the Harding Cup and
$3,665.00 to cover the cost
of tip fees.
Annual
application
2010/2011 application has
been fully acquitted.
Conditions will include that
the Harding cup be named
―Shire of Roebourne Harding
Cup‖
Annual
application
2010/2011 application has
been fully acquitted.
Conditions will include that
the SoR request to sponsor
the category ―Best Home
Based
Business‖
to
compliment
the
SoR
Economic
Development
strategy.
Welcome
Lotteries
House
#04
Children‟s
Services
Support Unit
WA
–
Dampier
Early
Learning
Centre
#05
Page 128
SAFE (Saving
Animals from
Euthanasia)
#08
SoR
costs
with
Book
audit
also
costs.
to cover
associated
Insurances,
keeping,
fees and
veterinary
$45,200.00
$25,200.00
2 = MEDIUM
Karratha BMX
Club
#09
SoR to cover
costs associated
with resurfacing
the race track
(especially
corners). Karratha
BMX Club is the
only track in the
SoR and has over
160 members and
has been running
successfully
for
over thirty years.
SoR to cover
costs of sending
top dart players to
Port Hedland for
the
Annual
Pilbara
Championships.
Costs
include
accommodation,
transport, trophies
and badges.
SoR to cover
costs associated
with refurbishing
the gym centre.
This
includes
replacing
the
carpet,
painting
the
interior,
replacing the gym
equipment,
installing
new
mirrors
and
security cameras.
$10,000.00
$10,000.00
1 = HIGH
SoR to co-fund
coordination
of
the
project,
including
accommodation
and
food
for
riders, Guernseys
and incidentals.
$5,000.00
Karratha
Dampier
Ladies
Dart
Association
Inc.
#10
Wickham
Gym
Club
Inc.
#11
Karratha
to
Broome Bike
Ride
(WA
Policy
Legacy)
#12
$15,000.00
$56,000.00
In 2010/2011, SAFE were
approved
$21,530.00
to
cover
employment
and
administration costs. The
funding has been fully
acquitted.
Recommended to approve
$20,000.00
to
cover
veterinary bills as well as
$2500.00 for accounting,
bookkeeping and audit fees
and $2700.00 for Insurances.
Not
Recommended
to
approve
$7,200.00
as
application is retrospective.
$23,720.00
Page 129
1 = HIGH
$23,720.00 for costs of
replacing gym equipment and
installing new mirrors.
Please Note: The gym
located in the Lifestyle centre
will be relocated to the new
Recreational precinct but this
gym will remain. BM spoke to
Rio Tinto and they believe
the gym is well utilised and
provides equipment (free
weights/weights equipment)
that the other facilities do not
provide.
Not
Recommended
to
approve but SoR to provide
in-kind support by way of
printing promotional material
etc.
Karratha and
Districts Blue
Light
#13
Karratha
Baptist
Church
#14
Karratha
Dampier
Lions Club
#15
Pilbara
Multicultural
Association
Inc
#16
SoR to cover the
costs for new
sound equipment
to be purchased.
Blue Light works
towards fostering
a
positive
relationship
between
Police
and young people
in the community.
SoR to cover the
costs
of
refurbishing
the
play
equipment
located
and
constructing
a
shade sail at the
church. Karratha
Baptist
Church
has been running
for over thirty
years in Karratha
and
has
a
members based
of approximately
470 people.
SoR to cover
costs of children
entertainer
and
fireworks for the
annual
FeNaCING
festival as well as
in-kind
sponsorship
including rubbish
collection, ground
markings,
toilet
facilities,
venue
hire and lighting.
SoR to cover
public
liability
insurance costs
as well as costs
associated
with
running events for
the multicultural
community.
Things such as
Harmony
Day
celebrations
meet and greets
etc. The Pilbara
Multicultural
Association
strives to promote
cultural diversity
within the Pilbara
region.
$5,000.00
$5,000.00
1 = HIGH
Conditions will require a
calendar of events from the
Blue Light so SoR are aware
of when and where events
are taking place.
$31,188.00
$14,982.00
2 = MEDIUM
$14,982.00 (Play Equipment
only)
$22,000.00 +
In-Kind
Sponsorship
(figure to be
determined)
$50,000.00
(Capped
amount
included InKind
component)
1 = HIGH
$50,000.00 for in-kind and
cash component.
$15,000.00
$15,000.00
2 = MED
Page 130
Roebourne St
John
Ambulance
#17
SoR to cover fuel
costs
for
two
ambulances
to
service
the
Roebourne area.
$9,000.00
$9,000.00
1 = HIGH
Please
note:
Annual
application
2010/2011
application has been fully
acquitted.
Point Samson
Community
Association
#18
SoR to contribute
to
costs
associated
with
holding
a
community
barbecue
including a mobile
rock climbing wall
available for two
days
in
the
community. Point
Samson
Community
Association is a
volunteer
run
community
association with
over
200
members.
SoR to cover
costs of installing
and
designing
historical timeline
boards in the
Point
Samson
community.
SoR to cover
costs associated
with the Point
Samson
Community
Association
coordinating
a
Children‘s
Cossack
Art
Award that would
be on display at
the Point Samson
Community Hall.
SoR to cover
costs of painting
the exterior of the
building as it is
faded and worn
from the weather.
The
sobering
shelter provides a
low risk strategy
for
people
affected
by
alcohol addiction.
$6,040.00
$6,040.00
2 = MED
Please note: Point Samson
Community Association will
be asked to hold their event
in collaboration with the Shire
of
Roebourne‘s
Twilight
Tunes.
Point Samson
Community
Association
#19
Point Samson
Community
Association
#20
Yaandina
Family Centre
– Sobering up
Shelter
#21
$12,351.00
Not
recommended
to
approve.
Other
funding
sources to be suggested.
$12,406.00
$8,606.00
$20,669.00
$0.00
Page 131
2 = MEDIUM
$8606.00
to
cover
all
materials for the project
including painting supplies
and boards and banners for
displaying the artwork.
Not
recommended
to
approve. No return benefit to
Other funding sources and
suggestions to be made. For
example, public art project or
Urban Art project.
LINK (Local
Information
Network
Karratha)
#22
The
Smith
Family
#23
Children‟s
Service
Support Unit
WA
Inc
–
Wickham
Early
Learning
Centre
#24
SoR to cover
costs for annual
insurances
relating to holding
events such as
volunteer
cover
and public liability.
LINK aims
to
provide
support
for families and
community
groups by way of
workshops
and
resources.
SoR to cover
wages
and
operational costs
associated
with
delivering
programs across
the
Shire
of
Roebourne. The
Smith Family are
a
national
Children‘s charity
who has been
operating in the
Shire
of
Roebourne since
2007.
SoR to cover
costs
of
refurbishing
the
facility.
This
includes
play
structures,
storage
shed,
replacement
fencing
and
landscaping.
Wickham
Early
Learning Centre
is the only long
day care facility in
Wickham and the
centre is well
utilised.
$5,300.00
$5,300.00
$49,000.00
$0.00
$17,774.00
(20% of total
project costs)
$17,774.00
OR 20% of
the
total
amount
of
funding
secured
for
the project.
Page 132
1 = HIGH
Recommended to approve –
ongoing
application.
2010/2011 funding has been
fully acquitted.
Not
recommended
to
approve. The Smith Family
are
a
national
charity
therefore concerns raised
about funds staying within
1 = HIGH
$17,774.00 or 20% of the
project based on the total
amount of funding secured.
Please Note: Facility is
owned by the Shire of
Roebourne and a budget
allocation
of
$15,000.00
exists
for
General
maintenance to the facility.
The
reference
group
recommend an allocation be
made in 2011/2012 budget
for building improvements
(fencing and storage shed).
Yaandina
Family Centre
– Child Care
Centre
#25
Yaandina
Family Centre
– HACC
#26
Yaandina
Family Centre
–
Youth
Services
#27
SoR to cover
costs associated
with
upgrading
equipment in the
child care centre
to promote road
safety awareness.
Costs also to
subsidise the fuel
for the centre‘s
bus
so
more
excursions
can
occur. Yaandina
Child
Care
is
situated
in
Roebourne
and
provides 20 long
day care places
for aboriginal and
non-aboriginal
children.
SoR to cover
costs of running
an ‗open day‘ in
the HACC facility.
This will include
promotions,
entertainment and
catering for the
day.
Yaandina
HACC (Home and
Community Care)
is
based
in
Roebourne
and
provides services
such as meals on
wheels, wellbeing
checks,
income
support,
transportation and
respite
and
personal care.
SoR to cover
costs of providing
fuel and food for
Roebourne
programs
delivered
by
Yaandina.
Programs include
fishing trips, youth
leadership
meetings
and
basketball.
Roebourne Youth
Services
work
with
approximately
200
young
people.
$16,500.00
$9110.97
2 = MED
Please Note: Application was
received late.
$9110.97 to cover the cost of
the centre equipment only.
Building
is
owned
by
Department
of
Child
Protection and fees are
issues based on the Multi
Purpose Aboriginal Child
Care Service (fees based on
parental/carer income but
approximately $250.00 per
week, per child)
$10,600.00
$2000.00
2 = MEDIUM
received late.
$2000.00 to cover catering
costs only.
$22,000.00
$11,000.00
1 = HIGH
received late. Recommended
to approve $11,000.00 to
cover costs for fuel and food
($5,500.00 each).
Page 133
Wickham
Community
Association
#28
Wickham
Youth Group
#29
Swan
Districts
Football Club
#30
SoR to co-fund
Australia
Day
event
held
in
Wickham
(entertainment
and promotions)
as
well
as
covering costs for
insurance
and
registration
for
local community
bus.
Wickham
Community
Association aims
to promote and
foster
social,
cultural
and
sporting activities
amongst
the
community.
SoR to assist with
costs associated
with
running
events for young
people
in
Wickham. Events
include
circus
school, mini golf,
beach volleyball
and laser tag.
Wickham Youth
Group
has
approximately 65
members
who
utilise the facility
which is open
throughout
the
week.
SoR to cover
costs of flights
and
accommodation
associated
with
program delivery.
Monies will also
be
utilised
to
provide resources
to
community
groups
and
primary schools.
$22,300.00
$7,000.00
2 = MEDIUM
received late.
$7,000.00
towards
the
Australia Day event.
$19,700.00
$19,700.00
1 = HIGH
received late.
Events include:
Circus school $1800.00
Mini golf $1000.00
Beach volleyball $2700.00
Laser tag $10000.00
Airfares $3200.00
Accommodation $1000.00
$30,000.00
$30,000.00
2 =MEDIUM
received late.
Options
a) Approve all applications listed as a high priority (1) at a total amount of $140,744.00
b) Approve all applications listed as a high priority (1) and provide recommendation to
the Officers for further medium prioritised projects to be approved to the allocated
budget amount up to $200,000.
Page 134
c) Amend the recommendations of the Community Funding Reference Group as
required.
d) Reject the applications
Policy Implications
Policy number CS6 entitled Donations, Sponsorships and Community Grants is relevant to
this matter
A draft budget allocation of $200,000.00 has been allocated for 2011/12 for this program.
Should Council agree to the recommendations of the Community Funding Reference
Group then these organisations and recommended funding amounts will be included in
Councils 2011/2012 draft budget for consideration and adoption.
Conclusion
The Community Funding Reference Group has examined all applications and prioritised on
a scale of importance to the community, projects that are low, medium or high priority.
Officers have a notional draft budget for 2011/12 of $200,000 for this program.
Voting Requirements
Simple.
That Council list for budget consideration for 2011/12 the following non-statutory
donations (account 314200):
Organisation
Amount Requested
Amount
Recommended
Priority
Roebourne
District
SES Unit
Pilbara
Community
Legal Service
Children‘s
Services
Support Unit WA –
Dampier Early Learning
Centre
Karratha & Districts
Chamber of Commerce
and Industry Inc.
Karratha BMX Club
$5000.00
$5000.00
1=High
$4000.00
$4000.00
1=High
$2,750.00
$2,750.00
1=High
$2,500.00
$2,500.00
1=High
$10,000.00
$10,000.00
1=High
Wickham
Inc.
$56,000.00
$23,720.00
1=High
$5,000.00
$5,000.00
1=High
Gym
Club
Karratha and Districts
Blue Light
Page 135
Karratha
Lions Club
Dampier
Roebourne St John
Ambulance
Children‘s
Service
Support Unit WA Inc –
Wickham
Early
Learning Centre
Yaandina
Family
Centre
–
Youth
Services
TOTAL
$20,000.00 + In-Kind
contribution
$30,000.00
$9,000.00
1=High
$17,774.00
$17,774.00
1=High
$22,000.00
$11,000.00
1=High
$186,024.00
$140,774.00
$22,000.00
30,000.00
support
$9,000.00
+
$
In-Kind
Page 136
1=High
11.5
WALKINGTON THEATRE OPERATIONS
File No:
CP.166, CS.28
Attachment(s)
1.
Walkington Theatre Financial Projection 10-11
2.
Pilbara TAFE Correspondence
Author Name:
Manager Community Facilties
Nil
REPORT PURPOSE
To consider a request by Pilbara TAFE to contribute additional funding to the Walkington
Theatre operations for the 2010/11 financial year.
Background
The Shire of Roebourne is currently a party to a joint use agreement with Pilbara TAFE
(formally Karratha College), which specifically outlines the following regarding operational
costs;
-
All operational costs are to be shared based on operational requirements,
Operational requirements (as per agreement) are 8am - 4pm (TAFE) and 4pm 12am (Shire). This equates to eight hours each or 50% of costs per party.
Annual Budgets should be set against the previous year‟s actual budget.
On the 18th of April 2011, the Shire received formal correspondence from the TAFE stating
they wish to terminate this agreement, allowing the minimum 12 months notice as per
clause 15 (b) of the joint use agreement. This correspondence will form a separate report
to the Ordinary Council Meeting to be held in June.
The Walkington Theatre has been closed since early January 2011 due to water ingress
following heavy rain. The impact on the Walkington Theatre has been substantial with
severe water damage affecting the majority of the soft infrastructure and the facility has
been unable to open and has only recently re-commenced outdoor shows. The Theatre
has been unable to generate any income for several months, whilst still incurring
unavoidable overhead and administration expenses.
The Shire of Roebourne has deficit funded the Walkington Theatre annually for the past 28
years. The 2010/11 annual budget set by the Shire was $390,777 ex GST.
In addition to the Walkington Theatre closure, the Karratha Community Library has been
closed since early March 2011, due to related issues with the Walkington Theatre. As of
the closure date, one staff member has terminated employment, and remaining staff (2
permanent and 1 casual) have been transferred to TAFE duties.
Issues
Pilbara TAFE have provided Shire officers with a YTD budget for the 2010/11 financial
year, and included projections based on planned events and shows. This budget is
attached as attachment 1 and outlines a shortfall of $104,224.46, of which requires
Page 137
funding if the planned events are to be delivered. The basic schedule of events for
May/June 2011 is detailed below;
-
4-6 movies per month, and
1 event per month.
Furthermore, Pilbara TAFE have formally requested Council fund this shortfall outlined in
correspondence addressed to the Shire, this is attached as attachment 2.
Additionally Council should note officers are currently negotiating with Pilbara TAFE to
heavily reduce the annual contribution to the Karratha Community Library based on actual
activity. The reduced expenditure correlates back to March 3rd when the Library was
officially closed. This reduction correlates to a saving of $98,660.44 over the final quarter of
the 2010/11 financial year.
Officers recommend TAFE‘S request for $104,224.46 is endorsed in its entirety by a direct
reallocation of funds from the Karratha Community Library Contribution account, Student
Placement account, Club Development account and Program Consultants – Recreation
Facility Planning and Management resulting in no financial impost to Council.
Options
Option 1:
Reduce account 330200 of the 2010/11 annual budget by $98,660.44, this
being the annual contribution to the TAFE in relation the Karratha
Community Library, and reallocate these funds to account 312200 to offset
the costs incurred by the Walkington Theatre.
AND
2
Reallocate $5,564.02 from the following accounts detailed in the below
table to account 312200 to offset the costs incurred by the Walkington
Theatre.
Account
Reallocation Amount
340210 (Student Placement Program)
$3000.00
340209 (Club Development)
$1500.00
340207 (Consultants – Recreation Facility Planning $1064.02
and Management)
AND
3
Approve a budget amendment of $104,224.46 within the 2010/11 financial
year to account 312200, supporting ongoing operations of the Walkington
Theatre to deliver a minimum of;
–
–
4 to 6 movies per month, and
1 event per month.
Page 138
OR
Option 2:
Reject Pilbara TAFE‘S request for additional funding in the 2010/11 financial
year
Policy Implications
There are no policy implications.
Approval is required for a budget variation through section 6.8 of the Local Government Act
1995.
As of the 3rd May 2011, the Shire of Roebourne budget regarding the Walkington Theatre
and Karratha Community Library is as follows,
Account
Actual YTD
Order
Total
Committed
Budget
Variance
312200.3601
(Walkington
Theatre
Contribution)
$316,886.43
$73,890.52
$390,776.95
$390,777
$0.05
330200.3601
(Karratha
Community
Library
Contribution)
$264,907.56
$66,043.22
$330,950.78
$363,568
$32,617.22
The remaining amount of $5,564.02 is proposed to be reallocated from the following
accounts,
Account
Budget YTD
Reallocation
Amount
Remaining
amount
Comment
340210
(Student
Placement
Program)
$3000.00
$3000.00
$0
No
longer
required
as
Student
program did not
occur
in
April/May
340209
(Club $1500.00
Development)
$1500.00
$0
No
longer
required
as
Club
Development
position
was
endorsed and
programming
will commence
in 2011/12.
Page 139
340207
$8437.40
(Consultants –
Recreation
Facility Planning
and
Management)
$1064.02
$7373.38
Room
within
budget due to
necessity.
Conclusion
The Walkington Theatre requires a further $104,224.46 to provide events and programs
during the final quarter of 2010/11. These funds can be reallocated from the annual
Karratha Community Library contribution, resulting in no additional financial implications to
the Shire.
Voting Requirements
Absolute Majority.
That Council
1. Reduce account 330200 of the 2010/11 annual budget by $98,660.44, this
being the annual contribution to the TAFE in relation the Karratha Community
Library, and reallocate these funds to account 312200 to offset the costs
incurred by the Walkington Theatre;
2. Reallocate $5,564.02 from the following accounts detailed in the below table
to account 312200 to offset the costs incurred by the Walkington Theatre.
Account
Reallocation Amount
340210 (Student Placement Program)
$3000.00
340209 (Club Development)
$1500.00
340207 (Consultants –
Planning and Management)
Recreation
Facility $1064.02
And
3. Approve a budget amendment of $104,224.46 within the 2010/11 financial year
to account 312200, supporting ongoing operations of the Walkington Theatre
to deliver a minimum of;
–
–
4 to 6 movies per month, and
1 event per month.
Page 140
ATTACHMENT 1 – WALKINGTON THEATRE FINANCIAL PROJECTION 10-11
Page 141
Page 142
ATTACHMENT 2 – TAFE CORRESPONDENCE
Page 143
Page 144
12
INFRASTRUCTURE SERVICES
12.1
JOHNS CREEK BOAT HARBOUR CAR PARK AND BOAT RAMP.
File No:
DP/1/10
Attachment(s)
1.
Heritage Survey Area Map
2.
Letter from the Department of Transport
3.
Johns Creek Boat Harbour Aerial Map
4.
Lot 287 Aerial Map
5.
Timeline of Events
Director Development and Regulatory Services
Author Name:
Executive Manager of Works
Nil
REPORT PURPOSE
For Council to consider the offer from the Department of Transport (DoT) to relinquish
responsibility for the recreational boat ramp facility and car trailer park within the Johns
Creek Boat Harbour precinct.
Background
Since 2006, the Shire of Roebourne has been negotiating with Government Departments,
Community Groups and the Native Title holders to establish a way forward to enable the
delivery of two projects, namely, duplication and upgrade of the boat ramp (completed) and
the addition of car parking bays for recreational boating owners (pending), located within
the Johns Creek Boat Harbour precinct. These projects were to be funded by the State
Governments Recreational Boating Facilities Scheme (RBFS).
From the outset, the project has been hampered by a range of constraints in regard to an
inability to achieve functional design outcomes within the available land areas, the
pressures of growth and increasing demand on the facility, heritage issues (including a
section 18 Notice) and more recently, the uncertainty as to the future of the John Creek
Boat Harbour itself and the impact of the proposed DoT‘s harbour upgrade on all issues
from carparking to heritage issues. (See attachment - Timeline)
Discussion
At a meeting held between representatives of the Point Samson Community Association
and Shire of Roebourne issues associated with the car parking were discussed. A
consensus was reached that it would be beneficial that the DoT and the Shire of
Roebourne revisit the harbour issues as a matter of priority to investigate all options.
This resulted in a letter being sent to the DoT which recommended that discussions be had
between the various stakeholders regarding the development of the Johns Creek Boat
Harbour. It was advised that it was paramount that these discussions and negotiations be
undertaken prior to current Shire of Roebourne capital investment being expended on any
parking upgrades, as this could result in little improvement or works being superseded in
the future.
Page 145
These discussions were held in February 2011 which has led to the DoT writing to the
Shire of Roebourne (letter attached), in which the DoT advised that it can now access
funding directly and therefore it would be possible for the DoT to take over the
responsibility for the recreational boat launching ramp and car trailer park. In order to
facilitate this outcome, the Shire would be required to support and facilitate the transfer of
the existing trailer park (lot 287) to the control of the DoT.
Lot 287 is zoned as Conservation, Recreation and Culture (Crown Reserve 39224) with the
responsible agency being the DoT however the management order is with the Shire of
Roebourne.
Financially the Shire of Roebourne budgeted $500,000 within the 2010/11 financial year
(account number 943802) for the construction of the Johns Creek Car Park.
This figure was based upon total funding from the Shire of Roebournes Infrastructure
reserve account. (Account number 438856).
An amount of $13,542 was spent on a further Heritage report within the 2010 – 2011
financial year and therefore there is a remaining amount of $486,458 (this capital income
can be transferred to the infrastructure reserve account number 438856, which results in a
nil affect on the 2010 -2011 financial year budget deficit).
Council budgeted $52,000 approximately for the maintenance activities to the three boat
ramps (Dampier, Back Beach and Johns Creek) and $12,600 for the Johns Creek Exeloo
maintenance within the 2010 – 2011 financial year.
Recommended Way Forward
Given the impediments and difficulties associated with this project, the fact that
negotiations for access to heritage sites is better undertaken at a State Government level
in which all issues can be addressed as a whole, and the inevitability that the current
recreational boat ramp will be located, it seems reasonable to hand over the responsibility
for the recreational boat launching ramp and car trailer park to DoT thereby allowing this
agency that will be reviewing the harbour‘s future holistically carriage of the project, design
process, implementation, maintenance and management. The Shire would only maintain
the current exeloo, maintenance to Honeymoon Road and minor issues as is the current
arrangement.
Policy Implications.
There are no relevant policy implications relating to this matter.
Not applicable.
The surplus funding of $486,458 from the Johns Creek Carpark Upgrade (account number
943802), be transferred to the infrastructure reserve (account number 438856), which
results in a nil affect on the 2010 – 2011 financial year budget deficit.
Options
For Council to hand over the responsibility for the Johns Creek Boat Harbours recreational
boat launching ramp and car trailer park and be willing to support and facilitate the transfer
of the existing trailer park (lot 287) to the control of the DoT.
Or,
Page 146
For Council to apply for a further RBFS grant and re-commence negotiations towards
carpark construction (even though these works may be impacted upon by the DoT‘s future
harbour upgrade proposals).
Conclusion
The background information provided at the outset and in the attachment to this report was
provided in order that Council can appreciate the difficulties and time delays that have
been associated with this project.
Given the various impediments and difficulties associated with this project and the
uncertainty as to the future of the John Creek Boat Harbour itself, its design, its future
growth and the impact of the DoT‘s harbour upgrade on all issues from carparking to
heritage issues, it seems reasonable to hand over the responsibility for the recreational
boat launching ramp and car trailer park to DoT, the agency responsible for reviewing and
determining the future of Johns Creek Harbour and an agency better placed to negotiate
and resolve heritage matters.
The real financial benefit to Council is being omitted from any future infrastructure
improvements and associated costings that may result of harbour development and or
structural rearrangement.
It is therefore recommended that the Council relinquish responsibility for the recreational
boat ramp facility and car trailer park within the Johns Creek Boat Harbour and transfer
control of the existing trailer park (lot 287 Crown Reserve 39224) to the Department of
Transport (DoT).
Voting Requirements
Simple
That Council:
1. Advise the Department of Transport that the Shire of Roebourne is willing to
relinquish to the Department of Transport (DoT) responsibility and ongoing
maintenance for the recreational boat ramp facility and car trailer park within
the Johns Creek Boat Harbour.
2. Advise the Department of Transport that the Shire of Roebourne is willing to
support and facilitate the transfer of the existing trailer park (lot 287 Crown
Reserve 39224) to the control of the Department of Transport.
3. Advise the Department of Transport that the Shire would continue to maintain
the current exeloo, maintenance to Honeymoon Road and minor issues.
4. Advise the Department of Transport
access to the boat ramp.
that it is to ensure ongoing public
5. That the surplus funding of $486,458 from the Johns Creek Carpark Upgrade
(account number 943802), be transferred to the infrastructure reserve
(account number 438856), which results in a nil affect on the 2010 – 2011
financial year budget.
Page 147
ATTACHMENT 1 – HERITAGE SURVEY AREA MAP
Page 148
ATTACHMENT 2 – LETTER FROM THE DEPARTMENT OF TRANSPORT
Page 149
Page 150
ATTACHMENT 3 - JOHNS CREEK BOAT HARBOUR AERIAL MAP
Page 151
ATTACHMENT 4 – LOT 287 AERIAL MAP
Page 152
ATTACHMENT 5 – TIME LINE OF EVENTS
Page 153
Page 154
Page 155
Page 156
12.2
REVIEW OF PUBLIC OPEN SPACE IN KARRATHA
File No:
PO.9
Attachment(s)
1.
Assessment Spreadsheet
2.
Map – Level 1 Park Buffer
3.
Map – Level 2 Park Buffer
4.
Parks ID Spreadsheet
5.
Media Survey Quotation
Author Name:
Nil
REPORT PURPOSE
To seek Council‘s endorsement of the following:
- the planning and assessment process undertaken to date,
- the rationale used to assess and determine the parks hierarchy and
- the proposal to undertake community consultation in order to inform decision
making on whether to maintain the status quo or to either increase or reduce the
amount of formal public open space (POS) in Karratha.
Background
Karratha currently has nineteen (19) designated formal POS areas or parks with a further 3
more parks at Nickol to be handed to the Shire of Roebourne within the 2011/ 2012
financial year.
These parks vary in size, configuration and use and contain a variety of infrastructure,
vegetation and equipment. It has been recognised that many of the available parks are
either unfit for purpose, not readily accessible, lack amenity and/or are located in close
proximity of other more usable spaces.
Council requested an investigation into the number, useability, level of service and
community use of the parks in Karratha with a view to improving the level of service and
useability through a process of possible rationalisation and reinvestment. This led to the
formation of a working group consisting of staff from Infrastructure Services, Community
Services and Planning Services to undertake a Parks Review process.
Issues
Recognising that any change or loss of park land can be very emotive, it was agreed at the
outset that an objective set of assessment criteria should be developed to guide the
process. The first step was to look at the ―Liveable Neighbourhoods‖ guidelines to see what
criteria would be relevant to apply to our parks.
Generally, it was observed that proximity to residences, size and inclusions were the
principle criteria utilised and that only 3 levels of parks in the hierarchy applied to Karratha.
It was noted that the Liveable Neighbourhoods guidelines were mainly applicable to
Page 157
Metropolitan parks, therefore sizing and proximity criteria were geared towards that larger,
higher density model, however it provided a good base from which to start.
This information was then used to develop a hierarchy of parks as detailed below:
Level 1
Area:
Proximity:
Inclusions:
At least 1ha
Majority of residents should live within a 1km radius
Playground equipment
Pathways
Seating
Grassed and reticulated area
BBQ/s with lighting
Shade (trees and/or structures)
Toilets
Car parking
Lighting
Utilisation: Multipurpose (capacity to accommodate organised sport)
i.e. an Oval
Level 2
Area:
Proximity:
Inclusions:
Utilisation:
Minimum 5000m²
Majority of residents should live within a 500m radius
Pathways
Seating
BBQ/s with lighting
Passive recreation
Linkage Park
Area:
na
Proximity:
Inclusions:
na
Footpaths
Lighting
Seating
Utilisation:
A maintained green space that links areas, generally part of the
structured town pathway network.
Other criteria used to assess the parks included the ability to improve the park with
additional infrastructure, current maintenance requirements/issues, security and potential
for re-development. The outcome of the parks assessment process resulted in the
identification of the following park hierarchy:
Level 1
Bulgarra Oval
Cattrall Park & Oval
Page 158
Kevin Richards Memorial Oval
Tambrey Park & Oval
Level 2
Scout Hall Park (Shakespeare St, Bulgarra)
Waters Park (Frinderstein Way, Pegs Creek)
Dodd Court Park (Dodd Court, Pegs Creek)
Malster Place Park (Millars Well)
Smith Place Park (Delambre Drive / Smith Place, Nickol)
Ausburn Park (Ausburn Place, Nickol)
Church Way Park (Baynton)
The three new parks at Nickol.(Goshawk, Brolga and Nickol West skate
park)
Linkage Park
Michael Lewandowski Park (Gawthorne Drive, Millars Well)
Parks Requiring Further assessment
The following parks, measuring a total of 24,700sqm in extent, were identified as ‗requiring
further assessment‘ in terms of future purpose, need, level of use and locational /
configuration suitability and ‗value‘ as determined by the community:
Richardson Way Park (Bulgarra)
Rex Webb Park (Gregory Way, Bulgarra)
Apex Park
Ashton Way Park (Millars Well)
Peace Park (Hutton Court, Nickol)
Miles Loop Park (Baynton)
Hillview Park (Koolinda Parade, Baynton)
Council has budgeted $238,507 to maintain these parks within the 2010 / 2011 financial
year. This figure includes services and insurances.
Community Consultation
Karratha‘s public open space network is a valuable asset for the community and the overall
liveability of the neighbourhoods as well as performing hydrological and environmental
functions. It is essential therefore that the network and the associated hierarchy of parks
are appropriately located, connected and developed.
In order to determine how and to what extent the local community uses and values the
public open space network it is proposed to undertake a comprehensive community
consultation process. The outcomes of this consultation process together with the
outcomes of the technical planning process will inform decision making which may result in
a combination of the closure of those open spaces that are either surplus to need and / or
located outside of the functional network and the addition of new open spaces to link and
complete the network.
Council‘s Senior Communication Officer has proposed the following community
consultation process:
-
Place Public Notice adverts in the Pilbara Echo and Pilbara News to run for two
weeks.
Prepare media release with photographs.
Page 159
-
The Shire of Roebourne President to mention during Council chat, two weeks
running.
Place a pre-recorded message on Spirit Radio to run three times each day for two
weeks.
Load a media release onto Shire website.
An e-mail link to online survey to relevant contacts lists.
A Shire of Roebourne Pubic Open Space on Line Survey to be undertaken by a
company experienced in the delivery of public open space surveys. (See
attachment)
The cost to undertake the surveys and associated media costs is approximately $5,000
and can be costed against the current open space maintenance account.
The community survey will seek to determine which parks are used, by whom, when and in
what numbers, how the community use the network, how the community travel to and from
the various parks, preferred walking routes, what type of additional infrastructure (eg
Shades) would encourage greater park use, perceptions of safety and security, and levels
of service. The survey will also deliver information from the other townsites within the Shire
of Roebourne which will inform future planning and development.
The survey results will be reported back to Council.
Options
1. Endorse the Public Open Space review process to date, the hierarchy of parks
earmarked to be Level 1, Level 2 and Linkage Parks and those parks identified for
further assessment.
2. Propose an alternative or align to the current status and continue to maintain the parks.
3. Not endorse the Public Open Space review process to date, the hierarchy of parks
earmarked to be Level 1, Level 2 and Linkage Parks and those parks identified as
requiring further assessment.
Policy Implications
There are no immediate policy implications.
There are no immediate legislative implications.
Within the Public Open Space Drainage Reserve Maintenance account (644200), Council
budgeted $846,750 within the 2010 / 2011 financial year for maintenance works
predominately contractors. This account has a further $183,000 for allocation of
maintenance works to the end of the financial year. It is proposed that the $5,000.00 for
consultation, media and survey services be costed against the Public Open Space
Drainage Reserve Maintenance account (644200), which will result in a nil affect to the
current budget.
Conclusion
The working group consisting of staff from Infrastructure Services, Community Services
and Planning Services has conducted an audit of all the POS within Karratha utilising the
―Liveable Neighbourhoods‖ guidelines as a starting point then developing a range of
applicable criteria to measure our parks against. The work to date has highlighted a
number of deficiencies in the open space network and opportunities for achieve more
optimal outcomes. In order to move forward it is essentially that the affected community are
Page 160
consulted on their use, preferences and perceptions of the network, the outcomes of which
will inform the public open space planning and decision making going forward.
Voting Requirements
Absolute Majority.
That Council:
1. Endorse the public open space planning and review process to date.
2. Endorse the criteria and hierarchy of parks as follows:
Level 1
Area:
Proximity:
Inclusions:
at least 1ha
Majority of residents should live within a 1km radius
Pathways
Seating
BBQ/s with lighting
Toilets
Car parking
Lighting
Utilisation:
Multipurpose (capacity to accommodate organised sport)
i.e. an Oval
Level 2
Area:
Proximity:
Inclusions:
Minimum 5000m²
Majority of residents should live within a 500m radius
Pathways
Seating
BBQ/s with lighting
Utilisation:
Passive recreation
Linkage Park
Area:
na
Proximity:
Inclusions:
na
Footpaths
Page 161
Lighting
Seating
Utilisation:
A maintained green space that links areas, generally part
of the structured town pathway network.
3. Endorse the allocations of parks as:
Level 1
Bulgarra Oval
Cattrall Park & Oval
Kevin Richards Memorial Oval
Tambrey Park & Oval
Level 2
Scout Hall Park (Shakespeare St, Bulgarra)
Waters Park (Frinderstein Way, Pegs Creek)
Dodd Court Park (Dodd Court, Pegs Creek)
Malster Place Park (Millars Well)
Smith Place Park (Delambre Drive / Smith Place, Nickol)
Ausburn Park (Ausburn Place, Nickol)
Church Way Park (Baynton)
Linkage Park
Michael Lewandowski Park (Gawthorne Drive, Millars
Well)
Parks requiring further assessment
Richardson Way Park (Bulgarra)
Rex Webb Park (Gregory Way, Bulgarra)
Apex Park (remove playground initially) – (Town Centre
next to ANZ)
Ashton Way Park (Millars Well)
Peace Park (Hutton Court, Nickol)
Miles Loop Park (Baynton)
Hillview Park (Koolinda Parade, Baynton)
4. Endorse the community consultation process as proposed, the outcome of
which to be reported back to Council.
5. Approve $5,000.00 for consultation, media and survey services be costed
against the Public Open Space Drainage Reserve Maintenance account
(644200), which will result in a nil affect to the current budget.
Page 162
ATTACHMENT 1 – ASSESSMENT SPREADSHEET
Page 163
ATTACHMENT 2 - MAP OF LEVEL 1 PARK BUFFER
Page 164
ATTACHMENT 3 - MAP OF LEVEL 2 PARK BUFFER
Page 165
ATTACHMENT 4 – PARKS ID SPREADSHEET
Page 166
ATTACHMENT 5 - MEDIA SURVEY QUOTATION
Page 167
Page 168
Page 169
12.3
SHIRE OF ROEBOURNE SUBDIVISIONAL GUIDELINES AND OUTSTANDING
WORKS BONDING POLICY.
File No:
Attachment(s)
1.
Policy Document TE 5
2.
IPEWA Local Government Guidelines for
Subdivisional Development, Edition 2 – 2009
(tabled)
3.
Shire of Roebourne Subdivisional Guidelines
Addendum
Author Name:
Executve Manager of Works
Nil
REPORT PURPOSE
For Council to consider the adoption of Subdivisional Guidelines and Outstanding Works
Policy.
Background
Council has no current Subdivisional Guidelines that can be used as a procedure / policy
for developers who wish to undertake subdivisional works within the Shire of Roebourne,
(inclusive of engineering standards).There is also no procedure / policy for the bonding of
outstanding subdivisional works.
With the level of development being undertaken within the Shire of Roebourne, there is
pressure in some cases for the early clearance of subdivision stages, prior to the
completion of the total subdivisions construction.
Developers generally align to early clearance as this will allow the lot owner, who has paid
a deposit on a lot, to pay the remainder of outstanding monies owing to the developer and
receive land title. This also allows the lot owner to commence building construction. The
benefit to the developer is increased cash flow which assists in the funding of the next
stage of the subdivisions construction. This is a normal procedure.
The developer may ask the Local Government to allow this to occur and at the early
clearance stage of the uncompleted subdivisional works (outstanding works) are then
evaluated by a Consultant Engineer to determine a cost. The evaluation / cost is paid to the
Local Government as a cash bond or bank guarantee. The cash bond / bank guarantee is
then deposited with the Local Government as a security for the remaining subdivisional
works completion.
This money is held in a secure account as a cash bond or bank guarantee by the Local
Government and can be used by the Local Government to complete the subdivision if there
is a default by the developer.
Issues
Page 170
The Institute of Public Works Engineering Australia (IPWEA) has published the Local
Government Guidelines for Subdivisional Development (Edition 2 - 2009). These guidelines
are usedas an industry standard within Local Government and are looking to be adopted
by the Western Australian Planning Commission (WAPC) as minimum development
requirements.
Bonding Outstanding Works, a section contained within these guidelines, notes that
bonding of incomplete works shall be by negotiation between the Local Authority and the
developer. They also recommend a non refundable administrative fee of $1,000 plus GST
per bond.
Although the Guidelines for Subdivisional Development are comprehensive, Council
Officers have drafted a number of addendums to address Councils specific needs, such as
insitu soil issues, street signage, hours of work, defect liability period extensions, base
course and pavement thickness design, and as such are seeking the adoption thereof as
an addendum to the IPWEA Subdivisional Document.
The Local Government Guidelines for Subdivisional Development (Edition 2 - 2009) and
Councils addendum serve as guiding policy and information for developers who intend
working with the Shire of Roebourne.
Determining the Outstanding Works Bond Amount
The Outstanding Works Bond is used in most Local Governments in accordance with
industry guidelines. Generally the amount is estimated by the Consultant Engineer and
agreed to by the Shire Officer with an amount ranging from 25% to 100% being added to
the bond amount to cover the costs of any escalation in construction costs and additional
costs. In the case of the Shire of Roebourne, given the higher construction costs, this
amount would be recommended at a minimum of 50%.
It is also noted that some Local Authorities charge an administrative fee to accept the
above bond, reflecting the costs required to administer, process and release the bond. It is
also used to discourage small amount of works being bonded when they can alternatively
be completed. It is recommended that this be set initially at $1,000 plus GST and
reviewed on an annual basis.
There are two steps required in order to adopt a Policy for Subdivision Guidelines and
Outstanding Works Bonding being brought into practice for the 2011/12 financial year.
Step 1 - Adopt a Policy for Subdivision Guidelines and Outstanding Works Bonding.
Step 2 - Adopt Fees and Charges for the 2011 / 2012 Financial year budget.
Fees & Charges
Description - Infrastructure Works Bond for Outstanding Works
Description
Amount
Infrastructure
Works
outstanding works
Bond
or
Bank
Administration,
Preparation and Release
Bond
for Charged at the estimated cost of
Subdivision completion
plus 50%
Guarantee $1,000
GST
N/A
10%
The IPWEA guidelines also set out the Statutory Fees payable for subdivisional
development. Whilst these are covered by the Local Government Act, most Local
Page 171
Authorities will also cover these fees in their annual Fees and Charges Schedule.
Therefore it is recommended that the following be added to the Fees and Charges
Schedule for 2011/12.
Description
Amount
GST
Subdivision
Supervision 1.5% of contract price, which is based on 15% Plus 10%
and inspection Fee
of the total developments cost, multiplied by
1.5%.
Defects
Liability
Maintenance Bond
and 5% of contract price
N/A
Council currently receives the Subdivision Supervision and Inspection Fee, which is a large
revenue and is best explained as examples.
Supervision and Inspection Fee
If a subdivision cost is valued at $10,000,000 (inclusive of roads services, lots, power,
drainage etc) then the roads and drainage area is considered to be 15% of the subdivision,
which equates to 15% of the $10,000,000. This equates to $1,500,000, which is the basis
of the Shire of Roebourne‘s 1.5% charge for supervision and inspection. The total that the
developer would be invoiced in this case is $225,000.
This fee is only charged at full subdivision clearance stage which would then accommodate
any variations to the project.
Defects Liability and Maintenance Bond.
The Liability and Maintenance Bond is 5% of the full subdivisional cost ($10,000,000) and
is an unconditional bank guarantee held by the Local Government for the entire defects
liability period.
Policy Implications
Adoption of the Policy for Subdivision Guidelines and Outstanding Works Bonding, Policy
Number TE 5.
Local Government Act 1995 section 6.15 & 6.16
The listing of Fees and Charges for Subdivisional Bonds and Outstanding Works for the
2011 / 2012 financial year, which will generate revenue from subdivisional works.
Voting Requirements
Absolute.
Conclusion:
With the current and expected high levels of subdivisional development it is essential that
the Shire of Roebourne has clear subdivisional guidelines and adequate policy provisions
in place. The adoption and formalisation of the proposed policy will give direction to
Page 172
developers wishing to undertake subdivisional works within the Shire of Roebourne and
sets out clearly the Fees and Charges that are applicable.
That Council:
1. Adopts Policy Number TE 5 Subdivisional Guidelines and Outstanding Works
Bonding Policy.
2. That the tabled Fees and Charges are included within the 2011 / 2012 financial
years fees and charges.
Fees & Charges
Description - Infrastructure Works Fees and Bonds for Outstanding Works
Description
Amount
Infrastructure
Works
Outstanding Works
Bond
GST
for Charged at the estimated cost of N/A
Subdivision completion
plus 50%
Bond
or
Bank
Guarantee $1,000
10%
Administration,
Preparation and Release
Subdivision Supervision and Inspection 1.5% of contract price, which is Plus 10%
Fee
based on 15% of the total
developments cost, multiplied by
1.5%.
Defects Liability and Maintenance Bond
5% of contract price for N/A
road, drainage and
associated infrastructure
(including paths and 15%
earthworks)
Page 173
N/A
ATTACHMENT
ADDENDUM
1
–
SHIRE
OF
ROEBOURNE
Page 174
SUBDIVISIONAL
GUIDELINES
ATTACHMENT 3 - SHIRE OF ROEBOURNE SUBDIVISIONAL GUIDELINES
ADDENDUM
Page 175
Page 176
Page 177
Page 178
Page 179
Page 180
Page 181
Page 182
Page 183
12.4
SHIRE OF ROEBOURNE VERGE BONDING POLICY
File No:
GR.9
Attachment(s)
1.
2.
Policy Document
Pre and Post Verge Bonding Checklist
(Example Only)
Author Name:
Nil
REPORT PURPOSE
For Council to consider the adoption of a Verge Bonding Policy.
Background
The Shire of Roebourne is currently experiencing significant growth in the development of
new residential and industrial estates. As a result of the construction activity associated
with the building construction, the Shire has found that there is considerable damage
occurring to Shire assets within the verge areas, in particular kerbs and footpaths.
Currently, the Shire does not take a verge security deposit bond from the builder to ensure
that the builder undertakes any repairs at the completion of works in order to retrieve the
bond. In the case where repairs are not undertaken, the Shire can use the bond to repair
the damage. Currently, these repairs are not being undertaken or being undertaken at the
cost of the Shire.
The Verge Deposit Bond is a common practice in Local Government in Western Australia
and is recommended to be implemented as both a deterrent to prevent damage to assets
and also to provide a mechanism for the Shire to recover costs associated with repair of
damaged assets.
Without a Verge Bonding Policy Council will be repairing newly laid footpaths, kerbs and
damaged road surfaces which were installed at the subdivisional construction stage and
consequently damaged by builders and their subcontractors when building works are
undertaken.
As an example the newly constructed Baynton West Estate has damaged footpaths which
will need replacing in the future and are estimated to cost Council over $50,000 at this
point, with a further 50% of construction pending.
Issues
Whilst minimum fees can be set with actual bonds to be calculated based on road
frontage, this adds to the administrative process and complexity of the system. The
simplest method is to set a fee for residential and another for grouped dwellings
(minimum 5 dwellings), commercial and industrial developments. The second bond
would be larger to reflect the increased road frontage and also potential for damage by
larger machinery on these sites.
Page 184
Most local authorities that take a verge deposit or verge bond also have a non refundable
inspection fee to cover the inspection process. This typically ranges from $100 to $200 plus
GST. The Shire may choose not to impose this fee, but it is recommended that an initial fee
be set at $110 including GST.
There are two steps required in order to bring Verge Bonding Policy into practice for the
2011/12 financial year.
Step 1 - Adopt Fees and Charges within the annual Council Fees and Charges.
Step 2 – Adopt a Verge Bonding Policy.
Fees & Charges
Based upon current asset replacement costings, the Fees and Charges are recommended
to be implemented.
Verge Bonding Policy - Refundable bond for the protection of Existing Infrastructure
Assets.
Description
Amount
GST
Security Deposit - Residential
$3,000
N/A
Security Deposit - Grouped $10,000
Dwellings
(5
or
more),
Commercial and Industrial
N/A
Security Deposit - Site Inspection
10%
Fee $110
Procedure
The Security Deposit Policy will require that procedures be put in place for its
implementation. The proposed procedure would include the following steps
Step 1:
Step 2:
Step 3:
Step 4:
The Verge Bond is accepted at the time the Building License application is
lodged.
Technical Services are then notified and a pre-construction inspection is
undertaken where the condition of the current asset is recorded and
photographed.
At the completion of the building works, the builder requests the refund of
the Verge Bond which will trigger a second site inspection by Technical
Services and the condition of the asset is recorded and photographed.
If no damage is recorded the bond is refunded. If damage is recorded the
builder is given 21 days to rectify otherwise the Shire will repair the
damaged asset using the bond monies. Following the rectification works and
if any bond funds remains, they will be refunded to the Builder. If the asset
damage is above the deposited bonds value, an invoice will be forwarded to
the builder for the additional works.
Policy Implications
The adoption of a new Verge Bonding Policy (attached). Number TE 6.
Local Government (Miscellaneous Provisions) Act 1960, section 377(4).
Page 185
Financial security against damaged asset infrastructure within newly constructed
subdivisions.
Voting Requirements
Absolute.
Conclusion:
Council can ill afford to continue funding repairs to newly constructed footpaths, roads,
kerbing and street infrastructure that is installed or constructed at the subdivisional
development stage and which are often damaged by various builders during building
construction.
It is recommended that Council adopt the Verge Bond Policy and that the set Fees and
Charges are listed within the fees and charges for the 2011/ 2012 financial year.
That Council:
1.
Adopts Policy Number TE 6 Verge Bonding Policy.
2.
That the tabled Fees and Charges are included within the 2011 / 2012 financial
years fees and charges.
Verge Bonding Policy - Refundable Bond for the protection of Existing Infrastructure
Assets
Description
Amount
GST
Security Deposit - Residential
$3,000
N/A
Security Deposit - Grouped $10,000
Dwellings
(5
or
more),
Commercial and Industrial
N/A
Security
Deposit
Inspection
10%
-
Site Fee $110
Page 186
ATTACHMENT 1 – POLICY DOCUMENT
Page 187
Page 188
ATTACHMENT 2 – PRE AND POST VERGE BONDING CHECKLIST
Page 189
Page 190
Page 191
13
DEVELOPMENT AND REGULATORY SERVICES
13.1
APPLICATION FOR PLANNING APPROVAL P2484 - PROPOSED EXTENSION
TO AN EXISTING TRANSIENT WORKFORCE ACCOMMODATION FACILITY LOTS 1072 & 1073 CHERRATTA ROAD, KARRATHA INDUSTRIAL ESTATE
File No:
P2484
Attachment(s)
1.
Location Plan
2.
Site and Floor Plans
3.
Elevation Plans
Author Name:
Senior Statutory Planner
NIL
REPORT PURPOSE
Council is requested to consider and make determination on an application for planning
approval P2484 for an extension to an existing ‗Transient Workforce Accommodation‘
facility located at Lot 1072 Cherratta Road, Karratha Industrial Estate. The extension to
the existing facility is to be accommodated on the adjacent vacant lot, being Lot 1073
Cherratta Road. The application also proposes to relocate an existing thatched hut from
Lot 1072 to Lot 1073, to extend the existing dining hall located on Lot 1072 and construct
verge parking in the road reserve adjacent to Lot 1072 and 1073 Cherratta Road. The
application has been referred to Council for determination in accordance with the Shire‘s
Delegated Authority Register.
The application is recommended for approval subject to relevant conditions.
Background
On 20 March 2011, the Shire received an application for planning approval, submitted by
MAPT Developments, for the development of fifty six (56) single rooms, a pool, gym,
laundry facility, outdoor BBQs, storage shed and ancillary works, to be constructed on Lot
1073 Cherratta Road (Lot 1073). The proposed development is an extension to the
existing forty eight (48) room Transient Workforce Accommodation (TWA) facility located at
Lot 1072 Cherrata Road (Lot 1072), taking the total number of rooms to 104. The existing
thatched hut on Lot 1072 is also proposed to be relocated to Lot 1073 to allow the existing
dining hall on Lot 1072 to be extended. The capacity of the dining hall is to be increased to
249 people (refer to attached plans of development).
Under the Shire of Roebourne Town Planning Scheme No. 8 (‗the Scheme‘), Lots 1072
and 1073 are zoned ‗Transient Workforce Accommodation‘ and collectively are 4694m2 in
area. ‗Transient Workforce Accommodation‘ is a ‗P‘ (permitted) use in areas zoned
‗Transient Workforce Accommodation‘.
The subject site is bound by ‗Transient Workforce Accommodation‘ zoned land to the north,
west and east, while the land to the south of Cherrata Road is zoned ‗Industry‘. The
proponents have recently been granted a Conditional Option to Purchase Lots 1072 and
1073 by the Department of Regional Development and Lands.
Page 192
The existing facility on Lot 1072 is subject to two previous applications for planning
approval. Planning application P2149 received approval from Council at the March 2010
Ordinary Meeting of Council and proposed the development of (48) single rooms, a
kitchen, dining hall, laundry facility, outdoor BBQ, public open space, storage units, parking
and ancillary works. Application for planning approval P2434, approved by Council at the
March 2011 Ordinary Meeting of Council proposed a minor alteration to the existing dining
hall and an incidental use of ‗On-site Canteen‘ for the site.
The approval of the ‗On-Site Canteen‘ was conditioned to restrict the use of the dining
facility to residents of Cherratta Lodge and Velocity Village due to a parking shortfall for the
site. It was reasoned that residents of Velocity Village would walk the short distance to
Cherratta Lodge minimising the demand for parking. This arrangement has been
controlled through the Cherratta Lodge Management Plan.
The aggregate car parking requirements for the entire site, taking into account the existing
and proposed extension to the TWA facility, and the ‗On-Site Canteen‘, is 71 car parking
spaces. This is based on 0.5 bays per resident and one bay per 10m2 of dining space in
the dining hall. The current application proposes the construction of 87 car bays which is in
excess of the car parking requirements for the site. The Management Plan has been
amended as part of this application and reflects that the use of the dining facility will no
longer be restricted to residents of Velocity Village and Cherratta Lodge. This is
considered reasonable as the parking requirements for the TWA and On-Site Canteen
uses have been satisfactorily met. The Management Plan states that the dining hall will
not be used as a Restaurant and access will be managed through contracts with other
TWA providers and will supersede the Management Plan previously approved as part of
application for planning approval P2434.
Car parking requirements for the TWA facility and previously approved ‗On-site Canteen‘
have been met through the provision of parking in the verge which will be accessed
internally from Lots 1072 and 1073. Technical Services have indicated they are satisfied
with this arrangement and any approval will be subject to a condition requiring a detailed
drainage plan showing discharge of stormwater from the car parking area and a verge
landscaping plan being submitted to Planning Services prior to commencement of works
within the road reserve. A Section 70a notification can be registered on the Certificate of
Titles to ensure subsequent landowners are aware of the responsibility to maintain the
verge parking and that the parking is to be removed and the verge reinstated to the
satisfaction of the Shire upon cessation of the current uses.
There is an existing drainage easement on the western boundary of Lot 1072 which
benefits Lot 1068 King Way, located to the north of the subject site. The drainage
easement has been constructed as a service access road within Lot 1072. There are no
proposed changes to the drainage easement other than the construction of car parking
bays on Lot 1073 which will be accessed off the existing service road. Technical Services
has indicated that the construction of these bays will not compromise the easement and
are satisfied with the arrangement provided the lots are amalgamated.
The application has been assessed against the requirements of the Scheme and Planning
Policy DP10 Transient Workforce Accommodation (DP10) and has been found to
satisfactorily comply with the relevant development requirements. In accordance with Part
3.2.4 of the Scheme planning approval is being considered for the development associated
with the proposed TWA use. The Management Plan has been amended to reflect the
increased capacity and expansion of the existing TWA facility and is considered sufficient
to address the social impacts associated with this type of development.
Page 193
Issues
TPS8 and Planning Policy DP10 Provisions
The subject lots are zoned ‗Transient Workforce Accommodation‘ under the Scheme, in
which the ‗Transient Workforce Accommodation‘ is a ‗P‘ (permitted) use.
Clause 6.5.1 of the Scheme requires TWA facilities to be developed in accordance with
Planning Policy DP10 Transient Workforce Accommodation. The application has been
assessed against this policy and has been found to satisfactorily comply with the
development requirements relevant to the proposed extension of Cherratta Lodge
Part 6.5.4 of the Scheme requires applications proposing transportable structures to be
accompanied by information and plans indicating how and when the development will be
removed and the site rehabilitated or developed for a different use intended for the zone.
The proponent has pointed out that establishing a timeframe for the removal of the
development is difficult however any subsequent use will be in accordance with the
Scheme and subject to receiving the relevant approvals from Council. An appropriate
condition for any approval for this development would be the requirement to provide a site
rehabilitation plan three months prior to cessation of the use.
Verge Parking and Landscaping
The proposed car parking within the verge is deemed to be an adequate solution to a
parking deficit that would otherwise have existed for the development. Technical Services
has demonstrated support for the proposed verge parking and the maintenance and
upkeep of the landscaping and car parking is to be the responsibility of the owner. This
can be ensured through appropriate conditions of approval and the requirement for a
notification under Section 70A under the Transfer of Lands Act. The notification would
advise subsequent landowners that the verge parking is to be maintained by the landowner
and the road reserve reinstated to the satisfaction of the Shire upon cessation of the
current uses.
Dining Arrangements
The extension to the dining hall will accommodate 249 people which is in excess of what is
required for a 104 resident TWA facility. The proponent anticipates that catering
arrangements will be established with TWA providers in the locality to offer alternative
dining arrangements for residents of facilities which do not have dedicated dining halls.
Given that the parking requirements for the ‗On-site Canteen‘ and the TWA facility uses
can be met, there is not considered to be an issue with these arrangements.
Options
1. Approve application for planning approval P2484 for an additional fifty six (56)
rooms and alterations to an existing Transient Workforce Accommodation facility
located at Lot 1072 & Lot 1073 Cherratta Road, Karratha Industrial Estate; or
2. Refuse application for planning approval P2484 for an additional fifty six (56) rooms
and alterations to an existing Transient Workforce Accommodation facility located
at Lot 1072 & Lot 1073 Cherratta Road, Karratha Industrial Estate.
Policy Implications
Policy number DP10 titled Transient Workforce Accommodation is relevant to this matter.
Page 194
Should Council resolve to approve application for planning approval P2484 a Community
Contribution in accordance with the Draft Community Contribution Plan is a recommended
condition of approval.
Conclusion
The proposed development is an extension to an existing and previously approved TWA
facility. The development is a permitted use in this location, is bound by compatible land
uses and is in accordance with the orderly and proper planning of the locality.
Given the demonstrated compliance with the relevant provisions of the scheme and
Planning Policy DP10 Transient Workforce Accommodation, application for planning
approval P2484 is recommended for approval subject to conditions.
Voting Requirements
Simple.
That Council resolve to approve application for planning approval P2484 for a fifty
six (56) room extension and alterations to an existing Transient Workforce
Accommodation facility, located at Lots 1072 and 1073 Cherratta Road, Karratha
Industrial Estate subject to the following conditions –
1. The approved building, works and layout shall not be altered without the prior
written consent of Planning Services.
Note: Prior to undertaking any departure from the endorsed plans Planning
Services must be contacted to determine whether an amendment to this
development approval is required, or whether the departure is permissible to
be documented on „as constructed‟ plans to be submitted to Planning
Services for endorsement upon the completion of the development.
2. All temporary building(s) for construction purposes must be contained wholly
within the site compound shown on the endorsed plan and, if located on the
site between 1 October and 30 April, adequate cyclone tie downs and anchor
points shall be installed in accordance with Region D Terrain Category 2
(cyclonic areas) requirements under the Building Code of Australia.
Note: A building licence may also be required for the temporary buildings,
please contact Building Services on 9186 8569 regarding the need for
building approval prior to locating any buildings or structures in the site
compound or erecting security fencing around the compound.
Note: Temporary buildings for construction purposes must not be used for
overnight accommodation at any time and must be removed as soon as
practical upon the completion of the approved works.
3. Prior to commencement of the development, satisfactory arrangements shall
be made for the amalgamation of Lots 1072 and 1073 Cherratta Road, Karratha
Page 195
Industrial Estate, or the granting of appropriate parking/access and drainage
easements over those lots.
4. Areas set aside for parked vehicles, as shown on the approved plans, must
be:
i.
Detailed in an Engineering Plan including existing finished levels,
pavement type and drainage details, these plans to be submitted prior
to the commencement of works within the verge.
ii.
Line marked and signed in accordance with AS2890 (off street parking)
iii.
Be kept available for these purposes.
5. The proponent shall at all times:
i.
Fully maintain all landscaping and car parking spaces on the verge
related to this approval.
ii.
Take out and maintain with an insurer approved by the Shire, public
liability insurance in the sum of $10 million.
6. Prior to the commencement of works within the road reserve, a detailed
lighting, landscaping and reticulation plan and specification including staging
details (if applicable) schedule for the installation of the approved landscaping
of the adjacent road verges is to be lodged for approval.
Once endorsed, this plan shall form part of this approval.
Note: All areas of landscaping within the road verge as shown on the
endorsed plans shall be maintained by the applicant to the satisfaction of
Planning Services at no cost to the Shire.
7. The proponent must at their own cost remove all or part of the landscaping
within the road verge within 14 days of a written request from the Shire.
8. Prior to commencement of the development, a detailed stormwater plan
indicating stormwater discharge from the site and the verge car parking area
is to be lodged for approval. The plan should indicate erosion and sediment
control at the point of discharge to the Shire‟s drainage and the location of a
RCP under Cherratta Road to allow the redirection of partial stormwater to
Croydon Road.
Once endorsed, this plan shall form part of this approval.
9. Prior to occupation of the development, a notification under Section 70A of the
Transfer of Land Act, giving notice of the owners responsibility for
maintenance of the verges and that the road reserve is to be reinstated upon
the cessation of the current uses is to be prepared to the satisfaction of and at
no cost to the Shire.
10. The stormwater drainage system for the development is to cater for a 1 – 10
year storm event and shall be designed in accordance with the Australian
Rainfall and Runoff Manual: a Guide to Flood Estimation to ensure that no
stormwater run-off discharges onto any adjacent private property by directing
all run-off into adjacent road and/or drainage reserves or to any other point of
discharge approved by the Shire.
Page 196
Note: A minimum 0.5% longitudinal fall along valley and kerb lines for all
sealed surfaces is deemed to satisfy this requirement.
11. The proposed car park, access driveways and building entry areas are to be lit
in accordance with Australian Standard AS1158 Lighting for Roads and Public
Spaces and; thereafter, maintained to the satisfaction of Planning Services.
Note: Any external lighting shall be installed and maintained so as to avoid
distracting passing motorists or causing nuisance to neighbours.
12. Stormwater run-off from the approved development shall not discharge into
adjacent private property.
13. The ongoing use of the site and approved development works shall not cause
erosion or degradation to the subject or surrounding land. Should Planning
Services deem it necessary to undertake mitigation works; plans,
specifications and work schedules may be required to be submitted and the
works undertaken by the proponent at no cost and to the satisfaction of
Planning Services.
14. No goods, materials or vehicles are to be stored or parked permanently in the
designated parking bays, landscaped areas, or within access driveways.
Note: Unless signed or otherwise designated for staff or service vehicles,
parking bays are to be available to the public.
Note: All loading and unloading of service vehicles must be undertaken within
the designated service bay/loading dock at all times.
15. All sealed areas including the delineation and ACROD signage of designated
parking bays (80 – 100 mm wide white, yellow or blue painted lines or raised
markers as per AS2890.1) shall be maintained to the satisfaction of Planning
Services.
Note: Should Planning Services deem it necessary to undertake
maintenance works including, but not limited to, resurfacing, filling pot holes,
reinstating kerbing, repainting parking bays and directional signage the works
undertaken by the proponent at no cost and to the satisfaction of Planning
Services.
16. The car parking and manoeuvring areas shall be constructed to a Type A –
Double Coat Seal/ Type C – Asphaltic Concrete Seal standard in accordance
with the Shire of Roebourne‟s Commercial/Industrial Pavement Construction
Specification (Types A - D).
Note: Detailed Pavement Specifications can be obtained from Technical
Services that include further requirements pertaining to drainage, kerbing,
delineation of bays, and bollards (in addition to construction methods and
pavement construction).
Page 197
17. The vehicle crossover must be constructed in accordance with the Shire of
Roebourne‟s Vehicle Crossover Specification (see attachment).
Note: Before commencing any works on the vehicle crossover, the
owner/developer must contact the Shire‟s Technical Services Department on
9186 8546 to discuss these works. The landowner may be eligible for a
Council contribution towards these works.
18. Damage to road pavements, kerbing, footpaths or Shire assets (as applicable)
caused by construction activity including; but not limited to vehicle
movements, shall be repaired in accordance with specifications and works
supervision and scheduling arrangements to be approved by the Shire.
19. Prior to occupation of the accommodation units the Dining Hall (as marked on
the attached stamped plans), is to be constructed to a Building Code of
Australia importance level four [4] or alternatively the proponent is to provide
the Shire with a „Plan‟ demonstrating how occupants of the accommodation
units will be sheltered during and following a cyclonic event.
20. Prior to occupation of the development, a community contribution in line with
the draft Community Contribution Policy is to be made to the Shire.
21. Prior to occupation of the development, the landscaping and reticulation being
planted and installed in accordance with the endorsed landscaping plan/s to
the satisfaction of the Shire.
22. Prior to occupation of the development, the pedestrian footpath between
Velocity Village and Cherratta Lodge is to be constructed to the specification
and satisfaction of Technical Services at no cost to the Shire and the
temporary access path between Velocity Village and Cherratta Lodge is to be
removed.
23. The landscaping in accordance with the endorsed plan/s, being maintained to
the satisfaction of the Shire on an ongoing basis.
24. A site rehabilitation plan (SRP) shall be submitted to Council for endorsement
three (3) months prior to ceasing operations. The endorsed SRP is to be
completed to the Shire„s satisfaction and in accordance with works specified
in the endorsed SRP.
25. This decision to approve will expire if the development has not substantially
commenced and is in continuation within two [2] years of the date of this
decision.
Note: Planning Services will consider extensions to the approval period for
up to two [2] years provided a written request is received no later than the
original or extended date of expiry.
Page 198
Page 199
ATTACHMENT 1 – LOCATION PLAN
Page 200
ATTACHMENT 2 – SITE AND FLOOR PLANS
Page 201
Page 202
Page 203
Page 204
Page 205
ATTACHMENT 3 – ELEVATION PLANS
Page 206
Page 207
Page 208
Page 209
Page 210
Page 211
13.2
NOMINATION OF COUNCILLORS TO DEVELOPMENT ASSESSMENT PANEL
File No:
GR.19
Attachment(s)
1.
Department of
nominations
2.
Planning Bulletin 106/2011
3.
Development Assessment Panels Regulations
2011 (to be tabled at the agenda briefing)
Planning
letter
calling
Author Name:
Manager Statutory Planning Services
Nil
for
REPORT PURPOSE
To advise the Council of the requirement to nominate Councillors to the Development
Assessment Panel.
Background
An information only report to advise the Council of the function of Development
Assessment Panels and likely implications was prepared by the author of this report and is
recorded as item 15.9 in the minutes to the Ordinary Council Meeting of 15 November
2010.
At the time of writing this report the Ministerial Order formally creating the 15 DAPs was
due to be gazetted on 2 May 2011. The order will set out which local government district
falls within the jurisdiction of each DAP area.
Development Assessment Panels are due to commence operation on 1 July 2011.
Issues
Nominations to Development Assessment Panel
The Department of Planning has called for local councils to nominate elected
representatives to the newly established Development Assessment Panel. Nomination
must be carried out in accordance with the regulations (attached) and should include two
local elected members and two alternate local elected members to be nominated for
selection to the panel.
Nominations must be forwarded to the Department of Planning by 13 June 2011
Selection Criteria for Panel Members
In considering nominations to the panel the Council should prefer those members who
have a particular interest and or skill in the Development Assessment process and who are
most likely to be available to attend the panel meetings. Due to the administrative
complexities of making changes to the panel membership, it is also recommended that
councillors consider their intentions to stand for election in the new term before offering
themselves for selection. The Council should be aware of the limitations to the ability to
claim payment for services to the panel which are set out in Clause 31 (6) of the
Page 212
Development Assessment Panel Regulations 2011 and included as an attachment to this
report.
Training
It is the intention of the Department of Planning to provide training in two stages, the first
stage being reserved for panel members the second for Council staff and any other
Councillors who wish to attend. The training is compulsory and must be completed prior to
any member participating in any meeting of the panel.
In order to ensure that the staff of the Shire of Roebourne Council understands the
development assessment process and to ensure administrative continuity through any
electoral change, it is considered prudent that professional and administration officers
involved in the development assessment process attend stage two of the training.
The content, timing and structure of the training is yet to be finalised but is proposed to
cover the following:
-
overview of the planning framework;
responsibilities of development assessment panel members;
roles and responsibilities of development assessment panels;
relationship between Council staff and development assessment panels;
development assessment;
o
o
o
o
o
o
-
legal requirements of decision-making
understanding the application assessment in relation to the planning
framework
- non-complying development
- global influences, e.g. sustainability
- hearing applicants/representatives
- determining/advising a decision
case studies; and
code of conduct.
Options
Council has the following option available:
-
nominate two members and two deputy members from the local council elected
representatives for selection to the Development Assessment Panel
Policy Implications
1. Planning and Development Act 2005
2. Planning and Development (Development Assessment Panels) Regulations 2011
There are no financial implications resulting from this report.
Page 213
Conclusion
Development Assessment Panels are due to commence operation from 1 July 2011. The
Department of Planning has called for councils to nominate elected representatives to the
panel by 13 June 2011 and to establish a programme of training to provide panel members
with the necessary skills to consider and decide planning applications.
Voting Requirements
Simple.
That the Council resolves to:
nominate two members and two deputy members from the local council
elected representatives for selection to the Development Assessment Panel
advise the Department of Planning of the nominations by 13 June 2011
Page 214
ATTACHMENT 1
NOMINATIONS
–
DEPARTMENT
OF
PLANNING
Page 215
LETTER
CALLING
FOR
Page 216
Page 217
ATTACHMENT 2 – PLANNING BULLETN 106/2011
Page 218
Page 219
Page 220
Page 221
Page 222
Page 223
13.3
OBJECTION TO APPLICATION FOR MISCELLANEOUS LICENCE 47/407
AFFECTING DEVELOPMENT AREA 17 IN PROPOSED SCHEME AMENDMENT
21
File No:
LP.71
Attachment(s)
1.
Planning Map showing DA 17
2.
Tengraph Map showing licence area
Director Development
Services
Infrastructure
Author Name:
Manager Statutory Planning Services
Nil
&
Regulatory
REPORT PURPOSE
- To advise the Council of an objection lodged by Statutory Planning Services staff to
an application for Miscellaneous Licence 47/407 lodged by Northrock Pty Ltd with
the Department of Mines and Petroleum.
-
To seek Council support to pursue the objection.
Background
On 14 December 2010 the Shire of Roebourne Council received notice of an application by
M&M Walter Consulting on behalf of Northrock Pty Ltd for a Miscellaneous Licence
(47/407) in accordance with the Mining Act 1979. The lease is intended “for the purpose of
a storage transportation facility for minerals or mineral concentrate and workshop and
storage facility”. The lease will affect 19.7979 ha of land that falls within Growth Area DA
17 as set out in Amendment 21 to the Town Planning Scheme No. 8.
-
Development Area 17 is shown on the attached Planning Map
Proposed Licence Area 47/407 is indicated in the attached Tengraph Map as a
hatched area.
The Shire of Roebourne‘s Statutory Planning Services lodged an objection to the
Miscellaneous Licence with the Mining Registrar on 5 January 2011 on the grounds that
the location of the proposed lease area “would negatively impact upon the ability to achieve
well considered strategic planning for the future use of this land within the Karratha
townsite.”
The applicant has since engaged the law firm Blakiston and Crabb to respond to the
objection. The law firm has requested a detailed response to a number of issues raised in
the Shire‘s objection for consideration at an upcoming hearing, the date of which is yet to
be determined.
Issues
Proposed Miscellaneous Licence 47/407 falls within the growth area DA17 as set out in
Amendment 21 (see attached planning map). Amendment 21 was endorsed by the
Council on 19 July 2010 and publicly advertised the amendment for submissions on (29
October 2010).
Page 224
The special conditions proposed for Development Area 17 are as follows:
“To provide for medium and long term General Industrial development. Portion of
Industrial Development zone east of Karratha Road shall be substantially
developed prior to portion of Industrial Development zone west of Karratha Road.
An approved Development Plan together with all approved amendments shall apply
to the land in order to guide subdivision and development. Such Development Plan
shall indicate key transport linkages and ensure appropriate buffer distances are
maintained to adjoining rural residential and long term residential areas to the west
and north.
Land uses classified on the Development Plan apply in accordance with clause
7.2.11.4.”
It is considered that a 21 year Miscellaneous Licence over almost 20ha of land within the
Development Area will seriously impede future planning for the area. On that basis the
Council‘s support is sought to restate opposition to the proposed Miscellaneous licence
and, if the matter is pursued through the court, to appear on behalf of the Council at any
hearing to be held on the matter.
-
To support the continued objection to the application by M&M Walter Consulting on
behalf of Northrock Pty Ltd for a Miscellaneous Licence and instruct Statutory
Planning Services to undertake all usual duties relating to the preparation and
presentation of written and oral submissions on behalf of the Council.
-
To refuse to support the continue objection to the application for a Miscellaneous
Licence by M&M Walter Consulting on Behalf of Northrock Pty Ltd and instruct
Statutory Planning Services officers to withdraw the objection.
Policy Implications
Town Planning Scheme No. 8 and Proposed Amendment 21 are relevant to this matter.
1. Mining Act 1979
2. Planning and Development Act 2005
Statutory Planning Services staff may need to seek legal advice on this matter should it
proceed to a full hearing. The cost of that advice is likely to exceed $5000.00.
Conclusion
Statutory Planning Services staff have lodged an objection to an application for a
Miscellaneous Licence affecting land within the Karratha townsite and identified in
Amendment 21 for future industrial development. Support from the Council to pursue the
objection and for the necessary delegations to enable the matter to be advanced are
sought.
Voting Requirements
Simple.
Page 225
That the Council resolves to:
1. Support the continued objection to the application by M&M Walter Consulting
on behalf of Northrock Pty Ltd for a Miscellaneous Licence.
Page 226
ATTACHMENT 1 – PLANNING MAP SHOWING DA 17
Page 227
ATTACHMENT 2 – TENGRAPH MAP SHOWING LICENCE AREA
Page 228
13.4
PROPOSED ADDITIONS AND ALTERATIONS TO EXISTING BRISTOW
HELICOPTER TERMINAL - LEASE AREAS (LOTS) 27 AND 29 AND LOT 1,
KARASEK WAY, KARRATHA AIRPORT
File No:
P2481
Attachment(s)
1.
Location Plan
2.
Proposed Site Plan, Elevations and Floor Plans
3.
Recommended Parking Plan Lot 1
Author Name:
Consultant Planner – Owen Hightower
Nil
REPORT PURPOSE
For Council to consider and make determination on application for planning approval
P2481 that proposes the development of a new hangar and passenger terminal inclusive of
offices and a maintenance area (Lot 29), upgrades to the existing hangar (Lot 27) and the
development of a car park (Lot 1) within Reserve 30948 (Karratha Airport Reserve).
The application has been referred to Council for determination as the Management
Authority over Reserve 30948 (Purpose: Airport).
Background
Council has previously considered the potential extensions to Bristow facilities within the
Airport when it:
1. Approved the amalgamation of Lots/Lease Areas 27 and 29, Karasek Way at its
February 2011 Ordinary Council meeting; and
2. Approved the granting of a lease over Lot/Lease Area 1, Karasek Way for the
purpose of car parking at its March 2011 Ordinary Council Meeting.
For the purpose of this report the Lots/Lease Areas will be referred to as Lots.
The lease arrangements are still being finalised by the CEO who was delegated authority
to resolve this matter by the Shire at its 21 March 2011 OCM. The negotiated lease will
clarify the number of bays required by Bristow and the numbers made available for the
Shire of Roebourne to sub-lease.
An application for planning approval has now been lodged for development of Lots 27 and
29 and Lot 1. The proposed layout of the parking area of Lot 1 however, differs from the
original plan submitted to council in seeking the lease for Lot 1.
Page 229
The proposal is required to accommodate increased operations and passenger
movements, predominantly related to FIFO work offshore from Karratha. The proposal
includes:
1. Construction of a two storey hangar facility which includes passenger terminal,
covered maintenance areas and offices for Bristow staff in Lot 27.
2. Improvements to the external facade of the existing hangar on Lot 29 and some
minor internal modifications.
3. A car parking area within Lot 1 which contains 37 car bays and two bus pickup/drop-off points.
It is anticipated the new facilities will accommodate a total of 50 staff and process up to 75
passengers a day. Operations will occur between the hours of 7.00 am and 5.00pm.
The subject site is reserved for ‗Public Purposes – Airport‘ in the Shire of Roebourne Town
Planning Scheme No. 8. The proposed use is consistent with the intent of the reserve.
Councils ‗DP5 – Industrial Zones and Industrial Development Requirements‘ and ‗DP6 –
Landscaping Requirements for Industrial and Commercial Areas‘ were used to guide
assessment of the application.
Issues
The proposal is consistent with the Shire‘s Airport Master Plan.
The following issues have been identified:
Traffic and Pedestrian Movement
All parking and pick-up/ drop-off areas are located on the northern side of Karasek Way. To
ensure pedestrian safety from the car parking area to the terminal, appropriate upgrades to
Karasek Way (i.e. crosswalks) should be provided in accordance with a traffic management
plan and impact statement prepared by a traffic consultant. This can be addressed as a
condition of development approval.
The majority of passengers using Bristow will be FIFO and will most likely either:
1. Arrive at the Karratha Airport and be directly transferred to the Bristow Passenger
Terminal; or
2. Be dropped off at the Bristow Passenger Terminal.
A suitable management plan is required which demonstrates how passengers will be
transferred between terminals. This matter can be addressed as a condition of
development approval.
Parking
The parking arrangement proposed for Lot 1 is inconsistent with the original plans
submitted to Council in support of the lease of Lot 1. At this stage, the proposed number of
car parking bays is also considered insufficient to accommodate demand generated by the
number of staff, visitors and passengers having regard to the information provided by the
applicant.
Page 230
It is recommended that the entire area of Lot 1 be constructed as car parking as part of the
development in a manner which is generally consistent with the original layout submitted to
the Shire (Drawing No. 151-04-01). This will provide a minimum of 73 bays and numerous
bus parking bays which is considered sufficient to address demand. Should it be
determined that Bristow operations do not require the entire number of bays created
through the full construction of Lot 1 for parking, the CEO will have flexibility to resolve this
matter through the lease negotiations for Lot 1. Similarly Council Officers will have flexibility
to amend the approval under the relevant provisions of TPS8 to reflect the outcomes of
those negotiations.
Landscaping, Fencing and Lighting
The car parking areas that will be constructed as part of this development will be visible
from the main entrance road to the airport being Bayly Avenue. To enhance the visual
amenity of the entrance to the airport, it is recommended attractive, quality landscaping is
placed around the parking areas.
The landscaping plan submitted with the application was not consistent with council‘s DP6.
A revised plan will be required to be submitted for approval by the Shire. This can be
addressed as a condition of development approval.
Although operations are proposed during daylight hours, it may be the case in the future
that operations change to include night flights. To ensure safety of pedestrians and vehicle
movements at night should this occur, lighting to vehicle and pedestrian areas is
recommended. This can be addressed as a condition of development approval.
Waste Disposal and Bin Store
Waste disposal areas are proposed to be located on the northern side of Karasek Way
which is considered inappropriate. The existing hangar is anticipated to be more heavily
used for maintenance purposes and the area directly in front of the existing hangar has
been identified and agreed with the applicant as an alternative location for a bin and waste
disposal area. This location is supported subject to the area being:
o
o
designed to enable access to a front-loading single unit truck (12.5m long with a
12.5m turning radius);
appropriately screened from Karasek Way using attractive fencing and landscaping
treatments.
These matters can be addressed as a condition of development approval.
Summary
It is considered the above issues identified through the assessment can be dealt with
through specific conditions of development approval. All other matters identified through
the assessment can be addressed by standard conditions of development approval.
Options
1. Approve the application with conditions;
2. Refuse the application.
Page 231
Policy Implications
1. Policy number DP5 titled Industrial Zones and Industrial Development
Requirements and DP6 titled Landscaping Requirements for Industrial and
Commercial Areas are relevant to this application. Matters relevant within the policy
have been addressed above.
1. The Shire of Roebourne Town Planning Scheme No. 8 is relevant to the application
and has been duly considered. Relevant matters, including the Special Control
Areas which affect the site have been given due regard in assessing this application.
1. The lease arrangements pertaining to this development have previously been
resolved by Council or will be resolved by the CEO through lease negotiations
presently being undertaken.
2. The applicant has paid the application fee.
Conclusion
The application being considered is generally consistent with the concept presented to
Council when considering amalgamation of Lots 27 and 29 and the granting of a lease to
Bristow over Lot 1 north of Karasek Way.
The proposal is consistent with the Karratha Airport Master Plan and generally compliant
with relevant provisions of the policies considered applicable to this proposal. Issues
identified can be addressed through specific conditions of planning approval.
The proposed development is considered to be an improvement to the existing airport and
is therefore recommended for approval subject to conditions.
Voting Requirements
Simple.
That Council resolves to grant planning approval to application (P2481) for
alterations to the existing hangar on Lot 29 and the development of a New Hangar
and Passenger Terminal, including offices, maintenance areas on Lot 27 and parking
on Lot 1 within Reserve 30948 being the Karratha Airport subject to the following
conditions:
1.
The approved building, works and layout shall not be altered without the prior
2.
Revised Plans shall be submitted to and endorsed by the Shire prior to any
works beginning on site. The revised plans are to include the following:
Page 232
a.
b.
c.
3.
Lot 1 being entirely constructed for car parking in a manner that is
generally in accordance with LE Roberts Drafting and Design Drawing
No.151-04-01, Rev D dated 23.11.2010;
The bin storage and waste disposal area being located in the paved
area north of the existing hanger on Lot 29 being:
o designed to enable access to a front-loading single unit truck
(12.5m long with a 12.5m turning radius); and
o appropriately screened from Karasek Way using attractive
fencing and landscaping treatments.
Sufficient lighting to the proposed parking areas and all pedestrian
walkways.
Prior to the new building on Lot 27 becoming operational, a Traffic and
Pedestrian Management Plan which specifically addresses:
o
4.
How passengers will be transferred from the main Karratha
Airport Terminal to the Bristow Terminal;
o Any upgrades to the surrounding movement network required to
ensure the safe and efficient movement of vehicles and
pedestrians to and from the site.
Prior to the new building on Lot 27 becoming operational a detailed
landscaping plan, which addresses the requirements of Council‟s Development
Policy 6 – Landscaping Requirements for Commercial and Industrial Areas and
provides a list of species appropriate to the airport environs is to be submitted
to and endorsed by the Shire.
5.
All landscaping areas must be reticulated and, thereafter, be maintained to the
satisfaction of Planning Services. Dead or diseased plants shall be replaced as
soon as practical.
6.
A Construction Environmental Management Plan addressing relevant potential
environmental impacts is to be submitted to and endorsed by the Shire prior to
any works beginning on Lot 27 and Lot 1.
7.
An Operational Environmental Management Plan addressing relevant potential
environmental impacts is to be submitted to and endorsed by the Shire prior to
the development on Lot 27 and Lot 1 becoming operational.
8.
The external finishes and materials of the approved development shall be clad
in a pre-finished material or painted in a colour of natural or earth tones to
complement the existing building(s), surroundings, and/or adjoining
developments, in which the development is located.
9.
A Stormwater Management Plan and Sediment and Erosion Control Plan are to
be submitted to and endorsed by the Shire prior to any earthworks beginning
on site.
10.
Stormwater run-off from the approved development shall discharge into the
existing open drainage network and all upgrades to the existing drainage
Page 233
network to accommodate any additional flows shall be completed by the
applicant to the specifications of the Shire of Roebourne.
11.
Any wash down area shall be constructed with concrete flooring of not less
than 75 mm in thickness graded to a minimum 100 mm industrial floor waste
gully and a petrol and oil trap must be installed and operated in accordance
with the Water Quality Protection Note 68 Mechanical Equipment Washdown
(Department of Water, March 2006) and is to be connected to either an
approved on-site effluent treatment system or to the sewer if available, with the
Water Corporation‟s approval. All wash down areas (internal and external to
the building) shall be constructed to the specifications of the Shire of
Roebourne.
12.
All car parking, access and manoeuvring areas shall be designed and
constructed in accordance with the Shire of Roebourne specifications.
13.
All sealed areas including the delineation and ACROD signage of designated
parking bays (80 – 100 mm wide white, yellow or blue painted lines or raised
markers as per AS2890.1) shall be maintained to the satisfaction of Planning
Services.
14.
The car parking and manoeuvring areas shall be constructed to a Type A –
Double Coat Seal or Type C – Asphaltic Concrete Seal standard in accordance
with the Shire of Roebourne‟s Commercial/Industrial Pavement Construction
Specification (Types A - D).
15.
The vehicle crossover(s) must be constructed in accordance with the Shire of
Roebourne‟s Vehicle Crossover Specification.
16.
Existing crossover entries deemed unnecessary shall be closed, removed and
suitable kerbing (if required) be reinstated to the satisfaction of the Shire‟s
Technical Services Department.
17.
Every sign and advertising device shall be kept clean and free from unsightly
matter and shall be maintained by the licensee or owner in good order and
repair to the satisfaction of Planning Services.
18.
This decision to approve will expire if the development has not substantially
decision.
INFORMATION NOTES
i)
In regard to Condition 2a, should negotiations with the CEO result in
alternative arrangements being made regarding the lease and construction of
Lot 1 which are in contradiction to this approval, amendments to this
approval will be permitted under the relevant provisions of TPS8 provided
such amendments are consistent with the final lease agreement.
ii) In regard to Condition 3, the Traffic and Pedestrian Management Plan shall be
completed in accordance with WAPC‟s Transport Assessment Guidelines for
Developments series.
Page 234
iii) In regard to Condition 2a, for further information on specifications and design
requirements for bin stores, contact the Shires Health Department.
iv) In regard to Condition 4 and 5, the Shire‟s Development Control Policy 6 can
be obtained from the Shire website, www.roebourne.wa.gov.au.
v) In regard to Conditions 6 and 7, the relevant matters required to be addressed
as part of the Construction and Environmental Management Plan and
Operational Environmental Management Plan are outlined in the Shires
Development Control Policy 5 which can be obtained from
www.roebourne.wa.gov.au.
vi) In regard to Conditions 14 – 15, please contact the Shire‟s Technical Services
Department for further information.
vii) Should the owner and/or applicant be aggrieved by this decision, or any of
the conditions imposed, there is a right of review under the Planning and
Development Act 2005. An application for review must be submitted in
accordance with Part XIV of the Planning and Development Act 2005 within 28
days of the date of this decision to: the State Administrative Tribunal, GPO
Box U1991, Perth, WA 6845. Further information regarding this right of
review is available on the SAT website www.sat.justice.wa.gov.au or by
phoning 1300 306 017.
viii) A Building Licence is required to be issued by the Shire prior to the
commencement of any on-site building works.
ix) Separate applications must be made for any health approvals required under
the Health Act 1911.
x) The applicant and his agents shall ensure that construction works on the
development site complies with the provisions of the Environment Protection
(Noise) Regulations 1997.
xi) The removal and handling of asbestos on the site must be in accordance with
the Health (Asbestos) Regulations 1992 and the Policy for the Regulation of
Asbestos Waste under the Environmental Protection (Controlled Waste)
Regulations 2001.
xii) Any proposed fencing will need to comply with the Shire‟s Local Law on
Fencing.
xiii) During the construction stage adjoining lots are not to be entered without the
prior written consent of the affected owner(s).
xiv) Further advertising signs shall not be erected or displayed on the site except
with the approval of the Manager Building Services or the person acting in his
or her capacity.
Page 235
Page 236
ATTACHMENT 2 – PROPOSED SITE PLAN, ELEVATIONS AND FLOOR PLANS
Page 237
Page 238
Page 239
Page 240
Page 241
Page 242
Page 243
ATTACHMENT 3 – RECOMMENDED PARKING PLAN LOT 1
Page 244
13.5
PROPOSED EXTENSIONS TO EXISTING WORKSHOP - LOT 18 BAYLY
AVENUE , KARRATHA AIRPORT
File No:
P2489
Attachment(s)
1.
Location Plan
2.
Site Plan, Floor Plans and Elevation Plans
Author Name:
Senior Planning Officer
Nil
REPORT PURPOSE
P2489 that proposes extensions to an existing workshop at Lot 18 Bayly Avenue within the
Karratha Airport Reserve. The application has been referred to Council for determination
as the Management Authority over Reserve 30948 (Purpose: Airport).
Background
Application for planning approval P2489 was received by the Shire on 25 March 2011. The
application is for the extension of an existing workshop to accommodate the growth of the
Thrifty Car Rental business currently operating on this site. Thrifty Car Rental has a
current lease agreement with the Shire to operate from Lot 18. The lease is dated from 8
December 1997 and including optional extensions, has an expiry date of 31 May 2020.
It is understood that Thrifty are currently finalising a lease agreement with the Shire for 77
long term parking bays in the new parking areas constructed at the airport. These 77
parking bays are required by Thrifty to accommodate the expansion of the business that
coincides with the extension of the workshop on Lot 18.
The applicant has stated that the proposed extension to the existing workshop is to be
engineer designed and constructed so as it will be possible to disassemble, relocate and
reassemble in the future. The extension will create an additional 137m2 of workshop floor
space to the northern extremity of the building. In addition, the proposal includes male and
female ablution facilities. The ablutions will be a further minor extension to the western side
of the existing building.
The site has an area of 2525m2 and currently contains a workshop and office, wash down
area, along with sealed areas to the front and rear of the site used to park hire vehicles and
staff.
The site is located along Bayly Avenue which connects with the Dampier Highway and
serves as the main entrance and exit road for the Airport and the surrounding lots that
contain businesses servicing the airport. The site and surrounding lots are zoned as
Reservations for Public Purpose: Airport under the Shire of Roebourne Town Planning
Scheme No.8 (TPS8). The adjoining lot to the east contains an open drainage swale that is
an important component of drainage within the airport Reserve. To the west of the site are
lease areas (lots) containing other car rental businesses.
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Issues
Karratha Airport Master Plan
The site is contained within that area covered by the Karratha Airport Master Plan.
The Karratha Airport Master Plan indentifies the area currently occupied by the four (4)
rental companies, including Thrifty, as being potentially developed in the future into an area
for the expansion of the carpark when additional car parking bays are required. The Airport
Master Plan also outlines a suggested future location of car rental companies to the
eastern end of the Airport Master Plan boundaries. The ability to relocate the proposed
workshop extension is beneficial in that Thrifty can relocate this structure to any potential
future car rental site. The proposed extensions are considered minor in nature and will not
impede the day to day operations of the airport or adjoining lots.
The proposal is consistent with the Shire‘s Airport Master Plan.
Parking
TPS8 requires that for the use of motor vehicle and/or marine sales and hire one parking
bay per 300m2 of sales area plus one bay per employee is to be provided. The proposal
contains no sales area and is strictly a hire business. The applicant has stated that a total
of 14 staff are employed including a number of casual staff. 14 parking bays have been
marked at the front of the site. The proposal is considered compliant in this regard.
The applicant has stated within the submission that their anticipated growth of vehicles for
hire by mid 2012 is estimated to increase by approximately 15%. This proposal for the
workshop expansion is to accommodate this growth. The recently undertaken lease
agreement with the Shire to lease 77 parking bays within the newly constructed airport car
park has been sought by the applicant to accommodate this expansion.
It should be noted that prior to negotiations for the additional 77 bay lease agreement and
this application being submitted, it is known that from Friday to Monday, Thrifty are up to
120 spaces short of providing for largely FIFO workers parking cars at the airport over the
weekend. This is an existing problem which is separate to that of this application and is an
issue that is understood to be pertinent to all rental companies at the airport. Thrifty has
stated that they are prepared to undertake an additional lease for further land at the airport
to accommodate this overflow. The applicant has stated that they will now discuss this
matter with airport management to seek to achieve this.
Landscaping
The site plan shows landscaping to the front of the site and it is recommended that a
condition of any approval that may be granted for this proposal require the planting and
maintenance of plant species appropriate to the airport environs. A species list is to be
submitted to and endorsed by the Shire prior to any additional plantings being undertaken
on the site.
Options
1. Refuse planning application P2489 for the development of extensions to the
existing workshop at Lot 18 Bayly Avenue within the Airport Reserve.
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2. Approve planning application P2489, for the development of extensions to the
existing workshop at Lot 18 Bayly Avenue within the Airport Reserve, subject to
relevant conditions.
Policy Implications
Policy number DP5 titled Industrial Zones and Industrial Development Requirements and
DP6 titled Landscaping Requirements for Industrial and Commercial Areas are relevant to
this application. Matters relevant within the policy have been addressed above.
Planning and Development Act, 2005.
The applicant has made payment of fees ($1,671.56), applicable to the planning
application based on development cost.
Conclusion
The proposal is consistent with the Karratha Airport Master Plan and generally compliant
with relevant provisions of the policies considered applicable to this proposal. Issues
identified can be addressed through specific conditions of planning approval.
The site is considered to be capable and suitable for the proposed development and it is
considered that the proposal will not detrimentally impact upon the day to day functions of
the airport or adjoining properties. It is recommended that the proposed development be
approved subject to relevant conditions.
Voting Requirements
Simple.
That Council resolves to grant planning approval to application (P2489) for
extensions to an existing workshop at Lease Area/Lot 18 within Reserve 30948 being
the Karratha Airport, subject to the following conditions:
1. The proponent is informed that a land use strategy is currently being
undertaken and the proponent may be required to relocate.
2. The approved building, works and layout shall not be altered without the prior
3. All landscaping areas must be reticulated and, thereafter, be maintained to
the satisfaction of Planning Services. Dead or diseased plants shall be
replaced as soon as practical.
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4. The external finishes and materials of the approved development shall be
clad in a pre-finished material or painted in a colour to complement the
existing building on site.
5. Stormwater run-off from the approved development shall discharge into the
existing open drainage network adjoining the site.
6. The ongoing use of the site and approved development works shall not cause
erosion or degradation to the subject or surrounding land. Should Planning
Services deem it necessary to undertake mitigation works; plans,
specifications and work schedules may be required to be submitted and the
works undertaken by the proponent at no cost and to the satisfaction of
Planning Services.
7. Stormwater run-off from the approved development shall not discharge into
adjacent Lease Area/Lot 19 to west of the site.
8. The 14 parking bays, as shown on the attached stamped plans, are to be line
marked and maintained to the Shire‟s pavement specifications.
9. The vehicle crossover(s) must be constructed and maintained in accordance
with the Shire of Roebourne‟s Vehicle Crossover Specification.
10. Every sign and advertising device shall be kept clean and free from unsightly
matter and shall be maintained by the licensee or owner in good order and
repair to the satisfaction of Planning Services.
decision.
Note: Planning Services will consider extensions to the approval period for up
to two [2] years provided a written request is received no later than the original
or extended date of expiry.
INFORMATION NOTES
xv) Should the owner and/or applicant be aggrieved by this decision, or any of
the conditions imposed, there is a right of review under the Planning and
Development Act 2005. An application for review must be submitted in
accordance with Part XIV of the Planning and Development Act 2005 within 28
days of the date of this decision to: the State Administrative Tribunal, GPO
Box U1991, Perth, WA 6845. Further information regarding this right of
review is available on the SAT website www.sat.justice.wa.gov.au or by
phoning 1300 306 017.
xvi) A Building Licence is required to be issued by the Shire prior to the
commencement of any on-site building works.
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xvii)
Separate applications must be made for any health approvals required
under the Health Act 1911.
xviii)
The applicant and his agents shall ensure that construction works on
the development site complies with the provisions of the Environment
Protection (Noise) Regulations 1997.
xix) The removal and handling of asbestos on the site must be in accordance with
the Health (Asbestos) Regulations 1992 and the Policy for the Regulation of
Asbestos Waste under the Environmental Protection (Controlled Waste)
Regulations 2001.
xx) Any proposed fencing will need to comply with the Shire‟s Local Law on
Fencing.
xxi) During the construction stage adjoining lots are not to be entered without the
prior written consent of the affected owner(s).
xxii)
Further advertising signs shall not be erected or displayed on the site
except with the approval of the Manager Building Services or the person
acting in his or her capacity.
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Page 250
ATTACHMENT 2 – SITE PLAN, FLOOR PLAN AND ELEVATION PLANS
Page 251
Page 252
Page 253
13.6
REQUEST TO EXCISE PORTION OF SHIRE DRAINAGE RESERVE 41119 TO
ENABLE ITS CONTINUED OCCUPATION
File No:
LP.47
Attachment(s)
Written request and Plan of Survey
Director Development And Regulatory Services
Author Name:
Manager Strategic Planning Services
Nil
REPORT PURPOSE
For the Council to consider, and make determination on a request received from Whelans
on behalf of landowners Brenda and Eric Taylor for the Council to request the Department
of Regional Development and Lands – Pilbara Lands Division to excise a portion of Crown
Reserve 41119 currently vested in the Shire of Roebourne for the purposes of ‗Drainage‘
and transfer to the proponent in order to enable the continued historic orderly use of the
land.
Background
Part Lot 500 is located within Crown Reserve 41119 currently vested in the Shire for the
purposes of ‗Drainage‘. The subject parcel is a narrow sliver of land abutting the northern
boundary of Lot 200 Crane Circle, Pegs Creek where the small business Nu-Az Smash
Repairs trades from. The land is currently zoned ‗City Centre – P4 Accommodation
Precinct‘ under the Shire of Roebourne Town Planning Scheme No. 8 (TPS8).
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The request for the Council was received from Whelans on behalf of the land owners.
Whelans provided the following reasons it deemed would justify the Council‘s decision to
relinquish the land:
1.
2.
3.
Acquisition of the land would increase (legitimise) parking for the business;
Acquisition of the land would increase the area available for storage; and
Acquisition of the land would reduce some of the parking problems on Crane Circle.
Historically the portion of land has been backfilled by the owners; the land surface treated
with cracker dust and fenced off as a secure compound. There is no administrative
evidence that any approvals were sought for these unauthorised works therefore the land
has been illegally occupied and operated as a commercial activity for some time.
Notwithstanding, the occupation of the land has not caused any detriment to Shire assets
nor surrounding land owners or the public and the use of the land has greatly assisted the
orderly operation of the business through reducing the amount of vehicles parking on
Crane Circle.
Process
In order for the portion of land to be formally excised from the Crown Reserve and
transferred to freehold, the following process should be adhered to:
1. The Council resolves to support relinquishing management over part of the Reserve.
2. The Council shall make a formal request to the Department of Regional Development
and Lands – Pilbara Lands Division (DRDL) for the portion of land to be excised.
3. The Minister for Lands (under delegation by DRDL officers) agrees to the transfer of
land to freehold and administers the subdivision process and sale.
Issues
TPS8 Zoning
Under the existing TPS8 ‗City Centre - P4 Accommodation Precinct‘ zoning, the use of the
land as a ‗Motor Vehicle and/ or Marine Repair‘ premises is prohibited (X). However,
clause 8.1(a) of TPS8 enables the continuation of a ‗non-conforming use‘ provided that it
was in operation and being lawfully used for the purpose immediately prior to the
amendment date (amendment 18). Nu-Az Smash Repairs is operating in accordance with
TPS8 approval with the exception of the unauthorised occupation of the subject portion of
Reserve 41119.
Drainage
Although a formal drainage study has not been commissioned in association with this
application, as previously stated, the subject land has been backfilled, graded and fenced
and has been occupied as a parking area for some time. It is quite obvious that the subject
parcel is surplus to the Shire‘s stormwater drainage purposes.
Water, Sewerage and Drainage Easement
There is a water, sewerage and drainage ‗easement‘ on the Title of Lot 500 that benefits
the Water Corporation. The applicant recognises that if the Council supports relinquishing
the portion of Reserve, the easement would be transferred to the Title of Lot 200 through
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the amalgamation process and no future development would be supported over land that
may impact on or interfere with this easement.
Implications of the Implementation of the Karratha City Centre Masterplan
Given the orientation of the Lot 200 boundary and ‗squaring up‘ of this parcel through the
proposed amalgamation of the subject portion of Reserve 41119 creates a uniform
northern boundary line which eliminates irregularities in aligning future property boundaries
when the land north of Crane Circle is released for development. It has been determined
that the proposed amalgamation of the portion of Reserve shall not have any negative
impacts on the implementation of the Karratha City Centre Masterplan.
Options
1. Not to support the request to relinquish a portion of Reserve 41119 for the purposes of
allowing the continued occupation by the operators of Nu-Az Smash Repairs.
2. To support the excision of the portion of Reserve 41119 and forward a request to the
Department of Regional Development and Lands to consider the proposal and
commence negotiation with the proponent for its purchase.
Policy Implications
The financial implications are unclear at this stage as the Department of Regional
Development and Lands are under no obligation to compensate the Shire for relinquishing
vesting of the reserve. Any costs associated with the survey and transfer of land to freehold
shall be borne by the proponent.
Conclusion
On the grounds that the subject portion has been occupied in association with the
operation of Nu-Az Smash Repairs, albeit illegally, the use has assisted in reducing traffic
and parking congestion on Crane Circle. The business has expanded over time that has
exacerbated parking issues in the area, but the activity is operating within its historic
planning approval and there is non mechanism under TPS8 to require additional parking
where a business activity prospers. It would be superfluous to require the landowners to
cease the use of the land due to its historic illegal occupation.
The subject portion has been graded, the surface stabilised and its boundary fenced off.
The land has a satisfactory aesthetic appearance and the use has had no known
detrimental affect on the public or adjoining landowners.
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Finally, it is quite obvious through observation that the land serves no drainage purpose
that would benefit the Shire‘s network and protect private and public property. The existing
use as additional parking servicing Nu-Az Smash Repairs is deemed the most orderly.
It is therefore recommended that the Council support the excision of a portion of Crown
Reserve 41119 adjacent Lot 200 Crane Circle, Pegs Creek and request the Department of
Regional Development and Lands – Pilbara Lands Division enter into negotiations with
Brenda and Eric Taylor for its transfer to freehold and purchase.
Voting Requirements
Simple.
That the Council support the excision of a portion of Crown Reserve 41119 adjacent
Lot 200 Crane Circle, Pegs Creek and request the Department of Regional
Development and Lands – Pilbara Lands Division enter into negotiations with
Brenda and Eric Taylor for its transfer to freehold and purchase.
Page 257
ATTACHMENT 1 - WRITTEN REQUEST AND PLAN OF SURVEY
Page 258
Page 259
13.8
PROPOSED TRANSIENT WORKFORCE ACCOMMODATION FACILITY AND
COMMERCIAL BUILDINGS - LOT 564 HALL STREET , ROEBOURNE
File No:
P2345
Attachment(s)
1.
Location Plan
2.
Site Plan
3.
Elevations and Floor Plans
Author Name:
Senior Statutory Planner
Nil
REPORT PURPOSE
P2345 that proposes a Transient Workforce Accommodation (TWA) facility and commercial
buildings at Lot 564 Hall Street, Roebourne. The application has been referred to Council
for determination in accordance with the Shire‘s Delegated Authority Register.
Background
Application for planning approval P2345 was received on 3 September 2010 submitted by
the Burgess Design Group. The application has undergone considerable discussion
between the Shire, the applicant, Water Corporation and the Department of Health. As a
result the application has been reduced from the originally proposed 42 man TWA
containing a commercial component to a 15 person TWA containing a commercial
component. The reasons for this will be discussed in greater detail under the issues section
below.
The proposal is composed of the following elements:
15 x 1 bed accommodation units;
1 x store room for use by the residents/manager;
1 x multipurpose recreation room;
1 x landscaped gardens, lawn and a patio/bbq area;
1 x office;
1 x workshop;
1 x hard stand storage area;
24 x car bays and associated driveways;
1 x service vehicle/washdown facility;
1 x yard area associated with the office/workshop use.
The accommodation units are proposed in groups of four units with each group being
contained under a single roof structure.
The applicant wishes to maintain the area on the site plan marked as ‗Yard Area‘ for the
possible future expansion of the TWA component of the proposal.
The applicant has stated that the commercial component is proposed to be used for the
following purpose; „The developers of Lot 564 have a lease arrangement with „Prefab
Page 260
Building Systems Australia‟ for a Pilbara office. The office is primarily the administrative
centre for coordinating operations in the Pilbara. The workshop component is incidental to
this use and is intended to accommodate the indoor storage of building materials and tools
with only minor workshopping activities occurring.‟
The site is located along Hall Street which connects with the Point Samson – Roebourne
Road. The site and surrounding lots are zoned Mixed Business under TPS8.The location
contains a mix of light industrial and commercial businesses some of which contain
residential components. The adjoining lots to the east and the west of the site contain
recently approved TWA facilities that also contain a commercial component within these
lots. The Lots within the Roebourne Mixed Business area are currently not connected to
the Water Corporations Sewer system. The site has existing connection capabilities to
water and power.
The site has an area of 4047m2 and currently contains a number of workshop type
structures that are proposed to be removed to accommodate this proposal. Trees to the
front of the site are proposed to be retained. The site slopes gently from 7.8m AHD in the
west to 7.0m to the east of the site. This slope is associated with the slope downhill to the
western bank of the Harding River which is located approximately 200m to the east of this
site.
The applicant has stated the following in regard to the intended timeframe of the proposal:
The Clark Australia Group intend to lease the site to a mining company to operate and
occupy for a five year term commencing immediately after construction...The intention
being to subsequently renew the lease on a term that then reflects demand. Should the
accommodation no longer be required, all buildings are readily transported off site...
Transient Workforce Accommodation is an AA use within the Mixed Business zone and
therefore, is a use that may be permitted should planning approval be granted by Council.
Issues
TPS8 – Roebourne Objectives
Section 5.3 Precinct Objectives of TPS8 provides Council‘s preferred land use and
development outcomes within various areas of the Shire and provides additional guidelines
for Council when determining applications for planning approval. The subject site is located
in that area known as the Roebourne Precinct under TPS8. Subsequent Section 5.13 Roebourne Objectives provides the following relevant objectives;
(i)
(iii)
(v)
Preserve the Heritage values of the Roebourne town, whilst facilitating an
increased range of services.
Limit further Development within the Harding River flood plain.
Develop the Roebourne Mixed Business zone as a precinct in which:
a. Businesses may be developed in conjunction with single residences.
b. Uses are not permitted which are compatible with the residential
component, and
c. No site may be developed for a purely residential function.
The proposal will have no detrimental impact upon the heritage values of the town of
Roebourne. The proposal is considered to provide a service in the form of accommodating
workers for industrial works within the region whilst the commercial component of the
proposal provides a base for a business which could provide an alternative form of housing
or commercial buildings within the townsite of Roebourne.
Page 261
Although a large portion of the Roebourne mixed business area could be considered to be
located within the Harding River flood plain no detailed studies have been undertaken to
determine this across the greater area of the floodplain. It is not considered that the
development would have any significant impacts in regard to river flow or increasing
downstream flood levels.
A number of lots within this area (including Lot 564 Hall Street) are subject to a caveat on
title. The caveat relates to a deed of agreement between purchasers of these lots and the
Shire that effectively exempts the Shire from any liability in regard to flood events and
property on these lots. Further to this, the deed requires a minimum finished floor level for
all proposed buildings. This minimum is based on 1 in 100 year flood levels for this
particular area gained from the Department of Water. It has been considered appropriate in
recent times to approve development in the Mixed Business area with minimum finished
floor levels 500mm above the 1 in 100 year level and it is considered appropriate the Shire
continue to accept development at this level until a detailed flood study is undertaken within
this area of the catchment. The applicant has stated that all buildings will be constructed
with a minimum Finished Floor Level at 500mm above the known 1 in 100 year flood level.
It is recommended that should any approval for this application be granted by Council that
a condition of approval require that all finished floor levels of buildings be a minimum of
8.625m AHD which is 500mm above the known 1 in 100 year flood level.
The proposal is not for a purely residential function as a commercial component has been
provided within the site. The temporary nature of the buildings being proposed for the TWA
component of the development allows easy removal of the buildings when demand for
construction workforces is no longer required in the area. Upon removal of these buildings
the site can continue to be used for other uses permissible with consent in the Roebourne
Mixed Business area. The office and workshop could remain on site and readily take up
future uses. The applicant has stated that the time period this TWA is required for is
approximately five years initially but seeks the ability to maintain the facility longer should
demand be present for such accommodation. It is recommended that should any approval
for this application be granted by Council that a condition of approval require that the TWA
component of the development is to cease operations six (6) years from the date of the
decision and rehabilitation of the site is to be completed within seven (7) years of the date
of the decision. A note to this condition, to advise the applicant, would state that should the
proponent seek to extend this time period the proponent is to submit a written application to
Planning Services for consideration prior to this time period lapsing. Further to this, should
any planning approval be issued for this proposal it is recommended that a condition of
approval require the submission and endorsement of a Rehabilitation Plan.
Local Planning Policy DP10 – Transient Workforce Accommodation
DP10 -TWA is the Shire‘s guiding document for TWA development within the Shire as
reflected in the objectives of the policy.
The proposal complies with DP10 requirements for site cover, building height and density.
The proposed boundary setbacks are considered appropriate. The proposal does not
include a dining or kitchen area as catering for the occupants is proposed to be undertaken
by the management of the facility, the Morris Corporation, as stated by the applicant.
Should any planning approval be granted by Council it is considered that a condition of
approval require evidence of such a contract to provide both catering and laundry services
and a management plan on how this is to be undertaken be submitted to and endorsed by
planning services prior to any occupation of the accommodation units.
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Essential buildings within the site are to be accessible to those with disabilities. One (1)
‗accessible‘ accommodation unit is proposed to be provided. This meets the provisions of
DP10. Should approval be granted a condition of approval would require these buildings
and room to be accessible.
DP10 requires that a building designed to Building Code of Australia importance level 4
and designed in accordance with DP10 is provided. The recreation building will be required
to be designed to Building Code of Australia importance level 4. Should approval be
granted a condition of planning approval is recommended to be included to require this or
alternatively arrangements for the sheltering of occupants in a cyclone event are to be
submitted to and endorsed by Planning Services prior to occupation of any accommodation
units.
DP10 requires the provision of car parking bays at the rate of 0.5 bays per person
accommodated within the TWA. The proposal provides for a total of 15 occupants which
under DP10 would require a total of 7.5 car parking bays. Parking requirements for the
storage and laydown area is at Council‘s discretion in accordance with the scheme,
whereas the office is required to provide 1 bay per 30m2 of floor area. The office has an
area of 83.27m2 which creates a parking rate of 2.78 bays. A larger parking bay is also
provided for service vehicles. The applicant is proposing 24 parking bays which is well in
excess of that required. The applicant wishes to construct this number of bays in
anticipation of an expansion of the TWA in the future. Parking is compliant with TPS8
requirements.
The applicant has provided an indicative landscaping plan. It is recommended that any
approval that may be granted by Council contain a condition requiring that the landscaping
be maintained for the duration of the operational phase of the development.
To ensure that the day to day operations of the TWA are such that any potential impacts on
surrounding sites and nearby land uses are mitigated a Management Plan is to be
prepared by the applicant and submitted to and endorsed by the Shire. The applicant has
submitted a Management Plan. However, this requires updating and revision. It is
recommended that should planning approval be granted a condition of planning approval
require the endorsement of this plan.
The Shire‘s Environmental Health Department has indicated that the site is located in an
area, which at times is subject to high levels of nuisance and potentially disease
transmitting mosquito populations. It is recommended that should any approval for this
application be granted by Council that a condition of approval be included requiring the
applicant to provide an Insect Management Plan to be endorsed by the Shire prior to any
occupation of the accommodation units.
In addition to the abovementioned matters, should Council grant approval to the proposal,
it is recommended that a condition of approval be included that requires the submission of
a detailed Stormwater Management Plan prior to any works beginning on site.
Local Planning Policy DP8 – Roebourne and Wickham Mixed Business Zone Development
Requirements
The adjoining properties contain a mix of approved TWA facilities and low impact
commercial activities that are considered to be compatible uses. The proposal provides for
a low impact commercial activity on site that is not considered to be detrimental to the
future occupants of the TWA. The proposal will have a negligible impact on the activities
already operating on adjoining sites and will have a minimal impact upon the occupants of
approved TWA‘s on these sites.
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The policy requires visual aesthetics of the proposal to be addressed. The proposed design
of the accommodation units provides for the grouped units being located under a single
pitched roof supported by posted verandahs. This brings an addition to the buildings that
provides a functional purpose of shading, whilst visually providing an improved aesthetic as
opposed to the flat roofed box appearance of a standard temporary accommodation unit.
The proposal complies with the site cover, plot ratio, building height, setback and
landscaping requirements of the policy.
The policy addresses waste water disposal as this is considered a considerable constraint
to development within the Roebourne Mixed Business zone as currently no reticulated
sewer system has been extended from Roebourne to accommodate this area and onsite
effluent treatment and disposal is necessary for any new developments.
Following consultation, the Water Corporation has stated that they do not have sewer
infrastructure in this area and nor do plans exist for provision of infill storage to the area.
The nearest suitable connection is approximately 1200m away. Water Corporation advise
that they are presently progressing a project to expand the sewer plant at Roebourne,
however the plant is presently at capacity. As the scheme requires that the Shire consider
whether public utility services are available and adequate for the proposal, it is clear that
connection to the Water Corporations sewer system is not achievable at present.
Therefore, the applicant has had to consult with the Department of Health in regard to
meeting their policies for onsite sewage treatment and disposal. The Department of Health
has stated that to comply with their relevant policies, a maximum of 15 persons could be
accommodated onsite provided there are no dining/kitchen and laundry facilities proposed
for the development. The applicant has revised the plans to scale the proposal back to 15
persons from 42 and it is considered that this is appropriate.
The applicant wishes to seek approval for a greater number of persons when Water
Corporation have upgraded the system and seek to be able to link to this system at a later
date. Should Council grant approval for this proposal it is recommended that only 15
persons be accommodated. Additional to this, an advice note is to be placed on any
approval issued, stating that should the applicant seek to increase the number of persons
to be accommodated on the site, that a new application for planning approval is to be
submitted and is to outline in detail how relevant services can be provided to the site.
All other relevant elements of this policy are covered within the Local Planning Policy DP10
– Transient Workforce Accommodation and have been discussed above.
Options
1. Refuse planning application P2345 for the development of Transient Workforce
Accommodation and Commercial Buildings at Lot 564 Hall Street, Roebourne.
2. Approve planning application P2345, for the development of Transient Workforce
Accommodation and Commercial Buildings at Lot 564 Hall Street, Roebourne subject
to conditions set out in the recommendation to this report.
Policy Implications
Policy number DP10 – Transient Workforce Accommodation is relevant to this matter.
Policy number DP 8 –Roebourne and Wickham Mixed Business Zone Development
Requirements is relevant to this matter.
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Planning and Development Act 2005.
The applicant has made payment of fees ($2,100), applicable to the planning application
based on development cost.
Conclusion
The application (P2345) for Transient Workforce Accommodation and the commercial
component is consistent with the objectives for the Mixed Business zone, the Roebourne
Precinct and the relevant policy provisions. Conditions of approval can reasonably control
any potential adverse effects of the proposal. The site is considered suitable and capable
of containing the proposed development and it is recommended that the proposal for a 15
person TWA and workshop and associated office be approved subject to relevant
conditions.
Voting Requirements
Simple.
That Council resolves to grant planning approval to application (P2345) for Transient
Workforce Accommodation and Commercial Buildings (Office, Workshop/Storage
and Laydown Area) at Lot 564 Hall Street, Roebourne subject to the following
relevant conditions:
1. The approved building works and layout shall not be altered without the prior
2. All buildings associated with the Transient Workforce Accommodation
component of the development are to cease operations six (6) years from the
date of this decision notice and rehabilitation of the site (including removal of
these buildings) is to be completed within one (1) year following this six (6)
year period.
Note: Should the proponent seek to extend this time period the proponent is
to submit a written application to Planning Services for consideration prior to
the six (6) year period expiring.
3. A site rehabilitation plan (SRP) is to be submitted to Council for endorsement,
three (3) months prior to ceasing operations, as outlined in Condition 2. The
rehabilitation endorsed under the SRP is to be completed to the Shire‟s
satisfaction within the timeframe stated within Condition No.2 and in
accordance with works specified in the endorsed SRP.
4. Prior to occupation of the accommodation units the Recreation building (as
marked on the attached stamped plans), is to be constructed to a Building
Code of Australia importance level four [4] or alternatively the proponent is to
provide the Shire with a „Plan‟ demonstrating how occupants of the
accommodation units will be sheltered during and following a cyclonic event.
5. The accommodation units shall not be occupied until the approved recreation
building, patio and barbeque area, bin compound, sealed and lit parking
Page 265
areas and onsite sewage treatment system are constructed and deemed
operational by the Shire.
6. No kitchen or laundries facilities are to be provided on site.
7. A Site Management Plan is to be submitted to and endorsed by Planning
Services prior to any occupation of accommodation commencing.
Management of the facility shall ensure adherence to the Site Management
Plan at all times. The Site Management Plan must address the following
matters:
i) Behaviour;
ii) Safety;
iii) Consumption of liquor;
iv) Noise emissions;
v) Supervision;
vi) Hours of operation;
vii) Provision of recreational facilities.
viii) Catering and laundry service arrangements for occupants (including
evidence of contractual agreements for a person/s or entity to provide
these services to the occupants).
ix) Contractual evidence of the person/s or entity providing general
management of the site.
8. The elements of the endorsed landscaping and reticulation plan are to be
planted and installed within 3 months of the first occupation of the
accommodation units.
9. The landscaping, in accordance with the endorsed plan/s, being maintained
to the satisfaction of the Shire.
10. All buildings are to have a minimum Finished Floor Level of 8.625m AHD.
11. A detailed Stormwater Management Plan and Sediment and Erosion Control
Plan are to be submitted to and endorsed by the Shire prior to any works
beginning on site. This plan is to include methods of achieving the required
minimum Finished Floor Level of all buildings at 8.625m AHD without
impacting upon surrounding sites.
12. The ongoing use and development of the site shall not cause erosion or
degradation to the subject or surrounding land. The development site shall
have adequate storm water management and erosion control measures in
place during construction and operational phases to prevent scouring and
dust nuisance problems occurring.
13. Parking areas and the number of parking bays to be provided are to be in
accordance with the attached stamped plans.
14. All vehicular access and manoeuvering areas shall be constructed in
accordance with the Shire of Roebourne‟s Type “A” (two coat seal) or “Type
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C” (asphalt surfaced commercial/industrial
construction specifications.
pavements)
pavement
Note: Council‟s pavement specifications include requirements relating to
drainage, kerbing, line marking, bollards and construction methods (in
addition to pavement construction).
15. The car parking areas, access driveways and building entry areas are to be lit
in accordance with Australian Standard AS1158 Lighting for Roads and
Public Spaces and; thereafter, maintained to the satisfaction of Planning
Services.
Note: Any external lighting shall be installed and maintained so as to avoid
distracting passing motorists or causing nuisance to neighbours.
16. A minimum of one (1) „accessible‟ accommodation room is to be provided.
17. An Insect Management Plan is to be submitted to and endorsed by the Shire
prior to occupation of any accommodation units.
18. A rubbish pickup compound must be provided. The rubbish pickup
compound must be suitably screened, constructed with concrete flooring of
not less than 75 mm in thickness graded to a minimum 100 mm industrial
floor waste gully connected to an onsite effluent system and be provided with
a tap with adequate mains supply to the satisfaction of Planning Services.
19. No goods, materials or vehicles are to be stored or parked permanently in the
designated parking bays, landscaped areas, or within access driveways.
20. Prior to occupation of the development, a community contribution in line with
the Draft Community Contribution Policy is to be made to the Shire.
decision.
Note: Planning Services will consider extensions to the approval period for
up to two [2] years provided a written request is received no later than the
original or extended date of expiry.
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ATTACHMENT 2 – SITE PLAN
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ATTACHMENT 3 – ELEVATION AND FLOOR PLANS
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13.9
PROPOSED TWA FACILITY - LOT 520 MADIGAN ROAD, GAP RIDGE
File No:
P2480
Attachment(s)
Site Plan
Author Name:
Nil
REPORT PURPOSE
1.
2.
3.
To seek Council‘s ‗in principle‘ support for the proposed TWA.
To alert Council of the need to complete the assessment process for the application for
planning approval submitted by the MAC Services Group to establish a Transient
Workforce Accommodation facility at Lot 520 Madigan Road, Gap Ridge.
To seek delegated authority for the Chief Executive officer to consider and decide the
planning application (P2480) for Transient Workforce Accommodation (TWA) made by
the MAC Services Group.
Background
MAC Services was selected by the State Government in 2007 to construct a Transient
Workforce Accommodation Village (TWA) within Gap Ridge. The allocated site directly
adjoins the existing Gap Ridge TWA to the North and is located at Lot 520 Madigan Road,
Gap Ridge (see Location Plan within attachments). The site is zoned as Urban
Development.
The applicant has undertaken extensive pre-lodgement consultation with the Shire and the
State Government (particularly Landcorp) as a part of the preparation of the submitted
planning application. The applicant presented their revised development proposal to the
Council at a presentation held on 24 February 2011. Broad ‗in principle‘ support has been
provided for the concept to date which has addressed many of the concerns and draft
policy direction as contained in the Shire‘s report titled Transient Workers Accommodation
– Policy Considerations (April 2011).
The Shire received the Planning Application (P2480) on 16 March 2011 and is currently
being assessed. The application has been advertised in accordance with the Shire of
Roebourne Town Planning Scheme No.8 (TPS8) in the Pilbara News and no submissions
were received from the public. The proposal was also advertised to relevant stakeholders.
The advertising period for submissions from the stakeholders expired on 2 May 2011. It is
known that the Shire has received a submission from the Department of Indigenous Affairs
and it is also known that some other agencies have contacted the consultant planner
assessing this application to request further time to provide a response and the Shire is
awaiting these responses.
At the time of writing the applicant has been requested to provide further information. This
information is required to make a proper assessment of the application. The applicant is
requesting that a decision be made on this application in May 2011 due to contractual
obligations with Landcorp to gain Planning Approval from the Local Government.
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As the requested further information to make a proper assessment of the application had
not been received at the time of writing this report an agenda item to make a decision on
this application could not be presented to Council.
The applicant is in the process of preparing and submitting the relevant information
required to make a decision and may submit this between the time of internal agenda
deadlines (3rd May) and the Ordinary Council Meeting (OCM) of 16 May 2011. Should this
information be submitted in this time period the Statutory Planning Unit may be able to
make a decision by the end of May 2011.
To be able to make this decision the delegation to the CEO is required, as at present the
delegated register requires that all proposals for TWA‘s within 20km of the Karratha
townsite be decided by Council. Should Council decide not to grant this delegation to the
CEO the decision could only be presented under delegation to the next available OCM
which is set for 20 June 2011.
Development Details
The development includes 1,274 rooms of varying sizes to provide flexibility for use of
some rooms for singles or couples. Accommodation Modules are both single and double
storey with double storey modules being located centrally around the dining and
recreational facilities. The accommodation rooms will vary in size from 16m2 to 24m2.
MAC services have outlined a commitment that 30% of the accommodation units provided
will be made available for employees or contractors who are engaged in long-term
construction of business in Karratha in order to support local economic and community
growth.
The recreational and dining facilities are located centrally within the village and will be
made available to the public for nominal fees.
The development will be built in stages. The first stage will include 208 rooms and some
temporary facilities. This is required as part of MAC Services Agreement with the State
Government for development of the site. Subsequent stages will be developed as demand
requires.
The TWA will be connected to Madigan Road. This will be both the entry and exit point for
the TWA. The adjoining site to the north contains an existing TWA facility and the site to
the south is vacant and is proposed to contain a future development providing for bulky
goods outlets and other commercial activities.
The layout of the TWA has been designed in such a way that it can transition in the future,
should the workers accommodation no longer be required or be required at a lesser
number, to standard residential lots. The layout has also been designed such that the road
network can be connected to the adjacent areas, namely the Gap Ridge Village
(Woodside) and the future bulky good site.
Issues
This report seeks resolution by the Council to support the proposal ‗in principle‘. The
following provides a summary of the preliminary assessment of the application and shows
that the proposal is considered to be appropriate for the site as submitted with the
application. The summary also outlines the additional information required to be submitted
by the applicant to make a final decision.
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The proposal has been considered against relevant provisions of the Shire of Roebourne
Town Planning Scheme No. 8, relevant Local Planning Policies including DP10 – Transient
Workforce Accommodation, Transient Workers Accommodation – Policy Considerations
(April 2011) and the Karratha Growth Plan documents. The proposal is considered
generally compliant with such policies, however where further clarification is required,
information has been provided below.
Requirement for a Structure Plan
The subject site is zoned Urban Development in accordance with TPS8 and is located
within Development Area 13. TPS8 normally requires the preparation of a Development
Plan prior to development in an Urban Development zone. Council does have flexibility to
approve development without a development plan being in place. Officers consider, in this
instance, approval can be granted without a development plan being in place for the
following reasons:
1. The proposed use is consistent with the intent of Development Area 13.
2. The applicant has demonstrated how the development would allow for linkages into
future urban development north and south of the site were this to occur.
3. Details regarding the transitional arrangements of the TWA can be resolved through
the determination of this application.
4. The applicant has provided sufficient information regarding the future development
of the land bordering the north and east of the site by LandCorp for commercial/
bulky goods and shown this development will not jeopardise the orderly and proper
planning of this precinct.
It is noted that through the development plan process the public are provided an
opportunity to comment along with numerous external agencies. The proposal was
advertised for comment and referred to numerous external agencies to address this
through the planning application process and will be discussed further below.
Based on the above, it is considered appropriate to support the development of the site
without a formally endorsed development plan as permitted in TPS8.
Karratha City of the North Growth Plan
The subject site is located within the Gap Ridge/ Seven Mile Precinct within the Karratha
City Growth Plan. The precinct is identified as “Expanded temporary workers camp with
potential for future conversion to community resort, affordable housing suburb”. The
proposed development is consistent with the intent of the precinct and the design will allow
for future conversion into alternative community and residential uses (discussed further
below).
The proposal is therefore generally consistent with the Karratha City of the North Growth
Plan.
Transitional Use Strategy
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The applicant has outlined that the TWA will be an interim use, albeit being in place for a
number of decades. The design is intended to allow for transition in the long term into a
residential estate. Specific information regarding the actual transitional arrangements has
not been provided. Officers are however satisfied the overall design and layout of the
development will not unreasonably prevent the logical transition of the site into a residential
use in the medium to long-term and are therefore supportive of the proposal subject to the
following additional information being provided:
Justification that the design generally complies with the provisions of Liveable
Neighbourhoods, the policy to guide residential subdivision in Western
Australia;
indicative arrangements on how the site would transition between uses; and
Firmer timing on the life of the site as a TWA use (this will be conditioned).
Once this information is received, appropriate conditions can be imposed on the approval
to address how the use will transition in the future.
Visual Impact
The applicant has confirmed the development will be visible for some period of time from
Dampier Drive and Madigan Road whilst LandCorp progresses with the development of the
commercial area that borders the site to the north and east. The development will also be
permanently visible from its most western boundary via Dampier Drive and from the
internal access road shown within the concept for the commercial area to the north (once
LandCorp has completed this development).
The protection of the landscape in and around Karratha is important to retaining the
character and amenity of the area. Dampier Drive is a key entry road into Karratha from the
airport. The western side of Madigan Road will service residential development and
therefore, mitigating any negative visual impact from the proposed development must be
addressed.
The requirement for the preparation of a visual impact statement in accordance with the
WAPC‘s Visual Landscape Planning Manual has been agreed with the applicant to be
prepared as a condition of approval. This will clarify the measures to address potential
visual impacts on the landscape which will be required to be implemented as part of the
development.
Social Impact Management
Council has recently undertaken a broader review of the potential social and economic
impacts that are experienced in the Shire of Roebourne as a result of TWA developments.
The recommendations of this report highlight the importance of considering the impact a
TWA may have on the community having regard to:
a. existing infrastructure (i.e. power, water, sewer, transport network);
b. the capacity for existing community facilities and services to adequately
service the workforce without resulting in any unreasonable disruption to the
existing community;
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c. availability of local business and local employment sectors to service the
TWA directly and also through patronage of the workforce without resulting
in any unreasonable disruption to the existing community;
d. the potential impacts on the amenity, health and safety of the existing
community with particular reference to traffic, noise and anti-social
behaviour; and
e. an assessment of the costs to the community as a result of the potential
impacts.
Through this Social Impact Assessment, management measures can be costed and
funded by the operator of the TWA to address the impacts identified. The scale and size of
the TWA proposed in this instance warrants the undertaking of a Social Impact
Assessment and subsequent Social Impact Management Plan including funding and
implementation measures.
Whilst these documents have not been prepared as part of the application, it is considered
this matter can be addressed as part of a condition of planning approval and implemented
thereafter.
Development Contributions
Council is in the process of finalising a Developer / Community Contributions Policy for the
Karratha area in accordance with the intent of the Western Australian Planning
Commission Statement of Planning Policy 6.3. The study and associated financial model
has highlighted an indicative contribution of between $15,000 and $17,000 per residential
unit for all developments within the Shire. The undertaking of this report highlights the need
to ensure additional burdens placed on community infrastructure can be paid for. There is
an established precedent within the Shire for the taking development contributions as a
negotiated voluntary contribution.
Drainage Management
To manage drainage for the subject site, a large drainage swale is required to be
constructed along the northern boundary of the site. The applicant has outlined that
LandCorp is responsible for construction of the swale and there are no confirmed
agreements to construct the swale as the proposed development progresses.
Furthernmore there are no indicative or detailed plans to outline the construction of this
drainage infrastructure.
To ensure drainage is managed efficiently, as part of this approval, an agreement will be
required to be presented between LandCorp and the applicant outlining that the drainage
swale will be constructed as part of this development. This can be adequately conditioned
on the determination.
Traffic Management
The traffic report prepared by the applicant was not completed and a revised traffic report
is required to ensure appropriate management measures are implemented as part of the
development. Officers confirm this matter can be addressed through a condition of
approval.
External Agency Comments
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The proposed development was referred to several external agencies for comment. Thus
far comments have been received from Department of Indigenous Affairs and FESA.
Comments are also expected to be received from other referral agencies in the short term.
The comments received to date, and those yet to be received are not expected to
jeopardise the ability for the development to proceed but should be considered prior to a
decision being finally made.
Once the final comments period has ended, the Shire will be able to determine the
application and impose conditions and advice notes as required.
Summary of Issues
It is considered that with the information presented within the application to date and
following the preliminary and continued assessment of this application that the proposal
warrants ‗in principle‘ support from Council.
Below is a summary of conditions that may be imposed on any approval that may be
issued for this application.
a. A minimum of 30% of the rooms being made available for workers not
directly linked to the resources industry and all such rooms being able to
accommodate couples.
b. A limit on the operation of the TWA facility to 10 years with the option for
renewal based on a needs assessment being prepared at the time of
reconsideration.
c. The preparation of a Social Impact Statement and Social Impact
Management Plan which addresses relevant matters outlined in this report
and includes appropriate funds and resources for the implementation of the
management plan without placing any additional burden on the Shire of
Roebourne.
d. The preparation of a Visual Impact Statement in accordance with the
WAPC‘s Visual Landscape Planning Manual and implementation of
measures to address potential impacts identified through the assessment.
e. A preliminary Transitional Use Strategy or Statement being provided which
shows how the site will transition into a residential use.
f.
A legal agreement between LandCorp and Mac Services being provided
addressing the construction of suitable drainage infrastructure for the entire
development.
g.
A revised traffic management plan being submitted to Council which
addresses the Shire‘s relevant policy requirements.
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h. A requirement for the staged payment of Development / Community
Contributions in accordance with the Shire‘s draft Development / Community
Contribution financial model.
It should be noted that this list is a summary and numerous other standard or relevant
conditions are likely to be applied and the wording presented above will be reviewed.
Options
1. Grant Delegated Authority to the Chief Executive Officer to determine the
application once the few outstanding matters are resolved.
2. Maintain the status quo and revert to the existing delegated register which requires
a decision on planning application (P2480) to be resolved by Council.
Policy Implications
Policy number DP10 titled Transient Workforce Accommodation is relevant to this matter.
Planning and Development Act, 2005.
The applicant has made payment of fees applicable to the planning application based on
development cost.
Conclusion
The application for a TWA at Lot 520, Madigan Road, Gap Ridge has been agreed
between State Government and the applicant. The preparation of the design has included
an on-going consultation process with the Shire of Roebourne.
The application submitted to the Shire is generally consistent with the plans prepared
based on input from the Shire and State Government. Importantly the design does consider
transitional opportunities for alternative use of the site in the long term.
The applicant has provided the majority of information required, however there are some
outstanding matters which must be resolved prior to a final approval being granted. These
matters simply affect the matter in which the determination will be conditioned and do not
alter officer support for approval of the application.
On this basis, it is recommended Council grant ‗in principle‘ support for the application and
delegate authority to approve the application to the CEO, once relevant information is
received from the applicant. This approach will ensure the timely progression of the
development which is under strict timelines for delivery.
Voting Requirements
Simple.
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That Council resolves to:
1. Support „in principle‟, the Application for Planning Approval for the
construction of Transient Workforce Accommodation at Lot 520 Madigan
Road, Gap Ridge.
2. delegate authority to the Chief Executive Officer to consider and decide the
Application for Planning Approval for the construction of Transient Workforce
Accommodation at Lot 520 Madigan Road, Gap Ridge.
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ATTACHMENT 1 – SITE PLAN
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14
STRATEGIC PROJECTS
14.1
REQUEST TO CALL TENDERS - INDOOR PLAY SPACE EQUIPMENT
KARRATHA YOUTH AND FAMILY CENTRE
File No:
CP.99
Attachment(s)
Principals Project Requirements – to be tabled at the
Ordinary Council Meeting, to be held 16 May 2011
Author Name:
Nil
REPORT PURPOSE
To agree to the scope of works and call tenders for the provision of indoor play space
equipment for the Karratha Youth and Family Centre.
Background
Construction has commenced on the Karratha Youth and Family Centre and is scheduled
for completion in October 2011.
The Karratha Youth and Family Centre project includes the provision of:
A multi purpose facility that is recognisable as a facility for young people and
families;
A facility that accommodates a separate youth space and a family/indoor play
space with clear separation and different entrances for the youth area and indoor
playground;
Café kitchen facilities to support indoor play activities (café/kiosk may be leased
commercially);
A separate supervised meeting and recreational space for the youth of Karratha,
providing for a range of youth interests: music, creative arts, meeting space,
recreational games and entertainment space, quiet space and outdoor areas;
Youth programs that address behaviour issues such as: Managing Emotions
(suicide prevention and anger management), Self Esteem, Drugs and Alcohol and
protective behaviours;
Supervised and unsupervised indoor play activities for children under 12 years;
Meeting and recreational space for parents and carers;
1 x staff office space;
An outdoor area for skate park facility;
Accessible suitable car park with large bays to accommodate prams.
Council has allocated $3.5m in the 2010/11 Budget for the construction of the KYFC. This
Budget is for construction only and excludes fit out. Council Officers have been preparing a
series of applications and negotiating partnership proposals to confirm funding for fit out. In
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preparing various submissions Officers have established a budget of $600,000 for the
proposed indoor play equipment.
A scope of works has been prepared and is attached for reference as the principals project
requirements. In order to coordinate the provision of equipment aligned with the
construction contract, Council is required to call tenders for the design, construction and
installation of the play equipment.
The indoor play facility will be largely used by children up the age of 12 years old. It is
expected children aged from 9 months to 12 years will have the ability to utilise this
equipment. Hence, a wide range of elements will be required, and the design should allow
for logical separation from high use, fast moving activity areas from the slower controlled
activities of very young children.
Issues
At the time of preparing this report, an agreement that provides full funding to the fit-out of
the KYFC had not been signed however it is considered imminent that an agreement would
be reached in weeks.
Typically Council would not call tenders if funding was not secured however in order to
facilitate the procurement process in a timely manner, Officers seek the Councils
endorsement to enable tenders to be called immediate to the signing of any agreement that
secures the necessary funds for the indoor play equipment.
The allocation of funding for the fit out is scheduled to be included in the Draft 2011/2012
Budget for Councils consideration once funding is confirmed.
Furthermore it is recommended that the Councillors nominated on the KYFC Working
Group participate in the tender evaluation process.
Options
1.
a) Endorse the scope of works as outlined in the attached principle project
requirements for the tender for the design, construction and installation of play
equipment for the Karratha Youth and Family Centre.
b) Agree to call tenders for the design, construction and installation of play
equipment for the Karratha Youth and Family Centre subject to the signing of an
agreement that secures funding for the project and as approved by the Chief
Executive Officer
Or
2.
a) Endorse the scope of works as outlined in the attached principle project
requirements as amended; and
b) Agree to call tenders for the design, construction and installation of play
equipment for the Karratha Youth and Family Centre subject to the signing of an
agreement that secures funding for the project and as approved by the Chief
Executive Officer
Or
3.
Elect not to proceed with this aspect of the project at this point in time.
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Policy Implications
Tenders are required to be called in accordance with Section 3.57 of the Local Government
Act.
There are no financial implications resulting from this report however Council Officers have
determined that an estimate of $600,000 should be used as a Budget estimate for the
design, construction and installation of play equipment for the Karratha Youth and Family
Centre.
Conclusion
In order to ensure the timely coordination of the fit out of the KYFC, Council Officers have
prepared a scope of works and tender. With funding and partnership outcomes imminent,
Officers seek Council endorsement to enable tenders to be called immediately funding is
confirmed thus saving considerable time.
Voting Requirements
Simple.
That Council:
1.
ENDORSE the scope of works as outlined in the attached Principle Project
Requirements for the tender for the design, construction and installation for
the Karratha Youth and Family Centre Indoor Play Space
2.
AUTHORISE the Chief Executive Officer to invite tenders for the appointment
of a Contractor in accordance with the terms and conditions and for the
scope of services as outlined in Principals Project Requirements for the
Karratha Youth and Family Centre Indoor Play Space as set out in Attachment
1 subject to the approval of funding.
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14.2
DAMPIER HIGHWAY STREETSCAPING
File No:
CP.245
Attachment(s)
Dampier Highway Streetscaping Consultancy & Design
Brief - to be tabled at the Ordinary Council Meeting, to be
held 16 May 2011
Author Name:
Project Manager
Nil
REPORT PURPOSE
To inform Council of a proposal for the upgrading of Dampier Highway by undertaking
landscaping to roundabouts and selected portions of the verges with a focus on Public Art
and to seek endorsement of the Consultancy & Design Brief and approval to calls tenders
for the appointment of a Landscape Consultant.
BACKGROUND
The Dampier Highway Duplication Project is a State Government initiative. The first stage
was completed in 2010 which consists the construction of dual lane highway from Karratha
town centre to Baynton West.
As part of the completed project 4 new roundabouts and approaches were constructed
which link to local service roads in the suburbs of Pegs Creek, Millars Well, Nickol and
Baynton. Main Roads is responsible for the management of the verges including median
strips and roundabouts.
Presently there is a project for the beautification of the median by MRWA by the laying of
feldspar. The purpose is to remove vegetation from the median and enhance the medians
visual appeal on the entrance to Karratha.
The Shire of Roebourne has sought funding assistance from the State Government
Regional Development and Lands to complete the project to include landscaping of
approaches and roundabouts including the provision of public art. Additionally the three
roundabouts on the corners of Balmoral Rd and Dampier Highway, Welcome Road and
Warambie Rd are included within the scope to maintain a link and connection of the
thematic design along Dampier Highway and in to the City Centre.
The present MRWA project does not include any treatments to the Dampier Highway
roundabouts and approaches.
The Karratha City of the North Plan calls for an integrated strategic approach to the
development of Karratha as a City of the North. (Ref page 14)
The Shire of Roebourne has identified a range of community initiatives to be implemented
in Karratha from 2009 – 2013 in supporting the development of community facilities and
services. Those of relevance to the development of the City Centre include increasing the
attractiveness of the streetscape amenity and foster pride in maintaining a higher standard
of the upkeep of homes, businesses and public space throughout the Shire.
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The Dampier Highway Streetscaping project satisfies both the local and state governments
objectives
PROJECT OVERVIEW
The Consultancy and Design Brief has been structured around a definitive two staged
approach comprising planning and construction elements.
Planning
The planning stage is focussed on the development of an overall Master Plan for that
section of Dampier Highway being the eastern extent of the central median strip at the
intersection with Searipple Road and the western extent of the present central median strip
with the intersection of Balmoral Road (west).
The Master Plan will produce an overall coordinated development plan for the whole of the
designated section of the Highway and will encompass the following design criteria:
Landscaping
The landscaping of roundabouts and verges.
Bus Stops
The introduction of formalised set down and pick up points for
workers transport.
Banners
The design of banner standards on Horizon Power street light
poles for the promotion of the town and major events.
Public Art
The provision of an integrated series of public art pieces to
promote the town, its people, its history, its sporting and
cultural activities and industry including the pastoral, resource
and service sectors.
Another sub-element will be to prepare a secondary Concept Plan based on the Town
Centre Precinct, that is, from the eastern extremity of the site west to Hillview Road. This
Concept Plan will inform the further development of the Town Centre and particularly the
road and pedestrian access points.
The Master Plan will be fully costed and present capital expenditure options based on a
budget of $1,750,000.
Key operational design requirements will centre on the control of ongoing maintenance
costs, lack of water resources, focussed landscaped development into small feature areas,
a well developed public art strategy which will engage our community and the requirements
of Main Roads WA and Horizon Power.
Construction
The construction stage will undertake the works approved by Council as the outcome of the
nominated tender process.
Public Art works will be commissioned under Councils developing Public Arts policy and
will be managed by the landscape consultant through the Dampier Highway Streetscaping
Project Reference Group.
Landscape Architect Consultancy and Design Brief.
The Landscape Architect Consultancy and Design Brief is submitted by way of separate
attachment.
It will be recommended that the Brief be endorsed by Council.
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Programme
The following is the proposed design, documentation and construction programme.
The following programme has been established in order to satisfy the conditions of
Government Grant Funding
Appointment of the Landscape Architect
Preparation of Master Plan and determination of Scope of
Works
Preparation of tender drawings, specification and contract
documentation and approval to call tenders.
Construction tender process including finalisation of all public
artist contracts
Construction period
Practical Completion and project acquittal
18 July 2011
14 September 2011
15 September 2011
13 February 2012
24 February 2012 to
25 May 2012
25 May 2012.
The appointed Landscape Architect will be required to attend a Project Initiation Meeting
with the Dampier Highway Streetscaping Project Control Group on the 25 th July 2011 for
the purpose of familiarising themselves with the site, confirming the Design Brief and
finalising the Design and Construction Programme.
External Stakeholders
The key external stakeholders in the project are:
Main Roads WA
Horizon Power
Department of Regional Development and Lands (Royalties for Regions)
Karratha community
PROCUREMENT
Standards
The overall procurement of the project will involve three forms of contract, being,
Landscape Consultant
Construction
Artists
AS4122-2000 General conditions of contract for the
engagement of consultants.
AS4000-1997 General conditions of contract or similar AS
documents applicable to the scope of works.
Individual contracts that are being developed as part of the
Public Arts Policy to be approved by Council.
Clients Representative/Superintendent
It will be recommended that the Project Manager be appointed as Clients
Representative/Superintendent as the case may with respect to the particular as contract
being entered into.
The appointment is subject to adherence to internal policies and procedures and the
provisions of the Local Government Act and Regulations.
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PROJECT MANAGEMENT
Dampier Highway Streetscaping Project Reference Group
It is proposed to establish a Dampier Highway Streetscaping Project Reference Group
which will have oversight of the project and provide direction to the Project Manager where
appropriate and recommendations to Council where required.
Membership of the Project Reference Group is recommended as follows:
(Elected Member), Chair
Mr Simon Kot, Project Director (Director Strategic Projects)
Mr David Pentz, Director Planning & Development
Mr Patrick McClure, Manager Strategic Planning
Mr Ron van Welie, Manager Works
Mr Geof Whyte, Project Manager/Clients Representative
The Project Reference Group will meet on an ―as required‖ basis with minutes being
distributed to all elected members.
It will be recommended that Council endorse the establishment of the Dampier Highway
Streetscaping Project Reference Group and nominate a Councillor as Chair.
FUNDING
The project will be fully funded by a Grant of $2,000,000 from Royalties for Regions.
Notification of approval has been received. However, at the time of preparing this report the
formal agreement had not been entered into.
ISSUES
During the course of the Master Planning and Design and Documentation process,
discussions will need to take place to resolve the issue of ongoing maintenance of the
improvements being undertaken in the project. Presently Dampier Highway is under ―the
care control and management‖ of Main Roads WA who have to approved of all aspects of
the project with the designated road reserve.
However, it is envisaged that the section of the Highway subject to this project will
ultimately be transferred to the ―care control and management‖ of the Shire as part of its
urban road network.
The issue of interim cost sharing needs to be addressed and resolved.
OPTIONS
1
2
3
To proceed with the project and expend the grant funds.
To not take up the grant and not proceed with the project.
To amend the scope of works.
POLICY IMPLICATIONS
LEGISLATIVE IMPLICATIONS
The proposed developments will require the prior approval of Main Roads WA and Horizon
Power where applicable.
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FINANCIAL IMPLICATIONS
There are no financial implications resulting from this report. However, Budget Reviews will
be required upon the approval of the grant.
It should be noted that Project Management and Administration costs have been allowed
for in the grant application as has an appropriate design and construction contingency.
CONCLUSION
The proposal falls well within Councils objectives for the ―Greening of Karratha‖ and
objectives outlined in the ―Karratha-City of the North‖ project.
The Consultancy & Design Brief has been structured to provide the best possible outcomes
for Council within the funds available in the Royalties for Regions Grant.
There is a focus on maintenance minimisation whilst, at the same time, ensuring a
significant upgrade to the verges and roundabouts in Dampier Highway.
It will be recommended that the project be endorsed and proceeded with.
Voting Requirements
Absolute Majority.
THAT WITH RESPECT TO THE DAMPIER HIGHWAY STREETSCAPING PROJECT
COUNCIL RESOLVES TO:
1
2
3
4
5
6
7
ENDORSE the Landscape Architect Consultancy & Design Brief as set out in
Attachment 1.
ESTABLISH the Dampier Highway Streetscaping Project Reference Group to
have oversight of the project and FURTHER NOMINATES Cr (insert) to Chair
the Project Reference Group.
APPOINTS Geoffrey Allen Whyte Project Manager as Client Representative in
the terms of AS4122-2000 General terms and conditions for the appointment
of consultants subject to compliance with all Council Procurement Policies
and Procedures and the Local Government Act and Regulations.
APPOINTS Geoffrey Allen Whyte Project Manager as Superintendent in the
terms of AS4000-1997 General terms and conditions of contract or such other
Australian Standards form of contract as deemed applicable subject to
compliance with all Council Procurement Policies and Procedures and the
Local Government Act and Regulations.
NOTES the costs if the project will be met from an anticipated grant of
$2,000,000 to be funded by Royalties for Regions.
AUTHORISES the Chief Executive Officer to invite tenders for the
appointment of a Landscape Architect in accordance with the terms and
conditions and for the scope of services as outlined in Landscape Architect
Consultancy & Design Brief as set out in Attachment 1 subject to the
approval of the Royalties for Regions Grant Application.
AUTHORISE the creation of a new Capital Job Number to enable correct
recording of costs involved with the process of inviting tenders
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14.3
ROEBOURNE COMMUNITY AQUATIC CENTRE REDEVELOPMENT
File No:
Attachment(s)
CP.239
Roebourne Community Aquatic Centre Redevelopment
Consultancy and Design Brief
Author Name:
Project Manager
Nil
REPORT PURPOSE
To advise Council of the current situation relating to the redevelopment of the Roebourne
Community Aquatic Centre and to seek approval to proceed with design and
documentation.
BACKGROUND
At the meeting of Council held on the 20th October 2010, Item 10.1.2 it was reported as
follows;
Roebourne Aquatic Centre Redevelopment:
The Roebourne Aquatic Centre (RAC) is owned by the Department of Education (DET) and
managed through a license agreement by the Shire of Roebourne on behalf of the
Roebourne Community. The agreement generally provides for a cost share arrangement
between the two parties.
The facility is highly regarded in the Roebourne Community and is utilised heavily through
the Summer season (September to May each year) particularly by the youth and more
recently by the adults of the community. The facility provides more than simply
opportunities for physical activity and health benefits, being a focal point in the community,
the facility has an influence on reducing truancy, local crime and violence.
The Department of Education and Training have indicated that they wish to gift the
Roebourne Aquatic Centre to the Roebourne Community through the Shire of Roebourne.
To consider this request, the Shire staff have indicated the facility would need to be
compliant and DET would need to maintain the current funding to the centres operations.
A report by CCS Strategic Planning on the condition of the facility was commissioned by
the Department of Education and training to assess the existing facility for compliance with
the current Health (Aquatic Facilities) Regulations 2007 and the Code of Practice for the
Design, Construction, Operation and Management of Aquatic Facilities 2007.
The report clearly shows that the RAC does not comply with current aquatic regulations
with regards to filtration system, plant room structure and location, balance tank, backwash
tank, pool surface and pool guttering system and requires major redevelopment to renew to
the required compliance and functionality standards.
The Shire of Roebourne has clearly stated that with the works required to ensure that the
Roebourne Aquatic Centre meets acceptable standard, the Shire of Roebourne is not
willing to accept the facility in the current condition as the cost to reinstate the facility to the
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required level is not a responsibility that should be borne entirely by the community and
that state government contribution to any refurbishment would be required.
The Department of Education and Training have indicated to a contribution of $500,000 to
the redevelopment. Changes to the CSRFF guidelines give consideration to a larger
contribution by State Government.
The CCS report on the condition and required works to meet current compliance clearly
outlined a project scope and cost.
The project scope includes:
Construction of new plant room and chlorine gas building
Full replacement of gutters and in floor return system
Replacement of balance tank and backwash tank
Replacement of pool shell with two (2) separate water bodies
Replacement of water treatment system
The current estimates to refurbish the pool to become compliant with the Code is a total
$2,735,100 plus GST. CCS Strategic Planning have recommended a complete
redevelopment of the facility at an estimated cost of $3,214,800 + GST. The additional cost
($479,700 or an increase of 18%) offers a redeveloped facility with a design life of 50 years
as opposed to extending a facility that has only 9 years of its initial design life left. In this
instance the cost of refurbishment is in the order of 85% of the cost of a redeveloped
facility and therefore the complete redevelopment of the facility should be pursued.
The Shire of Roebourne is requesting $1,607,400 from the Department of Sport and
Recreation inclusive of a development bonus request.
Project – Roebourne Aquatic Centre Refurbishment
CSRFF Requested $1,607,400
Department of Education and Training $500,000
Estimated Shire of Roebourne Contribution $1,107,400
Total Project Cost $3,214,800 plus tax
Council endorsed the project through resolution 14850 and an application for a CSRFF
Grant of $1,607,400 was submitted.
The Department of Sport & Recreation subsequently approved a grant of $1,000,000 to be
funded over the financial years 2011/12 - $750,000 and 2012/13 - $250,000. The Key
Milestones established in the grant approval are:
Concept Design Approval
Detailed design Documentation (Complete)
Preparation of tenders/quotes
Award of tender
Construction Commences
Project Completion
July 2011
December 2011.
January 2012
March 2012
May 2012
August 2012
An allocation of $200,000 has been made in Councils 2010/11 budget to enable design
works to be undertaken.
REPORT
Pool
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As has been previously enunciated, the Roebourne Community Aquatic Centre is in dire
need of major remedial or redevelopment works.
The Consultants Reports of 2007 and 2009 articulate the extent of works required and
outlined an ―Order of Cost‖ budget of $3,200,000 in 2010/11 Roebourne Construction costs
to replace the existing pool infrastructure.
The Consultants were asked to review their cost estimates based on a current ―like for like‖
cost to replace the existing aquatic leisure facilities including provisions to new UV
sanitation equipment, plant building and water play features.
The current cost indications are fully tabulated in the section on Costs to follow.
Buildings
A detailed Condition Assessment report on the main amenities, office and kiosk building is
being commissioned to ascertain the scope of works and likely costs to bring the building
into current functional order. For example, whilst not possibly required by regulation, the
provision of a dedicated First Aid Room is strongly favoured by Roebourne Community
Aquatic Centre staff.
In the absence of the condition report and in order to develop current budget estimates an
allowance of $200,000 has been made for upgrading of the building.
Project Budget
Based on current information from the Consultants and an assessment of various design
construction and escalation contingencies, other direct costs for surveys, land costs,
geotechnical Surveys, Public Art, Project Financial Costs such as the Karratha Allowance
(65%), advertising marketing and funding costs; consultants and project management fees
and charges and travel costs significantly increase the overall costs associated with the
project.
These are summarised as follows:
ELEMENT
DETAIL
BUDGET
ALLOWANCE
CONSTRUCTION COSTS
CONSTRUCTION
INDICATIVE
PROJECT
BUDGET
Pool and plant costs, concourse
upgrade, water features, amenities
building upgrade
CONSTRUCTION
Design
and
Construction
CONTINGENCIES
Contingency and Cost Escalation to
date of contract
OTHER
CONSTRUCTION Survey Fees, Geotech Survey,
COSTS
Public Art and Incidental Project
expenses
TOTAL CONSTRUCTION BUDGET
2,950,000
PROJECT FINANCIAL COSTS
Karratha
Allowance
Advertising, Marketing
Funding Costs
(65%);
2,355,063
$2,355,063
FITTING OUT
External landscaping, BBQ‘s, shade
shelters
150,000
$150,000
FEES AND CHARGES
Project
Engineer
595,000
$595,000
Consultants
and
(Aquatic
secondary
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596,250
124,000
$3,670,250
consultants)
Building
Condition
Report; Consultants travel and
accommodation
costs;
Internal
Project
Management
and
Administration Costs
TOTAL INDICATIVE PROJECT BUDGET
$6,770,313
Note: In preparing the indicative budget, the author has erred on the conservative side as
projects of a redevelopment nature generally present some design and construction
―surprises‖ and a reasonable allowance has been factored in for these. It should also be
noted that the costs are based on current information and are subject to detailed design
and costing.
In this regard they are to be regarded as current best estimates of the order of cost of the
project.
Redevelopment Options
Several options for redevelopment were considered and preliminary advice as to
practicability or otherwise were discussed with specialist consultants. In short the advice
was that anything could be considered but the price attached to the options was the
unknown quantity.
Given that the usage of the facility is predominantly 90% children, an option (with various
alternatives) to redevelop pool facilities more as water based children leisure centre with
some limited lap lanes for adults. Without the development of costed concept drawings for
these alternative options it is somewhat difficult to illustrate the rationale.
On the face of it there may be capital and operating cost efficiencies through a well thought
out design with appropriate operating plant that can be an innovative attraction within the
town and cater for its key market.
It must be said that Roebourne Community Aquatic Centre staff indicate a ground swell of
support for redevelopment on a like for like basis.
None the less, in the preparation of concept designs for the redevelopment of the
Roebourne Community Aquatic Centre it may well be advantageous to have a side report
that explores these options and permits Council with alterative long term decision making
options.
FUNDING
At this stage the only funding available for the project is the CSRFF Grant of $1,000,000
and the allocation of $200,000 for design fees in the current budget.
The Department of Education has advised by way of correspondence in 2009 that it would
not be making any contribution to the maintenance, upgrade or redevelopment of the
Roebourne Community Aquatic Centre.
It is apparent that in any scenario Council does not have adequate funding to commit to the
overall project and that additional funding must be sourced.
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The Consultancy and Design Brief has had a specific clause inserted that requires the
appointed Consultant to actively assist the Shire in applications for additional funding. This
will take the form of developing graphics, images, drawings and notes to facilitate the
preparation of professional applications.
PROCUREMENT
Consultancy and Design Brief
The detailed Consultancy and Design Brief is submitted by way of ATTACHMENT 1. The
fundamental rational underpinning the Brief is that there is a definite STOP/GO at the end
of the Concept/Master Planning stage and then again, should Council opt to proceed, at
the close of tenders.
Consultant
The Brief has been structured around the Principal Consultant being a specialist Aquatic
Engineer who will be responsible for the appointment and management of any required
secondary consultants. This will enhance the ability of the Strategic Projects Office to
effectively Project Manage the project.
Scope of Services
In outline terms the appointed Consultant will be required to undertake the following:
Site Investigation and Development of Detailed Brief
Preparation of a detailed costed concept plan indicating various development options
and a staged development plan. Decisions as to the extent of community consultation
will need to be made at this point to ensure the management of community
expectations of outcomes.
Note: This is a STOP/GO point in the project.
Assistance with the preparation of Grant Funding Applications
Preparation of Life Cycle Cost reports
Design Development and Documentation of approved Works
Calling of tenders.
Note: This is a STOP/GO point in the project.
Contract Administration
Project Acquittal process.
Project Reference Group
It will be recommended that a Project Reference Group to have general oversight of the
project be appointed chaired by a Councillor. The Aquatic Engineer will be required to
make presentations to the Project Reference Group on a regular basis.
Membership of the Project Reference Group is as follows:
Cr Garry Bailey, Chair
Mr Simon Kot, Project Director (Director Strategic Projects)
Mr Andrew Ward, Client (Director Corporate and Community Services)
Mr Leigh Cover, Manager Community Facilities
Mr Tony Wear, Coordinator Recreation Facilities
Manager, Roebourne Community Aquatic Centre
Mr Geof Whyte, Project Manager/Clients Representative
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It is open to Council to nominate additional Councillor and community members. However,
it is strongly recommended that the structure as a ―Reference Group‖ be maintained and
the Project Reference Group not be empowered with any delegated decision making
authority.
Key External Stakeholders
The key external stakeholders in the project are as follows:
Department of Education
Roebourne Advisory Committee
Roebourne Community Aquatic Centre staff
Roebourne community
Form of Contract
The Form of Contract to be utilised will be AS4122-200 General terms and conditions of
contract for the appointment of consultants.
It will be recommended that the Project Manager be appointed as Client Representative in
the terms of the standard.
The construction contract to be utilised will be AS4000-1997 General terms and conditions
of contract. The appointment of a Superintendent will be resolved at the time Council
makes a decision to proceed to that stage.
LAND TENURE
Overview
The Roebourne Community Aquatic Centre is wholly constructed on land under the care
control and management of the Minister for Education and is part of the adjoining school
site.
In view of the fact the Minster of Education has indicated a wish to gift the Roebourne
Aquatic Centre to the Roebourne Community through the Shire of Roebourne, it is
submitted that it is not an unreasonable view to take that the land be transferred to the
―:care control and management‖ of the Shire.
Consequently it will be recommended that, as a condition of the Shire participating as a
major contributor to the Roebourne Community Aquatic Centre redevelopment, the land be
transferred to Council and be amalgamated with the adjoining Civic Purpose Reserve
R39095 Lot 760.
It will be recommended that this course of action be authorised.
Licence Agreement (Existing)
The Roebourne Community Aquatic Centre is operated under a Licence Agreement
(Agreement) entered into with the Minister for Education in 1995 and has an apparent term
of 25 years.
The Agreement provides for the Shire to operate and fully maintain the Roebourne
Community Aquatic Centre in compliance with the terms and conditions of the agreement
and with the provisions of the Health Act and Regulations.
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The School has free access to the Roebourne Community Aquatic Centre between the
hours of 7:30am and 3:15pm on Mondays to Fridays during the school term. The
Agreement also has provisions which prohibit the kiosk remaining open between those
hours and imply that the Shire can only use the Roebourne Community Aquatic Centre
outside of those hours.
The Agreement also provides for a diminishing contribution to the operating and
maintenance costs of the Roebourne Community Aquatic Centre, 75% initially decreasing
by 5% each five years during the term. Presently the Shire meets 55% of the costs and the
Minister for Education 45%.
Joint Use Agreement
Presently the Shire operates the Roebourne Community Aquatic Centre under a
management Licence with the Minister of education which provides access by adjoining
school students and staff and the sharing of operating costs.
It will be a necessary precursor of any transfer of responsibility for the land and assets
thereon that the Minister of Education enters into an acceptable Joint Use Agreement
which will, cover among other things, access by students and shared operating and
maintenance costs.
It will be recommended that the completion of such an agreement be a precondition of
transfer of the Roebourne Community Aquatic Centre to the Shire of Roebourne and its
acceptance of future capital and operating costs.
LEGAL
Having regard to the fact that the present Roebourne Community Aquatic Centre is
constructed wholly on land under the care control and management‖ of the Minister of
Education legal opinion has been sought to confirm Councils power to expend funds on the
redevelopment project.
The nub of the legal advice confirming that this power exists is contained in the paragraph
below:
Power to Expend Funds
You enquire as to whether, in light of the Licence Agreement the Council of the Shire of Roebourne
can expend funds on capital improvements where it has no legal or equitable interest in the land and
no entitlement to the assets on the land in any shape or form. We can see no difficulty about the
Council of the Shire doing so under the Local Government Act 1995.
While there is no specific provision of the Local Government Act 1995 dealing with the objects upon
which a local government can expend its funds, Section 3.1(1) of the Act refers to the general
function of a local government being to provide for the good government of persons in its district.
We would certain interpret this provision as applying to the re-development of the Roebourne
Community Aquatic Centre.
Section 3.1(3) of the Act requires a liberal approach to be taken to the construction of the scope of
the general function of a local government. Providing some connection can be established with the
welfare of persons in the district, the general effect of Section 3.1 is to give the Shire a very general
discretion to decide upon what purposes it will expend the funds it has available.
The full opinion makes reference to the desirability of negotiating for the transfer of part of
the school reserve and other general administrative matters.
The concluding paragraph reads:
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In summary, we can see no reason why the Shire should be restricted in its ability to spend funds
upon the re-development of the Roebourne Community Aquatic Centre, whether it remains vested in
the Minister or is transferred to the Shire. The latter course would be desirable, in which case in our
view the transfer should be free of charge.
OPTIONS
There are several options available for Council to consider with respect to the Roebourne
Community Aquatic Centre.
Close the Roebourne Community Aquatic Given the outcomes of the report, it is well
Centre (Scenario 1)
open to Council to deem the Roebourne
Community Aquatic Centre as constituting a
community health risk and therefore close
the facility.
Such a course of action without having a
viable long term aquatic facility in the town
would be fraught with political difficulties.
Leave ―As Is‖ and do nothing
Given the rather poor outcome of the
consultancy reports, it would appear that if
Council were to adopt this option and the
ongoing state of affairs, then it is authors
view that there will be a considerable risk of
serious and rapid deterioration of the plant
in particular to the point where the pool
water cannot be sanitised and treated to a
basic acceptable standard.
Carry out an upgrade of the existing The Consultants report indicates that there
facilities
is little long term benefit in an upgrade of the
existing facilities due to the extent of their
deterioration
Undertake a Master Planning exercise to It will be recommended that Council
determine redevelopment options, capital considers adopting this option as it provides
and operating costs options, staged maximum flexibility in decision making and
development scenarios, funding options and further opportunity to canvass for additional
proceed to redevelop on a staged basis.
financial support.
Close the Roebourne Community Aquatic In the event that the outcomes of the Master
Centre (Scenario 2)
Planning process determine that the
redevelopment of the pool is beyond
Councils financial capacity to undertake,
then the undesirable option of closing the
facility may have to be considered.
STRATEGIC PLAN
The Roebourne Community Aquatic Centre Redevelopment is not specifically provided for
in the 2009/13 Strategic Plan.
POLICY IMPLICATIONS
LEGISLATIVE IMPLICATIONS
Council has a legal and moral obligation to ensure that the Roebourne Community Aquatic
Centre is maintained and operated in such a manner as to ensure compliance at all times
with the relevant statutory requirements. The present situation is that it is problematic that
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the plant in particular can be adequately maintained in a functional condition for any length
of time.
FINANCIAL IMPLICATIONS
The current budget has an allowance of $200,000 for design works associated with the
Roebourne Community Aquatic Centre Redevelopment project and there is an approved
CSRFF grant of $1,000,000 to be funded over 2011-12 and 2012-13 financial years.
Council has not made any allowances in forward budgets for the additional funding
required to undertake the works.
The Department of Education has advised by way of correspondence in 2009 that it would
not be making any contribution to the maintenance, upgrade or redevelopment of the
Roebourne Community Aquatic Centre. This will need to be confirmed as the design
progresses.
CONCLUSION
The Consultants Reports indicate that there is a priority need to either substantially
upgrade or redevelop the Roebourne Community Aquatic Centre in view of rapidly
deteriorating facilities and the increasing risk of not being able to treat the water in
accordance with relevant Health Regulations.
The Reports outline the required minimum works and established indicative minimum order
of cost estimates to either upgrade or redevelop the facility.
Council operates the facility under a Management Licence with the Minister of Education
and it would appear that the Agreement will expire in 2020. The Agreement provides for
Council operate and fully maintain the facility and that the Minister
will contribute toward those costs on decreasing percentage amount.
The current cost estimates indicate that Council has insufficient funding to complete the
project on the basis of the best estimate order of costs prepared by the author.
In order to fully assess the options and costs available for the upgrade/redevelopment it will
be recommended that a suitably qualified Aquatic Engineer be engaged, in the first
instance, to formalise costed design options based on the CCS Strategic Management
reports of 2007 and 2009.
In the event that Council resolves to proceed with construction of all or part of the project
then the commission of the Aquatic Engineer would be extended to incorporate the full
design and contract administration phases.
VOTING REQUIREMENTS
Simple.
THAT COUNCIL, WITH RESPECT TO THE PROPOSED ROEBOURNE COMMUNITY
AQUATIC CENTRE REDEVELOPMENT PROJECT RESOLVES TO:
1. ENDORSE the Roebourne Community Aquatic Centre
Consultancy and Design Brief as outlined in ATTACHMENT 1
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Redevelopment
2. ENDORSES the methodology of appointing an Aquatic Engineer on the basis of a
definitive STOP/GO point being the completion of the Master Plan and, in the
event the project is progressed with a further STOP/GO point at the conclusion of
the tender process.
3. AUTHORISES the Chief Executive Officer to invite tenders for the appointment of
a consultant in accordance with the Roebourne Community Aquatic Centre
Redevelopment Consultancy & Design Brief.
4. APPOINTS Geoffrey Allen Whyte Project Manager as Client Representative in the
terms of AS4122-2000 General terms and conditions for the appointment of
consultants subject to compliance with all Council Procurement Policies and
Procedures and the Local Government Act and Regulations.
5. ESTABLISH the Roebourne Community Aquatic Centre Project Reference Group
to have oversight of the project and FURTHER NOMINATES Cr Bailey to Chair the
Project Reference Group.
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ATTACHMENT 1 - ROEBOURNE COMMUNITY AQUATIC CENTRE REDEVELOPMENT
CONSULTANCY AND DESIGN BRIEF
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14.4
VARIATION TO OPERATING HOURS - WASTE FACILITIES
File No:
WM.1
Attachment(s)
Nil
Author Name:
Manager Waste Services
Nil
REPORT PURPOSE
To consider a variation to opening times at Councils Waste Facilities to standarise opening
hours across both faciilties.
Background
The Shire of Roebourne Waste Facilities has standard operating days throughout the year.
The facilities currently have different operating (opened) hours for each of the two sites.
There is no current policy in relation to operating or opening days/hours or varying
operating hours for the 7 Mile Waste Facility or the Wickham Transfer Station. There has
been no review of any Waste Facility operating hours this officer can locate. There are no
DEC license conditions to opening hours required for the Waste Services Facilities.
The current operating hours at the Wickham Transfer Station were in place due to only two
staff members working at the site on a rotating roster since opening. Six months ago Waste
Services added an additional staff member to the roster and now have the capability to
increase the opening times to provide better service to the local area.
Council Waste Services Facilities at 7 Mile and Wickham Transfer Station currently run 7
days a week 362 days per year being closed only for Christmas Day, New Years day,
Good Friday and for cyclones or emergency situations.
Current Operating (opened) hours are as follows for the two facilities.
7 Mile Monday to Friday 7am – 5:30pm
Weekends, Public Holidays 7am -4pm
Wickham Transfer Station Every day 9am – 12pm, 1pm – 4pm
Issues
Currently there are differing opened hours for the two sites. Available time to perform tip
face cover (as per Environmental protection ACT 1986 and current Licence
L7021/1997/13) and the increase in through-put of waste at the Wickham Transfer Station
requires a standardisation of hours between the sites.
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It is the intention to standarise opening hours across both facilities from 7am to 4.30pm
which will effectively increase the opening hours at the Wicham Transfer Station and
reduce the opening hours at the 7 Mile facility by one hour.
7 Mile facility
The reduced hours from 5:30pm to 4:30pm at the 7 mile facility allows for Waste Services
staff to be able to perform tip face maintenance and coverage daily. The DEC license
requirements for the 7 mile facility requires daily cover (clean fill sand cover) over the tip
faces. With the closing time currently at 5:30 pm this allows for commercial and residential
users to enter and dump up to that time. By reducing the closing time to 4:30pm this allows
the site operators to prepare the tipping faces during the afternoon and complete the daily
cover by 5:00pm in alignment with their current working hours by the council collective
agreement 2009.
Commercial and residential users accessing the 7 mile facility after 4:30pm are minimal
with only 10 recorded commercial users moving over the weighbridge in the second quarter
of this financial year.
The proposed change wouldl be advertised through local media and information sent direct
to all commercial operators.
Wickham Transfer Station
The increased hours at the Wickham Transfer Station allows for increased access daily for
general public in the localised area. By increasing the operating hours at the Wickham
Transfer Station we expect an impact of reduced illegal dumping by continuing to provide a
free tipping service to the local population with 8.5 hrs per day instead of the current 6
hours per day 7 days a week. This change will be advertised through local media and the
Council Cleansweep Program.
Other waste facilities in Western Australia with similar or larger waste tonnage to council
facilities and coverage requirements by the DEC, report opening hours of:
Rockingham – 7:30 am-4pm
Tamala Park (Nth of Perth) – 7am- 4:45pm
Red Hill (East of Perth) – 7am – 4pm
Meru (Geraldton) – 7:30am – 4:30pm
Discussions with Waste Managers for the above locations have advised that the main
reason for operational closing times is for tip face cover requirements and standard site
operations performed while no commercial or residential users are onsite.
Options
Council has the following options:
Option 1- is to remain with status quo.
Option 2- Is to adopt recommendation to provide uniformity of sites Operational hours and
conformity with regulations to the following opening hours:
All Facilities
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7:00am – 4:30pm on all days with the exception of Christmas Day , New Years day, Good
Friday and for cyclones or emergency situations and for cyclones or emergency situations.
Policy Implications
No implications.
Environmental protection ACT 1986.
The financial implications are unknown, though with minimal recorded traffic after 4.30pm
at the 7 Mile facility the financial impact to Council is considered small. With more access
and the growth in the Wickham area an increase in commercial activity and an increase in
revenue is expected at the Wickham Transfer Station.
Conclusion
By creating uniformity across sites for operational opening times Council allows Waste
services to provide additional access to the residents of Roebourne, Wickham and Point
Sampson and allows for more productive use of staff operational hours to meet compliance
and regulatory requirements.
Both waste sites have staff members currently working hours of 6:30am to 5pm daily and
the alteration to hours on sites fits in with operational staffing requirements. No additional
cost will be required to staff the hours at the Wickham Transfer Station with only access to
site time altering not staff hours on site.
The draft report was provided to the Waste Services Advisory Group inaugural meeting on
the 27th April 2011 with general acceptance of proposed changes.
Voting Requirements
Simple.
That Council:
Adopt the following change to opening hours for the 7 Mile Waste facility and the
Wickham Transfer Station of:
All Waste Services Facilities
7:00am – 4:30pm on all days with the exception of Christmas, Years Day, Good
Friday and in times of cyclone alerts and/or emergency situations.
Page 353
15
ITEMS FOR INFORMATION ONLY
INFORMATION ONLY ITEMS - MAY 2011
Author Name:
Minute Secretary
Nil
REPORT PURPOSE
To advise Council of the information items for May 2011.
Background
None
Issues
None
Options
None
Policy Implications
There are no financial implications resulting from this report.
Conclusion
None
Voting Requirements
Simple.
That Council note the following information items:
15.1
Shire President‟s Mail, 1 – 29 April 2011
15.2
Register of Documents Stamped with the Shire‟s Common Seal
15.3
Councillor Representatives on Organisations
15.4
Tabled Correspondence
15.5
Budget Amendments for period ending 30 April 2011
15.6
Non-Statutory Donations for period ending 30 April 2011
15.7
Building Statistics – April 2011
15.8
Planning Decisions Issued, 1 – 26 April 2011
15.9
Community Safety Coordinator – Projects Update
Page 354
15.1
SHIRE PRESIDENT‟S MAIL, 1 – 29 APRIL 2011
Author Name:
Minute Secretary
Nil
REPORT
Incoming correspondence for the Shire President
Date
From
01/04/2011 THE HON MARTIN FERGUSON AM MP
Subject Details
THANK YOU FOR LETTER DATED 02 MARCH 2011 NATIONAL RENTAL AFFORDABILITY SCHEME (NRAS)
INCENTIVES FOR PILBARA
01/04/2011 AUSTRALIAN ARMY - PILBARA REGIMENT INVITATION TO SHIRE PRESIDENT NICOLE
LOCKWOOD TO ATTEND AN ANZAC SERVICE ON 17
APRIL 2011 AT WHIM CREEK MEMORIAL WESTERN
AUSTRALIA - PILBARA REGIMENT
04/04/2011 THE HON COLIN BARNETT MLA
RESPONSE TO LETTER DATED 1 FEBRUARY 2011 UPGRADE AND DEVELOPMENT OF RECREATIONAL
FACILITIES - CAPE LAMBERT MINISTERIAL RESERVE
35813 - IMPACTS ON POINT SAMSON - PREMIER OF
WESTERN AUSTRALIA
05/04/2011 ROEBOURNE VISITOR CENTRE
FW: REQUEST FOR TRAIN AT THE SHIRE OF
ROEBOURNE DEPOT TO BE PLACED AT THE
ROEBOURNE VISITOR CENTRE AND LATER AT POINT
SAMSON JETTY
07/04/2011 LABOUR SENATOR
AUSTRALIA
FOR
WESTERN THANK YOU FOR LETTER - AUSTRALIAN
GOVERNMENT'S CONSIDERATION OF EXTENSIVE
ALLOCATION OF AFFORDABLE HOUSING THROUGH
THE NATIONAL RENTAL AFFORDABILITY SCHEME IN
THE PILAR - LABOUR SENATOR FOR WESTERN
AUSTRALIA
08/04/2011 DEPARTMENT OF STATE DEVELOPMENT WITH REFERENCE TO CAPE LAMBERT MINISTERIAL
RESERVE 35813 - IMPACTS ON POINT SAMSON SEEKING ASSISTANCE IN PROVIDING INFORMATION
ON WHAT FACILITIES THE SHIRE WOULD LIKE
DEVELOPED
DEPARTMENT
OF
STATE
GOVERNMENT
13/04/2011 AUSTRALIAN ARMY - PILBARA REGIMENT THANK YOU TO THE SHIRE OF ROEBOURNE
PRESIDENT NICOLE LOCKWOOD - ATTENDANCE AT
AFTERNOON TEA AND PRESENTATION ON 8 APRIL
2010 - PILBARA REGIMENT
Page 355
21/04/2011 THE HON TONY ABBOTT MP
RESPONSE FROM THE HON TONY ABBOTT MHR CONSTITUTIONAL RECOGNITION OF LOCAL
GOVERNMENT - ROLE FOR COUNCILS - ALGA
REQUEST ENDORSEMENT BY COUNCILS REFERENDUM TO CHANGE THE CONSTITUTION
27/04/2011 HON MAX TRENORDEN
PRIVATE MEMBERS BILL - SUPPORT FOR THE LOCAL
GOVERNMENT
AMENDMENT
(REGIONAL
SUBSIDIARIES) BILL 2010 - HON MAX TRENORDEN
27/04/2011 REGIONAL DEVELOPMENT AUSTRALIA
DEVELOPMENT OF AN UP TO DATE PILBARA PLAN REGIONAL DEVELOPMENT AUSTRALIA PILBARA
(RDAP) SUPPORTS SOR RECOMMENDATION - RDA
LOOKS FORWARD TO WORKING WITH SOR AND
OTHER PARTNERS IN THE DEVELOPMENT OF A
PILBARA ONE PLAN
Page 356
15.2
REGISTER OF DOCUMENTS STAMPED WITH THE SHIRE OF ROEBOURNE
COMMON SEAL
Author Name:
Minute Secretary
Nil
REPORT PURPOSE
To advise Councillors of documents, as listed below, that have been stamped with the
Common Seal of the Shire of Roebourne since the last Council Meeting.
DATE
6 April
DOCUMENT
Parking and Parking Facilities Amended Local Law 2011
2011
Page 357
15.3
COUNCILLOR REPRESENTATIVES ON ORGANISATIONS
Author Name:
Minute Secretary
Nil
REPORT
Below is the listing of Councillor Portfolios and Representatives on Organisations within the
Shire of Roebourne, both internal and external groups.
External Committees:
EXTERNAL COMMITTEE
Nor West Jockey Club Committee
Pilbara Regional Council (PRC)
Pilbara Regional Road Group
DIVISION & STAFF MEMBER
[if applic]
COUNCILLOR
Cr Fiona White-Hartig
Cr Lockwood & Cr Hipworth,
Cr White-Hartig & Cr Smeathers as
proxies
CEO & Infrastructure Services
Cr Lockwood & Cr Hipworth
Resource Industry Advisory Group
Chief Executive Officer, Community
and Corporate Services,
Development and Regulatory
Services & Infrastructure Services
Cr Lally, Cr White-Hartig &
Cr Hipworth
Visitor Centre(s) Committees
Cr Hipworth & Cr Bailey
Walkington Theatre Management
Committee
Cr Cechner & Cr Smeathers as
proxy
West Pilbara Communities for
Children Consortium
Cr Vertigan & Cr Smeathers as
proxy
Roebourne Advisory Group
Cr Bailey, Cr White-Hartig & Cr
Pritchard
Internal Portfolio‟s:
INTERNAL PORTFOLIO’S
COUNCILLOR
Cr Lewis, Cr Smeathers, Cr Vertigan & Cr Pritchard
Financial Services
Cr Lally & Cr Lockwood
Development and Regulatory Services
Cr Bailey, Cr Cechner Cr Hipworth & Cr White-Hartig
Infrastructure Services
Cr Hipworth & Cr Lally
Page 358
15.4
TABLED CORRESPONDENCE
Author Name:
Minute Secretary
Nil
REPORT
Tabled correspondence for Councillors information:
Date
From
Subject Details
15/04/2011 WESTERN
AUSTRALIAN
LOCAL WESTERN AUSTRALIAN LOCAL GOVERNMENT
GOVERNMENT ASSOCIATION (WALGA) ASSOCIATION ( WALGA) NOTICE OF ANNUAL
GENERAL MEETING 2011 - TO BE HELD ON 6
AUGUST 2011
28/04/2011 DEPARTMENT
RECREATION
OF
28/04/2011 HERITAGE COUNCIL
AUSTRALIA
SPORT
OF
AND INVITATION - PILBARA SPORT & CULTURE
ADVISORY GROUP MEETING - HELD ON 19 MAY
2011 - PORT HEDLAND
WESTERN REVIEW OF HERITAGE ACT - NEW STATE CULTURAL
HERITAGE POLICY LAUNCHED ON 19 APRIL 2011 ENCLOSED PUBLICATION AND CONSULTATION
PAPER - HERITAGE OF WESTERN AUSTRALIA ACT
1990
Page 359
15.5
BUDGET AMENDMENTS FOR THE PERIOD ENDING 30 APRIL 2011
File No:
APR11
Author Name:
Nil
REPORT
To provide Council with a report on adopted amendments to the original budget and the
anticipated effect of those amendments on the surplus/deficit position at the end of the year.
Shire Of Roebourne
Budget Amendments
For The Period Ending 30 April 2011
Date Of
Meeting
Res
Number
Account
Number
Description
Expenditure
Increase /
(Decrease)
$
Income
Increase /
(Decrease)
$
Original Budget Closing Estimate
19-Jul-10
15219
314200
20-Sep-10
151292
314772
20-Sep-10
151292
314207
20-Sep-10
151293
404411
20-Sep-10
151297
308705
20-Sep-10
151297
308205
20-Sep-10
151301
332503
20-Sep-10
151301
332504
15-Oct-10
15-Nov-10
151354
151395
460204
various
15-Nov-10
151379
206000
06-Dec-10
151442
Various
06-Dec-10
20-Dec-10
151442
151454
Various
Various
20-Dec-10
20-Dec-10
151448
151448
Lions
Club-FeNaClNG
children's
activities
Karratha Community Celebration Income
not Budgeted 10/11
Karratha
Community
Celebration
Expense not Budgeted 10/11
Write-off Commercial Rubbish Debt by
Alvar Distributors Pty Ltd
Lottery West Grant Conservation of
Cultural Heritage Create Income account
Lottery West Grant Conservation of
Cultural Heritage Create Expense
account
Reallocate
Budget
Capital
Funds
Cossack
Reallocate
Budget
Capital
Funds
Cossack
Commit Contribution to funding Narcotic
Detection Dog Operations new activity
st
1 Quarter Budget Review Amendments
Chief Executive Officer Remuneration
Review
Reallocate
Budget
Capital
fundsBulgarra Sporting Precinct amendments
Reallocate
Budget
Capital
fundsBulgarra Sporting Precinct amendments
Debtors Write-offs December 2010
Adjustment of Opening Surplus/(Deficit)
after Audit carried forward 1 July 2010
Restricted Surplus Accrued Interest on
Page 360
10,000
New
Surplus
/(Deficit)
$
0
(10,000)
120,000
110,000
129,000
(19,000)
564
(19,564)
37,590
37,590
18,026
(19,564)
18,000
(1,564)
18,000
(19,564)
(15,500)
25,000
(4,064)
(29,064)
21,120
(50,184)
339,433
(389,617)
(339,433)
3,465
(50,184)
(53,649)
2,195,236
1,790,322
351,265
Loan & Salaries & Wages, Unspent Loan
& LSL Cash Backed 30 Jun 10 Cfwd
Contd.
Date Of
Meeting
Res
Number
Account
Number
20-Dec-10
151469
20-Dec-10
151473
20-Dec-10
151478
20-Dec-10
151478
Various
933400/
933402
933402/
338851
20-Dec-10
151484
911002/
911051
14-Feb-11
151505
Various
14-Feb-11
21-Mar-11
151517
151546
933806/
934050
various
432506/
432856
21-Mar-11
151572
various
18-Apr-11
151597
314200
18-Apr-11
151599
18-Apr-11
151599
460506/
946008
460506/
946015
18-Apr-11
18-Apr-11
151603
151603
460506/
946014
946007
18-Apr-11
151603
946004
18-Apr-11
151603
206009
Description
Memorandum of Understanding-Recycled
Water Supply (effluent re-use scheme)
Budget Amendments to undertake kerb
maintenance works in Roebourne new
Job number 642803
Reallocate surplus funds to new account
for Roebourne Hall aesthetic works
Contribute additional $75,000 funding for
Roebourne Hall aesthetic works
Reallocate New Portable Admin Bldg Car
park works $25,800 from 911002 to new
Job 911051 to record capital asset under
correct category
Budget Amendments Agenda Item
Various Account and Job Reallocations
Reallocate $15,000 to allow the Bulgarra
Precinct electrical upgrade expenses to
be recorded correctly
nd
2 Quarter Budget Review Amendments
Amendment of $170,000 for the
2010/2011 Financial Year to achieve the
transformational process (New account
250000)
To reallocate $10,000 from provision of
community organisations seed funding to
the Shire President‘s Flood Appeal
Quotation received to Install CCTV
system for management and security of
the paid parking system, reallocated from
946015 project
As above – Extent of GSE area not
required as originally proposed
Car park upgrade and assoc. Works
required budget variation to reflect the
revised project budget – reallocated from
airport projects
As Above
As Above Increase Car park Project to
revised Budget
Include a provision of $10,000 to
undertake
the
independent
audit
investigation into the process and
financial management of the Karratha
Airport Car Park project
Totals
Expenditure
Increase /
(Decrease)
Page 361
New
Surplus
/(Deficit)
200,000
200,000
351,265
100,000
100,000
351,265
0
75,000
351,265
75,000
0
351,265
351,265
113,000
93,000
331,265
15,000
(11,241,248)
15,000
(11,619,599)
331,265
(47,086)
170,000
170,000
(47,086)
10,000
10,000
(47,086)
50,000
(97,086)
(50,000)
(47,086)
(1,000,000)
(572,747)
1,047,086
1,619,833
1,572,747
(47,086)
10,000
(57,086)
(8,528,687)
Current Budget Position is a Surplus
of
Income
Increase /
(Decrease)
(8,585,773)
(57,086)
15.6
NON STATUTORY DONATIONS FOR PERIOD ENDING 30 APRIL 2011
File No:
APR11
Author Name:
Nil
REPORT
To provide Council with a summary of Non Statutory Donations made during the specified
period.
Shire Of Roebourne
Non Statutory Donations
For The Period Ending 30 April 2011
Contribution-Dampier
Contribution-Pt Samson
Contribution-Roebourne
Contribution-Wickham
FeNaCLNG Children's activities
FeNaCLNG Fireworks display
Hampton Harbour Boat & Sailing Club
Juluwarlu Aboriginal Corporation
Juluwarlu Aboriginal Corporation-c/fwd 2009/10
Karratha Baptist Church Craft Group-c/fwd 2009/10
Karratha Districts Chamber of Commerce & Industry
Karratha Emergency Relief Assoc
Link Inc
Lotteries House Insurance
Nor West Jockey Club
Not for Profit Organisations-commence operations
Pilbara Community Legal Services
Roebourne Sobering-Up Shelter
SAFE Karratha
Salvation Army-Red Shield Appeal
Shire President‘s Flood Appeal
St John Ambulance Sub Centre Roebourne
St Vincent de Paul - waste collection reimbursement
Wickham Community Association
Yaandina Family Centre
Youthcare West Pilbara
Page 362
Original
Budget
$
200,000
100,000
100,000
100,000
0
12,000
5,000
50,000
18,100
16,891
2,500
3,000
5,303
4,552
8,000
50,000
4,000
5,500
21,530
3,000
0
9,000
4,576
11,000
2,000
2,000
737,952
Amended
Budget
Actual
$
$
200,000
35,007.00
100,000
25,000.00
100,000
7,274.27
100,000
54,545.45
10,000
12,000
5,000
50,000
32,599.68
18,100
5,673.24
16,891
14,484.55
2,500
2,272.73
3,000
5,303
4,854.32
4,552
4,175.82
8,000
40,000
4,000
5,500
21,530
22,542.40
3,000
10,000
10,000.00
9,000
12,689.23
4,576
11,000
2,000
2,000
747,952 231,118.69
15.7
BUILDING STATISTICS FOR THE MONTH OF APRIL2011
File No:
GR.27
Manager Building Services
Author Name:
Directorate Admin Officer
NIL
REPORT PURPOSE
To advise Council of the following Building Statistics:
NO. SOLE
OCCUPANCY
UNITS
BUILDING LICENCES
APPROVED
NEW RESIDENCES
APRIL 2010
NO. SOLE
OCCUPANCY
UNITS
APRIL 2011
16
15
1
GROUP DWELLINGS
3
0
TRANSIENT
WORKFORCE
ACCOMMODATION
0
0
158
1
COMMERCIAL/
INDUSTRIAL DEVELOPMENTS
4
7
MISCELLANEOUS
ADDITIONS
OUTBUILDINGS)
25
39
SWIMMING POOLS/SPAS
4
3
TOTAL
49
66
VALUE
$9,435,086
$42,027,521
(INC.
AND
BUILDING LICENCES
APPROVED
NO. SOLE
OCCUPANCY
UNITS
(CUMULATIVE)
NEW RESIDENCES
1 JULY 2009
TO
30 APRIL 2010
NO. SOLE
OCCUPANCY
UNITS
186
GROUP DWELLINGS
TRANSIENT
WORKFORCE
ACCOMMODATION
1 JULY 2010
TO
30 APRIL 2011
138
10
4
209
12
2456
9
418
4
COMMERCIAL/
INDUSTRIAL DEVELOPMENTS
67
86
MISCELLANEOUS
ADDITIONS
OUTBUILDINGS)
350
507
SWIMMING POOLS/SPAS
95
103
TOTAL
711
850
VALUE
$268,803,971
$327,604,617
(INC.
AND
Page 363
15.8
PLANNING DECISIONS ISSUED - 1 APRIL - 26 APRIL 2011
File No:
TA/1/1
Author Name:
Directorate Admin Officer
Nil
REPORT PURPOSE
To advise Council of the following planning and WAPC subdivision decisions issued for the
above period.
APPL.
#
P2329
DECISION
OWNER
APPLICANT
ADDRESS
APPLICATION
TYPE
R-CODE
VARIATION
DEEMED
REFUSAL
BARRY KUHN
BARRY KUHN
LOT 158 BURKE
CRES, DAMPIER
P2438
APPROVED
COUNCIL
PATRICK WREN
PATRICK WREN
DEVELOPMENT
P2439
APPROVED
DELEGATE
JAKAT & SON PTY
LTD
JAKAT & SON PTY
LTD
P2445
WITHDRAWN
FREO GROUP PTY
LTD
FREO GROUP PTY
LTD
P2461
APRPOVED
WAPC
J&J FAMILY TRUST
MALAGA
PROPERTIES
WHELANS
P2470
APPROVED
DELEGATE
SHIRE
ROEBOURNE
OF
HAVEN DESIGNS
LOT 679 NAIRN
STREET,
ROEBOURNE
LOT
1
CHERRATTA RD,
KARRATHA
INDUSTRIAL
ESTATE
31
EURO
BOULEVARD,
BAYNTON
LOT
2885
COOLAWANYAH
RD, KARRATHA
INDUSTRIAL
ESTATE
2
ECHIDNA
ROAD, BAYNTON
P2477
APPROVED
DELEGATE
SHIRE
ROEBOURNE
OF
HAVEN DESIGNS
DEVELOPMENT
P2486
WITHDRAWN
WOODSIDE ENERGY
WAYNE EVANS
P2488
APPROVED
COUNCIL
MUNHOZ PTY LTD
LEILA DEKKER
P2491
APPROVED
DELEGATE
CRAIG PLANT
CRAIG PLANT
LOT
160
WITHNELL WAY,
BULGARRA
LOT 3364 (8)
BROOKS
WAY,
NICKOL
LOT
52
PT
SAMSONROEBOURNE
RD,
POINT
SAMSON
9 WALLABY ST,
BAYNTON
P2492
APPROVED
DELEGATE
CRAIG PLANT
CRAIG PLANT
9 WALLABY ST,
BAYNTON
R-CODE
VARIATION
P2494
APPROVED
COUNCIL
PROMPT FENCING
TIMIK
DEVELOPMENTS
PTY LTD
LOT
2574
AUGUSTUS
DRIVE,
KARRATHA
INDUSTRIAL
ESTATE
DEVELOPMENT
DEVELOPMENT
DEVELOPMENT
SUBDIVISION/AM
ALGAMATION
DEVELOPMENT
R-CODE
VARIATION
DEVELOPMENT
R-CODE
VARIATION
DEVELOPMENT
OUTBUILDING
WITH
OVERHEIGHT WALL OF
3600MM
AND
EXCESSIVE
FLOOR
AREA OF 160 SQM
PROPOSED
TWO(2)
STORE
SHEDS
AND
ANCILLARY WORKS
PROPOSED
DEVELOPMENT STAGE 1
MANAGERS QUARTERS
PROPOSED
DEVELOPMENT
RESIDENTIAL DWELLING
STRATA
SUBDIVISION
LOT
2885
COOLAWANYAH
RD,
KARRATHA
PROPOSED THREE (3)
BEDROOM RESIDENTIAL
TRIPLEX
PROPOSED
RESIDENTIAL DUPLEX
BUILDING SET BACK
FROM SIDE FENCE OF
ADJOINING PROPERTY
PROPOSED
DEVELOPMENT
RESIDENTIAL DWELLING
REDUCED SITE AND
REAR SETBACK FOR
SHED
REDUCED
SIDE
SETBACK
FOR
CARPORT
OFFICE, WAREHOUSE,
CARETAKERS
DWELLING & ANCILLARY
WORKS
Note – Determinations of Subdivision/Amalgamation applications made by the Western Australian Planning Commission
Page 364
15.9
COMMUNITY SAFETY COORDINATOR – PROJECTS UPDATE
File No:
Nil
Author Name:
Community Safety Coordinator
Nil
REPORT PURPOSE
To provide Council with an update of the Community Safety Coordinators projects to date.
PROJECT
General
Town Entry Statements
Graffiti
ACTIVITIES
Attended Contact Management
course. Very useful.
At CE’s request, engaging consultant
to facilitate strategic plan for
Cleansweep.
Assisted Community Services with
Roebourne War Memorial project.
Banner & letterhead design.
Registered for Tidy Town. Seeking to
have driven by Community Assocs
with support from Shire. Not much
interest yet. Deadline 12 July for final
submission.
Design signed off by Managers & CE.
Tender & installation process to
commence.
Project passing on to Infrastructure.
‘Art’ project for Wickham, Point
Samson to follow installation.
4 reports of graffiti. 2 removed
immediately due to offensive nature.
Trialled letter to private property
owners re their responsibility to
remove. Reasonably positive response
from 1, no response from other.
Initiated follow up letters to people
who report graffiti to confirm removal.
Enclosing before & after photos.
Large amount of removal by
contractor (still to be billed so no
budget info yet).
Underpass project commenced.
Business Blitz commenced. Low
response. Further promotion and
extending offer to community if
response stays low.
Law information delivered to
hardware & stationery retailers
throughout the Shire – good response.
Restocked Roebourne Post Office with
safe wipes – good response from
community.
Media promotion of safe wipes
organised.
Corrections placed community service
person with our contractor for work
experience/community hours.
Police investigating alleged frequent
COMMENT/FOLLOW UP
Dampier Comm. Assoc.
Proving elusive.
Continue to follow up.
Discuss Tidy Town
submission with
Community
Assocs/CARE.
EXPENDITURE/BUDGET
No budget implications.
Tender documentation &
admin $1,000.00
Roebourne Hall job
scheduled for June.
Remove graffiti, repaint,
anti-graffiti coating in
preparation for
community art project.
Further promo for free
removal blitz.
Page 365
$31,818 for Roebourne hall
job (Purchase Order
created).
Litter
Alcohol Management
CCTV
Eyes on the Street
Neighbourhood Watch
Crime & Safety
Greening Project
taggers.
Lisa Manser organised successful
Clean up day 1 May. 181 bags from
Nikol area. Plus more from Bulgarra &
LIA.
‘Report the Critter’ & Litter Crew
promotion in newspapers.
Roebourne complaint response. Will
link in with RAC, CARE & Roebourne
community to progress.
Meeting scheduled to
discuss/coordinate various Shire litter
initiatives.
Met with Rio Tinto to discuss pilot
glass bottle project. Target reducing
amount of glass on streets in
Roebourne/Wickham initially.
Applying for funding from Zero Waste.
Glass crusher may be available. Will
seek support from Cleansweep.
Investigated 2 possible funding
sources for alcohol safety ad.
Liquor accord meeting 4 May,
rescheduled to 1 June.
Positive community response to CCTV
in newspapers.
Discussed audit report with provider.
1st part due 9 May.
Report is substantial.
Schedule for Shire training in place.
Invitations sent to security firms, other
organisations.
Restocked car stickers at depot.
Police scheduled roll out.
Woodside agreement in final draft
form.
Meeting with Rio 9 May to discuss
their agreement.
‘Look, lock, leave’ signage to be
carried out by Corrections with
support from Infrastructure.
Represented Shire at Juvenile Justice
meeting re Roebourne pool break in.
Will pick up this role with JJ from now
on.
Victim Statement to Director of Public
Prosecutions re Roebourne pool break
in.
Police community BBQ 11 May.
All Community Associations except
Dampier consulted (Dampier
scheduled but meeting changed).
Beautification will focus mostly on
Entry Statement areas.
Roebourne will use money for
banners. Still money available for
other tasks.
.
Bucks for Bags funded
clean up. Rangers
budget.
Time frame of 30 June
for initial installation will
push out.
Assistance offered if
required.
Look, lock, leave signage
– finalise locations.
Finalise dollar allocation
to each town.
May push out past June.
Page 366
Signs funded by
Police/Woodside.
$5k set aside for
Roebourne banners.
16
MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN
GIVEN
Nil
17
QUESTIONS BY MEMBERS OF WHICH DUE NOTICE
HAS BEEN GIVEN
Nil
18
URGENT BUSINESS APPROVED BY THE PERSON
PRESIDING OR BY DECISION
Nil
Page 367
19
MATTERS BEHIND CLOSED DOORS
19.1
USE OF RESERVE 45496 FOR SALE OF PERSONAL AND COMMERCIAL
GOODS
File No:
A65626
Attachment(s)
CONFIDENTIAL
cover
Author Name:
Manager Environmental Health
Nil
Attachments tabled under separate
REPORT PURPOSE
To seek direction from Council to manage the sale of private and commercial vehicles from
Reserve 45496, known as ―Dreamers Hill‖, or determine a more suitable area for this
activity to occur.
Background
The Shire of Roebourne received a complaint alleging that passenger vehicles were being
sold on a commercial basis for profit from the site, as well as commercial machinery and
vehicles being offered for sale. In addition to the commercial impacts on licensed motor
vehicle businesses in the area, the complainant commented that the reserve had become
an eyesore and was not in line with the Shires vision to become a City of the North.
Issues
Dreamers Hill has historically been used by local residents for decades to either trade or
purchase passenger vehicles, boats, trailers and motorcycles. It is located at on the corner
of Dampier Highway and Bathgate Road. Given the transient nature of the population and
high disposable income due primarily to resource industry and lack of licensed second
hand dealerships for all types of vehicles, Dreamers Hill has become an outdoor display
area by default. The unsealed reserve is accessible from an entry way off Bathgate Road,
and has bollards surrounding the reserve boundary.
Although historically used for the sale of personal vehicles, there has been an increase in
the display of commercial equipment from the site, including trucks, commercial trailers,
heavy plant equipment and the like. Due to the size of these vehicles and the space taken
to display them, the use of Dreamers Hill to display personal vehicles has started to spill
over into the road reserves of both Dampier Hwy and Bathgate Road. There is currently no
control over the types of vehicles being sold or limits on the duration that they can be
displayed.
Dreamers Hill – Reserve 45496
Reserve 45496 is subject to a management order which restricts its use to be limited to the
parking of vehicles only. Should the Shire determine that Dreamers Hill is the most
suitable area within Karratha for this activity to occur, a development application will need
to be submitted and the management order on the property modified to include sale. The
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most suitable use as prescribed in the Shires‘ Town Planning Scheme is an ―outdoor
display‖ which is defined as ―the use of land and any incidental structures, which may or
may not be permanent, for the display and/or sale of goods, equipment or services.‖
The position of the reserve provides good exposure to passing traffic, however concerns
have been raised that this is distracting to drivers negotiating the roundabout at the
intersection of the two roads. Officers from the Shire‘s Technical Services Division have
assessed the traffic impact of Dreamers Hill being used as an outdoor display area and
have determined that the site presents a minimal traffic hazard to road users as there is a
designated entry to the site, located away from the Dampier Highway intersection. The
number of vehicles using the area as a car park during the week (as per the Management
Order) present no hazard. During the weekend, approximately 60 vehicles of various types
are on site, predominantly contained within the bollard area of the reserve. The Shires
Engineering Technical Officer commented that parking in front of the bollards on Dampier
Highway did impact on sight distance some times and that this should be avoided in the
future.
The land located on the opposite corner of Bathgate Road is currently subject to a
Development Application to construct a new commercial and residential area, comprising a
shopping centre, commercial outlets with residential properties integrating with the
commercial areas. In its current form, Dreamers Hill would detract from the amenity and
aesthetics of the area once this new development was constructed. Although the Shire
could legitimise the use of Dreamers Hill, upgrade works would be required to both flatten
the mound and provide a sealed surface (eg bitumen) to meet the Shires vision for the
area.
The Shires Technical Services Division has estimated that to flatten out the centre of
Dreamers Hill, and then undertake additional earthworks to direct stormwater to the gully at
the rear, these works would cost the Shire of Roebourne approximately $157,000. A
further $152,000 would be required to bituminise the area. Technical Services have
advised that they would prefer not to bituminise the reserve since there are several
different utility services which are located underground in the area, including a wastewater
reuse line.
Other areas within the Karratha which have been considered include the drainage reserve
at the rear of Kevin Richards Memorial Oval (Millars Well Oval -part of reserve 40041
between the oval and Balmoral Road), and the Administration Office Car Park. Both
properties are subject to Management Orders which do not currently include any provision
permitting the display or offering for sale of goods and services. Irrespective of which
reserve was selected within the Karratha town site, a development application would be
required to alter the management order to permit the display and offering for sale of goods
and services.
Kevin Richards Memorial Oval – Part of Reserve 40041
Reserve 40041 is accessible from Balmoral Road adjacent to Tilbrook Road. The area
considered for use as an outdoor display area is currently unsealed, having been used as a
layover and storage area for road building materials. The area is also used as a
thoroughfare for spectator vehicles for weekend football matches at the Kevin Richards
Memorial Oval which unless the outdoor display area was clearly defined, may cause
conflict with this current use. The majority of spectators park on the eastern side of the
oval which would not be included in the designated outdoor sale area. Other than street
lighting, the area is not particularly well lit, and given its distance to surrounding residences
would have a reduced passive surveillance as compared to the current site.
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If part of Reserve 40041 was considered, the designated outdoor display area would need
to be provided with bollards or similar to designate where residents and other members of
the public could park their vehicles for sale. The current area or Dreamers Hill used for the
sale of vehicles is approximately 3800m2, most of which is provided with bollards to
manage traffic entry (the area not provided with bollards is bordered by a natural gully).
For the Shire to delineate a similar area within Reserve 40041 with bollards (assuming an
area of 40m by 95m) would cost the Shire approximately $8000 ($70 per bollard installed),
allowing the existing gully adjacent to Balmoral Road to delineate the northern boundary.
Administration Office Carpark – Welcome Road
The Administration Office Carpark has the benefit of already being provided with a sealed
surface and clearly lined bays. Although these bays would not be suitable for larger boats,
there is sufficient area provided at both the front and rear of the building to cater for all
types of vehicles. The front administration car park would receive better passive
surveillance that the Millars Well site due to the higher volume of traffic entering and exiting
the Centro Karratha Shopping centre, adjacent to Chicken Treat. This site also has the
added benefit of allowing for better enforcement of the trading local laws, and in particular
the limit of sale of property on weekends and public holidays only. The Shires Rangers are
onsite over the weekend as part of their current duties, which could extend to checking
permits. Any vehicles or boats which were still on site during week days would be subject
to enforcement action (ie fines, removal of the vehicle to the depot etc).
Irrespective of whichever site Council determines appropriate for the ―outdoor display
area‖, the management order controlling the use of the site would require amendment to
include an ―outdoor display area‖ as a permitted use. The amendment would require
submission of a development application. Such a change would legitimise and legalise the
advertising for sale of vehicles from the subject site, and conform with the advice provided
by the Shire‘s solicitors. The Shire‘s Town Planning Service has advised that this process
will take approximately 2 to 3 months to achieve a change in management order, and
development approval. During this time, the transition to the permit system at the preferred
site can be implemented.
Once a site has been determined and the management order changed, a permit process
will be implemented to both limit the types of vehicles being displayed for sale, and advise
prospective sellers that the Shire will not carry any liability for display, security or sale of
the vehicle. It is recommended that a nominal fee be paid to the Shire (eg $20), similar to
a street traders fee, with the revenue gained from the permits being allocated to the
Cleansweep Taskforce (ie moneys raised are returned to the community). In determining
the permit process, the following will be taken into account:1)
2)
3)
4)
No commercial/mine vehicles (ie trucks, earthmoving machinery etc) will be
permitted to be sold from the site. Vehicle sales are to be limited to private
vehicles, boats, car trailers, caravans and motorcycles only.
Only one permit per year will be issued to any person, to prevent any person
operating as an unlicensed car dealer.
Trading/display will be limited to Saturdays, Sundays and Public Holidays
only. All vehicles must be off site by 8.00am the following working day.
Trading permit will expire one month after payment is made to the Shire.
Signage and advertising of the permit system will be required to advise residents of
changes to Dreamers Hill. Any persons displaying goods for sale in a public place without
a valid permit would be subject to enforcement action.
Page 370
Another option which would absolve the Shires liability would be to hand back the
management of the reserve back to the State Government, however it is likely that the
Shire would still have an enforcement responsibility as per the McLeods legal advice.
Options
1)
determine the most appropriate site for an ―outdoor display area‖, and direct the
Shire to undertake a change to the management order, develop an approval
process and implement the changes.
2)
return the management of Reserve 45496 to the State Government
3)
undertake no action, letting the status quo remain.
Policy Implications
As per the attached legal advice, continued use of Dreamers Hill without a change in
management order would be a breach of the Shire‘s Town Planning Scheme.
Furthermore, the display for sale in a public place requires compliance with the Shire‘s
Activities in Thoroughfares and Public Places and Trading Local Law. The permit process
would also require sellers to acknowledge that the Shire maintains no liability for the safety
or security of their property.
Financial implications will vary dependant upon which site is determined most suitable, and
any upgrades/beautification works as detailed within the report. Commencement of the
permit system will provide some income, however it is recommended that all income
generated be allocated to the ―Cleansweep Taskforce‖, or community groups. Ranger
Services would provide oversight during the weekend periods which could be absorbed
within their general duties.
Conclusion
For the outdoor display area to continue, either in its current position at Dreamers Hill, or
another designated area, a change to the management order governing the site is
required. This provides an opportunity for Council to determine whether the Reserve
45496 remains suitable for this purpose, or that the outdoor display area be relocated to a
more appropriate site. If Dreamers Hill was relocated, this would give Council the
opportunity to realise the development potential of Reserve 45496 as a high profile site,
complementing the proposed Tambrey Neighbourhood Centre.
Voting Requirements
Absolute Majority.
Page 371
That Council determines the most suitable site for an outdoor display area and
directs the Chief Executive Officer to establish a process for the formation and
management of identified site and resultant activity
Page 372
20
CLOSURE & DATE OF NEXT MEETING
20 June 2011
Page 373

Page 11 - City of Karratha

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