Special Education

Transcription

Special Education

Revised
Harlandale ISD
Regular Meeting
Monday, October 19, 2015 6:15 PM
Agenda of Regular Meeting
The Board of Trustees
Harlandale Independent School District
A Regular Meeting of the Board of Trustees of Harlandale Independent School District will be held Monday,
October 19, 2015, beginning at 6:15 PM, Adams Elementary, 135 E. Southcross, San Antonio, TX 78214.
The Board may go into Closed Session on any agenda item, if permitted under Chapter 551 of the Texas
Government Code. In such event, the Board President will announce the applicable Government Code
Section prior to the Board going into Closed Session.
1. Meeting called to order
A. Roll call and recording of Board Members present
B. Declaration of quorum present.
C. Recording of Superintendent present.
D. Invocation and Pledges of Allegiance
2. Announcements
A. Recognitions
3. Citizens To Be Heard - 30 Minute Limit/Five Minute Maximum Per Speaker.
Citizens are offered an opportunity to address the Board without prior approval. The Board,
however, will not comment or engage in discussion. Presentations shall be informative only no Board action will be taken. Presentations shall not include statements which may be
considered defamatory, inflammatory, and/or threatening, against a person or the District; and
speakers shall not mention students names unless naming your own child, nor address a
complaint against a District employee or officer. Such complaints will be handled through the
guidelines set out in District Policy.
4. Information and Discussion
A. Report gift(s) accepted on behalf of the Board per policy CDC (Local).
5
B. District presentation on the Financial Integrity Rating System of Texas report for the year
ending June 30, 2014.
7
C. Curriculum Committee Report - David Abundis, Chair
17
D. Insurance Committee Report - Tomas Uresti, Chair
20
E. The Board will discuss employer contribution to Group Health Insurance.
21
5. Consent
A. Approve the minutes for September 21, 30 and October 8, 2015 board meetings.
24
B. Approve the new/renewal of the MOU's/Contracts/Agreements for the 2015-2016 school
year for the following agencies/vendors:
Curriculum & Instruction
UTSA San Antonio ("GO Centers" at HHS & MHS)
31
1
October 19, 2015
C. The Board will be asked to approve the submission of the ESL Waiver to the Texas
Education Agency.
40
D. The Board will be asked to approve the District and Campus Improvement Plans for
2015-2016.
41
E. Consider and take appropriate action regarding the budget amendments to the General
Fund and the General Fund's sub-fund for the 2015-16 fiscal year.
42
F. Consider and take appropriate action regarding organizations meeting the guidelines of
48
Board Policy GE (Local) Relations with Parents or Parents' Organizations for 2015-2016.
G. The Board will be asked to approve the Teacher Evaluation and Support System (TTESS) Appraisers for the 2015-2016 school year.
53
H. Approve designated staff members as the Superintendent’s designee for approving staff
requests through the TEA Secure Environment (TEASE).
54
I. Approve the letter of engagement with Air Intellect, LLC, for consulting services with
respect to the air conditioning related issues.
55
6. Individual
A. The Board will be asked to hear and approve the presentation of the Bellaire Elementary
TAIS plan.
65
B. Board consideration and approval of United Healthcare's renewal for the District's
medical insurance effective January 1, 2016, for a term of one year.
75
7. Convene in Closed Session as authorized by the Texas Government Code, Chapter 551,
Sections 551.071 through 551.084.
A. The Board will discuss the recommended Regular Personnel Report (TGC 551.074).
B. The Board will discuss the Superintendent's recommendation for the appointment of a
Public Information Officer for the Communications Department and subject to future
reassignment by the Superintendent (TGC 551.074).
C. Pursuant to Texas Government Code section 551.074 deliberation regarding duties of the
Superintendent.
D. Pursuant to Texas Gov't code section 551.074 deliberation regarding board member duties
and responsibilities.
8. Adjourn
The notice for this meeting was posted in compliance with the Texas Open Meetings Act on October 16,
2015.
_________________________
Mr. Rey Madrigal
Superintendent
2
October 19, 2015
3
October 19, 2015
5
6
7
HARLANDALE INDEPENDENT
SCHOOL DISTRICT
FINANCIAL INTEGRITY RATING
SYSTEM OF TEXAS
2013/2014
SCHOOLS F*I*R*S*T
8
1
Financial Integrity Rating System of Texas
F*I*R*S*T
• Designed to help improve management of school districts’ financial
resources through evaluation of their Financial Performance
• Evaluates the financial health, stability, and condition of all school
districts
• Texas Education Agency (TEA) is able to determine a Financial
Management Performance Rating of school districts
• Rating change for 2013 – 2014 to P- Pass and F- Fail.
District achieved a Pass rating.
9
2
F*I*R*S*T
Indicators
#
Indicator Description
2013/2014
2012/2013
1.
Was The Annual Financial Report Filed within 30
days after November 27th deadline based upon the
District‘s Fiscal Year End Date Of June 30th?
Yes
Yes
2.
Was there an Unqualified Opinion in the Annual
Financial Report?
Yes
Yes
3.
Were there no disclosure in the Annual Financial
Report and/or other sources of information concerning
default on Bonded Indebtedness Obligations?
Yes
Yes
10
3
F*I*R*S*T
Indicators
-
continued
#
2013/2014
2012/2013
4.
Was the total Unrestricted Net Asset Balance (net of Accretion of
Interest on Capital Appreciation Bonds) in the Governmental
Activities column in the Statement of Net Assets greater than zero?
(If the District’s 5 Year % change in Student was 10% more)
June 30th?
Yes
Yes
5.
Was the Administrative Cost Ratio less than the Standard In State
Law? (Harlandale ISD Standard 11.05%)
6.22%
6.02%
6.
Did the comparisons of PEIMS data to like information in Annual
Financial Report result in an aggregate variance of less than 3 Percent
of expenditures per fund type? ( Data Quality Measure)
Yes
Yes
7.
Did The Annual Financial Report not disclose any instance(s) of
Material Weaknesses in Internal Controls?
Yes
Yes
11
4
San Antonio, Texas
2014 Financial Report
Management Report – Schools FIRST
For the Year Ending June 30, 2014
Ricardo J. Hernandez, CPA
Assistant Superintendent for Business
12
HARLANDALE INDEPENDENT SCHOOL DISTRICT
SCHOOLS FIRST REPORT FOR 2013-14
Table of Contents
Page
1
Reporting Disclosures
Financial Accountability Ratings Worksheet for 2013-14
2
Reimbursements received by Superintendent and Board Members
Exhibit A
13
Reporting Disclosures
In calendar year 2014, reporting requirements are effective for the financial management report
that will be distributed at the Schools FIRST public hearing. Per Title 19 Texas Administrative
Code Chapter 109, Budgeting, Accounting, and Auditing, Subchapter AA, Commissioner’s Rules
Concerning Financial Accountability Rating System, the five (5) disclosures explained below will
be presented as appendices in the Schools FIRST financial management report.
1.
Superintendent’s Employment Contract – District website Home page
(~Finance ~Documents ~ Superintendent contract)
2.
Reimbursements received by the Superintendent and Board members for the year
ending 2014 – Exhibit A
3.
Outside compensation and/or fees received by the Superintendent for professional
consulting and/or other personal services for the year ending 2014.
Response: None received.
4.
Gifts received by the Superintendent and the Board Members for the year ending
2014.
Response: None received
5.
Business transactions between the school district and Board Members for the year
ending 2014.
Response: None transacted
(This space intentionally left blank.)
1
14
F*I*R*S*T
Indicators 1 thru 7
#
2013/2014
2012/2013
1
Was The Annual Financial Report Filed within 30 days
after November 27th deadline based upon the District‘s
Fiscal Year End Date Of June 30th?
Was there an Unqualified Opinion in the Annual Financial
Report?
Yes
Yes
Yes
Yes
Were there no disclosure in the Annual Financial Report
and/or other sources of information concerning default on
Bonded Indebtedness Obligations?
Was the total Unrestricted Net Asset Balance (net of
Accretion of Interest on Capital Appreciation Bonds) in
the Governmental Activities column in the Statement of
Net Assets greater than zero? (If the District’s 5 Year %
change in Student was 10% more)
Yes
Yes
Yes
Yes
5
Was the Administrative Cost Ratio less than the Standard
In State Law? (Harlandale ISD Standard 11.05%)
6.22%
6.02%
6.
Did the comparisons of PEIMS data to like information in
Annual Financial Report result in an aggregate variance of
less than 3 percent of expenditures per fund type? ( Data
Quality Measure)
Did the Annual Financial Report not disclose any
instance(s) of Material Weaknesses in Internal Controls?
Yes
Yes
Yes
Yes
2
3
4
7.
2
15
16
Curriculum Committee Minutes from Thursday, October 15, 2015. Mr. Abundis opened the
meeting at 6:57 p.m.in the PDC Administration Building, 102 Genevieve, San Antonio, Texas
78214
I. Meeting Called to Order: Mr. David Abundis, Chairperson
a) Board Members: Ms. Erma Casarez, Member, Mr. Ricardo Moreno, Member
b) Staff: Dr. Carol Harle, Assistant Superintendent of Curriculum & Instruction and Ms. Della
Taylor, Director of Special Education
II. Citizens to be Heard - 15 Minute Limit Total / 3 Minute Maximum Per Speaker. 1 community
member presented.
III. Individual items for review and discussion
a. Summary of Jewel Wietzel program was presented. Mrs. Della Tayor who shared a
submitted synopsis of Jewel Wietzel. JW will have K-12 programming. She stated that
there has never been a plan depicting otherwise. There had been a reduction in
enrollment in the lower grades due to non- enrollment numbers- there simply weren’t
the numbers of students in HISD that had been there in previous years. To date, only 1
child was moved from JW to TWMS. This was so she would not be isolated and could be
with nondisabled peers. This was an ARD decision. She reminded the committee that all
placements are a result of ARD decisions.
Regarding moving JW staff: this was due to student enrollment numbers originally
depicting lower enrollment. However, HISD has been receiving more students from
Mission Road and several group homes. Staff moved originally were told by HR that
were to keep that pay grade for one year. However, due to student enrollment
increases, staff has been returned to JW.
Regarding TWMS student: Mrs. Taylor explained that again this was an ARD decision
based on the fact that students need to be in the least restrictive environment and
those decisions are made on a case by case basis. TWMS lifeskills/AU combination unit
was deemed the best choice for the student and ongoing assessing of the placement is
going on. (There are two rooms of lifeskills students; one has higher functioning student
placements than the other. She also shared that all students in this unit are not
necessarily AU but may have needs that “match” with support and personnel in the unit.
There is a 3:3 ratio of personnel to students. Mrs. Taylor also shared that all student
placements are ARD committee decision and may include the following personnel:
Campus Administrator, Parent, Student, Counselor or LSSP/Diagnostician, etc.) Proper
ventilation was addressed and Ms. Taylor will follow up with campus support.
17
Questions about JW equipment were addressed: The multisensory room at JW had old
or unusable equipment and also usable equipment. She shared that this was new
equipment but rather had been there for over 4 years and needed updating. Usable
equipment was sent to MHS, Rayburn, HMS, HHS with some staying at JW. JW also has a
smaller sensory room with appropriate equipment. The Special Olympic equipment has
been distributed to other campuses as well so more student can use it with some
equipment staying at JW. Mrs. Taylor stated she would follow up with a conversation
with Ms. Casarez.
b. The HISD Assessment Calendar was shared that highlighted all state and local
assessments including the addition of
English 3 and Algebra 2 testing in May, 2016. This is a voluntary test provided by the
state. The state will not use the results for accountability rather for data that can be
used for instructional decision making and course feedback. HISD will administer both
assessments as it complements the district’s requirement for Algebra 2 courses for all
students and college readiness focus. Additionally, TSI credit may be awarded with
proficiency.
c. ESL Waiver (Due November 1, 2015, pending certification exams)- Several middle
schools are focusing on getting more and more teachers ESL certified as this proficiency
has seen to improve the academic success of ELL learners. ESL Certification professional
development and testing has been offered free of charge by the district; however, if a
teacher does not pass the test, they must pay for it. However, ESL certified teachers may
receive a $2,000 stipend. Mr. Abundis shared a blocking concept that could possibly
help the numbers and Mrs. Palafox-Torres will follow-up with the suggestion.
d. Announcements: MOUs/ Contracts: UTSA “GO Centers” @ HHS & MHS- possible GO
center for College Café. It was shared that HISD needs to get the word out either on a
survey, website, mailers, etc. regarding post high school students’ returning for college
readiness support. Dr. Harle will follow up with Ms. Casey and Ms. Bernal on this
request.
Board approval needed for DIP/CIP was discussed and the website link was shared for
reviewing the plans. The links were also put in HH for board member review as well.
This Monday’s board meeting will also have a state mandated presentation by the
principal for Board Approval of Bellaire’s TAIS (Texas Accountability Intervention
System) Plan. Additionally, the draft of the technology survey requested by trustees was
presented for feedback. It will be provided to homes in English and Spanish,
electronically and in paper formats. Concerns were shared regarding an elementary
campus’s focus on math instruction “over” reading instruction during the day and with
homework. Dr. Harle and Mrs. Cooremans will follow up with parent concerns.
18
Mr. Abundis adjourned the meeting at 7:40pm
Respectfully submitted by Dr. Carol Harle
19
Board Insurance Committee
Minutes
Tuesday, October 13, 2015
The Board Insurance Committee Meeting was called to order at 4:32 p.m. by Tomas Uresti, Chairperson. In attendance
were, Juan Mancha, Board Member, Diane Tudyk, Executive Director of Human Resources, and Elizabeth Guajardo,
Benefits Administrator.
Employee Advisory and Recognized Organizations Present: Jamie Texeira, Cathy Stein, Jessica Baker, Joyce Brite, Maria
Elena Chavez, Raul Ochoa, Griselda Cordova, Magdalena Keller, Ernesto Ibarra, Amy Jones, Julie Gimbel, Cynthia
Ramirez, Michael Johnson, Ludy Escobar, Jennifer Badillo, Diana Mancha, Ruth Falcon, Louie Luna, Lisa Ramirez, Nancy
Tom and Claudia Deleon.
Mr. Uresti welcomed all persons in attendance and introduced staff that was in attendance. Mr. Quezada was unable to
attend due to conflict in schedule. Mr. Uresti asked to know which campuses were represented. Campuses & departments
named were as follows: Carroll Bell, Terrell Wells, Collier ES, STEM, Tejeda, Bellaire, Adams, Leal, Wright, Central
Office, Athletics, MOST, Harlandale Middle, Jewel Wietzel, Harlandale High, Stonewall Flanders, Pupil Personnel, and
Gillette.
Ms. Tudyk shared that because this meeting included the Employee Advisory Committee there would be opportunities for
the group to interact with the Insurance Committee for feedback throughout the meeting which is a departure from
committee format.
Individual Items for review and discussion –
Scott Gibbs of McGriff, Seibel and Williams was introduced and Mr. Gibbs clarified prior request from the Committee to
solicit proposals for health insurance products. Two proposals for RFP #160911 were received from Blue Cross Blue Shield
and Group Pension Administrators (GPA). Renewal information from United Healthcare was also compared. Blue Cross
Blue Shield presented with a fully insured and a self-insured option with a 37% increase in premium. GPA presented a selfinsured option however Mr. Gibbs, the Board Insurance Committee and the Finance department do not feel that the District
is a viable candidate for self-funding at this time. United Healthcare presented four options on current plans with varying
premium increases. Option 1 is to keep all plans exactly the same with a 27% increase, Option 2 would remove out of
network benefits with a 15.51% increase, Option 3 introduced a Gatekeeper HMO model and removal of out of network
benefits as well as an increase in specialty copays which include an 11.55% increase and Option 4 included removal of out
of network benefits, a Gatekeeper HMO model, and an increase in specialty office visit and emergency room copays. United
Healthcare’s proposal also included a proposal for dental benefits which would be lower than the suggested renewal thru
Metlife and provide an overall annual decrease in premium for one year on the group health insurance rates. Premium
increases were discussed and the suggestion was made to increase District contribution to prevent employees from
shouldering the entire increase. There was discussion regarding the options presented by United Healthcare and a consensus
was reached that Option2 would be recommended to the Board at the October 19, 2015 regularly scheduled Board Meeting
along with a request to consider increase contributions that would not take effect until January 2016. Mr. Uresti and Mr.
Madrigal reminded the Employee Advisory Committee that the committee can make only recommendations and only the
full Board of Trustees can approve the recommendation.
The insurance booklet was shared with the committee and would be sent via email to those who may have missed the
meeting as well as available on the district website.
The meeting was adjourned at 5:37 pm.
Respectfully Submitted
Elizabeth Guajardo
Benefits Administrator
20
TO: Members of the Board
FROM: Diane Tudyk, Executive Director of Human Resources
PRESENTER: Diane Tudyk, Executive Director of Human Resources
MEETING DATE: October 19, 2015
SUBJECT: Discussion on Employer Contribution to Group Insurance
Background:
Insurance Committee requested information on the cost to the district if it increased the employer
contribution. The Assistant Superintendent, Richard Hernandez, and I shared with the committee that
the Board had already adopted a budget for 2015-2016 and these costs had not been accounted for.
Another important consideration is that we are currently in a deficit budget and employer contributions
are recurring. The committee was reminded that employees are given a $750 retention stipend to use
as they choose including covering increased insurance costs. Currently they receive half ($375) in
November and the other half in May. This translates to a $62.50 monthly amount. The District
proposed this because increasing the employer contribution would benefit only those who participate in
insurance while the $750 stipend is given to ALL employees. The average teacher received $174
raise per month. Combined this equals to $236.50. Approximately 82% of our employees select
“employee only” coverage.
Employer Contribution
$25
$31.50
$50
$75
$100
Recurring Cost to District
$570,000
$718,200
$1,140,000
$1,710,000
$2,280,000
On October 13, 2015 Employee Advisory Committee met with the Board Insurance Committee where
there was a discussion about having the district shoulder some of the increased costs. The suggestion
was an increase from $225 to $256.50. Attached is the information comparing costs to employees with
and without an increase in Employer Contribution.
21
2016 Harlandale ISD Proposed UHC Medical Plan Contributions ($225 Contribution)
2015 UHC Costs
2016 UHC Costs
$5,000 Ded. Plan
Employee
Employee + Spouse
Employee + Child(ren)
Employee + Family
Annual Premium
# of EE's
1030
42
113
103
1288
EE Mo. Cost
$
44.21
$
463.70
$
436.96
$
649.93
$ 2,175,971.64
HISD Mo. Cost
$
225.00
$
225.00
$
225.00
$
225.00
$ 3,477,600.00
Total Mo. Cost
$
269.21
$
688.70
$
661.96
$
874.93
$ 5,653,571.64
$5,000 Ded. Plan
Employee
Employee + Spouse
Employee + Family
Annual Premium
# of EE's
1030
42
113
103
1288
EE Mo. Cost
$
86.79
$
572.63
$
541.66
$
788.31
$ 3,070,172.04
HISD Mo. Cost
$
225.00
$
225.00
$
225.00
$
225.00
$ 3,477,600.00
Total Mo. Cost
$
311.79
$
797.63
$
766.66
$
1,013.31
$ 6,547,772.04
EE Mo. Diff.
$
42.58
$ 108.93
$ 104.70
$ 138.38
$3,000 Ded. Plan
Employee
Employee + Spouse
Employee + Family
Annual Premium
# of EE's
85
5
6
13
109
$
$
$
$
$
EE Mo. Cost
140.48
709.98
673.68
962.81
384,591.72
HISD Mo. Cost
$
225.00
$
225.00
$
225.00
$
225.00
$ 294,300.00
Total Mo. Cost
$
365.48
$
934.98
$
898.68
$
1,187.81
$ 678,891.72
$3,000 Ded. Plan
Employee
Employee + Spouse
Employee + Family
Annual Premium
# of EE's
85
5
6
13
109
$
$
$
$
$
EE Mo. Cost
197.58
856.05
814.08
1,148.39
490,657.20
HISD Mo. Cost
$
225.00
$
225.00
$
225.00
$
225.00
$ 294,300.00
Total Mo. Cost
$
422.58
$
1,081.05
$
1,039.08
$
1,373.39
$ 784,957.20
EE Mo. Diff.
$
57.10
$ 146.07
$ 140.40
$ 185.58
$500 Ded. Plan
Employee
Employee + Spouse
Employee + Family
Annual Premium
# of EE's
238
6
3
4
251
EE Mo. Cost
$
186.37
$
827.37
$
786.52
$
1,111.95
$ 673,531.68
HISD Mo. Cost
$
225.00
$
225.00
$
225.00
$
225.00
$ 677,700.00
Total Mo. Cost
$
411.37
$
1,052.37
$
1,011.52
$
1,336.95
$ 1,351,231.68
$500 Ded. Plan
Employee
Employee + Spouse
Employee + Family
Annual Premium
# of EE's
238
6
3
4
251
EE Mo. Cost
$
246.51
$
981.22
$
934.40
$
1,307.40
$ 871,074.00
HISD Mo. Cost
$
225.00
$
225.00
$
225.00
$
225.00
$ 677,700.00
Total Mo. Cost
$
471.51
$
1,206.22
$
1,159.40
$
1,532.40
$ 1,548,774.00
EE Mo. Diff.
$
60.14
$ 153.85
$ 147.88
$ 195.45
High Ded. Plan
Employee
Employee + Spouse
Employee + Family
Annual Premium
Total Annual Premium
# of EE's
56
2
4
7
69
1717
EE Mo. Cost
$
16.88
$
393.78
$
369.76
$
561.11
$
85,675.80
$ 3,319,770.84
HISD Mo. Cost
$
225.00
$
225.00
$
225.00
$
225.00
$ 186,300.00
$ 4,635,900.00
Total Mo. Cost
$
241.88
$
618.78
$
594.76
$
786.11
$ 271,975.80
$ 7,955,670.84
High Ded. Plan
Employee
Employee + Spouse
Employee + Family
Annual Premium
# of EE's
56
2
4
7
69
1717
EE Mo. Cost
$
48.96
$
475.85
$
448.64
$
665.37
$ 121,747.32
$ 4,553,650.56
HISD Mo. Cost
$
225.00
$
225.00
$
225.00
$
225.00
$ 186,300.00
$ 4,635,900.00
Total Mo. Cost
$
273.96
$
700.85
$
673.64
$
890.37
$ 308,047.32
$ 9,189,550.56
EE Mo. Diff.
$
32.08
$
82.07
$
78.88
$ 104.26
22
2016 Harlandale ISD Proposed UHC Medical Plan Contributions ($256.50 Contribution)
2015 UHC Costs
2016 UHC Costs
$5,000 Ded. Plan
Employee
Employee + Spouse
Employee + Family
Annual Premium
# of EE's
1030
42
113
103
1288
EE Mo. Cost
$
44.21
$
463.70
$
436.96
$
649.93
$ 2,175,971.64
HISD Mo. Cost
$
225.00
$
225.00
$
225.00
$
225.00
$ 3,477,600.00
Total Mo. Cost
$
269.21
$
688.70
$
661.96
$
874.93
$ 5,653,571.64
$5,000 Ded. Plan
Employee
Employee + Spouse
Employee + Family
Annual Premium
# of EE's
1030
42
113
103
1288
EE Mo. Cost
$
55.29
$
541.13
$
510.16
$
756.81
$ 2,583,308.04
HISD Mo. Cost
$
256.50
$
256.50
$
256.50
$
256.50
$ 3,964,464.00
Total Mo. Cost
$
311.79
$
797.63
$
766.66
$
1,013.31
$ 6,547,772.04
EE Mo. Diff.
$
11.08
$
77.43
$
73.20
$ 106.88
$3,000 Ded. Plan
Employee
Employee + Spouse
Employee + Family
Annual Premium
# of EE's
85
5
6
13
109
$
$
$
$
$
EE Mo. Cost
140.48
709.98
673.68
962.81
384,591.72
HISD Mo. Cost
$
225.00
$
225.00
$
225.00
$
225.00
$ 294,300.00
Total Mo. Cost
$
365.48
$
934.98
$
898.68
$
1,187.81
$ 678,891.72
$3,000 Ded. Plan
Employee
Employee + Spouse
Employee + Family
Annual Premium
# of EE's
85
5
6
13
109
$
$
$
$
$
EE Mo. Cost
166.08
824.55
782.58
1,116.89
449,455.20
HISD Mo. Cost
$
256.50
$
256.50
$
256.50
$
256.50
$ 335,502.00
Total Mo. Cost
$
422.58
$
1,081.05
$
1,039.08
$
1,373.39
$ 784,957.20
EE Mo. Diff.
$
25.60
$ 114.57
$ 108.90
$ 154.08
$500 Ded. Plan
Employee
Employee + Spouse
Employee + Family
Annual Premium
# of EE's
238
6
3
4
251
EE Mo. Cost
$
186.37
$
827.37
$
786.52
$
1,111.95
$ 673,531.68
HISD Mo. Cost
$
225.00
$
225.00
$
225.00
$
225.00
$ 677,700.00
Total Mo. Cost
$
411.37
$
1,052.37
$
1,011.52
$
1,336.95
$ 1,351,231.68
$500 Ded. Plan
Employee
Employee + Spouse
Employee + Family
Annual Premium
# of EE's
238
6
3
4
251
EE Mo. Cost
$
215.01
$
949.72
$
902.90
$
1,275.90
$ 776,196.00
HISD Mo. Cost
$
256.50
$
256.50
$
256.50
$
256.50
$ 772,578.00
Total Mo. Cost
$
471.51
$
1,206.22
$
1,159.40
$
1,532.40
$ 1,548,774.00
EE Mo. Diff.
$
28.64
$ 122.35
$ 116.38
$ 163.95
High Ded. Plan
Employee
Employee + Spouse
Employee + Family
Annual Premium
# of EE's
56
2
4
7
69
1717
EE Mo. Cost
$
16.88
$
393.78
$
369.76
$
561.11
$
85,675.80
$ 3,319,770.84
HISD Mo. Cost
$
225.00
$
225.00
$
225.00
$
225.00
$ 186,300.00
$ 4,635,900.00
Total Mo. Cost
$
241.88
$
618.78
$
594.76
$
786.11
$ 271,975.80
$ 7,955,670.84
High Ded. Plan
Employee
Employee + Spouse
Employee + Family
Annual Premium
# of EE's
56
2
4
7
69
1717
EE Mo. Cost
$
17.46
$
444.35
$
417.14
$
633.87
$
95,665.32
$ 3,904,624.56
HISD Mo. Cost
$
256.50
$
256.50
$
256.50
$
256.50
$ 212,382.00
$ 5,284,926.00
Total Mo. Cost
$
273.96
$
700.85
$
673.64
$
890.37
$ 308,047.32
$ 9,189,550.56
EE Mo. Diff.
$
0.58
$
50.57
$
47.38
$
72.76
23
Harlandale Independent School District Board of Trustees
Regular Call Board Meeting
September 21, 2015
The Board of Trustees of the Harlandale Independent School District met for a Regular Call Board meeting on
Monday, September 21, 2015 at STEM Early College High School, 4040 Apollo, San Antonio, Texas 78214.
Mr. David Abundis, President, called the meeting to order at 6:20 PM.
Roll Call: Mr. David Abundis, President; Mr. Tomas Uresti, Vice President; Ms. Erma Casarez, Mr. Juan
Mancha, Mr. Ricardo Moreno, Mr. Carlos Quezada, Members. The Chair declared a quorum present.
Staff Present: Mr. Rey Madrigal, Superintendent; Richard Hernandez, Assist. Supt. for Business; Dr. Carol
Harle, Assist. Supt. For Curriculum; Diana Tudyk, Executive Dir., Human Resources; Leslie Garza, Public
Information Officer; Jerry Soto, Executive Director for Operations; and Peggy West, Recorder. Also present
was Mr. Tony Resendez, Walsh Gallegos attorney.
The pledges of allegiance and invocation were given.
Announcements/Recognitions: Mr. Karl Lamb, Mr. Dan Zeier and Ms. Pat Gehring from Ricoh presented the
district with the inaugural New World of Work Award. This award spotlights customers who utilize Ricoh’s
technology, resources and service offerings in an innovative way to help achieve goals.
Closed Session: Mr. Moreno motioned to convene in Closed Session to discuss the following items and Mr.
Mancha seconded:
A. Consult with the school district’s attorney regarding Cause No. 2012-CI-14254 Harlandale Independent
School District v Trane America L.L.C., et.al., in the 57th Judicial District Court of Bexar County, TX.
(Texas Gov’t Code section 551.071).
B. Regular Personnel Report (TGC 551.074).
Messrs. Abundis, Uresti, Mancha, Moreno, Quezada, Ms. Casarez voted in favor and the motion carried. The
board convened in Closed Session at 7:10 PM.
Open Session: At 8:19 PM the board reconvened in Open Session. Mr. Uresti motioned to approve the regular
personnel report as discussed in closed session and Mr. Quesada seconded. Messrs. Abundis, Uresti, Mancha,
Moreno, Quezada, Ms. Casarez voted in favor and the motion carried.
Information: Mr. Madrigal reported the gifts accepted on behalf of the board as $2,035 monetary. Dr. Harle
presented the September 17, 2015 Curriculum Committee report. Mr. Soto presented the September 1, 2015
Board Building Committee minutes. Ms. Tudyk presented minutes from August 13, 2015 and September 15,
2015 Board Insurance Committee meetings. Mr. Moreno provided minutes from the September 17, 2015 Board
Policy Committee.
Consent: Ms. Casarez pulled item 7C for further discussion. Mr. Uresti motioned to approve by consent
agenda items 7A – 7H except for item 7C. Mr. Quesada seconded the motion.
A. Minutes for August 4,17, 24, 2015 board meetings.
B. Contract renewals – Curriculum: Learning A-Z, After School Challenge Program with the City of San
Antonio and Agreement with the Boys & Girls Club of San Antonio, AIM, LLC (formerly Group
Excellence), Communities in Schools (CIS), LNESC Upward Bound Math Science Program (MHS), Boy
With A Ball, Betty Damiani (Professional Service Provider – TEA)
D. Budget amendments to the General Fund for the 2015-16 fiscal year.
10084
24
Sept. 21, 2015
E. Award RFP 160907 for purchase of two 2016 twelve Passenger Vans
F. Award RFP 160909 for purchase of one 2016 Police Vehicle.
G. Approve Hugo Rojas, M.D., Family Clinics of San Antonio as the District’s medical consultant for
students and employees for a one year term effective September 1, 2015.
H. Approve TASB Policy Update 102: CDA (Local) Other Revenues-Investments; DBB (Local) Employee
Requirements and Restrictions-Medical Examinations and Communicable Diseases; DEA (Local)
Compensation and Benefits – Compensation Plan; DEAA (Local) Compensation Plan Incentives and
Stipends; DEAB (Local) Compensation Plan – Wage and Hour Laws; DEE (Local) Compensation and
Benefits – Expense Reimbursement; DFFA (Local) Reduction in Force – Financial Exigency; DHE
(Local) Employee Standards of Conduct – Searches and Alcohol/Drug Testing; FNC (Local) Student
Rights and Responsibilities – Student Conduct; FO (Local) Student Discipline).
Messrs. Abundis, Uresti, Mancha, Moreno, Quezada, Ms. Casarez voted in favor and the motion carried.
7C – Tomas Uresti motioned to discuss approving the submission of the State Waiver for Maximum Class Size
Enrollment Exception Waiver to the Texas Education Agency. Mr. Mancha seconded. Ms. Messrs. Abundis,
Uresti, Mancha, Moreno, Quezada, Ms. Casarez voted in favor and the motion carried. Ms. Casarez made a
substitute motion to look into other options for consideration at the next called board meeting. Mr. Quesada
seconded. A vote was called on the substitute motion. Mr. Mancha and Ms. Casarez voted for, Messrs.
Abundis, Uresti, Moreno and Quesada voted against. Due to TEA deadlines, the original motion holds to
approve the submission of the State Waiver for Maximum Class Size Enrollment Exception Waiver to the Texas
Education Agency.
Individual items: Board members provided names for a drawing to nominate two DPERC Community
Representatives. Mr. Efrain Torres and Ms. Maggie Trevino will serve as members. Ms. Lillian Zapata will
serve as alternate.
Mr. Mancha motioned to approve the presentation of the Wright Elementary and Vestal Elementary (year 2)
TAIS plan. Mr. Uresti seconded. Messrs. Abundis, Uresti, Mancha, Moreno, Quezada, Ms. Casarez voted in
favor and the motion carried.
Mr. Abundis called for a break at 9:42 PM. The meeting resumed at 10:06 PM.
Mr. Uresti motioned to assign Mullen Insurance Group as the agent of record effective January 1, 2016 for
ancillary products. Mr. Quesada seconded. Following discussion, Mr. Uresti made a motion for the board to go
into Closed Session in order to get legal counsel. Mr. Abundis seconded. Messrs. Abundis, Uresti, and
Quezada, voted in favor; Messrs. Mancha, Moreno and Ms. Casarez voted against. Vote was three to three.
Motion died. Following further discussion Mr. Uresti moved to go to Closed Session. Mr. Quesada seconded.
Messrs. Abundis, Uresti, Mancha, Moreno, Quezada, voted in favor; Ms. Casarez against and the motion
carried.
Closed Session: The Board went into Closed Session at 10:11 PM.
Open Session: At 10:47 the board reconvened in Open Session. Mr. Uresti motioned to table assigning the
agent of record until next special called board meeting. Mr. Moreno seconded. Messrs. Abundis, Uresti,
Mancha, Moreno, Quezada voted in favor; Ms. Casarez against and the motion carried.
10085
25
Sept. 21, 2015
Mr. Uresti motioned to approve the Teacher Evaluation and Support System (T-TESS) Appraisers for the 20152016 school year. Mr. Abundis seconded. Messrs. Abundis, Uresti, Mancha, Moreno, Quezada, Ms. Casarez
voted in favor and the motion carried.
Mr. Uresti motioned to approve DNA (Local) Performance Appraisal – Evaluation of Teachers, affecting Local
Policy for first reading and action with waiver of second reading. Mr. Mancha seconded. Messrs. Abundis,
Uresti, Mancha, Moreno, Quezada, Ms. Casarez voted in favor and the motion carried.
Mr. Mancha motioned to place the BoardBook on the district website the same day the board members get the
packet. Ms. Casarez seconded. Mr. Uresti made a substitute motion to place the BoardBook packet on the
district website prior to the board meeting at the discretion of the Superintendent. Messrs. Quezada and Uresti
voted for; Messrs. Mancha, Moreno and Ms. Casarez voted against; Mr. Abundis abstained. A vote was called
on the original motion. Messrs. Mancha, Moreno, and Ms. Casarez voted for; Messrs. Abundis and Uresti
voted against. Motion carried to place the BoardBook on the district website the same day the board members
get the packet.
There being no further business, Mr. Mancha motioned to adjourn and Mr. Uresti seconded. Messrs.
Abundis, Mancha, Moreno, Quezada, Uresti, Ms. Casarez voted in favor and the motion carried and the
meeting adjourned at 11:06 PM.
________________________
Christine Carrillo, Secretary
_____________________
David Abundis, President
10086
26
Sept. 21, 2015
Special Call Board Meeting
September 30, 2015
The Board of Trustees of the Harlandale Independent School District met for a Regular Call Board
meeting on September 30, 2015 at the Central Office, 102 Genevieve Drive, San Antonio, Texas 78214.
Mr. David Abundis, President, called the meeting to order at 6:15 PM.
Roll Call: Mr. David Abundis, President; Mr. Tomas Uresti, Vice President; Ms. Christine Carrillo, Ms.
Erma Casarez, Mr. Juan Mancha, Mr. Ricardo Moreno, Mr. Carlos Quezada, Members. The Chair
declared a quorum present.
Staff Present: Mr. Rey Madrigal, Superintendent; Richard Hernandez, Assist. Supt. for Business; Dr.
Carol Harle, Assist. Supt. for Curriculum; Diana Tudyk, Executive Dir., Human Resources; Jerry Soto,
Executive Director for Operations; and Peggy West, Recorder. Also present was Mr. Tony Resendez,
Walsh Gallegos attorney.
Mr. Mancha made a motion to convene in Closed Session; Ms. Carrillo seconded to discuss the following
for legal advice:
B. Pursuant to Texas Government Code section 551.071 consultation with attorney regarding legal
issue concerning the evaluation and duties of the Superintendent.
Messrs. Abundis, Uresti, Mancha, Moreno, Quezada, Ms. Casarez and Ms. Carrillo voted in favor and
the motion carried. The board convened in Closed Session at 6:42 PM.
Open Session: At 7:12 PM the board reconvened in Open Session. Mr. Jay Brim, personal attorney for
Mr. Madrigal, made a presentation and provided documents available for the public.
Closed Session: Mr. Mancha made a motion to convene in Closed Session; Ms. Carrillo seconded to
discuss the following:
A. Pursuant to Texas Government Code section 55.074 deliberation regarding the evaluation
and duties of the Superintendent.
B. Pursuant to Texas Government Code section 551.071 consultation with attorney regarding
legal issue concerning the evaluation and duties of the Superintendent.
Open Session: At 9:41 PM the board reconvened in Open Session. Mr. Abundis moved to have a
special called board meeting Thursday, October 8, 2015 to consider a possible reprimand of the
superintendent as related to the Superintendent’s performance of his duties. Mr. Mancha seconded.
Messrs. Abundis, Uresti, Mancha, Moreno, Quezada, and Ms. Carrillo voted in favor; Ms. Casarez voted
against and the motion carried.
Mr. Abundis presented item 5A: Consider and take appropriate action regarding the selection of the
agent of record effective January 1, 2016 for ancillary products. Mr. Uresti called for discussion only.
Mr. Uresti amended the motion that the district go out for RFQs immediately so that the information
can be brought back in two weeks with the results, then have a meeting to select the agent. Mr. Mancha
seconded the motion. Messrs. Abundis, Uresti, Mancha, Moreno, Quezada, Ms. Casarez and Ms.
Carrillo voted in favor and the motion carried.
10087
27
September 30, 2015
Adjourn: There being no further business, Mr. Uresti motioned to adjourn and Mr. Mancha
seconded. Messrs. Abundis, Mancha, Moreno, Quezada, Uresti, Ms. Casarez and Ms. Carrillo voted
in favor. The motion carried and the meeting adjourned at 9:50 PM.
____________________________
________________________
10088
28
September 30, 2015
Special Call Board Meeting
October 8, 2015
The Board of Trustees of the Harlandale Independent School District met for a Regular Call Board
meeting on October 8, 2015 at the Central Office, 102 Genevieve Drive, San Antonio, Texas 78214. Mr.
David Abundis, President, called the meeting to order at 6:16 PM.
Roll Call: Mr. David Abundis, President; Mr. Tomas Uresti, Vice President; Ms. Christine Carrillo,
Secretary, Ms. Erma Casarez, Mr. Juan Mancha, Mr. Ricardo Moreno, Mr. Carlos Quezada, Members.
The Chair declared a quorum present.
Staff Present: Mr. Rey Madrigal, Superintendent; Richard Hernandez, Assist. Supt. for Business; Dr.
Carol Harle, Assist. Supt. for Curriculum; Diana Tudyk, Executive Dir., Human Resources; Jerry Soto,
Executive Director for Operations; Leslie Ann Garza, Public Information Officer, and Peggy West,
Recorder. Also present was Mr. Tony Resendez, Walsh Gallegos attorney.
Closed Session: Mr. Mancha made a motion to convene in Closed Session; Ms. Carrillo seconded to
discuss the following:
A. Pursuant to Texas Government Code section 551.074 deliberation regarding the evaluation,
discipline and duties of the Superintendent.
B. Pursuant to Texas Government Code section 551.071 consultation with attorney regarding legal
issue concerning the evaluation, discipline and duties of the Superintendent.
C. Pursuant to Texas Government Code section 551.074 deliberation regarding the duties, roles and
responsibilities of board members.
D. Pursuant to Texas Government Code section 551.071 consultation with attorney regarding Cause
No. 2012-CI 14254 Harlandale Independent School District v.Trane America L.L.C., et al., in the
57th Judicial District Court of Bexar County, Texas
Open Session: At 7:03 the board reconvened in Open Session. Tomas Uresti moved to hire Air Intellect,
LLC, for consulting services with respect to the air conditioning related issues. Christine Carrillo
seconded. Messrs. Abundis, Uresti, Mancha, Moreno, Quezada, Ms. Casarez and Ms. Carrillo voted in
favor and the motion carried.
Closed Session: Carlos Quezada made a motion to convene in Close Session to continue discussion of
items 3A, B and, C. Christine Carrillo seconded. Messrs. Abundis, Uresti, Mancha, Moreno, Quezada,
Ms. Casarez and Ms. Carrillo voted in favor and the motion carried. The board convened in Closed
Session at 7:05 PM.
Open Session: At 10:09 the board reconvened in Open Session to discuss item 3A. Mr. Abundis moved
the board discipline the Superintendent by written reprimand as discussed in Executive Session. Carlos
Quezada seconded. Messrs. Abundis, Uresti, Mancha, Moreno, and Quezada voted in favor. Ms.
Casarez and Ms. Carrillo voted against. Motion carried.
10089
29
October 8, 2015
Tomas Uresti made a motion to nominate Carlos Quezada to serve on the Bexar District Board of
Directors for January 2016-December 2017. Christine Carrillo seconded. Messrs. Abundis, Uresti,
Mancha, Moreno, Quezada, Ms. Casarez and Ms. Carrillo voted in favor and the motion carried.
Christine Carrillo moved to adjourn. Carlos Quezada seconded. Messrs. Abundis, Uresti, Mancha,
Moreno, Quezada, Ms. Casarez and Ms. Carrillo voted in favor and the motion carried. Meeting
adjourned at 10:13 pm.
____________________________
_______________________________
10090
30
October 8, 2015
31
32
33
34
35
36
37
38
39
HARLANDALE ISD
FROM: Carol Harle, Assistant Superintendent of Curriculum & Instruction
PRESENTER: Carol Harle, Assistant Superintendent of Curriculum & Instruction
SUBJECT: Approve the Submission of the ESL Waiver
The Board will be asked to approve the submission of the ESL Waiver to be submitted to the Texas Education
Agency. The ESL Waiver is submitted to be in compliance with Chapter 89. Adaptations for Special
Populations SubchapterBB. Commissioner’s Rules Concerning State Plan for Education English Language
Learners 89.1210 Program Content and Design. (g) (2) An English as a second language/pull-out program
model is an English program that serves only students identified as English language learners by providing a
part-time teacher certified under the TEC, §29.061(c), to provide English language arts instruction exclusively,
while the student remains in a mainstream instructional arrangement in the remaining content areas. Instruction
may be provided in English as a second language teacher in a pull-out or inclusionary delivery model. The ESL
Waiver must be submitted to TEA by November 1st. This year’s waiver has been reduced from the previous
year. All campuses on the waiver will be submitting a timeline for when teachers plan to test for ESL
certification.
Superintendent’s Recommendation:
X
Approved
40
Rejected
HARLANDALE ISD
SUBJECT: District & Campus Improvement Plans for 2015-2016
According to the Texas Education Code 11.251(a), the Board is charged with the responsibility of ensuring that
the District plans are developed, reviewed, and revised annually.
The District & Campus Plans were shared at the District PERC on October 14, 2015.
The Campus Plans will be available at each of the campuses websites. The District Plans will be posted on the
District webpage under Community Tab.
X
Approved
41
Rejected
42
43
44
45
46
47
48
49
50
51
52
FROM: Diana Tudyk, Executive Director of Human Resources
PRESENTER: Diana Tudyk, Executive Director of Human Resources
SUBJECT:
Teacher Evaluation and Support System (T-TESS) Appraisers Approval
The Board will be asked to approve the Teacher Evaluation System (T-TESS) Appraisers for the 2015-2016
school year. Appraisers are attached:
First Name
Geraldine
Tracie
Stephanie
Mary Alice
Jacob
Marianela
Martha
Matthew
Last Name
Balleza
Bendele
Cruz
De Los Santos
Garcia
Gonzalez
Gonzalez
Simmonds
I request approval of this agenda item.
√
Approval
Mr. Rey Madrigal, Superintendent
53
Rejected
FROM:
Rey Madrigal, Superintendent
PRESENTER:
Rey Madrigal, Superintendent
MEETING DATE:
SUBJECT:
October 19, 2015
TEA Web Application Authorization
BACKGROUND
Texas Education Agency (TEA) requires Board approval of district staff members who are designated
as Primary Request Submitters. Those individuals are authorized to review and submit district staff
requests for TEA SE access and approve applications containing confidential and non-confidential
data. The acting superintendent is the Primary Request Submitter.
We request that the Board authorize the following persons to act as superintendent designee for
approving staff requests (also referred to as “submitting requests to TEA”) for access to one or more
TEA web applications accessed through the Texas Education Agency Secure Environment (TEA SE).
This authorization is valid for the calendar year from January 1 to December 31, 2016.
Peggy West, Administrative Assistant
Blanche Diaz, Administrative Assistant
Herminia Fuentes, Administrative Assistant
RECOMMENDATION
In accordance with TEA requirements and to facilitate the superintendent and staff work schedules, we
request that the Board authorize Administrative Assistants Peggy West, Blanche Diaz and Herminia
Fuentes to act as the superintendent designee for approving staff requests through the TEA Secure
Environment.
√
Approval
Rey Madrigal
Superintendent
54
Rejected
55
October 9, 2015
Mr. Richard Hernandez
Assistant Superintendent for Business
12115 SE I-410
San Antonio, TX 78221
Transmission via email
RE: Letter of Engagement for IEQ Consulting
Dear Assistant Superintendent Hernandez:
Thank you for allowing Air Intellect, LLC, to submit this letter of engagement for
providing indoor environmental quality (IEQ) consulting for the Harlandale Independent
School District. Our billing is a not-to-exceed $20,000, as approved by the Board on
October 8, 2015. As requested and necessary, assessment and testing will be
performed at the rates outlined in this proposal and in our attached laboratory analysis
rate sheet.
Goals & Overview of Proposal:
The goal of our services are to provide consulting and assessment of indoor
environmental quality (IEQ) and/or of mold growth within schools of concern in
compliance with the Texas Department of State Health Services Mold Assessment rules
[25 TAC §295.321].
We are committed to serving the District in any IEQ consulting role where we can
provide value. The time to provide IEQ consulting as needed for coordination meetings,
resolution communication, or other services as needed are hard to predict and will be
billed at our hourly rates and expense rates outlined in this proposal.
56
Qualifications:
Air Intellect specializes in indoor environmental quality assessments of educational
facilities. We have performed testing for over 2000 school buildings. All sample
collection and reporting will be performed and signed by Eric Althouse, an
environmental hygienist with 25 years of experience and qualified as a Certified Indoor
Air Quality Professional and a Florida-licensed Mold Consultant, using methodologies
validated by the Centers for Disease Control (CDC), U.S. Environmental Protection
Agency (EPA), National Institute of Occupational Safety and Health (NIOSH) and peerreviewed science.
Air Intellect is licensed and insured. A certificate with the District named as an
additional insured has been provided.
Qualifications of Eric Althouse:
Eric Althouse has been providing consultation and environmental hygiene services
relating to IEQ for 25 years, and is a Certified Indoor Air Quality Professional and is
licensed by the Texas Department of State Health Services to perform microbiological
consulting and sampling (MAC1109 Exp. 3-18-17). He has also spent the last two
decades volunteering a significant amount of time as a children’s environmental health
advocate. He has 15 years of experience with private environmental consulting firms.
Previously, Eric was the Environmental, Health and Safety Director and Industrial
(Environmental) Hygiene Consultant for the Florida Department of Education. In this
role he served as an indoor environmental quality consultant to Florida’s School
Districts, Colleges and Universities. For the past 11 years, he has been the President
of Air Intellect, LLC, a consulting firm that specializes in indoor environmental quality
assessments, including microbial assessment and building science. Mr. Althouse has
attended numerous trainings and seminars related to IEQ, and has presented over 400
training workshops and presentations on IEQ in his career. He holds a Bachelors of
Science (Biology) degree from the U. of South Alabama. He has co-authored scientific
journal articles related to fungal and bacterial sampling in healthcare facilities and IEQ,
including a book chapter on IEQ in the most recent American Industrial Hygiene
Association Engineering Manual (2012).
57
Methodology:
The following fundamental steps will be used during our evaluation:1
Gather Information
↓
Formulate Hypotheses
↓
Test Hypotheses
↓
Make Recommendations
Quality Control:
Air Intellect assures quality measurements in a number of ways. Instruments are
primary calibrated, compared to other new instruments, and/or field calibrated before,
during and after use. Culturable samples are shipped cold to preserve them. Analytical
blanks (with no material collected) are used to ensure that contamination has not taken
place during the entire process. Laboratory analyses are performed by PhD
microbiologists. The laboratories we use participate in quality assurance programs in
association with other laboratories as part of their accreditation.
Rates:
This proposal and future work will be based on the following hourly rates for some of our
team:
Consultant
Primary Expertise
Rate
Eric Althouse, CIAQP
Environmental Consultant
$185
Building Scientist
$150
Dorothy Sterling, PhD
PhD Chemist
$150
Environmental Techs
Experienced Technicians
$135
Jim Cummings
1
2.1.3 Steps in an Investigation; Bioaerosols: Assessment and Control (ACGIH - 1999)
58
Standard Disclaimers:
By retaining our consulting services the Client acknowledges the following
disclaimers: Determinations made during our evaluation only apply to the locations
observed and only for the time and conditions present. We will use diligence to find
potential problems; however, immovable or difficult-to-move furnishings may obscure
problems during the assessment process. The findings from our assessment do not
rule out the possibility that further moisture damage and resultant microbiological growth
sources and building material degradation could be found through more invasive
investigation (e.g., cutting holes in walls, etc). If a dispute arises, we will not agree to
liability beyond the cost of our fees charged for current work. Our assessment and any
recommended actions are neither an expressed nor implied warranty and/or guarantee
as to future life and/or performance of the items assessed. While health improvements
are often noted following correction of indoor environmental problems, we do not
warranty or promise health benefits as the result of our consultation. Our opinions
should not be construed as medical advice. We do not accept any commission for the
recommendation for any product or service, nor do we warranty their performance. It is
the policy of Air Intellect not to communicate or release any client-privileged information
regarding our assessment without prior written approval from the Client.
Scheduling:
Air Intellect will begin immediately upon authorization to proceed.
Thank you for the opportunity to serve the District. If you have questions, require
additional information or a different format, please contact me at (850) 339-3631.
At your service,
Eric D. Althouse, CIAQP
President
Texas Mold Assessment Consultant
(License #MAC1109 Exp. 3-18-15)
Attachments (Insurance Certificate, W9 & Price List)
AGREED:
________________________________
Reynaldo Madrigal, Superintendent
59
Air Intellect, LLC
Price List (rev. 7-15)
Rates for large-scale (100+ samples of one type) projects are negotiable.
The sampling costs listed below are per sample and include all sampling media,
equipment, calibration, overnight special shipping, and analysis by an accredited
laboratory. The rates are listed for standard 10-day (or less) turnaround by the lab. If
requested, rush analysis of 24-hour turnaround is doubled. This rush service will NOT
be specified unless specifically requested.
Aldehyde (8) panel including formaldehyde per sample
$440
Allergen dust panel analysis (Fel d1, Can f1, Bla g1, Der p1, and Der f1)
$185
Bacterial BactiQuant enzyme analysis (on-site 2-hour)
$125
Bacterial BactiQuant HVAC condensate water (on-site 2-hour)
$150
Bacterial, Anderson culturable air analysis (with speciation)
$178
Bacterial endotoxin air or surface analysis
$390
Formaldehyde (badge)
$170
Fungal PCR dust analysis (up to ERMI 36 species
$290
Fungal MSQPCR air sample analysis (36 species)
$290
Fungal MSQPCR air sample hospital panel (45 species)
$390
Fungal mycotoxin on surfaces (Ochratoxin & Aflatoxin)
$550
Fungal mycotoxin in air (Ochratoxin & Aflatoxin)
$550
Fungal mycotoxin (other toxins, quoted upon request)
TBD
Fungal spore trap air samples with PhD microbiologist analysis
$20
Fungal tape lift direct analysis
$48
Fungal, Anderson culturable air analysis (with speciation)
$178
Fungal, culturable swab sample (with speciation)
$158
Fungal, culturable air analysis (bat guano panel)
$385
Fungal, MycoMeter enzyme analysis (on-site 2-hour)
Metals in dust (scanned for 9 most toxic metals) per sample
$88
$210
NADCA duct gravimetric sample analysis per ACR2013
$65
Volatile organic compounds mini-can sample (GC/MS)
$585
60
CONSUMER MOLD INFORMATION SHEET
Regulation of Mold Assessment and Remediation in Texas
State rules require licensed mold assessors and remediators to give a copy of this Consumer Mold Information Sheet to each client
and to the property owner, if not the same person, before starting any mold-related activity [25 TAC 295.306(c)] .
mold remediation protocol. A protocol must
specify the estimated quantities and locations of
materials to be remediated, methods to be used and
clearance criteria that must be met.
How does Texas regulate businesses that do
testing for mold or that do mold cleanup?
The Department of State Health Services
(DSHS) regulates such businesses in accordance
with the Texas Occupations Code, Chapter 1958.
Under the Texas Mold Assessment and
Remediation Rules (Rules) (25 Tex. Admin. Code
Sections 295.301 - 295.338), all companies and
individuals who perform mold-related activities in
Texas must be licensed by DSHS unless exempt.
(See Page 2 regarding owner exemptions.)
Applicants must meet certain qualifications, have
required training, and pass a state exam in order to
receive their licenses. Mold remediation workers
must have training and be registered with DSHS.
Laboratories that analyze mold samples must also be
licensed and meet certain qualifications. The Rules
set minimum work standards and require licensees to
follow a code of ethics. To prevent conflicts of
interest, the Rules also prohibit a licensee from
conducting both mold assessment and mold
remediation on the same project. While the Rules
regulate the activities of mold licensees when they
are doing mold-related activities, the Rules do not
require any property owner or occupant to clean up
mold or to have it cleaned up.
What is meant by “clearance criteria?”
Clearance criteria refer to the level of
“cleanliness” that must be achieved by the persons
conducting the mold cleanup.
You should
understand and agree with the mold assessment
consultant prior to starting the project as to what an
acceptable clearance level will be, including what
will be acceptable results for any air sampling or
surface sampling for mold. There are no national or
state standards for a “safe” level of mold. Mold
spores are a natural part of the environment and are
always present at some level in the air and on
surfaces all around us.
What is “mold remediation?”
Mold remediation is the cleanup and
removal of mold growth from surfaces and/or
contents in a building. It also refers to actions taken
to prevent mold from growing back. Licensed mold
remediation contractors must follow a mold
remediation protocol as described above and their
own mold remediation work plan that provides
specific instructions and/or standard operating
procedures for how the project will be done.
How can I know if someone is licensed?
A licensed individual is required to carry a
current DSHS photo identification card with the
license number on it. A search tool and listings of
currently licensed companies and individuals can be
found at: www.dshs.state.tx.us/mold/profession.shtm.
What is “mold assessment?”
Mold assessment is an inspection of a
building by a mold assessment consultant or
technician to evaluate whether mold growth is
present and to what extent. Samples may be taken
to determine the amount and types of mold that are
present; however, sampling is not necessary in many
cases. When mold cleanup is necessary a licensed
mold assessment consultant can provide you with a
Page 1 of 2
61
Before a remediation project can be deemed
successful, a mold assessment consultant must
conduct a post-remediation assessment. This is an
inspection to ensure that the work area is free from
all visible mold and wood rot, the project was
completed in compliance with the remediation
protocol and remediation work plan, and that it meets
all clearance criteria that were specified in the
protocol. The assessment consultant must give you
a passed clearance report documenting the results
of this inspection. If the project fails clearance,
further remediation as prescribed by a consultant will
be necessary.
Publication #18-12049 Rev. 03/14
Under the code of ethics in the Rules, to the
extent required by law, licensees must keep
confidential any personal information about a client
(including medical conditions) obtained during the
course of a mold-related activity. Further, you may
be able to negotiate a contract to include language
that other personal information be kept confidential
unless disclosure “is required by law.” However,
licensees are required to identify dates and addresses
of projects and other details that can become public
information.
What is a Certificate of Mold Damage
Remediation?
No later than 10 days after a mold
remediation project has passed a clearance
inspection, the remediation contractor must sign and
give you a Certificate of Mold Damage
Remediation.
The licensed mold assessment
consultant who conducted the post-remediation
assessment must also sign the certificate. The
consultant must truthfully state on the certificate that
the mold contamination identified for the project has
been remediated and whether the underlying cause of
the mold has been corrected. (That work may
involve other types of professional services that are
not regulated by the mold Rules, such as plumbing or
carpentry.) Receiving a certificate documenting that
the underlying cause of the mold was remediated is
an advantage for a homeowner. It prevents an insurer
from making an underwriting decision on the
residential property based on previous mold damage
or previous claims for mold damage. If you sell your
property, the law requires that you provide the buyer
a copy of all certificates you have received for that
property within the preceding five years.
How do I file a complaint about a company?
Anyone who believes a company or
individual has violated the Rules can file a complaint
with DSHS. For information on this process and/or
to obtain the complaint form, call 1-800-293-0753,
or
download
the
form
at
www.dshs.state.tx.us/mold/complaint.shtm.
Can property owners do mold assessment or
remediation on their own property without being
licensed?
Yes. A homeowner can take samples for
mold or clean it up in the home without a license. An
owner, or a managing agent or employee of an owner
of a residential property is not required to be
licensed, unless the property has 10 or more
residential dwelling units.
For non-residential
properties, an owner or tenant, or a managing agent
or employee of an owner or tenant, is not required to
be licensed to do mold assessment or remediation on
property owned or leased by the owner or tenant,
unless the mold contamination affects a total surface
area of 25 contiguous square feet or more. Please
refer to 25 TAC §295.303 for further details on
exceptions
and
exemptions
to
licensing
requirements.
How is a property owner protected if a mold
assessor or remediator does a poor job or actually
damages the property?
The Rules require licensees to have
commercial general liability insurance in the amount
of $1 million, or to be self-insured, to cover any
damage to your property. Before hiring anyone you
should ask for proof of such insurance coverage.
You may wish to inquire if the company carries
additional insurance, such as professional
liability/errors and omissions (for consultants) or
pollution insurance (for contractors), that would
provide additional recourse to you should the
company fail to perform properly.
How is my confidentiality protected if I share
personal information about myself with a
company?
For more information about mold and the Texas Mold Assessment and Remediation Rules, contact:
Texas Department of State Health Services, P.O. Box 149347, MC 1987, Austin, TX 78714-9347.
Phone: 512-834-6787 or 800-293-0753. Fax: 512-834-6726. www.dshs.state.tx.us/mold
Page 2 of 2
62
Publication #18-12049
Rev. 03/14
W-9
Request for Taxpayer
Identification Number and Certification
Form
(Rev. October 2007)
Department of the Treasury
Internal Revenue Service
Give form to the
requester. Do not
send to the IRS.
Print or type
See Specific Instructions on page 2.
Name (as shown on your income tax return)
Air Intellect, LLC
Business name, if different from above
Check appropriate box:
Individual/Sole proprietor
Corporation
Partnership
Limited liability company. Enter the tax classification (D=disregarded entity, C=corporation, P=partnership)
✔
Other (see instructions)
©
C
Exempt
payee
©
Address (number, street, and apt. or suite no.)
Requester’s name and address (optional)
1220 Sedgefield Road
City, state, and ZIP code
Tallahassee, FL 32317
List account number(s) here (optional)
Part I
Taxpayer Identification Number (TIN)
Enter your TIN in the appropriate box. The TIN provided must match the name given on Line 1 to avoid
backup withholding. For individuals, this is your social security number (SSN). However, for a resident
alien, sole proprietor, or disregarded entity, see the Part I instructions on page 3. For other entities, it is
your employer identification number (EIN). If you do not have a number, see How to get a TIN on page 3.
Social security number
Note. If the account is in more than one name, see the chart on page 4 for guidelines on whose
number to enter.
Employer identification number
Part II
or
06
1744329
Certification
Under penalties of perjury, I certify that:
1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me), and
2. I am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal
Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has
notified me that I am no longer subject to backup withholding, and
3. I am a U.S. citizen or other U.S. person (defined below).
Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup
withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply.
For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement
arrangement (IRA), and generally, payments other than interest and dividends, you are not required to sign the Certification, but you must
provide your correct TIN. See the instructions on page 4.
Sign
Here
Signature of
U.S. person ©
Date ©
General Instructions
Section references are to the Internal Revenue Code unless
otherwise noted.
Purpose of Form
A person who is required to file an information return with the
IRS must obtain your correct taxpayer identification number (TIN)
to report, for example, income paid to you, real estate
transactions, mortgage interest you paid, acquisition or
abandonment of secured property, cancellation of debt, or
contributions you made to an IRA.
Use Form W-9 only if you are a U.S. person (including a
resident alien), to provide your correct TIN to the person
requesting it (the requester) and, when applicable, to:
1. Certify that the TIN you are giving is correct (or you are
waiting for a number to be issued),
2. Certify that you are not subject to backup withholding, or
3. Claim exemption from backup withholding if you are a U.S.
exempt payee. If applicable, you are also certifying that as a
U.S. person, your allocable share of any partnership income from
a U.S. trade or business is not subject to the withholding tax on
foreign partners’ share of effectively connected income.
Note. If a requester gives you a form other than Form W-9 to
request your TIN, you must use the requester’s form if it is
substantially similar to this Form W-9.
1-25-11
Definition of a U.S. person. For federal tax purposes, you are
considered a U.S. person if you are:
● An individual who is a U.S. citizen or U.S. resident alien,
● A partnership, corporation, company, or association created or
organized in the United States or under the laws of the United
States,
● An estate (other than a foreign estate), or
● A domestic trust (as defined in Regulations section
301.7701-7).
Special rules for partnerships. Partnerships that conduct a
trade or business in the United States are generally required to
pay a withholding tax on any foreign partners’ share of income
from such business. Further, in certain cases where a Form W-9
has not been received, a partnership is required to presume that
a partner is a foreign person, and pay the withholding tax.
Therefore, if you are a U.S. person that is a partner in a
partnership conducting a trade or business in the United States,
provide Form W-9 to the partnership to establish your U.S.
status and avoid withholding on your share of partnership
income.
The person who gives Form W-9 to the partnership for
purposes of establishing its U.S. status and avoiding withholding
on its allocable share of net income from the partnership
conducting a trade or business in the United States is in the
following cases:
● The U.S. owner of a disregarded entity and not the entity,
63
Cat. No. 10231X
Form
W-9
(Rev. 10-2007)
64
HARLANDALE ISD
SUBJECT: Presentation of the Bellaire Elementary TAIS plan
Presentation for Board of Trustees Approval of Bellaire Elementary Texas Accountability Intervention
System Targeted Improvement Plan that addresses the indexes by Leticia Cerda-Rodriguez, Principal.
Districts, including charter schools, and campuses that have been rated as “improvement required” in the
accountability system, have missed one or more of the system safeguards targets, and/or have been staged for
intervention in the Performance-Based Monitoring (PBM) system will engage in the Texas Accountability
Intervention System (TAIS), Under the provisions of Texas Education Code (TEC) Chapter 39, the Elementary
and Secondary Education Act (ESEA) School Improvement Program, and 19 Texas Administrative Code (TAC)
§97.1071, each district or campus required to engage in the Texas Accountability Intervention System must:




collect and analyze data
conduct a needs assessment to determine factors contributing to low performance and/or low
effectiveness of federal and state programs areas
develop an improvement plan that addresses all areas (state assessment results, completion/graduation
rate, dropout rate, and/or participation rate) not meeting the required index standard, and/or all indicators
of the Performance-Based Monitoring Analysis System (PBMAS) rated performance level (PL) 2, 3, 4,
or AR, and
monitor the implementation of the targeted improvement plan. The plans must be presented in a public
hearing and for board of trustees approval and submitted to the Texas Education Agency.
X
Approved
65
Rejected
State Accountability Campus Level Intervention TAIS* Plan
(*Texas Accountability Intervention System)
Bellaire Elementary School: Improvement Required Year 1
• Form a Campus Leadership Team (CLT- Bellaire Administrators ,Coaches and
Teachers)
to
• Work with a Professional Service Provider (PSP- Mrs. Betty Damiani)
and
• District Coordinator for School Improvement (DCSI- Mrs. R. Cooremans)
to
• Engage in TAIS* to develop a targeted improvement plan that address all 4
INDEXES.
• Present TAIS plan in a public hearing (HISD board meeting) for HISD Board of
Trustees Approval
• Submit plan to Texas Education Agency (TEA)for approval;
• Complete Quarterly PSP Progress Reports 66
TAIS Continuous Improvement
Process
http://www.tcdss.net/tcdss/tais.html
67
Data Analysis, Needs Assessment, Root/Cause Analysis, Goal
Setting, Plan Development, Progress Monitoring
Our Bellaire data “said”:
• Only 10% of 3rd – 5th grade students met passing standard for Index 4.
• 11% of special education students met passing standard on STAAR assessments (all subjects combined.)
Based on our data and analysis of the root-causes, our needs are:
• Lack of time to share strategies and plan vertically and horizontally with clear outcomes and expectations.
• Teachers need added support in knowing how to differentiate instruction in order to meet the needs of all learners.
Therefore, our plan will focus on:
• Provide structured PLC time for PK-5 grade teachers to meet for the lesson planning, data reviews, and ongoing
Professional Development (PD) in order to increase the percentage of students scoring at final or above in each content.
• PK-5 grade teachers will participate in targeted PD and collaborate with special education teachers in order to provide
differentiated instruction during Tier 1 and RTI/ Enrichments to meet the needs of all students.
Each quarter, we will use the following data to determine student learning progress:
• Classroom and District Assessments, TEKS-aligned Lesson Plans, Walk-through data reflecting TEKS alignment and
Engaging Instruction, and PLC Discussions & Decisions
68
Quarter 1 Highlights
Index 4
• Establish bi-weekly and 6 week PLC schedule for
collaborative planning for PK- 1st and 2nd – 5th gr
• Profession Learning Communities
• Lesson planning –unwrap TEKS and plan instruction
activities/strategies which are aligned to rigor of
TEKS
• Participate in ongoing PD based on campus needs
• Data Reviews
• Review data for progress monitoring, grouping
students for differentiated instruction, identification
of focus TEKS for targeted reviews
• Walk-throughs will collect evidence of objectives
posted and instructional activities aligned to the
TEKS (i.e. anchor charts, strategies use, TEKS
alignment, etc)
Special Education
• 100% of classroom teachers will understand and
plan for instruction based on each student’s IEP
• Special Ed. Teachers will meet with each classroom
teacher to discuss and provide copies of IEPS and
accommodations for students in their class.
• Students will receive TEKS specific targeted
intervention focused on the gaps and skills needed
• Lesson plans will document accommodations and
supplemental aids to provide support during daily
lessons.
• RTI Interventions daily – to meet the needs of all
students based on Beginning of the Year data
• Walk-through data will be used to collect evidence
of lesson cycle, TEKS alignment, small group
instruction, use of manipulatives and high yield
instructional strategies.
69
Index 4
Special Education
• Ongoing professional development in high yield
instructional strategies and TEKS unwrapping
• Review Stronge’s “Qualities of Effective Teaching”
to identify positive qualities and red flags for
effective planning practices
• Improve instructional delivery – Elements of the
Lesson cycle, implement small group instruction
during reading and math
• Use manipulatives and other hands on tools to
support learning
• C&I support during Prof. Learning Com. and PD
• Use Beginning of the Year and Middle of the Year
data to measure student progress and regroup
students as needed for Reading and Math.
• Professional Development
• Differentiated instructional strategies
• TEKS unwrapping and alignment; use of
lead4ward scaffolding document
• Special Ed teachers will review data to monitor
student progress and plan target instruction
• Special Ed teachers will collaborate with teachers
during PLC time
• During walk-throughs we will look for evidence of
use of supplemental aids and high yield
instructional strategies
• Students will receive TEKS specific targeted
intervention focused on the gaps and skills needed
70
Special Education
Index 4
• During PLCs we will use CBA and DBA data to
identify individual student needs and proved further
intervention/enrichment; TEKS alignment in
lessons and in instruction
• Administration and teachers will review CBA and
DBA data to determine percent of special
education students meeting standards
• Data will be used to regroup students as needed
• Special education teachers and classroom teachers
will meet with each 3rd – 5th grade special
education student to review results and set goals.
• Students will track progress in data folders
• Assessment results will be shared with parents
• Administration will continue to conduct walkthroughs to monitor formative assessment data to
determine success of interventions and enrichment
lessons to help teachers make adjustments as
needed
• Data will be used to regroup students as needed
• Administration will continue to conduct walkthroughs to monitor formative assessment data to
determine success of interventions and enrichment
lessons to help teachers make adjustments as
needed
• *CBA & DBA: campus and district based
assessments
71
Index 4
• Teachers will administer EOY (End of the Year,)
assessments and review data to measure student
progress and program effectiveness
• Principal with facilitate data reviews to determine
percentage of students on grade level in reading and
math
• Facilitate data reviews to determine the percentage
of students scoring in final and advance ranges
• Admin will implement “gradual release” of PLC’s
in order to provide opportunities for teacher leaders
to facilitate PLC’s
• Principal will review STAAR data with staff to
determine percentage of students met passing
standards and percentage of students scoring final
and above
• Utilize data to identify areas of growth and targets
of improvement- TEKS specific
Special Education
• At EOY (End of the Year,) special education
teachers will review data to determine the
percentage of students meeting or exceeding IEP
goals.
• Principal will review available STAAR data for
special educations students with staff to discuss
areas of growth and improvement
• IEPS will be revisited
• Plan for summer professional development
72
Intervention/Enrichment for Index 4 and Special Education
Index 4
• Lead4ward Leadership team will conduct training
sessions
• Use of PLC menu
• Routines and instructional strategies to be
implemented during RTI/RTE
• Use of Scaffolding document (lead4ward)
• Teacher/Student Conferences
• Chart data
• Goal setting
• Parent communication
• Follow district timelines for progress monitoring
and district assessments
• Analyze data
• Determine interventions
• Assign support
Special Education
• Lead4ward Leadership team will conduct training sessions
• Use of PLC menu
• Routines and instructional strategies to be
implemented during RTI/RTE
• Use of Scaffolding document
• Teacher/Student Conferences
• Chart data
• Goal setting
• Parent communication
• ARD/IEPs
• Follow district timelines for progress monitoring and district
assessments
• Analyze data
• Determine interventions
• Assign support
• ARD/IEPs
73
Response to Intervention/Enrichment for Index 4 and
Special Education Success
• Up to 30 minutes daily of RTI/Enrichment based on student needs and data
• Use various forms of data to identify student needs
• Universal screeners (BOY&MOY) CBA, DBA, classroom assessments, progress reports,
6 wks grades, RTI logs, Lead4ward Heat Maps
• PLC’s will focus on TEKS aligned instructional palming & materials, strategies and resources
to utilize during RTI/Enrichment period
• Walkthroughs will be conducted to monitor implementation of best practices, TEKS alignment
and fidelity with feedback to campus
74
TO:
FROM:
PRESENTER:
MEETING DATE:
SUBJECT:
Members of the Board
Diana Tudyk, Executive Director of Human Resources
Elizabeth Guajardo, Benefits Administrator
October 19, 2015
Group Health Insurance
BACKGROUND:
On 9/12/15 & 9/19/15, the District posted an advertisement in the Express News advertising for bids
for group health insurance. The proposal opening date was on October 6, 2015 with two proposals
submitted for review. Aetna, Cigna and Humana declined to bid. Proposals from Blue Cross Blue
Shield included proposals for fully insured and self-insured plans and a proposal from Group Pension
Administrators (GPA) included a proposal for a self-insured option. United Healthcare is the District’s
current group health insurance provider and had previously submitted renewal information therefore
the renewal information was considered as well.
The Employee Advisory Committee and the Board Insurance Committee met on October 13, 2015 to
review the proposal and discuss the proposal with Scott Gibbs of McGriff, Seibels and Williams. It was
decided that it is not in the best interest of the District to convert to a self-insured plan and the proposal
from Blue Cross Blue Shield fully insured plan contained a 37% increase to premium rates. United
Healthcare’s renewal proposed four different plan options; Option 1 is to keep all plans exactly the
same with a 27% increase, Option 2 would remove out of network benefits with a 15.51% increase,
Option 3 introduced a Gatekeeper HMO model and removal of out of network benefits as well as an
increase in specialty copays which include an 11.55% increase and Option 4 included removal of out of
network benefits, a Gatekeeper HMO model, and an increase in specialty office visit and emergency
room copays.
After a thorough discussion, the Employee Advisory Committee and the Board Insurance Committee
reached a consensus to bring forth the recommendation to renew with United Healthcare at the October
19, 2015 Board Meeting.
75
RECOMMENDATION:
Board consideration and approval of United Healthcare as the district’s group health insurance carrier
for a term of one year effective January 1, 2016.
x
Approval
Mr. Rey Madrigal, Superintendent
76
Rejected

Special Education

Transcription

Similar documents

Harlandale Independent School District

E-MultiTM - Mold

pe wellness - Harlandale ISD

WEBINAR

Natasha Hatcher - moldmaking

Seeley Catalog

Lyman Mold " Tune Up "

A Mold Protocol Modeled On Katrina

HARLANDALE KSHAC WALKATHON H.H.S. WALKATHON

bad weather 2 - Tamaqua Area School District