Agenda - Albemarle County

ALBEMARLE COUNTY FIRE AND EMERGENCY MEDICAL SERVICES BOARD AGENDA
Wednesday, July 27, 2016 | 1800 Hours | County Office Building- Room #241
I.
II.
III.
IV.
V.
VI.
Agenda Item
Call to Order
A. Moment of Silence
B. From the Board: Matters Not Listed on the Agenda
i. Update from each Chief - matters of importance from their station
ii. Addition of agenda items – deferring any major issues/items requiring
preparation to a future agenda.
C. From the Public: Matters Not Listed on the Agenda
Work Session
A. Building Assessments
Approval of Consent Agenda
Committee Updates
A. Executive Committee
B. Training Committee
C. Operations Committee
D. Recruitment & Retention Committee
E. Quartermaster Committee
F. Apparatus Committee
Unfinished Business –
A. ACFR Volunteers (Stations 11, 12, 15 and Fire Corps) Recruitment and Retention
Plan - update
B. CAD Update
C. ImageTrend Update
D. Pantops Update
E. Annual Health and Welfare Report to Board of Supervisors
F. Respiratory Protection Policy
New Business –
A. Non-domesticated Animal Calls
Name
K. Alibertis
T. LaBelle
K. Alibertis
K. Alibertis
S. Lambert
D. Puckett
T. LaBelle
D. Puckett
L. Moore/D. Hahn
T. LaBelle
D. Puckett
J. Oprandy
T. LaBelle
T. LaBelle
D. Puckett
D. Puckett
ALBEMARLE COUNTY FIRE/EMS BOARD
FEMS BOARD MEETING
COUNTY OFFICE BUILDING, MCINTIRE ROAD – ROOM 241
W EDNESDAY, JUNE 22, 2016 – 1800 HOURS
A meeting of the Albemarle County Fire/EMS Board was held on Wednesday, June 22,
2016, at 1800 hours in Room 241 of the County Office Building, McIntire Road,
Charlottesville, Virginia.
The following members were in attendance:
Dan Eggleston, Albemarle County Fire & Rescue
Alex Belgard, Charlottesville-Albemarle Rescue Squad
Preston Gentry, Crozet Volunteer Fire Department
Keith Shifflett, Earlysville Volunteer Fire Company
Calvin Butler, East Rivanna Volunteer Fire Company
George Stephens, North Garden Volunteer Fire Company
Mike Grandstaff, Scottsville Volunteer Fire Department
John Waits, Scottsville Rescue Squad
Danny Tawney, Seminole Trail Volunteer Fire Department
Mike Reid, Stony Point Volunteer Fire Department
Kostas Alibertis, Western Albemarle Rescue Squad
Others in Attendance:
Christina Davis, Albemarle County Fire & Rescue
Tom LaBelle, Albemarle County Fire & Rescue
John Oprandy, Albemarle County Fire & Rescue
David Puckett, Albemarle County Fire & Rescue
Chip Walker, Albemarle County Fire & Rescue
Michael Boyle, Crozet Volunteer Fire Department
Kathryne Presson, East Rivanna Volunteer Fire Company
Lanny Moore, East Rivanna Volunteer Fire Company
Chuck Pugh, North Garden Volunteer Fire Company
Brian Kester, Seminole Trail Volunteer Fire Department
I. Call to Order
Chief Gentry called the meeting to order at 1800 hrs.
A. Moment of Silence
Attendees observed a moment of silence.
B. From the Board: Matters not Listed on the Agenda
i. Update from Chiefs – matters of importance from stations
ii. Addition of Agenda Items
Chief Alibertis noted that there were additional items to be discussed from Chief
Grandstaff, Chief Reid, Chief Walker, Chief Gentry and Chief Tawney.
C. From the Public: Matters not Listed on the Agenda
There were none presented.
II. Approval of Consent Agenda
Chief Stephens requested that the record of motions from the May meeting be changed
to reflect Chuck Pugh as the representative from North Garden.
MOTION: Chief Stephens moved to approve the Consent Agenda as modified. Chief
Grandstaff seconded the motion, which passed unanimously (11-0).
III. Committee Updates
A. Executive Committee
Chief Alibertis stated that the EC meeting in June was canceled due to lack of a
quorum, and said that there would need to be replacements for the members going off
the committee – and Chief Grandstaff and Chief Butler have expressed a willingness to
serve on the committee. He said that there was also an EMS rescue vacancy, and
nominations could be opened from the floor, which would be a new business item.
B. Training Committee
Chief Lambert was not present at the meeting, and Chief Eggleston noted that there
was a report in the Board’s packet.
C. Operations Committee
Chief Puckett reported that the Operations Committee reviewed SCBA and
compressors and started looking at some fires, with a recommendation to get the [?] out
so that everyone is using the same equipment when they get on the scene when there
is first connectivity. Chief Puckett said that he was not sure how many stations have
had an opportunity to use it to date, and there is also recommendation for a minimum
spec of a thousand for a four-inch on the tanker so when necessary, there was an
opportunity to lay in before the second engine.
[This was spoken far off-mic] Chief Grandstaff stated that with the SCBA policy, he has
heard that some people have wanted to look at the wording as to how to do a medical
evaluation and possibly change it, and he was not sure if that was something the group
wanted to explore.
Chief Eggleston stated that he had also some questions about that, and he did not know
exactly what the physician would be looking at – although there is a sheet to guide the
process – and perhaps a group could meet with the doctor to understand his point of
view. He asked if the Operations Committee was clear on what things would prohibit
someone from passing a medical evaluation.
Chief Puckett responded that the current policy does not describe what would prevent
someone from passing, it describes some triggers that they would want to follow up
further than the questionnaire – such as asthma, heart disease, etc. He stated that it
could be as simple as a call to an individual’s regular doctor, or a call to the individual to
ask questions or recommend further evaluation, especially if that individual does not
have a primary care physician, prior to signing off on “fit for duty.”
Chief Grandstaff stated that he his thought behind doing the LODA evaluation was for
people who have just come in the system, and wondered about grandfathering people
in who had been in the system for 20 or 30 years.
Chief Eggleston commented that he wondered if there was an interim step, and people
could still be fit-tested, but at least it would start a conversation between a person and
his doctor. He said that he was not sure how they would work that out, but they should
give it some thought, and he felt that they had some time.
Chief Puckett noted that they were likely looking at an in-service date most likely in
September for SCBA, and part of that was fit-testing and medical evaluation prior to
September so people could be issued masks and start work at that time.
Chief Eggleston asked if the policy would come before the FEMS Board in July.
Chief Puckett responded that it is scheduled to go to the Executive Committee first.
Chief Alibertis noted that the meeting would be a different date because the first
Monday is July 4.
Chief Puckett stated that it could possibly be August before it came back to FEMS.
Chief Eggleston said that he still felt they should keep this schedule, and the point is
that someone with a medical issue needed to have a conversation with their doctor, and
that was a big step for incumbents to go back through an evaluation. He reiterated that
perhaps there is an interim step, and they should keep on the same track have this
conversation again as it moves through the process.
Chief Tawney stated that members understand the evolution and why, but it was
described to him by three of his members as “backdoor LODA,” because they went
through LODA and volunteers in the field were told they were grandfathered in – and
now they are seeing that it’s not LODA, it’s just a health questionnaire. He emphasized
that FEMS needs to be cognizant of how people perceive it, and they cannot just write it
off because of the desire to have an in-service date of September.
Chief Reid said that his officers are in favor of the respiratory part of the policy and
masks for particle exposure, but they are not in support at all of doing a health
questionnaire.
Chief Eggleston asked what ethical responsibility the system has to its members to
ensure they are providing a safe environment, and encouraged them to think about it
not just from a standpoint of who should and shouldn’t be included, but rather that this
could lead to decisions that might save someone. He stated that is hope is that this
conversation could help provide an opportunity for people with a major issue to start
addressing it, without excluding anyone, because it’s more than protecting someone
from a house fire – it is ensuring their safety from a health standpoint. Chief Eggleston
noted that this is part of the system’s overall health and safety effort, and there is some
responsibility to ensure they are protecting people before the fire starts. He encouraged
the chiefs to think creatively and asked if they could go in the direction to address the
health issue while at the same time keeping a mindful eye that people are fearful they
may be told they can no longer fight a fire.
Chief Grandstaff stated that he did not think people were worried about that – they are
thinking that they were grandfathered in, and now suddenly have to give all their
personal information.
Chief Tawney stated that there is a feeling among volunteers that they were deceived –
which is hard for someone who has a physical every year to understand – and it is more
of a matter of principle.
Chief Reid said that they all know there is an inherent risk to this job when you sign on
the dotted line and become a member, so there are no guarantees.
Chief Grandstaff stated that as they discussed in the Operations Committee, 15 years
down the road, everyone would be evaluated because of LODA.
Chief Eggleston agreed, and said that this was how they would address the issue of the
physical – but in his mind, there is the current concern about someone with uncontrolled
hypertension, for example.
Chief Alibertis said that he did not know that September was a “drop dead” date,
because people were going to continue with what they were doing, and the arrival
September would not change that – so they could allow enough time to for good
discussion and development of something. He asked if the urgency was because of the
purchase of new masks.
Chief Puckett confirmed that it was, and September deadline was sensitive because of
go-live for SCBA and there needed to be fit testing for masks, but they also needed to
approve the policy as a whole. He stated that the questionnaire did not necessarily
have to be done, but the policy as a whole was probably more time-sensitive.
Chief Gentry said that he had talked to members about it, and as Chief Tawney said,
they had gone through LODA and agreed that those who were grandfathered in would
not have to worry about it – so it is a backdoor approach. He stated that he also
understands where Chief Eggleston is coming from, and if there is an accident where
someone gets hurt or killed and it ends up involving OSHA, they are not going to care
whether you had this or not. Chief Gentry said that if someone has a major heart attack
during an incident and another firefighter has to go in and rescue him, it compounds the
safety issue. He stated that he has had quite a few members in his department who
have a disability but refuse to admit they can no longer serve – which does cause
problems and put people in danger. Chief Gentry said that as a chief, he has to step up
to the plate and tell that member they can no longer serve, and it is a fine line to get
through that will require a lot of discussion.
Chief Eggleston stated that the fear is that something will be discovered that means a
member can no longer work, and he hears it from career staff outside of this
department. He said that this is why health and safety issues are so controversial, and
people like doing this kind of work and don’t want to be told they can’t.
D. Recruitment & Retention Committee
Chief LaBelle stated that there is an error in the Recruitment and Retention Committee
report, and the health & wellness report should include Chief Belgard instead of Chief
Butler. Chief LaBelle reported that the graduation ceremony for Fire I, EMT, and EVOC
would be held on June 23, and Chief Stephens would be the keynote speaker, with a
20-25 minute ceremony to be followed by refreshments. He stated that there was good
turnout last year, and he encouraged attendance again this year.
Chief LaBelle reported that there were approximately 75 attendees at the ACFR picnic,
held at the Elks Lodge, and the Recruitment & Retention Committee has asked to be
more engaged next year in an effort to get more involvement from stations.
Chief Grandstaff asked for clarification of what the committee was doing with “strategic
planning.”
Chief LaBelle explained that the committee is sitting down on June 24 and going
through what they would propose as a strategic plan for the Recruitment & Retention
Committee, and that plan would come back before the FEMS Board for input prior to
moving forward.
Chief Eggleston asked if the issue of not being able to attend the UVA campaign this
year was the University’s decision.
Chief LaBelle explained that this would be the third year since he has been here that
FEMS would participate, and said that in previous years, UVA has tried to put all
stations together – and a fair amount of time has been spent pointing people back to
Seminole Trail, Stony Point, back to CARS, etc. He said it was questioned as to why to
have another table as opposed to just working with UVA representatives and supporting
what they were doing at that event, so FEMS would have a presence there but there
would not be individual tables for each of those stations. Chief LaBelle stated that there
are also a lot of people who work at UVA and live in the general area, so it may be more
beneficial to target that group separate from the activity day fair, and one of the
members who is on the committee is tracking that down.
E. Quartermaster Committee
There was no Quartermaster Committee report.
F. Apparatus Committee
Chief Walker reported that the Apparatus Committee has held two meetings so far and
the members include Chief Alibertis, Chief Butler, Chief Stephens, Chief Hahn, Chief
Moore – chair, and himself. He presented a draft charter, mission and scope and asked
the FEMS Board to review those items and provide input as to whether this is a good
launching point for the committee. Chief Walker stated that they are also working on
the engine spec from 2007-08 and make sure it is up to date, and there is one pending
request from Crozet Fire for an engine that comes through in a week or so but the
committee felt it was best to get its policies in place before considering that request.
Chief Gentry asked what the timeframe would be for that process
Chief Walker responded that the committee meets once a month, but had an additional
meeting since the last FEMS meeting to try to complete the engine specs – and the
committee was about 70% done with that process. He stated that the goal was to have
the specs brought back to the FEMS Board in July, and assured Chief Gentry that the
money was not going to go elsewhere.
Chief Alibertis stated that the FEMS Board should have a chance to review the
committee’s charge and bring back any suggestions.
Chief Stephens noted that the committee was going to proceed unless the FEMS Board
said otherwise.
Chief Alibertis agreed that this was the best approach.
IV. Unfinished Business
A. ACFR Volunteers (Stations 11, 12, 15 and Fire Corps) Recruitment and Retention
Plan Update
There was no report.
B. CAD Update
Chief Puckett reported that the CAD system had gone live the previous Tuesday
morning, and things went as planned – with most responses going well, but a few
issues with locations that were not verifying, including the interstate. He stated that the
biggest issues observed thus far were paging and toning issues, but they were working
on those now and were trying to get a small break between tones as they are a bit
quicker and could overlap or activate both.
Chief Alibertis said that there is a house tone and an all page all in the same tone.
Chief Puckett commented that the system had not been particularly stressed yet, and
asked for input from the chiefs.
Chief Waits asked how the ECC felt it was working.
Chief Puckett responded that ECC felt it was running well so far, and he had spent the
last two days with them, asking fire dispatchers how it was going – and there have been
few errors. He stated that mutual aid is probably the biggest issue because it is not
programmed in yet, and they were waiting for changes in GIS information so it could be
set up. Chief Puckett said that it has been set up to generate specific information on
first due area relatively quickly, but it will not be automated as quickly as it used to be
until the programming is done.
Chief Grandstaff noted that the CAD mobile was not accessible for him at one point.
Chief Alibertis explained that you have to be logged in as an administrator to view CAD
mobile, and you could not see anything if you were logged on as a general user.
Chief Puckett stated that he was not certain if you could use the generic login for
mobile, as that was set up primarily for the web viewer, so you have to log in as a unit.
He said that there have been issues with CAD mobile, such as when they went to golive, all of the alerts and premise information were pushed into the new system so it had
to be seen in mobile. Chief Puckett said that the way it was structured, it generated an
alert every time you went to an address – so every call that was ever there had an alert,
and it was crashing mobile because it was trying to send thousands of alerts. He stated
that it has been smoothed out a bit, but there are still some issues and they need to
work on the code configuration further.
Chief Stephens asked where things stand with the text paging, because that was
currently pretty weak.
Chief Puckett responded that he was not sure, and said that there were two different
sides to the CAD – and the side everything was set up on was the same as Active-911,
but a number of the users do not seem to be going through. He stated on the paging
side, nothing had been set up and he could not even send himself a manual page,
which was attributed to it being set up on the wrong server.
Chief Stephens said that they are getting the pages, but they were garbled.
Chief Puckett stated that the system says it is not sending truncated messages, but the
provider may be truncating it – and he has been experiencing the same problem, and
there does not seem to be a way to fix it, according to New World.
Chief Stephens expressed concern about this.
Chief Puckett said that he is trying to get an idea of how big of an issue this is and how
many people were getting text messages from CAD.
Chief Stephens responded that he uses it for redundancy because one will work
sometimes and one will not, and said that it also depends on the coverage in a given
location.
Chief Grandstaff noted that one is data-dependent, and one is not, with Active-911
working on data.
Chief Puckett stated that he is considering moving the individual personnel paging to
the paging side, and getting away from sending Active-911, and paring down the
information going out on it – but he did not know if he could get it short enough so that it
is not truncated, or if New World could figure out a solution.
Chief Stephens said that previously, there were just coming across as multiple
messages, but the provider was able to handle it that way.
Chief Eggleston asked if New World had an ongoing punch list in terms of onsite
support.
Chief Puckett responded that they would have personnel onsite over the next two
weeks, but he wasn’t sure if that was two weeks continuously or onsite for a few days
and returning for a few.
Chief Eggleston asked Chief Puckett if he felt okay about New World’s attention to
closing out ongoing tickets.
Chief Puckett responded that they seemed to be actively working on the punch list, and
a number of them have already been resolved with others requiring further work toward
a solution. He stated that there were a number of different items, so an individual’s text
message would be a lower priority than getting the calls out, and he prioritized Active911 for Scottsville over other individual items because getting a whole station up and
running was more important. Chief Puckett said that Active-911 seemed to be
resolving, so now they could move down the priority list and address other issues such
as the toning issue and individual paging. He stated that they were going to phase in
proximity, and there was also the cross-staffing issue, but it was not possible to “live in
both worlds” and he would let everyone know when there is a final determination on
direction.
Chief Eggleston asked if there was a second phase of training planned.
Chief Puckett responded that he did not think anything had been scheduled, and last
night’s training schedule had been canceled, and he wasn’t sure about the status of the
class tonight. He stated that it was hard to test and run a class when operating on a live
CAD system, so they are trying to redirect the computers to a test side so the mobile
can be up in a test environment – but they have been having a lot of technical issues.
Chief Puckett said that in talking with ECC about priorities, working with the production
aspects was more important than putting in the man hours to get to the training side.
Chief Alibertis stated that no email went out, and he wondered if they want directly to
the registrants, and the sessions allowed for some walk-ins so it may be valuable to
send it out to everyone.
Chief Waits stated that it had been sent out to everyone last night.
Chief Puckett said that last night, they worked on it and Chief Lambert stayed at the
building in case people showed up.
Chief Waits said that the email came at around 6:00 p.m., and they provided training to
the extent they could until about 8:30 p.m. He stated that only two of them were willing
to get a different view, but it was valuable and he appreciated it.
Chief Alibertis stated that his station had done 3 hours training, with the most important
piece being the first 15 minutes and the remainder being information they probably
wouldn’t use for the next few months.
Chief Puckett said that with mobile, there are different people using it at different times,
and some stations may want that now versus a few months from now – and some
stations had mobile now, whereas others did not. He stated that they have everything
on order as they’ve been discussing, so out of that they should be able to get all the
engines, all the ambulances, and a command card at each station with a mobile device.
Chief Puckett stated that he hoped within the next two months to get everything in, get it
installed, and get it up – as long as there are no backups on getting the computer. He
stated that total on the project was about $33,000, and all the stations combined
provided just $3,000 to deploy all of it.
Chief Eggleston said that some members have been under the impression that their
stations have had to fund all of it, and he urged FEMS Board members to convey the
real information to their stations.
Chief Grandstaff thanked Chief Puckett for everything he had been through to get it up
and running.
Chief Puckett responded that it has been a group effort.
Chief Belgard said that he has been telling his members that they need to mark up in
quarters as soon as they cross the line back into the City, so they don’t get proximity
recommendations based on them being at Martha Jefferson – and he asked if that was
the way the system was currently operating.
Chief Alibertis stated that he did not think that was turned on.
Chief Puckett said that this and crawl staffing were not working out well together, and
they were still trying to figure it out, so to some degree, proximity at the unit location is
turned on, because the button needed to turn it off was discarding the crawl staffing
data. He stated that this is why they needed to figure out where they were going to live,
and explained that Monday through Friday daylight, a CARS unit would not get pulled
out in the County at all; nights and weekends, it would be their first-due area at Martha
Jefferson anyway. Chief Puckett said that if a unit is in the station, it should be in one of
three statuses – in quarters, which means it is ready and available for a call and it is the
primary unit; not available, which means secondary units that are not available and
should not be dispatched; and out of service, which means the vehicle itself is physically
out of service. He said that for example, if Engine 21 is in dispatch and a crew comes in
and takes Engine 24 and don’t mark it as “not available,” then the next call would
dispatch both units because CAD is seeing them both equally. Chief Puckett
emphasized that being clear about status when you return is a big deal, and he has
been talking with dispatchers to keep track of errors, but there would likely still be some
issues.
Chief Grandstaff asked if the Station 7A and Station 7 would show up differently in the
update client.
Chief Puckett responded that this was an error, and they are all in Station 7 but there
are some individual things that need to be deleted before those “A” designations will go
away.
Chief Belgard commented that his understanding is that with the new CAD, you do not
have to complete call entry before sending it to the dispatcher – you just need the
address and call type, which is a good thing. He noted that there was a cardiac arrest
the day before that was only 31 seconds from the phone ringing at ECC to dispatch, but
this means they don’t get any description beyond the call type in Active-911. Chief
Belgard asked if there was a way to push this out as an update, or if the dispatcher
could start providing that supplemental information over the air after units mark up.
Chief Puckett stated that hopefully they give you the information over the radio
regardless, and he has seen a big improvement in Active-911 with narratives showing
up. He said that there may have been some formatting issues, or the information in the
call was not making it to the narrative, and asked the chiefs for updates. Chief Puckett
noted that there is a quicker process at ECC, so it’s possible that the pagers would have
less information on the text page because of the faster dispatch.
Chief Reid said that for the call his station got this morning, Active-911 and the text
page said, “Incident not created yet,” and the dispatch was out.
Chief Puckett stated that the incident number is supposed to be there, but if it’s not it
just means the incident is not yet created, and there were formatting changes up to
10:00 or 11:00 p.m., and while he has seen more narrative information included, he has
not looked at every single page.
Chief Reid stated that it fell into the category of units for dispatch and gave the call
description as [?] ambulance level.
Chief Puckett suggested that the station’s administrator may want to put in a ticket for
the same changes as ACFR and have the group setting as “StonyPoint.”
Chief Alibertis stated that ECC is picking in numerical order, so if they staff two units it
would always want Engine 501 to go first, or Car 506 to go before 508 – so there would
be a lot of exchanges not only by unit but also by staffing level.
Chief Puckett responded that if it’s a medic call, it will take it in order.
Chief Alibertis commented that medic-level as opposed to unit-level, but if they are both
staffed rescue level, it will pick them numerically.
Chief Puckett confirmed that was the case, and New World did indicate that they are
working on a “load-sharing” type of function so that it bounces the calls back and forth to
those units.
Chief Alibertis stated that it would always pull in numerical order, but ECC could
exchange it as long as they knew to do so.
Chief Reid said that his item for the agenda tied into this, so he would do it now.
Chief Reid stated that there was a reverse-911 call in his area related to a woman who
was lost in the woods, but his station was not dispatched to the call.
Chief Eggleston explained that any missing persons are handled as a law enforcement
matter, and search and rescue in the County is handled by the sheriff’s department –
and that reverse-911 was handled by them as long as Emergency Management/ECC.
He stated that stations were rarely notified, because it is not immediately known if it is a
criminal act or someone who is lost.
Chief Reid stated that this one was obvious because the woman was 80 years old with
Alzheimer’s, and his concern was that if a person had any serious medical conditions,
there would be a delay in getting medical care for her. He noted that there were
neighbors out looking for her and found her after an hour or so, as stated in a news
release.
Chief Tawney said that it was odd that there wouldn’t be an automatic aid request to fire
and rescue.
Chief Eggleston stated that it was a constant work in progress to get the sheriff’s
department to come into the public safety role that includes fire and rescue, and stated
that there was an event with a lost person in the western part of the County that went on
for days before they got fire and rescue involved. He said that he planned to catch up
with Sheriff Chip Harding to talk about it.
Chief Stephens said that there was a lost person in his area very close to the North
Garden station, and they were asked to open up the station to be used as a command
center – and North Garden has been involved in other searches before, but it was
always well after the fact for other manpower.
Chief Alibertis asked how that jurisdiction was assigned.
Chief Eggleston responded that he thought it went back to the state statute that defines
the sheriff’s department as primary search and rescue, and ACFR has been trying to
change that for quite some time – not because there isn’t trust with the sheriff’s
deparmtnet, but because they need a much more integrated system.
Chief Reid said that his only concern is the possible delay in the event someone needs
critical medical care.
Chief Puckett noted that the sheriff’s department has some EMTs on their search and
rescue team, so there are some medical resources.
Chief Albertis stated that if they are not an EMS agency, then the best they can do is
function as a good Samaritan, by state law.
Chief Puckett said that the delay exists because you can’t find the patient, and they call
if that person has injuries.
Chief Reid commented that it would be easier for stations to rally the manpower, just
based on sheer numbers.
Chief Belgard stated that if a reverse-911 is going out to the public to notify them of
something, at least the fire and rescue duty officers should have the same level of
information as the public, so they at least know what has been issued – including a
subject description of the person.
Chief Eggleston agreed that at a minimum, they should be informed of what is going on,
and the whole issue comes back to the need for better coordination with the sheriff’s
department.
Chief Puckett stated that he could work with Kirby Felts to see if there is a way to get
something paged out through CAD if there is Reverse-911 issued.
Chief Reid said that the incident near Stony Point happened right across the street from
one of his station’s officer’s homes.
Chief Alibertis said that at least they could get someone onsite in the evening to at least
do an assessment and report out, because it may take the sheriff’s department a few
hours to show up.
Chief Reid said that the news report indicated that there was a neighborhood search.
Chief Alibertis stated that they do grid searches as opposed to scent searches.
Chief Eggleston said that he would follow up with Kirby Felts, and said that he was
meeting with Colonel Lantz this Friday and could talk with him about it.
C. Image Trend Update
Chief Oprandy reported that Image Trend was still slated to go live in November or
December, but would work with the City on an exact date for that. He stated that ACFR
is contracting with the County for the programming, and they were now doing it, but it
would not be released until September’s normal Image Trend release – which means
that after September, they can deliver the product and test it; and there would be
training in October. Chief Oprandy said that December seemed more realistic to him as
a go-live date, but they were working to push it forward a bit and would update FEMS as
that gets closer. He stated that he went to the users group meeting for Image Trend
and there were at least a dozen departments from around the state represented, and
they were not live with the fire side either, with Image Trend still going from the older
version to the newer version. Chief Oprandy commented that there is an advantage in
not going live until the new product is refined, so they can work through some of the
issues.
Chief Oprandy reported that he had met with Martha Jefferson Hospital last week and
they were going live with the state’s hospital hub, which would make reporting easier,
and said that the paper copy would not have to be delivered at the Mercy Room. He
stated that they were also going to the Epic system as of September 30, and patient
care information would go straight into their hospital reporting system – which would
make it easier for MJH and for responders.
Chief Alibertis said that the “Scheduler” product was supposed to be demonstrated in
July, and he wasn’t sure if anything had come forward yet.
Chief Oprandy responded that he had not heard anything more about it, and asked if
there was something further he could do to help with it.
Chief Oprandy reported that related to incident reporting, the CAD feed for the existing
RMS won’t be up until July 7, and said that if the chiefs had any issues with the incident
reporting, they should let him know. He stated that ECC was manually entering those
and would be back-populating them post-July 7 to try to catch all the reports up, but
there would be a little bit of a gap. Chief Oprandy stated that really only impacts how
they bring the report up and what they see, but they should still be able to do all the
aspects of the report other than unit information and assigning people to the unit. He
suggested that station members put that in the narrative so that it is captured there.
Chief Grandstaff stated that he was trying to put some reports in from a few days earlier
into the old system, and it is locked out so he cannot add some of the information such
as PVs.
Chief Oprandy responded that he would have to change it and would send an email out
about it, as he had not thought about that issue. He stated that currently, you could not
enter a new piece of apparatus nor delete it.
Chief Grandstaff stated that they could not delete it anyway, but they could add PVs.
Chief Oprandy said that he could change that setting immediately and unlock it, noting
that the concern was that people used to the old way would just add their apparatus,
which would clutter things up. He stated that there were reports that needed to be done
from the last few weeks – and even older – and said that if he had to delete the units
added post-June 21, he would do that because they could automate that part.
D. Pantops Station Update
Chief Oprandy said that at the Pantops Station is in the working document phase, and
at the meeting the following week, the 60% drawings would be reviewed. After that, he
said, it would go out for bid, and construction would start around September 1, with no
indication that the timeline would be delayed – so they should start seeing some dirt
moving around the fall.
V. Unfinished Business
A. Portable Radio Inventory
Chief Walker reported that he had pump tests, ladder tests, and records to distribute,
and said that the back page shows each station’s inventory for radios. He stated that
the same pot of money available as of July 1 to fund Crozet’s engine would also be
used to replace the portable radios, as a two-year project. Chief Walker said that he
needed to get an inventory of portable units as well as stations’ vehicle charger needs,
and noted that they would not be buying any desktop or bank chargers, but they could
by inserts for existing chargers that would adapt – which was much cheaper. He stated
that the goal was to do one station at a time so they did not have a mix of old and new,
and asked chiefs to return the information to him within the week, if possible. Chief
Walker said that he was still working with a few departments on trying to get a handle
on broken or stored radios, and because ACFR pays the County a fee for each radio, it
would make sense to collect those and remove them from the in-service field or hand
them back out as needed.
B. Distribution of Pagers
Chief Puckett reported that there were 103 pagers coming in soon, with funding as of
July 1 to buy almost an equal amount, which should cover all of the Apollo pagers – and
departments responsible for either repairing or replacing the rest. He stated that what
remained to be decided was the distribution plan, and it didn’t make sense for a station
to get new ones while they still had some on the shelf.
Chief Grandstaff said that he would like to get some this time, as his station did not get
any last time.
Chief Reid said that he would like to have a few for his station.
Chief Butler suggested that they just email him what the station needs are.
Chief Puckett responded that this would be a good start.
Chief Puckett said that the pagers come with free programming from Clear
Communications, but it is also fine for stations to do their own programming. He stated
that stations should let him know which programming they preferred, and also let him
know about any changes to how they tone – such as house tone versus all general
membership, a chief tone, etc. – so he can set it up on the CAD side and also set it up
on the pagers.
VI. New Business
A. Executive Committee Membership
Chief Alibertis stated that Chief Butler and Chief Grandstaff had been put forth as
nominees to replace the outgoing chiefs, Chief Gentry and Chief Tawney, to represent
the fire system on the Executive Committee, and opened the floor for additional
nominations.
There were no further nominations.
Chief Waits nominated Chief Butler and Chief Grandstaff to serve on the Executive
Committee. The motion passed 10-1, with one abstention (Chief Grandstaff).
Chief Alibertis opened the floor for nominations for the EMS representative on the
Executive Committee.
Chief Grandstaff nominated Chief Belgard to serve on the Executive Committee. The
motion passed 10-1, with one abstention (Chief Belgard).
Chief Grandstaff asked when the Executive Committee usually met.
Chief Alibertis stated that the meetings are typically held at 4:00 p.m. on the first
Monday of each month, with the exception of the July meeting, which would be the
second Monday, July 11.
B. Other Matters
Chief Alibertis reported that his station was getting ready to go through its OEMS
inspection, and when the new regulations were passed in 2012, they required that
stations develop an emergency response plan – to include response times. He stated
that the provisions are not for an average response time, the reporting requirements
must include metrics for every call that did not meet a set standard, with a stated
reason. He said that the ACFR target times are 3 minutes out of the station, 24 minutes
to the rural area, and 13 minutes to the growth area.
Chief Waits said that Scottsville has calls frequently that are more than 24 minutes
away.
Chief Eggleston responded that the benchmark was set at 90% to accommodate
outliers, and Chief Alibertis has determined from OEMS that they want reporting for any
calls above that 24 minutes. He stated that the state is just finding its way on this, so
they would probably have a better idea in the future about exactly what is expected.
Chief Alibertis said that they should go ahead and set that metric up now, because if
they have to go back and retroactively try to remember why a call ran over, it will be
very difficult to determine the reason. He asked Chief Puckett if this pertained to the
Operations Committee.
Chief Eggleston suggested that he follow up on this because he was not sure how they
would go about generating an automated report.
Chief Alibertis said that it not only has to be generated, but must be signed by the
County Executive, and the state explained that the goal is to have an exchange and
understanding by local government as to what their EMS agencies are experiencing.
He pointed out that they are getting ready to address standards of coverage anyway, so
they need to make sure that the metrics they have are attainable.
Chief Waits said that sometimes his station responds to other side of the County, and
that takes a while
Chief Gentry reported that he met recently with the Yancey Mill VDOT manager, who
said that his employees had been complaining about the “tree down” policy – and would
like FEMS to revisit the idea of having VDOT handle downed trees from 6 a.m. to 6 p.m.
Chief Reid asked if VDOT had enough personnel to cover everyone’s first due in the
event of a storm.
Chief Gentry responded that the VDOT rep told him that during storms, they pulled in
extra personnel.
Chief Reid commented that Albemarle County is a big county.
Chief Gentry said that the VDOT rep told him that part of the reason is because his
workers have said they were not getting enough overtime and also said that they felt
that part of their responsibility is clearing trees. Chief Gentry stated that it was an issue
recently when a storm came through, because the battalion chief when on the air and
tell ECC to hold all tree calls and answer other calls.
Chief Reid stated that the problem for his area was that there were downed trees that
prevented them from getting out.
Chief Alibertis asked if this was an issue they should move forward for discussion.
Chief Eggleston said that he would follow up with Joel DeNunzio of VDOT to find out
what their position on this is, because public safety trumps the fact that VDOT needs
more overtime.
Chief Stephens asked what the expectation was for VDOT in terms of response times.
Chief Gentry responded that they have several different groups that handle traffic
versus downed trees.
Chief Alibertis noted that there was a recent incident at Afton where someone had run
into a tree that had already been downed and reported, so it became an accident and
an injury.
Chief Tawney mentioned that this was his last meeting, and expressed his appreciation
to FEMS, noting the group’s value to the system and stating that Brian Kester would be
taking his place.
Chief Gentry echoed Chief Tawney’s sentiments, and stated that Mike Boyle would be
taking his place at future meetings.
Chief Alibertis and Chief Eggleston thanked them for their commitment and
contributions, and also recognized Chief Haugh for his work.
The FEMS Board adjourned their meeting at 1726 hrs.
460 Stagecoach Road,Suite F Char!ottesvil:e,VA 22902-6489
Voice: 434‐ 296‐ 5833 FAX: 434‐ 972‐ 4123
ALBEMA RLE COUNTY F:RE AND EMERGENCY MEDiCALSERV!CES BOARD
AπENDANCE LOG
Date:
VOTING MEMBERS(OR DES:GNATES〕
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ChiefJ Dan Eggleston{メ
Chief Alex Belgard(CARl):
chief Preston centry(cr)2et):
Chief Todd Richardson(l arlysvi‖
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chief Calvin Butler(East Rivanna):
Chief George Stephens ( ,lorth Garden):
chief Mike Grandstaff
(S
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Chief John waits (Scotts, ille Rescue):
chief Danny Tawney
(Ser
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Chief Mike Reid{StOnv P"nt}
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460 Stagecoach Road,Suite F Char:ottesvi:!e,VA 22902-6489
Voice: 434‐ 296‐ 5833 FAX: 434‐ 972‐ 4123
ALBEMARLE COUNTY F:RE AND EMERGENCY MEDiCAL SERViCES BOARD
Aπ ENDANCELOG
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ALBEMARLE COUNTY FIRE RESCUE EMERGENCY AND MEDICAL SERVICES BOARD
ACTION RECORD
AGENDA TITLE/ISSUE:
AGENDA DATE:
June 22, 2016
Consent Agenda
MOTION:
MOTION MADE BY:
SECONDED BY:
Aprove Consent Agenda with Corrections to the May
25, 2016 Action Record
Chief Stephens
Chief Grandstaff
SUBSEQUENT MOTIONS/AMENDMENTS:
1.
CALL OF THE QUESTION:
Yes
No
Chief J. Dan Eggleston – John Oprandy (Albemarle County)
Chief L. Alex Belgard (CARS)
Chief Preston Gentry (Crozet)
Chief Assistant Keith Shifflett (Earlysville)
Chief Calvin Butler (East Rivanna)
Chief George Stephens (North Garden)
Chief Mike Grandstaff (Scottsville Fire)
Chief John Waits (Scottsville Rescue)
Chief Danny Tawney (Seminole Trail)
Chief Mike Reid (Stony Point)
Chief Kostas Alibertis (Western Albemarle)
I hereby attest that the foregoing is true and complete to the best of my knowledge.
Kim Brown
June 22, 2016
Clerk
Date
- Building the Model Volunteer-Career Fire & EMS System -
Abstain
ALBEMARLE COUNTY FIRE RESCUE EMERGENCY AND MEDICAL SERVICES BOARD
ACTION RECORD
AGENDA TITLE/ISSUE:
AGENDA DATE:
June 22, 2016
Executive Committee Member
MOTION:
MOTION MADE BY:
SECONDED BY:
Motion to Nominate Chief Butler and Chief Grandstaff
to the FEMS Executive Committee as the Fire
Representative.
Chief Waits
Chief Belgard
SUBSEQUENT MOTIONS/AMENDMENTS:
1.
CALL OF THE QUESTION:
Yes
No
Chief J. Dan Eggleston – John Oprandy (Albemarle County)
Chief L. Alex Belgard (CARS)
Chief Preston Gentry (Crozet)
Assistant Chief Keith Shifflett (Earlysville)
Chief Calvin Butler (East Rivanna)
Chief George Stephens (North Garden)
Chief Mike Grandstaff (Scottsville Fire)
Chief John Waits (Scottsville Rescue)
Chief Danny Tawney (Seminole Trail)
Chief Mike Reid (Stony Point)
Chief Kostas Alibertis (Western Albemarle)
I hereby attest that the foregoing is true and complete to the best of my knowledge.
Kim Brown
June 22, 2016
Clerk
Date
- Building the Model Volunteer-Career Fire & EMS System -
Abstain
ALBEMARLE COUNTY FIRE RESCUE EMERGENCY AND MEDICAL SERVICES BOARD
ACTION RECORD
AGENDA TITLE/ISSUE:
AGENDA DATE:
June 22, 2016
Executive Committee Member
MOTION:
MOTION MADE BY:
SECONDED BY:
Motion to Nominate Chief Belgard to the FEMS
Executive Committee as the Rescue Representative.
Chief Grandstaff
Chief Gentry
SUBSEQUENT MOTIONS/AMENDMENTS:
1.
CALL OF THE QUESTION:
Yes
No
Chief J. Dan Eggleston – John Oprandy (Albemarle County)
Chief L. Alex Belgard (CARS)
Chief Preston Gentry (Crozet)
Chief Todd Richardson (Earlysville)
Chief Calvin Butler (East Rivanna)
Chief George Stephens (North Garden)
Chief Mike Grandstaff (Scottsville Fire)
Chief John Waits (Scottsville Rescue)
Chief Danny Tawney (Seminole Trail)
Chief Mike Reid (Stony Point)
Chief Kostas Alibertis (Western Albemarle)
I hereby attest that the foregoing is true and complete to the best of my knowledge.
Kim Brown
June 22, 2016
Clerk
Date
- Building the Model Volunteer-Career Fire & EMS System -
Abstain