Intralinks® Information Rights Management

Intralinks® Information Rights Management
IRM by designTM
intralinks.com
© Intralinks 2014 To learn more about Intralinks® and its trademarks please visit intralinks.com/about-us
Plug-in free control
of enterprise
content provides
complete security of
information assets
beyond the firewall.
What is IRM?
Information Rights Management
(IRM) concerns the protection of
sensitive information for business
purposes — usually referring to
documents and emails. While
IRM is a part of Digital Rights
Management (DRM), DRM
typically refers to consumer-facing
rich media (film, music, literature).
IRM tends to encompass more
enterprise-based needs and uses
encryption as its armor, protecting
permissions and document usage.
As the use of internet for business
and personal needs continues
to evolve, it’s best to regard IRM
as a distinctly different security
practice.
In today’s world, employees are required
to access and store information at
any time, from anywhere, and on any
device. Collaboration software, with
its allowances for commentary and
large files sizes, is now as critical to
productivity and communication as
email. Just as the way people share
information has changed, so has the way
we need to protect that valuable content
throughout its lifecycle. File sharing tools
are commonplace, but they are typically
designed expressly for collaboration—
security is an afterthought.
Particularly when contending with
compliance and privacy regulations,
most organizations have concentrated
on document protection by restricting
the most sensitive content to within the
firewall; or through the use of different
access controls to limit document
permissions as a preventative measure
against external sharing. This approach
often impedes the speed of business with
which knowledge workers have become
accustomed to when using email and file
sync & share applications. To keep up,
enterprises must have user-friendly tools
to enable the sharing of secure content
beyond traditional boundaries while also
providing a streamlined user experience.
Information Rights
Management, A Critical Tool
for Today’s Enterprise
As reliance upon the cloud grows, so
does the risk of data leaks and other
security breaches. Unlike other security
strategies, IRM puts emphasis on
securing information itself, rather than
relying on other systems to ensure
security.
Traditionally, no matter how secure an
environment may be—standard firewall,
VPN, or cloud—only the perimeter is
fortified. Security breaches and bugs
such as Heartbleed are reminders that
even in the most secure environments,
there will always be unknown
vulnerabilities. In today’s enterprise,
content is the new perimeter.
Intralinks Information Rights
Management (IRM) emphasizes
document-level security rather than
relying upon “walls” as the predominant
protection against security breaches and
leaks. IRM gives users, and ultimately
administrators, full control over a
document for its entire lifecycle. End-toend encryption of an individual document
affords granular control in ways typical
secure environments cannot—who
can view it, who may download it, who
may edit it, and for how long they may
access the content. For example, even
if a document was downloaded onto the
mobile device of a terminated employee,
access to that document may still be
revoked.
Content is the new
information security
perimeter
Comprehensive Information
Protection
For over 16 years, Intralinks has
provided innovative new solutions to
further strengthen our current secure
SaaS offerings. Our platform satisfies
the needs of Fortune 500 Chief Security
& Compliance Officers while offering the
streamlined sharing and ease of use
expected by today’s increasingly mobile
workforce.
complete control over their content. A
plugin-free component throughout our
entire platform, IRM puts Information
Rights Management directly under the
control and oversight of the organization.
Control of content is extended to
wherever it resides. IRM gives
companies the freedom to share through
complete document control. With IRM,
documents can be controlled remotely
— permission for information to be
created, viewed, edited, and distributed
can be handled individually. Access
to individual content pieces may be
granted and revoked individually during
the course of a project. By integrating
IRM into the Intralinks® platform, IT no
longer has to handle the complexities
of plugins and other 3rd-party solutions.
IRM is built directly into the software.
IRM gives the organization the ability to
extend control of its content wherever
it resides. Encryption is used in the
granting of control over who has access
to a document, who may implement
certain controls over the documents,
and what the user is allowed to do
with the document. By embedding
the security settings and preferences
into the document, organizations can
feel confident they are managing their
information by their own design.
IRM by designTM gives companies the
freedom to share and collaborate with
Business Needs and New Technologies are Upending
Traditional Protection Models
Historical view:
The firewall is the perimeter
Common view:
Identity is the new perimeter
Reality:
Content is the new perimeter
whereever it exist
Next Generation Information Protection
Intralinks IRM Supported
Platforms
PC:
• Windows XP SP3 and above
• Office 2003 and above
• Adobe Acrobat 9.5 and above
Mac:
• Office 2011
• Adobe Acrobat 10 and above
Feature
Benefit
Plugin-free Design
Allows a seamless experience for content
creators, collaborators, and consumers
Lifetime Security
Access control for documents at rest, in
transit, and in-use, regardless of location
or device
Granular Document
Controls
Protection of common file formats, including Microsoft Office and PDF’s, with ability
to manage permissions, such as view,
print, and edit, individually
Dynamic Policy
Management
Rights and permissions may be updated
even after a file has been downloaded,
including removing access to a file (“Intralinks UNshare”)
Business Analytics
Reporting and insights on document access and usage throughout the document
lifecycle — including detailed audit trails
Whether your organization is concerned about securing content internally or outside
the firewall, Intralinks IRM will provide the solution and enterprise users do not need
to add extra steps or hurdles to their daily routine. On the desktop, on the web, or
on mobile devices Intralinks IRM ensures that your organization is in total control of
your intellectual property, confidential client data and any other documents requiring
greater privacy.
How To Get IRM by designTM
© Intralinks 2014
To learn more about Intralinks® and its trademarks please visit
intralinks.com/about-us
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