MTL - 4-H Youth Development Program

Transcription

MOBILE TECHNOLOGY LABORATORY
(MTL)
Quick Access Instruction Manual
Table of Contents
Overview of Operation: Military Kids (OMK)....................................................................... 3
Overview of Mobile Technology Lab (MTL) ........................................................................ 4
General Access to the MTL ..................................................................................................... 4
Scheduling................................................................................................................................. 4
Transportation........................................................................................................................... 5
Inventory .................................................................................................................................... 5
Form 1: Inventory of Equipment in the MTL ................................................................... 6
Components of each box ........................................................................................................ 7
Equipment in each box........................................................................................................ 7
L-Shaped sample Set up of the MTL ................................................................................ 8
Picture of each equipment .................................................................................................. 9
General Unpacking and Set up Procedures for MTL...................................................... 11
Unpack the Equipment .......................................................................................................... 11
Plug the power adapters/cords onto the equipment......................................................... 11
Plug the equipment to the power strips (Surge Master/Protector) ................................. 12
General Operating Procedures for MTL............................................................................. 12
Using the Laptops .................................................................................................................. 12
Using the Digital Still Camera............................................................................................... 13
Using the Camcorder (Video Camera) ............................................................................... 13
Using the Scanner.................................................................................................................. 14
To scan by pressing a OneTouch button on the scanner............................................ 14
To scan from the button panel on the screen ................................................................ 16
Using the Laminator............................................................................................................... 16
Using the Head set................................................................................................................. 16
Traffic Flow (allocating users to laptops) and on-the-Spot Supervision.................. 17
Visitor Log ............................................................................................................................... 18
User Policy .................................................................................................................................. 19
Emergency .................................................................................................................................. 19
Using the Programs on the Laptop ..................................................................................... 20
Hallmark Card Studio.......................................................................................................... 20
Getting Started.................................................................................................................... 20
Step-by- Step Basics of Hallmark Card .......................................................................... 21
To add Photo to your card ................................................................................................ 22
To add Voice or Music to your card................................................................................. 22
To Print your card............................................................................................................... 22
To Save your card.............................................................................................................. 22
Kid Pix Deluxe....................................................................................................................... 24
Paint zone - Getting Started ................................................................................................. 24
Step-by-Step Basics of Kid Pix (Paint Zone) ................................................................. 25
Add Picture, Movie or Sound............................................................................................ 26
Print Your Drawing ............................................................................................................. 26
Save Your Picture .............................................................................................................. 26
1
Slide Show – Getting Started ................................................................................................... 27
Step-by-Step Basics of Kid Pix (SlideShow).................................................................. 28
Adding Effects to your Slideshow .................................................................................... 29
Adding Transition ............................................................................................................... 29
Add Audio Options ............................................................................................................. 29
Adding Slide Advance Effects .......................................................................................... 29
To Change the Background Color ................................................................................... 29
To Save the SlideShow ..................................................................................................... 30
Playing Your SlideShow.................................................................................................... 30
Printing Your SlideShow ................................................................................................... 30
Exporting Your SlideShow ................................................................................................ 30
Pinnacle Studio 9 ..................................................................................................................... 31
Getting Started........................................................................................................................ 31
Capturing Video...................................................................................................................... 31
Step-by-Step Basics of the Capture Process: ............................................................... 32
Editing Video ........................................................................................................................... 32
Step-by-Step Basics of the Edit Process........................................................................ 34
The Make Movie Mode.......................................................................................................... 34
Step-by-Step Basics of the Make Movie Process ......................................................... 34
Recording Voice Message........................................................................................................ 35
Microsoft Office........................................................................................................................... 36
Encarta......................................................................................................................................... 36
Tearing Down and Repacking Procedures ............................................................................ 36
Addendum.................................................................................................................................. 38
General Access to the Indiana MTL ................................................................................ 38
Scheduling........................................................................................................................... 38
Transportation..................................................................................................................... 38
Inventory .............................................................................................................................. 38
Form 1: Inventory of Equipment in the MTL ............................................................. 39
Components of each box............................................................................................... 40
Equipment in each box...................................................................................................... 40
General Unpacking and Set up Procedures for MTL.................................................. 41
Unpack the Equipment ...................................................................................................... 41
Plug the power adapters/cords onto the equipment..................................................... 41
Plug the equipment to the power strips (Surge Master/Protector) ............................. 42
Tearing Down and Repacking Procedures .................................................................... 42
This manual does not provide exhaustive rules on how to use the equipment and programs.
It does however offer guidelines on how to choose the most appropriate programs and
easily create products to communicate with our targeted audience.
2
Overview of Operation: Military Kids (OMK) 1
When National Guard, Army Reserve and other military parents living in civilian
communities are mobilized, their children suddenly become different. Now they are "military
kids" but they still "look the same" to teachers, friends and the rest of the community. Their
lives are turned upside down!
Many of their usual support systems may no longer be adequate. Extensive media
coverage of on-going military operations creates daily anxiety. These "new" military kids
need to connect with other youth in similar situations. They seek friends and adults who
can empathize and can help them cope with their new world.
State and County Cooperative Extension staff, community agencies, schools, and 4-H Club
youth are reaching out to military youth ... Before, During and After their parents are
deployed. This outreach effort is called Operation: Military Kids (OMK). Operation:
Military Kids…

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Creates a community support network for military youth "in our own backyard" when
Soldier parents are deployed.
Delivers recreation, social and educational programs for military youth living in civilian
communities.
Supports military kids coping with the stress of knowing their deployed parents may be
in harm's way.
Collaborates with schools to ensure that staff are attuned to the unique needs of
military students.
Educates the public on the impact of the deployment cycle on Soldiers, families, kids
and the community as a whole.
Becomes a part of the ongoing 4-H Program in the locations where there are military
families.
Contact Information for Questions regarding the MTL and OMK:
Chris Cook-Leitz - 765-494-8433, [email protected], OMK Team Leader
Steve McKinley - 765-494-8435, [email protected], OMK Team Leader
James Edwin - 765-496-6881, [email protected], OMK Graduate Assistant
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Overview of Mobile Technology Lab (MTL)
The Mobile Technology Lab is, in essence, a mobile, wireless computer lab. It contains 15
laptop computers, a digital camera, a digital video camera, a printer, and a number of
software packages that can be used to create a variety of media items that can be sent to
loved ones who are serving in Active Duty. The lab provides access to technology to
communicate with deployed loved ones, learn about technology, and make videos/pictures,
etc to deployed loved ones.
The MTL can be taken to activities and events around the state. The MTL will be featured
at Indiana Pacers and Fever basketball games, at the Indiana State Fair, at county fairs
throughout the state, and at Family Readiness Group meetings, among other locations.
Individuals requesting the MTL at their event must first go through a certification program to
be trained to use the lab. You can learn about training opportunities and request the MTL
by contacting one of the OMK State Team Members (see page 3).
General Access to the MTL
Scheduling
The MTL is packaged in three boxes, housed in a locked room when not in use, within
the Department of Youth Development and Agricultural Education in the Agricultural
Administration Building at Purdue University. Maintaining this central contact ensures
that the location and scheduling plan of the MTL is known at all times.
All OMK partners will have equal access to the use of the MTL. OMK program partners
and Extension Educators who are interested in utilizing the MTL for State or county
activities should check the scheduling plan maintained by the OMK State Team
Members. They will then contact the State Team Leaders or the graduate assistant to
schedule a date. Partners will be expected to plan ahead and schedule the use of the
MTL as far in advance as possible to avoid scheduling conflicts. MTL scheduling will be
on a first come first served basis and subject to the availability of partners to volunteer
in supervising the use of the equipment. Training, led in a train-the-trainer format, will be
provided to the volunteers on the operation and supervision of the MTL.
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Transportation
The following options will be explored in shipping the MTL within the state. On each
scheduled date, the least cost option of transporting the MTL will be utilized.
A team member will come to the Purdue campus to pick up the MTL.
A team member will pick up the MTL from another member who used the MTL
previously.
The graduate assistant will deliver MTL to the location where it will be used.
The MTL will be shipped overnight via UPS or another similar carrier to the
scheduled location.
Due to the size of the boxes that constitute the MTL, it is recommended that a
Van, SUV or similar vehicle be used to transport the lab. The four boxes in total
weigh 300 pounds; at least two people are needed to load and unload them.
Inventory
After a successful schedule, the recipient is expected to take an inventory of all the
hardware on the day the MTL is received. Check off equipment on inventory sheet as
laid out in Form 1 prior to unpacking. Confirm receipt of equipment with phone call or
e-mail to OMK State Contact prior to use. Check off equipment again during repacking.
Put a copy of the completed inventory in an envelope and place it in Box 1 before
returning the MTL.
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Form 1: Inventory of Equipment in the MTL2
BOX 1
Qty Equipment
Check
Qty
in out
5
Laptops_#1-5
10
1
Printer
10
1
IEEE 1394 PC Card
1
Silver Fire Wire Cord
1
Wireless Access Point
1
D-Link
1
Digital Still Camera
1
Visioneer One-Touch
9220 Scanner
1
Laminator
15
USBs for floppy drives
Scanner power cord
and Camera USB
Equipment
15
3
USB Headsets
Surge protectors
1
1
5
Laptop power supply
1
1
Digital Video Camera
(Camcorder)
Remote control for
camcorder
DVD Burner
External floppy disk
drives
2 packs of DVD’s
1
1
1
15
3
Check
in out
BOX 3
Qty
Qty
1
BOX 2
Equipment
Check
in out
Laptops (#6-15)
Laptop power cords
Equipment
Check
in out
100’ Extension cord
Camcorder adapter
and power cord
DVD adapter and
power cord
D-link power adapter
1
1
USB for digital still
camera (white)
USB for printer
USB for scanner
1
1
1
1
3
USB for DVD
Scanner power cord
Printer power cord
AV Cable
Product manuals
2
Indian MTL has been reviewed and thus stored in 2 boxes. Based on need either one or both boxes will be mailed
to the user. Please check addendum at end of manual for unpacking and repacking procedures.
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Components of each box
Refer to inventory sheet Form 1, and the following pictures for unpacking and repacking
instructions for each box.
Equipment in each box3
Box 1
Laptop #1-5
Firewire Card
Wireless Access Point
D-Link
Printer
Laminator
Scanner power cord
and Camera USB
Scanner
Still Camera
Box 3
Microphone Headset
CDs and DVDs
Extension cord
Power strip
DVD burner
DVD power supply
Floppy disc drives
Camcorder power
supply
Camcorder
Manuals
`
3
Boxes have been relabeled in the order of most frequently utilized.
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Box 2
Laptop_#6-15 and
power cords at the
L-Shaped sample Set up of the MTL
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Picture of each equipment
1). 15 USB headsets with boom microphone
3)
Wireless Router 4
5) D-Link wireless printer server
7) Visioneer One-Touch 9220 Scanner
4
2). WiFi (wireless) access point
4)
External Mouse
6) Dell BW printer
8) Laminator
Wireless router and External mouse are improvised by Indiana OMK. They were not part of the initial MTL.
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9) External DVD recorder
11) Canon MiniDV Video Camera
13) 3 surge protector power strips
15) 100 foot extension cable
10) Canon digital still camera
12) IEEE 1394 CardbusPC Card
14) 15 Dell Latitude Laptops
16) Floppy diskette drives
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General Unpacking and Set up Procedures for MTL5
Follow these procedures to set up the hardware with the assistance of team members,
team leaders, trained volunteers or graduate assistant.
NOTE: If any unit does not function, please note the unit and call for assistance.
(DO NOT TURN ON ANY EQUIPMENT AT THIS STAGE)
Unpack the Equipment
1. Arrange tables and chairs (in U or L shape or back to back) with sufficient space
for each user.
2. Slowly pull the laptops out of box 1 and then box 2. Arrange them on the tables
so that the MTL instructor/monitor(s) can have an excellent view of all of them
and supervise the activities of the users.
3. Designate one laptop (e.g. laptop_1) to be the DVD burner and to download
videos or pictures from the camcorder and digital still camera.
o Pull the DVD burner out of Box 3 and place it to the left of Laptop_1. Make
sure the power switch on the back of the unit is in the “0” (off) position.
o Pull the camcorder out of box 3 and place it to the left of the DVD burner.
o Pull the digital still camera out of box 1 and place it by the camcorder.
4. Pull the WiFi access point out of box 1 and place it to the right of Laptop_1.
5. Pull the Printer out of box 1 and place it by the WiFi access point (Make sure the
power switch is in “0” (off) position).
6. Pull the D-link printer server out of box 1 and attach it to the back of the printer.
7. Designate one laptop (e.g. laptop_2) to the scanner.
o Pull the scanner out of box 1 and place it to the right or behind Laptop_2.
8. Pull the laminator out of box 1 and place it to the left of Laptop_2.
Plug the power adapters/cords onto the equipment
1. Take the scanner power adaptor out of box 3 and plug it into the power jack at
the back of the scanner.
2. Take the scanner USB cable out of box 1. Connect the curved end to the USB
port at the back of the scanner and the flat end to the USB slot on Laptop_2.
3. Connect the TPA cable (attached to the scanner) to the option port on the back
of the scanner.
4. Take IEEE 1394 cardbusPC card and the gray FireWire cable out of box 1. Plug
the bigger end of the FireWire cable into the PC card.
5. Press the black knob on the left side of the laptop to eject the black plastic port
cover, and then insert the card into Laptop_1. The other end of the Fire wire
cable will be attached to the AV port of the camcorder when you want to
download video footage.
5
Depending upon MTL needs at your site, some of the equipment and procedures may not be applicable. Please skip
the instructions related to the equipment that is not shipped to you.
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6. Take the camcorder adapter and power cable from box 3. Plug the power cable
into the adapter and then plug the adapter to the camcorder (at the back, bottom
of battery pack).
7. Take the USB cord for the DVD burner from box 3.
8. Connect the curved end to the burner and the flat end to a USB port on
Laptop_1. Make sure the switch on the back of the DVD burner is set to USB.
9. Take the DVD burner adaptor (plextor) from box 3 and plug it into the back of the
DVD burner.
10. Take the laptop power supplies out of box 1 and 3 and plug them into the back of
each laptop. Let the cords trail behind the desks.
11. Take the D-Link adapter out of box 4 and plug it to the back of the D-link (yellow
hole) attached to the printer.
12. Take the printer power cord out of box 1 and plug it to the back of the printer.
13. Pull the head sets from Box 3 and plug into the USB port of each laptop.
14. Take the three power strips (surge protectors) from box 3 and plug them into a
power source/wall outlets (or the 100 foot extension cord if used). Arrange them
behind the equipment on the table so that they can be easily plugged in.
Plug the equipment to the power strips (Surge Master/Protector)
1. Plug the WiFi access point to the power strip. Switch on the power strip and Wait
till the green light on the access point glows steady.
2. Plug the D-Link adapter into the same power strip and make sure that its power
light is glowing green and the signal light is flashing.
3. Plug the printer power cord into a power strip and switch it to the “1” (on)
position.
4. Plug the laminator power cable into the power strip and switch it on.
5. Plug the DVD into the power strip and switch it on.
6. Plug camcorder into the power strip and leave it to charge. The red light should
blink to indicate that it is on and charging. You can use it plugged or unplugged.
7. Plug the scanner power supply into the power strip and make sure that the power
light comes on and stays green.
8. Plug each laptop into a power strip and make sure that the power light is on.
General Operating Procedures for MTL
Using the Laptops
1.
2.
3.
4.
5.
6.
Press the knob on the front edge of each laptop to open the lid.
Turn on each laptop by pressing the switch at the top edge of the keyboard.
Verify that each laptop boots successfully into Windows XP.
Click O.K.
Type the username mtluser to log into the laptops. There is no password.
On the desk top are program icons; click on the one you want to use.
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Using the Digital Still Camera
1. Slide open the lens cover and just shoot your pictures using the LCD or the view
finder.
2. Press the ’on’ button and the arrows on the back of the camera if you want to
review your pictures.
3. To download your pictures onto the laptop for editing and printing:
o Plug the smaller edge of the white USB cable to the camera (open
grey cover on side of camera) and the larger flat end to a USB port on
a laptop (You can download all your pictures on laptop_1).
o The laptop will detect the camera and provide options.
o Select download using Microsoft Scanner and Camera Wizard then
click OK.
o Select the pictures you want and wait while the pictures download onto
the laptop.
o Select the pictures you want to print by clicking on the frame(s) then
press the printer icon.
o Save by typing a name for the picture file in the My Pictures folder or a
folder of your choice.
Using the Camcorder (Video Camera)
The camcorder is preloaded with an SD card and a mini DV cassette.
1. Open the LCD by sliding the open button in the direction of the arrow. You can
use the LCD or the viewfinder to view the images while recording.
2. Move the media button on the camcorder to either the cassette or the card
position.
3. To start recording, press the small green power button on the camcorder and
move it to camera position.
4. Press the record button to start recording and the same button to pause or stop
recording.
5. You can take still pictures during recording by pushing down the photo button.
6. Turn the power button to the off position when not recording.
7. You can preview your recording by pressing the play, rewind or forward buttons.
If camcorder cassette gets full and needs to be changed, follow these steps:
1. Push open/eject button in direction shown by arrow.
2. Push open cassette cover in direction of arrow.
3. Wait for cassette to push itself out.
4. Pull out cassette and replace with a new one.
5. DO NOT touch the silver part of the camcorder as labeled!
6. Look for PUSH label on black plastic covering cassette and press down until it
clicks, then release.
7. Wait for cassette to load itself (wait until it has rewound itself)
8. Push gray cover to close until it clicks.
13
After recording you can produce video compact disc (VCD) or digital versatile/video
disc (DVD) or save your video on the hard drive by downloading your video footage
onto laptop_1. To download:
1. Plug the IEEE 1394 cable connected to the PC card on laptop_1 onto the DV slot
at the front base of the camcorder.
2. Turn the camcorder on to the play VCR position.
3. The computer will detect the camcorder with the option-Open with Studio 9 , click
OK .
4. Rewind your video by pressing the rewind button on the camcorder to the point
where you want the download to start. Click on the start capture button on the
Diskometer of the opened window on studio 9.
5. Type a name for your footage, click start capture then sit back for the video
footage to download.
6. Click stop capture at the point where you want to end the capture process.
7. For more on capturing, editing and making VCD or DVD, see using studio 9
below.
Using the Scanner
You can download the scanner drivers from
https://www.visioneer-europe.com/support/9220.htm#drivers
1. Slide the locking tab at the bottom of the scanner to its unlock position.
2. Verify that the TPA cable (attached to the scanner) is securely plugged into the
Option port on the back of the scanner.
3. Plug one end of the USB cable into the USB port on the computer and the other
end into the scanner’s USB port.
4. Plug the power adapter cable into the power jack on the back of the scanner and
then plug the power adapter into a power strip.
o The status light on the front of the scanner is illuminated, indicating the
scanner is receiving power.
o The computer recognizes that a scanner has been plugged into the USB
port and automatically loads the software to run the scanner.
o The scanner’s status light turns green when the scanner and computer are
communicating properly.
To scan by pressing a OneTouch button on the scanner
1. Place an item face down on the glass.
2. Align the edge of the item with the arrow above the upper-left corner of the glass.
3. Close the document cover.
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4. Press one of the OneTouch buttons (see below).
o The scanner starts scanning the item.
o Messages just above the Windows taskbar show the status of the scanning
process.
o When the scan is complete, the scanned image appears in the destination
application. For example, the destination application could be the computer
desktop.
About the Onetouch buttons
The following picture and table describes the preconfigured button settings:
Button
Function
Preconfigured Settings
Scan
Scans the item as a color page and displays it in PaperPort.
Email
Scans the item as a color photo and attaches it to a new
email message in the email application.
OCR
Converts the item’s text to black and white word processing
text, and displays it in a word processing application.
Copy/Print
Prints the scanned item in black and white on the
printer/copier at the printer/ copier’s default resolution.
Custom
Scans the item as a color photo and displays it in an image
processing application.
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To scan from the button panel on the screen
Scanning from the button panel on the screen works just like pressing a scanner
button.
1. Click the scanner icon on the right hand side of the Windows taskbar. The button
panel opens on the screen.
2. Click a scan button.
3. The scanner scans the item and then sends the image to the destination
associated with the button.
4. To close the button panel, click the scanner icon in the button panel’s upper-left
corner.
Using the Laminator
1. Plug the Laminator into the power strip.
2. Press the power button on the laminator, select laminating heating option (allow
some time for warm up).
3. Wrap your item in a laminating sheet.
4. Push the sheet through the front opening and allow it to pass through the
laminator.
5. Collect your finished product from the back of the laminator.
Using the Head set
This Plantronics DSP-100 digitally-enhanced foldable stereo headset with full-range
stereo sound is a plug and play device.
o Plug it into a USB port at the back of the computer when you want to record your
voice. Its noise-canceling microphone enhances speech accuracy.
o Talk into the microphone or listen to your recorded voice, CDs, DVDs, AVI or
MP3 files.
o Adjust microphone volume by pressing the (+) to increase volume and (–) to
reduce the volume.
o Press the mute button which lights red to mute the microphone.
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Traffic Flow (allocating users to laptops) and on-the-Spot Supervision
In anticipation of the demand for the use of the MTL at each location, the following
guidelines should be followed to avoid collision and overwhelming the MTL supervisors
with varying requests for the MTL use. To access the laptops:
1. Each user must register with a team member by filling out the registration Form
2.
2. A team member or anyone designated to do the registration will allocate a
number to the user and direct the user to the MTL.
3. At the table the user hands his/her number to the MTL supervisor who then
assigns the user to a laptop if there is any vacant space.
4. If all the laptops are occupied, the user retains the number and waits for the next
available vacant space.
5. Supervisors shall:
o Monitor the use of the equipment.
o Assist users with operation of the various programs.
o Assist users with saving and/or printing the files they created.
o Report, using Form 2, any defects or errors that occur while the equipment
is in use.
o Check the MTL schedule and arrange for the MTL to be transported to the
next person in line after you or return it to Purdue.
o Provide a copy of the delivery condition of the MTL to the next recipient
and to the OMK team leaders using Forms 1 and 2.
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Indiana Operation: Military Kids
Mobile Technology Lab
Visitor Log
Form 2: Registration and Program utilization
County/ Event:
Name
What do you
want to create
Hc Kp Vd M
File name and
laptop #
(use 1st name of
user)
If sending to
a specific
soldier,
provide
address,
otherwise
“general”
Comment
or email
address if
you want
OMK
updates
Error Reporting ( Report any error with hardware and/or software)
Hc: Hallmark Card
Kp: Kid Pix Vd: Video
M: Microsoft (Word, Power Point)
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User Policy
Printing is available at the wireless printer. Please pick up printed pages
immediately to avoid printed pages accumulating on the printer and mixing your
work with others.
Use of a computer will be limited to one person at a time, except in the case of
an adult working with a child.
All software including games, which are loaded on the computers are available
for access.
Use of the computer or Internet to engage in any activity which constitutes
violation of local, state, and/or federal law, including, but not restricted to
copyright law is strictly prohibited.
Internet files may not be downloaded to and stored on the computer's hard drive.
Floppy disks (which have been virus checked), Flash drives and CDs may be
used to store files.
Computer use time by an individual user may be limited depending upon demand
at the MTL supervisor’s discretion.
Users should raise the red flag to signal an urgent issue, which prevents the
person from continuing.
Supervising staff will offer solutions to problems, searching suggestions or
answer questions.
No food or drink is allowed near the computers.
Emergency
In emergency situations, please do not unpack the MTL. If the MTL is in use and an
emergency situation arises, immediately turn off the main wall switch and proceed to
repack equipment. Emergency situations include storm, fire or any form of chaos, or
unexpected circumstance beyond your control.
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Using the Programs on the Laptop6
The following programs are accessible to users:
A.
B.
C.
D.
E.
Hallmark Card Studio
Kid Pix Deluxe
Pinnacle Studio 9
Microsoft Office Suite
Microsoft Encarta
Hallmark Card Studio7

Software to create cards, e-cards, stickers, labels, calendars
Choose from a variety of projects
Print or email personalized cards with sound
Contains kid stuff
Getting Started
Use the Hallmark Card Studio Home screen to begin new cards, other projects and
open projects you’ve saved in the past. When you click the Hallmark icon, the program
opens the following window.
Use Art Studio to create
your own project, starting
from a blank.
Use Card Studio templates
with Hallmark Papers.
Choose from a variety of designed cards.
6
7
Short cut icons to each of the programs are on the desktop.
Some general templates suitable for soldiers are on the desktop.
20
Step-by- Step Basics of Hallmark Card
1. Choose an occasion/theme (e.g. birthdays, holidays) from the Hallmark Card
Studio home screen.
2. Choose a card category (e.g. Aunt) on the left to refine your choice and find the
perfect card from among many options.
3. Browse through the cards from the category you selected, and click the card
that’s right for your own message.
4. You can edit the text on the front, back, top or bottom of the card by clicking the
text and begin typing yours; click OK when you are done.
5. You can move text box to the location you want on the card by clicking on it and
then clicking on the arrow keys on the screen or on the keyboard.
6. After selecting your card, you can click the Art Studio (bottom left of the screen)
or tools menu (if you want to start with a blank card) to embellish an existing
design.
a. The art studio features art and text tools which lets you size, move and
color different parts of your design.
b. The left side of the art studio screen consist of tools for adding text,
greeting, clip art, shapes and photos.
c. The right side consists of select and past tools. Clicking on Select will
show tools to select, copy, paste, move, size, rotate, erase and undo
objects/mistakes.
d. Also clicking on the Select tool will alternate between text and graphic
options which are shown on the left.
7. There are three ways to bring text into the art studio:
a. You can choose a message from the greeting list by clicking on
Greeting.
b. Write a message of your own by clicking on Text.
c. Bring in a complete card from one of the Hallmark Card Studio
collections.
o Click on the Art Studio button at the bottom left of the screen.
o Double click on the text to change all or some of the text.
o Choose different color for the interior of text characters or for the text
outline by clicking on color.
o Use the control buttons on the left and right to edit your card.
o Click check spelling to spell check your work.
8. You can click on Clip Art to get access to tons of art images:
a. Click on Clip Art to extract custom arts onto your card (you cannot edit
the art though you can move it to where you want to add it to your card
and you can add text to it too).
b. To browse by category, click the Browse tab.
c. To search by keyword, click the Find tab.
d. When you find an image you like, just click on it and it will be added to
your project.
9. Click on Greetings to extract custom greetings to any part of your card.
10. Click on Shape to add either open or closed shapes to your card.
11. Click the Kid stuff to browse only projects for kids.
21
To add Photo to your card
1. In the art studio, click Photo to add picture(s) to your card.
2. Select the picture from the My Picture folder, or where your saved pictures are,
by choosing it and clicking OK or by double clicking the picture.
3. The Picture is inserted in the card.
To add Voice or Music to your card
1. Click on Email at the bottom of the screen in the occasion/theme you are
working.
2. Your card opens with the Add sound icon below it.
3. Click on the Add sound icon and select any of the options provided. You can
listen to each option.
4. To select from a prerecorded sound on a file, click on My Sound.
5. Select a prerecorded sound from a folder on the computer or from a CD.
6. To record your own voice, click Record; the sound recording tab appears.
7. Activate the microphone by clicking on the red dot record button.
8. Record your voice by using the microphone headset or talking to the computer;
listen to your recorded voice and save it in a folder. Close the sound recorder.
9. In Hallmark Card, search for the folder with your recorded voice, Click on Open
and the sound icon will appear in your card.
10. Select the sound you want to attach and click on Add Sound.
11. You can listen to it in Hallmark and select how the sound will play back.
12. Save your card.
To Print your card
1. Click the Print button and select paper size in 1 and print format in 2 (we
recommend that you use quarter-fold or single-fold 2 page to avoid step 5.
2. At other (4), if printer reads Dell Laser printer, leave it that way.
3. Select number of copies in 6 and press print now in 7.
4. If you select single-fold 1 page printing in print format 2, follow these steps and
click on Next at each step: select laser, paper is fed through the front, center, X
page on bottom, four, print.
5. When the first page prints, flip the paper over, put it back into the printer tray with
front page facing up and into the printer.
To Save your card
1. Click on file and then save as…
2. In the save in drop down window, select the folder to save the file.
3. Name your file and click OK.
22
To save your card so that other people without the Hallmark program can access it:
1. Click on printer setup (optional) in 4.
2. Change the printer name to Microsoft Office Document Image Writer and click
OK.
3. Click Print now in 7.
4. Save in – MTLuser Document, select the county or event folder, name your file,
click OK and then click Print.
5. Your file is saved; close the Microsoft Office Document Imaging when it opens.
If you want to write file to CD
1. Click on start on the status bar, select My Computer or on the desk top click on
the My Computer icon.
2. Double click on MTLuser documents.
3. Double click on the county or event folder where your file is saved.
4. Click on the file you want to write to a CD.
5. On the left where you have Task, click on Copy this file or Copy to CD.
6. Click on the balloon (bottom right corner) that reads ‘files are ready to write to
CD’ on the window’s status bar.
7. You will see your file with a downward pointing arrow; click on Write these files to
disc.
8. When the file(s) are written, the CD will eject ready for use or view.
23
Kid Pix Deluxe
Software for children to express their natural creativity with innovative, fun, and
wacky art tools.
These arts can be animated, emailed or made into stickers. It comes with text
editing tools, spell checker and pronunciation guide.
It has two windows:
The paint zone lets kids create pictures with drawing and painting tools.
Slideshow lets kids put pictures into a presentation with visual transitions and
sounds.
Paint zone - Getting Started
In Kid Pix, tons of art work can be created. This brief overview is only an introduction to
the software. When you access Kid Pix, it opens the paint zone as shown.
Color
Picker
Tool
Picker
Tool
Options
To Slide
show
24
Step-by-Step Basics of Kid Pix (Paint Zone)
Click on the Kid Pix icon on the desktop. Wait for the program to open the Enter name
page:
1 Enter your name and click go. The paint zone opens.
2 Click the question mark (?) at the bottom right corner, slide question mark over
any icon on the left or right of the screen and then click when the arrow changes
to question mark to know what the icon is and what it does.
3 When you click on an icon on the left a submenu opens at the bottom of the
screen whose functions you can know by clicking on the question mark (?) and
then on any of them.
4 All art tools are on the left (except the undo and erase) and the editing tools on
the right (except the start a new page).
Click on any icon on the left (they are arranged in the following order from the top)
Background: add background page to your picture from a variety of
selections.
Sticker: add stickers to your picture.
Animate: add an animation to your picture.
Sound: add sound to your picture or record your own voice.
Undo: click to undo or redo the last thing you did to your picture.
Pencil: use to draw lines and shapes. Draws free form lines, use option bar at
bottom to change size and color.
Paint brush: to paint, produce sound art by talking in the microphone or
computer and spray paint.
Paint Can: pour paint in a defined area with colors and patterns.
Electric Mixer: add interesting effects by transforming all or part of your
picture.
Rubber stamp: ready made pictures to stamp into your drawing.
Text: add words to your picture. You can edit your words or read them aloud.
Hand grabber: grab, cut and move selected portion of your drawing from one
spot to another. You can also select and delete portions into the bin at the
bottom.
Eraser: fun ways to change your mind and erase part or all of your drawing.
Color Picker: to choose a color.
Click on any icon on the right (they are arranged in the following order from the top)

Player: play the animation, sound and movies in your picture.
Save: save your picture when you are done or need a break.
Start: start a new picture.
Eraser: fun way to erase your whole picture.
Exit: exit when you are done with using Kid Pix.
Printer: print your picture.
Question: help with any part of the screen; when you click on it and click on
any icon on the left or right of the screen.
25
Add Picture, Movie or Sound
Move the cursor to the top of the screen to reveal a black triangle. Left clicking
reveals he menu bar while right clicking reveals the minimize bar.
2 Left click to reveal the menu bar and then click on Add.
1. Select Add Graphic, if you want to add picture to your drawing.
2. Select Add Movie if you want to add movie.
3. Select Import Sound if you want to add sound.
4. Select Import Background if you want to import a picture as background
for your drawing.
3 For any of the selections, select the folder in the dialogue box that appears, and
double click on the item you want to insert into your drawing.
4 You can resize your picture by selecting the options provided in the dialogue box.
1
Print Your Drawing
1. Click the Print button on the right or from the menu click File, Print.
2. Select one of the printing modes:
o Full Page: prints the picture on a page of paper.
o Poster: prints each portion of your drawing on each sheet of paper which can
be later put together.
o 2 x 2 prints on four sheet of paper.
o 3 x 3 prints on nine sheets of paper.
Save Your Picture
1. Click the Save button or File, Save as…
2. Type a name for your file in your selected folder.
3. Click Save.
If you want to save and send your file to someone without kid Pix:
1. Click File, Export…
2. Select My Pictures folder in the save in drop down window or a folder of your
choice.
3. Type a name for the picture.
4. Select an export format (we recommend JPEG or GIF).
5. Click Save.
26
Slide Show – Getting Started
This is a completely separate program, launched by clicking on the Slide Show in
the bottom right hand corner of the paint zone.
You can go back and forth between the Paint Zone and SlideShow.
To go to SlideShow, click the SlideShow button in the Paint Zone or choose Go
to SlideShow from the menu bar.
When you click on the slide show button, it opens into a window as shown:
File name
Slide Holder
Slideshow
Holder
Play
Save
Print
My SlideShow
Effects
Open New file
Saved File
SlideShow Tray
Trash Can
To Paint Zone
27
Step-by-Step Basics of Kid Pix (SlideShow)
If in Paint Zone, click on the SlideShow button at the bottom right of the screen.
The SlideShow screen opens with slide 1 highlighted.
1. Click on a location in the slideshow where you want to place your picture.
2. Click on the folder icon (load button at the bottom of the slideholder) to upload a
Kid Pix picture into your slideshow.
3. In the look in dialogue box select My Slide Shows folder and double click on the
file.
4. Your Kid Pix picture/drawing loads into the selected slideholder.
5. To change a picture you loaded or to create a new picture, go back to the Paint
Zone by clicking on the Paint Zone button at the bottom right hand corner of the
slideshow or choose Go to Paint Zone from the Controls menu.
6. Move a picture/slide to any location within the slide show by clicking on the slide
and then dragging it to the new location.
7. When you drop a slide on a filled slideholder, the old picture moves over to make
room for the new one.
8. You can also move a picture by pasting:
a. Click the picture to move.
b. Click the Edit menu and click Copy or Cut.
c. Click a new slideholder for the picture.
d. Click the Edit menu and choose Paste.
9. SlideShow plays pictures in the order they appear. The slideholders are
numbered so you can tell the order. Drag or move pictures into the order you
want.
10. Use the scroll arrows of the picture slideholders to scroll your SlideShow.
11. To delete a picture from your SlideShow:
a. Click the picture to delete.
b. Drag it to the Trash Can (located at the bottom of the screen) or press the
Delete key on the keyboard.
If you have saved files of slideshow, when you open slideshow your saved files appear
in the SlideShow tray at the bottom of the screen.
To open a SlideShow, double-click the file icon in the SlideShow tray for the SlideShow
you want.
28
Adding Effects to your Slideshow
Adding Transition
1. Click the My Slideshow effects button. Arrows (Transition effects) appear in
between slides.7 seconds (Advance effects) and microphone (Audio options) will
be at the bottom edge of each slide.
2. Click on an arrow in front of a slide to change the transition into that slide, or click
the arrow after the slide to change the transition out of that slide and into the next
one.
3. Choose the transition or the sound effect you want. Each transition is associated
with a sound effect in the bottom list which scrolls to show you the sound for that
visual transition effect.
4. You can leave the sound as it is, click a different sound, or cancel the sound by
clicking on the No Sound icon (the last icon in the series).
5. Click Preview to preview any effect that you add.
6. Click OK to add the effect between slides.
7. Click on the Play button to play your slideshow.
Add Audio Options
Audio options tell SlideShow which sound to play for each slide.
1. To set audio options make sure that Text to Speech and Play Attached Sounds
are on in the Controls menu.
2. Click the microphone for the slide you want to change.
3. Choose Play Sound to play the sound attached to the selected slide.
4. Choose Play Text to read the text on the slide out loud.
Adding Slide Advance Effects
1. If you don’t set any slide advance options, each slide will show for 7 seconds.
2. Click the 7 seconds (Advance Settings button) for the slide you want to change.
o Choose Timer and type the number of seconds to wait between the selected
slide and the next one.
o Choose Mouse Click for the SlideShow to wait until you click the mouse
before the next slide displays.
o Choose Key Down for the SlideShow to wait until you press any key on your
keyboard (except escape) before the next slide displays.
o Choose Read Text Done for the SlideShow to read any text on the slide and
then display the next slide.
3. Click OK when you are done.
To Change the Background Color
1. Click the Toolbox menu and click Pick Background Color.
2. Pick a color and click OK.
29
To Save the SlideShow
1. Click on the Save icon or File, Save as... in the controls menu.
2. Name the slideshow in the My Slide Shows folder.
3. Click OK.
Playing Your SlideShow
1. Click the Play button.
2. If your slide advance options are set to wait for a mouse click or a keyboard key,
click the mouse or type a key to advance the slides.
3. To stop playing before the SlideShow ends, press the Escape key.
Printing Your SlideShow
1. Click the Print icon.
2. Click one of these formats and click OK when you are done:
o Full Page prints each picture on its own piece of paper, one at a time.
o Comic Book prints six pictures on each piece of paper. To print the next six
pictures, choose Print again and type 7 in the Starting Picture box and 12 in
the Ending Picture box, and so on.
o Card/Booklet prints each page on one panel of a piece of paper folded into
quarters.
o To make a card, put your drawing or picture onto the first slide/panel and
write on the other panels.
o To print the next four pictures, choose Print again and type 5 in the
Starting Picture box and 8 in the Ending Picture box, and so on.
o Thumbnail prints twenty-four pictures on each piece of paper.
Exporting Your SlideShow
You can export a copy of your SlideShow to play on another computer with or without
Kid Pix. Exported SlideShows don’t include the Text-to-Speech feature. To Export your
SlideShow:
1.
2.
3.
4.
5.
Click the File menu.
Click Export.
Open the folder where you want to save your SlideShow.
Type a name for the SlideShow.
Choose an export format:
o SlideShow to Go Creates a folder with everything you need to run your
SlideShow on another computer with Kid Pix.
o QuickTime Movie Can be played on any computer with QuickTime. Only
timing advance options are supported. Transitions are not included.
6. Click Save.
30
Pinnacle Studio 9
Getting Started
A video is produced in three steps using Pinnacle Studio 9:
1) Capture Video
2) Edit Video
3) Make Movie
When you connect the camcorder to the laptop via the fire wire (connect the smaller
end of the fire wire cable to the DV port of the camcorder and the larger end to the IEEE
1394 PCcard attached to the left side of the computer) the laptop detects the
camcorder and provides option to open with Pinnacle Studio 9. Click OK. Pinnacle
Studio 9 opens in the edit mode. On the top left of the screen are the three video
production steps:
1 Capture, 2 Edit and 3 Make Movie.
Capturing Video
Capture is the first step in using your video footage. Capture is the process of importing
video from a video source such as a camcorder to a file on your PC's hard drive. The
very first step in capturing is to switch into Studio's Capture mode by clicking the 1
Capture button at the top left corner of the screen. This opens the Capture mode
interface, as shown on the next page, enabling you to set up and carry out video
capture.
The Album, at the top left of the screen, displays icons representing the video scenes
as they are captured. The Player, at top right, lets you view the incoming video while
cueing for capture, and monitor the capture itself. Readouts on the Player tell you the
exact length of the captured video, and the number of frames dropped during the
capture (normally zero).The Camcorder Controller, at bottom left, provides a tape
counter display and a set of transport controls for operating the playback device. Finally,
the Diskometer, at bottom right, displays the capture space remaining on the
camcorder. It also provides the Start Capture button and buttons for setting capture
options.
31
Step-by-Step Basics of the Capture Process:
1. Click the Capture button at the top of the screen if you are not
already in capture mode. The Capture mode interface is displayed.
2. Click the Start Capture button on the Diskometer (bottom right hand
corner of the screen).
3. Capture video dialogue box opens. Type a name for your capture
video and click on Start Capture.
4. Sit back and watch the footage being captured to the album.
5. Click the stop capture button on the Diskometer at the point where
you want your footage to end. Your video footage will show as
video scene(s)/ slide(s) in the album.
Editing Video
Pinnacle Studio 9 opens in Edit mode each time it is launched, because that is the
mode most often used. You can open capture files into the Album in Studio's Edit mode.
Clips from "captured file" can be used in Studio as ingredients of your edited movies.
The Edit mode display includes three main areas as shown on the next page.
The Album contains the captured slides/video scenes you can select from to move to
the movie window. The Movie Window is where you create your edited movie by
32
arranging video and sound clips, and by applying transitions and effects. You point to
the slide in the album you want to add to the movie and drag it to the movie window.
You can add titles, transitions, sound tracks, music and your voice to the movie. The
Player provides playback and previewing for whichever item is currently selected. That
may be an Album resource - such as a video scene, title or sound effect - or your
edited/movie, complete with transitions, titles, effects and several audio tracks. It
consists of two main areas: a preview window and playback controls. The preview
window displays video images. The playback controls allow you to play the video, or go
to an exact position within it.
Movie
window
Unlock
Help
Undo, Redo
Preview
window
Playback
controls
33
Step-by-Step Basics of the Edit Process
1. Click on the 2 Edit button.
2. Click and drag your slide(s)/scene from the album to the movie window.
3. Edit your movie by clicking on a menu item on the left edge of the screen or by
clicking on the tool box shown in the middle left corner of the screen. Clicking on
the left or right edge of the tool box provides audio or video editing options.
Editing may include:
a. Adding title across a slide or as a separate slide.
b. Adding transitions by grabbing and dropping your selection from the
transition window to the movie window in between slides.
c. Adding default sounds or a selection of your music on a CD or in a folder.
d. Adding or changing video effects.
4. Save the file when you finish editing: file, save project as, name the file in a
selected folder and click OK.
The Make Movie Mode
After editing your video footage, you are now ready to create your movie. Click on the 3
Make Movie icon. On the left side of the window that opens are choices of the formats
you want to create the movie. Pointing the arrow on each gives the meaning of the
format. To burn and create a VCD or DVD, click on the disc option. The software will
render the movie and burn it to disc.
Step-by-Step Basics of the Make Movie Process
1. Click on the 3 Make Movie.
2. Click any of the options (Tape, AVI, MPEG, Stream, Share and DISC) on the left
bar menu to start creating your movie.
3. Click on Tape if you want to output your movie to tape.
4. Click on Disc if you want to burn directly to disc.
5. Click AVI or MPEG if you want to save the movie as a movie file in your folder or
if you want to write file to a disc.
6. When you click, say, MPEG on the left, click on the green highlighted Create
MPEG file.
7. Name your file and click OK to save it.
8. Wait for the movie to render and create your file for any of the options (Tape,
AVI, MPEG, Stream, Share and DISC) that you selected.
a. In the Playback Window you will see the bars showing the rendering
process indicating the progress of adding each clip to your movie.
b. When the movie is made, a message will appear stating that the process
is complete and whether you want to create another movie.
34
c. Click on the Create MPEG file if you want to create another or close the
window if you are done.
d. If you initially selected DISC, the computer will eject the disc when the
burning process is complete.
If you selected MPEG and want to copy file to a CD:
1. Place a CD in the disc drive. If the disc playing option window opens when you
put a disc in the disc drive, click on cancel.
2. Go to My Computer, MTL Users documents and select the folder of your saved
MPEG file.
3. Click on the file and on the left of the window click on Copy this file.
4. A drive/folder selection window opens: select DVD/CD drive and click Copy.
5. A message will appear at the status bar reading ‘you have files waiting to be
written to CD’,
a. Click on the CD icon or balloon on the status bar.
b. A window will open with the file(s) ready to be copied showing a
downward pointing arrow.
6. On the left of the window click on Write these files to CD. Follow the CD writing
wizard instructions as follows:
a. Name the CD and click next.
b. Wait while the file is written to CD.
7. When the file(s) are written, the CD will eject ready for use.
Recording Voice Message
1.
2.
3.
4.
5.
6.
7.
Click on the Start button then all programs.
Select Accessories.
Select Entertainment.
Select Sound Recorder, the sound recorder will pop up.
Click on the red button.
Talk into a microphone attached to the laptop or just talk to the screen.
Click on the Play button to listen to your recorded voice. You can rerecord as
many times as you wish.
8. Use the Menu bar to change effects to your recording, e.g. the volume.
9. Save your recording when done.
10. You can write your recording to CD, attach it to Hallmark Card, Kid Pix or add it
to your movie in Pinnacle Studio 9. You can do this in each of the programs
using their Add or Import file menu.
35
Microsoft Office

Word – use it to create letters.
PowerPoint- use it to create slide shows.
Excel to produce spreadsheet.
Microsoft Publisher- use it to create your banners, calendars, etc.
Encarta

Explore the world using videos from the Discovery Channel.
Try some history and literature.
Use the dictionary, thesaurus while producing documents.
Use the atlas to know socio-political settings and plan your vacation.
Get some quotes from great people.
Access curriculum guides.
Utilize the homework starter.
Research tool for media report.
Tearing Down and Repacking Procedures
At the end of the day, recheck the equipment, tear down and repack in the respective
boxes following this procedure:
1. Power down all equipment: You can power down all equipment from the main
power source. However, for simplicity and much easier packing we recommend
the following order:
a. Scanner
b. DVD
c. Printer
d. Laptop computers
2. Disconnect access point from the power strip, fold power cord into back of
access point, and repack in Box 1.
3. Disconnect IEEE 1394 cable from PC card and the Camcorder and repack in
Box1.
4. Disconnect PC card from the card port of laptop_1 and repack in Box 1.
5. Disconnect D-link adapter from the power strip and the D-link server from the
printer and pack both in Box 1.
6. Disconnect power cords/adapters from all equipment, wrap each cord neatly, and
repack in Box 4. Power Cords and adapters for:
a. Printer
b. Laptops
c. DVD Burner
d. Camcorder
e. Scanner
f. Laminator
36
7. Disconnect any USB’s/AV Cables that were used and repack them in Box 4.
8. Repack laptops_#1 to 5 in Box 1 and laptops_#6 to15 in Box 3.
9. Repack DVD burner in Box 2.
10. Repack Camcorder in Box 2.
11. Repack Headsets in Box 2.
12. Repack Scanner in Box 1.
13. Repack Laminator in Box 1.
14. Repack digital still camera in Box 1.
15. Unplug, wrap, and repack surge masters in Box 2.
16. Unplug, wrap, and repack 100’ extension cord in Box 2.
17. Repack all unused DVD’s and CD’s in Box 2.
18. Complete inventory check out Form 1 once all items are repacked and place it in
box x.
19. Include copies of visitors log Form 2 and include in Box 1.
20. Close lids and fasten securely for transportation (refer to transportation options
on page 5).
End
37
Addendum
General Access to the Indiana MTL
Scheduling
The MTL which was originally in 3 boxes has been repackaged in two boxes. It is
housed in a locked room when not in use, within the Department of Youth Development
and Agricultural Education in the Agricultural Administration Building at Purdue
University. Maintaining this central contact ensures that the location and scheduling
plan of the MTL is known at all times.
All OMK partners will have equal access to the use of the MTL. OMK program partners
and Extension Educators who are interested in utilizing the MTL for State or county
activities should check the scheduling plan maintained by the OMK State Team
Members. They will then contact the State Team Leaders or the graduate assistant to
schedule a date. Partners will be expected to plan ahead and schedule the use of the
MTL as far in advance as possible to avoid scheduling conflicts. MTL scheduling will be
on a first come first served basis and subject to the availability of partners to volunteer
in supervising the use of the equipment. Training, led in a train-the-trainer format, will be
provided to the volunteers on the operation and supervision of the MTL.
Transportation
The following options will be explored in shipping the MTL within the state. On each
scheduled date, the least cost option of transporting the MTL will be utilized.
A team member will come to the Purdue campus to pick up the MTL.
A team member will pick up the MTL from another member who used the MTL
previously.
The graduate assistant will deliver MTL to the location where it will be used.
The MTL will be shipped overnight via UPS or another similar carrier to the
scheduled location.
Due to the size of the boxes that constitute the MTL, it is recommended that a
Van, SUV or similar vehicle be used to transport the lab. Each box weighs at
least 70 pounds; at least two people are needed to load and unload them.
Inventory
After a successful schedule, the recipient is expected to take an inventory of all the
hardware on the day the MTL is received. Check off equipment on inventory sheet as
laid out in Form 1 prior to unpacking. Confirm receipt of equipment with phone call or
e-mail to OMK State Contact prior to use. Check off equipment again during repacking.
Put a copy of the completed inventory in an envelope and place it in Box 1 before
returning the MTL.
38
Form 1: Inventory of Equipment in the MTL
BOX 1
BOX 2
Qty Equipment
Check
Qty Equipment
in out
5
Laptops #1-5
9
Laptops #6-14
1
Printer
9
Laptop power supply
1
IEEE 1394 PC Card
9
External mouse
1
1
1
Router and power cord
1
Router cable
1
(Camcorder)
5
USB Headsets
5
Laptop power supply
1
Camcorder adapter
and power cord
1
camera (white)
1
Printer power cord
5
External mouse
3
Power strip
BOX 1( If only box 1 is shipped)
Qty Equipment
Check
Qty Equipment
in out
5
Laptops #1-5
5
Laptop power supply
1
Printer
1
Camcorder adapter
and power cord
1
IEEE 1394 PC Card
1
camera (white)
1
1
Printer power cord
1
5
External mouse
1
3
Power strip
USB cord
1
Router
5
USB Headsets
1
Power cord
1
(Camcorder)
1
Router cable
Check
in out
Check
in out
39
Components of each box
Refer to inventory sheet Form 1, and the following pictures for unpacking and repacking
instructions for each box.
Equipment in each box
Box 1
Laptops
Printer
IEEE Fire Wire Cord
PC card
Router
Router cord
Router adapter
Camcorder
Camcorder adapter
Microphone Headsets
External Mice
Printer cable
Box 2
Laptop Power supply
Cord for digital camera
Digital camera
Power strip
External Mouse
Laptop power supply
Laptop
40
General Unpacking and Set up Procedures for MTL
Follow these procedures to set up the hardware with the assistance of team members,
team leaders, trained volunteers or graduate assistant.
NOTE: If any unit does not function, please note the unit and call for assistance.
(DO NOT TURN ON ANY EQUIPMENT AT THIS STAGE)
Unpack the Equipment
1. Arrange tables and chairs (in U or L shape or back to back) with sufficient space
for each user.
2. Slowly pull the laptops out of box 1 and then box 2. Arrange them on the tables
so that the MTL instructor/monitor(s) can have an excellent view of all of them
and supervise the activities of the users.
3. Designate one laptop (e.g. laptop_1) to download videos or pictures from the
camcorder and digital still camera.
o Pull the camcorder out of box 1 and place it to the left of Laptop_1.
o Pull the digital still camera out of box 1 and place it by the camcorder.
4. Pull the router out of box 1 and place it to the right of Laptop_1.
5. Pull the Printer out of box 1 and place it by the router.
Plug the power adapters/cords onto the equipment
1. Take IEEE 1394 cardbusPC card and the gray FireWire cable out of box 1. Plug
the bigger end of the FireWire cable into the PC card.
2. Press the black knob on the left side of the laptop to eject the black plastic port
cover, and then insert the card into Laptop_1. The other end of the Fire wire
cable will be attached to the AV port of the camcorder when you want to
download video footage.
3. Take the camcorder adapter and power cable from box 1. Plug the power cable
into the adapter and then plug the adapter to the camcorder (at the back, bottom
of battery pack).
4. Take the laptop power supplies out of box 1 and 2(if you have box 2) and plug
them into the back of each laptop. Let the cords trail behind the desks.
5. Take the printer power cord out of box 1 and plug it to the back of the printer.
6. Pull the head sets from Box 2 and plug into the USB port of each laptop.
7. Take the power strips (surge protectors) from box 1 and 2(if you have box 2) and
plug them to a power source/wall outlets. Arrange them behind the equipment on
the table so that they can be easily plugged in.
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Plug the equipment to the power strips (Surge Master/Protector)
1. Plug the router to a power strip. Switch on the power strip and be sure that the
router glows steady.
2. Plug the printer power cord into a power strip and switch it to the “1” (on)
position.
3. Plug camcorder into the power strip and leave it to charge. The red light should
blink to indicate that it is on and charging. You can use it plugged or unplugged.
4. Plug each laptop into a power strip and make sure that the power light is on.
Tearing Down and Repacking Procedures
At the end of the day, recheck the equipment, tear down and repack in the respective
boxes following this procedure:
1. Power down all equipment: You can power down all equipment from the main
power source.
2. Disconnect router from the power strip, fold power cord and repack in Box 1.
3. Disconnect IEEE 1394 cable from PC card and the Camcorder and repack in
Box1.
4. Disconnect PC card from the card port of laptop_1 and repack in Box 1.
5. Disconnect power cords/adapters from all equipment, wrap each cord neatly, and
repack into the respective box as shown in Form 1.
6. Disconnect any USB’s/AV Cables that were used and repack them in Box 1.
7. Repack laptops_#1 to 5 in Box 1 and laptops_#6 to15 in Box 2.
8. Repack Camcorder in Box 1.
9. Repack digital still camera in Box 1.
10. Repack Headsets in Box 2.
11. Unplug, wrap, and repack surge masters in Box 1.
12. Repack all unused DVD’s and CD’s in Box 1.Complete inventory check out Form
1 once all items are repacked and place it in box 1.
13. Include copies of visitors log Form 2 and put them in Box 1.
14. Close lids and fasten securely for transportation (refer to transportation options
on page 5).
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