New Faculty Orientation - Otis College of Art and Design

New Faculty Orientation
Goals for this Session
An understanding of Otis’ mission.  A general knowledge of Otis’ past, present and future.
 A familiarity with Otis’ policies and their applicability to various situations.
 An awareness of where to obtain guidance and consultation on a variety of issues.
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Otis Mission
Otis prepares diverse students of art and design to enrich our world through their creativity, their skill, and their vision.
Overview of Otis College of Art and Design
Otis’ Senior Leadership Structure
President Bruce Ferguson
VP for Institutional Advancement Susan Pollack
Provost
Randy Lavender
AVP for VP for Human Resources Administrative and Financial Services & Development
Bill Schaeffer
Jane Miyashiro
VP for Student Success/Dean of Student Affairs
Laura Kiralla
Director of Communications & Marketing John Axtell
Provost’s Office Structure
Provost Randy Lavender
Executive Assistant April Kullis
VP for Student Success/Dean of Student Affairs
Laura Kiralla
Associate Provost for
Associate Provost for Assessment and Academic Accreditation Administration Debra Ballard
Kim Russo
Academic Projects Manager Matthew Penkala
Degrees Offered:
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Architecture/Landscape/Interiors (Dept Rep = Wolf Herrera)
Communication Arts (Dept Rep = Barbara Edison)
Digital Media (Dept Rep = Marshall Astor)
Fashion Design (Dept Rep = Byron LiCausi)
Fine Arts (Dept Rep = Michelle Chong)
Product Design (Dept Rep = Beverly Walker)
Toy Design
(Dept Rep = Linda Robinson)
Academic Programs:
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Foundation (Dept Rep = Arloa Goldstone)
Liberal Arts and Sciences (Dept Rep = Marnie Farmer)
Artist, Community & Teaching (Dept Rep = Ricardo Estrada)
Creative Action / IL
(Dept Rep = Allison Knight)
Continuing Education (Dept Rep = Kiana Archer)
Graduate Degree Programs: ◉
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Fine Arts Creative Writing Public Practice Graphic Design (Dept Rep = Jackie Young)
(Dept Rep = Jackie Young)
(Dept Rep = Chelo Velasco)
(Dept Rep = Barbara Edison)
Population
223 full time faculty and staff 512 part‐time faculty and staff
1,100 full‐time students Locations
Main campus is in Westchester –
The Elaine and Bram Goldsmith Campus. Plus four (4) additional sites in:  Downtown Los Angeles ‐ Market Center (Fashion Design)  Culver City ‐ Graduate Studios
 Santa Monica ‐ Graduate Studios (Public Practice)
 El Segundo ‐ Administrative Offices
OTIS TIMELINE
Otis Timeline
1916: General Harrison Gray Otis, an L.A. Times
publisher, donates his Wilshire Blvd home to L.A. County for the advancement of the Arts. 1918: Otis Art Institute is established, the first independent professional school of art in Southern California. Tuition was $80 per year. Otis Past
1954: The school's academic program is restructured so that BFA and MFA degrees are offered.
1978:
Otis merges with Parsons School of Design in New York and is renamed to Otis Art Institute of Parsons School of Design.
1991:
Otis becomes independent of Parsons and changes its name to Otis College of Art and Design, a privately funded institution. 1997:
Otis moves to Westchester into a former‐IBM research facility on the newly named Elaine and Bram Goldsmith Campus. Otis Present
2001: The Galef Center for Fine Arts opens with new studio space including the Ben Maltz Gallery. 2009: Otis is accredited for the maximum 10‐year term by NASAD (National Association of Schools of Art and Design) and WASC (Western Association of Schools & Colleges). 2010: Otis’ campus continues to expand with new studio facilities opening in the North Building. Otis Future
2015: Plans are to begin construction on a new 91,000 square foot residential and academic building with a 300‐seat capacity auditorium space. Your Pay Pay Checks = semi‐monthly
Pay Days = 10th & 25th of each month
Pay Check Pick‐Up Location
Hardcopy checks can be picked up at the Cashier’s Window (located in the Ahmanson Bldg 2nd Floor) on pay days. Hours of Operation: Mon, Tue, Thu, Fri (8:30am ‐ 4:45pm); Wednesdays (9:00am ‐ 4:45pm)
NOTE: Paychecks not picked up will be kept at the Cashier’s Window.
Direct Deposit
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Set‐Up is FAST ‐ Direct deposit can be set up by 2nd paycheck. •
Set‐Up is EASY – Complete a direct deposit form and submit to Payroll by 12pm on or before a pay day. NOTE: Direct deposit statements (AKA “advice slips”) can be picked up at the Cashier’s Window. For more payroll‐related info, contact: Eloa Leme [email protected]
Connie Lopez [email protected]
Call Payroll at (310) 846‐2626 OR Visit the 2nd Floor of Ahmanson Building
Otis Pay Dates – Spring 2016
February:
March:
April:
May:
02‐10‐2016 02‐25‐2016
03‐10‐2016 03‐25‐2016
04‐08‐2016 04‐25‐2016
05‐10‐2016 05‐25‐2016
X‐Number
What is it & why do I need it?
Your X‐number is a unique identifier which will give you access to post grades, use library resources, browse the College’s O‐Space, and retrieve other Otis‐Community information. Where do I find it?
Your X‐number is printed on the front of your Otis ID Card. How do I get my Otis ID? Otis IDs are taken in the Student Lounge – the room behind the Security Desk on the 1st floor of the Ahmanson Building, Monday – Friday, 9am‐5pm. Parking at Otis
and Carpooling to Otis
Parking is free! But you must display a permit at all times.
For part‐time faculty, parking stickers are available from your Dept Rep. Carpooling = preferential parking 1st floor of the Goldsmith parking structure. Contact the Benefits Manager to see if you qualify for a carpool parking permit.
Human Resources
Important POLICIES for all new Faculty to know
Where to find all of Otis’ Employment Policies
http://www.otis.edu/human‐
resources‐development/staff‐
policies
Where to find all of Otis’ Employment Policies
http://www.otis.edu/
faculty‐handbook
Family Educational Rights and Privacy Act (FERPA)
What is FERPA?
FERPA is a federal law that protects the privacy of student education records. Why do I need to know about FERPA?
As faculty of the College, you are legally and ethically obligated to protect the confidentiality of student education records. All student information must be treated as confidential, including public or directory information. How does FERPA relate to my job?
You are prohibited from sharing student records without written consent from the student or without a business need within Otis. When in doubt …..
If you have any questions about FERPA concerning which information you may or may not release, contact the Office of Registration and Records. Otis Email – how to retrieve/send official Otis messages and other communications www.otis.edu
Use this link to access your Otis email account from any location. •
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Otis Community emails
Messages from the President
Important reminders
Community events
To communicate with Otis employees and students
Problems accessing Otis email account?
Go to: http://www.otis.edu/information‐
systems/open‐help‐desk‐work‐order
Weapons & Explosives Policy
The possession or use of any:  firearm,  explosive,  firecracker,  incendiary materials or other weapons,  or the lighting or attempting to light a fire is STRICTLY prohibited.
Harassment & Sexual Harassment
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What is it? What to do if you or someone else experiences it.
Harassment is unwelcome conduct that is based on race, color, religion, sex (including pregnancy,) national origin, age, disability, or genetic information.
Harassment becomes unlawful where:
Enduring the offensive conduct becomes a condition of continued employment, class enrollment (Quid Pro Quo)
or
The conduct is severe or pervasive enough to create a work environment that a reasonable person would consider intimidating, hostile, or abusive. (Hostile Work Environment) Conduct expressly forbidden: Unwelcome sexual advances
Requests for sexual favors
Verbal or physical conduct of a sexual nature
Stereotyped or demeaning remarks or gestures
Obscene or sexually oriented correspondence including visual
• Display or circulation of offensive written or electronic materials or pictures
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What to do if you experience or witness any form of harassment: Report the offending incident promptly including relevant details to Human Resources or to the Title IX Coordinator, Dr. Carol Branch.
OR
Submit an online Incident Report at: http://www.otis.edu/forms/faculty‐staff/incident‐report/
All complaints will be investigated and appropriate action will be taken.
How to submit an Incident Report from the Otis homepage: Go to: www.otis.edu
In the top right corner of the homepage, type in the Search box “Incident Report.”
IMPORTANT NOTE: ANY Incident Report that comes up in your search will work for an official submission. Health & Safety
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Workers Compensation What to do in the event of an accident?
Workers’ Compensation
ALL faculty, staff and student workers are covered by Otis’ workers’ compensation insurance if you are injured while working on the job. What is workers’ compensation? Workers’ compensation is a form of insurance providing wage replacement and medical benefits to employees injured in the course of employment. What if you experience a work‐related injury or illness?
 Complete an online Incident Report at: http://www.otis.edu/forms/faculty‐staff/incident‐report/
 Contact Human Resources so that a report to the workers compensation insurance carrier is made and the claim process can be initiated.  The insurance carrier will send you information regarding treatment. What if you experience or witness an accident or someone is injured? 1) If an injury is severe or life‐threating, call 911.
2) Do not move the injured person unless safety dictates. 3) Call Otis Security at (310) 665‐6965 or use the red phone. 4) Wait for assistance to arrive. 5) Submit an online Incident Report as soon as feasible. Benefits & Other Programs
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Employee Assistance Program
403(b) Retirement Program
Sick Time
Otis Discounts
Great Work Perks
Employee Engagement Events
Employee Assistance Program (EAP)
• Easy to use
• Confidential
• Results‐oriented
• 24‐hour accessible
Call toll free (888) 238‐6232 OR Go to: www.mylifevalues.com; enter ID: EAP4OTIS
403(b) Retirement & Salary Deferrals
 All employees are eligible to participate.
 Add to your retirement savings on a pre‐tax basis.
 Pay no federal or state taxes on savings until you withdraw your funds at retirement age.
Otis’ current vendor: Transamerica Retirement Solutions
www.otis.trsretire.com
Retirement Plan – how it works
All employees are eligible to contribute any % amount of their wages/salary starting from date of hire. No waiting period required. Otis will MATCH your contribution % amount (up to 5%), after you have completed:
• 1,000 hours of paid employment within a 12‐month time frame (hire date to hire date or calendar year to calendar year)
Years of Service
EE Contribution
Otis Matching %
Otis Contribution
Less than 1 year
1% ‐ 100%
0%
0%
1‐6 years
1% ‐ 100%
Up to 5%
2%
6 years or more
1% ‐ 100%
Up to 5%
5%
FREE Retirement Planning & Financial Counseling
To help you make better investment decisions, Otis offers free financial counseling sessions to assist you with your retirement planning. Sick Time
Part‐time faculty are allotted 24 hours of paid sick time from their hire date.
The sick leave benefit is renewed and reset to 24 hours on an annual basis.
Sick leave is recorded on an Absence Form for processing and payment.
Submit Absence Form to your Chair for signature. The Chair will forward to Payroll. Absence Form (for Sick Leaves)
http://www.otis.edu/sites/default/files/Faculty%20Absence%20Form.pdf
Otis ID Card Discounts
Use your Otis ID to receive discounts with several different stores and merchants:
… and others!
Great Work Perks
Sign up for FREE at: www.greatworkperks.com Premium employee discounts include: Amusement Parks
Restaurants Health and Beauty Fitness Outdoor Adventure Sports Tickets Car Rentals
Theatrical Shows
Movie Tickets Employee Engagement Events
Before the end of the day …
Complete and submit all New Faculty paperwork to Human Resources. Obtain your X‐number & Otis email from your home department representative. Take your Otis Photo ID (Student Activities Office in AHMN Building basement)
Faculty Life
Academic Affairs
Academic Organization
The President – represents the College to external constituencies
The Provost – chief academic officer, responsible for programs, curricula, faculty, accreditation & academic staff
Department Chairs and/or Academic Directors –
responsible for curricular content, department learning goals and objectives, assessment of faculty
Department Representatives (Manager, Assistant) –
assists with departmental business, reports to Chair
Academic Meeting Calendar
http://www.otis.edu/calendars‐meetings
Course Preparation
Consult your Department Chair and/or Department Representative for current:
• Program and Course Learning Goals and Objectives
• Course Description and related information for your course syllabus
• Absence, grading, and other academic policies as indicated in the Faculty Handbook
• Room access, facilities, audio/visual, and related support needs
• Student issues – in coordination with Student Affairs
Student Issues
Consult your Department Chair and/or Department Representative and Student Affairs for help with:
• Students requesting or having received accommodations for special needs that may require your attention.
• Student struggles that warrant support beyond the classroom.
• Students who may require physical or emotional support.
• Student behavioral issues or disruptive conduct.
• Tutoring and/or learning resource support.
Campus Guide
Ahmanson Building: Lower Level –
Audio/Visual, Print Lab, Letter Press
1st floor – Student Affairs
2nd floor – Foundation, Registration, Admissions, Provost
3rd floor – Liberal Studies, Library, TLC
4th floor – Digital Media, Computer Labs
5th floor – Architecture / Landscapes / Interiors, Academic Mentoring
6th floor – Communication Arts, Integrated Learning, Photo Lab
7th floor – Toy Design, Wood Shop (also on ground level)
Galef Building: 1st floor – Sculpture/New Genres, Foundation Form and Space, Lighting Studio, Ben Maltz Gallery
2nd floor – Painting, Junior/Senior Studios, mixed use classrooms
North Building: Product Design
Grading
The Otis website includes a Self‐Service platform where final course grades are officially recorded.
 Access Self‐Service from the Faculty page of the Otis website (www.otis.edu) At the bottom of the webpage, you will see these icons: Click on “Submit Grades” to access Self‐Service.
Grading
 Access Self‐Service from the Faculty Life page of the Otis website.
 Please follow all guidelines and deadlines as distributed by the Registrar – Grading Instructions are available online.
 Grading policy is articulated in the Faculty Handbook ; consult your Department for any particular considerations related to your Department or Course.
Travel & Other
Off‐Campus Activity
Otis encourages student travel when properly planned in accordance with the College Travel Policy .
When assigning or conducting travel with students, please read and follow all Travel Policy guidelines.
Plan ahead and provide students with Assumption of Risk and General Release Agreements for signature; collect and retain all signed Agreements in your department for safekeeping.
Consult your department administration when planning student travel.
Course Credits/Hours
Please follow NASAD and WSCUC guidelines:
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Each course credit represents approximately 3 hours’ work, either in or out of class, over a 15 week semester.
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A 3‐hour studio course with approx. 3 hours’ homework per week typically provides 2 credits. •
Likewise, a 3‐hour LAS class with approximately 6 hours’ homework provides 3 credits.
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6‐hour studios with approximately 3 hours’ homework per week typically provide 3 credits.
Emergency Awareness
As a member of the Otis Faculty, you are part of the Emergency Response Team:
• Read the Emergency Response Guide online at: http://www.otis.edu/sites/default/files/EmergencyHandbook.pdf
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Students will look to you for a calm, organized response.
Call 911 immediately in the event of an emergency (i.e. a student faints or passes out, seizure, etc.).
Contact the Otis Security desk at (310) 665‐6965 (Goldsmith campus) and your Department Office.
Contact Human Resources at (310) 846‐2597 and file an Incident Report within 24 hours.
Remember that students need your guidance in emergencies.
Academic Community
Faculty are the College’s greatest resource!
Shared Governance is conducted through Academic Assembly and Faculty Senate (Part‐time faculty are welcome to attend; Adjunct and Full‐
time faculty are voting members).
Lectures, film screenings, visiting artists, student exhibitions, student affairs events, Integrated Learning Fairs, student sales, shops, labs, and extra‐curricular activities are all open to faculty members.
Have a great semester!
The Faculty Ombudsman, David Bremer, is available to you! (see handout).
We hope you will enjoy teaching at Otis.
Please feel free to contact the Provost’s Office with any questions or concerns.
Introductions: Student Affairs, Library & Instructional Technology, Academic Computing.
…. for attending today’s Faculty Orientation session!